Home

User Guide.book - IT, Media and Classroom Services

1. Italic TypeFace Used to denote screen or tab titles In addition references to other publications are displayed in Italic typeface Basic Copy Features Please refer to chapter 3 page 42 Notes Used to provide additional or useful information about a function or feature NOTE The machine automatically detects standard document sizes Information Warning Offers more in depth specification information relating to the machine Used to alert users to the possibility of personal injury Up to 50 sheets of 20 Ib 80 g m bond paper can be loaded WARNING This product must be connected to a protective earthing circuit Caution Cautions are statements that suggest mechanical damage as a result of an action CAUTION DO NOT use organic or strong chemical solvents or aerosol cleaners or pour fluids directly onto any area Most option screens include three buttons to confirm or cancel your choices The Undo button resets the current screen to the values that were displayed when the screen was opened The Cancel button resets the screen and returns to the previous screen Xerox WorkCentre 4150 User Guide 1 Welcome e The Save button saves the selections made and returns to the previous screen Orientation Short Edge Feed When observed from the front of the machine paper or originals with the short SEF Landscape edges to the left and right of
2. 150 Optional SEMiOes ated pound woke Coke ewe Poe ITR he eee DS RESTES oe eee es 151 10 MAIMONANCE nes a nn den ties 153 Consumables seoa 2 pas ee da e eee die come 154 Customer Replaceable Units 155 Cleaning the MAChiNG sx su eee caw ed nent ete ne BOREAS OEE Ride than 161 11 Specifications Sn tien den teen 163 Machine SpeCIN AONS 2 s21senlieceereemelaes sede badieedenne sets 164 Electrical Specifications 324444 nement sement eee os 166 Feature Specifications nce our svetrmtaneradbiintiissedsireNtinendeeses 167 12 Troubleshooting ass snsnneenRtne dedans mane teens ess 169 Fault Clearance sn aces ach eae eee Bad cd Serre a Oro 170 Error and Fault Codes is ssriseisipearsanisnstanteniiute teutates 173 DS USM E T 177 ii Xerox WorkCentre 4150 User Guide 1 Welcome Thank you for choosing the Xerox WorkCentre 4150 This products has been designed for ease of use but to use your machine to its fullest potential take some time to read this User Guide The User Guide provides you with an overview of the features and options that may be available on your machine To help you familiarize yourself with your new machine please refer to e Chapter 2 Getting Started e Chapter 9 Setups Further chapters within this guide offer additional information on the features and options available For additional assistance at the machine press the Help button If your machine is connected to th
3. Options scanned image file at the destination server Refresh Use this feature if you want a recently created or Destinations updated template to appear in the template listing If necessary press one of the tabs and configure the network scan settings For information on the individual tabs refer to the following Network Scanning page 62 Basic Settings page 64 Advanced Settings page 66 Options page 69 Refresh Destinations page 71 5 Start the Network Scanning Job Press the Start button The machine scans the originals and transfers them to the scan repository identified by the selected template 6 Job Status Screen To follow the progress of your network scanning job press the Job Status button on the control panel to display the Job Status screen The default Job Status screen displays all incomplete jobs including the queued network scan job If there are no incomplete jobs in progress the message No Active Jobs is displayed For more information on the Job Status screen refer to Job Status Screen in the Copy chapter on page 21 Xerox WorkCentre 4150 User Guide 59 5 Network Scan 7 Stop the Network Scanning Job Follow the steps below to manually cancel an activated network scanning job 1 Press the Stop button on the control panel to cancel the current network scanning job 2 To cancel a queued job press the Job Status button on the control panel to display the Incomp
4. Output Modules Output Tray Feature Specification Capacity 520 sheets of 20 Ib 80 g m bond paper Finisher Feature Specification Capacity 520 sheets of 20 Ib 80 g m bond paper Xerox WorkCentre 4150 User Guide 165 11 Specifications Feature Specification Staples 3000 staples per cartridge 50 sheets maximum 1 staple position Electrical Specifications Feature Specification Frequency 50 60 Hz Electrical Voltage 110 127 VAC amp 220 240 VAC Power Consumption Maximum average 1 33 KVA 110 VAC 1 524 KVA 127 VAC 1 76 KVA 220 VAC 1 92 KVA 240 VAC 166 Xerox WorkCentre 4150 User Guide 11 Specifications Feature Specifications Fax Feature Feature Specification Fax Transmission Speed Telephone Line Type Automatic fallback 33 6 Kbps Standard public analogue switched telephone line or equivalent Image Compression Compatibility Super G3 ECM G3 Maximum Resolution 406 x 392 dpi Capability Standard Fax Memory 16 MB Effective Scanning Width 8 2 208 mm Maximum Print Width 8 5 216 mm JBIG MH MR MMR Redial Attempts Intervals 0 to 14 attempts 1 to 25 minutes Connection Approvals Print Feature EU EEA certified to TBR21 USA approved to FCC Pt 68 Canada approved to DOC CS 03 Other countries certified to nat
5. Cet appareil num rique de la classe A est conforme a la norme NMB 003 du Canada US Regulatory Information for the Fax Kit option Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges The country location telephone number identifying the machine the header text information business name the send and receive behavior and dial type must be entered when installing the Embedded Fax kit option For more information on setting the fax defaults refer to Fax Transmission Defaults in the Setups chapter on page 116 For further 12 Xerox WorkCentre 4150 User Guide 1 Welcome information on installing Embedded Fax refer to the System Administration CD Fax Kit Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal A
6. Software Reset page 129 Fax Transmission Defaults page 116 User Interface Button Test Audio Tone Test LED Indicator Test Touch Area Test Display Pixel Test Video Memory Test Reset User Interface Application Checksum Verification Automatic Redial Prefix Dial Batch Send Audio Line Monitor Toll Save Dial Tone Volume Transmission Header Text Fax Country Setting page 117 Xerox WorkCentre 4150 User Guide 111 9 Setups Feature Feature Options Feature Options Sub menu Receive Defaults page 118 Auto Answer Delay Ring Volume Auto Reduction Receive Header Fax Receive Tray Default Output Options E mail Fax Forward Secure Receive Junk Fax Prevention Receive Mode Remote Code Secure Polling File Management page 121 Retained Documents Policy Mailbox Setup Line Configuration page 121 Dial Type Fax Number Machine Name Fax Reports page 122 Transmission Receive Report Broadcast Report Confirmation Report Multipoll Report Error Correction Mode page 122 On Demand Image Overwrite 112 Xerox WorkCentre 4150 User Guide 9 Setups Localization Before using your new machine the localization settings below will have been set using the machine installation wizard As your requirements change you may need to reset or adjust these settings Set Date and Time Some features and functions on the machine requi
7. to 8 5x14 154 Basic Copying Presets This feature defines the 2 default reduction or enlargement ratios refer to the Reduce Enlarge Presets topic that appear in the Reduce Enlarge panel of the Basic Copying screen Xerox WorkCentre 4150 User Guide 125 9 Setups Go To Tools gt System Settings gt More gt Reduce Enlarge Presets gt Basic Copy Presets Ready Select Features to scan your job 25 25 50 50 n 129 129 200 400 400 126 Xerox WorkCentre 4150 User Guide 9 Setups Change Default Settings Changing the user defaults to reflect the needs of the users will make the machine more user friendly increasing effectiveness and productivity Set Power Save Duration Times This utility enables the System Administrator to modify the time the machine will soend between standby and low power modes The machine is designed to be energy efficient and will automatically reduce its power consumption after periods of inactivity This utility can be enabled or disabled To change the elapsed time for the machine to go from Standby Mode to Low Power Mode select the appropriate time frame e g after 5 minutes duration after 45 minutes duration etc Select the Save button to confirm the change Go To Tools gt More gt Power Saver Administration gt Set Duration Time Entry Screen Default This feature enables the machine administrator to set which scre
8. 4 Fax 3 Dial the Number Select a dialing option to enter the fax number Option Description Keypad Dial Use this option to enter the number using the numeric keypad Manual Dial Allows you to listen to the dial tone when dialing Speed Dial Quickly select stored numbers from the Individual Directory Redial Allows you to place a call to the last number or list of numbers dialed Send List Used for multiple destinations For more information on dialing options refer to Dialing Options in the Fax chapter on page 42 4 Start the Fax Job 5 Job Status Screen Press the Start button The machine scans the originals dials the entered number and attempts to connect with the remote fax machine Once connected the local machine sends the fax job To print a confirmation or error report refer to Fax Reports in the Setups chapter on page 122 To follow the progress of your fax job press the Job Status button on the control panel to display the Job Status screen The default Job Status screen displays all incomplete jobs including the queued fax job If there are no incomplete jobs in progress the message No Active Jobs is displayed For more information on the Job Status screen refer to Job Status Screen in the Copy chapter on page 21 40 Xerox WorkCentre 4150 User Guide 4 Fax 6 Stop the Fax Job Follow the steps below to manually cancel a
9. NOTE User account 1 the system administrator account cannot be deactivated 3 To deactivate the selected User Account select the Default Account button Xerox WorkCentre 4150 User Guide 139 9 Setups User Access Auditron Login 4 Use the keypad to enter a dummy User Number The Auditron access rights Group Account and Copy Limit are reset to the default value A new account using the same account number can be added by replacing the dummy User Number with a genuine User Number 5 Select the Close button to return to the Internal Auditron Setup screen If enabled you must log into the machine before you can start a job On completion of your session log out of the Auditron or view the counts made for your Auditron account When the Auditron is enabled you must login to use the Basic Copying and Embedded Fax features as only the counts for copying and embedded fax are tracked All other features are freely accessible C Login to a General Account Q Tools Pathway Q Login to a Group Account Q User Pathways Each user is allocated access rights and a numeric passcode by the Auditron Administrator When the Basic Copying or Embedded Fax button is selected from the All Services screen you are presented with the User Account Login screen Use the keypad to enter your numeric passcode and then select the Enter button e If the passcode is invalid the machine will allow 2 further attempts to enter a correct
10. Auto Proportionally reduces or enlarges the image on the copies based on the size of the original and the size of the selected output paper Preset Options The most commonly used reduce enlarge percentages have been provided as preset options These preset options can be customized by your System or Machine Administrator to meet individual needs 24 Xerox WorkCentre 4150 User Guide 3 Copy Al trays hold 520 sheets of 20 b paper Weight ranges from 60 105 g sm Sizes range from A4 SEF to Legal and includes envelopes max 50 Press the More button to display all the Reduce Enlarge options Select a custom percentage of reduction or enlargement required Use the up down scroll buttons to adjust the reduce enlarge percentage in 1 increments Ready to scan your job 1 Cm ones sm 25 129 YO e Oo ON OOF a Paper Supply Use the Paper Supply options to select a paper tray for the copy job Auto Paper With this option selected the machine chooses the correct paper for the copy job based on the size of the originals being scanned Tray 1 Use this option to select the paper loaded in Tray 1 Tray 2 Optional Use this option to select the paper loaded in Tray 2 Tray 3 Optional Use this option to select the paper loaded in Tray 3 Tray 4 Optional Use this option to select the paper loaded in Tray 4 Bypass Tray Use this option when feeding individual types of stock for example letterhead or
11. Set 146 Original Size Faxing 46 Original Type E mail 82 Original Type Faxing 45 P Poll Remote Fax Faxing 51 Poll Remote Mailbox Faxing 51 Prefix Dial Fax Setup 117 178 Xerox WorkCentre 4150 User Guide Index Presets Basic Copying 125 Reduce Enlarge 125 Print Mailbox Documents Faxing 49 Priority Send Faxing 47 Q Quality File Size E mail 86 R Receive Header Fax Receive Settings 119 Receive Mode Fax Receive Settings 120 Remote Code Fax Receive Settings 120 Reorder Notification SMart Kit Drum Cartridge 130 Toner Cartridge 130 Replace SMart Kit Drum Cartridge 157 Staples 159 Reports Auditron 144 Resolution E mail 84 Resolution Faxing 44 Ring Volum Fax Receive Settings 118 S Scan Presets E mail 82 Scan to Edge E mail 85 Secure Polling Fax Receive Settings 120 Secure Receive Fax Receive Settings 119 Send to a Remote Mailbox Faxing 50 Server 35 Server Fax 35 Small Original Erase Edge Erase 30 Software Resets 129 Store for Polling Faxing 50 Store to Mailbox Faxing 49 Support and Supplies Numbers 150 T Toll Save Fax Setup 117 Tools Menu 108 Transmission Header 48 Transmission Header Text 117 Transparency Separators 32 179 Xerox WorkCentre 4150 User Guide
12. amp Supplies Numbers page 150 Authentication Mode Auditron Setup page 132 Auditron Initialization User Account and Access Rights Auditron Reports Auditron Group Accounts Auditron General Accounts Network Accounting Setup Network Accounting Authentication Network Accounting Login Display Mode Network Accounting Validation Setups Foreign Interface Device Setup Feature Default amp Priority Order Set Fax Defaults Set Copy Defaults Set ID Card Copy Defaults Physical Media Network Setup Toner Cartridge Reorder Notification TCP IP Options Apple Talk R Netware R Drum Cartridge Reorder Notification Fuser Counter Reset Bias Transfer Roller Counter Reset Feed Rollers Counter Reset Document Feeder Friction Pad Counter Reset Customer Support Telephone Number 110 Xerox WorkCentre 4150 User Guide 9 Setups Feature Feature Options Feature Options Sub menu Optional Services page 151 Machine Tests Power Save Administration Software Reset Fax Setups Supplies Telephone Number Customer Asset Tag Number Xerox Asset Tag Number Network Scanning E mail On Demand Image Overwrite Network Accounting Immediate Image Overwrite Server Fax Embedded Fax Image Quality Test Patterns User Interface Tests page 147 Set Power Save Duration Times page 127
13. depending on the extent of the change e Follow routine maintenance schedules for cleaning areas such as the document glass and touch screen e Always set the Edge Guides in the paper trays to the size of the media in the tray and ensure the screen is displaying the correct size e Ensure paper clips and paper debris do not contaminate the machine NOTE For additional Troubleshooting information please refer to the System Administration CD Xerox WorkCentre 4150 User Guide 169 12 Troubleshooting Fault Clearance When a fault occurs the display screen provides recovery instructions Follow on screen instructions to clear the fault NOTE Any printed sheets removed will automatically be reprinted once the paper jam is cleared Paper Jams The display screen will indicate the location of the jam NOTE Jam Clearance areas vary depending on your machine model and configuration Right side cover and yee duplex area Paper trays 2 3 and 4 jam clearance Output and finisher jam clearance area 170 Xerox WorkCentre 4150 User Guide 12 Troubleshooting 1 Open the machine covers and use the green handles and knobs indicated in the instructions displayed to remove the jammed paper 2 Ensure that all jam clearance handles and levers are returned to their correct positions Document Jams 1 Remove all the documents from the document feeder and document glass 2 Re order the
14. 2 Click OK to confirm your selections 3 Xerox WorkCentre 4150 PS Document Properties 3 Click OK to print your ial Pai DO sr document g Output Stapling Size A4 210 x 297 mm 28 Collated Color White J Type Printer Default Type Paper Summary Saved Settings Select Paper Load Save Help Detauts DetautAl Xerox WorkCentre 4150 User Guide 91 7 Print Printer Drivers The following provides an overview of the features available on the Windows printer driver the appearance of other printer drivers may vary For more information about a specific feature please refer to the online Help facility provided as part of the printer driver software Control Options OK Cancel Defaults Help There are a number of options which appear on all of the printer driver screens Saves all the new settings and closes the driver or dialog These new settings remain in effect until changed or until the software application is closed and the printer driver options revert to the default settings Closes the dialog and returns all settings in the tabs to the values that were in place before the dialog was opened Any changes made are lost Resets the current tab and all its settings to the system default values The action of this button applies only to the current tab All other tabs remain unchanged Select Help in the bottom righ
15. 20 characters Remember this when searching for existing templates or assigning template names Selecting a Select a template based on where the file is required to be sent Normally the template System Administrator will have established a template for use by each user Changing After a template is selected most of the pre programmed settings like sides Preprogrammed scanned image quality and resolution can be temporarily changed The Template output destination assigned to the template cannot be changed at the Selections machine but an alternate destination can be added Repositories Repositories are directories or filing locations set up on a server where your scanned files are held Before you can use Network Scanning your System Administrator must set up the repositories available to your machine The repositories are defined in the template and cannot be changed at the machine Up to 5 repositories 1 default and 4 additional can be defined Xerox WorkCentre 4150 User Guide 63 5 Network Scan Basic Settings The Basic Settings tab allows you to temporarily change the information relating to your original Changing these settings allows you to achieve optimum scanning quality for each original Ready to scan your job RE j 2 All Basic Settings Services Color Scanning 2 Sided Originals Original Type Scan Presets For Q Full Color 1 Sided Original Photo and Text Sharing and Printing Black an
16. Account Displays the most recent account selected during the current session Shown on the screen is the total count allocated to the selected General Account The maximum copy value is 2 500 000 2 Select the Default Account button to reset the total in the currently displayed General Account to 0 The copy count for all Group Accounts can be viewed or reset to 0 A limit cannot be assigned to a Group Account Tools Mode DES ae f Defaut Close ugitron Group Account Account Q Next Open Account oez Copy 148 038 Q Next Active Account Q Previous Account Go To Tools gt Access and Accounting gt Internal Auditron Setup gt Auditron Group Accounts 1 Select the Auditron Group Accounts button The information displayed on the screen is for the currently selected Group Account To change the Group Account touch the Group Account numeric entry region and type the new number on the keypad Alternatively use the up down scroll buttons to increase or decrease the Group Account number There are between 1 and 255 Group Accounts in the Auditron The buttons on the left of the screen allow you to browse through the Group Accounts Button Description Next Open Account Displays the next unused account Next Active Account Displays the next used account 138 Xerox WorkCentre 4150 User Guide 9 Setups Button Description Previous Account Displays the most r
17. Go To Tools gt Systems Settings gt More gt More gt Fax Country Setting Ready Select Features to scan your job List Accelerator Use the keypad to enter page number followed by key ct So Country Selection UAE wo _ Select your country Ukraine Yugoslavia J Receive Defaults Auto Answer Delay Ring Volume Auto Reduction The various options in the Receive Defaults section enable you to customize the way faxed documents are received Go To Tools gt More gt More gt Fax Setups gt Receive Defaults This tool enables the machine administrator to set a delay time before the machine responds to a call This is particularly useful if the machine is attached to a shared phone line The default answer delay is 1 ring To delay the pick up enter a number between 1 ring and 7 rings using the keypad Select the Save button to save the setting This feature enables the user to hear a ringing tone from the machine when an incoming fax is being received If you do not want to hear a ringing tone when the machine receives an incoming fax select the Off button If you want to hear a ringing tone when the machine receives an incoming fax select the On button When the feature is on you can adjust the volume of the ringing tone by selecting a High Medium or Low setting When receiving a fax that is longer than the selected paper the machine can automatically reduce the document to fit the paper To d
18. Numbers remain intact When initializing the account there is no need to reset the counters as all counters are already set to 0 Initialize Once the Auditron has been partitioned it needs to be initialized Auditron 1 Select the Initialize Auditron button 2 Select the Confirm button twice to confirm the initialization Account Management Managing Auditron accounts involves setting up accounts passwords limits and access levels Accounts can be subsequently modified or deactivated Xerox WorkCentre 4150 User Guide 135 9 Setups Setup User Setting up User Accounts involves creating an account password limits and Accounts and access rights Access Rights node Access Default Close Account Next Open User Number C Account Copy Limit 999 999 1 2150 12345 Next Active 267 Q Account g Group Account O Previous Account m Go To Tools gt Access and Accounting gt Internal Auditron Setup gt User Account and Access Rights 1 Select the User Accounts and Access Rights button To change the User Account touch the User Account numeric entry region and type the new number on the keypad Alternatively use the up down scroll buttons to increase or decrease the User Accounts number The buttons on the left of the screen allow you to browse through the User Accounts Button Description Next Open Account Displays the next unused User Account Next Active Account Displ
19. deleted The System Administrator enables a user account for the Auditron Administrator User All users of the machine must have a valid User Account to login Accounts The user is also set up with a default Group Account The counts for both User and Group Accounts are updated when a job is run on the machine Group Provides the ability to track images for a workgroup Many users Accounts can be associated with one Group Account If the user has access to Multiple Group Accounts they can choose which Group Account to access in addition to their own User Account Use Group Accounts to track usage by workgroup or office departments No limit can be set for Group Accounts General General Accounts can only be accessed if the user has login Accounts rights The count is updated for the General Account only Use General Accounts to track usage by administrative tasks or customers No limit can be set for General Accounts Auditron Administrator The Auditron Administrator is allocated a User Account by the System Administrator The account is given Administrator access rights This enables the Auditron Administrator to select the Access and Accounting button in the Tools Pathway no other Tools options are available From Access and Accounting the Auditron Administrator can add delete or modify accounts enable or disable access for account users to groups and set limits on the number of impressions each account holder i
20. documents as at the start of the job and reload The documents will be recycled automatically to recover the job integrity NOTE If you are unable to clear the fault contact your local Xerox Welcome and Support Centre for assistance refer to Customer Support and Supplies Numbers in the Setups chapter on page 150 Xerox WorkCentre 4150 User Guide 171 12 Troubleshooting Staple Jams The display screen will indicate problems with the staple unit 1 Open the left front cover 2 Pull on the latch to remove the staple unit 3 Lift the staple front cover A WARNING Sharp objects Take care to avoid injury 4 Clear staple jam 5 Lower staple unit front cover 6 Ensure the staple unit is the correct way up Replace staple unit securely 7 Close the left front cover door 172 Xerox WorkCentre 4150 User Guide 12 Troubleshooting Error and Fault Codes If an abnormal condition arises in the machine or an incorrect operation is performed a message indicating the nature of the error is displayed on the User Interface screen Follow the on screen prompts to correct the error If the fault persists Power Off Power On If the problem persists call for service Errors amp Faults Description Solution Paper Feeder Door Open The side cover or front covers are not securely latched Close the cover until it locks into place If fault persists call serv
21. following Agency using the Safety Standards listed Agency TUV Rheinland Standard IEC60950 1 2001 USA CANADA This XEROX product is certified by the following Agency using the Safety Standards listed Agency UNDERWRITERS LABORATORIES Standard UL60950 1 2003 Edition Certification is based on reciprocity agreements which include requirements for Canada Xerox WorkCentre 4150 User Guide 9 1 Welcome Laser Safety Information CAUTION Use of controls adjustments or performance of procedure other than those specified herein may result in hazardous light exposure With specific regard to laser safety the equipment complies with performance standards for laser product set by government national and international agencies as a Class 1 laser product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance Ozone Safety Information This product will produce ozone during normal operation The ozone produced is heavier than air and is dependent on copy volume Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits If you need additional information about ozone please request the Xerox publication Ozone by calling 1 800 828 6571 in the United States and Canada In other markets please contact your authorised local dealer or Service Provider For Consum
22. install it This facility allows you to control how the toner usage monitoring system works Go To Tools gt More gt Supplies Management gt Toner Cartridge Reorder Notification With the toner cartridge Status Enabled the machine will analyze the toner usage to predict the percentage of toner remaining and display the information on the Machine Status Service Information screen When the percentage of toner remaining equals the number set in the window on this screen a 130 Xerox WorkCentre 4150 User Guide 9 Setups message will be displayed telling you to order a new toner cartridge You can set the percentage level the message displays using the scroll buttons When the Toner Cartridge Reorder Notification threshold is reached a message will be displayed Once you have a new toner cartridge you can turn the message off by selecting the Cancel Current Re order Message s button The machine will display a message when it is time to install the new toner cartridge When the Toner Cartridge Status is Disabled the machine will not predict the toner usage and you will not receive a re order reminder The Machine Status Service Information screen will say that the toner monitoring function is disabled When the machine has run out of toner you will be told to replace the toner cartridge If you replace the toner cartridge when instructed to do so by the message on the display the machine will assume that you have installed a
23. labels for one off jobs The Bypass Tray holds up to 100 sheets of A4 B5 A5 or 8 5 x 11 8 5 x14 7 25 x 10 5 and is suitable for heavier paper envelopes transparencies or labels For more information refer to Media Specifications in the Paper and other Media chapter on page 105 Xerox WorkCentre 4150 User Guide 25 3 Copy 2 Sided Copying Double sided copies can be made automatically from one or two sided originals Ready to scan your job 1 io cames soe gt 1 Sided 2 gt 2 Sided Originals gt Copies 1 gt 2 Sided 2 gt 1 Sided f O gt OL 2 gt 1 Sided Rotate Side 2 Rotate Side 2 1 1 Sided Use this option for 1 sided originals when 1 sided copies are required 1 2 Sided Use this option for 1 sided originals when 2 sided copies are required 1 2 Sided Rotate Side 2 This option produces 2 sided copies from 1 sided originals and rotates 180 degrees every second side image Use this option to create documents which can be read in a head to toe manner for example a calendar 2 gt 2 Sided Use this option for 2 sided originals when 2 sided copies are required 2 gt 1 Sided Use this option for 2 sided originals when 1 sided copies are required 2 gt 1 Sided Rotate Side 2 This option produces 1 sided copies from 2 sided originals and rotates 180 degrees every second side image The read orientation for this option varies depending on the input originals For example
24. more communication time but produces the best image quality 44 Xerox WorkCentre 4150 User Guide 4 Fax Image Adjustment The mage Adjustment tab contains options that help you to enhance the appearance and style of your faxed document Ready to Fax Enter phone number Image All Adjustment Services a Olmage Quality O Color Mode O Original Size A Type Text C B Manual Size Input Lighten Darken 0 EEEE WADE s AD Suppression Off Image Quality Original Type Use this option to enhance the quality of the fax based on the type of original being scanned The options available are Option Description Text Use for originals containing text or line art Use for high quality lithographic images or continuous tone Photo and Text photos with text Photo Use for continuous tone photographs Lighten Darken Adjusts the lightness or darkness of the fax To darken the fax select the scroll down button To lighten the fax select the scroll up button Background Suppression Use to automatically reduce or eliminate the dark background resulting from scanning colored paper or newspaper originals Background Suppression is on by default NOTE Background Suppression is disabled if the Original Type is Photo When Off is selected Background Suppression is deactivated Xerox WorkCentre 4150 User Guide 45 4 Fax Color Mode Use to transmit the fa
25. new toner cartridge and reset the toner usage counters However if you choose to install a new toner cartridge before the message is displayed you will have to reset the toner usage counters manually by selecting the Confirm New Toner Cartridge Has Been Installed button Counter Resets Other replaceable units within the machine also track the number of images made as a measure of their life expectancy These include e Fuser Counter e Bias Transfer Roller Counter Feed Rollers Counter e Document Feeder Friction Pad Counter At the end of life these units continue running without re order notification messages On replacement the Counter Reset buttons should be used to reset the counters to zero Go To Tools gt More gt Supplies Management Xerox WorkCentre 4150 User Guide 131 9 Setups Accounting Accounting allows the System Administrator to track the use of the machine and control access to the features There are four accounting options e Auditron only available on the WorkCentre 4150 Digital Copier configuration e Network Accounting e Xerox Standard Accounting e Foreign Device Interface Exit Tools Authentication Mode Internal Auditron Setup Network Accounting Foreign Interface Device Go To Tools gt Access amp Accounting Auditron The Auditron is an accounting feature of the machine Accounting allows you to track the use of the machine for analysis and billing purposes and
26. o o ae se TT TT 17 Copy Proc dure 24 snsc ur Dos ner trig ds Asea a a e a Pe ae aiina G 18 Copy F ES Se Lie ann nec nan he EEE Gr RRE EAEE ins 24 ID Gat COBY ss va setae ane RER SIN INN added ondes 34 FTA RO ER OR TER EE E CR 35 Pax Procedure sesos eboi ede ded Eea MR E e Nada Vis wes 37 Basic Faxing swere de oee heed DS ENESE EREE ee OR eee LERE KERE REEE 42 Image Adjustment due annann annaua nenna aaa 45 Added Fax Features o 2 52 ads db end uenen h aeia pni ARa 47 5 NetWork SCAM sisesssscenctecscccectcedectasscsiancsstevesecescsececeseeedodeissfertaxemeceeunsts 55 Network Scan Procedure vs cus2 detdadewwes 24 heexaNees Peta tes ee ROSE REE 56 Scanning Resources 2 sac dees need dee heen be Gages EN aies sheen Deu tees 61 Network Scanning Liens re oanrerdewheeedheaeaaes cer adaerads ae bees 62 Basie SSuINGS oss bee Shades ks Mees se nee ba See CERES RS NN ne 64 Advanced Settings sui Lier ce LUE SSI de eee ee ler ANR EU a Sees hee os 66 OPICHS Da ee ae tee 69 Refresh Destinations ses c50s cc dereawatd DHEA N RE Ve Eee eS box 71 6 Scan to E MAIL cca cieeosnas Ghcccancecemeecdnemtccccresanvenceenesteces 73 Scan to E mail Proc dur 5 avenues senda Rew Obie de eee ee ods 74 Emal y ES te 79 BASS SSID 25e LS pa eana de ca OORA A 81 Advanced Settings 83 OR eseceue cist ce sete eens cece teen TTE E 89 Print FrOCedUre 284 wed ce ede Nan Ke eRe RE Ra eee Ree Kiel wR nie 90 P
27. on the Touch Screen to enter the e mail address of the recipient you wish to be copied on the e mail job Bcc Use the keypad on the Touch Screen to enter the e mail address of the recipient you wish to be copied on the e mail job without their name being displayed on the e mail Add Me Use this option to enter your own e mail address and receive a copy of the e Edit Subject Add Edit Message Details Remove mail job Use this option to add a new subject or edit the default e mail subject The subject is the title of the e mail and not the text contained within the e mail The subject line can contain up to 50 characters and displays on the touch screen under the Edit Subject button Use this option to add new body text The body text can contain up to 80 characters and displays on the touch screen under the Message field Use this option to view the details of the selected recipient The information displayed is determined by how the address was originally added to the Address List either from the Internal or Public Address Book or entered manually Use this option to delete the selected address from the Address List Xerox WorkCentre 4150 User Guide 79 6 Scan to E mail Remove All Use this option to delete all addresses from the Address List NOTE The e mail subject and body text are not deleted Address List Manually Address Book Displays all the recipient addresses entered for the current scan to
28. only E LETS Cover Supply ma Tray 3 Front and Back Back only ES BEID Plain Paper White No Covers The feature is switched off Front Only Use this option to add a front cover to the copies Back Only Use this option to add a back cover to the copies Front and Back Use this option to add both a front and back cover to the copies Transparency Separators Use this feature to add either a blank or printed divider between each transparency within a set Always load transparencies in the Bypass Tray Transparency jobs will be delivered single sided and collated with no finishing The quantity can only be set to 1 for this feature 1 mme No Transparency Separators Blank Transparency Transparency Suppl N Separator Supply Separators Bypass Tray K j Tray 1 85x10 85x11 D Separators Clear White Imaged Transparency Transparency Plain Paper No Transparency Separators The feature is switched off Blank Transparency Separators Use this option to place a blank sheet between each transparency Imaged Transparency Separators Use this option to place the same image on the divider sheet as printed on the transparency Transparency Supply This button is not enabled Transparencies can only be fed from the Bypass Tray Separator Supply Press this button to specify the tray from which the machine needs to use the separator stock 32 Xerox WorkCentre 4150 User Guide 3 Copy Multi Up This feature
29. passcode After three attempts further passcode entries are inhibited Contact your Auditron Administrator to make sure you have the correct passcode Ifthe passcode is valid the next screen displayed depends on the type of accounts you have been given access to User General Group or Master account If you have User Account access only the Basic Copying feature screen will appear If your user account has reached its limit or if your account limit is reached during the session a message is displayed the conflict tone sounds and the job is stopped Contact your Auditron Administrator to reset or increase your user account limit 140 Xerox WorkCentre 4150 User Guide 9 Setups Pathway Options If you have General Account Access Group Account Access or Master Account Access the Pathway Options screen is displayed enabling you to login to a particular account Your account access rights will determine which buttons on this screen are available The User Pathways button is always available and when selected will take you to the default feature screen All copies made will be assigned to your User Account The Tools Pathway button is only available if you have Master Account access If available this button will take you to the Tools Pathway so that you can create or modify Auditron accounts General Accounts 1 If you have access to General Accounts select the Login to a General Account button to open the General Acco
30. passcodes to the Polling Passcodes list 120 Xerox WorkCentre 4150 User Guide 9 Setups File Management The File Management feature allows the System Administrator to amend the mailbox and stored document settings Ready Select Features to scan your job Retained Documents Mailbox Setu Lans Go To Tools gt More gt More gt Fax Setups gt File Management Retained The Retained Documents Policy feature allows the machine administrator to Documents Policy specify the period of time that faxes will be held in the machine memory once they have been printed from a mailbox or sent to a polling recipient A different time period may be specified for documents received in mailboxes and for documents stored for polling whether in general memory or a private mailbox Choose the appropriate option and select whether to Delete on Print or Keep Mailbox Setup The Mailbox Setup feature allows the System Administrator to edit the mailbox id passcode and name The System Administrator can also enable or disable the Mailbox Notification feature that sets whether a user receives fax notification or not Line Configuration The fax option supports one analogue telephone line This feature enables the System Administrator to configure the fax lines for PSTN Public Switching Telephone Network systems Set the dial type of the line to either Tone or Pulse Enter the Fax Number and Machine Name a friendly or easy to remember fa
31. polled from the remote mailbox are printed on your machine Xerox WorkCentre 4150 User Guide 51 4 Fax Fax Reports This feature enables you to obtain information about the status of the fax feature on your machine Ready to Fax Enter phone number Media required for held job is not available Fax Reports Fax Phone Book a Select a report from the list and press Print Report to print it Fax Confirmation Fax Transmission Fax Receive Fax Broadcast Fax Protocol The various reports available are Report Description Fax Phone Book Displays stored numbers in the Speed Dial List the Group Dial List and Mailboxes Fax Confirmation Displays confirmation of Fax completion status e g CP completed FA Fail TS Terminated by System Fax Transmission Displays the last 50 faxes sent by the machine Fax Receive Fax Broadcast Displays the last 50 fax jobs received on the machine Reports on the success or failure of a specific fax job which includes more than one destination Fax Protocol Displays low level communication details for the last fax transmitted or received Fax Multipoll Junk Fax List Reports on the success or failure of a specific polling fax job which includes more than one destination Displays the fax numbers defined as junk fax numbers by the System Administrator Pending Jobs Displays the fax jobs in the machine s memory wa
32. printed material from Output tray Staple Cartridge Not Staple cartridge not installed Install staple cartridge Installed Door Open Finisher door open Close finisher door 174 Xerox WorkCentre 4150 User Guide 12 Troubleshooting Errors amp Faults Description Solution Finisher Fault Finisher component not functioning correctly Open finisher door and check the finisher Close finisher door If the fault persists Power Off Power On If the problem persists call for service Stapler Fault Stapler unit does not work Open finisher door and check the stapler Close finisher door If the fault persists Power Off Power On If the problem persists call for service Stacker Fault DADF DADF Jam Stacker unit does not work The loaded document has jammed in the DADF Open finisher door and check the finisher Close finisher door If the fault persists Power Off Power On If the problem persists call for service Open DADF cover and remove jammed media Load Document You have attempted to set up a job with document not loaded or incorrectly loaded in the DADF Load document in DADF If already loaded remove and reload Xerox WorkCentre 4150 User Guide 175 12 Troubleshooting 176 Xerox WorkCentre 4150 User Guide Index Numerics 2 Sided Scanning Email 81 2 Sided Copying 26 A Accounting Auditron 13
33. printed once the documents are sent to the remote mailbox Polling enables you to store fax documents into the machine s memory for retrieval by another remote fax machine or to poll a remote fax machine or mailbox to retrieve information Ready to Fax Enter phone number This option allows users to scan documents and store them When remote machines poll the device they are able to retrieve the scanned document s Passcodes can be set up to control which machines have access to the documents stored Store for Polling Stored documents will not be deleted after a successful poll Print Polling Documents To print documents stored for polling Delete Polling Documents All documents stored for polling will be deleted 50 Xerox WorkCentre 4150 User Guide 4 Fax Poll Remote Fax This option allows users to contact a remote fax machine to locate and receive faxes stored by the remote machine More than one remote machine can be polled at a time Enable this feature by selecting Poll Remote Fax and selecting On Enter the number of the remote machine you wish to poll Poll more than one remote machine by using the Send List Use the Delayed Send feature to poll at a specific time This allows you to poll the remote machine when the line is less congested or when a cheaper rate applies Only one delayed polling job is allowed at a time Once you have entered the number of the remote machine and if required the tim
34. replace it with a new toner cartridge New toner cartridges have a capacity of approximately 20 000 images with an average area coverage of 5 The machine will indicate the percentage of toner used and the number of days remaining When the notification message is enabled the machine will tell you when you will need to order a new cartridge and when to fit it For information on setting the notification message please refer to Toner Cartridge Reorder Notification in the Setups chapter on page 130 If the feature is enabled a message will appear on the display screen advising you to replace the toner cartridge If you want to replace the toner cartridge now open the front door The instructions on the screen will tell you how to fit a new cartridge If you do not want to replace the toner cartridge now you can select the Abort button The machine will continue to operate but will NOT make copies or prints Xerox WorkCentre 4150 User Guide 155 10 Maintenance 1 Open the right side cover 2 Open the front cover 3 Turn the locking lever clockwise Locking lever 4 Lift the latch to release the toner cartridge and remove the used toner cartridge The instructions that are packed with the new toner cartridge will tell you how to dispose of the used toner cartridge WARNING Only install the correct Xerox Toner Cartridge in the machine 5 Before unpacking the new toner cartridge shake well to distribute t
35. security measure for customers who are concerned about unauthorized access and duplication of classified or private documents The Immediate Image Overwrite feature erases all residual image data from the machine immediately after each job has been processed without requiring the machine to be taken offline Server Fax The Server Fax feature enables users to send documents to one or more fax machines via the telephone network without having a dedicated telephone line connected to the machine The document is transferred to the fax server which in turn transfers the document to the destination fax numbers supplied by the user For more information please refer to the System Administration CD Xerox WorkCentre 4150 User Guide 151 9 Setups Embedded Fax Enabling Embedded Fax will disable Server Fax if Enabled For information on Faxing refer to Fax on page 35 152 Xerox WorkCentre 4150 User Guide 10 Maintenance Performing routine maintenance tasks enables your machine to continue running at optimum performance levels Instructions are provided in this chapter for all the maintenance tasks required Xerox WorkCentre 4150 User Guide 153 10 Maintenance Consumables Consumables are items on the machine that need replenishing or replacing such as paper staples and customer replaceable units To place an order for Xerox consumables please contact your local Xerox Representative giving your comp
36. settings for that option A highlighted circle indicates that this option has been modified from its initial default settings Xerox WorkCentre 4150 User Guide 27 3 Copy Image Quality Use this feature to enhance the quality of your output Ready to scan your job 1 Fe otf sv Original Type Lighten Darken Background Suppression On i O cle A Photo and is g off Text Darken The Original Type option is used to enhance the copy quality of the output based on the type of original being scanned Type Description Text Use for originals containing text or line art Photo Use for continuous tone photographs or printed half tone originals Photo and Text Use for high quality lithographic images or continuous tone photos with text and or graphics Lighten Darken Adjusts the lightness or darkness of the output To darken the output select the scroll down button To lighten the output select the scroll up button Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals NOTE Background Suppression is disabled if the Original Type is Photo Book Copying Use when copying bound documents and books Place the original document at the back center of the document glass If the document is too thick lift the machine cover off the hinges slightly and then re close the cover Ready to sc
37. small for High Quality Use this option for high quality documents This option produces the largest output file size for Archival Record Use this option for documents which will be stored or viewed electronically This option produces the smallest output file size for OCR Use this option for documents which will be processed using Optional Character Recognition OCR software This option produces the highest quality images and the output file size will be large Simple Scan Use this option for simple documents which require no image quality adjustments This option will scan process and transfer your job as quickly as possible The output file size will be small Custom This option will use the scan settings defined in the currently selected template Xerox WorkCentre 4150 User Guide 65 5 Network Scan Advanced Settings The Advanced Settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned image Ready to scan your job Advanced Rs Settings Services Olmage Options O Original Size OResolution Lighten Darken 0 sa Manual Size Input 300x300 dpi Suppression On AD OScan to Edge O File Format OQuality File Size On PDF LS Quality Maximum LA File Size Largest Image Options Use this feature to enhance the quality of your scanned originals Option Description Ad
38. stored in the Local Address Book Group Address Book Members Displays numbers stored in the Group Address Book All Email Reports Prints all listed Email reports Error Messages Ready Select Features to scan your job Error Messages Active Messages Event Log E E yl All Faults The Error Messages tab displays information on machine errors and faults Displays the fault description and instructions on how to resolve the fault Displays the list of active error messages Displays all fault messages and when they occurred The fault messages can be ordered by time or by error code Xerox WorkCentre 4150 User Guide 13 2 Getting Started Toner Cartridge SMart Kit Drum Cartridge Fuser Tray s Feed Roller Document Feed Roller Bias Transfer Roll BTR Document Feeder Friction Pad Service Information Ready Select Features to scan your job Service 3 Information Measure Remaining 97 Supply Count Toner Cartridge SMart Kit Drum Cartridge Fuser Feed Roller Tray 1 Feed Roller Tray 2 Feed Roller Tray 3 Remaining 99 Image Count Feed Count Feed Count Feed Count The Services Information tab displays the current status of customer replaceable and engineer replaceable consumables Displays the remaining percentage of toner life Displays the remaining percentage of drum cartridge life Displays the number of images made with the cu
39. technical specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area This product provides an user adjustable setting of the country code Refer to the customer documentation for this procedure Country codes should be set prior to connecting this product to the network NOTE Although this product can use either loop disconnect pulse or DTMF tone signaling it is recommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification of this product connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification Illegal Copying Congress by statute has forbidden the copying of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such copies e Obligations or Securities of the United States Government such as Certificates of Indebtedness Coupons from Bonds Silver Certificates United States Bonds Xerox WorkCentre 4150 User Guide 15 1 Welcome Federal Reserve Notes Certificates of Deposit National Bank currency Federal Reserve Bank Notes Gold Certificates Treasure Notes Fractional Notes Paper money Bonds and obligations of certain agencies of the government such as FHA Bonds US Savings Bonds may be photographed only for publicity purposes in connection with th
40. the account limits The Group Account button is always available If you have not logged into a group account the table shows the totals for your default group If you have logged into a group account the table shows the totals for the account you are currently logged into The General Account button is only available if you are logged into a general account The Totals table for Group and General Accounts does not show the remaining number of images as no limits are set on these accounts 2 Select the Close button 3 Select the Cancel button to continue with the current session Alternatively change your group or general account or log out of your current session Xerox WorkCentre 4150 User Guide 143 9 Setups Reports The Auditron Administrator can print usage reports using the Auditron Reports feature The Auditron Reports screen is available from the Auditron Setup screen Tools Mode Q Print Account Report Go To Tools gt Access and Accounting gt Internal Auditron Setup gt Auditron Reports 1 Select the Auditron Reports button 2 Select the Print Account Report button to print the report The machine will queue and print the report The report lists the total copies made by all User Accounts Group Accounts and General Accounts since the accounts were reset Accounting authentication logout If you have access to Group Accounts other than the default or to General Accounts you can
41. the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate 14 Xerox WorkCentre 4150 User Guide 1 Welcome European Regulatory Information for the Fax Kit option Certification to 1999 5 EC Radio Equipment amp Telecommunications Terminal Equipment Directive This Xerox product has been self certified by Xerox for pan European single terminal connection to the analogue public switched telephone network PSTN in accordance with Directive 1999 5 EC The product has been designed to work with the national PSTNs and compatible PBXs of the following countries Austria France Italy Romania Belgium Germany Luxembourg Spain Bulgaria Greece Netherlands Sweden Czech Republic Hungary Norway Switzerland Denmark Iceland Poland United Kingdom Finland Ireland Portugal In the event of problems you should contact your local Xerox representative in the first instance This product has been tested to and is compliant with TBR21 a
42. to control access to the features NOTE The Auditron only tracks non networked features such as copy and embedded fax No other features are affected by the Auditron Auditron The Auditron is a standard feature of the machine which automatically tracks copy usage for each user The Auditron will prevent unauthorized access to the copy and embedded fax features of the machine It is enabled or disabled by the System or Auditron Administrator If the Auditron is enabled and the user selects Basic Copying or Basic Faxing a personal numeric password must be entered before the copy features become available Contact the Auditron Administrator for your personal numeric password and if appropriate group or general account number s On completion of the session you must log out of the Auditron This enables logs to be kept of all copy and fax jobs so that for example costs can be 132 Xerox WorkCentre 4150 User Guide 9 Setups charged to different departments or customers Limits can be set on the number of impressions allowed by each account holder Account Types The Auditron uses four types of account Type Description Master Provides the initial account to log into when the Auditron is Account authenticated and initialized The account has all tools and Auditron rights enabled It is set up and managed by the System Administrator The Master Account is always active as long as the Auditron is enabled and cannot be
43. to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory to enter a low power state and or shut off completely after a specified period of use These energy saving features can reduce product energy consumption in half when compared to conventional equipment Canada Environmental Choice Terra Choice Environmental Serviced Inc of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment As a participant in the Environmental Choice program Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services Copier printer digital press and fax products must meet energy efficiency and emissions criteria and exhibit compatibility with recycled supplies Currently Environmental Choice has more than 1600 approved products and 140 licensees Xerox has been a leader in offering EcoLogo approved products 18 Xerox WorkCentre 4150 User Guide 1 Welcome Product Recycling a
44. which will be processed using Optional Character Recognition OCR software This option produces the highest quality images and the output file size will be large Use this option for simple documents which require no image quality adjustments This option will scan process and transfer your job as quickly as possible The output file size will be small Custom This option will use the scan settings defined in the currently selected template 82 Xerox WorkCentre 4150 User Guide 6 Scanto E mail Advanced Settings The Advanced Settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned e mail image Ready to scan your job Advanced 3 All Settings Services TE Olmage Options O Original Size OResolution ea Lighten Darken 0 sa Manual Size Input fel 300x300 dpi lt Suppression Off 85x10 Off PDF Quality Normal OScan to Edge al O Eile Format a O Quality File Size D File Size Small Image Options Use this feature to enhance the quality of your scanned originals Ready to scan your job Lun ctf se Lighten Darken Background Suppression wm g O Normal 1 o Darker Lighten Darken Adjusts the lightness or darkness of the output To darken the output press the scroll down button To lighten the output press the scroll up button Background This option automatically reduces or eliminat
45. 0 User Guide 55 5 Network Scan Network Scan Procedure This section describes the basic procedure for network scanning Follow the steps below Load the Documents page 56 Select Network Scanning page 57 Select Network Scanning Template page 58 Change Feature Settings page 58 Start the Network Scanning Job page 59 Job Status Screen page 59 Stop the Network Scanning Job page 60 NOTE If the Authentication feature is enabled you may need an account number before using the machine To get an account number or for more information contact the Key Operator or the System Administrator 1 Load the Documents You can load the documents to be scanned either on the Document Glass or through the Document Feeder Document Feeder The following steps explain how to load documents using the document feeder 1 Before loading the documents into the document feeder ensure they are in good condition and remove all staples and paper clips 2 Insert the documents neatly into the document feeder face up The first page should be on top with the headings towards the left of the machine 3 Place the stack in the middle of the guides aligning the left edge with the document feeder tray and position the guides to just touch the edge of the documents 56 Xerox WorkCentre 4150 User Guide 5 Network Scan Document Glass The following steps explain how to load documents using the do
46. 2 Foreign Device Interface 145 Network Accounting 144 Xerox Standard Accounting 145 Address Book E mail 80 Audio Line Monitor Fax Setup 116 Auditron Account Management 135 Authentication 134 General Accounts 133 Group Accounts 133 Initialization 134 Login 140 Logout 142 Master Account 133 Pathway Options 141 Reset All Counters 135 User Access 140 User Accounts 133 View Counts 143 Auto Answer Delay Fax Receive Settings 118 Auto Center Image Shift 30 Auto Detect E mail 84 Auto Detect Original Size 29 Auto Reduction Fax Receive Settings 118 Automatic Redial Setup Fax Setup 116 B Background Suppression Faxing 45 Batch Send Fax Setup 117 Book Center Edge Erase 30 Book Copying 28 Booklet Creation 31 Border Erase Edge Erase 30 C Cleaning Control Panel Touch Screen 161 DADF and Output Tray 162 Document Glass 161 Color Mode Faxing 46 Color Scanning E mail 81 Control Options Print 92 Copying Reduce Enlarge 24 Country Setting 117 Covers Copy 32 D Default Output Options Fax Receive Settings 119 Default Settings Display Brightness 128 Entry Screen 127 Power Save Duration 127 Delayed Send Faxing 48 Delete Mailbox Documents Faxing 49 Dialing Options Dialing Characters 43 Keypad Dial 42 Manual Dial 42 Redial 43 Send List 43 Speed Dial 42 Index E Electrical Specifications Frequency 166 Power Consumption 166 Voltage 166 E mail Fax forward Fax Receive
47. 7 Multiple options can be selected for each fax job if required 36 Xerox WorkCentre 4150 User Guide 4 Fax Fax Procedure This section describes the basic procedure for sending faxes Follow the steps below Load the Documents page 37 Select the Features page 38 Dial the Number page 40 Start the Fax Job page 40 Job Status Screen page 40 Stop the Fax Job page 41 NOTE If the Authentication feature is enabled you may need an account number before using the machine To get an account number or for more information contact the Key Operator or the System Administrator 1 Load the Documents You can load the documents to be faxed either on the Document Glass or through the Document Feeder For information on setting up the paper trays refer to Setting up Paper Trays in the Setups chapter on page 123 Document Feeder The following steps explain how to load documents using the document feeder 1 Before loading the documents into the document feeder ensure they are in good condition and remove all staples and paper clips 2 Insert the documents neatly into the document feeder face up The first page should be on top with the headings towards the left of the machine Xerox WorkCentre 4150 User Guide 37 4 Fax Up to 50 sheets of 20 Ib 80 g m bond paper can be loaded Weight ranges from 12 Ib to 28 Ib 50 120 g m refer to Electrical Specifications in th
48. AE a File Management a Line Configuration Fax Transmission Defaults The transmission defaults allow you to customize the fax transmission settings Go To Tools gt More gt More gt Fax Setups gt Fax Transmission Defaults gies Batch Send tup a ar Audio Line Monitor a Dial Tone Volume Off Automatic Redial If the machine cannot make contact with the destination fax machine it will Setup automatically wait and redial later This option enables you to specify the interval between unsuccessful attempts in minutes and the number of times the machine will redial Audio Line Monitor When the machine is transmitting a fax the dialing handshake and digital data create audible beeps and buzzing sounds on the phone line Normally this cannot be heard However the Audio Line Monitor allows a user to listen to 116 Xerox WorkCentre 4150 User Guide 9 Setups the call progress and hear the number dialed and the beginning of the handshake This is often known as listen to dial If you want to hear the fax audio monitor select the On button Select Save to confirm the setting The dialing and handshake tones will now be audible every time a fax is sent Prefix Dial The Prefix Dial allows you to enter a frequently used dial code that can be used for all outgoing faxes This code usually includes country dial codes or extensions inside the workplace Use a maximum of 5 digits Toll Save The Toll Save feature allows yo
49. IFF Use to set the file format of the scanned image Ready to scan your job PDF O Multi Page TIFF C Single Page TIFF Portable Document Format Given the right software the recipient of the scanned image can view or print the file no matter what their computer platform PDF files usually open with Adobe Acrobat Readers Color Scanning Color option only Multi page Tagged Image File Format A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms Single page Tagged Image File Format A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms JPEG JPEG formats are graphic files that can be accessed with all graphics or image editing applications Color Scanning Black amp White option only Quality File Size The Quality File Size settings allow you to choose between scan image quality and file size Ready to scan your job UE Normal Quality Note Small File Size The Normal Quality option produces smaller files with Higher Quality good image quality Larger File Size Small file sizes are better for sharing and transmitting Maximum Quality over the network Largest File Size 86 Xerox WorkCentre 4150 User Guide 6 Scanto E mail A small file size delivers slightly reduced image quality but is the best option when sharing the file over a network A larger file size delive
50. Intel DIWOS pes t ass nil 2G gehed tenes heehee arsed desecrate ie 92 Paper COUDE ser Eee Pe eee E eee EEE eee ue 93 Image OPON Ar see Let Denise teers wea eo 94 Xerox WorkCentre 4150 User Guide Table of Contents Layout Watermark SENS Le ARS ER INR DEAN lee enr Riads 95 AVANCE sed s end AU RS amp ioe NON Re NN ee NN Nero 96 8 Paper and other Media 97 Loading Paper Li Aire a LE dra intik eg EELSE EEEn EEEa dre ee HA wks 99 Setting the Paper Size 4 nes sa PN daw aniae Rte eee des 103 Media Specifications nent de ba can ohne era en De Dee oise 105 ST 11 0 CEE RENE 107 Accessing TOOS asriga i eeik ek EN ees Mee IR ele Hes VRP te IRL 108 Tools Menu Overview lt sir Lit dem eh trees IN ee ee eee PUR n s 109 Localization cones Re ii iii 6 Seb sates ene ax ede wa eed ewes 113 Pat SOUP segre isini Rote th ae NAN SERRES ONE aah we eon eS 116 Setting Up Paper Ways 22s yous ad der Se Lui Rata Eee t de 123 Machine PIS ie ss A an as d dass ae ai ue es ac 125 Change Default SSttings 423534241s4 dre hi ati Mi feat 127 OMIA Sao ee Seite g en Sook aah ehh Stee Sends dues ombre et ee 129 CRU Replacement Defaults 252 2 2 05544 boo ade tees e ged ebe ti haies Seiad 130 POCOUNUNG 22 2255 cn e a a aa in e a sees ate Sent eee nee eee a ie ae 132 On Demand Image Overwrite 00 ee 146 Machine Tests acicense estinti cere 65284080 eae we wai dokoemdies eaeete 147 Customer Support and Supplies Numbers
51. QJ 2 gt 2 Sided C1 Staple D De 3 8 5x14 D More Q1 Staple Ready to Fax Enter phone number Basic Faxing Dialing Options O Keypad Dial Q3 Manual Dial QJ Speed Dial QJ Redial Services Sides Scanned Resolution QZ Send List 0 1 Sided Standard QJ dialing Characters 2 Sided Q Fine Manual Receive 2 Sided Rotated Q Super Fine NOTE If the Authentication feature is enabled you may need an account number before using the machine To get an account number or for more information contact the Key Operator or the System Administrator 3 Press the Clea r All button once on the control panel to cancel any previous selections The control panel returns to the default Entry screen 4 Select the button for the feature required Feature Description Basic Faxing Use this tab to select the standard options for a fax job e g dial options resolution sides scanned etc Image Adjustment e g image quality color mode etc Use this tab to adjust the appearance of the copy output Added Fax Features Use this tab to access the advance fax features e g reports mailboxes poll settings etc If necessary press one of the tabs and configure the fax settings For information on the individual tabs refer to the following Basic Faxing page 42 Image Adjustment page 45 Added Fax Features page 47 Xerox WorkCentre 4150 User Guide 39
52. Repairs to the machine and fax kit should be made only by a Xerox representative or an authorized Xerox service agency This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your office has specially wired alarm equipment connected to the telephone line ensure the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer Canadian Regulatory Information for the Fax Kit option This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN value may be found on the label located on the rear of the equipment Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by
53. Settings 119 Embedded Fax 35 Error Correction Mode Fax Receive Settings 122 Error Correction Mode Set 122 F Fault Codes 173 Fax Reports 52 Fax Specifications Compatibility 167 Connection Approvals 167 Image Compression 167 Resolution Capability 167 Telephone Line Type 167 Transmission Speed 167 File Management 121 File Management Fax Settings 121 G Group Directory Setup Faxing 53 H Handler Specifications Mixed Sizes 165 Paper Weights 165 Size Sensing 165 Hole Punch Erase Edge Erase 30 ID Card Copy 34 Image Options E mail 83 Image Options Print 94 Image Quality Copy 28 Image Shift Copy 30 Individual Directory Setup Faxing 53 J Jams Document 171 Jams Paper 170 Jams Staples 172 Junk Fax Fax Receive Settings 119 L Layout Watermark Print 95 Lighten Darken Faxing 45 Line Configuration Fax Settings 121 Machine Configurations Accessibility 164 Copier Speed 164 First Copy Out Time 164 Hardware 164 Machine Size 164 Warm Up Time 164 Machine Tests Image Quality 147 UI Test Application Checksum Verification 149 Audio Tone 148 Communications Self Test 149 Display Pixel 148 LED Indicator 148 Reset UI 149 Touch Area 147 UI Button 147 Video Memory 148 User Interface 147 Manual Size Input E mail 84 Manual Size Input Original Size 29 Margin Shift Image Shift 30 Media Specifications 105 Mixed Size Originals Original Size 29 Multi Up Copy 33 O On Demand Image Overwrite
54. XEROX Xerox WorkCentre 4150 User Guide Version 6 0 21 04 06 Prepared by Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND 2006 by Xerox Corporation All rights reserved Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks etc Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation Product names and trademarks of other companies are hereby acknowledged Changes technical inaccuracies and typographical errors will be corrected in subsequent editions Table of Contents DG NN cc a oe cette ce cece ceeecccscuc ienna 1 IMGOUCHOM a 2nd ecko ee Rai PROS RSE et Ne DEN e eerie a Sew ew p Rebs eee 2 About This Guide ccs ee tee ne eut ee ei user saute 3 Related Information Sources ois 6410 5 ied dors eee ede Ei eae tea eee 5 Customer Support 4242 24 mia eee eae CORREO er Bo alee a 6 Daley Re 2 Le 0 Foe eco de ci DCS a Nesle a 7 Environmental Compliance 18 Product Recycling and Disposal sa cjacsvdiceubawes Seeeeer iieigexbtseau es 19 2 Getting SAM 3 Machine OvervieW 4224 224004408 caiiint Led ra hi hae hiat 4 D
55. ables Store all consumables in accordance with the instructions given on the package or container e Keep all consumables away from the reach of children Never throw toner toner cartridges or toner containers into an open flame Radio Frequency Emissions United States Canada Europe NOTE This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna 10 Xerox WorkCentre 4150 User Guide 1 Welcome Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Shielded interfac
56. age loss may occur when paper is substituted Auto Tray When the On button is selected the Auto Tray feature automatically selects the paper tray loaded with the paper size closest to the original document This can be overridden on the Basic Copy screen by manually selecting the required tray Xerox WorkCentre 4150 User Guide 123 9 Setups When the Off button is selected the Auto Tray button is disabled on the Basic Copy screen The tray selection defaults to Tray 1 124 Xerox WorkCentre 4150 User Guide 9 Setups Machine Presets Reduce Enlarge Presets This feature enables the machine administrator to set the 6 default reduction or enlargement ratios When the Reduce Enlarge Presets window opens the default reduction and enlargement ratios are displayed These ratios produce a proportional reduction or enlargement of the image To change one of the preset ratios touch the appropriate preset window and use the keypad to type in the required value The common values show the most frequently used presets depending on the market region For example in the image below the values used in the US market are depicted Go To Tools gt System Settings gt More gt Reduce Enlarge Presets gt Reduce Enlarge Presets Ready Select Features to scan your job Common Values 8 5x14 to 8 5x11 78 8 5x13 to 8 5x11 85 8 5x11 to 8 5x14 129 5 5x8 5 to 8 5x11 129 5 5x8 5
57. ally selects an appropriate tray Document Glass The following steps explain how to load documents using the document glass 1 Raise the document feeder Registration Arrow 2 Place the document face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the document feeder 2 Select the Features By default the Copy screen is the first screen displayed on the machine If the screen displays Job Status or Machine Status press the All Services button If the touch screen displays other options like Fax or E mail select All Services and select Copy from the displayed items Various copy features can be selected for your copy job The most common features are displayed on the Basic Copying screen Xerox WorkCentre 4150 User Guide 19 3 Copy 1 Press the All Services button on the touch screen Ready to scan your job Basic Copying All Services Reduce Enlarge Paper Supply 2 Sided Copy 100 Auto Paper gt 1 Sided Ep coltatea C_ Auto 2 1 85x11 D QJ 1 gt 2Sided Cuncollated Q7 apa5 QJ 2 85x11 D QJ 2 gt 2Sided 1 Staple D Qin A5 Que 3 85x14 D CO More Q1 Staple 2 Select Copy on the touch screen Ensure that the Copy screen is displayed Ready to scan your job Sat ID Card Ne EMO Network NOTE If the Authentication feature is enabled you may need an account number before using the mach
58. ame fy Append to Existing File SET Option Description Rename New File Prompts user to rename the new file Overwrite Existing Automatically overwrites the old file with the new File ong Append to Existing Appends new file to old file File Do Not Save Does not allow the save Add Date to Name Adds the date to the new file name 70 Xerox WorkCentre 4150 User Guide 5 Network Scan Refresh Destinations Use this feature if you want a recently created or updated template and cannot wait until the system automatically updates the system Ready to scan your job Refresh d g All Destinations Services Use this feature if you want a recently created or updated template and cannot wait until the system automatically updates the Template Update Template DE List Caution The Template Update can take several minutes and consequently should be used only when necessary Maximum Number of Templates to be displayed 250 NOTE The template update can take several minutes A maximum of 250 templates can be displayed Press the Update Template List button to begin the refresh Xerox WorkCentre 4150 User Guide 71 5 Network Scan 72 Xerox WorkCentre 4150 User Guide 6 Scan to E mail Scan to E mail is a standard feature on the WorkCentre 4150s 4150x 4150xf This chapter contains information about the options available within E mail When enabled sca
59. an your job 1 Off C Right Page C Left Page C Both Pages 28 Xerox WorkCentre 4150 User Guide 3 Copy Off Use to deactivate the feature Left Page Use to scan and copy the left page of a bound document Right Page Use to scan and copy the right page of a bound document Both Pages Use to scan and copy both pages of a bound document Original Size Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals Ready to scan your job 1 _Undo cancer save Auto Detect Standard Sizes eo iene 85x14 D Mixed Size oo 0 22215 ASB Auto Detect Use this option to allow the machine to automatically recognize the size of the originals being fed through the document feeder NOTE When originals are scanned using the document glass and an Auto feature is selected the machine will scan the original twice Manual Size Input Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common document sizes and orientations Select a standard size using the scroll buttons or use Custom Size to manually adjust the scanning dimensions Mixed Size Originals Use this feature to copy a document containing mixed size originals The originals must be the same width for example 8 5 x 11 short edge feed and 5 5 x 8 5 long edge feed L
60. and stored in a remote location Scrolling through the Template List Use the up down scroll buttons located to the right of the Template List to move through the list one page at a time and select a Template To get quickly to a specific page in the Template list use the number keypad to identify the page number then select the pound key The counter will display the page location Destination Details The Destination Details section on the right side of the screen displays information about the selected template Each time you select another 62 Xerox WorkCentre 4150 User Guide 5 Network Scan template file this area will update to display information associated with the selected template NOTE Any changes made to the template at the machine are temporary Permanent changes must be made with the same utility that created the template Template Overview Successful network scanning requires selecting a template at your machine Templates contain pre selected options which will be applied to the scanned original for example information about the final destination of your job the repository and the image quality settings are defined within the template along with the template name Creating Refer to the System Administration CD for more information on creating Templates templates NOTE Template names are limited to 20 characters Template names containing more than 20 characters will be shortened to the first
61. any name product number and the machine serial number NOTE For information about locating the serial number please refer to Customer Support on page 6 CAUTION When replacing consumables DO NOT remove the covers or guards that are fastened with screws You cannot maintain or service any of the parts that are behind these covers and guards DO NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your machine 154 Xerox WorkCentre 4150 User Guide 10 Maintenance Customer Replaceable Units There are 3 replaceable Customer Replaceable Units CRUs on the machine e Toner Cartridge SMart Kit Drum Cartridge Staples The machine will display a message on the touch screen when any of the above need to be reordered This message is a warning that the unit is nearing the end of its life Only replace the unit when a message actually instructs you to do so To replace a CRU follow the instructions on the User Interface or refer to the relevant sections below CAUTION When replacing consumables DO NOT remove the covers or guards that are fastened with screws You cannot maintain or service any of the parts that are behind these covers and guards DO NOT attempt any maintenance procedure unless specifically described in the documentation supplied with your machine Toner Cartridge This procedure shows you how to remove a used toner cartridge and
62. are stored in your mailbox and automatically sent to a remote fax machine when requested 1 Enter Mailbox number max 20 digits 2 Enter Mailbox passcode 4 digit code 3 Press Start Print Mailbox Allows you to print a hard copy of the documents stored in a mailbox Documents 1 Enter Mailbox number max 20 digits 2 Enter Mailbox passcode 4 digit code 3 Press Start Delete Mailbox Allows you to delete all the documents stored within a mailbox Documents NOTE If the Delete Mailbox Documents or Print Mailbox Documents button is selected then both received and stored documents within the selected mailbox will be printed or deleted 1 Enter Mailbox number max 20 digits 2 Enter Mailbox passcode 4 digit code Xerox WorkCentre 4150 User Guide 49 4 Fax Send to a Remote Mailbox Polling Store for Polling 3 Press Start Allows you to send a fax document directly to an individual s private mailbox on a remote machine NOTE This feature will only be available when the remote machine has mailbox capability and when the user sending the document knows the mailbox number of the recipient Enter the recipient s fax number using the control panel or select the Send List button and select the recipient from the directory Group Directory is not available when using the send to a remote mailbox feature as only one telephone number can be entered at a time If enabled a confirmation report is
63. asic Faxing screen looks like the one shown below with the Superfine option shown then Embedded Fax is enabled Ready to Fax Enter phone number Basic Faxing Dialing Options Server Fax Services Sides Scanned Resolution Sidea Q Standard QZ Send List 0 QJ Dialing Characters C 2 Sided QJ Fine CL 2 Sided Rotated _ Manual Receive O Super Fine Once enabled on your machine you will be able to transmit and receive hard copy faxes without a dedicated telephone line on the machine Your images are sent from your machine via your network to a fax server which forwards them on to the fax Xerox WorkCentre 4150 User Guide 35 4 Fax number you entered If the Basic Faxing screen looks like the one shown below then Server Fax is enabled Ready to scan your job Tray 1 empty please reload 1 Basic Faxing Ts ng Services Dialing Options Resolution Sides Scanned Standard Sided to Send List Dialing Characters rre Q2 Sided 2 Sided Rotated Send List 0 Phone List Access to the Basic Faxing features is gained using the All Services button on the touch screen Depending on the options enabled and how your machine has been configured you may have to select All Services and Fax to display the Fax feature tabs The tabs available for selecting Fax features are e Basic Faxing on page 42 Image Adjustment on page 45 Added Fax Features on page 4
64. at The Output Format tab is used to produce different options for the finished output 3 Output Format Services OBooklet Creation O Covers O Transparency Separators Off No Covers No Separators OMulti Up 1 Page Up Booklet Creation Use this feature to create booklets from a sequential set of either single sided or double sided originals The machine prints 2 sided automatically which when folded produces a booklet with all the pages in the correct sequence The machine will also reduce and correctly position each image to fit on the selected paper NOTE Feed the originals from the document feeder and ensure that the Original Size settings on the Image Adjustment tab is set to Auto detect Off The feature is switched off On Use this option to enable the Booklet Creation feature There are two further options available when Booklet Creation is enabled Option Description 1 Sided Originals Select this option if the originals are single sided 2 Sided Originals Select this option if the originals are double sided 1 Original Input OO 1 Sided Originals O 2 Sided Originals Xerox WorkCentre 4150 User Guide 31 3 Copy Ses Covers Use this feature to automatically add covers to your copied set using stock taken from a different tray than the copies Covers must be the same size and orientation as the main body of the job 1 Cover Sides O No Covers O Front
65. ate the equipment safely Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include Safety Agency approval and compliance to established environmental standards Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product The safety testing and performance of this product have been verified using XEROX materials only Follow all warnings and instructions marked on or supplied with the product This WARNING mark alerts users to the possibility of personal injury This WARNING mark alerts users to heated surfaces WARNING This product must be connected to a protective earthing circuit Operator Accessible Areas This equipment has been designed to provide operator access to safe areas only Operator access to hazardous areas is restricted using covers or guards which require a tool to enable removal Never remove these covers or guards Maintenance Any operator maintenance procedures will be described in the customer documentation supplied with the product Do not to carry out any maintenance on this product which is not described in the customer documentation e This product is equipped with a 3 wire type plug provided with a protective earthing pin This plug will fit only into an earthed power outlet This is a safety feature To avoid risk of electric shock contact your el
66. ay 2 520 Sheet Option Option Option Standard Paper Trays 3 amp 4 Finisher Option Option Option Standard Cabinet Option Option Option Short Stand as Short Stand Standard Foreign Option Option Option Option Interface Image Overwrite Image Overwrite Image Overwrite Software NW Scan NW Scan NW Scan Options NW Accounting NW Accounting NW Accounting NW Fax Server NW Fax Server NW Fax Server Xerox WorkCentre 4150 User Guide 2 Getting Started Control Panel Overview Job Status Services Display and Touch Help Language Access Energy Screen Saver Clear All g TT Printing Display Brightness Machine Status Numeric Keypad Cancel Entry Stop Feature Description Services Displays the job features on the screen Job Status Displays job progress information Machine Status Displays the current status of the machine Displays and selects all the available programming features Display and Touch Screen plus fault clearance procedures and general machine information Help Accesses additional information Language Changes text displayed on the screen to an alternative gt language Access Accesses Tools used to adjust the defaults of the machine Numeric Keypad Use to enter numeric characters Cancel Entry Press to cancel the entry made on the numeric keypad Displays when the machine is in energy saver mode Touch Energy Saver the User Interface to wake
67. ays and outside areas of your machine 3 Remove any residue with a clean cloth or paper towel 162 Xerox WorkCentre 4150 User Guide 11 Specifications This chapter contains the specifications for the machine Use the specifications listed below to identify the capabilities of the machine The machine adheres to strict specifications approvals and certifications These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functional state Note that improvements in specifications and the appearance of the product may be made without prior notice For more information on the specifications contact your Xerox Representative Xerox WorkCentre 4150 User Guide 163 11 Specifications Machine Specifications Machine Configurations Feature Specification Hardware Configuration Machine Size Processor DADF or Document Glass Cover 1 4 Paper trays and Bypass tray Output tray or Finisher Without Finisher width 19 6 x depth 15 4 x height 11 2 W 498 x D 390 x H 284 mm With Finisher width 28 6 x depth 15 4 x height 11 8 W 726 x D 390 x H300 mm Machine Weight 99 2 lb 45 kg without finisher 143 3 Ib 65 kg with finisher Access Copier Speed From the front and both sides From paper tray 1 43 com one sided US Legal 45 com A4 First Copy Out Time Document Glass from Paper Tray 1 to top tray 5 0 seconds Docu
68. ays the next used User Account Previous Account Displays the most recent User Account selected during the current session The User Number and Group Account boxes display information for the currently selected User Account If the User Account selected is unused the User Number field is blank and the Group Account is 1 The User Number and Group Account are entered or amended by touching the required numeric display region and typing the new number on the keypad Field Description User Number A valid User Number is between 3 12 digits long Leading zeros and the characters and are recognised If the User Number is not unique a message is displayed on the touch screen Group Number A valid Group Number is from 1 255 Copy Limit The Copy Limit is from 0 to 999 999 To change the limit touch the numeric display region and type in the new limit using the keypad 136 Xerox WorkCentre 4150 User Guide 9 Setups Select the Access button to set access levels for the account currently displayed Any combination of these access levels may be set Field Description General Accounts Allows the user to log into any General Account and Access update it If there are no General Accounts the General Accounts Access button is greyed out and non selectable Multiple Group Allows the user to log into any Group Account and Account Access update it Auditron Allows the us
69. b 80 g m bond paper When printing from your PC ensure you select the Select Paper button to specify the correct paper size color and type Not confirming the paper details may result in printing delays 3 Fan the paper and insert it into the tray If loading Letterhead ensure the design is face up and the top edge of the sheet is placed at the right side Side Paper Guide Max Fill Line CAUTION Do not fill above the Maximum Fill Line 4 Position the side guide by squeezing the lever and sliding it towards the stack of paper until it gently touches the side of the stack Do not allow the guide to press against the edge of the paper tightly Close the paper tray The UI screen shows the current paper supply settings for Tray 1 on the left hand side Press the Change Size button and or the Change Type and Color button to change the settings if necessary If the settings are correct press the Confirm button Please refer to Setting the Paper Size in the Paper and other Media chapter on page 103 Ready to scan your job 1 If the tray information is OK touch Confirm Check the settings for Tray 1 Change Size Change Type and Color 100 Xerox WorkCentre 4150 User Guide 8 Paper and other Media Using the Bypass Tray The bypass tray is located on the right side of your machine It can be closed when not in use making the product more compact Use the bypass tray to p
70. be accessed from the Directory using the Speed Dial function Keypad Dial Use this option to enter the number using the numeric keypad The number entered appears in the fax window If an incorrect entry is made use the C button to delete the number and then enter the correct number Use the Keypad Dial option to return to using the keypad to enter fax numbers after using alternative methods Manual Dial Allows you to listen to the dial tone when entering the fax number Used when sharing a fax and phone line Speed Dial Speed Dial numbers are automatically created when a fax number is stored in the Individual Directory Using the Speed Dial number saves time typing the complete fax destination number To use Speed Dial select the Speed Dial option and enter the 3 digit Speed Dial number required 42 Xerox WorkCentre 4150 User Guide 4 Fax To find out the Speed Dial number for an entry in the Individual Directory select the Send List option and scroll through the Individual Directory to view the numbers assigned Redial Redial allows you to place a call to the last number or list of numbers dialed Send List The Send List is used when the fax is being sent to multiple destinations Fax numbers can be entered into the Send List manually using the keypad using Speed Dial or by using the Directory The Directory stores and displays the fax recipient details Information includes the recipient s name fax number and transmission p
71. ctory and return to the Phone Book Setup screen You can save up to 200 entries Group Directory Setup Added Fax Features gt Dial Directory Setup gt Group To create a new Group Directory entry or to edit an existing one 1 From the Group Directory Setup screen enter a Directory number or select one from the directory list Select the Edit button Enter the Group name maximum 20 characters Select the Save button to confirm entry Select the Next button U AeA WN Xerox WorkCentre 4150 User Guide 53 4 Fax 6 Select the required entry from Individual Directory to add to your Group Either choose from the list using the scroll buttons or key in the Directory Location number using the keypad 7 Select the Add button to add the Individual number to the Group Continue selecting and adding as required 8 Select the Save button to save your entries and return to the Phone Book Setup screen 54 Xerox WorkCentre 4150 User Guide 5 Network Scan This chapter contains information about the options available within Network Scanning Network Scanning enables the creation of an electronic image file Network Scanning is an optional feature which is only available on the WorkCentre 4150s 4150x and 4150xf models If Network Scanning has been enabled an electronic file can be created from a hard copy original The electronic file can be filed faxed or distributed through e mail Xerox WorkCentre 415
72. cument glass 1 Raise the document feeder Registration Arrow 2 Place the document face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the document feeder 2 Select Network Scanning By default the Copy screen is the first screen displayed on the machine If the screen displays Job Status or Machine Status press the All Services button If the touch screen displays other options e g E mail select All Services and select Network Scanning from the displayed items 1 Press the All Services button on the touch screen Ready to scan your job 1 Services Basic Copying Reduce Enlarge Paper Supply 2 Sided Copy D 100 Auto Paper i gt 1 Sided Coltatea CL Auto Qe 1 85x11 D D1 gt 2Sided C2Uncollated Q7 apa5 Ce 2 85x11 D QJ 2 gt 2Sided 1 Staple D Qi 5 Que 3 85x14 D Q3 More 41 Staple amp 57 Xerox WorkCentre 4150 User Guide 5 Network Scan 2 Select Network Scanning on the touch screen Ensure that the Network Scanning screen is displayed Ready to scan your job Network Scanning File on filing location not defined NOTE If the Authentication feature is enabled you may need an account number before using the machine To get an account number or for more information contact the Key Operator or the System Administrator 3 Select Network Scanning Template Network Scanning uses preset
73. d White 2 Sided Original Photo High Quality Printing Q2 Sided Original Q Text Q Archival Record Rotate Side 2 rore Color Scanning Use this option to scan Mono or Full Color originals Option Description Full Color Use this option to scan a color original Black amp White Use this option to scan a black and white original 2 Sided Originals This is used to specify whether the originals are single sided or double sided Option Description Use this option for originals that are printed on one side 1 Sided only 2 Sided Use this option for originals that are printed on both sides 2 Sided Use this option for originals that are printed on both sides Side 2 64 Xerox WorkCentre 4150 User Guide 5 Network Scan Original Type Use this feature to select the type of original being scanned Option Description Photo amp Text Use for originals containing photographs and text Photo half tone originals Use for continuous tone photographs or high quality printed Text Use for originals containing text or line art Scan Presets Use these options to automatically set the optimum settings for your job For example to produce smaller file sizes or deliver higher quality output Option Description for Sharing and Printing Use this option for normal quality documents The output file size will be
74. d is recommended for 12072 0pl documents which are to be viewed electronically or archived 100 x 100 dpi pe a small file size and is recommended for simple text ocuments 200 x 200 dpi for average quality text documents and line Recommended for high quality text documents and line art 300 x 300 dpi Can also be used for medium quality photos and graphics This is the default resolution and the best choice for most documents Recommended for average quality photos and graphics It 400 x 400 dpi produces good quality images and a smaller file size than the 600x600 resolution Recommended for use with high quality photos and graphics 600 x 600 dpi It produces the largest image file size but delivers the best image quality NOTE If Color mode is selected the maximum resolution is 300 x 300 Scan to Edge Use this option to produce an edge to edge scan of the original You can opt to switch this option On or Off Ready to scan your job Off When Scan to Edge Off is selected a small blank border will be added around the scan edges to prevent imaging around the edges Selection of Scan to Edge On may produce dark lines around the O On edges of your scan and increase the file size When Scan to Edge is switched Off a blank border is automatically added around the edges Xerox WorkCentre 4150 User Guide 85 6 Scanto E mail File Format PDF Multi page TIFF Single page T
75. dress book If one or more matches are found based on the search criteria the matches display on the touch screen Use the up down scroll buttons to locate the recipient Highlight the recipient in the list and select the Add button Continue this process until you have added all the required recipients On completion select the Done button The entered e mail addresses will be shown in the Address List 80 Xerox WorkCentre 4150 User Guide 6 Scan to E mail Basic Settings The Basic Settings tab allows you to temporarily change the information relating to your original Changing these settings allows you to achieve optimum scanning quality for each E mail original Ready to scan your job Basic Settings Services Color Scanning 2 Sided Originals Original Type Scan Presets For Full Color B Sided Original Z Photo and Text Z Sharing and Printing Black and White Sided Original gt Photo Qhtigh Quality Printing 2 Sided Original D Text archival Record Rotate Side 2 More Color Scanning Use to transmit the e mail job in mono or color Option Description Black amp White Transmits a Black amp White image Full Color Transmits a Color image 2 Sided Scanning This is used to specify whether 1 or 2 sides of your original will be scanned You can also program the orientation for 2 sided originals Option Description Use this option for originals t
76. e Specifications chapter on page 166 for full Document Feeder Specifications 3 Place the stack in the middle of the guides aligning the left edge with the document feeder tray and position the guides to just touch the edge of the documents 4 When Paper Supply is set to Auto the machine automatically selects an appropriate tray Document Glass The following steps explain how to load documents using the document glass 1 Raise the document feeder Registration Arrow 2 Place the document face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the document feeder 2 Select the Features By default the Copy screen is the first screen displayed on the machine If the screen displays Job Status or Machine Status press the All Services button If the touch screen displays other options e g E mail select All Services and select Fax from the displayed items Various fax features can be selected for your fax job The most common features are displayed on the Basic Faxing screen 38 Xerox WorkCentre 4150 User Guide 4 Fax 1 Press the All Services button on the touch screen Ready to scan your job Basic Copying Reduce Enlarge 100 Ca Auto Con A4 gt A5 141 A5 gt aa All Services Paper Supply 2 Sided Copy Output Auto Paper i gt 1 Sided Coltatea Qe 185410 QJ 1 gt 2 Sided CDuncollated Oe 28510
77. e 164 Tray Media Size Media Types 1 2 3 amp 4 US Letter 8 5 x 11 Plain US Legal 8 5 x 14 Drilled 8 5 x 13 Letterhead A4 Heavyweight JIS B5 Recycled 5 5 x 8 5 Bond A6 Pre Printed Postcard 4 x 6 Thin Hagaki Bypass US Letter 8 5 x 11 Plain US Legal 8 5 x 14 Drilled 8 5 x 13 Letterhead A4 Heavyweight JIS B5 Recycled 5 5 x 8 5 Bond A6 Pre Printed Postcard 4 x 6 Thin Hagaki Transparency B5 Envelope 98 Xerox WorkCentre 4150 User Guide 8 Paper and other Media Loading Paper Preparing Paper for Loading Before loading paper into the paper trays fan the edges This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams NOTE To avoid unnecessary paper jams and misfeeds do not remove paper from its packaging until required Loading the Paper Trays Using the instructions provided below load paper into the machine Up to four paper trays are available depending on your machine configuration 1 To load paper pull open the paper tray Rear Paper 2 Adjust the rear paper guide to the required paper length It is preset to A4 or Letter size depending on country To load another size squeeze the rear guide and move from the current position and into the required position Xerox WorkCentre 4150 User Guide 99 8 Paper and other Media The paper trays can hold a maximum of 520 sheets of 20 I
78. e Delete alan of Originals Hold Quantity Completed l Promote Dora Job Details Trays in use 1 4 Select Delete from the Job Commands list 5 Select Confirm to delete the job or Cancel to return to previous screen Xerox WorkCentre 4150 User Guide 23 3 Copy Copy Features The tabs available for selecting the various Copy features are 1 Basic Copying 2 Image Adjustment 3 Output Format Depending on the options enabled and how your machine has been configured you may have to select All Services and Copy to display the Copy feature tabs Basic Copying Tab The Basic Copying tab is the default Copy screen Use this tab to select the standard options for a copy job Ready to scan your job Basic Copying Reduce Enlarge Paper Supply Pato Paper QBID Qe2uc 2 Sided Copy gt 1 Sided QJ 1 gt 2 Sided QJ 2 gt 2 Sided QO More BD 100 QJ auto Cn Services coated QD uncollated 1 Staple D 41 Staple The options can be selected by touching the appropriate button in each column To view all the choices for each option select the More button Reduce Enlarge Using this option originals placed on the document glass can be reduced or enlarged between 25 and 400 Originals fed through the document feeder can be reduced or enlarged between 25 and 200 100 Produces an image on the copies the same size as the image on the original
79. e cables must be used with this equipment to maintain compliance with FCC regulations in the United States Product Safety Certification This product is certified by the following Agency using the Safety standards listed Agency Standard Underwriters Laboratories Inc UL60950 1 1st 2003 USA Canada IEC60950 1 Edition 1 2001 This product has been manufactured under a registered ISO9001 Quality system M MENTA o Lo Environmental Choice s Wrox Terra Choice Environmental Services Inc of Canada has verified that this Xerox product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment CE Mark The CE mark applied to this product symbolizes Xerox s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated January 1 1995 Council Directive 73 23 EEC amended by Council Directive 93 68 EEC approximation of the laws of the member states related to low voltage equipment January 1 1996 Council Directive 89 336 EEC approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your authorised l
80. e campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to copy a legal document on which there is a cancelled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes postage stamps may be photographed provided the reproduction is black and white and less than 3 4 or more than 11 2 times the linear dimensions of the original Postal Money Orders Bills checks or drafts for money drawn by or on authorized officers of the United States Stamps and other representatives of value of whatever denomination which may be or have been issued under any Act of Congress Adjusted compensation Certificates for veterans of the World Wars Obligations or Securities of any foreign government bank or corporation Copyrighted material unless permission of the copyright owner has been obtained or the copying falls within the fair use or library reproduction provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington DC 20559 circular R21 Certificates of Citizenship or Naturalization foreign naturalization certificates may be photographed Passports foreign passports may be photographed Immigration papers Draft Registration cards Selective Service Induction papers which bear any of the following in
81. e machine C D sends originals as an e mail attachment Xerox WorkCentre 4150 User Guide 77 6 Scanto E mail 5 Job Status Screen 1 To display the progress of your e mail job press the Job Status button on the control panel The default Job Status screen displays all incomplete jobs including the queued scan to e mail job If there are no incomplete jobs in progress the message No Active Jobs is displayed For more information on the Job Status screen refer to Job Status Screen in the Copy chapter on page 21 6 Stop the E mail Job Follow the steps below to manually cancel an activated e mail job 1 Press the Stop button on the control panel to cancel the current e mail job 2 To cancel a queued job press the Job Status button on the control panel to display the Incomplete Printing Jobs screen 3 Select the appropriate job from the queue to view the Progress of your Job screen 4 Select Delete from the Job Commands list 5 Select Confirm to delete the job or Cancel to return to previous screen 78 Xerox WorkCentre 4150 User Guide 6 Scanto E mail E mail Send Use the Send options to enter recipient information From This option provides information about the sender NOTE If E mail is accessed via Authentication Mode the information contained will be linked with the login name To Use the keypad on the Touch Screen to enter the e mail address of the recipient Ce Use the keypad
82. e mail job Up to 128 recipient addresses can be entered in the list Entering an E mail Address You can use either the keypad on the Touch Screen or the Address Book to enter an e mail address NOTE When entering e mail details you can change the keypad on the Touch Screen to show upper or lower case accented characters or numbers by selecting the appropriate button Use the Back button to delete the previously entered character If you already know the full SMTP e mail address of your recipient or if you know that the recipient is not in any of the configured address books you can use the keypad on the touch screen to enter an e mail address in the To Cc or Bcc fields To delete a character press the Backspace button Address books contain a list of e mail addresses and details that are relevant to your company and or you If configured your machine is able to support two types of e mail address books Public and Internal When an entry is made in To Cc or Bcc the Address Book displays search results for one or both configured address books Use the keypad on the touch screen to enter the e mail recipient s name As with most search facilities you do not need to enter the full name and can search the address book on the first few letters When you have entered the e mail search criteria select the Enter button If there are no matching entries select the Change Address Book button to search the other ad
83. e network use the CentreWare Help system or click on the Help button in the Printer Driver NOTE The graphic representations of the touch screen displayed throughout this User Guide are based on a fully configured WorkCentre 4150xf The appearance of the touch screens may differ slightly on other configurations However feature descriptions and functionality as described remain the same Xerox WorkCentre 4150 User Guide 1 1 Welcome Introduction The Xerox WorkCentre 4150 is a digital device capable of being used for copying printing faxing scanning to e mail The features and functions available on your machine depend on the model purchased Xerox WorkCentre 4150 This model is a digital copier and copies at 45 pages per minute It comes with a Document Feeder Paper Tray and Bypass Tray as standard and also provides 2 Sided copying Additional Paper Trays Finisher Fax Network Scanning Foreign Interface Device and Cabinet or Short Stand are available as options Xerox WorkCentre 4150s This model provides digital copying printing and scan to e mail It copies and prints at 45 pages per minute A Document Feeder Paper Tray and Bypass Tray are also provided and 2 sided copying and printing are supported Additional Paper Trays Finisher Fax Network Scanning Foreign Interface Device 256 Mb Memory Upgrade and Cabinet or Short Stand are available as options Xerox WorkCentre 4150x This model has digital copyi
84. e you wish to poll press the Start button on the control panel to begin polling the remote machine or to store the polling command All documents that have been successfully polled from the remote machine are printed on your machine Poll Remote This option allows users to contact a remote mailbox which is set up on a Mailbox remote fax machine When contact has been made the remote machine sends the faxes stored within the mailbox To use this option you need to know the remote mailbox number and passcode Enter the remote machine s fax number using the control panel or select the Send List button to select the required number from the directory Group Directory is not available when using the poll remote mailbox feature as only one telephone number can be entered at a time To poll a remote mailbox you must know the mailbox number Use the keypad to enter the number of the mailbox you wish to poll in the Mailbox Number input field If the remote mailbox is protected with a passcode use the keypad to enter the passcode in the Passcode input field If the passcode does not match the remote mailbox passcode the poll will fail NOTE If the Passcode input field is left blank the default passcode 0000 is used Once you have entered the number and details of the remote machine mailbox you wish to poll press the Start button on the control panel to begin polling remote machine mailbox All fax documents that have been successfully
85. ecent account selected during the current session Shown on the screen is the total usage allocated to the selected Group Account The maximum copy value is 16 000 000 2 Select the Default Account button to reset the total in the currently displayed Group Account to 0 Deactivate a User Account Only the System or Auditron administrator can deactivate a user account NOTE User accounts cannot be deleted only deactivated This is done by changing the user number to an alternative number known only to the Administrator Group and General accounts cannot be deactivated Tools Mode Access Default Close Account User Number Q DCE h Copy Limit 1 2150 6 12345 Next Active 267 Q Account g Group Account Q Previous Account O Go To Tools gt Access and Accounting gt Internal Auditron Setup gt User Account and Access Rights 1 To deactivate a user account access the tools pathway and select the User Account and Access Rights button from the Internal Auditron Setup screen 2 Select the User Account and Access Rights button The information displayed on the screen is for the currently selected User Account Access the account you wish to deactivate by touching the User Account numeric entry region and typing the new number on the keypad using the up down scroll buttons to increase or decrease the User Accounts number or using the buttons on the left of the screen to browse the required User Accounts
86. ected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If this Xerox equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment for repair or warranty information please contact the Xerox Welcome Center telephone number 800 821 2797 Xerox WorkCentre 4150 User Guide 13 1 Welcome Model Number XRX FAXKIT If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved
87. ectrician to replace the receptacle if you are unable to insert the plug into the outlet Never use an earthed adapter plug to connect the product to a power source receptacle that lacks an earth connection terminal e This product should be operated from the type of power source indicated on the marking label If you are not sure of the type of power available consult your local power company Xerox WorkCentre 4150 User Guide 1 Welcome Do not allow anything to rest on the power cord Do not locate the product where persons will step or trip on the cord Use of an extension cord with this product is not recommended or authorized Users should check building codes and insurance requirements if a properly earthed extension cordis to be used Ensure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating Also ensure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating Disconnect Device for this product is the power cord To remove all electrical power to the product disconnect the power cord from the power receptacle Your equipment is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously Unplug this product from the wall outlet before cleaning Always use materials specifically designated for this product Use of other materials ma
88. ectronic equipment subject to disposal must be managed within agreed procedures Prior to disposal please contact your local dealer or Xerox representative for end of life takeback information North America Xerox operates an equipment take back and reuse recycle program Contact your Xerox sales representative to determine whether this Xerox product is part of the programme For more information about Xerox environmental programmes visit www xerox com environment or for recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www eiae org Xerox WorkCentre 4150 User Guide 19 1 Welcome European Union WEEE Directive 2002 96 EC Some equipment may be used in both a domestic household and a professional business application Mercury Safety LAMP S INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING LOCAL STAT OR FEDERAL LAWS For details see lamprecylce org eiae org Other Countries Please contact your local waste authorities and request disposal guidance 20 Xerox WorkCentre 4150 User Guide 2 Getting Started Before you use your machine take some time to familiarize yourself with the various features and options Use the instructions in the separately provided Quick Install booklet to unpack and setup your machine ready for use Xerox WorkCentre 4150 User Guide 2 Get
89. either Output Format pdf or Output Format TIFF Enter forwarding E mail address and Save settings Forward to Fax Select either Forward All Faxes Forward Transmitted Faxes or Forward Received Faxes Enter forwarding fax number and Save settings Secure Receive For added security this feature enables the machine administrator to control when and how your incoming faxes are printed To print a fax on receipt the Secure Receive feature must be Off Select the On button to hold the incoming fax until a passcode is used Print on Passcode settings can be changed using the number keypad Touch Save to confirm changes When a fax is received the screen will prompt you to insert a four digit passcode number the default setting is 1111 This number will then be used by the user to release incoming faxes from the print queue Junk Fax This tool enables the machine administrator to prevent the receipt of unwanted Prevention junk faxes This is done by only allowing the receipt of faxes from numbers held in the dial directory Xerox WorkCentre 4150 User Guide 119 9 Setups Receive Mode Remote Code Secure Polling The default selection for Junk Fax Prevention is Off so there is no filtering of incoming faxes Select the On button to switch on the feature With the feature switched on the machine will block ALL incoming faxes except those from fax numbers that are included in the machine s Individual Directory To bloc
90. emplate default Option Description Portable Document Format Given the right software the PDF recipient of the scanned image can view or print the file no matter what their computer platform PDF files usually open with Adobe Acrobat Readers Tagged Image File Format A graphic file that can be opened Multi Page TIFF in a variety of graphic software packages across a variety of computer platforms Single Page Tagged Image File Format A graphic file that can be opened TIFF in a variety of graphic software packages across a variety of computer platforms JPEG formats are graphic files that can be accessed with all JPEG graphics or image editing applications NOTE JPEG option is available only in Color mode Quality File Size The Quality File Size settings allow you to choose between scan image quality and file size When you change a setting and select Save an override confirmation screen displays Select OK to confirm the new setting NOTE Changing the Quality File Size may affect the Scan Presets option selected Option Description Normal Quality Use this option to produce good quality images and the smallest file size Higher Quality Using this option produces high quality images and larger file sizes Maximum Quality Use this option for the highest image quality and the largest file size NOTE Large files are not ideal for sharing and transmitti
91. en the user sees first The Entry Screen appears when the machine resets selections after a user has completed a job or after the Clear All button is pressed The available options are Features Machine Status and Job Status To set one of the options touch the appropriate button and then select Save Go To Tools gt Screen Defaults gt Entry Screen Default Job Status Default Use this feature to set the default screen when the user presses the Job Status button to the left of the UI For a full list of available screens refer to Job Status Screen in the Copy chapter on page 21 Go To Tools gt Screen Defaults gt Job Status Default Language Default Use this feature to set the User Interface language Xerox WorkCentre 4150 User Guide 127 9 Setups Feature Default and Priority Order Use this feature to select a service from the list and use the buttons to increase or decrease its priority The highest priority service will be displayed as the default service on the machine within the Features pathway The next two services will be displayed as buttons in the Features pathway Any remaining services will be accessible through the All Services button Display Brightness Depending on where your machine is located you may wish to adjust the touch screen display in order to minimize glare and improve readability Use the adjustment knob to the left of the touch screen to adjust the brightness of the user interface scre
92. en to suit the ambient light levels Display Brightness Touch Screen Audio Tones Use this feature to enable or disable one of the following audio tones Tone Description Fault Tone Sounds when there is a fault on the machine Conflict Tone Sounds when there is a system setting conflict Selection Tone Sounds when a button is selected When enabled the tones can be set to either low medium or high Press the Test button to test the tone volume Select Save to confirm the settings Go To Tools gt Systems Setting gt Audio Tones 128 Xerox WorkCentre 4150 User Guide 9 Setups Software Software Reset This utility provides the facility to reset the machine software without switching off and switching on the machine Go To Tools gt More gt Software Reset This facility allows you to reset the System Software Select the Reset System Software button A pop up window will appear warning you that jobs in the system may be lost and asking you to confirm that you wish to continue If you confirm this message the machine will reboot the system software Xerox WorkCentre 4150 User Guide 129 9 Setups CRU Replacement Defaults Customer Replaceable Units CRUs are modules within the workings of the machine that you can replace when needed The machine monitors the number of copies made for service information purposes This information helps maintain the machine s producti
93. er to enter the Tools Pathway and select Administrator Access the Access and Accounting button from the Tools Mode screen and access all features in the Auditron If none of the buttons on the Access Rights screen are selected you have enabled User Account rights only General Accounts The copy usage for all General Accounts can be viewed or reset to 0 A limit cannot be assigned to a General Account Tools Mode Default Close Account Q Next Open Account Totals ee Copy 148 038 Q Next Active Account CJ C Previous Account DS Go To Tools gt Access and Accounting gt Internal Auditron Setup gt Auditron General Accounts 1 Select the Auditron General Accounts button The information displayed on the screen is for the currently selected General Account To change the General Account use the navigation buttons on the left touch the General Account numeric entry region and type the new number on the keypad or use the up down scroll buttons to increase or decrease the General Account number If there are no General Accounts the General Accounts Access button is greyed out and non selectable Xerox WorkCentre 4150 User Guide 137 9 Setups Group Accounts The buttons on the left of the screen allow you to browse through the General Accounts Button Description Next Open Account Displays the next unused account Next Active Account Displays the next used account Previous
94. er tray for the copy job Lighten Darken Adjusts the lightness or darkness of the output To darken the output select the scroll down button To lighten the output select the scroll up button Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored backgrounds 4 Place one corner of the ID card into the back left hand corner of the document glass 5 Press Start to copy side 1 6 Turn the ID card over to scan the second side 7 Press Start to copy side 2 Both sides of the ID card print on the same side of the output copy 34 Xerox WorkCentre 4150 User Guide 4 Fax Fax is an optional feature which may not be available on your machine There are two types of Fax service Embedded Fax and Server Fax Although both fax services can be installed only one fax service can be enabled Your System Administrator will set up the default fax service This chapter contains information about the options available Within both fax services NOTE Embedded Fax is the default service when both fax services are installed Embedded Fax Once enabled on your machine you will be able to transmit and receive hard copy fax jobs over the telephone network directly to and from another fax machine Your images are sent from your machine directly to the fax number entered This type of fax travels over normal telephone lines and will therefore be charged at telephone rates If the B
95. erox WorkCentre 4150 User Guide 9 Setups Setting up Paper Trays Tray Confirmation Messages This feature enables the Tray Confirmation message on the display screen The Tray Confirmation message appears when new stock is loaded into the paper trays The user must confirm the paper size and paper type of the new stock Go To Tools gt System Settings gt Tray Management gt Tray Confirmation Messages Default Paper The Default Paper settings allows the programming of the default paper type and color Typically this is the most common stock that will be used in the machine and is the stock that the machine will feed if a specific stock type is not selected Go To Tools gt System Settings gt Tray Management gt Default Paper Paper Substitution This feature enables the machine to automatically substitute common US and metric paper sizes when printing If the feature has been turned off the machine will hold the job and indicate that the appropriate paper size should be loaded If this feature is set to On the machine will automatically substitute the sizes shown on the screen below Go To Tools gt System Settings gt Tray Management gt Paper Substitution Ready Select Features to scan your job Touch On to substitute the following paper sizes when the requested size is unavailable applicable to Print Jobs only 8 5 x 11 for A4 Ad for 8 5 x 11 A5 for 8 5 x 5 5 Note that some im
96. es the dark background resulting Suppression from colored paper or newspaper originals Select On to turn on Background Suppression and select Save Xerox WorkCentre 4150 User Guide 83 6 Scanto E mail Original Size Use this option to either enter the size of your original document or allow the machine to determine the size of the originals and the scanned document automatically Ready to scan your job Standard Sizes EN Auto Detect Custom Size EEN J 5 5 x 8 5 D Manual Size Input 8 5 x14 D AMD 45 D Auto Detect Use this option to allow the machine to recognize the size of the originals being fed through the document feeder Manual Size Input Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common document sizes and orientations Select a standard size or select Custom to manually adjust the scanning dimensions Resolution Resolution affects the appearance of the scanned image The higher the scanning resolution the better the image quality The current resolution setting is shown under the Resolution button on the Advanced Settings screen Ready to scan your job O 72x72 dpi 300x300 dpi C 100x100 dpi C 400x400 dpi C 200x200 dpi C 600x600 dpi 84 Xerox WorkCentre 4150 User Guide 6 Scanto E mail Resolution Description Produces the smallest image file size an
97. esolution 600x600 256 shades of gray 100 iv ps Standard O None Reduce Enlarge en 25 100 200 300 400 Margins Invert Image C Negative Image C Mirror Image 94 Xerox WorkCentre 4150 User Guide 7 Print Layout Watermark Used to change the layout of a document and add watermarks Multiple documents can be printed on one page from 2 Up to 16 Up Booklets can also be created Use the Watermark option to display for example the word DRAFT or CONFIDENTIAL across each page This feature also adjusts the size and location of the watermark 3 Xerox WorkCentre 4150 PS Printing Preferences ecco el Advanced Paper Output Image Options Layout Watermark Page Layout Watermark N Up 1 v none Draft Booklet Layout Confidential Copy Page Layout Options Watermark Options C Fit to New Paper Size Image Orientation ER x Xerox WorkCentre 4150 User Guide 95 7 Print Advanced Select this tab to access the postscript options and advanced programming features for your print job Use the scroll arrows to move through the options Clicking on a plus symbol will display further choices 2 Xerox WorkCentre 4150 PS Printing Preferences Advanced Paper Output Image Options Layout Watermark M Xerox WorkCentre 4150 PS Advanced Document Settings iis Document Option
98. etups Customer Support and Supplies Numbers Customer support and supplies numbers can be set to give users access to numbers and details vital to maintain the machine uptime Go To Tools gt Customer Support and Supplies Numbers This utility allows you to set the following numbers Customer Support Telephone Number Supplies Telephone Number Customer Asset Tag Number Xerox Asset Tag Number Select the hyphen button if needed as part of the number 150 Xerox WorkCentre 4150 User Guide 9 Setups Optional Services Depending on your machine configuration you may have access to the following services This utility allows you to enable or disable options at any time where installed In most cases no reboot is necessary Go To Tools gt Optional Services Network Scanning For information on Network Scanning refer to Network Scan on page 55 E Mail For information on E mail refer to Scan to E mail on page 73 On Demand Image Overwrite For information on Image Overwrite refer to On Demand Image Overwrite on page 146 Network Accounting To enable this option set the authentication mode in Access and Network Accounting to Network Accounting To disable this option set the authentication mode in Access and Network Accounting to something other than Network Accounting For more information please refer to the System Administration CD Immediate Image Overwrite Immediate Image Overwrite is a
99. f the screen 5 Job Status Screen 1 Press the Job Status button on the control panel to display the Job Status screen The default Job Status screen displays all incomplete jobs including the queued copy job If there are no incomplete jobs in progress the message No Active Jobs is displayed Ready Select Features to scan your job Job Name Status 1 Copy Job 12 Local User Held by System 2 Copy Job 13 Local User Scanning 3 Copy Job 14 Local User Scanning 4 Copy Job 15 Local User Scanning 5 Copy Job 16 Local User Scanning J 6 Copy Job 17 Local User Scanning Xerox WorkCentre 4150 User Guide 21 3 Copy 2 Press Other Queues to view the full list of queues Queue Description Incomplete Printing Jobs Displays all queued printing jobs Incomplete Non Printing Displays all types of queued jobs e g fax e mail Jobs etc except printing All Incomplete Jobs Displays all types of queued jobs Completed Printing Jobs Displays all completed printing jobs Completed Non Printing Displays all types of completed jobs e g fax e Jobs mail etc except printing All Completed Jobs Displays all types of completed jobs 3 Select the required job to view the Progress of Your Job screen The Progress of Your Job screen displays the number of originals scanned and the number of images completed so far Ready Select Features to scan you
100. formation Registrant s earnings or income Registrant s dependency status 16 Xerox WorkCentre 4150 User Guide 1 Welcome Registrant s court record Registrant s previous military service Registrant s physical or mental condition NOTE Exception US Army and Navy discharge certificates may be photographed e Badges identification cards passes or insignias carried by military or Naval personnel or by members of the various Federal Departments and Bureaus such as the FBI and Treasury unless the photograph is ordered by the head of such Department or Bureau automobile licences driver s licenses and automobile Certificates of Title This list is not all inclusive In case of doubt consult your attorney A WARNING Copying of the following is also prohibited in certain states Cyprus Hungary Lithuania Slovakia Czech Republic Italy Malta Slovenia Estonia Latvia Poland Spain Xerox WorkCentre 4150 User Guide 17 1 Welcome Environmental Compliance ENERGY STAR ENTA o Le USA Energy Star As an ENERGY STAR partner Xerox Corporation has determined that the basic configuration of this product meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The ENERGY STAR Office Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry
101. hat are printed on one 1 Sided Original side only Use this option for originals that are printed on both 2 Sided Original sides Use this option for originals that are printed on both 2 Sided Original sides and the second side has been rotated For Rotate Side 2 example if you are scanning a calendar which uses a head to toe format Xerox WorkCentre 4150 User Guide 81 6 Scan to E mail Original Type Use this feature to select the style of original being scanned Option Description Photo and Text Use for originals containing photographs and text Photo Use for continuous tone photographs or high quality printed half tone originals Text Use for originals containing text or line art Scan Presets Apply a Scan Preset to optimize your scan based on the media type The initial E mail feature screen displays the most common scan presets Select the More button for the complete listing Option Description for Sharing and Printing Use this option for normal quality documents The output file size will be small for High Quality Use this option for high quality documents This option produces the largest output file size for Archival Record Use this option for documents which will be stored or viewed electronically This option produces the smallest output file size for OCR Simple Scan Use this option for documents
102. he toner Remove from packaging 156 Xerox WorkCentre 4150 User Guide 10 Maintenance If after fitting a new toner cartridge the front door will not close check that the toner cartridge is positioned and latched correctly 6 To fit the new toner cartridge slide the top of the cartridge into the grooves at the top of the cartridge slot 7 Turn the locking lever counter clockwise 8 Close the front cover 9 Close the right side door 10 Press the Confirm button on the machine display If you have replaced the toner cartridge as a result of a Replace the Toner Cartridge message on the machine display the machine will assume that you have fitted a new cartridge and reset the toner usage counters and messages If however you have fitted a new toner cartridge without being instructed to do so by the machine display the toner usage counters will need to be reset manually This is done in the Access tools mode using the Supplies Management Toner Cartridge Re order Notification feature Replacing the SMart Kit Drum Cartridge This procedure shows you how to remove a used SMart Kit Drum Cartridge and replace it with a new one Depending on the type of SMart Kit Drum Cartridge approximately 55 000 images are provided The machine will tell you when you need to order a new cartridge and when to replace the cartridge The SMart Kit Drum Cartridge can be recycled so please follow the disp
103. ice Tray Paper Low Paper supply in tray has run low fewer than 50 sheets Load paper in the tray indicated by the warning message Paper Empty at Tray The copy paper in the paper tray has run out Load paper in the tray indicated by the warning message Paper Empty at Bypass Tray The copy paper in the bypass tray has run out Load paper in the bypass tray Tray Cassette Out Paper tray is not securely closed Close the paper tray until it locks into place Tray Door Open The side cover of tray is not securely latched Close the door of the tray until it locks into place Tray Elevating Error Tray elevating top sensor does not function correctly Open and close the paper tray If the problem persists call for service Jam from Tray Copy paper has jammed in the paper tray Open the indicated tray and remove the jammed paper Open side cover and remove jam full Duplex Jam Copy paper has jammed in Open the side cover and remove the side cover the jammed paper Open the side door and remove the jammed paper Out Bin Full Output tray is more than 90 Remove printed material from page output area Xerox WorkCentre 4150 User Guide 173 12 Troubleshooting Errors amp Faults Description Solution CRU Toner Low Toner cartridge is almost Open side cover and right side em
104. if head to head orientation originals are scanned the output will be head to toe If head to toe orientation originals are scanned the output produced will be head to head 26 Xerox WorkCentre 4150 User Guide 3 Copy Output Output is used to select the finishing requirements for the job The options will depend on the finishing output device installed Collated Select Collated for output stacked in sets to Output match the sequence of the originals i e 1 2 3 1 2 3 cotes Uncollated Select Uncollated for output sorted into CDuncollated stacks of individual pages i e 1 1 1 2 2 2 3 3 3 Or Staple D Q Staple 1 Staple Use this option to add a single staple to all your landscape oriented output 1 Staple Use this option to add a single staple to all your portrait oriented output Image Adjustment The Image Adjustment tab provides copy features used for adjusting the appearance of the copy output Ready to scan your job Image Adjustment Services i Book Copying O Original Size le sa Manual Size Input BCE 23 85x10 Suppression Of OEdge Erase f or Job Review Summary Touch any of the top level buttons to select a feature To view all the options for a feature select the option required Multiple options can be selected for each copy job if required The text next to the option button called a Job Review Summary reflects the current
105. ifies that all of the lights on the control panel are functioning properly 1 Select Start Test to begin the test Each light will light for a short period of time if it is functioning properly The lights will continue to cycle until the test is ended 2 Select End Test to end the test The Test Pass Fail screen displays 3 Select the Passed button if all the LEDs on the control panel are functioning properly Select the Failed button if any of the LEDs on the control panel are not functioning properly Video Memory Test The Video Memory Test verifies that the memory used by the video controller on the User Interface is functioning properly 1 Select Start Test to begin the test A message will be displayed indicating whether or not the test was completed successfully 148 Xerox WorkCentre 4150 User Guide 9 Setups Reset User Interface Rebooting Restarting the User Interface will cause the Power On Self Test cycle to begin The User Interface will pause for several seconds before Starting the Reboot process Application Checksum Verification The User Interface Application Checksum Verification checks that the Ul software is up to date and running correctly 1 Select Start Test to begin the test A message will be displayed indicating that the test in progress A second message will then be displayed indicating whether or not the test was completed successfully Xerox WorkCentre 4150 User Guide 149 9 S
106. in or service any of the parts that are behind these covers and guards DO NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your machine Document Glass and Constant Velocity Transport CVT Glass 1 Use a soft lint free cloth lightly dampened with water Liquid should Docu Eos never be poured directly onto the glass CVT glass 2 Wipe clean the entire glass area 3 Wipe away any residue with a clean cloth or paper towel NOTE Spots or marks on the glass will be reproduced on the prints when copying from the document glass Spots on the Constant Velocity Transport Glass will show up as streaks on the prints when copying from the document feeder The Control Panel and Touch Screen Regular cleaning keeps the touch screen and control panel free from dust and dirt To remove finger prints and smudges clean the touch screen and control panel as below 1 Use a soft lint free cloth lightly dampened with water Xerox WorkCentre 4150 User Guide 161 10 Maintenance 2 Wipe clean the entire area including the touch screen 3 Remove any residue with a clean cloth or paper towel Duplexing Automatic Document Feeder and Output Tray Regular cleaning keeps the document feeder and output tray free from dust and dirt 1 Use a soft lint free cloth lightly dampened with water 2 Wipe clean the document feeder and output tray including the paper tr
107. ine To get an account number or for more information contact the Key Operator or the System Administrator 3 Press the Clear All button once on the control panel to cancel any previous selections The control panel returns to the default entry screen 4 Select the button for the feature required Feature Description Basic Copying Use this tab to select the standard options for a copy job e g reduce enlarge 2 sided copying etc Image Adjustment Output Format Use this tab to adjust the appearance of the copy output e g image quality edge erase etc Use this tab to produce different options for the finished output e g booklet creation covers etc If necessary press one of the tabs and configure the copy settings For information on the individual tabs refer to the following Basic Copying page 24 Image Adjustment page 27 Output Format page 31 20 Xerox WorkCentre 4150 User Guide 3 Copy 3 Enter the Quantity The maximum copy quantity is 999 Use the numeric keypad on the control panel to enter the number of copies required The number entered is displayed in the upper right hand corner of the screen NOTE To cancel an incorrect entry press the Clear C button and enter the Cc correct quantity 4 Start the Copy Job Press the Start button Each document is scanned only once The number of copies remaining is displayed in the upper right hand corner o
108. ional PTT standards NOTE only available on Xerox WorkCentre 4150s 4150x and 4150xf Resolution Feature Specification Compatibility IBM PC MAC Linux Speed 43 ppm US Legal 45 ppm A4 Max Print Area 11 x 14 US Legal 279 mm x 356 mm Enhanced Resolution 1200 dpi Standard or Normal 600 x 600 dpi Std Max Printer Memory 256 MB 40 GB PDL PCL PCL5e PCL6 PS3 Xerox WorkCentre 4150 User Guide 167 11 Specifications Scan Feature NOTE only available on Xerox WorkCentre 4150s 4150x and 4150xf Feature Specification Connection Type Standard Ether net 802 11b via 3rd party Speed CCD 45 ipm Max scan width 8 5 216 mm Effective scan width 8 2 208 mm Maximum Resolution 600 x 600 dpi TWAIN ISIS Compatible Network Twain WIA Scan Image Software ScanSoft OmniPage and PaperPort OCR Software ScanSoft OmniPage File Management Software ScanSoft Paperport 168 Xerox WorkCentre 4150 User Guide 12 Troubleshooting A variety of situations can affect the quality of your output For optimal performance ensure these guidelines are followed Do not position the machine in direct sunlight or near a heat source such as a radiator e Avoid sudden changes in the environment surrounding the machine When a change occurs allow the machine at least two hours to adjust to its new environment
109. is used to copy two or more documents in a reduced size onto one sheet of paper It is ideal for creating handouts storyboards or documents used for archival purposes NOTE Originals must be loaded in the document feeder when using this feature Lin men so To use Multiple Up load your Originals in the Document Handler 1 Page Up Note the direction of your Originals in the Document Handler Orn gt OT gt 1 Page Up Copies an original onto one sheet of paper 2 Pages Up Copies two separate originals onto one sheet of paper 4 Pages Up Copies four separate originals onto one sheet of paper NOTE For landscape originals place the top of the document at the back of the feeder For portrait originals place the top of the document to the left Xerox WorkCentre 4150 User Guide 33 3 Copy ID Card Copy Use this feature to copy both sides of an ID document e g a driver s license onto one side of paper Ready to scan your job O E mail a 1 Select All Services to display the All Services screen 2 Select ID Card Copy to display the D Card Copy screen 1 fae Network 1 a ID Card Copy a E mail Scanning Paper Supply Lighten Darken Background Suppression Q on u 13510 3 Qe 2mo ca ofr Qem Normal esac le 8 5x11 D Darken 3 Configure the output to improve the quality of the copy Paper Supply Use the Paper Supply options to select a pap
110. iting to be sent or printed This report also gives a percentage of available memory on the machine Fax Options Lists current Fax Option settings e g ring volume redial count date format etc Select the required report use the scroll keys to review complete list and then select the Print Report button Phone Book Setup Use this feature to store destination names fax numbers and transmission settings in your machine Entries stored here will be available for selection 52 Xerox WorkCentre 4150 User Guide 4 Fax Within the Send List feature on the Basic Faxing tab Dialing Groups can also be set up comprising of many individual entries This feature saves time when sending faxes to frequently used destinations Ready to Fax Enter phone number Individual Individual Directory Setup Added Fax Features gt Dial Directory Setup gt Individual To create a new Individual Directory entry or to edit an existing one 1 From the Individual Directory Setup screen enter a Directory number or select one from the directory list 2 Select the Edit button 3 Key in the fax number including any Dialing Characters using the number keypad 4 Select the Next button 5 Select the Edit button 6 Use the touchscreen keypad to enter the Directory name maximum of 20 characters 7 Select the Save button to confirm entries 8 Select the Save button again to save your entry to the Dire
111. justs the lightness or darkness of the output To darken the output select the scroll down button To lighten the output select the scroll up button Lighten Darken This option automatically reduces or eliminates the dark background resulting from colored paper or newspaper originals Background Suppression Original Size Use this option to select the size of the originals being scanned The machine can determine the size of the originals automatically or a size can be entered manually This option is also used when scanning mixed sized originals NOTE If your machine does not show Mixed Size Originals it is recommended that the originals used are of the same size Option Description Use this option to allow the machine to Auto Detect determine the size of the originals being fed through the document feeder 66 Xerox WorkCentre 4150 User Guide 5 Network Scan Option Description Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common document sizes and orientations Select a standard size or use Custom to manually adjust the scanning dimensions Use this option to scan the image to the edges of the original Manual Size Input Resolution Resolution affects the appearance of the scanned image The higher the scanning resolution dpi dots per i
112. k incoming faxes from numbers already in the Individual Directory add the numbers to the Junk Fax Numbers List Junk Fax Numbers List To add a number to the list touch an empty list location to highlight it and then touch the Edit List button Input the last 7 digits of the number you wish to block using the keypad and then select the Save button Repeat this process for all the numbers you want to block up to a maximum of 10 numbers and then select the Save button To delete a number from this directory touch the line number to highlight it then select the Edit List button Press C Clear on the keypad to clear the number and then select the Save button This feature allows you to switch between Telephone Answering Machine Fax and Fax receive options Telephone Use to operate in manual mode When a call is received pick up the external phone handset If a fax tone can be heard press Start and replace the handset Fax The machine answers the incoming call and immediately switches to fax receive mode Answering Machine Fax Use if attaching an answering machine to the machine If the machine detects a fax tone it switches to fax mode automatically When enabled enter the external phone key 0 9 to start the fax receive The machine can be programmed to send documents in the user s absence when polled When enabled a Polling Passcode is required to access the documents stored for Secure Polling Add Delete or Save
113. less of their status and all job submissions will be prohibited for the duration of the overwrite 146 Xerox WorkCentre 4150 User Guide 9 Setups Machine Tests Should you need to report any faults to the machine the Xerox Welcome Center support may talk you through the following machine tests to verify the performance of the machine and user interface UI screen Image Quality Test Patterns Use the scroll buttons to select one of the 19 available test patterns Select the Feature button to test either 1 sided or 2 sided printing from the available trays Select the Start Test button to begin the test Go To Tools gt Machine Tests gt Image Quality Test Patterns User Interface Tests User Interface Button Test The UI Button Test verifies that all of the buttons on the panel are functioning properly 1 Ensure that the selection audio tones are enabled refer to Audio Tones in the Setups chapter on page 128 2 Select Start Test to begin the test 3 Press each button on the panel to the right of the touch screen A short audio tone will be generated if the button is functioning properly 4 Select End Test to end the test The Test Pass Fail screen displays 5 Select the Passed button if all the buttons on the User Interface are functioning properly Select the Failed button if any of the buttons on the UI are not functioning properly Go To Tools gt Machine Tests gt User Interface Tests Touch A
114. lete Printing Jobs screen 3 Select the appropriate job from the queue to view the Progress of your Job screen 4 Select Delete from the Job Commands list 5 Select Confirm to delete the job or Cancel to return to previous screen 60 Xerox WorkCentre 4150 User Guide 5 Network Scan Scanning Resources FreeFlow SMARTsend CentreWare Internet Services Additional scanning software can be added to the machine s network scanning capabilities Enables the installation set up and management of Network Scanning on the network FreeFlow SMARTsend is composed of several different elements that work together to create and deliver the scanned document to its final destination For more information contact your Xerox sales representative Enables the set up of the Network Scanning feature through the machine s embedded web server The user scans a document at the machine and it is stored on a file server or workstation on the network called the scan repository The user manually retrieves the image from the scan repository Access to the Network Scanning features is gained using the Services button on the control panel Depending on the options enabled and how your machine has been configured you may have to select All Services and Network Scanning to display the Network Scanning feature tabs Use the Network Scanning tab on the Touch Screen to select the standard features for a scan job Ready t
115. log into them from here You can use the View Counts button to display totals for the account s you are logged into If you have finished your session press the Logout button Network Accounting Network Accounting provides the System Administrator with the ability to track the use of the device per job per account Users must enter their User ID and Account ID to access the machine and information about the numbers of jobs performed are stored in a job log Auditron Xerox Standard Foreign Interface Network Accounting Accounting Device Off On Q O Q 144 Xerox WorkCentre 4150 User Guide 9 Setups Copy Print inbound and outbound Embedded Fax outbound Server Fax E mail and Network Scanning jobs are tracked if these options are installed on the device The machine requires the Network Accounting Kit to be installed and network access to a Xerox approved External Accounting System Xerox Standard Accounting XSA XSA tracks the numbers of Copy Print Networking Scanning E mail Server Fax and Embedded Fax jobs when these features are installed on the machine for each user Usage limits can also be applied to users to restrict the total numbers of copy print fax and scan jobs that a user can perform System Administrators can print a report which contains all XSA data XSA is set up via Internet Services the machine s embedded web browser System Administrators create accoun
116. logged into If you have finished your session please press the C Login to a General Account Logout button Use this screen to change your current group or general account without logging out If you have access to Group or General Accounts and you wish to change the account for the next job select the appropriate button and the appropriate login screen will display You will then be able to login to another group or general account number The counts for your account can be viewed from the logout screen To logout of the current session simply select the Logout button Your session will be terminated and the display will revert to the default screen 142 Xerox WorkCentre 4150 User Guide 9 Setups View Counts To view the copy count for your accounts log in to a copy session in the normal way Press the Access button on the control panel This opens the Accounting Authentication Logout screen 1 To view the count status of your accounts select the View Counts button The View Counts screen displays the totals for the account or accounts you are currently logged into User Accounts User Account No Copy Q Group Account Totals XXXXXXXX This Session XXXXXXXX Field Description Totals Shows the total number of images updated to the account This Session Shows the number of images for the current session Remaining Shows the number of images remaining in the selected account based on
117. low Heavyweight Green Recycled Pink m Qe Bond Ivory Xerox WorkCentre 4150 User Guide 103 8 Paper and other Media Confirm Press the Confirm button when the tray settings on the UI are correct to go to the default feature screen NOTE Failure to confirm the new correct paper size and type may cause problems when using the printing feature The printer drivers select the paper tray based on the available information on paper size and type and printing errors may occur if this is not set correctly at the machine 104 Xerox WorkCentre 4150 User Guide 8 Paper and other Media Media Specifications Media Guidelines When selecting or loading paper envelopes or other special media please adhere to these guidelines Attempting to print on damp curled wrinkled or torn paper can cause paper jams and poor print quality Use only high quality copier grade paper Avoid paper with embossed lettering perforations or texture that is too smooth or too rough Store paper in its ream wrapper until ready to use Place cartons on pallets or shelves not on the floor Do not place heavy objects on top of the paper whether it is packaged or unpackaged Keep it away from moisture or other conditions that can cause it to wrinkle or curl During storage moisture proof wrap any plastic container or bag should be used to prevent dust and moisture from contaminating your paper Always use paper and othe
118. machine will not operate with covers opened Do not put your hands into the fuser area located just inside the exit tray area as you may be burned Xerox WorkCentre 4150 User Guide 1 Welcome e This equipment is to be used on an appropriate branch circuit electrical outlet If this machine needs to be moved to a different location contact a Xerox service representative or your authorised local representative or service support organisation e If any of the following conditions occur switch off the power to the machine immediately and disconnect the power cord from the electrical outlet Call an authorised local service representative to correct the problem The equipment emits unusual noise or odors The power cord is damaged or frayed wall panel circuit breaker fuse or other safety device has been tripped Liquid is spilled into the copier printer The equipment is exposed to water Any part of the equipment is damaged CAUTION Risk of explosion if battery is replaced by an incorrect type Dispose of used batteries according to the instruction Quality Standards The product is manufactured under a registered SO9002 Quality system If you need additional safety information concerning this XEROX product or XEROX supplied materials you may call the following number EUROPE 44 0 1707 353434 USA CANADA 1 800 928 6571 Safety Standards EUROPE This XEROX product is certified by the
119. ment Feeder from Paper Tray 1 7 0 seconds Warm Up Time Paper Supply Cold Start Ready to copy in less than 30 seconds From Power Save Ready to copy in less than 10 seconds NOTE The standard sizes of documents that can be detected vary depending on the paper size table specified by the Key Operator Trays 1 2 3 amp 4 Feature Specification Capacity 520 sheets 20 Ib 80 g m bond paper per tray Paper Weights 16 Ib 32 Ib 60 to 120 g m Paper Sizes B5 SEF to 11 x 14 US Legal 176 mm x 250 mm to 279 mm x 356 mm Auto Size Sensing Yes 164 Xerox WorkCentre 4150 User Guide 11 Specifications Tray 5 Bypass Feature Specification Capacity Approximately 100 sheets of 20 Ib 80 g m bond paper Paper Weights 16 Ib 53 Ib 60 to 200 g m Paper Sizes B5 SEF to 11 x 14 US Legal 176 mm x 250 mm to 279 mm x 356 mm Auto Size Sensing Yes NOTE The paper stack height must not exceed 0 4 10 mm Document Feeder Feature Specification Capacity Approximately 50 sheets of 20 Ib 80 g m bond paper Paper Weights 12 Ib 28 Ib 50 to 105 g m Paper Sizes B5 SEF to 11 x 14 US Legal 176 mm x 250 mm to 279 mm x 356 mm Mixed Sizes Yes when selected on the User Interface and the lead edges have the same dimensions Size Sensing Yes Document Feeder speed 1 1 45 ipm 1 2 43 ipm 2 2 collated 14 ipm
120. n Please refer to Setting the Paper Size in the Paper and other Media chapter on page 103 Ready to scan your job 1 If the tray information is OK touch Confirm Check settings for the Bypass Tray 8 5x11 D Plain Paper e White 102 Xerox WorkCentre 4150 User Guide 8 Paper and other Media Setting the Paper Size Each time you load new paper into the paper trays the Tray Information screen appears on the UI Ready to scan your job 1 If the tray information is OK touch Confirm Check the settings for Tray 1 MD Change Size Plain Paper White a Change Type and Color The current tray settings are displayed on the left hand side of the UI Change Size Select the required paper size from the list provided Use the up down scroll buttons to view all options Save your selection to return to the Tray Information screen Ready to scan your job 1 Fe tf sv Check the settings for Tray 1 Select Size Custom Size TN A 8 5 x 11 D Ld 8 5 x 14 D 8 5 x 13 D JIS B5 Change Type and Select the required stock type and stock color from the lists provided Use the Color up down scroll buttons to view all options Save your selection to return to the Tray Information screen Ready to scan your job 1 Li coat soe Check the settings for Tray 1 Stock Type Stock Color Plain Paper a White Drilled Blue Letterhead Yel
121. n activated fax job 1 Press the Stop button on the control panel to cancel the current fax job 2 To cancel a queued job press the Job Status button on the control panel to display the ncomplete Printing Jobs screen 3 Select the appropriate job from the queue to view the Progress of your Job screen 4 Select Delete from the Job Commands list 5 Select Confirm to delete the job or Cancel to return to previous screen Xerox WorkCentre 4150 User Guide 41 4 Fax Basic Faxing The Basic Faxing tab is the default Embedded Fax screen Use the options available on this screen to enter the recipient telephone number and to select the standard features for your fax job Ready to Fax Enter phone number 1 Basic Faxing IES Services Dialing Options Sides Scanned Resolution Keypad Dial QZ Send List 0 1 Sided Q Standard Q Manual Dial QJ Dialing Characters C 2 Sided Q Fine QJ Speed Dial C Manual Receive Cp 2 Sided Rotated e Super Fine QJ Redial Dialing Options Use the Dialing Options to enter the destination fax number or numbers for the fax job Individual fax numbers can be entered using the keypad or an attached telephone handset using the Speed Dial function or selected from the Directory The Directory is a listing of Individual or Group numbers which have been previously set up and stored The Directory is accessible when the Send List option is selected Individual numbers can also
122. nal Services Feature Defaults Software Reset Connectivity and Network Setup Customer Support amp Supplies Numbers Supplies Management Power Saver Administration Machine Tests For Further Assistance Access the Online Help For additional Help Press Help at any time to access the online help screens Messages screen instructions and graphics provide additional information If you need any additional help on using your machine you can 1 Refer to the Getting Started Guide or the System Administration CD contained in the CD Pack delivered with your machine 2 Contact your System and or Machine Administrator 3 Visit our Customer Web Site at www xerox com or contact the Xerox Welcome and Support Centre quoting the machine serial number Press the Machine Status button on the control panel NOTE The serial number can also be found on a metal plate inside the front door Xerox WorkCentre 4150 User Guide 15 2 Getting Started 16 Xerox WorkCentre 4150 User Guide 3 Copy This chapter contains information on the copy screen and the copy features available Some of the features described in this chapter are optional and may not apply to your machine configuration Xerox WorkCentre 4150 User Guide 17 3 Copy Copy Procedure This section describes the basic procedure for making copies Follow the steps below Load the Documents page 18 Select the Features page 19 Enter the Quanti
123. nch the better the image quality Resolution Description Produces the smallest image file size and is recommended for TEKE 0p documents which are to be viewed electronically or archived 100 x 100 dpi Produces a small file size and is recommended for simple text documents Recommended for average quality text documents and line 200 x 200 dpi art Recommended for high quality text documents and line art Can also be used for medium quality photos and graphics This is the default resolution and the best choice for most documents 300 x 300 dpi Recommended for average quality photos and graphics It 400 x 400 dpi produces good quality images and a smaller file size than the 600x600 resolution Recommended for use with high quality photos and graphics 600 x 600 dpi It produces the largest image file size but delivers the best image quality NOTE If Color mode is selected the maximum resolution is 300 x 300 dpi Scan to Edge Use this feature to refresh the quality of an original that has become torn or frayed at the edges or that has hole punch staple or other marks When Scan to Edge is set to Off a small blank border will be added around the scan edges to prevent uneven lines around the edges Xerox WorkCentre 4150 User Guide 67 5 Network Scan File Format Use the File Format option when the job is to be sent with a different file format than that set as the t
124. nd Disposal If you are managing the disposal of your Xerox product please note that the product contains lead mercury and other materials whose disposal may be regulated due to environmental considerations in certain countries or states The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market Some equipment may be used in both a domestic household and a professional business application Domestic Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask you retailer for information Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and el
125. ng printing scan to e mail and faxing capabilities It also provides networked printing A Document Feeder and two Paper Trays are supplied as standard and 2 Sided capability is also supported Additional Paper Trays Finisher Network Scanning Foreign Interface Device 256 Mb Memory Upgrade and Cabinet or Short Stand are available as options Documentation and software is provided to support the networked capability and an additional 32Mb memory is supplied with the e mail function Xerox WorkCentre 4150xf This model has digital copying printing scan to e mail and faxing capabilities It also provides networked printing A Document Feeder 50 sheet Finisher Short Stand and 4 Paper Trays are supplied as standard and 2 Sided capability is also supported Documentation and software is provided to support the networked capability and an additional 32Mb memory is supplied with the e mail function Additional Network Scanning feature Foreign Interface Device and 256 Mb Memory Upgrade are available as options 2 Xerox WorkCentre 4150 User Guide 1 Welcome About This Guide Throughout this User Guide some terms are used interchangeably e Paper is synonymous with media e Document is synonymous with original e Xerox WorkCentre 4150 4150s 4150x or 4150xf is synonymous with the machine The following table offers further information about the conventions used within this Guide Convention Description Example
126. ng over the network due to the high processing demands they place on system resources 68 Xerox WorkCentre 4150 User Guide 5 Network Scan Options Use the features available to temporarily change the format of the scanned image file at the destination server Ready to scan your job Options Services y ODocument Name Document gg Add File Destinations Cy DOC Management Fields wes DEFAULT _ 8S None Available O If File Already Exists Rename New File Document Name Use this option to change the document name from the template default Type your document name using the soft touch screen keypad then select the Save button Document Management Fields Document Management Fields provide information which is filed with your scanned documenis in the Job Log Third party applications can be used to search file and distribute jobs based on their Job Log information Add File Destinations The System Administrator can set up multiple Network Scanning destinations on the machine Once configured a user can add any of these destinations to their existing template Xerox WorkCentre 4150 User Guide 69 5 Network Scan If File Already Exists When changing the document name if a file already exists with the same name this feature sets the save behavior Ready to scan your job Fe tf se Rename New File O Do Not Save O Overwrite Existing File O Add Date to N
127. nned images can be sent as an e mail attachment to a specified e mail recipient or recipients Access to the E mail features is gained using the Services button on the control panel Depending on the options enabled and how your machine has been configured you may have to select All Services and E mail to display the E mail feature tabs The tabs available for selecting E mail features are e E mail page 79 e Basic Settings page 81 e Advanced Settings page 83 All Services Address List Oeedit Subject Q Add Message oetails Remove Remove All Xerox WorkCentre 4150 User Guide 73 6 Scan to E mail Scan to E mail Procedure This section describes the basic procedure for sending e mails from the machine Follow the steps below Load the Documents page 74 Select the Features page 75 Enter the Address Details page 77 Start the E mail Job page 77 Job Status Screen page 78 Stop the E mail Job page 78 NOTE If the Authentication feature is enabled you may need an account number before using the machine To get an account number or for more information contact the Key Operator or the System Administrator 1 Load the Documents You can load the documents to be e mailed either on the Document Glass or through the Document Feeder For information on setting up the paper trays refer to Setting up Paper Trays in the Setups chapter on page 123 Document Feeder The f
128. nt Pathway 108 Xerox WorkCentre 4150 User Guide 9 Setups Tools Menu Overview According to your machine setup some or all of the following options are accessible from the Tools Mode screen Feature Feature Options Feature Options Sub menu Systems Settings Screen Defaults page 127 Tray Management Default Paper page 123 Paper Substitution page 123 Auto Tray Tray Confirmation Messages page 123 Timers System Timeout Incomplete Scan Held Job Timeout Audio Tones Fault Tone Conflict Tone Selection Tone Time amp Date Set Date amp Time page 113 Greenwich Mean Time Offset page 113 System Administrator Job Sheets Banner Sheets Error Sheets Stock Choice Reduce Enlarge Presets Measurements page 114 Reduce Enlarge Presets page 125 Basic Copy Presets page 125 Altitude Adjustment page 114 Output Options Out of Staples Options Within Job Offsetting Contention Management Job Operation Rights Screen Defaults Entry Screen Default Job Status Default Language Default Service Default and Priority Order Xerox WorkCentre 4150 User Guide 109 9 Setups Feature Feature Options Feature Options Sub menu Access amp Accounting Feature Defaults Connectivity amp Network Setup Online Offline Supplies Management page 130 Customer Support
129. o displays the number of images made by each machine feature e Copy e Print where installed Fax where installed e E mail where installed e Scanning where installed Allows the user to print the following reports Report Description Call For Assistance Displays the error and fault log for the machine Help List Displays a list of control panel buttons factory defaults and available options Error Messages Displays machine error list Last 40 Error Messages Displays 40 most recent machine error messages System Configuration Displays the current hardware and software configuration of the machine All Above Reports Prints all listed reports Press the Accounting Reports button to access the following reports Report Description Auditron Displays Auditron accounting data 12 Xerox WorkCentre 4150 User Guide 2 Getting Started All Faults Active Messages Event Log Report Description Xerox Standard Accounting XSA Displays XSA accounting data All Accounting Reports Prints all listed Accounting reports Press the Email Reports button to access the following reports Report Description Email Send Displays list of Email transmissions Email Confirmation Displays Email transmission details and status User Authentication Displays User login ids and addresses Local Address Book Members Displays numbers
130. o scan your job Network Scanning The tabs available for selecting the Network Scanning features are e Network Scanning on page 62 e Basic Settings on page 64 e Advanced Settings on page 66 e Options on page 69 e Refresh Destinations on page 71 Xerox WorkCentre 4150 User Guide 61 5 Network Scan Network Scanning There are two important areas of information under the Network Scanning tab Template Destinations and Destination Details For more information on templates refer to Template Overview on page 63 and Repositories on page 63 Ready to scan your job Network Scanning Template Destinations A default template can also be created using FreeFlow SMARTsend Software The word default will be displayed in lower case The Template Destinations list displays the templates stored on the machine On installation the factory default template DEFAULT in upper case displays in the Template Destination list The default template appears at the top of the list and is selected automatically All other templates follow in alpha numeric order There is a maximum of 250 templates Templates are created using CentreWare Internet Services or FreeFlow SMARTsend if installed e Template names starting with the symbol have been created using the CentreWare Internet Services e Templates without the symbol have been created using software such as FreeFlow SMARTsend
131. o this the Auto Reduction feature must be enabled Select On or Off as needed If Auto Reduction is off when receiving a document that is longer than the selected paper any image at the bottom of the paper will be discarded according to the Discard Size setting The Discard Size can be set between 0 30mm 118 Xerox WorkCentre 4150 User Guide 9 Setups Receive Header Select Enable to have a time stamp page number and number of the sending fax machine printed at the top of all received fax jobs Fax Receive Tray Select from either Tray 1 Tray 2 or the Bypass Tray to use for incoming fax transmissions Default Output Depending on the output device fitted you will be able to staple or duplex your Options incoming faxes This utility is used to enable the output options you require for all your incoming faxes To select the output you require select the Stapled button or the Duplex button then select the On button Both options can be on if required The Stapling option will put a single staple in the top left corner of faxes If the fax job has 1 sheet or more than 50 sheets the fax job will not staple The Duplex option will assume Head to Head orientation like a book E mail Fax This feature allows incoming or outgoing faxes to be automatically forwarded forward to another recipient either fax or e mail Forward to E mail Select either Forward All Faxes Forward Transmitted Faxes or Forward Received Faxes Select
132. oad documents in the document feeder when using this feature Xerox WorkCentre 4150 User Guide 29 3 Copy Edge Erase Use this feature to refresh the quality of an original that has become torn or frayed at the edges or that has hole punch staple or other marks Ready to scan your job Off Hole Punch Erase Border Erase Book Center and Edge Erase Small Original Erase Off Use to deactivate the feature Border Erase Erases equal amounts on all edges of the copies Small Original Erase Use to erase 0 25 6 mm from the edge of the document Hole Punch Erase Use to erase hole punch marks from the left and right edge of the document Book Center and Edges Erase Use to erase shadows of a binding or book edge from the left and right edge of the document Image Shift This feature enables the position of the image on the page to be adjusted Ready to scan your job 1 io cms soe No Shift Auto Center Margin Shift No Shift The image position is not adjusted Auto Center Automatically centres the scanned image on the output paper Margin Shift Creates a binding edge for the document The image can be adjusted up or down on the page and or shifted to the right or left Use the up down and left right scroll buttons to adjust the amount of shift The image can be shifted between 0 and 0 80 in 0 1 increments 30 Xerox WorkCentre 4150 User Guide 3 Copy Output Form
133. ocal dealer Xerox WorkCentre 4150 User Guide 11 1 Welcome Model Number XRX FAXKIT In order to allow this equipment to operate in proximity to Industrial Scientific and Medical ISM equipment the external radiation from the ISM equipment may have to be limited or special mitigation measures taken Shielded interface cables must be used with this product to maintain compliance with Council Directive 89 336 EEC Regulatory Information FCC Part 15 This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interferences at their own expense Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user s authority to operate this equipment WARNING Shielded cables must be used with this equipment to maintain compliance with FCC regulations ICES 003 This Class A digital apparatus complies with Canadian ICES 003
134. ogging On Logging Off If the Auditron or the optional Network Accounting has been enabled a valid User Number needs to be entered in order to access the machine functions The Auditron automatically tracks Copy jobs for billing purposes as well as preventing unauthorized access to the machine Network Accounting is used to track jobs completed over the network Contact your System and or Auditron Administrator for more information Xerox WorkCentre 4150 User Guide 9 2 Getting Started When the Auditron is enabled use the keypad to enter a 4 digit password and then select Enter Ready to scan your job 1 Tray 1 empty please reload Please enter your password and touch Enter When Network Accounting has been enabled enter a valid User ID and Account ID and select Enter Please input your User and Account IDs User ID Account ID 3 Complete your job 4 To Log Off 1 Press Access on the control panel 2 Select Logout on the touch screen Machine Status The Machine Status feature displays the following Machine Information Error Messages Service Information 10 Xerox WorkCentre 4150 User Guide 2 Getting Started Select the Machine Status button to the left of the User Interface Machine Status button Machine Information Ready Select Features to scan your job eee Machine Information Billing Information Machine Details Paper Tray Status Serial N
135. oing faxes To format Header Transmission Header details refer to Transmission Header Text in the Setups chapter on page 117 Mailboxes Mailboxes are areas of machine memory where incoming faxes are stored or from which outgoing faxes can be polled see Polling page 50 The System Administrator can set up to 200 mailboxes on your machine You can use a mailbox located on the same machine you are using local mailbox or a mailbox set up on a remote machine remote mailbox 48 Xerox WorkCentre 4150 User Guide 4 Fax Local mailboxes can contain both stored or received documents Stored documents are placed in the local mailbox by the user standing at the device received documents are placed in the local mailbox by a remote fax device The local mailbox may be password protected and a local user can delete or print the contents of the mailbox Documents held within the local mailbox are recognized as stored for polling printing or deleting by the user To access a mailbox you must enter the 3 digit mailbox number and if applicable a 4 digit mailbox passcode Please contact your System Administrator for more information NOTE The storage time for faxes is set up by your System Administrator Ready to Fax Enter phone number O Store to Mailbox wo Send to a kS Remote Mailbox Print Mailbox Documents Delete Mailbox Documents Store to Mailbox Allows users to scan and store fax documents for polling Documents
136. ollowing steps explain how to load documents using the document feeder 1 Before loading the documents into the document feeder ensure they are in good condition and remove all staples and paper clips 2 Insert the documents neatly into the document feeder face up The first page should be on top with the headings towards the left of the machine 74 Xerox WorkCentre 4150 User Guide 6 Scanto E mail Up to 50 sheets of 20 lb 80 g m bond paper can be loaded Weight ranges from 12 Ib to 28 Ib 50 120 g m refer to Electrical Specifications in the Specifications chapter on page 166 for full Document Feeder Specifications 3 Place the stack in the middle of the guides aligning the left edge with the document feeder tray and position the guides to just touch the edge of the documents 4 When Paper Supply is set to Auto the machine automatically selects an appropriate tray Document Glass The following steps explain how to load documents using the document glass 1 Raise the document feeder Registration Arrow 2 Place the document face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the document feeder 2 Select the Features By default the Copy screen is the first screen displayed on the machine If the screen displays Job Status or Machine Status press the All Services button If the touch screen displays othe
137. ons available for sending a fax Ready to Fax Enter phone number OPriority Send O Delayed Send Transmission Header sh Priority Send Priority Send enables you to send a fax job ahead of all other fax jobs in memory It will not interrupt a currently active fax job Xerox WorkCentre 4150 User Guide 47 4 Fax Select On to enable this option The job chosen under Priority Send will be displayed in the job status queue as the highest priority job except for the job currently in process Ready to Fax Enter phone number men on Selecting On will send this job ahead of all other fax jobs in memory Os Delayed Send Delayed Send enables you to specify the time of a fax transmission or poll This option can be used to delay transmission of a fax job for a minimum period of 15 minutes and a maximum period of 23hrs 59mins by specifying the time at which the fax is to be sent Ready to Fax Enter phone number mice Touch one of the type in regions then use C Off keypad on right to enter Send Time AM Hours Minutes 01 12 00 59 PM Specific Time _03 a Current time 3 42PM Select Off to send the fax immediately Select Specific Time to enter the time you wish the fax to be sent Enter the hours and minutes separately and press AM or PM to denote if you want the fax to be sent in the morning or the evening Transmission Select On to enable transmission header details on outg
138. or an e mail E mail job e g address fields subject lines message body etc Use this tab to enter the settings of the e mail originals Basic Settings e g color scanning 2 sided originals type etc Use this tab to access the advanced e mail settings e g Advanced Settings ee image options resolution file format etc If necessary press one of the tabs and configure the e mail settings For information on the individual tabs refer to the following E mail page 79 Basic Settings page 81 Advanced Settings page 83 3 Enter the Address Details There are two methods of entering the e mail address e Manually enter the e mail address Use the Address Book option to enter an e mail address from the address book loaded onto your machine You do not need to enter the full name and can search the address book on the first few letters For more information on addressing options refer to Address List in the Scan to E mail chapter on page 80 Repeat the process as required to enter the recipient address es and any Cc or Bcc addresses Select Edit Subject to add a subject line that will appear in the recipient s e mail inbox Use the touchscreen keypad to enter the text Select Add Message to add a short message to accompany the scanned original Use the touchscreen keypad to enter the text 4 Start the E mail Job gt Press the Start button Each document is scanned only once and th
139. osal instructions you receive with the new items WARNING Remove the toner cartridge before attempting to remove the SMart Kit Drum Cartridge Xerox WorkCentre 4150 User Guide 157 10 Maintenance 1 Open the right side cover 2 Open the front cover 3 Turn the locking lever clockwise Locking lever 4 Lift the latch to release the toner cartridge and remove the toner cartridge 158 Xerox WorkCentre 4150 User Guide 10 Maintenance 5 Squeeze the retaining clip and remove the used SMart Kit Drum Cartridge Retaining Clip 6 Hold the empty SMart Kit Drum Cartridge away from you to avoid spilling any toner residue and dispose of it according to the instructions contained in the new SMart Kit Drum Cartridge box WARNING Only install the correct Xerox SMart Kit Drum Cartridge in the machine 7 Unpack the new SMart Kit M Drum Cartridge 8 Remove the protective paper and seal tape from the cartridge 9 Slide the SMart Kit Drum Cartridge into the frame in the machine 10 Replace the toner cartridge see above 11 Rotate the latch to lock the cartridge in place Close the front door If the front door will not close check that the SMart Kit Drum Cartridge is positioned and latched correctly 12 Close the side door 13 Press the Confirm button on the machine display Staples This procedure shows you how to remove a used staples unit and replace it wi
140. pty front door Remove toner cartridge and gently shake it By doing this printing operations can be temporarily resumed Reinstall toner cartridge Reorder toner cartridge Toner Empty Toner cartridge is empty Open side cover and right side front door Replace with new toner cartridge Drum Warning The drum cartridge is near Ensure a replacement cartridge is the end of life in stock Replace Drum The drum cartridge has Replace the SMart Kit Drum reached the end of life Cartridge Toner Cartridge Not The toner cartridge is not Install the toner cartridge Installed installed or is not installed If already installed check it has correctly been installed correctly If problem persists call for service Toner Supplying Error Toner is not being supplied Remove the seal tape from the correctly SMart Kit Drum Cartridge Check the toner cartridge is installed securely Invalid Toner Cartridge The installed toner cartridge Check the toner cartridge and is not a valid Xerox cartridge install a valid Xerox cartridge if necessary If problem persists call for service Invalid Drum Cartridge The installed drum cartridge Check the drum cartridge and is not a valid Xerox cartridge install a valid Xerox cartridge if necessary If problem persists call for service Finisher Finisher Jam Copy paper jammed in Open finisher front cover and finisher remove jammed paper in the finisher and fuser area Full Stack Output tray full Remove
141. r job EME Copy Job 23 Scanning Job Commands Pi rr Delete oo of Originals i Quantity Cornpleted a use 1 lt Job Details The Required Resources button displays a list of media required to complete job The Promote Job button allows the user to advance the job ahead of other queued jobs The Job Details button displays information such as owner status job type time submitted etc Ready Select Features to scan your job Submission Time 01 01 00 9 53 554M Finishing No Staples Output Collated 2 Sided 1 gt 1 sided Reduce Enlarge 100 Covers No Covers Image Shift No Shift 4 Select Close to return to the Progress of Your Job screen 5 Select Close to return to the Job Queue screen 22 Xerox WorkCentre 4150 User Guide 3 Copy 6 Press Default View to return to the preset default job queue screen For information on how to set the Default View refer to Job Status Default in the Setups chapter on page 127 6 Stop the Copy Job Follow the steps below to manually cancel an activated copy job 1 Press the Stop button on the control panel to cancel the current copy job 2 To cancel a queued job press the Job Status button on the control panel to display the Incomplete Printing Jobs screen 3 Select the appropriate job from the queue to view the Progress of your Job screen Ready Select Features to scan your job Other _ Fa Copy Job 23 Job Commands 1 ca
142. r media that conform with the specifications detailed in Paper Supply on page 164 Use only well constructed envelopes with sharp well creased folds DO NOT use envelopes with clasps and snaps DONOT use envelopes with windows coated lining self adhesive seals or other synthetic materials DO NOT use damaged or poorly made envelopes Only use the special media recommended for use in laser printers To prevent special media such as transparencies and label sheets from sticking together remove them from the exit tray as they are printed Place transparencies on a flat surface after removing them from the machine Do not leave the special media in the bypass tray for long periods of time Dust and dirt may accumulate on them resulting in spotty printing To avoid smudging caused by fingerprints handle transparencies and coated paper carefully To avoid fading do not expose the printed transparencies to prolonged sunlight Store unused media at temperatures between 59 F and 86 F 15 C to 30 C The relative humidity should be between 10 and 70 Do not load more than 20 sheets of transparencies or 10 envelopes into the Bypass Tray at a time Xerox WorkCentre 4150 User Guide 105 8 Paper and other Media e Verify that your labels adhesive material can tolerate fusing temperature of 200 C 392 F for 0 1 second Ensure that there is no exposed adhesive material between labels CAUTION E
143. r options like Fax or Network Scan select All Services and select E mail from the displayed items Various e mail features can be selected for your e mail job The most common features are displayed on the E mail screen Xerox WorkCentre 4150 User Guide 75 6 Scan to E mail 1 Press the All Services button on the touch screen Ready to scan your job Basic Copvi 1 All asic Copying Services Reduce Enlarge Paper Supply 2 Sided Copy 100 Auto Paper gt 1 Sided Collated C_ Auto Qu 1 85x11 D D1 gt 2 Sided QG Juncollated Q7 apas Ce 2 8 5x11 D QJ 2 gt 2Sided 1 Staple D Que 54 COS 3 85x14 D COD More 41 Staple amp 2 Select E mail on the touch screen Ensure that the E mail screen is displayed Ready to scan your job NOTE If the Authentication feature is enabled you may need an account number before using the machine To get an account number or for more information contact the Key Operator or the System Administrator 3 Press the Clear All button once on the control panel to cancel any previous selections The control panel returns to the default Entry screen 4 Select the button for the feature required Add recipients to the Address List Services Address List QCDeit Subject Q Add Message QJ Petails Remove Remove All 76 Xerox WorkCentre 4150 User Guide 6 Scan to E mail Feature Description Use this tab to select the standard options f
144. re the local date and time such as the header on a fax and the configuration sheet This utility enables you to set and change the local date and time on the machine Go To Tools gt System Settings gt Time and Date Set the date in either mm dd yy or dd mm yy or yy mm dd format and enter the correct date Ready Select Features to scan your job setifis S mm dd yy Current Date 01 01 00 O Month mm Day dd Year yy 19H 01 gt 12 00 40 eo yy mm dd Touch one of the type in regions above then use the keypad to the right to change the current date Set the correct time using either the 12 or 24 hour clock Enter the time in the Hour and Minutes fields and choose AM and PM as relevant if it s a 12 hour clock Ready Select Features to scan your job no nef so Current Time 1 12PM 12 Hour Hour Minutes AM 1 gt 12 00 gt 59 O 24 Hour PM C Touch one of the type in regions above then use the keypad to the right to change the current time Greenwich Mean Time Offset Select the required offset using the increase and decrease buttons to the left and select Save when complete Information for the GMT offset setting can be found in the Quick Install booklet Xerox WorkCentre 4150 User Guide 113 9 Setups Go To Tools gt System Settings gt Time and Date gt GMT Offset Ready Select Features to scan your job GMT Offset Select the required Offset using the buttons
145. rea Test The Touch Area Test verifies that all touch areas on the display are responding 1 Select Start Test to begin the test Then touch the display If the display is functioning properly the selectable area will toggle between white and black each time the area is touched 2 Press 1 on the keypad to indicate the test was successful Press 2 on the keypad to indicate the test was not successful Xerox WorkCentre 4150 User Guide 147 9 Setups Audio Tone Test The Audio Tones Test verifies that the Audio Tone on the UI is functioning properly 1 Select Start Test to begin the test The Audio Tone will activate if it is functioning properly 2 Select End Test to end the test The Test Pass Fail screen displays 3 Select the Passed button if the audio tones have sounded correctly Select the Failed button if any of the audio tones are not functioning properly Display Pixel Test The Display Pixel Test verifies that each pixel on the display is functioning properly 1 Select Start Test to begin the test The display will turn white 2 Press 2 on the keypad to toggle the display between white and black If the display is not all the same color then the test was not successful 3 Press 1 on the keypad to conclude the test 4 Select the Passed button if all the screen on the User Interface changed color from black to white otherwise select the Failed button LED Indicator Test The LED Indicator test ver
146. references as well as the resolution and communication mode Individual and Group entries are stored in the Directory The Current Send List displays a list of all the recipients for the fax The list holds up to 200 locations 46 digits allowed per entry depending on the memory installed To send a fax to multiple destinations the Send List option is used Destination numbers for the fax can be added to the Current Send List using any of the dialing methods available Dialing Characters Special dialing characters can be added to your fax number using the Dialing Characters option Dialing characters are special characters used for entering fax numbers They are entered as part of the telephone number Character Description Starts a sequence of DTMF Dual Tone Multi frequency Begin DTMF touch tone characters Ends a sequence of DTMF Dual Tone Multi frequenc End DTMF ae i 4 Used to switch from pulse dialing to DTMF tone or one Pulse to Tone touch dialing After switching from pulse to tone you Switch cannot switch back to the original mode during the fax procedure Gives the machine time to switch from an inside line to an outside line during automatic dialing For additional Pause pause time add multiple pauses For charge code numbers enter a pause after the fax number but before the charge code number Protects confidential information For example if a special charge code or credi
147. rint transparencies labels envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper tray Acceptable print media is plain paper with sizes ranging from B5 SEF to 11 x 14 176 mm x 250 mm to 279 mm x356 mm and weighing between 16 lb and 24 Ib 60 g m and 90 g m Loading the Bypass Tray 1 Lower the bypass tray located on the right side of the product and unfold the paper support extension Remove any curl 2 Prepare a stack of paper or envelopes for loading by flexing or fanning on postcards envelopes them back and forth Straighten the edges on a level surface and labels before f loading them into the 3 Load the print material with the Bypass Tray print side facing down and against the right edge of the tray NOTE Hold transparencies by the edges and avoid touching the print side AERA VN 4 Adjust the paper guide to the width of the stack of print material Ensure you have not loaded too much print media The stack should be under the A Max Fill Line f 4 7 Paper Guide Max Fill Line Xerox WorkCentre 4150 User Guide 101 8 Paper and other Media 5 The Ul screen shows the current paper supply settings for the Bypass Tray on the left hand side Press the Change Size button and or the Change Type and Color button to change the settings if necessary If the settings are correct press the Confirm butto
148. rrent fuser Displays the number of images made with the current tray rollers Displays the number of images made with the current document feed roller Displays the number of images made with the current BTR Displays the number of images made with the current document feeder friction pad Select the Services button to the left of the User Interface to return to the Services default screen Customizing your Machine Your machine can be customized to suit your working environment and practices The System Management Tools enable your System or Machine Administrator to set up customize and maintain the machine 14 Xerox WorkCentre 4150 User Guide 2 Getting Started After your machine is installed it is recommended that the settings and options are customized to fully meet the requirements of the Users Please discuss your requirements with your System or Machine Administrator to ensure you get optimum performance from your machine The Tools facility is accessed using the Access button on the control panel Some of the settings within Tools are critical to the operation of the machine therefore the screens are password protected so they cannot be accidentally changed or corrupted For full instructions on accessing and customizing the System Management Tools refer to Setups chapter on page 107 System Management Tools include System Settings Fax Setups Screen Defaults Online Offline Access and Accounting Optio
149. rs improved image quality but requires more time to be transmitted over the network When you change a setting and select Save an override confirmation screen displays Select OK to confirm the new setting NOTE Changing the Quality File Size may affect the Scan Presets option selected Normal Quality Use this option to produce good quality images and the smallest file size Higher Quality Using this option produces high quality images and larger file sizes Maximum Quality Use this option for the highest image quality and the largest file size Xerox WorkCentre 4150 User Guide 87 6 Scanto E mail 88 Xerox WorkCentre 4150 User Guide Print The Xerox WorkCentre 4150 printer produces high quality prints from electronic documents You can access the printer from your PC by installing the appropriate printer driver A printer driver converts the code within the electronic document into a language that the printer can understand NOTE More detailed information about printing is contained either in the printer driver screens or in the electronic user guides that accompany the printer drivers To access the many printer drivers which can be used with your machine refer to the Drivers CD or download the latest versions from the Xerox website at www xerox com The following pages contain an overview of the Windows Postscript printer driver options for the WorkCentre 4150 The PCL printer driver screens are similar
150. s A PostScript Options Advanced Printing Features Enabled we TrueType Font Substitute with Device Font 5 63 Paper Output Custom Paper Size Copies 1 Copy j Collated Banner Sheet On Request Offset Offset Each Set Feed Edge Normal B es Image Options PostScript Pass through Enable Recommended Rotate Image 180 Degrees Off a 9 Layout Watermark Booklet Image Order Left to Right C1 Override Restore Defaults Save Current Settings as Default Restore Factory Defaults Help 96 Xerox WorkCentre 4150 User Guide 8 Paper and other Media In this chapter you will learn about the different types of stock and stock sizes that can be used on your machine available paper trays and the types of stock and sizes supported by each tray Xerox WorkCentre 4150 User Guide 97 8 Paper and other Media There is one paper tray and a bypass tray as standard on the Xerox WorkCentre 4150 Three paper trays are available to purchase as an option WorkCentre WorkCentre WorkCentre WorkCentre 4150 4150s 4150x 4150xf Tray 1 Standard Standard Standard Standard Bypass Standard Standard Standard Standard Tray Tray 2 Option Option Standard Standard Trays 3 amp 4 Option Option Option Standard Various media sizes and types can be used in the trays For more media specifications refer to Paper Supply in the Specifications chapter on pag
151. s allowed More than one user can be allocated Administrator rights within the Auditron The Auditron has the facility to allow Auditron data to be printed in a report format to maintain or to check usage Auditron Setup To setup the Auditron you must first select the type of Auditron required this is called Authentication After authenticating the Auditron must next be initialized Xerox WorkCentre 4150 User Guide 133 9 Setups Authentication Initialization The availability of the buttons on the Access and Accounting screen are affected by the settings on the Authentication Mode screen None of the setups can be performed until the required mode has been authenticated EA Auditron Foreign Interface Device Off o QO On Q Go To Tools gt Access amp Accounting gt Authentication Mode 1 Select the Authentication Mode button From the Authentication Mode screen the desired authentication mode is enabled Only one option can be selected at a time The Xerox Standard Accounting Foreign Interface Device and the Network Accounting buttons only appear when the options are installed The Auditron is always available 2 Select the Auditron On button 3 Select the Save button to authenticate the Auditron and proceed with the Auditron setup NOTE The Auditron may have already been authenticated by your System Administrator If required contact your System Administrator for access passcodes The A
152. t card number is required Private Data for a call The character should be selected before and Delimiter after entering confidential numbers The numbers and characters entered between this character will appear as asterisks To select the required character Xerox WorkCentre 4150 User Guide 43 4 Fax Enter the fax number via the hard keypad to the right of the touch screen If required select a Dialing Character from the touch screen Select the Add Character button Repeat as necessary and select the Save button when complete OB UNBE Press the Start button to send the fax Sides Scanned This is used to specify whether the originals are single sided or two sided 1 Sided Use this option for originals that are printed on one side only 2 Sided Use this option for originals that are printed on both sides Resolution The Resolution affects the appearance of the fax at the receiving fax terminal A higher resolution produces better quality for photos However a lower resolution reduces communication time Standard 200 x 100 dpi Recommended for text documents It requires less communication time but does not produce the best image quality for graphics and photos Fine 200 x 200 dpi Recommended for line art and photos This is the default resolution and the best choice in most cases SuperFine 400 x 400 dpi Recommended for photos and halftones or images that have gray tones It requires
153. t of the printer driver screen or F1 on the PC keyboard for information on the displayed printer driver screen If the tip of the mouse pointer is rested on top of a control Microsoft Windows will display a brief Help Tip about that control If the right mouse button selects a control the Help system provides more detailed information 92 Xerox WorkCentre 4150 User Guide 7 Print Paper Output Used to select options such as the job type and the output requirements The choices available are based on the options enabled on your machine Click on the arrow scroll button for the option or click on the Option icon to change any of the choices displayed Ss Xerox WorkCentre 4150 PS Printing Preferences Advanced Paper Qutput Image Options Layout Watermark Job Type 2 Sided Print Normal Print se 7 PF 2 Sided Pint 2 ELUF Paper Summary Agy Output Stapling Size 44 210 x 297 mm S Collated Color white g Type Printer Default Type Saved Settings Ca ee Xerox WorkCentre 4150 User Guide 93 7 Print Image Options Use the options available in this tab to modify the appearance of your print job This feature can also be used to print draft versions by choosing the Toner Saver option Xerox WorkCentre 4150 PS Printing Preferences Advanced Paper Output Image Options Layout Watermark Toner Saver C Conserve Dry Ink R
154. templates created by the System Administrator These templates already contain feature settings customized to the user Use the up down scroll buttons located to the right of the Template List on the Network Scanning tab to move through the list one page at a time and select a Template To get quickly to a specific page in the Template list use the number keypad to identify the page number then select the pound key The counter will display the page location For more information on Scanning templates refer to Network Scanning in the Network Scan chapter on page 62 4 Change Feature Settings To temporarily change the template settings perform the following 1 Press the Clear All button once on the control panel to cancel any previous selections The control panel returns to the default Entry screen 2 Select the button for the feature required Feature Description Network Scanning Use this feature to select the required template Basic Settings Use this feature to temporarily change the information relating to your original e g color scanning 2 sided originals scan presets etc 58 Xerox WorkCentre 4150 User Guide 5 Network Scan Feature Description Use this feature to temporarily change the scan settings Advanced Settings affecting appearance and style e g image quality resolution file size etc Use this feature to temporarily change the format of the
155. th a new staples unit The machine will tell you when you need to order a new cartridge and when to replace the cartridge Xerox WorkCentre 4150 User Guide 159 10 Maintenance 1 Open front left cover 2 Use the latch to pull out the staples unit Remove the staples unit 3 Liftthe empty staple pack from the staple unit WARNING Ensure that you have the correct Staples unit for your machine Units for similar Xerox machines may look the same but WILL NOT WORK 4 Unpack the new staples pack 5 Place staples pack back into the staples unit 6 Ensure the unit is the correct way up Slide the staples unit securely into the machine 7 Close the front left cover 160 Xerox WorkCentre 4150 User Guide 10 Maintenance Cleaning the Machine Al WARNING When cleaning your machine DO NOT use organic or strong chemical solvents or aerosol cleaners DO NOT pour fluids directly onto any area Use supplies and cleaning materials only as directed in this documentation Keep all cleaning materials out of the reach of children WARNING DO NOT use pressurised air spray cleaning aids on or in this equipment Some pressurised air spray containers contain explosive mixtures and are not suitable for use in electrical applications Use of such cleaners can result in a risk of explosion and fire CAUTION DO NOT remove the covers or guards that are fastened with screws You cannot mainta
156. the paper tray or document feeder SEF Orientation AAL Paper Feed Direction 4 Xerox WorkCentre 4150 User Guide 1 Welcome Related Information Sources Information on this family of products can be found in 1 This User Guide The Getting Started Guide The Quick Install Booklet The System Administration CD U A WN The Xerox website http www xerox com Xerox WorkCentre 4150 User Guide 5 1 Welcome Customer Support If you need assistance during or after product installation please visit the Xerox website for online solutions and support http www xerox com If you require further assistance call our experts at the Xerox Welcome Center or contact your local representative When telephoning please quote the machine serial number Use the space below to make a note of the machine serial number To access the serial number open the side cover using the release latch and then open the front door The serial number is located on the panel above the toner cartridge The Xerox Welcome Center or local representative telephone number is provided when the machine is installed For convenience and future reference please record the telephone number in the space below Xerox Welcome Center or local representative telephone number 6 Xerox WorkCentre 4150 User Guide 1 Welcome Safety Read these safety notes carefully before using this product to ensure you oper
157. ting Started Machine Overview Component Location Configuration with Trays 1 2 3 amp 4 and Short Stand Document Feeder Control Panel Finisher Paper Tray 1 On Off Switch Paper Tray 2 Paper Trays 3 amp 4 Short Stand Configuration with Output Configuration with Trays 1 amp Tray Tray 1 amp Bypass Tray 2 Cabinet Stand Output tray Configuration with Tray 1 Bypass Tray and Finisher Bypass Tray Finisher Cabinet Stand Xerox WorkCentre 4150 User Guide 2 Getting Started Document Glass User Interface and Control Panel Document Glass Platen Document Registration Point User Interface UI Touch Numeric Keypad Control Panel Screen Xerox WorkCentre 4150 User Guide 5 2 Getting Started Models and Components WorkCentre WorkCentre WorkCentre WorkCentre 4150 4150s 4150x 4150xf 50 sheet Standard Standard Standard Standard DADF Paper Tray 1 amp Standard Standard Standard Standard Bypass Tray Digital Standard Standard Standard Standard Copying Network Standard Standard Standard Printing Network Option Option Option Scanning Fax Option Option Standard Standard Scan to E mail Standard Standard Standard Memory System 128Mb System 256Mb System 256Mb System 256Mb Configuration Fax 16Mb Fax 16Mb Fax 16Mb Fax 16Mb 520 Sheet Option Option Standard Standard Paper Tr
158. to the left and select Save Information for the GMT Offset setting can be found in the Installation manual 12 to 14 0 Hours lt g Set Measurements The measurements that are displayed on the touch screen can be set to either inches or mm You can also set the decimal point Numeric Separator to either a period e g 12 3 or a comma e g 12 3 Go To Tools gt System Settings gt More gt Measurements Ready Select Features to scan your job memen Numeric Separator Comma 123 456 00 oO Period 123 456 00 Set Altitude The xerographic process used in your machine to make prints is affected by air pressure Air pressure is determined by the height of the machine above sea level The machine will automatically compensate for differences in air pressure if you enable the feature 114 Xerox WorkCentre 4150 User Guide 9 Setups Go To Tools gt System Settings gt More gt Altitude Adjustment Ready Select Features to scan your job A Setting the altitude enables the machine to operate effectively and maximises performance Xerox WorkCentre 4150 User Guide 115 9 Setups Fax Setup These are the options available on the Fax Setup screen Select More to navigate to screen 2 and to select more fax setup options Go To Tools gt More gt More gt Fax Setups Ready Select Features to scan your job Fax Transmission_ Fax Country Setting Defaults U
159. to those shown but with a reduced selection of options Xerox WorkCentre 4150 User Guide 89 7 Print Print Procedure This section describes the basic procedure for printing NOTE If the Authentication feature is enabled you may need an account number before using the machine To get an account number or for more information contact the Key Operator or the System Administrator If your machine is connected to a network documents can be printed from your PC using the print drivers supplied The print driver must be loaded on each PC which uses the machine for printing 1 Select Print from Your PC 1 Select Print in your aan application ERT 2 S t h i Name Xerox WorkCentre 4150 PS ve Select your machine es as th e p ri n te r Type Xerox WorkCentre 4150 PS Where LPT1 I Print to file Comment Page range Copies all Number of copies 1 C Current page c C Pages CE IV Collate Enter page numbers and or page ranges E separated by commas For example 1 3 5 12 Zoom Print what Document Pages per sheet ipae Print a pages in range X Scale to paper size No Scaling i Options OK Close 2 Select the Features 1 Select Properties to make your print selections For information on the individual tabs refer to the following Paper Output page 93 Image Options page 94 Layout Watermark page 95 Advanced page 96 90 Xerox WorkCentre 4150 User Guide 7 Print
160. ts and specify limits before users are authorized to access the machine XSA is configured via CentreWare Internet Services and requires no additional software When XSA is set up users must enter their account details at the machine to use the device When they have finished their job their XSA allocation is reduced by the number of prints copies or scans performed The XSA feature is mutually exclusive from any other accounting feature If XSA is enabled at the device you cannot enable Foreign Device Interface Auditron or Network Accounting Foreign Device Interface The Foreign Interface Device is a card that is fitted inside the machine to allow a third party device such as a coin operated device or a card reader to be attached to the machine The coin operated device or card reader allows you to provide pay for print services on your machine Xerox WorkCentre 4150 User Guide 145 9 Setups On Demand Image Overwrite On Demand Image Overwrite is a security measure for customers who are concerned about unauthorized access and duplication of classified or private documents The On Demand Image Overwrite feature provides an on demand facility for a System Administrator to erase all residual image data from the memory of the machine The process takes approximately 15 minutes Go To Tools gt More gt More gt On Demand Image Overwrite Press Start to begin the overwrite All existing jobs will be deleted regard
161. ttachments ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXxX If requested this number must be provided to the telephone company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant WARNING Ask your local telephone company for the modular jack type A installed on your line Connecting this machine to an unauthorized jack can damage telephone company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack You may safely connect the machine to the following standard modular jack USOC Ru 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number or REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs ona telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be conn
162. ty page 21 Start the Copy Job page 21 Job Status Screen page 21 Stop the Copy Job page 23 NOTE If the Authentication feature is enabled you may need an account number before using the machine To get an account number or for more information contact the Key Operator or the System Administrator 1 Load the Documents You can load the documents to be copied either on the Document Glass or through the Document Feeder For information on setting up the paper trays refer to Setting up Paper Trays in the Setups chapter on page 123 Document Feeder The following steps explain how to load documents using the document feeder 1 Before loading the documents into the document feeder ensure they are in good condition and remove all staples and paper clips 2 Insert the documents neatly into the document feeder face up The first page should be on top with the headings towards the left of the machine 18 Xerox WorkCentre 4150 User Guide 3 Copy Up to 50 sheets of 20 lb 80 g m bond paper can be loaded Weight ranges from 12 Ib to 28 Ib 50 120 g m refer to Electrical Specifications in the Specifications chapter on page 166 for full Document Feeder Specifications 3 Place the stack in the middle of the guides aligning the left edge with the document feeder tray and position the guides to just touch the edge of the documents 4 When Paper Supply is set to Auto the machine automatic
163. u to set a low rate period to send stored faxes to take advantage of cheaper off peak rates Select On to enable this feature Set the Send Start date and time in mm dd yy hrs mins AM PM format and then set the End date and time in mm dd yy hrs mins AM PM format Select Off to disable this feature Batch Send The Batch Send feature allows the user to send several fax jobs to the same destination fax machine during one transmission This reduces the connection time and provides an economy rate for call connection charges This option enables the feature to be switched on or switched off When you receive the machine the Batch Send feature will be on If this feature is enabled you will receive a popup while faxing a document requiring you to confirm if you want the fax sent immediately Select the Off button to disable the feature then select Save Dial Tone Volume When the Audio Line Monitor has been enabled the dial tones are audible when faxing Use the scroll buttons on the Dial Tone Volume screen to select a dial tone volume setting from 0 7 Transmission The Transmission Header Text screen allows you to input details that will Header Text appear on the header of all outgoing faxes Fax Country Setting From a list of options select the country in which the machine is installed This enables the fax modem settings to match the telephone system of the country Xerox WorkCentre 4150 User Guide 117 9 Setups
164. uditron needs to be initialized before users can access the Auditron features Go To Tools gt Access and Accounting gt Internal Auditron Setup gt Auditron Initialization 1 From the Access And Accounting screen select the Internal Auditron Setup button 134 Xerox WorkCentre 4150 User Guide 9 Setups 2 Select the Auditron Initialization button Tools Mode Exit Tools Auditron Initialization User Accounts and Auditron Reports a Access Rights Auditron Group Accounts Auditron General LC Accounts The Auditron Initialization screen gives access to three types of activities performed within Auditron Initialization Activity Description Partitioning Partitioning the Auditron means dividing the machine memory between User and General Accounts After entering the number of User Accounts required the number of General Accounts is automatically calculated If more User Accounts are created fewer General Accounts can be created The number of Group Accounts is fixed and is not affected by the partitioning To change the number of User Accounts touch the User Accounts numeric entry region and enter the new number on the keypad Alternatively use the up down scroll arrows to increase or decrease the number of User Accounts The number of General Accounts changes in proportion Reset All Selecting the Reset All Counters button resets all the counters Counters for all accounts to 0 All account and User
165. umber ABC123456 Total Impressions Billing Meters Print Reports s The Machine Information tab displays the following information Serial Number Serial number of machine Use this when contacting Xerox support Total Impressions Displays a running total of impressions made Machine Details Select the Machine Details button to view useful information set by the System Administrator e Customer Support details e Supplies telephone number e Machine serial number e Customer asset tag number e Xerox asset tag number e System Software Version For information on how to set up this screen refer to Customer Support and Supplies Numbers in the Setups chapter on page 145 Xerox WorkCentre 4150 User Guide 11 2 Getting Started Paper Tray Status Billing Meters Print Reports The Machine Details screen also shows Machine Hardware Options Configuration This screen displays which hardware options e g paper trays finisher fax etc are installed on the machine Machine Software Version This screen displays the current software versions of features such as the main controller image output terminal user interface and tray firmware Displays the following information about each paper tray Status Size e g A4 as preset by the System Administrator Type e g punched plain as preset by the System Administrator Color as preset by the System Administrator Displays overall total of images made It als
166. unt Login screen Enter account number and touch Enter 2 Use the keypad to enter the General Account number you wish to use for this job 3 Select the Enter button There is no limit on the number of attempts to enter a valid general account number If a valid general account number is entered the default feature screen opens Only the selected General Account will be updated during the session your user account will not be affected Xerox WorkCentre 4150 User Guide 141 9 Setups Group Accounts 1 If you have access to Group Accounts select the Login to a Group Account button to display the Group Accounts Login screen Enter account number and touch Enter 2 Use the keypad to enter the Group Account number you wish to use for this job 3 Select the Enter button There is no limit on the number of attempts to enter a valid account number If a valid group account number is entered the default feature screen opens The selected Group Account and your User Account will be updated during the session Auditron Logout When you have finished a session you must log out by pressing the hard Access button on the control panel This opens the Accounting Authentication Logout screen If you have access to Group Accounts other than the default or to General Accounts you can log into them Login to a Group Account from here You can use the View Counts button to display totals for the account s you are
167. up the machine Clear All AC Press to reset to normal copy and print defaults Xerox WorkCentre 4150 User Guide 7 2 Getting Started Feature Description Interrupt Printing Press to stop current print job and perform a local job Stop Press to cancel current job Start Press to begin local job Display Brightness Adjust to lighten or darken the control panel display touch screen Powering on the Machine 1 Connect the AC Power Cord to the machine and a power outlet The power cord must be plugged into a grounded power socket 2 Press the ON OFF switch to the ON I position AS ON OFF the machine boots up the switch display is blank until the message Please Wait Machine self test in progress appears on the display oe 3 To power OFF press the ON OFF switch again to the O position 8 Xerox WorkCentre 4150 User Guide 2 Getting Started Loading Paper Aaditional Paper 1 Pull open the paper tray Trays are available as an Max Fill line option The instructions for loading all paper trays are the same Rear Guide Side Guides 2 Fan the paper and insert it into the tray Do not fill above the Maximum Fill Line 3 Move the guides so they just touch the paper stack 4 Close the tray NOTE For more information on loading paper please refer to Loading the Paper Trays in the Paper and other Media chapter on page 99 L
168. vity and image quality When a module is nearing the end of its life a message displays advising you to order a new module When a module reaches the end of its life a message displays advising you to replace the module To easily identify the Customer Replaceable Units the latches are colored orange SMart Kit Drum Cartridge Reorder Notification The SMart Kit Drum Cartridge has a specific life expectancy and will occasionally need to be replaced to maintain good image quality Go To Tools gt More gt Supplies Management gt Drum Cartridge Reorder Notification When enabled this feature displays a message when the cartridge approaches the end of its life expectancy Use the scroll buttons to set the expected drum life percentage level at which the message displays During normal machine operation once the re order message has appeared and you have placed your order for a new module you can switch the message off by selecting the Cancel Current Reorder Message s button When you confirm that a new cartridge has been installed the cartridge counter resets Toner Cartridge Reorder Notification Toner usage depends on the type and the number of images printed The machine calculates how long the toner will last according to your usage of the machine and displays the information on the Machine Status Service Information screen It also uses this information to tell you when to order a new toner cartridge and when to
169. x in mono or color Option Description Black amp White Transmits a Black amp White image Full Color Transmits a Color image Select the Save button to confirm Color Mode selection Original Size Use to describe the size of the document originals Auto Detect Use Auto Detect to automatically determine the size of the original Manual Size Input Use Manual Size Input to enter the dimensions of your original Mixed Size Use Mixed Size Originals for documents of varying sizes Select the Originals appropriate valid pairs of sizes from the list below Size 1 Size 2 8 5 x 14 landscape 8 5 x11 landscape A4 landscape A5 portrait B4 landscape B5 portrait Bo Ro R Ro 8 5 x 11 landscape 8 5 x 5 5 portrait 46 Xerox WorkCentre 4150 User Guide 4 Fax Added Fax Features The Added Fax Features tab provides further fax features which can be used when transmitting faxes To view all the options for a feature select the feature required Multiple options can be selected for each fax job if required Ready to Fax Enter phone number Added Fax 3 aS All Features Services Fax Sending Mailboxes Polling Features Fax Reports Dial Directory Setu R Fax Sending Features Select this feature to access the options which enable you to apply additional transmission features to your fax job The screen below displays the various opti
170. x name Xerox WorkCentre 4150 User Guide 121 9 Setups Go To Tools gt More gt More gt Fax Setups gt Line Configuration Ready Select Features to scan your job men Dial Type Fax Number O Tone Machine Name pinea Gmd_flr_4150 Fax Reports This facility allows you to enable or disable the Auto Print feature for the following reports _ Transmission Receive Report Reports details on recently transmitted or received faxes Confirmation Report Reports transmission status and can be printed after every transmission or only when a transmission error occurs e Broadcast Report Reports the success or failure of a fax sent to several destinations and can be printed after every transmission or only when a transmission error occurs e Multipoll Report Reports the success or failure of a polled fax to several destinations and can be printed after every transmission or only when a transmission error occurs For more information on Fax Reports refer to Fax Reports on page 52 Go To Tools gt More gt More gt Fax Setups gt Fax Reports Error Correction Mode This mode compensates for poor line quality and ensures accurate error free transmission with any other Error Correction Mode equipped fax machine However if the line quality is poor the transmission time may be increased when this mode is enabled Go To Tools gt More gt More gt Fax Setups gt Error Correction Mode 122 X
171. xposed areas can cause labels to peel off during printing which can cause paper jams Exposed adhesive can also cause damage to machine components Do not feed a sheet of labels through the machine more than once The adhesive backing is designed for one pass through the machine e Do not use labels that are separating from the backing sheet or are wrinkled bubbled or otherwise damaged 106 Xerox WorkCentre 4150 User Guide 9 Setups This chapter identifies some of the key settings that you can customize to meet your requirements It is aimed primarily at the Key Operator and System Administrator of the machine Changing these settings is easy and will save you time when using the machine Xerox WorkCentre 4150 User Guide 107 9 Setups Accessing Tools All the machine setup features are in the Tools menu accessed through the Access bution on the control panel 1 Select the Access button on the control panel 2 The Tools menu is password protected Use the number keypad to enter the default password 1111 Select Enter on the touch screen Ready to scan your job 1 Please enter your password and touch Enter NOTE 1111 is the factory set default password It is recommended that you change this password For information on changing passwords select the Help button on the machine keypad 3 Select the Go To Tools button Ready to scan your job 1 O Go To Tools C Remain In Curre
172. y result in poor performance and could create a hazardous situation Do not use aerosol cleaners Follow the instructions in this User Guide for proper cleaning methods Never use supplies or cleaning materials for purposes other than those for which they were intended Keep all supplies and materials out of reach of children Do not use this product near water wet locations or outdoors Do not place this product on an unstable cart stand or table The product may fall causing personal injury or serious damage to the product Slots and Openings in the cabinet and in the back and sides of the product are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The product should never be located near or over a radiator or heat register This product should not be placed in a built in installation unless proper ventilation is provided Never push objects of any kind into the slots of the product as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock Never spill liquid of any kind on the product Never remove covers or guards that require a tool for removal unless directed to do so in a Xerox approved maintenance kit Never defeat interlock switches Machines are designed to restrict operator access to unsafe areas Covers guards and interlock switches are provided to ensure that the

User Guide.book - IT, Media and Classroom Services

Contents

Download Pdf Manuals

Related Search

Related Contents