Breakbulk Europe 2015
Contents
1. i deraa Online Ms Joanna Lenck Register your Exhibition Staff Immediate Registration events breakbulk com 1 201 653 0957 USA EST Submit Company Listing for Thursday Event Guide Ms Vicki Briand Event Guide 09 April vbriand breakbulk com 1 251 679 8091 USA CST This is required to be submitted by all participating exhibitors Frida Online Ms Valerie Dhaese Order Catering 08 ree Catering Valerie dhaese artexis com y Link T 32 0 9241 94 69 M 32 0 495 50 49 44 This is an additional optional purchase Costs are the exhibitors responsibility 3 Seog F eventservic Ms Kara Dao PE kren insuranos Ae 08 es breakb eventservices breakbulk com P ulk com 1 301 739 0664 USA EST This is required to be submitted by all participating exhibitors 3 Pp A eventservic Ms Kara Dao pacer tg ore pire oa es breakb eventservices breakbulk com p ulk com 1 301 739 0664 USA EST This is required to be submitted by all contractors builders eventservic Ms Kara Dao ois Pencedng wan Pare 03 es breakb eventservices breakbulk com P ulk com 1 301 739 0664 USA EST This is required to be submitted by all exhibitors or their contractors builders in pdf or jpeg with dimensions Submit Stand Additions Friday 03 April Form Ms Suzanne Dijkema breakbulk gielissen nl T 31 20 581 1411 This is required to be submitted by all raw space contractors builders2. Order Carpet Friday 03 April Form Ms Suzanne Dijkema breakbulk gielissen nl T 31 20 581 1411 This is required to be submitted by all raw space contractors builders Order Floral and Plant Friday 03 April Form Ms Suzanne Dijkema breakbulk qgielissen nl T 31 20 581 1411 This is an additional optional purchase Costs are the exhibitors responsibility Order Graphics and Artwork Friday 03 April Form Ms Suzanne Dijkema breakbulk gielissen nl T 31 20 581 1411 This is an additional optional purchase Costs are the exhibitors responsibility Order Furniture Friday 03 April Form Ms Suzanne Dijkema breakbulk gielissen nl T 31 20 581 1411 This is an additional optional purchase Costs are the exhibitors responsibility Order Utilities Electrical Air Water amp Internet Hi Speed Friday 03 April Wired Wireless Form Ms Suzanne Dijkema breakbulk gielissen nl T 31 20 581 1411 This is an additional optional purchase Costs are the exhibitors responsibility JECT CARGO HEAVY LIFT amp RO RO LOGISTICS EUROPE uik TASK DUE DATE LINK CONTACT INFORMATION Mr Wouter Synquintyn Hire Host or Hostesses for Thursday toli Your Stand Temporary Staff 30 April Staffing wouter bchospitalityservices com T 32 479 571 334 This is an additional opt
3. 8 00 pm All participants Tuesday 19 May 2015 08 00 17 00 8 00 am 8 00 pm Wednesday 20 May 2015 08 00 18 00 8 00 am 6 00 pm Thursday 21 May 2015 09 00 16 00 8 00 am 4 00 pm ALCOHOL BANKING If an exhibitor is providing alcohol it is the exhibitors The nearest cash dispenser is as follows responsibility to ensure that any person they supply alcohol to is not below the legal age limit in Belgium ANTWERP EXPO entrance 2 Jan Van Rijswijcklaan 191 ANIMALS 2020 Antwerpen Animals are not allowed at Antwerp expo Only guide Belgium dogs for persons with disabilities may enter BUSINESS CENTRE A fax and copy service is available at the offices of Antwerp expo near entrance 1 GANGWAYS For health amp safety reasons and to aid the access of other exhibitors please keep gangways clear of all stand fitting materials and exhibits during build up and breakdown Emergency gangways MUST be kept clear at all times and anything left in any gangway will be deemed as rubbish by the cleaners and removed FIRE amp SAFETY REGULATIONS FROM ANTWERP EXPO Please see Appendix II in the Rules and Regulations information packet HEALTH amp SAFETY REGULATIONS Please see Appendices and Il SMOKING As of 1 September 2005 it is prohibited to smoke in any DAMAGE amp THEFT halls within the Antwerp Expo The no smoking rule is Exhibitors must report all incidents to the Organisers valid for all persons present i
4. HEAVY LIFT amp RO RO LOGISTICS EUROPE 09 00 10 00 9 00 10 00 am 09 00 10 00 9 00 10 00 am No maintenance will be permitted during the opening hours Maintenance workers contractors must wear contractor badge provided on day of setup This MUST be shown to security at entrance REMOVAL DISMANTLE OF EXHIBITS For security health amp safety reasons exhibitors may not breakdown any aspect of their exhibition stand until show closes on Thursday 21 May at 16 00 4 00 pm SHIPPING FORK LIFT SERVICES AND STORAGE To order Freight Forwarding Courier Services Lift Service or Storage please contact WES WES Group Contact Andrew Fleet Phone 44 0 20 8508 2224 Fax 44 0 1223 367 618 mailuk wes qroup com COURIER SHIPMENTS We would strongly advise you to consign your shipment to the appointed freight handling agent Worldwide Exhibition Specialists Lid WES Group The instructions can be found in the order form for freight handling They will then receive the shipment on your behalf You need to be aware that this service will attract costs payable by yourselves onsite Alternatively consign the shipment to yourselves at your stand at the venue address and agree with the courier company in advance that they will deliver the shipment to your stand If so make sure you get this confirmed in writing and please ensure that somebody from your stand is there to receive the shipment CUSTOMS CLEARANCE
5. If you send goods from outside the European Union these goods will require customs import into the EU This service can also be provided by the appointed freight handling agent Worldwide Exhibition Specialists Ltd WES Group mentioned above FREIGHT FORWARDING LIFTING amp STORAGE COURIER SERVICES At every exhibition a reoccurring challenges is the delivery of packages prior to the arrival of the exhibitors themselves Therefore we encourage exhibitors having goods delivered by an outside contractor to have a representative at their stand to collect the goods All letters and packages sent directly to Antwerp Expo should be addressed as follows Exhibiting company name Contact name Stand number amp hall number Breakbulk Europe 2015 Antwerp Expo Jan Van Rijswijcklaan 191 BE 2020 Antwerpen Belgium Courier companies must have the full contact details for the recipient of the package show name stand number hall number company name contact name amp mobile number We do advise you to use recorded delivery so that a signature is obtained Deliveries must take place between show hours as under no circumstances neither Antwerp Expo nor the Organiser will take responsibility for receiving the package for you Please contact Worldwide Exhibition Specialists Ltd WES Group for the full address details for freight being sent to the holding warehouse facility or directly by truck to the venue You will be required to supply compreh
6. Restaurant MINERVA Karel Oomsstraat 36 2018 Antwerpen T 32 3 216 00 55 Dinner 19 00 21 30 Woe amp Zon Gesloten reservatie ingredients be www ingredients be nl restaurant info restaurantminerva be www restaurantminerva be Restaurant Living Bar AnnA Crowne Plaza Antwerpen Hotel www crowneplaza antwerpen be T 32 0 3 249 57 00 CLEANING MAINTENANCE AND REPAIR OF STANDS PLEASE NOTE THAT CLEANING OF YOUR BOOTH IS NOT INCLUDED IN THE STANDARD BOOTH PACKAGE Basic cleaning includes vacuuming wiping of all available furniture table chairs and emptying of bins Please place all rubbish in black bin liners and leave them in the gangway next to your stand at the end of each day CLEANING HOURS Tuesday 19 May 2015 13 00 16 00 1 00 4 00 pm Wednesday 20 May 2015 09 00 10 00 9 00 10 00 am Thursday 21 May 2015 09 00 10 00 9 00 10 00 am Basic cleaning does not include The cleaning of actual exhibits The cleaning of windows amp showcases The washing of the floor Plastic bags for bins Removal of the carpet amp stickers For cleaning please refer to the online manual or contact e During this time exhibitors will have access to their exhibit and set up prior to the exhibition floor opening Entrance to the hall prior to this will not be permitted MAINTENANCE amp REPAIR OF EXHIBITION STANDS Wednesday 20 May 2015 Thursday 21 May 2015 JECT CARGO
7. availability EUROPE JECT CARGO HEAVY LIFT amp RO RO LOGISTICS Order forms are available on the Breakbulk Europe Website HOTEL ACCOMMODATIONS Lock in the lowest rates at the best hotels in Antwerp today Breakbulk has special hotel sleeping room rates throughout Antwerp Belgium By booking your hotel sleeping room through Travel Planners OnPeak Housing Agent the only official housing agent for Breakbulk Europe 2015 you can receive these exclusive benefits e Get the best hotel savings amp service e Protection from scammers e First dibs on the most popular hotels e Knowledgeable agents are ready to take your calls e Guaranteed lowest rates e Monday through Friday from 09 00 9 00 am e No booking or service fees 17 00 5 00 pm Eastern Time For more information amp to book your rooms online please visit www breakbulk com breakbulk global events breakbulk europe 2015 hotel accommodations 1 800 221 3531 1 212 532 1660 or breakbulk tphousing com EXHIBITOR APPOINTED CONTRACTOR EAC NOTIFICATION In the best interest of our exhibitors Breakbulk has selected certain suppliers at rates considered equitable and normal for the area as Official Contractors for various convention services If you the exhibitor have contracted with any firm other than those appointed by Breakbulk you must complete and return this form no later than Monday 31 March 2015 In addition it is your responsibility to inform
8. both entrances of Antwerp Expo Car parks Antwerp expo 384 Camping 750 Vogelzanglaan 400 Legrellelaan 235 Jan Van Rijswijcklaan 100 Beukenlaan Nachtegalepark 200 Desguinlei PIVA 500 Waalse Viaamse Kaai 1080 Christus Koning 85 Middelheim BRUSSEL VIA BOOM A12 t PHOTOGRAPHY recommended local photographer by Breakbulk Mr Bart Vercammen Photographer Bart Vercammen klein Phone 32 0 476 72 10 27 bart studiovercammen be POST OFFICE The nearest post office is located Press shop Huysmans Camille Huysmanslaan 113 2020 Antwerpen Belgium JECT CARGO HEAVY LIFT amp RO RO LOGISTICS EUROPE PUBLIC ADDRESS SYSTEM During show hours the public address system cannot be used for exhibitors or visitors personal messages PUBLIC DISTRIBUTION SPONSORING SPECIAL EVENTS All exhibitors are advised that unless they have a contractual agreement with the event organiser all promotional activities are restricted to the limits of their stand Under no circumstances can activities take place in the gangways this includes the use of roaming individuals acting as promotional hostesses If interested in sponsoring any aspect of Breakbulk Europe Sse aR A ae A eA Aa Conference amp Exhibition 2015 please contact LOCAL ANTWERP PRINTER recommended local printer by Breakbulk Mr Adrian van Beuningen Ms Sophie Auwers Senior Sales Director Event Process and Planning administratie color
9. should you need additional assistance our exhibition team is here to assist you A list of our team members follows this welcome letter We look forward to working with you over the next few months and seeing you soon in Antwerp Belgium Yours sincerely Mr Jeremy M Luski Mr Adrian van Beuningen Vice President Event Operations amp Registration Services Senior Sales Director Event Process amp Planning Breakbulk Events amp Media Breakbulk Events amp Media p EUROPE JECT CARGO HEAVY LIFT amp RO RO LOGISTICS aj ig INDEX Contact Details for Organiser Section A Exhibitor Schedule Important Dates amp Times Section B Exhibitor Reminder amp Deadline Checklist Section C Venue Specifications Information and Services Section D EUROPE uik Contact Details for Organiser A JECT CARGO HEAVY LIFT amp RO RO LOGISTICS Breakbulk US Opco Inc Breakbulk Events amp Media Attn Events Department 2 Penn Plaza East 12th Floor Newark NJ 07105 USA www breakbulk com Please Note If an address is required for your Certificate of Insurance COI Form please use the one above Event Operations amp Management Mr Jeremy Luski Ms Kara Dao Vice President Event Operations Exhibitor Safety and Services Manager Phone 1 862 368 9938 Phone 1 301 739 0664 jluski breakbulk com eventservices breakbulk com For any Exhibitor Operations or Technical assistance Stand Ren
10. your contractor of the rules governing exhibitor appointed contractors EAC s are required to provide a certificate of insurance showing minimum liability of 1 million USD per occurrence combined single limit for bodily injury property damage also workers compensation naming Gielissen Exhibition amp Event Services Breakbulk Events amp Media and The Antwerp Expo as additional insured EAC s must have all business licenses work permits and insurance required by local City State Country governments and Facility Management before beginning work and be able to provide Show Management with evidence of compliance The following information is needed Exhibitor information needed Contractor appointed by exhibitor information Company needed Contact s Company Booth amp Name Contact s Address City State if applicable Country Postal Zip Address City State if applicable Country Postal Zip Code Code Phone Phone Mobile Mobile Services contracted Please share details Send your EAC information above to the Exhibit Safety and Services Manager by Friday 03 April 2015 Attn Kara Dao eventservices breakbulk com Please note Breakbulk Events amp Media requires the Exhibit Safety and Services Manager to oversee all of the floor plan auditing requirements This includes collection of all plans visuals risk assessments method statements structural calculations environmental policies and public liability ce
11. 00 am 6 00 pm 10 00 am 4 00 pm in exhibition halls at Exhibitors only are allowed Exhibitors only are allowed 16 00 4 00 pm in exhibition halls at 09 00 in exhibition halls at 09 00 9 00 am 9 00 am For reasons of security all exhibitors are advised to remove all portable and valuable items at the conclusion of each day Do not to leave your stand unattended until all items are cleared REGISTRATION ON SITE HOURS Please note the registration hours are as follows amp will take place located in Hall 3 e Tuesday 19 May 2015 8 00 20 00 8 00 am 8 00 pm e Wednesday 20 May 2015 8 00 18 00 8 00 am 6 00 pm e Thursday 21 May 2015 9 00 16 00 9 00 am 4 00 pm EXHIBITOR MOVE OUT BREAK DOWN Contractor amp Forwarder access for stand break down amp dismantling of electrical installations amp removal of heavy exhibits can only start during this time Thursday 21 May 2015 Friday 22 May 2015 16 00 22 00 4 00 10 00 pm 08 00 12 00 8 00 am 12 00 pm JECT CARGO HEAVY LIFT amp RO RO LOGISTICS EUROPE ull Exhibitor Reminder amp Deadlines Checklist TASK DUE DATE LINK CONTACT INFORMATION Based on Online Travel Planners Book Your Hotel Rooms availability Housing breakbulk tphousing com 1 800 221 3531 Hotels are based on availability For availability please check the online housing system via the Breakbulk Europe website
12. EUROPE JECT CARGO HEAVY LIFT amp RO RO LOGISTICS Breakbulk Europe 2015 Antwerp Expo Antwerp Belgium Welcome to exhibiting with Breakbulk Europe 2015 At Breakbulk we strive to provide you with the best exhibiting experience We help you get organized by creating an all inclusive exhibitors service manual Everything you need to plan your exhibit is contained within this manual We encourage you to thoroughly read the Breakbulk Exhibitors Manual along with the separate Rules amp Regulations to help you disseminate information to your staff colleagues and customers Please make note of these important dates Dates Action Location Time Monday 18 May amp Contractor Only Move In ae am Tuesday 19 May 2015 Raw Space 9 Antwerp Expo Antwerp Belgium 08 00 8 00 am 13 00 1 00 pm Exhibitor Only Move In Tuesday 19 May 2015 Shell Scheme Monday 18 May amp Tuesday 19 May 2015 Educational Workshops Antwerp Expo Antwerp Belgium Tuesday 19 May 2015 Welcome Reception amp Networking Antwerp Expo Antwerp Belgium Wednesday 20 May amp Exhibition amp Executive Thursday 21 May 2015 Presentations The following exhibitor manual contains an Exhibitor Forms Deadlines Checklist to ensure you are submitting all mandatory and relevant information in a timely manner Kindly keep this information readily available to avoid missing submission dates At any time
13. TERING FOR EXHIBITORS Any stand providing refreshments to exhibition visitors must comply with the Food and Hygiene Regulations in the Appendix Please read this information carefully Your stand catering order must be placed by Friday 08 May 2015 through the online catering system at Breakbulk Europe 2015 Questions regarding the online catering system should be directed to Ms Valerie Dhaese Food and Beverage Account Coordinator Artexis Food and Beverage T 32 0 9 241 94 70 M 32 479 88 72 07 F 32 0 9 241 94 75 valerie dhaese artexis com EUROPE Antwerp Expo Cafe together with Brasserie entrance 1 Ms Valerie Dhaese Food and Beverage Account Coordinator Artexis Food and Beverage T 32 0 9 241 94 70 M 32 479 88 72 07 valerie dhaese artexis com JECT CARGO HEAVY LIFT amp RO RO LOGISTICS RESTAURANTS Danieli il divino Beukenlaan 12 2020 Antwerpen T 32 3 825 37 38 info danieli il divino be www danieli il divino be site home Brasserie DIKKE MEE G Legrellelaan 1 3 2020 Antwerpen T 32 3 825 06 77 www dikkemee be index html dikke mee yahoo com jefcouvreur telenet be Brusketta Grand Caf deSingel Jan Van Rijswijcklaan 67 2018 Antwerp Jan Van Rijswijcklaan 155 2018 Antwerpen T 32 3 238 26 00 T 32 0 3 237 71 00 info grandcafedesingel be www qgrandcafedesingel be Radis Noir Desguinlei 186 2018 Antwerpen T 32 03 238 37 70 Lunch 12 00 14 00
14. The completion is when the stands are inspected on site in Antwerp Please make sure you have received your stand approval from the Exhibit Safety and Services Manager before Friday 03 April 2015 If we have not issued your stand approval before this date Breakbulk Events amp Media has the right to change your stand Please note that you will receive a separate email from the Exhibit Safety and Services Manager regarding your stand design Please see the document Additional information for space only exhibitors stand builders for more information about stand construction and fitting regulations for space only stands Please note that plans send in by e mail will be responded to quicker and do not send your plans to the Breakbulk Events amp Media office
15. as are required by law or are otherwise consistent with prudent business practice Exhibitor agrees to waive the right of subrogation of its insurance carrier against Organizer and the Event Facility to recover loss sustained for real and personal property INSURANCE continued e Exhibitors who don t have an insurance against third party risks with a minimum cover of 1 million single occurrence USD 2 million aggregate USD will NOT be allowed to exhibit e The exhibitor takes part in the exhibition entirely at his own risk The exhibitor indemnifies Breakbulk US Opco Inc from and against all third party claims resulting from or related to any non or improper performance attributable to the exhibitor or resulting or related to any tort committed by or attributable to the exhibitor e Breakbulk US Opco Inc accepts no responsibility whatsoever for damages which the exhibitor may suffer as a result of his presence at or participation in the exhibition including loss of or damage to the exhibitor goods e Breakbulk US Opco Inc accepts no liability for any damage on whatsoever ground unless the damage is a result of gross negligence or wilful misconduct of Breakbulk Events amp Media or its managerial staff Breakbulk US Opco Inc is not liable in cases of force majeure Force majeure also sees to the situations where the improper or non performance of Breakbulk US Opco Inc is a result of 1 an improper or non performance of suppliers o
16. ckable units on your stand before leaving them at night Always keep the storage room closed and locked and never leave the keys in the locks Do not position desirable items at the front of your stand You may not always be able to keep an eye on them and they may be easily removed Avoid leaving your stand each evening before visitors are clear of the show Likewise ensure your stand is fully manned by the show opening remember however the halls are open each morning from 08 00 hrs for all exhibitors and their maintenance staff Report anything of a suspicious nature to the Organisers or security Leads can be followed up to avoid incidents of theft EUROPE JECT CARGO HEAVY LIFT amp RO RO LOGISTICS RAW SPACE ONLY STAND APPROVALS does not apply to shell scheme stands Please send the drawings of your stand in pdf format before Friday 03 April 2015 Ms Kara Dao Exhibit Safety and Services Manager 1 301 739 0664 eveniservices breakbulk com Please note Breakbulk Events amp Media requires the Exhibit Safety and Services Manager to oversee all of the floor plan auditing requirements This includes collection of all plans visuals risk assessments method statements structural calculations environmental policies and public liability certificates The Exhibit Safety and Services Manager will also provide all the paperwork based on the stand plans to the venue and local government authorities when requested
17. copy2000 be Phone 32 2 808 4355 T 32 3 244 10 avanbeuningen breakbulk com www colorcopy2000 be SCOOTER If you need rent an electronic scooter due to an injury disability or handicap you can contact the following company All arrangements and costs can be dealt directly with this company www scootmobiel be TAXI RECOMMENDATION VAT REFUND Karel Oomsstraat 14 2018 Antwerpen Exhibitors can recover the VAT charged on a wide T 32 3 238 38 38 range of expenses thereby cutting the cost of www antwerp tax be exhibiting For further information please return order info antwerp tax be form or contact VISA LETTER OF INVITATION Quipsound Exhibitors from some countries require a visa to enter Janis Carter Belgium If you need a visa letter of invitation please Phone 44 1959 561 717 contact Direct line from US 1 402 697 7100 Fax 44 1959 564740 e Ms Joanna Lenck Breakbulk Registration amp j carter quipsound com Customer Service Manager events breakbulk com Please note that you can also register on the website www quipsound com WASTE DISPOSAL All exhibits and stand fitting materials must be cleared from the venue Please note that waste removal is not free of charge and must be ordered separately Space only stands must leave their space in the condition in which they found it All rubbish including carpets adhesive etc must be removed from the stand All products and installation that are not removed will be disposed by th
18. dering Approvals EAC forms amp Certificates of please contact Insurance Ms Suzanne Dijkema Ms Kara Dao Exhibitor Coordinator Exhibitor Safety and Services Manager Phone 31 20 581 1411 Phone 1 301 739 0664 breakbulk gielissen nl eventservices breakbulk com Registration amp Customer Service outside Europe Registration amp Customer Service in Europe Ms Joanna Lenck Event Registration amp Customer Service Manager Phone 1 973 220 4827 events breakbulk com 2R Event Data Services 31 10 750 6363 bbe 2r nl Company Bio Event Guide Listing Sponsor Logo amp Event Guide Ad Visa Letter of Invitations To receive a Visa Letter of Invitation each delegate must have a Breakbulk Europe 2015 registration confirmation Phone 1 973 220 4827 events breakbulk com Ms Vicki Briand Content Program Data amp Traffic Manager Phone 1 251 679 8091 vbriand breakbulk com Sales amp Sponsorship Mr Adrian van Beuningen Ms Christian Thompson Sales Director Europe amp Turkey Sales Director America amp South America Phone EU 32 2 808 4355 Phone 1 713 857 7821 Phone USA 1 973 432 5535 cthompson breakbulk com avanbeuningen beakbulk com Mr Gary Tang Ms Patricia Souto Sales Manager Asia Middle East India Sales Manager South America Phone 852 21329698 Phone 55 21 9 9998 1314 gtang breakbulk com psouto breakbulk com Mr Nigel Brown Mr Kingsley Ekweariri Sales Manager South A
19. e Organiser and subsequently charged to the Exhibitor To order removal of waste material please refer to the online manual or contact Gielissen Exhibition amp Event Services Suzanne Dijkema Exhibitor Coordinator Email breakbulk gielissen nl Phone 31 20 581 1411 EUROPE WATER MAIN SUPPLY Please refer to the online manual or contact JECT CARGO HEAVY LIFT amp RO RO LOGISTICS Gielissen Exhibition amp Event Services Suzanne Dijkema Exhibitor Coordinator breakbulk gielissen nl Phone 31 20 581 1411 All connections to the water supply must meet the local company PIDPA requirements SECURITY Security guards will patrol the entire exhibition However exhibitors should remember that exhibition halls are vulnerable places and should therefore take appropriate precautions against theft Please refer to the section Security Advice If you have any valuables we recommend you to hire security staff for your stand This is your best guarantee against theft Breakbulk US Opco Inc Breakbulk Events amp Media is not responsible for any damages or losses of exhibitor goods which the exhibitor may suffer as a result of his presence or participation at the exhibition To order security staff please refer to the online manual Any incidents of theft must be reported to the or contact Organisers immediately as well as to the police station to obtain a theft declaration for your insurance The Gielissen Exhibition a
20. ensive pre alerts indicating the quantity of the goods arrival date at the warehouse or venue and the name of the transport company utilised WES can also assist you with storage of all materials as well as provide you with lift service EUROPE ELECTRICITY JECT CARGO HEAVY LIFT amp RO RO LOGISTICS PLEASE NOTE THAT ELECTRICITY IS NOT INCLUDED IN THE STANDARD BOOTH PACKAGE amp THIS IS COMPULSORY Please make sure that you order a sufficient number of electrical sockets and proper wattage The stand power will not be switched off No electrical fittings are to be removed before 16 15 4 15 pm RIGGING SUSPENSIONS e Rigging is possible in most of the halls e Rigging is only permitted above your stand and must comply with the maximum height of 5 metres from the ground floor in hall 4 and the higher part of hall 1 and 3 80 metres in the lower part of hall 1 and hall 2 e All hanging must be done by the services of Antwerp Expo e All rigging with require inspection that will have a fee Maximum building heights are e Hall 4 5 00 metres e Hall2 3 80 metres e Hall3 3 80 metres e Higher part of Hall 1 5 00 metres e Lower part of Hall 1 3 80 metres For both of the above services please refer to the online manual for ordering or contact Gielissen Exhibition amp Event Services Suzanne Dijkema Exhibitor Coordinator breakbulk qielissen nl Phone 31 20 581 1411 INTERNET ACCESS ADSL high speed wired presentatio
21. ewark NJ 07105 USA YOU MUST SEND A COPY OF YOUR INSURANCE POLICY CERTIFICATE OF INSURANCE Exhibitor shall at their own expense maintain in effect throughout the Event including move in and move out days and provide to Organizer at least thirty 30 days prior to move in to the Event a certificate of insurance showing that there is in effect i a Commercial General Liability insurance coverage of not less than 1 million USD single occurrence 2 million aggregate USD combined limit for bodily injury and property damage including coverage for personal injury broad form contractual liability operation of mobile equipment product and liquor liability where applicable and ii automobile liability insurance coverage of not less than 1 million USD combined single limit for bodily injury and property damage including coverage for non owned and hired vehicles including loading and unloading operators in which Organizer and the Event Facility are named as additional insureds Exhibitor acknowledges that the certificate of insurance requirement in the foregoing sentence shall not be deemed waived nor shall Exhibitor be relieved of its obligation to provide such certificate even if Organizer provides Exhibitor with the benefits hereunder without having received such certificate from Exhibitor Exhibitor also agrees to obtain and maintain in effect throughout the Event workers compensation and employers liability insurance in such minimum amounts
22. f goods of services of Breakbulk US Opco Inc 2 the material used by Breakbulk US Opco Inc or by third parties or 3 an improper or non performance of the company who leases the exhibition space to Breakbulk US Opco Inc EUROPE JECT CARGO HEAVY LIFT amp RO RO LOGISTICS PARKING Parking for exhibitors is 26 25 Euro per vehicle inside the enclosure around the halls of Antwerp Expo This is valid from Tuesday 19 May Thursday 21 May 2015 Reservations can be made by ordering from the online manual or you can contact For questions please contact Gielissen Exhibition amp Event Services Suzanne Dijkema Exhibitor Coordinator breakbulk gielissen nl Phone 31 20 581 1411 Parking tickets can be collected on site from the Exhibitor Service Desk at the rear of Hall 3 During the build up and the dismantling of the exhibition all exhibitors possessing their build up pass can park freely inside the enclosure around the hall YOU CANNOT BLOCK ENTRANCE WAYS BETWEEN HALLS 1 2 3 and 4 Parking for visitors there are several parking areas around Antwerp Expo Please refer to ACCESS TO THE HALLS map of parking areas Free parking is available on public roads on Vogelzanglaan Le Grellelaan and at several car parks in the area Desguinlei Beukenlaan You can pay to park in the visitors car park Vogelzang next to Antwerp Expo access via Vogelzanglaan There are invalid parking spaces for wheelchair users at
23. frica Sales Manager West East North Africa Phone 27 79 396 4298 Phone 353 89 952 4754 nbrown breakbulk com kekweariri breakbulk com Ms Kathleen Pinson Mr Hamoud Morshed Sales Manager Breakbulk Magazine Sales Manager Middle East Phone 1 678 954 0552 Phone 973 1727 2827 or 966 59 863 6383 kpinson breakbulk com hamoud breakbulk com EUROPE EXHIBITOR APPOINTED CONTRACTOR EAC amp STAND BUILDER SET UP Exhibitors are not permitted to enter on Monday 18 May 2015 due to build up construction JECT CARGO HEAVY LIFT amp RO RO LOGISTICS Schedule CONTRACTOR ONLY MOVE IN ONLY Tuesday 19 May 2015 Monday 18 May 2015 08 00 8 00 am 13 00 1 00 pm 08 00 8 00 am Overnight EXHIBITOR MOVE IN SCHELL SCHEME amp DECORATORS Main construction work must be finished by 13 00 1 00 pm on Tuesday 19 May Tuesday 19 May 2015 08 00 8 00 am 13 00 1 00 pm A technical health amp safety inspection will be carried out and all excess products amp packaging materials must be removed from the gangways aisles to allow the cleaning of the carpet Failure to do so will result in the removal of the relevant exhibits EXHIBITION HOURS Exhibitors are allowed into the exhibition halls one 1 hour prior all other delegates Tuesday 19 May 2015 Wednesday 20 May 2015 Thursday 21 May 2015 17 00 20 00 5 00 8 00 pm 10 00 18 00 10 00 16 00 Exhibitors only are allowed 10
24. ional purchase Costs are the exhibitors responsibility Order Audio Visual Friday 03 April Audio Visual Ms Nele Degeest nele dg aspgroup be T 32 3 353 19 19 This is an additional optional purchase Costs are the exhibitors responsibility Order Freight Forwarding Freight Handling or Fork Lift To Be Determined Shippin Ms Danielle Potter WES Group mailuk wes group com This is an additional optional purchase Costs are the exhibitors responsibility Order Lighting amp Wall Sockets Friday 03 April Form Ms Suzanne Dijkema breakbulk gielissen nl T 31 20 581 1411 This is an additional optional purchase Costs are the exhibitors responsibility Order Labor Man Power Friday 03 April Form Ms Suzanne Dijkema breakbulk qgielissen nl T 31 20 581 1411 This is an additional optional purchase Costs are the exhibitors responsibility Order Parking Vouchers Friday 03 April Form Ms Suzanne Dijkema breakbulk qgielissen nl T 31 20 581 1411 This is an additional optional purchase Costs are the exhibitors responsibility Order Rigging Friday 03 April Form Ms Suzanne Dijkema breakbulk qgielissen nl T 31 20 581 1411 This is an additional optional purchase Costs are the exhibitors responsibility Order Stand Cleaning amp Waste Disposal Friday 03 April For
25. m Ms Suzanne Dijkema breakbulk qgielissen nl T 31 20 581 1411 This is an additional optional purchase Costs are the exhibitors responsibility Order Stand Security Friday 03 April Form Ms Suzanne Dijkema breakbulk gielissen nl T 31 20 581 1411 This is an additional optional purchase Costs are the exhibitors responsibility Order Data Capture Lead Retrieval Equipment Thursday 30 April Data Capture Leads Ms Nicole Hutchison nhutchison cdsreg com T 1 800 746 9734 USA EST This is an additional optional purchase Costs are the exhibitors responsibility Order Local Antwerp Printing and Signage Thursday 30 April Local Printing Ms Sophie Auwers administratie colorcopy2000 be T 32 3 244 10 EUROPE ulk JECT CARGO HEAVY LIFT amp RO RO LOGISTICS VENUE SPECIFICATIONS ANTWERP EXPO LOCATION Antwerp Expo Jan Van Rijswijcklaan 191 BE 2020 Antwerp Phone 32 0 3 260 8120 Fax 32 0 3 237 87 71 Antwerp Expo is situated at the intersection of the Avenue Van Rijswijck and the Antwerp ring road For more information visit http Awww antwerpexpo be en accessibility cemu td sme By car e Coming from Brussels by the E19 motorway take exit 5a Antwerpen Centrum follow the direction Singel Zuid at the second traffic lights turn left for the Jan van Rijswijcklaan e Coming from Ghen
26. mp Event Services police station is located Suzanne Dijkema Exhibitor Coordinator Politie Kiel breakbulk qielissen nl Sint Bernardsesteenweg 111 Phone 31 20 581 1411 2020 Antwerp Phone 82 3 259 1711 e Speak to the Organisers security company for advice if you have specific concerns There is no lockable store for valuable items such as computer equipment overnight If you have valuable material on your stand high tech material such as plasma screens make your own arrangements for the night Plan your arrival and departure from the venue during Build up amp Breakdown Ensure that_there are at least two representatives setting up and dismantling your stand so that the stand is never left unattended during these vulnerable periods Plan to remove all products and portable items from your stand on the first evening of breakdown Book sufficient staff for your stand during the show This ensures it is always staffed Do not ask a neighbouring exhibitor to watch over your stand while you go for a break They may become busy and not be able to keep an eye on your stand Never leave your stand unoccupied during the exhibit hours and wear your booth staff badges at all times during the exhibit hours Place a lockable cabinet on your stand Lock away brief cases mobile phones handbags laptops etc during the day even when you are on your stand If you get busy you may not notice someone taking them Please also check all lo
27. n the halls as well during the and to the Police within 24 hours The contact details of build up the exhibition and the dismantling Please be so the police station are kind to have your smoking break outside the hall at the main entrance instead of at the emergency exits which Politie Kiel need to remain closed for security reasons Sint Bernardsesteenweg 111 2020 Antwerp FIRST AID Phone 32 3 259 1711 The medical centre is located at the offices at Antwerp Expo near entrance 1 CAR RENTAL In Antwerp several car rental companies can be contacted in case you wish to rent a car such as Rent a Car 32 3 218 9496 http www avis be EUROPCAR 32 2 721 05 92 http Awww europcar be EUROPE CHILDREN For reasons of Health amp Safety children under 16 are not permitted into the halls during build up breakdown and exhibition hours JECT CARGO HEAVY LIFT amp RO RO LOGISTICS DILAPIDATIONS Exhibitors and their contractors are advised that no fixings can be made to any part of the premises except by Antwerp Expo s own staff Any damage to walls columns floor shell schemes hired accessories or other parts of the premises will be charged to exhibitors CARPETING All Shell Scheme stands are carpeted with standard dark grey Colour change is possible until Friday 3 April 2015 Only orders received before this date will be charged against early bird prices Please understand that orders received after the deadline is
28. ns then it is highly recommended that you For ADSL high speed wired internet connection please should purchase wired high band with internet refer to the online exhibitor manual or contact Gielissen Exhibition amp Event Services INTERNET ACCESS Wi Fi Suzanne Dijkema Wireless internet is NOW available free of charge Exhibitor Coordinator throughout Antwerp Expo breakbulk gielissen nl Please note Wireless internet is only suitable for the Phone 31 20 581 1411 sporadic checking of e mails and not guaranteed to work for large amounts of streaming data Please note In case internet is needed to stay on line for a longer period of time or to do on line GRAPHICS SIGNAGE FURNITURE amp FLORAL Please Note ORDER BEFORE THE SHOW NO STOCK IS KEPT Gielissen Exhibition amp Event Services ON SITE ALL ON SITE ORDERS WILL BE Suzanne Dijkema Exhibitor Coordinator DELIVERED WITHIN 24 HOURS IF AVAILABLE AND breakbulk gielissen nl WILL BE SUBJECT TO SURCHARGE Phone 31 20 581 1411 DATA CAPTURE LEAD RETRIEVAL DEVICES Order Online www xpressleadpro com Use Show Code BETC054 Questions Please contact 1 800 746 9734 or 1 508 743 0197 or nhutchison cdsreg com Please note NO REFUNDS PRIOR TO 30 DAYS OF SHOW OPENING Payment for Lead Retrieval Data Capture needs are only available in US Dollar currency Early amp Advance order cancellations are subject to a 100 00 US dollars cancellation fee Onsite orders limited to
29. rtificates The Exhibit Safety and Services Manager will also provide all the paperwork based on the stand plans to the venue and local government authorities when requested The completion is when the stands are inspected on site in Antwerp MUSIC Live music is not allowed during show hours All exhibitors wishing to use live acoustic animations on their stand must get the permission of the Organiser first Furthermore they must do it in accordance with the following regulation the maximum sound level must not exceed 80 db A in a 2 5 meter area surrounding each stand A strict and permanent control will be assured throughout the exhibition to insure that the stipulated sound level is respected The Organiser reserves all rights to terminate any violation of this regulation EUROPE INSURANCE The exhibitor and the contractors he may employ are obliged to take out adequate insurance against third party risks with a minimum cover 1 million single occurrence USD 2 million aggregate USD at their own costs before the start of the exhibition and return the order form confirming details of your policy with a copy of your insurance policy which MUST be in English to JECT CARGO HEAVY LIFT amp RO RO LOGISTICS Post Mail Email Breakbulk US Opco Inc Breakbulk Events amp Media eventservices breakbulk com Attn BB Europe certificate of insurance Subject BB Europe certificate of insurance COI 2 Penn Plaza East 12th Floor N
30. subject to a 25 surcharge regular price The ordering system closes on the Thursday 14 May 2015 after this date a 40 surcharge on the regular price will be applicable Space only stands are not carpeted and it is the responsibility of the exhibitors to lay their own appropriate carpet Gielissen can undertake this if required Please refer to the online manual or contact them directly Gielissen Exhibition amp Event Services Please note Suzanne Dijkema When fixing your own carpet please note that only Exhibitor Coordinator tape which does not mark the floor is permitted All Email breakbulk gielissen nl carpet tape must be removed during breakdown and a Phone 31 20 581 1411 dilapidation charge will be levied for any stand not complying CLOAKROOM The cloakroom is situation in the main entrance hall 2 There is a pay per use charge to place coats in the cloakroom The cloakroom will be available to use during the following hours Tuesday 19 May 2015 08 00 20 00 Wednesday 20 May 2015 08 00 18 00 Thursday 21 May 2015 08 00 16 00 CONTRACTOR amp VEHICLE PASSES No one will be permitted into the exhibition halls during build up opening period or breakdown without the appropriate pass The contractor passes will be issued at the exhibitor services desk in the rear of hall 3 or the security gate Please complete order form T02 within the online manual to place your order for contractor passes this is compulsory CA
31. t by the E17 motorway take exit 5 Wilrijk Berchem on the ring road e Coming from Breda Hasselt or Turnhout follow the ring road around Antwerp in the direction of Brussels take exit 5 Wilrijk follow the sign for Antwerp Expo By public transport e By train Take the train to Antwerpen Centraal station e Bytram Tram 2 Linkeroever Hoboken or tram 6 Luchtbal Olympiade e By bus Bus 17 Centraal station Wilrijk UZA Bus 22 Groenplaats Valaar UZA or Bus 38 Schijnpoort Berchem Antwerpen Zuid By plane The Antwerp Deurne Airport is only 7 km from downtown Antwerp Daily flights are available to Londen Heathrow SN Brussels Airlines Londen Gatwick City Flyer and Londen City VLM To reach Antwerp expo simply take bus 16 to Antwerp Central Station From there take tram n 2 or 6 Brussels National Airport Zaventem is about 40 km from Antwerp City The Antwerp Express coach service deserves Antwerp every hour This coach stops at the De Keyserlei and on request at the Crowne Plaza Hotel 300m from Antwerp Expo More information on Brussels Airlines EUROPE JECT CARGO HEAVY LIFT amp RO RO LOGISTICS ACCESS TO THE ANTWERP EXPO HALLS ADMISSION AND BADGES You will receive a certain number of badges according to the surface of your stand Please note the registration hours are as follows amp will take place located in Hall 3 Workshop delegates only Monday 18 May 2015 08 00 17 00 8 00 am
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