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Exhibitors, The WBEA 2014 Business EXPO is almost here! We want

1. 50427 ensabarrier Stanchioy_82 25 106 95 50095 Sign Holder 22x28 90 80 118 05 SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 15 25 1985 Please select sateen color from below Red 01 Gold 04 Burgundy 07 Green 02 Blue 05 Grey 10 White 03 Black 06 Teal 13 Total Expo Furnishings E 8 250 Tax Amount Due iS Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 407 888 2301 orlando shepardes com SPECIALTY CHAIRS AND TABLES y J N 36 Customer Service Fax Customer Service Email Diameter 24 W x 18 H Qty Item Discount Regular Amount 51086 Director s Chair 73 70 95 80 51090 DirectorsStool 131 85 17140 51089 Ped Table 42 193 70 25180 50032 Ped Table 30 19370 25180
2. 2014 001 Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 coaxial and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle ES NN O RN O CR RN A O O O N AEEA A EATE E EEEE EE AA EO EA O E ALEE AE EEEE EE EEEE E N E TT r O ieaeseeseeseeeeeeeeeeeeeeeeeeeeeGeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseee 000000000000 OOOO ONIS III ES NN O O A O RR ON Adjacent Booth or Aisle Adjacent Booth or Aisle A O NN o o a o a a Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Stora
3. 21 A per line move fee starting at 100 Telephone 200 Internet may apply to relocate the line s after it is installed 22 Prices are based upon current rates and are subject to change without notice 1 All Customer contracts and agreements are solely between SMART CITY and the prospective Customer 2 SMART CITY is not the employee agent or partner of the Facility 3 The Facility is not a party to nor shall it have any obligations or liabilities wnatsoever to any Customer under any Customer Contract including without limitation the obligation to provide any of the services covered by such Customer Contract 4 No representations or warranties are being made by the Facility with respect to any Customer Contract or any Communications Services 5 The right of the Customer to receive any Communications Service will be terminated if this Agreement is terminated for any reason provided therein and the Facility will have no obligation to continue providing such service unless the Facility elects in its sole discretion to continue to provide such services itself or through a third party 6 The provisions of the Customer Contract are separate and independent from the provisions of the Customer s lease space in the building and shall not affect the Customer s obligations under such lease and without limiting the foregoing in no event shall any default by SMART CITY under the Customer Contract or any failure with respect to any Communications Se
4. A AS 42 o0r30 H 50030 __ RndSideTable 93 70 121 80 50031 Sq Side Table 93 70 121 80 MISCELLANEOUS ITEMS Tau item Discount Regular Amount sores Drawing Bow esoo 5690 s0098 Retrgerator s5050 zars soose Upright 2580 asss soos Grossbar 17 15 2230 8 High ackwall drape 3 High sidewall drape Na 5 SPECIAL DRAPERY BACKGROUNDS Per linear foot Must be approved by show management Lin Ft Hem Discount Regular Amount 50073 8 hHign_ 1750 2275 50074 Hg 13 80 1795 Choose Color Minimum 4 panel rental required Red 01 Blue 05 Grey 10 White 03 Black 06 Burgundy 07 Please complete the following Company Name Contact Name Authorized Signature SPECIALTY FURNISHINGS ACCESSORIES WBEA 2014 Annual EXPO May 29 2014 George R Brown Convention Center Houston Texas Event Code 1197450514 Discount Deadline May 15 2014 Full View Quarter View Qty Item Discount Regular Amount 50067 FulVview4 amp 73475 955 20 50068 FullViews 810 45 1053 60 50069 Quarter View 73475 955 20 50070 QuarterViews 810 45 1053 60 Standard Showcases are a gray finish GRID AND GRID ACCESSORIES nam m Stitte Sie bean y E 50236 2 x8 w legs each 175 65 228 35 50237 MN 2 x8 w o legs each 131 65 1
5. 1_ 8s_ _ zea 79_ _ senso __ i m ETT se esso d ssl BSL 29H i ae ae _ _psneow 31910 ates Boe sz 261 70 34020 BS003 338 25 439 75 Floor orders are subject to availability Substitutions may be provided without prior notification Subtotal E Please complete the following 8 250 Tax E Company Name Booth Amount Due S Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE WBEA 2014 Annual EXPO May 29 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 George R Brown Convention Center Houston Texas Customer Service Fax 407 888 2301 Event Code 1197450514 Customer Service Email orlando shepardes com Discount Deadline May 15 2014 lt s Shepard CAFE TABLES ZTP 36 ZTN 36 ZTM 36 ZTK 30 ZTJ 30 ay hem iscount Regwar Amount 3 L ee 75 EE 80 A zn rs ooo zm rs ooo XT
6. 407 888 2301 Customer Service Email orlando shepardes com Event Code 1197450514 STORAGE AUTHORIZATION Please fill out the information below Company Name Booth Contact Name Phone e For liability reasons only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services e All packages must be properly packed amp labeled Shepard Exposition Services limit of liability will be 5 00 per pound or 500 00 per package or container whichever is less No uncrated material will be accepted at the warehouse SHOWSITE STORAGE Secured Storage Materials will be placed into secured storage and will be returned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show Secured storage rates are eighty 80 cents per square foot per day 20 00 Minimum 35400 Accessible Storage Materials in accessible storage will be accessible during the show but not necessarily by exhibitors When Shepard personnel are required to move materials into or out of storage will be billed at the material handling labor rates each time material is moved 100 00 Minimum There will be no charge to return material to the
7. Customer Service Fax 407 888 2301 Event Code T197450514 Customer Service Email orlando shepardes com CARTLOAD SERVICE Cartload service includes one laborer one cart one trip per rate listed below ONE WAY STRAIGHT TIME RATES 35152 Booth to Dock ST 40 00 35151 Dock to Booth ST 40 00 Ss ONE WAY OVERTIME TIME RATES Subtotal gS 8 250 Tax ST Straight time Monday Friday 8 00 AM 4 30 PM Amount Due OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 4 30 PM DT Doubletime All other hours and holidays CARTLOAD SERVICE RESTRICTIONS Cartload services are provided to those exhibitors arriving in privately owned vehicles and have small hand carried items that need to be delivered to and from the dock booth location If you arrive in a truck such as a U Haul Penske etc you will not qualify for this service All items must fit on flat bed cart approximately 3 x4 in size If items are designated by Shepard personnel to be too large or too heavy materials will be billed at regular material handling rates Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard OUTBOUND BIL
8. here as indicated update your profile and submit changes 7 Welcome to Shepard Online Ordering Some helpful tips Use the or buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click 0 next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 407 888 9669 orlando shepardes com PAYMENT AUTHORIZATION WBEA 2014 Annual EXPO May 29 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 George R Brown Convention Center Houston Texas Customer Service Fax 407 888 2301 Event Code 7197450514 Customer Service Email orlando shepardes com Discount Deadline May 15 2014 lt Shepard Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments rec
9. ue L 1 sse oo oO os eo cromo os Newport CHRO003 SFA003 raso ones 551 70 765 20 994 75 612 75 567 60 489 15 572 80 572 80 592 30 ee ICC IEEE IZ om 1310 18085 vea 105 00 196 50 SOT 355 40 E EH KL 172530 224250 sev SOM i a SOc LSC gt SFA003 i4 CHD q MPS CHROO3 CAC IEA n Y F 2570 38440 Y c soso 39560 1a ss es __ a n E pes seeds E EIC 285 25 370 85 Eou 18150 23595 s ocu BCW OCH AA ISO A ol a a ss AA A OTQ OTM OTH VIBO2 COCKTAIL END TABLES amp LAMPS C1E C4F c1c COLI lt gt q il EOLI LA15 LA14 A A EE Lamps m5 17125 2226 tata 11600 15080 rw senso seas Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Company Name Contact Name Authorized Signature TRW ey Booth Phone Subtotal ie 8 250 Tax Amount Due E Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move
10. wireless devices telephone instruments and other rental equipment at the Smart City Service Desk b The Customer will be fully responsible for the protection and safekeeping of rental equipment and will be responsible for returning all rental equipment to the Smart City Service Desk within one 1 hour following close of the show 17 The prices listed on this contract do not include Federal State Local or Other Taxes and Tax surcharges Taxes Tax surcharges will be included on your final bill Federal Tax ID is 65 0524748 18 NOTE THE CUSTOMER IS RESPONSIBLE FOR ALL INTERNATIONAL LONG DISTANCE AND OTHER APPLICABLE CHARGES AGAINST ASSIGNED TELEPHONE NUMBER S 19 All Single Line Multi Line and Dedicated Line Telephone services include Directory Assistance Information 0 Operator assisted 1 800 950 credit card type call usage and unlimited Domestic Long Distance International Call charges will apply 20 Long Distance International Calls and Line Restrictions a Credit Card restriction will only allow Local 1 800 and Credit Card calling Intl restriction will block all International calling but allow all other type calls b All lines will be blocked from 976 and 900 dialing unless otherwise requested Additional deposits may be applicable c Smart City will provide a detailed listing of all toll billable type calls made from applicable services Additional LD deposits required for Intl companies
11. 23285 Blue 05 Teal 13 50256 10x20 34085 44310 Tuxedo 50 Burgundy 07 50257 tox30w 508 40 66090 so2s8 texan 67595 87875 Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet SPECIAL CUT EXPO CARPET 50006 PerSquareFoot 360 470 Visqueen will automatically be installed to protect Special Cut carpet during move in Please note all carpet is a maximum of ten feet wide and is installed accordingly lt Shepard Prices quoted above include installation and taping of front edge only All rental carpet is delivered clean to your booth space but during setup carpet may become dirty Please order cleaning service at least once before show opening PREMIUM CARPET 32 OZ 100 ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING Choose Color ay item Discount Regular Amount Red 01 Charcoal 17 46001 Rentalsqrt 560 730 Silver Cloud 18 Black 06 46003 Rental 1000 sqft 485 630 Deep Navy 22 Cobalt 21 46002 Purchase sqt 1405 18 25 Minimum 100 sa ft is required No refunds on cancellations Rental includes installation and removal of carpet and visqueen Purchase carpet please fill out Labor Order Form carpet installation section to have carpet installed BOOTH DIMENSIONS PADDING amp VISQUEEN Qty item Discount Regular Amo
12. Brown Convention Center Houston Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code 1197450514 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline April 29 2014 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Jackson The Lincoln The Roosevelt Ue w osiw 3082 50 8968 25 oeo 4840 00 6292 00 o Tay Description Discount 10 x 10 2915 00 10 x 20 4015 00 Tay Description Discount 10 x 10 3074 50 10 x 20 4647 50 66490 66491 66482 66483 66488 66489 The Lucy The Dale w g Ter a bl T ay Description Discount Regular o 1615 00 285050 Qty Description Discount Regular Ll 10x10 3168 00 4118 40 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please No
13. Contact Smart City Electric Inc Hours Hours Total Monday Friday 8am 4 30pm 60 00 Hr All other times Sat Sun Holidays 120 00 Hr 1 2 hour Increments PAYMENT IN FULL IS REQUIRED WITH YOUR ORDER PAYMENTS NOT RECEIVED PRIOR TO SHOW MOVE IN WILL BE COLLECTED AT THE STANDARD RATE SERVICE WILL NOT BE ACTIVATED UNTIL PAYMENT IS RECEIVED a Subtotal Of Charges all of the above b 2 50 Tax Surcharge on Subtotal a c 16 72 Tax on Tax Surcharge b d 8 42 Tax on Labor amp Flood Lights e Grand Total Of Order Due a b c d Customer Acceptance of Terms and Conditions Indicate location in Booth with an X Aisle Island UO Standard LJ Important Rates Aisle include bringing service to rear of standard booth or to nearest floor port inside an island booth Specific location requests will incur additional charges See item 2 Terms amp Cond Yes Floor Plan Smart City 01E 11 14 13 GRB Electric Svc Oy N 10 1i 12 13 14 12018 20 TERMS AND CONDITIONS Exhibit booths will be inventoried at the show site and any additional service used will be added to the final bill at the Standard Rate Additional on site fees may apply Credit Card authorization must be on file Rates include bringing services up to 100 Amps to the rear of standard booth or to the nearest floor port inside an island booth There
14. Device Limited Qty BE 512 595 745 9 NetDedicated Dedicated 1 54 Mbps w 5 IP addresses No addl IP s available TS 3495 4370 h NetDedicated Plus Dedicated 3 Mbps w 29 IP addresses TS 03 5900 7375 2 Internet Networking Services Equipment a Switch Hub Rental 8 Port 10 100 Base T swos 150 185 b Switch Hub Rental 24 Port 10 100 Base T sw24 225 280 c Patch Cable up to 50 Cat 5e Pe 5s0 62 3 Voice Services PBX Service Dial 9 for an outside line a Single Line no Instrument unrestricted long distance LO 275 345 b Multi Line Phone w 1 main Number amp 1 rollover line unrestricted LD M I 415 520 a 4 Voice Services Dedicated Line Direct line do not dial 9 a Dedicated Line no Instrument unrestricted Limited Quantity Do 35 495 5 Voice Services Special Services a Telephone Instrument Single Line Touchtone upon request sL D b Long Distance Restrictions Credit Card Intl Restriction upon request CCAR 6 Special Line Services For 3 Party Circuit Extensions Must order circuit from local Bell Co or Other Provider a Analog Extended Pots line from Demarc to Booth DP 20 250 b ISDN BRI or DSL Extended circuit fromDemarctoBooth IS HL 400 50 e T 1 Extended Data Telco circuit from Dema
15. EXPO Shepard Exposition Services acai May 29 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 George R Brown Convention Center Houston Texas Customer Service Fax 407 888 2301 Event Code 7197450514 Customer Service Email orlando shepardes com BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign 1 6 x 30 Skirted Table Black 2 Side Chairs 1 Wastebasket lt Shepard Show drape color s Black Aisle carpet color Tuxedo General Exhibitor Move in Wednesday May 28 2014 1 00 PM 4 30 PM Exhibit Hours Thursday May 29 2014 9 00 AM 5 00 PM Exhibitor Move out Thursday May 29 2014 5 00 PM 9 00 PM Freight Re route Time Thursday May 29 2014 9 00 PM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Thursday May 1 2014 Discount price deadline for standard Shepard orders Thursday May 15 2014 First day for warehouse deliveries without a surcharge Thursday May 1 2014 Last day for warehouse deliveries without a surcharge Wednesday May 21 2014 First day freight can arrive at show facility Wednesday May 28 2014 at 8 00 AM SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services WBEA 2014 Annual EXPO Exhibiting Co Name amp Booth Number c o Shepard E
16. Item Price Total _ Enclosed is a layout of our booth 2 Green Plant 25 00 _ Lam requesting a representative to contact J Green Plant 35 00 4 Green Plant 45 00 Date Time 5 Green Plant 55 00 6 Green Plant 65 00 Person to Contact 7 Green Plant 75 00 8 Green Plant 85 00 Phone Number BOOTH PACKAGES Rental amp Payment Policies Pkg 1 2 3ft Green Plants 3 Seasonal Flowering Plants 135 00 Prices reflect single unit cost for every 1 to 7 Pkg 2 2 3ft 2 5ft Green Plants 4 Seasonal Flowering F Plants 240 00 days of any single engagement or event Prices include delivery pick up woven basket if not otherwise specified installation top ITEMS SOLD Seasonal Flowering Plants amp Green Plants dressing and daily service Mums yellow white purple 25 00 Any damage or loss will be billed at replacement Gloxinia 18 00 cost to the event and or organization We Kalanchoes 25 00 request a credit card number to keep on file Azaleas 28 00 Cyclamen 28 00 Bromeliad 28 00 All plants containers materials and other Ferns 30 00 property remain the property of True Vines Inc and can be removed at any time upon default To Be Delivered To of this Agreement Company All orders must be paid in full prior to or upon Booth delivery Contact Contact Cell Adjustments cannot be made after the close of the show Sub Total Add 8 25 Sales Tax The availability of some items may vary Total according to season and climate T
17. J Black 06 Ol White 03 O Silver 15 Please choose metal color O Black 06 White 03 DO Silver 15 3 6 Wx 1 9 Dx3 6 H c1 695 80 90455 i UT Please choose metal color Ll Black 06 Ol White 03 O Silver 15 66283 EN LC2 844 40 1097 70 LC2 1 5 meters wide Please choose metal color Black 06 O White 03 O Silver 15 5Wx1 9Dx3 6 H sm ic Please choose panel color O Black 06 L White 03 Shepard Exposition Services Locking Cabinets code ay Desorption Discount Regular Amount RECEPTION COUNTERS AND COMPUTER STANDS RC1 RC2 RC3 7 9 Wx 3 5 Dx 3 9 H 4 9 W x 2 3 D x 3 3 H 5 3 W x 3 3 D x 3 6 H Reception Counters and Computer Stands Code Qty Description Discount Regular Amount ore mes t9640 asso Please choose metal color Q Chrome CH Ll Wood W es Re seo 8030 oo H CS1 CS2 Please choose metal color Black 06 White 03 1 Silver 15 0S1 3 Wx1 9 Dx6 3 H en mos 80225 175 7 CS2 2 3 Wx 1 6 Dx6 3 H est or ao ess cs S e eon Item includes graphics A Shepard Representative will contact you with art requirements PRODUCT DISPLAY AND TRAFFIC BUILDERS Code Gy Description Discount Regular Amount Please choose metal color OM Black 06 White 03 Silver 15 Gondola EJ Item includes graphics A Shepard Representative will contact you with art require
18. are additional charges for services greater than 100 Amps All work performed within booth to place services in other locations will be charged on a time and material basis A connect and disconnect fee will be incurred for all connected service whether connected direct or otherwise Unless otherwise directed Smart City Electric Inc is authorized to cut floor coverings to permit installation of service Straight time labor for an electrician is 60 00 per hour There is a one half hour minimum charge Double time rates apply before 8 00AM and after 4 30PM Monday thru Friday all day Saturday Sunday and on Holidays Additional labor must be requested by the Customer at the Service Desk ELECTRICAL LABOR MUST BE ORDERED 24 HOURS IN ADVANCE IN ORDER TO HAVE STAFF AVAILABLE Supervision time will be charged at the rate of one half hour for each four hours of labor Customers requiring 24 hour service clean or dedicated lines will be charged Standard Rates plus 25 Special notice must be given to Smart City Electric Inc at our Service Desk Mail order with check to address listed above or you may fax your credit card order Smart City Electric Inc is not responsible for voltage fluctuations or power failures on service lines Wall and post outlets are not part of booth space Separate outlets must be ordered for each location to be connected All material and equipment furnished remains the property of Smart City Electric Inc The rates liste
19. be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your shipment How do calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 lbs EXAMPLE 285 Ibs 300 lbs 100 lbs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Ther
20. for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completion of packing and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA CARTLOAD MATERIAL HANDLING SERVICE WBEA 2014 Annual EXPO lt s gt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 May 29 2014 Customer Service Phone 407 888 9669 George R Brown Convention Center Houston Texas
21. in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 407 888 9669 407 888 2301 orlando shepardes com Customer Service Phone Customer Service Fax Customer Service Email EXECUTIVE FURNITURE WBEA 2014 Annual EXPO May 29 2014 George R Brown Convention Center Houston Texas Event Code 1197450514 Discount Deadline May 15 2014 CONFERENCE TABLES _ Qty a a Pe ceca asno a creo 47650 61945 Cera 340 90 44315 NI me seats EE ___ i ore s22 eras eeen 04625 sees O CB1 42 RND 436 55 56750 _Mahogany 29 i ee ee ee ee covet 60870 7erso p Ccocioto 968 70 126990 __ CO5 42 RND sao _s6495_ _ a os nem Discount Regular Amount i a T seo es eo a ao es f e fs s oe ee CI EA o ates sao Tos isso sees p se eoaso asas so tooo asas O Tos es 2seso so arras 2s sos aras ess sos osos 13655 j oea 1820 a0s75 CB2 6 L CB1 CB3 8 L CG1 CC6 6 L CC7 8 L CC8 10 L CONFERENCE CHAIRS amp OCCASSIONAL CHAIRS OTO XCS sc3 SCE Gp SC4 Y o Re 3 Floor orders are subject to availability Substitutions may be provided without prior not
22. place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specific guidelines Service Desk The location at which exhibitors order services Side Rails The wall between two booths used to divide exhibits typically 3 high Skirting Decorative covering around tables and risers Tables are skirted on 3 sides unless additional skirting is ordered Special Handling An additional charge that applies to exhibits shipments requiring extra labor equipment or time for delivery to exhibit space ST labor Straight time labor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visqueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens Plants and ORDER YOUR BOOTH PLANTS NOW Potted Flowers FOR EXPO 2014 ORDER FORM Special Services amp For WBEA EXPO 2014 Products Decorative containers are available upon request We will be happy to senda Plant Leasing representative for consultation and quotes on Design Specialists items not on this form SHORT TERM LEASE Unit Quantity Height
23. service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the Event return of crates at the end of the Event and delivery of materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate Empty Sticker A colored sticker used to mark empty crates and boxes for storage provided in the material handling service See Service Desk for Empty Stickers Exclusive Contractor One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade Event services independently of Event management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by Event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the Event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight Exhibit properties and other materials shipped for an exhibi
24. upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY Jan services Rental Furniture Exhibit Display Rentals overena Rigging Labor Carpet Cleaning Installation Dismantling Labor Logistics Transportation Other please specify Material Handling Please complete the Material Handling Authorization Form Notes THIRD PARTY INFORMATION COMPANY NAME CONTACT NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX AUTHORIZED SIGNATURE EMAIL EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION va g E Type of Card o m g o Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must be provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to orlando shepardes com EXHIBITOR
25. 0 3861 00 10x20 3520 00 4576 00 Subtotal LS total 66484 66485 66486 66487 66492 66493 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included To order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal E Contact Name Phone 8 250 Tax E Authorized Signature Amount Due E Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change INLINE BOOTH RENTALS WBEA 2014 Annual EXPO Shepard Exposition Services May 29 2014 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 George R
26. 00 pm CST on Friday May 16 2014 The main contact for your organization or a designated representative will check in at the Exhibitor Registration table located in the rear of Hall E on May 28 On May 29 your team attendees will sign in by last name at the alphabetized registration booths in the front of the Hall If you need to change the main contact information please contact Shirlene Head via email to shead wbea texas org no later than 3 00 pm CST on Thursday May 22 2014 All other name badge changes will be handled at On Site Registration Schedule of events for Wednesday May 28 12 30 pm 4 30 pm Exhibitor Registration Hall E 5 00 pm 8 00 pm Networking Reception Hilton Americas Houston Attached via Sky Bridge Schedule of events for Thursday May 29th 7 00 am 2 00 pm Registration 7 30am 8 30am Exhibitor Extravaganza 3 30 am 9 00 am Ribbon Cutting Ceremony 9 00 am 11 00 am Exhibit Hall amp Silent Auction Open 11 30 am 1 30 pm Awards Luncheon 1 30 pm 4 00 pm Exhibit Hall amp Silent Auction Re Opens Exhibitor Booth Staff List C ompany Name As it should appear on badges Booth Main Contact First Name Last Name Mobile Phone Email Address Booth Staff First Name Last Name First Name Last Name First Name Last Name First Name Last Name Please return this completed form via email to shead wbea texas org by May 16 2014 at 3 00 pm CST SHOW INFORMATION WBEA 2014 Annual
27. 71 15 50242 7 Ball Waterfall 12 05 15 65 Other accessories available please call customer service for more information VELCRO TACK BOARD Qty Item Discount Regular Amount 50060 4X8 Horz 237 90 309 25 50061 x8vert 237 90 30925 Total Specialty Furnishings Accessories iS 8 250 Tax Amount Due Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 407 888 2301 orlando shepardes com Customer Service Fax Customer Service Email EXECUTIVE FURNITURE WBEA 2014 Annual EXPO May 29 2014 George R Brown Convention Center Houston Texas Event Code 1197450514 Discount Deadline May 15 2014 COMFORT SEATING OTTOMANS CA IEA Lo om 506 25 77775 P ME A me S Y isc 8005 104005 chc 58785 76420 ms sso ess
28. ACT NAME EMAIL CREDIT CARD INFORMATION a Type of Card Mastercara VISA Pay by Check Pay by Wire Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Please note You may choose to pay by Check or Wire Transfer however a credit card is required on file to process all orders Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must be provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to orlando shepardes com SHEPARD TERMS amp CONDITIONS lt gt Shepard WBEA 2014 Annual EXPO PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to all show site orders Floor orders are limited to availability Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash pleas
29. APPOINTED CONTRACTOR WBEA 2014 Annual EXPO Shepard Exposition Services May 29 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 George R Brown Convention Center Houston Texas lt Shepard Customer Service Fax 407 888 2301 Event Code 7197450514 Customer Service Email orlando shepardes com Deadline Date May 1 2014 Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 propert
30. Agreement and labels please complete the following information Ship to Address Contact Name Phone Deliver By Date Number of labels Special Instructions TRANSPORTATION CHARGES Charges for transportation services provided by Shepard shall be billed to the Credit Card on file CI Os Security Code Type Card Credit Card Expiration Date Billing Address City ST Zip Name on Card Authorized Signature A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Booth Contact Name Phone Email Fax Authorized Signature Signature indicates you have read and accept the Payment Policy and Terms and Conditions experiences Shepard Logistics Complete Transportation Services Advantages of Shepard Logistics 10 material handling discount for round trip SLS customer shipments Volume discounting for larger shipments Guaranteed price quotes online with online booking and scheduled pick up Preferred and confirmed target times inbound Pre printed bills and shipping labels correctly formatted inbound or outbound Free 30 day pre event storage charges Ship direct to show site and avoid warehouse charges when facility permits Automated tracking and delivery status reports via email No driver waiting time charges inbound or outbound No additional trade show fee
31. G CO NAME EXHIBITING CO NAME Booth ae SHEPARD EXPOSITION SERVICES i SHEPARD EXPOSITION SERVICES George R Brown Convention Center George R Brown Convention Center 1001 Avenida de las Americas b 1001 Avenida de las Americas Houston TX 77010 Houston TX 77010 For WBEA 2014 Annual EXPO For WBEA 2014 Annual EXPO MUST NOT BE DELIVERED PRIOR TO MUST NOT BE DELIVERED PRIOR TO May 28 2014 8 00AM May 28 2014 8 00AM MATERIAL HANDLING AUTHORIZATION WBEA 2014 Annual EXPO May 29 2014 lt s Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 George R Brown Convention Center Houston Texas Customer Service Fax 407 888 2301 Event Code 7197450514 Customer Service Email orlando shepardes com SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weight We plan to ship to o Advance Warehouse nu Direct to Show Site We plan to ship on date pot Crte Our materials should arrive on date O Cartons sid Carrier Name Pro pf Cases Origin of Shipment city state PS ee Please provide a contact name and number for any questions Shepard may have Miscellaneous in regards to this shipment Total Weight Name Phone MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shippi
32. IT LABOR JURISDICTION Union exhibit labor claims jurisdiction for the installation dismantling and first cleaning of prefabricated exhibits and displays when this work is done by persons other than company personnel They may be employed by completion of labor forms enclosed in this manual Union Labor is not required to put your products on display to open cartons containing your products nor to perform testing maintenance or repairs on your products If however you hire any labor to assist you it must be through the Official Contractor or a contractor which meets all of the regulations as an Exhibitor Appointed Contractor MATERIAL FREIGHT HANDLING JURISDICTION Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates It is Shepard s responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition Shepard will have complete control of the loading docks at all times Exhibitors may hand carry their own materials into the facility The use or rental of dollies flat trucks and other mechanical equipment is not permitted Shepard will not be responsible for any materials they do not handle GRATUITIES BREAKS Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid morning and mid afternoon wh
33. J 30 XTM 36 ox as96s 46755 XTK 30 a ee Fi are soso s zm 2980 ams xk 3s 430 25 Po xw 330 95 43025 Po xF 36465 47405 STACKING amp UTILITY SEATING ay rem Discount Regular amount i Staking Chair 37 High 3 p cse Tp reso f io98o ss reso 16580 fur Black Gop 3 A as a rs so XTF 30 A A A PEDESTALS COLOR SIZE PMB36 PDL 7 a K PMB36 Black 24 Lx24 Dx36 H C p mee wo o eo Graphite 24 LX24 DX42 H pupae 364 55 47390 PDK Graphite 30 LX30 DX42 H ll Pok 53225 emos Pol Black 24 LX24 DX42 H poro 54435 707 65 ll Boe s905 51355 ETA sor 386 70 50270 lp em 395 05 513 55 Y era 395 05 513 55 Training Room J 27 Ra sso s925 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal E Company Name Booth 8 250 Tax is Contact Name Phone Amount Due is Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions 462 65 6005 TT P03 Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Pos 553 85 72000 Pos seso 45645 wz 406 95 529 05 There are no exchanges or refunds once item has been delivered to your
34. L OF LADING SHIPPING LABEL REQUEST lt s Shepard WBEA 2014 Annual EXPO Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 May 29 2014 a a George R Brown Convention Center Houston Texas Customer Service Fax 407 888 2301 Event Code T197450514 Customer Service Email orlando shepardes com PRE PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service please complete this request and submit by the deadline date above Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must pick up BOL labels at the Shepard Service Desk SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP CONTACT NAME BOOTH Number of Pieces Number of Labels Requested Crate Skia Cases Carton Type of Service Ground JOvernight 2nd Day CARRIER SELECTION C OFFICIAL SHOW CARRIER SHEPARD LOGISTICS C OTHER If selecting a carrier other than Shepard Logistics you must schedule the pickup If using FedEx or UPS you must have and apply their shipping labels OUTBOUND SHIPMENT REQUIREMENTS 1 Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show 2 Exhibtors must properly package and label all materials 3 Comp
35. LLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following lt Shepard How many laborers will you require Installation Dismantling Date of installation Requested start time Est Hours Date of dismantling Requested start time Est Hours will need Shepard Supervised Labor for please check one will need Exhibitor Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Sup Fee Amount Code Qty Item Discount Regular Amount Exhibitor Supervised Labor 6sos6 st 78 00 101 40 30 6sos7 or 117 00 15210 30 jesoes DT 156 00 20280 30 Supervisory fee is 30 of total cost or 60 whichever is greater Dismantle 68063 68064 68065 esoo sr 78 00 10140 soei or tt7 00 15210 jesoe2 DT 156 00 20280 Sup install 68069 Sup dismantle 68073 Please note when ordering dismantle labor due to show break down and returning empties to your booth labor ordered through Shepard at the close of the event may not be available until one hour after show close Labor Hours ST Straight time Monday Friday 8 00 AM 4 30 PM OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 4 30 PM DT Double time All other hours and holidays If you are shipping carp
36. Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled OFF TARGET DELIVERIES Surcharge 15 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has not checked in during assigned target date time MARSHALING YARD Surcharge 30 per Shipment 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 10 00 per piece Minimum 40 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons wei
37. T SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during published exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 lbs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted SIGNATURE SERIES SHIPPING How can make shipping my show materials easier Signature Series Shipping will make it easier with the following benefits Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees LIABILITY INSURANCE What is and why would need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract
38. WBEA 2014 BUSINESS EXPO WBEA May 28 29 2014 George A Brown Convention Center Hall E eta o ss Register Now www wbea texas org nepri Aiar ap GE 77 Exhibitors The WBEA 2014 Business EXPO is almost here We want to make sure our exhibitors and exhibiting sponsors have all of the tools and information for successful participation in our May 28 29 2014 events at our new venue George R Brown Convention Center Hall E Show management will be handled by Shepard Exhibit Services Customer Service 407 888 9669 On site during exhibitor move in Kendra McDaniel with On Site Partners will be your contact for check in exhibitor credentials to access the Hall and if you need additions or changes to your exhibit booth staff badges Please review the attached exhibitor packet which includes details for ordering electricity Internet and other booth supplies and services Your booth assignment s will be sent directly from WBEA on Friday May 2 Exhibitor Registration Check In May 28 2014 12 30 pm 4 30 pm Hall E Rear Entrance May 29 2014 7 00 am 2 00 pm Hall E Front Entrance Exhibitor parking will be located in the rear of Hall E near the loading dock If you are using an outside company to set up your company s booth please instruct them to park in the rear and to enter through the loading dock on May 28 To ensure we have your team s name badges please send your attendee list using the attached form by 3
39. aims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for
40. are skirted 3 sided must order 4th side for all sides to be draped on 6 and 8 tables cose ay size Discount Regular Amount Pso0so ferxaow 7005 10278 rsooea Joc x aon 2 50 12025 s0048 atx aon 11120 mass soo ac x aan 9 00 nsr rsooas Jot xaarn 11120 mass s0049 forxa 124 05 16125 RISERS WOODEN PLANKING 8 WIDE code au color size Discount Regular amount soez xen ass sro 50084 jeLxe H 6095 7925 500s86 jeLxeH 7735 100 55 50083 jeLxi2H 0685 12590 50085 jelxi2 H 12055 15670 soo87 jeLxt2 H 134 35 17465 Code Qty size Discount Regular Amount 50076 jwLxeH 2300 2990 soo78 jeLxeH 3235 4205 50080 feLxe H 4185 5440 50077 jeLxt2rH 44 65 5805 50079 jeLxte H 6375 8290 soo81 feLxterH 7790 10125 Please complete the following Company Name Contact Name Authorized Signature EXPO FURNISHINGS WBEA 2014 Annual EXPO May 29 2014 George R Brown Convention Center Houston Texas Event Code 1197450514 Discount Deadline May 15 2014 STANDARD SEATING Qty tem Discount Regular 50020 50021 Code Qty Item Discount Regular Literature Rack 153 25 199 25 i P Code Qty m tem Discount Regular Garment Rack 195 00 253 50 Code Qty tem Discount Regular Amount
41. ble for the total electrical distribution system and the linking of all items in an exhibit with the power services of the building All electrical work must be done by the building electricians including installation of all cords under carpets SERIOUS RISKS are involved which can be reduced with accurate understanding of basic requirements Safe wiring inside an exhibit area is essential All electrical cords must be the three wire grounded type All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Each motor of 1 HP or over must be equipped with a fusible switch Horsepower to Amp Conversion Chart 1 5 HP Complete and Return To ORDERING SERVICES FLOOR PLANS MAIL CHECK OR FAX PAYMENT W ORDER TO MAIL OR FAX FLOOR PLANS TO SMART CITY ELECTRIC INC SMART CITY ELECTRIC INC 5795 W BADURA AVENUE SUITE 110 5795 W BADURA AVENUE SUITE 110 LAS VEGAS NEVADA 89118 LAS VEGAS NEVADA 89118 888 446 6911 FAX 702 943 6001 888 446 6911 FAX 702 943 6001 ORDER ON LINE hitps www smartcitynetworks com Order center aspx center 001 Smart City 001NT 6 24 11 Smart City George R Brown CC Houston TX ae 888 446 6911 Phone GRR 702 943 6001 Fax HOUSTON SmartCity csr smartcity com Company Name Booth Room Billing Name If a show directory is published Show Dates No GEORGE R BROWN CONVENTION CENTER do you want your compa
42. booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change BC7 me ers seoj al AUD IIS es F ter 46265 6045 INLINE BOOTH RENTALS WBEA 2014 Annual EXPO May 29 2014 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 George R Brown Convention Center Houston Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code 1197450514 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline April 29 2014 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Eddie The Jonathon lee Tay Description Discount Regular Qu Description Discount Regular roto 2449 15 3193 90 Loza 4050 25 6045 35 ae mp 2 LAO Tay Description Discount Regular 10 x 20 4609 00 5991 70 66470 66471 66474 66475 66477 66478 The Madison The Grant The Harrison Company Mamo teenie Horne ay Description Discount Regular J 10x10 2970 0
43. booth at the close of the show Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor 35166 POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event Please take note of the important information below All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse Return to Warehouse Service Fee At the customer s request each shipment returned to the Shepard warehouse will incur the following charge 20 00 per cwt 400 00 min 35005 Storage per Month Service Fee Monthly storage is 10 00 per cwt per month 100 00 min Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three 3 business days Monthly storage is charged the current year 35006 Special instructions or remarks Where will your shipments be going AFTER they have been stored Shippea to another destination as arranged via Shepard Logistics Services Transport to another SES show Delivery Date Pick up arranged with another carrier Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Polic
44. d include necessary City Permits and inspection by The City of Houston enforcing National Code The Electrical General Foreman is obligated to refuse connections when wiring is not in accordance with the City Electrical Ordinance Local Ordinance prohibits more than two connections per outlet box To prevent overloading of circuits customer shall not be permitted to add wattage except by ordering at the Service Desk CANCELLATION There is a minimum 50 00 or 10 Cancellation fee whichever is greater Cancellations must be in writing Additional cancellation charges will apply for orders that have already incurred processing labor material and or engineering costs Some services greater than 100 Amps and Special Requests cannot be cancelled once ordered and will incur full charges listed quoted Credit will not be given for service installed and not used Prices are based upon current rates and are subject to change without notice IT IS IMPORTANT THAT YOU REVIEW THE FOLLOWING ITEMS CAREFULLY TO UNDERSTAND YOUR SAFETY AND RESPONSIBILITY REGARDING ELECTRICAL POWER All equipment provided by customer must comply with all National Electrical Codes and state and local safety codes 2 Wire cords Ripcords or Zip cords are unacceptable unless the cord is a component part of an assembly which is specifically approved All electrical material and equipment must be properly grounded SAFE WIRING IS ESSENTIAL Smart City Electric Inc is responsi
45. d on your show services invoice Requested Pick Up Date Hours of Operation Company Address City State Zip SHIP TO LI willbe shipping to the WAREHOUSE Company Name Booth WBEA 2014 Annual EXPO c o Shepard Exposition Services 10001 Fannin Street Houston TX 77045 May 21 2014 Date Warehouse Deadline O will be shipping to SHOW SITE c o Shepard Exposition Services Company Name Booth WBEA 2014 Annual EXPO George R Brown Convention Center 1001 Avenida de las Americas Houston TX 77010 Delivery date May 28 2014 TYPE OF SERVICE Choose One Next Day Air 2nd Day Air Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater _ Standard Ground Other Truck Load Specialized SHIPPING INFORMATION Payment Authorization form must be on file to pick up as charges will be tems to be shipped Number of Pieces Est Weight Crates Cartons cardboard Cases Trunks fiber color Skids Pallets Carpet color Other Total Pieces Total Wt Size of largest piece L W H Loading Dock O Yes O No Lift Gate Residential Inside Pick up Inside Delivery Special Instructions OUTBOUND SHIPPING INFORMATION would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and signature So we may deliver your Outbound Material Handling
46. e for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty THIRD PARTY PAYMENT AUTHORIZATION WBEA 2014 Annual EXPO Shepard Exposition Services May 29 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 George R Brown Convention Center Houston Texas Customer Service Fax 407 888 2301 Event Code 7197450514 Customer Service Email orlando shepardes com Discount Deadline May 15 2014 lt gt Shepard The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed
47. e see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the custo
48. efore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials Cannot be completed solely with one forklift and operator MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 Ibs IMPORTANT FACTS ABOUT DIREC
49. eived on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending WBEA 2014 Annual EXPO Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC Bank N A Pittsburgh PA 15219 USA Routing Number 041000124 Account Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section Please be sure to include the show name or show code and your booth as well as the wire fee if you are sending a wire transfer ACH payment or check EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONT
50. en the union has a 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services IN GENERAL Craftsmen at all levels must be instructed to refrain from expressing any grievances or directly challenging the practices of the exhibitor All questions originated by labor are to be expressed only to Shepard Exposition Services Exhibitors are asked to refrain from voicing labor complaints to craft personnel Any questions regarding contract labor should be immediately directed to Shepard Exposition Services SAFETY Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided LABOR ORDER FORM s WBEA 2014 Annual EXPO May 29 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 George R Brown Convention Center Houston Texas Customer Service Fax 407 888 2301 Event Code T197450514 Customer Service Email orlando shepardes com Discount Deadline May 15 2014 INSTA
51. est from personnel for gratuities should be reported to Management immediately Network Security Declaration Center George R Brown CC 001 TX Company Name Show Booth Room Customer Ref 2014 001 The Network Security Policy implemented for this Facility requires Customer s adherence to several necessary precautions in order for Smart City to maintain a healthy viable network for all Customers This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City s filtering policies and must be completed signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service s being activated for Customer s usage Network Security Policy Smart City requires that all devices directly or indirectly accessing Smart City s network s have the latest virus scan software Windows security updates system patches and any other technological precautions necessary to protect the Customer s and others from viruses malicious programs and other disruptive applications Any device s which adversely impacts Smart City s network s may cause service interruptions to Customer s which can lead to disconnection of the Customer s equipment from the network s with or without prior notice at Smart City s sole discretion The device s in question will remain disconnected until all issues are adequately resolved All charges will app
52. et to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling ft SQ FT 100 130 Booth size INIMUM 156 00 20280 Carpet install date time Please note Hours are based on estimates you will be invoiced for actual time incurred Subtotal Requested times are not guaranteed and are based on availability 8 250 Tax S Minimum one hour will be charged Additional time will be billed in in half hour increments Amount Due E SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Outbound Freight Information Carrier Company Name Carrier Company Name of pieces Weight of Shipment Deliver Shipment To Is shipment o Crated o Uncrated Address Tracking Pro City ST Zip Estimated arrival date Type of Service air van line ground etc Shipment to arrive at o Warehouse o Show site If for any reason your shipment is not picked up by your carrier please choose one of the following options Set up Information for Installation Force freight through preferred carrier Please check all that apply and provide information where requested Send shipment back to Shepard warehouse isa00 min fee Booth Size X Services You Have Ordered please check all that apply Forklift required o Ye
53. ge area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed T Location of Telephones Fax lines or other telecommunications equipment T l H IPC C Location of primary Internet Service l Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SIZ Booth dimensions example 10x10 Scale 1 Boxis equal to ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 ay SmartCity
54. ghing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth MOBILE SPOTTING FEE Surcharge 150 00 round trip 35106 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department lt gt Shepard MATERIAL HANDLING 101 WBEA 2014 Annual EXPO What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back on
55. he Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal E Contact Name Phone 8 250 Tax S Authorized Signature Amount Due E Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXHIBIT RENTAL ACCESSORIES WBEA 2014 Annual EXPO May 29 2014 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 George R Brown Convention Center Houston Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code T197450514 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline April 29 2014 SHOWCASES AND LOCKING CABINETS DL SMOWCASESANDLOCKINGCABINES 7 os Quarterview Showcase Square Showcase LC3 4 6 WX1 9 Dx3 3 H 1 9 Wx1 9 Dx7 H 3 9 Wx2 3 Dx3 6 H Pp Showcases Cid coas ab esrnton scout Roar Amount 96270 Quarterview 938 85 1220 50 rae Square ios 19728 LC1 1 meter wide Please choose metal color
56. ification Please complete the following Company Name Contact Name Authorized Signature Phone Subtotal _ Booth 8 250 Tar Amount Due E Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE WBEA 2014 Annual EXPO Shepard Exposition Services May 29 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 George R Brown Convention Center Houston Texas 4 Shepard Customer Service Fax 407 888 2301 Event Code 7197450514 Customer Service Email orlando shepardes com Discount Deadline Mav 15 2014 BAR TABLES Se eom Scout negua aroun ae Tae ee ears nis O E E vw 27695 36005 po vE 314 05 so8e5s vc 27695 360 05 Poway mo 45645 wF 370 50270 EA ae ane ee emo enes sors BAR STOOLS oy nem picoun Reguar amount p Y aos era ll Bsz emos 27435 T ss ee Banana Chrome 30 High ee ee
57. ill be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by Event management for dismantling exhibits and clearing the exhibition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service A service that includes the emptying of wastebaskets within the booth at specific intervals during the show Quad Box Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that Event management uses to register and check in Event exhibitors buyers and attendees This is the
58. leted BOL must be turned in to the Shepard Service Desk including piece count and estimated weight 4 Please see the SES service desk if you do not receive a BOL TRANSPORTATION CHARGES BILLING ADDRESS _ SAME AS SHIP TO ADDRESS Company Name Address City State Zip Shipping Options Inside Delivery Residential Lift Gate No Loading Docks Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions WBEA 2014 Annual EXPO Insurance Exhibitors ir dic one George R Brown Convention Center Houston Texas INSURANCE 4 EXHIBITORS EXHIBITOR GENERAL LIABILITY INSURANCE PROGRAM 1 000 000 Per Occurrence 2 000 000 Aggregate Premium Rates and Benefits Please check all plan numbers that apply 1 Day 89 00 Six Months 500 00 2 5 Days 109 00 Annual 950 00 6 30 Days 400 00 Additional 5 of total premium to increase general aggregate to 2 000 000 Why wait Visit our website www insurance4exhibitors com shepard to complete the online application and register in 3 minutes or less or fill out this form and submit via fax We accept VISA MasterCard or American Express NAME CONTACT PHONE EMAIL ADDRESS Dates of Event Time s Location of Event Address Description of Event Has any prior coverage been cancelled or non renewed Yes No If yes please describe and pr
59. loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitor s booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitor s materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitors materials before same have been picked up for loading after the show All materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitor s designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitor s shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsibl
60. ly and no refunds will be given Additional charges may apply for trouble diagnosis and or problem resolution Smart City has implemented filtering policies on all Internet routers These filters block all inbound Internet Control Message Protocol ICMP Ping Traceroute etc destined to any Smart City Network s Smart City understands that Ping and Traceroute are valuable troubleshooting tools therefore Smart City s Policy does allow ICMP Ping amp Traceroute packets sourced from any Smart City network s Further to avoid infection by common Internet worms Nachi MSBlaster LoveSAN etc Smart City has implemented similar filters on the following TCP and UDP port numbers UDP 137 138 402 1434 and TCP 135 139 402 445 4444 Customers requiring inbound or outbound access to any of the filtered ports should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative Each Customer s business is important to Smart City and with advanced and timely notification of a Customer s needs we are confident that we can provide network services that perform as expected for all clients Please inform all show site personnel about the importance of Smart City s Network Security compliance issues Services are activated after Smart City is in receipt of this signed declaration of complia
61. ments Qty Description Discount Regular Amount 66430 Phone Station 1595 00 2073 50 GL1 GL2 GL1 5 4 Wx1 3 Dx8 H GL2 4 3 Wx1 3 Dx7 H Please note that electrical OS y services must be ordered Please fax completed form to the Exhibit Solutions Department at 404 720 8757 separately You may find the forms in the Utilities section of the service manual Please complete the following Company Name Booth Subtotal EAS Contact Name Phone 8 250 Tax Authorized Signature Amount Due ls Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change UNION JURISDICTIONS HOUSTON TEXAS UNION LABOR Texas is a right to work state Full time employees of the exhibiting companies may set up their own exhibits Union Labor however is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates using the enclosed order forms EXHIB
62. mer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 100 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold ha
63. nce with our network security requirements Device s Operating System Total of Devices Type of Anti Virus Software Installed C Norton L McAfee Other Virus Scan Last Updated Date Security Updates Last Performed Date Are You Renting Computers C Yes LJ No Rental Company Name Rental Company Contact Contact Number With execution of this document the Customer hereby attests that Customer provided equipment which will be connected to Smart City s network s at the above noted Facility and Show Event has been properly protected contains anti virus software and the latest patches and security updates have been installed Customer s also accepts the responsibility for the performance of Customer s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer s equipment be found to adversely impact Smart City s network s performance The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service s and is subject to change without notice Signature Date Printed Name Title Ai 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity Floor Plan Communications Cable Center George R Brown CC 001 TX Company Name Show Booth Room Customer Ref
64. ng To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 lbs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Standard Material Handling Signature Series Material Handling Weight Description Price _ Total weisnt Description Price Total Direct Shipments to Showsite Direct Shipments to Showsite 81 90 122 75 106 50 73 75 110 75 96 00 35030 35033 35043 35038 35390 35395 35391 35399 35394 35402 Advance Shipments to Warehouse Advance Shipments to Warehouse 87 10 113 25 78 50 102 00 Special Handling Special Handling 35010 35013 35393 35397 35392 35401 Pieces Small Packages FedEx UPS DHL under 30 Ibs Overtime Overtime 30 fee for every overtime a 35048 35045 RATES ARE PER 100 LBS WITH A 200 LB MINIMUM For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at Subtotal show site and are subject to change pending mo
65. ny name and assigned numbers listed I To I Billing Address Incentive Order Deadline see Incentive Price Ts amp Cs City State Country Zip Email z Credit Card Number AMX L mc L Visa Expire Date MM YY Sec Code PF PP dP rT dT tT EE ive tT LE Print Card Holder Name Card Holder Signature and or Acceptance of T s amp C s s Important Review Product Overview Glossary literature to assure the services you have selected will provide the functionality for any application s you will be utilizing View complete descriptions of Services and Terms 8 Conditions at smartcitynetworks com Facilities Locations aspx Please call if assistance is needed Note Cancellation Policy Specifics Terms 8 Conditions item 13 This document page thumbnail 2 1 Internet Networking Services 10 100 Base T a NetPremium Shared Ethernet Service 1 Static Public IP address SE__ 1100 1375 b Additional Public IP Address Device NetPremium Max 10 addl allowed IA SP__ 150 185 _c NetStandard Shared EtherNAT Service 1 Static Private IP address INE 90 1125 _d Additional Private IP Address Device NetStandard Max 10 addl allowed IA SN__ 125 185 _ e NetBasic Shared up to 512K1 1 5M 1 Private DHCP IP 1 Device Limited Qty_ BE 15_ 795 995 f NetExpress Shared up to 256K1 512K1 1 Private DHCP IP 1
66. ovide loss history Name Address and Relationship of all additional insured to be added to the policy 1 2 3 No coverage is bound until you receive a certificate of insurance and payment is made Insurance4Exhibitors reserves the right to return your payment and not bind coverage Coverage and a certificate of insurance will be bound within 1 business day This summary of coverage and exclusions is no substitute for reading the entire policy To receive an entire policy contact the program adminstrator Any person who knowingly presents a false or fraudelent claim for payment of a loss or benefit or knowingly provides false information on an application for insurance may be guilty of a crime and may be subject to civil fines and criminal penalties certify that the above information is true and coverage is not applicable until notified by broker _ Please bill by VISA MasterCard AmEx Card Exp Date Authorized Amount CID CIV Code Cardholder Address Authorized Signature Date Insurance4Exhibitors 30285 Bruce Industrial Parkway Suite B Solon OH 44139 Phone 440 349 6650 Fax 440 815 2154 www insurance4exhibitors com 2010 Insurance4Exhibitors com Shepard Glossary Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the Event move in Advance Order An order for services sent to service contractor prior to installation date Aisle Carpet The carpet that is placed on
67. pplications VoIP DHCP NAT or Proxy Servers are not allowed with any of our shared Internet Network services This includes but is not limited to NetPremium NetStandard NetBasic and NetExpress Smart City can engineer a custom dedicated network s to accommodate such special requests Please call for quote Rates listed include a single IP address standard installation to the booth in the most convenient manner and does not include computer equipment NIC card TCP IP software or power to the booth Limited Availability T 1 DS 3 and other special circuit orders must be placed 45 days prior to show move in date due to limited availability and to avoid additional charges Wireless Specific a Smart City is the exclusive provider of voice wired and wireless data service s for the Facility Wireless Devices not authorized by Smart City are strictly prohibited Customer s that desire to showcase their wireless products must contact Smart City 21 days in advance of show move in to investigate the potential of Smart City engineering a customized cohesive network to operate without interference to other Customer s applicable charges may apply b The use of any wireless device that interferes with the facility s 2 4 5 GHz wireless data frequency range is prohibited and subject to disconnection at the Customer expense 10 Unless otherwise directed Smart City is authorized to cut floor coverings to permit installation of ser
68. rate billing All tax rates are subject to change ISLAND BOOTH RENTALS WBEA 2014 Annual EXPO May 29 2014 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 George R Brown Convention Center Houston Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code 1197450514 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline April 29 2014 EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt gt Shepard Please visit us online for additional options and information htip www shepardes com shep gallery html The Adams ay Description Discount Regular 10450 00 13585 00 i e 66497 ay Description Discount Regular 20 x 20 7694 50 10002 85 66495 The Garfield aly Description Discount Regular im 20 x 20 7935 00 9795 50 66496 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to t
69. res freight on the truck to be moved to unload actual delivery OVERTIME Surcharge 30 35301 Based on show move in move out schedule and or late driver check in an overtime surcharge per occurrence applies to shipments handled at show site during overtime hours Your advance warehouse shipments may be received during straight time but due to scheduling conflicts beyond Shepard s control may be moved into the exhibit hall on overtime Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedules Handling times will be documented on shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in WAREHOUSE OVERTIME Warehouse Material Handling rates may be subject to inbound overtime fees should the move in schedule dictate overtime is required to deliver all warehouse freight prior to the beginning of exhibitor move in This would also be true if freight was received after hours at the warehouse trapping facility EARLY LATE SHIPMENTS TO WAREHOUSE Surcharge 25 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on
70. rmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All cl
71. ro to Booth See T amp C 8 T2 T1 2000 2500 d DS 3 Extended circuit from DemarctoBooth SeeT8C8 T3_ 9000 11250 e Labor FloorWork Feeperhour See TAC 1 FW 195 1235 f Point to Point Special Engineering VPN Web Casting See T amp C 1 VP MI Call888 446 6911forquote 7 Special Quote Attachment A or SOW if applicable MI a Call888 446 6911 for quote 8 Move In On Site order fee if ordering service after show move in has started 20 x Base Price 9 Distance Fee of 500 Internet 100 Telephone for each line outside the convention venue x number of lines S II SUBTOTAL Unused portions of deposits returned with final billing ESTIMATED 10 TAX FEES DEPOSIT SUBTOTAL x 10 TOTAL PAYMENT MUST ACCOMPANY ORDER Credit Card users may fax order to 702 943 6001 GRAND TOTAL Incentive Price applies to orders received With Payment 14 days prior to the 1 day of show move in Customer No 2014 001 ORDER ON LINE hittps www smartcitynetworks com order center aspx center 001 yA m AD Zz Mm Z m O A A Mm Mm U JE O Z m 0 Mm AD lt O Mm e O yA D gt e Smart City 001NT 6 24 11 GRB Telephone amp Internet Network Services Terms and Conditions Payment Options Smart City is the exclusive provider and installer of all Voice Data and Network services wired and wireles
72. rue Vines Inc 6140 Hwy 6 Suite 213 Missouri City TX 77459 281 933 4321 281 933 5898 F admin truevines com A f va Mh eae la i E 4 ns Fy a M A b z a E A ts ar F E i ts Gne i ELECTRICAL SERVICE CONTRACT SMART CITY ELECTRIC INC GRB Convention Center Houston Tx 888 446 6911 Phone Gi3l3 702 943 6001 FAX GEORGE R BROWN CONVENTION CENTER Show Dates 1 To l SmartCity ELECTRIC Company Name Billing Name Billing Address Discount Order Deadline Telephone Number Fax Number 5 amx L Mc L Visa Expire Date MM YY IAS City State Country Zip Contact Sec Code Credit Card Number Print Card Holder Name Card Holder Signature and or Acceptance of T s amp C s For your convenience we will use this authorization to charge your credit card for taxes and any additional amounts incurred Smart City Electric Inc accepts payment in US dollars drawn on a US bank or a credit card Amx Visa MC Make checks payable to SMART CITY ELECTRIC INC Note Cancellation Policy Specifics Terms amp Conditions item 13 This document page thumbnail 2 Installations are due 24 hours prior to show opening Smart City Electric Inc Federal ID is 22 3369145 Discount Rate applies to orders received 14 days prior to the 1 day of the SHOW MOVE IN date All others are at the Standard Rate Duplex Outlets 120 vol
73. rvices have any effect on any Customer s obligations to the Facility under any lease or any other occupancy agreement between such Customer and the Facility 23 A valid Credit Card number with signature MUST be on file regardless of payment method Mail or Fax Completed Orders with For your convenience we will use this authorization to charge your credit card for any additional amounts incurred 24 Smart City accepts payments in US dollars Checks drawn on a US bank Wire Transfers or the following Credit Cards Amex MasterCard Visa Make all checks payable to Smart City 25 Due to the cost of processing checks any refunds due in the amount of 10 00 or less will not be refunded except upon written request Payment and Floor Plan To SMART CITY 5795 W BADURA AVENUE SUITE 110 LAS VEGAS NEVADA 89118 888 446 6911 FAX 702 943 6001 Customer Acceptance of All Smart City Terms and Conditions Attachments With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments contained herein amp Website Print Authorized Name Authorized Signature Date FOR SMART CITY USE Payment Rec d Amount Customer No 2014 001 ORDER ON LINE hitps www smartcitynetworks com order center aspx center 001 Tipping is not permitted Any requ
74. s Priority Empty Return Labels to all inbound Logistics Customers Guaranteed pick up outbound from show with immediate loading following empty return Guaranteed on time delivery to destination city facility or warehouse or it is free Benefits of Shepard Logistics Security immediate outbound loading reduces risk of pilferage or misloading Convenience less paperwork and less tracking Efficiency scheduling travel labor reliably and possibly avoiding weekend overtime charges inbound Cost Saving discounting of material handling charge To take full advantage of the Shepard Advantage contact 888 568 8858 logistics shepardes com SHIPPING LABELS lt Shepard WBEA 2014 Annual EXPO ADVANCE SHIPPING ADDRESS LABELS 6 Shepard ADVANCE WAREHOUSE ADVANCE WAREHOUSE EXHIBITING CO NAME EXHIBITING CO NAME c o Shepard Exposition Services c o Shepard Exposition Services 10001 Fannin Street 10001 Fannin Street Houston TX 77045 Houston TX 77045 Delivery Hours M F 8 4 30 PM Delivery Hours M F 8 4 30 PM For WBEA 2014 Annual EXPO For WBEA 2014 Annual EXPO First day freight can arrive w o a surcharge First day freight can arrive w o a surcharge May 1 2014 May 1 2014 Last day freight can arrive w o a surcharge Last day freight can arrive w o a surcharge May 21 2014 May 21 2014 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS DIRECT TO SHOW DIRECT TO SHOW TO TO EXHIBITIN
75. s including communications cabling This includes all cabling to meeting rooms booths within booths under carpet and flooring fiber optic twisted pair Category 3 5 and 6 coaxial and all other data and telecommunications related cabling The use of the network connection s provided by Smart City may be used only by the directors officers and employees of the Company its guests its agents and consultants while performing service for the Company and cannot be resold or distributed to other companies or individuals All devices for which Smart City directly or indirectly provides Internet Network connectivity must pay a device charge or purchase a Smart City assigned IP address Incentive Price applies when a completed order with payment is received no later than 14 days prior to the first day of show move in Base Price applies to a all orders received from One 1 to Thirteen 13 days before show move in has started or b orders received on or before the 14 day Incentive Deadline without payment c orders placed on site or after show move in has started will be at Base Price plus an additional 20 X Base Price Internet Network 10 100 Mbps full duplex auto sensing Ethernet access to our backbone with shared or dedicated Internet access up to 128 Kbps or greater depending on service ordered via an RJ 45 jack is provided for each connection ordered Shared Internet Services Specific Routers Streaming A
76. s o No a Electrical o Furniture o A V Equipment Carpet is o owned o rented from Shepard y Booth Cleaning o Telephone Internet Carpet padding o Yes o No Electrical Information Drawings are o Faxed to Shepard oO Shipped w exhibit crates o Electrical should go under the carpet diagram is attached o Electrical drawings are attached On site Exhibitor Contact Information o Electrical drawings are with exhibit in crate number Name Phone o Electrical drawings were sent to the official contractor Hotel Arrival date time Departure date time Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change Shepard Logistics Phone Shepard Logistics Fax Shepard Logistics Email lt Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 888 568 8858 404 720 8733 logistics shepardes com SHEPARD LOGISTICS SERVICES WBEA 2014 Annual EXPO May 29 2014 George R Brown Convention Center Houston Texas Event Code T197450514 EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION include
77. t Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event Forklift Ground Rigging Handling and assembly of machinery that requires the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhibit construction in which walls are made of a solid material rather than fabric 1 amp D Installation and dismantling of an exhibit by a labor source Exhibitors may orders this service from the general contractor ID Signs Typically a 7 x 44 cardstock sign that contains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pipe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to Event site When Shepard provides a marshaling yard all carriers must check in present a weight ticket and w
78. te Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal E Contact Name Phone 8 250 Tax o o Authorized Signature Amount Due E Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ISLAND BOOTH RENTALS WBEA 2014 Annual EXPO May 29 2014 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 George R Brown Convention Center Houston Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code 1197450514 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline April 29 2014 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for addi
79. the Event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show after the exhibitor is all packed up in order to Shepard to release the freight to the transportation company carrier Booth Package This term describes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain billable weight 51 000 Ibs 100 510 cwt Drayage The
80. tional options and information htip www shepardes com shep gallery html The Monroe Tay Description Discount Regular UN 20 x 20 7205 00 9366 50 ay Description Discount Regular a 20 x 20 10725 00 13942 50 ay Description Discount Regular a 20 x 20 10076 00 13098 80 Tay Description Discount Regular Ml 20 x 20 10340 00 13442 00 66368 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal E Contact Name Phone 8 250 Tax S Authorized Signature Amount Due E Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular
81. to your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must
82. ts up to 2000 Watts Flood Lights on Stand Includes power es Rate Rate Watts Discount Standard Qty Total Internal Configuration Discount Standard Qty Total Internal 500 89 116 500 WATT 150 Watt 1Ispot 65 88 FLOOD 1 1000 108 140 1000 WATT 150 Watt 2spot 70 95 FLOOD 2 1500 117 152 1500 WATT 300 Watt ispot 80 108 FLOOD 3 2000 126 164 2000 WATT 300 Watt 2spot 85 115 FLOOD 4 A separate outlet must be ordered for each location 120 208 480 Volt Service Does not include Labor and Material for connect and disconnect requirements Amps 120 Volt Qty 208 Volt iphase Qty 208 Volt 3phase Qty 480 Volt 3phase Qty Discount Standard Discount Standard Discount Standard Discount Standard 126 164 150 195 225 292 305 397 559 727 306 465 689 398 605 896 1318 1573 403 689 1050 1469 1950 524 896 1365 1910 2535 715 1592 2519 3712 4890 930 2070 3275 4826 6357 Special Quote Attachment A or SOW if applicable Call 888 446 6911 for quote 120 208 480 Power Total For Horsepower requirements see Conversion Table on back For other requirements call Smart City Electric Inc at 713 853 8900 24 Hour Power Total of all Electrical Power Charges needing 24 hr service clean or dedicated lines X 25 Total Electrical Labor
83. unt What is your booth size ft s0009 t 2 Padding 0 90 115 X 50008 t Padding 200 260 O O 50010 sq ft Total Carpeting 8 25 Tax Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change lt s Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 407 888 2301 orlando shepardes com Customer Service Fax Customer Service Email TABLES ALL DISPLAY TABLES ARE 24 WIDE Choose drape color place color code next to order Red 01 Gold 04 Burgundy 07 Green 02 Blue 05 Grey 10 White 03 Black 06 Teal 13 code ay Color Size Discount Regular Amount 5002 faxon toes 16825 rsooae Jou xeon 13035 17728 s050 Jeu xeon 17275 20860 soos Je xaan 13000 17828 soo forkan 17270 22450 sos Jou xaa 203 05 26895 soos fansweso eras sro son Jan sige eras sro Tables
84. ve in move out schedule N A Tax We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh Amount Due ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual All tax rates are subject to change lt gt Shepard STORAGE AUTHORIZATION FORM WBEA 2014 Annual EXPO Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 May 29 2014 Customer Service Phone 407 888 9669 George R Brown Convention Center Houston Texas Customer Service Fax
85. vice 11 Internet Performance Disclaimer Smart City does not guarantee the performance routing or throughput either expressed or implied of any data circuit s connectivity with regards to the Internet and or Internet backbone s beyond the Facility 12 Only Smart City personnel are authorized to modify system wiring or cabling Material and equipment furnished by Smart City for this service contract shall remain the property of Smart City 13 CANCELLATION There is a minimum 150 or 10 Cancellation fee whichever is greater Cancellations must be in writing Additional cancellation charges will apply for orders that have already incurred processing labor material and or engineering costs Some broadband services and special circuits cannot be cancelled once ordered and will incur full charges listed quoted Credit will not be given for service s installed and not used 14 Service problems must be reported to the Smart City Service Desk Service claims will not be considered unless filed in writing by Customer prior to close of show 15 Any additional cost incurred by SMART CITY to 1 assist in trouble diagnosis or problem resolution found not to be the fault of SMART CITY or 2 collect information required to complete the installation that customer fails to provide i e floor plans or special circuit numbers may be billed to the Customer at the prevailing rate 16 Equipment Management a Customers should pick up hubs
86. xposition Services WBEA 2014 Annual EXPO 10001 Fannin Street George R Brown Convention Center Houston TX 77045 1001 Avenida de las Americas Houston TX 77010 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD ONLINE ORDERING INSTRUCTIONS WBEA 2014 Annual EXPO Shepard Exposition Services anes May 29 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 George R Brown Convention Center Houston Texas lt gt Shepard Customer Service Fax 407 888 2301 Event Code 7197450514 Customer Service Email orlando shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online 1 GO TO www shepardes com intro asp 2 Click on WBEA 2014 Annual EXPO 3 LOG IN from the Show Information page 4 ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password WBEA14 b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click OR b If your information is not correct please click
87. y State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met The following information must be completed and the form returned to Shepard by the deadline date Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth CARPETING WBEA 2014 Annual EXPO Shepard Exposition Services nee May 29 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 George R Brown Convention Center Houston Texas Customer Service Fax 407 888 2301 Event Code 7197450514 Customer Service Email orlando shepardes com Discount Deadline May 15 2014 EXPO CARPET 16 OZ Choose Color Qty item Discount Regular Amount Red 01 Black 06 sos toxto 17910
88. y and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt gt Shepard MATERIAL HANDLING INFORMATION Shepard Exposition Services WBEA 2014 Annual EXPO 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Customer Service Email orlando shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers rigging pieces for loading or unloading on a truck or from the ground loading or unloading materials in a freight elevator or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order orientation or requi
89. y damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in and move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required b

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