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Exhibitor Manual - AIAA SciTech Forum and Exposition

1. Shaping the Future of Aerospace Exhibitor Manual AIAA SciTech Forum and Exposition 4 8 January 2016 Hyatt Manchester Grand San Diego CA IMPORTANT If this manual has been addressed to an individual not responsible for exhibit arrangements PLEASE FORWARD IT TO THE APPROPRIATE PARTY TABLE OF CONTENTS SciTech 2016 Shaping the Future of Aerospace 1 Information e Welcome Letter e Important Deadlines e AIAA Rules and Regulations o Non Official Contractor o General Rules and Display Rules 2 ARATA Official Decorator e Welcome Letter e Show Fact Sheet e Helpful Hints e How To Place Your Order e Payment Policy Agreement e Charge Authorization e Third Party Payment e Cost Calculation Worksheet e Safety e Furnishings Accessories Rental Exhibits Carpet Cleaning Carpet Brochures Carpet Price Sheets Order Forms Booth Cleaning Rental Package Brochures Furniture Brochures Price Sheets Order Forms Custom Furniture and Accessory Price Sheets Order Forms Rental Booths Packages Order Forms Special Signs Order Form e Mechanical Lifts e Display Labor e AEI Supervised Labor e Non Official Contractor Form e Material Handling e Official Carrier e Tips for Drayage e Shipping Information e Drayage Rate Schedule e Special Handling e Drayage Rate Calculation e Freight Routing e Shipping Labels e Freight Routing Form e Shipping Labels 3 Pasadena Convention Center Show
2. _ s meme so s meme s seo crore senros s sa Fame sm Posterboard 4 x 8 Vertical 202 00 262 60 Posterboard 4 x 8 Horizontal 202 00 262 60 Credenza 18 d x36 wx42 h white grey black 400 00 600 00 Pedestal 18 dx18 wx42 h white grey black 385 00 577 50 SPECIAL DRAPERY SKIRTING Spec string porta toon so soo ooo Paton ens cap s CHECK COLOR BELOW Blue Lj CT Burgundy Black Red Silver Purple I White Furniture Total If item colors are not selected in advance AEI will do so at no risk 8 o T Discount Deadline December 18 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 I b mcleod road DISPLAY TABLES orlando fl 32811 phone 407
3. 36500 omaamme 350 Pe ee es Topi Genet Hots 326 00 I rere eee G30CWS Cocktail Table White T 325 00 csocws TableWhite Top 325 00 wtp Maple Bar Table Tulip Base 312 00 G30CWW Cocktail Table White Top w Grommet Holes 325 00 SE Graphite Nebula Bar Table Tulip Base 312 00 WTW White Laminate Bar Table Tulip Base 422 00 RSTSTL Rustique Barstool Gunmetal 127 00 WIW White Laminate Bar Table Tulip 422 00 CAF TABLES BS001 Shark Swivel Barstool White Plastic 299 00 ZTK caf Table Maple 195 00 85002 8 Zoey Swivel Barstool White Vinyl 271 00 00 2 caf Table Graphite Nebula 195 00 BS003 Zoey Swivel Barstool Black Vinyl 271 00 MH f Table Mah R 268 ROLLRD Lift Barstool Red Vinyl 20400 SOMHSC Caf Table Mahogany 30 Round ROLLGY Lift Barstool Gray Vinyl 204 00 Table Silver Textured Top 217 00 mE ZTB Table Brushed Red 216 00 ROLLWH Lift Barstool White Vinyl 204 00 Caf Table Brushed Blue 195 00 ROLLBL LiftBarstool Black Vinyl 204 00 BSN Jetson Barstool Black 257 00 PT Caf Table 36 Top Maple 216 00 Bc Ice Barstool Transparent Chrome 212 00 zm Caf Table 36 Top Graphite Nebula 216 00 BSS BananaBarstool Black 2 90 zta Caf 36 Round White Laminate 274 00 BST Banana Barstool White 229 00 Caf Tabl
4. Bench OtomanBlack Vinyl 39600 aer eegend 38600 Few Encres Square Oronantiack 34500 oe Encres Square Oronantwhte 34500 sw Leem _ s eer jeweotemawwwieisame moo serge roo Gunn edge LED Otomanmwnie Paste 18500 veo Vibe Cube OromanGreen Ving 9500 vem Vive Cube Otomanewe ving 128 wes vibe Cube OtomeniPink Vin 19600 veo Vibe Cube OtomenRea 19600 Vite Cube Oromanvetow Vinh 128 vens Vibe Cube OromanGalaronze Vin 12600 vite Cube OromanBeige 9600 wes Vibe Cube Oromanirange ving 128 ors South Beach wedge geet Suede 23300 om frar rouna OtomanBleckLeater 37500 Far Roua Ovomanihte Leather 37300 ele OtomanBick eather 580 cow jerseotemanwhtelener 58000 coz orae oremantiscinite eater 58000 GROUP SEATING Berlin Chair Black White 140 00 63 00 104 00 Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax CUSTOM FURNITURE orlando fl 32811 phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company
5. _ _ EECHER ShowsiteUnerate Paa wrapped heer NOTE Overtime charges may be applicable Please refer to the Arata Expositions Inc Material Handling Rate Schedule form for surcharges DESCRIPTIONS OF RATE CLASSIFICATIONS CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that requires additional handling Please refer to the Special Handling Definitions outlined in the manual UNCRATED PAD WRAPPED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Total Warehouse Shipments Total Showsite Shipments Material Handling Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t iti INC EE eg SPECIAL HANDLING orlando fl 32811 p phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com amp L g Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading loading constricted space unloading loading designated piece unloading loading carpet padding only shipments or stacked shipments Also included are multiple shipments altern
6. gt CHROO3 CHROO1 CHROO2 NPLCHR TANCHR OCB HCHO08 OCCASIONAL CHAIRS OCA OCH b BCW CCE I LABREA MADGRY MEETING CHAIRS OCMESP OCMTAU CLUB CHAIRS TANCHR Tangiers Chair OCCASIONAL CHAIRS CCE Ice Chair MEETING CHAIRS Beige Textured Transparent Chrome CHR003 Roma Chair 34 L 37 D 36 H SWAN Swanson Swivel 25062000 2 OCMESP Meeting Chair White Vinyl Chair Espresso Leather 37 L 31 D 33 H OCB Key West White Vinyl LABREA La Brea Swivel 25 9 L 23 5 D 34 H Tub Chair 284 25D 1181H Chair CHR001 Mirabel Chair Black Charcoal Gray Fabric E AGIS Brown Leather OCA T Vac Chair 35 L 27 D 40 H Chair S635 7D 3275 Translucent Chrome salle 8 Heathrow Chair 25 L23 D 30 H MADGRY Madden lt CHR002 Allegro Chair Black Vinyl Arm Chair Blue Fabric 24 L 24 D 28 H OCH Madrid Chair Light Gray Vinyl 3651 34 550 30 H Black Leather 27 12382 Diss HC008 Heathrow NPLCHR Naples Chair Corner Chair Black Vinyl Black Vinyl BCW Madrid Chair 36 L 30 D 28 Hl 24 L 24 D 28 H White Leather OTTOMANS BNOO8 PUZ2SW VIBO8 w y u Y d OTS OTTOMANS BNOO8 Bench Ottoman Black Vinyl 60 1 20 D 18 H 75 Bench Ottoman White Vinyl 60 1 20 D 18 H ENDO2B Endless Square Ottoman Black 34 L 34 D 15 H ENDO2W Endless Square Ottoman White 34 L 34 D 15 H CUBL20 VIBO1 OTK SAL Sally Stool White 12 Round 17 H OSC Milano Cube Wh
7. 19 L 21 D 32 H SCC Fusion Chair Clear White 19 L 21 D 32 H SCE Fusion Chair Red White 19 L 21 D 32 H SCD Fusion Chair Green White 19 L 21 D 32 H CS8 CS9 SC1 XCHR L i SC10 e CH002 SCE SCD XC6 SC8 Flex Chair with wheels 24 1 22 D 31 H SC3 Brewer Chair Onyx Black 20 L 20 D 32 H XC3 Luxor Guest Chair Black Leather 28 D 40 H XC6 Altura Guest Chair Black Crepe 25 L 20 D 34 H CO4 Iso Mesh Chair Black 26 L 24 D 38 H COCKTAIL COLI D C1K C1F cic C1W C1Y TMBTBL NEMSAC ETBL AURA EOLI E1D E1K em q E1C E1W E1Y CUBTBL COCKTAIL TABLES C1F Geo Cocktail Table END TABLES EOLI Oliver End Table E1C Geo End Table Glass Black Walnut Finish Glass Chrome COLI Oliver 507 225D 16 T4 TMBTBL Timber Table 22 Round 22 H 26 L 26 D 20 H Cocktail Table Wood Walnut Finish C1C Geo Cocktail Table 16 Round 17 H E1E Silverado End Table CDYTB Candy Table 7 27 Glass Chrome Glass Chrome White Black Top 50 L 22 16 H NEMSAC Mosaic 24 Round 22 H 18 L 18 D 18 H C1E Silverado Cocktail Tables Set of 3 Table C1W Sydney Cocktail e E E1D Soho End Table S dcr Glass Chrome Table RT Espresso Metal 27 L23 D 22 H 36 Round 17 H White Brushed Steel 20 5 16D 20H 26 L 26 D 27 H 48 L 26 18 H E1K Inspirati E1Y Sydney End Table C1D Soho Cocktail Table ETBL E Table E s Black Brushed Steel Espresso Metal C1Y Sydney Cocktail Wood EE er 38 L 38 D 18 5 H T
8. 20 AMPS 206 00 309 00 removal Complete and return the Electrical Labor Order Form along with a MISC REQUIREMENTS floor plan layout of your booth space indicating outlet locations ISLAND BOOTHS Include a floor plan layout of your booth space indicating all outlet locations with measurements and orientation If a main power drop delivery location is not LIGHTS Cost of Arm amp Pole lights include power and 1 hour labor to install and remove indicated on the floor plan Eden will 1000 WATT OVERHEAD LIGHT 244 00 366 00 deliver to the most convenient location 8 POLE LIGHT WITH 1 FIXTURE 119 00 179 00 208 480VOLT SERVICES 8 POLE LIGHT WITH 2 FIXTURES 148 00 222 00 If you require 208 volt or higher services please call for a quote Edlen electricians must make all high voltage connections and disconnects This is 15 EXTENSION CORD 24 00 MATERIAL RENTAL Exhibitor must pick up items at electrical service center on show site done on a time and material basis Please complete the Electrical Labor Order Form to schedule your estimated connection time and return it with this 8 8 8 407 79 order form ST Mon Fri 8am 4 30pm excluding holidays 103 00 POWER STRIP 24 00 24 HOUR SERVICES Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing show days only If you require power at any other time order 24 hour power at double the outlet rate
9. OT Mon Fri 4 30pm 8am Sat Sun amp holidays 206 00 LIFT Only required if outlets are dropped from overhead Cost does not include operator 227 00 PRINT NAME AUTHORIZED SIGNATURE DATE LIGHTING Overhead lights are installed on time and material basis In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall lift charges will apply Call for quote Pole lights are installed at rear or side rail of inline booths Time and material applies to all other locations Form 120 08 2015 EMAIL PHONE TERMS amp CONDITIONS agree in placing this order that have accepted Edlen s payment policy and the terms and conditions of contract The Method of Payment form must be completed and returned with this order form 11 12 13 14 15 16 17 18 19 20 21 22 TERMS amp CONDITIONS Order with payment amp floor plan for island booths or any booth requiring distribution of electrical services must be received no later than the deadline date on the front of this form for advance payment rates to apply Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates Orders received after the deadline date will be charged at the regular rate A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate In the event order totals are calculated in
10. SOFAS SECTIONALS AND LOVESEATS HEA _ Heathrow Sofa Black Vinyl 639 00 sot South Beach Sofa Platinum Suede 599 00 SFA001 Mirabel Sofa Brown Leather 761 00 SFA002 Allegro Sofa Blue Fabric 628 00 NPLSOF Naples Sofa Black Vinyl 806 00 TANSOF aM Tangiers Sofa Beige Textured 639 00 som Key West Sofa Black 527 00 SFA003 Roma Sofa White Vinyl 761 00 HS008 Heathrow 3 Piece Sectional Black Vinyl 1676 00 so South Beach 3 Piece Sectional Plat Suede 1304 00 LSM Key West Loveseat Black 469 00 NPLLOV mE Naples Loveseat Black Vinyl 678 00 CLUB OCCASIONAL MEETING CHAIRS CHR003 Roma Chair White Vinyl 497 00 CHRO01 D Mirabel Chair Brown Leather 497 00 CHR002 EN Allegro Chair Blue Fabric 417 00 NPLCHR um Naples Chair Black Vinyl 562 00 TANCHR Tangiers Chair Beige Textured 415 00 KeyWest Tub Chair Black 384 00 HCHO8 Heathrow Chair Black Vinyl 498 00 HC008 S Heathrow Corner Chair Black Vinyl 537 00 SWAN EE Swanson Swivel Chair White Vinyl 345 00 OCA T Vac Translucent Chrome 267 00 Madrid Chair Black Leather 722 00 BCW Chair White Leather 722 00 ccE Ice Chair Transparent 197 00 LABREA La Brea Swivel Chair Charcoal Grey Fabric 396 00 Company Name Street Address CODE QTY ITEM DESCRIPTION CLUB OCCASIONAL MEETING CHAIRS CONTINUED Jee m Crati Greyn 40909 ocwese Espresso meang Ghar oam raueWeetng Cra 25700 OTTOMANS aen
11. empty labels are sometimes color coded so make sure you get the correct color and be sure your booth number is on each label e Work Zone Customer acknowledges that the show site and surrounding areas are active work zones Exhibitors its agents employees and representatives are present at their own risk e f you have any questions or concerns about your final invoice please be sure to contact the Arata Expositions Inc representative at the Customer Service Center before the close of the show Absolutely no credits will be issued after the show closes OUTBOUND MOVE OUT e Keep in mind the return of empty containers varies depending on the size of the show so coordinate your outbound flight to accommodate this Arata Expositions does not provide security at the show site It is the Customer s responsi bility to stay with their property Arata Expositions is not responsible for loss or damage to property left in the Customer s booth at any time for any reason e Make sure you have properly filled out an Arata Expositions Inc Bill of Lading one for each destination you are shipping to and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the exhibit hall e Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from the hall no later than the time indicated in the Shipping section of this service kit or your freight will be re routed on
12. 1 000 000 of individual and or aggregate coverage and naming Arata Expositions Inc AIAA and the facility as additional insured The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor The Exhibitor Appointed Contractor must coordinate all his activities with Arata Expositions Inc and abide by all rules and regulations of the show The Exhibitor Appointed Contractor will share with the Official Contractor all reasonable costs related to his operation including overtime pay for stewards The exhibitor will be assessed a flat fee of 0 30 per square foot to cover all miscellaneous costs related to the restoration of exhibit space to is initial condition ARATA EXPOSITIONS INC WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF THE EXHIBITING COMPANY NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED PLEASE MAIL OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS INC DO NOT SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT Company Name Booth Number Exhibitor Contact Please Print Exhibitor Authorized Signature Email Address Phone Number Type of work being performed Non Official Contractor Display House Contact Name Email Address Phone Number fod meld road MATERIAL HANDLING orlando fl 32811 ae phone 407 422 3636 SCITECH 2016 HE fax 407 839 5929 www arataexpo com L
13. 25 December 2015 and will receive shipments until noon on 31 December 2015 and closed on 01 January 2016 To Name of Exhibitor and booth number For SCITECH 2016 To Name of Exhibitor and booth number Arata Expositions Inc For SCITECH 2016 c o Manchester Grand Hyatt c o Arata Expositions Inc Grand Hall clo YRC 9525 Padgett Street a ES 92101 San Diego CA 92126 NOTICE FOR DIRECT SHIPMENTS If you intend to ship your materials directly to show site please refer to the shipping dates noted above The Manchester Grand Hyatt will receive any shipments that arrive early or to the attention of a guest and the Manchester Grand Hyatt will charge a handling fee Any materials shipped to the Manchester Grand Hyatt may be consigned to Arata Expositions Inc by the Manchester Grand Hyatt and you will be billed the appropriate material handling charges by Arata Expositions Inc in addition to any charges or fees that the Manchester Grand Hyatt may charge EXHIBIT APPOINTED CONTRACTOR If you plan to utilize a firm other that the Official Contractor you must complete and return the NOTIFICATION OF INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR FORM to Arata Expositions Inc no later than Friday December 4 2015 In addition a Workman s Compensation valid in the state of California must be submitted no later than Friday De cember 4 2015 UNION RULES amp REGULATIONS Please refer to the labor regulations page in t
14. 4104 1 6 mcleod road orlando fl 32811 RENTAL BOOTHS phone 407 422 3636 fax 407 839 5929 SCITECH 2016 WWwW arataexpo com page 4 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM RENTAL BOOTH PACKAGES Please Select Rental Booth Package Package A O Package B Package C Package D OQ PackageE Package F Select Standard Carpet Color Black LJ Grey Blue RedO L Header Copy BLACK BOLD LETTERS Burgundy L1 Purple L1 Hunter Green Select Panel Color Black UI White O Please contact us for additional information and pricing on Color Changes O Logos Velcro Panels D Custom Designs Custom Graphics Other RENTAL BOOTH PACKAGE ACCESSORIES Add the following accessories to my Custom Rental Package Credenza Pedestal Shelves Clip On Lights 18 d x 36 w x 42 h 18 d x18 w x 42 h 12 x 36 400 00 each 385 00 each 62 00 each 42 00 each Qty Qty Qty S Qty total total total total Discount Deadline December 18 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount d
15. H PMBA2 24 L 24 D 42 H PDL Locking Door Pedestal Black 24 L 24 D 42 H WD3 DF1 Powered Locking Pedestal White PDL36W 24 L 24 D 36 H PDL42W 24 L 24 D 42 H BC6 Bookcase Mahogany 36 L 13 D 71 H BC7 Bookcase Granite 36 L 13 D 71 H PDL BC7 ETT Powered Locking Pedestal Black PDL36B 24 L 24 D 36 H PDL42B 24 L 24 D 42 H ET2 Etagere Black 30 L 16 D 70 H ET1 Etagere Pewter 30 L 16 D 70 H UTILITY CHAIRS SY1 Altura Steno Chair Black Crepe 25 26 D ZISA DF1 Altura Drafting Stool Black Crepe 25 L 26 D 34 H DESKS amp CREDENZAS CR6 JD7 CR7 FILES VF4 VF2 FRIDGES DESKS amp CREDENZAS JD6 Executive Desk Mahogany 60 L 30 D 29 H JD7 Executive Desk Granite 60 L 30 D 29 H CR6 Credenza Mahogany 72 L 24 D 29 H CR7 Credenza Granite 72 L 24 D 29 H FILES VF4 Vertical File 4 Drawer 27 19 D 52 H VF2 Vertical File 2 Drawer 27 L 19 D 28 H L26 Lateral File Mahogany Sou 20 D 29 H L27 Lateral File Granite 36 L 20 D 29 H R1R R10 FRIDGES R1R Refrigerator White 14 0 cubic feet 26 26 5645 Refrigerator White 4 0 cubic feet 2051522415354 16 MOBILE TABLET STANDS TBBCHR TBSHLF TBPNTR LAMPS LA15 e LA14 TBSTDW TBSTND LIGHTED PRODUCTS LED color guide CUBL20 MOBILE TABLET STAND ACCESSORIES MOBILE TABLET STANDS LAMPS LA15 Mason Flo
16. Venue e Electric e Internet forms e Credit Card Authorization e PSAV Audio Visual 9 9 9 9 9 9 9 Shaping the Future of Aerospace Dear Exhibitor On behalf of AIAA we would like to say thank you for your participation in and support of the AIAA SciTech Forum and Exposition This event would not be a success without the support of organizations like yours and we at AIAA would like you to know how much we appreciate your support This exhibitor service manual contains all of the information your organization will need regarding the logistics of this event Please take special note of the list of deadlines The forms for Exhibitor Guide Listing and Exhibitor Badges are online Those forms are located at www aiaa scitech org under Exposition Please fill out those forms by the deadline listed on page 5 and submit The form will be emailed directly to Jean Riley To be consistent we ask that you email your logo in eps or ai to Jean Riley to ensure we have the most updated version A block of rooms has been reserved at the Hyatt Manchester Grand You can book your room on line through our web site at www aiaa scitech org The link is located under Plan your Trip We have several networking events scheduled in the Exposition Hall during the Forum All networking coffee breaks the Tuesday Networking Reception and Wednesday Networking Luncheon will be located in the hall Your exhibitor badge allows access to any event held in the Ex
17. YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by adding exposition floaters to existing policies Contact your insurance representative BE SURE YOUR LIABILITY AND PROPERTY INSURANCE IS IN EFFECT DURING TRANSIT STORAGE AND WHILE AT CONVENTION SITE THE EXPENSIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 12 28 15 80 Lbs 200 Lbs Min 112 00 224 00 12 28 15 50 Lbs 200 Lbs Min 112 00 224 00 12 28 15 70 Lbs 200 Lbs Min 112 00 224 00 Material Handling THE COST EFFECTIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 12 28 15 200 Lbs 200 Lbs Min 112 00 224 00 Material Handling EE SHIPPING INFORMATION orlando fl 32811 p phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com amp L g SHIPPING INFORMATION ADVANCE SHIPPING WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Shipments should arrive on or between 20 November 2015 and Shipments will be received Sunday 3 January 2016 between 1300 and 28 December 2015 to avoid late fees The warehouse will be closed 24 1700 and Tuesday 5 January 2016 between 0800 1500 25 December 2015 and will receive shipments until noon on 31 Decem ber 2015 and closed on 01 January 2016 Name of Exhibitor and booth number SCITECH 2016 Arata Exposit
18. card authorization form with orders CUSTOM SIGNS SERVICES This order for custom signs should accompany a printed version of each sign requested including exact copy dimensions position horizontal or vertical and easel back if desired DIGITAL SHOWCARD SIGNS FILE PREPARATION 10 words less Qty Discount Extended Price FILE TYPES Price Digital files logos photos finished layouts etc should be saved or export T x 11 48 00 ed from your design application to PDF EPS or TIFF with a minimum reso lution of 300dpi at 50 of the final desired production size The higher the 7 x AA 60 00 resolution provided the better the results JPEG s are less desirable but can be accepted if the resolution is 300 dpi or higher Placed images are to 11 x 14 48 00 14 x 22 64 00 be embedded rather than linked If files are linked be sure to send along 22 x 28 100 00 the linked files 28 x 44 140 00 Easel back 10 00 There will be an additional charge to prices listed for sign design labor or PROOFING necessary labor to prepare logos for reproduction A clean hardcopy proof and a PDF proof should be sent along with the print files for reference Files provided without proofs will be printed exactly as provided Any re prints necessary due to proofs not being provided are done at additional cost to the client Do not submit InDesign files indd Word doc PowerPoint ppt and GIF
19. cycle horsepower etc required for operation All Exhibitors cords must be a minimum of 14 gauge 3 wire and grounded Two 2 wire extension cords are not allowed All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Payment in full must be rendered during the event Exhibitors ARE NOT billed for services provided Services may be interrupted if payment is not received Credit will not be given for services installed and not used All orders are subject to a 25 cancellation fee if cancelled in writing amp received by Edlen within 14 calendar days prior to show opening Except sales tax Edlen will not refund overpayment in amounts less than 50 00 unless specifically requested in writing Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty Exhibitor equipment or overloads caused by Exhibitor It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise Exhibitor will pay Edlen its attorney fees or applicable agency fees A service charge of 1 596 per month on any unpaid balances
20. in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing ADVANCE RATE APPLIES TO ORDERS RECEIVED BY DECEMBER 18 2015 RATES ONE HOUR MINIMUM PER MAN ADVANCE RATE STANDARD RATE STRAIGHT TIME 8 00AM TO 4 30PM WEEKDAYS 135 00 PER MAN PER HOUR 175 50 PER MAN PER HOUR OVERTIME 4 30PM TO 8 00AM WEEKDAYS AND ALL DAY SATURDAY 202 00 PER MAN PER HOUR 252 50 PER MAN PER HOUR DOUBLE TIME SUNDAYS AND HOLIDAYS 270 00 PER MAN PER HOUR 351 00 PER MAN PER HOUR INSTALLATION OF DISPLAY Starting time can be guaranteed only at the start of the working day You will be charged a one hour minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to install our display without our supervision AEI charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before installing our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to
21. obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisors Telephone Number Starting time can be guaranteed only at the start of the working day You will be charged a one hour DISMANTLING OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE TOTAL ESTIMATED AEI Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to dismantle our display without our supervision charge for this service is 3096 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before dismantling our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisor s Name Telephone Number Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax rir rige ain AEI SUPERVISED LABOR ek oder SCITECH 2016 d HE fax 407 839 5929 www arataexpo com Th
22. or that presents a hazard please bring it to the attention of an Arata Expositions employee By reporting unsafe or hazardous conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment SAFETY GUIDELINES e Only authorized personnel and employees allowed all others prohibited e This is an active work zone Please treat the show areas during move in and move out as an active construction zone Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip flops and open toed shoes are inappropriate and violate safety standards All exhibitors and attendees enter at their own risk Do not enter the dock yard areas Never run in the exhibit hall Please walk Watch your step in aisles Smoking is prohibited in the exhibit hall and dock areas Stay clear of dock doors Stay clear of heavy machinery Never stand on furniture The furniture is not designed to support your standing weight Clean up or report spills Keep aisles free and clear of any and all debris Practice good housekeeping Check electrical cords for damage Do not overload outlets or plugs Protect valuables at show site Please keep all expensive or valuable items secured Unattended items in booths are easy theft targets e Keep fire exits clear and report any fires immediately If you notice anything unsa
23. rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 136 25 per CWT Special Handling Shipment 170 31 per CWT Uncrated pad wrapped Shipment 204 37 per CWT OVERTIME is before 8 00am and after 4 30pm Monday Friday and all day Saturday Sunday and holidays You will be charged a overtime surcharge in addition to the rates above for each occurrence of the following eYour shipment is received at our warehouse or show site on overtime eYour shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control eYour shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control OVERTIME SURCHARGE Crated Shipment 34 00 per CWT Special Handling Shipment 42 50 per CWT Uncrated pad wrapped Shipment 51 09 per CWT LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER DECEMBER 28 2015 Crated Shipment 34 00 per CWT Special Handling Shipment 42 50 per CWT SMALL PACKAGE SHIPMENTS FEDEX amp UPS only Direct shipments to the facility will be received at a rate of 45 00 per package Small package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at the same time from the same carrier WEIGHT TICKET FEE A 25 00 fee will be added to your invoice for each shipment received without certified weight tickets SPECIAL SERVICES A cos
24. the designated show carrier O ie HOW PLACE YOUR ORDER orlando fl 32811 EE phone 407 422 3636 SCITECH 2016 d fax 407 839 5929 www arataexpo com Complete as many of the order forms for furniture carpeting shipping etc as your planning allows before each Deadline Date Orders without payment will not be processed All companies must provide a credit card authorization form with orders Make checks payable to Arata Expositions Inc Orders with payment received after the Deadline Date will be charged standard prices FORMS TO ARATA EXPOSITIONS INC e Complete the necessary Arata Expositions Inc forms and calculate the cost of each order e Review our PAYMENT POLICY AGREEMENT carefully ORDERS WILL NOT BE PROCESSED WITHOUT PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE A credit card authorization is required even when paying via cash company check and or wire transfer e Complete the CALCULATION WORKSHEET e For your files make a photocopy of all the Arata Expositions Inc forms used from this Manual e Place your order on line mail fax or email this set of documents to arata expositions inc 4104 l b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 Email mmcelroy arataexpo com FORMS TO THE OTHER OFFICIAL SUPPLIERS Electrical telephone internet photography service etc please follow the payment and mailing instructions indicated on each of these fo
25. 1D EM Conference Table 8 Rectangle Mahogany 477 00 1 Inspiration Cocktail Table E Conference Table 10 Rectangle Mahogany 758 00 C1F Geo Rectangle Cocktail Table Black 231 00 CTO6GR EE 6 Granite Conference Table 301 00 MEE MEE EE MEE C1C 1 Rectangle Cocktail Table Chrome 239 00 C508GR 366 00 E 55009 Sydney Cocktail Table Black 342 00 Timber Table Wood 342 00 NN E MEN MN NN uM s EE W Y TMBTBL NEMSAC ETBL AURA EOLI ETE E1D E1K E1F Sydney Cocktail Table White 272 00 CT10GR E Table Wood 172 00 B dso ea SoA Mosaic Tables Set of 3 281 00 CONF 42 Table White Laminate 370 00 Aura Round Table White Metal 140 00 PROEXE Pro Executive Chair White Classic Vinyl 358 00 Oliver End Table xc2 Luxor Executive Chair Black Leather 364 00 Silverado End Table Luxor Executive High Back Black Leather 387 00 Soho End Table Chocolate Top xc5 Executive Chair Mid Back Black Crepe 328 00 Inspiration End Table Altura Executive Chair High Back Black 357 00 Geo End Table Black 422 00 Company Name Booth Number CB3 CD2 CD3 CC6 CC7 CC8 CC5 CB1 XC2 XC1 XC5 XC4 OTO Perth Chair High Back Black N gt Nioel ml nm Qo SAI 9g N o m e ololololo olo ololjloljolo olo ojlejoelo Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions in
26. 2 3636 SCITECH 2016 page 3 of 4 d HE fax 407 839 5929 www arataexpo com 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters PACKAGE 11 255 00 Actual Panel Sizes 9 38 125 x 92 875 4 38 125 x 38 875 8 12 625 x 38 875 8 18 5 x 38 875 4 38 125 x 19 25 8 20 x 27 5 doors Header 2 116 875 x 20 875 2 86 25 x 20 875 eq Please DO NOT place any text gt from all finished edges for panel insertion Files must be setup with 2 Bleed 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters COMPANY NAME PACKAGE 13 10000 Actual Panel Sizes 4 26 625 x 38 875 4 60 625 x 38 875 4 26 625 x 76 75 4 29 75 x 76 75 4 29 75 x 38 875 12 18 5 x 38 875 8 20 x 27 5 doors Header 4 116 875 x 20 875 x E Discount Deadline December 18 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 8 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY
27. 2811 phone 407 422 3636 fax 407 839 5929 www arataexpo com Dear Exhibitor We are very pleased to have been selected to serve as your Official General Contractor for the AIAA Science and Technology Forum and Exposition scheduled for 5 7 January 2016 at the Man chester Grand Hyatt in San Diego California Please take time to carefully review the information and order forms that follow We encourage you to ORDER IN ADVANCE those items and services you require This will greatly assist us in assuring you a smooth well coordinated installation show run and dismantling ALL PAYMENTS FOR SERVICES AND OR RENTAL ITEMS INCLUDING MATERIAL HAN DLING CHARGES PROVIDED BY ARATA EXPOSITIONS INC MUST BE GUARANTEED BY CREDIT CARD EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT INVOICE FROM THE SERVICE DESK THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING OF THE SHOW BY EITHER AMERICAN EXPRESS VISA MASTERCARD CASH COMPANY CHECK OR WIRE TRANSFER PLEASE DO NOT FORGET TO INCLUDE THE 8 SALES TAX TO THE TOTAL We are looking forward to assisting you with the AIAA Science and Technology Forum and Expo sition If you find that you need additional information at any point please do not hesitate to con tact us Sincerely Arata Expositions Inc t iti inc Gelee SHOW FACTS orlando fl 32811 e phone 407 422 3636 Hl fax 407 839 5929 SCITECH 2016 page 1 of 3 www arataexpo com AIAA Science and Techn
28. 422 3636 SCITECH 201 6 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders DRAPED DISPLAY TABLES 30 HIGH DRAPED DISPLAY TABLES 42 HIGH CHECK COLOR BELOW L Blue L Burgundy If item colors not selected in advance AEI will do so at no risk UNDRAPED DISPLAY TABLES 30 HIGH Lian Commons _ mm 0565 s 5 SUPPLY TOP amp 0250 0925 fs UNDRAPED DISPLAY TABLES 42 HIGH EXHIBITOR MUST TABLE SKIRT DRAPED TABLE RISERS 12 HIGH 4 ft Riser white vinyl 59 75 77 68 6 ft Riser white vinyl 76 25 99 13 Discount Deadline December 18 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Display Tables Total Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 10096 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc ca
29. 6 EVENT 016067 SanDiego edlen com Use the grid below to indicate the location of each electrical outlet ordered power is only required at the rear of an in line booth this form is not necessary Indicate booth type Island O Peninsula O Inline L Provide aisle or adjacent booth s for orientation Power is brought to one location in island booths and then distributed from that point Indicate this location and all other outlet locations using the legend below X Main Distribution Point Samp 500watt 10amp 1000watt 15amp 1500watt 20amp 2000 watt Indicate the layout scale and total square footage Example 1 Square 1 Foot Square Ft Total Square Footage Adjacent Booth or Aisle Adjacent Booth or Aisle 1 JO uyoog jueoelpy Adjacent Booth or Aisle PLUMBING ORDER FORM EI AEN People ELECTRICAL EXHIBITION SERVICES 1844 Imperial Avenue San Diego CA 92102 Ph 619 696 6625 Fax 619 696 7762 SanDiego edlen com The Power 12 15 15 Iw EVENT SciTech 2016 FACILITY Advance Payment Deadline Date Manchester Grand Hyatt January 5 7 2016 DATES EVENT 016067 FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW EDLEN COM ORDER INSTRUCTIONS LABOR REQUIREMENTS There is a minimum labor charge of 1 hour for delivery and 1 2 hour for removal of each air water and drain outlet ADDITIONAL CONNECTIONS If you have more t
30. AN INSURER THAT INSURANCE IF ANY SHALL BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI LIABILITY AS SET FORTH ABOVE 5 PACKAGING shall not be responsible for damage to uncrated material material improperly packed concealed damage pad wrapped or shrink wrapped materials glass breakage or carpet in bags or poly Additionally AEI shall not be responsible for crates and packaging that are unsuitable for handling in poor condition or have prior damage Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means 6 INSURANCE CLAIMS The exhibitor must report the damage or loss at the AEI service desk at show site and complete our paperwork documenting the incident Failure to complete the proper paperwork at show site will result in the claim being waived The exhibitor must submit any written claim for loss or damage within 30 days of the close of the show on which the loss or damage occurred or the claim shall be considered waived No suit or action shall be brought against more than one year after the cause of action accrues fod meld oad MATERIAL HANDLING orlando fl 32811 p phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com LIMITS OF LIABILITY 2 2 7 INBOUND SHIPMENTS After the exhibit materials are placed in the booth AEI w
31. BARSTOOLS BARSTOOLS RSTSTL Rustique Barstool Gunmetal Ee 001 Shark Barstool White Chrome 22 L 19 D 34 44 BS002 Zoey Barstool White Chrome 26 30 5 H BS003 Zoey Barstool Black Chrome 15 L 16 D 26 30 5 H RSTSTL ROLLRD Lift Barstool Red Vinyl 15 Round 23 33 5 H Adjustable ROLLGY Lift Barstool Gray Vinyl 15 Round 23 33 5 H Adjustable ROLLWH Lift Barstool White Vinyl 15 Round 23 33 5 H Adjustable ROLLBL Lift Barstool Black Vinyl 15 Round 23 33 5 H Adjustable i BS001 ROLLRD ROLLBL BSN Jetson Barstool Black 18 L 19 D 29 H BCE Ice Barstool Transparent Chrome 16 L 14 D e BSS Banana Barstool Black Chrome BST Banana Barstool White Chrome Ds Oma BSS BS002 ROLLGY i BSN BST BSD BSL Gin Barstool Maple Chrome 165215 16 D 29 H BSC Oslo Barstool White 17 L 20 D 30 H BSD Oslo Barstool Blue 17 L 20 D 30 H BS003 E w ROLLWH BCE BSL 11 12 TABLES VTG WTW l 30 VTK 30 VTJ 36 VTP 36 VTN 36 VTW 30MHSB 30 WTK VTB VTC 36 WTP WTS D WTB WTC TABLE TOP OPTIONS BAR TABLES Standard Black Base 30 Round 42 H VTK Maple Top VTJ Graphite Nebula Top 30MHSB Mahogany Top VTG Silver Textured Top VTB Brushed Red Top VTC Brushed Blue Top Standard Black Base 36 Round 42 H VTP Maple Top VTN Graphite Nebula Top VTW White Laminate Top
32. Cube Otoman mte Fasc 2500 ea LED Cute Taenia Plesie Le BARS 77 forevs 378 Add 30 to orders not received by the discount deadline date Orders must be received two 2 weeks prior to show opening to be guaranteed Floor orders limited to availability A delivery fee of 50 00 will be added to each order Discount Deadline December 18 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing applies to orders received after the deadline Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use All materials are on a rental basis and remain the property of Arata Expositions Inc The exhibiting company is responsible for these items and for their condition at close of show Company Name Street Address Custom Furniture Total Add 30 after i2HBAS Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax ta expositions inc 4104 ib RENTAL BOOTHS orlando fl 32811 phone 407 422 3636 SCITECH 2016 TRIES fax 407 839 5929 www arataexpo com 10 x 10 Standard Carpet Ins
33. E TRADE SHOW FLOOR AND DOCK AREAS MUST BE UNDER THE CARE CUSTODY AND CONTROL OF ARATA EXPOSITIONS INC THIS INCLUDES FORKLIFTS PALLET JACKS GENIE LIFTS ETC AS WELL AS ANY OTHER MECHANICAL EQUIPMENT e he operation or use of all motorized or mechanical lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their designated contractors e The operation or use of all motorized or mechanical material handling equipment is not permitted by exhibitors or their designated contractors This includes genie lifts mechanical scooters and carts e Arata Expositions equipment is for use by Arata employees only Please do not take it for your use ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED BY ARATA EXPOSITIONS INC Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your cooperation arata expositions inc 4104 1 6 mcleod road orlando fl 32811 YS phone 407 422 3636 SCITECH 2016 Jd fax 407 839 5929 www arataexpo com LABOR UNION REGULATIONS We have provided the following information to acquaint you with specific guidelines for labor Trade shows conventions and special events in this vicinity are governed by local union contracts Please review this information in order to better under stand the applicable union
34. EVENT SciTech 2016 The Power People ELECTRICAL EXHIBITION SERVICES FACILITY Manchester Grand Hyatt 1844 Imperial Avenue San Diego CA 92102 Ph 619 696 6625 Fax 619 696 7762 DATES January 5 7 2016 EVENT Z 016067 SanDiego edlen com ELECTRICAL JURISDICTION The work described below falls within the jurisdiction of the electrical union and cannot be performed by any other union I amp D house or exhibitor Please feel free to contact our office for clarification of scope of work ELECTRICAL LABOR IS REQUIRED FOR THE FOLLOWING WORK Electrical distribution under carpet Overhead power distribution Data network cable under carpet Overhead coaxial network cable distribution Connection of all 208V or higher services Assembly amp Installation of lighting hung from truss or ceiling Wiring of overhead signs Hardwiring of any electrical apparatus Installation of lighting requiring tools for installation ELECTRICAL DISTRIBUTION UNDER CARPET PLEASE COMPLETE Island booths MUST complete the information below Inline and peninsula booths only need to complete this information if they require power at any other location than the rear of their booth space Complete the next page of this form for all other electrical installation needs 1 Island Booths should provide the following information on their floor plan or Electrical Layout Form A Provide exact outlet locations with dimensions and must be to scale The power re
35. G SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS INC NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES BOOTH CLEANING Vacuuming of booth and emptying of wastebaskets Discount Price Standard Price Extended Price Pre Show Cleaning sq ft x 62 per sq ft 80 per sq ft Daily Booth Cleaning sq ft x 1 86 per sq ft 70 sq ft The square footage is based on the overall size of the space occupied Emptying of wastebaskets once every two hours show hours only Number of Cost per Day Show Days Extended Price Daily Porter Service 3 show days 86 00 Discount Deadline December 18 2015 Received By Discount price applies only to orders that are accompanied by payment and are received leaning Total by discount deadline Standard price applies to orders received after Cleaning Total the deadline Absolutely no credits will be issued after show closing All rates are subject to change if necessitated by increased labor and Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t iti INC 21415 2580 SPECIAL SIGNS orlando fl 32811 phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit
36. IMITS OF LIABILITY page 1 of 2 1 ACCEPTANCE OF TERMS It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information amp Drayage Rate Schedule is signed or e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with AEI 2 AEPS RESPONSIBLITIES The responsibility of with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same For purposes of this contract means their employees officers directors agents assigns affiliated companies and related entities including but not limited to any subcontractors AEI may appoint AEI shall not be liable for loss or damage by natural elements fire heat frost damp dust moths rust leakage deterioration acts of God vandalism theft civil disturbance power failure acts of terrorism or war labor disputes lockouts or work stoppages of any kind nor for other causes beyond reasonable control 3 AEI LIABILITY It is understood that AEI and its subcontractors are not insurers The exhibitor is responsible for obtai
37. MAPLE BRUSHED RED GRAPHITE NEBULA WHITE LAMINATE MAHOGANY SILVER TEXTURED BRUSHED BLUE Tulip Chrome Base 30 Round 42 H WTK Maple Top WTJ Graphite Nebula Top 30MHTB Mahogany Top WTS Silver Textured Top WTB Brushed Red Top WTC Brushed Blue Top Tulip Chrome Base 36 Round 42 H WTP Maple Top WTN Graphite Nebula Top WTW White Laminate Top CAF TABLES 30 ZTK 30 ZTJ 36 ZTP 36 ZTN ZTO 30MHSC gt 80 XTK ZTG ZTB ZTC 36 XTP XTR 30MHTC XTS XTB CAF TABLES Tulip Chrome Base 30 Round 29 H Standard Black Base XTK Maple Top 30 Round 29 H XTJ Graphite Nebula Top ZTK Maple Top 30MHTC Mahogany Top ZTJ Graphite Nebula Top XTS Silver Textured Top 30MHSC Mahogany Top XTB Brushed Red Top ZTG Silver Textured Top ZTB Brushed Red Top ZTC Brushed Blue Top Standard Black Base 36 Round 29 H ZTP Maple Top ZTN Graphite Nebula Top ZTO White Laminate Top XTC Brushed Blue Top Tulip Chrome Base 36 Round 29 H XTP Maple Top XTN Graphite Nebula Top XTR White Laminate Top 13 TRAINING ROOM BOOKCASES amp PRODUCT DISPLAYS UTILITY CHAIRS TRAINING ROOM MERLIN Merlin Multi Use Table Gray Laminate Black 46 L 29 D 30 H WD3 Work Table White Laminate White 48 L 24 D 30 H MERLIN PMB36 36 PDL36W 42 PDLA2W 36 PDL36B 42 PDL42B SY1 BOOKCASES amp PRODUCT DISPLAYS Plastic Pedestal Black PMB36 24 L 24 D 36
38. O SLNAWdIHS ALIS MOHS AV14d LON OG IVIYSLVW LISIHX3 AS3AI T3GQ ALIS MOHS LOLZ6 VO obaiq ues 19XJ N L obaig WeApy OI OUI suonisodx 0 9 9106 HO31lI2S ANVdINOO ONI LISIHX3 dO 3INVN XINO SLNAWdIHS ALIS MOHS ON HLOOS8 ON HLOOS8 ug 2 Nn e od ear 2 ipud Ta e q Sere 8 round The Clock Senia Official Carrier For 3 SCITECH 2016 LOGISTICS services Offered Next Day Second Day Deferred 3 5 day International Services Same Day Expedite Services Van Lines Customs Brokerage Warehousing For rates and scheduling please contact us at operations t3logistics com or call 1 866 920 4228 SCITECH 2016 LOGISTICS T3 Logistics LLC Quote Shipping Request OFFICIAL SHOW CARRIER Schedule your Quote Pick Up using any of these options Phone EAS FAX 1 410 799 0118 LLL CALL 1 866 920 4228 Event Name Name Event Name hone lees Phos Fa G Special Instructions k 7 NEN r J _ _ macem _ C _ Skids Please provide piece count perski E o EC Lo Important Insurance Information Minimum cargo liability agreed to be not more than 0 50 Ib or 50 00 whichever is greater unless a higher amount is d
39. OR If an exhibitor requires a service contracting firm other than the designated contractor to install dismantle or work on their booth notification must be provided to Arata by 4 December 2015 If credentials are not on file contractors may be prohibited from entering the show floor AIAA will not supply information to display houses who are bidding for your business The exhibitor must make any request for information required in writing to Arata An exhibitor may employ the services of an exhibitor appointed contractor to install and dismantle the display providing the exhibitor and the independent installation and dismantling contractor comply with the following requirements The exhibitor appointed contractor must abide by all show and building rules and regulations IT IS THE EXHIBITOR S RESPONSIBILITY TO MAKE SURE ARATA HAS THIS INFORMATION WHICH IS PROVIDED IN THIS EXHIBITOR MANUAL AND SENT TO THE EXHIBITOR 1 The exhibitor must notify ARATA of the intention to use an independent contractor by 4 December 2015 furnishing the name address and telephone number of the firm as well as the name s of the onsite appointed contractor s 2 The exhibitor appointed contract must abide by all show and building rules and regulations IT IS THE EXHIBITOR S RESPONSIBILITY TO MAKE SURE THE NON OFFICIAL CONTRACTOR HAS THIS INFORMATION WHICH IS PROVIDED IN THIS EXHIBITOR MANUAL 3 The nonofficial contractor must have all licenses permit
40. PM excluding holidays Overtime 206 00 per hour Monday Friday 4 30PM 8 00 AM all day Saturday Sunday amp Holidays LIFT RATES 227 00 per hour Lift charges will apply to for all overhead work such as light installation overhead power or data cable distribution overhead hanging signs etc Lift cost does not include operator PLEASE PROVIDE CREDIT CARD INFORMATION ON THE METHOD OF PAYMENT FORM Credit card information must be on file before any of the requested labor is performed METHOD OF PAYMENT FORM Advance Payment Deadline Date 12 15 15 EDLEN 3 uU EVENT SciTech 2016 The Power People ELECTRICAL EXHIBITION SERVICES FACILITY Manchester Grand Hyatt 1844 Imperial Avenue San Diego CA 92102 Ph 619 696 6625 Fax 619 696 7762 DATES January 5 7 2016 EVENT Z 016067 SanDiego edlen com EXHIBITOR INFORMATION COMPANY NAME PHONE CITY COUNTRY CELL EMAIL METHOD OF PAYMENT All transactions require a credit card on file with proper authorization In addition to checks Edlen also accepts American Express Master Card Visa Discover ACH and Wire Transfers Indicate form of payment below COMPANY CHECK BANK WIRE TRANSFER INFORMATION Please make check payable to Edlen Electrical All foreign Bank transfer to Bank of America checks must be drawn on U S Banks only For those booths Wire Transfer ABA 026009593 Acct 33855214 International Wire Transfer Swift Code BOFAUS3N Acc
41. X3 dO 3INVN SLN3INdIHS 39NVAQV 403 AV 13G LON OG IVIS3A1VIN LISIHX3 GLOZ 8 H38IA323G OL H3ALT3G ADVYOLS 92126 VO obaiq ues JS neDped 6566 OMA 9 9 OUI suomnisodxo ejeJe o 5 9106 HOALIOS ANVdINOO ONI LISIHX3 dO 3INVN X INO SLNAWdIHS ADNVAGV 303 AV14d LON OG III LISIHX3 GLOZ 8 H38IA323G OL H3ALT3G J9VeHOLS YOsA Q TIOH 92126 WO ues JS neDped 6566 OMA 9 9 OUI suomnisodxo ejeJe o 5 9L0Z HOALIOS ANVdINOO ONILISIHX3 dO AWVN SLNAIWdIHS 39NVAQV ON HLOOS8 ON HLOOS8 AV 13d LON Od IVIMSLVIN LISIHX3 ANJA ALIS MOHS LOLZ6 VO obaiq ues 99E d 19XJE N L obaig ues WeApy 0 2 OUI suomnisodxeo 9106 HO31lI2S ON HLOOS8 ANVdINOO ONILISIHX3 dO 3INVN X INO SLNAINdIHS ALIS MOHS H04 AVA LON Od IVIMSLVIN LISIHX3 AYSAITSC ALIS MOHS LOLZ6 VO obaiq ues 99E d 19XJE N L puteJc obaig ues WeApy 0 2 OUI suonisodx 0 9 9106 HO31lI2S ON HLOOS8 ANVdlINOO ONILISIHX3 dO 3INVN X INO SLNAINdIHS ALIS MOHS AV14d LON OG III LISIHX3 AS3AI 130 ALIS MOHS LOLZ6 VO obaiq ues 99E d 19XJ N L obaig WeApy OI OUI suomnisodxeo ejeJe 0 9 9102 HO31lI2S ANVdINOO ONI LISIHX3 dO 3INVN XIN
42. able 21 L 15 5 D 27 5 H Glass Brushed Steel Black Brushed Steel CUBTBL Edge LED 295126 mop AURA Aura Round Table Cube Table Table SE White Metal zu or SC Table Plexi Top White Plastic Glass Brushed Steel 15 Round 22 H 20 L 20 20 H 42 L 28 D 18 H CONFERENCE TABLES OCT6W MERLIN WD3 6 CTO6GR 8 CC7 8 C508GR 10 CC8 10 CT10GR SAMPLE CONFERENCE SETS CONFERENCE TABLES CE1 Geo Table Rounded Square CG1 Manhattan Table Glass Chrome Glass Black 42 L 42 D 29 H 42 Round 29 H CF1 Geo Table Rounded CF2 Geo Table Square Rectangular Glass Black Glass Black 42 L 42 D 29 H 60 L 36 D 29 H CB2 Table CE2 Geo Table 6 Graphite Nebula Rectangular 72 L42 D 29 H Glass Chrome 60 L 36 D 29 H MERLIN Merlin Multi Use Table OCT6W Nova Oval Table Gray Laminate Black White Silver Powder 46 L 29 D 30 H Coated Legs 71 L36 D 29H CE1 CF1 8 CB3 A WD3 Work Table CC7 Table White Laminate White 8 Mahogany 48 L 24 D 30 H 96 L 48 D 29 5 H CB3 Table CC8 Table 8 Graphite Nebula 10 Mahogany 96 L 48 D 29 H 120 L 48 D 29 5 H CD2 Table CTO6GR Table 6 Gray Nebula 6 Granite 72 L 42 D 29 H 72 L 36 D 29 H CD3 Table C508GR Table 8 Gray Nebula 8 Granite 96 L 48 D 29 H 96 L 44 D 29 H CC6 Table CT10GR Table 6 Mahogany 10 Granite 72 136 D 29 5 H 120 L 46 D 29 H 6 CD2 1 6 CB2 qe 8 CD3 CONF42 CC5 Table Mahoga
43. allation and Dismantling Labor Daily Cleaning 2 Credenzas COMPANY COMPANYCAAME PACK AGE geen Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x92 875 2 38 125 x 8 875 4 18 5 x 38 875 4 20 x 27 5 2 38 125 x 9 25 TETROR ORE Header 2 77 625 x 11 875 2 29 75 x 11 875 1 38 125 x 11 875 eo Please DO NOT place any text 1 2 from all finished edges for panel insertion Files must be setup with 1 2 Bleed 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas u URO PACKAGE T Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 2 29 75 x 38 875 4 20 x 27 5 doors 2 38 125 x 9 25 Header 3 38 125 x 11 875 2 29 75 x 11 875 eo eege Discount Deadline December 18 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 8 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY arata expositions inc 4104 Ib Ce RENTAL 5 orlando fl 32811 p ME phone 407 42
44. ame Booth Number s Street Address City State Zip Ordered by Date Telephone Fax E Mail CREDIT CARD AUTHORIZATION American Express MasterCard Visa expiration Date _ Cardholder s Name Print Cardholder s Signature Cardholder s Billing Address Street Address City State Zip Telephone E Mail This form must be signed and accompanied by your order arata expositions inc 4104 I b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com AN o K Ko g Name of Organization Authorized by Please Print E Mail Signature THIRD PARTY PAYMENT SCITECH 2016 Booth Number s Title Date Please complete and return this form to charge the final balance for show services to a third party account A third party credit card authorization must be received at least 30 days prior to show opening BOTH FIRMS MUST COMPLETE THIS FORM Any remaining balance after completion of all show services will be charged to the authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and in the event the named third party does not discharge payment prior to show closing such charges will revert to our firm We have read understand and agree to all the above terms and have advised our show site representa
45. ate delivery locations mixed loads and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver All Federal Express Airborne Express DHL and UPS shipments require special handling SPECIAL HANDLING DEFINITIONS Ground Unloading Loading Vehicles that are not dock height preventing the use of loading docks such as personal owned vehicles U hauls vans flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling Constricted Space Unloading Loading Trailer loaded high and tight shipments that are not easily accessible Freight that is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the targeted freight Designated Piece Unloading Loading Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit Mixed Loads Shipments of mixed crated and un
46. aying estimated labor cost for the delivery and removal of air water and drain outlets GAS amp MISC REQUIREMENTS Call for a Quote PRINT NAME AUTHORIZED SIGNATURE DATE EMAIL PHONE The Method of Payment form must be completed and returned with this order form GQRAND HYATT Weds SANDIEGO Exhibit Price Guide EQUIPMENT RENTAL REQUEST FORM Video Equiment 90 HD Monitor Includes Stand o 8o HD Monitor Includes Stand So 6o HD Monitor Includes Stand 1 amp ooo o Iso HD Monitor includes Stone nD Montor Desktop o Flt Screen Monitor Desktop woo J 7 Executive and Screen Package e Dee r nr Custom Signage and Video Units s Miscellaneous Support TOTAL Laptop or Monitor Audio System Wireless Microphone Please circle choice Handheld or Lavaliere Clip On Speaker System 75w System Custom Sound Reinforcement Options Available Wireless Presenter Slide Advancer Laser Pointer Flip Charts SUBTOTAL Service Charge 2496 of Subtotal City Tax 896 of Service Charge Add 15 of Subtotal for orders less than 72 hours before delivery Add 25 of Subtotal for on site orders EXHIBIT ORDER TOTAL MCOR EVENT TECHNOLOGIES A Freeman Company UNIQUE CREATIVE INNOVATIVE www enco
47. biting company will be responsible for all bank fees All companies must provide a credit card authorization form with orders even when paying via cash company check and or wire transfer It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met The Exhibit Shipping Information amp Material Handling Rate Schedule is sent in or Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with International firms paying by company check must pay in U S funds drawn on a U S bank All companies must provide a credit card authorization form with orders Purchase orders are not considered payment Your show site representative agent or display house must be made aware of this policy and must be able to settle the account in full as we will not bill a third party Arata Expositions Inc reserves the right to withhold any services to an exhibitor for non payment of outstanding invoices by the second day of the show There will be a fee of 50 00 for any returned check If the exhibitor is tax exempt exhibitor must supply a certificate for the state in which the services are to be used It is the responsibility of the exhibitor to advise the Arata Expos
48. c 4104 Lb mcleod road CUSTOM FURNITURE orlando fl 32811 phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders page 3 of 4 CODE QTY ITEM DESCRIPTION PRICE CODE QTY ITEM DESCRIPTION PRICE COMMUNAL BAR CAF AND COCKTAIL TABLES BAR TABLES CONTINUED _ 5 T sosoo Bar _ 22400 er Tabienapie Grommet Hoes 60900 vre eer ciiegeazer 23300 eme BarTabiewnte Top 60800 vin Nebula Bar TablefBiack Base U 23300 Fosoeww BarTetente Grommet ates 608 00 viw White Laminate Bar Tablelack Base 25500 eme 490 00 wrk Bar TabieTuip Base Tas Gate Tano ape Grommet Foiss 490 00 wry Graphite Nebula Bar Table Tuip Base 284 00 ewows fosie Tabene To 49000 Wanogany Bar TabieTuipease Tess cate Tavewnte Tops nace Lal
49. ce count or condition Shipments that arrive without machine printed docu mentation showing the weight of the shipment Improper Weight Shipments that come in and are re weighed showing the documentation was incorrect with a lower weight than the actual weight These shipments get charged special handling plus a weight ticket charge arata expositions inc 15928 tournament drive FREIGHT ROUTING gaithersburg md 20877 phone 301 921 0800 SCITECH 2016 fax 301 990 1717 www arataexpo com osit ot e L g As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Please return this form by December 28 2015 Dens i el ge aee 539 warehouse site Origin of Shipment Booth Number Shipping Date Carrier Approximate Number of Containers Approximate Arrival Date Weight of Largest Container Total Weight of Shipment e To enable our tracing delayed shipments please mail duplicate bill of lading to Arata Expositions Inc 15928 Tournament Drive Gaithersburg MD 20877 phone 301 921 0800 e COLLECT SHIPMENTS WILL NOT BE RECEIVED INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW Ship to Company Name Street Address City State Zip Carrier PREPAID Col
50. celled Standard Booth Carpet Total BEEN after move in begins will be charged at 100 of the published price Absolutely no P credits will be issued after show closing 895 Tax All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax ITIPRFLES I burgundy silver cloud black washington d c 15928 tournament drive gaithersburg md 20877 p 301 921 0800 f 301 990 1717 CUSTOM PLUSH CARPET Create a unique and inviting booth environment with any of our enticing color selections available in plush booth carpet 9 de 7 Bee cb d z FN Bd d a E pis j H d a m A E t s j E pu new blue navy beige orlando fl 4104 l b mcleod road orlando fl 32811 p 407 422 3636 f 1407 839 5929 t iti INC EE eg PLUSH CARPET orlando fl 32811 phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash co
51. changes in equipment requirements and any labor charges will affect this estimate Lessee is responsible for all charges 8 It is the responsibility of the exhibitor to advise an Encore Event Technologies representative of any problems with their order at show site Absolutely no credits will be issued after show closing Authorized Signature Please Type or Print Name NCORE EVENT TECHNOLOGIES A ams Commend UNIQUE CREATIVE INNOVATIVE WWW encore us com P 619 358 6758 F 619 358 6776
52. check wire transfer and or credit card All companies must provide a credit card authorization form with orders page 2 of 4 CODE QTY ITEM DESCRIPTION PRICE CODE QTY ITEM DESCRIPTION PRICE GROUP SEATING CONTINUED soa feson rarse 18905 Leer _ eer charwhio vigiohrone 10209 Ew Syiney End TebeBiack E BEREEDEN 1500 omo Wendy ChariierAcyie cot Leger Spogen 27600 sor fison craneo 1320 02 Goo Rectangle Tabak 37505 Loc fron 125 oesecande Conierence Telecoms 38700 sce fron Graneawnte eo ocrew besser 500 Lco frison rarere 125 Goo Square Roudes Goniec tame 28700 eelerer es Sauer Rounded Conference Taria 25540 sewercnamonnaa 1915 052 conference Tabi 2 Les craro ses oo MERLIN ern Mt Use 35205 04 ioMesh Chair Black CB3 506 00 COCKTAIL AND END TABLES CD2 417 00 cor CTO6GR COCKTAIL AND END TABLES CONTINUED o Geo End Table Chrome 224 00 CDYTB Canay Table White Black Top 193 00 EtW Sydney End Table White 245 00 Oliver Cocktail Table Silverado Cocktail Table Soho Cocktail Table Chocolate Top C
53. correctly Edlen reserves the right to make the necessary corrections and charge the corrected amount Exhibitors will be notified by email or fax of any such corrections Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in line and peninsula booths Outlet rates listed do not include the connection of any equipment special wiring or distribution of the outlets to other location s within the booth space Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred A separate outlet must be ordered for each location where an electrical service is required 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location Power must be ordered according to peak amperage ratings Island booths If a floor plan showing main power location is not submitted to Edlen prior to our first move in date Edlen will deliver the power to the most convenient location Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published A minimum charge of 1 hour labor will apply for all installation work The removal of this work will be charged a minimum of 1 2 hour or 1 2 the total time of installation In the event 1000 watt over
54. crated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Crated vs Uncrated Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no addi tional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks Multiple Shipments Shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to a booth Alternate Delivery Location Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same building or to other rooms in the same facility Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and or equip ment to unload Improper Paperwork No Documentation Shipments that arrive from a small package carrier including among others Federal Express Airborne Express DHL and UPS without an individual Bill of Lading requiring additional time labor and equipment to process Shipments received without paperwork will be delivered without guarantee of pie
55. d Hyatt 1844 Imperial Avenue San Diego CA 92102 Ph 619 696 6625 Fax 619 696 7762 DATES January 5 7 2016 EVENT 016067 SanDiego edlen com SCHEDULE ALL OTHER ELECTRICAL LABOR BELOW EXCEPT DISTRIBUTION UNDER CARPET If you require any additional electrical work in your booth please provide us with a production schedule with the dates times number of men required and the type of work requested This will assist us in accommodating your labor needs Example Day Monday Date 1 5 Time 8 00 AM Work required Assemble amp hang truss lights Day Tuesday Date Time 12 30PM Work required Wire electric sign Work required Work required Work required Work required Work required SHOW SITE SUPERVISOR Contact Name Company Cell Number Email address ELECTRICAL LABOR LIFT RATES amp RULES Please be advised that labor start times cannot be guaranteed If no time is provided work will be performed on a first come first served basis A representative must come to Edlen s Labor Desk prior to each individual labor call to confirm the booth is ready for such labor If labor is dispatched at the requested time and no exhibitor supervisor is available a minimum 1 2 hour labor charge per electrician will apply A minimum labor charge of 1 hour will apply per man for installation Dismantle time will be calculated at 1 2 of the total installation time LABOR RATES Straight time 103 00 per hour Monday Friday 8 00 AM 4 30
56. der that have accepted Edlens payment policy and the terms and conditions of contract UTILITY SERVICES Total COMPRESSED AIR 90 100 LBS Psi Advance Regular Air Outlet 523 00 784 00 Additional Connections within 20 of Outlet 336 00 504 00 CFM requirements There is a 5 min charge per outlet 11 00 cfm 16 00 cfm Remember to order with air services Connection size see 9 on back of form WATER LINES Edlen is not responsible for sediment or the color or taste of the water Water Outlet 523 00 784 00 Additional Connections within 20 of Outlet 336 00 504 00 of connections required Size of connection PSI required GPM Required DRAIN LINES Drain Outlet 523 00 784 00 Additional Connections within 20 of Outlet 336 00 504 00 Number of connections required Size of connection required FILL amp DRAIN LABOR is not responsible for sediment or the color of water 1 50 Gallons 168 00 252 00 51 200 Gallons 448 00 672 00 201 500 Gallons 560 00 840 00 Each additional 100 Gallons up to 1 000 Gallons 56 00 84 00 LABORILIFT Labor is required for delivery and removal of air water amp dran outlets ST Monday Friday 8 00 PM 4 30 PM except holidays 112 00 OT Mon Fri 4 30 PM 8 00 AM all day Sat Sun amp Holidays 224 00 LIFT Only required if outlets are dropped from overhead 227 00 When do you move in When do you move out Take this into consideration when pre p
57. e Maple Tulip Base 267 00 BSL GinBarstoo Maple 181001 xr Caf Table Graphite Nebula Tulip Base 267 00 psc OstoBarstoo white 239 00 30MHTC Caf Table Mahogany Tulip Base 290 00 BSD Oslo Barstool Blue 239 00 XS Caf Table Silver Textured Top 345 00 BAR TABLES Table Brushed Red Tulip Base 267 00 VTK Maple Bar Table Black Base 22400 XTC Caf Table Brushed Blue Tulip Base 267 00 Graphite Nebula Bar Table Black Base 224 00 Caf Table 36 Top Maple Tulip Base 290 00 ml 30MHSB aZ Mahogany Bar Table Black Base 280 00 ml Caf Table Graphite Nebula Tulip Base 290 00 Silver Textured Bar Table Black Base 237 00 XTR Table White Laminate Top Tulip Base 345 00 Brushed Red Bar Table Black Base 224 00 Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 l b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com CUSTOM FURNITURE SCITECH 2016 page 4 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a c
58. e used without any back wall sight line restrictions up to a maximum height of 16 Hanging signs are permitted to a maximum height of 16 to the top of the sign and should be set back at least 10 from adjacent booths Those exhibitors who wish to use a hanging sign must submit a request written request and any applicable line drawings or renderings to AIAA at least 30 days prior to installation All hanging signs must be installed by the official general service contractor decorator or their designee in some cases this will be the facility itself In other words exhibitors are prohibited from contracting to have their sign hung by any entity not designated in the service kit Island Booths An Island booth is any size booth that is exposed to aisles on all sides Size Island Booths are generally 20 x20 or larger Rules Applying to Island Booths The entire cubic content of the space may be used up to the maximum height of 16 Hanging Signs Hanging signs are permitted to a maximum height of 16 to the top of the sign and should be set back at least 10 from adjacent booths Those exhibitors who wish to use a hanging sign must submit a request written request and any applicable line drawings or renderings to AIAA at least 30 days prior to installation All hanging signs must be installed by the official general service contractor decorator or their designee in some cases this will be the facility itself In other words e
59. eadline Add 50 to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Electrical requirements Package rental price does not include electrical hook up or labor to install clip on lights Please order your electrical outlet for the rental exhibit and any other electrical requirements including labor directly from the electrical contractor The electrical order form is included in this service manual Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 I b mcleod road LEAN orlando fl 32811 SM phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com w g All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders NOTE All rental carpets are delivered clean to your booth space However during set up the carpet can become soiled We suggest you order cleaning services at least once before the show opens ALL DAILY CLEANIN
60. eclared and additional All Risk Insurance charges paid thereon Contact Logistics rep to discuss the benefits of PLEASE READ NOW purchasing additional insurance Service Requested Check One L Next Day Second Day 3 5 Day Deferred Van Line Service Other Request pre printed address Labels and shipping form Schedule return shipment Comments ELECTRICAL ORDER FORM Advance Payment Deadline Date 12 15 15 Jul HIT EN m gw EVENT SciTech 2016 The Power People ELECTRICAL EXHIBITION SERVICES FACILITY Manchester Grand Hyatt 1844 Imperial Avenue San Diego CA 92102 Ph 619 696 6625 Fax 619 696 7762 DATES January 5 7 2016 EVENT Z 016067 SanDiego edlen com FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW EDLEN COM ORDER INSTRUCTIONS ELECTRICAL OUTLETS Approximately 120V 208V A C 60 Cycle Prices are for entire event 120 VOLT POWER DELIVERY QTY QTY ADVANCE REGULAR TOTAL Show 24hrs day PAYMENT PAYMENT COST The cost of 120 Volt outlets includes 499 VOLT Hours Only Double rate PRICE PRICE delivery to one location in island booths and to one location at the rear of inline 500 WATTS 5 AMPS 91 00 137 00 or peninsula booths If you require the S outlets to be distributed to any other 1000 WATTS 10 AMPS 153 00 230 00 location material and labor charges apply There is a minimum charge of 1 1500 WATTS 15 AMPS 179 00 269 00 hour for installation amp 1 2 hour for 2000 WATTS
61. ents and many require exhibitors to obtain all electrical connections extension cords power strips etc from them In addition to reviewing the buildings requirements it is suggested that these minimum guidelines be followed e All 110 volt wiring should be grounded three wire e Wiring that touches the floor should be SO cord minimum 14 gauge three wire flat cord which is insulated to qualify for extra hard usage e Cord wiring above floor level can be SJ which is rated for hard usage e Using cords normally made for use in homes are not recommended and are often prohibited Cube taps are also not recommended and frequently no permitted e Power strips multi plug connectors should be UL approved with built in over load protectors Lighting The following guidelines should be considered when determining booth lighting e No lighting fixtures lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space e Lighting must be directed to the inner confines of the booth space Lighting should not project onto other exhibits or show aisles e Potentially harmful lighting elements such as ultraviolet lighting or lasers must comply with facility rules and must be approved in writing by AIAA e Lighting effects should be tasteful and not interfere with other exhibitors or otherwise detract from the general atmosphere of the event arata expositions inc 4104 l b mcleod road orlando fl 3
62. ers even when paying by check cash or wire transfer Please ensure that the credit card information is complete and correct including the expiration date e sure you return the appropriate forms to the appropriate vendors by the order deadline dates By submitting your order forms with full payment by the deadline dates you can save money by taking advantage of advance discount pricing e Confirm your orders with each vendor Arata Expositions will send out a confirmation email for our services once your order is processed e Confirm delivery and pick up dates and times with Arata and communicate them to your carrier Refer to the special handling page to review the definition of special handling charges You may want to share this information with your carrier e Bring the tracking numbers from all of your shipments as well as contact information for your carrier e Put together a trade show survival kit to include in your freight or carry with you including a small tool kit stapler staples scissors tape pens amp markers and a first aid kit SHOWSITE e A Customer Service Center will be set up in the exhibition hall for your convenience If you have any questions or need any assistance during the course of the event you can contact all of the Official Vendors at the Customer Service Center e After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally
63. expositions inc ZWEIT TB CB RATESCHEDULE orlando fl 32811 p S phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com amp w Da g As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ARE BASED per CWT with a 200 pound minimum WAREHOUSE SHIPMENTS This rate includes receiving at Arata Expositions Inc WAREHOUSE 30 days of storage prior to show delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier Uncrated or pad wrapped shipments will not be received at the warehouse All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 112 00 per CWT Special Handing Shipment 141 25 per CWT SITE SHIPMENTS This rate includes receiving at the EXHIBIT HALL on scheduled move in dates delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are
64. fe please contact an Arata employee immediately During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor Show sites during these times are similar to a construction zone and considered to be hazardous OSHA regulations prohibit minors from being present in a hazardous work environment THINK SAFETY STANDARD BOOTH CARPET Give your booth the classic look you need with one of our inviting color selections of attractive high quality carpet T tal Cut e Se read zg 5 Fa diem V Cx HET E E De burgundy black blue EN 7 WE Vas i teal hunter green washington d c 15928 tournament drive gaithersburg md 20877 p 301 921 0800 f 301 990 1717 orlando fl 4104 l b mcleod road orlando fl 32811 p 407 422 3636 f 1407 839 5929 t iti INC Gelee STANDARD CARPET orlando fl 32811 phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged t
65. files or any file formatted for or taken from a website Web graphics are not suited for large format printing This is a very common error and should be avoided FONTS All fonts should be converted to outlines or paths Send font files if there is an anticipation of any changes so additions can be made to the provided art FTP INSTRUCTIONS Using Internet Explorer or FTP Client Discount Deadline December 18 2015 Received By Discount price applies only to orders that are accompanied by payment and are received ftp ftp aratafiles com by discount deadline An additional 100 of the published prices will be applied to all orders received after the deadline Cancelled orders will be charged at 100 of the published price Absolutely no credits will be Password Welcome22 issued after show closing User Arata aratafiles com Please do not try to drag and drop a folder Due to permissions you are only allowed to upload files You may drag and drop multiple files at once but NO FOLDERS Make sure your exhibiting company and show name are used to label the file Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 I b mcleod road M EC HAN ICAL LI FTS orlando fl 32811 phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com OPERATION OF ALL MECHANICAL LIFTS ALL MECHANICAL EQUIPMENT ON TH
66. han one machine or multiple connections on a machine order an additional connection for each machine or connection within 20 feet of the outlet ordered Otherwise you must order another outlet OUTLET DISTRIBUTION Outlets are delivered to the rear of inline and peninsula booths and to one location in island booths Ramping or laying of lines on floor in booth or spotting from the ceiling will be done on a time and material basis Lift charges will apply for overhead drops or distribution SERVICE CONNECTIONS All service connections are to be made by Edlen plumbers Material charges may apply AIR LINE RESPONSIBILITIES Edlen is not responsible for moisture oil or water in air lines loss of flow or drop or increase in pressure in line to equipment Exhibitor should supply their own filters driers or other equipment as needed No compressors are allowed other than those supplied by Edlen unless they are a fixed part of your machine If 24 hour air is needed please call for a quote WATER PRESSURE Pressure may vary guarantee can be made to minimum or maximum pressures f pressure is critical the Exhibitor should arrange to have a pressure regulator valve or pump installed Edlen is not responsible for sediment color or taste of water WASTE WATER If waste water from your drain contains hazardous materials chemicals or metals Edlen cannot drain it TERMS amp CONDITIONS agree in placing this or
67. he full replacement cost which is equal to the rental charge STANDARD LINEAR BOOTH CARPET STANDARD SPECIAL CUT BOOTH CARPET Check Description Discount Standard Extended Special sizes are available in any dimensions Price Size Price Price Price includes all necessary taping and visqueen for protection of 10 x 10 Carpet 212 00 275 60 carpet during set up 10 x 20 Carpet 424 00 551 20 10 x 30 Carpet 636 00 826 80 BOOTH SIZE 10 x 40 Carpet 848 00 1 102 40 i Lai Total sq ft Discount Price Standard Price Extended Price Standard carpet is supplied only for in line linear booths For island configurations booths 20 x 20 or larger please order Special Cut Carpet or Plush Carpet x 4 50 per sq ft 5 85 persq ft STANDARD CARPET COLORS CHECK COLOR BELOW Leal Black LL Grey Red Blue Hunter Green Burgundy If item colors are not selected in advance AEI will do so at no risk CARPET PADDING Discount Price Standard Price Extended Price Single Padding 1 80 per sq ft 2 34 per sq ft Double Padding 3 60 per sq ft 4 68 per sq ft VISQUEEN Discount Price Standard Price Extended Price Sq ft x 1 00 per sq ft 1 35 per sq ft Discount Deadline December 18 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items can
68. he service kit arata expositions inc 4104 1 6 mcleod road SHOW FACTS orlando fl 32811 phone 407 422 3636 SCITECH 2016 fax 407 839 5929 ER www arataexpo com OSit ot page 3 of 3 SCITECH 2016 5 7 January 2016 Manchester Grand Hyatt Grand Hall San Diego California SHOW SCHEDULE SET UP TIMES Monday 4 January 0800 1700 Tuesday o January 0800 1500 SHOW HOURS Tuesday 5 January 1815 2000 Reception Wednesday 6 January 0845 1600 1230 1400 Box Lunch in exhibit hall 1500 1600 Break in exhibit hall Thursday 7 January 0845 1400 1330 1400 Break in exhibit hall MOVE OUT TIMES Thursday 7 January 1400 1800 t iti Inc Gelee HELPFUL HINTS orlando fl 32811 PEE phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com w d Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding Please review the following hints that will help you maximize your time and money spent on this exhibition PRIOR TO THE SHOW e Read the ENTIRE Exhibitor Service Manual e Complete all applicable order forms in their entirety lf you have multiple locations please complete separate order forms for each location booth meeting room etc e Acompleted credit card authorization form is required with all ord
69. head quartz lights cannot be mounted to existing catwalks in the convention hall lift and labor charges will apply Please contact our local office to discuss any additional charges Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space This material is provided on a rental basis ONLY and remains the property of Edlen It shall be removed only by Edlen employees Any extension cords or power strips ordered on the front of this form should be picked up at the service desk Credit will not be not issued for unused items Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen All equipment regardless of source of power must comply with federal state and local codes Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes for which labor charges can be incurred Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes All electrical equipment must be properly tagged and wired with complete information as to the type of current voltage phase
70. ill not be responsible for condition count or content Please remember that there may be a lapse of time between the delivery of shipments to the booth and the arrival of the exhibitor or exhibitor s representative AEI will not be responsible or liable for any loss damage theft or disappearance of exhibitor s materials after same have been delivered to the exhibitor s booth at show site We suggest exhibitors arrange for security services for their booth w Da g 8 EQUIPMENT REQUIRING SPECIAL EQUIPMENT Fourteen days advance notice must be provided to AEI by the exhibitor in order to obtain special devices to properly load place or reload equipment requiring such care AEI will not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice has not been received by AEI 9 EMPTY CONTAINER LABELS The exhibitor is responsible for affixing EMPTY labels available at the AEI service desk to containers to be stored during the show It is understood that these labels are used for empty storage only and assumes no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers 10 CLASSIFYING SHIPMENTS AEI cannot be responsible for classifying shipments After shipments are tendered to a carrier for shipment cannot be responsible for delivery time or damage or loss to property 11 OUTBOUND SHIPMENTS All sh
71. ing services or any other services provided by AEI or its subcontractors as an offset against the amount of the alleged loss or damage Instead the exhibitor agrees to pay AEI prior to the close of the show for all such charges and further agrees that any claim the exhibitor may have against or its subcontractors shall be pursued independently by the exhibitor as a complete separate transaction to be resolved on its own merits 13 JURISDICTION This agreement shall be deemed to have been made in the State of Maryland and that any and all performance thereunder or breach thereof shall be interpreted governed and construed pursuant to the laws of the otate of Maryland and the parties to this agreement consent that the Circuit Court for Montgomery County Maryland shall be the sole forum where any cause of action arising under or in any way related to this agreement may be instituted 14 MISCELLANEOUS Exhibitor as a material part of the consideration to for material handling services waives and releases all claims against AEI its employees agents officers and directors with respect to all matters for which has disclaimed liability pursuant to the provisions of this contract The exhibitor acknowledges that he or she has read this agreement understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive agreement between the parties The invalidity or enforceability of any provisi
72. ions Inc Manchester Grand Hyatt Name of Exhibitor and booth number SCITECH 2016 Expositions Inc Grand Hall I 1 Market Place 9525 Padgett Street n San Diego 92126 San Diego CA 9210 To avoid confusion remove all expired shipping labels before shipment Material Handling fees include receiving your material at our warehouse and or show site delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Arata Expositions Inc will receive and hold all crated exhibits in storage up to thirty 30 days prior to the show set up ANY UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE All shipments consigned to Arata Expositions Inc warehouse MUST BE DELIVERED later than 4 00pm on Monday December 28 2015 Any material received at the warehouse after this date and time will be subject to a late surcharge All warehouse freight will be delivered to your booth prior to exhibitor set up time All shipments MUST BE PREPAID No collect shipments will be accepted either at Arata Expositions Inc warehouse or the facility Under no circumstances should any shipment be consigned to the facility prior to move in dates The facilit
73. ipments received at the close of the show are subject to a final count We will count and ship pieces as we find the shipment when we remove them from the booth to load out All Material Handling Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth Corrections will be made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of such items in the booth at the time of pick up AEI is not responsible for shipments left in booths by exhibitors We suggest exhibitors arrange for security services for their booth PLEASE NOTE Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service In order to expedite removal of freight from the show site AEI shall have the authority to change designated carriers if such carriers do not pick up on time or refuse to accept shipments Exhibits not removed from the show on removal day and on which we have no shipping information will be returned to our warehouse at an additional charge to await disposition assumes no liability as a result of such rerouting or handling 12 PAYMENT OF SERVICES The exhibitor agrees in the event of a dispute with AEI or its subcontractors relative to any loss or damage to any of the exhibitor s freight or equipment that the exhibitor will not withhold payment in any amount due to AEI for freight handl
74. is form must be completed by all exhibitors wishing to use AEI supervised labor for the installation and dismantle of their exhibits INBOUND SHIPPING INFORMATION Display will be shipped to Warehouse Showsite Date Shipped Date to arrive Carrier Shipped from City State Total number of Crates Cartons Cases Other please specify SET UP INFORMATION Display Carpet Shipped with exhibit Rented from AE Color oize Electrical Placement Electrical under carpet Drawing attached required Drawing with exhibit opecial Electrical Instructions Set up instructions Shipped with display Special tools hardware opecial set up or dismantle instructions Graphics Shipped with display Shipped separately Carrier Date to arrive opecial instructions for graphics OUTBOUND SHIPPING INFORMATION After dismantling return ship display to Carrier T3Logistics Common Carrier Van Line O Air Freight O Next Day 2nd Day L Deferred If your designated carrier fails to pick up or refuses to accept your shipment your freight will be shipped by one of the official show carriers It is the responsibility of the exhibitor to call your carrier of choice to schedule a pick up time and date Emergency contact at show site Contact phone Hotel Hotel phone Arrival date Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Tele
75. ite Leather ST ell OTH Milano Cube Black Leather PUZ2SW Puzzle Bench Ottoman White 48 L 24 D 18 H SAL VIBO5 VIBO2 Re OTL CUBL20 Edge LED Cube Ottoman White Plastic 202157051 20 H Vibe Cube Ottoman Waterproof 18 L 18 D 18 H VIBO5 Yellow Vinyl VIBO6 Gold Bronze Vinyl VIBO7 Beige Vinyl VIBO8 Orange Vinyl VIBO1 Green Vinyl VIBO2 Blue Vinyl VIBO3 Pink Vinyl VIBO4 Red Vinyl ENDO2B VIBO6 VIBO3 CCB OTS South Beach Wedge Ottoman Platinum Suede 18 HI OTK Half Round Ottoman Black Leather T236 D 17H OTL Half Round Ottoman White Leather 725b GDE CCB Circle Ottoman Black Leather 7251 725p 275 OSC ENDO2W OTH VIBO7 VIBOA CCW CCW Circle Ottoman White Leather IZATF2Z s CCZ Circle Ottoman Black White Leather orl GROUP SEATING SC8 GROUP SEATING RSTDIN Rustique Chair with arms Gunmetal 20 L 18 D 31 H DUET Duet Chair Black Chrome EE CS8 Berlin Chair Black 18 L 22 D 32 H CS9 Berlin Chair Red dou RSTDIN SCF SC3 SC4 Jetson Chair Black 19 L 18 D 31 H SC1 New York Chair Black Maple XCHR Christopher Chair White Vinyl Chrome SEDES SC9 Panton Chair White 20 24 D 33 H SC10 Razor Chair White SC9 SCC XC3 CH002 Wendy Chair Clear Acrylic 153152055 36H SCF Fusion Chair Black White
76. itions Inc Service Desk immediately of any discrepancies or problems with their invoices PRIOR TO THE CLOSE OF THE SHOW Any credit card refunds must be resolved within 30 days lf an exhibitor needs to change any charges from one credit card to another a 3 service fee will be charged for the credit and a 396 service fee for the new charge Any unpaid balance after the close of the show shall be due and payable upon receipt of invoice Unpaid balances after 30 days of invoice date will be subject to a FINANCE CHARGE at the lesser of the maximum rate allowed by law or 2 per month which is an annual percentage rate of 2496 ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax Peete ate CHARGE AUTHORIZATION orlando fl 32811 phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com All companies must provide a credit card authorization with order Any remaining balance after completion of all show services including any T3 Logistics LLC invoicing will be charged to your authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING PLEASE PRINT OR TYPE Company N
77. jurisdictions If you have any questions once you have read this please address them directly to Arata Expositions Inc GENERAL INFORMATION All necessary union labor is available to the exhibitor on advance order by use of the forms provided in this kit Union labor is also available at the Exhibitor Service Center during installation show hours and dismantle LABOR REGULATIONS INSTALLATION AND DISMANTLE LABOR Exhibitors have specified rights For example they are permitted to arrange their own manufactured products for display and related sales literature within their booth for as long as necessary One full time employee of the exhibiting company may set their exhibit provided that this person can finish in 1 2 hour They may not use power tools After the 1 2 hour is up exhibitors must use union labor provided by Arata Expositions Inc Your la bor requirements can be ordered on the enclosed Display Labor Order Form FREIGHT HANDLING Arata Expositions Inc will be responsible for the loading and unloading of all trucks trailers common and contract carriers as well as the handling of empty crates and the operation of handling equipment Exhibitors may hand carry their own material from POV s privately owned vehicles They are not permitted to use any material handling equipment This includes dollies carts or other mechanical equipment Only full time employees of the exhibiting company will be allowed to hand carry ite
78. lect Approximate Number of Containers Approximate Weight of Shipment Description FOR SPLIT SHIPMENTS USE SPACE BELOW Ship to Company Name Street Address City State Zip Carrier PREPAID Collect Total Number of Containers Total Weight of Shipment Description Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax With respect to the property referred to above you are hereby authorized to pick up deliver store and ship and or act as shipper s agent in the handling of said property by any other authorized carrier and to make all contracts in connection therewith and or perform any additional services shown hereon or otherwise necessary for reforwarding THIS FORM DOES NOT REPLACE A BILL OF LADING THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW AUTHORIZED SIGNATURE Title Date AV 13G LON OG IVIMALVI LISIHX3 GLOZ 8 H3 HIN323G OL H3AFT3G ADVYOLS HO3 d 1OH 92126 vo ues JS neDped 6566 OMA 9 9 OUI suomnisodxo o 5 9102 HOALIOS ON HLOOd ANVdINOO ONILISIHX3 dO AWVN SLNAWdIHS ADNVAGV 403 AV 13G LON OG IVIMALVI LISIHX3 GLOZ 8 YASINAODAC OL H3ALT3G ADVYOLS d 1OH 92126 VO ues JS neDped 6566 OMA 9 9 OUI suomnisodxo o 5 9102 HOALIOS ON HLOOS8 ANVdINOO ONILISIH
79. me cases even 5 x10 These variations are usually as a result of trying to maximize a small space Rules Applying to In line Booths Without concern for the number of In line Booths used i e 10x20 10x40 booth displays should be set up in such a way so as to not obstruct the sight lines of other booths The maximum height of 8 feet is allowed in the rear of the space and a maximum height of 4 feet in the front 7 of the space to the aisle Note when three or more In line booths are utilized in combination of a single space the 4 foot height limitation only applies to that portion of the booth within 10 of an adjoining booth In other words for any In line booth space longer than 30 the 4 foot restriction is only applied to the 10 booth sections on the left and right extremes of the space Variations to In line Booths There are two variations to In line booths and they are the Corner Booth and the Perimeter Booth A Corner Booth is defined as an In line booth that is exposed to aisles on two sides All rules that apply to standard In line booths apply to Corner Booths without exception A Perimeter Booth is an In line Booth that backs to a wall or otherwise has no other booths behind it A Perimeter Booth may deviate from standard In line Booth rules only to the extent that the maximum back wall height may go as high as 12 Hanging Signs Hanging signs of any type are not permitted for In line booths in any configuration End cap Bo
80. mpany check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge PLUSH CARPET This plush heavy cut nylon pile carpet has built in Scotchguard Rental includes installation all necessary taping plastic covering for protection and removal at the close of the show BOOTH SIZE X sq ft Total sq ft Discount Price Standard Price Extended Price x 6 40 per sq ft 8 32 persq ft PLUSH CARPET COLORS CHECK COLOR BELOW LJ Black Blue Emerald Silver Cloud CT Burgundy If item colors are not selected in advance AEI will do so at no risk Purchase only 8 50 per sq ft discount or 11 05 standard CARPET PADDING Discount Price Standard Price Extended Price Single Padding 1 80per sq ft 2 34 per sq ft Double Padding 3 60 per sq ft 4 68 per sq ft Discount Deadline December 18 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no Plush Booth Carpet Total ws credits will be issued after show closing u mois o All Arata rental carpet is laid clean on the da
81. ms Our Material Handling Department is responsible for maintaining in and out traffic schedules at the show site Even local exhibitors should clear all movements of exhibit materials through this department as we will have priority at the unloading areas at all times Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Arata Expositions cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the installation or dismantle of your booth please order labor on the Display Labor Order Form and the necessary ladders and tools will be provided GRATUITIES Arata Expositions requests that exhibitors do not tip our employees Union employees have a fifteen minute paid break mid morning and mid afternoon Do not give union employees coffee breaks other than at these times Any attempts to solicit a gratuity by an employee for any service should be reported immediately to an Arata supervisor Employees of Arata are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all Arata employees arata expositions inc 4104 I b mcleod road DISPLAY LABOR orlando fl 32811 PONE phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com amp w g As stated in our Payment Policy all invoices must be paid
82. ning the proper insurance to cover their property AEI does not provide for full liability should loss or damage occur AEl s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of AEI is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by AEI its subcontractors or employees This applies while these goods are in warehouse in vehicles for delivery or at show site AEI shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 4 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE COVERING YOUR MATERIALS AGAINST DAMAGE LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW THIS CAN GENERALLY BE DONE BY ADDING EXPOSITION FLOATERS TO EXISTING INSURANCE POLICIES IT IS UNDERSTOOD THAT AEI IS NOT
83. nnot be responsible for injuries or falls caused by improper use City State Zip Code Country Telephone Fax Company Name Booth Number Street Address Email Address Contact Name custom furniture PREMIER COLLECTIONS SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION ROMA w a CHR003 SFA003 MIRABEL ALLEGRO CHR002 SFA002 KEY WEST e T SOUTH BEACH Suggested Uses of South Beach TANGIERS TANCHR TANSOF NAPLES NPLCHR NPLLOV NPLSOF HEATHROW HCO08 HSOO08 HCHO08 Suggested Uses of Heathrow 1 H SOFAS amp SECTIONALS LOVESEATS SOFAS amp SECTIONALS HEAO8 Heathrow Sofa Black Vinyl AS 24 D 28 A SO1 South Beach Sofa Platinum Suede 69 29 D 33 H SFA001 Mirabel Sofa Brown Leather 95 D S 2 H HEA08 NPLSOF LSM SFA002 Allegro Blue Fabric 34 S5 D 50 H NPLSOF Naples Sofa Black Vinyl S b o 2 TANSOF Tangiers Sofa Beige Textured 7o E7 stom al SOM Key West Sofa Black 501 TANSOF SFA001 SOM NPLLOV SFA003 Roma White Vinyl Ze L ITD asa HS008 Heathrow 3 pc Sectional Black Vinyl 72 L 48 D 28 H SO2 South Beach 3 pc Sectional Platinum Suede Je2 L 20 LOVESEATS LSM Key West Loveseat Black NPLLOV Naples Loveseat Black Vinyl 62 L 307D 28H SFA002 SFA003 02 CLUB CHAIRS
84. ny 42 Round 29 H CB1 Table Graphite Nebula 42 Round 29 H CONF42 Table White Laminate 42 Round 29 H 10 EXECUTIVE D PROEXE XC2 BAR CAFE amp COCKTAIL G30BMS G30BMW G30BWS G30BWW P lt d TSS l l l i G30DMS G30DMW G30DWS G30DWW i G30CMS G30CMW G30CWS G30CWW MAPLE EXECUTIVE CHAIRS XC5 Altura BAR TABLES CAF TABLES COCKTAIL TABLES Executive Chair PROEXE Pro Mid Back Black Crepe G30BMS Bar Table G30DMS Caf Table G30CMS Cocktail Table Executive Chair visis DS Maple Top Maple Top Maple Top White Classic Vinyl Adjustable 72 126642 7291 26 30 H 2 18 2630 16 A Adjustable XC4 Altura G30BMW Bar Table G30DMW Caf Table G30CMW Cocktail Table Executive Chair with Grommet Holes with Grommet Holes with Grommet Holes XC2 Luxor High Back Black Crepe Maple Top Maple Top Maple Top Executive Chair 25 25 D 43 H 72 L 26 D 42 H Mid Back Black Leather Adjustable 27 L 28 D 41 H G30BWS Bar Table G30DWS Caf Table G30CWS Cocktail Table Adjustable OTO Perth Chair White Top White Top White Top High Back Black 72 L 26 D 42 H 72 L 26 D 30 H 72 L 26 D 18 H XC1 Luxor 23 E21 D 435H Executive Chair Adjustable G30BWW Bar Table G30DWW Caf Table G30CWW Cocktail Table High Back Black Leather with Grommet Holes with Grommet Holes with Grommet Holes 27 L 28 D 47 H White Top White Top White Top Adjustable 72 L 26 D 42 H 72 L 26 D 30 H 72 L 26 D 18 H
85. ology Forum and Exposition 5 7 January 2016 Manchester Grand Hyatt Grand Hall San Diego California SHOW MANAGEMENT Jean Riley Conference amp Special Events Manager American Institute Aeronautics amp Astronautics 1801 Alexander Bell Drive Suite 500 Reston VA 20191 4344 Phone 703 264 7574 Fax 703 264 7551 Email jeanr aiaa org BOOTH EQUIPMENT Each 10 x 10 booth will receive an 8 high back wall draped in grey white white grey The 3 high side rail drape will be grey A one line identification sign will be provided indicating the name of the exhibiting company and booth number BOOTH CARPET The exhibit hall is carpeted in navy blue and orange You may want to order carpet to enhance the appearance of your booth space if so an order form is included in this manual arata expositions inc 4104 1 6 mcleod road orlando fl 32811 e phone 407 422 3636 SCITECH 2016 SHOW FACTS fax 407 839 5929 www arataexpo com page 2 of 3 AIAA Science and Technology Forum and Exposition 5 7 January 2016 Manchester Grand Hyatt Grand Hall San Diego California SHIPPING INFORMATION ADVANCE SHIPPING WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Shipments should arrive on or between 20 November 2015 and Shipments will be received Sunday 3 January 2016 between 1300 28 December 2015 to avoid late fees The warehouse will be closed and 1700 and Tuesday 5 January 2016 between 0800 1500 24
86. on hereof shall not affect modify or impair the validity and enforceability of all other provisions herein TIPS FOR MATERIAL HANDLING orlando fl 32811 p S phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com amp L Da G HELPFUL HINTS 1 Ship prepaid collect shipments will not be accepted at either the warehouse or show site 2 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no information is available the weight is estimated by the unloading crew 3 Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce material handling costs Drayage ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment See the example below 4 Please be sure to obtain and complete an Bill of Lading Bills of Lading will be made available at the service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor 5 Should you choose to use a carrier other than the official show carrier please be certain to contact them with any necessary pick up information AEI is not responsible for contacting outside carriers for pick ups 6 BE SURE
87. or Lamp TBBCHR Brochure TBSTDW Mobile Brushed Silver Holder Tablet Stand 18 Round 55 H Black White 8025 1 15 Ek 13 D 44 5 H LA14 Mason Table Lamp Brushed Silver TBSTND Mobile 16 Round 26 H Tablet Stand Black 14 L 13 D 44 5 H TBSHLF Charging Shelf Black 14 89 127 17 EICH TBPNTR Wireless Printer Holder Black S 301 955 5 29 CUBTBL LIGHTED PRODUCTS CUBL20 Edge LED Cube Ottoman White Plastic 20 L 20 D 20 H CUBTBL Edge LED Cube Table Plexi Top White Plastic 20 204D 20 11 BARS BARS BRC Martini Bar Circle Comprised of three BR1 Martini Bars 100 L 100 45 H BR1 Martini Bar 67 L 22 D 45 H Suggested Uses of Martini Bar La Z A SZ SS 17 trade shows sales meetings corporate events conventions y Celle CAL 8 position s arata expositions inc 4104 l b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com osit or o 2 ul v 5 G CUSTOM FURNITURE page 1 of 4 SCITECH 2016 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card CODE QTY ITEM DESCRIPTION
88. oths An End cap booth is defined as two In line booths that are exposed to aisles on three sides Rules Applying to End cap Booths While some events do allow the use of End cap booths the rules that are generally applied in order to maintain sight lines tend to be quite confusing and are extremely limiting to the point where the usable space is only 5096 of the total To eliminate the issues that come with them End cap booths are not permitted Peninsula Booths A Peninsula Booth is composed of at least 4 contiguous booths and is exposed to aisles on three sides There are two variations to the Peninsula Booth a one which backs up to In line booths and b one which backs up to another Peninsula Booth and are sometimes referred to as a Split Island Booth Size Peninsula Booths are generally 20 x 20 or larger but can vary in one dimension depending on the standard booth established for the event i e if the standard In line booth is 8 x10 then a Peninsula Booth would be 16 x 20 or larger Rules Applying to Peninsula Booths In line When a Peninsula Booth backs to two In line booths back wall height is restricted to 4 feet within 5 feet of each aisle to allow for reasonable sight lines for the adjacent In line booths The maximum height is 16 including signage for all other parts of the space Split island When a Peninsula Booth shares a common back wall with another Peninsula Booth the entire cubic content of the space may b
89. phone Fax arata expositions 23 4 Me RE ROO 99 orlando fl 32811 phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing DEADLINE RETURN TO Arata Expositions Inc Friday December 4 2015 4104 LB McLeod Road Orlando FL 32811 Fax 407 839 5929 If the exhibitor plans to utilize a firm other than the Official Service Contractor the EXHIBITOR ONLY must complete and send this form to Arata Expositions Inc to be received no later than December 4 2015 If notification is not received by the deadline date Arata Expositions labor must be used for all work and the Exhibitor Appointed Contractor will be permitted to supervise only In addition a Certificate of Insurance valid in the state of California must be provided with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with respect to damage to property Workers Compensation Insurance including employee liability coverage in a minimum amount not less than
90. position Hall You are allowed 4 exhibit badges per 10X10 booth AIAA strives to make our events the very best they can be To that end once the event has concluded we will be distributing an event survey to all exhibiting organizations We ask that you please take a few moments to complete the survey and provide us with your feedback Your constructive criticism is welcome and encouraged If we can be of assistance in preparing for this event while onsite or after the event has concluded please feel free to contact us Once again thank you for supporting this event and we will see you on the show floor Regards Sean Jean Riley Senior Event Planner jeanr aiaa org 703 264 7509 1801 Alexander Bell Drive Suite 500 Reston VA 20191 4344 Phone 703 264 7500 e Fax 703 264 7551 http www aiaa org IMPORTANT DEADLINES SciTech 2016 Shaping the Future of Aerospace Item Deadline Exhibit Guide Listing Form on line 18 November 2015 Exhibit Booth Staff Badge Form on line 15 December 2015 Decorator Non Official Contractor 4 December 2015 Decorator Furniture Discount Deadline 18 December 2015 Decorator Freight Discount Deadline 28 December 2015 Exhibit Hall Hours Tuesday 5 January 2016 Reception 1815 2000 hours Wednesday 6 January 2016 0845 1600 hours Thursday 7 January 2016 0845 1400 hours AIAA RULES AND REGULATIONS SciTech 2016 Shaping the Future of Aerospace NON OFFICIAL CONTRACT
91. quired at each location should be noted B Floor plan must reflect booth orientation Please note surrounding booth or aisle numbers C Identify a main power location Power is distributed from that point Power may come from the ceiling Inline or Peninsula booths should provide the same information with the exception of main power location Your main power location will be located at the rear of your booth space Date you will begin building your booth Estimated time Are you renting your carpet through the decorator Yes No e Brtringing own Show Site Contact with authority to make additions or changes to your order Contact Name Contact Company Contact Cell By providing this information it allows Edlen the opportunity to expedite your move in by having your power distribution complete prior to your scheduled move in time Please note that Edlen will make every attempt to complete the work prior to your arrival Material and labor charges will apply There is a minimum 1 hour installation cost and a 1 2 hour dismantle cost Credit card information must be on file before any labor begins in your booth space Please provide this information on the method of payment form SCHEDULE ALL OTHER ELECTICAL LABOR ON NEXT PAGE ELECTRICAL LABOR FORM Complete amp return with the electrical order form if applicable EDLEN 3 UU EVENT SciTech 2016 The Power People ELECTRICAL EXHIBITION SERVICES FACILITY Manchester Gran
92. re us com P 619 358 6758 F 619 358 6776 GQRAND HYATT EE SAN DIEGO Exhibit Price Guide EXHIBITOR CONTRACT Show Name Room or Booth Required Group Organization Event On Site Contact Requested by On Site Cell Phone Fax Fax E mail Address E mail Address Address City State Zip Pick Up Date Pick Up Time Exhibitor must be present to sign for order at time of delivery Please contract the Audio Visual Service Department for delivery You must notify our representative that you are at your booth and have electrical power in place We will contract the Electricians for your delivery Encore Event Technologies is unable to guarantee a delivery time Exhibitor is responsible for equipment until it is picked up by an Encore Event Technologies representative Pick up will be at close of show unless otherwise specified No removal of equipment will take place during show hours Please return completed form to FAX 619 358 6776 or EMAIL GrandHyattSanDiego encore us com Payment Information If you claim sales tax exemption in this state please furnish a copy of your tax exempt certificate with your order Please indicate method of payment This section must be completed before your order can be processed A credit authorization is requested as a deposit against additional services and or labor Payment of any balances may also be made by company check upon presentation of statement while at the show but a credit card a
93. redit card authorization form with orders CODE QTY ITEM DESCRIPTION TRAINING ROOM MERLIN _ Merin Muti Uso TaleGray eege 39200 wos Laminates s1000 BOOKCASES AND PRODUCT DISPLAYS Puse Peste ressar 497 CT leering 4650 Powered Locking Poesian 49000 poa RER Pookcasemanogary LS 31200 SEHR uae Powered Locking 55000 feom err Ecoe len UTILITY CHAIRS S Atura Task Chaimo Cren Lor utra prating cress 2709 DESKS CREDENZAS AND FILES _ EEGEN 207 Eessen Les CODE QTY ITEM DESCRIPTION PRICE DESKS CREDENZAS AND FILES CONTINUED p ome oredenzaiMahogany 52100 Leem 49 0 2400 18000 um usia 39505 Luar Lasel 37400 FRIDGES RR Refrigerator White 20 x 30 x 65 14 0 cubic RQ Refrigerator White 20 x 22 x 33 4 0 cubic MOBILE TABLET STANDS AND ACCESSORIES 60 00 TBBCHR Brochure Holder 8 625 x1 1 x11 325 TBSHLF Charging Shelf 14 85 x7 17 x1 TBPNTR Wireless Printer Holder 3 3 x1 9 x5 28 TBSTDW Mobile Tablet Stand White 14 x13 x44 5 TESTND Mobile Tablet Stand Black 14 x13 x44 5 LAMPS AND LIGHTED PRODUCTS Pais Meson FoorLanoionshed Sher Tara usen Tai Lanptusted iver Ces Gus esee ied
94. rms located in the Exhibitor Service Manual ORDERS AFTER THE DEADLINE If there is still time for forms to reach us by mail air courier fax or email you are welcome to make additions after the deadline date Note that these will be charged at the standard rate SHOW SITE ORDERS oimply order from Arata Expositions Inc staff at the Customer Service Center on the exhibition floor We will be fully staffed during all set up hours to accommodate any additional requests you may have Payment by cash check or credit card will be required at the Customer Service Center for all show site orders E PAYMENT POLICY AGREEMENT orlando fl 32811 PEE phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com w Ko E g Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding As a valued customer we ask for your understanding and cooperation with regard to our payment policy Arata Expositions Inc requires settlement of ALL invoices prior to the close of the show by payment in full 100 including applicable tax is due at show site via cash company check credit card Visa MasterCard or American Express and or wire transfers Please contact our office for wire transfer information A 25 00 bank transfer fee for wire transfers must be added to the amount transferred The exhi
95. s or bonding required by the federal state county or municipal governments and the exposition hall management prior to commencing work and shall provide Arata with evidence of compliance 4 The nonofficial contractor must have purchased and have in effect insurance and have provided Arata with a copy of a valid insurance certificate within 30 days of the event AIAA must be named as additional insured This insurance must be maintained in a financially sound insurance company admitted and licensed to provide insurance in the state where the exhibitor appointed contractor is domiciled for the following coverage a Anactive worker s compensation insurance policy covering all permanent employees and all temporary labor hired to perform work on this event b Comprehensive general liability insurance against claims for bodily injury or death and property damage of not less than 1 000 000 00 each occurrence c Automobile liability insurance of not less than 500 000 00 for bodily injury and property damage each occurrence 5 The nonofficial contractor must follow the scheduled work times or pay any additional cost incurred because of extended hours 6 The nonofficial contractor must furnish Arata with a list of employees who will be working on the exposition floor and see that they have and wear at all times the temporary set up and tear down badges that will be provided by AIAA 7 The nonofficial contractor must not solicit business on
96. t 33855214 25 processing fee MUST be included with transfer CREDIT CARD ACH ELECTRONIC PAYMENT TRANSFER For your convenience we will use this authorization to charge any remaining balances on your account prior to event closing A copy of final charges will be sent to the email address provided in the payment information section that require labor a credit card must be on file Please reference the Event listed above on your remittance Bank of America 125000024 Acct 33855214 6900 Westcliff Drive Las Vegas NV 89145 Phone 888 852 5000 Ext 6007 Please note the financial institution MUST be based in the US In order VISA B MASTER CARD a AMX a DISCOVER to avoid a transfer fee you must notify the financial institution that you wish to make an ACH electronic payment transfer CHECK AND CREDIT CARD INFORMATION CHECK ceoroowwe 1 11111 1111111 soar L EMAIL ADDRESS THIRD PARTY YES or NO CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE By signing and placing this order accept all payment SERVICE TOTALS policies and the terms and conditions outlined on all EUECTRICAUDEABOR MATERIAL PLUMBING PLEASE r WO ELECTRICAL LAYOUT FORM Advance Payment Deadline Date 12 15 15 EDLEN 3 uU Th Powsr Escuble EVENT SciTech 2016 ELECTRICAL EXHIBITION SERVICES FACILITY Manchester Grand Hyatt 1844 Imperial Avenue San Diego CA 92102 DATES January 5 7 201
97. t quotation will be provided for local pickup and delivery service and for shipments requiring specialized equipment and handling due to excessive weight size or value Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax rir rd rege idi MATERIAL HANDLING CALCULATION orlando fl 32811 p phone 407 422 3636 SCITECH 2016 ER fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS COST 200LBS MINIMUM ESTIMATE Example Warehouse Grated Jetzen Divided by 100 s x svrz00 men wawomecwd O 177783 Warehouse Special NOTE Overtime and late arrival charges may be applicable Overtime charges include warehouse shipments that are moved to show site during overtime hours Please refer to the Arata Expositions Material Handling Rate Schedule form for surcharges SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS 200LBS MINIMUM ESTIMATE Example Showsite Grated berg Goen 100 5 loss ms Sewmecme _
98. tallation and Dismantling Labor Daily Cleaning 2 Shelves COMPANY NAME PACKAGE 221500 Actual Panel Sizes 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 Header 1 116 875 x 11 875 Please DO NOT place any text gt from all finished edges for panel insertion Files must be setup with gt Bleed 10 x 10 Standard Carpet Installation and Dismantling Labor Daily Cleaning 1 Credenzas 2 Pedestals PACKAGE Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x 92 875 2 438 125 x 38 875 10 18 5 x 38 875 2 20 x 27 5 doors 1 38 125 x 9 25 Header 1 77 625 x 11 875 2 438 125 x 11 875 2 26 625 x 11 875 eco eooece Discount Deadline December 18 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 8 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY arata expositions inc 4104 ib Cede iod RENTAL 5 orlando fl 32811 Gear li phone 407 422 3636 SCITECH 201 6 page 2 of 4 fax 407 839 5929 www arataexpo com w Ko d 10 x 20 Standard Carpet Inst
99. te of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Total EE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax STANDARD BOOTH FURNISHINGS Choose from a full line of attractive versatile booth furnishings to create just the right atmosphere for meeting with your prospects d e SHOWN 2 e Deluxe Arm Chair e Deluxe Counter Stool e Draped Table 42 h x 2 x 8 e Draped Table 30 h x 2 x 4 e Chrome Tripod Easel Wastebasket Pai washington d c orlando fl 15928 tournament drive 4104 1 6 mcleod road gaithersburg md 20877 orlando fl 32811 p 301 921 0800 p 407 422 3636 f 301 990 1717 f 407 839 5929 arata expositions inc 4104 ib GE ER FU RNITU RE orlando fl 32811 phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CHAIRS mma sma ER we sn RER ACCESSORIES Wett 99
100. ted in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing COST CALCULATION WORKSHEET 1 2 3 4 5 Rental Booths Display Cases 6 7 8 10 Labor Dismantling IUBE eebe Display Tables Plush Carpet Standard Carpet Custom Furniture cece eee 11 Material Handling Estimate 12 TOTAL LINES 1 11 13 Add 8 0 14 BALANCE DUE Your order will not be processed without a credit card on file Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc fog mold ioo SAFETY orlando fl 32811 phone 407 422 3636 SCITECH 2016 fax 407 839 5929 A d U 5 S www arataexpo com SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL Arata Expositions Inc is committed to safety and values it throughout our organization and demonstrates it in the work we perform We request that you make safety a part of your activities during the show If you see something unsafe
101. the show floor 8 The nonofficial contractor must confine their operation to the exhibit area of their client s No service desk storage areas or other work facilities will be located elsewhere at the exhibition site 9 The nonofficial contractor must comply with labor agreements and practices and must not commit or allow to be committed by persons in their employment any acts that could lead to work stoppages strikes or labor problems 10 The exposition floor aisles loading docks service and storage areas will be under the control of AIAA s official service contractor The nonofficial contractor must coordinate activities with the official service contractor Appeals of the decisions of the show manager will be made to AIAA who will render the final and binding determinations 11 Violation of above stated rules will lead to expulsion from the exhibit hall GENERAL RULES International Traffic in Arms Regulations AIAA exhibitors are reminded that their exhibits at the conference could be controlled by the International Traffic in Arms Regulations ITAR U S Organizations are responsible for ensuring that technical data they display via their exhibits in open forums to non U S Nationals in attendance should be compliant with the ITAR export restrictions U S Nationals are likewise responsible for ensuring that they do not discuss ITAR export restricted information with non U S Nationals in attendance Booth Staffing Exhibi
102. tive accordingly Exhibitor Signature THIRD PARTY Third Party Company Name Address City otate Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City otate Zip Ci American Express Visa MasterCard EXPIRATION DATE Print Name Date EXHIBITING COMPANY Exhibiting Company Address City State Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City State Zip American Express Visa MasterCard EXPIRATION DATE LEL LLL LILLLLLLLLLLLLLLLLLLLLLLLLELI Account Number Please indicate which of the below items are to be charged to the third party Services O Furniture Carpet and Accessories O Labor O Other Please Specify O Booth Cleaning O Material Handling Cardholders Signature Account Number Please indicate which of the below items are to be charged to the exhibiting company Services D Furniture Carpet and Accessories O Labor O Other Please Specify O Booth Cleaning O Material Handling Cardholders Signature THIS FORM MUST BE COMPLETED BY BOTH FIRMS PLEASE RETURN THIS COMPLETED FORM TO ARATA EXPOSITIONS INC BY THE DEADLINE DATE OF DECEMBER 18 2015 t iti INC EE COST CALCULATION orlando fl 32811 phone 407 422 3636 SCITECH 2016 fax 407 839 5929 www arataexpo com As sta
103. tors agree to abide by the installation and dismantling times set by AIAA and to have at least one person staffing their booths during published exhibition hours Exhibitors who vacate their booths prior to the published dismantle time without permission of the show manager may be subject to penalties applied at the discretion of AIAA The penalties can range from loss of priority status to exclusion from any and all AIAA events Operating Area AIAA reserves the right to impose limitation on noise levels and any other method of operation which becomes objectionable Any distribution of literature or samples shall be limited to the exhibitor s booth Carpet Floor Covering Floor covering is required for all exhibits at all AIAA events The Exhibit hall at Hyatt Manchester Grand is carpeted Children For safety reasons no persons under the age of 18 are allowed in the exhibit hall without parental supervision at any time Shoes For your own safety no open toe shoes or sandals of any kind are permitted in the exhibit hall during move in or move out DISPLAY RULES In line Booths In line booths are generally arranged in succession and exposed to an aisle on one side In line booths are sometimes referred to as Linear Booths Size The standard In line booth size in the US is 10 x10 3 05m x 3 05m although there are exceptions where the depth of the booth will vary and the space offered is 9 x10 8 x10 and in some extre
104. ucture for building purposes A building permit based on an application and drawings prepared and submitted by a licensed architect or engineer may need to be obtained It is the exhibitor s responsibility to make sure that they are in compliance with local building regulations and as this can be a lengthy process to start early on to ensure that all time constraints are met Towers A tower is a freestanding exhibit component Towers taller than 8 feet should have drawings available for inspection As with multi story exhibits local regulations in many facilities strictly govern the use of towers A building permit may be required Americans with Disabilities Act ADA All exhibiting companies are required to be in compliance with the Americans with Disabilities Act ADA Information regarding ADA compliance is available online from the US Department of Justice at www usdoj gov crt ada infoline htm Flammable and Toxic Materials All materials used in the construction of displays should be made of fire retardant materials and be certified as flame retardant Materials that cannot be treated to meet the requirements should not be used A flame proofing certificate should be available for inspection It is the exhibitor s responsibility to dispose of any waste products they generate during the event in accordance with guidelines established by the US EPA and local authorities Electrical Every exhibit facility has different electrical requirem
105. uthorization should be on file Any balances outstanding as of move out will be charged to your account Please do not ask us to bill you Master Account Authorized Signer s Name Credit Card CCID Type Exp Customer Signature Print Name Date as it appears on credit card Terms and Conditions All orders subject to limits of liability and responsibility as set forth below By executing this order form Lessee agrees as follows 1 All checks must be received 72 hours prior to event 2 Cancellation In the event Lessee cancels this order Lessee will be charged a cancellation fee equal to 10 of one day s rental of the subject equipment Cancellation made within 48 hours of the delivery date will be charged a cancellation fee equal to one day s rental plus handling charges 3 Risk of Loss Equipment rental is the responsibility of Lessee Any equipment which is lost damaged or stolen while in Lessee s care or possession will result in Lessee being charged for replacement cost labor or parts for repair as the case may be 4 Rentals in the City of San Diego are subject to city tax of 8 5 Insurance for the subject equipment is Lessee s responsibility 6 On location set up and take down will be completed by Encore and is not included in the equipment rental price Encore will advise if additional charges apply 7 Payment tendered for the specified equipment with this reservation form is an estimate only and any
106. will be assessed starting 10 days after date of invoice A 25 00 service charge will be assessed for all returned checks and credit cards Exhibitor agrees to reimburse Edlen for all applicable rental taxes By signing this and or the Method of Payment form exhibitor hereby agrees to all terms and conditions on this order form COMMONLY ASKED QUESTION WHERE WILL MY OUTLET BE LOCATED Outlets are located as depicted below for inline amp peninsula booths All other locations require labor on a time amp material basis Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis MAIN DISTRIBUTION 199 a SE Aisle POINT Aisle 500 DAN Aisle 500 x A scaled floor plan must E SR E ef 4f accompany your order Lo 5A X E X E 201 203 P yy 3t m mM SA X4 a with main power location 5ft aft IN LINE BTHS PENINSULA add outlet locations amp ge 2 S m D D gt gt booth orientation AT x lt 4 ft t 4 ft 302 308 Aisle Aisle 600 Aisle 600 ISLAND BOOTHS EXAMPLE FLOOR POWER EXAMPLE CEILING POWER BACK TO BACK PENINSULAS FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEBSITE WWW EDLEN COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM ELECTRICAL LABOR FORM Complete amp return with the electrical order form if applicable EDLEN 7 gw
107. xhibitors are prohibited from contracting to have their sign hung by any entity not designated in the service kit OTHER THINGS TO CONSIDER More on Hanging Signs PLEASE NOTE Hanging points for signs may differ from actual ceiling heights and may depend on the weight of the sign This information must be requested of the general service contractor decorator BEFORE asking for approval by show management As a general rule AIAA allows the top of the hanging sign to be no more than 16 feet from the floor when being hung over an island or peninsula booth This is a general rule and varies depending on ceiling height and other factors Please get the appropriate approvals before designing your display and hanging signs Structural Integrity Displays should be designed constructed and erected in such a way that will withstand normal contact caused by neighboring exhibitors hall laborers or vibration caused by equipment such as forklifts and boom lifts Exhibit structures should also be able to tolerate wind effects that may occur in the exhibit hall when freight doors are open Refer to local building codes that regulate temporary structures Multi story Exhibits A Multi story Exhibit is a display where the structure is in excess of 12 feet and includes double and triple decker booths Some venues require prior approval of multi story exhibits by the facility and or applicable local government authorities because it is deemed to be a str
108. y Will refuse and return all such shipments direct to consignee without notification Exhibitors may hand carry items only by one person in one trip and will not permit exhibitors to use dollies hand trucks or pushcarts ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL MATERIAL HANDLING CONTRACTOR AND THIS IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT This control will be strictly enforced Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected on this form Be prepared for the outbound shipment Know your destination and if you have a choice of carrier be sure to contact them in advance If you prefer to use the official show carriers service representatives will be available at the Arata Service Center to assist you If your designated carrier fails to pick up or refuses to accept your shipment by your appointed move out time your freight will be shipped by one of the official show carriers or material may be returned to our warehouse pending advice from the exhibitor and they will be charged accordingly for this service No liability will be assumed by Arata Expositions Inc as a result of such rerouting and handling Arata Expositions Inc cannot be responsible for classifying shipments After shipments are tendered to a common carrier for shipment Arata Expositions Inc cannot be responsible for delivery time or damage or loss to property arata

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