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NTS MPG-SENDING ON VOICE

1. number 2 JIM SMITH 13 OAK LANE BOSTON MA 01033 break BETTY AND JOHN break number 3 BILL JONES 4 CEDAR RD BALTIMORE MD 21228 410 555 3434 break HARRY OP NOTE REPLY MDD end book no more RX ROGER W3RX TX W3TX Exchange complete Optional greetings and farewells are not shown The entire series of messages is sent continuously fill requests and acknowledgment at the end unless the RX station desires to interrupt at the customary listening pauses or the TX station is listening between groups for interruptions at any time W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 54 2 5 STATION OPERATIONS Stations passing traffic individually and on nets should be familiar with message formatting outlined in chapter 1 and sending methods outlined in previous sections in chapter 2 Chapter 4 will present net operating methods This section presents the common practices of two stations engaged in the traffic exchange whether on a net sent off frequency from a net or meeting by themselves The customary practices help the stations know what to expect of each other Once contact is made the same basic sequence of exchanges is used by all stations when passing traffic regardless of how they got together 2 5 1 EXCHANGE ON NET FREQUENCY The typical net dispatch and exchange is as follows NCS W3RX W3TX HERE tfc dest qty Quantity is usually only given if there is more than one
2. HXAS50 voiced as HOTEL X RAY ALPHA FIFE ZERO 4 STATION of ORIGIN Say call sign with phonetics without the introducer 5 CHECK If there is an ARL preceding the check figures voice as individual letters A R L indicating presence of a Numbered Radiogram in the text W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 15 Say the check digits one at a time without introduction If the check is amended as in 22 ARL 23 say TWO TWO CORRECTED TO A R LTWO TREE or TWO TWO SLASH A R L TWO TREE less often used without introducers 6 PLACE OF ORIG Say the CITY then say I spell and follow with letter or phonetic spelling for the city unless it is well known and understood Say STATE as full name even though it is written as two letters If you feel you must say the state as a letter group then introduce it as initials and voice the letters with phonetics If the City State of origin is not a city state as in a message relayed from MARS the groups such as VIA MARS NNNOAAA FPO NY may be voiced using appropriate introducers and phonetics as required 7 TIME FILED Voice as a mixed group without introduction as in ONE EIGHT ZERO ZERO ZULU The operator knows the month typically follows the state Hearing a figure will indicate that a filing time is being sent Use phonetics for letters such as Z EST etc Some operators elect to introduce the filing time as mixed group figures
3. as a heads up for the optional filing time but the first method shown is best practice of the day 8 MONTH Say MONTH as full name even though written as three letters JUL JULY 9 DAY Say DATE digits one at a time TWO FOUR rather than twenty four 10 Add a short pause then go on to the Address part EXAMPLE SVC TEST HXA50 N3XYZ 22 ARL CATONSVILLEMD 1800Z JUL 24 66 R 23 The complex preamble example above is voiced Also see more Voicing Examples later number SERVICE SIX SIX TEST ROUTINE HOTEL X RAY ALPHA FIFE ZERO NOVEMBER TREE X RAY YANKEE ZULU TWO TWO CORRECTED TO AR L TWO TREE CATONSVILLE I spell C A T O NS V I L L E MARYLAND ONE EIGHT ZERO ZERO ZULU JULY TWO FOUR 2 2 4 2 ADDRESS AND OP NOTE VOICING RULES Groups in the address section are voiced with introducers last names spelled with phonetics unusual groups spelled with letters or phonetics and special rules apply to the zip codes and telephone numbers Special example address 1 addressee JOHN A HAM W3XYZ PRES PODUNK ARC 2 address 107 HOOK ROAD SW APT 21A 3 city st zip PHILADELPHIA PA 19034 DASH 1234 4 tel 215 555 2345 5 op note OP NOTE CALL AFTER 6PM W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 16 NO special introducer is used to begin the address The day in the preamble followed by a short pause is the beginning marker Introduce and use phonetic
4. or addressee might not need all of that part When it copies what it needs the station will then send the specific group or part where the sending station should resume transmission A receiving operator upon recognizing the addressee may tell the sending station to go directly to the text by sending TEXT The sender then transmits break and then the text If however there is an address op note the sending operator should send that op note before continuing with the text W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 34 A receiving operator recognizing a standard message from an originator might interrupt the sending with SIGNATURE as soon as the address is received and the text is recognized The sending operator skips the text sends break and follows with the signature If the receiving station interrupts with a ROGER as soon as the text is recognized it is indicating it knows both the text and signature however the sending operator should send the signature and or the signature op note if present when the op note is not standard for that message If in doubt the sending operator should confirm the receiving station has the op note 2 3 3 8 FILL REQUESTS AND RESPONSES These words are used to ask for and provide repeats of specific groups or parts Fill in the blanks with the flanking group s ask for the required part name ask for confirmation of a group or phrase or ask for a g
5. using introductory and operational words and expected transmission protocols properly and using proper spacing between groups are crucial for accuracy See the section on THE MESSAGE EXCHANGE SENDING SPEED 2 2 4 RULES FOR VOICING THE PARTS OF THE MESSAGE 2 2 4 1 PREAMBLE VOICING RULES Basic preamble example NR PREC HX STN ORIG CK PLACE OF ORIG TIME FILED MON DAY 65 R N3XYZ 20 CATONSVILLE MD JUL 24 And a Test message with HX codes and Time Filed NR PREC HX STN ORIG CK PLACE OF ORIG TIME FILED MON DAY SVC TEST HXAS50 N3XYZ 22 ARL CATONSVILLE MD 1800Z JUL 24 66 R 23 INTRODUCTORY WORDS are NOT REQUIRED since the receiving operator knows the order and type of the Preamble parts Eligible groups are still voiced as in introduced groups PROWORD NUMBER The message transmission is begun by saying number then 1 MESSAGE NUMBER Say the word SERVICE if the number is preceded by SVC Say the message NUMBER figures one digit at a time 2 PRECEDENCE Voice as the full word s Emergency Priority Welfare or Routine Emergency P W R are written Exercise messages may be given a precedence preceded by the word TEST voice as TEST ROUTINE etc 3 HX__ Say HX__ codes phonetically as in HOTEL X RAY CHARLIE treated as an initial group or a mixed group if numbers present but without being introduced as such If figues are appended the group is a mixed group as in
6. 4 CHUCK K3FT C O BTN 146R67 BALTIMORE MD break GEORGE end book no more Note the fixed parts of the book do not contain a message number variable parts of the book all contain a unique message number and where a text is included the text is begun and ended with a break A break separates the address from the signature where no text is present W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 45 break always separates each variable part before the proword NUMBER and implies a listening pause 2 3 4 6 EXAMPLE 2 Fixed PBL and ADDEE to 1 station Given the two messages 3 R W3XYZ 10 CROWNSVILLE MD JAN 5 BOB W3BOB TWO OPERATORS ARRIVED AT BWI TO OPERATE PACKET X THANKS JIM N3EI 5 R W3XYZ 11 CROWNSVILLE MD JAN 5 BOB W3BOB NEED SIX MOBILES WITH TWO METERS FOR SEARCH TEAMS X ADVISE BRIAN N3QXW Booked as follows shown written use proper voicing rules book of two R W3XYZ CROWNSVILLE MD JANUARY 5 BOB W3BOB break number 3 CHECK 10 break TWO OPERATORS ARRIVED AT BWI TO OPERATE PACKET X THANKS break JIM N3EI break number 5 CHECK 11 break NEED SIX MOBILES WITH TWO METERS FOR SEARCH TEAMS X ADVISE break BRIAN N3QXW end book no more Note the use of BREAKs to separate the parts and the word CHECK to introduce the variable checks Note the lack of a break between the PBL and BOB W3BOB thus indicating that the line is an addre
7. CONFIRM ___ The request to confirm correct copy of group s The affirmative reply to the request NEGATIVE No ROGER Received and understood Does NOT mean yes confirm charlie or affirmative OVER End of transmission invitation to transmit GO AHEAD Continue Used after requesting fills after interruptions to signal the sending operator to continue Also used as an equivalent to OVER 73 Best regards plural 73 s is redundant Symbol used to separate characters in groups SLASH The may be voiced as slash stroke diagonal or slant bar eR Q SIGNALS ARE NOT USED OPERATIONALLY ON VOICE Say it with words as described in this manual Q signals are permitted within the message text and are treated as initials 2 1 5 INTRODUCTORY WORDS FOR GROUPS Introductory words are spoken to alert the receiving operator to a special type of group to follow such as initial s figure s mixed groups or amateur call signs not normal spoken words The introducer implies that the group is going to be sent one character at a time letters phonetically if present The introducer avoids having to try to pronounce such groups and then use I spell to spell them They are used ahead of single groups except for a shortcut explained in INDRODUCING MULTIPLE TEXT GROUPS in the text voicing rules section Only one introducer is used per group They are not written They are usually spoken in a different tone of voic
8. ECHO ATSIGN I spell A TS I G N KILO TREE W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 20 HOTEL KILO INDIA DOT I spell D O T POUNDSIGN I spell POUNDSIGN SIERRA OSCAR MIKE DELTA DOT I spell D O T MIKE DELTA INTERNET ADDRESS Example http www ham info edu written in the message as HTTP COLON SLASH SLASH WWW DOT HAM DOT INFO BACKSLASH EDU and is voiced in similar fashion as above introduced as internet address The introducer implies no spaces SPACE is used in formatting such addresses where a space is required as an integral part of an address EMAIL ADDRESS Example harry aol com becomes HARRY ATSIGN AOL DOT COM as written introduced as email address email address HOTEL ALPHA ROMEO ROMEO YANKEE ATSIGN I spell A TSIGN ALPHA OSCAR LIMA DOT I spell D O T CHARLIE OSCAR MIKE The indroducer implies no spaces SPACE is used in formatting such addresses where a space is required as an integral part of an address 2 2 4 7 ENDING THE MESSAGE When the signature or its Op Note if present is completed the operational groups to end the message are voiced as in mc 39 66 end no more end more end one more for the single message and m o ce end book no more end book more end book one more for BOOKS OVER is dispensed with at this point The end no more sequence is sufficient to signal the end of the transmission On F
9. IN CHECK The letters ARL precede the CHECK in messages containing ARRL numbered radiograms within the text and are voiced as 3 letters without introduction as in ARL 20 AR L TWO ZERO note the space or 20 ARL 20 TWO ZERO CORRECTED TO A R L TWO ZERO The letters A R L are customarily voiced without phonetics but may be so voiced in servere conditions if necessary Note there is a space between the ARL and the CHECK figures ARL IN TEXT The letters ARL in the TEXT are used like an introductory group indicating that ARRL Numbered Radiogram spelled out numbers are to follow immediately The group is customarily voiced as the letters A R L NOT introduced and NOT spelled phonetically Each separate numbered radiogram is preceded by the ARL group The spelled out numbers of the radiograms are each spelled phonetically using I spell ARL SIXTY A R L SIXTY I spell SIERRA INDIA X RAY TANGO YANKEE Two groups ARL SIXTY ONE A R L SIXTY I spell SIERRA INDIA X RAY TANGO YANKEE ONE I spell OSCAR NOVEMBER ECHO Three groups ARL FIFTY ARL SIXTY AR L FIFTY I spell FOXTROT INDIA FOXTROT TANGO YANKEE AR L SIXTY I spell SIERRA INDIA X RAY TANGO YANKEE Four groups In severe conditions it is permissable to introduce ARL as initials ALPHA ROMEO LIMA 2 1 5 9 EMAIL PACKET and INTERNET ADDRESSES The normal voicing of such addresses is to treat all the groups formatted
10. REPEATING FOR EMPHASIS Unusual or difficult groups may be repeated for clarity using the operational words I say again as in mixed group figure SIX PAPA MIKE I say again mixed group figure SIX PAPA MIKE Phrases may be repeated for clarity in like fashion REPEATING TO CORRECT ERRORS Errors may be corrected by using the operational words I say again going back to the last group sent correctly and resuming transmission as in TOMORROW mixed group figure SIX PAPA MIKE I say again TOMORROW AT mixed group figure SIX PAPA MIKE where the missed group AT is emphasized with tone of voice or perhaps even spelled for clarity REPEATING GROUPS MULTIPLE TIMES The receiving operator can request that the sending station repeat each group or phrase twice or more when conditions are difficult Single groups in this case requested in advance are usually repeated without operational announcement Phrases are repeated using I say again prior to the repeat to mark the phrase boundaries SPELLING REQUESTS In extreme cases the receiving operator may request that groups be spelled phonetically in addition to those customarily so spelled to reduce common errors This request may be made at the beginning of the exchange or at any later interruption opportunity MULTIPLE MESSAGES See the later sections on BOOKING MESSAGES and SENDING MULTIPLE MESSAGES Books and batches are generally sent continuously wi
11. REQUESTS AND RESPONSES req request ans answer req WORD AFTER GREAT or IN TEXT WORD AFTER GREAT if a limit was required ans MEAL the group may be spelled if needed req WORD BEFORE THE ans FOR I spell F O R usually spelled req ALL AFTER BILL ans OP NOTE PKT AT WB3FFV 21228 MD voiced per the rules req ALL BEFORE CATONSVILLE ans number 65 R N3XYZ ARL 20 voiced per the rules req BETWEEN X RAY and figures FOUR ONE ZERO ans NEW PHONE I spell P H O N E spelled for clarity req CONFIRM ONE ONE PAPA MIKE ans CONFIRM AFFIRMATIVE may also be used by some ops req CONFIRM figures TWO ZERO ZERO TREE ans figures TWO ZERO ZERO EIGHT the repeat indicates the error req IN ADDRESS TELEPHONE FIGURES ans figures TWO ONE FIFE FIFE FIFE FIFE TWO TREE FOUR FIFE req PREAMBLE ans number 65 R N3XYZ ARL 20 CATONSVILLE MD JUL 24 voiced per the rules req LAST NAME ADDRESSEE ans HAM I spell HOTEL ALPHA MIKE req SPELL PHONETICALLY WORD AFTER GREAT ans MEAL I spell MIKE ECHO ALPHA LIMA W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 38 Receiving station acknowledges after all fills are done ROGER call sign NOTE The use of OVER has been dispensed with in this example As in the case of end no more OVER is implied by the nature of the fill requests and the responses in most cases OVER
12. attempt to spell the group before you do When the group is spelled go on to the next group without repeating the spelled group In ARL SIXTY ONE A R L SIXTY I spell SIERRA INDIA X RAY TANGO YANKEE ONE I spell OSCAR NOVEMBER ECHO 2 1 4 7 ISAY AGAIN use 1 To REPEAT FOR CLARITY Say the group s then I say again repeat the group s and then continue It is wise to limit repeats for clarity to one group at a time to avoid confusion with use 2 below In bad radio conditions however repeating phrases or whole lines of a message can increase the chance for correct copy WHISKER I say again WHISKER 2 1 4 8 ISAY AGAIN use 2 To CORRECT AN ERROR Stop say I say again go back to last group or proword sent correctly and continue starting with that correct group or proword Example in TO BRING BOOKS the group BRING skipped in error TO BOOKS I say again TO BRING BOOKS 2 1 4 9 NO MORE ONE MORE 1 MORE 2 or more Indicates if you have additional traffic to follow or not These terms follow the end or end book termination of copy 2 1 4 10 OVER Indicates the end of your transmission and signals the receiving station to go ahead W3TX 3RN TRAFFIC PODUNK TWO WORDS WITH W3RX OVER Many transmissions by the net control or individual stations are self completing 1 e the words themselves signal the end of the sequence In such cases the over may be omitted
13. been voiced THANKS FOR THE GREAT except a line ending signal pause was optionally inserted Optional sending of phrases is based on logically connected groups with no introduced groups imbedded within the phrase Groups may also be sent singly The sound alike group FOR was not spelled here since context was clear Sound alikes should always be spelled unless the context clarity is certain Plural THANKS was not spelled here Plurals may be spelled with letters to emphasize the S in difficult conditions or where context would not clearly indicate the plural Note extra pauses for copy time after long groups like PHILADELPHIA and TELEPHONE Groups are voiced with pauses for copy time particularly after long groups unless you spell them Note the introducer figures for each and every text number group No expected standby for fills between break and the signature Introductory and operational words are usually said in a different tone of voice Transmission ending over is dispensed with in these examples it is not required X XX 2 2 3 3 4 ACKNOWLEDGING THE MESSAGE The receiving station asks for fills if required then says ROGER and call sign to complete the exchange The full call sign at the end of an exchange meets ID requirements as well as being a signal that the exchange is complete ROGER MESSAGE S and MESSAGE S RECEIVED are still in use by
14. easily Pauses are essential to allow copying time for the receiving operator also longer pauses after longer groups especially after the city in the Preamble or Address The receiving operator hears such pauses They are clues to what is coming next in addition to aiding in correct group copying Use pauses they re free Pauses as used throughout this manual and the voicing examples presented later TYPE SYMBOL USE symbol used in this manual only WORD PAUSE C As in pause between words of a sentence GROUP PAUSE Similar to a pause between sentences PUSH TO TALK 11 At least a group pause switch release LISTENING PAUSE For fill interruption after the Proword BREAK Listening pauses are used differently on HF fast VOX other half duplex modes and on FM repeaters with and without audio delays COPY PAUSE Gras Length depending on group s sent spell the group s to yourself when done continue W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 6 2 1 3 PAUSING FOR INTERRUPTIONS It is useful when sending messages to use fast VOX or release the PTT after every group or phrase transmitted to permit interruptions by the receiving station On FM repeaters or where this is not practical the release to listen after the first break at the start of the text and after the break separating variable parts of a book is considered mandatory to listen for interruptions See TRANSMITTING and RECEIVING
15. in copy Based on errors measured in the traffic system the following guidelines target the most frequent and critical errors 2 2 1 1 MANDATORY USE OF PHONETICS AND SPELLING PREAMBLE Group introductions are not required in the Preamble but all groups that would be eligible to be introduced are still voiced as such Only the introducer is omitted These rules apply throughout the message INTRODUCED GROUPS All characters in introduced groups are voiced one character at a time All letters in introduced groups are voiced with phonetics Initial Initials letter groups 2 or more letters forming the group Initial X used as a period Initial X RAY Mixed group letters mixed group figure SIX PAPA MIKE 6PM Amateur call sign letters amateur call WHISKEY ONE ALPHA WHISKEY Handling instruction letters HOTEL X RAY CHARLIE ALWAYS SPELL THESE GROUPS AND USE PHONETICS Last names of addressee in address and in Op Note Proper names in text Last names in signature and Op Note ARL Radiogram numbers spelled out in texts ARL FIFTY and SIXTY sound very much alike even letter spelled Fills as requested 2 2 1 2 PHONETIC or LETTER SPELLING CHOICES Letter spelling is used in this manual as the shortened way of saying spelling with letters rather than with phonetics KEY I spell K E Y vs KEY I spell KILO ECHO YANKEE W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 13 The choi
16. in the initial in a proper name John R Smith JOHN initial ROMEO SMITH A A any other single letter as a group in the text or name initial initial ALPHA I Pronoun I voiced as initial INDIA X Letter X used as a period voiced as initial X RAY The X used as a period is often voiced without the initial introduction The method shown is preferred 2 1 5 4 INITIALS LETTER GROUP Used to introduce a group of 2 or more letters as in an abbreviation unpronounceable group etc Phonetics are mandatory as in AM voiced as initials ALPHA MIKE NTS voiced as initials NOVEMBER TANGO SIERRA THUR voiced as initials TANGO HOTEL UNIFORM ROMEO Say initials then immediately voice the letters phonetically group pause then go on to the next group letter group is used in place of initials by many operators Initials is recommended for clarity See also the section on sending a series of like groups 2 1 5 5 MIXED GROUP Used to introduce a group consisting of a mix of 2 or more of the 3 types of characters permitted in a group letters figures or slashes not beginning with figure s See the next section for mixed groups beginning with figure s Examples R2 AAL A X BI MS 4 W4XYZ 3 W3XYZ EPA EANTX etc Say mixed group voice one character at a time letters phonetically group pause then go on to the next group as in MS 4 voiced as mixed gro
17. md is written in the message as KJ3E ATSIGN K3HKI DOT POUNDSIGN SOMD DOT MD and is voiced as amateur call KILO JULIETT TREE ECHO ATSIGN I spell A T SIG N amateur call KILO TREE HOTEL KILO INDIA DOT I spell D O T POUNDSIGN I spell PO UN DSIGN initials SIERRA OSCAR MIKE DELTA DOT I spell D O T initials MIKE DELTA ATSIGN and POUNDSIGN could also have been introduced with initials as a letter group and sent using phonetics rather than using the spelling method HTTP COLON SLASH SLASH WWW DOT HAM DOT INFO BACKSLASH EDU and HARRY ATSIGN AOL DOT COM are voiced in similar fashion INTRODUCED VOICING not widely used These addresses may also be introduced as shown below to avoid having to introduce each of the individual groups contained therein Where the groups PACKET ADDRESS INTERNET ADDRESS or EMAIL ADDRESS appear in a text they should be voiced and then spelled to avoid confusion with their use as introducers if used in the same message part Note that the introduction permits voicing each of the parts without using other introducers and implies no spaces SPACE should be included in a properly formatted message where a space is required as an integral part of the address the same applies to UNDERSCORE etc PACKET ADDRESS Example kj3e k3hki somd md is written in the message as KJ3E ATSIGN K3HKI DOT POUNDSIGN SOMD DOT MD and is voiced as packet address KILO JULIETT TREE
18. message assigned to the receiving station and the NCS wishes to have the station send fewer than the total to permit other net business to be injected RX W3RX ready to copy TX W3TX transmits the message s book s as shown in earlier sections RX ROGER W3RX TX W3TX End of transaction The NCS resumes control of the net Listen to the dispatch carefully in case the NCS specifies a different calling order The first station call sign in the dispatch initiates the exchange Other arrangements are made for relays etc If the TX is asked to initiate the exchange it asks the RX station ready to copy RX answers ready to copy See the NET OPERATING chapter 4 for more information 2 5 2 MOVING OFF NET FREQUENCY The art of moving off net frequency and making contact requires a little care and practice The RX station is usually addressed first in the dispatch when being sent off frequency from a net The NCS will say the RX call sign the TX call sign the assigned frequency and the traffic destination quantity to be passed NCS W3RX W3TX freq tfc dest qty The two stations acknowledge with their suffix in that order by each saying RX GOING or sometimes simply RX TX GOING or sometimes simply TX In some cases the Net Control Station will give the call signs in a different order based on the type of dispatch Listen to the instructions carefully Transmitti
19. message is at least giving the system some practice and it is improper to assume that the message is pointless to the originator or addressee 2 3 2 11 ACCEPT ONLY MESSAGES WHICH MEET FCC RULES Accept only messages in which content and purpose comply with the fcc regulations in force regarding third party traffic the prohibition of business traffic encryption and other rules regarding prohibited communications It is difficult to examine a message and conclude with certainty what purpose or meaning is in the content in all cases If in doubt it is not mandatory to accept the message refuse it If you know by some other means than content that a message is business related or otherwise illegal do not handle it If you wind up with such a message and do not wish to send it along send a service message to the originating station You are the licensee held responsible by the FCC Handling messages is a voluntary service 2 3 3 VOICING THE EXCHANGE Formal voicing methods are shown in the following sections The choice of greetings use of operator names and farewells is of course optionally added Amateur traffic handling is a polished skill couched in the friendly traditions of the service and it s fun Groups may be sent as individual single groups or sent as phrases in the text Introduced groups are not included in phrases The receiving operator may request that each group or phrase be sent twice or more times und
20. personal delivery telephoning neighbors of the addressee etc are alternative methods to direct telephone delivery See the chapter on Delivering Messages Service messages promptly when necessary Ask fellow amateurs for help if you have difficulties Messages should be delivered within 48 hours if possible 2 3 2 6 TAKE RESPONSIBILITY FOR MESSAGES ACCEPTED Once you acknowledge a message it is your message to handle Do not go back to the station from whom you received it and bother him with delivery problems or change your mind about accepting it It is reasonable in some circumstances to find the station from whom the message was received and confirm the message content but it is your responsibility not his to service the message If you can not deliver a message try relaying it to another station that can If you have an insoluble problem send a service message back to the station of origin Explain the problem and put enough information in the service message to allow the station of origin to find the original message and evaluate at the same time the accuracy of the information you received Repeat any key items in question in your service message 2 3 2 7 EMERGENCY MESSAGES Emergency messages should be handled by the fastest path available on or off radio Notices regarding death or serious illness are often better delivered by relief agencies or public safety officials 2 3 2 8 HONOR ALL HANDLING INSTRUCTIONS HX codes
21. pitched voice or vice versa TX is the sender RX the receiver on a net frequency See STATION OPERATIONS for details on off frequency calls RX W3RX ready to copy In severe conditions the RX station may ask the sender to repeat each group 2 or 3 times and or use letters or phonetics to spell all groups TX W3TX Optionally informs RX of quantity and if listening between groups number TWO SIX ROUTINE NOVEMBER TREE X RAY YANKEE ZUZU ONE SEVEN BANGOR MAINE JULY TWO FOUR JOHN initial ROMEO SMITH I spell SIERRA MIKE INDIA TANGO HOTEL figures TWO TREE OAK I spell O A K DRIVE PHILADELPHIA PENNSYLVANIA figures ONE NINER ZERO TREE FOUR figures TWO ONE FIFE FIFE FIFE FIFE TWO TREE FOUR FIFE break interruption pause initial INDIA WILL ARRIVE TOMORROW AT mixed group figure SIX PAPA MIKE initial X RAY CAN YOU PICK ME UP AT THE AIRPORT QUERY figures SEVEN TREE break BILL I spell BRAVO INDIA LIMA LIMA end no more RX ROGER W3RX or ROGER 73 W3RX etc or asks for fills and acknowledges the message when done TX W3TX or THANKS 73 W3TX etc The exchange is complete PTT releases are not shown in this example On fast VOX or PTT operation release or listen after every group or phrase The expected interruption pause is shown Notes No
22. receiving station particularly when sending a long series of single messages or long books Alternatively the receiving station may say go ahead at the eligible breaks This will help avoid a loss of signal situation from requiring a W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 52 repeat of an entire series of long transmissions Normally neither of these are required except to reset repeater timers Example follows W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 53 MULTIPLE MESSAGE EXAMPLE Two singles and a book of two total 4 messages The exchange is shown below written out not voiced in all cases Use the proper voicing rules for the type message groups sent RX checks if frequency is clear then calls TX station RX W3TX W3RX READY TO COPY short method of calling ready TX optional LISTENING BETWEEN GROUPS optional FOUR MESSAGES if RX does not know quantity number 22 R WIAW 11 NEWINGTON CT DEC 22 GEORGE SMITH 45 OAK DRIVE PODUNK MD 21200 410555 1234 break ADVISE IF YOU RECEIVED MY EMAIL DATED MARCH 7 X 73 break STEVE end more number 309 R W3FT ARL 3 BALTIMORE MD DEC 22 WILLIAM JONES 13 SLEEPY HOLLOW PKWY PODUNK MD 21200 410 555 2456 break ARL SIXTY CHRISTMAS break BUCK end more book of two R W3VPR ARL 15 ANNAPOLIS MD DEC 23 break ARL SIXTY ONE X HAVING A WONDERFUL TIME HERE X HOPE TO SEE YOU SOON break
23. regarding delivery progress and replies are part of the job Failure to honor these requests is as serious as not delivering the message at all If a reply is requested by HXE from the addressee and no reply is forthcoming send a service message back and say so In these type messages the ball is in play until the originating station receives his expected response An ARL SEVEN reply request in the text is an option for the addressee to approve W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 27 2 3 2 9 DO NOT ORIGINATE MESSAGES WITHOUT PERMISSION Originating a message for a third party Someone other than yourself without permission is a fraud and forgery Strong words Generating messages about a third party or their property or status without their permission is also considered very poor practice Respect privacy Do NOT service back changes of addresses phone numbers or other personal information about the addressee without their permission The original message might be intended to pry into the private affairs of the recipient 2 3 2 10 MAKE NO COMMENTS REGARDING MESSAGE CONTENT It is not proper to comment on the content of a message on the air legality excepted or allow such a judgment to affect how a legal message is handled The originator and the addressee deal with the content of messages Any legal message placed in play in the traffic system should get the same good service Even an apparently pointless
24. severe conditions or very confused copy would be to ask for the message or the part to be re transmitted in its entirety SAY AGAIN or REPEAT THE MESSAGE or BOOK may be used Requesting TEXT or other parts per the FILL rules may be used Repeating groups may be requested as in TEXT REPEAT EACH GROUP TWICE or TEXT SPELL GROUPS PHONETICALLY etc All voicing rules would apply to such repeats as though the message or part had never been previously sent Stick to expected protocols to avoid introducing new errors FM REPEATERS Asking for a repeat of the text first initials in batches of five with an OVER to check the receiving station is sometimes done on FM repeaters to avoid doing the entire text The entire text first initial method works in all cases however and is still efficient on repeaters GUIDELINES FOR ALTERNATIVES USUALLY AVOIDED Do NOT read back parts or entire messages to the sending station unless for some reason that is specifically requested This is considered poor practice Do NOT re send parts or entire messages to the receiving station unless for some reason that is specifically requested Requesting the text at reading speed should be avoided in favor of the initials check on the first attempt to find check discrepancies W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 41 2 3 3 13 AMENDING THE CHECK If the sending station and receiving station eventually agree
25. some operators but ROGER implies all messages received and is sufficient and efficient Saying such phrases as YOUR MESSAGE NUMBER RECEIVED or ROGER YOUR MESSAGE or QSL MESSAGE etc is considered poor practice Q signals are not used operationally in voice message handling They are permitted as message groups of course Once acknowledged the message becomes the responsibility of the receiving operator to 1 relay 1t 2 deliver it or 3 to service the message back to the originating station 2 3 3 5 MAKING NOTE OF WORDS IN DOUBT When you are copying a message any group s received about which you have doubt should be marked by underlining or some other convenient means It is amazing how much you can forget after copying another five or ten groups Underline or otherwise mark the group phrase address etc so that you remember to go back at the end of the message and clear it up Or interrupt the transmission if the sending station is able to hear you between groups W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 33 See also TRANSMITTING PAUSES FOR INTERRUPTIONS 2 3 3 6 INTERRUPTING FOR FILLS BETWEEN GROUPS If the sending station is listening between groups or phrases the receiving station may interrupt immediately for fills In this case the technique is very simple Say the last group or segment of a group copied and the sending station will resume transmission with the next gr
26. that they have the same text and the original check on the sender s copy is in error the sender made a mistake in not verifying the check when the message was received or an error was made in copy and not caught The CHECK may be amended by adding a slash followed by the corrected number as in 12 13 which is voiced as ONE TWO corrected to ONE TREE or ONE TWO SLASH ONE TREE THE TEXT OR CHECK IS NEVER CHANGED TO FORCE AGREEMENT The original CHECK value is preserved throughout the life of the message as it moves through the system An AMENDED CHECK becomes part of the message to be carried on through to delivery The sending station should have caught the discrepancy before sending the message and amended the check If you fail to catch a check discrepancy and inadvertently acknowledge the message and can not reach the sending station you can only amend the check for future reference If the error has fatally flawed the message a service message back to the originating station may be the only recourse If such errors are encountered with a message already having an amended check only the amended value may be changed once the text is verified An omitted ARL can be added to the amended part Multiple amendments are seldom if ever done 20 21 22 would be 20 22 An OP NOTE may be added if there is a particular suspicion about the nature of the error 2 3 3 14 ACKNOWLEDGING THE MESSAGE AT LAST Once the rapid and effici
27. transmissions are made by the receiving station until the end unless fills are required If the W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 30 receiving station says go ahead at the customary break the pause was probably too long although it may optionally do so On FM repeaters due to audio delays and receive site delays it may be impractical to break after groups without loss of audio In this case the PTT switch is released only at the customary expected fill breaks When sending long messages or batches the receiving operator may be forced to say go ahead by saying over at the break point between messages thus confirming continuing good copy Keep the repeater transmission time limiter in mind also GROUPING The Preamble Address prowords and signature groups are generally transmitted as individual single groups The text may also be sent as single groups or by using the phrasing technique below based on context or conditions PHRASING Some operators prefer to say text groups in phrases rather than as single groups Although controversial transmitting phrases containing groups that are logically connected can actually aid in perception and accurate copy It must be carefully done Choose how many groups to voice based on context and group lengths say the groups then pause an appropriate time for copy before continuing Groups eligible to be introduced are not included in transmitted phrases
28. words used are likely to cause confusion or be written down by the receiving operator Words such as today s date BACK STOP that s two words BLACK as in night etc are considered more than bad practice Do not say any extraneous words like check with a check of city of origin to going to street address break SZ 8 for text break 1t for the signature signature etc Q signals used operationally on voice are extraneous words Do not say same as for parts of the message implying a group is the same as in a previous message It is usually disruptive to copy or organization Book if required Saying today s date for the preamble date is considered poor practice as well In other words the proper use of pauses prowords operational words and rules for voicing each individual group of the properly formatted message is sufficient and expected practice for proper perception and copy by the receiving operator The object is to have the receiving operator copy W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 14 the message exactly as 1t is written on the sending copy Avoid surprises Treat the unusual with spelling or I say again for clarity See the voicing rules and examples and special booking instructions to follow 2 2 3 SENDING SPEED SENDING AT THE PROPER SPEED FOR ACCURATE COPY IS THE HARDEST SKILL TO LEARN IN TRAFFIC HANDLING Clear sending
29. 2 voiced as figure TWO 62 voiced as figures SIX TWO Saying figure TWO means the number character 2 Saying TWO implies the spelled out word Saying figures SIX TWO indicates the single group 62 Saying figure SIX figure TWO results in copy of the figures 6 and 2 as separate groups Saying SIXTY TWO or SIX TWO implies two groups words spelled out exactly as shown Avoid the use of figures SEVENTEEN in place of figures ONE SEVEN or figures FIFTY TWO for figures FIFE TWO etc The teens and Y s can cause errors under difficult receiving conditions and operators expect single characters at a time in these groups This applies to the non introduced figures in the Preamble as well SEVENTEEN is not the pronunciation for any of the single character figures 2 1 5 2 TELEPHONE FIGURES Used to introduce the telephone numbers in an address or signature when no zip code is present thus forcing the receiving station to skip the zip to the telephone number line as in MARYLAND no zip 410 555 1234 voiced as MARYLAND telephone figures FOUR ONE ZERO pause FIFE FIFE FIFE pause ONE TWO TREE FOUR See the special Voicing Rules for telephone figures in the address and signature W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 10 2 1 5 3 INITIAL Used to introduce a single letter initial phonetic pronunciation mandatory as
30. BER SPECIAL RULE Introduce the figures ONE TIME for all the groups as in figures FOUR ONE ZERO FIFE FIFE FIFE ONE TWO TREE FOUR using a pause between each group of digits It is customary here to introduce only once unlike number groups elsewhere since several phone groups are expected and the next group s sent will be either op note or break If NO ZIP CODE is given introduce telephone number as telephone figures again a one time introduction The telephone figures special introduction will tell the receiving operator to skip over the zip code area on the message form FOREIGN TELEPHONES Telephone figures for foreign countries may not be grouped as in this country Introducing each figure group figures individually is suggested in this case If NO TELEPHONE FIGURES are given simply go on to the Op Note or break W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 17 5 ADDRESS OP NOTE OP NOTE is the introducer Contents of the address Op Note are voiced according to the rules for text groups rigorous introduction of eligible groups and spelling At the end of the OP NOTE voice the break Experienced operators should be able to achieve transmission and copy of the example address with lines abbreviations mixed groups figures and spelling exactly as written above Pauses at the end of each line aid in copy See the Voicing Examples later BREAK AT END OF ADDRESS The Ad
31. ESSAGE eener 14 22 EN PREAMBLE VOICING RULES Ee 14 2 2 4 2 ADDRESS AND OP NOTE VOICING RULBR AAA 15 2 243 TEXT AND OP NOTE VOICING RULES eocivionisiticn ad iii 17 2 2 4 4 INTRODUCTION OF MULTIPLE TEXT GROUPS A 18 2 2 4 5 SIGNATURE AND OP NOTE VOICING RUTLER EE 19 2 2 4 6 EMAIL PACKET AND INTERNET ADDRESS VOICING 19 2247 ENDING THE MESSAGE social 20 2 2 4 8 MISC INTRODUCED GROUP VOICING EXAMPLES An 21 ES UNNE Ra A asa 22 W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 2 2 3 THE MESSAGE EXCHANGE see 23 2 3 TRANSMITTING NOTES sui ii c 23 2 3 Lt SENDING SPEED onh ennn pa EE iia 23 2212 PAUSING FOR INTERRUPTIONS creole iai iati ia niti 24 2 3 2 RECEIVING NOT ES do Ai 25 2 3 2 1 TRANSCRIBE THE MESSAGE EXACTLY ccccssesccstsssscsondenssecsessonseonsepsasontonss 25 2 3 2 2 TRANSCRIBE THE MESSAGE WITHOUT MODIPICATION ee 25 2 3 2 3 BE SURE OF EVERY GROUP RECEIY ED 25 2 3 2 4 ASK FOR FILLS OR CONFIRMATION o ocuionoiiocnicnincanoci nidonostoadocitaqne na diinecii ns 25 2 3 2 5 ACCEPT ONLY MESSAGES YOU CAN RELAY OR DELINER 26 2 3 2 6 TAKE RESPONSIBILITY FOR MESSAGES ACCEPTED An 26 E EMERGENCY MESSAGES sotana 26 2 3 2 8 HONOR ALL HANDLING INSTRUCTIONS AAA 26 2 3 2 9 DO NOT ORIGINATE MESSAGES WITHOUT PERMISSION ue 27 2 3 2 10 MAKE NO COMMENTS REGARDING MESSAGE CONTENT 21 2 3 2 11 ACCEPT ONLY MESSAGES WHICH MEET ECCRULBR An 27 2 3 2 VOICING THE EXCHANGE tai data e e e a aa iaa 27 2 3 3 1 READY TO COPY ONIOPEFNEITRPBPRATIS
32. EXT INITIAL series at this point as above or 3 The RX station may ask for a verification of the count RX CHECK ONE NINER or COUNT ONE NINER number of received groups Note that the query is not a normal fill request The TX station will make a quick check of the count If TX finds an error on its copy it will amend the check and inform the RX station of the W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 40 amended check as in CHECK TWO ZERO SLASH ONE NINER The amended check now becomes part of the message That is NOT the case in this example so step 4 below is used 4 The TX station therefor may initiate the INITIALS sequence TX TEXTINITIALSASF1J UTNTE T using phonetics RX WORD AFTER FOR TX THE RX ROGER 73 W3RX the check now agrees In any of the cases 1f the stations were operating slow VOX PTT FM repeaters etc the station copying the INITIALS would listen to the full sequence and make the WORD AFTER request or send the correction at the end On FM repeaters a popular practice is to send the INITIALS in groups of 5 then standby to listen before continuing When waiting until the end the correction sent should be carefully chosen to be unique using as many groups as required Fill requests should likewise be unique when there are duplicate groups in the text 2 3 3 12 VERIFYING ALTERNATIVES If the first initial technique does not readily resolve the check discrepancy the last resort under
33. K SOLICITATIONS c cociconcocococonocincinarincnnnnnocanonncnnacinonos 50 24 SENDING MULTIPLE MESSAGES sarita opriii eraun a a a ai 51 2 3 STATION OPERATIONS suscitada a e i aei a 54 2 5 L EXCHANGE ON NET FREQUENCY ce narina dees a EAN 54 W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 3 20 2 MOVING OFF NET FREQUENCY eene 54 2 5 2 1 CALLING ORDER SEARCHING DIRECTION TIME cece cece 55 2 3 2 2 REPEAT CAE LS vii ii 55 23 23 TWO STATION EXCHANGE unio 55 2 33 24 RELAY STATION ASSISTANCE uns ada 56 20 23 SPECIAL REQUESTS RX STATION usina 56 2 5 2 6 EXPEDITIOUS ASSIGNED EXCHANGES c csssccssessrsossorncossevssossenseostsoensonsonae 56 2 35 21 RETURNING TO THE INE ee titanate iia ia 57 2 5 3 MOVING TO A STACK OF TWO OR MORE STATION An 57 W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 4 2 0 CHAPTER 2 SENDING MESSAGES ON VOICE INTRODUCTION This chapter assumes you already know the rules for formatting radiograms presented in chapter 1 Chapter 2 will present the basics of transmitting the message on voice This material should be augmented with classroom or on the air training This block covers 1 Tools used in transmitting the message 2 Rules for voicing the different parts of the message 3 Voicing the message exchange with examples fills 4 Booking and sending multiple messages 5 Station Operations A radiogram is composed of a series of characters collected into groups The groups and t
34. M repeaters or slow VOX operation it is useful at other times to use OVER as the last group sent to avoid doubling and or to force a response from the receiving station OVER may be used that way between messages in a long series following end more to request the receiving operator to confirm copy is still satisfactory if needed Otherwise the series is customarily sent through to the end The end no more sequence after the last message signals the receiving station to acknowledge the message s or ask for fills as required W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 21 2 2 4 8 MISC INTRODUCED GROUP VOICING EXAMPLES FIGURE S 4 figure FOUR 46 figures FOUR SIX TEL In address or sig 410555 1234 figures FOUR ONE ZERO FIFE FIFE FIFE ONE TWO TREE FOUR introduced once TELEPHONE FIGURES when no zip code figures in address 410555 1234 telephone figures FOUR ONE ZERO FIFE FIFE FIFE ONE TWO TREE FOUR TEL in text or elsewhere cach group treated as any other figure group 410555 1234 figures FOUR ONE ZERO figures FIFE FIFE FIFE figures ONE TWO TREE FOUR all 3 groups introduced INITIAL S Letter Group John A Smith JOHN initial ALPHA IAM initial INDIA AM X initial X RAY PM initials PAPA MIKE MIXED GROUP B6 mixed group BRAVO SIX R 9 mixed group ROMEO SLASH NINER VO mixed group INDIA SLASH OSCAR W4KFC VA mixed g
35. PEILL LISTENIND eee 28 2 3 3 2 VOICING EXAMPLE 1 SINGLE MESSAGE eecceescceseeeoeeeecetteccetsersenteses 29 2 3 3 3 VOICING EXAMPLE 2 HSC FILING TIME OP NOTES ee 31 2 3 3 4 ACKNOWLEDGING THE MESSAGE sisoscstcsdesicasdacottesstonassteuadaeserssdeeunstosnseuaaens 32 2 3 3 5 MAKING NOTE OF WORDS IN DOUBT aaen 32 2 3 3 6 INTERRUPTING FOR FILLS BETWEEN GROUPS A 33 233 JUMPING AE DD E A A Mekal 33 se FILL REQUESTS AND RESPONSES crnini ana a 34 2 3 3 9 REQUESTING FILLS EXAMPLES siria aia 37 23 310 VERIFYING THE CHECK iio ie E 38 2 3 3 11 REPEATING THE TEXT GROUP S FIRST INITIALS An 39 230312 VERIFYING ALTERNATIV E 40 233213 AMENDING THE CHECK sra is 41 2 3 3 14 ACKNOWLEDGING THE MESSAGE AT LAST 41 2 3 4 BOOKING TIME SAVING OPTION SPECIAL EVENTS 41 23 41 BOOKING IS OPTIONAL teni actos iii Eeer 41 22 42 SENDING THE BASIC BOOK ies lali et 42 2 3 4 3 NOTES ON BOOKING STRUCTURE ovocooooooooocons icnaiiniooniarn cnn ico redadas 42 2344 BOOKS TOASINGEE STATION iria ia pr 43 2 3 4 5 EXAMPLE 1 FIXED PBL AND TXT TO ONE STATION an 44 2 3 4 6 EXAMPLE 2 FIXED PBL AND ADDEE TO 1 STATION 45 2 3 4 7 EXAMPLE 3 FIXED PBL TXT AND SIG TOlSTATION eee 45 2 3 4 8 EXAMPLE 4 FIXED PBL AND TXT EXCEPT ARL BLANK eee 46 2 3 4 9 EXAMPLE 5 FIXED PBL AND TXT EXCEPT MISC BLANK eee 47 2 3 4 10 ASKING FOR FILLS IN BOOKS israelitas 47 2 5 4 11 BOOKS TO MULTIPLE STATION Sos 47 2 3 4 12 EXAMPLE BOOK OF 3 TO 3 STATIONS idas 49 2 3 4 13 SPECIAL EVENT BOO
36. RST INITIALS A text is sent with a check of ARL 20 TXT ARL SIXTY FIVE 11PM JULY 29 USAIR 354 TELL N3ZZZ THANKS FOR THE GREAT MEAL A NEW TELEPHONE 410 555 2008 REGARDS With the text copied incorrectly with a check of 20 but a group count of 19 assume THE was missed before GREAT The exchanges would go as follows indents reflect timing It is assumed that both stations are capable of listening between groups when transmitting This may be simulated by quick PTT releases If not possible such as on FM repeaters with key up delay stations send and copy the full sequence and make their requests and corrections at the end as noted below 1 If the RX station is confident it copied the transmitted check correctly but it has a different group count the RX station may initiate the initials sequence using phonetics RX TEXT INITIALS ASF1J UTNTE G incorrect sequence TX FOR THE RX ROGER 73 W3RX the count now agrees Note that the TX station will back up a sufficient number of groups to be able to send a unique series of groups to correct the copy 2 If the RX station is not sure it copied the check correctly it may ask CONFIRM CHECK Note this is simply a verification of the copied check RX CONFIRM CHECK TWO ZERO TX CONFIRM or AFFIRMATIVE since the original check IS 20 The receive station now knows there is either a sending or a receiving error or a miscount check error on the original It may begin a T
37. Such signals are pointed out throughout the chapter The end no more sequence for example is sufficient to signal the end of the transmission of the radiogram On the other hand a station s traffic list comment or question is of uncertain length and is terminated with over or sometimes with its call sign W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 8 The OVER may be used between messages or after other transmissions whenever the transmitting station wishes to signal or force the other station to go ahead The OVER is useful in preventing two stations from transmitting at the same time It is used effectively when the words of the transmission are not themselves a clear indication for the other station to go ahead Doubling by two stations can result in much wasted time and copying errors See also the note on GO AHEAD under MISC below 2 1 4 11 ROGER Receiving station acknowledgment of message s copied It is not necessary to repeat message number s or other parts MESSAGE s RECEIVED BOOK OF RECEIVED are in wide use For the sake of brevity and efficiency ROGER is the preferred method ROGER meaning received understood implies all messages were received Roger means received and understood It does NOT mean yes or affirmative 2 1 4 12 MISC AFFIRMATIVE NEGATIVE ROGER Q SIGNALS A few key words AFFIRMATIVE Yes CHARLIE Yes
38. TOR ECHO mixed group figures ONE ONE PAPA MIKE mixed group JULIETT UNIFORM LIMA YANKEE SLASH TWO NINER mixed group UNIFORM SIERRA ALPHA INDIA ROMEO SLASH TREE FIFE FOUR TELL amateur call NOVEMBER TREE ZULU ZULU ZULU THANKS FOR THE GREAT MEAL I spell ME A L initial X RAY NEW I spell N E W TELEPHONE figures FOUR ONE ZERO figures FIFE FIFE FIFE figures TWO ZERO ZERO EIGHT REGARDS break BILL I spell BRAVO INDIA LIMA LIMA OP NOTE initials PAPA KILO TANGO AT I spell ALPHA TANGO amateur call WHISKEY BRAVO TREE FOXTROT FOXTROT VICTOR figures TWO ONE TWO TWO EIGHT initials MIKE DELTA end no more RX acknowledges or asks for fills RX ROGER W3RX or ROGER 73 W3RX etc TX W3TX or THANKS 73 W3TX etc The exchange is complete Notes Not shown use PTT releases to listen or mark parts of the message as desired note extra pauses after the preamble address lines and every 5 text groups used as line ending signals on FM repeaters some operators will release the PTT to mark such lines W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 32 Listen for fills at least after the first break and after each break before NUMBER in book parts see the section on booking if not listening between groups or phrases sent Note the phrases used in transmitting the text THANKS FOR and THE GREAT Those groups might have
39. UNCLE JOE end book no more 2 4 SENDING MULTIPLE MESSAGES When transmitting a series of two or more single messages books or a mix of singles and books the following sequence is customary Transmission of the entire batch is continuous and extraneous exchanges between the stations are eliminated or minimized The receiving station usually is aware of the quantity of messages to be passed This information 1s part of the net listing and perhaps the dispatch If the situation warrants the transmitting station may inform the receiver of the quantity at the start of the exchange along with information regarding fast VOX listening capability etc If the transmitting station is listening between groups or phrases the receiving station can interrupt whenever a group is in doubt Otherwise the receiving station must wait for one of the customary listening pauses after an eligible break is uttered The transmission of the series of messages is then normally done in one continuous flow without interruption unless a fill is needed The sending station voices the end more or end one more statement at the end of each intermediate message followed by a brief listening pause and the next message is then begun with number without waiting for a go ahead from the receiving station On FM repeaters or with slow VOX operation the sending station may say end more over after each message to force acknowledgment by the
40. VOICE P 2 57 2 5 2 7 RETURNING TO THE NET The order of transmitting when returning to a net is not important except that stations should not interrupt ongoing transactions Receiving station first may be exercised when returning if both stations know they are returning together JOB COMPLETED Stations report back into the net by saying STN suffix BACK NCS suffix repeats the suffix to acknowledge It is not necessary for the returning station to indicate the assigned traffic was passed The NCS assumes it cleared the dispatched traffic A station would report no joy if that was not the case It is not necessary for a returning station to remind the NCS of its remaining pending business If a returning station has additional business to list or wishes to report a change in the original dispatched traffic count STN full call sign BACK PLEASE ADD TRAFFIC list OVER or full call sign BACK PLEASE CORRECT THE PODUNK 6 TO 5 OVER or full call sign BACK PLEASE CANCEL MY LITTLEBURG OVER or full call sign BACK REQUEST TO BE EXCUSED OVER etc or the station may reply to a specific request from the NCS for a volunteer to take a liaison job or accept listed traffic NCS suffix repeats the suffix to acknowledge return or for a request might say call sign ROGER STANDBY or might excuse the station as requested IF UNABLE TO COMPLETE THE ASSIGNMENT Stations
41. W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 1 CHAPTER 2 SENDING MESSAGES ON VOICE Table of contents Double click RTF click PDF page number to section Ctrl Home TOC 2 0 CHAPTER 2 SENDING MESSAGES ON VOICE INTRODUCTION oseese 4 Selen 5 GN PHONETIC ALPHA E NEE 5 ER EE 5 2 1 3 PAUSING FOR INTERRUPTIONS 0000 Rate eel is 6 2 1 4 PROWORDS OPERATIONAL WORDS A 6 2 1 4 1 NUMBER BEFORE MESSAGE NUMBER OR SN 6 2 142 ENDUEND OF MESSAGE ui 6 DAA BOOR OR A AA 6 2144 ENDBOO Run as 6 LAA BREA AS A A AA A A A he Mine aie 7 LAA RO EE 7 2 1 4 7 ISAY AGAIN USE 1 TO REPEAT FOR CLARITY eese 7 2 1 4 8 ISAY AGAIN USE 2 TO CORRECT AN PRROR AA 7 2 1 4 9 NO MORE ONE MORE 1 MORE 2 OR MORE 7 A EE E 7 E WEE 8 2 1 4 12 MISC AFFIRMATIVE NEGATIVE ROGER Q SIGNALS oeren 8 2 1 5 INTRODUCTORY WORDS FOR GROUPS AAA 8 DMD Eer 9 21 32 TELEPHONE BIGURES 02 a 9 21 38 INTIA E a aia 10 2134 INITIALS LETTER GROUP ui a 10 215 9 MIXED GROUP ado a 10 2130 MIXED GROUP PIGURE STi is 10 Zo AMATEUR CA LE ido 11 2 1 5 8 ARL CHECK AND TEXT IF NUMBERED RADIJOGRAMS eee 11 2 1 5 9 EMAIL PACKET AND INTERNET ADDRESSES AAA 11 2 2 RULES FOR VOICING MESSAGES iia ie aa 12 2 2 SPELLING PHONETIC OR LETTER escindida vans napi 12 2 2 1 1 MANDATORY USE OF PHONETICS AND SPELLING AA 12 2 2 1 2 PHONETIC OR LETTER SPELLING CHOICER AAA 12 2 22 NO EXTRANEOUS WORDS utili aa ia iia 13 E INTE RE 14 2 2 4 RULES FOR VOICING THE PARTS OF THE M
42. X Is the frequency in use off net no response W3XA W3TX READY TO COPY on or off net READY or READY TO COPY XB or W3XB TX may use suffixes or tactical calls in this sequence READY KC READY book of three R W3VPR ARL 15 ANNAPOLIS MD JAN 1 break ARL SIXTY ONE X HAVING A WONDERFUL TIME HERE X HOPE TO SEE YOU SOON break XB STATION OF ORIGIN W3XB needs fill Fixed part fill requests from any RX station are accepted here so all stations can benefit The ID is optional WHISKEY TREE VICTOR PAPA ROMEO ROGER W3XA number 2 JIM SMITH alerts XA to copy next part 13 OAK LANE BOSTON MA 01033 break BETTY AND JOHN break W3XA checking with receiving station for acknowledgment ROGER W3XA station automatically excused from the stack W3XB number 3 BILL JONES alerts XB to copy next part 4 CEDAR ROAD BALTIMORE MD 21228 410 555 3434 break HARRY OP NOTE REPLY MDD break W3XB WORD AFTER figure FOUR CEDAR I spell CEDAR ROGER W3XB station automatically excused from the stack W3XC number 4 CHUCK K3FT alerts XC to copy next part C O BTN 146R67 BALTIMORE MD break GEORGE end book no more ROGER W3XC W3TX EXCHANGE COMPLETE Each station is automatically excused from the stack when done W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 50 A receiving station can as
43. are asking for when ambiguity would otherwise result The optional limiter in number is used From the example in the last section req in number 2 WORD AFTER HARRY ans initial BRAVO or req in number 1 CHECK ans 4 or req WORD BEFORE BLANK ans HAPPY in the fixed text implied since no number was given IN FIXED PARTS may be used to introduce the request if ambiguity would otherwise result 2 3 4 11 BOOKS TO MULTIPLE STATIONS When sending a book of messages with different addressees to different receiving stations on the same frequency it is customary to check each station is ready to copy before starting and to say the call sign of the station to copy each variable part just ahead of the proword NUMBER introducing that part This assures each station knows what to copy All stations obviously copy the book s fixed parts The TX station arbitrates relays In a stack of numerous stations copying such a book off net it is efficient to stop at the end of each station s variable part s get fills settled and acknowledgment with that station and excuse the station from the stack so it may return to the net for other business Transmission of books to multiple receiving stations is usually encountered only on Section or Local nets seldom on Region or higher nets where liaisons are dispatched singly It requires skill in dispatching and by the sending station to control the sending
44. arge number of messages to one addressee Traffic may be presorted by NTS Region or local delivery areas to facilitate handling through the Section and higher nets The stations may agree in advance that the text will be sent from the originating station as TEXT 1 or TEXT 2 etc each with its own check The receiving station would enter the appropriate text and check in the message s to be forwarded Transmitting such books through the nets may be done in similar fashion although this is seldom if ever done Normally the forwarding station would book together only those messages with one text version sending those with different texts in separate books to keep the confusion to a minimum For stations working together much time can be saved in transmission as in this example shown written use proper voicing W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 51 BOOK OF TWENTY SIX R W3FT BALTIMORE MD DEC 20 TEXT 1 check 15 break text of 15 break TEXT 2 check 18 break text of 18 break TEXT 3 check 22 break text of 22 break The PBL and these texts could have been sent earlier in the event and omitted here number 1 JOE SMITH 10 OAK DR PODUNK MD 21228 410 555 1234 break TEXT 2 break MARY SMITH break Continuing with messages 2 through 25 number 26 JOHN DOE 24 EAST 16TH ST NW TOWSON MD 21204 410 555 5678 break TEXT 1 break
45. ation is dispatched to aid in the exchange the relay station will usually initiate the contact for obvious reasons The relay station will initiate an exchange with the sending station then pass the message to the receiving station keeping the original holder on frequency for any confirmations 2 5 2 5 SPECIAL REQUESTS RX STATION If the receiving station wished to ask for multiple group transmission or spelling it makes the first call without the ready to copy RX W3TX W3RX The sending station will make contact TX W3TX ready to copy at which point the RX request may be made RX W3RX repeat each group twice ready to copy or spell each group phonetically ready to copy or both 2 5 2 6 EXPEDITIOUS ASSIGNED EXCHANGES The assigned traffic is exchanged promptly Stations handle only assigned traffic If other traffic comes up or some traffic may not be passed or is refused the stations return to net and inform the NCS The NCS may have made other arrangements for other traffic held or need to make new assignments Stations pause briefly to listen for calls from others when their business is concluded then return to net promptly Chatting with stations is considered poor practice and may keep others waiting The stations can list WORDS for call sign on the net and be assigned to have conversations on or off the net frequency at another time W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON
46. begin transmission of a book of messages To begin the book say BOOK OF then begin the fixed parts of the message The corresponding words to end the book are END BOOK The is the quantity of individual messages in the book spoken as words without using the figures introducer 2 1 4 4 END BOOK Used to end copy of a book of messages In other words book copy is begun with book of and terminated with end book W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 7 2 1 4 5 BREAK The proword break marks the start of the text and break at the end of the text marks the start of the signature The break is also used to separate parts of booked messages The first break at the start of the text and at the beginning of each variable part of a book message requires a standby after saying the word to listen for fill requests The receiving station does not respond at break unless necessary The break used to end the text does NOT require a standby before continuing with the signature See VOICING THE EXCHANGE for more operational details on these standby pauses 2 1 4 6 ISPELL Used to indicate you are going back to spell the group just voiced It is used with ONE GROUP AT A TIME and is said IMMEDIATELY after voicing the group followed by either phonetic or letter spelling of the group Pausing too long before saying I spell will force the receiving operator to
47. c spelling Spell plurals as needed 3 Say ARL as three letters A R L may be introduced as initials and voiced phonetically in severe conditions Spell each ARRL numbered radiogram spelled out number phonetically one at a time i e for ARL SIXTY FIVE say A R L SIXTY I spell SIERRA INDIA X RAY TANGO YANKEE FIVE I spell FOXTROT INDIA VICTOR ECHO 4 Use ISAY AGAIN to correct errors by saying I say again then going back to the last correctly sent group and resuming transmission with that group 5 I say gain may be used to repeat groups or phrases for clarity or emphasis W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 18 6 Groups may be voiced one at a time or several groups may be voiced together as a phrase based on what you think the receiving station can remember then pause for copy time Picking phrases based on logically connected groups is often helpful in perception DO NOT include introduced groups in such phrases send those each individually 7 Consider pausing before saying initial X RAY used as a period after a long group or phrase This will help the receiving operator avoid forgetting the initial while concentrating on copy 8 Remember that punctuation other than X for period is always written out as a word group and may be spelled if necessary 9 The Text always ends by voicing the proword break followed immediately without a standby for fills by the signat
48. ce to use phonetic spelling or letter spelling depends on radio conditions interference and type of group The ambiguity in perception of sound alike letters when letter spelling is avoided by choosing to spell with phonetics Phonetics are always used when spelling the groups elibible to be introduced and for key groups of the message outlined in the section above SPELL THE FOLLOWING TYPE GROUPS PHONETICS OR LETTERS In Preamble City of origin unless very common and understood In Address First names unless unique and understood without ambiguity Street names unless very common and understood City name unless very common and understood In Text address OP NOTE and signature OP NOTE Unusual words and plurals as needed to emphasize the s Words with numerous spellings to too two for four Words that seem out of context Spelled out numbers Note that the use of figures denotes numbers Spelled out numbers can be letter spelled for emphasis 6 figure 6 or six SIX I spell S TX eighth and eight are candidates for spelling In Signature First names and address names in signature unless unique or very common and understood WHEN THERE IS ANY DOUBT ABOUT CORRECT COPY SPELL IT OUT 2 2 2 NO EXTRANEOUS WORDS Prowords Introductory Words and Operational Words are set aside for special purposes and are recognized by traffic handlers Any other
49. d with all groups starting with group given IN part ALL BEFORE Respond with all groups up through and including the group given IN part BETWEEN _____ AND Respond with first group given through atid including the second group given CONFIRM and SPELL requests are the same as in method 1 METHOD 3 Repeating the request IN part WORD AFTER Respond with word after group given then word after IN part WORD BEFORE S Respond with word before group given then word before IN part ALL AFTER Respond with all after group given then all groups requested IN part ALL BEFORE i Respond with all before group given then all groups requested IN part BETWEEN _____ AND Respond with between group 1 and SE then the groups requested CONFIRM and SPELL requests are the same as in method 1 W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 37 2 3 3 9 REQUESTING FILES EXAMPLES NOTE that there are at least three ways of replying to fill requests in use See the section above Only the primary method is shown here Example message PBL 65 R HXC N3XYZ ARL 20 CATONSVILLE MD 1800Z JUL 24 ADR JOHN A HAM W3XYZ 107 HOOK ROAD APT 21A PHILADELPHIA PA 19034 215 555 2345 OP NOTE CALL AFTER 6PM TXT ARL SIXTY FIVE 11PM JULY 29 USAIR 354 TELL N3ZZZ THANKS FOR THE GREAT MEAL A NEW TELEPHONE 410 555 2008 REGARDS SIG BILL OP NOTE PKT AT WB3FFV 21228 MD
50. dress or its Op Note if present always ends by voicing the proword break This first break at the start of the text and at the beginning of each variable part of a book message requires a standby after saying the word to listen for fill requests If nothing is heard in a few seconds continue sending the message text If the receiving operator is forced to say go ahead you have probably waited too long although it may do so at its discretion Saying go ahead is discouraged except in FM repeater type operating where frequent listening by the sender for interruptions is not practical Fast VOX or PTT operation on HF permits more frequent interruptions See The Message Exchange Pausing for Interruptions 2 2 4 3 TEXT AND OP NOTE VOICING RULES After the standby pause continue with the Text There are no rule shortcuts used in the Text except a shortcut for a series of like groups 2 2 4 4 below Voice every individual group clearly using pauses to indicate group separation and for copy time Message example text TXT ARL SIXTY FIVE 11PM JULY 29 USAIR 354 TELL N3ZZZ THANKS FOR THE GREAT MEAL A NEW PHONE 410 555 2008 REGARDS 1 Introduce all single initials initial groups figure groups voiced one digit at a time mixed groups and amateur calls as encountered voicing letters with phonetics 2 Spell proper names phonetically spell sound alike words and unusual groups for clarity with letter or phoneti
51. e W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 9 Say the introductory word s ahead of the group voice the group as individual characters as indicated then go on to the next group ALWAYS voice the letters in eligible introduced groups with PHONETICS unless indicated otherwise in this manual Do not use multiple introducers within a single group Examples of groups eligible to be introduced and voiced one character at a time using phonetics for letters J AM BARC 7 234 2A 2 3 146R67 M 4 3M 4A W3XYZ W4XYZ 3 2300Z 6PM 7025KHZ etc EMAIL PACKET and INTERNET addresses are also sometimes introduced as shown later to avoid having to introduce each of the individual groups contained therein The use of the introductory words completes the tool kit for voicing any type of group encountered in the message All groups are either plain text words to transmit and perhaps be spelled using I spell and these eligible groups to be introduced Introductory words are used for all eligible groups in the message except where there are special relaxed rules for the Preamble and Telephone numbers in the Address and Signature where the experienced operator expects the types of groups to be sent See Voicing Rules and Examples 2 1 5 1 FIGURE s Used to introduce a group of one or more numbers Say figure s then voice the numbers one digit at a time group pause and go on to the next group Examples
52. ent resolution of the check problem is completed the receiving station responds with ROGER or asks for fills or confirmation of groups or parts of the message still missed or in doubt The message is then acknowledged when fills are completed MESSAGE s RECEIVED BOOK OF RECEIVED are sometimes used For the sake of brevity and efficiency ROGER is the preferred method ROGER meaning received understood implies all messages were received See the section on Station Operations Saying phrases such as YOUR MESSAGE RECEIVED MESSAGE NUMBER RECEIVED or using QSL MESSAGE S etc on voice are all considered poor practice 2 3 4 BOOKING TIME SAVING OPTION SPECIAL EVENTS Considerable time can be saved in sending two or more messages with fixed parts such as fixed addressees fixed texts etc by booking the messages as they are voiced 2 3 4 1 BOOKING IS OPTIONAL Booking is usually done in the head of the sending operator and it is done at the option of the operators and is not mandatory The economy of booking is based mainly upon the size of parts that would otherwise have to be repeated W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 42 2 3 4 2 SENDING THE BASIC BOOK The basic book with a common text and variable address and signature would be formed as follows during transmission shown written use proper voicing rules book of three R W3FT ARL 3 BALTIMORE MD JAN 15 brea
53. er and wait for up to a second or two before your audio will be available to the receiving station Groups may be cut off at the beginning This also makes listening between groups cumbersome and risks cutting off important information Use W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 25 the customary listening break points instead allowing sufficient time to prevent repeater delays from causing missed message groups by doubling SSB The transmitting station may set up for fast VOX by turning the VOX delay to minimum so that the transmitter un keys as quickly as possible after each word or phrase spoken Linear amplifiers using relays slaved to the exciter keyline may be so slow that the net delay is still too long to be useful for this purpose Converting such linears to solid state switching and TR electronic antenna switching can dramatically improve the situation as well as reduce wear and tear on the equipment If the minimum delay is insufficient you may have to use PTT instead Push To Talk mic or foot switch PTT on a large variety of radios forces an immediate return to full receive when the switch is released 2 3 2 RECEIVING NOTES The receiving operator must develop certain skills and disciplines to assure accurate copy and efficient operation These skills are complimentary to those involved in transmitting messages on voice In addition 2 3 2 1 TRANSCRIBE THE MESSAGE EXACTLY The message copied s
54. er difficult conditions This may be requested at the start or during an interruption opportunity A series of single messages books or a mix of both may be sent in a series See the notes after the first voicing example below and section 2 4 W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 28 2 3 3 1 READY TO COPY ON OFF NET REPEAT SPELL LISTENING In the examples the TX station is the message sender the RX station the receiving station NEW FREQUENCY On a new frequency off of a net the RX station calls to check if the frequency is clear Is this frequency in use If the frequency is busy the RX station moves to the next clear frequency in the same direction away from the net and repeats the sequence If clear the RX station will call the TX station and establish contact The RX station may indicate 1t is ready to copy or wait to be asked by the TX station In either case the establishment of ready to copy status is a courtesy prerequisite to beginning the transmission of messages See the STATION OPERATIONS section regarding moving off the net searching establishing contact and net exchanges ON A NET On a net frequency the NCS will dispatch the traffic to be passed HERE the RX station will begin with ready to copy The sending station then begins transmission of the first message according to the rules for a single message or a book Listen to the NCS in case the calling order 1s reversed
55. erline If the sending station is listening between groups interrupt with the group or segment The sender will repeat Otherwise mark underline circle etc groups you are not sure about as you go along You can ask for fills formally after the break at the start of the text or at the end of the message Read the message to check for questionable context Ask for fills or confirmation until you are certain that you have all of the W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 26 message correctly copied Do not be afraid to ask or worry about taking the extra time Other operators will respect your care The benefit of being able to interrupt the moment you have a receiving doubt is obvious You get to fix things as you go along thus saving formal fill requests later and valuable time Acknowledge the message only after this process is completed Do not worry about taking the extra time Other operators will respect your care 2 3 2 5 ACCEPT ONLY MESSAGES YOU CAN RELAY OR DELIVER Try to accept only those messages you can forward or deliver in a timely fashion Sometimes you may be asked to do otherwise as a liaison station or for store and forward If you accept a message and are unable to pass it on promptly try to find another station to accept it and keep it moving There are many ways to move a message along Phone a fellow amateur to take custody if you can not handle it properly Mailing
56. g messages for officials during disasters often puts the operator between the public and help Getting the job done right is critical to public safety and welfare 2 3 1 TRANSMITTING NOTES 2 3 1 1 SENDING SPEED IMPORTANT NOTE Repeated a different way The transmitting operator must send clearly and at a speed which will allow the receiving operator to copy perfectly without rushing Transmit do not read the message This is one of the hardest skills in traffic handling to master Use pauses to frame groups clearly Assume the receiving operator is copying with pencil and paper unless advised otherwise A useful trick to overcome the natural tendency to speak too rapidly is to say a group or phrase pause spell it to yourself as though you were writing it and continue when you visualize that the receiving operator is also finished KC3Y Maryland Slow Net NM teaches actually writing it out while voicing it It always takes less time to send a message correctly the first time than it takes to negotiate repeats and fills of missing or uncertain parts The importance of clearly spaced group sending can not be overemphasized It is crucial to correct message copy Two stations passing traffic on voice seldom have the luxury of duplex operation like they have on the telephone They must work together using the skills that come from proper training and experience to know what each other is doing without the direct feedback a primary pur
57. he spaces separating them make up the preamble address and its op note text and signature and its op note On CW the characters and spaces are sent one at a time making copy simple Groups on CW are not introduced and they are spelled as sent On voice we are faced with a quite different situation We must say words to induce correct copy and are forced to deal with language perceptions The tools and rules presented here tend to minimize the variability caused by those perceptions and lead to accurate message transmission With a little practice they will become second nature GENERAL NOTE Literature on traffic handling shows variations on the definitions and uses of prowords operational words and introductory words The same applies to the techniques used for voicing messages and for the handshaking between stations during traffic exchanges An attempt is made here to consolidate those variations into one uniform set which may provide consistency In order to make it easier to sort these things out some of these variations currently in wide use are shown in this manual as alternatives Where there are choices the simplest and most efficient methods are shown as primary Notes are included in those sections pointing out the differences that might be expected The best current practice has been the guide Amateur radio protocols are not so formal that you will be excused from a net if they are not followed to the letter Use of methods as u
58. hould be an exact replica of the message held by the transmitting station letter for letter group for group 2 3 2 2 TRANSCRIBE THE MESSAGE WITHOUT MODIFICATION No part of the message may be altered even when it appears necessary except for appending corrections to the check value If part of a message appears to be in error confirm the part with the sending station If it is correctly received leave it alone OP NOTES may be used to pass words to the next operator regarding problems or even suspected errors This is risky business however and very easily a situation in which one can insert one s foot in one s mouth You never really know what the message originator had in mind 2 3 2 3 BE SURE OF EVERY GROUP RECEIVED Do not assume that you have copied a group correctly If you miss part of a group avoid guessing about the missing part Check each group to see that it fits the context and makes sense If the sending speed is too fast ask for reduced speed If interference is present ask for a shift in frequency if possible Ask for a repeat or confirmation if you have any doubt Only you know for sure that you have copied every group with certainty Do not acknowledge the message until you are certain you have it copied it completely and accurately Take the time 2 3 2 4 ASK FOR FILLS OR CONFIRMATION If interference or static is present or you make a copying mistake mark the groups or parts of words which might be in error und
59. iable parts if the check is common If the blanks have additional groups more than one or a variable number of additions the check becomes a variable part 1 e a blank may stand for a phrase in the variable part See the next section A fixed part check must agree with the final un booked version of the message Where blanks are filled with variable length insertions the check would move to the variable parts to agree with the final text for that version W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 47 2 3 4 9 EXAMPLE 5 Fixed PBL and TXT except misc blank Where numerous messages are sent with a variable word or phrase implied by a blank in the fixed text Note the checks are in the variable parts of the message Use proper voicing rules book of two R W3XYZ ANNAPOLIS MD MAR 5 break HAPPY BLANK ANNIVERSARY break number 1 CHECK 3 JOHN A SMITH address city zip tel break 40TH break MOM AND DAD break number 2 CHECK 4 HARRY B LEVIN address city zip tel break THIRTY FIFTH break UNCLE BILL end book no more Some operators use XXX instead of BLANK as place holder The check indicates the variable additions plus fixed text groups total text groups not counting the blank s 2 3 4 10 ASKING FOR FILLS IN BOOKS It is customary when asking for fills in books to specify the message number and or use part limits to help the receiving station find what you
60. in the address as individual groups using the previously described introducers and phonetics as required These addresses may be introduced as email address packet address and internet address when it is desired to avoid having to introduce every group within the address See the voicing rules for examples In this case the words are used as introducers W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 12 2 2 RULES FOR VOICING MESSAGES Following are the guidelines for voicing parts of the message during transmission Q signals are not used operationally on voice 2 2 1 SPELLING PHONETIC or LETTER When voicing a group try to understand the perception of the group by the receiving operator Although context sometimes helps in group perception surprises in formatting often make it safer to treat each group individually when making the decision to spell When there is any chance of misunderstanding or ambiguity you may spell the group Voice the group use the operational words I spell immediately then spell the group with letters or phonetics When done go on to the next group Spell only one group at a time using the operational words I spell Spell with letters or phonetics based on radio conditions interference or type of group Spell and use phonetics where mandatory Use only standard phonetics Over use of phonetics is controversial but the objective in traffic handling is absolute accuracy
61. k ARL FORTY SIX break number 1 addressee break signature break number 2 addressee break signature break number 3 addressee break signature end book no more 2 3 4 3 NOTES ON BOOKING STRUCTURE There are many permutations of booking depending on the fixed and variable parts Booked messages can have fixed preambles except for message number fixed addressees fixed texts fixed signatures or combinations of each VOICING THE BOOK BOOK OF quantity The book is introduced by saying BOOK OF where is the quantity of messages booked voiced as a word group without introduction followed by the fixed parts then the variable parts BREAK The parts of the book are separated by break END BOOK The book is ended by saying END BOOK followed by the customary no more more or one more OVER may be added on FM repeaters or slow VOX operation but it is not required Generally the following guidelines apply The PREAMBLE is kept intact except for the message number and sometimes check or date The message 1s a variable part The ADDRESSEE ADDRESS and its OP NOTE are kept together The TEXT is kept intact as a fixed part or a variable part except for blanks in a fixed text to be filled in within a variable text part The associated check stays in the same part except when a fixed text has blanks filled in va
62. k for fills for any part of the message before acknowledging its particular parts Fills can be requested by interruption if the sending station is so equipped otherwise requests are accepted at the customary break points or when the TX station calls directly Some bulletin books have only one message number to be copied by all stations In this case an acknowledgment poll for all stations is done at the end of the book See also chapter 4 2 3 4 13 SPECIAL EVENT BOOK SOLICITATIONS When sending continuing books as in holiday solicitations where one huge book may be transmitted all day long the book will usually have a fixed preamble except for the number and possibly the check The text may be one of several choices or contain a basic fixed text with a blank or blanks to be filled in based on choices of the originators The sending station may transmit new messages sporadically during the event time calling the receiving station s announcing the continuing book and sending the new message number check address text choice or blank information for the variable text and signature One or a team of receiving stations may complete the messages for transmission as books or singles on later nets Generally only messages with one text choice even if there is a blank to be completed in the variable text parts are booked for transmission throughout the NTS Messages with variable texts are permitted of course but are usually an economy only for a l
63. l fixed parts of several messages into one block to be sent first followed by all the variable parts sent next all in such a way that exact replicas of the individual messages may be reconstructed by the receiving station at a later time Booking is done visually on the fly by the sending operator Booking is optional Rules for introductory and operational words are generally the same as for single messages except for the opening and closing references to the book and quantity and the need to identify variable parts of the preamble when separated from the main preamble See examples below 2 3 4 4 BOOKS TO A SINGLE STATION When sending a book to a single station it is customary to send the book continuously from start to end Stopping for acknowledgment after each variable part takes extra time Fast VOX operation is used on HF to provide listening between groups or phrases Interruptions are possible any time On slow VOX or FM repeaters it is customary to listen after the mandatory break at the start of a text and between break and NUMBER at the start of each variable part These are the points where the receiving operator expects a listening opportunity On repeaters the receiving station sometimes will say go ahead or go at the customary listening breaks to confirm that copy is still acceptable thus preventing the need to repeat long books if there is a problem For books of three or four this is no
64. lear frequency This is not a hard and fast rule but moving in the opposite direction should be done in limited fashion since most stations would not be expecting it Moving too far in the expected direction will also usually result in the other station becoming lost 2 5 2 2 REPEAT CALLS The RX station makes the first call RX IS THIS FREQUENCY IN USE if no response RX W3TX W3RX if no reply repeats the call RX W3TX W3RX until contact is established TX W3TX ready to copy RX ready to copy and the exchange is begun Note that this is and go ahead or over are omitted in the calls They are not required Full ID is made after the exchange If unsuccessful the call is again repeated by the receiving station keeping the calling time short and the listening time short so the other station will not pass by and miss the call The process is repeated for usually no longer than thirty seconds to one minute or so Beyond that time the chance of hooking up diminishes It is prudent after a reasonable time to go back to the net report no joy and let the NCS arbitrate a solution See chapter 4 on NET OPERATIONS 2 5 2 3 TWO STATION EXCHANGE 1 THE LONG METHOD the receiving station calls first RX IS THE FREQUENCY IN USE if no response then RX W3TX W3RX if no reply see the section above TX W3TX ready to copy RX ready to copy TX advi
65. may be used to clarify the end of your transmission when necessary particularly on FM repeaters or slow VOX operation Replies restating the flanking groups or restating the request syntax are not shown 2 3 3 10 VERIFYING THE CHECK When receiving traffic it is customary to copy text five or ten groups to a line to enable a quick count of the groups Doing this will enable you to anticipate the end of the message thus saving the time required for a group count A surprise indicates a probable check error Since every operator verifies the group count a check discrepancy flags both sending and copying errors Make a quick check of the text to find obvious possibilities such as words that could have been sent as either one or two groups The importance of the use of clear separation between groups when sending can not be overemphasized The GLENDALE vs GLEN DALE case Clear sending will reduce such errors Ask for fills using the fill request guidelines CONFIRM may be used for likely items Often a check discrepancy results from missing an X RAY or some other simple error DO NOT SPEND A LOT OF TIME FISHING FOR THE PROBLEM The discrepancy may be found sooner or later by fishing but only after trial and error and the expenditure of much time Wise operators using fast VOX go directly to the first initials method to save time wasted searching group by group The first initials method involves sending the firs
66. n unfamiliar traffic Using introducers for each eligible group is the formal and expected treatment W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 19 2 2 4 5 SIGNATURE AND OP NOTE VOICING RULES SIG BILL Will Al Hal Jean Gene etc It is suggested that signature errors may be reduced by regularly spelling with letters or phonetics even for first names There are many sound alike names in common use Signatures may also be multi lined Rules for voicing the groups in the signature are the same as for the ADDRESS groups including the special rules for zips and telephone figures when presented in the same order Otherwise use the rigorous text rules for each group If there is no signature op note the message may be ended See the next sections SIGNATURE OP NOTE Contents of the signature Op Note are voiced according to the rules for TEXT groups OP NOTE is the introducer See also the voicing examples later EXAMPLE OP NOTE PKT AT WB3FFV 21228 MD is voiced as OP NOTE initials PAPA KILO TANGO AT I spell ALPHA TANGO amateur call WHISKEY BRAVO TREE FOXTROT FOXTROT VICTOR figures TWO ONE TWO TWO EIGHT initials MIKE DELTA 2 2 4 6 EMAIL PACKET and INTERNET ADDRESS VOICING STANDARD VOICING The entire series of groups can be voiced as introduced groups or groups spelled for clarity as done normally for such groups See chapter 1 for formatting these addresses Example kj3e k3hki somd
67. ncluded in voiced phrases Certain critical groups are always spelled phonetically others always spelled with letters or phonetics in order to minimize errors which can disable the message Emergency BLOOD and FLOOD kit requests demand phonetic spelling of the key word Both types of kits are available Pauses are critically important to copy GLENDALE and GLEN DALE are two different places The sending operator s progress through the message may be anticipated due to uniform methods and every action is either expected or flagged by prowords introductions or operational words the receiving station locked in sync The sending operator transmits the message at copy speed rather than reading speed using pauses for clarity Last names telephone figures street address figures and names call signs figures vs spelled numbers and abbreviations erroneously converted to words and vice versa are some of the critical groups transmitted with errors that can disable messages or cause serious misinterpretation at the delivery point Exact copy 1s really imperative Traffic handlers operate mostly in an open loop mode i e there is seldom direct feedback as to the accuracy of relayed radiograms The old party joke rule applies It takes a concerted effort to assure that the accuracy of messages is preserved from origination to delivery Where practical to do so it may be worth the trouble to make arrangements to test the system f
68. ng in the right order will avoid doubling The NCS needs to hear that both the dispatched stations have acknowledged and are going otherwise a call to verify the dispatch was copied may be made wasting net time Explanations of dispatching methods and the station responses are outlined in the NET OPERATING chapter 4 W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 55 2 5 2 1 CALLING ORDER SEARCHING DIRECTION TIME When two stations move off the net to exchange traffic certain customs of calling and answering are used These customs help prevent the confusion of two stations calling each other at the same time or on two different frequencies or each station thinking the other is going to do the calling At or near the assigned frequency the receiving station calls first regardless of the dispatch order so the transmitting station tunes around to find it The receiving station picks the frequency to be free of interference and checks before calling If a relay station is dispatched to help with the exchange the relay station picks the frequency and makes the calls for the other stations The receiving or relay station selects the frequency as close as possible to the assigned frequency It is also customary that any shifts or searches are also done in the same direction 1 e 1f stations move down to the assigned frequency and find the frequency busy they would move down another 2 5KHz or so or to the next available c
69. niform as possible does however help assure both efficient and accurate traffic handling and net operations Do what the trained receiving operator expects and confusion and errors will be minimized If you use these techniques you will be understood anywhere in the NTS W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 5 2 1 TOOLS 2 1 1 PHONETIC ALPHABET All operators should memorize the phonetic alphabet and number pronunciation and be fluent in spelling groups using phonetics Practice off the air by sending text to yourself with phonetics A ALFA M MIKE Y YANKEE B BRAVO N NOVEMBER Z ZULU C CHARLIE O OSCAR 1 ONE D DELTA P PAPA PA PA 2 TWO E ECHO Q QUEBEC KAY BEK 3 THREE TREE F FOXTROT R ROMEO 4 FOUR G GOLF S STERRA 5 FIVE FIFE H HOTEL T TANGO 6 SIX I INDIA U UNIFORM 7 SEVEN J JULIETT V VICTOR 8 EIGHT K KILO W WHISKEY 9 NINE NINER L LIMA X X RAY 0 ZERO 2 1 2 PAUSES Pauses are crucially important tools in voicing messages Pauses exist between words letters groups essential for clarity and separation at the end of the Preamble after each line of an address the mandatory listening pause after the first BREAK and even after every five lines of Text Additionally pauses may be used to listen for interruptions throughout the message transmission to improve efficiency See the section on THE MESSAGE EXCHANGE INTERRUPTIONS A clear group pause will distinguish between SPRINGDALE and SPRING DALE
70. order of call signs in the dispatch If the TX station is asked to begin the exchange addressed first TX will ask ready to copy The reply is ready to copy often shortened to ready key words for this purpose used instead of a simple affirmative reply REQUESTS TO REPEAT AND OR SPELL GROUPS RX STATION At the start or at interruption opportunities the RX station may request that the TX station send each word group 2 or more times and or to spell each group letters or phonetics in difficult receiving conditions ADVISING LISTENING CAPABILITY AND QUANTITY TX STATION At the start the TX station may advise the RX station if it is listening between groups It may also advise the quantity of messages to be sent when sending multiple messages W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 29 2 3 3 2 VOICING EXAMPLE 1 SINGLE MESSAGE Sample message for example PBL 26 R N3XYZ 17 BANGOR ME JUL 24 ADR JOHN R SMITH 23 OAK DRIVE PHILADELPHIA PA 19034 215 555 2345 TXT I WILL ARRIVE TOMORROW AT 6PM x CAN YOU PICK ME UP AT THE AIRPORT QUERY 73 SIG BILL KEY word pause group pause copy pause release of PTT required listening pause Prowords operational words and introductory words are shown lower case Try sending the prowords and operational words in a slightly higher pitched voice the introductory words in a slightly lower
71. oup or repeat the group containing the segment respectively thus avoiding having to wait until a break point to ask for fills in the formal way Examples are indented to represent timing of the transmissions TX ANTENNA IS RETRACTED sent as single groups RX IS TX RETRACTED NOW TX ANTENNA IS RETRACTED sent as single groups RX WAS error in request TX IS RETRACTED NOW IS TX ANTENNA IS RETRACTED NOW sent as a phrase RX IS TX RETRACTED NOW TX INSERTED FORCIBLY RX FORCE TX FORCIBLY spell if needed TIPS It is customary to interrupt with this method immediately when there is missed copy It is not considered good practice to interrupt and ask for earlier portions of the message Better to wait until normal break points or the end of the message and use fill requests If the receiving station must interrupt for some other reason it may send WAIT and when ready to copy again ask for resumption of the transmission by sending the last group s copied or part name as the indicator of where to continue 2 3 3 7 JUMPING AHEAD When familiar mass mailing type messages are encountered receiving operators will often wish the sending station to jump ahead to the next part of the message to save time if the sender listens between groups This practice should be used with care to avoid errors of assumption A receiving operator asking for a repeat of a message part such as the preamble
72. pose of uniform protocols W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 24 Send a message to someone while watching the copy process You can see when you are sending too rapidly or too slowly The motion of a hand or a facial expression can alert you to when to stop or when something is confusing The art of transmitting a message is knowing when you are doing it right and knowing the other person is following along in step when you are transmitting in the blind Break in CW comes close to full duplex relative to interruption but even experienced CW operators develop the skill of knowing when they are doing it right An approximation of that method for voice using interruptions is outlined below 2 3 1 2 PAUSING FOR INTERRUPTIONS The receiving station should only interrupt for fills at those specific break points where listening pauses are mandatory unless it is known that the sending station is able to hear between groups otherwise parts of the message may be missed LISTENING BETWEEN GROUPS It is useful to use fast VOX or release the PTT after every group or phrase transmitted to permit interruptions by the receiving station If the transmitting station is listening between groups or phrases simply interrupt and say the last group or segment copied and the sending operator can resume with the next group or repeat the group containing the segment respectively If the receiving station says a group incorrectl
73. process but it can save W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 48 considerable net operating time when done properly It is an optional strategy It is often used for transmitting widely distributed books or bulletins to jurisdiction reps in emergency nets where considerable time can be saved See dispatching messages to all stations on net QNC Chap 4 Note that the TX station performs like a net control when handling a group of stations receiving parts of a book If the stations are dispatched from a net the Net Control Station will assign the messages to each receiving station and the sending station copies along or the sending station is advised by the NCS which stations will handle which messages at the time of the dispatch The sending station controls the exchange on the assigned frequency or on the net until the assignment is complete Example follows W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 49 2 3 4 12 EXAMPLE BOOK OF 3 TO 3 STATIONS Note represents the customary listening points At the listening points after the first and second messages the receiving stations are called specifically thus dispensing with the need for interruptions at those points Message parts are shown written not voiced in all cases Use appropriate voicing rules TX TX RXI TX RX2 TX RX3 TX RX3 TX RX3 TX RXI TX RX2 TX RX2 TX RX3 T
74. return to the net in less than a minute All stations report to the NCS when returning that the assignment is incomplete STN full call sign NO JOY or full call sign NO suffix the suffix is that of the station to be contacted when dispatched NCS suffix repeats the suffix to acknowledge and arbitrates a solution to the problem The station may add a brief explanation of the problem encountered such as no clear frequency unable to copy interference suggest a frequency etc BOTH or ALL stations report no joy etc if the assignment is not completed See chapter 4 on NET OPERATING for details on these moves and how to deal with problems with assignments and dispatches 2 5 3 MOVING TO A STACK OF TWO OR MORE STATIONS A station may be dispatched off net to pass traffic to a particular station already participating in an exchange at a stack frequency off net In some cases there may also be another station waiting in line The NCS will assign the order of business at the stack Each subsequent station assigned to the stack will be instructed to exchange traffic with one station there following W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 58 another particular station already there The NCS will specify which station to follow using an AFTER call sign addition to the dispatch syntax NCS W3RX UP 5 W3TX AFTER W3XX PODUNK or NCS W3RX UP 5 W3TX PODUNK AFTER W3XX le
75. riable parts with variable length additions There the check moves to the variable parts The SIGNATURE and its OP NOTE are kept together A message with a very long text may be originated as two or more separate messages and easily sent as a book Each variable part would simply be number CHECK break text part break If the fixed parts include a text break is still used to mark the start and end of the text If the fixed parts include no text a single break is inserted between the fixed address and signature W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 43 If the text is the last fixed part only one break is used to separate it from the NUMBER of the first variable part IF the fixed part contains only a signature it is preceded by a break to distinguish it from a stand alone address and is of course followed by the break to begin the variable parts Each variable part begins with the proword NUMBER the message number associated with that part followed by any variable parts of the preamble identified by part name and then the address text and or signature of the variable parts each separated by a single break In other words the variable parts of the book are separated from each other and from the fixed parts by the SINGLE proword break No double break is ever required In summary the purpose of the booking format is to combine al
76. rom time to time by sending relayed messages back to the originator to check for errors that creep into the process Scrupulous attention to clear and proper sending and careful honest receiving is the routine quality control Traffic handling done efficiently and accurately is a lot of fun and a rewarding activity with a public interface W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 23 2 3 THE MESSAGE EXCHANGE The following sections present the methods for sending receiving asking for fills multiple message sending and booking messages Amateur radio operators handling traffic have an ethical obligation to consider every message a ball in play until it is relayed delivered or serviced Each station handling a message represents the entire amateur community The objective of traffic handlers is to be like a fax machine in the chain of message relaying Whatever goes in should come out the other end with reliability accuracy and promptness The skills of both the transmitting and receiving stations in exchanging formal written messages involves speech perception and spelling problems unique to voice operating The protocols in this manual reflect years of experience in Amateur Radio dealing with these problems The skills do require some practice Unlike casual note taking copy of the formal radiogram must produce the result of having every group transcribed exactly as 1t was written on the original message Sendin
77. roup WHISKEY FOUR KILO FOXTROT CHARLIE SLASH VICTOR ALPHA MIXED GROUP FIGURE S 2C mixed group figure TWO CHARLIE 2 C mixed group figure TWO SLASH CHARLIE 146R67 mixed group figures ONE FOUR SIX ROMEO SIX SEVEN AMATEUR CALL W3BOB amateur call WHISKEY TREE BRAVO OSCAR BRAVO ARL IN CHECK ARL voiced as non introduced letters as in letter spelling ARL 20 A R L TWO ZERO No introduction in PBL ARL IN TEXT ARL voiced as non introduced letters as in letter spelling ARL FIFTY ARL FIFTY I spell FOXTROT INDIA FOXTROT TANGO YANKEE Numbered radiogram groups spelled phonetically W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 22 2 2 4 9 SUMMARY Transmitting radiograms on voice is more complex than many operators realize at first It is a learned skill and like any other requires some practice The tools and rules are based mainly on common sense however and are easily learned In summary Groups in the preamble are not introduced except optionally the time filed MARS origins etc Figures initials mixed groups and call signs elsewhere are introduced by type except for the special rule for zips and telephone numbers in the address or signature figures one digit at a time Initials mixed groups and call signs are always voiced with phonetics for letters Groups may be voiced one at a time or grouped in phrases chosen as logically connected words Groups that must be introduced are not i
78. roup to be spelled with letters or phonetically Be specific If there are similar groups in the message give 2 or more groups in the request and or use limits The interrogatory is implied without a query OI These requests are not usually needed with fast VOX See the earlier section on Interrupting For Fills Between Groups LIMITS IN part The optional position limiter refers to preamble or preamble part names addressee address phone figures text signature op note book message number etc as required to avoid ambiguity in the request They may precede or follow the request MULTIPLE FILLS When several fills are needed the additional requests simply follow the reply to the preceding fill without a specific acknowledgment When the fill s are settled the receiving station either acknowledges the message s or if the sender was interrupted says GO AHEAD to the sender as the signal to continue at BREAK or the specific group after which to resume when interrupting with fast VOX W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 35 METHOD 1 FILL REQUESTS AND RESPONSES IN part WORD AFTER Respond with group or part requested IN part WORD BEFORE Respond with group or part requested IN part ALL AFTER S Respond with all groups after the one specified to the end of the message unless limited IN part ALL BEFORE Respond with all groups in the message to the group specified unle
79. s with all eligible introduceable groups as encountered noting the special rules for zip codes and telephone figure groups See also Section 2 3 3 7 JUMPING AHEAD for shortcuts in sending the address for known recipients 1 NAMES Spell unusual FIRST NAMES Introduce an INITIAL and voice it phonetically Say LAST NAME I spell and spell phonetically Introduce and use phonetics with call signs and other eligible groups 2 ADDRESS groups are introduced rigorously Spell street names unless easily understood Do not expand abbreviations or compress words to abbreviations Transmit exactly as written AVENUE is AVENUE AVE is initials ALPHA VICTOR ECHO 3 CITY ST ZIP Spell the destination CITY unless well known and use phonetics if it is an unusual name or contains sound alike letters Allow sufficient copy time for long city names unless spelled Say STATE as the full name even though only the two letter abbreviation is written or as introduced initials if you must Introduce ZIP CODE with figures and voice one digit at a time figures TWO ONE TWO ZERO ZERO NINE DIGIT ZIPS SPECIAL RULE as in 21200 dash 1234 are voiced as figures TWO ONE TWO ZERO ZERO DASH I spell D A S H ONE TWO TREE FOUR Note the one time figures introduction CANADIAN or other MIXED ZIPs may be introduced once A4X 2L7 mixed groups ALPHA FOUR X RAY TWO LIMA SEVEN using a pause between groups 4 TELEPHONE NUM
80. ses quantity and if listening between groups then begins the exchange with number or book of as outlined in voicing rules ending with end no more W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 56 RX ROGER W3RX or ROGER 73 W3RX etc or settles fills and then acknowledges TX W3TX or THANKS 73 W3TX etc 2 THE SHORT METHOD the receiving station calls first Experienced stations often use a shortcut as follows RX IS THE FREQUENCY IN USE if no response then RX W3TX W3RX ready to copy assumes contact is likely TX W3TX adds quantity and listening between groups and the traffic 1s transmitted RX ROGER W3RX or ROGER 73 W3RX etc or settles fills and then acknowledges TX W3TX or THANKS 73 W3TX etc This shortcut is not used if the RX station needs to make repeated calls The ready to copy 1s omitted forcing the TX station to ask in that case NOTE that this is and go ahead or over are omitted in the calls They are not required Full ID is made after the exchange ROGER is sufficient to acknowledge the message s MESSAGE S RECEIVED is also in use but ROGER is the shorter and more efficient method and is easier to hear Making comments such as ROGER YOUR NUMBER etc is considered poor practice 2 5 2 4 RELAY STATION ASSISTANCE If a relay st
81. ss shortened here for the example not a signature A fixed signature only book would set the signature apart with a break between the PBL and SIG then a break to end the fixed parts Note the economy of this booking is minimal unless the address is full length but still saves some time particularly with large books PBL and address need only be sent once 2 3 4 7 EXAMPLE 3 Fixed PBL TXT and SIG to 1 station Use proper voicing rules W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 46 book of two R KJ3E 10 CALIFORNIA MD MAR 10 break WELCOME TO FISTS CW CLUB X ENJOY YOUR MEMBERSHIP 73 break KJ3E break number 2 JOHN A SMITH address city zip tel break number 3 HARRY J JONES address city zip tel end book no more 2 3 4 8 EXAMPLE 4 Fixed PBL and TXT except ARL blank Which might be used in a holiday traffic solicitation Use proper voicing rules book of two R W3XYZ ARL 3 ANNAPOLIS MD MAR 5 break ARL SIXTY BLANK break number 1 JOHN A SMITH address city zip tel break CHRISTMAS break BARBARA break number 2 HARRY B LEVIN address city zip tel break HANUKKAH break BOB AND JUDY end book no more BLANK or XXX is used as place holder for additions in the variable parts or where there are two ARL blanks two may be used as in ARL SIXTY SEVEN BLANK BLANK Each blank is limited to single group addition in the var
82. ss limited IN part BETWEEN AND Respond with group s between blanks observing limits IN part CONFIRM Respond CONFIRM or AFFIRMATIVE if group s correct Otherwise voice the correct group s spelling helps part name Simply state the part name thus asking for a repeat of that part Respond by re sending the requested part IN part SPELL PHONETICALLY may be used ahead of fill requests Respond by spelling word groups with I spell Eligible groups are introduced and voiced normally Note The optional IN part limiters may be placed before or after the request Both methods are in use This manual will show them ahead of the request as a suggestion that doing so makes it easier for the sending operator to find the requested fill W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 36 ALTERNATE METHODS There are several schools of thought on requesting and providing fills The above methods are the best current practice today being short and efficient The alternatives below differ in the response method only and are shown for reference METHOD 2 Repeating the flanking groups confirms location and catches multiple missed groups unknown in the request IN part WORD AFTER 8 Respond with group given word after and next group IN part WORD BEFORE Response go back two groups give that group the requested group and the group given IN part ALL AFTER Respon
83. ss used form In the example W3RX moves up 5 KHz waits for W3XX to finish with W3TX then calls W3TX and exchanges the Podunk traffic The station moves to the stack frequency waits for its turn and then promptly calls its station immediately following the departure of the station it is to follow Calls should be made promptly so the assigned station does not escape back to the net The miss will require another dispatching round and wasted net time The NCS will usually limit a stack to a total of 3 stations 2 exchanging 1 waiting waiting for one to return before dispatching additional stations one at a time BOOKS FOR MULTIPLE RECEIVING STATIONS See 2 3 4 11 and 12 On nets below Region and Area level the NCS may dispatch a number of stations to receive particular parts of a book held by one transmitting station The NCS will either assign the traffic to the receiving stations before the dispatch or will do so within the dispatch syntax In either case the transmitting station acts as a temporary NCS to pass the traffic either on the net or off frequency Off frequency as each station receives its part s of the book the transmitting station will settle with that station and release that station to return to the net See chapter 4 on NET OPERATING for information on using these skills on the traffic nets and the art of controlling net business See the PROWORD PROSIGN AND ABBREVIATION LIST at the end of Chapter 3
84. t initials of each group in the text with the other station interrupting as soon as the discrepancy is detected Either station may initiate the first initials sequence If the RX station is confident it copied the transmitted check correctly but it has a different group count RX may immediately begin the first initials series The TX station will interrupt when the initial sequence error is detected If the RX station is not sure it copied the check correctly it may ask CONFIRM CHECK The TX station will either confirm with CONFIRM or AFFIRMATIVE or send the correct check If a corrected check matches the count the problem is fixed If the check still disagrees with the count the RX may ask COUNT its count in which case the TX station will no doubt make a quick verification of its count amend the check or begin the first initials series to the RX station The RX station will interrupt when the initial sequence error is detected W3YVQ v2 04 5 02 PSCM APP B NTS MPG SENDING ON VOICE P 2 39 The process is slightly different in each case See the first initials section following NOTE Do not re send entire messages or parts of messages in an attempt to find errors unless the receiving station makes specific requests for parts or fills or repeats Do not send entire messages or parts of messages back to the sending station unless specifically requested to do so 2 3 3 11 REPEATING THE TEXT GROUP S FI
85. t usually required or done It may be agreed upon by the operators In the following examples the parts of the message are shown written not as voiced in all cases Use the proper voicing rules The customary listening pauses are shown as for reference Other PTT releases may be used but the receiving station is not expected to say anything unless a fill interruption is required W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 44 2 3 4 5 EXAMPLE 1 Fixed PBL and TXT to one station Given the 3 messages 2 R W3VPR ARL 15 ANNAPOLIS MD JAN 1 JIM SMITH 13 OAK LANE BOSTON MA 01033 ARL SIXTY ONE X HAVING A WONDERFUL TIME HERE X HOPE TO SEE YOU SOON BETTY AND JOHN 3 R W3VPR ARL 15 ANNAPOLIS MD JAN 1 BILL JONES 4 CEDAR RD BALTIMORE MD 21228 410 555 3434 ARL SIXTY ONE X HAVING A WONDERFUL TIME HERE X HOPE TO SEE YOU SOON HARRY OP NOTE REPLY MDD 4 R W3VPR ARL 15 ANNAPOLIS MD JAN 1 CHUCK K3FT C O BTN 146R67 BALTIMORE MD ARL SIXTY ONE X HAVING A WONDERFUL TIME HERE X HOPE TO SEE YOU SOON GEORGE They are booked as follows shown written not voiced Use proper voicing rules book of three R W3VPR ARL 15 ANNAPOLIS MD JAN 1 break ARL SIXTY ONE X HAVING A WONDERFUL TIME HERE X HOPE TO SEE YOU SOON break number 2 JIM SMITH 13 OAK LANE BOSTON MA 01033 break BETTY AND JOHN break number 3 BILL JONES 4 CEDAR RD BALTIMORE MD 21228 410 555 3434 break HARRY OP NOTE REPLY MDD break number
86. th acknowledgment at the end of the series W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 31 2 3 3 3 VOICING EXAMPLE 2 HXC FILING TIME OP NOTES Sample message PBL 65 R HXC N3XYZ ARL 20 CATONSVILLE MD 1800Z JUL 24 ADR JOHN A HAM W3XYZ 107 HOOK ROAD APT 21A PHILADELPHIA PA 19034 215 555 2345 OP NOTE CALL AFTER 6PM TXT ARL SIXTY FIVE 11PM JULY 29 USAIR 354 TELL N3ZZZ THANKS FOR THE GREAT MEAL A NEW TELEPHONE 410 555 2008 REGARDS SIG BILL OP NOTE PKT AT WB3FFV 21228 MD Again on net frequency per NCS dispatching order RX W3RX ready to copy May request repeated groups or spelling TX W3TX May inform RX of quantity and pause listening between groups number SIX FIFE ROUTINE HOTEL X RAY CHARLIE NOVEMBER TREE X RAY YANKEE ZULU AR L TWO ZERO CATONSVILLE I spell CA TONS VIL L E MARYLAND figures ONE EIGHT ZERO ZERO ZULU JULY TWO FOUR JOHN initial ALPHA HAM I spell HOTEL ALPHA MIKE amateur call WHISKEY TREE X RAY YANKEE ZULU figures ONE ZERO SEVEN HOOK I spell H O O K ROAD initials ALPHA PAPA TANGO mixed group figures TWO ONE ALPHA PHILADELPHIA PENNSYLVANIA figures ONE NINER ZERO TREE FOUR figures TWO ONE FIFE FIFE FIFE FIFE TWO TREE FOUR FIFE OP NOTE CALL AFTER mixed group figure SIX PAPA MIKE break interruption pause A R L SIXTY I spell SIERRA INDIA X RAY TANGO YANKEE FIVE I spell FOXTROT INDIA VIC
87. under THE MESSAGE EXCHANGE section 2 1 4 PROWORDS OPERATIONAL WORDS These words are spoken to begin or end the message indicate information for the receiving operator or to separate parts of the message or books They are not written in the message or counted in the check They are usually spoken in a different tone of voice to distinguish them from written parts of the message The list follows 2 1 4 1 NUMBER before message number or SVC The proword number begins message copy It tells the operator to copy everything after hearing the word number To begin the message say number then transmit the preamble This is the short formal way to initiate copy It has been a long standing custom to begin by saying Please copy number or Copy message number but these informalities are not required The corresponding operational word to stop copy is end The message numbers in variable parts of a book are also introduced with number followed by the individual message number 2 1 4 2 END END OF MESSAGE The proword end signals the end of groups to be copied in other words the end of the written message end is a shortened form of END OF MESSAGE and is used to make the short and formal end of copy although the later is still used by operators from time to time In other words written copy is begun with number and terminated with end 2 1 4 3 BOOK OF Used to
88. up MIKE SIERRA SLASH FOUR Do NOT introduce characters separately within the mixed group To do so would imply a separate group to copy The may be voiced as slash stroke diagonal or slant bar Forward slash is not necessary and should be avoided 2 1 5 6 MIXED GROUP FIGURE s Used to introduce a mixed group as above when the first character is number s as in 2A voiced as mixed group figure TWO ALPHA 2 A voiced as mixed group figure TWO SLASH ALPHA With two or more numbers beginning the group 24 B voiced as mixed group figures TWO FOUR SLASH BRAVO 146R67 voiced as mixed group figures ONE FOUR SIX ROMEO SIX SEVEN The R is used as a decimal point within mixed figure groups W3YVQ v2 04 5 02 PSCM App D NTS MPG SENDING ON VOICE P 2 11 Do not introduce characters separately within the mixed group To do so would imply a separate group to copy This introduction is an expansion of mixed group related to teletype when figures was required to be typed before typing numbers 2 1 5 7 AMATEUR CALL Used to introduce an amateur call sign in the Address Text or Signature but not in the Preamble Phonetics are mandatory for the letters as in KOOO voiced as amateur call KILO OSCAR ZERO OSCAR etc Note that call sign groups with slashes appending other information are introduced as mixed groups W3ABC NCS 2 1 5 8 ARL CHECK AND TEXT IF NUMBERED RADIOGRAMS ARL
89. ure 2 2 4 4 INTRODUCTION OF MULTIPLE TEXT GROUPS When sending a series of the same type groups within the text such as a number of call signs each appended with liaison information the entire series is sometimes introduced once in the plural to save repeating the introductory words for every group As soon as a different type of group is encountered the appropriate new introducer is used For W3AA 3RN W3AB MDD W3AC MSN W2XX in a net report text voice as mixed groups WHISKEY TREE ALPHA ALPHA SLASH TREE ROMEO NOVEMBER WHISKEY TREE ALPHA BRAVO SLASH MIKE DELTA DELTA WHISKEY TREE ALPHA CHARLIE SLASH MIKE SIERRA NOVEMBER amateur call WHISKEY TWO X RAY X RAY using pauses to separate the groups and the new introducer for W2XX Or less frequently for suffix type groups such as AA AB BL 3CF voice as initial groups ALPHA ALPHA ALPHA BRAVO BRAVO LIMA mixed group figure TREE CHARLIE FOXTROT using pauses to mark the group separation and using the new introducer for the mixed group The introducer letter groups may be used as the alternative to initial groups in this case This shortcut is used mainly for net reports and similar traffic between stations who understand the content It is used primarily with a series of mixed groups or amateur calls or suffixes to save time spent repeating introducers It is seldom done with a series of single letters or figure groups of any kind It is a risky shortcut to use o
90. y the transmitting station will repeat that group to correct it before continuing If you are capable of such frequent listening and the receiving station is not familiar with your capability you may announce same at the start of the message exchange sequence much like QSK is announced when operating on CW Say LISTENING BETWEEN GROUPS before beginning On FM repeaters or where this is not practical the release to listen after the first break and after the break separating variable parts of a book is considered mandatory to listen for interruptions At these points formal fill request words are used The receiving station is not obligated to say anything at these customary listening pauses on HF and fast VOX operation If the receiving operator says go ahead during these breaks you have probably paused too long Conversely if the receiving station needs to interrupt at these points it should be ready to transmit immediately upon hearing the break so as to catch the transmitting station before transmission resumes On FM repeaters and slow VOX operation go ahead or go for short is optionally used however This confirms that copy is still acceptable and avoids a loss of signal situation from forcing a repeat of long messages a series of messages or long books Caution should be used on FM repeaters with audio delay systems or multi site key up delays On these systems you must key the transmitt

NTS MPG-SENDING ON VOICE

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