User Guide for Intrastat Offline application - Version 1 -
Contents
1. C utare Acceptare Descriere Cod NC8 CAPITOLUL 61 IMBRACAMINTE SI ACCESORII DE IMBRACAMINTE TRICOTATE SAU CROSETATE gt Treninguri combinezoane si costume de schi si costume chiloti si slipuri de baie tricotate sau crosetate gt Combinezoane si costume de schi tap Tara de Origine Selectati v Tara de Destinatie Selectati v Valoare Facturata LEI 0 Valoare Statistica LEI Masa Net Kg 0 Unit ti de M sur Suplimentare Natura Tranzactie A Selectatiy v Natura Tranzactie B inapiicabin Termeni Livrare k Selectati v Mod Transport selectag _ Figure 13 Mentions on information existent in the folder CN8_2015 pdf Item Description The description of the CN8 selected commodity code will be displayed This information is shown automatically by the system after the entering or selecting CN8 commodity and using Search Accept button Partner CUI for dispatches of goods In the first box of the field the identification code of EU Member State of trade partner to whom goods are physically sent will be selected In the second box of the field it will be introduced the numeric part of the fiscal identification code CUI of trade partner to whom goods are physically sent Country of Origin from the list the code for the country of origin of goods for the selected CN8 code will be selected Cou2. have been performed see chapter 3 3 2 Indicating that the application is used by a DTP The user must enter information name surname telephone and e mail about the contact person responsible for entering the declaration data This information automatically show if proper settings in the application have been performed see chapter 3 3 1 Indicating the contact person responsible for the declaration Attention The field Email is mandatory to fill in if you want to receive the confirmation code for the uploaded Intrastat declaration to INS E INTRODUCERE Tip Declaratie r 1 Validare Incript Flux INTRODUCERE Tip NOUA Luna lan Anul 2015 Stare Nespecificata y AAA gt _ Salvare Tip rire eem mmn Identificare Companie cur a Nume Companie Companie Persoana de Contact Pozitie Nume Nume Prenume Prenume Tel 4021 1234567 Fax Email test test ri Identificare Declarant Tert C Declarant Tert CUI Nume Companie Strada Nr Bl Sc Ap Cod Postal Judet Localitate Pozitii din Declaratie I p 34 Ad ugare Elimina c Stergere Num r pozitii 1 Val Facturata Tot LEN 20 000 Val Stat Tot LEI 22 500 NC8 Orig Exped Masa Net Kg Unitati Supl Valoare Facturata LEI Valoare Statistica LED 195059000 CA BE 300 20 000 22 500 Figure 6 Arrival declaration form To validate the decla
3. same file name but now the file has an enc as file name extension instead of the xml It is recommended NOT to modify the default name given of the file by the Intrastat offline application To print the Intrastat declaration the user should use the Print button This will open the Print Preview Fig 7 window from where the user can print the Intrastat declaration Intrastat Joj x Fi ier Ac iuni Ferestre Ajutor 6 Previzualizare Tiparire EXPEDIERE 0007593088_D_20151 xml Dian Aja jos x DECLARATIA STATISTIC INTRASTAT PRIVIND SCHIMBURILE DE BUNURI CU STATELE MEMBRE ALE UNIUNII EUROPENE EXPEDIERE Perio da de referin IANUARIE 2015 Tip Declaratie NOU Nume Companie Companie CUI 000 Declarant Tert Nume Companie Strada Cod Postal Judet Localitate Persoana de Contact Prenume Nume Pozitie Tel 123456789 Fax Email test test ro Tot Masa Neta in KG 11 Val F acturata Tot LEI 111 Val Statistica Tot LEI 111 Tara de Tara de Valoare Valoare maca neti Kg Uniti Supt Hat Natura Termeni Mod Origine Destinatie Facturata LEI Statistica LEI 9 Valoare Tranzactie A Tranzactie B Livrare Transport Nr Cod NCB CUI Partener Directorul de lucru a fost setat la C Program FilesINTRASTAT declaratii Figure 15 Print Preview Printing of an Intrastat declaration Dispatch flow 3 2 Submitting declarations Declaration f
4. to a declaration line commodity has been entered the user must use every time the Save button otherwise the information will be lost To add a new declaration line in the declaration the user can use the New button Finally the user can navigate backwards and forwards between declaration lines using the corresponding Prev and Next buttons To close the declaration line window the user must use the Close button By closing the declaration item window Fig 14 the Dispatch declarations window Fig 11 gets updated with the related information about declaration items 25 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA To validate the declaration the user should use the Validate button To save the information contained in the Dispatch form the user should use the Save button The system prompts the user on the period month year for which the declaration is drafted and gives the possibility to revert and corrected it before saving if necessary The system prompts the user to select a directory and a file name for the declaration to be saved The file saved will be in xml format It is recommended NOT to modify the default name given of the file by the Intrastat offline application To encrypt the contents of the declaration and save it as an encrypted file the user should press the Encrypt button This saves the declaration in the same directory and with the
5. 4 First step Eliminate the Combined Nomenclature version 2015 as follows in the menu _ Actions Nomenclatures select the CN8 2015 version then use the Eliminate button from the same window Figure 1 This step is necessary to activate the CN8 2014 Version O OCIO Ma MD MD MO MIN n m bd Nomenclatoare Nomenclatoare Versiune Locatie Activ NCS 2015 CaiProgram FilesilNTR Pa NCS 2014 Pre instalat m Tari 2007 Pre instalat v Judete 1 Pre instalat v VLivrare 2011 Pre instalat v T 2007 Pre instalat v Locdlitati _ 06 2006 __ Pre instalat v Mod Transport 2005 Pre instalat v atura Tranzactiei A 2010 Pre instalat v Natura Tranzactiei B 2010 Pre instalat vi Unitati de Masura Supli 1 Pre instalat v Figure 1 Nomenclatures Administration eliminate nomenclature NC 2015 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA Step 2 Create a NEW Intrastat declaration for 2014 please pay special attention when selecting the reference period Step 3 Reverting to CN 2015 to create Intrastat Declarations for 2015 This will be done through the menu Actions Nomenclature where import button must be used and then select CN8_2015 xml file from Documentation directory subdirectory of the working directory The default working directory is set to C Program_
6. NTRODUCERE Perioda de referin IANUARIE 2015 Tip Declara ie NOU Nume Companie Companie CUI wv Declarant Tert Nume Companie cur Strada Cod Postal Nr BI Scs Ap Judet Localitate Persoana de Contact Prenume Nume Pozitie Tel 1234567 Fax Email test test ro Tot Masa Neta in KG 300 Val Facturata Tot LEI 20 000 Val Statistica Tot LEI 22 500 me coana O PLNS 1 95051090 CA BE 20 000 22 500 300 1 11 EXW 3 Page 1 of 1 Figure 7 Print Preview Printing of Intrastat declaration Using the available related buttons in the offline application a user can perform the following actions Add a new line in Intrastat declaration i e Information about a commodity item Remove a selected line in Intrastat declaration Edit information related to a selected line to Intrastat declaration Delete items The system will delete all the lines a related confirmation message will show 15 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA To enter information about a commodity create a new declaration line the user needs to click the Add button shown in the window of Figure 6 This action it will generate a display window Figure 10 where the user can enter all the related information required about the good This information consists of CNS code represents the 8 digit level Combine Nomenclature commodity code specific for the year for wh
7. Selecting the Tasks Create Arrival Declaration a window opens where the user may enter information regarding the declarant firm and the commodities entered in Romania from other Member State in the selected reference period Figure 6 The user must enter the fiscal identification cod CIF and the name of the declarant company PSI The declaration flow is set automatically to ARRIVAL in our case and the user can proceed by mentioning the following information Type New Means a declaration that will be submitted to INS first time for the selected reference period Revised A declaration that will substitute a previous declaration submitted Null This option is selected when the operator is obliged to declare for Intrastat system but no commodities are to be declared for the reference period For more details please consult Handbook for Intrastat data providers part I available on the website www intrastat ro National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA Month The month for which the Intrastat Declaration draft will be selected Year The year for which the Intrastat Declaration draft will be selected Status It represents an indication about declaration status draft or final or not set This field serve exclusive for declaration management at the economic operator level The identification information on DTP show automatically if proper settings in the application
8. a DTP 27 3 3 3 Managing declaro eiii eoe etre qe en eL AER A UAE HA eus 28 3 3 4 Importing and saving a previously created declaration 29 3 3 5 Importing a new version of a nomenclature seeees 30 3 3 6 Changing the working directory ooooocnonoccnoncnononcnononacnnnnccnnnnccnnnccnnnnoos 33 4 Chapter II Intrastat online application ee ecce esee eere eere en eoa 33 3 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA 1 Preface According to the Law 422 2006 regarding the organization and functioning of the international trade with goods statistical system the Intrastat declaration filling in is mandatory and its submission to INS will be exclusively electronic Intrastat Application User guide herein referred as guide addresses to Providers of Intrastat Statistical Information herein referred as PSIs Third Part Declarants herein referred as DTPs The aim of this user guide is to provide instructions on how to use the software that has been developed by INS in order to fill in and submit electronically the Intrastat declarations to INS Prior to use the Intrastat related software and services offered by INS we strongly suggest that you become familiar with Intrastat related issues by reading the Handbook for Intrastat Data Providers part I and part II available on the
9. alvare inchidere Figure 16 Contact person information That the information about contact person shows automatically it is necessary to activate the button Contact person use default 3 3 2 Indicating that the application is used by a DTP In case that the declarant is a third party DTP creating and submitting declarations on behalf of PSIs certain DTP identification data must be set up This is done by selecting the menu option Tasks Third Declaring Party Figure 16 27 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA 7 identificare Declarant Tert Identificare Declarant Tert v Declarant Tert utilizare implicit cur 000000 A Nume Companie TestCompanie Strada Mircea Voda p n 2 Je f se ap Cod Postal Judet BUCURESTI Localitate BUCURESTI SECTORUL 5 v Salvare inchidere Figure 17 DTP identification That the information about contact DTP shows automatically it is necessary to activate the button DTP use default 3 3 3 Managing declarations Selecting the menu Tasks View Declarations Archive a window will open through which the user can view the history of declarations created and submitted using the application E Administrare Dectaratii P i SERA i i i i i 1220057 2 225 n m bd Import Eliminare Deschidere Revizuire Rezumat Declar
10. atie Legend stare Nespecificata in lucru Final Setare Stare la Aplic cul Cod Ref Companie Perioda de ref Flux Tip Stare Creat Modificat Nume Fisier O O O Statai Companie lan 2015 EXPEDIERE NOUA Nespecificata 19 01 2015 1 19 01 2015 1 CProgram Fi Figure 18 Archive and status of Intrastat declarations ATTENTION The Intrastat declaration created with 2014 application must be imported into 2015 application to be viewed and or revised Through this window the user can 28 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA Import The user can import a previously created declaration as an xml file see also chapter 1 3 4 Importing and saving a previously created declaration Remove The user can remove a declaration from the list This action does not actually delete the selected declaration file from PC but only from the view list For view a deleted declaration from the list it is necessary to import it using the Import button Open The user can open a selected declaration This actually displays the declaration using the windows mentioned in previous chapters see Figure 6 and Figure 11 Revise The user can revise a previously created and submitted declaration This actually opens the selected declaration as a REVISED declaration type After revising saving and submitting t
11. ation 2015 Version 1 Any declaration created by the Intrastat offline application will be saved in the directory Declarations under the work directory set at the application installation In case that the Intrastat offline application is used by a third party DTP which create and submit declarations on behalf of PSIs the third party needs to specify this into the application by providing related DTP identification data please see chapter 3 3 2 Indicating that the application is used by a DTP 12 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA 3 1 Creating declarations Depending on the declaration type Arrival for declaring the arrivals for the intra community goods Dispatch for declaring the dispatching for intra community goods the user may initiate the procedure of creating an Intrastat declaration This is possible through the menu Tasks where the following options are available Create Arrival Declaration Create Dispatch Declaration The following sub chapters provide more details about creating an Intrastat declaration All declarations created by the Intrastat offline application will be saved in the subdirectory Declarations under the work directory If the user wants to change the directory where declarations are saved please see chapter 3 3 6 Changing the work Directory 3 1 1 Creating and saving the Arrivals declarations
12. bacite blanuri si produse din acestea Ix Produse din lemn exclusiv mobilier x Pasta de lemn hartie carton si articole din acestea E xl Materiale textile si articole din acestea ES Incaltiminte palarii umbrele si articolesimilare Articole din piatra ipsos ciment ceramica sticla si materiale similare Perle naturale si de cultura pietre pretioase sau semipretioase met Xv Metale comune si articole din acestea XVI Masini si aparate echipamente electrice aparate de imregistrat sau VII Mijloace si materiale de transport XVII Instrumente si aparate optice fotografice cinematografice medicoc XIX Arme si munitii parti si accesorii ale acestora he Marfuri si produse diverse Obiecte de arta de colectie si antichitati Figure 12 CN8 Search accept CN8 code National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA To properly select the CN8 codes corresponding to the goods introduced the accessing of the CN2015_EN pdf in the Documentation directory from the working directory may be necessary especially when the CN8 codes description contains information existing only the above mentioned files Figure 13 E Editare Pozitie Declaratie l E Nou l Precedent Nou Urm toare Salvare inchidere Editare Pozitie Declaratie CUI Partener selectag y o Cod NC8 51122000
13. e indicated above a User Guide for online Intrastat Application web can be found and download 33 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA
14. este 50 de Mg Ca sau Cr considerate izolat sau impreuna exprimate ca MgO CaO sau Cr203 Tara de Origine AD Andora Tara de Expediere BE Belgia Valoare Facturata LEI Valoare Statistica LEI Masa Neta Kg Unitati de Masura Suplimentare Natura Tranzactie A 1 Tranzactii care implica transferul dreptului de proprietate contra unor compensatii Natura Tranzactie B 1 1 Achizitie integral v nzare Termeni Livrare FOB franco la bord Mod Transport 2 Transport feroviar Figure 10 The mandatory variables for intra community arrivals of goods When all the information related to a declaration line commodity has been entered the user must use every time on the Save button otherwise the information will be lost To add a new line in the declaration the user can use the New button Finally the user can navigate backwards and forwards between declaration lines using the corresponding Prev and Next buttons To close the declaration line window the user must use the Close button By closing the declaration lines window Fig 10 the Arrivals declarations window Figure 6 gets updated with the related information about declaration lines 3 1 2 Creating and saving the Dispatches declarations Selecting the option Tasks New Dispatch Declaration a window opens Figure 11 where the use
15. files INTRASTAT After running this procedure the 2015 Nomenclature version will be automatically activated National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA 3 Chapter I Intrastat offline application To install the Intrastat offline application version 2015 double click on the file Intrastat Setup 2015 exe installation kit for the Intrastat offline application version 2015 available on www intrastat ro website free of charge Figure 2 INTRASTAT Comertul intraco tar in statistica oficiala Bun gast Ma remest Sete si vo ritis INTRASTAT pe eden des Va recomand ca testi de prog amete Windows pantry anu se bloc caleta Apama Rema perra a ms dn Set Asia inainte Portne a erena Senpi Figure 2 Intrastat Offline Application installation program The user should follow the instructions of the installation program and the only thing he needs to do is to specify the installation working directory where Intrastat offline application will be install Figure 3 10 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA Alegeti director in care imet alat progr armed Wo restate INTRASTAT in dewctord urmator Pertr a rota n cei drear spat nate Pertra a ratala n at recor apart Cauta m hard s secun at dre rector de destra E Fes RASTAS eto Figure 3 Setting up the installation directory When installation is completed the user can access the Intrastat of
16. fline application from the Windows menu Start All programs INTRASTAT From the Documentation directory from the same menu the following documents may be accessed User Guide for Intrastat application Handbooks for Intrastat information providers Nomenclatures xml xls pdf format and un installing program is also provided Figure 4 fm INTRASTAT fm Documentatie PE ete RASTA Uninstall INTRASTAT D Ghid de implementare pentru fisierul XML A Ghidul de Utilizare a Aplicatiei Intrastat D Manual pentru furnizorii de informatii statistice Partea I fm Programs Manual pentru furnizorii de informatii statistice Partea II E Nomenclatoare Figure 4 Start All programs INTRASTAT menu Selecting Intrastat application offline menu Fig 4 the main window of the Intrastat offline application will open Fig 5 11 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA Intrastat Fi ier Actiuni Ferestre Directorul de lucru a fost setat la D INTRASTAT declarations Figure 5 Intrastat offline application main window In 2015 the first operation to be executed in the offline Intrastat application after installing is uploading the 2015 Combined Nomenclature To do this use the Import function in the Tasks Nomenclatures menu see chapter 3 3 5 Importing a new version of a nomenclature from the User Guide for Intrastat offline applic
17. git to be reported is less than 5 it should be round down If the remainder is 5 or greater it should be round up For further information see Handbook for Intrastat Data Providers Part I chapter 6 3 3 Net mass in whole kg available on the website www intrastat ro Supplementary Measure Units The requirement for Supplementary Units applies only to certain classes of goods NC8 positions that may be expressed from quantitative point of view in other measurement units but kilo also The nature of the Supplementary Unit depends on the product commonly it may be the number of units or the volume in litres or the area in square metres For further methodological information see the Handbook for Intrastat Data Providers Part I chapter 6 3 4 Supplementary Measure Units and Annex 6 List of the Supplementary Units available on the website www intrastat ro Nature of Transaction This information refers to the transaction type namely if the goods enter in Romania through buying for processing financial leasing For further information see the Handbook for Data Providers Part I chapter 6 3 7 Nature of transaction and Annex 3 Codification of nature of transaction available on the website www intrastat ro 24 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA Delivery Terms This information refers to accepted commercial terms defining the respective roles of the buyer and seller in
18. ich the creating actualizations Intrastat declarations is drafted Using the button Search Accept the user can find and select easily the commodity code according to the CN for current year Figure 8 Searching can be done by either the good numeric code or text keywords introduced by the user in the Description field Selec ie cod NC xj Filtru C utare Cod NC XIII MergiLa Descriere Cautare nchidere Rezultate Descriere Detaliat Pozitie NC Articole din piatra ipsos ciment ceramica sticla si materiale similare m Nivelul Anterior Acceptare Nivelul Urm tor gt gt Cod Descriere A Animale vii si produse animale Produse vegetale oO Il Grasimi si uleiuri animale sau vegetale Iv Produse alimentare bauturi si tutun V Produse minerale M Produse ale industriei chimice vil Materiale plastice cauciuc si articole din acestea MIL Piei crude piei tabacite blanuri si produse din acestea IX Produse din lernn exclusiv mobilier X do E x Pasta de lemn hartie carton si articole din acestea pa Materiale textile si articole din acestea D par Incaltiminte palarii umbrele si articolesimilare Articole din piatra ipsos ciment ceramica sticla si materiale similare Iv Perle naturale si de cultura pietre pretioase sau semipretioase met xv Metale comune si articole din acestea
19. iles xml file format can be submitted to INS 1 Via the upload function available through the Intrastat online application This assumes registration with the Intrastat web service 26 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA 2 Via email at the following address declaratie intrastat insse ro 3 If you do not have access to the Internet to submit Intrastat declaration under points 1 or 2 you can copy the file Intrastat declaration file extension xml or enc on a floppy CD USB and you can ask Statistical Territorial Department in the area where it is established requiring the possibility to send an e mail containing the Intrastat declaration to the National Institute of Statistics or can forward the Intrastat declaration from any other computer with Internet access 3 3 Other functionalities 3 3 1 Indicating the contact person responsible for the declaration The application offers the functionality to set the information about the contact person in order to avoid retyping it every time an Intrastat declaration is created This is done from the following window which is accessible from the menu Tasks Contact Person F Persoana de Contact Identificare Persoana de Contact v Persoan de contact utilizare implicit Pozitie Acountant Nume Tudor Prenume Prenume Tel 4021555 Fax Emai test test ro r r S
20. mrasa in RR User Guide for Intrastat Offline application 2015 Version 1 NATIONAL INSTITUTE OF STATISTICS ROMANIA INS 2007 Reproducing the content of this publication completely or partly in original or modified as well as its storage in a retrieval system or transmitted in any form and by any means are forbidden without the written permission of the National Institute of Statistics Using the content of this publication with explanatory or justifying title in articles studies books is allowed only clearly and precisely indicating the source National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA Table of Contents PAble OF Contents poes 3 Di o eere RC 4 2 Important changes in the filling in of the Intrastat statistical declaration starting with reference month January 2015 oooooocoonoccoonncconnccnnonccnnncccnnocccnnoccnnos 6 3 Chapter I Intrastat offline application oooooo 10 3 l Creating d clarations eee I ERU HR EAE EUIS da aedes cias 13 3 1 1 Creating and saving the Arrivals declarations sssss 13 3 1 2 Creating and saving the Dispatches declarations 19 3 4 Submitting declarations roll iii cas 26 3 3 Other f nctionalities sicot iie ois tees ett dui toca md ced 27 3 3 1 Indicating the contact person responsible for the declaration 27 3 39 25 Indicating that the application is used by
21. n refers to the transaction type namely if the goods enter in Romania through buying for processing financial leasing etc For further detailed methodological information see the Handbook for Intastat Data Providers Part I chapter 6 3 7 Type of transaction and Annex 3 Codes of Type of Transactions available on the website www intrastat ro Delivery Terms This information refers to the accepted commercial terms defining the respective roles of the buyer and seller in the arrangement of transportation of goods and other responsibilities For further detailed methodological information see the Handbook for Intrastat Data Providers Part I chapter 6 3 9 Terms of Delivery and Annex 5 Codification of delivery terms available on the website www intrastat ro Mode of Transport It represents the mode of transport of the goods at the Romania national border For detailed methodological further information see the Handbook for Intrastat Data Providers Part I chapter 6 3 8 Mode of Transport and Annex 4 Codification of modes of transport available on the website www intrastat ro 18 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA Editare Pozitie Declaratie Noua Precedenta Nou Urmatoare Salvare inchidere Editare Pozitie Declaratie CodNcs 59021000 C utare Acceptare Descriere Cod NC8 Cu un continut in greutate p
22. necessary yearly updating in the Intrastat Applications As a consequence the Combined Nomenclature 2015 differs from the one applied in 2014 After installing the 2015 version of the offline application it is necessary to run the procedure of import of declarations that have been created for 2014 using the 2014 version of Intrastat offline application in order to be able to visualise revise them if necessary The import procedure can be done using the menu_ Declarations administration see chapter 3 3 4 Importing and saving a previously created declaration from the User guide for offline application 2015 Version 1 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA The Intrastat offline application version 2015 can be also used to create or review Intrastat declaration for 2014 If you want to create or review an Intrastat declaration for 2014 the working procedure is the following To review a declaration created with the 2014 Intrastat application selection of CN8 nomenclatures for 2014 will be done automatically when you open the declaration from the menu Actions Declarations administration To create a NEW declaration for 2014 ATTENTION to create a NEW declaration for 2014 after installing the 2015 version of Intrastat offline application and the import of nomenclatures for 2015 it is necessary to follow the following steps in order to use the Combined Nomenclature for 201
23. ntry of Destination The EU country of destination for the commodity will be selected 23 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA For further detailed methodological information see the Handbook for Intrastat Data Providers Part I chapter 6 3 2 Country of destination consignment origin available on the website www intrastat ro Invoice Value In general the invoiced amount is the value of the commodity indicated on the invoice which might contain transport and insurance costs according to the delivery terms stipulated in the contract The invoice values should be given in lei without decimals For methodological further information see Handbook for Data Providers Part I chapter 6 3 5 Invoice value stated in lei available on the website www intrastat ro Statistical Value The statistical value is the value of a product at the time of border crossing of Romania Statistical value should be given in lei without decimals For further methodological information see Handbook for Intrastat Data Providers Part I chapter 6 3 6 Statistical value available on the website www intrastat ro Net Weight kg The net weight represents the weight in kilograms without packaging of transport The net weight must be expressed in round numbers without decimals It is recommended that the following rounding rules are applied to avoid decimals If the remainder beyond the last di
24. o INS the declaration the revised declaration files intend to substitute previous created declaration files Set a Status The user can set the Intrastat declaration status not set draft of final to help the user identifying the status that an Intrastat declaration is 3 3 4 Importing and saving a previously created declaration Through the window described in the previous paragraph Figure 17 and by clicking the Import button it is possible to import a previously created declaration that conforms to the predefined xml format for the Intrastat declarations for example with other declaring software developed by the economic operator During the import the Intrastat declaration is validated about Mandatory values required Correctness of codes used to describe declaration items such as CN8 commodities codes country codes nature of transactions codes etc It should be noted that the Intrastat offline software has the ability to import for each session of import only declaration xml files that are not encrypted For the import of many files you must use the Import for each file If declaration import is finished with success then encrypt its contents and saved as an enc encrypted declaration file 29 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA 3 3 5 Importing a new version of a nomenclature In case when a new version of a nomenclature is to be used the software provide
25. onal Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA methodological information see Handbook for Intrastat Data Providers Part I chapter 6 3 6 Statistical value available on the website www intrastat ro Net Weight kg The net weight represents the weight in kilograms without packaging of transport The net weight must be expressed in round numbers without decimals It is recommended that the following rounding rules are applied to avoid decimals If the remainder beyond the last digit to be reported is less than 5 it should be round down If the remainder is 5 or greater it should be round up For further methodological information see Handbook for Intrastat Data Provider Part I chapter 6 3 3 Net weight in whole kg available on the website www intrastat ro Supplementary Units The requirement for Supplementary Measure Units applies only to certain classes of goods NC8 Positions that may be expressed from quantitative point of view in other measurement units but kilo also The nature of the Supplementary Units depends on the good commodity it may be the number of units or the volume in litres or the area in square meters For further methodological information see the Handbook for Intrastat Data Providers Part I chapter 6 3 4 Supplementary Measure units and Annex 6 List of the Supplementary Units available on the website www intrastat ro Nature of Transaction This informatio
26. out the contact person responsible for entering the declaration data This information automatically show if proper settings in the application have been performed see chapter 3 3 1 Indicating the contact person responsible for the declaration Attention The field Email is mandatory to fill in if you want to receive the confirmation code for the uploaded Intrastat declaration to INS 20 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA EXPEDIERE n m A Tip Declaratie m j Validare Incript Flux EXPEDIERE Tip NOUA zl Luna lan v Anul 20157 Stare Nespecificata w Salvare Tip rire Identificare Companie CUL ama Nume Companie Companie Persoana de Contact Pozitie Contabil Nume Nume Prenume Prenume Tel 123456789 Fax 123456789 Email ftestatestro Identificare Declarant Tert C Declarant Tert cur Nume Companie Strada Nr BL Sc Ap Cod Postal Judet Localitate Pozitii din Declaratie Adaugare Stergere Num r pozitii 1 Val Facturat Tot LEI 111 Val Stat Tot LEI 111 Nr Crt NC8 Dest Masa Net Kg Unitati Supl Valoare Facturata LEI Valoare Statistica LEI 1j01018000 11 12 324 111 111 Figure 11 Dispatch declaration form To validate the declaration the user should use the Validate button To save the information contained in the Dispatch form
27. pvi o Masini si aparate echipamente electrice aparate de imregistrat sau vit Mijloace si materiale de transport EST Instrumente si aparate optice fotografice cinematografice medicoc pax Arme si munitii parti si accesorii ale acestora oO pec Marfuri si produse diverse pod Obiecte de arta de colectie si antichitati Figure 8 CN8 browse window In order to select to right CN8 code corresponding to the goods declared it might be necessary to use the CN 2015 EN pdf from the Documentation which can be found in the working directory especially when the CN8 codes description contains information existing only the above mentioned files Figure 9 16 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA Editare Pozi ie Declaratie x Nou Precedent Nou Urm toare Salvare inchidere Editare Pozitie Declaratie Cod NC8 32050000 j C utare Acceptare Descriere Cod NC8 Produse ale industriei chimice gt Extracte tanante sau colorate tanini si derivatii lor gt Tara de Origine Selectati v Tara de Expediere Selectati v Valoare Facturata LEN 0 Valoare Statistica LEI Masa Net Kg oj Unitati de M sur Suplimentare Natura Tranzactie A Selectati X Natura Tranzactie B Inaplicabil v Termeni Livrare Selectati v Mod Transpor
28. r may enter information regarding the declarant firm and the commodities dispatched in the selected reference period to other Member States 19 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA The user must enter the fiscal identification code CIF and the name of the company The declaration flow is set automatically to Dispatch in our case and the user can proceed by mentioning the following information Type New Means a declaration that will be submitted to INS first time for the selected reference period Revised A declaration that will substitute a previous declaration submitted Null This option is selected when the operator is obliged to declare for Intrastat System but no commodities are to be declared for the reference period For more details please consult Handbook for Intrastat data providers part I Month The month for which the Intrastat Declaration draft will be selected Year The year for which the Intrastat Declaration draft will be selected Status Represents an indication about declaration status draft or final or not set This field serves exclusively for manage the Intrastat Declaration at the operator level The identification information on DTP show automatically if proper settings in the application have been performed see chapter 3 3 2 Indicating that the application is used by a DTP The user also must enter information name telephone and e mail ab
29. r provided on the request free of charge by INS The declaration file in the xml format is to be send using the same procedure as described above at the b point National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA 2 Important changes in the filling in of the Intrastat statistical declaration starting with reference month January 2015 Collection of new information in Intrastat statistical declaration Intra EU dispatch flow Two new variables on Intra EU dispatches of goods will be collected starting with 2015 Identification code of EU trade partner to whom goods are physically sent and Country of origin for Intra EU dispatch flow This information will be reported ONLY for Intra EU dispatch flow all other fields remaining unchanged from previous versions of IT collection applications Additional information is presented in the Filling in Standards of the Intrastat Statistical Declaration and also in Handbook for Intrastat Data Providers part I Basic Handbook Modified nomenclatures Version 2015 of the Combined Nomenclature contains 21 new codes at 8 digit level while 14 codes at 8 digit level were removed from the version 2014 of the CN Total number of CN codes at 8 digit level is 9386 Combined Nomenclature is available in electronic format on the website www intrastat ro Using nature of transaction codes in case of processing Returns of goods for which the original tran
30. ration the user should use the Validate button To save the Arrival declaration form the user should use the Save button The system prompt the user on the period month year for which the declaration is drafted and gives the 14 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA possibility to revert and corrected it before saving if necessary The system prompts the user to select a directory and a file name for the declaration to be saved The file saved will be in xml format It is recommended that the default name given to the file by the application NOT to be modified by the users afterwards To encrypt the contents of the declaration and save it as an encrypted file the user should press the Encrypt button Intrastat declaration will be saved in the same directory and with the same file name but now the file has an enc as file name extension instead of the xml It is recommended NOT to modify the default name given to the file by the Intrastat offline application To print the Intrastat declaration the user should use the Print button This will open the print preview window Figure 7 from where the user can print the Intrastat declaration E Previzualizare Tiparire INTRODUCERE 0007859288 A 20081 xml E faja aja fro DECLARATIA STATISTIC INTRASTAT PRIVIND SCHIMBURILE DE BUNURI CU STATELE MEMBRE ALE UNIUNII EUROPENE I
31. s Administration By clicking the Import button Figure 19 and selecting folder for CN 2015 xml we realize the import of new version nomenclature Figure 20 Selectati Figierul XML pentru Import_ m BE 53 CN 2015 xml File Name Files of Type Documente XML xml A Import Cancel Figure 21 Nomenclatures Administration import CN 2015 31 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA The application must generate the following message The folder CN_2015 xml was imported with success Figure 22 EJ Nomenclatoare Nomenclatoare Nomenclatoare Versiune i 2015 C Program FilestiNTR Informatie RE Termeni Livrare Tari din U E Localitati Mod Transport Natura Tranzactiei A Natura Tranzactiei B Figure 22 Nomenclatures Administration import CN At the end of import procedures in the application the Combined Nomenclature CN8 version 2015 must be active Figure 23 Nomenclatoare Nomenclatoare Nomenclatoare Locatie c Nee mo etes Program FilestNTR D Nos p A o T i oo fF JPreintalab lW a JE lt RIRIK Pre instalat Natura Tranzactiei A Natura Tranzactiei B Unit ti de M sur Supli S Figure 23 Nomenclatures Administration after the end of import procedures 32 National Institute of Stati
32. s the functionality to import it through a file Every year at least one of the nomenclatures used in the Intrastat application undergoes changes for example the CN8 changes every year To import such a file the user must select Tasks Nomenclatures from the menu Figure 18 doing so a nomenclatures window appears through which the user can view the history of imported nomenclatures used by the software Figure 19 Fi ier Actiuni Ferestre Ajutor Administrare Declaratii Declarant Tert Persoana de Contact Creare Declaratie Introducere Creare Declaratie Expediere Nomenclatoare Figure 19 Nomenclatures Administr tion By the window from Figure 19 and using the right buttons the user can realize the following actions Import of nomenclature file Remove of a nomenclature file after a selection Import of Combined Nomenclature version 2015 30 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA Nomenclatoare P e ER Versiune Locatie 2014 Pre instalat Pre instalat Pre instalat Termeni Livrare Pre instalat Tari din U E B Pre instalat Localitati Pre instalat Mod Transport Pre instalat Natura Tranzactiei A 2010 Pre instalat Natura Tranzactiei B 2010 Pre instalat Unitati de Masura Supli 1 Pre instalat ISTISTIS IS ISTISTISTIS IRIST Figure 20 Nomenclature
33. saction has been registered under nature of transaction 4 shall be recorded under nature of transaction 5 even if the processing has not taken place National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA More details regarding the use of nature of transaction codes can be found in Handbook for Intrastat Data Providers part II Extended manual Modified Intrastat offline application Drafting the Intrastat Declaration for year 2015 will be done using the offline Intrastat Application 2015 version 1 that we kindly ask you to install on your computer starting with the Ist of February 2015 By installing the 2015 offline Intrastat Application the 2014 version will be automatically uninstalled but not the related documentation guides manuals nomenclatures ATTENTION The 2015 offline Intrastat Application has set by default 2014 version of Combined Nomenclature Thus in order to create declarations for the year 2015 after installing the 2015 offline Intrastat Application you must upload the related 2015 Combined Nomenclature CN 2015 by using the Import function from the menu Actions Nomenclatures see chapter 3 3 5 Importing a new version of a nomenclature from the User Guide for Intrastat offline application 2015 Version 1 Please give a special attention to the selection of reference year since the goods nomenclature CN8 nomenclature is subject to changes every year thus making
34. stics 16 Libertatii Bvd Bucharest 5 ROMANIA 3 3 6 Changing the working directory By default any declarations created by the offline application will be saved in the directory Declarations under the working directory The implied working directory set by the application is C Programs files INTRASTAT The work directory can be changed by the user This can be done by selecting the File Set work directory menu option ETT ziBixi Fi ier Actiuni Ferestre Ajutor Setare director de lucru Selecta i un director de lucru valid Va fi creat un fi ier de date n locatia specificat pentru a p stra informatiile din declaratie Fi ierele Declaratie vor fi p strate implicit n locatia specificat Look In C declaratii zj ga a a BS File Name CaPrograrn FilesuNTRASTATWeclaratii Files of Type all Files Ix Open cancer Directorul de lucru a fost setat la C Program FilesINTRASTAT declaratii Figure 24 Setting the application working directory 4 Chapter II Intrastat online application The Intrastat online web service is accessible free of charge from the following web page WW intrastat ro If you plan to use the online Intrastat application to create and submit declarations registration is required Registration is possible from the web page indicated above where detailed instructions are also provided Finally at the web pag
35. t Selectati y Figure 9 Mentions on the information in the file CN_2015_EN pdf Item Description The description of the CN8 selected commodity code will be displayed This information is shown automatically by the system after entering or selecting CNS commodity and using the Search Accept button Country of Origin The country of origin of the commodity will be selected that country where the good has been produced or had the last substantial transformation Country of Consignment The EU Member State from which the commodities were dispatched to Romania will be selected For further methodological information see Handbook for Intrastat Data Providers Part I chapter 6 3 2 Country of consignment origin destination available on the website WW intrastat ro Invoice Value In general the invoiced amount is the value of the commodity indicated on the invoice which might contain transport and insurance costs according to the delivery terms stipulated in the contract The invoice values should be given in lei without decimals For methodological further information see Handbook for Intrastat Data Providers Part I chapter 6 3 5 Invoice value stated in lei available on the website www intrastat ro Statistical Value The statistical value is the value of a product at the time of border crossing of Romania Statistical value should be given in lei without decimals For further 17 Nati
36. te all the lines a related confirmation message will show To enter information about a commodity create a new declaration line the user needs to click the Add button shown in the window of Figure 11 This action it will generate a display window Figure 13 where the user can enter all the related information required about the good This information consists of CNS code Represents the 8 digit level Combine Nomenclature commodity code specific for the year for which the creating actualizations Intrastat declarations is drafted Using the button Search Accept the user can find and select easily the commodity code according to the CN for current year Figure 12 Searching can be done by either the good numeric code or text keywords introduced by the user in the Description field Filtru Cautare Cod NC XIII Mergi La Descriere C utare inchidere Rezultate Descriere Detaliat Pozitie NC Articole din piatra ipsos ciment ceramica sticla si materiale similare i Nivelul Anterior Acceptare Nivelul Urm tor gt gt Cod Descriere Animale vii si produse animale Il Produse vegetale Ul Grasimi si uleiuri animale sau vegetale Iv Produse alimentare bauturi si tutun M Produse minerale VI Produse ale industriei chimice VII Materiale plastice cauciuc si articole din acestea Vill Piei crude piei ta
37. the arrangement of transportation of goods and other responsibilities For further information see the Handbook for Data Providers Part I chapter 6 3 9 Terms of Delivery and Annex 5 Codification of delivery terms available on the website www intrastat ro Mode of Transport It represents the mode of transport of the goods at the Romanian national borders For further information see the Handbook for Data Providers Part I chapter 6 3 8 Mode of Transport and Annex 4 Codification of Modes of Transport available on the website www intrastat ro E dire Pozije Decaratie 7 7 NN c a EE Noua Precedenta Nou Urm toare Salvare nchidere Editare Pode Declara ie CUI Partener Selecta i y Cod NC8 94060011 C utare Acceptare Descriere Cod NC8 SIMILARE CONSTRUCTII PREFABRICATE gt Constructii prefabricate gt El Case transportabile zi Tara de Origine Selectati v Tara de Destinatie Selectati v Valoare Facturata LEI o Valoare Statistic LEI Masa Net Kg ol Unit ti de M sur Suplimentare Natura Tranzactie A Selectati x Natura Tranzactie B Inaplicabil y Termeni Livrare Selectati v Mod Transport Selectati v Figure 14 The mandatory variables for intra community dispatches of goods When all the information related
38. the user should use the Save button The system prompts the user on the period month year for which the declaration is drafted and gives the possibility to revert and corrected it before saving if necessary The system prompts the user to select a directory and a file name for the declaration to be saved The file saved will be in xml format It is recommended NOT to modify the default name given of the file by the Intrastat offline application To encrypt the contents of the declaration and save it as an encrypted file the user should press the Encrypt button This saves the declaration in the same directory and with the same file name but now the file has an enc as file name extension instead of the xml It is recommended NOT to modify the default name given of the file by the Intrastat offline application To print the Intrastat declaration the user should use the Print button This will open the Print Preview window from where the user can print the Intrastat declaration Using the available related buttons in the offline application a user can perform the following actions Add a new line in Intrastat Declaration 1 e Information about a commodity item 21 National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA Remove a selected line in Intrastat declaration Edit information related to a selected line in Intrastat declaration Delete items The system will dele
39. website www intrastat ro Creation and submission of Intrastat declarations is possible through the following ways a Intrastat online application available on the website www intrastat ro b Intrastat offline application available on the website www intrastat ro The Intrastat offline application will create a declaration file that can be submitted to INS through one of the following means 1 E mail to the address declaratie intrastat insse ro 2 Loading into Intrastat online application on the website www intrastat ro If you do not have access to the Internet to submit Intrastat declaration under points 1 or 2 you can copy the file Intrastat declaration file extension xml or enc on a floppy CD USB and you can ask Statistical Territorial Department in the area where it is established requiring the possibility to send an e mail containing the National Institute of Statistics 16 Libertatii Bvd Bucharest 5 ROMANIA Intrastat declaration to the National Institute of Statistics or can forward the Intrastat declaration from any other computer with Internet access c Producing the electronic declaration files of xml type by modifying the existing software in your company to match to the INS accepted standard structure Detailed information on this way can be found in the handbook Description Manual of the procedure for creating other types of files accepted by INS downloadable from the www intrastat ro o
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