COARES Operations Manual - Central Ohio Amateur Radio
Contents
1. Callsign amp Name Callsign amp Name Callsign amp Name Callsign amp Name 1 8 15 22 2 9 16 23 3 10 17 24 11 18 25 5 12 19 26 6 13 20 27 7 14 21 28 No of Check ins Duration of Net minutes Central Ohio Amateur Radio Emergency Service 28 13 8 COARES MESSAGE TRAFFIC FORM Central Ohio Amateur Radio Emergency Service COARES Traffic Form Number Precedence HX Station of Origin Check Place of Origin Time filed Date Emergenc Priority Welfare Routine TO 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 REC D From Date Time SENT To Date Time Central Ohio Amateur Radio Emergency Service Handling Instructions HX e HXA Collect landline delivery authorized by addressee with __ miles HXB Cancel message if not delivered within __ hours of filing time HXC Report date time of delivery to originating station HXD Report to originating station the identity of station from which received plus date time HXE Delivering station get reply from addressee originate message back HXF Hold delivery until __ date HXG Delivery by mail or landline toll call not required Central Ohio Amateur Radio Emergency Service 10 11 12 13 14 15 16 18 19 20 21 22 ARRL Numbered Radiograms Everyone safe here Pleas2. your callsign signing clear Good evening and 73 GENERAL NOTES The Net Manager will provide Net Control Station with the proper codes to operate repeater Net State After most people have checked in handle all business announcements and then bulletins This is usually about ten minutes into the net Ask for further late check ins every five minutes for the first 15 minutes and every ten minutes for the rest of the net Make sure to identify the net C O A R E S Net with your call sign every ten minutes If any events were held during the previous week ask for any comments reports concerning those events This could be a report from the Event Coordinator or anyone who participated in the activity If there are events coming up ask for those Event Coordinators to come forward and give details ask for volunteers etc The net should entertain itself with announcements business and bulletins It helps to plan ahead with any filler material if needed Do not feel you must entertain the net If no stations call in with business or announcements put a call out to see if there are any late check ins who do have business As a net control station your job is to conduct and control the communications between stations Avoid lengthy commentary to other stations comments others may want to add to the discussion too The net should not last for longer than one hour unless something of unusual interest occu
3. 368 1891 466 2660 431 7800 228 1323 or 1 800 682 7625 253 7981 or 251 1443 722 4300 293 8333 898 4100 566 5321 297 5513 234 6220 234 5060 566 9270 369 8711 1 740 687 8000 221 6766 228 1776 1 800 682 7625 or 228 1323 227 2700 221 5445 31 13 10 NEW EVENT COORDINATOR OUTLINE PACKAGE The event coordinator should meet or speak with the organizer or director of the event give his her name and phone number and that he she will be the ARES communications coordinator for said event Then discuss and find out the answers to the following questions e Confirm the day time projected start and finish and location of the event It is often useful to ascertain if this is a first time job of being the event organizer or director e Obtain or create a map of the event for all communicators e Route mile markers water stops start finish lines and meeting site should be shown on the map e Description of any problem areas regarding the site or course of the event e The number of communicators needed in the following categories e Administrative Medical transport vehicles Route Water stops and timers Police liaison e What information is needed from the communicators in addition to the usual medical problems and questions regarding the event Numbers of leaders for races Times of leaders Flow of the event Open mike for the start try to give start warning If event occurs over normal lunch or dinner ti
4. ACTIVE Central Ohio ARES participates in a large number of events and drills each year We can provide this level of support only by active participation by all members All members are given an opportunity to assist in many or all of these events Members are also encouraged to check into the net and attend the in person meetings Members with little or no activity in the organization will be asked if they wish to remain active It is understood that family work or other commitments can effect volunteer time 3 6 ANNUAL SURVEY Once a year the EC will send out a survey form to the membership This is used to insure that our membership database is correct determine what equipment each member has available what training the member has received in the past year members availability in case of emergency and ask for comments donations and suggestions on improving the organization Each member is encouraged to return the form as it is used to generate year end reports to the ARRL and plan the future of COARES It is vital that the annual survey be returned to the EC as soon as possible Each member is responsible for notifying the EC and or Membership AEC of any changes to personal data such as address phone or email changes changes to license class or updates to equipment 4 0 DUES FINANCIAL There are NO dues to be a member of COARES We rely on donations from the membership and other organizations for fina
5. for 12 16 AWG wire The contacts can be soldered or crimped to wires A very inexpensive crimping tool is available from Gardner Bender crimp tool GS 88 After a contact has been attached to a wire it should be installed into the housing so that the housing spring mates with the underside of the contact To remove a contact from the housing you may use a very small blade jewelers screwdriver or X acto knife to depress the spring allowing the contact to be removed NOTE Version 1 0 of the COARES Operations Manual recommended the 2 prong Cinch Jones connector for power connections These connectors may still be used However it is STRONGLY recommended that jumpers be made to interface with the Anderson connectors shown above To obtain these connectors visit Universal Radio or West Mountain Radio www westmountainradio com West Mountain Radio s website provides an excellent step by step installation guide Central Ohio Amateur Radio Emergency Service 12 8 0 EMERGENCY RESPONSE PLAN 8 1 TYPES OF DISASTERS The Central Ohio area may expect to encounter a number of different types of disaster situations Examples of these include but are not limited to Tornado Fires Flooding Hazardous Material situation chemical nuclear Search and Rescue missing person Civil disturbance Earthquake Terrorist Attack Aircraft mass casualty 8 2 COARES ACTIVATION Any member of COARES
6. for a schedule registration information and fees of upcoming classes COARES periodically offers the CCEP Emergency Communications courses in either a classroom or Hybrid Combination On Line In Person setting Classes will be published on the COARES Website and COARES Bulletin 10 7 COARES TRAINING The Training Manager will provide specific training sessions dealing with disaster and public service communications during the year In addition to these sessions drills will be used to supplement the training schedule Check in the COARES Bulletin COARES Website and on the repeater systems for current training schedules If there s a special forum of training that you would like to propose to the organization please contact the Training Manager 11 0 GENERAL NOTES AND SUGGESTIONS Watch your microphones at all times If you hear no noise from your radio during a busy net check to see that you are not transmitting inadvertently Make sure you are using the lowest power setting on your equipment which still gives a readable signal Most of the newer headset microphone units for HT s also contain a switch to lock on the transmitter COARES members are encouraged to disable this feature by cutting the wire going to that part of the switch as it frequently has a tendency to LOCK ON when least expected and you will have no indication of this problem COARES members are encouraged to use a simplex frequ
7. the appointment of district and local Emergency Coordinators and developing a statewide response plan In Ohio this plan is called OSERP Ohio Section Emergency Response Plan The Emergency Coordinator EC has a copy of this plan for review 2 3 DISTRICT Each section is then divided into districts for area coordination led by a District Emergency Coordinator DEC The Ohio Section is divided into 11 districts we are located in District 7 The counties in our district include Franklin Madison Delaware Union Pickaway Licking Fairfield and Fayette 2 4 LOCAL In the Ohio Section a local Emergency Coordinator EC is assigned to each county The EC is responsible for all local ARES activity Central Ohio ARES is responsible for Franklin County Ohio but may serve other counties at the discretion of the SEC DEC and EC Central Ohio Amateur Radio Emergency Service 4 2 5 COARES ADMINISTRATION The EC may appoint at their discretion Assistant EC s AEC s to aid in managing the operation of COARES These appointments may include but are not limited to the following Emergency Operations Manager Secondary liaison with all served agencies Emergency response planning Emergency operations management and coordination Assists with COARES Operations Manual Secondary liaison with ARRL ARES structure Performs other duties as requested by the EC Public Service Events Manager Maintains publi
8. the first three words of the message An annual test will be conducted in October in conjunction with the nationwide ALL Simulated Emergency Test SET At the discretion of the EC COARES will be activated unannounced via the Calling Tree system at least once per year 9 0 PUBLIC SERVICE EVENTS 9 1 TYPES OF EVENTS COARES participates in many types of public service events These include but are not limited to Runs various distances some specialized Biathlons run bike run Triathlons swim bike run Bike tours and races Marathons 26 2 miles Central Ohio Amateur Radio Emergency Service 17 e Community celebrations events e Races and road rallies e Parades COARES also assists the First Aid Service Corps FASC of the Greater Columbus Chapter of the American Red Cross during such events as OSU Football games and other special events COARES uses and encourages participation in Public Service events to allow members the opportunity to participate in large scale net operations allow the chance to work with their equipment outside of the shack and to provide the community the chance to learn about the Amateur Radio Service 9 2 PARTICIPATION 9 2 1 TYPES OF PARTICIPATION The types of assignments available depend on what it is and its size Sample assignments include Mile mark check point stationary Shadow an event official Medical Red Cross or other EMS Security co
9. to let you know in advance what HF equipment is required and if portable generators are required A third category would be equipment required if the operation would extend over a longer period of time This list would include e Extra clothing e Mirror shaving gear e 110VAC 12VDC desk light e Tooth brush paste e Soap towels e can bottle opener e Toilet tissue e Camera film e Alarm clock e Food not requiring cooking or e Aspirin required medication refrigeration e Portable broadcast radio TV receiver e Gasoline siphon e Sleeping bag blanket ground cloth amp spares In Addition to the above items extra equipment may be required during the winter months such as Plastic sheet Thermos warm drink Emergency food Gloves e Compact shovel e Boots or overshoes e Salt pellets e Blanket e Tow rope e Warm hat clothing e e e e Also remember to keep a half tank of gas in your vehicle in all times during the winter if possible 8 8 DRILLS AND EXERCISES At times COARES will hold disaster drill and exercises Remember that other Amateur Radio operators and the public including news agencies monitor our frequencies Announce all drills and exercises frequently and explaining what is happening as you identify the net every ten minutes Any exercise relating to formal traffic which uses PRIORITY or EMERGENCY precedence should become TEST PRIORITY or TEST EMERGENCY and always include the phrase TEST MESSAGE X as
10. who for any reason suspects a communication emergency exists should monitor the K8DDG 147 060 for activity If local phone service is available the EC and or AEC s should be notified by telephone In an emergency in which Amateur Radio might serve the community Amateur Radio operators may be alerted by any city Red Cross Civil Preparedness or similar official notifying the emergency Coordinator 8 2 1 COARES MOBILIZATION PROCEDURE If telephone service is available the COARES calling tree system will be activated Upon the awareness or notification that a communications emergency exists members of the COARES will call into the COARES Emergency Net on the K8DDG 147 060 repeater with the AA8EY 147 090 repeater as backup Alternate simplex frequency in the event of repeater failures will be 146 460 The EC or Net Manager AEC will assume net control or delegate another station as the Net Control Station NCS This station will be designated as the Key Station and will be extensively utilized during a communications emergency 8 2 2 DUTIES OF THE NCS The COARES Emergency Net will be called to order by the NCS at the time determined by the EC and or AEC s Members of the COARES are checked into the net from their moble or home stations to await further instructions Central Ohio Amateur Radio Emergency Service 13 Liaison stations to the following National Traffic System NTS nets will be assig
11. Central Ohio Amateur Radio Emergency Service Operations Manual July 2003 Version 2 0 Presented for information to ARES membersin the Franklin County Ohio area Central Ohio Amateur Radio Emergency Service Acknowledgments It is with great pleasure that we release The Central Ohio Amateur Radio Emergency Service Operations Manual Many thanks go out to the COARES Executive Board for the many hours of hard work in reviewing and updating the information in this manual Frank J Piper KI8GW ARRL Emergency Coordinator Franklin County Ohio July 2003 This publication is the work of the Central Ohio Amateur Radio Emergency Service COARES No duplication is permitted without the express written permission of COARES 2003 The Central Ohio Amateur Radio Emergency Service Central Ohio Amateur Radio Emergency Service 2 1 0 PURPOSE 1 1 DESCRIPTION The Amateur Radio Emergency Service ARES consists of licensed amateurs who have voluntarily registered their qualifications and equipment for communications duty in the public service when disaster strikes Every licensed amateur regardless of membership in ARRL or any other local or national organization is eligible for membership in the ARES The Central Ohio Amateur Radio Emergency Service COARES is an organization of Amateur Radio Operators licensed by the Federal Communication Commission FCC The major purpose of the organization is to
12. Emergency Service 26 Request event recaps from anyone on frequency who coordinated any events during the preceding week If the Event Coordinators are not checked in then request any volunteers who may have worked any recent events to give a brief report Are there any Event Coordinators on frequency who would like to give a recap of their events from the past week Please Call your callsign Are there any volunteers on frequency who worked any recent events who would like to give a brief report Please Call your callsign Are there any additional stations would like to check into the Central Ohio ARES Wednesday Night Net at this time Please Call your callsign At this time I will go back to those stations with ARRL Bulletins Call the station s which previously checked in with bulletins If not proceed to any stations with Training information At this time I will go back to those stations with training related information Please Call your callsign CLOSING Check for any further business and any late check ins With no further business or check ins I am now closing this session on the Central Ohio Amateur Radio Emergency Service Wednesday Night Net Thanks to those who brought announcements and bulletins Thanks to those who volunteered for public service events We had a total of number check ins This is your callsign returning the repeater over to normal amateur operation DTMF This is
13. THER SERVICE CENTRAL OHIO SEVERE WEATHER NETWORK The National Weather Service will generally provide severe weather SK YWARN training sessions each spring COARES members are encouraged to attend these sessions and support the Central Ohio Severe Weather Network COSWN as trained spotters COSWN holds a net on Each Tuesday from March through October at 7 30pm local time and the last Tuesday of the months outside of the severe weather season Nets are held on 146 760 W8RXX repeater A PL tone of 123 0 Hz is required Central Ohio Amateur Radio Emergency Service 20 10 5 CENTRAL OHIO TRAFFIC NET The Central Ohio Traffic Net COTN offers both formal and hands on training for handling Amateur Radio message traffic COARES members are encouraged to participate in the COTN net and train themselves in handling messages COTN meets daily on the 147 24 K8DRE repeater at 7 15pm local time 10 6 ARRL CCEP EMERGENCY COMMUNICATION COURSES The ARRL Certification and Continuing Education Program ARRL CCEP hosts three levels of Emergency Communication courses for those who wish to delve further into understanding the basics and advanced techniques of Emergency Communications COARES recommends all member to at least take the Level 1 Introduction to Emergency Communications The class is offered on line through the University of Connecticut s Distance Learning Consortium Check with the ARRL Website www arrl org
14. Y system The frequencies used with this system include Input Output CTCSS PL 449 275 MHz 444 275 MHz 94 8 Hz Encode Decode Central Ohio Amateur Radio Emergency Service 10 Simplex Frequencies COARES has over the years adopted a couple of simplex frequencies for use as backups and chat areas between event locations from ham to ham This is useful when you want to talk to the next station that is above or below you without disturbing the net ONLY do this when you have a second radio DO NOT leave the net without net control knowing that you are moving off and check back in to the net to ensure your radio is back on the correct frequency Name Frequency CTCSS PL 2 Meters 146 460 MHz simplex n a 70CM 446 800 MHz simplex n a 7 1 2 REPEATER OPERATIONS When not being used for net operations or other COARES functions the repeater systems are available for use by licensed Amateurs member or non member As with any repeater users are asked to leave a pause between transmissions listening for the courtesy beep Please keep your transmissions short at all times allowing emergency traffic to break into a conversation Please pay attention to the courtesy beep A low tone CW N dah dit indicates a net in progress As always when monitoring always be friendly and courteous answering questions and always answer distress calls 7 1 3 USE OF NON COARES REPEATERS It is necessary to use non COARES repeater
15. adio operator is a trained emergency communicator volunteering personal time skill and equipment to serve in the public interest A Di Gefen mage ARRL Emergency Coordinator ARES Member s Signature Expiration Date December 31 2003 FSD224 2 90 Front of ID Back of ID 5 2 OTHER AGENCEY ID S Other agencies served by COARES may offer an additional ID card to allow access into their facilities or to allow access into secured areas The two agencies that currently offer specific ID s are the Red Cross of Greater Columbus and the Franklin County EMA See Section 10 0 Training for more details 5 3 CLOTHING UNIFORM There is no formal uniform code for COARES members Members are encouraged to dress professionally and according to the situation and weather Some disaster operations and drills may require heavy clothing or a jump suit and sturdy hard shoes A hard hat will usually be provided if required 5 4 OTHER IDENTIFICATION All COARES members should carry a copy of their Amateur Radio license at all times Magnetic car signs stating your call and Amateur Radio Emergency Service is helpful See Section 13 10 for source information Central Ohio Amateur Radio Emergency Service 9 6 0 SAFETY 6 1 INSURANCE COARES members are responsible for their own personal medical liability vehicle and equipment insurance at all times As a
16. ahertz The purpose of this net is to conduct Central Ohio ARES business provide stations with an opportunity to test their equipment and to discuss Amateur Radio topics related to Public Service and Emergency Communications One Wednesday evening each month we hold an in person meeting The next meeting will be held See Note A Calling the Central Ohio Amateur Radio Emergency Service Wednesday Night Net All licensed Amateur Radio operators are welcome and encouraged to check in When checking in provide your call sign clearly as well as your name A PL tone of 94 8 hertz is required to access this repeater system At this time I will take check ins from any stations that have emergency or priority traffic for the net Please call your call sign Now taking check ins from stations that have Central Ohio ARES business and or announcements or ARRL bulletins for this evenings net Please Call your callsign Now taking check ins using quadrants divided by Interstate 70 and Interstate 71 Please call in groups of 3 to 4 at a time Are there any stations which are North of I 70 and East of I 71 Please call your callsign Make 3 calls acknowledge all stations Are there any stations which are South of I 70 and East of I 71 Please call your callsign Make 3 calls acknowledge all stations Are there any stations which are South of I 70 and West of I 71 Please Call your ca
17. anklin County Sheriff s Office FEMA Federal Emergency Management Agency NCS Net Control Station NTS National Traffic System NWS National Weather Service OES Official Emergency Station ARRL Appointment Central Ohio Amateur Radio Emergency Service 22 OSERP OSSBN OTS PL PTT RACES SEC SET Ohio Section Emergency Response Plan Ohio Single Side Band Net Official Traffic Station ARRL Appointment Private Line Motorola trade mark for CTCSS Push To Talk Referred to by seasoned ARES members as a RTL Release To Listen Radio Amateur Civil Emergency Service Section Emergency Coordinator Simulated Emergency Test SKYWARN Severe weather spotting service for the NWS see COSWN SM Section Manager ARRL Appointment TNC Terminal Node Controller Packet radio interface 13 0 APPENDIX 13 1 CURRENT COARES ADMINISTRATION Crore ry As of June 2003 Emergency Coordinator Frank J Piper KI8GW Assistant Emergency Coordinators Emergency Operations Manager Rich Jordan AA8DN Public Service Events Manager Skip Howell KC8HIN Net Manager Jeff Gould NSHFP Training Manager Barb Wooldridge KC8K YP Financial Manager Mike Day K8QX Engineering Manager Rich Jordan AA8DN Interim Publication Manager Robert Larkin KC8TYE Public Information Officer Brent Schaffer KC8UMV EC Emeritus Bill Carpenter AA8EY Administrative Assistant Mary Carpenter NOAM Central O
18. bility Need accurate information on the extent and type of conditions now existing at your location Please furnish this information and reply without delay 23 24 25 26 46 50 51 52 53 54 55 56 54 58 59 60 61 62 63 64 65 66 67 68 69 Report at once the accessibility and best way to reach your locations Evacuation of residents from this area urgently needed Advise plans for help Furnish as soon as possible the weather conditions at your locations Help and care for evacuation of sick and injured from this locations needed at once Greetings on your birthday and best wishes for many more to come Greetings by Amateur Radio Greetings by Amateur Radio This message is sent as a free public service by ham radio operators at ___ Am having a wonderful time Really enjoyed being with you Looking forward to getting together again Received your It s appreciated many thanks Many thanks for your good wishes Good news is always welcome Very delighted to hear about yours Congratulations on your ___ a most worthy and deserved achieved Wish we could be together Have a wonderful time Let us know when you return Congratulations on the new arrival Hope mother and child are well Wishing you the best of everything on Wishing you a very Merry Christmas and a Happy New Year Greetings and best wishes to you for a pleasant ___ hol
19. c service events Organizes all event coordinators Assists with Go No Go decisions on public service events Manages COARES calling tree system Assists event coordinators with resources including calling tree Coordinates use of COARES repeaters for public service events Maintains current events list on COARES Website Assists with COARES Operations Manual Performs other duties as requested by the EC Net Manager Primary lead for COARES net procedures Manage weekly nets Mentors Net Control Station NCS operators Creates and maintains COARES net standards Coordinates frequencies for multi net operations Assists with COARES Operations Manual Performs other duties as requested by the EC Training Manager Creates and implements all COARES training including EmCom Provides training input for bulletins nets meetings and Website Oversees New Member orientations Oversees training committee if needed Provides all training information of members to Membership Manager Assists with COARES Operations Manual Performs other duties as requested by the EC Financial Manager Maintains bank account s Maintains all accounting records Pays all bills Obtain and maintain 501c3 status Performs other duties as requested by the EC Engineering Manager Maintains and improves all repeater systems Maintain excellent relation with all repeater site owners Maintains all COARES communication stations i e K8DDG Recruits h
20. can be used as part of an Emergency Vehicle Fleet there are more RF immune packages available but don t be surprised if you have to go to corporate level to get satisfaction 12 0 GLOSSARY OF TERMS The following is a list of some of the many terms associated with ARES and our communication activities If you don t see the term you are looking for just ask GLOSSARY AEC Assistant Emergency Coordinator ARC American Red Cross ARES Amateur Radio Emergency Service ARRL Amateur Radio Relay League CCRA Capitol City Repeater Association CFD Columbus Fire Department COARES Central Ohio Amateur Radio Emergency Service COPA Central Ohio Packet Association CORC Central Ohio Radio Club COSWN Central Ohio Severe Weather Network COTN Central Ohio Traffic Net CP Command Post CPD Columbus Police Department CTCSS Continuous Tone Controlled Sub audible Squelch sub audible tone used for repeater control or selective calling Most recent radios are equipped with this feature or easily installed CW Continuous Wave also known as Morse Code DAT Disaster Action Team Red Cross DEC District Emergency Coordinator DF Direction Finding use of special techniques to determine the exact location of a radio signal EC Emergency Coordinator EMA Emergency Management Agency EMS Emergency Medical Services EOC Emergency Operations Center FASC First Aid Service Corps Red Cross FCC Federal Communications Commission FCSO Fr
21. e don t worry Coming home as soon as possible Am in Hospital Receiving excellent care and recovering fine Only slight property damage here Do not be concerned about disaster reports Am moving to new location Send no further mail or communications Will inform you of new address when relocated Will contact you as soon as possible Please reply by Amateur Radio through the amateur delivering this message This is free public service Need additional mobile or portable equipment for immediate emergency use Additional __ radio operators needed to assist with emergency at this location Please contact Advise to standby and provide further emergency information instructions or assistance Establish Amateur Radio emergency communications with ___ on ___ MHz Anxious to hear from you No word in some time Please contact me as soon as possible Medical emergency situation exists here Situation here becoming critical Losses and damage from ____ increasing Please advise your condition and what help is needed Property damage very severe in this area REACT communications services also available Establish REACT communication with __ on channel __ Please contact me as soon as possible Request health and welfare report on __ State name address and phone Temporarily stranded Will need some assistance Please contact meat__ Search and Rescue assistance is needed by local authorities here Advise availa
22. elp to complete projects Assists with COARES Operations Manual Performs other duties as requested by the EC Publication Manager Edits and publishes COARES monthly bulletin on timely manner Hardcopy and Web Searches for cost effective means of publishing Bulletin e Maintains relations with other Amateur Radio club publications e Performs other duties as requested by the EC Central Ohio Amateur Radio Emergency Service 5 Public Information Officer e Fulfills duties of the PIO field organization as outlined by the ARRL e Performs other duties as requested by the EC EC Emeritus e Assists Exec Committee with past experience and performs other duties as requested by the EC Administrative Assistant s e Assists with special projects and other duties as requested by the EC 3 0 PARTICIPATION 3 1 MEETINGS An in person meeting will be held each month normally on the third Wednesday evening at 7 30pm local time The date time or meeting location may be occasionally altered to accommodate upcoming events or special activities These changes will be listed in the COARES Bulletin COARES Website and on the COARES repeater systems The meetings on ODD number months will normally be held at the Columbus Area Chapter of the American Red Cross near downtown at 995 East Broad Street Parking is located behind the building Enter through the side door on Hoffman Street Please do not park o
23. ency when coverage will allow it You may give direct but controlled use of your radio third party traffic to officials if required to avoid explaining and or interpreting a situation twice This is allowed as long as you are present to supervise the operation Explain how to use the radio and announce that they are finished when the information exchange is complete 11 1 MOBILE CONSIDERATIONS At times you may be asked to install in a vehicle other than your own Here are some points to consider when doing so Also these are good points to remember when installing your own equipment 1 Power Considerations To get power for your radio the best method most experienced operators will tell you is to go directly to the battery Use 2 fuses at the battery one on the POSITIVE side and one on the NEGATIVE side We suggest terminating into an Anderson Powerpole connector see 13 4 12 VDC POWER CONNECTION STANDARD This assures a clean power source for your equipment and reduces interaction of noise between the vehicle and equipment If you find yourself installing in a mobile other than your own remember lighter or accessory outlets in today s vehicles are designed to handle only about 4 to 6 amps Your 50 watt s mobile or amplifier will have problems here if HIGH power is attempted Central Ohio Amateur Radio Emergency Service 21 Antenna Considerations Remember the following The bigger the better Tuned
24. esh trim and the opposite end features a zippered mesh ventilated shoe tunnel pocket The front zippered pocket with organizer includes fast clip key ring and 3 larger stitched gusseted compartments Black Matte finish hardware detachable adjustable shoulder strap velcro closure handle padded bottom with rubber feet Embroidered on front pocket with ARRL logo Black Charcoal Contact Barker Specialty at their website and goto the ARRL section www barkerspecialty com arrl Golf Shirt Black Pique Golf Shirt made of 100 hand picked Peruvian Pima cotton Known as the world s softest cotton Three dura pearl buttons on front placket that will not break split tail and additional yarn in collar and cuffs for a neater appearance and durability Features an embroidered ARES logo Shirts can be personalized with your first name and callsign Contact Barker Specialty at their website and goto the ARRL section www barkerspecialty com arrl ARES Cap This cap features the new sandwich visor Navy Blue low profile brushed cotton twill cap Red contrasting color on visor creates sandwich effect One size fits most Caps can be personalized with your first name and callsign Contact Barker Specialty at their website and goto the ARRL section www barkerspecialty com arrl Central Ohio Amateur Radio Emergency Service 34 14 Personal Notes Central Ohio Amateur Radio Emergency Service 35
25. hio Amateur Radio Emergency Service 23 13 2 TRAFFIC HANDLING PROCEDURES The following procedures are recommended as NTS standards Deviations from these procedures are made at the discretion of the net manager in cognizance of either necessity or desirability arising out of extraordinary circumstances but always as a temporary expedient until standard procedure can be resumed The following procedures apply to all NTS nets 1 2 6 The net control station NCS transmits a net call up promptly at the pre established net meeting time Stations reporting in indicate their function or the destination s for which they can take traffic followed by the list of traffic on their hook pending if any Time consuming pleasantries and other superfluous matters are not to be a part of the procedure while the net is in session Explanations of any kind are not transmitted unless they are absolutely essential to the net s conduct Stations reporting into a net are held for 15 minutes after which they are excused if there is no further traffic for them at that time Stations in the net do not leave the net without being excused and do not ask to be excused unless absolutely necessary All nets follow the general precepts of net operation outlined in The ARRL Operating Manual All messages handled by Amateur Radio should contain precedence that is an evaluation of each message s importance made by the originating s
26. iday season Victory or defeat our best wishes are with you Hope you win Arrived safely at___ Arriving ____ on ___ Please arrange to meet me there DX QSLs are on hand for you at the _ QSL Bureau Send ____ self addressed envelopes You message number ___ undeliverable because of ___ Please advise Sorry to hear you are ill Best wishes for a speedy recovery Welcome to the ___ We are glad to have you with us and hope you will enjoy the fun and fellowship of the organization 30 13 9 COARES IMPORTANT PHONE NUMBERS Columbus Police Columbus Fire Reynoldsburg Police Reynoldsburg Fire Gahanna Police Gahanna Fire Westerville Police Westerville Fire Whitehall Police Whitehall Fire O S U Police amp Fire Upper Arlington Police Upper Arlington Fire Franklin County Sheriff Delaware County Sheriff Highway Patrol AAA Emergency Poison Control Center American Red Cross Children s Hospital O S U Hospital St Ann s Hospital Riverside Hospital Doctor s West Hospital Mount Carmel East Hospital Mount Carmel Central Hospital Grant Hospital Grady Memorial Hospital Fairfield Medical Center First Link COTA Poison Control Center United Way of Franklin County Suicide Prevention Hotline Central Ohio Amateur Radio Emergency Service 645 4545 221 2345 866 6375 866 6323 471 8080 471 4444 882 7444 882 2213 237 6333 231 3626 292 2525 459 2800 451 9700 462 3333 548 4357 or
27. in case phone calls need to be made or the availability of an on site cell phone Make sure that the net controller has some type of Plot Board available for use Central Ohio Amateur Radio Emergency Service 32 Be sure that the net controller understands all the ins and outs of the particular event e Net control Location e A high quiet controlled access location with good propagation is ideal e Avoid high noise level sites e Attention should be paid to the actual physical layout of the event Ten to twelve days prior to the event personally check the route or layout of the event if at all possible to note the following e Possible traffic terrain or route confusing problem spots e Trial radio checks from various spots on the site and route to determine propagation and dead spots e Contact the EC for any technical repeater needs The communicators working the event should receive the following information from the event coordinator e A package should be sent or a personal contact of some type made to each communicator the week of the event confirming the information needed for said event consisting of e A note explaining the event including assembly point and a map if appropriates e A chart showing the other communicators times to be on station and or assembly and projected time of dismissal are often helpful e A phone number to call for information such as rig battery dress etc e Back up communicat
28. ir own judgement based on conditions at the time This manual will be updated as needed Central Ohio Amateur Radio Emergency Service 3 1 4 CODE OF CONDUCT All Amateur Radio operations will be governed by Part 97 of the Federal Communications Commission rules and regulations COARES members should conduct themselves in a professional manner at all times while participating in a COARES activity or when representing this organization All COARES members will follow the rules and regulations of any building or property where they are assigned as part of a COARES activity No COARES member shall participate in an activity or volunteer their services while under the influence of any drugs or alcohol No COARES member will discriminate against any individual member or organization in any way Any or all concerns should be discussed with the EC 2 0 ORGANIZATIONAL STRUCTURE 2 1 NATIONAL The American Radio Relay League ARRL under the supervision of the ARRL Field Services Manager provides national coordination of the Amateur Radio Emergency Service ARES program It is here that reference materials are produced and relationship guidelines with national disaster organizations are maintained 2 2 SECTION Each ARRL Section Manager we are in the Ohio Section appoints a Section Emergency Coordinator SEC who is responsible for ARES activities in that section This individual is responsible for
29. is better than un tuned Balanced is better than un balanced BUT Any antenna is better than no antenna So it is with mobile applications also We must trade off these areas to make them work in mobile applications A magnetic mounted antenna today seems to be by far the most favored easy to install easy to store removes easily when in low head room spaces such as parking garages But many of today s cars are using more and more fiberglass and that means two problems nothing for the magnet to hold to and no ground plane to balance the SWR If installing in someone else s vehicle you may have to mount on a fender tailgate bumper or some place where there is metal Maybe some kind of suction cup or strap harness may work better here and the use of a half wave antenna which requires no ground plane Vehicle Considerations Most of today s vehicles have a variety of on board computers They control anything from the interior temperature amount of drive or grab per wheel brakes airbag deployment transmission ETC and most of them are NOT friendly to high power RF environments produced by amateur radio Be aware that your equipment may cause the vehicle that it is installed into do odd things and possibly even break down Most Owner s Manual for these vehicles will give a clear warning on the cause and effects If you are buying a new vehicle you may want to check for this problem Since almost any manufactured vehicle
30. klin County EMA Federal Emergency Management Agency State of Ohio EMA City of Columbus Port Columbus International Airport Authority City of Columbus Franklin County Departments of Health Northwest Area Strike Team NAS T All local hospitals Central Ohio Trauma System Central Ohio Amateur Radio Emergency Service 14 8 4 COARES STATION LOCATIONS 8 4 1 GREATER COLUMBUS CHAPTER OF THE AMERICAN RED CROSS COARES operates and maintains an Amateur Radio station K8DDG located at the Greater Columbus Chapter of the American Red Cross in the basement across from the Emergency Services office It is part of the Emergency Services EOC and contains VHF through UHF transceivers HF Packet and other equipment It also contains commercial equipment required to support Red Cross activities The building complex is equipped with an emergency generator All assistant EC s have the access to the room 8 4 2 STATE EMERGENCY OPERATIONS CENTER AND JOINT DISPATCH FACILIATY COARES provides operators for Amateur Radio station W8SGT located in the EOC in Linworth We are responsible to assist in the operation of all Amateur Radio equipment which includes HF 6M and 2M equipment The building complex is equipped with an emergency generator and living facilities 8 4 3 CITY OF COLUMBUS COARES operates and maintains station KC8ETO at the City of Columbus EOC located in the Police Division complex It inc
31. leared even if you were recognized by net control prior to the situation Net Control for the event will contact the operator assigned to the medical service if one is assigned to the event 9 2 6 OTHER KEYWORDS Other keywords which are used during COARES nets are PRIORITY and INFORMATION or INFO The uses of these keywords are as follows PRIORITY Used to give the Net Control Operator a way to prioritize your traffic over all other traffic except MEDICAL see above Examples of Priority traffic could be a car being driven erratically on a 5K run course or any situation where your traffic needs to be taken by the NCS over routine traffic INFORMATION Used when you have information that can help with a discussion which is taking place during a net Braking the discussion with your callsign or tactical call and Information will allow the NCS to break the current conversation and allow you to give your information traffic 9 2 7 TACTICAL CALLSIGNS The uses of Tactical Callsigns are encouraged during public service and emergency nets Tactical Callsigns allow the NCS to know where the station is calling from and or assignment during the operation Tactical callsigns allow the flexibility of having different operators assigned to the same location assignment and do not add load onto the NCS who has to try to keep a list of who is assigned where The most important point of usi
32. llsign Make 3 calls acknowledge all stations Are there any stations which are North of I 70 and West of I 71 Please Call your callsign Make 3 calls acknowledge all stations Now calling any stations inside or outside of Franklin County wishing to check into the Central Ohio Amateur Radio Emergency Service Wednesday Night Net please call your callsign make only 1 call acknowledge all stations NOTE A Odd numbered months fill in with date of meeting at the Greater Columbus Red Cross Chapter House 995 East Broad Street meeting time will be at 7 30 PM For Even numbered months fill in with date of meeting at the State of Ohio Emergency Operations Center 2827 West Dublin Granville Road in Linworth Meeting time will be at 7 30 PM Follow the above locations and times unless otherwise directed by the Net Manager or Emergency Coordinator At this time I will go back to those stations having COARES announcements I will begin with callsign of first station checking in with announcements Continue with the remaining stations having announcements ONLY After all stations have reviewed their announcements then proceed through another round of checkins in order to catch any stations which may have been missed during the early rounds At this time I will take checkins from any stations which may have been missed earlier Please call your callsign Central Ohio Amateur Radio
33. ludes a dual band transceiver antenna combination for 2 meters and 70cm 8 4 4 FRANKLIN COUNTY EMERGENCY MANAGEMENT AGENCY COARES provides operators for Amateur Radio station W8THV located at the Franklin County EMA in Columbus We are responsible to assist in the operation of all Amateur Radio equipment which includes HF 2M and 440 equipment The building complex is equipped with an emergency generator 8 4 5 PORT COLUMBUS INTERNATIONAL AIRPORT COARES provides operators for the Port Columbus EOC during times of Amateur Radio communication need 8 5 JUMP TEAMS COARES will send response teams with equipment into other affected counties or areas at the request of the DEC SEC with the approval of the EC These teams should be prepared to stay in the affected area for a longer period of time self contained if possible The calling tree will be used to request volunteers for this type of assignment 8 6 FORMAL TRAFFIC Procedures 8 6 1 PURPOSE When required COARES will use the formal NTS traffic procedures to pass traffic which requires extreme accuracy Forms and sample procedures are included in the Appendix of this document It is recommended that all COARES members be familiar with formal traffic handling procedures as part of their training Central Ohio Amateur Radio Emergency Service 15 8 6 2 CENTRAL OHIO TRAFFIC NET COTN The Central Ohio Traffic Net i
34. mes will any food be available for the communicators e Ifthe answer is no then the communicators should be advised to bring a sack lunch e What are the medical arrangements for the event e Who Red Cross private Columbus Fire other none e Placement Permanent mobile or both e Communicators needed with the medical units Police involvement Traffic control start finish sweep vehicles Special situations concerning the event Animal cautions e g Horse events Other cautions e g Car races Dress cautions e g Cooler on river events and night events Will there be special items distributed to workers to identify them as event volunteers i e T Shirts etc e Do not solicit these items as this is not COARES goal for volunteering for these events The event coordinator needs to choose a net controller s keeping in mind the following points e How many nets are needed e General event net e Administrative net e Medical net e Others as a special event might need Which repeater s are to be used and a back up repeater and simplex frequency Permission should be obtained to use a specific repeater e Check repeater availability with the Events Manager The net controller should have some experience in the type of event e g race regatta parade etc or someone with him to assist who does It is probably prudent to have a back up controller in mind in case of emergency Have some one monitoring at their home
35. mmunications Liaison CPD CFD Sheriff or other agencies Net Control Packet Station Some assignments may require you to install in another vehicle such as a police car or ambulance You should be prepared with an external antenna and power cords if required 9 2 2 VOLUNTEERING TO WORK Scheduled events will be listed in the COARES Bulletin and listed during the weekly net Most events will be offered to the membership through the calling group leader The calling group leaders will call only enough members to get enough needed volunteers for those assignments required so if you have a specific event you would like to work with please let the assigned coordinator know or contact the Event Coordinator or EC 9 2 3 CONFIRMATION OF ASSIGNMENT You should receive confirmation by mail or phone shortly before the event with your assignment including the location and time to meet Allow plenty of time to travel to the meeting location reviewing the location with maps if needed Let the coordinator know if you will be late or need further directions If you are not able to participate please let the coordinator know as quickly as possible so that a replacement can be found If you do not receive your assignment or cannot get in touch with the coordinator contact the Event Manager or EC immediately Central Ohio Amateur Radio Emergency Service 18 9 2 4 EQUIPMENT Equipment to bring to an event depe
36. n Hoffman Street these spaces are reserved for the residents The guard inside the building will direct you to the appropriate meeting room location A map of the area is shown below North Anerican R 995 eA Cross ast Broaw St Madlszoy Ave Central Ohio Amateur Radio Emergency Service 6 The meeting on EVEN numbered months will be held in the conference or cafeteria room of the State of Ohio Emergency Operations Center EOC at 2827 West Dublin Granville Rd in Linworth Ohio Park on the South side of the building and enter the building at the South doors Ask the guard for directions to the meeting room A ec pun ores W TH SoM pals RA 3 2 NETS The COARES net will be held each Wednesday evening when there is no in person meeting starting at 8 00pm on the K8DDG primary repeater 147 06 The AA8EY secondary repeater 147 09 will be used if the primary repeater is not available for any reason Both repeaters require a PL tone of 94 8 Hz to access all receive sites The net will be used for general announcements discussions coordination of upcoming events and training exercises This net is open to both members and non members COARES members may be assigned to assume the duties of Net Control Procedures for running a COARES net are found in Section 13 6 COARES Net Control Procedures The COARES net will also be activated as needed for disaster operation drills and public service eve
37. n organization COARES carries insurance for repeater equipment and liability coverage for the organization and members while operating during official COARES activities 6 2 PERSONAL SAFETY All COARES members are responsible for their own safety at all times Any member may decline an assignment at any time for any reason if you are not comfortable with the situation Members should be especially careful around vehicle traffic during our public service events and at all times during a disaster situation Always remain aware of what is occurring in and around your location Before accepting an assignment during an actual emergency please be sure that your own Family and personal property are safe and secure Your own well being is priority one 7 0 COARES EQUIPMENT 7 1 REPEATER SYSTEMS 7 1 1 SYSTEM DESCRIPTION Primary Repeater The primary COARES repeater is the K8DDG system The frequencies used with this system include Input Output CTCSS PL 147 660 MHz 147 060 MHz 94 8 Hz Encode Decode 449 800 MHz 444 800 MHz 94 8 Hz Encode Decode Please note that these frequencies are stand alone but can be cross linked during times of emergency or special session nets Secondary Repeater The secondary COARES repeater is the AA8EY system The frequencies used with this system include Input Output CTCSS PL 147 690 MHz 147 090 MHz 94 8 Hz Encode Decode UHF Repeater The UHF repeater is the WB8IN
38. ncial support Typical expenses for the organization include Bulletin Printing Mailing Repeater Maintenance and upgrades Insurance Equipment Liability Mailing Membership Agency contact Marketing Identification New Members etc We hold a financial drive as part of the Annual Survey but members are encouraged to donate at any time directly to the Treasurer or to the EC Equipment donations are also accepted please contact the EC directly for additional information Checks should always be made out to Central Ohio ARES COARES is NOT registered with the IRS as a non profit organization and donations are NOT tax deductible at this time Central Ohio Amateur Radio Emergency Service 8 5 0 IDENTIFICATION 5 1 ARES ID CARD ARRL FSD 224 Each COARES member is issued a national ARES ID card ARRL FSD 224 shown below The card is part of the national ARES program and is recognized by all law enforcement agencies Members are encouraged to come to any COARES in person meeting to have a picture taken and laminated to the card to form a permanent ID There is no charge for this card or its lamination All ID s are set to expire at the same time AMATEUR RADIO EMERGENCY SERVICE This certifies that John A Doe Is a member in good standing of the Amateur Radio PHOTO Emergency Service sponsored by the American Radio Relay League Inc The bearer of this card a OPTIONAL licensed Amateur R
39. nds on the type of event and your assignment Suggestions include Extra batteries Clipboard with pens and paper Maps of the area COARES Jacket and or shirt Food drink Mobile magnetic mount antenna Weather gear you and your radio COARES Red Cross ID Badges and Magnetic Signs 9 2 5 MEDICAL PROCEDURES One of our primary responsibilities at any public service event is for the safety of the participants and public It is important to recognize problems and summon the correct response The event coordinator should know what medical and law enforcement responses are available and announce these arrangements to the net Examples of medical response include the Red Cross First Aid Service Corps local private ambulance services or calling the EMS response for the area If you see a potential medical problem don t panic Use the key phrase MEDICAL with your call and location to net control and describe the situation If another person is relaying the information get as much of a description of the problem victim and location Give net control a description of the runner and a description of your location if needed Your information on the victim s and events will help form the appropriate response chest pains are quite different from a pulled muscle Net Control will contact the appropriate agency for response If you hear the word MEDICAL when in the net Hold your current traffic until the medical situation is c
40. ned o Central Ohio Traffic Net K8DRE 147 240 Repeater 7 15 PM local time o Ohio Single Sideband Net 3 9275 MHz 6 45pm local time If needed liaison stations will be assigned for the following stations and nets o State of Ohio Emergency Operations Center Amateur Radio Station W8SGT o City of Columbus Emergency Operations Center KC8ETO o Greater Columbus Red Cross Station K8DDG o Central Ohio Severe Weather Network W8RXX 146 760 Repeater Mobile portable stations are dispatched as needed to any agencies which require communication assistance Operators of home stations not on emergency power are coordinated at effectively operate the Key Station as required 8 2 3 OPERATIONS UNDER ACTIVATION All written messages will be in the standard ARRL radiogram format The official who originates them with his her title taking responsibility for their contents must sign all messages Message precedence of EMERGENCY Priority Welfare and Routine as defined on ARRL form FSD 3 shall be used on all messages Stations do not transmit unless invited to do so by the NCS The only exception to this is for a station having EMERGENCY TRAFFIC 8 3 AGENCIES SERVED Any government or private agency can request ARES service during a disaster and we will make every effort to honor those requests COARES has already set up disaster agreements with a number of agencies These include American Red Cross Fran
41. ng a Tactical Call i e Mile Mark 1 Ambulance 2 etc is to know the rules and regulations of properly identifying your station with the proper FCC Amateur Radio callsign Remember to identify every 10 minutes during a QSO and end each QSO wth NCS with your FCC callsign and you will be in compliance Central Ohio Amateur Radio Emergency Service 19 10 0 TRAINING 10 1 RED CROSS OF GREATER COLUMBUS VOLUNTEER PROGRAM TRAINING REQUIREMENTS The American Red Cross of Greater Columbus provides a chance for COARES members to officially register themselves with the Red Cross as an amateur Radio Volunteer The Volunteer Application Process is as follows o Persons interested in serving as a volunteer with ARCGC contact Volunteer Resources at 253 2740 ext 2355 o Volunteer Resources secures contact information sends Info Application packet and schedules an interview with applicant o Applicant brings to interview all necessary paperwork required completed Volunteer Application completed references one personal and one from the COARES Emergency Coordinator o At the interview applicant signs Code of Conduct required for all paid and volunteer staff has digital photo taken for ID Badge receives Volunteer Handbook o Volunteer Resources registers applicant for Intro to Disaster Services and Intro to First Aid Service Corps training classes o Upon completion of these classes new Radio Support voluntee
42. nts 3 3 COARES BULLETIN The Bulletin Editor and or Co Editors publish the COARES Bulletin monthly The Bulletin contains upcoming events summaries of completed events and other articles of interest related to Amateur Radio and disaster public service communications Articles or information for publication may be submitted directly to the Bulletin Editor Co Editors or to the EC Articles can be submitted in written text or preferably in electronic format Any version MS Word Word Perfect Text file etc Central Ohio Amateur Radio Emergency Service J 3 4 CALLING TREE Each active COARES member will be assigned to a calling group Each group has two leaders one for each half of the year The leaders will be responsible for calling their group as required to inform and enlist members for upcoming events special information or disaster alert notification Administration of the calling groups is the responsibility of the Event Coordinator Each member is encouraged to return calls promptly to their calling leader or to call their calling tree leader to volunteer Under special circumstances a member who wishes to remain as a member of COARES but not called by a calling group leader may request to be placed on the RESERVE list These members are encouraged to call the Event Coordinator directly to participate in events and drills This will be arranged through the Emergency Coordinator 3 5 REMAINING
43. or s is often a good policy and it is better to have too many communicators than too few Never tell a communicator that he she in not needed Try to be on the Wednesday Net prior to the event to answer any questions and give out any last minute information Also if convenient monitor 06 the day preceding the event for queries Notify the Events Manager if all Calling Group Leaders have not reported in a timely manner As soon as possible after the event provide the EC the Bulletin Editor and Event Manager with a short written report including e A list of communicators including those with the Red Cross A description and number of participants in the event Weather conditions if pertinent Identify any problems and any suggestion if the event will be held the following year Any special requests from the event director Should the event director hold a critique meeting and you are invited to attend try to do so or send a representative who worked the event Advise the Event Manager of any communicator that fails to show up without advance notice or reasonable explanation Be sure to thank your communicators Central Ohio Amateur Radio Emergency Service 33 PURCHASING ARES CAR SIGNS JACKETS HATS VESTS ETC There are many items COARES members may purchase on their own to properly identify themselves as ARES volunteers during public service events These items are not mandatory to be a COARES member and each volun
44. provide emergency communications within Franklin County Ohio as required A secondary purpose of the organization is to provide public service communications support for qualified organizations at the discretion of the COARES leadership COARES will also provide these services for other counties in ARES District 7 Central Ohio without an active ARES organization COARES is an affiliated Special Service Club of the American Radio Relay League ARRL 1 2 ELIGIBILITY The only qualification for membership in COARES is a valid Amateur Radio license issued by the Federal Communications Commission of any license class and a desire to help the community Activity records for each member will be reviewed each year Those with little or no activity in the organization will be asked if they wish to remain in the organization Any member found to be in violation of any Federal Communications Commission rules any radio service may be dropped from membership in the organization Honorary members some without radio transmitting privileges may be named at the discretion of the Emergency Coordinator EC who have provided meritorious service to COARES 1 3 LIMITATIONS The COARES organization provides a communications service only Amateur Radio operators are not expected to perform any additional functions This manual is designed to serve as a general guide only COARES leadership and membership are expected to use the
45. rams e Tape electrical and duct e Copy of FCC License e Spare fuses rig car e Scratch paper e Small tool kit e Pens Pencils e Credit ATM cards e Columbus Map e ARES ID card amp any other ID Red Cross e Map of Franklin other Counties EMA etc e Flashlight w extra batteries e COARES Vehicle ID Magnetic Signs e Small First Aid kit e Extra magnetic mount antenna e Knife e 12VDC power cord w lighter plug and e Plastic rain ponchos ARES Connector e 3 Amp 12VDC power supply e Jumper cables e Other The second category of emergency equipment included items that might be needed in a major emergency but that could be gathered later with a second wave of volunteers These are items that you would not normally carry in the car but they should be available to obtain quickly if needed Use the checklist to ensure that nothing is missed in the rush Items suggested for this list include e Additional rigs HF 144 220 440 e Heavy extension cord multiple outlet strip packet e Portable antennas mast sections guy e Accessories microphones headphones material earphones external speaker e Coax adaptors BNC UHF barrel etc e Extra batteries charger e Extra tools including VOM e Power supplies extra power cords e Coax Small sections and 50 foot rolls Central Ohio Amateur Radio Emergency Service 16 If you operate HF bring pre measured dipoles tuner SWR Bridge and spare tubes if needed We should be able
46. rs The net should last for at least 30 minutes however Submit a net report containing a list of check ins promptly to the EC KI8GW and the Net Manager N8HFP During Net Control speak slowly and clearly Keep control of the net at all times You are in charge Efficient disciplined communications are the basis of all emergency communication Central Ohio Amateur Radio Emergency Service 27 13 7 COARES NET CONTROL LOG SHEET Date Net Control Emergency or Priority Traffic Callsign Nature of Traffic Resolution 1 2 3 4 Check ins with Bulletins Announcements Comments Callsign amp Subject Callsign amp Subject Callsign amp Subject 1 5 9 2 6 10 3 7 11 4 8 12 NORTHWEST NORTHEAST Quadrant Check ins Callsign amp Name Callsign amp Name Callsign amp Name Callsign amp Name 1 11 1 11 2 12 2 12 3 13 3 13 4 14 4 14 5 15 5 15 6 16 6 16 7 17 7 17 8 18 8 18 9 19 9 19 10 20 10 20 Callsign amp Name Callsign amp Name Callsign amp Name Callsign amp Name 1 11 1 11 2 12 2 12 3 13 3 13 4 14 4 14 5 15 5 15 6 16 6 16 7 17 7 17 8 18 8 18 9 19 9 19 10 20 10 20 Check ins Inside or Outside Franklin County SOUTHWEST SOUTHEAST
47. rs receive Welcome Packet from Volunteer Resources with new ID badge Please note Any volunteer who wishes to expand their volunteer service to another position should contact Volunteer Resources 10 2 FRANKLIN COUNTY EMA VOLUNTEER PROGRAM COARES is affiliated with the Franklin County EMA s Volunteer Program Even thought COARES is affiliated with the volunteer program it does not mean that COARES members are automatically certified EMA volunteers The following is the procedure that must be followed to complete the process o Contact the COARES EC and indicate your interest in becoming an EMA volunteer You will then receive volunteer forms with instructions o You must then attend an introductory class Introduction to Franklin County EMA Dates and times of this introductory class will be announced periodically At that time a temporary ID badge will be made o Once the introductory class is completed you will have ninety 90 days to complete two FEMA independent Study courses IS 2 Disaster Preparedness USA and IS 195 Basic Incident Command System Both of these courses are available from the Franklin County EMA or can be downloaded from www fema gov o Upon completing each of the self study courses a person can go online http training fema gov EMIWeb IS and register and take the final test o Once these classes are completed you will receive a permanent ID badge 10 3 NATIONAL WEA
48. s a local net of the ARRL National Traffic System The ARRL National System offers a systematic relay of radiogram messages along established routes and includes the delivery and sending of the messages During normal times The Central Ohio Traffic Net operates daily 365 days a year at 7 15pm local time on the Capital City Repeater Association 147 24 K8DRE Amateur Radio repeater system The net may occasionally move to other repeaters including the COARES repeater system The net has been in service since 1985 and covers the following counties Delaware Fairfield Fayette Franklin Licking Madison Pickaway Ross and Union A Memorandum Of Understanding MOU exists between COARES and COTN Both the EC and the COTN Traffic Manager each have signed copies of this document 8 7 DISASTER CHECKLIST Emergencies strike with little or no notice Our goal is to be able to respond as quickly as possible when our services are requested It is difficult to quickly determine what items may be required We have prepared a phased approach to emergency preparedness allowing you to customize a checklist based on the situation and your abilities and resources Please consider this list when preparing for a disaster situation prior to actually needing it Items carried with you at all times or easily available will enable you to respond quickly to a disaster situation Possible contents of this kit are listed below e Blank ARRL NTS Radiog
49. s at times When possible contact the repeater association or owner as far in advance as possible to obtain permission to use their system s In an emergency make every effort to obtain the permission of the organization owner or control operator When the operation is complete remember to thank the other organization for the use of the repeater and include it in the event write up 7 2 PACKET RADIO Digital packet radio is used during some of our larger events and during disaster operations and drills Members are encouraged to develop portable packet systems and be familiar with the operation for field use 7 3 RECOMMENDED PERSONAL EQUIPMENT The first piece of Amateur Radio equipment for most members is a two meter handi talkie Members should also have extra batteries and an external magnetic mount antenna with adapter Next consider a higher power mobile radio or an external power amplifier After that additional equipment for other bands and packet radio will become useful Central Ohio Amateur Radio Emergency Service 11 7 4 COARES STANDARD POWER CONNECTOR The 30 amp Anderson Powerpole is quickly becoming the standard power connector of preference within emergency communications organizations around the country First becoming popular in the Pacific Northwest the Powerpole allows for quick field installation and interchange of power supplies and radio equipment without having to resort
50. tation Precedence is an order of handling There are four precendences in the ARRL message form Emergency E Priority P Welfare W and Routine R 13 3 ARRL REFERENCE MATERIALS Below is a listing of reading material that may help prepare you for special events and disasters within your Amateur Radio hobby This listing is only for reference The ARRL Handbook for Radio Amateurs The ARRL Repeater Directory The ARRL Public Service Communications Manual The ARRL Antenna Book The ARRL Operating Manual The ARES Field Service Manual Central Ohio Amateur Radio Emergency Service 24 13 5 COARES EVENT LOG Central Ohio Amateur Radio Emergency Service Net Control Log Sheet Net Control Date Event Name Time Location Nature of problem Unit Sent Time Time On Time Transport Name of In Dispatched Scene Cleared Y N Hospital Central Ohio Amateur Radio Emergency Service 25 13 6 COARES NET CONTROL PROCEDURES 13 6 1 COARES WEDNESDAY NIGHT NET SCRIPT Good Evening this is the Central Ohio Amateur Radio Emergency Service Wednesday Night Net Net Control Station this evening is your call sign My name is your name and I am located in your location This net meets each Wednesday evening at 8 00pm local time on this frequency with a backup repeater frequency of 147 090 Meg
51. teer will handle their own purchases AMATEUR RADIO AA8YY EMERGENCY SERVICE Magnetic car signs Contact The Sign Man of Baton Rouge www thesignman com This sign measures 8 by 17 has black letters for the ARES lettering and red letters for the call sign ARES Windbreaker Quickly locate volunteers with this brightly colored royal blue jacket Features an embroidered ARES logo front and AMATEUR RADIO COMMUNICATIONS imprinted in white on the back side 100 Nylon snap front and polyester lined Bottom drawstring and side slash pockets Elastic cuffs Sizes S M L XL 2X 3X Jackets can be personalized with your first name and callsign Contact Barker Specialty at their website and goto the ARRL section www barkerspecialty com arrl ARES Vest This reflective style vest is similar to the type you d see police or runners wearing Place this orange bib over your shirt or jacket Constructed of neon mesh with large front and back reflector panels Imprinted with the words AMATEUR RADIO COMMUNICATIONS on one side Lightweight Fold it up and store this small handful in your immediate response kit Adjustable side straps One size fits most Contact Barker Specialty at their website and goto the ARRL section www barkerspecialty com arrl Utility Bag Fully lined bi color utility bag with a large main u shaped zipper opening with inside zippered security pocket Zippered end pocket with m
52. to adapter cables clip leads and other jury rigged arrangements Powerpoles are both polarized and genderless so you never have to worry about male vs female or positive vs negative Connections can be quickly made and remade in the dark without any hassles and the 30 amp connector can easily handle 100 watt radios Housings should be mated according to the diagram above viewing from the contact side opposite the wire side tongue down hood up RED on the LEFT BLACK on the RIGHT Use a 3 32 inch diameter roll pin 1 4 inch long to keep the housings from sliding apart Highly conductive silver plated copper contacts allow minimal contact resistance at high currents Self wiping action on make and break keeps conducting surfaces clean Contact dents keep connectors mated in high vibration applications and provide quick break snap action upon disconnect Non corrosive stainless steel leaf springs maintain constant contact pressure ideal for frequent connections disconnections and intermittent overloading Durable high impact resistant polycarbonate housing with UL94V 2 flammability ratings comes in many colors for circuit trace ability and coding Identical connector halves are genderless making assembly quick and easy and reducing the number of parts stocked Molded in dovetails allow for customized harness in a variety of configurations The 15 ampere contacts are designed for 16 20 AWG wire and the 30 ampere contacts are designed
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