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1. 1 875 00 2 344 00 The 500 Kbs has more bandwidth than the 300 Kbs and includes 11 public IP addresses a private VLAN and subnet 750 Kbs Managed Service s issasssssssssssussosssavsissossseisssassossssssasbseosadessdssse 2 500 00 3 125 00 The 750 Kbs has more bandwidth than the 500 Kbs and includes 18 public IP addresses a private VLAN and subnet 1 54 Mbps Managed Service 4 100 00 5 125 00 The 1 54 Mbps service is equivalent in bandwidth to a T 1 line or a DS1 line This service includes 27 public IP addresses a private VLAN and subnet The 1 54 Mbps can carry both voice and data traffic 3 Mbps Managed Service m 96 720 00 8 400 00 The 3 Mbps has more bandwidth than the 1 54 Mbps sc service band melades a private VLAN and subnet Public IP addresses are available upon request 5 Mbps Managed SOL VIC C ss 10 000 00 12 500 00 The 5 Mbps has more bandwidth than the 3 Mbps service and includes a private VLAN and subnet Public IP addresses are available upon request Page 10 MCCA Exhibitor Ordering Guide Additional Internet Services amp Equipment Discount Standard Additional Public IP Address cccccccccccsccccccccccccccccccccccccccccccccess 148 00 185 25 This service is available only with o
2. Pape e 1 380 00 1 724 00 208 V Three Phase 200 ATI 52 s Ne dea ved v Eyes eoa eae 2 632 00 3 289 00 208V Three Phase 400 MD 4 648 00 5 809 00 Three Ph se 877 00 1 096 00 430V Three Phase 6U AUD coe 1 521 00 1 901 00 480V Three Phase 100 AMD 2 808 00 3 510 00 480V Three Phase 200 55 5 581 00 6 976 00 Additional Electrical Services amp Equipment Discount Standard 30 Round Extension 8 5 32 00 40 00 30 round yellow extension cords for use in exhibit booths Each cord has three three prong receptacles on the end 24 552 5599 Add 50 to initial connection rate If booth equipment requires electricity 24hrs a day then the exhibitor should order 24Hr power In general electrical service begins half an hour before the show and ends one hour after the show closes Page 3 MCCA Exhibitor Ordering Guide Overhead Add 100 to initial connection rate Overhead power 1s available upon approval by
3. DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Do CARE We do The Massachusetts Convention Center Authority believes in community both inside its convention centers and in the diverse neighborhoods of historic Boston where needs are sometimes great By donating useable materials to our Conventions C A R E program you ll be helping scores of non profit organizations throughout the city and the region Not only will your materials be put to good re use but you ll be cutting back on your event s environmental impact by diverting waste from local landfills Plus it saves you the time and expense of shipping unneeded goods back home The MCCA already recycles and donates abandoned property With your help we can do even more It s easy At the conclusion of your show look for the bright blue bins spread around the show floor at Product Donation Stations during the breakdown of your event The bins are marked with the IN PARTNERSHIP WITH CONVENTIONS C A R E logo Then simply leave your clean useable non perishable donations in the bin They can include office products building products medical supplies convention bags furniture clothing non perishable food toiletries We ll take over the rest arranging the assignment and transport of your donations We ll also track and report these donations to show management The program supports se
4. 150 00 187 50 Exhibitors that need equipment to be filled with water at the beginning of a show and emptied at the end of a show should order a Fill and Drain service Please visit the MCCA Exhibitor Services desk when equipment 15 ready to be filled Each Additional 500 Gallons ee eee ee ee ee e ee eene eren eee eoo 104 00 130 00 Sink Rentals Discount Standard Cold Water Sink Rental eee eecssessseevh eub essseoSevssbeub seVsCVe 600 00 750 00 Cold water sink rental includes a single tub basin 2071 x 24 W x34 H one water connection and one drain connection Legs allow the units to sit 34 above the floor Small Hot amp Cold Water Sink 1 1 1 800 00 1 000 00 Small Hot amp Cold water sink rental includes a single tub basin 20 L x 24 W x34 H a hot water heater 6 gallon capacity dedicated power two water connections and one drain connection Large Hot amp Cold Water Sink Rental 1 000 00 1 250 00 Large Hot amp Cold water sink rental includes a 3 tub basin 57 L x 24 5 W x43 H a hot water heater 6 gallon capacity dedicated power two water connections and one drain connection This service is available in specific areas of the exhibition hall Please contact MCCA Exhibitor Services for more information Pag
5. Card Holder Signature Phone Number Mail order with Payment to PSAV Paying by Check Please allow PSAV to confirm total PRIOR to SENDING check 925 Freeport Parkway Suite 100 Coppell TX 75019 Tel 800 966 4498 Fax 866 312 4404 Wire Transfer Call for instructions International orders can take up to one week to receive please plan accordingly Rev 7 13 MR1 uojsog e2unog dew 9 1 ag uojsog eze d ZL G L uojsog LL G L UMO UMOG uojsog 0 uojsog Aq IUWO 97 sepu p s Z L uojsog UOJIIH 27 uojsog eA SX20lq 8 1 5420 6 yiodeas uo3jsog OMIA Aq uu 5 Sydo0 q Uuosog e 5uessieuo9 1 2 19 U99 epe 1970H UO JSOG unsew GLOZ OL Aine 19 U99 uoniqiux3 pue uonueAuo uojsog UOI USAUOY jenuuy uorneroossy 2015 BOSTON JULY 10 Contact Name Booth Number Company Billing Address City Zip Phone Email Orders
6. IMPORTANT INFORMATION All exhibitors requesting labor must go to the Viper Service Desk to confirm labor requests All labor and equipment requests should be confirmed prior to the first day of move in Requested starting times cannot be guaranteed however every effort is made to meet all requests Viper Tradeshow Services reserves the right to dispatch all labor calls based upon availability of labor crews and the order that the requests are confirmed Upon completion of work an exhibitor representative must return to the Viper Service Desk to sign the completed work ticket and confirm accuracy of the work order No adjustments will be made after the fact Equipment and labor cancelled without a 48 hour notice shall be charged a one 1 hour cancellation fee per worker and equipment ordered If the labor and equipment is not used at the time confirmed there will be a one 1 hour no show fee charged per worker and equipment ordered The minimum charge for labor and equipment is one 1 hour per worker and forklift Equipment and labor thereafter is charged in half 1 2 hour increments GRATUITIES IN ANY FORM INCLUDING CASH GIFTS OR LABOR HOURS FOR WORK NOT ACTUALLY PERFORMED ARE PROHIBITED BY VIPER TRADESHOW SERVICES Viper requires the highest standards of integrity from all employees All rates are subject to change if necessitated by increased labor and material costs FORKLIFT AND LABOR RATES If an individual laborer has worked for 8 straig
7. Installation amp Dismantle Labor Floral Modular Rental Custom Display Signage Graphics Shipping Viper Transportation Service 5 5 5 5 5 5 5 5 Total Viper Tradeshow Service Orders S METHOD OF PAYMENT GREDIT GARD GHARGES For your convenience we will use this authorization to charge your credit card account for your advance orders and any additional amounts incurred as a result of weight adjustments or show site orders placed by your representative including labor material handling and shipping Please Circle Appropriate Credit Card MasterCard Visa Amex Number Expiration Date Cardholder Signature Name Printed Address if different from above Company Check Please note show name on check Date check mailed Make Payable to Viper Tradeshow Services Mail to 2575 Northwest Parkway Elgin Illinois 60124 COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED WWW VIPERTRADESHOW COM 4 Table 131 67 166 32 __ 6 Table 166 32 187 11 8 Table 180 18 200 97 4th Side Drape 33 00 46 20 Undraped Table 33 00 Less Than List Price Above i Q i 2 H T 7 1 I m 2 m Z 2 4 Counter 159 39 194 04 6 Counter 194 04 228 69 8 Counter 221 76 256 41 ___ 4th Side Drape 39 60 52 80 _ Undraped Counter 33 00 Less Than List Price Above m 2 H a d ul lt d
8. Set up Thursday July 9 8 00 am 5 00 pm Friday July 10 8 00 am 5 00 pm set up must be complete by 5 00 pm Exhibit Hours Saturday July 11 9 00 am 7 00 pm Sunday July 12 9 00 am 5 00 pm Monday July 13 9 00 am 5 00 pm Dismantle Monday July 13 5 00 pm 8 00 pm Tuesday July 14 8 00 am 12 00 pm Please ensure all carriers are checked in no later than 10 00 am on Tuesday Exhibitors who tear down prior to 5 00 pm Monday will lose their priority point status for the 2017 space draw Please note OSHA rules state that anyone under the age of 18 is not allowed in the exhibit hall at any time during set up and tear down Please make appropriate arrangements during this time if your children will be accompanying you during your stay Exhibitor Profiles Ensure that attendees have the most complete information about your exhibit by completing your online company profile You can find the instructions to do so here http iebms heiexpo com usi avma 2015AVMAiebmsinstructions pdf By updating your profile and selecting products and services you will provide vital information to attendees to help them plan their exhibit hall visit This company profile will be visible to attendees through the convention website www avmaconvention org as well as the Mobile App and the onsite Exhibitor Guide We urge you to update your company profile by May 1 for inclusion in the printed Exhibitor Guide Lead Retrieval Each
9. 42 00 PER DOZEN S60 PER DOZEN 56 00 P ERDOZEJN 5200 PPR DOZEN 4 00 PER DOZEN STANDARD PRICE 42 00 PER DOZEN 42 00 PER DOZEN 6 00 PER DOZEIN 42 00 PER DOZEN 66 00 PER DOZEN 42 00 PER DOZEN 47 00 PER DOZEN 42 00 PER DOZEN 42 00 PER DOZEN 58100 PER DOZEN 28 90 PER DOZEN Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employee THE UNEXPECTED AWAITS Minimum of 20 guests per selection All Chefs Tables include disposable ware Beverages are not included LITTLE ITALY Tomato Basil Soup e Vegetable Chopped Salad honey Dijon vinaigrette Pesto Pasta Salad Wood Roasted Chicken e Penne Primavera e Grilled Asparagus Garlic bread Tiramisu amp Cannolis INCEST PRICES OC PER SIANDAREDERIGCE lt 35 00 PERPERSON TASTES OF NEW ENGLAND New England Clam Chowder Field Greens Salad with Balsamic and Ranch Dressings e Garlic Poached Fingerling Potato Salad e Braised Short Ribs cranberry reduction amp Parmesan polenta Four Cheese Macaroni amp Cheese Honey Glazed Carrots Assorted Whoopie Pi
10. STANDARD STANDARD 5 790 00 GRAPHIC 8 550 00 ROYAL BLUE NAVY BLUE SILVER COUNTERS MISC QTY DESCRIPTION DISCOUNT STANDARD QTY DESCRIPTION DISCOUNT STANDARD __1Mx1 2Mx30 120 00 168 00 STRAIGHT SHELF 70 00 98 00 ___ 1 1 2 42 180 00 252 00 ANGLED SHELF 70 00 98 00 ___2 1 2 250 00 350 00 ___ ARM 68 00 92 50 2MX1 2Mx42 300 00 420 00 BROCHURE Pocket 60 00 84 00 CREDIT WILL BE GIVEN AFTER CLOSE OF EVENT ON ITEMS OR SERVICES ORDERED BUT NOT RECEIVED IF YOU HAVE A PROBLEM PLEASE SEE THE VIPER TRADESHOWS REPRESENTATIVE AT THE EVENT SITE PRIOR TO OPENING CANCELLATION NO REFUNDS ON ORDERS CANCELLED AFTER THE DEADLINE EXHIBITOR NAME COPYRIGHT 2013 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED WWW VIPERTRADESHUOW DCOM LET OUR INNOVATION AND DESIGN EXPERTISE HELP YOU BRING YOUR IDEAS TO LIFE WITH EXTENSIVE DESIGN TRAINING AND STATE OF THE ART TECHNOLOGY OUR DESIGNERS ARE SKILLED IN SELECTING THE BEST COLORS SIZES AND MATERIALS TO MEET YOUR EXHIBIT AND GRAPHICS NEEDS PLEASE CONTACT YOUR REPRESENTATIVE FOR MORE DETAILS AND PRICING GRAPHIC PACKAGES DEPICTED PLEASE CHOOSE CARPET COLOR BELOW xx PLEASE CONTACT YOUR VIPER REPRESENTATIVE FOR ARTWORK GUIDELINES SILVER Lu 3 5 l J i d gt lt 7 Y COUNTERS MISC QTY DESCRIPT
11. Standard Connections 120 volt power Discount Standard SOO W AGE GX qu 111 00 139 00 One 5 amp circuit and one receptacle or plug point 1000 cM 146 00 183 00 One 10 amp circuit and two receptacles or plug points 2000 Wat 182 00 227 00 One 20 amp circuit and a minimum of three receptacles or plug points A000 NY eases ce ceca 211 00 263 00 Two 20 amp circuits with a minimum of three receptacles or plug points Special Connections 208 volt amp 480 volt power Discount Standard Unless otherwise indicated in parentheses all special power connections will be hard wire connected To order Three Phase 100 Amp service and higher please contact MCCA Exhibitor Services for availability 208V Single Phase 30 Amp Nema L21 30P 318 00 397 00 208V Single Phase 60 AMD cece sers 606 00 757 00 208V Single Phase 100 Amp ccccccccccccsssssssssssssscssssssssscccccsssccseeeecees 930 00 1 163 00 208V Three Phase 30 Amp Nema 21 30 1 576 00 720 00 208V Three Phase O0 870 00 1 087 00 208V Three Phase 100 AMp
12. Two Bedrooms Info on Suite type usage Sleeping Suite Only L Hospitality or Meeting Suite Of people in meeting An AVMA Wyndham Jade Housing Consultant will contact you regarding your suite needs A TRAVELEX INTERNATIONAL American Veterinary Medical Association and Meeting Travel Travelex International has over 35 years experience in the field of corporate events and meetings Our expertise in meeting travel includes direct billing for approved attendees detail management reports airline contract negotiation and lowest airfare guarantee Travelex International has the ability to control costs assure security of the travelers and offer the 24 7 advantage of working with a full service travel advisory company Travelex International is the perfect fit for you because of the following list of services e Direct billing for approved speakers and staff e Detailed management reports for containing costs e Management of airline hotel and ground transportation negotiation s e Control of authorized staff and speaker travel e Reconciliation of credit card statements for approving reimbursement s e Seasoned travel professionals who know how to think outside of the box e Emergency after hours service for helping to manage change in travel plans Travelex International is your preferred travel advisory company and for additional informational please contact Ursula Pearson at Travelex International Inc
13. 1 black and white 6 x 24 ID sign Carpeting flooring is mandatory for all booths To purchase additional items services including material handling please visit vipertradeshowstore com show code 1507001 OR fax email forms to the Viper Show Coordinator see below Order Online www vipertradeshowstore com Stephanie Kordecki AVMA Exhibit Management amp Sales Show Code 847 426 3100 Hall Erickson Inc f 847 426 3111 p 630 434 7779 7966 1507001 skordecki vipertradeshow com avma heiexpp com COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED Www VIPERTRADESHOW COM METHOD OF PAYMENT FOR American Veterinary Medical Association DISCOUNT DEADLINE 6 17 15 EXHIBITOR INFORMATION COMPANY NAME BOOTH BOOTH SIZE STREET ADDRESS CITY STATE CONTACT PHONE FAX EMAIL ADDRESS Paid invoices are emailed 3 5 business days after show closing SHOW SITE CONTACT CELL PHONE WAYS TO ORDER ONLINE FAX MAIL Login amp Place Orders Send completed forms to Send completed forms to www vipertradeshowstore com Fax 847 426 3111 Viper Tradeshow Services 2575 Northwest Parkway Credit Card Transaction Only Elgin Illinois 60124 VIPER TRADESHOW SERVICES ORDERS Rental Carpet S Forklift with Operator S Electrical Labor Electrical supply via MCCA 5 Hanging Sign Assembly Labor S Material Handling Estimate Standard Furnishings amp Accessories Viper Custom Furnishings
14. 575 watt 750 watt Source 4 Leko 575 750 watt Par 64 1000 watt LIGHTING KITS Small Lighting Kit Medium Lighting Kit Y QTY TOTAL DUE TOTAL DUE We require diagrams and booth layouts for all rigging and lighting orders See sample below SAMPLE DRAWING XYZ BOOTH 1234 at ABC Event Booth 1134 Booth 1334 Centered In Booth 20 from floor to top of sign 25 lbs total weight pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY 2 FORMCCAUSEONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Massachusetts Convention Center Authority Exhibitor Order Form Plumbing Services Effective July 1 2013 v NN a i oe A y 5 MASSACHUSETTS CONVENTION CENTER PUTHDNHTY By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening
15. ALL RIGHTS RESERVED Wwww VIPERTRADESHOW COM MCCA Exhibitor Ordering Guide Rigging Services The MCCA provides rigging and overhead lighting services through our service contractor JCALPRO Planning Ahead for Rigging amp Lighting Services Diagrams and booth layouts are essential for planning rigging and lighting services In order to ensure efficient delivery of required services Exhibitors must submit rigging plots drawing blueprints or engineers certification with their orders to the MCCA Exhibitor Service Department Diagrams must include the location dimensions and weight and the height from the floor to the top of the suspended item Diagrams must also show booth outline with aisles or neighboring booths marked for reference and orientation Package Rigging Solutions Discount Standard The MCCA offers package rigging solutions for Exhibitors with basic and straight forward sign hanging needs To qualify for the packages Exhibitors must be flexible with regards to days and times of load in and take down Basic PACA c 1 550 00 1 684 00 This package includes all lifts labor and rigging equipment cables pipes and hardware necessary to install and take down sign banner weighing less than 15016 and measuring less than 20 in length or diameter The package service 15 provided during standard service hours Monday Saturday 7am 12am except holidays If servic
16. Additional orders may be added on show day with a minimum order of 100 servings at 5 00 each POWER REQUIREMENTS Blenders 4 x 13 Amp at 110 volts Refrigerator 10 Amp at 115 volts Prices do not include trash removal and cleaning service Your service includes the use of our counter with built in refrigerator If you prefer to use existing counter space within your booth for the service please let us know Prices are exclusive of a 1596 gratuity 596 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employee 16 THE UNEXPECTED AWAITS MARKEY LTD ITALIAN GELATO BAR 3 400 00 PER DAY Two trained staff members to scoop and serve various flavors of Gelato with an array of flavors a perfect attraction to your booth Our menu of flavors includes intensely delicious dairy free sorbets and creamy gelato FLAVORS Chocolate Pistachio Vanilla Bean Dolce de Leche Raspberry and Lemon Our Gelato freezer can display up to 6 flavors Price per day includes up to 500 servings 5 oz cups two trained staff to serve Gelato display cabinet all equipment consumables stock and electrical supply menu is also provided for the bar Additional orders
17. Exhibitors may choose to o Hire labor from the General Service Contractor o Hire a third party Installation amp Dismantle I amp D team to perform the distribution work o Bring their own company electrician to perform distribution and hard wire connections as long as he she is a full time employee of the exhibiting company Terms amp Conditions Electrical MCCA is the exclusive provider of electrical service electrical equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than MCCA personnel All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional electrical labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 70 00 o other times including holidays 105 00 The use of open clip sockets duplex or triplex attachment plugs latex or lamp cord is prohibited All cords must be of the 3 wire grounded type and UL approved Cords can be no smaller than 12 wire or 12 gauge Any exposed non current carrying metal parts of fixed equipment must be grounded Electrical equipment must be properly tagged and wired with complete information
18. e fabric attached to a ceiling or used to cover any portion of an exhibit e carpet on ceilings walls seating products as decorative material Lasers The use of lasers for exhibit demonstrations or visual effects for entertainment must be approved by the Licensee and the MCCA Public Safety Department All lasers must comply with Code of Massachusetts Regulations 105 CMR 120 000 and be registered and approved by the Massachusetts Department of Public Health Regulations and applications are available from the Massachusetts Department of Public Health http www mass gov eohhs consumer community health environmental health exposure topics radiation emf Food amp Beverage Samples The BCEC prohibits any food or beverages from being brought into the building except by Levy Restaurants the exclusive F amp B service provider The distribution of food and beverages regardless of type and or quantity is the sole responsibility of Levy Restaurants Levy Restaurants is the official caterer for all food and beverage services within the BCEC All arrangements for the service of food and or beverages must be made through the catering office Food and beverage sampling in conjunction with specific exhibits may be permitted but only to the extent approved in writing in advance by a Levy Restaurants Catering Sales Manager In order to obtain authorization from your Catering Sales Manager to distribute food and beverage items o
19. has appointed Official Service Contractors to perform and provide necessary services and equipment Official Services Contracted are appointed to insure the orderly and efficient installation and removal of the overall exposition assure the distribution of labor to all exhibitors according to need provide sufficient labor to satisfy the requirements of the exhibitors and for the exposition itself see that proper type and limits of insurance are in force and avoid any conflict with local union and or exhibit hall regulations and requirements The Official Service Contractors will provide all usual trade show services including labor Exceptions are the exhibitor may provide supervision exhibitor may appoint an exhibit installation contractor or display builder Exhibitors may employ the service of independent contractors to install and dismantle their display providing the exhibitor and the installation and dismantling contractor comply with the following requirements Exhibitor must notify in writing to Viper Tradeshow Services the intention to utilize an independent contractor EAC no later than 14 days prior to the first move in day furnishing the name address and telephone number of the firm Exhibitor shall provide evidence that the EAC has a proper certificate of insurance with a minimum of 1 000 000 liability coverage including property damage and Workers Compensation naming Viper Tradeshow Services as additionally insured to
20. operations The Licensee will determine age restrictions if any for hours when the exhibit hall is open for attendees Cabling No cables telephone Internet electrical audio video etc should be run in front of any doorways at any time If cables must cross a doorway cables must be flown cable trays are not an acceptable substitute Caution Tape Use of Caution Tape is prohibited Yellow or red plastic tape with black stripes or printed with Caution Do Not Enter or other warning messages may only be placed by the MCCA to warn individuals of a hazardous condition The MCCA prohibits the use of yellow or red plastic tape to restrict access to an event or exhibit display Rope and stanchion is available from the General Service Contractor or in limited quantities from MCCA Event Services Cooking Demonstrations Exhibitors shall provide a Class K fire extinguisher for hazards where there is a potential for fires involving combustible cooking media vegetable or animal oils and fats Maximum travel distance shall not exceed 30 feet 9 15 meters from the hazard to the extinguisher s Exhibitors may use butane for cooking purposes with prior approval of the MCCA Public Safety Department Quantity inside the BCEC is limited to two 2 1 pound UL approved canisters per cooking device one canister in use and attached to the cooking device and one spare canister Due to safety concerns of exhibitors exhibitors
21. such as during an event break For a complete list of taxi companies and their contact information please visit the BCEC transportation website Parking The BCEC currently maintains 1 345 parking spaces in the South Parking Lot There are also 200 parking spaces that are utilized for valet parking Please keep in mind that there is no 24 hour parking or overnight parking at the BCEC For larger events there are nearly 10 000 parking spaces at nearby parking facilities that could be used to create blocks of parking for BCEC events The parking element of the Transportation Plan will describe the use of these parking resources The Plan will seek to minimize displacement of parkers from existing facilities and parking related impacts in the South Boston residential neighborhood ADA Parking If valet service is available for the event those attendees that are driving themselves can park with valet Those wishing to park their own vehicles will be directed to park in the ADA area in the South Parking Lot in the rear of the facility From there they can take a handicap accessible sidewalk to Level Zero where they can enter the BCEC through the Southeast lobby Valet Parking The MCCA can provide valet parking services at the BCEC Parking Options and Directions Motorists can find the BCEC by using the highway ramps from l 90 and l 93 that are conveniently located in the South Boston Waterfront area South Boston Waterfront park
22. 50 09 ICE CREAM COOLER 480 00 550108 Ice Cream Cooler includes 10 dozen assorted ice cream bars and napkins Price does not include Electric Attendant Work Space Table Trash Removal or Clean Up Power Requirements 110volt 200amps cooler ADDITIONAL 120 ASSORTED ICE CREAM BARS 480 00 530 00 CAMPFIRE S MORES PACKAGE On stage roasted marshmallow sandwich with milk chocolate and graham crackers OO PER PERSON STANDARD 5 00 PER PERSON Price does not include Attendant Work Space Table Trash Removal or Clean Up An attendant is required for this service DONUTS AND KEURIG COFFEE Eight dozen donuts to include chocolate plain glazed and butternut Paired with 96 cups of regular decaf or flavored Keurig K cups INCENTEVE O0 OOFPER DAM STANDARD 550 00 PER DAY Price does not include Electric Attendant Work Space Table Trash Removal or Clean Up Power Requirements 110volt 200amps An attendant is optional for this service OTHER EXHIBITOR SERVICES BOTTLED WATER WAIVER FEE A waiver fee applies to any ehxibitor bringing in logo bottles of water Waiver is priced per bottle please contact your Catering Sales Manager for details Prices are exclusive of a 1596 gratuity 596 taxable administrative fee and 7 applicable sales tax or a 2096 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No ot
23. 69 297 30 P B1 Black Leather Sofa ary 575 19 747 75 N C B2 Black Leather Loveseat 533 61 693 69 J1 Black 6 Conference Table aty 395 01 513 51 B3 Black Leather Chair aty 450 45 585 59 2 Black Steno Chair aty 173 25 225 23 B4 Black Glass Cocktail Table oy 207 90 270 27 13 Black Drafting Stool Qty 242 60 315 38 EN B5 Black Glass End Table aty 194 04 252 25 1 Grey Sofa ay 464 31 603 60 7 C2 Grey Loveseat aty 422 73 549 55 C3 Grey Chair aty 381 15 495 50 i i Black Cocktail Table aw 256 41 333 33 Discount Standard 1 COO a es THAE ae Pp K1 BlackAccordianlitStand ay 173 25 225 23 K2 Black Lit Stand ay 173 25 22523 Standing Ballot Box aty 242 55 315 52 4 K4 Coat Rack Oty 62 37 81 08 K5 Black 12 x 12 x 42 Pedestal oy 242 55 315 32 K6 Black 12 x 12 x 30 Pedestal ay 242 55 315 32 K7 Black 24 x 24 x 42 Pedestal ay 381 15 495 50 01 Black Glass 42 Round Table D2 Black Side Chair 1 Chrome Glass 36 Round Table E2 Brushed Silver Ladderback Chair e ot 311 85 405 41 173 25 225 23 270 27 aty 145 53 F1 Pewter Glass 60 Oval Table F2 Pewter Blue Chair F3 Pewter Red Chair Pewter Yellow Chair F5 Pewter Green Chair ay 353 43 ay 200 97 aty 200 97 aty 200
24. 954 00 1 190 00 1 790 00 Discount Rate Rate applies to orders placed on or before the above Discount Regular Rate Rate applies to orders placed after the above Discount Deadline 208807 3 pees pai 2 69030 Date but before the first day of exhibitor move in Scissor Lift DT 597 25 715 00 836 75 Show Site Rate Rate applies to orders placed at show site Scissor Lift OT 795 2 95325 1 115 25 25 Genie Lift Hand Crank ST p 165 00 194 70 5 229 75 Genie Lift Hand Crank gt 247 50 292 05 344 62 Genie Lift Hand Crank DT 330 00 389 40 459 50 Please Indicate Service Viper Supervised OK to Proceed Include engineer stamped assembly and instructions with the order A 25 50 00 minimum surcharge will be added to the labor rates above for this accepts no liability for any work completed without such instructions when professional supervision required Work is done at Exhibitor s risk and Exhibitor shall indemnify and Exhibitor Supervised Do Not Proceed defend and Show Organizer from any claims and or bodily injuries arising out of Exhibitor will supervise or related to the installation or dismantle of any sign without approved drawings e Indicate workers needed for installation and dismantling INSTALLATION INFORMATION Booth Layout Form to Viper assumes no liability for loss damage or bodily injury arising out of the represent your booth and indicate from each boundary how you wou
25. 97 ____ 200 97 G1 Birch Steel 54 Round Table G2 Birch Steel Side Chair ay 325 71 423 42 an 214 83 279 28 Brushed Steel 42 Round Table H2 Brushed Steel Chair COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED 311 85 405 41 aty 200 97 261 26 K8 Refrigerator aty 11 Black Sherpa Side Chair L2 Black 30 x 30 Table L3 Black Sherpa Arm Chair L4 Brushed Steel Black Chair 15 Black Side Chair L6 Black Euro Chair M1 Black Euro Barstool 2 Black 30 x 42 Bar Table 3 Euro Barstool M4 Chrome Black Euro Stool M5 Black Ladderback Stool M6 Brushed Steel Black Stool M7 Brushed Steel Stool 374 66 am www VIPERTRADESHOW COM QTY 7 x 11 11 x 14 14 22 7 44 14 x 44 22 x 28 28 x 44 24 x 96 48 x 96 SIGNAGE GRAPHICS ORDER FORM American Veterinary Medical Association Discount 46 00 56 00 64 00 64 00 85 00 85 00 139 00 297 00 362 00 Single Sided Banner 21 75 sq Double Sided Banner 38 25 sq ft Indicate Your Sign Copy Letter Color Pole Pockets Pocket Size Optional Services Easel Back Standard 65 00 78 00 90 00 90 00 119 00 119 00 195 00 416 00 507 00 31 50 sq ft 55 50 sq ft Grommets 9 00 sign Colored Showcard 12 00 sign Logo ID Sign quote provided upon request Signs other than sizes listed
26. 99 00 PER CASE 99 00 PER CASE 99100 PERCASE 99 00 PERICASE 83 00 PER DAY 38 50 EAE 7 00 PER BAG 45 00 PER GALLON 45 00 PER GALLON Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employee THE UNEXPECTED AWAITS GOURMET BROWNIES Espresso chocolate chunk turtle and fudge WHOOPIE PIES Chocolate carrot cake and peanut butter BAKED COOKIES Chocolate chunk oatmeal raisin and peanut butter GOURMET DESSERT BARS Raspberry blueberry lemon and nut filled bars CHOCOLATE COVERED STRAWBERRIES GOURMET CHOCOLATE TRUFFLES Raspberry white chocolate mocha Bavarian cream caramel and dark chocolate CHEESECAKE LOLLIPOPS Assorted flavors MINI CANNOLI RICE KRISPY TREATS Classic hand dipped chocolate and peanut butter GOURMET CUPCAKE BAR A variety of flavors including lemon meringue red velvet chocolate peanut butter cup jelly roll double chocolate and vanilla bean MACARON MADNESS Vanilla pistachio coffee raspberry lemon and chocolate INCENTIVE PRICE oc DOZEN 59 90 PER IDOZEINN 54 00 PER DOZEN S OPE EIN GO O0 PER DOZEN 394009 DOZEN
27. Booth Name if Different OSS OCS SITE INFORMATION ET DELIVERY DELIVERY TIME TOTAL PRICE Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employees This letter serves as my formal written authorization and approval for you to charge the credit card indicated below for any and all charges related to food services at the BCEC This letter shall constitute my express written permission for you to charge to the extent not previously paid for the credit card for the initial deposit the balance due before and any charges incurred during the event CREDIT CARD AUTHORIZATION Card Type Discover Billing Zip Code Credit Card Number Exp Date Signature of Card Holder Name as appears on Card Mail Fax or Scan To Jackie McNulty Catering Sales Manager Levy Restaurants Boston Convention amp Exhibition Center A15 Summer Street Boston MA 02210 Phone 617 954 2320 Fax 617 954 2159 Email jmcnulty levyrestaurants com
28. CONNECTIONS 208 VOLT amp 480 VOLT DESCRIPTION TOTAL DUE 500 Watt Box 5 amps lt 50 rate 100 rate 150 rate REGULAR SERVICE ADDITIONAL SERVICES AVAILABLE AS ADD ONS VERHEAD QTY SERVICE COMBINED 24 HOUR amp OVERHEAD 150 rate 150 rate DESCRIPTION 24 HOUR TOTAL DUE 318 00 606 00 930 00 576 00 870 00 1 380 00 4 648 00 877 00 208V Single Phase 30 Amp 208V Single Phase 60 Amp 208V Single Phase 100 Amp 208V Three Phase 30 Amp 208V Three Phase 60 Amp 208V Three Phase 100 Amp 208V Three Phase 200 Amp 208V Three Phase 400 Amp 480V Three Phase 30 Amp 480V Three Phase 60 Amp 480V Three Phase 100 Amp 480V Three Phase 200 Amp 30 Round Extension Cord 50 rate 50 rate 50 rate 50 rate 50 rate 50 rate 50 rate 50 rate 50 rate 50 rate 50 rate 50 rate 100 rate 100 rate 100 rate E 150 rate 100 rate EN 150 rate 100 rate 150 100 150 100 EM 150 rate 100 rate EN 150 rate 100 rate 150 rate 100 rate 150 rate 100 rate EN 150 rate 100 rate EM 150 rate TOTAL DUE 1 521 00 To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORIT
29. Installation amp Connections Telephone Telephone Service is brought from the nearest column or floor port into the booth MCCA phone technicians typically provide a line that is long enough to run anywhere in your booth Exhibitors may have their preferred setup personnel run their phone cord s under the carpet to desired locations or they may hire the general service contractor to do SO All telephone equipment can be picked up at the MCCA Exhibitor Services Desk Terms amp Conditions Telephone MCCA 15 the exclusive provider of all telephone services All telephone equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than MCCA personnel All MCCA telephone equipment except simple analog handset must be returned to the MCCA Exhibitor Service Desk at the close of the show Failure to return MCCA phones will result in a replacement fee All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional telephone labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 80 00 o All other times including holidays 120 00 Frequently Asked
30. MUSHROOMS Fennel Sausage and Garlic Bread Crumbs 4 00 PER PIECE Grilled Vegetable 4 00 PER PIECE Maine Lobster 5 50 PER PIECE SUMPTUOUS SATAYS Ginger Chicken sweet chili sauce 4 50 PER PIECE Sizzling Short Rib Thai peanut sauce 5 00 PER PIECE Basil Garlic Shrimp chili lime mint sauce 5 00 PER PIECE MINI CHILLED SHRIMP SHOOTERS Classic Fisherman s Wharf Style lemon horseradish cocktail sauce PIE E Bayou Blackened remoulade sauce 6 00 PER PIECE e Pesto Marinated lemon aioli 6 00 PER PIECE MINI ALL BEEF BURGERS Tavern Style Classic American cheese and our secret sauce 5 50 PER PIECE Firehouse Burger bacon and barbecue sauce 5 50 PER PIECE Gourmet Burger truffle aioli and Gruy re cheese 5 50 PER PIECE COASTAL FAVORITES e Signature Crab Cakes lemon aioli 6 00 PER PIECE Seared Sesame Tuna Wonton seaweed salad and wasabi cream 6 00 PER PIECE Smoked Salmon Cracker cr me fraiche capers and red onion 6 00 PER PIECE GRILLED ARTISAN BREAD CROSTINI Tomato Basil artisan olive oil 4 00 PER PIECE e Whipped Ricotta olive salad 4 00 PER PIECE Beef Carpaccio garlic aioli and Parmesan 4 00 PER PIECE Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet emplo
31. NAME American Veterinary Medical Association SHOW FACILITY Boston Convention amp Exhibition Center SHOW CODE 1507001 SHOW DATES July 10 15 2015 MARK YOUR GALENDAR Wednesday June 10 2015 FIRST DAY ADVANCE WAREHOUSE RECEIVING CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS The Advance Warehouse will accept freight beginning on this date Shipments received via small package carrier will be charged an additional 30 Wednesday June 17 2015 ADVANCE ORDER DISCOUNT DEADLINE CANCELLATION DEADLINE Forms must be received by Viper with Full Payment This is also the deadline for cancellations NO refunds or discounts are provided after this date Wednesday June 24 2015 by 4 00 PM LATE TO WAREHOUSE CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS ALL shipments received AFTER June 24TH will be charged a late fee of an additional 30 Friday July 3 2015 LAST DAY OF ADVANCE WAREHOUSE RECEIVING Last day Advance Warehouse will accept freight You will be charged a late fee as noted above but your freight will be in your booth at the start of exhibitor move in Thursday July 9 2015 amp Friday July 10 2015 SHOW SITE DELIVERIES CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS ALL show site shipments are to be delivered during the listed dates amp times ONLY Shipments sent before these dates are at risk of being refused or charges by convention center and Viper may apply YOUR SHOW O
32. Pineapple Granola Milk Chocolate Chips Sliced Almonds Coconut Caramel and Honey Price per day includes up to 500 servings 5 oz cups two trained staff to serve counter all equipment consumables stock and electrical supply iPad menu is also provided for the bar Additional orders may be added on show day with a minimum order of 100 servings at 5 00 each POWER REQUIREMENTS Frozen Yogurt Soft Serve machine 3 kW single phase 20 Amp at 110 volts Refrigerator 10 Amp at 115 volts Prices do not include trash removal and cleaning service Your service includes the use of our counter with built in refrigerator If you prefer to use existing counter space within your booth for the service please let us know Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employee 17 THE UNEXPECTED AWAITS Sie Seah Beverages are billed on consumption unless otherwise noted bartender fees apply HOSTED DELUXE BAR COCKTAILS Featuring Ketel One Bombay Sapphire Johnnie Walker Black Maker s Mark Bacardi 8 Crown Royal Sauza Hornitos Reposado Hennessy VS Martini amp Rossi Dry and Sweet Vermout
33. T Y Y m 2 m J 4 Single Tier Table Riser 88 15 116 42 6 Single Tier Table Riser 111 43 145 53 Y E 8 Single Tier Table Riser 133 05 164 66 4 Y ___ Garment Rack 159 66 207 90 Y Wastebasket 29 10 40 19 Y s Tripod Easel 53 22 68 18 E x Sign Frame Holder 163 00 207 90 m in amp Stanchion Sets 124 74 163 00 lt 4 5 4 x 8 Posterboard 254 47 291 06 pem Bag Rack 90 09 124 74 Z 1 ip 5 gt T Y 2 0 n 5 H c 7 2 a lt 0 4 2 EN n m E L AS 00 COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED WWW VIPERTRADESHOW GCOM Exhibitor Name RED SPECKLED RED 10 x 10 10 x 20 10 x 30 10 x 40 20 x 20 Booth al J m Ty ze 7 gt zl m if ibe gt 0 gt gt Al 3 gt Yo I 2 Ju Y Dy 4 Wm m J L 00 m 5200 64 5257 40 5401 28 5514 80 5601 92 5772 20 5802 56 51 029 60 5802 56 51 029 60 Custom Carpet Per Sq Ft sq ft 152 00 2 57 NAVY BLUE SPECKLED GREEN Plush Per Sq Ft 1 2 Padding Per Sq Ft sq ft 52 00 Double Padding Per Sq Ft sq ft 54 00 Visqueen Per Sq Ft sq ft 50 55 ROYAL BLUE S
34. Tim remained local before moving to Boston in 2003 to continue developing his career As Sous Chef at Fenway Park in 2004 Chef Tim was a hugely proud part of the Boston Red Sox team that brought home the first Championship in 86 years In 2010 Tim made another big move transitioning to Levy Restaurants at the John B Hynes Veterans Memorial Convention Center Working closely with Chefs Matt Roach and Chris Pulling for over three years positioned Chef Tim to attain the prestigious Executive Chef position at Hynes Tim s energy paired with a natural sense of hospitality creates a stellar experience for each and every center attendee Since 2010 Chef Tim has supported several exciting events including the 2011 Wells Fargo Championship in Charlotte NC and the 2012 Food City 500 in Bristol TN EXPECT EXTRAORDINARY Take a seat at our family table where over 30 years of culinary and hospitality experience come together Our business is creating the unforgettable and we understand every event stands alone Experience our heartfelt hospitality and award winning food in stunning surroundings scaled to your needs and tailored to your taste THE UNEXPECTED AWAITS EXHIBITOR CATERING MENU MADE TO ORDER MORNINGS Traditional Continental Breakfast SNACKS AND BEVERAGES Snacks Beverages Sweets LUNCH WITH PERSONALITY Chef s Tables Box Lunches RECEPTION REINVENTED Reception Hors D Oeuvres Reception Displa
35. data from delays non deliveries incorrect deliveries service interruptions including those caused by the negligence errors or omissions of the MCCA or other losses or damages Use of information obtained via the services provided hereunder 1s at purchasing company s own risk Exhibitor is responsible for a the accuracy and or quality of the information obtained or data transmitted through the MCCA network and b assuring that each message purchasing company sends or receives has been received MCCA shall not be liable to Exhibitor for any damage arising from any event that is out of the control of the MCCA Neither shall the MCCA be liable to Exhibitor for indirect special incidental exemplary consequential or any other form of money damage including but not limited to lost profits or of the loss of data or information of any kind however caused and arising out of or in connection with the performance of MCCA or the provision of services or performance hereunder whether based in contract tort or any other legal theory and whether or not MCCA has been made aware of the possibility of such damages In no event shall liability exceed a refund of amounts actually paid to MCCA by Exhibitor for this network attachment The network attachment shall be made available to Exhibitor by MCCA before the beginning through the end of the specified conference The MCCA will provide a network attachment via an Ethernet connection at the Exhi
36. may apply see Terms and Conditions Rigging below Custom Rigging amp Lighting solutions may only be ordered with a pre arranged quote Please contact JCALPRO at 1 617 954 2345 to initiate this process Quotes will be issued in an easy to order format and will typically include a base Rigging Package for labor charges and some combination of the following items as necessary Page 15 MCCA Exhibitor Ordering Guide Custom Rigging Solutions Discount Standard Truss A truss is an aluminum structure used to create a lower ceiling to hang lighting or other suspended items It is available in 5 8 or 10 sections which can be attached to create desired lengths or height Truss 5 Section Silver 127 12 BOX cccccssscsssccsscccsscccsccccscscessccseeee 25 00 30 00 Truss 8 Section Silver 127 12 40 00 48 00 Truss 10 Section Silver 127 12 50 00 60 00 Truss 5 Section Black 127 12 Box cccssccssccssccscccsccccsccssccssccesccees 35 00 42 00 Truss 8 Section Black 12X12 BOX cccssccsssccsscccsccccsccccscccssccseees 56 00 67 00 Truss 10 Section Black 127 12 Box sccccsscccssccsscccsccccsssccsccceecees 70 00
37. may be added on show day with a minimum order of 100 servings at 5 00 each POWER REQUIREMENTS Gelato cabinet 3 kW single phase 15 Amp at 110 volts 24 hours power supply is required for the Gelato cabinet MARKEY LTD SMOOTHIE BAR 3 400 00 PER DAY Two trained baristas will cut shake stir and blend an exciting menu Fresh fruit and natural fruit puree ingredients will be combined to create colorful and exceptional flavors FLAVORS Fantastic 5 Blueberry Blackberry Strawberry and Raspberry with Cranberry juice Tropic Passion Mango Passion Fruit and Watermelon with Orange Juice amp Coconut Water Zinger Strawberry Banana Lime Juice and Mint with Apple Juice Pinkie Deluxe Strawberry amp Morello Cherry with Low Fat Natural Yogurt Price per day includes up to 500 servings 8 oz cups two trained staff to serve counter all equipment consumables stock and electrical supply tPad menu is also provided for the bar Additional orders may be added on show day with a minimum order of 100 servings at 5 00 each POWER REQUIREMENTS Blenders 4 x 13 Amp at 110 volts Refrigerator 10 Amp at 115 volts MARKEY LTD FROZEN YOGURT 3 400 00 PER DAY OR SOFT SERVE ICE CREAM BAR Two trained staff members to serve and garnish our popular Frozen Yogurt or Soft Serve Ice Cream Bar Frozen Yogurt Flavors Non Fat or Natural Tart base Soft Serve Ice Cream Vanilla Toppings for Both Strawberry Blueberry
38. plumbing the use of the house sound system and the supply of compressed airs and gases The MCCA is the preferred provider of security booth coverage for exhibitors If your event designates another security vendor for booth coverage you may choose to order through the event s preferred provider as detailed in your exhibitor kit Exhibitor Product Exhibitors are prohibited from offering or selling any product s to any employee agent contractor or subcontractor working at the BCEC At the conclusion of the event all products must be either Removed from MCCA facilities by the exhibitor or e Properly disposed of or e Donated to a previously identified non profit charity or Sold toan established business with sales receipts supplied and produced on demand Any MCCA employee agent contractor or subcontractor working in MCCA facilities who is determined to be removing and or accepting from another event related product s is subject to immediate termination of employment or prohibition from working at all MCCA facilities ALL PERSONS VEHICLES BAGS CONTAINERS ETC ARE SUBJECT TO SEARCH Fire Safety Exhibits and decorative materials must meet the requirements of the Code of Massachusetts Regulations 780 CMR EIGHT EDITION Building Code The Massachusetts Department of Public Safety DPS has jurisdiction over all safety matters of the MCCA The DPS in conjunction with the City of Boston Fire Departme
39. requests must be made in writing no later than 04 17 2015 nicole globalregsolutions com Signature Date _ n ion WYNDHAM Jade Lead Service Options A Desktop The Trakker system reads contact and demographic information encoded on the attendee s badge and checks for duplicate scans Exhibitors have the flexibility of customizing various categories within the unit for easy followup activity after the show Included with the unit are 20 Standard Action Codes allowing further qualification of each lead Sharp video display constantly displays date and time number of sales leads and currently scanned information for easy scan and read verification The USB memory sticks provide the invaluableability to exhibitors access to the leads immediately B Handheld Fully mobile battery powerd cordless handheld system This data capturing unit reads contactand demographic information encoded on the attendee s badge checks for duplicate scans and allows customizing of categories for easy follow up activity after the show And now leads can be sent wirelessly to a secure URL With the touch screen color display user friendliness is one of the top features The unit s internal memory can store over 8 000 leads yet this innovative device is lightweight with a wonderful contemporary style C iLeads Apple and Android Capture qualify and manage tradeshow leads anywhere with an Apple or Android smart p
40. separately Dimmer Control 1 2 x 4 c ee eee eee ee eee eee eee eee es ee ees 80 00 96 00 Dimmer Control 2 4 x 12 ecce eee eee ee eee ee eere ee eee esee eese eese sees sees 150 00 180 00 Dimmer Control 2 24 Vea vase EET RUE SE 320 00 384 00 Terms amp Conditions Rigging Hynes Rigging JCALPRO is the exclusive rigging vendor at the Hynes Convention Center if a sign requires a motor electrical rigging and or truss otherwise the exhibitor may hire the general service contractor to hang signage BCEC Rigging JCALPRO is the exclusive rigging vendor at the Boston Convention amp Exhibition Center BCEC If an exhibitor is exhibiting at the BCEC and requires rigging services for the booth JCALPRO 1s the only vendor authorized to hang signs banners or lighting in the booth space Exhibitor requires specific load in load out dates and or times then a base rigging package may not be applicable In this case a special quote for required crew and lift equipment will be prepared using the following hourly labor and weekly lift rental rates Page 17 MCCA Exhibitor Ordering Guide Items except holidays and holidays all days 12am 7am Weekly Lift Rental Items Rate 24 32 Scissor Lift 600 00 40 45 Boom Lif
41. show management and Viper Tradeshow Services at least 10 days before the show opening Exhibitor agrees that he is ultimately responsible for all services in connection with his exhibit including freight drayage rentals and labor The EAC must have all business licenses permit and Workers Compensation insurance required by the state and city governments and the convention facility management prior to commencing work and shall provide Show Management with evidence of compliance The EAC will provide Viper Tradeshow Services the number of on site employees at the time of check in and see that they have and wear at all times necessary identification badges as determined by Show Management The EAC shall be prepared to show evidence that it has valid authorization from the exhibitor for services The EAC may not solicit business on the exhibit floor The EAC must confine its operations to the exhibit area of its clients No service desk storage areas or other work facilities will be located anywhere in the building The show aisles and public spaces are not a part of the exhibitor s booth space The EAC shall provide if requested evidence to Viper Tradeshow Services that it possesses applicable and current labor contracts and must comply with all labor agreements and practices The EAC must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages strikes or labor problems T
42. that you supply your own regulators filters and hoses When would I need to order Fill and Drain Service Some of the most common reasons exhibitors order fill and drain are for items like fish tanks pools tubs for display or running water displays We use large hoses to fill vessels requiring water and then use existing drains in the floor to remove the water at the end of the show Exhibitors are not permitted to bring their own water or use MCCA sinks to fill their own equipment booth requires a sprinkler system What plumbing service should I order If your booth requires a sprinkler system you will need to order an individual water connection specifically for this purpose exhibitor kit says I need to order a hand washing unit because I am planning to prepare food in my booth Do you provide these units Levy Restaurants our exclusive in house catering company can provide a hand washing unit that includes a small hand washing sink paper towels soap and a discard bucket Please consult your exhibitor kit for Levy Restaurants information or contact them directly at BCEC 617 954 2382 or Hynes 617 954 2284 Do you allow Exhibitors to bring Helium balloons into your buildings No unfortunately we do not allow exhibitors to bring helium balloons into the buildings Page 22 MCCA Exhibitor Ordering Guide Security Services The MCCA 15 the preferred provider of security booth coverage for exhibitors If y
43. way transport of a single video signal and up to four associated 15 kHz audio signals The service eliminates the need for broadcasters to send a microwave or satellite uplink truck to the news or event location For advanced Technical Service offerings consult the online ordering site or contact MCCA Exhibitor Services Installation amp Connection Internet amp Technical MCCA technicians will provide one initial network cable Internet Service is brought from the nearest column or floor port into the booth All MCCA internet services come with one initial line regardless of how many IPs come with the service To have more than one computer connected at one time exhibitors may bring their own routing device and cables or may rent a switch and purchase cables from the MCCA Exhibitors are required to distribute their own internet cables Exhibitors may choose to o Hire labor from the General Service Contractor or o Hire a third party Installation amp Dismantle I amp D team to perform the distribution work Terms amp Conditions Internet amp Technical MCCA is the exclusive provider of internet services MCCA switch rentals must be returned to the MCCA Exhibitor Service Desk at the close ofthe show Failure to return MCCA switches will result in a replacement fee All services listed include labor to install and remove said service Services do not include connecting of equipment tracing of malfunct
44. will be charged as the actual event attendance or consumption CHINA SERVICE China service is a Levy Restaurants standard for all Meeting Rooms and Ballrooms unless our high grade and or compostable disposable ware is requested All food and beverage events located in the Exhibit Halls or Outdoor Events with the exception of plated meals are accompanied by high grade and or compostable disposable ware BAR SERVICE For all events with alcohol service a certified Levy Restaurants bartender is required Alcohol cannot be brought into or removed from the premises LINEN SERVICE amp DECOR SPECIALTY EQUIPMENT Specialty equipment such as water coolers and espresso machines are available Please contact your Catering Sales Manager for options INCENTIVE PRICES Incentive prices are valid for all orders placed more than twenty one 21 days prior to the first day of the show SAMPLING Food and or beverage products may be sampled without waiver fee if the product being sampled is manufactured produced or distributed by the exhibiting company Sample sizes are as follows Alcohol Contact your Catering Sales Manager Food Not more than 2 ounces Non Alcoholic Beverages Not more than 4 ounces TABLES AND ELECTRICAL NEEDS Levy Restaurants Exhibitor Catering does not supply tables or electrical needs for your booth Please contact your service contractor CONTACT JOHN B HYNES VETERANS MEMORIAL C
45. 2 500 00 3 Mbps Managed Service includes a private VLAN and subnet public IP addresses available upon request 5 Mbps Managed Service includes private VLAN and subnet public addresses available upon request Wireless Internet access is available onsite but is not recommended for exhibitor displays Continued on page 2 Exhibitor Order Form Telephone Internet amp Technical Services page 2 ADDITIONAL SERVICES amp EQUIPMENT Additional Public IP Address not available with 200kbs service 148 00 818525 Copper Patch Booth to Booth Connection 5300 42000 Fiber Patch Booth to Booth Connection 47000 58750 ___ _Extend T1 or T3 Service 100000 8120000 ____ J J 040 51300 Switch 24 pot _ J J 1600 1950 25 _ o 450 5600 ___ 50 CAT 5e Cable 6100 57675 ___ 100 CAT 5e Cable 960 51200 mese sw O se sm _ s menm vieo semean me e _ with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617
46. 2061 N Barrington Road Hoffman Estates IL 60169 2023 047 882 0400 Toll free 800 882 0499 ursulap travelexinternational com www travelexinternational com 2061 Barrington Road Hoffman Estates Illinois 60169 Phone 847 882 0400 Toll free 800 882 0499 Fax 847 882 1212 www travelexinternational com VIRTUOSO MEMBER THE UNEXPECTED AWAITS BOSTON CONVENTION 8 EXHIBITION CENTER 0 S 0 N AND JOHN B HYNES VETERANS Remarkable experiences MEMORIAL CONVENTION CENTER magination realized E PLAN WITH EASE To help facilitate your event planning our policies and procedures are provided below THE LEVY DIFFERENCE THOUSAND DETAIL DINING We believe that every occasion should be extraordinary It s all about the food and the thousands of details that surround it Your dedicated Catering Sales Manager will partner with you to shape an experience that stands out Together we look forward to delivering The Levy Difference GUARANTEES In order to provide the highest quality and service a guaranteed number of attendees quantities of food is required Please refer to your Catering Agreement for more details If the guarantee is not received Levy Restaurants will assume the number of persons quantities specified on the original contracted event order is the minimum guarantee Attendance or consumption higher than the minimum guarantee
47. 5 Donot leave exhibit material under tables or displays 6 Do not include exhibit material in containers to be stored with empties 7 Atthe close of the exhibit be sure to pack as quickly as possible and under no circumstances leave your space unattended during this period 8 If at all possible have one of your staff remain in your space with your shipment until it is actually picked up by the drayage contractor s personnel 9 Promptly report any missing items or suspicious person s to Public Safety Smoking The BCEC is a non smoking facility Smoking is NOT allowed in the building at any time Designated smoking areas are located outside the building Solicitations No solicitations or collections in the BCEC whether for charity or otherwise shall be made attempted or allowed without the prior written consent of your Event Services Manager MCCA SERVICES The BCEC and its contracted entities are the exclusive providers of the following services food amp beverage cleaning electrical medical business center telephone Internet rigging the operation of ground supported crank ups plumbing and the supply of compressed air and gases Most of these services are available directly to exhibitors and can be provided through the Exhibitor Services Center They are subject to prices and conditions detailed in our Exhibitor Ordering Guide Our services can NOT be resold or bundled as a package without prior writt
48. 84 00 Truss 5 Section Silver 20 57 20 57 45 00 54 00 Truss 8 Section Silver 20 5 x20 5 72 00 86 00 Truss 10 Section Silver 20 57 20 5 90 00 108 00 Corner Block A corner block is an aluminum piece that attaches to truss to create a right angle Corner Block Silver 127 12 50 00 60 00 Corner Block Black 127 12 BOX ccccsccccccccccccccccscccccccccccccccces 65 00 78 00 Corner Block Silver 20 5 x20 5 ccccccsccsccccccccccccccccccsccccccccccees 70 00 84 00 Bac PAU ri A 35 00 42 00 A base plate 15 used as a stand for ground supported truss or poles ROO aem n 150 00 180 00 A rotator is a motor used to rotate a hanging sign MOLO ee 150 00 180 00 A motor is a motorized pulley that 1s rigged to the ceiling and attached to truss to achieve a desired height Motors are also used to safely suspend heavier items that cannot be supported by cables alone Motors are available 1 4 ton ton and 1 ton capac
49. 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY FOR MCCAUSE ONLY 2 2 DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX fla Massachusetts Convention Center Authorit Exhibitor Order Form Rigging amp Lighting Services Effective October 1 2010 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE ____ EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE ____ ITEM DESCRIPTION amp INFORMATION Description of Item Sign Banner Truss Height desired from floor Quantity Size Weight to top of suspended item Do any items require Electrical service circle one YES NO Indicate Service Ordered on Electrical Form Date When Your Item Will Be Ready for Hanging Preferred Move Out Date PACKAGE RIGGING SOLUTIONS SERVICE DESCRIPTION QTY TOTAL DUE Basic Rigging Package Per Sign Banner 1550 00 1684 00 Electrical Rigging Package Per Sign Banner 1794 00 1988 00 Team Labor
50. ATION amp ORDER 1 Day Time of Set Up Enter hourly rate as outlined above 2 Number of Laborers X number of people 3 Number of Hours X number of hours 4 Total Amount of Hours X Rate 5 Check here if Exhibitor Supervised MUST be marked or move to next step 6 Viper Tradeshow Service Supervised Surcharge 3596 of sub total above 7 Total Installation Charges Sub total plus surcharge 4 6 Total of All Items Ordered 50 surcharge is applicable on all show site orders Services cancelled within 14 days of move in are charged at full value Please call 888 458 9760 for special requests or items you do not find on this form Exhibitor Booth COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED Wwww VIPERTRADESHOW COM FORKLIFT WITH OPERATOR INFO FOR American Veterinary Medical Association Exhibiting Company Name Booth Number TO DETERMINE IF YOU NEED IN BOOTH FORKLIFT AND LABOR PLEASE READ THIS FORM CAREFULLY If your exhibit includes large header signs cantilever structures heavy display components or machinery which cannot be lifted in place by display laborers you will require forklift with operator in your booth for installation and removal The forklift with operator cost is billed at hourly increments with a one 1 hour minimum If additional labor is required prevailing labor charges will be assessed It is important that an exhibit representative check in at the service desk to pick up labor
51. Audio amp Video Accessories Please Select One Days Qty 20 Discount Rate Standard Rate Wired Microphone L Handheld Lav UHF Wireless Microphone L Handheld _ Lav UHF Wireless Microphone Headset Sound System with 2 speakers 2 stands up to 50 people Ni 200 00 NENNEN Sound System with 2 speakers 2 stands 4ch mixer up to 100 people Custom Meeting Room Sound Package X WW O O 4 Channel Audio Mixer PC Direct Input Box for laptop audio 40 00 50 00 2 Blu Ray DVD Player Plays both standard DVD and Blu Ray DVD 90 00 110 00 Distribution Amplifier DA 1x4 If needed Please Select One _ _ EMEN 60 00 75 00 Operator amp Technician Labor i e Audio Technician Slide Projectionist Video Engineer PowerPoint Technician etc Please Call for Quote Additional Equipment Please call Exhibit Services at 800 966 4498 for specialty equipment services not listed Please allow 72 hours to confirm your order If you do not receive confirmation from PSAV your order has not been received Rental Total Your card WILL charged approximately 10 days prior to show start date PSAV will NOT deliver equipment to an unattended room An authorized representative must sign for all equipment 71 Delivery amp Pickup labor cha
52. BOOTH NO s CITY STATE ZIP COUNTRY PHONE EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE ____ TELEPHONE SERVICE 287 00 358 00 417 00 521 00 320 00 400 00 STANDARD TELEPHONE SERVICES Single Line Phone Service Analog Multi Line Phone Service Digital Speaker Phone Service Analog Polycom Speaker Phone Service Analog 371 00 464 00 ADDITIONAL TELEPHONE SERVICES amp EQUIPMENT DISCOUNT RATE TOTAL DUE Call Waiting Per Phone Line Voice Mail Per Phone Line ISDN BRI Service Polycom Videoconference Equipment Rental w IP Connect Service Polycom Videoconference Equipment Rental w ISDN Service NN un m Fax Machine Phone Service Analog 422 00 5280 m ___ INTERNET SERVICES WIRED INTERNET CONNECTIONS AUTOMATIC CONFIGURATION DISCOUNT RATE TOTAL DUE 200 Kbs Shared Service 2 private IP addresses Gateway and other NAT devices will not function properly i 815 00 1 019 00 WIRED INTERNET CONNECTIONS MANUAL CONFIGURATION DISCOUNT RATE STANDARD RATE TOTAL DUE 300 Kbs Managed Service 1 public IP address 1 175 00 1 468 75 500 Kbs Managed Service 11 public IP address private VLAN and subnet m EAM 0 750 Kbs Managed Service 18 public IP address private VLAN and subnet m 290009 Te 250 1 54 Mbps Managed Service 27 public IP address private VLAN and subnet AE 6 720 00 8 400 00 10 000 00 1
53. Boston Fire Department prohibits the use of fabric as a display ceiling or covering The travel distance within an exhibit booth or exhibit enclosure including temporary office meeting spaces to an exit access aisle shall not exceed 50 feet 15 meters Any interior finish either permanent or temporary will be required to meet the requirements of the Massachusetts State Building Code Open flame devices may be permitted when they are a necessary part of the exhibit with prior approval of the MCCA Public Safety Department Devices must be isolated from attendees by either four 4 feet or a barrier be placed on a non combustible surface be separated from other devices by five 5 horizontal feet and have a 20 Ib ABC fire extinguisher present within the exhibit Candles are permitted so long as the flame from the candle does not exceed the height of the required fire safe enclosure which is usually made of glass or other non combustible material Candles can be placed on tables only Candles cannot be placed on any shelving window ledges or sills or any other place where the candle and its encasement could fall and cause injury and or fire Use of candelabras and other such arrangements are prohibited Candles cannot be placed on in or near the same area with other combustibles such as dried flower arrangements confetti etc All candles and required encasements to be used must be approved by the MCCA Public Safety
54. CA Exhibitor Ordering Guide TABLE OF CONTENTS inserit bebes tesi ___4 _ _____ 1 General 2 COLES ER tense reson EE 3 Gon EVN a T E E O T O 6 Telephone CSS 8 Internet amp Technical Services sss eene nennen ener nnns 11 RSS 16 PDA S RIE be ne be tn 21 24 Appendix A Service Order Forms ss 25 Appendix B Convention Cares Exhibitor Flyer 34 Appendix C Facility Exhibitor Guidelines Information and regulations 35 MCCA Exhibitor Ordering Guide Introduction On behalf of the Massachusetts Convention Center Authority welcome to Boston We are excited to have you exhibit at our state of the art facilities and look forward to helping you prepare your exhibit space At the MCCA we strive to provide you with quality services to ensure both a successful and an enjoyable experience This Ordering Guide is designed to make planning and ordering easy for all exhibitors Each service section contains the following Description of Services amp Equipment and Pricing Installation amp Connection Information Terms amp Conditions and Frequently Asked Questions In addition to the orderable services listed in this guide the MCCA also offers the following services for you to take advantage of on site Exhibitor Service Desk with assigned Event A
55. Cleaning Services The MCCA offers a variety of cleaning services through our exclusive service contractor American Building Maintenance ABM Cleaning Services Per sq ft per da Discount Standard Initial Vacuum or MOPPING sccsssccswcccsessccvsssecascsssesencecussevssasevsscvaseevayeeseenesines 50 28 ute 0 35 Service includes one time vacuum or mop prior to the first event or show day Vacuum or Mopping IR YES FEN o eR OY Re Y pi NS YER 20 21 0 25 Service includes vacuum or mop prior to each event or show day including the first show day as well as nightly wastebasket emptying Note The MCCA does not provide wastebaskets for exhibitors Daily Vacuum or Mopping Porter Service 0 44 0 55 Service includes vacuum or mop prior to each event or show day including the first show day as well as wastebasket emptying and booth sweep throughout show hours as needed Note The MCCA does not provide wastebaskets for exhibitors Shanmpo0 A e T USA E 5099 0 48 Shampoo service should be ordered for the night before the first show day to ensure that the carpet has adequate drying time Terms amp Conditions Cleaning The MCCA through its cleaning contractor American Building Maintenance ABM is the exclusive provider of all cleaning services Frequently Asked Questions Cleaning Will my booth be automatically vacu
56. DS C AT Sec AG deser deem eu sU 229200259000 45 00 56 00 SP HOP 61 00 76 75 100 CAT 5e 96 00 120 00 Technical Services Discount Standard Cable TV 5 5 245 00 306 50 Cable TV service is basic business cable service provided by Comcast Cable Service is provided to booths from floor boxes or columns CATV Tuner E trei Eo IEEE CERE te tee 56 00 70 00 For TVs that are not cable ready including some plasmas the CATV tuner interprets the signal and allows you to tune the signal It functions similar to your cable box at home Equipment must be returned at the close of the event otherwise a replacement fee will be charged Box Rental 555525920 e vv ea PERS Rea VETE TRA 200 00 250 00 A distribution box which allows up to 16 CATV feeds from a single cable tap Equipment must be returned at the close of the event otherwise a replacement fee will be charged Page 11 MCCA Exhibitor Ordering Guide Broadcast Video Service via TV 1 1 1 2 000 00 2 500 00 TV 1 provides a one
57. Department at least 60 days prior to the date of their intended use The exhibitor is required to have a 10 lb ABC fire extinguisher readily accessible within the exhibit Any vehicle or apparatus which has a fuel tank and is part of a display is required to be equipped with a locking or taped gas cap and contain no more than three 3 gallons of fuel or 1 8 tank whichever is less at least one 1 battery cable used to start the engine must be disconnected and the end of the disconnected battery cable taped vehicles shall not be moved during exhibit hours Fueling or defueling of vehicles is prohibited Vehicles may not be started or operated within the exhibit hall for the first 15 minutes after the exhibit hall closes to the public for the day or final closing of the event No vehicle may be operated on the exhibit hall without a lead person walking in front of the vehicle warning people of vehicle movement Curtains drapes banners decorations and acoustical material including but not limited to cotton hay paper straw moss split bamboo and wood chips must be flame retardant treated and submitted to the Boston Fire Department Chemist for approval Material that cannot be treated for flame retardancy shall not be used All tent canopies and tarps must be fire resistant and meet CPAI 84 Canvas Products Association International specifications The original flame retardant compliance tag must be attached to te
58. EC South Station the premier regional transportation center is a ten minute walk from the front door of the BCEC Services available at South Station include the MBTA s Red and Silver lines Amtrak regional service bus service and commuter rail Additional information about public transportation in Boston can be found on the MBTA s website http www mbta com Information about water taxi service can be found at http www citywatertaxi com Taxi Information MCCA staff will coordinate with the individual taxi cab companies and the Boston Hackney Division for the needs of each event Assigned staff will manage taxi service logistics Leve One North Entrance at 415 summer Street is the required location for taxi cab drop off and pick up This taxi stand location will be separate from the other transportation operations for the event Taxis will arrive at the designated taxi stand and wait in a short queue for customers as long as necessary for a passenger to board The only limitation is that the taxis at the end of the queue do not block open lane traffic Taxis unable to enter the designated curb lane will be required to proceed to the designated taxi pool area and will be called as service requires The BCEC may create a temporary taxi pool on Northwest Level One Curbside managers at the designated taxi stand will be in radio contact with monitors at the pool site to dispatch taxis when a steady flow of taxis is required
59. ESERVED WWW VIPERTRADESHOW COM MARSHALING YARD INFO American Veterinary Medical Association IMPORTANT NOTICE Viper Tradeshow Services has established a Marshaling Yard to ease congestion in the vicinity of Boston Conven tion and Exhibition Center and to better utilize the available dock space at the convention center The address to this Marshaling Yard is 415 Summer Street Boston MA 02210 South Parking Lot A 27 25 per shipment fee will be added to your invoice for this marshaling service It is important that you advise your carrier of this Marshaling Yard information to better facilitate your direct ship ment to showsite The Marshaling Yard process is as follows e All delivering carriers and privately owned vehicles must check in at the Marshaling Yard prior to show site deliveries e All inbound shipments must be accompanied by a certified weight certificate and Bill of Lading e At the Marshaling Yard drivers will be assigned a number and will be dispatched to the appropriate loading dock area at Boston Convention and Exhibition Center as space is available Waiting time at the Marshaling Yard should be anticipated by your carrier Every effort is made to keep this waiting time at a minimum However the waiting time depends on many factors including the number of vehicles arriving to unload load the type of loads being unloaded at the Boston Convention and Exhibition Center the number of booths on a truck etc e After
60. ET ADDRESS CITY STATE CONTACT PHONE Do you have a dock When will freight be ready for pickup Estimated Number of Pieces Estimated Total Weight When do you close DESTINATION SHOW AVMA 2015 BOOTH NUMBER EXHIBITOR NAME IF DIFFERENT THAN ABOVE Check one ADVANCE WAREHOUSE SHOW SITE OUTBOUND ONLY Is this a round trip shipment If so are we returning to same address above Address if different than above 5 7 Day Ground Service lfother please call amp arrange as a different rate will apply ACCEPTANCE PAYMENT understand that in the absence of added protection and accompanying itemized valuation the maximum liability for loss or damage is limited to 50 00 per shipment or 50 50 per pound whichever is greater accept responsibility for coverage for my products during shipping otherwise and acknowlege i am purchasing only supplemental insurance protection up to 5 000 00 at 10 00 for every 1 000 00 declared value by entering a declared value on this form Declared value All shipment orders must be accompanied by a completed exhibitor information method of payment form and pick ups will only be scheduled upon Receipt of both forms A confirmation email will be sent when your shipment is officially scheduled including a tracking number for your reference Signature to officially place this order and acceptance of terms Name printed COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS R
61. FORMS Please be sure to read the Official Service amp Exhibitor Appointed EAC Contractors Guidelines Exhibitors who plan to have an EAC unpack install assemble dismantle and pack displays equipment or materials must provide this form to Viper Tradeshow Services no later than 14 days before the start of move in and see that their EAC adheres to the guidelines outlined on the previous page Notification of EAC To be received no later than 14 days in advance For Exhibitor Company Name Show Name Booth Number American Veterinary Medical Association Name of Service Firm EAC Address Telephone Fax Contact Email Show Site Contact if different than above Cell Phone EAC Instructions 1 Refer to the Official Service amp Exhibitor Appointed Contractors Guidelines and the Method of Payment Third Party Authorization for forms in this kit for additional requirements Before submitting service order forms including this one Preferably before the early registration deadline 2 Provide Viper Tradeshow Services of the names of all exhibiting companies for whom they have orders on To be received no later than 10 days before move in 3 Check in at the Viper Tradeshow Services Service Desk to proceed with work on the floor Upon Arrival at Show Site Viper Tradeshow Services reserves the right to refuse any Non Official Service Contractor EAC access to the show floor if any of the above conditions are not met If there i
62. Hour 244 00 304 00 CUSTOM RIGGING SOLUTIONS RIGGING EQUIPMENT RENTAL REQUIRES QUOTE EQUIPMENT DESCRIPTION DISCOUNT RATE STANDARD RATE TOTAL DUE S9 Seton 717 250 500 Silver 12 x12 BoxTrss 8 Section 77 4000 480 1054 5 40 6000 5 Section 71 3500 4200 Black 12 x 12 Box Truss 8 Section 7 600 6700 10 Section 7 540 8400 5 Section 71 4500 540 7 Silver 20 5 x 20 5 Truss 8 Section __ 7200 8600 10 Section 9000 000 Silver 127 x 12 box 1 1 500 6000 Corner Block Black 12 x 12 box 650 57800 _____ Silver 20 5 x 20 5 box ____ 700 840 Base Plate o 3500 4200 Rotator _ 1 1500 818000 Motor 1 1000 818000 Cheeseboro 6 00 87 00 Grappe 11 o 1220 140 Continued on page 2 Exhibitor Order Form Rigging amp Lighting Services page 2 CUSTOM LIGHTING SOLUTIONS LIGHTING EQUIPMENT RENTAL REQUIRES QUOTE QT STANDARD RATE 35 00 42 00 45 00 54 00 30 00 36 00 185 00 212 00 325 00 390 00 Large Lighting Kit 450 00 540 00 X Large Lighting Kit 550 00 660 00 DIMMER RACKS amp LIGHTING CONTROLS QTY STANDARD RATE Dimmer Control 1 2 x 4 80 00 96 00 Dimmer Control 2 4 x 12 150 00 180 00 Dimmer Control 2 4 x 24 320 00 384 00 TOTAL DUE LIGHTING FIXTURES TOTAL DUE Source 4 Par
63. ION DISCOUNT STANDARD QTY DESCRIPTION DISCOUNT STANDARD __1Mx1 2Mx30 120 00 168 00 STRAIGHT SHELF 70 00 98 00 ___ 1 1 2 42 180 00 252 00 ANGLED SHELF 70 00 98 00 ___2 1 2 250 00 350 00 ___ ARM 68 00 92 50 2MX1 2Mx42 300 00 420 00 BROCHURE Pocket 60 00 84 00 CREDIT WILL BE GIVEN AFTER CLOSE OF EVENT ON ITEMS OR SERVICES ORDERED BUT NOT RECEIVED IF YOU HAVE A PROBLEM PLEASE SEE THE VIPER TRADESHOWS REPRESENTATIVE AT THE EVENT SITE PRIOR TO OPENING CANCELLATION NO REFUNDS ON ORDERS CANCELLED AFTER THE DEADLINE EXHIBITOR NAME COPYRIGHT 2013 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED WWW VIPERTRADESHUOW DCOM 13 SHIPPING ORDER FORM If you would like to use the shipping services of Viper Tradeshow Services please complete the following form and fax it to 847 426 3111 You will receive a confirmation of receipt and bookings Viper offers door to door 5 7 day ground shipping from this show anywhere in the contiguous United States regardless of destination at a flat rate of 2 75 lb on shipments under 1 000 pounds and 52 25 6 for shipments over 1 000 pounds Dimensional weight may apply and a 525 00 minimum applies for each shipment destination or leg Please call for pricing for Next Day 2 Day or 3 4 Day Service Material Handling charges still apply for all shipments SHIPPING INFORMATION COMPANY NAME STRE
64. LE food and or beverage products ONLY upon written authorization and adherence to ALL of the conditions outlined below General Conditions Food Industry Related Shows 1 Items dispensed are limited to products Manufactured Processed or Distributed by exhibiting companies 2 All items are limited to SAMPLE SIZE and must be dispensed distributed in accordance Local and State Health Codes a Non Alcoholic Beverages limited to maximum of 4 oz Sample Size served in biodegradable or plastic cups No cans or bottles will be permitted b Alcoholic beverage sampling is permitted only if you are the manufacturer or distributor of the beverage Alcoholic beverages must be sample sizes 2 oz for beer wine 1 25 oz for liquor and can only be served by a licensed Levy Restaurants bartender C Food items are limited to bite size not to exceed 2 oz portions or a 2 oz prepackaged samples d All food beverage items brought in are required by the Boston Health Department to have a temporary Health Permit This includes prepackaged food samples samples not intended for consumption on the show floor and bottled water 3 Vendors are responsible for all booth rental fees electrical plumbing drayage and all other Levy Restaurants and or HYNES services IF YOU DO NOT MEET THE CONDITIONS LISTED ABOVE THE FOLLOWING POLICIES APPLY TAKE AWAY ITEMS AND BUY OUT FEES Any Food and Beverage brought on premises without the Written Authorization f
65. OL Ion 15 BOSTON JULY 10 14 Dear Exhibitor Thank you for exhibiting at the 2015 AVMA Annual Convention We are excited to see you in Boston and are looking forward to a great event Plans are underway to ensure an exceptional exhibit experience for exhibitors and attendees The following service kit contains all of the important information and order forms you will need in preparation for a great convention Please be sure to carefully read the entire contents of this service kit It has been designed to assist you in the exhibit order process and provide all necessary information and schedules Please note the deadlines by referring to the Exhibitor Checklist as well as the deadlines listed at the top of all order forms Exhibitor Registration will be at the Boston Convention amp Exhibition Center BCEC in the North Lobby on level 1 and will open at 8 00 am on Thursday July 9 Viper Tradeshow Services is the official show decorator The Viper Tradeshow Service Center will be located in the Exhibit Hall Exhibit Hall A on the Exhibit Level Badges will be required for admission to the Exhibit Hall including set up and tear down and all education sessions that do not require an additional fee CE credit is not given for exhibitor badges If you have yet to register for your exhibitor badges you may do so at any time by going to www avmaconvention org register Exhibit Hall Schedule New for 2015
66. ONVENTION CENTER 900 Boylston Street Boston MA 02199 617 954 2189 BOSTON CONVENTION amp EXHIBITION CENTER 415 Summer Street Boston MA 02210 617 954 2382 anale BOSTON Remarkable experiences Imagination realized Levy Restaurants provides linen for most food and beverage events For additional d cor we are pleased to assist you with centerpieces or arrangements Additional fees will apply for any specialty items THE UNEXPECTED AWAITS YOUR EXECU IVE CHES CHRISTOPHER PULLING Executive Chef Christopher Pulling brings the taste of New England alive at the Boston Convention amp Exhibition Center Modern preparations update traditional recipes passed down from the region s earliest settlers Local seafood selections direct from the waterfront are complemented by hearty local favorites serving up a melting pot of Boston flavors on every plate A graduate of the prestigious Culinary Institute of America Christopher holds a degree in Hospitality and Culinary Arts earned the title of Certified Executive Chef and Certified Culinary Administrator through the American Culinary Federation and holds a Certificate of Achievement in Advanced Baking and Pastry through the French Culinary Institute in NYC Christopher began his career with Levy Restaurants in 1999 at the Gaylord Entertainment Center in Nashville In 2004 he joined Qwest Center Omaha as Executive Chef Christopher was selected to the ope
67. PECKLED BLUE SPECKLED RED sq ft 55 82 Standard Carpet Sub Total 5 Plush Carpet Per Sq Ft Sub Total 5 Padding Visqueen Per Sq Ft Sub Total 5 Total 5 COPYRIGHT 2014 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED WWW VIPERTRADESHOW COM i 5 COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED WWwW VIPERTRADESHOW COM xi p 2 M AA 7 E A T gt m X Le a 4 2 ax j 4 i lt z d COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED WWW VIPERTRADESHOW COM COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED WWW VIPERTRADESHOW COM COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED WWW VIPERTRADESHOW COM PILOTS OF THE TRADESHOW INDUSTRY Discount Standard Discount Standard A1 Durapella Sage Sofa ____ 602 91 783 78 CN CNW A2 Durapella Sage Loveseat ay _____ 533 61 693 69 ay 464 31 603 60 Durapella Sage Chair ay 395 01 513 51 12 Black Leather Chrome Executive Chair 297 99 387 39 A4 Cherry Cocktail Table aty 256 41 333 33 Black Leather Black Executive Chair aty 297 99 387 39 AS Cherry End Table ay ____228
68. PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE ____ WATER AND DRAIN SERVICES arr TOTAL DUE DA e SINK RENTALS TOTAL DUE ary Includes sink one water and one drain 600 00 750 00 connection SERVICE Water Fill amp Drain SERVICE Cold Water Sink Rental Small Hot amp Cold Water Sink Rental SERVICE Air Approx 110 PSI CO Includes sink hot water heater 6 gallon cap dedicated power 2 water and one drain connection 800 00 1 000 00 COMPRESSED AIR AND GASES TOTAL DUE D COS am To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX I Massachusetts Convention Center Authority MCCA Exhibitor Order Form Security Services Effective July 1 2014 By submitting this order form Exhibitor acknowledges accepts all Policies T
69. Questions Telephone How do I know if I need a single line or a multi line service single line phones are just like most household phones They can be used for fax lines credit card machines standard telephones and even to dial up internet service although we do not recommend this method of internet connectivity I have a wired credit card machine Do I need to program anything specific for the machine to work on your single line service Yes Please preprogram your machine to dial 9 before your credit card company s number How do I receive my phone number dialing instructions and phone fax equipment Please visit the MCCA Exhibitor Services desk onsite to pick up your equipment At this time you will receive assigned phone numbers and dialing instructions This information can also be provided ahead of time if requested through MCCA Exhibitor Services How can I place international calls on my phone line If you wish to place international calls on your phone line please contact MCCA Exhibitor Services prior to move in to submit this request Otherwise all phones will be limited to local and US numbers Page 9 MCCA Exhibitor Ordering Guide Internet amp Technical Services The MCCA offers a wide variety of Internet and technical services through our experienced in house team of technicians Wired Internet Connections Exhibitors who order wired internet drops are provided with one internet connection and assis
70. TOTAL DUE ONLY 90 MIN SEER je _ 01 02 03 0 Vacuum 0 SPECIAL CLEANING SERVICES BOOTH SIZE TOTAL SQUARE FEET DISCOUNT STANDARD RATE RATE TOTAL DUE SHAMPOO SERVICE WIDTH ae FT PER SQ FT PER SQ FT Before first event day 90 MIN PER DAY PER DAY GRAND TOTAL DUE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY FOR MCCA USE ONLY 2 DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Massachusetts Convention Center Authority Wnt mere Exhibitor Order Form Telephone Internet 4 Technical Services MESS Effective July 1 2013 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS
71. The MCCA offers a variety of telephone services through our experienced in house team of telephone technicians Standard Telephone Services Discount Standard Single Line Service Analog ccscccccccssssssssssccccccccssssscccccsseesssssscccoees 287 00 358 00 Service includes one phone number and a complimentary simple handset Line usage included Multi Eme 255 417 00 521 00 Service includes one phone number with multiple line appearances and rental of one digital display phone Equipment must be returned at the close of the show Line usage included Speaker Phone Service Analog cccccssssssscscccccsssssssccccccscssssssssccsoees 320 00 5 400 00 Service includes one phone number and rental of one speaker phone Equipment must be returned at the close of the show Line usage included Polycom Speaker Phone Service Analog e eeeeee 371 00 464 00 Service includes one phone number rental of one polycom speaker phone Equipment must be returned at the close of the show Line usage included Fax Machine Phone Service Analog eee e eere eene 9422 00 528 00 Service includes one phone line and rental of a plain paper fax machine equipped with copy capabilities Line usage included Additional Telephone Services amp Equipment Discount Stan
72. UTLINE Move In Installation Thursday July 9 2015 8 00 AM 5 00 PM Early Move in with approval only Friday July 10 2015 8 00 AM 5 00 PM Set up MUST be complete by 5 00 PM Exhibit Hours Saturday July 11 2015 9 00 AM 7 00 PM Sunday July 12 2015 9 00 AM 5 00 PM Monday July 13 2015 9 00 AM 5 00 PM Move Out Tear Down Monday July 13 2015 5 00 PM 8 00 PM CARRIER MUST CHECK IN Tuesday July 14 2015 8 00 AM 12 00 PM 10 00 AM 07 14 Freight Desk in Hall A MATERIAL HANDLING RATES ADVANCE WAREHOUSE SHOW SITE FACILITY Viper Transportation is the Official Carrier for this show All other carriers ADVANCED ZCWT MINIMUM AVMA AVMA must check in no later than 10 00 am to 129 00 ST per CWT Viper Tradeshow Services Boston Conv Center Hall A avoid force as well as exhibitors must ech Seri start their dismantle by 9PMon7 13 SHOWSITE Forward Air c o Viper Tradeshow Services forced labor If you use 480 William F McClellan Hwy 415 Summer Street Fed Ex or UPS we suggest you stay with 119 00 ST per CWT aS ak East Boston 02128 Boston 02210 your shipment un ey arrive Be sure to include Company Name amp Booth Number on your freight ITEMS THAT STANDARD IN YOUR BOOTH FOR THIS SHOW ARE ve 10 x 10 Exhibit Spaces a NON CARPETED hall Aisles will be carpeted Each booth comes with 8 back drape 3 side drape amp
73. Y 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Massachusetts Convention Center Authority Exhibitor Order Form Cleaning Services Aurwanin Effective July 1 2013 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE ____ EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE ____ DISCOUNT RATE STANDARD RATE BASIC CLEANING SERVICES PER SQFT PER SQ FT PER DAY PER DAY 1 INITIAL VACUUM OR MOPPING Before first event day only 0 28 0 35 2 DAILY VACUUM OR MOPPING For all event days including the first day 0 20 0 25 3 DAILY VACUUM OR MOPPING PLUS PORTER SERVICE For all event days 0 44 0 55 includes periodic wastebasket pick up amp sweep of booth during event hours SERVICE BOOTH SIZE TOTAL SQUARE FEET TYPE RATE PER CHECK ONE TOTAL 50 FT OF DAYS
74. able administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employee THE UNEXPECTED AWAITS SNACKS Suggested serving size 1 pound per 10 guests TORTILLA CHIPS Served with salsa cruda and guacamole POTATO CHIPS AND GOURMET DIPS Kettle style potato chips served with roasted garlic Parmesan French onion and blue cheese dips GRANOLA BARS SNACK MIX HERSHEY S KISSES PRETZEL TWISTS DELUXE MIXED NUTS WHOLE FRESH FRUIT INDIVIDUAL LOW FAT FRUIT YOGURTS ASSORTED CANDY BARS FULL SIZED INDIVIDUAL BAGS OF CHIPS AND SNACKS INCENTIVE PRICE 50 00 PER POUND 50 00 PER POUND zu eO ERIS 12 9 OP Td ERBORGINE TZIODIPBESPBOONE 18 06 PER POUND 63 00 PERWOZEN SOOPER DOZEN 50 00 BER DQvJ 36 00 PER DOZEN STANDARD PRICE Ss Or BER POUND POUND 30 00 PERWOZEN 14 00 PER POUND 14 00 PER POUND 14 00 PER POUND 20 00 PER ROUND 43 00 PER DOZEN 42 00 PER DOZEN 40 00 PER DOZEN 40 00 PER DOZEN Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No ot
75. as to type of current voltage phase cycle horsepower etc MCCA cannot be responsible for voltage variations of the power company Page 4 MCCA Exhibitor Ordering Guide Frequently Asked Questions Electrical If the MCCA doesn t run my electrical cords and I can t do it myself who should I send my electrical layout plan to If you have booth floor plans that include electrical layouts you should share that information with your preferred setup personnel If you are working with a third party exhibit company they may run the cords for you If you need to hire labor to run cords for you the show s General Service Contractor can help you Typically the General Service Contractor will include an Electrical Cord Labor Form in the Exhibitor Kit The MCCA 1s happy to keep any floor plans on file for reference In fact we recommend that you forward your electrical layouts to Exhibitor Services for all 208V and 480V connections so that we may place the initial drop in the most convenient location possible How do I know if I need a 208V or 480V connection Most exhibitors do not require special connections like a 208V or 480V connection Many times these types of electrical services are required for heavy equipment and or specialized machinery Kindly consult with the equipment manufacturer name plate rating or installation technician for specific details Exhibitors who bring their own distribution panels may need one o
76. ations listed with any demonstrations or downloads you plan to run I need to access my company s network while I m exhibiting at your facility Which service will allow me to do this Exhibitors who need to connect remotely to their company s network using a VPN Virtual Private Network with authentication information like passwords certificates or tokens should choose a 300 Kbs service or higher While the 200 Kbs does allow exhibitors to use a VPN some VPN clients have experienced difficulty connecting because the 200Kbs service uses NAT Network Address Translation NAT is a process by which the MCCA can provide thousands of IP addresses to clients while only using a few real internet routable addresses What is a VLAN A VLAN Virtual Local Area Network allows a network of computers to behave as if they are connected to the same service even though they may actually be physically located in different areas around the facility One of the biggest advantages of a VLAN is that when a computer is physically moved to a different location it can stay on the same VLAN without any hardware reconfiguration I ordered a switch and cables how and when do I get them When you are ready for your switch and internet cables please visit the MCCA Exhibitor Services Desk Page 14 HANGING SIGN ASSEMBLY LABOR American Veterinary Medical Association DISCOUNT DEADLINE 6 17 15 Exhibitor Showsite Contact email Address Conta
77. bing MCCA 15 the exclusive provider of all plumbing services All plumbing equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than MCCA Personnel Exhibitors are not permitted to fill or drain their own equipment use individual air compressors or bring their own compressed gases from an outside vendor All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional plumbing labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 70 00 o other times including holidays 105 00 Page 21 MCCA Exhibitor Ordering Guide Frequently Asked Questions Plumbing Do all water connections need a drain While most water connections do require a drain service there are some cases where the drain 15 unnecessary When the water provided is being consumed or evaporated a drain is not needed For example exhibitors using water service for a coffee machine do not need to order a drain because the water 15 being consumed Will you provide the fittings and hoses for my water and drain connections To ensure that your booth s equipment runs properly we ask
78. bitor s booth At its own expense the Exhibitor 15 responsible for providing the computer attachment to Ethernet electric power and all other hardware and software required to use the network attachment Page 13 MCCA Exhibitor Ordering Guide Frequently Asked Questions Internet amp Technical Do you have wireless internet The MCCA offers free wireless internet service throughout meeting rooms lobbies and expo halls just open your internet browser and look for the BCEC or Hynes Wireless Network This service 1s designed for casual users and not guaranteed If you are relying on the internet to showcase your product or services we strongly recommend a wired internet connection for guaranteed service I see that you don t offer hubs for sale What is the difference between a hub and a switch Can I bring my own hub or switch The MCCA offers switch devices for sale instead of hubs because switches are known to provide better performance with a lower failure rate Exhibitors are welcome to provide their own hub or switch for all internet services What is bandwidth and how do I know how much I need Bandwidth 15 the size of the pipe that data can traverse The bigger the bandwidth the faster data can be transferred So the 500 Kbs has more bandwidth than a 300 Kbs To find out how much bandwidth you require please consult with a technical representative in your company or look for program specific
79. c Safety Department Ouantity inside the BCEC is limited to two 2 1 pound UL approved canisters per cooking device one canister in use and attached to the cooking device and one spare canister Due to safety concerns of exhibitors exhibitors may only use butane canisters purchased directly through Levy Restaurants You are required to have a 20 Ib EAM EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS ABC fire extinguisher for your display when using butane Pyrotechnics flammable combustible liquids hazardous chemicals materials blasting agents and explosives e Untreated Christmas trees cut evergreens similar trees e Fireplace logs charcoal and similar materials e Untreated mulch and Spanish moss or similar vegetation e Untreated hay or straw 2 The following shall be protected by automatic fire extinguishing systems Single level exhibit booths exceeding 300 square feet 28 square meters and covered by a ceiling e Each level of a multi level exhibit including the uppermost level where the uppermost level is covered by a ceiling e Any home or house constructed within the exhibit hall must also include smoke fire alarms and 10 16 ABC fire extinguisher on each level A single exhibit or group of exhibits with ceilings that do not require sprinklers shall be separated by a distance of not less than 10 feet 3050 mm where the aggregate ceiling exceeds 300 square feet 28 square meters The
80. chusetts State building code compliant guardrail system The guardrail shall be 42 in height with balusters or solid material such that a sphere with a four 4 diameter cannot pass through any opening The guardrails shall not have an ornamental pattern that would provide a ladder effect This includes a guardrail on stairs The guardrail system shall be capable of withstanding a load of 200 pounds minimum Stair construction shall meet Massachusetts State building code for riser height of 7 maximum and a tread depth of 11 minimum These stairs shall have a handrail that shall be continuous without interruption by newel posts other structure elements or obstructions Handrails shall not be less than 34 or more than 38 The handrail ends shall be returned to a wall or post All stairway handrails shall have a circular cross section with an outside diameter of at least 1 1 4 and not greater than 2 Stair width shall be a minimum of 36 Many multi level displays are designed without risers which is not permitted by the Massachusetts State building code as the stairway is part of a means of egress The easiest way to address this issue with minimal cost is to secure a fitted piece of fire rated plywood or sheet rock between the stringers against the back of the treads Hand Carry Policy The MCCA reserves the right to restrict all freight and package deliveries to the loading dock MCCA Public Safety personnel will be
81. commercial exhibitor will be provided a complimentary lead retrieval unit upon request Please refer to the order form located in this manual Each veterinarian veterinary student veterinary technician and technician student and practice staff registrant will have their contact information stored within the bar codes on their badges which can be scanned for contact information Please pick up your unit at the Wyndham Jade Lead Retrieval desk located in the exhibit hall at the Service Center Pre Show Marketing Have you designed your pre show marketing plan yet Don t delay Studies have shown that pre show marketing is vital to your exhibiting success Each commercial exhibitor will be provided a pre convention mailing list of all registered attendees upon request and completion of the agreement located within this manual Please complete the request form and return it with a sample of your marketing piece for approval by June 10 to receive the complimentary rate We will continue to keep you updated with our monthly Convention Newsletters As always please let us know if there is anything we can do help you with your exhibit planning Thank you for exhibiting with us Best wishes for a successful 2015 AVMA Annual Convention Questions Contact us Exhibit Management and Sales Hall Erickson Inc 98 E Chicago Avenue Westmont IL 60559 P 630 434 7779 F 630 434 1216 avma heiexpo com QUICK REFERENCE SHOW CITY Boston MA SHOW
82. ct Phone Date Time of Arrival You have the option of using your Exhibitor Appointed Contractor or Viper Labor to assemble your hanging sign Please use this form if you would like Viper to assemble your sign Please note JCalpro is responsible for the actual rigging of any all hanging signs at the MCCA Important Information amp Rates Starting time can be guaranteed only when labor is requested for the start of the working day All exhibit labor scheduled at the start of the working day will be dispatched to booth space Confirm labor and equipment by 2 30 PM the day before date requested If labor is not requested for the start of the working day please have a representative pick up the crew at the labor desk and supervise the work to be done Upon completion the Exhibitor s representative will return the crew to the labor desk and approve the work order Equipment and labor cancelled without a 24 hour notice shall be charged a one 1 hour cancellation fee per worker and equipment If Exhibitor fails to use the workers and equipment at the time confirmed a one 1 hour Not Ready charge per worker and equipment will apply The minimum charge for labor is one 1 hour per worker and equipment Labor thereafter is charged in half 7 hour increments per worker and equipment Gratuities in any form including cash gifts or labor hours for work not actually performed are prohibited by Viper Viper requires the highest standards of integrity from al
83. d or special handling ADD 30 for shipments received and or loaded out off target 5 only if Off Target ADD 30 for shipments received late 5 2 only if received between JUNE 25 JULY 3 2015 Add Sub Total with any Special Charges for the Estimated Total Material Handling ESTIMATED TOTAL Exhibitor Booth COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED Www VIPERTRADESHOW COM FLORAL PLANT INFO FOR American Veterinary Medical Association DISCOUNT DEADLINE 6 17 15 FLORAL Fresh Floral Arrangements Small Floral Arrangement 590 00 Discount 120 60 Standard Medium Floral Arrangement 5126 00 Discount 156 60 Standard Large Floral Arrangement 5162 00 Discount 198 00 Standard Live Green Plants 2 Foot Green Plant 555 20 Discount 69 60 Standard 3 Foot Green Plant 569 60 Discount 82 80 Standard 4 Foot Green Plant 582 80 Discount 98 40 Standard 5 Foot Green Plant 98 40 Discount 112 80 Standard 6 Foot Green Plant 112 80 Discount 127 20 Standard For plants or floral not listed please call 888 458 9760 TOTAL ALL ITEMS ORDERED COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED WWW VIPERTRADESHU UW COM DISPLAY LABOR 16 INFO FOR American Veterinary Medical Association DISCOUNT DEADLINE 6 17 15 DISPLAY LABOR HOURLY RATES Monday Friday 8 00 am 4 30 pm 120 00 per person per hour Monday Friday before 8 00 am amp after 4 30 pm 170 00 pe
84. dard Call Waiting per phone line sssscccsssssssssssssssssccesssenssssccosenanscossssssssssssees 50 00 62 50 Allows user to know when another call 15 coming in Voice Mail per phone line eee eee eee aree ertt n naa anoo aeo eaae e eee haa et0n 50 00 62 50 Allows user to setup a custom greeting and receive messages from incoming callers 300 00 375 00 ISDN lines support video and CODEC applications ISDN lines can be arranged by contacting Exhibitor Services two weeks prior to show Exhibitors can select one of two long distance carriers AT amp T or MCI Line usage will be billed per the selected carrier s rate after the close of the show Polycom Videoconference Rental w IP Connect Service 1 100 00 1 600 00 This service is used to connect from the MCCA s facility to an external remote site with like IP video conferencing capabilities Service includes IP connectivity for video conferencing The distant video equipment must be IP compatible Polycom Videoconference Rental w ISDN ss 2 000 00 2 500 00 This service is used to connect from the MCCA s facility to an external remote site with like ISDN video conferencing capabilities This service includes three 128k ISDN lines Line usage will be billed per the selected carrier s rate after the close of the show Page 8 MCCA Exhibitor Ordering Guide
85. e 20 MCCA Exhibitor Ordering Guide Compressed Air and Gases Discount Standard Compressed Air Individual Connection ss 365 00 456 00 Compressed Air is delivered at approximately 110 psi and a dew point of 35 degrees F medical instrument quality Additional iur 188 00 235 00 Exhibitors who require more than an individual connection should order additional connections as needed Other Compressed Gases The MCCA provides a variety of bottled gases The most commonly ordered gases are listed below If other gases not listed are required the exhibitor should contact MCCA Exhibitor Services Flammable gases are not permitted in MCCA facilities 20 Lbs Dry or Liquid CO 44 154 00 9184 50 50 Lbs Dry or Liquid CO ener 167 00 200 50 Drs Nitrogen S00 206 00 247 75 Installation amp Connections Plumbing Plumbing Service is brought from the nearest column or floor port into the booth Air and Water connections are available in limited locations on the exhibit floor Connection sizes and booth locations all factor into planning to supply air and water to exhibitors Please provide a floor plan of the exhibit space indicating locations that require air or water service as well as connection requirements well in advance of exhibitor move in Terms amp Conditions Plum
86. e is required outside these times then Team Labor Hour must be ordered addition to the package Electrical Rigging 1 794 00 1 988 00 This package includes the Basic Rigging Package plus labor to connect electrical service to an Exhibitor sign banner Overhead electrical service for rotator motor or lighted sign must be ordered separately Please see Electrical services section for details LEA DO 244 00 304 00 Exhibitors may request rigging service on Sundays holidays or outside the package service hours Monday Saturday 7am 12am In this case a Team Labor Hour must be ordered for each rigging package ordered In addition when receiving a custom quote for rigging and lighting team labor hours will be quoted for all labor hours required that are not covered by the Rigging Packages such as building of truss focusing and attachment of lights and lighting maintenance Custom Rigging amp Lighting Solutions The MCCA JCALPRO also offers customized rigging and lighting solutions for Exhibitors with more complex or unique requirements This option is best suited for Exhibitors with larger signs multiple signs and or overhead lighting needs Custom Rigging and Lighting Solutions still require flexibility load in and load out time If you require a specific load or load out day and or time hourly rates
87. eaning Services Request for Exhibitor Telephone Internet amp Technical Services Request for Exhibitor Rigging amp Lighting Services Request for Exhibitor Plumbing Services Request for Exhibitor Security Services Page 24 4 fla Massachusetts Convention Center Authorit Exhibitor Order Form Electrical Services Effective July 1 2013 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE ____ EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE ____ STANDARD ELECTRICAL CONNECTIONS 120 VOLT REGULAR SERVICE ADDITIONAL SERVICES AVAILABLE AS ADD ONS DISCOUNT STANDARD ory 24 HOUR OVERHEAD SERVICE SERVICE 111 00 139 00 OVERHEAD 1000 Watt Box 10 amps 146 00 183 00 50 100 rate 150 rate 50 rate 100 rate EM 150 rate 2000 Watt Box 20 amps 182 00 227 00 EN EN 4000 Watt Box 20 amps x 2 211 00 263 00 a 50 rate 100 rate 150 rate SPECIAL ELECTRICAL
88. ectrical Labor is required for all under carpet distribution of electrical wiring all facility overhead distribution of electrical wiring all motor and equipment hook ups requiring hard wiring connections installation and or repair of electrical fixtures and installation of electrical motors and electrical apparatus All outlets over 30 amps and or with a voltage over 150 volts will require electrical labor Labor is required to inspect equipment pre wired to plug into our system Exhibitors are not permitted to use power unless ordered Exhibitors found using outlets without an order will be subject to the regular rate for outlets used Viper Supervised OK TO PROCEED Exhibitor Supervised DO NOT PROCEED Exhibitor will supervise You must schedule date amp time below as well as of electricians and estimated hours Viper assumes no liability for loss damage or bodily injury arising out of the installation and or dismantling of Exhibitor s property by Viper provided union labor Exhibitor assumes the responsibility and any liability arising therefrom for the work performed by union labor under Exhibitor s supervision Exhibitors must stay clear during movement of freight Labor cannot be scheduled prior to assigned target date Is there more than one 1 main drop location Yes No Please complete grid on this page or provide your own detailed drawing for placement of main dr
89. ee machine 5kW 30 Amp at 240 volts Grinder 350W 5 Amp at 110 volts Refrigerator 10 Amp at 115 volts MARKEY LTD VEGETABLE amp FRUIT JUICE BAR 5 400 00 PER DAY Two trained baristas will press fresh and seasonal locally sourced fruits and vegetables to produce the most natural of juices Our menu is designed with nutritional values taste and color in mind FLAVORS e Orlando Orange Carrot Apple Ginger and Orange Juice Green Goddess Celery Cucumber Spinach Apple and Lemon Pink Lady Apple Pineapple Beetroot Price per day includes up to 500 servings 8 oz cups two trained staff to serve counter all equipment consumables stock water and electrical supply iPad menu is also provided for the bar Additional orders may be added on show day with a minimum order of 100 servings at 5 00 each POWER REQUIREMENTES Juice machines 3 x 20 Amp at 110 volts usually three machines are running Refrigerator 10 Amp at 115 volts MARKEY LTD MILKSHAKE BAR 3 400 00 PER DAY Traditional old fashioned thick and creamy flavorful milkshakes made to order using all natural ingredients The Markey Milkshake Bar will keep them coming all day long FLAVORS Strawberry Chocolate Banana Caramel Choose any or all Price per day includes up to 500 servings 8 oz cups two trained staff to serve counter all equipment consumables stock water and electrical supply iPad menu is also provided for the bar
90. en approval from the General Manager Discounts may apply to some services by meeting the advance payment deadlines and conditions notes on the forms The MCCA is the preferred provider of security booth coverage for exhibitors If your event designates another security vendor for booth coverage you may choose to order through the event s preferred provider as detailed in your exhibitor kit For rates and additional information exhibitors should contact our Exhibitor Services Department at 617 954 2230 or visit our secure online ordering web site at www massconvention com ATMs Guests will find ATMs on Level One in the North Lobby and the Wicked Good Market and on Level o East Audio Visual Services The BCEC offers in house A V services on a preferred basis with a preferred audio visual provider to help provide comprehensive event support and services All types of audio and visual display devices screens and computer interfaces are available along with skilled operators The BCEC features a digital audio system and extensive use of fiber optic cabling to distribute signals throughout the facility The BCEC has a clear line of sight to all satellites and dedicated truck parking spaces complete with power and signal distribution The preferred audio visual provider is the exclusive provider for the use of the in house sound systems All other A V Companies must bring ina stand alone speaker system Booth Packages Our s
91. ent _ Multi Purpose Computers Windows 17 LCD Monitor Wired Mouse and Keyboard included with Desktop Computer Desktop i7 Quad Core 860 2 80 GHz Win7 4G RAM 1TB HD DVD RW MS Office 2010 290 00 360 00 7 Laptop 15 Quad Core 2 4 GHz Win7 2G RAM 1296 HD DVD RW MS Office 2010 250 00 315 00 Presentation Computer Windows Laptop Intel Quad Core 280 Wi AGB RAM 44068 HD Dvb RwMSomcezoo Ls 26500 s 330 00 T Projectors amp Screens 3200 Lumens LED Video ee Data projetor 870 00 60 00 5200 Lumens LCD LS 9 Projection Suppor Package w Projector Stand Tripod screen Cara are aan VGA amp power caves ls 12000 Tripod Projection Screen Select size 5 6 7 8 35 00 45 00 Fastfold Front Projection Screen 6 x 8 with dress kit 100 00 125 00 Fastfold Front Projection Screen 7 5 x 10 with dress kit 13500 170 00 Miscellaneous 8 0 00 9500 ress Howse 15 5 7 EE T o 6 we ULL s 459 PSAV reserves the right to modify this form at any time PageTotal Continue next page Rev 7 13 MR1 American Veterinary Medical Association AVMA Annual Meeting July 11 14 2015 Boston Convention amp Exhibit Center Boston Massachusetts PRESENTATION SERVICES Premier Global Events Official Contractor Meeting Rooms
92. erms Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE ____ EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE ____ To qualify for discount rate request and payment must be received 21 days prior to show event opening ORDERS NEED TO BE PLACED 21 DAYS IN ADVANCE OF THE SHOW EVENT OPENING IN ORDER TO GUARANTEE YOUR REQUESTED COVERAGE ANY ORDERS RECEIVED AFTER THE 21 DAY CUT OFF ARE SUBJECT TO APPROVAL AND ARE NOT GUARANTEED ____ 11 1 ____ 41 11 ____ 112 525 sme ____ _ ____ ____ 41 ____ 11 ___ _ __ ____ 1 e ____ TOTAL MAN Hours TOTAL DUE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY FOR MCCAUSE ONLY
93. ervices can NOT be resold or bundled as a package without prior written approval from the BCEC General Manager Business Center The MCCA in house vendor is the exclusive service provider of the Business Center From simple documents to complex projects and on going programs the MCCA business center will provide document management solutions to meet your needs The document solutions capabilities include copying and digital printing document production supplies computer services electronic file submission signage custom printing services document distribution notary public services pack and ship options express and ground service fax service with delivery on incoming messages and desktop word processing Satellite Services The BCEC has a clear line of sight to all satellites and convenient parking spots for uplink and downlink trucks Power and signal distribution is available at all truck locations Please contact your Event Services Manager for more details and pricing EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS TRANSPORTATION Public Transportation We strongly encourage you to promote public transportation as an efficient transportation option for your attendees and exhibitors Public transportation in the Boston area is provided by the Massachusetts Bay Transportation Authority MBTA or Anumber of excellent public transportation options are available for service to and from the BC
94. es authorized personnel of said company e Exhibitors may choose to off load from company owned truck or rental vehicle or from a car van or truck owned by personnel of the company provided the vehicle is co owned or rental vehicles must be less than 24 feet in length e Exhibitors may use only hand operated equipment which they have provided two wheeled hand trucks and four wheeled flat trucks are permitted as well Atnotime can vendors A V furniture design firm etc unload their items An approved General Service Contractor GSC or the Exclusive Rigging Service Provider ERSP must be hired by the Licensee to unload re load and push in all vendors Move In Procedures ALL Exhibitor move in is restricted to the BCEC Loading Dock No exhibitor will be allowed access with his or her move in materials via any other entrance to the facility Please note the hand carry rule within the Exhibitor Participation Rules General Conditions Section of the Event Guide Non Credentialed Exhibitor Staff Exhibitor staff arriving at the facility must identify themselves with a photo ID preferably a valid state issued motor vehicle operator s license by the Southwest Loading Dock Public Safety Officer Once positively identified the Exhibitor will be referred to the Licensee in order to register and receive event credentials Parking on Loading Dock Limited to 30 Minutes Exhibitor staff members parking on the loading d
95. es INCEN PRICE 50 00 PER STANDARD PRICE 55 00 PER PERSON FARM STAND SANDWICH amp SALAD TABLE e Harvest Grain Salad Classic Caesar Salad Romaine hearts traditional dressing garlic croutons and shaved Parmesan cheese e Italian Bulkie shaved Genoa salami cured ham roast beef marinated peppers wilted spinach and Provolone with herb aioli Tuscan Chicken grilled herb marinated chicken oven dried tomato balsamic onions and Provolone on rosemary focaccia Vegetable Salad Sandwich pesto aioli and baby spinach on a croissant Kettle Style Potato Chips amp BBQ Chips Assorted Dessert Bars INGEN EME PRICE 25 OO ER PERSON STANDARD PRICE 3100 PER PERSON Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employee THE UNEXPECTED AWAITS States A great option for the grab go lunch BOX LUNCHES Smoked Turkey on Wheat Bread bacon tomato lettuce and herb aioli Roast Sirloin of Beef on Focaccia tomatoes sweet onion jam and Boursin cheese Grilled Chicken on Focaccia spinach herb aioli and Provo
96. f these special connections How do I know how much power I need to order When determining how much power to order for a booth it 15 helpful to know how much total power is required for the equipment in your booth space Below we have outlined some standard electrical requirements requirements may vary Standard Laptop 250 550 watts Standard Desktop PC 400 700 watts Standard Plasma 300 400 watts Items like laptops standard booth lights and televisions may be grouped together on one circuit provided they do not exceed the overall limit of the circuit or the surge protection device There is some equipment that requires its own circuit to run properly For example a microwave or refrigerator requires its own dedicated circuit so a laptop and refrigerator should not use the same power source I am an International Exhibitor and my equipment requires a converter to step down from 220V to 208V Can I rent a converter from the MCCA The MCCA does not rent or supply power conversion equipment Exhibitors are required to bring their own to the show I can t find 208V or 480V overhead service listed on your online ordering site How I order this service 208V amp 480V overhead services are limited in our convention centers All requests for such connections must be approved by an MCCA electrician please contact MCCA Exhibitor Services for more information Page 5 MCCA Exhibitor Ordering Guide
97. ges will assessed 1 150 00 for a Small Visi Cooler 5300 00 for a Large Double Visi Cooler 25 00 per Drop Off and Per Pick up for Steward 150 00 per day minimum for dry or refrigerated storage 6 00 per 5 pound bag of ice Both the Refrigerator and Cooler require Stewarding Labor to drop off and retrieve the equipment A Security Deposit of 250 per piece of equipment will also apply EE odi SHIPPING RECEIVING Please note that only product you expect to be prepared by stored by and delivered by Levy Restaurants should be shipped to Levy Restaurants Please see the Shipping Label fill it out and ensure it is used properly to ensure proper receiving of your product You must contact Levy Restaurants prior to shipping items items not expected will not be received For all Food and Beverage not purchased through Levy Restaurants all standard fees mentioned above will be charged where applicable including 2096 Administrative Fee and Applicable Sales Tax The Company named below acknowledges they have sole responsibility for the use servicing or other disposition of such items in compliance with all applicable laws Accordingly the firm agrees to indemnify and forever hold harmless Levy Restaurants and the HYNES from all liabilities damages losses costs or expenses resulting directly or indirectly from their use serving or other disposition of such items Exhibiting firm must provide Levy Restaurants with a certificate of liability with c
98. gging of cable hanging devices or affixing any materials to the ceiling electrical buss ducts and conduits on sprinkler pipes ventilation equipment windows columns or any other physical structure at the BCEC is strictly prohibited e Exhibits shall not cause or permit any nails staples hooks tacks screws or the like to be driven into the facility structure including but not limited to any wall ceiling column stone window drape painted carpeted or concrete surfaces of the premises Exhibits shall not erect any decorations or use adhesive materials including tape that can deface the walls ceilings floors facilities and equipment contained on the premises e Walls floors ceilings or other areas of the facility or its furnishings or fixtures are not to be painted or have permanent coverings applied Booth Set Up and Dismantle Exhibitors The unpacking assembling dismantling and packing of displays and equipment may be done by full time employees of an exhibiting company Exhibitors are allowed to set up and or dismantle their own booths provided that they use their own bona fide full time employees It is acceptable for exhibitors to safely use power tools to set up and or dismantle their own booths No one under the age of 18 is permitted on the loading docks in truck bays or in the loading dock yard Additionally no one under the age of 18 is permitted in the exhibit halls during move in or move out
99. guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employee 10 THE UNEXPECTED AWAITS cuoco Prices shown below are incentive prices and applicable to all orders places at least 21 days prior to show start Orders places less than 21 days prior to show start are subject to standard pricing 50 piece minimum per item NEW ENGLAND SPECIALTIES Slow Cooked Boston Baked Beans caramelized onions and brown bread e Individual Yankee Pot Roast braised beef tips sweet peas carrots and potatoes topped with mini buttermilk herb biscuits 4 00 PER PIECE BBQ Oyster charred corn smoky bacon and citrus aioli 5 00 PER PIECE FLATBREADS AND FLATINIS Fig and Blue Cheese Flatbread sweet imported fig preserves creamy blue cheese and green onions 4 50 PER PIECE Chicken Pesto Flatbread fresh pesto diced chicken tender artichoke hearts sun dried tomatoes and Asiago cheese 4 50 PER PIECE e Mini Reuben Flatini corned beef sauerkraut and Swiss cheese on lightly toasted flatbread 4 50 PER PIECE RETRO MINIS CLASSIC FAVORITES e Beef Wellington Bites horseradish cream 5 00 PER PIECE e Frank n Blanket cocktail sausage and flaky puff pastry 3 00 PER PIECE Chicken Cordon Blue smoked ham and blue cheese sauce 5 50 PER PIECE STUFFED
100. h 7 50 PER DRINK WINES BY THE GLASS Featuring Folie a Deux Chardonnay Avalon Cabernet Sauvignon Red Rock Reserve Merlot and Beringer White Zinfandel 7 00 PER GLASS SPARKLING Cook s Brut 7 00 PER GEASS Imported Beer 6 50 PER DRINK Domestic Beer 6 25 PER DRINK Bottled Water 3 75 PER DRINK Soft Drinks 575 DRINK Juices S S PERDRINK HOSTED PREMIUM BAR COCKTAILS Featuring Smirnoff Bombay Dewar s Jim Beam Bacardi Superior Canadian Club Jos Cuervo Gold Christian Bros Brandy Martini amp Rossi Dry and Sweet Vermouth 7 00 PER DRINK WINES BY THE GLASS Featuring Woodbridge by Robert Mondavi Chardonnay Cabernet Sauvignon Merlot and White Zinfandel 6 25 PER GLASS SPARKLING Cook s Brut PER GLASS Imported Beer 6 50 PER DRINK Domestic Beer 6 25 PER DRINK Bottled Water 3 75 PER DRINK Soft Drinks 5 75 PER DRINK Juices 5 75 PER DRINK Cash bar options are available All bar services require a Levy Restaurants bartender Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employee 18 THE UNEXPECTED AWAITS EXHIBITOR CATERING ORDER FORM EXHIBITING COMPANY INFORMATION 0 Include
101. harges must be paid before the close of the show Refunds Claims for refunds must be submitted by the exhibitor to MCCA Exhibitor Services prior to event close Credit will not be given for services installed and not used General Terms amp Conditions All booth number changes must be communicated by the exhibitor to MCCA Exhibitor Services prior to exhibitor move in Additional charges may result if services must be moved after initial set up All equipment and material furnished by the MCCA shall remain the property of the MCCA and shall be removed only by MCCA personnel Standard wall outlets and other permanent building outlets e g electrical telephone plumbing etc are not part of the booth space and may not be used by anyone other than MCCA personnel or designated service provider Service connections must be made by MCCA personnel or designated service provider Connection services generally cover the installation of service to the booth area in the most convenient manner to the MCCA All equipment must comply with state and local safety codes MCCA will refuse connection to any equipment that constitutes a safety hazard Unless otherwise directed MCCA personnel are authorized to cut floor coverings to permit installation of services Page2 MCCA Exhibitor Ordering Guide Electrical Services The MCCA offers a variety of electrical services through our experienced in house team of electricians
102. hat you would like to use the same Custom Qualifiers for all units rented Please use the same Custom Qualifiers for all units rented Zl ee _ o T EN E _ 22 SY SOY ee e _ _ eec P 7 22 VE IER ICE MN I9 Standard Qualifiers that are included with your lead service rentals Send Line Card Set Up Demo Send Catalog End User Send Detailed Data Distributor Send Samples VAR Have Salesman Call OEM Provide Quote Does Purchasing Immediate Need Recommends Final Say Wyndham Jade 6100 W Plano Parkway Suite 3500 Dallas TX 75093 Copyright 2003 Wyndham Jade L L C All rights reserved H Jade American Veterinary Medical Association Early Exhibitor Request Form for 5 or more rooms Boston MA July 11 14 2015 AVMA reserves the right to make adjustments to your block based on past history Exhibiting Groups will be placed by order of priority points and use of this form by date below Group Block requests must be received by August 30 2014 to be included in pre blocking Hotel selections are subject to availability and approval You will receive a confirmation from AVMA Housing in Septe
103. he BCEC that is not sourced through Levy Restaurants Permit fees begin at 30 00 for a one day permit with 5 00 for each additional day of sampling example a 3 day permit costs 40 00 Please contact your show s Exhibitor Service Manager for additional information For more information on available Exhibitor Catering Services or further assistance please contact Levy Restaurants Catering amp Sales Office 617 954 2321 Glitter Confetti Popcorn and Other Materials The use of glitter confetti sand or simulated snow types of material as well as popcorn is NOT permitted in the BCEC without prior approval from your Event Services Manager If your request is approved an additional cleaning cost may apply Additionally adhesive backed decals may not be given away or utilized Any costs incurred by the BCEC for the removal of these items will be charged to the Licensee Gratuities Policy It is against the MCCA s policy for any employee or service contractor to accept gratuities or gifts from the Licensee and or any exhibitors Offering of tips and gratuities to personnel employed by the MCCA or its contractors agents or suppliers is not necessary and strictly prohibited and if you are approached or solicited by any MCCA or service contractor personnel please report this violation to the Chief of Public Safety at 617 954 2222 Guardrails and Stairs Any platforms exceeding 30 in height will require Massa
104. he exposition floor aisles loading docks service and storage areas will be under the control of the official service contractor Viper Tradeshow Services The exhibitor appointed contractor must coordinate all of its activities with Viper Tradeshow Services 10 For services such as electrical plumbing telephone cleaning and drayage no contractor other than the official service contractor will be approved This regulation is necessary because of licensing insurance and work done on equipment and facilities owned by parties other than the exhibitor Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space have read the Exhibitor Appointed Contractors section of this manual and understand the terms and conditions understand that all the contractors listed above must be approved by Viper Tradeshow Services understand it is my responsibility to see that each representative from any EAC for my company abides by the rules and regulations of the event also understand that any EAC listed above that is not approved Viper Tradeshow Services will not be permitted on the floor Company __________________________ Signature Date COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED Wwww VIPERTRADESHOW COM USE OF AN NOTIFICATION PLEASE COMPLETE AND RETURN BOTH EAG
105. her fees or charges including the administrative fee represent tips gratuities or service charges for any employee THE UNEXPECTED AWAITS BEVERAGES Suggested serving size 1 gallon per 12 guests minimum 3 gallons per item AU BON PAIN COFFEE AND TEA Fresh brewed Au bon Pain coffee decaffeinated coffee and flavored Tazo teas WICKED GOOD HOT CHOCOLATE Mini marshmallows chocolate shavings and whipped cream HOT APPLE CIDER Orange zest and cinnamon sticks SPA WATER REFRESHER Natural spring water infused with fresh fruit BLENDED LEMONADES Strawberry cranberry lime lavender or lemon basil SPECIALTY ICED TEA BAR Raspberry or mango mint teas served with fresh cut lemons and simple syrup BOTTLED JUICES 15 2 OZ Apple cranberry and orange ASSORTED PEPSI PRODUCTS 12 OZ AQUAFINA BOTTLED WATER 16 9 OZ FLAVORED POLAND SPRINGS SPARKLING WATER 16 9 OZ WATER COOLER RENTAL Power Requirements 110v 20amps 5 GALLON WATER JUG CUBED ICE 5 LB BAG CLASSIC ICED TEA FRESH LEMONADE INCENTIVE PRICE 49 00 PER GALLON 49 00 PER GALLON 49 00 PER GALLON 45 00 PER GALLON 59 00 PER GALLON 59 OO2RER JOOOPERERSE 90 00 PER CASE 90 00 PER CASE JOCCOPERCASE 55 00 6 00 PER BAG 58 00 PER GALLON 58 00 PER GALLON STANDARD PRICE 54 00 PER GALLON 54 00 PER GALLON 54 00 PER GALLON 50 00 PER GALLON 65 00 PER GALLON 65 00 PER GALLON
106. her fees or charges including the administrative fee represent tips gratuities or service charges for any employee 14 THE UNEXPECTED AWAITS WICHES OF BOSTON 1 550 00 RER DAY Attract crowds to your booth with a magical cool mist Starting with the finest ingredients zapped by an instant jolt of liquid nitrogen in mere seconds smooth flavorful creations emerge from a cloud of cool mist No magic wand no abracadabra just a touch of modern culinary magic Appropriate supplies to include rental of Wiches of Boston machinery 2 trained mixologists paper plastic cups spoons and napkins Price does not include Electric Work Space Table Trash Removal or Clean Up Power Requirements TBD ALL ICE CREAM FROZEN YOGURT AND SORBETS ARE AVAILABLE IN THE FOLLOWING SIZES LOZ SERVING AC Minimum order of 250 cups SOZ SE RVING 4 Minimum order of 350 cups 2 OA ERAING Sole Minimum order of 450 cups MAKE IT AN ICE CREAM SANDWICH FOR 1 00 MORE ADDITIONAL ORDERS MAY BE PLACED ON SITE IN 100 CUP INCREMENTS ICE CREAM FLAVORS INCLUDE TRADITIONAL Vanilla Chocolate and Strawberry OR Vanilla with crisp Italian almond cookie crumble and dark sweet cherries Nutella with toasted hazelnuts and crisp sweet pizzelle cookies Dark Belgian chocolate with chocolate caramel truffle Fresh mint with chocolate chunks Lemon with Blueberry Streu
107. hone or tablet After you capturing sales leads follow up instantly with text email or phone call Set up your own qualifiers or surveys and add additional notes Access your leads on line and download inot excel All leads are realtime Add a wireless blue tooth printer option b You like the instant printout but still want the mobility of a handheld Add a bluetooth printer great battery life excellent print quality and effective up to 30 feet away For more info on products services and training materials call 480 797 2048 OR email nicole globalregsolutions com Payment amp Odering Options Credit Card Payment Method MC r3 VISA r3 Account Number Name on Card Expire Date Security Code Signature Order On Line https www globreg com AVMA15leads Scan amp Email nicole globalregsolutions com Fax Credit Card Orders to 623 321 7800 Checks Please include your order form and mail to Global Registration Solutions 27402 N 86th Lane Peoria AZ 85383 Custom Lead Qualifier Order Form Contact Name Booth Number Company Billing Address Please tell us what Custom Qualifiers you would like to use by filling in the below You can create as many as 20 codes and we do have a character limit of 21 includes any key stroke Upon completion please fax this back to us at 623 321 7800 and we will take care of the rest Please submit one form for each unit rented or indicate by checking the box below t
108. hot sauces Jumbo shrimp Fresh oysters Crab legs SMOKED SALMON 275 00 202750 A great addition to the raw bar Pastrami smoked salmon served with classic garnishes sliced pumpernickel and cr me fra che serves 25 MARKET FRESH FRUIT PLATTER 50 00 5500 Honeydew cantaloupe pineapple and kiwi with seasonal berries and strawberry yogurt sauce serves 10 Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employee THE UNEXPECTED AWAITS EXHIBITOR FAVORITES AND TRAFFIC PROMOTERS Do you need a unique way to make your booth stand out from the crowd We can help Let us customize a booth traffic promoter to meet your needs Here are a few ideas to get you started NOTE Exhibitors are responsible for power requirements for all services listed below INCENTIVE PRICE STANDARD PRICE CHOCOLATE CHIP COOKIE STOP 480 00 550 00 Cookie Oven includes one case of 240 cookies napkins plates serving platter Price does not include Electric Attendant Work Space Table Trash Removal or Clean Up An attendant is required Power Requirements 110volt 200amps oven ADDITIONAL CASE OF COOKIES 480 00 B
109. ht hours between 8 00 a m 8 4 30 p m Monday through Friday excluding holidays the OT rate will apply during the hours of 4 30 p m through 8 30 p m on that same day for that laborer TEAM of 3 is required Forklift fee included ADD 50 to rates listed below for In Booth Forklift ordered on showsite Advance Regular Labor Rates Straight Time 5330 00 Per Hour 413 00 Per Hour Monday Friday 8 00AM 4 30PM Over Time 5462 00 Per Hour 5578 00 Per Hour Monday Friday 4 30PM 6 30PM Double Time 5593 00 Per Hour 741 00 Per Hour other times Saturday Sunday amp Holidays INSTALLATION REQUEST DISMANTLE REQUEST Schedule Date s Schedule Date s Start Time Start Time End Time End Time Type of Forklift Type of Forklift Quantity of Forklifts Quantity of Forklifts Estimated Cost Estimated Cost NOTICE Cancellation of any portion of the forklift with operator order within 48 hours of start will be charged one hour minimum per forklift amp operator at the applicable hourly rate Please estimate the number of forklifts and workers needed for installation and dismantle Invoice will be calculated according to actual hours worked COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED WwwW VIPERTRADESHOW COM EQUIPMENT LIFT ORDER FORM FOR American Veterinary Medical Association DISCOUNT DEADLINE 6 17 15 Exhibitor Showsite Contact email Address Contact Phone Date Time of Ar
110. ing lots can also be easily accessed from these highways Directions and appropriate temporary directional signs placed in the local street network will be provided to guide event attendees to off site parking facilities that support a BCEC event These signs will be placed at the direction and expense of the Licensee and will be designed to complement permanent directional signs that are in place to direct motorists to the BCEC The Licensee will distribute directions to parking areas to event attendees with the purpose of keeping motorists on the highway system prior to entering the South Boston Waterfront EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS mE EN LEVY RESTAURANTS HYNES AUTHORIZATION REQUEST Sample Food and or Beverage Distribution Please complete this form to receive authorization to distribute food or beverages not purchased through Levy Restaurants Levy Restaurants has exclusive food and beverage distribution rights within the Hynes Convention Center HYNES and has the responsibility to the City of Boston to strictly regulate any food and beverage activity within the HYNES Due to strict regulations any vendor sampling product within the above mentioned parameters must submit a sampling form to Levy Restaurants for approval The Selling of Food and or Beverage products by any other entity is strictly prohibited Sponsoring Organizations of expositions and trade shows and or their exhibitors may distribute SAMP
111. ions special wiring or repairs If an exhibitor requires additional internet labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o TechRep Monday Friday 8am 4pm except holidays 100 00 o other times including holidays 150 00 o Network Engineer Monday Friday 8am 4pm except holidays 130 00 o Network Engineer other times including holidays 195 00 MCCA will provide an Ethernet connection to a shared data network attachment for the use of Exhibitor s directors officers employees and guests during the official dates of specified show Exhibitor will be responsible for providing all hardware software and other equipment and facilities needed to connect to the Ethernet and to use network attachment The network attachment provided by the MCCA may be used only by the Exhibitor s directors officers employees and guest agents or consultants The MCCA network will facilitate communications between the company s authorized users and entities reachable through the national internet The Exhibitor will promote efficient use of provided networks to minimize and avoid unnecessary network traffic and interference with the work of other users on interconnected networks Page 12 MCCA Exhibitor Ordering Guide Users of MCCA networks shall not disrupt any
112. ities Choose DIM 6 00 7 00 cheeseboro is a clamp used to attach two pieces of truss or pipe together ecu mee 12 00 14 00 grapple 16 a connector that allows you to make 90 degree connection between trusses Lighting Fixtures Discount Standard A variety of lighting options are available to brighten exhibit space While lights cannot be attached directly to our ceiling lighting can be suspended above exhibit space by utilizing truss and motors Page 16 MCCA Exhibitor Ordering Guide Source 4 Par 575 watt 750 watt cccccccssscssccsccssssssssssssssssssssscsccccccccsees 35 00 42 00 This fixture 1s best used to create a wash effect or cover a larger area with light It 1s available 575 watt or 750 watt Lenses are available in Very Narrow VNSP Narrow NSP Medium MFL Wide WFL Source 4 Leko 575 750 watt c cree ee eere eere eee eere eee e e 45 00 54 00 This fixture 15 best used to create a spot light to highlight specific spaces or objects It is available in 575 watt or 750 watt Lenses come in 19 26 36 50 degrees to achieve the desired illumination from the light Par o4 1000 NA E E 30 00 36 00 The Par 64 will deliver similar results as the 54 Par but there are no o
113. l employees All rates are subject to change if necessitated by increased labor and material costs LABOR RATES ARE AS FOLLOWS Worker per Hour Discount Regular aaa en AA du wl ertime other times Monday throu riday ay Saturday Rigging Hanging Sign gl 120 00 156 00 156 00 Double Time day Sunday amp Holidays _ d ea meee 168 5 218 40 5 218 40 Discount Rate Rate applies to orders placed or before the above Discount Rigging Hanging Sight 240 0 312 00 312 00 Deadline Date Regular Rate Rate applies to orders placed after the above Discount Deadline Date but before the first day of exhibitor move in Show Site Rate Rate applies to orders placed at show site Please Indicate Service Viper Supervised OK to Proceed Shape of Sign Select one sign type per order A 30 50 00 minimum surcharge will be added to the labor rates above for this C Square Rectangle C Triangle professional supervision Circle Other Exhibitor Supervised Do Not Proceed Exhibitor will supervise Indicate workers needed for installation and dismantling Width Weight e Viper assumes no liability for loss damage or bodily injury arising out of the X Structural Pick Points of Pounds ___ at each point installation and or dismantling of Exhibitor s property by Viper provided union labor Exhibitor assumes the responsibility and any liability arising theref
114. ld like installation and or dismantling of Exhibitor s property by Viper provided union your sign truss placed labor Exhibitor assumes the responsibility and any liability arising therefrom for the work performed by union labor under Exhibitor s supervision Exhibitors must stay clear during movement of freight Place Order Here SCHEDULE SCHEDULE SCHEDULE TOTAL OF TOTAL OF LABOR DATE S START TIME END TIME HOURS X LIFT W CREW X SUBTOTAL X 6 25 TAX GRAND TOTAL agree in placing this order that have accepted Viper Payment Policy and Terms amp Conditions of Contract AUTHORIZED NAME PLEASE PRINT E Payment Enclosed Please estimate the number of workers and hours per worker needed for installation and dismantling above Invoice will be calculated according to actual hours worked relative to the original estimate and based upon the date received Additional labor required will be calculated and invoiced at the show site rate Authorized Signature Please Sign COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED Www VIPERTRADESHOW COM ELECTRICAL INFO ORDER FORM American Veterinary Medical Association DISCOUNT DEADLINE 6 17 15 Exhibitor Showsite Contact Contact Phone email Address Date Time of Arrival Exhibitors are responsible for distributing power within their booth space once the MCCA has placed the power source This work can be performed by an electrician who is a full time em
115. lone cheese Ham and Swiss on Pretzel Bread e ZLT Flatbread Sandwich grilled zucchini tomatoes jalapeno Jack cheese and sun dried tomato pesto e Italian Chopped Salad grilled chicken crispy bacon romaine radicchio tomato red onion ditalini and crumbled blue cheese with honey Dijon vinaigrette EXC Tiel DES Whole Fresh Fruit Bag of Cape Cod Chips Dancing Deer Cookie BISTRO BOXES Artisan cheese gourmet crackers seasonal fruit with honey and vanilla yogurt dip Seasonal vegetable crudit s with roasted pepper hummus sea salted edamame and pita chips Dry aged salami prosciutto and coppa ham aged Provolone cherry peppers grilled focaccia and sun dried tomato oil Fresh Mozzarella and vine ripe tomato with balsamic roasted red bell pepper Kalamata olives pickled carrot onion and cauliflower served with basil pesto INCENTIVE PRICE 24 00 EACH 24 00 EACH 24 00 EACH 24 00 EACH 24 00 EACH 24 00 EACH INCENTIVE PRICE 18 00 EACH 20 00 20 00 STANDARD PRICE 27 00 EACH 2700 EACH 27 00 EACH 27 00 EACH 27 00 EACH 2700 EACH STANDARD PRICE 20 00 EACH 14 00 EACH 24 00 EACH 24 00 EACH Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing
116. may only use butane canisters purchased directly through Levy Restaurants You are required to have 20 Ib ABC fire extinguisher for your display when using butane Double Decker Booths and or with a Roof AIT Double Decker exhibits are subject to applicable state and city building codes and are subject to inspection by state city officials and the MCCA Maximum occupancy load for upper level s must be posted at the base of the stairway and enforced by the exhibitor Smoke detectors must be installed on the first floor of the exhibit and every subsequent enclosed level Automatic extinguishing systems are EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS aes eae required of any exhibit that has a roof or any other covering that would impede the effective use of the facility s sprinkler system 10 lb ABC fire extinguisher must be visible on every level of the exhibit Any exhibit that is deemed a hazard by the MCCA must be removed from the facility All costs for removal are the responsibility of the Licensee The City of Boston Fire Code prohibits the use of fabric attached to a ceiling or used to cover any portion of an exhibit Exclusive Services The BCEC will be the exclusive provider of the following services food amp beverage cleaning electrical medical business center telephone Internet rigging the operation of ground supported crank ups the operation and provision of lifts for theatrical purposes
117. mber of 2014 Return this form to Laura Beckum Ilbeckum wyndhamjade com Company Name Group Contact E mail Phone Number Area Country Code AVMA Hotels Rates amp Complimentary Amenities Boston Park Plaza 179 single 189 double Includes 10 off at Statler Restaurant and Lounge Courtyard Boston Downtown 189 single double Includes comp internet Doubletree by Hilton Boston Downtown 209 single double Includes comp internet Hilton Boston Downtown Faneuil Hall 219 single double Includes comp internet Hyatt Regency Boston 230 single double Intercontinental Boston 229 single double Includes comp internet Omni Parker House Hotel 230 single double Includes comp internet Renaissance Boston Waterfront Hotel 254 single double Residence Inn by Marriott Boston 259 single double Includes comp internet breakfast and evening social Mon Wed Night Revere Hotel Boston Common 239 single double Includes comp internet Seaport Hotel 235 single double Westin Boston Waterfront 248 single double Hotel Preference 1 2 3 4 Block Pattern Please provide a night by night breakdown of your requested room block using actual arrival and departure dates See below example 7 10 7 11 7 12 7 13 7 14 7 15 LL Evan o omn Rooms with 2 beds Suites by day SUITES Indicate suite type needed C One Bedroom
118. me by 10 00 AM We suggest telling them 9 00 AM giving them room to fail without failing you Here s the address for your convenience Boston Convention Center Hall A 415 Summer Street Boston MA 02210 For liability reasons and ensuring exhibitors freight is loaded properly all carriers MUST check in at the Freight Desk to request your shipment by booth and company name Please be sure to instruct your carrier to do so UPS and Fed Ex are not the most reliable carriers for our industry so we highly suggest exhibitor s using FedEx or UPS remain in the hall until their shipments are picked up Do not leave these shipments in the hall with only the shipping labels If you have any questions please ask your Viper Service Desk representative Once you have packed up all your materials please hand in the BOL to the Viper Service Desk Do not leave it in your booth We will sign it and give you a copy keep a copy and give the driver a copy Please note material handling must be paid in full In the event you fail to turn in your BOL or your carrier does not check in by the 10 00 AM deadline your freight will be re consigned to the house carrier Viper Tradeshow Transportation No liability will be assumed by Viper as a result of such rerouting or handling and exhibitor will be charged standard shipping rates of 2 25 pound for shipments 1000 Ibs or more 2 75 pound for shipments 999 pounds or less with a 525 00 minimum Charges will be a
119. mp Zip Meeting Start Meeting End Date Date Ordered By Fax Time Time Phone Email 20 Discount Rate Standard Rate Please Call for Quote Please Call for Quote 20 Discount Rate Standard Rate _ fs Tieton 27000 ts j j Meeting Room Packages Audience Response System ARS Package Audio Video Recording Package LCD Monitors 24 Flat Panel Video and Data Monitor 16 9 11 Floor Stand Wall Mount Tabletop 175 00 220 00 32 Flat Panel Video and Data Monitor 16 9 L Floor Stand Wall Mount 340 00 40 Flat Panel Video and Data Monitor 16 9 L Floor Stand L Wall Mount Tabletop 370 00 460 00 Floor Stand Wall Mount Tabletop 460 00 575 00 55 Flat Panel Video and Data Monitor 16 9 Floor Stand L Wall Mount Tabletop 595 00 745 00 Chrome Floor Stand For PSAV 32 or larger monitors only Shelf No Shelf mE 85 00 105 00 Please let us know what source s will be used with the monitor s selected above if providing your own 46 Flat Panel Video and Data Monitor 16 9 Ur PC Laptop Qty please select output below iPad or Mac Qty please select output below JDisplay Port Display Port L 30pin Lightning Display Port Thunderboit DVD Playback Device please select output below Multiple sources Other please specify HpMr VGA _ Compon
120. n up your booth or illuminate specific objects you will need to get a quote from JCALPRO In most cases lights cannot be attached to our ceilings Instead we can provide you with truss using motors to create a lower ceiling and then hang lights from that truss We will require a diagram showing your booth layout and exactly what you want illuminated in order to put together a quote Page 18 MCCA Exhibitor Ordering Guide Do I ship my sign to you to put it together No Although JCALPRO provides labor to hang the sign the General Service Contractor GSC handles all shipments You may build your sign or hire the GSC to put it together for you When the sign has arrived at the building and has been assembled we will hang it for you Be sure to keep this in mind when making your time and day requests for sign hanging Can I request load in and load out times Yes the Rigging Order Form has a space for you to indicate your preferred up and down times Please note that your preferred timing is not guaranteed however we do try our best to cater to your requests If you absolutely need a specific install or take down time additional charges will apply If you do not provide a diagram or layout prior to load in then you may experience set up delays and additional cost What type of diagrams should I send The most useful diagrams are on a proportioned grid to show the dimensions of the booth the exact desired placement of hanging i
121. nary Medical Association DISCOUNT DEADLINE 6 17 15 ADVANGE WAREHOUSE SHOWSITE American Veterinary Medical Association American Veterinary Medical Association Viper Tradeshow Services Boston Convention Center Hall A c o Forward Air c o Viper Tradeshow Services 480 William F McClellan Hwy 415 Summer Street East Boston MA 02128 Boston MA 02210 Rates for this show are on actual or dimensional weight whichever is greater for every hundred pounds cwt or hundred weight rounded up A 200 pound minimum applies to every shipment whether received at the Advance Warehouse or Show Site Calculate your CWT hundred weight Estimated Weight of Shipment Pounds Pounds Divided by 100 Your CWT No Less than 2 ADVANGE WAREHOUSE DELIVERIES AW Crated Skidded via common carrier ST CWT x 129 00 Sub Total No less than 258 00 AW Crated Skidded via common carrier OT in OR out AW Crated Skidded via common carrier OT in AND out CWT 189 00 SS Crated Skidded via common carrier CWT OT in OR out 159 00 SS Crated Skidded via common carrier i OT in AND out CWT X 179 00 Sub Total No less than 358 00 REQUIRED APPLICABLE SPECIAL GHARGES Fee applies to each category above ADD 30 for Small Package Carrier SPC if you are using FedEx UPS DHL Airborne etc 5 only if utilizing SPC carriers or special ADD 30 for shipments that are loose uncrated requiring special handling 5 only if loose uncrate
122. ne of the following conditions must exist 1 The party interested in distributing food and or beverage must be the manufacturer of said product The interested party must only distribute SAMPLE sizes 2 ounces of pre packaged food items or 4 ounces of non alcoholic beverages of his her product and EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS d cannot participate cash sales of said product during the show OR 2 The party interested in distributing food and or beverage items must pay a fee to be determined by a Levy Restaurants Catering Sales Manager in order to waive its right to exclusivity under the MCCA BCEC License Agreement If a party brings unauthorized food and or beverage items into the BCEC and does not subsequently meet one of the conditions listed above the party must immediately remove the unauthorized item s from their exhibit or meeting space Sampling Authorization Form Page E10 This form outlines policies and procedures pertaining to F amp B sampling at the BCEC The document contains specific information regarding allowable sample sizes eligibility of sampling method of distribution etc This form is required by Levy Restaurants in order to obtain permission to sample and to obtain a Temporary Food Service Permit Temporary Food Service Permit Application The City of Boston Inspectional Services Division requires a temporary food service permit for any F amp B served at t
123. ning team of the Molson Center in Montreal and Bank One Ballpark in Phoenix participated in the 2008 Olympic Swim Trial 2006 All Star Game and Super Bowl 2005 Breeders Cup 2004 NFL Playoffs and multiple Kentucky Derbies and has acted as a consultant for Manchester United and JFK Airport A veteran of the hospitality industry Christopher brings 12 years of hotel and resort experience to the Levy family table In his eight years with Hyatt Hotels and Resorts Christopher earned numerous management awards including Department of the Year Two years at Destination Hotels amp Resorts in Vail Colorado and an Area Chef position at Bristol Hotels amp Resorts round out his experience THE UNEXPECTED AWAITS TIMOTHY ELDERKIN Executive Chef Timothy Elderkin embraces the bounty of New England ingredients and its distinctive cuisine at the John B Hynes Veterans Memorial Convention Center Warm hospitality and excellent food are the priority for Chef Elderkin and his hyper capable team who serve a wide variety of events at the high volume convention center A native New Englander Chef Elderkin was born and raised in Cumberland RI where his passion for the outdoors was equal only to his enthusiasm for the local cuisine In 2001 he received an Associates of Science Degree in Culinary Arts and a Bachelor s of Science Degree in Food Service Management from Johnson and Wales University Following culinary school
124. nt BFD provide guidance to the MCCA for a safe venue for all guests and employees at MCCA facilities Fire Safety Equipment Fire extinguishers are located on each of the support columns in the exhibit hall area and on the perimeter walls All brackets are 40 inches 102 cm from the floor Support column fire extinguishers are primarily mounted on the northwest quadrant Fire extinguishers on the support columns along the north end of Hall A and those on the south side of the air walls are mounted on the southwest quadrant General Service Contractors GSC and exhibitors are required to maintain a minimum unobstructed path of no less than 48 inches 122 cm 24 inches 61 cm on center for fire extinguishers Fire extinguishers shall not be removed or temporarily relocated by any exhibitor the Licensee or the GSC The GSC is responsible for ensuring that emergency exits fire extinguishers fire pull stations fire department value boxes and fire alarm flashers are not obstructed or obscured from view at any time in the facility Anyone found responsible for moving removing or blocking fire safety equipment is subject to a fine Fire Safety Limitations The following limitations apply to all exhibits located in the exhibition halls in the BCEC 1 Thefollowing items are fire hazards and are prohibited for use in the BCEC Compressed flammable gases Exception Butane for cooking purposes with prior approval of the MCCA Publi
125. nt canopy or tarp Additionally exhibitors must have the manufacturer documentation available for on site inspection Open flame cooking or other sources of heat are prohibited under any tent canopy or tarp The exhibitor is required to EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS Peed have 10 b ABC fire extinguisher readily accessible within the exhibit Individual exhibitor tents canopies or tarps exceeding 300 square feet 28 square meters shall be protected by automatic fire extinguishing systems A single exhibit or group of exhibits covered by a tent canopy or tarp that do not require sprinklers shall be separated by a distance not less than 10 feet 3050 mm where the aggregate ceiling exceeds 300 square feet 28 square meters Tents exceeding 400 square feet 37 square meters require a tent permit from the Boston Fire Department 11 The GSCor individual exhibitor must have on site a copy of the Certificate of Flame Resistance for all floor covering The Boston Fire Department prohibits the use of carpet on walls ceilings seating products or as decorative material 12 The hanging or rigging of signs displays or banners etc shall not interfere with the building fire sprinkler system Rigged items shall not exceed 300 square feet in surface area in a horizontal plane nor be more than a 15 degree angle from a vertical plane relative to the exhibit hall floor 13 Exhibitors are prohibited from c
126. ock and displaying their loading dock parking pass on the dashboard of the motor vehicle for the purposes of unloading cargo have a limit of 30 minutes in order to do so Exhibitor staff remaining in the loading dock area beyond the 30 minute limit and or who do not properly display a valid loading dock parking pass subject themselves to towing at the vehicle owner operator s risk and expense Positive Means of Identification Required While inside the facility Exhibitor staff must be in possession of a positive means of identifying themselves with photo identification ID preferably a state issued motor vehicle operator s license etc Public Safety Recommendations The MCCA is not liable for nor does the MCCA carry any insurance on Exhibitor property or fixtures Please bear in mind that all of your exhibit material and displays are your property Therefore it is important that you take every precaution to protect this material Below are some suggestions toward this end 1 Ship your materials with a qualified carrier and be sure to lock trunks crates 2 If cartons are used be sure that they are securely taped or banded and under no circumstances marked with the name or type of articles contained therein 3 Be sure to furnish your shipping company with an accurate account and complete bill of lading EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS 4 Donot leave your booth unattended during the set up period
127. of the MCCA networks or any other MCCA associated networks MCCA networks shall not be used to transmit any communication where the meaning of the message or its transmission or distribution would violate any applicable law regulation or would be highly offensive to the recipient of recipients thereof Mass distribution of any message including advertising may not be broadcast or otherwise sent on an intrusive basis to any user of the MCCA network or any directly or indirectly attached network When requested by a user of the networks product information and other commercial messages are permitted to be transmitted Discussion of a product s relative advantages and disadvantages by users of the product and vendors response to those who pose questions about their products may be made available over the MCCA networks Interpretation application and possible modification shall be within the sole discretion of MCCA MCCA does not make any express of implied warranty of any kind specifically There is no express or implied warranty of merchantability or fitness for a particular purpose for the services to be provided The protocol used on the MCCA network call for end to end verification of the accuracy of any message and such verification 15 the sole responsibility of the purchasing company Similarly these protocols provide for end to end verification of the receipt of all the data that is transmitted MCCA will not be responsible for any loss of
128. on site to direct and assist exhibitors during move in and move out For the convenience and safety of exhibitors and patrons all freight and material handling must enter and exit the facility through the loading dock The Licensee and its exhibitors will be allowed to hand ENS EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS e A carry item one time in or out of the facility without having to access the loading dock Hand carried freight is defined as one item that can be easily carried by an individual without the need for dollies or other mechanized equipment No parking is allowed at the entrance of the facility and the use of passenger elevators for movement of freight is not allowed All packages are subject to inspection by facility personnel This policy is strictly enforced at The Westin Boston Waterfront Hotel skybridge as well Lights Only Underwriters Laboratories UL approved clamp on types of portable spotlights are allowed All display lights must be turned off when the exhibitor leaves for the day Only UL approved extension cords 12 gauge or greater rated for 20 amp are allowed Note Household extension cords are not permitted These are generally 14 or 16 gauge and only rated at 15 amp Material Handling Exhibitors are allowed to perform their own material handling providing all of the following criteria are met e Exhibit personnel performing the work must bona fide full time employe
129. op locations MDL outlets and fixtures Regular rates will be applied regardless of when the order was received if either is not provided with your electrical order Exhibitor is responsible for providing surge protectors for their Goods Viper is not responsible for loss or damage resulting from power surges Furthermore Vipers liability for any and all loss or damage is limited to the value of the cost of electrical services provided or depreciated value of Goods whichever is less Place Order Here SCHEDULE SCHEDULE SCHEDULE TOTAL OF TOTAL OF START TIME END TIME HOURS X ELECTRICIAN X agree in placing this order that have accepted Viper payment Policy and Viper Terms amp Total Labor Ordered Conditions of Contract Authorized Signature Please Sign Payment Enclosed AUTHORIZED PLEASE PRINT Please estimate the number of workers and hours per worker needed for installation and dismantling above Invoice will be calculated according to actual hours worked relative to the original estimate and based upon the date received Additional labor required will be calculated and invoiced at the show site rate COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED Wwww VIPERTRADESHOW COM EXHIBITOR APPOINTED CONTRACTORS EAD GUIDELINES PLEASE COMPLETE AND RETURN BOTH EAG FORMS Viper Tradeshow Services acting on behalf of all exhibitors and in the best interest of the exposition
130. ot range Terms of Agreement Total and my company understand and agree to the following potential late fees to be charged to the credit card used for deposit a For each lead retrieval device not returned within one 1 hour of the show floor closing on the last day of the show the late fee is 200 00 per hour b If the lead retrieval unit has not been returned to Wyndham Jade within 10 days following close of final day of show the fee will be 2000 00 for Mobile units c Our Company not Wyndham Jade or Show Management is responsible for the proper use and safekeeping of each lead retrieval unit rented We will pay for any damage to the lead retrieval units incurred during our rental No refunds after 07 01 2015 On site orders limited to availability Cancelations will result in a 10 credit card and transaction fee Custom Lead Qualifiers are available on line or we will provide you with a form to fill out and return to us Company is responsible to pay all applicable Federal State or Local taxes If the applicable tax rate is different from the published rate at the time of placing the order then Contractor may adjust the tax due by the company accordingly If you are tax exempt in the state in which you will be exhibiting you must provide a Sales Tax Exempt Certificate for that state Please submit this certificate with the order otherwise tax will be charged to your order No refunds will be given on site All refund
131. our event designates another security vendor for booth coverage you may choose to order through the event s preferred provider as detailed in your exhibitor kit Security Guard Booth Discount Standard Per Hour por OCOT E d 2250 easba 27 00 The MCCA offers uniformed public safety officers to cover shows and events Officers are scheduled at a 4 hour minimum and are available from move in to move out around the clock Orders must be placed at least 48 hours in advance of the requested service date Frequently Asked Questions Security When do you recommend ordering security for an exhibitor booth Our public safety department strongly suggests ordering security for booths planning to have VIP celebrity appearances book signings etc to monitor crowd control and escort as needed Also exhibitors with expensive or rare equipment in their booths may consider security for the overnight hours between show end and the next day s show start Is there general overnight security in the exhibit hall The MCCA provides 24 hour security coverage for the facility however security coverage for the exhibit hall is determined by the show organizer and may vary from event to event Page 23 MCCA Exhibitor Ordering Guide Appendix A Service Order Forms The following MCCA order forms may not be reproduced without express written consent from the MCCA Index Request for Exhibitor Electrical Services Request for Exhibitor Cl
132. overage of 1 000 000 per occurrence and naming Levy Restaurants Corporation and the HYNES as additional insured Information must be received no later than close of business 5 00 PM EST on DATE Before returning this document please sign the Agreed indicating you have read and you agree with all conditions SHOW NAME DATE Company Name Booth No Company Address gt 1 000 00 0 0 Contact Name Telephone Ex gt Email Onsite Contact Cell PLEASE SPECIFY Item Distribution Purpose Quantity Portion Size Method of Dispensing Agreed eee O O Date 2 Exhibiting Firm Levy Restaurants PLEASE RETURN FORM TO LEVY RESTAURANTS BY DATE TO ENSURE CONFIRMATION AND APPROVAL For additional services and information please contact Levy Restaurants Lauren Parker Catering Sales Manager 415 Summer Street Boston MA 02210 phone 617 954 2321 fax 617 954 2159 Iparker levyrestaurants com EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS Si American Veterinary Medical Association AVMA Annual Meeting July 11 14 2015 Boston Convention amp Exhibit Center Boston Massachusetts PRESENTATION SERVICES Premier Global Events Official Contractor Meeting Rooms Questions Call 800 966 4498 or email exhibits psav com MEETING ROOM PRICING ONLY Submit your order via fax 866 312 4404 Alternate Venue Meeting Room Name No Company On site Contact Address On site Cell City State a
133. overing displays with drop cloths sheets table cloths or other non flame resistant material 14 Exhibitors shall move remove or arrange with the General Service Contractor to remove wooden pallets shipping crates cardboard boxes and other packing materials from the exhibit hall area as soon as possible These items are not permitted in the exhibit halls during events Flame Retardant Treated Materials The following rules apply regarding flame retardant treatments 1 All decorations drapes signs banners acoustical materials hay straw moss split bamboo plastic cloth and similar decorative materials shall be flame retardant to the satisfaction of the Boston Fire Department and State Fire Marshal 2 Combustible materials inch or more in thickness glass or asbestos cloth may be used without flame retardant treatment 3 The use of oilcloth tarpaper sisal paper nylon Orlon and certain other plastic materials that are not flame retardant is prohibited 4 Table coverings used in exhibit halls must be flame retardant treated unless they lie flat and have an overhang of no more than six 6 inches 5 All materials must be certified by the Boston Fire Department within six 6 months of the event The Boston Fire Department does not accept certificates from other jurisdictions Materials may be sent directly to the Boston Fire Department for testing 6 The City of Boston Fire Code prohibits the use of
134. ployee of the exhibiting company or by ordering labor from Viper Tradeshow Services or a third party I amp D company Viper labor must be used to distribute Viper owned extension cords To order Viper labor complete this form the Installation and Dismantle Order Form along with the Booth Layout Form to indicate placement Extension Cords Discount Price Floor Price 2000 Watt Euro Converter 5 110 00 S 165 00 Extension Cord 14 3 120V 15 529 00 S 43 50 Extension Cord 14 3 120V 25 5 37 00 5 55 50 Extension Cord 14 3 120V 50 5 61 00 S 91 50 Extension Cord 14 3 120V 75 S 81 00 6 122 00 Extension Cord 14 3 120V 100 5 101 00 S 152 00 Plug Strip 120 Volt 5 33 25 5 50 00 Dicsount Price Floor Price Tape Carpet Roll S 29 00 S 43 50 Tape Clear Roll 28 25 42 50 Tape Electrical Roll 10 20 15 30 Tape Hazard Warning 34 00 51 00 UK EU AU to US Adapter 10 50 14 18 LABOR RATES ARE AS FOLLOWS Worker Per Hour Discount Regular Electrical ST 120 00 156 00 Electrical OT FRONT OF BOOTH Indicate adjacent booth or aisle number _ This form must be returned to Viper Tradeshow Services for your order to be prc Indicate Adjacent Booth Aisle Number Indicate Adjacent Booth Aisle Number PLEASE COMPLETE THIS FORM FOR ALL ELECTRICAL LABOR NEEDED TO DETERMINE IF YOU NEED ELECTRICAL LABOR PLEASE READ THIS FORM CAREFULLY El
135. pplied to the credit card on file or sent Cash on Delivery COD Any freight left on the floor without proper paperwork or return labels will be deemed as trash and will be discarded Viper is the Official Carrier for the show f you would like Viper to be your carrier simply complete and fax the attached form to the office Your BOL and labels will be delivered to your booth prior to the last day s exhibit hours If you decide to choose Viper as your carrier at show site turn in the Viper Shipping Order Form provided to the Viper Service Desk by 4 00 pm 7 13 1 hour before closing and we ll write up your Bill of Lading BOL and labels and deliver them to your booth Once you are packed sign the BOL turn it into us you ll get a copy we ll get a copy and the driver will get a copy No worries about late carriers and writing numerous labels Pack turn in your BOL and go ANY QUESTIONS PLEASE CONTACT YOUR SHOW COORDINATOR OR COME TO THE VIPER SERVICE DESK WE RE HAPPY TO ASSIST YOU AND HELP YOUR MOVE OUT GO AS SMOOTHLY AS POSSIBLE Stephanie Kordecki skordecki vipertradeshow com COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED Wwww VIPERTRADESHOW COM MASSACHUSETTS CONVENTION CENTER AUTHORITY EXHIBITOR ORDERING GUIDE X e cmi ae a Si ae bare Saale ES for 2015 AVMA Annual Convention July 10 14 2015 Boston Convention and Exhibition Center MC
136. ptions for additional lenses They are available in 1 000 watts Custom Lighting Solutions Discount Standard Lighting kits include a combination of Lekos Source 4 Pars and Par 64s based on layout and design requirements Price includes fixtures fixture accessories and all necessary cables Dimmer control and labor are not included and must be ordered separately Special Orders for larger kits are available upon request Small Lighting Kit 4 6 lights ccccccsssssssssssssssssssssssssssssssssssssssees 185 00 212 00 Medium Lighting Kit 7 11 lights eee eee eere eee 325 00 390 00 Large Lighting Kit 12 15 lights eee ecce eee eee 450 00 540 00 X Large Lighting Kit 16 20 lights eee eee eere 550 00 660 00 Dimmer Racks amp Lighting Controls Discount Standard These items are optional with individual fixtures or small lighting kits but mandatory with larger lighting kits The dimmer rack 15 a large outlet that all lights plug into to create a central control location A dimmer rack depending upon size can be placed in a booth or attached to the truss and kept in the air The lighting console control plugs into the dimmer rack to dim or control individual lights groups of lights or all lights at once Electrical service 15 not included and must be ordered
137. r person per hour Any time Saturday Sunday amp Holidays 240 00 per person per hour Add 50 to above rates for labor ordered at show site LABOR DEFINITIONS All labor is supervised by Viper Tradeshow Services and charged accordingly unless checked below Viper Tradeshow Services Supervised Labor Exhibits are set up prior to exhibitor s arrival under the direction of Viper Tradeshow Services amp D Supervisors The charge for this service is an additional 35 of the total installation labor bill Please provide complete booth plans schematics instructions and photos if possible for this service Exhibitor Supervised Labor Supervisor must check in at the Viper Tradeshow Service Center to pick up labor Upon completion of work supervisor must return to Viper Tradeshow Service Center to release labor Start time guaranteed only where labor is requested for the start of the working day 8 00 am unless the official set time begins later in the day Please provide supervisor s name and cell number INSTALLATION GALCULATION amp ORDER 1 Day Time of Set Up Enter hourly rate as outlined above 2 Number of Laborers X number of people 3 Number of Hours X number of hours 4 Total Amount of Hours X Rate 5 Check here if Exhibitor Supervised MUST be marked or move to next step 6 Viper Tradeshow Service Supervised Surcharge 3596 of sub total above 7 Total Installation Charges Sub total plus surcharge 446 DISMANTLE GALCUL
138. rges include drayage delivery setup on site service and pickup 75 minimum charge 30 71 Cities with UNION regulations are subject to local prevailing labor rates which can affect the labor charges Delivery amp Sales taxes are estimated and are due on all equipment and labor where applicable Pickup Labor The prevailing sales tax rate at the time the customer s credit card is charged will be applied 79 Minimum Damage Waiver 12 of Rental Total Yes L 6 250 Tax Exempt Status If you are exempt from payment of sales tax we require an exemption certificate for the state in which the event is held Events held in Chicago also require the Personal Property Lease Rental Transaction Tax 7550 form Damage Waiver If you would like a copy of the waiver please contact us By completing this section and by signing this form you agree to PSAV s Equipment Loss and Damage Acknowledgment Sales Tax Rental Total LABOR NOTICE Labor pricing and guidelines are subject to local union jurisdictions in some locations facilities Union jurisdictions and work rules are subject to change at any time without notice Please contact Exhibit Services at 800 966 4498 for an accurate quotation including all required labor Grand Total opo DISCOVER Name on Card Company Card Number Billing Address City Expiration Date State Zip
139. rival Important Information amp Rates Starting time can be guaranteed only when labor is requested for the start of the working day at 8 00 AM All exhibit labor for 8 00 AM starting times will be dispatched to booth space Confirm labor and equipment by 2 30 PM the day before date requested Please have a representative pick up the crew at the labor desk and supervise the work to be done Upon completion the Exhibitor s representative will return the crew to the labor desk and approve the work order Equipment and labor cancelled without a 24 hour notice shall be charged a one 1 hour cancellation fee per worker and equipment If Exhibitor fails to use the workers and equipment at the time confirmed a one 1 hour Not Ready charge per worker and equipment will apply The minimum charge for labor is one 1 hour per worker and equipment Labor thereafter is charged in half 72 hour increments per worker and equipment Gratuities in any form including cash gifts or labor hours for work not actually performed are prohibited by Viper All rates are subject to change if necessitated by increased labor and material costs LABOR RATES ARE AS FOLLOWS Equipment w Operator Discount Regular Show Site Straight Time Monday through Friday from 8 00 AM to 4 30 PM High Lift ST 763 00 954 00 1430 00 Overtime All other times Monday through Friday All day Saturday igh Lift Double Time day Sunday amp Holidays moe zi al
140. rom Levy Restaurants the HYNES and NAME Show Management is strictly prohibited 1 Take away items will be assessed and approved on a case by case basis by Levy Restaurants Take away items are items that are distributed to attendees but are not intended for immediate consumption at the time of receipt Requests for take away items must be submitted no later than DATE 2 Requests for all Food or Beverage Products brought on the premises for consumption at hosted banquet booth events or that do not fall within the Sampling parameters listed above may incur a Buy out Fee by Levy Restaurants An appropriate buy out fee will be determined by Levy Restaurants on a case by case basis however the buy out fee will be based on a percentage of the retail pricing for the food and or beverage item and is subject to all applicable taxes and service charges UNUSED FOOD OR BEVERAGE PRODUCT that requires pick up or shipment after the show event is the responsibility of the Company that is sampling the product Absolutely NO REFUNDS of Buy out Fees will be given for Food or Beverage Product if not consumed during show event FOOD AND BEVERAGE RELATED SERVICES including storage delivery or any other service required for Food and or Beverage products brought from the outside are not the responsibility of and will NOT be provided by Levy Restaurants EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS If these services are required the following char
141. rom for Include engineer stamped assembly and hanging instructions with the the work performed by union labor under Exhibitor s supervision Exhibitors order Viper accepts no liability for any work completed without such instructions must stay clear during movement of freight when required Work is done at Exhibitor s risk and Exhibitor shall indemnify and Type of Sign Select one sign type per order defend Viper and Show Organizer from any claims and or bodily injuries arising Banner Structural Signage Systems out of or related to the installation or dismantle of any sign without approved drawings Place Order Here SCHEDULE SCHEDULE SCHEDULE TOTAL OF TOTAL OF DATE S START TIME END TIME HOURS X LIFT W CREW X X 396 PSP GRAND TOTAL Dimensions amp Weight of Sign AM AM ___ __ _ AN AM AM BENNETT l agree in placing this order that have accepted Viper Payment Policy and Viper Terms amp Total Labor Ordered 8 Conditions of Contract 3096 50 00 Viper Supervision AUTHORIZED NAME PLEASE PRINT DATE E Payment Enclosed Please estimate the number of workers and hours per worker needed for installation and dismantling above Invoice will be calculated according to actual hours worked relative to the original estimate and based upon the date received Additional labor required will be calculated and invoiced at the show site rate Authorized Signature Please Sign COPYRIGHT 2012 VIPER TRADESHOW SERVICES
142. rvices Must be delivered NLT June 24th by c o Forward Air 4 00 PM to avoid late charges 480 William F McClellan Hwy Certified weight tickets are required East Boston MA 02128 for all shipments COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED Wwww VIPERTRADESHOW COM 16 SHIPPING LABELS SHOW CITY Boston SHOW NAME American Veterinary Medical Association SHOW FACILITY Boston Convention amp Exhibition Center SHow Cope 1507001 SHOW DATES July 10 15 2015 For your convenience labels are provided below for showsite delivery We encourage you to make copies and fill in your specific information and tape one on each piece of your freight SHOWSITE LABELS SHIPPER INFORMATION DELIVERY INFORMATION TO Exhibitor Name Booth AVMA 2015 PIECES of Boston Convention Center Hall A Must be delivered on July 9th and 10th only c o Viper Tradeshow Services 415 Summer St Boston MA 02210 Certified weight tickets are required for all shipments SHIPPER INFORMATION DELIVERY INFORMATION TO Exhibitor Name Booth AVMA 2015 PIECES of Boston Convention Center Hall A Must be delivered on July 9th and 10th only c o Viper Tradeshow Services 415 Summer St Boston MA 02210 Certified weight tickets are required for all shipments COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED www VIPERTRADESHOW COM 17 MATERIAL HANDLING ORDER FORM American Veteri
143. s a problem providing the necessary information within the deadlines Viper Tradeshow Services must be contacted in advance of the deadline COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED Www VIPERTRADESHOW COM MOVE OUT INFORMATION FOR American Veterinary Medical Association This information will also be distributed before the start of the last day of show hours however we highly recommend reading these instructions carefully in order to know what to expect and plan in advance Please share this information with your show site staff in advance of the show along with any arrangements for shipping you may make Monday July 13th 5 00 PM Exhibit Hall Officially Closes Monday July 13th by 8 00 PM Stored empty crates and containers returned Monday July 13th 9 00 PM Labor Force all exhibitors should have started dismantle by this time Exhibitors must check in at the Viper Service Desk to sign out labor hired Tuesday July 14th 10 00 AM Freight Force deadline for carriers to check in MUST CHECK IN AT FREIGHT DESK All outbound shipments loading onto a contracted carrier or personally owned vehicle require a Viper Tradeshow Services Bill of Lading BOL Please follow these instructions Pick up a Bill of Lading at the Viper Service Desk and completely fill out the gray shaded areas making sure to write in your carrier name Call your common carrier or freight forwarder to make sure they are scheduled to co
144. sel Rich Italian espresso with lightly salted chocolate brownies Lightly salted caramel with praline pecans FROZEN YOGURT FLAVORS INCLUDE Creamy smooth mango blueberry chai or strawberry All can be complemented with sweet yogurt dipped pretzels or yogurt covered raisins SORBET EDAVORS INGLY ME Raspberry Passion fruit Mango Blood Orange Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employee 15 THE UNEXPECTED AWAITS MARKEY LTD ESPRESSO SERVICE 3 200 00 PER DAY Our Baristi are fully trained to get the most from our state of the art espresso machines Our friendly crew ensures your guests will have a memorable visit featuring drinks that you would see in any world class espresso bar including Cappucinos Lattes Americanos Espressos and all the other favorites as well as herbal teas and hot chocolates Price per day includes up to 1500 servings combination of 8 oz cups for coffees and teas amp 4 02 cups for espressos two trained staff to serve counter all equipment consumables stock water and electrical supply iPad menu is also provided for the bar POWER REQUIREMENTS Coff
145. ssociate Internet Help Desk Free Wireless Internet Service Business Center FedEx Kinkos If you have any unanswered questions please contact MCCA Exhibitor Services at 1 617 954 2230 or exhibitorservices massconvention com and we will be happy to assist you Page 1 MCCA Exhibitor Ordering Guide General Information Ordering Policies amp Procedures Pricing Discount and Standard rates are available for most services To qualify for the discount rate order requests and payment must be received 21 days prior to the show opening Standard rates will apply to orders received after this discount cut off date Ordering Exhibitors are encouraged to submit orders online at our secure and easy to use website www massconvention com Credit card payment is required for all online orders Exhibitors who prefer to mail in their orders and pay by check will find our Service Order Forms at Appendix A of this guide No telephone or facsimile orders will be accepted Exhibitors should be aware of the following when placing orders All payments must be in US currency date payment is received determines the applicable rate see Pricing above Incomplete order or payment information will delay processing Booth number s must be identified on all order forms Payments Payment for services must be received advance Service will be scheduled and delivered only after payment is received All outstanding c
146. t 950 00 60 Boom Lift 1 550 00 All rigging must conform to the rules regulations and facility limitations of the MCCA and any show management regulations All equipment signs products etc must be designed to suspend safely Care must be taken to use only rated rigging hardware when designing constructing or purchasing such items Any equipment signs products etc deemed to be unsafe for overhead suspension by MCCA JCALPRO will be substituted or denied The use of any type of tape adhesive for attaching signs banners or decorations to the building walls or decorative surfaces 1s not permitted All assembly of equipment signs products necessary prior to hanging etc will be the responsibility of the Exhibitor Failure by Exhibitor to submit accurate diagrams prior to load in will delay set up and could incur additional cost Frequently Asked Questions Riggin How do I know if I qualify for the Basic Rigging Package Rate Find out the dimensions and weight of your sign If your sign weighs less than 150 pounds and is less than 20 in length or diameter and does not require electrical rigging truss or motors you will qualify for the Basic Rigging Package If your sign is motorized or needs electrical rigging for example a rotating sign or a sign with lights you qualify for the Electrical Rigging Package Can I order lighting to be suspended from the ceiling If you would like to order lights to brighte
147. tance as needed from our Internet Help Desk staff All MCCA Internet services include one initial line regardless of how many IPs come with the service To have more than one computer connected at one time exhibitors may bring their own switch or hub device and cables or they may rent a switch from the MCCA Automatic Configuration Discount Standard Automatically configured lines are designed to plug amp play 200 Kbs Shared 815 00 1 019 00 This is a shared service with two 2 private IP addresses Other exhibitors who have ordered the 200 Kbs will share the same network We recommend this service for a casual user looking to showcase a simple product webpage or browse the internet Manual Configuration Discount Standard Manually configured services require some data entry of IP addresses into the computer before the computer may access the internet 300 Kbs Managed SCL VICE ss nissan doa aa TV eV aa 1 175 00 1 468 75 The 300 Kbs comes with 1 public IP address for use on one computer with the option to purchase additional IPs for additional computers We do not recommend adding more than 4 additional IPs to the 300 Kbs If exhibitors require more than 5 computers we recommend upgrading to the next wired service 500 Kbs Managed 5
148. tems and orientation of the booths around yours As a general rule pictures from previous shows and pictures of the sign only are not as helpful as current diagrams of the entire booth space with the placement height and weight of the sign s or hanging item s Page 19 MCCA Exhibitor Ordering Guide Plumbing Services The MCCA offers a variety of plumbing services through our experienced in house team of plumbers Water and Drain Services Discount Standard Water Individual Connection eee e eere eee ee eere eee een nenne nete 299 00 374 00 Water service is available at approximately 75 PSI with up to 74 supply line Water flows at five gallons per minute Additional Water Connections ccce ecce ee ee ee eee ee eee esee 175 00 219 00 Exhibitors requiring more than an individual water connection should order each additional connection as needed Drain Individual Connection 299 00 374 00 The MCCA can provide waste drain connections up to line size Additional Drain Connections ecce eee eee eee eee ee eene teen 160 00 200 00 Exhibitors requiring more than an individual drain connection should order each additional connection as needed Fill and Drain 0 100 Gallons
149. the MCCA At the JB Hynes Convention Center overhead 120v electrical service is available in Halls A B C and certain areas of Hall D and Auditorium Atthe Boston Convention amp Exhibition Center overhead 120v electrical is limited due to the ceiling heights Overhead service 1s available under the low mechanical roof on the East and West sides of the Halls overhead sign truss banner or other rigged item requires overhead 120v power the can provide this service in any area of the Hynes or BCEC fan overhead sign truss banner or other rigged item requires overhead 208v 480v power the MCCA can provide this service in limited areas of the Hynes and BCEC Please contact the MCCA Exhibitor Services team for availability Installation amp Distribution Electrical MCCA Electricians will provide the initial electrical power source Electrical Service is brought from the nearest column or floor port into the booth The electrical outlets or boxes are placed in the rear of the booth along the pipe amp drape line Electrical boxes are left accessible inside floor ports for island booths with no pipe and drape lines and no columns in their booth space For 208V amp 480V connections we require floor plans so that we may provide the electrical service in a convenient location within the booth Exhibitors are responsible for distributing their own 120V electrical cords and plugging in their booth equipment
150. umed or mopped prior to the first show day Exhibitor booths will not be vacuumed or mopped unless the service 15 ordered through the MCCA prior to the show opening Do I need to order both the Initial Vacuum and the Daily Vacuum if I want my booth to be vacuumed everyday including the first show day No it is only necessary to order one vacuuming mopping service Daily Vacuum Mop includes the initial first day service The Daily Porter Service also includes the initial first day service Shampoo service on the other hand may be ordered alone or partnered with any other cleaning Service Page 6 MCCA Exhibitor Ordering Guide Why is the rate on your website different from the rate listed above The service rates are the same on both the form and the online order page they are just presented differently The form shows the daily unit price for the service while the online page shows the total price for the duration of the show If I order cleaning service when can I expect my carpet to be cleaned If the show you are attending opens in the morning all of the cleaning usually occurs the night before the show opening If the show opens in the afternoon all of the cleaning usually occurs in the morning before show opening Our cleaning staff will not remove visqueen the plastic covering from your carpet exhibitors are responsible for removing their own visqueen Page 7 MCCA Exhibitor Ordering Guide Telephone Services
151. unloading all vehicles must return to the Marshaling Yard with a completed copy of the Viper Receiving Report In the event of weight discrepancies or shipments received without a certified weight certificate a 27 25 fee will be charged per shipment e All drivers are expected to adhere to Viper Tradeshows policies and procedures with respect to the loading and unloading of trailers If we can answer any questions or be of assistance with your inbound freight arrangements please contact us at 847 426 3100 COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED Wwww VIPERTRADESHOW COM 15 SHIPPING LABELS SHOW GITY Boston SHOW NAME American Veterinary Medical Association SHOW FACILITY Boston Convention amp Exhibition Center SHow Cope 1507001 SHOW DATES July 10 15 2015 For your convenience labels are provided below for advance warehouse delivery We encourage you to make copies and fill in your specific information and tape one on each piece of your freight ADVANCE WAREHOUSE LABELS SHIPPER INFORMATION FROM DELIVERY INFORMATION TO Exhibitor Name Booth AVMA 2015 PIECES of Viper Tradeshow Services Must be delivered NLT June 24th by Forward Air 4 00 PM to avoid late charges 480 William F McClellan Hwy Certified weight tickets are required East Boston MA 02128 for all shipments SHIPPER INFORMATION DELIVERY INFORMATION TO Exhibitor Name Booth Viper Tradeshow Se
152. ur managed services It allows for any additional device to be networked into that same wired service using a switch and cables The MCCA does not supply additional cables with this service Copper Patch Booth to Booth Connection ss 336 00 420 00 Copper Patch is a method of connecting computers or network equipment that may be in different locations in the facility Copper patches can transmit data audio and video Fiber Patch Booth to Booth 470 00 587 50 Fiber Patch is a method of connecting computers or network equipment that may be in different locations in the facility Fiber patches can transmit data audio and video Extend Outside or 1 1 1 000 00 1 200 00 With this service the MCCA will extend an outside T1 or T3 service from our demarcation point to the Exhibitor booth Exhibitor 15 responsible for making all arrangements from the outside service provider e g Verizon AT amp T etc SC 104 00 130 00 This switch can connect up to 8 computers or devices together giving all access to the internet service ordered WE E dug mE M 156 00 195 00 This switch can connect up to 24 computers or devices together giving all access to the internet service ordered
153. ve fee represent tips gratuities or service charges for any employee 12 THE UNEXPECTED AWAITS AS INCENTIVE PRICE STANDARD PRICE FARMERS MARKET TABLE 210 00 230 00 Chefs selection of local cheeses with fruit chutneys local honey crackers and farmer s market crudit s with a variety of dips Accompanied by fresh baked artisan breads and flavored olive oil serves 25 ARTISAN CHEESE BOARD 195 00 215 00 Selection of local and imported farmstead cheeses accompanied by housemade chutneys local honey artisan breads and crackers serves 25 GARDEN FRESH VEGETABLE BASKET 17500 192 50 Chefs colorful selection of the freshest market vegetables served with buttermilk ranch dip traditional hummus fresh basil pesto crackers and breadsticks serves 25 ANTIPASTI 22500 247 50 Imported cured meats cheeses local seasonal vegetables marinated olives and warm spinach and artichoke fondue Served with a variety of flatbreads crostini and breadsticks serves 25 SUSHI 595 00 455 0 A selection of fresh made maki including California rolls spicy tuna rolls and smoked salmon rolls as well as market fresh sashimi Served with seaweed salad wasabi pickled ginger and a variety of dipping sauces serves 25 RAW BAR A selection of the freshest available chilled seafood Served with artisan crackers horseradish cocktail sauce lemon aioli remoulade sauce and specialty
154. veral local non profits directly benefiting some of the neediest residents in our community By working together the MCCA our partners and you can show Boston charities that responsible events care FREEMAN Show If you re interested in donating or to learn more please visit the MCCA exhibitor services desk or contact your d 4 midi EXPOSITIONS RVICES Ly 1 E Y A b 3 exhibitor services representative exhibitorservices massconvention com or 617 054 2230 EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS MASSACHUSETTS CONVENTION CENTER AUTHORITY RULES AND REGULATIONS EXHIBITOR PARTICIPATION Access Control and Credentialing The following information applies to all Exhibitors traveling to the BCEC unloading Exhibitor related cargo and parking at the BCEC Exhibitors accessing the BCEC must be processed by the BCEC Public Safety Department before entering the facility Issued Exhibitor Credentials must be worn on the outermost garment or on the right wrist if an ID band is issued of the Exhibitor at all times while inside the facility Exhibitors should check in with the General Service Contractor GSC Marshalling Lot Trailer or go directly to the South Parking Lot if directed by the GSC or Licensee before proceeding into the building at Southwest Badging Affixing to the Facility Structure Licensee shall not allow exhibitors to e Ri
155. will be confirmed by email As part of your participation AVMA is including the first lead device A B or Catno charge If you wish to order additonal quantities or optional services please indicate 2 or greater in the QTY field below and the optional services you wish to purchase Payment information is only required if your order MORE than ONE lead product or ANY optional service A La Carte Products vou pick up and drop off QTY Total Desktop unit with Laser Scanner and printer Leads uploaded to the web stored to USB and printed as you scan Requires 120V Handheld battery powered data capture amp badge reader unit Immediate transfer of leads to website for instant availability Smart phone amp tablet app designed for Apple and Android products 2D capable C or tap in a badge number All leads are realtime via a website and download Optional Products if you don t need the package option you can pick and choose from our optional services Delivery amp Pickup We ll bring it to you install train and pickup at your booth and drill down on specific products and services your customers are looking for E Custom Lead Qualifiers An essential tool available for you to qualify your leads Fill out the paged two and we ll do the rest Mini Bluetooth Printer Print hard copy records from your handheld device B using bluetooth technology Lightweight long life battery and prints wirelessly within a 30 fo
156. will be prepared on a square foot bases rounded to the nearest 1 2 ft x 1 2 ft Minimum order is 30 00 If you have any questions on formats supported please contact Viper Tradeshow Services 0 847 426 3100 Exhibitor Name Booth NOTICE Cancellation of any portion of the order within 48 hours of labor start will be charged one hour minimum per lift at the applicable hourly rate Requests made after the deadline will be filled as available at the standard rate All orders are subject to the terms and conditions as outlined in the Exhibitor Service Kit COPYRIGHT 2012 VIPER TRADESHOW SERVICES ALL RIGHTS RESERVED Wwww VIPERTRADESHOW COM GRAPHIC PACKAGES DEPICTED PLEASE CHOOSE CARPET COLOR BELOW PLEASE CONTACT YOUR VIPER REPRESENTATIVE FOR ARTWORK GUIDELINES 10 SHELF DISCOUNT STANDARD 2 050 00 GRAPHIC 2 850 00 10 INLINE DISCOUNT STANDARD 1 500 00 GRAPHIC 2 675 00 10 SHELF STANDARD STANDARD 2 800 00 GRAPHIC 3 875 00 10 INLINE STANDARD STANDARD 2 050 00 GRAPHIC 3 750 00 GRAPHIC PACKAGES DEPICTED PLEASE CHOOSE CARPET COLOR BELOW PLEASE CONTACT YOUR VIPER REPRESENTATIVE FOR ARTWORK GUIDELINES 20 INLINE DISCOUNT AX 20 SHELF DISCOUNT STANDARD 4 280 00 STANDARD 4 325 00 GRAPHIC 6 330 00 GRAPHIC 6 425 00 20 SHELF STANDARD STANDARD 5 900 00 GRAPHIC 8 750 00 Em 20 INLINE
157. yees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employee 11 THE UNEXPECTED AWAITS QUESADILLAS House Smoked Brisket and Cheddar Cheese avocado crema 4 50 PER PIECE Ancho Chicken and Jack Cheese salsa verde 4 50 PER PIECE Baby Spinach and Mushroom pico de gallo 4 50 PER PIECE SPOONS Ahi Tuna Tartare lemon olive oil capers and basil 6 00 PER PIECE Classic Steak Tartare mustard egg and shallots 5 00 PER PIECE Fresh Crab Salad citrus aioli and fresh chives 6 50 PER PIECE MINIATURE TOSTADAS Spicy Seared Ahi Tuna cilantro lime crema and jalapeno slaw 6 00 PER PIEGE Duck Breast pasilla peppers and tropical mango salsa 6 00 PER PIECE Hand Pulled Chicken black bean pur e queso fresco and pickled red onion 5 00 PER PIECE HANDCRAFTED MINI SLIDERS Slow Roasted Prime Rib smoked Cheddar caramelized onions and BBQ sauce 5 00 PER PIECE Breaded Chicken Parmesan marinara and fresh Mozzarella 4 00 PER PIECE e Homemade Meatloaf crispy onions and saut ed wild mushrooms A 00 PER PIEGE Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrati
158. ys EXHIBITOR FAVORITES Exhibitor Favorites and Traffic Promoters Wiches of Boston Markey LTD Services Bar Selections 10 EE 13 14 15 16 17 18 MADE TO ORDER MORNINGS Start your day off right with our traditional continental breakfast and add your favorites for a custom dining experience TRADITIONAL CONTINENTAL BREAKFAST e Orange and cranberry juices Breakfast breads and Danish e Sweet butter and fresh fruit preserves Selection of individual low fat yogurts Au Bon Pain coffee BACON EGG AND CHEESE SANDWICH Bacon with Cheddar cheese and scrambled eggs on a buttery croissant SCONES Spiced apple blueberry cranberry orange and ginger MUFFIN TOPS Low fat and whole grain DANISH PASTRIES Fruit and cheese filled BAGEL SHOP Fresh baked bagels with low fat and plain cream cheese Power Requirements 1 110v 20amp outlet MARKET FRESH FRUIT PLATTER Honeydew cantaloupe pineapple and kiwi with seasonal berries and strawberry yogurt dipping sauce serves 10 guests INCENTIVE PRICE 13 90 PERPERSON 72 OO PER DOZEN 6 006 PER DOZEN So DOZEN 50 00 PERIDOZEN PERIPEATLTER STANDARD PRICE 20 00 PER PERSON SOOO PER DOZEN 42 00 PER DOZEN 42 00 PER DOZEN 42 00 PER DOZEN 42 00 PER DOZEN 5o 00 PERSBLATTLER Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 tax

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