User Guide for Intrastat Offline application 2014 - Version 1 -
Contents
1. Nomenclatoar Nomenclatoare Versiune Locatie Activ NC8 Pre instalat v Tari Pre instalat Judete Pre instalat Termeni Livrare Pre instalat v Tari din U E Pre instalat Localitati Pre instalat Mod Transport 2005 Pre instalat iv Natura Tranzactiei A 2010 Pre instalat 1 Natura Tranzactiei B 2010 Pre instalat CA Unit ti de Masura Supli 1 Pre instalat v Figure 19 Nomenclatures Administration By clicking the Import button Figure 19 and selecting folder for CN_2014 xml we realize the import of new version nomenclature Figure 20 23 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro Selectati Figierul XML pentru Import_ x y CN_2014 xml File Name CN_2014 xml Files of Type Documente XML xml Figure 20 Nomenclatures Administration import NC 2014 The application must generate the following message The folder CN_2014 xml was imported with success Figure 21 Nomenclatoare ol y Nomenclatoare Nomenclatoare Versiune Locatie NC8 2014 C Program FilesilNTR RE lt Natura Tranzactiei A Natura Tranzactiei B RRE Figure 21 Nomenclatures Administration import NC 2014 24 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat inss2. Results Detailed Item Description SECTION Il VEGETABLE PRODUCTS E lt lt Previous Level Accept Next Level gt gt ma Code Description SECTION LIVE ANIMALS ANIMAL PRODUCTS a SECTION Il VEGETABLE PRODUCTS 111 SECTION IIl ANIMAL OR VEGETABLE FATS AND OILS AND THE Iv SECTION IV PREPARED FOODSTUFFS BEVERAGES SPIRITS Vv SECTION V MINERAL PRODUCTS VI SECTION VI PRODUCTS OF THE CHEMICAL OR ALLIED INDUS Vil SECTION VII PLASTICS AND ARTICLES THEREOF RUBBER A Vill SECTION Vill RAW HIDES AND SKINS LEATHER FURSKINS A Ix SECTION IX WOOD AND ARTICLES OF WOOD WOOD CHARC x SECTION X PULP OF WOOD OR OF OTHER FIBROUS CELLUL xI SECTION XI TEXTILES AND TEXTILE ARTICLES xl SECTION XII FOOTWEAR HEADGEAR UMBRELLAS SUN UMB xII SECTION XIII ARTICLES OF STONE PLASTER CEMENT ASBE XIV SECTION XIV NATURAL OR CULTURED PEARLS PRECIOUS EN SECTION XV BASE METALS AND ARTICLES OF BASE METAL VI SECTION XVI MACHINERY AND MECHANICAL APPLIANCES E El SECTION XVII VEHICLES AIRCRAFT VESSELS AND ASSOCIAT VIII SECTION XIII OPTICAL PHOTOGRAPHIC CINEMATOGRAPHI xIx SECTION XIX ARMS AND AMMUNITION PARTS AND ACCESSO Figure 12 CN8 Search accept NC8 code To properly select the NC8 codes corresponding to the goods introduced the accessing of the NC2014_EN pdf in the Documentatie directory from the working directory may be necessary especially whe
3. m wy Wy ivreasrarin User Guide for Intrastat Offline application 2014 Version 1 NATIONAL INSTITUTE OF STATISTICS ROMANIA National Institute of Statistics B dul Libertatii 16 sector 5 Bucharest Phone 318 18 58 317 77 20 317 77 21 317 77 22 317 77 23 Fax 4021 318 18 58 4021 311 50 39 4021 311 50 42 E mail intrastat insse ro http www intrastat ro INS 2007 Reproducing the content of this publication completely or partly in original or modified as well as its storage in a retrieval system or transmitted in any form and by any means are forbidden without the written permission of the National Institute of Statistics Using the content of this publication with explanatory or justifying title in articles studies books is allowed only clearly and precisely indicating the source 2 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro Table of Contents PROTACC Po A cecetecrccccutscceest tude cecunadresetuduceceutasceestGudercuctusueeecunwceresutude cucduderecunsevesetndueresuteun 4 Important changes in the filling in of the Intrastat statistical declaration starting with reference month January 2014 ccceeeee ce eeeeee ee ee neces ee neee rr 5 1 Chapter The Intrastat offline application software ccseseceseeeeeseeeseeeseseeeeeseeeeeneeeeeeneneeeees 7 1 1 Creating declarat ONS iii diari 9 1 1 1 C
4. Previous Level Accept Next Level gt gt Code Description SECTION LIVE ANIMALS ANIMAL PRODUCTS a SECTION Il VEGETABLE PRODUCTS SECTION IIl ANIMAL OR VEGETABLE FATS AND OILS AND THE SECTION IV PREPARED FOODSTUFFS BEVERAGES SPIRITS SECTION V MINERAL PRODUCTS SECTION VI PRODUCTS OF THE CHEMICAL OR ALLIED INDUS SECTION VII PLASTICS AND ARTICLES THEREOF RUBBER A SECTION VIII RAW HIDES AND SKINS LEATHER FURSKINS A SECTION IX WOOD AND ARTICLES OF WOOD WOOD CHARC SECTION X PULP OF WOOD OR OF OTHER FIBROUS CELLUL SECTION XI TEXTILES AND TEXTILE ARTICLES SECTION XII FOOTWEAR HEADGEAR UMBRELLAS SUN UMB SECTION XIII ARTICLES OF STONE PLASTER CEMENT ASBE SECTION XIV NATURAL OR CULTURED PEARLS PRECIOUS SECTION XV BASE METALS AND ARTICLES OF BASE METAL SECTION XVI MACHINERY AND MECHANICAL APPLIANCES E SECTION XVII VEHICLES AIRCRAFT VESSELS AND ASSOCIAT SECTION XVIII OPTICAL PHOTOGRAPHIC CINEMATOGRAPHI SECTION XIX ARMS AND AMMUNITION PARTS AND ACCESSO iL 4 Figure 8 CN8 browse window In order to select to right CN8 code corresponding to the goods declared it might be necessary to use the NC2014_EN pdf from the Documentatie which can be found in the working directory especially when the NC8 codes description contains information existing only
5. further information see the Handbook for Intrastat Data Providers chapter 6 3 8 Mode of Transport and Annex 4 Codification of modes of transport and Annex 4 Codes of Modes of Transport x New e Prev 151 Next Save Close Edit Declaration Item CN8 Code 07032000 Search Accept CN8 Description CHAPTER 7 EDIBLE VEGETABLES AND CERTAIN ROOTS AND TUBERS g Onions shallots garlic leeks and other alliaceous vegetables fresh or chilled Garlic Y Country of Origin BG Bulgaria v Country of Consignment CY Cyprus ka Invoice Value LEI 25 000 Statistical Value LEI Net Mass Kg 2 000 Supplementary Units Nature of Transaction A 1 Transactions involving transfer of ownership against compensation k A Nature of Transaction B 1 1 Direct purchase sale M Delivery Terms EXW ex works z Mode of Transport 3 Road transport v Figure 10 The mandatory variables for intra community arrivals of goods When all the information related to a declaration line commodity has been entered the user must use every time on the Save button otherwise the information will be lost To add a new line in the declaration the user can use the New button Finally the user can navigate backwards and forwards between declaration lines using the corresponding Prev and Next bu
6. intrastat ro Figure 23 Setting the application working directory 2 The Intrastat online web service The Intrastat online web service is accessible free of charge from the following web page www intrastat ro If you plan to use the online web service to create and submit declarations registration is required Registration is possible from the web page indicated above where detailed instructions are also provided Finally at the web page indicated above a User Guide for online Intrastat Application system can be found and download 26 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro
7. only declaration xml files that are not encrypted For the import of many files you must use the Import for each file If declaration import is finished with success then encrypt its contents and saved as an enc encrypted declaration file 1 3 5 Importing a new version of a nomenclature In case when a new version of a nomenclature is to be used the software provides the functionality to import it through a file Every year at least one of the nomenclatures used in the Intrastat application undergoes changes for example the CN8 changes every year To import such a file the user must select Tasks Nomenclatures from the menu Figure 18 doing 22 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro so a nomenclatures window appears through which the user can view the history of imported nomenclatures used by the software Figure 19 File Tasks Windows Help View Declarations Archive Third Declaring Party Contact Person Create Arrival Declaration Create Dispatch Declaration Figure 18 Nomenclatures Administration By the window from figure 19 and using the right buttons the user can realize the following actions Import of nomenclature file Remove of a nomenclature file after a selection Import of Combined Nomenclature version 2014 F Nomenclatoare
8. the Intrastat declaration Using the available related buttons in the offline application a user can perform the following actions Add a new line in Intrastat Declaration i e Information about a commodity item Remove a selected line in Intrastat declaration Edit information related to a selected line in Intrastat declaration Delete items The system will delete all the lines a related confirmation message will show To enter information about a commodity create a new declaration line the user needs to click the 16 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro Add button shown in the window of Figure 11 This action it will generate a display window Figure 13 where the user can enter all the related information required about the good This information consists of CN8 code Represents the 8 digit level Combine Nomenclature commodity code specific for the year for which the creating actualizations Intrastat declarations is drafted Using the button Search Accept the user can find and select easily the commodity code according to the CN for current year figure 12 Searching can be done by either the good numeric code or text keywords introduced by the user in the Description field CN Selection x Search Filter CN Code I Description Search Close
9. the above mentioned files Figure 9 Edit Declaration ltem New New Next Edit Declaration Item CN8 Code 32050000 Search Accept CN8 Description AND VARNISHES PUTTY AND OTHER MASTICS INKS gt Colour lakes preparations as specified in note 3 to this chapter based on colour lakes Country of Origin Select One y Country of Consignment Select One Invoice Value LEI Statistical Value LEI Net Mass Kg Supplementary Units Nature of Transaction A Select One Nature of Transaction B Not applicable Delivery Terms Select One Mode of Transport Select One Figure 9 Mentions on the information in the file NC2014_EN pdf 12 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro Item Description The description of the CN8 selected commodity code will be displayed This information is shown automatically by the system after entering or selecting NC8 commodity and using the Search Accept button Country of Origin The country of origin of the commodity will be selected that country where the good has been produced or had the last substantial transformation Country of Consignment The EU Member State from which the commodities were dispatched to Ro
10. Bl la Entr a Ap la Postal Code a County area v City ABRUD PA Declaration Items Adal anre Num of Items 1 Tot Invoice Value LEI 30 000 Tot Stat Value LEN 0 CN8 Dest Net Mass Kg Suppl Units Invoice Value LEN Statistical Value LEI 142033000 BE 5 000 30 000 Figure 11 Dispatch declaration form To validate the declaration the user should use the Validate button To save the information contained in the Dispatch form the user should use the Save button The system prompts the user on the period month year for which the declaration is drafted and gives the possibility to revert and corrected it before saving if necessary The system prompts the user to select a directory and a file name for the declaration to be saved The file saved will be in xml format It is recommended NOT to modify the default name given of the file by the Intrastat offline application To encrypt the contents of the declaration and save it as an encrypted file the user should press the Encrypt button This saves the declaration in the same directory and with the same file name but now the file has an enc as file name extension instead of the xml It is recommended NOT to modify the default name given of the file by the Intrastat offline application To print the Intrastat declaration the user should use the Print button This will open the print preview window from where the user can print
11. Units applies only to certain classes of goods NC8 Position that may be expressed from quantitative point of view in other measurement units but kilo also The nature of the Supplementary Unit depends on the good commodity it may be the number of units or the volume in litres or the area in square meters For further methodological information see the Handbook for Intrastat Data Providers chapter 6 3 4 Supplementary Measure units and Annex 6 List of the Supplementary Units Nature of Transaction This information refers to the transaction type namely if the goods enter in Romania through buying for processing financial leasing etc For further detailed methodological information see the Handbook for Intastat Data Providers chapter 6 3 7 Type of transaction and Annex 3 Codes of Type of Transactions Delivery Terms This information refers to the accepted commercial terms defining the respective roles of the buyer and seller in the arrangement of transportation of goods and other responsibilities For further detailed methodological information see the Handbook for Intrastat Data Providers chapter 13 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro 6 3 9 Terms of Delivery and Annex 5 Codification of delivery terms Mode of Transport It represents the mode of transport of the goods at the Romania national border For detailed methodological
12. acomunitar De gt Ma rumen Seno a vs rd INTRASTAT e od de a recomand aa watt de prog amate Windows parts a ns we loca pS Aoma Mead oeren o e 3n Sene Aga Ina Fortra rt Sek Figure 2 Intrastat Offline Installation program The user should follow the instructions of the installation program and the only thing he needs to do is to specify the installation working directory where Intrastat offline application will be install figure 3 INTRASTA Comertul intracomunitar in statistica off Alogeti directorul in care instalatl programul Alegeti rector an care atada programm Vaatas INTRASTAT nrc tr Denton de dera l Prog ae Pies DITRASTAT Samu necesa mm os emtee rw Qe Figure 3 Setting up the installation directory 7 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro When installation is completed the user can access the Intrastat offline application from the Windows menu Start All programs INTRASTAT From the Documentatie directory from the same menu the following documents may be accessed User Guide for Intrastat application Handbooks for Intrastat information providers Nomenclatures xml xls pdf format and un installing program is also provided figure 4 l Programs ES INTRASTAT i Aplicatia INTRASTAT offline del Uninstall INTRASTAT eg Documentatie hna Ghid de implementar
13. at v Termen Livrare 12011 Pre instalat v Tari dif U E 12007 Pre insta at z Loc litati 106 2006 Pre instalab i M d Transport 2005 Pre instalat y atura Tranzactiei A 2010 Pre instalat z Natura Tranzactiei B 1201 0 Pre insta at iv Unitati de Masura Supli 1 Pre instalat y Figure 1 Nomenclatures Administration remove nomenclature CN8 2014 Step 2 Create a NEW Intrastat declaration for 2013 please pay a special attention when selecting the reference period Step 3 Return to the combine nomenclature CN8 for 2014 for creating Intrastat Declarations for 2014 This will be done through the menu Tasks Nomenclatures where the Import button must be used and then selected CN_2014 xml file from Documentatie directory subdirectory of the working directory The default working directory is set up to C Program_files Intrastat After running this procedure the Combined Nomenclature NC8 version 2014 will be automatically activated 6 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro 1 Chapter I The Intrastat offline application software To install the Intrastat offline application version 2014 double click on the file Intrastat_Setup_2014 exe installation kit for the Intrastat offline application version 2014 available on www intrastat ro web site free of charge Figure 2 ntr
14. ate Encrypt Flow ARRIVAL Type NEW Month Mar w Year 2008 Status Not Set v Save Print Firm Identification V A T Number 0000000299 Firm Name Testtompany Contact Person Position Accountant Name Name Surname Surname Tel 0123456 Fax 0123456 Emai test test ro Third Declaring Party Identification C Third Declaring Party V A T Number Firm Name Street Nr BI Entr Ap Postal Code County City Declaration Items Add se iit Clear Num of Items 1 Tot Invoice Value LEI 25 000 Tot Stat Value LEI 26 000 LAY b ENG Orig __ Consign NetMass Kg Suppl Units Invoice Value LE Statistical Value LEI 07032000 BG cy 2 00 25 000 26 1 1 Figure 6 Arrival declaration form To validate the declaration the user should use the Validate button To save the Arrival declaration form the user should use the Save button The system prompt the user on the period month year for which the declaration is drafted and gives the possibility to revert and corrected it before saving if necessary The system prompts the user to select a directory and a file name for the declaration to be saved The file saved will be in xml format It is recommended that the default name given to the file by the application NOT to be modified by the users afterwards To encrypt the contents of the declaration and save it as an encrypted file the user should press the 10 National In
15. ave Close Edit Declaration Item CN8 Code 42033000 Search Accept CN8 Description OTHER THAN SILKWORM GUT gt Articles of apparel and clothing accessories of leather or of composition leather gt Belts and bandoliers TD Country of Destination BE Belgium z Invoice Value LEI 30 000 Statistical Value LEI Net Mass Kg 5 000 Supplementary Units Nature of Transaction A 4 Operations with a view to processing under contract xs Nature of Transaction B Not applicable E Delivery Terms EXVV ex works 4 Mode of Transport 4 Air transport v Figure 14 The mandatory variables for intra community dispatches of goods When all the information related to a declaration line commodity has been entered the user must 19 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro use every time the Save button otherwise the information will be lost To add a new declaration line in the declaration the user can use the New button Finally the user can navigate backwards and forwards between declaration lines using the corresponding Prev and Next buttons To close the declaration line window the user must use the Close button By closing the declaration item window Fig 14 the Dispatch declarations window Fig 11
16. deleted declaration from the list it is necessary to import it using the Import button Open The user can open a selected declaration This actually displays the declaration using the windows mentioned in previous chapters see Figure 6 and Figure 11 Revise The user can revise a previously created and submitted declaration This actually opens the selected declaration as a REVISED declaration type After revising saving and submitting to INS the declaration the revised declaration files intend to substitute previous created declaration files Set a Status The user can set the Intrastat declaration status not set draft of final to help the user identifying the status that an Intrastat declaration is 1 3 4 Importing and saving a previously created declaration Through the window described in the previous paragraph Figure 17 and by clicking the Import button it is possible to import a previously created declaration that conforms to the predefined xml format for the Intrastat declarations for example with other declaring software developed by the economic operator During the import the Intrastat declaration is validated about Mandatory values required Correctness of codes used to describe declaration items such as CN8 commodities codes country codes nature of transactions codes etc It should be noted that the Intrastat offline software has the ability to import for each session of import
17. e pentru fisierul XML hna Ghidul de Utilizare a Aplicatiei Intrastat hna Manual pentru furnizorii de informatii statistice Partea hna Manual pentru furnizorii de informatii statistice Partea Il 141 NCB Details Figure 4 Start All programs INTRASTAT menu Selecting Intrastat application offline menu Fig 4 the main window of the Intrastat offline application will open Fig 5 i i x File Tasks Windows Help Figure 5 Intrastat offline application main window In 2014 the first operation to be executed in the offline Intrastat application after installing is uploading the 2014 Combined Nomenclature To do this use the Import function in the Tasks Nomenclatures menu see chapter 1 3 5 8 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro Any declaration created by the Intrastat offline application will be saved in the directory Declaratii under the work directory set at the application installation In case that the Intrastat offline application is used by a third party DTP which create and submit declarations on behalf of PSIs the third party needs to specify this into the application by providing related DTP identification data please see chapter 1 3 2 Fill the PTD data 1 1 Creating declarations Depending on the declaration type Arrival for declaring the arrivals for the intra community good
18. e ro www intrastat ro At the end of import procedures in the application the Combined Nomenclature NC8 version 2014 must be active figure 22 Nomenclatoare Import Eliminare Nomenclatoare Nomenclatoare Versiune Locatie i C iProgram FilesilNTR Termeni Livrare 2011 Tari din ULE 2007 Localit ti 06 2006 Mod Transport 2005 Natura Tranzactiei A 2010 Natura Tranzactiei B 2010 Unitati de Masura Supli 1 RININIISINISISISIC Figure 22 Nomenclatures Administration after the end of import procedures 1 3 6 Changing the working directory By default any declarations created by the offline application will be saved in the directory Declaratii under the working directory The implied working directory set by the application is C Programs files INTRASTAT The work directory can be changed by the user This can be done by selecting the File Set work directory menu option Select a writable work directory A data fie vell be Created at the specified location to store declaration information Declaration files will be stored at the specified location try default Look nc ES sectaratu E la e BB Fil Nome C Program Filo UNTRASTATdectarati Files of Type All Files 25 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www
19. eferred as guide addresses to providers of Intrastat statistical information herein referred as PSIs third part declarants herein referred as DTPs The aim of this user guide is to provide instructions on how to use the software that has been developed by INS in order to fill in and submit electronically the Intrastat declarations to INS Prior to use the Intrastat related software and services offered by INS we strongly suggest that you become familiar with Intrastat related issues by reading the Handbook for Intrastat Data Providers part and part II available on the website www intrastat ro or provided on the request free of charge by the INS Creation and submission of Intrastat declarations is possible through the following ways a Online Intrastat Application available on www intrastat ro web site b Offline Intrastat Application available on www intrastat ro web site or provided on request free of charge by the INS The offline Intrastat Application will create a declaration file that can be submitted to INS through one of the following means 1 Email to the address declaratie intrastat insse ro 2 Loading into online Intrastat application on the website www intrastat ro If you do not have access to the Internet to submit Intrastat declaration under points 1 or 2 you can copy the file Intrastat declaration file extension xml or enc on a floppy CD USB and you can ask Statistical Terr
20. fline application a user can perform the following actions Add a new line in Intrastat declaration i e Information about a commodity item Remove a selected line in Intrastat declaration Edit information related to a selected line to Intrastat declaration Delete items The system will delete all the lines a related confirmation message will show To enter information about a commodity Create a new declaration line the user needs to click the Add button shown in the window of Figure 6 This action it will generate a display window Figure 10 where the user can enter all the related information required about the good This information consists of CN8 code represents the 8 digit level Combine Nomenclature commodity code specific for the year for which the creating actualizations Intrastat declarations is drafted Using the button Search Accept the user can find and select easily the commodity code according to the CN for current year Figure 8 Searching can be done by either the good numeric code or text keywords introduced by the user in the Description field 11 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro CN Selection x Search Filter CN Code Goto Description Search Close Results Detailed Item Description SECTION II VEGETABLE PRODUCTS 4 lt lt
21. gets updated with the related information about declaration items 1 2 Submitting declarations Declaration files xml file format can be submitted to INS 1 Via the upload function available through the Intrastat online application This assumes registration with the Intrastat web service 2 Via email at the following address declaratie intrastat insse ro 3 If you do not have access to the Internet to submit Intrastat declaration under points 1 or 2 you can copy the file Intrastat declaration file extension xml or enc on a floppy CD USB and you can ask Statistical Territorial Department in the area where it is established requiring the possibility to send an e mail containing the Intrastat declaration to the National Institute of Statistics or can forward the Intrastat declaration from any other computer with Internet access 1 3 Other functionalities 1 3 1 Indicating the contact person responsible for the declaration The application offers the functionality to set the information about the contact person in order to avoid retyping it every time an Intrastat declaration is created This is done from the following window which is accessible from the menu Tasks Contact Person A Contact Person i Contact Person Identification v Use Default Contact Person Identification Position Accountant Name Name Surname Surname Tel 012345 Fax a012346 Email test te
22. hat may be expressed from quantitative point of view in other measurement units but kilo also The nature of the Supplementary Unit depends on the product commonly it may be the number of units or the volume in litres or the area in square metres For further methodological information see the Handbook for Intrastat Data Providers chapter 6 3 4 Supplementary Measure Units and and Annex 6 List of the Supplementary Units Nature of Transaction This information refers to the transaction type namely if the goods enter in Romania through buying for processing financial leasing For further information see the Handbook for Data Providers chapter 6 3 7 Type of transaction and Annex 3 Codification of nature of transaction and Annex 3 Codes of Type of Transactions Delivery Terms This information refers to accepted commercial terms defining the respective roles of the buyer and seller in the arrangement of transportation of goods and other responsibilities For further information see the Handbook for Data Providers chapter 6 3 9 Terms of Delivery and Annex 5 Codification of delivery terms Mode of Transport lt represents the mode of transport of the goods at the Romanian national borders For further information see the Handbook for Data Providers chapter 6 3 8 Mode of Transport and Annex 4 Codification of Modes of Transport Edit Declaration Item x New Prev nal Next S
23. itorial Department in the area where it is established requiring the possibility to send an e mail containing the Intrastat declaration to the National Institute of Statistics or can forward the Intrastat declaration from any other computer with Internet access c Producing the electronic declaration files of xml type by modifying the existing software in your company to match to the INS accepted standard structure Detailed information on this way can be found in the handbook Description Manual of the procedure for creating other types of files accepted by INS downloadable from the www intrastat ro or provided on the request free of charge by INS The declaration file in the xml format is to be send using the same procedure as described above at the b point 4 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro Important changes in the filling in of the Intrastat statistical declaration starting with reference month January 2014 gt Modified nomenclatures 2014 version of the Combined Nomenclature contains 35 new codes at 8 digit level while 28 codes at 8 digit level were abolished from the 2013 version of the CN Total CN codes 8 digit level is 9385 The Combined Nomenclature is available in electronic format on the website www intrastat ro gt Changes of the offline Intrastat application The Intrastat Declarations for year 2014 will be done using
24. laration The Intrastat offline application version 2014 can be also used to create or revise Intrastat declaration for 2013 The working procedure if you want to create or to revise the Intrastat declaration for the months of the year 2013 is the following l to revise a declaration created with the 2013 Intrastat application the selection of CN8 nomenclature version 2011 will be automatically when you open the declaration from the menu Tasks View Declarations Archive ll to create NEW declarations for 2013 5 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro Attention In order to create NEW declarations for 2013 after installing the 2014 version of Intrastat offline application and the import of the nomenclature for year 2014 it is necessary to follow the following steps in order to use the nomenclatures in force for 2013 Step 1 Remove the Combined Nomenclature version 2014 as follows in the menu Tasks Nomenclatures select the CN8 2014 version and then use the Remove button from the same window Figure 1 This step is necessary to activate the CN8 2013 version E Nomenclatoare a a Ded Import inare Nomenclatoare Nomenclatoare Versiune Locatie Activ NCS 12014 C Program FilestNTR lv NC8 E 2013 Presastalat O Tai o 2007 __ Pre instata f a Judete 11 Pre instal
25. mania will be selected For further methodological information see Handbook for Intrastat Data Providers chapter 6 3 2 Country of consignment origin destination Invoice value In general the invoiced amount is the value of the commodity indicated on the invoice which might contain transport and insurance costs according to the delivery terms stipulated in the contract The invoice values should be given in lei without decimals For methodological further information see Handbook for Intrastat Data Providers chapter 6 3 5 Invoice value stated in lei Statistical value The statistical value is the value of a product at the time of border crossing of Romania Statistical Value should be given in lei without decimals For further methodological information see Handbook for Intrastat Data Providers chapter 6 3 6 Statistical value Net Weight kg The net weight represents the weight in kilograms without packaging of transport The net weight must be expressed in round numbers without decimals lt is recommended that the following rounding rules are applied to avoid decimals If the remainder beyond the last digit to be reported is less than 5 it should be round down If the remainder is 5 or greater it should be round up For further methodological information see Handbook for Intrastat Data Providers chapter 6 3 3 Net weight in whole kg Supplementary Units The requirement for Supplementary Measure
26. n the NC8 codes description contains information existing only the above mentioned files Figure 13 17 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro Edit Declaration Item New 7 New Next Edit Declaration Item CN8 Code 32050000 Search Accept CN8 Description AND VARNISHES PUTTY AND OTHER MASTICS INKS gt Colour lakes preparations as specifiBd in note 3 tojthis chapter based on colour lakes Country of Origin Select One v 7 Country of Consignment Select One v Invoice Value LEI Statistical Value LEI Net Mass Kg Supplementary Units Nature of Transaction A Select One Nature of Transaction B Not applicable Delivery Terms Select One Mode of Transport Select One Figure 13 Mentions on information existent in the folder NC2014_EN pdf Item Description The description of the CN8 selected commodity code will be displayed This information is shown automatically by the system after the entering or selecting NC8 commodity and using Search Accept button Country of Destination The EU country of destination for the commodity will be selected For further detailed methodological information see the Handbook for Intrastat Data Providers chapter 6 3 2 Country of destination consignment o
27. ration draft will be selected gt Status Represents an indication about declaration status draft or final or not set This field serves exclusively for manage the Intrastat Declaration at the operator level The identification information on DTP show automatically if proper settings in the application have been performed see chapter 1 3 2 Entering the PDT information The user also must enter information name telephone and e mail about the contact person responsible for entering the declaration data This information automatically show if proper settings in the application have been performed see chapter 1 3 1 Entering the contact person information responsible for the declaration Attention The field Email is mandatory to fill in if you want to receive the confirmation code for the uploaded Intrastat declaration to INS 15 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro E DISPATCH om K Declaration Type f 1 f 1 Validate Encrypt Flow DISPATCH Type New M Month Mar Year 2008 Status Not Set y y Save Print Firm Identification V A T Number Firm Name Contact Person Position a Name a Surname fa Tel la Fax a Email Third Declaring Party Identification Third Declaring Party V A T Number 0000000299 FirmName aa Street a Nr la
28. re for Intrastat system but no commodities are to be declared for the reference period For more details please consult Handbook for Intrastat data providers part I gt Month The month for which the Intrastat Declaration draft will be selected 9 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro gt Year The year for which the Intrastat Declaration draft will be selected gt Status It represents an indication about declaration status draft or final or not set This field serve exclusive for declaration management at the economic operator level The identification information on DTP show automatically if proper settings in the application have been performed see chapter 1 3 2 Entering PTD information The user must enter information name surname telephone and e mail about the contact person responsible for entering the declaration data This information automatically show if proper settings in the application have been performed see chapter 1 3 1 Entering the contact person information responsible for the declaration Attention The field Email is mandatory to fill in if you want to receive the confirmation code for the uploaded Intrastat declaration to INS AA 101 x File Tasks Windows Help Declaration Type Valid
29. reating and saving the Arrivals declaration cccccceeeeeeeeeneeeeeeenneeeeeteneeeeeeneeeeee 9 1 1 2 Creating and Saving the Dispatches Declaration cccceecceeeeseeeeeeeeeteeeeeetieeeeeeeaes 15 1 2 SubmittingdeclaratiONS lt iii nadie eau denaiiess 20 1 3 Other Tume tonali Snee A a da tia 20 1 3 1 Indicating the contact person responsible for the declarati0N ooooonnnnnnnnnnnnnnnnnnn 20 1 3 2 Indicating that the application is used by a DTP ooonncccnnnccccnnnconcccnonancncnananccncnannccnnnnnna 21 1 3 3 Managing declarations encena ida 21 1 3 4 Importing and saving a previously created declaration ccceeeeeeeeeeeeteeeeetteeeeeenes 22 1 3 5 Importing a new version Of a nomenclature oococoonoccccnncocccccnononccnnononcnnnanonccnnnnnnnncnnnnna 22 1 3 6 Changing the working directory oooonnnccinnnniccnnnnncocinnnocannn crono cnn nano rn nr naar rra rn 25 2 The Intrastat online Web Service eccceeeeeeeeeeeeeeeeeeeeeseneeeeeseeeeeneesesesnenseseeneeseseeneeseseeenseeeenenes 26 3 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro Preface According to the Law 422 2006 regarding the organization and functioning of the international trade with goods statistical system the Intrastat declaration filling in is mandatory and its submission to INS will be exclusively electronic Intrastat Application User guide herein r
30. rigin Invoice value In general the invoiced amount is the value of the commodity indicated on the invoice which might contain transport and insurance costs according to the delivery terms stipulated in the contract The invoice values should be given in lei without decimals For methodological further information see Handbook for Data Providers chapter 6 3 5 Invoice value stated in lei Statistical value The statistical value is the value of a product at the time of border crossing of Romania Statistical value should be given in lei without decimals For further methodological information see Handbook for Intrastat Data Providers chapter 6 3 6 Statistical value Net Weight kg The net weight represents the weight in kilograms without packaging of transport The net weight must be expressed in round numbers without decimals It is recommended that the following rounding rules are applied to avoid decimals If the remainder beyond the last digit to be reported is less than 5 it should be round down If the remainder is 5 or greater it should be round up For further information see Handbook for Intrastat Data Providers chapter 6 3 3 Net mass in whole 18 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro kg Supplementary Measure Units The requirement for Supplementary Units applies only to certain classes of goods NC8 positions t
31. s Dispatch for declaring the dispatching for intra community goods the user may initiate the procedure of creating an Intrastat declaration This is possible through the menu Tasks where the following options are available Create Arrival Declaration Create Dispatch Declaration The following sub chapters provide more details about creating an Intrastat declaration All declarations created by the offline Intrastat application will be saved in the subdirectory Declaratii under the work directory If the user wants to change the directory where declarations are saved please see chapter 1 3 6 Changing the work Directory 1 1 1 Creating and saving the Arrivals declaration Selecting the Tasks Create Arrival Declaration a window opens where the user may enter information regarding the declarant firm and the commodities entered in Romania from other Member States in the selected reference period Figure 6 The user must enter the fiscal identification cod CIF and the name of the declarant company PSI The declaration flow is set automatically to ARRIVAL in our case and the user can proceed by mentioning the following information gt Type o New Means a declaration that will be submitted to INS first time for the selected reference period o Revised A declaration that will substitute a previous declaration submitted o Nill This option is selected when the operator is obliged to decla
32. st ro Figure 15 Contact person information That the information about contact person shows automatically it is necessary to activate the button Contact person use default 20 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro 1 3 2 Indicating that the application is used by a DTP In case that the declarant is a third party DTP creating and submitting declarations on behalf of PSIs certain DTP identification data must be set up This is done by selecting the menu option Tasks Third Declaring Party Figure 16 OO Third Dectaring Party Identification a Ad Third Declaring Party Identification Use Default Third Declaring Party V A T Number 0000000299 Firm Name Isc abcde SRL Street Street Liberatii nr fi Postal Code 11111 County City Figure 16 DTP identification That the information about contact DTP shows automatically it is necessary to activate the button DTP use default 1 3 3 Managing declarations Selecting the menu Tasks View Declarations Archive a window will open through which the user can view the history of declarations created and submitted using the software C Declaration Archive Management ii RR en ee oP ji oa Bd Declarations Summary Legend Not Set Draft Final Set Sta
33. stitute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro Encrypt button Intrastat declaration will be saved in the same directory and with the same file name but now the file has an enc as file name extension instead of the xml It is recommended NOT to modify the default name given to the file by the Intrastat offline application To print the Intrastat declaration the user should use the Print button This will open the print preview window figure 7 from where the user can print the Intrastat declaration File Tasks Windows Help ry Print Preview ARRIVAL 0000000299_A_20083 xml 3 DTN Aapo v INTRASTAT DECLARATION FOR THE TRADE OF GOODS BETWEEN EUROPEAN UNION MEMBER STATES ARRIVAL Ref Period MARCH 2008 Declaration Type NEW Firm Name TestCompany VAT 0000000299 Third Declaring Party Firm Name VAT Street Postal Code Nr BI Entr Ap County City Contact Person Surname Name Position Tel 0123456 Fax Email test test ro Total Net Mass in KG 2 000 Tot Invoice Value LEI 25 000 Tot Statistical Value LEI 26 000 ur CH8 Code crores oo anen SEN eR en Net Mass Kg rae ae de A rate OL y Delivery Terms boca 1 07032000 BG EY 25 000 26 000 2 000 1 141 EXW 3 Figure 7 Print Preview Printing of Intrastat declaration Using the available related buttons in the of
34. the offline Intrastat Application 2014 version that we kindly ask you to install it on your computer starting with 1st February 2014 By installing the 2014 offline Intrastat Application the executable version used in 2013 will be automatically uninstalled keeping the previous Intrastat declarations and nomenclatures related to the previous year ATTENTION The 2014 offline Intrastat Application are set by default the Combined Nomenclature 2013 Thus after installing the 2014 offline Intrastat Application to create declarations for the months of the year 2014 you must load the 2014 Combined Nomenclature CN 2014 by using the Import function from the menu Tasks Nomenclatures see chapter 1 3 5 Please pay a special attention to the selection of reference year since the goods nomenclature CN8 nomenclature is subject to changes every year thus making necessary yearly updating of it in the Intrastat Applications As a consequence the Combined Nomenclature 2014 differs from the one applied in 2013 After installing the 2014 version of the offline Intrastat application it is necessary to run the procedure of import of declarations for 2013 that have been created with 2013 version of offline Intrastat application in order to be able to view revise them if necessary The import procedure of these declarations can be done by using the menu View Declarations Archive see chapter 1 3 4 Importing and saving a previously created dec
35. ttons To close the declaration line window the user must use the Close button By closing the declaration lines window Fig 10 the Arrivals declarations window Figure 6 gets updated with the related information about declaration lines 14 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro 1 1 2 Creating and Saving the Dispatches Declaration Selecting the option Tasks New Dispatch Declaration a window opens Figure 11 where the user may enter information regarding the declarant firm and the commodities dispatched in the selected reference period to other Member States The user must enter the fiscal identification code CIF and the name of the company The declaration flow is set automatically to DISPATCH in our case and the user can proceed by mentioning the following information gt Type o New Means a declaration that will be submitted to INS first time for the selected reference period o Revised A declaration that will substitute a previous declaration submitted o Nill This option is selected when the operator is obliged to declare for Intrastat System but no commodities are to be declared for the reference period For more details please consult Handbook for Intrastat data providers part I gt Month The month for which the Intrastat Declaration draft will be selected gt Year The year for which the Intrastat Decla
36. tus to Apply Diminta EL VAT Nr Ref Code Ref Period Flow Status Created Modified Filename 0007859288 Wa Jan 2007 ARRIVAL Not Set 2 18 07 09 2 18 07 09 CiProgram 0007859288 ww Dec 2006 ARRIVAL Not Set 2 8 07 10 4 4 4 07 08 0 CiProgram 0007859288 hhh Dec 2006 ARRIVAL Not Set 6 5 07 10 3 6 5 07 10 4 C Program 0007859288 Companie Jan 2008 ARRIVAL Not Set 2112 08 08 12 12 07 08 CiProgram 0007859288 I Noy 2007 ARRIVAL Not Set 2118 07 14 12 18 07 14 CiProgram 0021101687 358365 SC DEICHM Jan 2008 ARRIVAL Not Set 2 21 08 11 4 8 08 08 3 CiDocume 0000000299 TestCompa Mar 2008 ARRIVAL Not Set 4114108 14 4 14 08 14 C Program Figure 17 Archive and status of declarations ATTENTION The Intrastat declaration created with 2013 application must be imported into 2014 21 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA HelpDesk intrastat insse ro www intrastat ro application to be viewed and or revised Through this window the user can Import The user can import a previously created declaration as a xml file see also chapter 1 3 4 Importing and saving a previously created declaration Remove The user can remove a declaration from the list This action does not actually delete the selected declaration file from PC but only from the view list For view a
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