Students Self-Service Manual
Contents
1. DUPLICATE CRN This error means that you have entered a Re Enter the CRN correctly duplicate repeated CRN TIME CONFLICT WITH CRN This error means that you tried to register in two courses which are scheduled at the same time The Select a different section or course that does not conflict with the sections already conflicting course CRN is displayed registered MAXIMUM This error means that the registered Get permission to allow the HOURS hours exceed your load for this semester overload EXCEEDED CLOSED This error means that the section 1s Closed DUPL CRSE WITH SEC CRN Select another Section This error means that you have entered a Re Enter the CRN correctly CRN for a course that is already registered different section This error means that the selected course Select a different course COURSE NOT AVAILABLE FOR was cancelled REGISTRATION AT THIS TIME CRN DOES NOT This error means that an invalid CRN Re Enter the CRN correctly EXIST was entered Select CRN that is linked to LINK ERROR This error means that the course requires an additional CRN linked to lab lecture or other course REPEAT COUNT This error means that the course was EXCEEDS ZERO taken and passed in the past this course Contact the Registrar s Office for further information Get an approval from your department to override the restriction Get an approval from your department to ove2. E myQU SELF seat vama Wien being ahead makes a difference A S el d d Academic Information System Project Students Self Service Manual Prepared by Banner Team MYQU ss sever A Serdal j ahead makes a difference Dear Student Qatar University is in the process of implementing a new student information system Banner The old student information system NAMAT for those of you who have used it is being phased out this spring and replaced by Banner Students faculty members advisors and college staff will gain access to information in Banner through MYQU the new university portal They will be using both MYQU and Self Service Banner SSB to perform regular tasks This manual is aimed to guide you in using Student Self Service Banner which will be used on spring 2008 It introduces the registration activities which include e Login to the system e Viewing the schedule or searching for classes e Registering in classes e Checking your Registration Status Please consider the following 1 Prepare your schedule before you start registration This will help you complete your registration easily You can use the registration worksheet as illustrated in page 18 to print the worksheet click the link http oasis qu edu qa regapp Banner Reg worksheet pdf 2 If you could not register for any reason contact your advisor or alternatively contact the Registration Office 3 Agree on the courses that you
3. 2 1 Select Term First select the intended term for registration If no term is selected initially any other page will prompt the selection of a term A Serdal Academic Information System Project Registration SELECT TERM m Select Term Select a Term Spring 2008 Submit 2 2 Add or Drop Classes Registration RELEASE 7 4 A Serdal Academic Information System Project QATAR UNIVERSITY down list Add Classes Worksheet CRNs Submit Changes As image above shows if you know the CRNs of the sections that you want to register in enter them in the text boxes and Press Submit Changes in the Add or Drop Classes page Example Nora is a student who wants to register in 2 courses in spring 2008 Course No Title CRN ACCT110 Financial Accounting 20805 HIST451 Modern And Contemporary History Of Qatar 20505 She writes the CRNs as the next image shows and presses Submit Changes button The registered courses will be displayed Note If any error in registration occurs refer to the Registration Errors Section page 17 to get more information about it A Serdal Academic Information System Project E pb aol QATAR UNIVERSITY Add Classes Worksheet CRNs 200553740 Haifa A All Spring 2008 Jan 11 2008 10 26 9m Add or Drop Classes ay To add a class enter the Course Reference Number Bg pp a cass use the ostions available in the Action p
4. 20699 ENGL 374 L51 Undergraduate 3 000 Standard English 2008 Letter Morphology Total Credit Hours 3 000 Billing Hours 3 000 Maximum Hours 18 000 Date Jan 11 2008 10 36 pm Add Classes Worksheet CRNs re L CI L CF You can also view registration restrictions and prerequisites by clicking the CRN in the search results page You will see the following page Class Schedule Listing Euer Sections Found English Morphology 20699 ENGL 374 L51 Associated Term Spring 2008 Registration Dates Jan 01 2007 to Feb 28 2008 Levels Undergraduate Female Campus Lecture Schedule Type Traditional Instructional Method 3 000 Credits View Catalog Entry Scheduled Meeting Times Type Time Days Where Date Range Schedule Type Instructors Class 9 00 am 9 50 am T Main Women s Building 0245 Feb 24 2008 Jun 19 2008 Lecture TBA Class 9 00 am 10 50 am U Main Women s Building 0245 Feb 24 2008 Jun 19 2008 Lecture TBA 12 ys QATAR UNIVERSITY Detailed Class Information Detailed Class Information English Morphology 20699 ENGL 374 151 Associated Term Spring 2008 Levels Undergraduate Female Campus Lecture Schedule Type Traditional Instructional Method 3 000 Credits View Catalog Entry Registration Availability ust be enrolled in one of the following Campuses Female Detailed Class Information Detailed Class Information Cell Biology 20769
5. BIOL 211 L51 Associated Term Spring 2008 Levels Undergraduate Female Campus Lecture Schedule Type Traditional Instructional Method 0 000 OR 3 000 Credits View Catalog Entry Registration Availability Capacity Seats 30 Restrictions Must be enrolled in one of the following Campuses Female Prerequisites BIOL 101 By clicking the course title you will get another page with the restrictions and prerequisites at the bottom 13 Serdal Academic Information System Project Spring 2008 Jan 13 2008 Spring 2008 Jan 13 2008 su yd Aol QATAR UNIVERSITY A Serdal Academic Information System Project M being ahead makes a difference 2 4 My Detailed Schedule My Detailed Schedule You can view your schedule for the selected term In order to view your detailed schedule click My Detailed Schedule from the Registration menu Registration MY DETAILED SCHEDULE lt n For each registered course you can find the Course title English Morphology in the example below Course Subject and Number ENGL 374 in the example below Section Number L51 in the example below In addition to information about the associated term CRN status instructor erade mode credit hours level campus and the scheduled meeting times My Detailed Schedule i sd MEC rime Jan 12 2008 06 36 pm Total Credit Hours 15 000 English Morphology ENGL 374 L51 Associated Term S
6. Sun When you perform a Class Search a list of courses that meet your criteria will be displayed refer to the image below The first column will show one of these values e Check box that will allow you to place a check by those courses you wish to add if it is your time to register e The letters NR if it is not your time to register e A letter C if the course is closed and cannot be added to your schedule The following columns provide information about the course to include CRN Course Reference Number Subj Subject Crse Course Number Sec Section Cmp Campus Cred Credits Title Course Title LAr d cm 10 being ahead makes a difference QATAR UNIVERSITY a Days Days in which the course is offered 9 Time Times in which the course is offered 10 CAP maximum capacity for a class which is determined by departments 11 ACT actual number of students currently enrolled in the class 12 REM number of remaining seats in a class 13 Instructor course teacher 14 Date the course will be taught in this period 15 Location class location 16 Attribute additional information about the course Look Up Classes A Serdal Academic Information System Project 200550293 Fatema S Al Atawneh Spring 2008 Jan 13 2008 09 42 am wy Select the box in front of the CRN C identifies a closed class and choose Register or Add to Worksheet Sections Found English Language amp Literature Se
7. are going to register next term Spring 2008 with your advisor before registration 4 The maximum number of registration attempts allowed per term is 100 attempts A Serdal Academic Information System Project fools QATAR UNIVERSITY 1 How to Login to Student SSB 4 2 How to search and Register in Classes 5 2 1 Select Term 6 2 2 Add or Drop Classes 6 2 3 Look Up Classes 8 2 4 My Detailed Schedule 14 2 5 Registration Status 15 3 Registration Errors 17 A Serdal Academic Information System Project 1 How to Login to Student SSB Click on Enter Secure Area Enter Secure Area emm Apply for Admission RELEASE 7 4 Enter your university ID and your password PIN and then Press Login Note the password is the same password that you are using currently User ID 200258802 PIN Note The first time you login to the system it will ask you to change the password set your security question and answer You have to remember th
8. 00 15 ee myQU SELF SER being ahead makes a difference QATAR UNIVERSITY e f you have a hold in your records you will see the following message A You have Holds which will prevent registration In this case when you open Add Drop Page the following message will appear Add or Drop Classes X You may not add or drop classes due to holds on your record e Your Student Status may prevent Registration Ex Withdrawn dismissed etc e Your Academic Standing may prevent registration Final warning dismissal etc In all cases contact the Registration Office or your advisor for more details about the registration prevention 16 Academic Information System Project ng ahead makes a difference 3 Registration Errors Error CAMPUS RESTRICTION Description Action This error means that the selected course Make sure that you select is Offered in a different campus Male or the section with the correct Female campus This error means that you have not met Check that you have met the the course and or test score course pre requisites Visit prerequisites the Registrar s Office to finalize your registration To view course pre requisites refer to section 2 3 Make sure that you select PREQ and TEST SCORE ERROR LEVEL RESTRICTION This error means that you tried to register in a course that is for another the section with the correct level Undergraduate Diploma Master level
9. e new password Login Verification Change PIN Your PIN has expired Please change it now X Re enter Old PIN New PIN Re enter new PIN To change your password Enter your old password enter the new password and then press the Login button After that you have to enter your personal Security Question along with the Answer Enter Question hat is your name Answer Nora Press the Submit button You will be directed to the Main Menu Page sh myQU sess QATAR UNIVERSITY be sing ahead makes a difference 2 How to search and Register in Classes In the Main Menu Page Click the Student Registration and Records link Note This Manual will focus on the parts surrounded with red boxes The blurred parts will be explained in the next versions of the manual Main Menu STUDENT REGISTERATION AND RECORDS Register View your academic records RELEASE 7 4 Then click the Registration link Student Registration and Records In the Registration Page you can find the following essential links to complete your registration Select Term 2 Add or Drop Classes 3 Look up Classes 4 My Detailed Schedule 5 My Registration Status You will find other links in this page They will be demonstrated in the next version of the manual which will be published at the QU website before the registration starts EL merae When being ahead makes a difference
10. from the Registration menu A Serdal Academic Information System Project QATAR UNIVERSITY Registration LOOK UP CLASSES lt j n To find sections offered in a specific term select a term from the list beneath Search by Term as shown in the image below To find sections offered within a specific date range enter the date range beneath Search by Date Range Click the Submit button to proceed or click the Reset button to select another term or enter another date range 200550293 Fatema S Al Atawneh Select Term or Date Range aid1 A8 00 53 om Search by Term None v None Spring 2008 Search by Date Range MM DD YYYY From To To search for a section you need first to choose at least one subject You can minimize your search results by specifying Course Number Title Schedule Type Credit Range Campus Course Level Part of Term Instructor Start Time End Time and Days For example Fatma 1s a student whose major 1s English She wants to search for the course ENGL 374 So she selects the subject English Language and Literature from the list of subjects she enters the course number 374 in the Course Number field and she selects the Campus Female from the list of campuses Important Note e Always specify a campus when you are searching for sections If you are a female student select the Female campus If you are a male student select the Male campus If you do n
11. lect CRN Subj Crse Sec Cmp Cred Title 2O69QHENGL 374 L51F 20700 ENGL 374 L52F 20704 ENGL 374 L53F 20707 ENGL 374 L54 F 3 000 English Morphology 3 000 English Morphology 3 000 English Morphology 3 000 English Morphology Days Time T U MW TU MW Add to WorkSheet Class Search From the class search results page you can register for classes by clicking the Register button see the image below you can return to start a new search by clicking the Class Search button or you can add the CRN to the WorkSheet by clicking the Add to WorkSheet button You will see the page below after clicking Register 11 09 00 am 09 50 am 09 00 am 10 50 am 11 00 am 12 15 pm 09 00 am 10 50 am 11 00 am 12 15 pm Cap Act Rem Instructor Date 20 0 20 TBA TBA 20 0 20 20 0 20 20 0 20 MM DD 02 24 06 19 C04 0245 02 24 06 19 C04 0245 02 24 06 19 C04 0245 02 24 06 19 C04 0201 02 24 06 19 C04 0201 Location Attribute A Serdal Academic Information System Project QATAR UNIVERSITY phd dool being ahead makes a difference 20 200550293 Fatema S Al Atawneh Add or Drop Classes ee a Jan 11 2008 10 36 pm Le To add a class enter the Course Reference Number in the Add Classes section To drop a class use the options available in the Action pull down list Current Schedule Status Action CRN Subj Crse Sec Level Cred Grade Mode Title Web Registered on Jan 11
12. ot select a campus the results may include a course in a different campus and you will NOT be allowed to EX QATAR UNIVERSITY A Serdal Academic Information System Project being ahead makes a difference register in that campus Only Master level female students will be allowed to register in Master courses offered in the Male campus e Full Time and Part Time sections are the same Students can register in any section regardless of their student type Full Time or Part Time After you have identified the criteria for your search click the Class Search button at the bottom of the page to submit your search Alternatively click the Reset button to enter different search criteria xd n 200550293 Fatema 5 Al Atawneh Look Up Classes Spring 2008 Jan 12 2006 06 26 pm Use the selection options to search the class schedule You may choose any combination of fields to narrow your search but you must select at least one Subject Select Class Search when your selection is complete Subject Curriculum amp Teaching Method E Dawa met English Language amp Literature e Course Number Title Schedule Type Credit Range Campus Course Level Diploma Foundation Part of Term Non date based classes only Full Term Instructor Aba Alzamat Khalid Abdel Hady Zakaryya Start Time Hour Minute am pm End Time Hour 00 Minute oo w am pm am d Days O Mon O Tue E wed O Thur O Fri E Sat E
13. pring 2008 CRN 20699 Status Web Registered on Jan 12 2008 Assigned Instructor Grade Mode Standard Letter Credits 3 000 Level Undergraduate Campus Female Scheduled Meeting Times Type Time Days Where Date Range Schedule Type Instructors Class 9 00 am 9 50 am T Main Women s Building 0245 Feb 24 2008 Jun 19 2008 Lecture TBA Class 9 00 am 10 50 am U Main Women s Building 0245 Feb 24 2008 Jun 19 2008 Lecture TBA Essay Writing ENGL 376 L51 Associated Term Spring 2008 CRN 20708 Status Web Registered on Jan 11 2008 Assigned Instructor Grade Mode Standard Letter Credits 3 000 Level Undergraduate 14 A Serdal Academic Information System Project myQU secs an be nen Dell ig ahead makes a difference 2 5 Registration Status Registration Status page is very important because you can view your registration dates holds Academic standing to check if you are allowed to register in the specified term Registration MY REGISTRATION STATUS Rs RELEASE 7 4 Hegistration Status You may register during the following times From Begin Time To End Time Feb 17 2008 06 00 am Feb 24 2008 11 59 am You have no Holds which prevent registration Your Academic Standing permits registration Your Student Status permits registration Your Class for registration purposes is Freshman Earned Credit Level Type Hours Undergraduate Transfer 0 000 Undergraduate Institutional 17 0
14. rride the restriction This error means that the class 1s restricted to specific majors Major Restriction This error means that this section is restricted to specific programs Program Restriction 17 ig ahead makes a difference Registration Worksheet You can use the following sheet to prepare for the registration here is an example to do that 18 Help and Support College Nam Phone E mail Alserdal Hana Al Shouli 2481 alserdal qu eduga Alserdal Marie Pe aranda 2762 alserdalOqueduqga Artand science Ali Abdulhamid Khaldi 2812 aliaakOqueduqa Art and Science Jamela Abood Ali 2336 jaliGqueduga Business amp Economics Maha Abo Zaid 1580 mzaid71 qu edu ga Business amp Economics Maha Jasem Al Thani 6092 m jassimGqueduqa Business amp Economics Reem Abdullah Al Aqili 6093 ralagiliGqu edu ga Education SalwaMohammed 2242 s alishaq qu eduga Engineering Lamis Shorbagi 1419 Lamis Shorbagi qu edu qa DD MEER Law seu A Hameri 25 Todi Oqueduga Haw FamsAlGulomHussn 6061 fais0 qu eduga MBA Program Sawsan Alghazal 1870 MBA Program Shadia Hassan 1578 sehassan 2 qu edu qa Hessa Rashid 6077 h rashid qu edu ga Sameera Abbas 6103 mayl11 qu edu ga 19
15. ull dow I lis t BRREEERREERSASESSAMERARERASARRAASERRERERERERRREERRRERZSASAHRRSASRSARERASEREEERREERAR Web Drop urrent Schedule Final Web Drop Status Action CRN Subj Crsc Sec Level Cred Gradc Titlc Mode Webp Registered on None Y x 20805 ACCT 110 LO Undergraduate 3 000 Standard Financa Accountng Jan 11 2008 Letter Web Hegistered on 4U5U5 HIS 451 L51 Undergraduate Z 00U Standard Modern And Contemporary Jan 11 2008 Letter History Of Qatar Total Credit Hours 5 000 Billing Hours 5 000 Maximum Hcurs 18 000 Date Jan 11 2008 10 26 pm As the image above shows you can use the Action Column to Drop the course at any time during Add Drop period by selecting Web Drop Or drop the course after the Drop Add period by clicking Final Web Drop which is activated only after the Drop Add period The fees will be calculated automatically and added to your account If you do not know the CRNs you can click Class Search in the Worksheet page to search for classes You will find the CRNs in the schedule The next section will explain how to look up classes you can also register for classes from that page 2 3 Look Up Classes Look Up Classes You can search the schedule on the web by subject course number title part of term schedule type campus instructor section time day if you need to search for a specific course or courses to add In order to perform a class search click Look Up Classes
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