MM User Guide for BCSSA
Contents
1. EventName Hide TagName Time Year Mon Day Record Holder 101 Girls Div 1 100 IM Provincial 1 28 67 1998 Thompson Rheagapen 102 Boys Div 1 100 IM Provincial 1 26 39 2003 Wootton Brendan 103 Girls Div 2 100 IM Provincial 104 Boys Div 2 100 IM Provincial 105 Girls Div 3 100 IM Provincial 106 Boys Div 3 100 IM Provincial 107 Girls Cat 1 100 IM Provincial 108 Boys O Cat 1 100 IM Provincial 13 BACKING UP YOUR SWIM MEET 14 After you have completed setting up your swim meet and at various points during the running of a swim meet doing a backup of your data is a wise precaution Backing up a database means taking the currently opened swim meet database file zipping it so that the size of the file is reduced six fold or so and then copying it to a diskette CD or your hard drive Backing up your database is extremely important because it protects you from the loss of your data from accidents or from the malfunction of your computer Backing up your data to a location other than to just the hard drive of your computer is preferable If your hard disk goes bad the only way you can recover your database is from a copy of it made to some external storage media such as a diskette or CD When a Database backup is produced Meet Manager offers a No Edit option to prevent the meet results2. Multi Disability imita asi Score as A Final B Final Style C Open Water Fast to Slow of Heats to Score 1 6 1 Custom Multi age Super Seed No ru e The selection between a Timed Finals and Prelims Finals event is made in the Rounds selection box located underneath the Stroke selection list You define the number of Rounds for each event individually and are therefore able to create an A B meet format in which the B events are Timed Finals but the A events are multi rounds and are swum as Prelims and Finals e You are also able to customize how each of the Rounds is swum in terms of seeding and heat order e The entry fee can also be entered and will be carried forward as you enter further events However if you prefer you can simply enter or change meet 10 11 12 fees through a global change function found under Set up then Options and then under Global tab select the global change you wish to make CREATING SESSIONS A Session is a schedule of events and rounds that are swum in a specified order For example you might have a Day 1 Morning Session in which all the Prelims are swum and then an afternoon Session in which the Finals are swum Although setting up Sessions is NOT REQUIRED by MEET MANAGER the advantage in setting up Sessions is that when you go to print reports seed or run the meet you can do it by Sessions rather than the whole meet Another advantage i
3. meet like the Kigoos Icebreaker meet it was necessary to use four series of events number 101 201 301 and 401 in order accommodate the large number of event numbers required by the separate A and B events However this worked out well for defining the four sessions as follows RIGECGUUECTUIERNETXDIE interval Course Title for Session 1 08 15 AM 1 S Saturday Morning 1 01 00 2 15 15 Saturday Afternoon 2 08 15AM 3 Sem 15 Sunday Morning 2 01 00 PM 4 15 15 Sunday Afternoon the events amp Add New Event Event 101 Individual Relay Individual C Relay Gender Alt Gender Girls C Boys C Women Men C Mixed Division 51 Div 1 Suppress Distance Round 1 Prelims or Timed Finals Number of Lanes 1 10 3 8 LanesforBest 1 Heats Assign Lanes Heat Order Slow to Fast Standard Un Seeded o o te ete te hte ite rte vert 9 ENTERING EVENTS Click on Events then Add and use the Add New Event screen to enter Age Group 6 and Under and Under 10 and Under 15 and Over jen Senior 7 NN IN IN E v Score Event Manual Seed Distance 25 C 3K 50 C 5K 100 C 10K 200 25K 400 500 800 1000 or 1K 1500 1650 None Custom f Multi amp ge Group LJ z T Lanes vary Fast to Slow
4. 2per Lane 2per Choice Timed Finals Score as A Final B Final Style of Heats to Score 1 6 1 E Multi age Super Seed Entry 0 00 Event Type Standard Time Trial Event Swim Off Event Mutti Disability Open Water Pads at both ends ps E Stroke Freestyle Backstroke Breaststroke Butterfly Medley 1 mtr Diving t Dives 3 mtr Diving mmn Platform Diving 8B Suppress Stroke Name Rounds Timed Finals Prelims Finals Prelims Semis Finals H Heats in Semis o M Round 2 Round 3 Finals Number of Lanes 1 10 2 Heats in Finals 1 6 Final B Final Style core Prelims as Extended Final Finals Heat Order Slow to Fast Fastto Slow Custor NOTE Only one Division can be assigned to each event The Multi Age Group check box is disabled and the age range for each event is disabled since the BCSSA Division determines the eligibility of each swimmer for the event Adding events to build a non A B type meet can be done very quickly with the Alt Gender function checked You simply manually increment the Division and Meet Manager automatically increments the event number and alternates between the genders e Adding events to build an type meet requires greater time and effort because you have to manually add the letter t
5. Open Athlete Menu Combine Event Results Close Menu Open Events Menu Open Help Open Interfaces Menu Open Labels Menu Re score all events Open Run Menu Results and Awards Preferences Open Reports Menu Open Seeding Menu Open Web Real Time Menu 18 23 EXPORTING MEET RESULTS After your meet has been completed the teams who participated will want to get their meet results electronically so that they can import them into their Hy Tek Team Manager database You might also want to Export all of the Meet Results to make it available on a Web Site or to e mail it to Teams The result of this Export will be a standard Hy Tek Zipped Results File that can be imported directly into Team Manager From Main Menu Bar click on File then Export and then Results for TEAM MANAGER or SWIMS MM will display the Export Results screen for you to Customize and or filter the Results as follows Export Results Selection Criteria Team RIC FS v Region Gender Relays Both Relays Plus Athletes Male Only C Relays Without Athletes C Female Only No Relays Events Include Splits v Standard Events Semi Final Results Only Time Trial Events Copylast hy3 and cl2 file v Swim off Events Exclude Foreigners Exclude Birth Dates Use Alternate Team Abbr Exclude Diving Only Include Athletes witha USSID Exclude Bonus Events
6. Cancel e You have the option of sending the complete results or they can be filtered to an individual club or region BCSSA Meet Manager User Guide April 21 2006 19
7. F3 F4 F5 F6 F7 F8 F9 Fil F12 Ctrl F4 Ctrl F5 Ctrl F6 Ctrl F7 Ctrl F8 Ctrl A Ctrl B Ctrl D Version Ctrl F queue O Ctrl H Ctrl J Ctrl K Ctrl L Ctrl P timer Ctrl Q Ctrl R Ctrl S Ctrl T Ctrl U O O O 00O O OnO OO Help Use Race from Timer Get Times from Timer Previous heat Next heat Place results column in edit mode Session selection Adjust heats Splits edit Export the results of the current Heat to the Web Export the results of the current Event to the Web Previous event Next event Place backup times in edit mode Scratch a lane Insert athlete into open lane using competitor s Ctrl F10 Export Start List for selected heat to Generic Scoreboard Ctrl F11 Export Results for selected heat to Generic Scoreboard Awards button Show Hide Backup times Refresh Screen from Database in Pro Network Flush and print any remaining award labels in the Add Empty Heat Judges decision menu Show Backup Adjustment calculator Compute placings and List results report Restore the Pad Times originally stored from a Show Hide DQ Codes Relay names Compute team Scores and list results Show Hide Reaction Times Enter results by competitor and time for an I7 Unseeded Event Alt F4 Alt A Alt B Alt C Alt E Alt H Alt I Alt L Alt O Alt P Menus Alt R Alt S Alt W Close report or menu
8. the record is highlighted in turquoise 3 Team Scores Window o The Team Scores window is the window below the Records window of the Run the Meet screen and displays the team scores o The team scores window is automatically updated whenever an event is scored from the Run the Meet Menu o This window can display three sets of scores Combined Male and Female o The team scores will be the total of the scores up to and including the current event selected in the Run the Meet Menu o At the top of the Run the Meet screen you can click Preferences then Scores to set your preferences for which team scores to show 4 Heat Window o The Heat window is at the bottom of the Run the Meet screen Results are entered in the Finals Time column codes be entered in DQcode column Press Ctrl Q to show hide the DQ codes column o Ifusing an electronic timing system the times backup times and reaction times can be imported by clicking the Get Times button or pressing F3 Meet Menu Bar at the top of Run the Meet screen you will find a 16 Menu Bar which allows you to go to other menus such as the Events Athletes Relays and Seeding screens and to run special routines such as Re Score all events Run Menu Shortcut Keys the following keyboard Function keys may be used instead of the mouse for navigation and functional purposes in the Run the Meet screen F1 F2
9. all the meet entries you are then ready to begin seeding the meet Click on Seeding from the Main Menu Bar and you will then be asked to select which events to seed from an Event List If you have defined sessions you will be shown a Session List and will have the option of seeding individual sessions or all of the sessions at once After selecting the events to be seeded click on Start Seeding this will cause Meet Manager to seed each of the selected yellowed events one after the other with no interruption unless you have checked the Preview each Event check box or the Prompt if a Re Seed check box After your selections have been seeded you can manually tweak or adjust the lane assignments by clicking on the Preview icon and clicking and dragging Athletes or Relays from one heat lane to another When you subsequently print the Heat Sheet for that event your changes will be reflected If you check the Manual check box for any event that event cannot be seeded or re seeded by the computer This is useful when you have seeded but do not want anyone to mistakenly re seed an event PRINTING PROGRAMS AND DECK CARDS From the Main Menu Bar click on Labels then Entry Cards Labels to display the Entry Cards Labels screen Entry Cards and Labels reflect a specific entry for the meet an Athlete or Relay and his her entry time for a particular event An Entry Label is a 3 step process print the label then stick
10. contained in that database from being subsequently edited if this No Edit backup is restored It s easy to backup your database and it only takes a minute or less Just click on File then Backup from the Main Menu Bar and follow the prompts EXPORTING SWIM MEET EVENTS TO TEAM MANAGER After you have completed setting up your swim meet you will need to send the event list to other clubs in order to get swimmers entered into the meet Click on File then Export and then Events for TM and you will see the following dialogue box 11 Hy Tek s MEET MANAGER 2 0 Pro Eg Check your meet parameters For the Following information before exporting The meet age up date is 5 1 2005 The meet start date is 8 15 2005 not correct then go back to Setup Meet Setup Athlete Surcharge is set to 0 00 Team Surcharge is set to 0 00 Facility Surcharge is set to 0 00 If surcharges are not correct go back to Reports Teams Max Entries per athlete are set to Total 6 Individual Entries 4 Max Relay Entries 0 If max entry limits are not correct go back to Setup Entry Scoring Preferences Entries In Events Sessions you can check Max Entries per athlete per session Is this correct Yes No Click on Yes and OK and then OK again to arrive at the following screen 3 Hy Tek s MEET MANAGER 2 0 Pro X Meet Events Zipped successfully Mee
11. name in order to use it again for this years meet and then use the Purge option to empty the data from the meet in order to reuse it After you complete the Meet Set up information screen for a new meet the next step is to enter the events for the meet But before entering the events take a few minutes to plan how you will allocate your events numbers in order to make it easier to define your sessions later on Breaking your meet into sessions will assist in handling the events and results as well as in downloading the events into your electronic timing system A suggested strategy is to use 3 digit event numbers starting with event 101 201 etc in order to help identify various days or sessions of a meet For example the BCSSA Provincials use the first digit of the event number to identify the day of meet The meet 15 divided into 3 sessions for each of the 3 days for a total of 9 sessions as shown below in order to facilitate using two pools for prelims ESSA RE Title for Session 08 00 AM Friday Prelims Div 1 ta 4 1 1 5 1 08 00 2 5 Friday Prelims 5 to 8 1 02 00 PM 3 S Friday Finals 2 08 00 AM 4 S Saturday Prelims Div 1 to 4 2 08 00 AM 5 S Saturday Prelims Div 5 to 8 2 02 00 PM 6 S Saturday Finals 3 08 00 AM 7 5 Sunday Prelims Div 1 to 4 3 08 00 AM 8 S Sunday Prelims Div 5 to 8 3 02 00 PM 8 S Sunday Finals e Jn setting up a two day
12. the label on something usually a blank card and then hand them out to the Athletes and Relays An Entry Card is a 2 step process print the cards and hand them out Meet Manager has many options available for printing Entry Cards and Labels on all types of printers and blank paper or pre printed forms DECK ENTRIES After a meet has been seeded and the program and deck cards printed you are still able to Deck Enter athletes into a swim meet Click on Athletes then Add to get the Add New Athlete screen which will allow you to enter a swimmer by providing their name gender date of birth S or O status BCSSA ID and club 13 Add New Athlete LastName FrsName O O Mi fK PefName Birth Date 03 06 0995 Category 0 5 S Div 53 RegiID FSRIC02123 Team Refs Richmond Kigoos Swim Club Gender M F M Retain Gender ClassYear Status Citizen of g Competitor 2nd Club E State ENTRIES ELIGIBLE EVENTS 106 Boys Div 3 100 IM 126 Boys Div 3 50 Freestyle 206 Boys Div 3 50 Butterfly 226 Boys Div 3 50 Backstroke 316 Boys Div 3 50 Breaststroke 336 Boys Div 3 100 Freestyle As shown above Meet Manager will automatically calculate swimmer s Division and display the eligible events for that swimmer in the right pane Byclicking on the eligible events you will be
13. 2 0 Make sure that you have a high speed connection to the internet Then click on Check for Updates and follow the instructions Updates can also be distributed on media and installed by clicking on File then Install Update Great ongoing product support and development from Hy Tek 5 DISPLAY VERSION amp LICENSE OPTIONS To view what options have been installed with MM select Help then About e Your copy of Meet Manager has been provided with three License Options but not the Pro Network Timing Console or the Scoreboard options e You may order these additional options at your club s own expense by contacting Hy Tek sales directly MEET MANAGER c Copyright Ltd 2006 Version 2 0Dh Revision Date 16 Apr 2006 This Product licensed for exclusive use by Kigoos Richmond Summer SC License Options Ribbon Award Labels Timing Console Interface M Mailing Labels Alpha Scoreboard Interface v Entry Deck Cards Labels Iv Pro Network Internet Hy Tek Sales phone 1 866 456 5111 E mail sales hy tekitd com Close 6 INSTALLING A CUSTOM BACKGROUND PICTURE e First scan a high quality photograph or convert a digital photo into a bitmap type file and put it into the c SwMM2 subdirectory Next click on Setup then Options and then the Import Picture tab and then the Select Picture button Choose your bitmap picture and click on Open 7 SE
14. TTING UP A BCSSA MEET IN MEET MANAGER 2 0 Click on Set up then Meet Set up and you will see the following Meet Set up Meet Type Meet Name Richmond Kigoos Icebreaker C Standard Location Richmona Divisions By Event Start Date 2 6 2006 End Date 4 6 2006 C By Team Age Up Date 1 5 2006 Altitude in Feet C By Entry PEN ID Format Class Fllghted USS United States Swimming Age Group f Time Standards C NZSF New Zealand Swimming Senior Open SSA Swimming South Africa High School Meet Style 2 AUS Australian Swimming College C 2 Team Dual C UK United Kingdom ASA YMCA C BCSSA Canadian League Masters zu uu C Other Disabled E DO Codes C LC Meters CAN Base Country SC Meters Codes FINA Codes Yards Default Touch Pads at both ends Age Up Athletes Cancel Re Convert Entries e You must select the ID Format as BCSSA and the Meet Type will forced to Divisions by Event Under Course select SC Meters under Class select Age Group and under Meet Style select Standard e NOTE The BCSSA implementation of Meet Manager does not allow for the selection of any Meet Type other than Divisions by Event We are not able to run the Time Standards meet type but there is an alternative method described below Ifyou want to setup an A B type meet in which A and B time swimmers compete together in the same swim meet you must have sep
15. able to enter the swimmer into those events and provide an entry time The Entries for that swimmer will then be shown in the left pane 19 DECK SEEDING Ifyou choose to deck enter swimmers on the day of your meet after you enter them into their events you will have to manually seed them into heats Meet Manager provides five ways to manually Deck Seed an Entry Only one method will be covered in this guide and the rest can be found under the MM help index topic Deck Seed An Entry e The easiest way to Deck Seed an entry appears to be from the Seeding Menu At the Main Menu Bar click on Seeding then pick an Event then click on Preview Then click on the Show Eligible Athletes button and MM will display all of the eligible Athletes or Relays for that event e Eligible athletes who have NOT been seeded will be highlighted in white for easy identification Click on an athlete you wish to Deck Seed and drag that Entry and drop it into the appropriate empty lane Continue as required to fill up the heat and then click on Add Heat to add another heat if necessary 20 SCRATCHES Meet Manager provides four ways to Scratch an Athlete or Relay from an event but again only one method will be reviewed in this guide e The easiest way appears to be from the Athlete screen but if you choose 14 21 22 this method you are limited to scratching entries from the first round that is Prelims in a multi ro
16. arate events for A and B swimmers For Divisions 1 to 4 the separate A and B events are defined as illustrated below 101B H 65 Div 1 100 Freestyle B Event 1 102A H 165 Div 1 100 Freestyle A Event 2 103B H F Boys Div 1 100 Freestyle B Event 104A H F Div 1 100 Freestyle A Event 4 1056 H Girls Div 2 100 Freestyle B Event 5 106A H 165 Div 2 100 Freestyle A Event 6 107B H F Div 2 100 Freestyle B Event T 108A H Boys Div 2 100 Freestyle A Event 8 1095 H 165 Div 3 100 Freestyle B Event 9 110A H 65 Div 3 100 Freestyle A Event 10 111B H Boys Div 3 100 Freestyle B Event 1i 112A H Boys Div 100 Freestyle A Event 12 113 H Girls Cat 1 100 Freestyle 135 114 H Boys O Cat 1 100 Freestyle 14 1155 H 615 Div 4 100 Freestyle B EVENT 15 116A H 65 Div 4 100 Freestyle A EVENT 16 117B H Boys Div 4 100 Freestyle B EVENT 17 118A H Boys Div 4 100 Freestyle A EVENT 18 119 H 65 Div 5 100 Freestyle 19 120 H Boys Div 5 100 Freestyle 20 121 H 66 Div 6 100 Freestyle 21 1 122 H Boys Div 6 100 Freestyle 22 123 H O Cat 2 100 Freestyle 23 124 H Boys Cat 2 100 Freestyle 24 125 H 65 Div 7 100 Freestyle 25 126 H Boys Div 7 100 Freestyle 26 27 pre nv Sie any urere Ee aer n 128 H F Boys Div 8 100 Freestyle 28 Notice that the two Division 1 girl s events 101B and 102A run sequentially b
17. efore the two Division 1 boy s events 103B and 104A By ordering the events in this way the and B swimmers are marshaled and compete together as if they were in the same event e tis very important that the A and swimmers be correctly entered into the appropriate A or B event If entered into an A time event a swimmer will be scored in that event The A and B events are scored separately and a slow A swimmer will not score points in the B event The A and B letter designation appended to the event number clearly defines the respective A and B events for both Meet Manager and Team Manager Note that the Division 5 to 8 and O Cat events do not have A and B events and their event numbers have no letters appended NOTE Meet Manager does not distinguish between A and B swimmers regardless of their entry times or results It is up to the coaches and meet entry persons to properly select the appropriate or B event for the swimmer and they will be scored in the event in which they were entered HOW TO BUILD A SWIM MEET You MUST use Meet Manager not Team Manager to create your swim meet if you wish to export the swim meet events into TM so that other clubs can enter swimmers in your meet Click on File then Open New and enter the name of your meet You may also open an existing meet and then use the Save As option in order to copy the events into another meet For example you could save last years meet under a new
18. mmer meet entries from Team Manager Seed and run a meet send and receive electronic timing system data Generate meet results and export them to Team Manager and Track meet records What does Team Manager TM do Register swimmers in your club Enter swimmers in swim meets Track best times for swimmers Track results from all swim meets and Track club records Note You are able to setup a swim meet in TM but you cannot export the meet events to other clubs or to Meet Manager You must use MM to setup a swim meet 1f you want to export meet entries to TM MM operates differently from ASST in that MM is not used to enter swimmers into swim meet events and MM does not track the best times for swimmers The meet entry and tracking of best times is done by TM 2 HOW TO GET SUPPORT FOR MEET MANAGER First read the help and custom help in MM Second download and read the User Guides from Hy Tek at www Ay tekltd com downloads html Third contact your regional Meet Manager focal point Fourth contact the Hy Tek focal point Michael Girard by e mail at migir uniserve com or by phone at 604 272 4961 Finally contact Hy Tek Tech Support directly by phone or e mail see your MM help file for contact information 3 INSTALLING MEET MANAGER 2 0 Read the instructions in the Getting Started Guide provided with MM Put in the CD follow the automatic installation prompts and Installation is easy 4 UPDATING MEET MANAGER
19. n setting up Sessions is that you can time line your sessions and your entire meet After you have entered all your events if you wish to setup Sessions click on Events click on Sessions and then click on Add to show the screen and fill out the information After you click OK to add a new Session MM will display all of the events that you previously set up on the left side of the Session screen You can click and drag an event to the right panel to include in the new Session or just position the cursor on an event and double click it to move it into the new Session Click on the Move button on the left hand panel to move all events into a session with one click This can also be used to move all remaining events into the last session TIME STANDARDS You may choose to import time standards files to use in reports Click on Standards and then Import Standards A BCSSA 2006 PQT file will be available on the BCSSA website and can be imported for use in both TM and MM Regional 4 and B and times will have to be created for each region and then can be imported by each club in that region MEET RECORDS You may also wish to enter meet records into your swim meet in order to have them displayed and tracked while you run the meet Click on Events and then Records and then edit the Tag to read Meet Record and the record entry screen will be shown 10 Short Course Meters
20. nager will automatically remove any letter appended to the three digit event number prior to sending the events list to the Ares timing software RUNNING THE MEET To run the meet simply click from Main Menu Bar to enter the Run the Meet screen At the top of the Run the Meet Menu you will find a Menu Bar which allows you to go to other menus such as the Athletes Menu and to run special routines such as Re Score all events The Run the Meet screen has four windows Each window can be resized by dragging one of the three divider bars 15 1 Event List Window o The Event List window is the upper left window of the Run the Meet screen and displays a set of events o This list defaults to being the entire event list in numerical order If a session 15 selected the list will contain the events setup for the session from Events Sessions The session order does not have to be in numerical order To select a session click the Sessions button or press F7 The event round is shown in the Rnd column The number of heats for each event is shown in the last column As results are entered the status for each event is updated The status can be Un Seeded Seeded Done or Scored O O O 0 2 Records Window o The Records window is the upper right window of the Run the Meet screen and displays all records for the selected event o Ifaresult time is entered for a heat that is faster than a record in the list
21. o the event number and cannot utilize the Alt Gender function Use of the Note field located under the Stroke selection list is recommended to help clearly distinguish A and B events as shown below Wr Event Edit Girls Div 1 100 Freestyle B Event Event 101B m Individual Relay Individual Age Group Distance Stroke 6 and Under 25 C 3K Freestyle Under 50 C 5K Backstroke Breaststroke 100 10K Butterfly 200 25K Medley 400 1mtrDiving Dives 500 3 mtr Diving adj Platform Diving Note Event 1000 or 1K 1500 Suppress Stroke Name 10 and Under C Relay ww wu Gender Alt Gender Girls C Boys Women Men C Mixed Rounds 1650 Timed Finals None C Prelims Finals Custom Prelims Semis Finals Division st Div 1 v 2 Es Sis Sexo Vat 06s Suppress Distance Heats in Semis U Round 1 Prelims or Timed Finals g Round 2 or Round 3 Finals MUllI Ade Group Number of Lanes 1 10 6 Number of Lanes 1 10 6 LanesforBest 1 Heats Heats in Finals 1 8 Assign Lanes Order Entry Fee 5 00 s Lanes Vary Standard Slow to Fast C Un Seeded 2 Lane 2 Choice m Event Fast to Slow Standard Time Trial Event C Swin Off Event Finals Heat Order Timed Finals
22. po c4 ON CA des c9 pao NNN DNR D P9 r Co NO GN UA dx DO RO PS MEET MANAGER USER GUIDE FOR BCSSA Table of Contents INTRODUCTION TO MEET MANAGER rere 2 HOW TO GET SUPPORT FOR MEET MANAGER no 2 INSTALLING MEET MANAGER 2 0 2 UPDATING MEET MANAGER 2 0 eerte 2 DISPLAY VERSION amp LICENSE OPTIONS eee 3 INSTALLING A CUSTOM BACKGROUND PICTURE 4 SETTING UP A BCSSA MEET IN MEET MANAGER 2 0 4 HOW TO BUILD A SWIM MBBT 6 ENTERING EVENTS eerte retener tette testet estt 8 CREATING SESSIONS n adeat e a Prix RU Rio D D QA edd 10 TIME STANDARDS iterata ia iata drin tbe 10 MEET RECORDS naive iA 10 BACKING UP YOUR SWIM MEET eterne 11 EXPORTING SWIM MEET EVENTS TO TEAM MANAGER 11 IMPORTING MEET ENTRIES ettet 12 SEEDING ATHLETES INTO HEATS eene 13 PRINTING PROGRAMS AND DECK CARDS e 13 DECK ENTRIES eerte tette tete tette tte etti 13 DECK SEEDING 14 14 CONFIGURING ELECTRONIC TIMING EQUIPMENT 15 RUNNING THE MEET eerte tette tette annan 15 EXPORTING MEET RESULTS eere 19 1 INTRODUCTION TO MEET MANAGER What does Meet Manager MM do Setup a swim meet add events and define sessions Export the meet events to Team Manager Import swi
23. t Events 2005 Best Times 184ug2005 001 zip was copied to Cilswmeetsl OK You have created Meet Events file that can be sent either by email or by copying to a diskette or CD to the clubs participating in your meet e NOTE other than for deck entries entering swimmers into the events in your meet is done using Team Manager e The importing of the meet events and entering swimmers using Team Manager is covered in the BCSSA Team Manager User Guide IMPORTING MEET ENTRIES Meet Entry files consist of Individual and Relay entries for one particular meet which are generated by Team Manager or by Meet Manager itself in the case of Advancers from a Regional Championship to the Provincial Championship They can be provided on diskette or e mailed over the Internet To import meet entries click on File then Import and then Entries Meet Manager will ask you to specify where the meet entry file resides either diskette or in a folder on your hard drive and will then display HY3 file types e These files are entries from Team Manager or Advancers from a Meet Manager database After you have imported all of the meet entries from all of clubs 12 16 17 18 participating in you meet you can view the athletes entered by clicking on Athletes from the Main Menu Bar You are then able to generate reports concerning the athletes entered SEEDING ATHLETES INTO HEATS After you have imported
24. und event or Finals for a Timed Final event Click on Athletes then select the Athlete to scratch Now click on the SCR box under the Entries column in the appropriate row for the event Or click on the Scratch button on the Athletes Tool Bar to scratch swimmer from all events that have not been swum If you have selected a particular Session from the Session Menu selection at the top of the Athlete Browser MM will only scratch events from that one Session To scratch a relay click on Relays then select the Relay Event and then the Relay Team Entry to scratch Now click on the SCR box under the Entries column in the appropriate row Athletes and Relays can also be scratched at later points during the running of the meet consult the MM help guide for details CONFIGURING ELECTRONIC TIMING EQUIPMENT NOTE unless you have the purchased Timing Console Interface license option from Hy Tek for your copy of Meet Manager you will be forced to use stop watch timing and manually enter the results If you have purchased the Timing Console Interface option you must configure your timing equipment by clicking Setup then Timing Console INTERFACE and then selecting your timing equipment from the Timing Vendor list The configuration and use of specific timing equipment is beyond the scope of this user guide In Meet Manager version 2 0Dh additional support for Omega Ares 21 timing equipment has been provided Meet Ma
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