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PEOPLECLICK USER GUIDE HIRING LEADS

1. Click on a name and the candidate s information will appear as shown below Peopleclick Authoria Privacy Poli I CANDIDATE INFO l PROFILES DOCUMENTS Williams Robin 20 Research Associate Faculty of Science 47 T amp K O yi E 38 Research Associate 0 0 Resume NZ A 40 Research Associate 0 0 A 45 Research Associate 0 0 A 7 Research Associate Faculty You can view candidate information by clicking on the various pages in the Candidates tab Some candidates choose to attach their cover letter and resume rather than paste it If they have their attachments will be under the Documents page Note You are now under the Candidate tab Search Summary NVZAN 1 to 1 of 1 results Ola ml Robin 1 to 1 of 1 results PEOPLECLICK USER GUIDE HIRING LEADS PAGE 21 PEOPLECLICK WORKFLOW MANAGING THE WORKFLOW MOVING CANDIDATES THROUGH THE WORKFLOW Once all approvals have been obtained and the position has been posted and closed the following email will be sent to the Hiring Lead and HR Service Team to notify them of the total number of candidates that have applied for the position and highlighting internal candidates with their service date as per Article 40 05 in the AUPE Collective Agreement 7 Webpage Dialog el 7 Webpage Dialog el Dialog je https irmecyy peopleclick comi R F iC ommon Emaili PC Email aspx JEJ i A total of 6 candidate s have been moved to your Sent to Manager f
2. 22 WORKFLOW FOLDERS AND TRIGGERS cccceccecccceccecceccccecccccecceccecceneetestesuesueaueaueas 27 WORKFLOW STEPS IN THE OFFER PROCESS scecececececccceccecececeneavacstenenentavanarenens 30 APPENDIX ICON GLOSSARY cccecceccccccceccccceccccuccecuucuuauegtecueueueauesuusuestesnesueseecesuesuesntsntsntaneaeeaes 37 ACCESSING PEOPLECLICK The Peopleclick Recruiting Portal is the University of Calgary s recruitment management system This system enables us to manage our postings applicants and approval processes Peopleclick is a web based application While you do not need to install any Peopleclick software on your computer to use the Recruiting Portal you do need to install an approved version of the Microsoft Internet Explorer browser version 7 or 8 and configure it correctly in order to use all of the functions of the Recruiting Portal TIPS FOR USERS OF NON INTERNET EXPLORER BROWSERS e If you are a PC user and have selected a different browser as your default e g Firefox you can access Peopleclick by opening Internet Explorer from your desktop and going to https home peopleclick com If Internet Explorer 7 or 8 is not installed on your PC you can download it from http microsoit com e MAC users have the option of accessing the U of C Virtual Desktop which will allow you to use Internet Explorer on your computer For instructions please visit the HR website Note You must be on campus to access the Virtual
3. FEIET UNIVERSITY OF Peopleclick ug PACADEMY O PEOPLECLICK USER GUIDE HIRING LEADS PEOPLECLICK USER GUIDE HIRING LEADS PAGE 1 PEOPLECLICK USER GUIDE HIRING LEADS ACCESSING PEOPLECLICK TIPS FOR USERS OF NON INTERNET EXPLORER BROWSER ceceecececcecceceacccueaceas 3 CONFIGURE INTERNET EXPLORER cccecceccecccceccecceccncuctectecueauecueceeenuesueauesnesnesueaees 4 CONFIGURE DESKTOP SETTINGS cccccecccceccccecuccccuauecceueccecuauecesteceeneaueeanecesuvaneunanes 7 BASIC PEOPLECLICK FUNCTIONS SIGNIN TO PEOPBECEICK mmmsiseetet th cetera thet Hatta hatte Laisi is sdsim s s ai en 8 NAVIGATING THE RECRUITING PORTAL ecececececececececececececececececececeeeeeseseeeeeeeeeees 9 IDENTIFY SCREEN ELEMENTS IN THE RECRUITING PORTAL eceececeeeececeeeeceeeeees 10 VIEIRA REOUISITION kommisstamsmtama lt iapctaintsrd tus atusctusutuaat eomeusateoseusateoneusaaiets 12 SEARCH FOR A REQUISITION 0ccecececceceeeececeeeececueaececueaececueaececueaesecueaesecusaeaeenees 15 MANAGING CANDIDATES VIEW CANDIDATE INFORMATION ccceccececcecccceccecececcecesuecceneacecesuecesteateesueaesueaesneass 17 USE CANDIDATE LIST TO MANAGE CANDIDATES ccececcecececcccececcacscececcsuecesesuecesuenes 19 SEARCH FOR A CANDIDATE cccececccceccecccceccaceceacectacecceteacecestectsteacsneauecesuectsesueaeanes 20 PEOPLECLICK WORKFLOW MANAGING THE WORKFLOW MOVING CANDIDATES THROUGH THE WORKFLOW
4. icon e Enter a subject for the note e Click the Public Note check box to make the note public viewable by all RMS users with access to the requisition If unchecked it is private and viewable only by you e Click Create To Edit a Note You Have Created e Click the Edit 1 icon e Make changes to the note e Click the Update button to save changes to the note To Add an Attachment e Click the Add Replace Attachment icon Enter a New File Description Choose an Attachment Type Enter the File name or click Browse to search for it Click Upload File USE CANDIDATE LIST TO MANAGE CANDIDATES Requisitions VIAIN INFO ADDITIONAL INFO DOCUMENTS I Personal Folders Research Associate Faculty of Science 44 rey bg E a a JA 44 Research aculty of Science 4 0 Approval NSA Click Here BY ent to Manager ROD Approval Status Approval Panels a Approval i el N Approved General Info Detail Info Earnings Distribution Research Accounting Test Budget Officer Tes SEA L Hirondelle Carley i ee nie EA Name Approved Create Note E Mail Notify If Denied Reason Upon Rejection E Workflow Coord Test Yes Yes After Approval All i Fe Williams Robin HR Analyst_ Test Yes Yes After Approval All o HR Manager_ Test Yes Yes After Approval All 3 E g Not Selected 1 0 Budget Officer_ Test Yes Yes After Approval All LJ Phone Screen 0 0 Research Accounting Test Yes Yes After Approval All Recruiters_ Test Yes Yes After
5. e General Info Includes the position title number of positions and expected start and end dates e Detail Info Includes all position details including position type faculty department work hours job code position description etc e Contacts Lists the contacts connected to the requisitions i e those individuals who have access to view the requisition and the associated candidates The Additional Info page includes the following e Earnings Distribution Breakdown of accounting chartfields the position will be charged to e Costs Any additional costs associated with the requisition i e advertising costs My Peopleclick Requisitions MAIN INFO DOCUMENTS Science Demo 2 Test 27 DAGAD A Earnings Distribution Distribution VVZA Funding Source Natural Sciences amp Engineering NSERC Percent 1 100 Percent 2 Percent 3 Percent 4 Fund 1 60 Fund 2 Fund 3 Fund 4 Department ID 1 12150 Computer Science Department ID 2 Department ID 3 Department ID 4 Account 1 53015 Account 2 Account 3 Account 4 Program 1 Program 2 Program 3 Program 4 Internal 1 Intemal 2 Intemal 3 Intemal 4 Project 1 RT987654 Project 2 Project 3 Project 4 Activity 1 Activity 2 Activity 3 Activity 4 Costs NN Category Sub Category Cost Expense Date Note PEOPLECLICK USER GUIDE HIRING LEADS PAGE 13 VIEW A REQUISITION CONTINUED The Documents page includes e Notes Any information relevant to the requisition e Attachments Any doc
6. 0 0 Approval NN a J 40 Research Associate 0 0 Approval Status Approval Panels Approval Editors A 45 R s date 0 0 Pending General Info Detail Info Earnings Distribution Research Accounting Test Budget Officer Test Recruiters Test Workflow Coord Test s lt HARNI Name Approved Create Note E Mail Notify If Denied Reason Upon Rejection Date Sent Date Completed Workflow Coord_ Test Yes Yes Wednesday July 21 2010 7 50 53 AM Wednesday July 21 2010 8 57 57 AM HR Analyst_ Test Yes Yes Wednesday July 21 2010 8 57 57 AM Wednesday July 21 2010 8 58 22 AM HR Manager_ Test Yes Yes Wednesday July 21 2010 8 58 22 AM Wednesday July 21 2010 9 39 44 AM Budget Officer Test No Yes Wednesday July 21 2010 1 05 21 PM Research Accounting Test No Yes VP Test No Yes Recruiters Test No Yes ERRREEE General Info VA Job Title Research Associate Faculty of Science isiti 47 Positions to Fill 1 Staged Implementation Workflow Status Pending Target Start Date Expected End Date for temporary and fixed term positions 8 31 2011 Created On Wednesday July 21 2010 7 50 52 AM Created By Workflow Coord_ Test Modified On Wednesday July 21 2010 9 39 44 AM Modified By HR Manager_ Test Detail Info N A Location Calgary Business Unit UCALT Trust Position Type Full time Fixed Term Grant Funded Search Summary NW AS 1 to 1 of 1 results Os a Robin 1 to 1 of 1 results Search results will appear under the Search Summary tab
7. Approval All ja LJ Not Selected After Phone Screen 0 0 General Info KAN 2 Shortiist 0 0 a 1 interview 0 0 jen J Not Selected After Interview 0 0 0k results LJ Verbal Offer Extended 0 0 O aa i First Name Last Name W J Offer Accepted 0 0 E fe Carley L Hirondelle i m J Offer Declined 0 0 S Mickey Mouse R Robin Williams 29 Chief Reviewer Transfer in Dept 1 i A pt 1X0 1 to 3 of 3 results 1 Click once on the appropriate folder name i e Sent to Manager and the candidates in that folder will appear in your Candidate List 2 You can sort the candidate list by first or last name by clicking on the appropriate column 3 To email candidates you can either click the check box beside the candidate s or click the green check to select all candidates click a second time to un check Then click the Email Candidates 4 Icon and an email will pop up with the candidate s email address populated 4 Toemail candidate resume s select one or more candidates and click the Email Selected Resume CVs H J icon and an email will pop up with the resume s attached 5 To print candidate resume s select the candidate s you would like then click the Preview and Print Selected Resume CVs Icon A preview screen will pop up with the option to print 6 To move multiple candidates through folders select the candidates you would like
8. Inthe Workflow frame under the Offer Accepted folder click on the successful candidate s name FISY Current Fiter Open Pending On Hold Requisitions Requisitions i BE Personal Folders A 47 Research Associate Faculty of Science 111 Sent to Manager 0 0 p Not Selected 0 0 E Phone Screen 0 0 __ Not Selected After Phone Screen 0 0 7 Snortist o E interview coxo 2 Not Selected After Interview 0 0 2 Verbal Offer Extended 0 0 ag Offer Accepted 1 1 at 7 J Offer Deciined 010 LW Generate Hire Form for Recruitment b In the Detail frame click on the Profiles link to display Offer Information Candas RESUME CANDIDATE INFO PR Williams Robin 20 Research Associate Faculty of Science 47 SAAMEN ENIN NI An KAAN Date Completed Approved Create Note E Mail Notify Date Sent Offer Information Offer Amount without O56 Schedule Information M F 8 30 4 30 pm Salary per Start Date 08 3 2010 Other ie Relocation End Date if applicable 7341 2011 Transaction Type i Employee Record Number c To make changes to the Offer Information click the edit 1 icon PEOPLECLICK USER GUIDE HIRING LEADS PAGE 34 d Edit the applicable offer details and click Save E nw IDm Ana x 13 amp Datadrea cP CORE O a Edit Candidate https jfrmscww peopleclick com RP Candidates edit candEditFrame aspx candId 208candFrofileld 60 amp
9. RMS Recruiting Portal Authoria Current Fiter Privacy Policy Open Perang On Hoa Reaustons z Requisitions Requisitions ADDITIONAL INFO DOCUMENTS g Personal Folders 4 Research Associate Faculty of Science 44 amp Lg G A c J 46 Administrative Assistant 0 0 NA SIN E nA 44 Research Associate Faculty of Science 4 0 Approval Status Approval Panels Approval Editors h JA 40 Research Associate 0 0 Approved General Info Detail Info Earnings Distribution Research Accounting Test Budget Officer Test Recruiters_ Test Workflow Coord_ Test E A 37 Administrative Assistant 0 0 Name Approved Create Note E Mail Notify If Denied Reason Upon Rejection Date Sent Date Completed 30 H M T Rehire 0X0 Workflow Coord Test Yes Yes After Approval Al Wednesday July 21 2010 6 00 47 AM Wednesday July 21 2010 6 10 19 AM E a Se ee eae HR Analyst_ Test Yes Yes After Approval Al Wednesday July 21 2010 6 10 19 AM Wednesday July 21 2010 6 10 53 AM a 29 Chief Reviewer Transfer in Dept 1 0 HR Manager Test Yes Yes After Approval A Wednesday July 21 2010 6 10 53 AM Wednesday July 21 2010 6 11 30 AM i 28 Caretala Class Ch Ayo Budget Officer_ Test Yes Yes After Approval Al Wednesday July 21 2010 6 11 30 AM Wednesday July 21 2010 6 14 48 AM A e Enpi ae hange foes Research Accounting Test Yes Yes After Approval Al Wednesday July 21 2010 6 14 48 AM Wednesday July 21 2010 6 18 22 AM A 27 Science Demo 2 Test 0 0 Recruiters Te
10. common tasks These icons are also available in the top left corner of your A 44 Research Associate Faculty of Science 4 0 A 29 Chief Reviewer Transfer in Dept 1 0 A 17 Secondment HR 3 0 A 28 Caretaker Empl Class Change 1 0 A 30 Housekeeper Temp Rehire 0 0 screen Wo R K F LOW E Create an online requisition for a position that needs to be filed D ETAI LS amp Manually add a new candidate to the recruiting portal F R AM E 5 Quickly find requisitions The results of your search wil appear in the workflow tree at the left F R AM E amp Quickly find candidates The results of your search wil appear in the Candidate List frame at the bottom of this screen Use the following workflow filters to quickly begin work These filters can also be selected at any time from the drop down list located in the top left corner of your screen Requisitions to Approve Populate the workflow with the requisitions you have to approve Candidates to rove Populate the workflow with the requisitions containing candidates you have to approve VIEW A REQUISITION To view a requisition simply click on the title of the position in the Workflow frame The details for that requisition will appear on the right hand side of the screen in the Details frame 92 asg pups espir eer Peopleclick University of Calgary Product
11. other opportunites here at the University If you have not already done so please take advantage of our profile tools which wil allow you https ffrmscwv peopleclick comiRP CommonjEmail PCEmail asp gt e Internet A SSL IN Candidates who have been shortlisted a Candidates who have been selected for an interview PEOPLECLICK USER GUIDE HIRING LEADS PAGE 27 WORKFLOW FOLDERS AND TRIGGERS CONTINUED Not Selected After Candidates who have not been selected after interview Interview Note A message trigger will appear with a reminder that candidates who have been brought in for an interview should be contacted via telephone to decline Windows Internet Explorer x A Candidates that have been interviewed should be declined in person over the telephone Verbal Offer Successful candidate who has been extended a verbal offer Extended Note An email trigger will be generated to outline conditional offer details This should be sent to the candidate and is meant to be a confirmation of the verbal conditional offer a Webpage Dialog le https ffrmscwy peopleclick comiRFCommonJEmailiPCEmail aspx x a N As discussed am happy to provide an outline regarding the details of the conditional offer for the position of Research Associate Faculty of Science OFFER DETAILS Position Type Full time Fixed Term Grant Funded Job Family Phase Zone Technical Phase 1 TECO01 Start Date End Date
12. you need to interview click the Workflows tab and then click the Interviews folder The total number of candidates displayed is determined by the currently selected requisition filter and the number of requisitions you have permission to view IDENTIFY SCREEN ELEMENTS IN THE RECRUITING PORTAL CONTINUED Recruiting Portal Screen Elements continued Details Frame The right side of the window displays the Recruiting Portal three main tabs G The My Peopleclick tab is used to configure the Recruiting Portal so you can easily access the items you need in your daily job duties such as viewing requisition candidate and job posting summaries The Requisitions tab is used to view information about your current requisitions and add view and delete notes and attachments associated with requisitions Click on a job title in the Workflow frame to view the requisition in the Details Frame The Candidates tab is used to view and modify information about current candidates and add notes and attachments to a candidate s profile Click on the Candidates name to view the Candidate in the Details Frame a2 asg O O10 fee kuoria Privacy Policy P Personal Folders My Welcome WAS l NIV ERSITY OF W CALGARY Welcome to the Peopleclick RMS recruiting portal The recruiting portal allows you to efficiently manage candidates requisitions and job postings in a Web based interface Please find below a set of icons to facilitate
13. 1 1 MN Generate Hire Form for Recruitment 010 To display the workflow folders within a requisition click the sign next to the requisition name Each workflow folder represents a step in the hiring workflow PEOPLECLICK USER GUIDE HIRING LEADS PAGE 23 MANAGING THE WORKFLOW MOVING CANDIDATES THROUGH THE WORKFLOW CONTINUED How to move candidates within the Workflow folders Option 1 Step Description O Z Click on the name of the candidate to view their resume and candidate information 2 Click on the name of the candidate and holding down the left mouse button drag the candidate down to the folder where you want to move the candidate The candidate s name is displayed under the new folder name EM Sent to Manager 9 9 1 JA baker i Te sia Cantwell 2 Shortiist 0 0 interview 0360 LJ Not Selected After Interview 0 0 offer Extended 0 0 _ offer Accepted 0 0 O offer Deciined 03 0 N 2 offer Rescinded 0 0 N LJ Hired 0 0 Al lermr Ailin r ECLICK USER GUIDE N D Arc OA PAGE 24 MANAGING THE WORKFLOW MOVING CANDIDATES THROUGH THE WORKFLOW CONTINUED How to move candidates within the Workflow folders Option 2 2 candidate list Click the Click the Workflow folder title that you want to move candidates from and display the or FB icon next to the first candidate you selected and drag the ca
14. 44 E la 3 45 A 46 Administrative Assistant 0 0 Approval NSN 44 Research Associate Faculty of Science 4 0 Approval Status Approval Panels Approval Editors Ei A 40 Research A date 0 0 Approved General Info Detail Info Earnings Distribution Research Accounting_ Test Budget Officer_ Test Recruiters_ Test Workflow Coord_ Test E A 37 Administrative Assistant 0 0 Name Approved Create Note E Mail Notify If Denied Reason Upon Rejection Date Sent Date Completed i 30 H M Ti Rehire 0X0 Workflow Coord_ Test Yes Yes After Approval Al Wednesday July 21 2010 6 00 47 AM Wednesday July 21 2010 6 10 19 AM ji A ees ae FENIE SU HR Analyst_ Test Yes Yes After Approval A Wednesday July 21 2010 6 10 19 AM Wednesday July 21 2010 6 10 53 AM A 29 Chief Reviewer Transfer in Dept 1 0 HR Manager Test Yes Yes After Approval Al Wednesday July 21 2010 6 10 53 AM Wednesday July 21 2010 6 11 30 AM 28 Caretaker Clase Cha ayo Budget Officer_ Test Yes Yes After Approval A Wednesday July 21 2010 6 11 30 AM Wednesday July 21 2010 6 14 48 AM JA 2 ees Research Accounting_ Test Yes Yes After Approval Al Wednesday July 21 2010 6 14 48 AM Wednesday July 21 2010 6 18 22 AM A 27 Science Demo 2 Test 0 0 Recruiters Test Yes Yes After Approval AI Wednesday July 21 2010 6 18 22 AM Wednesday July 21 2010 6 39 30 AM BF 26 HR Team Role Test 0 0 s GA A 25 Candidate Approval Test 0 0 Job Title Research Associate Faculty of S
15. Date 7 30 2010 Salary Range Technical Phase 1 3 134 95 4 560 62 Monthly hd N v Workflows Candidate List NY AN E Requisition ID and Title New requisitions display in bold for the first 24 hours e The blue number designates the total number of candidates in the requisition e The red number designates the number candidates who are new to the requisition within the last 24 hours Requisition Status Folder colours change when the status of the requisition changes The status can be changed one of two ways either automatically by the system or manually by a Recruiter Requisition Status Categories M Open green pA A T Open and posted on the U of C Careers website Pup Pending awaiting approval Closed yellow blue Filled Cancelled orange red PEOPLECLICK USER GUIDE HIRING LEADS PAGE 12 Denied rejected sent back for corrections A805 VIEW A REQUISITION CONTINUED Requisition information is divided into three separate pages e Main Info e Additional Info e Documents 2 B amp SE Welcome Hiring Lead_ Peopleclick Organization University of Calgary Product RMS Recruiting Portal i Authoria Current Fitter Privacy Policy Open Pending On Hold Requisitions v My Peopleclick Requisitions Requisitions ADDITIONAL INFO DOCUMENTS ap Personel Fokiers 4 Research Associate Faculty of Science
16. Desktop e lf you are a Linux or Sun Microsystems user there are alternatives a Contact the Recruitment Team hrhire ucalgary ca and request that applications be emailed to you directly b Contact the Recruitment Team hrhire ucalgary ca and request to have a colleague administrator added as a hiring manager in Peopleclick so that they can access applications and action candidates on your behalf c There are often labs and or PCs available for use by students staff Inquire in your department unit as to where you may be able to access a PC CONFIGURE INTERNET EXPLORER Once you have successfully downloaded Internet Explorer if necessary you must configure certain settings to ensure proper functions are available 1 Open Internet Explorer 2 Onthe Tools menu select Internet Options SET TRUSTED SITES General Security Privacy Content Connections Frograms Advanced Select a zone to view or change security settings vyv O Internet Local intranet Trusted sites Restricted sites Trusted sites This zone contains websites that vou trust not to damage your computer or your Files Trusted sites You have websites in this zone Jf You can add and remove websites From this zone All websites in Security level For this zone this zone will use the zone s security settings Allowed levels For this zone Al e Medium Add this website to the zone Prompts before downloading potentially 1 Sar
17. Grant Funded Experience Intermediate Level 2221 Biologic Technologsts amp Techs Faculty Faculty of Science Unit Department of Biological Sciences Scientific or Technical Technical CI0123 7 19 2010 Selected requisitions will appear in the Workflow Frame PEOPLECLICK USER GUIDE HIRING LEADS PAGE 16 MANAGING CANDIDATES VIEW CANDIDATE INFORMATION To view the candidates under a requisition go to the Workflow frame 1 Click the to the left of the requisition S The numbers next to the folder name indicate how many candidates are in each folder e The blue number designates the total number of candidates in the folder e The red number designates the number candidates who are new to the folder within the last 24 hours 2 Click the to the left of the workflow folder 3 Click the candidate s name to display their information in the details frame My Peopleclick Candidates Pquisitions jo Pa Poks Williams Robin 20 Research Associate Faculty of Science 44 NSA CANDIDATE INFO PROFILES DOCUMENTS VA 44 Research Associate Faculty of Scier Resume E Ar Sent to Manager 3 0 test eS L Hirondelle Carley Hiring Managers can view n Mouse Mickey candidate information by clicking on the various pages Williams Robin Robi N E in the Candidates tab a p Not Selected 1 0 E The Resume page shows the candidate s cover letter and resume The Candidate Info page sho
18. Panelld Offer Amount without Salary per Other i e Relocation Start Date End Date if applicable Transaction Type https jirmscwy peopleclick com RPCandidates edit candEditFrame aspx candId 20 amp candFrofileld 60 amp Panelld 1 le Internet 55L PEOPLECLICK USER GUIDE HIRING LEADS PAGE 35 WORKFLOW STEPS IN THE OFFER PROCESS CONTINUED Changes to Candidate Information a Inthe Workflow frame under the Offer Accepted folder click on the successful candidate s name 9 Tm amp s 39 eee b Inthe Detail frame click on the Candidate Info link to display general candidate info aa J Personal Folders Under the Candidate Info section you may edit any of a 47 Research Associate Faculty of Science 1 1 the following which will automatically populate into the M Sent to Manager 0 0 Hire Form 2 Not Setected 0 0 e First Name 2 Phone Screen 0 0 e Last Name Not Setected After Phone Screen 0 0 e Address Information I snorsst 00 e Contact Information 2 W e Email 5 Interview 0 0 L e UCID m Not Selected After Interview 0 0 E Verval Offer Extended oxo c To make changes to the Candidate Info click the ap Offer Accepted 1 1 edit icon ie d Edit the applicable Candidate Info and click LW Generate Hire Form for Recruitment Candidates RESUME CANDIDATE INFO PROFILES DOCUMENTS Williams Robin 20 Researc
19. Tf applicable Supervisor HinngManager Test Work Schedule Start time Conditions of Offer Le Background Check Additonal Comments Le Relocation Infomation on our benefits packages can be found on the HR website at AUPE hitp vunw ucalgary ca hristaffisupport stafi benefits pensionv benefits glance MaPs http www ucalgary ca hristaff management professional stafi benefits pension benefits glanc i send If Cancel https jfrmscwv peopleclick com RP CommonjEmailjPCEmail asp amp Internet 4 SSL PEOPLECLICK USER GUIDE HIRING LEADS PAGE 28 WORKFLOW FOLDERS AND TRIGGERS CONTINUED Offer Accepted Verbal offer accepted Note A trigger will be generated to collect final offer details a Pick value for Williams Robin Webpage Dialog Please enter the candidate s start date m mli Please enter the candidate s end date if applicable andidate s salary For Support Staff AUPE positions which should be the hourly rate ex 10 50 For MaP5 positions provide annual salary ex 50000 oaeeo Please enter whether the salary rate is paid hourly monthly or annually r https tmscyy peopleclick com RP workflow popupsiger le Internet 4 SSL This information can be viewed on the candidate s Profile page Offer Declined Verbal offer declined Generate Hire Form Once offer has been accepted move candidate to the Generate Hire for Recruitment Form for Recruitm
20. andidates who have met minimum requirements and have been sent to the requisition contacts for review Not Selected Candidates who have not been shortlisted for the position Note An email trigger will be generated containing a generic and editable decline email to the candidate s This email is sent from hrhire ucalgary ca Thank you for considering a career at the University of Calgary Unfortunately you have not been selected for the position of Research Associate Faculty of Science 44 however we encourage you to consider other opportunities here at the University Best Regards Recruitment Team University of Calgary https irmscvv peopleclick com RP Common Email PCEmail asp gt e Internet SSL Candidates who have been selected for a phone screen PEOPLECLICK USER GUIDE HIRING LEADS PAGE 26 WORKFLOW FOLDERS AND TRIGGERS CONTINUED Not Selected After Candidates who were not selected after phone screen Phone Screen Note An email trigger will be generated containing an editable decline email to the candidate ja Webpage Dialog el https Hrmscw peopleclick cami RP iC omman Emaili Pc Ermail aspx Thank you for your interest in Job 44 Research Associate Faculty of Science and for taking the time to provide us with additional details regarding your background and qualifications Unfortunately you have not been selected for an interview for this position however we encourage you to consider
21. asks These icons are also available in the top left corner of your screen m Create an online requisition for a position that needs to be filled Wo R K F L OW amp Manually add a new candidate to the recruiting portal D ETAI LS 5 Quickly find requisitions The results of your search wil appear in the workflow tree at the left F R M E l R AM E amp Quickly find candidates The results of your search will appear in the Candidate List frame at the I Use the following workflow fiters to quickly begin work These filters can also be selected at any time from the drop down list located in the top left corner of your screen Requisitions to rove Populate the workflow with the requisitions you have to approve Candidates to Approve Populate the workflow with the requisitions containing candidates you have to approve Workflow Frame The Workflow frame displays your existing requisitions job openings in a folder format These requisition folders contain detailed information about each requisition Within each requisition folder a series of workflow folders help move candidates through the hiring process Candidates appear in the Sent to Manager folder and can be moved through the workflow folders as they are evaluated and a hiring decision is made Details Frame The Details frame displays the information needed to view and maintain detailed information about requisitions and candidates The Details frame displays three mai
22. ble Required to view candidate and requisition attachments that are not viewed natively within the browser window Miscellaneous Submit non encrypted form data Enable Reguired to support the Candidate Portal if not using HTTPS Active Scripting Enable Reguired to support the Candidate Portal and Business Intelligence Platform CONFIGURE INTERNET EXPLORER CONTINUED SET PRIVACY SETTINGS General Security Privacy Content Connections Frograms Advanced 1 Click the Privacy tab Settings i 2 Use the slider to set the privacy setting to Medium a Select a setting For the Internet zone 3 Click OK Medium E Blocks third party cookies that do not have a compact privacy policy Blocks third party cookies that save information that can N B be used to contact you without your explicit consent Restricts first party cookies that save information that can be used to contact you without your implicit consent Sites Import Advanced Pefault Pop up Blocker Prevent most pop up windows From Settings appearing Turn on Pop up Blocker cael m SET TEXT SIZE View Favorites Tools Help 1 Onthe View menu click Text Size Toolbars w Status Bar 2 Select Medium Smaller or Smallest Quick Tabs titg Explorer Bar s 30 To N Stop a Refresh Text Size Largest Encoding b Larger Medium Source Security Report Smaller Smallest International W
23. celled BA red Requisition that has been rejected or sent back for corrections Reguisition Toolbar Icons These icons appear in the top right corner of the Requisition tab Refresh the information shown for the current requisition eg Display all the candidates in the requisition in the Candidate List frame C Add a note to the current requisition amp Attach a document to the current requisition a Print the current requisition Right Click Requisition Icons These icons appear when you right click a requisition in the Workflow Tree 4 Display the number of candidates in each workflow folder eg Display all the candidates in the requisitions in the Candidate List is Quickly find a requisition Collapse the Workflow Tree ICON GLOSSARY CONTINUED Right Click Workflow Folder Icons These icons appear when you right click a Workflow folder in the Workflow Tree is Quickly find a requisition amp Collapse the Workflow Tree Candidate Indicators These are the icons that appear next to a candidate s name in the Workflow Tree and the Candidate List in External Candidate a Internal Candidate g Referred Candidate Candidate Toolbar Icons These icons appear in the top right corner of the Candidates tab Refresh the information shown for the current candidate Add a note to the current candidate Attach a document to the current candidate Send an email message to the current candidate Undo the last candidate move Print the c
24. cience Requisition ID 44 A 24 UCALG Science Demo Test 0 0 Positions to Fill 1 Workflow Staged Implementation Workflow E A 18 Science Demo Test 4 0 Status Open 7 A 17 Secondment HR 3 0 Target Start Date 9 1 2010 Expected End Date for temporary and fixed term positions 8 31 2011 Created On Monday July 19 2010 1 23 51 PM Created By HR Manager_ Test Modified On Tuesday July 27 2010 2 56 33 PM Modified By Mana Chirico REC Detail Info NALS Location Calgary Full Part Full Time Business Unit UCALT Trust Reg Temp Temporary Position Type Full time Fixed Term Grant Employee Classification Project Fixed Term Funded Experience Intermediate Level Education Other National Occupancy Code NOC 2221 Biologici Technologsts amp Relocation No Techs Faculty Faculty of Science Department 12090 Biological Sciences Unit Department of Biological Work Hours per week 35 00 Sciences Functional Area Scientific or Technical Background Check Required No Job Families Technical Department Description I Position Requirements I Position Management No if applicable 00098765 Job Profile ID SCI0123 Position Number of Reporting Manager 00012345 Recruiting Start Date 7 19 2010 Recruiting End Date 7 30 2010 Salary Range Technical Phase 1 3 134 95 4 560 62 Monthly v N v Workflows Candidate List ZN eT The Main Info page includes the following information e Approval Lists the individuals in the approval workflow and shows date time stamp
25. down ist located in the top left corner D ET L Wo R KF LOW Requisitions to Approve Populate the workfiow wah the requisitions you have to approve A S Candidates to Approve Populate the workfiow wan the requisitions containing candidates you have to approve F m a OAN Workflow Frame The left side of the window displays requisitions job openings Each requisition contains a set of folders that represent the hiring process Candidates are moved from folder to folder as they move through the hiring process Global Icons Toolbar The Global toolbar is visible regardless of which main tab is selected in the Details Frame 2 Requisition Filter Requisition filters are used to manage the list of requisitions that is displayed in the Workflow frame For example you can use filters to display only requisitions that you need to approve Requisitions to Approve or only those requisitions that fall under a specific status Open Pending On Holo 3 Requisitions View The requisitions view displays workflow folders within each requisition The currently selected requisition filter determines which requisitions are shown To display the requisitions view click the Requisitions tab in the Workflow frame 4 Workflows View The workflows view displays all the candidates who are in each workflow folder regardless of the requisition they are assigned to For example if you want to review a complete list of candidates
26. ebsite Sddress Web Page Privacy Policy Full Screen Fil IT Lil CONFIGURE DESKTOP SETTINGS The Peopleclick RMS Recruiting Portal is best viewed when specific display settings are selected Display Properties Ei Ed Themes Desktop Screen Saver Appearance Settings Inactive Window Active Window Mel Normal Disabled Selected Window Text Message Box lt Message Text Windows and buttons Color scheme windows Standard Effects Font size OK MWormal Advanced cancel 40 PEOPLECLICK USER GUIDE HIRING LEADS PAGE 7 Right click in your Windows Desktop Select Properties from the pop up menu Click the Appearance tab Select Normal in the Font size field Click the Settings tab Move the slider to set the display size to 1024 X 768 Click the Advanced button On the General tab select Normal 96 DPI in the DPI Setting field and then click OK Click OK BASIC PEOPLECLICK FUNCTIONS SIGN IN TO PEOPLECLICK gt Peopleclick Sign In Windows Internet Explorer N hd le https home peopleclick com security login html 4 4 XGoogle File Edit view Favorites Tools Help we oa E Peopleclick Sign In A v v oh Page Tools Peopleclick Authoria Sign In User Name Password Organization Key UNIVCALGARY E forgot my password Powered by Peopleclick Authoria Copyright P
27. ent folder Note A document trigger will generate the Hire Form which will be populated with both job and candidate details PEOPLECLICK USER GUIDE HIRING LEADS PAGE 29 WORKFLOW STEPS IN THE OFFER PROCESS 1 Once the successful candidate has been determined the candidate should be extended a verbal offer and followed up by moving the candidate through the workflow to the Verbal Offer Extended folder in the Workflow frame An email trigger will appear Trigger 1 containing offer details This email should be sent to the successful candidate and copied to the HR Team and Hiring Managers as listed in Peopleclick requisition contacts should automatically populate Most information will automatically populate however Salary Start Date End Date if applicable Work Schedule Start time Conditions of Offer if applicable and any Additional Comments will need to be entered Trigger 1 J Webpage Dialog NNN J Webpage Dialog NNN Dialog je https rmac peopleclick cam RP iCommon Email P Email aspx Ja As discussed am happy to provide an outline regarding the details of the conditional offer for the position of Research Associate Faculty of Science OFFER DETAILS Position Type Full time Fixed Term Grant Funded Job Family Phase Zone Technical Phase 1 TECOO1 Salary Start Date End Date if applicable Supervisor HinngManager Test Work Schedule Start time Conditions of O
28. eopleclick Inc Al Rights Reserved Privacy Policy STEPS In Internet Explorer version 7 or 8 enter the URL https home peopleclick com Enter your username password and organization key UNIVCALGARY Your username and password will be provided to you by the Recruitment Team If you are having problems logging in please contact hrhire ucalgary ca PEOPLECLICK USER GUIDE HIRING LEADS PAGE 8 NAVIGATING THE RECRUITING PORTAL IDENTIFY SCREEN ELEMENTS IN THE RECRUITING PORTAL Peopleclick has been designed to make your work easier and more efficient The Recruiting Portal window is divided into two primary frames the Workflow frame located on the left and the Details frame located on the right 2 amp 5 amp 4 Welcome Hiring Lead Preferences Peopleclick Organization University of Calgary Product RMS Recruiting Portal uthoria Current Fitter Privacy Policy Personal Folders My Welcome WSN F A 44 Research Associate Faculty of Science 4 0 i n UNIVERSITY OF fl Ilu 29 Chief Reviewer Transfer in Dept 1 0 a CALGARY i JP 17 Secondment HR 3 0 A F A J 4 A 28 Caretaker Empl Class Change 1 0 A 30 Housekeeper Temp Rehire 0 0 Welcome to the Peopleclick RMS recruiting portal The recruiting portal allows you to efficiently manage candidates requisitions and job postings in a Web based interface Please find below a set of icons to facilitate common t
29. ffer Le Background Check Additonal Comments i e Relocation Information on our benefits packages can be found on the HR website at http wa ucalgary ca hr stafiimanagement_professional staff benefits_pension benefits_glanc Send https jrmscvy peoplerlick comiRP CommonjEmailjPCEmail asp amp Internet ES SSL Once offer details are complete click sens PEOPLECLICK USER GUIDE HIRING LEADS PAGE 30 WORKFLOW STEPS IN THE OFFER PROCESS CONTINUED 2 Once the successful candidate has agreed to the terms of the verbal offer by verbally accepting or by replying to the Conditional Offer Details email the candidate should be moved to the Offer Accepted folder in the Workflow frame The following trigger will appear to collect final offer details Trigger 2 Trigger 2 ja Pick value for Williams Robin Webpage Dialog Pick value or enter text Please enter the transaction type from the list below xl lease enter the candidate s start date Please enter the candidate s end date if applicable Hl i Please enter candidate s salary For Support Staff AUPE positions which should be the hourly rate ex 10 50 For MaPS positions provide annual salary ex 50000 Please enter whether the salary rate is paid hourly monthly or annually E Please enter any additional offer details ex relocation amount Please enter schedule deta
30. h Associate Faculty of Science 47 amp te ia th uA a General Info a 2 E Sf Candidate ID First Name Middle Name Address 1 2500 University Drive NW Postal Code Address 3 Home Phone State Province Alberta Mobile Phone Country Canada Country Code Daytime Phone U of C Employee Work Eligibility Yes UCID Number Email Interest in Other Opportunities Web Site URL Employment Type Desired Is Candidate Searchable Created By HR Manager Test Tuesday July 20 2010 1 25 16 PM Modified On Friday July 23 2010 1 14 59 PM i j Carey L Hirondelle IMPORTANT NOTE You must notify your HR Service Team if any change is made to a candidate s offer information details as a revised Hire form must be sent to hrhire ucalgary ca PEOPLECLICK USER GUIDE HIRING LEADS PAGE 36 ICON GLOSSARY Global Toolbar Icons These icons appear in the top left corner of the screen 1 Refresh the display of Requisitions and Candidates in the Workflow Tree qe A Candidate Ouick Find 1 Log out of the Recruiting Portal I View the Recruiting Portal online help Reguisition Ouick Find Requisition Icons These icons appear next to the requisition in the Workflow Tree Ta green Open Requisition pA green with blue thumb tack Open Requisition that is posted on the U of C Careers website A purple Requisition pending approval A allow Closed Requisition Be blue Requisition that has been filled M pianoa Requisition that has been can
31. ils for this position ex M F 7 hrsiday 8 30 am start n Please enter the candidate s U of C employee number if applicable PEOPLECLICK USER GUIDE HIRING LEADS PAGE 31 WORKFLOW STEPS IN THE OFFER PROCESS CONTINUED 3 Enter the following candidate offer details into the Offer Accepted trigger Transaction Type Please enter the transaction type from the drop down list Candidate s Start Date Please enter the candidate s start date e g their first actual day on the job Candidate s End Date Please enter the candidate s end date if applicable ie Temporary Limited Term and Fixed Term positions Candidate s Salary Please enter candidate s salary For Support Staff AUPE do not include positions provide the monthly salary ex 2000 except for recurring part time positions which should be the hourly rate ex 10 50 For MaPS positions provide the annual salary ex Salary Schedule Please enter whether the salary rate is paid hourly monthly or annually Additional Offer Details Please enter any additional offer details ex Relocation amount notes for offer letter etc Schedule Details Please enter schedule details for this position ex M F 7 hrs day 8 30 am start Note Recurring Part Time positions do not require a schedule UCID Please enter the candidate s UCID employee id applicable Employee Record Please enter the employee record number to which this position applies if app
32. kar http msn com 7 Unsigned Actives controls will not be dor websites peopleclick com Remove Custom level Reset all zones to Require server verification httos For all sites in this zone Close OK Cancel jj nl Click the Security tab at the top of the Internet Options dialog box Click the Trusted Sites icon Click the Sites button Unselect the Require server verification https for all sites in this zone check box Type peopleclick com in the Add this Web site to the zone field and click the Add button Click Close to return to the Security tab 1 CONFIGURE INTERNET EXPLORER CONTINUED SET SECURITY SETTINGS Security Settings Trusted Sites Zone 1 On the Security tab click the Custom level Settings button Mes Loose XAML 2 Use the information in the table below to set Disable the Security Settings that impact the Enable Peopleclick RMS Recruiting Portal O Prompt fil E N lt SL oean 3 Click OK to apply and save your changes Enable O Prompt ja aPS documents O Disable Enable O Prompt fn NET Framework reliant components ee Permissions For components with manifests PS nicahle yi b Takes effect after you restart Internet Explorer Reset custom settings m to Medium default Reset cancel Setting Name Required Value Active X controls and plug ins Run signed ActiveX controls scripting Downloads File Download Ena
33. licable Once offer details are complete click ox These details can be viewed on the Candidate s Profile page WORKFLOW STEPS IN THE OFFER PROCESS CONTINUED An email trigger will appear Trigger 3 containing offer details This email is meant to be sent by the Hiring Lead to the primary recruiter HR Service Team member to confirm that the candidate has accepted the offer and inform them the candidate Is ready for processing requisition contacts should automatically populate Trigger 3 x e https rmscww peoplecdick comiRPICommonfEmailiFCEmail aspx Dear HR Manager We have offered the position of Research Associate Faculty of Science to Robin Willams and Final offer details have been entered into Peopleclick and Robin has been given instructions to contact you to provide personal details including birth date SIN marita status etc Should you require any additonal information to process the hire please feel free to contact me Regards HiringManager Test https jirmscwv peopleclick com RP CommonjEmail PCEmail asp gt amp Internet 4 SSL PEOPLECLICK USER GUIDE HIRING LEADS PAGE 33 WORKFLOW STEPS IN THE OFFER PROCESS CONTINUED How to Edit Offer Information If you need to make any changes to the Offer Accepted information or Candidate Information after clicking OK on the Offer Accepted trigger please navigate to the following pages in Peopleclick Changes to Offer Information a
34. low Pope Internet 4 SSL PEOPLECLICK USER GUIDE HIRING LEADS PAGE 15 SEARCH FOR A REQUISITION CONTINUED Peopleclick RMS Windows Internet Explorer Go S je https ffrmscwv peopleclick com RP appMain aspx Portal RP 26lserID 3d0 gt s x Google File Edit View Favorites Tools Help ww E Peopleclick RMS n gt v m bP 92 3 amp sSSY pay aon et Game Product RMS Recruiting Portal Current Fiter 4 Requisitions Requisitions ADDITIONAL INFC a g Personal Folders 4 Research Associate Faculty of Science 47 a A 38 Research Associate 0 0 ae i A 40 Research Associate 0 0 Approval Status ci A 45 Research Associate 0 0 a JA 47 Research Associate Faculty of Science 1 0 Approved Create Note E Mail Notify If Denied Reason Upon Rejection Yes Yes Yes Yes Yes Yes No Yes No Yes VP Test No Yes Recruiters Test No Yes Wednesday July 21 2010 7 50 53 AM Wednesday July 21 2010 8 57 57 AM Wednesday July 21 2010 8 58 22 AM Wednesday July 21 2010 1 05 21 PM EEEEEEE General Info NALS Job Title Research Associate Faculty of Science Positions to Fill 1 Workflow Status Pending Target Start Date Expected End Date for temporary and fixed term positions Created On Wednesday July 21 2010 7 50 52 AM Created By Workflow Coord_ Test Modified On Wednesday July 21 2010 9 39 44 AM Modified By HR Manager_ Test Detail Info TA Location Calgary Business Unit UCALT Trust Full time Fixed Term
35. n tabs at the top of the frame Page labels are located directly beneath the main tabs and information panels are displayed within these pages Use the tabs pages and panels of the Details frame to complete your day to day recruiting functions IDENTIFY SCREEN ELEMENTS IN THE RECRUITING PORTAL CONTINUED Recruiting Portal Screen Elements Peopleclick Product RMS Recruiting Portal Authoria Privacy Policy ociste Focu 0 ja Chief R Transfer in Deot 1 0 UNIVERSITY OI L lt fe eve wer renster in Vept 19 n CALGARY rs A 17 Secondment HR 3 0 A A j j s JA 28 Caretaker Empi Ciass Change 1 0 A 30 Housekeeper Temp Rehire 00 Welcome to the Peopleclick RMS recruiting portal The recruiting portal allows you to efficiently manage candidates reguisitions and job postings in a Web based interface Please find below a set of icons to facilitate common tasks These icons are also available in the top left corner of your screen Create an online requisiten for a position that needs to be filed amp Marut 90d a new canddste 10 me recrutng pona s Quickty find requisitions The results of your search wil appear in the workfow tree at the left J Quic Quickly find candidates The results of your search wil appear in the Candidate List frame at the bottom of this screen Use the following workflow fers to quickly begin work These fiters can also be selected at any time from the drop
36. ndidates into the desired workflow folder All selected candidates should move into the desired workflow folder ETR M Business Unit je L i EA Mohr Position Type Bs Owais Experience a REVEROL te Faculty ms Selvaraj Unit LJ Not Qualified or Not Selected 0 0 e Functional Area gt Phone Screen 0 0 LJ Not Selected After Phone Screen ii 3 shorgigt 0 0 m LJ Intervir Wall O al Job Families SST arent es 4 Candidate List E Not Setected AttePYMagview 0 0 Oi Christine i E E TI KA J Offer Extended 0 0 e S Demi N LJ Offer Accepted 0 0 W JA Jean Marc i LJ Offer Declined 0 0 1 Julie IN kylee gt L offer Rescinded 0 0 A maan i J Hired coxo s O Muhammad PEOPLECLICK USER GUIDE HIRING LEADS PAGE 25 National Occupancy Code NOC 2 Inthe Candidate List put a check mark next to the candidate s you want to move i FOSITIONS to FIN 1 WOrKTIOW a Em to Manager 9 9 Status Open Eo RE DA baker Target Start Date Expected End Date Ee Cantwell C i On main July 15 N PH C By Modified On Friday July 16 2010 3 22 10 AM Modified By _ Detailinfo O N Info PAN Calgary UCALG Operating Full Time Regular Intermediate Level VP Finance amp Services Management and Professional Aero D qa A MESI MIA E First Name WORKFLOW FOLDERS AND TRIGGERS Sent to Manager C
37. older for requisition 47 Research Associate Faculty of Science Of those candidates following is a ist of intemal employees and their service dates to be considered in accordance with Artide 40 05 in the AUPE Collective Agreement httos rmscvy peopleclick com RP CommonEmailfPCEmail aspo amp Internet 4 55L PEOPLECLICK USER GUIDE HIRING LEADS PAGE 22 MANAGING THE WORKFLOW MOVING CANDIDATES THROUGH THE WORKFLOW CONTINUED As candidates progress through the hiring process you will move them through the corresponding folders in the Workflow frame 9 TZ 5 amp e 9 9 TZ 58 amp SY O 7 is Open Pending On Hold Requisitions Open Pending On Hold Requisitions Requisitions Requisitions E Personal Folders E 9 Personal Folders al H DA 46 Administrative Assistant 0 0 ca i 46 Administrative Assistant 0 0 E 46 BesearcchAssocste 0 44 Research Associate Faculty of Science 1 1 Ag i 44 Research Associate Faculty of Science 1 1 Sent to Manager coxo __ Not Selected 0 0 a et 40 Research Associate 010 e J 39 Administrative Assistant 0 0 Ei M 38 Research Associate 01 0 LJ Phone Screen 0 0 Not Selected After Phone Screen 0 0 2 Shortist oo interview 0 0 __ Not Selected After Interview 0 0 __ verbal Offer Extended 0 0 L offer Accepted 0 0 8 7 offer Deciined
38. s private and viewable only by you 4 Click Create To Edit a Note You Have Created 1 Click the Edit icon 2 Make changes to the note 3 Click the Update button to save changes to the note To Add an Attachment Click the Add Replace Attachment icon Enter a New File Description Choose an Attachment Type Enter the File name or click Browse to search for it Click Upload File 1 2 3 4 SR SEARCH FOR A REQUISITION JY T S a Use Find Requisition icon to search for a specific reguisition Open Pending On Hold Reguisibons ja Webpage Dialog E https firmscwy peoplecdick comiRPMWorkfFlowPopupsjregouickFind aspx REQUISITION QUICK FIND Enter your search cntena and click Search or click Cancel to exit Recruiter None selected Hiring Manager None selected Job Title Research Associate A search box will appear and you can search by Job Title Requisition ID or Recruiter Hiring Manager After entering search criteria click Search Select from the list of Quick Find results and click OK Multiple Matches display in the box below Select one 36 Research Associate Pending 40 Research Associate Pending 45 Research Associate Pending 47 Research Associate Faculty of Science Pending or more requisitions from the list and click o more than one selection can be made using the Ctrl key ok https jrmscvv peopleclick com RP WorkF
39. st Yes Yes After Approval AI Wednesday July 21 2010 6 18 22 AM Wednesday July 21 2010 6 39 30 AM 8 A 26 HR Team Role Test 0 0 SIN e JN 25 Candidate Approval Test 0 0 Job Title Research Associate Faculty of Science Requisition ID 44 E A 24 UCALG Science Demo Test 0 0 Positions to Fill 1 Workflow Staged Implementation Workflow a A 18 Science Demo Test 4 0 Status Open A 17 Secondment HR 3 0 Target Start Date 9 1 2010 Expected End Date for temporary and fixed term positions 8 31 2011 Created On Monday July 19 2010 1 23 51 PM Created By HR Manager_ Test Modified On Tuesday July 27 2010 2 56 33 PM Modified By Maria Chirico REC Detail Info VA Location Calgary Full Part Full Time Business Unit UCALT Trust Reg Temp Temporary Position Type Full time Fixed Term Grant Employee Classification Project Fixed Term D ET Al LS Funded Wo R K F L OW Experience Intermediate Level Education Other National Occupancy Code NOC 2221 Biologic Technologsts amp Relocation No FRAME Techs FRAM E Faculty Faculty of Science Department 12090 Biological Sciences Unit Department of Biological Work Hours per week 35 00 Sciences Functional Area Scientific or Technical Background Check Reguired No Job Families Technical Department Description I Position Requirements Position Management No if applicable 00098765 Job Profile ID C10123 Position Number of Reporting Manager 00012345 Recruiting Start Date 7 19 2010 Recruiting End
40. to move with individual check boxes or the select all a then drag the candidate icons and drop into the appropriate folder al e At any time you can view all candidates in a requisition by clicking on in the top right corner of the Reguisitions tab PAGE 19 SEARCH FOR A CANDIDATE F R Use the Candidate Ouick Find icon to search for a Current Fiter specific candidate Open Pending On Hold Requisitions FY RMS Webpage Dialog x je Athos iirmscyy peopleclick comfRP Searching QuickFind aspx CANDIDATE QUICK FIND A search box will appear giving you several search options Name and email searches will be the most common and will give the best results After entering search criteria click Find Address 1 Address 2 Address 3 Email Address Alt Email Address Find https tmscvv peopleclick com RP Searchi an Internet 4 SSL PEOPLECLICK USER GUIDE HIRING LEADS PAGE 20 SEARCH FOR A CANDIDATE CONTINUED Peopleclick RMS Windows Internet Explorer kd https rmscvv peopleclick com RP appMain aspx Portal RP 26UserID 3d0 wae A File Edit view Favorites Tools Help ww Peopleclick RMS n v feb i Page Tools x og AYE peice wees Gees Product RMS Recruiting Portal ia Privacy Poli auton Concidates a summan ADDITIONAL INFO DOCUMENTS J Personal Folders 4 Research Associate Faculty of Science 47 2 la s 3 A amp i JA 38 Research Associate
41. uments connected to this requisition i e Recruitment Request Form MAIN INFO ADDITIONALINFO Notes NEES LA Recruiters_ Test Approved the Requisition 7 Research Accounting_ Test Approved the Requisition Y Budget Officer Test Approved the Requisition 7 HR Manager_ Test Approved the Requisition LA HR Analyst_ Test Approved the Requisition 7 Workflow Coord Test Approved the Requisition Workflow Coord_ Test Rejected the Requisition Date Wednesday July 21 2010 6 39 32 AM Wednesday July 21 2010 6 18 22 AM Wednesday July 21 2010 6 14 48 AM Wednesday July 21 2010 6 11 30 AM Wednesday July 21 2010 6 10 54 AM Wednesday July 21 2010 6 10 19 AM Tuesday July 20 2010 4 09 48 PM Recruiters Test Research Accounting_ Test Budget Officer_ Test HR Manager_ Test HR Analyst_ Test Workflow Coord_ Test Workflow Coord_ Test Attachments NALS amp Type Name Created On Created By Modified On Modified By LA Job Posting Reguest Form Recruitment Reguestion Form Monday July 26 2010 4 29 40 PM Mana Chinco REC Monday July 26 2010 4 29 40 PM Mana Chinco REC To view a note click on the to the left of the note To view an attachment hold down the Ctrl key and click on the 5 next to the document To Add a Note 1 Click the Add New Note icon 2 Enter a subject for the note 3 Click the Public Note check box to make the note public viewable by all RMS users with access to the requisition If unchecked it i
42. urrent candidate s information Forward the current candidate s resume Dae es 08 Right Click Candidate Icons These icons appear when you right click a candidate in the Workflow Tree Collapse the Workflow Tree 44 Sendan email message to the current candidate X Undo the last candidate move
43. ws the candidate s details name address contact details etc CAT B TET Welcome HR Manager Preferences recruiting Porta Nopea vali Privacy Policy My Peopiecick Requstions E RESUME PROFILES DOCUMENTS Williams Robin 20 Research Associate Faculty of Science 47 gt amp GI EI s JA 38 Research Associate 0 0 KNININ Info 8 A 40 Research Associate 0 0 Candidate ID Candidate Pool External J 45 Research Associate 0 0 First Name Robin A 47 Research Associate Faculty Last Name Wiliams Calgary 2500 University Drive NW T2L 1N4 Alberta Canada Yes HR Manager Test Tuesday July 20 2010 1 28 16 PM Friday July 23 2010 1 14 59 PM Carley L Hirondelle The Profiles page shows the offer information entered via the Offer Accepted trigger see pg 32 and thus would only show information for the person hired into the position PEOPLECLICK USER GUIDE HIRING LEADS PAGE 17 ViEW CANDIDATE INFORMATION CONTINUED The Documents page shows any attachment relevant to the candidate e Notes can include AUPE service date and interview notes e Attachments includes documents the candidate submitted such as reference letters and their resume if they chose to attach it rather than paste it in To view a note simply click on the to the left of the note To view an attachment hold down the Ctrl key and click on the next to the document To Add a Note e Click the Add New Note

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