A3 System Service Manual
Contents
1. Order Nb Page NAME XYZ Corporation SGC 41781 1 of 6 ADDRESS 5555 Z STREET Account No Date Hometown USA 55555 1 XXXX 00 00 00 Approved by Catalog Number Keys Item N Location Qty Hand of D r Finish Core Mak Cards Miscellaneous D 1 1 er 2 35HVTEV15 KP RH 626 AA 1 20 Main Office Door 101 Bk i 2 Accounting 2 35H 7EW15 M RH 626 AA2X 2 Renee AA2 AA4 Office D 102 3 Doce 19 1 93K 7AB15 A STK 626 ABL 2 Time Office 1 RHRB Hollow Door 103 IST EWEU TSM IDH metal door 4 ab Mag Stripe Card Reader 626 AA3 i 4 Cash Room hey approx 50 to 1 Electrified Hinge controller 1 5 poor 105 a 1E 74 C181 R2 626 AA1 Oper By Purchasing 1 AA1 AA16 p Door 110 1E72 Kg trame 6 Exterior 1 Electric Strike 626 AAA g ass oor rim side HAL Mag Stripe Card Reader panic 100 to LOS ES Request to Exit motion controller 7 poor 128 1 94KV7DV15 MS STK 626 AA1X 0 Research Main Factory 8 Elevators at 4 1W 7B2 626 F al Entrance Door 130 9 Engineering 3 83T7K STK 606 FAL 20 Offices 10 Tool Boxes 2 41B72T FB1 FB120 240 Sample site survey A3 System Service Manual 5 3 Changes to the A3 System Designing the The keying schematic is a plan or blueprint that illustrates the various schematic levels of security you need for the BEST system These levels are defined and designated into specific groups The schematic design is similar to an organizational chart as shown in Figure 5 2 and Figure 52. Operating key The individual key is also known as the operating key and is the lowest level key This key operates only one lock or keyed alike group of locks This type of key is also called change key in the locksmith industry It is important to note that keying is not limited to just the organization of the keys listed above More levels in the hierarchy may be created if needed For example a sub submaster key level may be added A3 System Service Manual Overview of a Masterkey System I I Submaster Submaster Submaster Operating Operating Operating Operating Operating Operating Operating Operating Operating Operating I as Cams Operating Operating Operating Figure 2 2 Sample masterkey hierarchy Keyways The keyway ofa core is a specific design or shape of the key blade and is manufactured into the core plug This specific design keeps keys of other keyways from working in a dissimilar core The keyway shapes can be grouped into the following categories m Standard keyways m Restricted keyways m Patented keyways A3 System Service Manual 2 7 Overview of a Masterkey System Codes One of the most significant elements of a masterkey system is the codes on which the entire system is based Codes are the number sequences that directly relate to key cuts and indirectly relate to the pin segments or combinations within the interchangeable core Codes originate at the corporate headquarters and are
3. 3 Find the Core Number card that has the new core number and enter the following see Figure 6 2 on page 6 7 m location m date m door number 4 Find the Core Number card for the old core Strike out the entry name and then record the date of removal Tips for managing your cores m Destroy all worn cores but do not throw them in the trash m Do not leave any barrels empty when loading the core m Do not keep a file of your pin segment order for combinating cores Planning for Setting aside extra codes mergenci od ae iia ell ejg important to have extra codes set aside in the event that you need to change several or all of the locks in a particular area of your facility For instance if an employee s master key is lost or stolen then the cores for the locks that the key has access to need to be recombinated or replaced Having precombinated cores available In the event of an emergency where you need to replace a core you may want to have precombinated cores at your disposal for a quick and efficient changeover You may need to replace only one particular core but it is possible that you will need to replace several cores at once page 5 9 Emergency blockout blade If no other measures can be taken you can insert a keyway blockout blade into a core to prevent unauthorized entry page 4 3 The blockout blade requires a special tool to remove it from the core Contact your BEST Representative to order blockout blades a
4. Align the barrels to receive segments Load the segments into the core Load one spring per barrel Place one cap onto each barrel Check the core for proper operation by inserting a key in the core If you can insert turn and remove the key easily then the core and key are working properly Check the control key for proper installation by inserting the control key into the core and turning it If you can turn the key 15 clockwise and the core can be removed then the core and control key are working properly A3 System Service Manual Service and Maintenance Cutting keys Keys may be cut to any combination up to seven digits long using your BEST key combinator If your organization needs a key combinator contact your BEST Representative For detailed instructions with illustrations on cutting keys see the Key Combinator Service Manual 135532 or contact your BEST Representative especially careful of the pinch point between the base and operating Always keep fingers and hands out of the way of moving parts Be handle Caution Basic steps for cutting keys Use BEST original key blanks to ensure consistent results With the machine bolted down or free standing you can start cutting keys 1 Load a key into the key combinator 2 Cut the key 3 Unload the key from the key combinator 4 Test the key for proper measurements Stamping cores For detailed instructions on stamping cores and keys contact your BEST
5. Figure 6 9 Lost Key Report card Key envelope One envelope is used per spare key and can be filed numerically according to key markings Keep all envelopes containing spare keys in a secure location Ca a 2 35 7 ACCESS SYSTEMS KEY CONTROL Figure 6 10 Key envelope A3 System Service Manual 6 11 Service and Maintenance Core envelope One envelope is used per spare core and can be filed numerically according to core markings Keep all envelopes containing cores in a secure location d r Hd ACCESS SYSTEMS KEY CONTROL G 20 Figure 6 11 Core envelope Key Return tag The tag is labeled with the BEST address on the front and a number that identifies the employee who uses a particular key on the back If this tag is found with a key the key can be returned to BEST postage paid so that the finder cannot trace the key s origin RETURN TO FEST ACCESS SYSTEMS P O BOX 50444 INDIANAPOLIS IN 46250 Figure 6 12 Key Return tag 6 12 A3 System Service Manual Service and Maintenance Procedures to The following actions are necessary to implement an effective key administer your control program adapt the following as needed for your facility key control m system Obtain the appropriate cards and storage equipment either by purchase from BEST or through local design Inventory all locks throughout the facility that are in use or should be used and list these locks by door number
6. 3 General guidelines When designing a masterkey system schematic BEST Representatives follow these guidelines m Initially structure a control and grandmaster level m Determine how the facility is to be grouped as far as buildings locations wings floors departments and so forth The first grouping or level usually determines the master level of keys m Develop a second level of control within a building floor or wherever necessary by creating a submaster group Additional levels or groups can be created if needed m Determine codes for masters submasters and any additional groupings m Design special levels of access or restriction for additional system flexibility 5 4 A3 System Service Manual Changes to the A3 System Number of allocated combinations Submaster key AA Alumni Hall 256 Master key A Housing 4096 Submaster key AB Miles Hall 256 Sub submaster key ACA 1st Floor 64 Submaster key AC Wyatt Hall 256 Sub submaster key ACB 2nd Floor 64 Master key B Administration 64 Submaster key AD Dixon Hall 256 Sub submaster key ACC 3rd Floor 64 Submaster key CA Book Store 64 Control key Master key C Student Center 256 Submaster key CB Food Service 64 Submaster key CC Health Servic
7. 6 6 on page 6 9 Give the original copy to the employee in exchange for the key On the appropriate Key Marking card strike out the employee s name and indicate the date that the key is returned See Figure 6 3 on page 6 8 On the appropriate Employee Name card do the following see Figure 6 4 on page 6 8 m strike out the key number line m initial your changes and record the date m place this card in the inactive file if no other keys are currently signed out by this employee File the Key Receipt card copy Tips for managing your keys 6 14 Send a test key to the factory or to your BEST Representative periodically for inspection Destroy returned or worn keys but do not throw them in the trash Replace master keys annually Do not keep a file of your key cuts Keep your control key in a secure location Do not carry one with you A3 System Service Manual Service and Maintenance When keys are Guidelines for dealing with lost stolen keys lost or stolen It is important to be prepared when keys are lost or stolen Follow the guidelines below m Establish a policy that requires employees to report missing keys immediately in person or by phone Obtain BEST key trap cores for emergencies see page 4 3 m Attach Key Return tags to keys distributed to employees see page 6 12 Reporting lost or stolen keys If an employee has lost a key or has had a key stolen from them perform the following step
8. dust cover 4 3 core envelope 6 12 core marking block 3 5 core marking plate 3 5 Core Number card 6 7 core stamping plate 3 5 cores adding 6 15 changing 6 16 combinating 6 2 control of 2 10 installing 6 4 lubricating 3 5 A3 System Service Manual options 4 3 overview of 2 6 3 2 removing 6 15 servicing 6 17 stamping 6 3 tools for servicing 3 4 tools for stamping 3 5 cutting keys 6 3 D designing a masterkey system 2 4 documentation package 1 2 Door Number card 6 7 drill resistant cores 4 3 E ejector pin 3 4 emergencies 6 16 Employee Name card 6 8 extractor key 3 4 F forms see key control system G grandmaster key 2 6 graphite gun 3 5 G Series forms 2 10 H hand capping pin 3 4 B 1 Index installing cores 6 4 K key combinator 3 4 key control system administering 6 13 cards and equipment 6 6 developing 6 5 sample key agreements 6 13 key cut indicator 3 4 key envelope 6 11 key marking block 3 5 Key Marking card 6 8 key marking plate 3 5 Key Receipt card 6 9 Key Request card 6 9 key return tag 6 12 key stamping plate 3 5 keying schematic 5 4 keys control of 2 10 control system for 6 5 cutting 6 3 issuing 6 14 overview of 2 6 3 3 returning 6 14 stamping 6 3 tools for servicing 3 4 tools for stamping 3 5 types 2 6 updating records for 6 5 Keystone 600 2 10 6 6 keytrap core 4 3 keyway blockout blade 3 4 4 3 6 16 keyways 2 7 4 2 L letter dies 3 5 Lock Reques
9. features A3 System Service Manual 3 3 Parts TOOLS The following tools are used for servicing cores and keys i Kr N WN gt Combinating bin Extractor key J Q Keyway blockout blade Combinating hammer Capping block Ejector pin 5 Hand capping pin Tweezers Key cut indicator Figure 3 4 Tools used for servicing cores and keys 3 4 A3 System Service Manual Parts The following tools are used for stamping cores and keys in your system Stamping tools Y Letter dies SAP 833 Graphite gun wn 5 5 e 2 had z lt SS Z CAS 2 Q ao 2 x s 5 E 3 re A fab N a DN am ab 2 2 8 z 5 8 3 S Zz og 5 D Op a gt S 2 vw B a4 2 D amp H Core key marking plate fe MNN 2 wi f WY z a FE HA SE 4 Wy BS z fr Y 33 bS Core stamping plate side only for 50 cores 3 5 Figure 3 6 Lubrication items A3 System Service Manual Parts A3 System Service Manual 4 OPTIONS AND APPLICATIONS This chapter contains keyway options and special core options with their applications for the BEST A3 System A3 System Service Manual 4 1 Options and Applications KEYWAY OPTIONS The following table describes possible keyway options that BEST offe
10. 5 117 6 46 30 20 N117 53 46 30 56 117 7 46 30 06 117 54 46 30 46 N117 8 46 30 46 N117 55 46 30 42 N117 9 46 30 24 N117 56 46 30 45 N117 10 46 30 26 N117 57 46 30 10 117 11 46 30 04 117 58 46 30 05 N117 12 46 30 44 N117 59 46 30 56 N117 13 46 30 26 N117 60 46 30 15 N117 14 46 30 26 N117 61 46 30 01 N117 15 46 30 00 N117 62 46 30 55 N117 16 46 30 00 N117 63 46 30 52 N117 17 46 30 02 N117 64 46 30 51 N117 18 46 30 24 N117 65 46 30 45 N117 19 46 30 04 N117 66 46 30 41 N117 20 46 30 20 N117 67 46 30 51 N117 21 46 30 42 N117 68 46 30 44 N117 22 46 30 04 N117 69 46 30 15 N117 23 46 30 44 N117 70 46 30 10 N117 24 46 30 02 N117 71 46 30 30 N117 25 46 30 46 N117 72 46 30 41 N117 26 46 30 24 N117 73 46 30 12 N117 27 46 30 40 N117 74 46 30 20 N117 28 46 30 02 N117 75 46 30 05 N117 29 46 30 42 N117 76 46 30 36 N117 30 46 30 22 N117 77 46 30 35 N117 31 46 30 44 N117 78 46 30 31 N117 32 46 30 40 N117 79 46 30 15 N117 33 46 30 26 N117 80 46 30 50 N117 34 46 30 46 N117 81 46 30 11 N117 35 46 30 20 N117 82 46 30 00 N117 36 46 30 40 N117 83 46 30 16 N117 37 46 30 22 N117 84 46 30 44 N117 38 46 30 42 N117 85 46 30 16 N117 39 46 30 40 N117 86 46 30 06 N117 40 46 30 44 N117 87 46 30 02 N117 41 46 30 22 N117 88 46 30 50 N117 42 46 30 06 N117 89 46 30 15 N117 43 46 30 20 N117 90 46 30 24 N117 44 46 30 22 N117 91 46 30 54 N117 45 46 30 24 N117 92 46 30 05 N117 46 46 30 00 N117 93 46 30 35 N117 47 46 30 46 N117 94 46 30 11 Figu
11. MENT the above named person requests the following lock changes or additions be made Reason for making the change Signed Position Date Approved by Position Date i i BEST ACCESS SYSTEMS KEY CONTROL Printed in USA INDIANAPOLIS IN 46250 G27 Figure 6 7 Lock Request card Safety Lock Opening Request card This card is used to authorize key control personnel to open a designated lock for a particular person SAFETY LOCK Last Name First Name Middle In OPENING REQUEST To KEY CONTROL DEPARTMENT You are authorized to open the SAFETY LOCK belonging to the above named person Signed Position Approved by Position Date ae BEST ACCESS SYSTEMS G 273 KEY CONTROL Printed in USA INDIANAPOLIS IN 46250 1359019 Figure 6 8 Safety Lock Opening Request card 6 10 A3 System Service Manual Service and Maintenance Lost Key Report card This card is used to report when a key has been lost or stolen The circumstances of the missing key can be listed here to give to the key control department LOST KEY REPORT Last Name First Name Middle In To KEY CONTROL DEPARTMENT This is to report that the above named person has lost his or her key on under the following circumstances and requests that a replacement key be issued Signed Position Date Approved by Position Date i i BEST ACCESS SYSTEMS 5 KEY CONTROL Printed in USA INDIANAPOLIS IN 46250 G 276
12. T warranty BEST warrants that all of its products sold under its trade name are free of defects in materials workmanship and operation normal wear and tear excepted for a period of three years from the date of sale to the original purchaser BEST does not however warrant against defects that may be due to improper uses or installation poor or no maintenance shipping and or handling improper storage accident abuse or unauthorized service BEST cannot be responsible for services provided by other companies to the system Contacting your BEST Representative for installation and maintenance needs will ensure that you keep your warranty The liability of BEST under this warranty is limited to the repair or replacement of any product covered by the warranty A3 System Service Manual 2 3 Overview of a Masterkey System DEFINING A MASTERKEY SYSTEM Definition of a masterkey system General design guidelines A masterkey system is often misunderstood because it is not a tangible product and can have many variations A BEST Masterkey system can be customized to meet any particular customer needs Masterkeying is a mathematical process that shows the number of different combinations available within a given plan and allows all cores to be combinated into your system It also assists the user in controlling the doors that people can access in the given facility Several security levels of keys are usually able to operate a single loc
13. andkeys Representative General guidelines for stamping cores and keys To avoid causing any damage when stamping cores follow these guidelines m Do not use a metal headed hammer on cores and keys m Do not use excessive force to stamp core markings on the side of cores Excessive force may cause the barrel opening to deform m Do not stamp the core on the bottom lobe Stamp only the top lobe Basic steps for stamping cores and keys 1 Be sure that you have selected the appropriate die and that it is facing the correct direction 2 Place the core key into the selected holder to hold it in place ag Stamp the core key with a ball peen hammer 4 Continue this process until the desired marking is complete A3 System Service Manual 6 3 Service and Maintenance 6 4 Installing cores For more detailed instructions on how to properly install cores into locks see the Core and Key Service Manual T35527 or contact your BEST Representative Installing new cores After you have combinated new cores you may choose to install them into the locks on your own It is important to install cores in an undetectable pattern to ensure that your system is protected It may be possible for someone to figure out the pattern if the cores are installed in the order in which they were combinated Checking cores for proper installation Once your cores have been installed in an undetectable order be sure to check that they have been
14. any other person or entity with respect to any liability loss or damage caused or alleged to be caused directly or indirectly by this publication Masterkey codes are owned by BEST and constitute confidential and proprietary information BEST will seek to protect Masterkey codes by all legal means necessary including but not limited to seeking injunctive relief and or a suit for damages The Life Safety Code is a registered trademark of the National Fire Protection Association Written and designed by Best Access Systems and Avalon Group Inc Indianapolis Indiana T61806 Rev 1413201 ER7991 6 October 2001 CONTENTS FIGURES VII GETTING STARTED 1 1 Introduction 1 1 Documentation package 1 2 Technical support 1 2 Support services 1 2 Telephone and web technical support 1 2 Training seminars 1 2 OVERVIEW OF A MASTERKEY SYSTEM 2 1 Understanding the BEST difference 2 2 Benefits 2 2 Support from BEST 2 2 Training 2 2 BEST warranty 2 3 Defining a masterkey system 2 4 Definition of a masterkey system 2 4 General design guidelines 2 4 Product family diagram 2 5 Interchangeable core 2 6 Keys 2 6 Keyways 2 7 Codes 2 8 System organization and size 2 8 System security 2 9 Key and core control 2 10 Common control problems 2 10 G Series forms 2 10 Keystone 600 Software 2 10 A3 System Service Manual iii Contents PARTS 3 1 Overview of the BEST core 3 2 Core with segments springs and caps 3 2 Cross section v
15. at you want to trap This blade prevents any and all keys from being inserted in a core special extractor key must be used in order to remove the blockout blade from the keyway Hardened stainless steel segments are used as the bottom segments in each barrel of the core Spooled segments are used as the top and bottom segments in each barrel of the core Hardened ball bearings are used in the throw pin holes and hardened stainless steel segments are used at the top and bottom segments in the first two barrels of the core Hardened ball bearings are used in the throw pin holes and hardened stainless steel segments are used as the top and bottom segments in the first two barrels of the core Spooled segments are used as the top and bottom segments in each remaining barrel of the core Stainless steel spring loaded dust cover is installed over the keyway Eliminates a key from the system by trapping it in the core This option is useful if a key has been lost or if someone has a key and will not return it Prevents keys from having access to a given entrance This option is useful to have in case of a natural disaster or a specified job action such as a strike or lockout Provides longer life for cores in high traffic areas such as entry doors or other frequently used doors Provides enhanced resistance to picking the core This option is useful for high security areas such as narcotics rooms special equi
16. d or when my need for said key s no longer exists I further agree that if said key s is are lost or otherwise not available for return I will pay to the issuing office the sum of __ I the undersigned hereby acknowledge receipt of the key s described below with the understanding that if I attempt to make duplicates or loan this these key s to any other person I herewith present myself to receive whatever punishment or disciplinary action the administration of this institution deems reasonable and just I the undersigned by accepting the identified key s hereby agree to take diligent care and promptly report any loss thereof I further agree to not give possession of said key s to any other person nor cause or allow any copies to be made of such key I understand that any violation of this agreement may result in termination of my employment with 6 13 Service and Maintenance Issuing and To issue a new key returning keys The employee submits a Key Request card See Figure 6 5 on page 6 9 Fill out an Employee Name card and file this alphabetically See Figure 6 4 on page 6 8 On a Key Marking card indicate the following see Figure 6 3 on page 6 8 m key number m employee s name m date the key is issued The employee signs the Employee Name card which becomes in effect a contract When a key is returned 1 Fill out a Key Receipt card and make a copy for your records See Figure
17. diagram A3 System Service Manual 2 5 Overview of a Masterkey System 2 6 Interchangeable core Keys The standard figure 8 core that is interchangeable throughout the entire product line is a major feature of BEST This interchangeability permits BEST locks of any type size or style to be masterkeyed into one system Therefore your system can easily expand to include new facilities Also no BEST core needs alterations to fit any other BEST lock You simply remove the core with the control key and insert a new core that operates by different keys This unique feature lets you perform a re lock in seconds See page 5 9 It is important to understand several key terms to more fully comprehend the concepts of masterkeying See Figure 2 2 Control key The control key installs and removes the interchangeable core in your BEST system The control key has the same security level as a grandmaster and must receive the same level of protection Grandmaster key The grandmaster key operates all locks in a masterkey system unless locks are specifically excluded from the grandmaster for security or safety reasons such as cash boxes drug cabinets hazardous waste areas and so forth Master key The master key operates a large group of locks For example one master key can have access to an entire building floor or department Submaster key The submaster key operates a smaller group of locks that are part of a master group
18. e 64 Master key D Physical Plant 256 Submaster key DA Mechanical 64 Grandmaster key Figure 5 2 A3 System Service Manual Submaster key DB Grounds 64 Submaster key EA Classrooms 16 Master key E Academic Buildings 256 Submaster key EB Entrance 16 Master key F Library 256 Submaster key EC Custodial 16 Submaster key GA Gym 256 Master key G Sports 1024 Sample keying schematic for buildings Submaster key GB Stadium 256 Submaster key GC Tennis 64 Changes to the A3 System Figure 5 3 Number of allocated EE on combinations Submaster key AA Purchasing 16 Master key A Administration 256 Submaster key AB Accounting 16 Control key Master key B Surgery 256 Submaster key AC Gift Shop 16 Master key C Outpatient 256 Master key D Radiology 64 Grandmaster key Master key E Therapy 64 Submaster key EA Physical Therapy 16 Master key F Physical Plant 256 Submaster key EB Occup Therapy 16 Sample keying schematic for departments A3 System Service Man
19. ecords This user friendly Windows based system allows for expedited entry of data and the generation of multiple standard reports This program records cross references and accesses all key and core information Modeled after the proven G Series form system Keystone 600 helps you to efficiently make the transition from a manual system to a computer A3 System Service Manual PARTS The following pages contain descriptions and figures for BEST A3 System cores keys and tools for servicing them To order these items refer to the Core and Key Service Manual T35527 A3 System Service Manual 3 1 Parts OVERVIEW OF THE BEST CORE Core with segments springs and caps Standard Spooled Figure 3 1 Segments springs and caps Cross section view of a core Cap Core body ft ps 1 7 Top segments Control lug IN Core sleeve p A 20ti0m segment Throw pin hole W J o pin hole Core plug gt Ejector hole Figure 3 2 Cross section view of core SE C segment beveled segment Standard flat segment Spooled flat segment 3 2 A3 System Service Manual Parts OVERVIEW OF THE BEST KEY Diagram of an operating key Key chain hole Key stamp Series marking code Key cuts Ko Key stop tip fe Key blade a 7 H LVd auvondna od LON As Keyway designation Keyway milling optional Serialization code je optional Key bow Figure 3 3 Standard key
20. elines for recordkeeping Accurate records allow management to track facts quickly and hold each employee accountable The following tips will help you maintain your records m Keep key records on updated forms not code sheets m Record every key issue and return immediately m Record every core placement and change immediately BEST recommends using the Keystone 600 software program when your system exceeds more than 150 individuals Otherwise BEST offers the G Series paper forms to ensure effective key control The following cards and equipment are essential to implement a key control program if you do not have the Keystone 600 software program Contact your local BEST Representative to obtain the G Series cards and equipment Refer to the table below and the figures that follow for descriptions of the listed G Series products Card Description Figure No G 10 Door Number card Figure 6 1 G 11 CoreNumber card Figure 6 2 G 12 Key Marking card Figure 6 3 G 13 Employee Name card Figure 6 4 G 271 Key Request card Figure 6 5 G 275 Key Receipt card Figure 6 6 G 274 Lock Request card Figure 6 7 G 272 Safety Lock Opening Request card Figure 6 8 G 276 Lost Key Report card Figure 6 9 G 21 Key envelope Figure 6 10 G 20 Core envelope Figure 6 11 G 30 Key Return tag Figure 6 12 A3 System Service Manual Service and Maintenance Door Number card This card records specific information about the doors in a particular building such a
21. f total combinations that are available to you Manufacturing tolerances as designed are a vital factor in consistent key control For each specific system keys and core segments must be designed to mate exactly as coded BEST holds a very close tolerance throughout its product lines Your BEST Representative can help you determine which options not only meet your facility s current needs but also provide maximum flexibility and efficiency as your system evolves A3 System Service Manual Overview of a Masterkey System SYSTEM SECURITY To increase the level of security within your system you need to protect sensitive security products or information These may include m Code sheets m Service equipment m Authorized security personnel contacts m Key core inventory BEST will help you with these procedures by maintaining code records at local BEST offices In addition authorized security contacts are kept on file These contacts are people who are responsible for receiving all products and information Security policies and procedures such as these help assure the integrity of your keying system A3 System Service Manual 2 9 Overview of a Masterkey System KEY AND CORE CONTROL 2 10 Common control problems G Series forms Keystone 600 Software A good mechanical locking system involves more than hardware A key and core control system is a recording and filing plan that provides complete information
22. iew of a core 3 2 Overview of the BEST key 3 3 Diagram of an operating key 3 3 Tools 3 4 Stamping tools 3 5 Lubrication items 3 5 OPTIONS AND APPLICATIONS 4 1 Keyway options 4 2 Special options and applications 4 3 CHANGES TO THE A3 SYSTEM 5 1 Determining your needs 5 2 Questions to consider 5 2 Working with BEST 5 2 Surveying the facility 5 2 Designing the schematic 5 4 Obtaining BEST codes 5 7 Re lock options 5 9 SERVICE AND MAINTENANCE 6 1 A3 System basic procedures overview 6 2 Combinating cores 6 2 Cutting keys 6 3 Stamping cores and keys 6 3 Installing cores 6 4 Developing a key control system 6 5 Purpose of a key control system 6 5 Objectives of a key control system 6 5 Updating key and core records 6 5 G Series cards and equipment 6 6 Procedures to administer your key control system 6 13 Sample key agreements 6 13 Issuing and returning keys 6 14 When keys are lost or stolen 6 15 Adding removing and changing cores 6 15 Planning for emergencies 6 16 Parts servicing 6 17 General core maintenance 6 17 GLOSSARY A 1 INDEX B 1 iv A3 System Service Manual FIGURES OVERVIEW OF A MASTERKEY SYSTEM Product family diagram 2 5 Sample masterkey hierarchy 2 7 PARTS Segments springs and caps 3 2 Cross section view of core 3 2 Standard key features 3 3 Tools used for servicing cores and keys 3 4 Stamping tools 3 5 Lubrication items 3 5 CHANGES TO THE A3 SYSTEM Sample site survey 5 3 Sample
23. ing the lock Document describing rules for a key issued to an employee and often signed by the employee A key agreement might indicate how the employee should treat the key when the key must be returned and what the employee should do if the key is lost or stolen Portion of a key that contains the keyway milling and key cuts Key that has no key cuts Housing on a key combinator that moves the key to each keycut position Machine that cuts BEST key blanks for BEST masterkey systems The distance from the bottom of the key cut to the underside of the key blade Sequence of letters and numbers that indirectly corresponds to a keycut pattern for a key or group of keys that operates a particular core or lock Code number indicating the words stamped on all keys in a particular masterkey system For example DO NOT DUPLICATE or a company name can be keystamps Cross section shape milled into the key blank and broached into core plugs Grooves machined into the length of the key blade to allow entry into the opening of a core Process of inserting segments springs and caps into each barrel of a core according to predetermined specifications Key that operates a large group of cores or locks such as all locks in a building on a floor or for a department Process of combinating locks to allow a single key to operate many locks and at the same time allow each lock to be operated by a unique key A complete hierarchica
24. k in a masterkey system This feature offers flexibility as well as control to your system Careful planning and consultation with your BEST Representative can help you maximize the benefits and avoid common pitfalls of a masterkey system In most systems 7 pin cores are used because they permit more combinations and allow greater flexibility for future expansion BEST Representatives use the following guidelines when designing a customized masterkey system for the customer m Design the keying system around the function of the building and not the actual organization if possible Develop a simple design Try to predict where when and how people move throughout the building Plan for any future expansion that may be needed Recognize the families of keys that are established because they can restrict the flexibility of the system Moreover once a system is established it is not necessary to use all of your codes at one time Codes may be set up as needed Then if growth occurs BEST refers to its own secure files for the remaining available combinations This activity is conducted as directed by the customer It is the customer s responsibility to keep track of which core markings have been used in a given series A3 System Service Manual Overview of a Masterkey System Product family diagram Key blank BSS gt Gs ee Keystone 600 software Figure 2 1 Product family
25. keying schematic for buildings 5 5 Sample keying schematic for departments 5 6 Sample code sheet 5 8 SERVICE AND MAINTENANCE Door Number card 6 7 Core Number card 6 7 Key Marking card 6 8 Employee Name card 6 8 Key Request card 6 9 Key Receipt card 6 9 Lock Request card 6 10 A3 System Service Manual vii Figures viii Safety Lock Opening Request card 6 10 Lost Key Report card 6 11 Key envelope 6 11 Core envelope 6 12 Key Return tag 6 12 A3 System Service Manual GETTING STARTED INTRODUCTION The A3 System Service Manual contains essential information to help you maintain your A3 System A3 System Service Manual 1 1 Getting Started DOCUMENTATION PACKAGE The following documentation is available to help you with the installation start up and maintenance of your A3 System The installation and assembly instructions also can be ordered separately Document Title Doc No Core and Key Service Manual 135527 Key Combinator Service Manual 135532 Keystone 600 Getting Started Guide E 774 TECHNICAL SUPPORT Support When you have a question about the A3 System your first resource for services help is the 43 System Service Manual If you cannot find a satisfactory Telephone and web technical support Training seminars answer contact your local BEST Representative A factory trained Certified Product Specialist CPS is available in your area whenever you need help Before you call howeve
26. l system provided by BEST Access Systems A system normally consists of keymarks and coremarks that lets a single key operate many cores and also lets each core be operated by its own key Milling of a key to pass more than one keyway Key that operates only one core or one group of keyed alike cores in a keying system Cylindrical shaped part that fits into all barrels of a core The sequence of pin segments varying in length inside a core permits a key to operate the core A3 System Service Manual Glossary Punch and die Registered codes Service equipment Submaster key Part of the key combinator that notches keys to a precise shape Customized security codes assigned to a BEST Masterkey System Only authorized personnel may receive these codes by registered mail Devices that allow a company to maintain and repair their own BEST Locking System Service equipment includes key combinators capping presses and so forth Key that can unlock only specified groups of locks within a system A3 System Service Manual A 3 Glossary A4 A3 System Service Manual INDEX A assessing an existing system 5 2 benefits of BEST masterkey system 2 2 C capping block 3 4 cards see key control system code records 2 9 codes obtaining 5 7 overview of 2 8 updating records for 6 5 combinating bin 3 4 combinating cores 6 2 combinating hammer 3 4 combinating kit 3 4 control key 2 6 core capping press 3 4 core
27. ls need to be combinated Recombinate only the barrels necessary for the new combination Always record which combinations have been used to avoid any duplications A3 System Service Manual Changes to the A3 System 5 10 A3 System Service Manual SERVICE AND MAINTENANCE A3 System Service Manual This chapter contains information for servicing and maintaining components of the A3 System It includes references to the appropriate BEST manuals where you can get more detailed instructions 6 1 Service and Maintenance A3 SYSTEM BASIC PROCEDURES OVERVIEW Combinating Overview of using a code sheet cores When you need to combinate new cores you should get code sheets from your BEST Representative For an illustrated example of a code sheet see page 5 8 For detailed instructions with illustrations on combinating cores see the Core and Key Service Manual 135527 or contact your BEST Representative General guidelines for combinating cores Use only authorized system codes from BEST Begin combinating from the rear of the core and work your way to the face of the core Always complete the pin loading process for each individual barrel before proceeding to the next barrel Never split pin segments For example do not use two number 2 pin segments in place of a number 4 Basic steps for combinating cores 1 AR 6 2 Make sure that the core plug turns freely before you begin combinating
28. nd the removal tool 6 16 A3 System Service Manual Service and Maintenance PARTS SERVICING For parts servicing refer to the following manuals for your specific needs Instructions for Refer to Replacing a dust cover assembly Lubricating a core Core and Key Service Manual 135527 Thawing a core Cleaning a core Replacing components on the key combinator m punch and die m key carriage ting le S EYEE Key Combinator Service Manual T35532 Adjusting the key clamp spring Calibrating the key combinator Cleaning the key combinator Lubricating the key combinator GENERAL CORE MAINTENANCE It is necessary to periodically clean and inspect your cores to ensure that they are functioning properly Perform the following tasks as needed m Check for proper installation of any new cores m Conduct periodic checks of the cores a operation of core in lockset a determine general wear a schedule a preventive maintenance plan Service and replace parts Lubricate cores according to your maintenance plan A3 System Service Manual 6 17 Service and Maintenance 6 18 A3 System Service Manual GLOSSARY Calibrate Cap Capping block Code Combinating Control key Coremark Depth selector Ejector pin Grandmaster key Hand capping pin A3 System Service Manual To check against a known standard and adjust to that standard Small piece of brass that is seated within a barrel just bel
29. ns SYST m SERVICE MANUAL Y ACCESS SYSTEMS 4 lt D Z lt 2 Ku gt m o CREDITS COPYRIGHT 92001 Best Lock Corporation dba Best Access Systems All rights reserved Printed in the United States of America Information in this document is subject to change without notice and does not represent a commitment on the part of Best Access Systems The software described in this document are furnished under a license agreement or nondisclosure agreement This publication is intended to be an accurate description and set of instructions pertaining to its subject matter However as with any publication of this complexity errors or omissions are possible Please call your BEST distributor or Best Access Systems at 317 849 2250 if you see any errors or have any questions No part of this manual and or databases may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems for any purpose without the express written permission of Best Access Systems This document is distributed as is without warranty of any kind either express or implied respecting the contents of this book including but not limited to implied warranties for the publication s quality performance merchantability or fitness for any particular purpose Neither Best Access Systems nor its dealers or distributors shall be liable to the user or
30. on a Door Number card See Figure 6 1 on page 6 7 Inventory all BEST cores in use at the facility and list the core numbers on the Core Number cards See Figure 6 2 on page 6 7 Inventory all keys that have been issued for the various locks as well as spare keys on hand and list them on the Key Marking card See Figure 6 3 on page 6 8 Compile a listing of all individuals holding keys to the building Review this list thoroughly and reduce the number of key holders to an absolute minimum Use the Employee Name card to record what keys are held by each employee with each of their signatures See Figure 6 4 on page 6 8 Store all key record cards in a lockable container using dividers when needed Store all unused keys and cores for future use a Place each spare key and spare core in the appropriate envelopes a Identify the key core on the outside of the envelope a Store all envelopes in a lockable container Sample key The Employee Name card see Figure 6 4 on page 6 8 includes a blank agreements section for written agreements that employees must agree to before receiving a key For ideas of what might be printed in the Agreement section of an Employee Name card see the examples listed below A3 System Service Manual I the undersigned hereby acknowledge receipt of the key s described below I promise and agree not to duplicate or have duplicated the key s issued to me and to return it them to the issuing office upon deman
31. on keying doors locks and personnel The system should include formal policies and procedures to regulate the distribution and control of key core and code issuance The following five elements must be controlled in all lock and key systems in order to maintain security m Keys Cores Forms Doors People Based on a survey conducted by BEST security system users revealed the following problems with managing and administering the locking system m Loss of keys either lost or stolen m Not retrieving keys from employees that have been replaced or have retired Management indifference to security problems Theft internal and external Too many keys issued Poor management of records resulting in keys being misplaced or stolen by employees within the facility m Code expansion without BEST involvement m Too many people involved with the system Keeping accurate and up to date records is essential for the overall management of a BEST system It is important to use adequate forms in detail to account for all keys cores in your facility The BEST G Series form system provides color coding cross referencing and space for continuous relocks and key changes Contact your BEST Representative to obtain these forms For larger systems systems with 100 or more users the Keystone 600 Software is the recommended means of maintaining the A3 System BEST s Keystone 600 key and core control software is a valuable tool for managing r
32. our company s key agreement statement For sample key agreements see page 6 13 Last Name First Name Middle In Locker Clock Agreement Date Date Issued Issued Date Key Issued Number Signature Issued by j BEST ACCESS SYSTEMS KEY CONTROL Printed in USA INDIANAPOLIS IN 46250 Gis Figure 6 4 Employee Name card 6 8 A3 System Service Manual Service and Maintenance Key Request card This card is used to request a key to be issued to employees for defined areas and requires an employee signature and date KEY REQUEST Last Name First Name Middle In To KEY CONTROL DEPARTMENT request that the above person be issued a key to open Signed Position Approved by Position Date i i BEST ACCESS SYSTEMS KEY CONTROL Printed in USA INDIANAPOLIS IN 46250 G 71 Figure 6 5 Key Request card Key Receipt card This card records the name of the employee who has returned a key KEY RECEIPT To KEY CONTROL DEPARTMENT Has received from Key number Signed Position i i BEST ACCESS SYSTEMS KEY CONTROL Printed in USA INDIANAPOLIS IN 46250 C275 Figure 6 6 Key Receipt card A3 System Service Manual 6 9 Service and Maintenance Lock Request card This card is used to request that lock changes or additions take place LOCK REQUEST Last Name First Name Middle In To KEY CONTROL DEPART
33. ow the surface of a core to contain the segments and springs in each barrel Small steel block used to hold a core while a cap is being seated within a barrel of the core A number that specifies the cuts of a key that will properly operate a core also relates to the combination of a core Selecting a core s pin segments to match the key cuts A high security key unique for each BEST system designed to remove and insert the figure 8 core Sequence of letters and or numbers that identifies a particular core Dial on a key combinator marked with numbers that is used for selecting key cut depths Tool used to remove pin segments springs and caps from a core one barrel at a time Key that normally operates all locks in a masterkey system However a masterkey system might be designed so that the grandmaster key cannot operate selected locks such as cash boxes hazardous waste areas or drug cabinets Pin used to seat the cap within a barrel of a core Glossary Interchangeable core Key agreement Key blade Key blank Key carriage Key combinator Keycut depth Keymark Keystamp Keyway Keyway milling Loading a core Master key Masterkeying Masterkey system Multi milling Operating key Pin segment Figure 8 shaped device that contains the main parts of a masterkey system The interchangeable core can be removed by a special control key and can be recombinated without disassembl
34. pment rooms or cash offices Provides enhanced resistance to drilling the core This option provides an added measure of security for areas listed above Provides enhanced resistance to picking and drilling of the core This option provides an added measure of security for areas listed above Prevents the keyway from accumulating dust and dirt This option is useful for cores exposed to the elements such as doors in high humidity climates selected doors in chemical plants or for low use exterior doors Note If the core is housed in a cylinder use the cylinder dust cover instead of the core dust cover for maximum protection t See page 3 4 for illustrations of the keyway blockout blade and extractor key A3 System Service Manual 4 3 Options and Applications A3 System Service Manual CHANGES TO THE A3 SYSTEM A3 System Service Manual This chapter contains guidelines for determining your A3 System needs guidelines for working with BEST when making changes to the A3 System and also includes possible re lock options Changes to the A3 System DETERMINING YOUR NEEDS Questions to consider There are several questions that customers should consider when assessing what changes need to be made to the A3 System including the following m How many keys did I originally plan for m How many new locks do I need now and approximately how many will I need in the future How many codes do I have left fo
35. properly installed Insert the operating key in the core If you can insert the operating key turn and remove the key easily the core and key are working properly installed Periodically test all of your keys including the control grandmaster and operating keys in the core to make sure that the core is operating properly A3 System Service Manual Service and Maintenance DEVELOPING A KEY CONTROL SYSTEM Key control is one of the most important aspects of any security program Without proper key control unauthorized entry into your facility is possible It is essential that each operating facility implement an adequate key control program Purpose ofa key Experience has shown that keys are often handled carelessly They are control system loaned duplicated exposed to theft abused and lost Often there are no up to date records tracking keys that have been distributed keys that have been lost keys that are still in the custody of employees no longer employed at the facility and spare keys that have not been officially issued At some locations spare keys to important exterior doors are displayed in the open sometimes even hanging on a nail inside the door that the key unlocks To adequately protect company assets you must eliminate such practices and implement formal positive key controls The guidelines below serve as the minimum standards of key control for all of your facilities A good key control system effectivel
36. r please make sure that the product is in your immediate vicinity and that you are prepared to give the following information m what happened and what you were doing when the problem arose m what you have done so far to correct the problem Best Access Systems Representatives provide telephone technical support for all A3 System products You may locate the Representative nearest you by calling 317 849 2250 Monday through Friday between 7 00 a m and 4 00 p m eastern standard time or visit the web page www BestAccess com BEST holds training sessions for its customers The seminars are specifically designed for BEST end users who have a registered BEST Masterkey system and registered BEST security equipment If you are interested you may contact your local BEST Representative for details A3 System Service Manual OVERVIEW OF A MASTERKEY SYSTEM A3 System Service Manual This chapter discusses the benefits of a BEST system and defines how a masterkey system works It also describes some of the components of a masterkey system such as interchangeable cores keys and codes Finally it provides guidelines for protecting a masterkey system Overview of a Masterkey System UNDERSTANDING THE BEST DIFFERENCE Benefits Support from BEST Training Best Access Systems has positioned itself to be your complete provider for access security systems Our sales team has been trained to analyze the specific needs of you
37. r facility and recommend products and solutions that will most effectively address your access control requirements By choosing BEST you are automatically guaranteed resources to help you with all of your security needs including full installation services for all systems products staff training services for various product lines and processes 24 hour assistance and consultation for any security need full specification preparation for new construction superior product availability and delivery Your BEST Representative will support you in all aspects of administering the system provided by BEST including security consulting for all phases of security administration designing customized access control systems customizing a masterkey system for any size facility maintaining accurate records of the system expanding the system in the future In house system maintenance and service BEST Representatives provide local inventories expertise and training in servicing BEST s security system Formal training is available to help you develop an in house service department as well as to give you the ability to combinate cores recombinate cores cut keys program and maintain electronics maintain lock hardware Formal training is available from BEST with special Advanced Systems Curriculum training being offered by the corporate factory headquarters A3 System Service Manual Overview of a Masterkey System BES
38. r my system How many master keys do I want see page 2 8 m Are there any special options or adaptations that I want see page 4 3 m Dol have specific security needs or concerns about re locks see page 5 9 The way that your system was originally customized may affect how you go about making changes or expanding the system For instance if you did not originally plan to add on to your facility then there may not be enough codes saved to do so It is necessary to contact your BEST Representative to help you determine how to resolve any issues that may arise WORKING WITH BEST Surveying the facility 5 2 After the initial assessment of the system has been made a physical site survey is conducted for new areas of the facility Your BEST Representative will inspect and assess all of the requirements associated with securing your facility The goal of a site survey is to systematically gather information that allows a thorough analysis of each access point This analysis helps identify all necessary hardware requirements It also organizes valuable information about the feasibility of integrating additional buildings wings and so forth into a system The survey can then be used with the system schematic to determine how each lock is to be keyed programmed For an example of a site survey see Figure 5 1 A3 System Service Manual Changes to the A3 System Figure 5 1 SCHEDULE OF LOCKS
39. re 54 Sample code sheet 5 8 A3 System Service Manual Changes to the A3 System RE LOCK OPTIONS The process of adapting existing locks to meet new needs is referred to as a re lock Re locks within your facility can vary from a simple one core re lock to complex total re locks Some of the variations in masterkeying which may apply to established BEST systems are listed below Option Description Core change Recombinate total core Partial recombination Departmental re lock Rotation of cores Master change New series of codes New keyway New system Total corporate re lock replace all cores with newly combinated cores on an emergency immediate or periodic pre planned basis recombinate every barrel in an existing core recombinate some barrels in an existing core replace all cores in a department with newly combinated cores on a periodic basis preplanned from one floor or department to another contact your BEST Representative for more information obtain new codes from your BEST Representative contact your BEST Representative for more information contact your BEST Representative for more information contact your BEST Representative for more information Guidelines for performing re locks When performing any re lock procedure be sure to follow these guidelines to ensure the security of the system m Use only authorized system codes from BEST m Use the code sheet to determine which barre
40. rs for the A3 System Keying option Description Standard keyway BEST offers standard keyways for general use by customers that are compatible with existing systems and provide a cost effective means for system expansion Restricted keyway BEST offers non patented keyways which BEST restricts by volume and proximity usage for limited distribution Patented keyway BEST offers patented keyways that cannot legally be duplicated by other manufacturers t Multi milled key blanks are available for up to a family of four keyways Keyway families are typically used for only the highest key levels These keyways are chosen when you have an existing system and have no available codes or you have a large system and need more flexibility 4 2 A3 System Service Manual Options and Applications SPECIAL OPTIONS AND APPLICATIONS The following table describes special core options that BEST offers for the A3 System and gives examples for when they are used Option Description Application Key trap core Keyway blockout blade Wear resistant core Pick resistant core Drill resistant core Pick and drill resistant core Core dust cover When the key is inserted into the core and is turned the key is trapped in the core The key cannot be returned vertically nor withdrawn from the core The core and trapped key must be drilled out of the lock This special core is modified at the factory to match the key th
41. s 1 Ona Lost Key Report card record the employee s name and the date that the key was lost for the key control department See Figure 6 9 on page 6 11 2 Determine the security need for a relock see page 5 9 or for installing a key trap core at the lost key location 3 Take proper disciplinary actions against the appropriate employee if necessary and record proceedings 4 Ona Key Request card record the employee s name and the date of the request for the key control department See Figure 6 5 on page 6 9 Adding To add a new core removing and 1 Enter the door number at the top of a new Door Number card See changing cores Figure 6 1 on page 6 7 2 Enter the core number and date of installation 3 Find the appropriate Core Number card or start a new card if a new core number is used and add the location of the newly installed core See Figure 6 2 on page 6 7 To remove a core 1 Find the appropriate Door Number card and strike off the core number and date See Figure 6 1 on page 6 7 2 Enter none under Core No and specify the date of removal 3 Find the appropriate Core Number card and strike out the line for core location See Figure 6 1 on page 6 7 A3 System Service Manual 6 15 Service and Maintenance To change a core 1 Find the appropriate Door Number card and strike out the old core number and date See Figure 6 1 on page 6 7 Enter the new core number and date of installation
42. s door numbers door locations what core is installed as well as other pertinent data DOOR NUMBER or Alphabetical Location CORE CORE CORE DATE DATE DATE NUMBER INSTALLED NUMBER INSTALLED NUMBER INSTALLED 2 8 BEST ACCESS SYSTEMS KEY CONTROL Printed in USA INDIANAPOLIS IN 46250 Gang Figure 6 1 Door Number card Core Number card This card records where specific cores are located in a facility and also installation and removal dates CORE NUMBER DOOR DATE DATE LOCATION OF CORE NUMBER INSTALLED REMOVED x BEST ACCESS SYSTEMS m KEY CONTROL Printed in USA INDIANAPOLIS IN A6280 GALo Figure 6 2 Core Number card A3 System Service Manual 6 7 Service and Maintenance Key Marking card This card records all personnel carrying a specific key It also indicates when that key was issued and returned KEY NUMBER Individual Key ID DATE DATE NAME OF KEY HOLDER ISSUED RETURNED i ji BEST ACCESS SYSTEMS a KEY CONTROL Printed in USA INDIANAPOLIS IN 46250 oi Figure 6 3 Key Marking card Employee Name card This card records individual employee information It also identifies keys that the individual carries and serves as a signed acknowledgement of internal policy and procedures The agreement section is left blank so that you can write or stamp y
43. t card 6 10 Lost Key Report card 6 11 LPS lubricant 3 5 lubricating cores 3 5 M magnetic strip 3 5 master key 2 6 masterkey system assessing changes to 5 2 BEST benefits 2 2 designing 2 4 determining size 2 8 heirarchy of 2 7 B 2 overview of 2 4 planning for emergencies 6 16 security for 2 9 N number dies 3 5 O operating key 2 6 P patented keyways 2 7 4 2 pick and drill resistant cores 4 3 pick resistant cores 4 3 pin size 2 8 product family diagram 2 5 R re locks 5 9 restricted keyways 2 7 4 2 S Safety Lock Opening Request card 6 10 schematic see keying schematic scrambled codes 4 3 security 2 9 site survey 5 2 stamping cores and keys 6 3 stamping tools 3 5 standard keyways 2 7 4 2 submaster key 2 6 support technical 1 2 survey see site survey T technical documentation package 1 2 technical support 1 2 tools for servicing cores and keys 3 4 for stamping 3 5 lubrication items 3 5 tweezers 3 4 W warranty 2 3 wear resistant cores 4 3 A3 System Service Manual
44. ual Changes to the A3 System Obtaining BEST The code sheets you receive from BEST are a list of numbers used for codes cutting keys and for determining pin segments when combinating cores See Figure 5 4 design could lead to security violations and the loss of your Do not try to create your own coding system Improper code warranty Obtain all of your codes directly from BEST Warning The code sheet is a printed record of the keying system established for your use which includes Each level of key cuts Size of each level in terms of available codes Keyway information Key and core marking symbols Your customer account number Key stamp information Date that codes were issued Location of core stamping Note BEST maintains code records in an authorized restricted area limited to masterkey personnel only Code charts are sent by registered mail to authorized persons A3 System Service Manual 5 7 Changes to the A3 System CODE PAGE PROPRIETARY PROPERTY OF BEST ACCESS SYSTEMS PAGE 1 SYSTEM ID 30768 ORDER NO ACCOUNT NO 100235 DATE s 13 AUG 2001 LOC ID ge PINS 6 TYPE A3 MARK ON S KEYWAY K KEYSTAMP 280 X 800 51 60 31 C 51 60 31 24 05 63 GM 24 05 63 46 35 63 M N117 46 35 63 CORE MARK KEY CODE OP BY CORE MARK KEY CODE N117 1 46 30 06 N117 48 46 30 04 N117 2 46 30 06 N117 49 46 30 26 117 3 46 30 00 117 50 46 30 22 N117 4 46 30 02 N117 51 46 30 30 N117 5 46 30 42 N117 52 46 30 2
45. used by BEST offices to establish systems around the world All codes remain proprietary property of BEST Codes are only supplied to the customer when BEST authorized service equipment has been ordered and received Once generated the codes arrive in the form of a code sheet or bitting list This sheet then becomes a printed record of your keying system It contains information about your system that is highly confidential See page 5 8 for an example of a code sheet SYSTEM ORGANIZATION AND SIZE 2 8 The size of your system is determined by the following factors m The number of individual locks you need m The pin size of your cores m The code system you need The number of actual locks you require is taken from the information you received from the site survey A general rule of thumb is to estimate your future core needs by doubling the number of locks determined by the site survey Then you will have codes available when you need to re key one or several locks due to lost or stolen keys Planning for extra codes will also let you add an additional building or wing under the same system The pin size of cores refers to the number of barrels in each core BEST uses 7 pin cores as a standard in order to provide greater flexibility in the number of combinations that can be generated However if your existing system uses 5 pin or 6 pin cores BEST offers these pin sizes as well Using 5 pin or 6 pin though will decrease the number o
46. y manages any size network of locks by pinpointing the responsibility of each individual and by providing quick access to information on all locks keys and personnel It also stores additional keys lock parts and service equipment The system shows who has keys to which locks and when each key has been issued or returned Objectives ofa key Develop a key control system with the following objectives in mind control system m Limit the number of keys distributed to individuals m Maintain a record of the location of every lock that is used in the facility with the number of the BEST core assigned to the lock Maintain a record of the location of all lock numbers and BEST cores Maintain a record of all keys that have been issued showing the number of the key and the name of the holder as well as a record of keys not issued m Maintain a record of all keys held by each individual with signatures for each key held m Securely store all key records spare codes spare keys and key equipment Updating key and It is important to update your key and core records when making corerecords changes to the masterkey system When records are not properly updated it becomes too difficult to maintain your high level of security Unless information has been properly recorded there can be no way to trace a key back to the proper holder A3 System Service Manual 6 5 Service and Maintenance G Series cards and equipment General guid
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