Home

BC OnLine Court Services Online User's Guide

1. Code Description Explanation J Supreme Court Used when the accused elects to be tried by a Supreme Court judge Judge JJ Supreme Court Used when the accused elects to be tried by a Supreme Court judge and Judge and Jury a jury PCJ Provincial Court Used when the accused elects to be tried by a Provincial Court judge Judge SUM Crown Used where the Crown is proceeding summarily and the accused is not proceeded entitled to elect the mode of trial trial is to be by a Provincial Court summarily no judge election Findings Code Description Explanation AB Abated by Used when it is determined that the accused is deceased Crown ACQ Acquitted Used when the accused is found not guilty The charge is dismissed and the accused is acquitted ACR Acquitted Used when the accused is found not guilty and acquitted on the charge Recognizance and is placed on a Recognizance ALL Appeal Allowed Used when a summary provincial court appeal is heard and the appeal is allowed APA Application Used when the Applicant Appellant files a Notice of Abandonment or Appeal does not appear on the scheduled date Also used in the case of Appeal Abandoned when the Appellant fails to appear for a scheduled appearance APD Application Used after a hearing of an Application when the court rules against the Appeal Application Dismissed APG Application Used after a hearing of an Application when the court rules in favour of Granted t
2. indicates a required field Search For Case Number Your file number Note This service offers a search for B C Court of Appeal cases for appeals filed after January 1 2004 Find case numbers for appeals filed prior to this date with the Search by Party Name Detailed case information cannot be viewed Case Number required Enter the case number as either VO V zero as noted above or two letters followed by some numbers For example V098765 or CA12345 Your File Number This is the same as BC OnLine s Folio field You can enter your own internal case number or client number Whatever you enter here will appear on your CSO receipt and your BC OnLine statement Click Search to go to the Search Appeal by Case Number Results screen see page 54 e Search Search Appeal 53 Search Appeal by Case Number Results This screen displays all files that match the search criteria you entered in the Search Appeal by Case Number screen Please note e If the file you want does not appear you can click Refine Search to change your search criteria e Details of appeals initiated before January 1 2004 cannot be viewed e Any appeal that has a ban on publication or other search restriction will not appear in the search results Search Appeal By Case Number Refine Search New Search Search Criteria Case Number 33342 Results 1 1 of 1 Case Number Status Style of Cause Date Initiated View CA3
3. This screen displays all restricted files for which you have requested access including both pending and granted requests Search Civil By Restricted Access Options New Search Reguest Access Remove Access Results 1 2 of 2 Style of Cause Classification Court File Number Date File Date Last Details of File Location Opened Updated E WINTERS John v Supreme Victoria 091874 29Nov2009 08Feb2010 View WINTERS Mary Family Law Law Proceedings Courts go Smith Jonathan v Supreme Duncan 8536245 11Jul2005 08Aug2005 SMITH Carol Family Law Law Proceedings Courts Please note e You can scroll up and down to find the file you want e If there is more than one page of results you can click Next to view the next page e You can use your browser s Find command to look for a word or name on the current page e Search Search Civil 38 The Options box provides a number of things you can do with the displayed files e To request access for someone else click a box on the left to select a file then click Request Access in the Options box You will go to the Add an Access Request screen see Initiating an Access Request in e Search on page 152 e To remove access click a box on the left to select a file then click Remove Access in the Options box See Removing Your Access to Restricted Files on page 40 To view a file click the View button in the Search Civil By Restricted Access screen If your access request
4. Correcting a Document on page 119 The Return button sends you back to the View Filing Packages screen see page 112 e File View Packages 117 Withdrawing a Document If you submit a document in error e g a document intended for another case you can withdraw the document if it has not yet been processed by the registry Filing Package Details Package Number 9381 Submitted by JAMES LAWMAN Your file number 100910 Court File Number New Submitted Date 14 Sep 2010 10 19 Filing Comments Documents Parties Payment Status Document Type File Name Status Trial Actions Divisi Notice of Civil Claim Notice of Civil Claim Form 1 pdf Submitted View Print Submission Sheet Submitted To Victoria Law Courts Print Receipt Under the Documents tab look at the Status and Action columns If the document s status is Submitted or Courtesy Correction a Withdraw link will appear in the Action column you cannot withdraw a document with any other status Click Withdraw to go to the Review Status of Filing screen shown below Review Status of Filing Filing Status Confirm withdrawal of the case filing Package Number 9381 Document Status Submitted Date Filed 14Sep2010 Document 1 Notice of Civil Claim File Name Notice of Civil Claim Form 1 pdf This screen shows you some details of the document Review these details then click e Confirm if you are sure that you want to wit
5. Important An emphatic note about the current subject Caution An important point that could prevent an inconvenience Warning An important point that could prevent a financial loss or loss of data Typographic Conventions Introduction Court Services Online CSO lets you search for and file BC court documents online Before you can use CSO you must register your organization s BC OnLine account and userids See Registration on page 3 There are two main CSO services e e Search see page 15 provides access to e file details and court documents for Supreme Court civil and family matters and for Provincial Court Small Claims matters e file details but not court documents for Court of Appeal matters and for Provincial Court criminal matters e e File see page 86 lets you file court documents online and view the documents that you have submitted Authorized users in your organization can add edit or delete userid privileges in your account See Manage Group Account on page 138 CSO also provides e Free access to daily courts lists for Provincial Court Small Claims and Criminal Supreme Court chambers and Court of Appeal e The Filing Assistant You can use the Filing Assistant to prepare Small Claims documents online Once completed you can save the form as a PDF document for e filing or manual filing Introduction Registration Before your organization can use CSO your BC OnLine Prime Contact must register you
6. Results 1 2 of 2 Style of Cause Classification Court File Number Date File DateLast Details of File Location Upda E WINTERS John v Supreme Victoria 091874 29Nov2009 08Feb2010 View WINTERS Mary Family Law Law Proceedings Courts go Smith Jonathan v Supreme Duncan 8536245 11Jul2005 08Aug2005 SMITH Carol Family Law Law Proceedings Courts Find the request you initiated and click its View button What happens next depends on your relationship to the file See the section below that applies to you e If You are Counsel for a Party see page 156 e If You are Law Office Staff see page 157 e If you are a Party to the File see page 159 e If you are an Agent see page 160 Appendix B Requesting Access in e Search 155 If You are Counsel for a Party Important Lawyers must go through a one time verification the first time they request access to a restricted file See Verification Process Lawyers Only on page 149 If you were named as counsel for a party in an access request you must confirm acknowledgement of this role before the registry can grant access to you or your staff Click the View button in the Search Civil By Restricted Access screen You will see a screen like the one below Create Access Request Confirm Counsel of Record Acknowledgement File Identification Information Style of Cause Classification Court File Number Date File Date Last Availability of File Location Opened Updat
7. AB Abated by Used when it is determined that the accused is deceased Crown ACQ Acquitted Used when the accused is found not guilty The charge is dismissed and the accused is acquitted ALL Appeal Allowed Used when a summary provincial court appeal is heard and the appeal is allowed APD Application Used after a hearing of an Application when the court rules against the Appeal Application Dismissed APG Application Used after a hearing of an Application when the court rules in favour of Granted the Application BV Bail Varied Used when an application by Defence Counsel Accused to vary bail has been entered and the application to vary bail has been granted DND Deemed not to Used when a disputant fails to appear for a scheduled hearing date be Disputed DSM Dismissed Used when an adjudicator makes a finding that a charge is dismissed DWP Dismissed for Used when court dismisses charge s due to non appearance by the want of Prosecutor of the case accused applicant disputant does attend prosecution G Guilty Used when the adjudicator makes a determination of guilt after a plea has been entered and may be made with or without a trial hearing GLI Guilty of lesser The accused pleads not guilty to the offence charged the adjudicator included or finds the accused guilty of a lesser included or other offence arising out other of the same incident NG Not Guilty Used when the only finding of the adjudicator states as Not G
8. Important Lawyers must go through a one time verification the first time they request access to a restricted file See Verification Process Lawyers Only on page 149 To request restricted access you must be a registered CSO user and e counsel for the party on the file or e aperson authorized by a party s counsel e g a legal assistant a paralegal or an agent or e aparty to the file or e a person authorized by a party an agent Important To minimize a counsel s tasks law office staff should initiate requests for counsel and for other people in their CSO account Staff can then inform the counsel that this has been done and counsel can sign on and complete the access request See Completing an Access Request on page 155 Step 5 Request Access for Restricted Files Progress Step 1 Identification Add an Access Request CSO User DONYM SUE C a m a Name GREEN IVY Step 2 Access v Step 3 Documents Access Request Select One v Basis 7 Step 4 Parties File Party JONES James Claimant 8 Step 5 Request Access Name JONES Susan Respondent for Restricted Files Step 6 Review Stee ge Save Cancel submitted CSO Account Users Requesting Access to this Civil File For each person you want to have access to the restricted file go through the steps below e File Submit Package 103 1 CSO User Name Click the up and down
9. 116 Documents This tab lists all the documents in the package you chose This example shows a package containing documents that have been returned for a courtesy correction Filing Package Details Package Number 9381 Submitted by JAMES LAWMAN Your file number 100910 Print Submission Sheet Court File Number New Submitted To Victoria Law Courts Print Receipt Submitted Date 14 Sep 2010 10 19 Filing Comments Documents Document Type File Name Status Trial Actions Divisi Notice of Civil Claim Notice of Civil Claim Form 1 pdf Submitted View Withdraw The Documents screen displays Document Type The type of document File Name The name of the document that you submitted Status The document s status can be Submitted awaiting review by the court registry Referred sent for further review e g to a judge or a registrar Filed reviewed by the court registry and filed Courtesy Correction reviewed by the court registry and returned for correction Rejected reviewed by the court registry and rejected Withdrawn removed from the queue by you or by someone in your organization Trial Division If the document has been directed to Supreme Court scheduling the box will be checked Actions Depending on the document s status and whether you have Read Access or Update Access you can View Withdraw or Correct the document See Withdrawing a Document on page 118 and Courtesy Correction
10. Caution If a filed document contains a party name with a typographical error or a variant spelling this spelling may be used in the system If this is the case an Exact search might not find the file you are looking for It is usually best to use Partially Choose Individual Organization or Both Search by Individual Name Last Name required If you chose Exactly enter the individual s complete last name If you chose Partially enter only the first part of the name First Name optional Enter the individual s first name or the first part of the name If you are not sure of the name or how it is spelled it is best to leave this field blank in order to maximize the search results Middle Name optional If you need to narrow a search for a common last name e g Smith you can enter the individual s middle name or the first part of the middle name If you are not sure of the name or how it is spelled it is best to leave this field blank in order to maximize the search results e Search Search Civil 20 Search by Organization Name Organization Name required If you chose Exactly enter the organization s complete name If you chose Partially enter only the first part of the name Search by Both Individual and Organization Name Name required If you chose Exactly enter the complete last nameor organization name If you chose Partially enter only the first part of the name Note You can enter an organization s
11. Inquiry Requested OST Ordered to stand Used after a Preliminary inquiry if the Judge finds that there is trial in superior sufficient evidence to order a person to stand trial in supreme court court PFI Proceeded on Used as an out of court disposition against an Information or previously Filed Indictment filed Indictment when proceeding on a new Indictment PNI Proceeded on Used as an Information when proceeding on a new Information New Information or New Ticket PPA Paid Prior to Used for Tickets when the disputant pays the indicated penalty or a Scheduled portion prior to the scheduled appearance date Appearance QSD Quashed Used when an adjudicator makes a finding that a count on the face of an Indictment Information Ticket is found to be defective REE Re election Used when an application to re elect has been filed on a Supreme Court matter and the Provincial Court Information is to be transferred back to Provincial Court RGN Reasonable Used when a finding is made that the allegation did not take place For Grounds Not example used in relation to a finding after hearing on a Peace Bond Satisfied Application and also after hearing of Conditional Sentence Order breach allegation and for some youth matters RGS Reasonable Used when a finding is made that the allegation did take place For Grounds example used in relation to a finding after hearing on a Peace Bond Satisfied Application and also after hearing of Conditional Sentence Order
12. Jurisdiction defendant is lost Section 485 2 CCC If jurisdiction is not regained within a period of three months from the date of loss of jurisdiction the proceedings will be deemed dismissed for want of prosecution NCR Not Criminally Used when there is a finding of Not Criminally Responsible on account Responsible due of Mental Disorder to Mental Disorder NFP No Further Used when the City does not wish to proceed with a Municipal Bylaw Process Information or used when an Information is being sworn and an adjudicator subsequently makes a decision related to a process hearing that no process is to issue for one or more counts on that Information NG Not Guilty Used when the only finding of the adjudicator states as Not Guilty NTO New Trial Used when a superior court makes an order that a new trial be held Ordered NUL Nullity on Used when an Information is laid or ticket is issued and it exceeds the summary applicable statute s limitations proceeding OSL Ordered to Used after a preliminary inquiry if the Judge finds that there is sufficient Stand Trial on evidence to order a person to stand trial in Supreme Court on a lesser included lesser included other charges are being proceeded on or other charge OSN Order to Stand Used when an accused elects to be tried by a Supreme Court Justice Trial No alone or a Supreme court Justice and jury and request no preliminary Preliminary inquiry be held and the Judge orders him her to stand trial
13. Law Firm The Parties screen has two main parts one for the appellant the other for the respondent Appellant s One or more appellant names followed by the appellant s role in the previous court and their lawyer s and law firm s Respondent s One or more respondent names followed by the respondent s role in the previous court and their lawyer s and law firm s Note If a party is self represented the Lawyer and Law Firm headings will not appear e Search Search Appeal 64 Filings This tab lists all of the documents that have been filed at the registry Filings Formats Volumes Copies 07Mar2006 Letter gt Received from SS p O06Mar2006 Letter gt Received from a a 02Mar2006 Motion Book gt Reply RS P 4 02Mar2006 Order gt Chambers 2 2AFeh 2NN6 Order gt Sent tna hidne p The Filings list displays Date Filed The date on which the document was filed at the registry Filing The type of document filed Filed By The name of the person who filed the document Formats The format in which the document was filed E electronic P paper Volumes The number of volumes in the document filed Copies The number of copies of the document that were filed The list is presented according to filing date with the most recent at the top 65 e Search Search Appeal Court This tab lists all court hearings that have been scheduled or have already taken place Appearance
14. This page provides an overview of all of the search methods you can choose from E Search Home Page From here you can search and view court record information and documents Search Civil By Party Name Deceased Name File Number Date Range My Restricted Access Search Appeal By Case Number Party Name By Participant Name File Number Agency Search Traffic Criminal You Can Also Register a Credit Card View Search Tips There are three Search Traffic Criminal methods For details see e Search Traffic Criminal by Participant Name on page 69 e Search Traffic Criminal by File Number on page 72 e Search Traffic Criminal by Agency Name on page 75 e Search Search Traffic Criminal 68 Search Traffic Criminal by Participant Name To search by an individual s name a click the By Participant Name tab b choose Exactly or Partially c choose Individual or Organization d choose Current or Alias e fill in some search criteria and f review the search results Your search should be wide enough to include the file you want but narrow enough to exclude too many similar names For example a search for Smith in all of BC would find hundreds of results A search for Robert Oscar Smith in Prince George might not find any results CSO provides a number of optional settings you can use to fine tune your searches It is usually a good idea to start with only one or two f
15. breach allegation and for some youth matters SOF Stay of Used when Crown enters a Stay of Proceedings on the original charge Appendix D Complete List of Traffic Criminal Codes 169 Proceedings and the Court orders a Notice of Preventative Order Firearms SOP Stay of Used when a Stay of proceedings is directed by Crown proceedings directed by Crown SOR Stay of Used when the Crown enters a Stay of Proceedings against the charge as Proceeding laid but the accused enters into a Recognizance to Keep the Peace Recognizance SP Special Used only when no other code applies and must receive approval from Disposition or Supervisor Must be used in conjunction with Comments Decision SUP Superintendent To be added in future Used in the Ticket module when ICBC cancels a Cancelled ticket after it has been disputed TAC Transferred to Used when a hearing is held in Youth Court and the young person is adult court ordered to be tried as an adult TIP Transferred in Used when a case is transferred within the province province TOP Transferred out Used when a case is transferred outside the province of province TYC Transfer to Used when a hearing is held in Adult Court and the young person is Youth Court ordered to be tried as a youth UFT Unfit to stand Used when the accused is found unfit to stand trial due to a mental trial disorder WD Withdrawn Used when an Applic
16. 5 b plea JIR Judicial Interim Used to indicate an appearance by an accused who is in custody on the Release matter before the court and is used until bail has been granted or denied or the accused has chosen to remain in custody by consent JMT Judgment Used when a case has been adjourned for the Court to render judgment JSC Jury Selection Used when an application has been granted and the matter is scheduled Challenge to challenge the jury for cause JSL Jury Selection Used when a case is adjourned to a date to select a jury JST Jury Selection Used when a case is adjourned to a date to select a jury and commence and Trial the trial OBC Obtained Used as a next appearance reason when the result of the appearance for Counsel today is TGC To Get Counsel PAR For Particulars Used when a case has been adjourned for the purpose of defence receiving particulars of the case from the prosecutor PGR Progress Report Used when the Court requires an update as to the progress of the offender post disposition PI Preliminary Used for the first day of a Preliminary Inquiry when the accused has Inquiry elected to be tried by a Supreme Court Judge or a Supreme Court Judge and Jury PLE Plea Used when an adjournment is for the purpose of entering a plea at the next appearance PRH Progress Used for Drug Treatment Court at Vancouver Provincial Court only Hearing Used to schedule a progress hearing appearance for an accused who is enrolled i
17. 84345 2 ZB 1 09 Dec 1998 CCC 733 1 1 Breach of oni Saanich Probation Order BC CAN 84345 3 1 24 Dec 1998 CCC 145 3 Breach of Commit Sieninis Saanich ZBA undertaking or recognizance Fs BC CAN 84345 4 1 09 Dec 1998 CCC 733 1 1 Breach of oni Saanich ZBZ Probation Order BC CAN 84345 5 24 Dec 1998 CCC 145 3 Breach of Commit WE Saanich ZBAZ undertaking or recognizance Deaan BC CAN N The Charges screen displays Document The document number as entered in the court registry Count The count number as indicated in the initiating document Offence Date The date the offence is alleged to have occurred Statute The statute and section reference of the offence for which the accused is charged Nature Whether the accused is charged with committing the offense with being an accessory etc Accused The accused name as entered in the court registry City of Offence The place where the offence is alleged to have occurred e Search Search Traffic Criminal 82 Appearances This tab displays information about court appearances involving the accused Appearances 2 Next gt Cnt Location Date Time Room Reason Result Finding Canc 1 Chilliwack Law 20 Nov 2009 204 SNT END Courts 09 30 AM Chilliwack Law 20 Nov 2009 204 SNT END Courts 09 30 AM The Appearances screen displays Document The document number as entered in the court registry Accused The accused name as entered in t
18. About Restricted Access Files 148 Verification Process Lawyers Only As a lawyer you must go to a court registry and verify your identity the first time you request access to a restricted file Any court registry in BC can do this by linking your Law Society membership to your CSO user name Once you have been verified you can use CSO to request access to restricted files online without attending the registry You will also be able to authorize access for other CSO users in your firm e g staff so they won t need to attend the registry Your CSO profile shows your verification status If the Lawyer Status Verified check box is empty you will not be able to access restricted files until you are verified My Profile Account name SAMPLE LAW CORPORATION BC Online Id Last name LAWMAN Middle name First name JAMES Email Address jfawman samplelaw ca Verify Email a Address Would you like to be on a distribution list to be notified o of any network outages system outages or updates Lawyer Status Verified The first time you request access to a restricted file the system will display a message like the one below jawman samplelaw ca Next Steps You have requested access to the restricted contents of the file identified above on the basis of Counsel for Party You vill be provided vith access to the restricted contents of the file once your authority to view the restricted
19. Number Date File Date Last Availability of File Location Opened Updated Smith Jonathan v SMITH Supreme Duncan 8536245 11Jul2005 O08Aug2005 Restricted Carol Family Law Law Access File Proceedings Courts Next Steps You have requested access to the restricted contents of the file identified above on the basis of Authorized by Counsel You vill be provided vith access to the restricted contents of the file once your authority to view the restricted contents on this basis has been confirmed Photo identification Authorization letter from counsel This letter must clearly identify the counsel and the individual being given the authorization Printed copy of this page If you are unable to print the page provide the registry clerk vith the number 565 The registry clerk may request further information from you before allowing you to access the restricted content through your CSO account Until you have been authorized for restricted access CSO vill identify your request as Registry Approval Pending Bring it to any court registry along with e A letter of authorization from the party or lawyer The letter of authorization must specifically authorize you personally so that the authorization can be matched to your CSO profile e Your CSO user name and account name You can confirm your CSO user name and account name under your Profile in the menu bar to the left of the screen e Photo ID Registry staff will
20. P for Provincial The Class can be A for Adult or T for Ticket Document Reference The file number and document sequence number of the document that contains the charge against the accused Last Name First Name The accused name that matched your search criteria as it appears in filed documents If a ban has been imposed on the file Ban Imposed will appear in place of the accused name Court Location The location of the court appearance If blank no court date has been set Date and Time The date and time of the court appearance If blank no court date has been set Room The courtroom in which the appearance took place If blank no court date has been set Reason A code indicating the reason for the appearance If blank no court date has been set e Search Search Traffic Criminal 77 Last Result A code indicating the result of the previous hearing or trial If blank there was no previous hearing or trial Note If you hover your cursor over a code in the table you will see an explanation of the code For an alphabetical list of code explanations see either Appendix C Commonly used Traffic Criminal Codes on page 161 and Appendix D Complete List of Traffic Criminal Codes on page 164 Agency File Number The file number assigned to the case by the law enforcement agency that is involved View If file details are available you can click View to go to the View Criminal Case Details see page 79 If a file does n
21. Required the registry has identified a problem with at least one document in the package You should view the package immediately Click View next to a package to go to its Filing Package Details see page 116 e File View Packages 115 Filing Package Details The top part of this screen lists the package details Package Number Submitted by Your file number Court File Number Submitted To Submitted Date Filing Comments Filing Package Details 6920 JAMES LAWMAN 123jus Print Submission Sheet New Print Receipt Victoria Law Courts 03 Mar 2009 02 30 Registry Notice Links at the right of the screen provide greater detail e Print Submission Sheet creates a detailed report of all the information that was provided during the package s submission e Print Receipt creates a summary report of all fees paid for this package e Registry Notice will appear only if the court registry rejects a document or returns it for a courtesy correction Click to view a communication from the registry See Courtesy Correction Correcting a Document on page 119 The bottom part of the screen has tabs that let you view the documents in a package party names if they were entered during submission and payment status Documents For details on each tab see e Documents on page 117 e Parties on page 121 e Payment Status on page 122 e Access Requests on page 123 e File View Packages
22. Submit Reset Select an application O Rural Property Tax O Personal Property Reg J econveyance J Corporate Registry Manufactured Homes Online O Site Registry O Tax Certificates Online Combined MH PPR Search Cc O Court Services Online gt DBC Assessment O Account Management OE Registry Agent E Tray Submit Reset Registration 9 You will be asked to accept the CSO Electronic Services Agreement Read the agreement on the screen or click Print to print the agreement Click I Accept or I Decline to accept or decline the agreement Register for Subscription Account ELECTRONIC SERVICES AGREEMENT for Court Services Online The parties to this agreement are in S Her Majesty the Queen in right of the Province of British Columbia as represented by the Minister responsible for Attorney General Court Services Branch and the Subscriber as defined below WHEREAS a The Province is responsible for the delivery of all court administration services in British Columbia These services are governed by legislation rules of court and Judiciary policy b The Province maintains and manages CSO which provides the services of e electronic access to court record information and services associated with electronic access to court record information electronic filing of documents to court registries throughout the province and services associated with electronic filing of court documents c The Subscrib
23. Transfer Type OUT Transfer Reason Sent for Hearing Event Location Transferred From Vancouver Law Courts Location Transferred To Duncan Law Courts Date Transfer Accepted Original File Number WLC S S 1717171717 New File Number For each transfer the list displays Date Transferred The date the file was transferred Transfer Type The type of transfer In or Out Transfer Reason The reason for the transfer Location Transferred From The registry location that the hearing was transferred from Location Transferred To The registry location that the hearing was transferred to Date Transfer Accepted The date that the transfer was accepted Original File Number The original registry s file number New File Number The new registry s file number e Search Search Civil Search Appeal Search Appeal lets you search for BC Court of Appeal cases Note that file details are available only for appeals filed after January 1 2004 Also note that there is no access to Court of Appeal documents online It costs 6 00 to view detailed information for a file To start click Search Appeal under CSO Services to go to the e Search Home Page CSO Services E search E file B Search Civil gt Submit Package Search Appeal View Packages arch Trattic Criminal First time user E file introduction First time user E search introduction This page provides an overview of all of the se
24. Update Account Refund Requests View Refund Requests Your BC OnLine account s Prime Contact and users who have been given CSO account manager status can update or disable existing profiles Manage Users for CSO Account BEACH SANDY C S593 ACT BROWN ROBERTA B CS595 ACT DESELBY ANTON C CS594 ACT DONYM SUE C css92 ACT GREEN IVY cs644 ACT LAWMAN JAMES ACT SAMPLE PAT P ACT SMITH JAN S Please click View Details to view and update a user profile Note The account managers are shown in bold 300ct2008 300ct2008 300ct2008 300ct2008 10Sep2010 25Nov2008 300ct2008 300ct2008 This will allow you to update existing user profiles for your account Client Client ID Prof Status Created Date Last Login No 15Mar2010 10 04 03 No 15Mar2010 10 05 49 No O06Dec2010 12 13 20 No 09Dec2010 14 45 27 Verified 09Dec2010 15 08 21 Pending 09Dec2010 15 11 28 No 09Dec2010 14 46 21 No Click Print Report to create a PDF file of your account and all of its user profiles Manage Group Account 139 Click View to open an individual profile in the Manage User Profile screen Manage User Profile Print Profile _ Disable User Profile Fj Provide User Profile Account Management Privileges Would you like to be on a distribution list to be notified oO of any network outages system outages or updates Make your file number mandatory Fj Lawyer Status Verified Last name a GREEN
25. an Access Request in e Search on page 152 2 If you already initiated your access request in e File jump straight to Completing an Access Request on page 155 Appendix B Requesting Access in e Search 151 Initiating an Access Request in e Search To initiate an access request you must be a registered CSO user and e counsel for the party on the file or e aperson authorized by a party s counsel e g a legal assistant a paralegal or an agent or e a party to the file or e aperson authorized by a party an agent Important To minimize a counsel s tasks law office staff should initiate requests for counsel and for other people in their CSO account Staff can then inform the counsel that this has been done and counsel can sign on and complete the access request See Completing an Access Request on page 155 The screen below shows Search Civil by File Number results Because the file is classified as Supreme Court Family access will be restricted to those directly involved in the matter Search Civil By File Number Refine Search New Search Search Criteria Location Duncan Law Courts File Number 8536245 Results 1 1 of 1 File Style of Cause Classification Date File DateLast View Number of File Opened Updated Duncan Law 8536245 Smith Jonathan v Supreme 11Jul2005 08Aug2005 view Courts SMITH Carol Family Law Proceedings Click View to initiate the Add an Access Request process Appendix B R
26. appeal appears only if the case status is closed Date Re Opened The date on which the case was re opened appears only if the case was closed and then re opened Reason for Re opening The reason for re opening the case appears only if the case was closed and then re opened The Previous Court s section will display Appeal is From The type of decision that is the subject of the appeal Location The court location where the previous judgment was given Judge Master Registrar The name and salutation of the adjudicator who made the decision that is the subject of the appeal Jury Whether a jury was involved in the decision that is the subject of the appeal File Number The previous court file number Civil appeals also will display Date of Judgment The date the previous decision was made Criminal appeals also will display Date of Conv Acq The date of conviction or acquittal in the previous court Date of Sentence The date sentencing occurred in the previous court Charge The charge considered in the previous court Sentence The sentence handed down from the previous judgment e Search Search Appeal 63 Parties This tab lists the parties in the case and their roles Parties Appellant s Gemeente Petitioner in previous court Lawyer Law firm Respondent s a Lawyer Law Firm wa Executor of the Estate of Mummies Deceased Mame Respondent in previous court Lawyer
27. arrows to scroll through the people in your CSO account If you are counsel for a party select your own name You can go through these steps again to authorize access for others in your firm if you want to If you are legal office staff select the name of the counsel for a party You can go through these steps again to request access for yourself and other CSO users in your firm if you want to If you are a party to the matter the system automatically displays your name unless there are other people in your CSO account If there are other people in your account select your own name If you are an agent representing a party or a party s counsel select your own name 2 Access Request Basis Select the option that applies to the CSO user name chosen in step 1 Access Request Basis File Party Name If you are counsel for a party select Counsel for Party If authorizing access for others in your firm select Authorized by Counsel If you are legal office staff making a request on behalf of counsel for a party select Counsel for Party If requesting access for yourself or others in your firm select Authorized by Counsel If you are a party to the matter select Party If you are an agent select either Authorized by Counsel or Authorized by Party 3 File Party Name Select the appropriate party name File Party M Name JONES Susan Responder Click Save to add your reques
28. bail BR Bail Review Used for review of existing Provincial Court bail Detention Orders or 90 day bail review CLC To Consult Used when an accused has been adjourned to another date to consult Counsel with counsel See CCFM Rule 8 2 g CNA Continuation of Used when a hearing of an application has been scheduled previously hearing on an and is adjourned to continue application CNT Continuation of Only to be used when a trial preliminary inquiry or hearing has been atrial or hearing scheduled previously and is adjourned to continue in Provincial Court or when a trial in Supreme Court or a hearing of an appeal has been scheduled previously and is being adjourned to continue CTD Confirm Trial Used when the accused is adjourned scheduled to attend to confirm trial Date date CWI For compliance Used when an accused has been adjourned to perform certain tasks and with instructions return when they are completed See CCFM Rule 8 2 f DBJ For direction by Used when an accused has been referred to a Judge by the Judicial Case a Judge Manager See CCFM Rule 5 6 6 2 7 2 8 7 DEC Decision to be Used when a case has been adjourned for decision of the Court rendered by court DFW Dispute Fine Used when a disputant is seeking a reduction in the fine amount and or Amount in time to pay a ticket and does not want to appear in person Writing DSP For Disposition Used when there is an indication that the matter is for disposition ELE Accused w
29. details See View Civil File Details on page 42 e Search Search Civil 4 View Civil File Details This screen displays details of the file you selected in one of the Search Results screens The file number you selected appears at the top of the screen File Number VIC S S 071265 Case Basics File Options File Summary Report 6 00 Request Documents New Search Back to Search Results Enter your file number Five tabs let you jump to different sections of the file details you are viewing See Case Basics on page 43 Parties on page 44 Documents on page 45 Hearings and Results Terms of Order on page 49 Transfers on page 50 In the File Options box you can click File Summary Report to generate a Civil Summary Report there is an additional 6 00 charge for this optional service The report is a formatted PDF version of all of the file details available through e Search Request Documents to jump to the Documents tab where you can order any documents that are on file for this case See Documents on page 45 New Search to go back to the Search Civil page where you can start again Back to Search Results to return to your previous search results page where you can select another file to view Enter your file number to add or change your own internal case number or client number to this search if you forgot to add your file number when you were on the search screen This is the same as BC OnLine s
30. each column is provided below Court Location The court registry location where the case is currently filed File Number The numeric component of the file number Style of Cause The name of the case derived from the names of the first party for each side of the case as they appear on the originating document e g Smith v Jones This does not display all named parties to the file Classification of File Type of file as classified by the registry Date File Opened The date on which the file was initiated e Search Search Civil 36 View If file details are available you can click View to go to the Search Civil Payment Screen see page 41 If you require access to a restricted file you will go to the Create Access Request screen see Initiating an Access Request in e Search on page 152 If a file does not have a View button access to file details is not permitted through e Search e Search Search Civil 37 Search Civil by My Restricted Access Note See Appendix A About Restricted Access Files on page 148 In the e Search home page the Search Civil By box contains an option that lets you view and manage your restricted access files Click My Restricted Access E Search Home Page From here you can search and view court record information and documents Search Civil By Search Appeal By Party Name Deceased Name File Number Date Range My Restricted Access Case Number Party Name
31. file number or sequence number You can enter a type reference here to narrow your search results For a typical search leave this field blank Your File Number This is the same as BC OnLine s Folio field You can enter your own internal case number or client number Whatever you enter here will appear on your CSO receipt and your BC OnLine statement Click Search to go to the Search Traffic Criminal Results screen see page 77 e Search Search Traffic Criminal 74 Search Traffic Criminal by Agency Name To search by agency name a click the By Agency Name tab b fill in some search criteria and c review the search results When you search by agency name e The Agency is the law enforcement agency that is involved in the case e The File Number is the law enforcement agency s file number e g a police report file number Note that this is not the same as the court file number e Both the agency name and the agency s file number are required e Search Search Traffic Criminal 75 Search Traffic Criminal by Agency Name Instructions The tabs at the right of the screen let you jump to the other Search Traffic Criminal methods indicates a required field Search For Agency By Agency Name File Number Your file number Agency required Choose a law enforcement agency from the drop down list File Number required Enter the law enforcement agency s file number for the case Yo
32. following e All documents must be in PDF format See PDF Document Guidelines on page 110 e A filing package can contain one or more documents but all documents in a filing package must be for the same court file Step 3 Add Documents Add the documents that you want to submit for filing Progress Add Your Documents Step 1 Identification Document Select the Type v Type yP Step 2 Access Select document Step 3 Documents Should this document go to Supreme as oun Court Scheduling Oves No Step 4 Parties save Cancel O Step 5 Not Applicable Step 6 Review Package Documents to be Submitted submitted Document Type File Name Notice of Civil Notice of Civil Claim Form 1 Claim 1 pdf View Edit Remove Back Next For each document specify the document type then browse to the PDF file on your system If you are submitting a package to the Supreme Court you will also be asked whether the document should go to Supreme Court Scheduling Repeat this process for all documents you want to add to the package Document Type Choose a document type from the drop down list The list will display all document types listed in the court rules for the level and class of case you have identified If you are submitting a document that is not identified in the court rules choose Other A new blank field will open for you to specify a document type that is not in the list Select Documen
33. for refund Additional Comments You can add any additional comments to help clarify your refund request If you chose Other as the reason for your request you should explain the reason here Surname Lawman First Name James Company Name Sample Law Corp Country Canada Ka E mail jawman samplelaw ca Phone 250 555 1234 Request Date 11Apr2011 Add Another transaction Date Of Trans Invoice Trans Refund Reason Action Service ID Amount Requested 11Apr2011 22266 1500016197 6 00 6 00 Document cannot be Edit viewed by user Delete Manage Group Account 144 You are now ready to submit your refund request Click Edit if you want to change the request or Delete if you want to remove the request Otherwise click Submit Refund Request to submit your request Refund Request Submitted Your refund request has been successfully submitted Your request number is 180 You will be contacted at the contact information you provided if there are any further questions or when your refund has been completed Refund Details Date Of Trans Invoice Trans Refund Reason Service Id Amount Requested Document cannot be viewed by user The Refund Details screen gives you a refund request number and shows a summary of your request in the table You should make a note of the request number or print this screen for your records You will be notified by email when your refund has been processed o
34. hyphens and periods if the name contains them For example O Brian is different from Obrian Fife Brown is different from Fife Brown and St Denis is different from St Denis The less information you enter the faster and wider your search will be See General Search Tips on page 16 for more information For an Individual search Only the Last Name field is required It is usually a good idea to start with just a last name then add first name type status and or role fields if there are too many search results To widen a search you can enter only the first part of the Last Name For example to search for the last name Anderson you could enter Ander but not derson For an Organization search Only the Organization Name field is required To widen a search you can enter only the first part of the Organization name For example if you enter Brady Fish the system might find Brady Fish and Chips or Brady Fishing Expeditions but will not find The Brady Fish Store or Frank Brady Fishing Expeditions because these do not start with Brady Fish The system searches all organization names including doing business as name also known as name and any legal representative names that are entered against the court file For numbered corporations use only the number If a number contains a space be sure to include it For example the number 348 219 with a space is different from the number 348219 without a space e Search
35. name or an individual s surname but you cannot enter an individual s first name or middle name More Search Fields Click Use More Search Fields to access these optional fields Location optional Choose the court registry location where the case is currently filed If you are unsure of the location leave the field blank to search all locations Note Cases may move between locations Level optional Choose a level of court for the case Supreme or Provincial If you are unsure of the level leave the field blank to search all levels Class optional Choose a file class e g Civil General Motor Vehicle Probate etc from the drop down list If you are unsure of the class leave the field blank to search all classes Party Role optional Select a role from the drop down list If you are unsure of the role leave the field blank to search all party roles Date File Opened From To optional If you know the approximate date that a file was opened you can limit your search to a date range The format is ddmmmyyyy for example 12MAY2008 Click the calendar icons to select a date range using your mouse Click Use Fewer Search Fields to close these optional fields Your File Number This is the same as BC OnLine s Folio field You can enter your own internal case number or client number Whatever you enter here will appear on your CSO receipt and your BC OnLine statement Click Search to go to the Searc
36. order under Section 110 CCC Discretionary PFM Prohibition Used when a Judge orders that the accused be given a firearms Firearms prohibition order under Section 109 CCC Mandatory PFP Prohibition Used as notification to the Security Programs when a Judge makes a Firearms prohibition order on application by a peace officer where no criminal Preventative charges are laid and Crown Counsel does not submit the order on the same day as the order was made by the Court Appendix D Complete List of Traffic Criminal Codes 173 PHB Prohibit Used in conjunction with offences when a person is prohibited from Attendance being in a place where persons under the age of 14 years are or may be where child present present PHF Prohibition Prohibition firearms prior to criminal code changes Firearms RAA Recognizance Used when a recognizance is ordered after an allegation After Allegation RCO Recognizance Used when a stay of proceedings has been entered against charges or the Ordered offender has been acquitted of charges and the offender is placed on a Recognizance by Consent RES Restitution s Restitution 738 ROA Recognizance Used when an offender is charged under the Offence Act and is placed Offence Act on a peace bond the sentence code would be ROA Recognizance Offence Act SS Suspended Suspended passing of sentence Sentence SVO Serious Serious violent offence determination Violen
37. see page 101 e File Submit Package 100 Step 4 Identify the Parties If you are initiating a new court file this screen lets you identify the parties to the action If you are adding documents to an existing file this step will not appear because you are not required to identify parties for an existing file Step 4 Identify the Parties Progress Add a Party Step 1 Identification Party Type Select the Type S e 5 o Step 2 Access x Step 3 Documents 9 Step 4 Parties Parties Added Name Party Role Party Type Action O Step 5 Not Applicable O Submitted For a new court file identify the party s type name and role Repeat this process for all of the parties Party Type Select either Individual or Organization The system will display name entry fields for whichever type you choose Party Type Individual v Surname Given Name 1 Given Name 2 Given Name 3 Party Role v save Cancel Party Name For an individual enter the person s surname and given names For an organization enter the full organization name Party Role Choose a role from the drop down list Click Save to save the party name and role or Cancel to return to the previous screen e File Submit Package 101 Step 4 Identify the Parties Progress Add a Party D Step 1 Icentification Party Type Selectthe Type v D Step 2 Ac
38. the court registry If the accused has been sentenced the name will appear as a link Click any Accused link to view sentencing details including Sentence Type Fine Amount Due Date TPP the due date of the fine or the length of time the accused has to pay the fine Term1 Unit duration of the first term of the sentence Term2 Unit duration of the second term of the sentence Effective Date date sentence is ordered to begin Interim whether or not the sentence includes intermittent incarceration Secure whether the sentence includes secure custody and A Y Sentence nothing will appear in this column as it applies only to accused who are not adults and e Search does not provide information for youth sentences If there are no sentencing details the link will not appear Count Number The count number Each count has its own document number Count The statute and section reference of the offence for the count Lesser Included If other lesser offences are included in the offence they are named here Finding A code indicating the case outcome Note For an explanation of the codes Appendix C Commonly used Traffic Criminal Codes on page 161 and Appendix D Complete List of Traffic Criminal Codes on page 164 e Search Search Traffic Criminal 84 Releases This tab displays information regarding the accused individual s release from custody Releases Date Time 04 Nov 2009 09 00 AM 03 Nov 2009 04 50 PM 20 Aug 2009
39. the document received a courtesy correction Filing Package Details Package Number 9321 Submitted by JAMES LAWMAN Your file number 10097 ABC Print Submission Sheet Court File Number PRR S S 10001 Print Receipt Submitted To Prince Rupert Courts P 5 i R try Not Submitted Date 07 Sep 2010 10 58 a Filing Comments Documents Document Type File Name Status Notice of Application Notice of Application Courtesy Form 32 pdf Correction Electronic Filing Statement EFS Form 119 pdf Filed Supreme Under the Documents tab look at the Status and Action columns If the status is Courtesy Correction a Correct link will appear in the Action column Click Correct to go to the Review Status of Filing screen shown below e File View Packages 119 Review Status of Filing Courtesy Correction 9321 Courtesy Correction JAMES LAWMAN 10097 ABC PRR S S 10001 07Sep2010 07Sep2010 1 Notice of Application Notice of Application Form 32 pdf Replacement document Omitted Documents Add Document Description File Name No documents added Statutory Fee Subtotal 0 00 CSO Fee 7 00 Total Fees 7 00 Filing Comments Review the Registry Notice then make any necessary corrections to your document In the Document to be Replaced section Click Browse and navigate to the folder on your local PC or network that contains the corrected document Select the document and click O
40. them For example O Brian is different from Obrian Fife Brown is different from Fife Brown and St Denis is different from St Denis e The less information you enter the faster and wider your search will be e See General Search Tips on page 16 for more information e Search Search Traffic Criminal 69 Search Traffic Criminal by Participant Name Instructions The tabs at the right of the screen let you jump to the other Search Traffic Criminal methods indicates a required field By Participant Name Search For Match Search Criteria Exactly Partially Individual Organization Current Alias Last Name First Name Location Level Provincial Class Your file number Seach Reset Match Search Criteria choose Exactly or Partially Caution If a filed document contains a name with a typographical error or a variant spelling an Exact search might not find the file you are looking for It is usually best to use Partially Choose Individual or Organization to limit your search to the names of individuals or the names of organizations Choose Current or Alias to limit your search to the accused individual s current legal name or an alias The Current name is the name that the enforcement agency has identified as the name of the accused on the document that initiates the criminal file The document may also identify aliases w
41. to search both classes Your File Number This is the same as BC OnLine s Folio field You can enter your own internal case number or client number Whatever you enter here will appear on your CSO receipt and your BC OnLine statement Click Search to go to the Search Traffic Criminal Results screen see page 77 e Search Search Traffic Criminal 71 Search Traffic Criminal by File Number To search by court file number a click the By File Number tab b fill in some search criteria and c review the search results This is the easiest search method if you know the court file number The number may contain numbers or a combination of numbers and letters Every file number will have an identifying numeric component followed by a dash and another number To search by file number enter all of the numbers that appear before the dash Do not enter any letters or dashes For example in the file number 12345 2 ZBZ e 12345 is the file number that you enter In the file number AH28372019 1 e 28372019 is the file number that you enter When you search by file number e Both the File Number and Location fields are required e Enter the file number component exactly as it appears on the document e The other fields are optional Leave these blank if you want to maximize the number of files returned e The system will find only files that match all of your search criteria e Search Search Traffic Criminal 72 Search Traffic Crimi
42. using our service The service fee in the amount of 20 00 has been debited from your BC OnLine account for the use of this service Your CSO Service ID is 20152 Keep this number as you will require this for any Help Desk Support calls or for document re submission Documents Requested You have requested copies of the following documents for court file number VIC S S 071265 to be delivered to Method of Delivery Mail Address 1234 FIFTH STREET City VICTORIA Province British Columbia Country Canada Postal Code vav 8v8 PhoneNumber 250 777 1717 Document Description Financial Statement Statement of Finances 21Jun2007 Statement of Claim 07Aug2008 Please allow 5 business days to receive your copies Document orders from court files 5 years old or older from the date of commencement may take up to 5 business days to process as the file may kept at an off site location Requests can not be marked as RUSH if you have any questions or enquires on the status of your request please direct to the Court Services Online Support Centre not the Court registry Make note of this information We suggest that you click Print Receipt to generate a PDF receipt that you can save and or print e Search Search Civil 48 Hearings and Results Terms of Order This tab lists all hearings that have been scheduled or have already taken place asics rties Documents Hearings and Results Transfers Hearing Date 26Nov2008
43. you want to request a refund for a transaction from your current session see Refund Request Current Session on page 126 If you are an account manager and you want to request a refund for another user in your account see Refund Requests Account on page 143 Click the Refund Requests link under Profile in the navigation bar Profile My Profile gt Refund Requests View Refund Requests Manage Group Account Profile 132 The Request Refund screen appears Request Refund This will allow you to request a refund for a CSO Transaction If you are not requesting a full refund for the entire transaction fee please indicate the amount of your partial refund request below Are you requesting a partial refund No Yes Additional Comments gt Save Cancel Cancel Surname Lawman First Name James Company Name Sampie Law Cor rp TA Country Canada a E mail jlawman samplelaw ca Phone 250 555 1234 Request Date 11Apr2011 Transaction ID af T Verity Transaction Date Transaction Amount Reason For Request Select Reason v Date Of Service Trans ID Invoice Trans Amount Refund Requested Reason Action To begin a refund request enter the transaction ID of the CSO transaction for which you are requesting a refund and click Verify Tip You can find the transaction ID for any CSO transaction on your monthly BC OnLine statement o
44. 05 PM PDT Person Using Service LAWMAN JAMES Client ID CS597 View File 6 00 1500016188 CLB S S 2010005 MULLER Document 30 00 1500016189 Request Payment 6 00 1500016190 CLB S S 2010005 MULLER Total For Session 42 00 Canadian Dollars browser open If you close your browser and reopen it the purchases made earler do not appear CSO Session Summary Session ID 44145 Options CSO Account Name SAMPLE LAW CORPORATION Print Receipt The top part of the screen contains a Print Receipt link which creates a PDF receipt for your current session You can request a refund for a transaction listed here by using the Request Refund button See Refund Request Current Session on page 126 Transaction Summary 125 Refund Request Current Session If there was a problem with a transaction in your current CSO session you can request a refund using the Transaction Summary screen Note If you want to request a refund for a transaction from a previous session see Refund Requests Previous Session on page 132 If you are an account manager and you want to request a refund for another user in your account see Refund Requests Account on page 143 To request a refund for a transaction in your current CSO session find the transaction in the list and select the corresponding box in the Refund column You can request a refund for more than one transaction in the list if required Service cso Des
45. 09 30 AM REG Accused Seon necro a mmmn a aannamen e e a a a a aaan Danis The Releases screen displays Accused The accused name as entered in the court registry If the accused has been released the name will appear as a link Click any Accused link to view release details including JIR Type a code indicating the type of judicial interim release Adjudicator the name of the judge or justice of the peace who ordered the release Bail the amount of bail Deposit the amount of bail deposit required Order Granted the date the release order was granted Release Date and YOA whether the accused was released under the Young Offender Act because e Search does not provide information for youth sentence this will always be N for no If there are no release details the link will not appear Date and Time The date and time of release Room The courtroom in which the release was granted Note For an explanation of the codes see Appendix C Commonly used Traffic Criminal Codes on page 161 and Appendix D Complete List of Traffic Criminal Codes on page 164 e Search Search Traffic Criminal 85 e File CSO s e File lets you file civil court documents to BC court registries online eliminating the need to visit a court registry in person There are two main parts to e File e Submit Package see page 87 e View Packages see page 111 E File is currently available for Small Claims matters in the B
46. 11Apr2011 Name of User Lawman James Company Name Sample Law Corp E mail jlawman samplelaw ca Phone 250 555 1234 Transactions Date of Trans Invoice Request Refund Reason Status Amount Service ID Amount 11Apr2011 22266 1500016197 6 00 Document cannot be Requested viewed by user Indicates refund previously granted Total refund requested 6 00 Total amount refunded When a refund request has been approved the amount of the refund provided will appear in the Transactions table Click Return to go back to the main View Refund Requests page Profile 137 Manage Group Account Click the Manage Group Account link in the navigation bar Note Only your BC OnLine account s Prime Contact and users who have been given CSO account manager status will see this option Other users will see only the Profile option Court Services Online om E search Disclaimer E file Transaction Summary Daily Court Lists Schedule of Fees About CSO Filing Assistant Refund Requests View Refund Requests Under Manage Group Account you can choose e Manage Users see page 139 e Update Account see page 142 e Refund Requests Account see page 143 e View Refund Requests Account see page 146 Manage Group Account 138 Manage Users Click the Manage Users link under Manage Group Account in the navigation bar Profile Manage Group Account gt Manage Users
47. 24 Daily Court Lists see page 129 Profile see page 130 Manage Group Account see page 138 CSO Main Screen 14 e Search CSO s e Search provides general access for all CSO users to e Provincial Court Small Claims information and filed court documents e Supreme Court civil information and filed court documents e Court of Appeal information but not court documents e Provincial Court traffic criminal information but not court documents CSO s e Search provides restricted access for authorized CSO users to information and filed court documents for e Supreme Court Family files e Files that are subject to a judicial order restricting access Note See Appendix A About Restricted Access Files on page 148 The following files are not available through e Search e Files prior to 1989 e Victoria Supreme Court files prior to 2002 e Provincial Court Family files FRA CFCSA FMEP etc e Supreme Court adoption files For details on how to use e Search see e Search Civil see page 18 e Search Appeal see page 51 e Search Traffic Criminal see page 68 e Search 15 General Search Tips The following tips apply to all CSO searches Complete and Incomplete Searches The system returns a maximum of 300 search results A complete search is one that returns up to 300 results An incomplete search is one that exceeds 300 results Incomplete search results might or might not contain the case you are looki
48. 3342 Dc DE a 215252005 View A brief description of each column is provided below Case Number The case number for the appeal Status Whether the appeal is Active Inactive or Closed Style of Cause The name of the file that is the subject of the appeal Date Initiated The date on which the appeal was filed View If file details are available you can click View to go to the Search Appeal Payment Screen see page 60 Details of appeals initiated before January 1 2004 cannot be viewed e Search Search Appeal 54 Search Appeal by Party Name To search by party name a click the Party Name tab b choose Individual or Organization c fill in some search criteria and d review the search results The system classifies a party as either an individual or an organization You can limit your search to the names of individuals or the names of organizations Your search should be wide enough to include the file you want but narrow enough to exclude too many similar names For example A Civil and Criminal search for Smith might return more results than you would want to review A Civil search for Robert Oscar Smith would return far fewer results For all searches This search method is always set to Partially To widen a search you can enter only the first part of an Individual name or Organization name The system will find only files that match all of your search criteria Make sure to include apostrophes
49. 36245 113ul2005 08Aug2005 Restricted Carol Family Law Law Access File Proceedings Courts Next Steps You have requested access to the restricted contents of the file identified above on the basis of Party You vill be provided vith access to the restricted contents of the file once your authority to view the restricted contents on this basis has been confirmed Photo identification Printed copy of this page If you are unable to print the page provide the registry clerk with the number 563 The registry clerk may request further information from you before alloving you to access the restricted content through your CSO account Until you have been authorized for restricted access CSO vill identify your request as Registry Approval Pending Registry staff will verify that you are a party to the file and authorize your restricted access to the file in e Search Note Your access to the restricted file stays active for one year One month prior to the expiry date you will receive an e mail with renewal instructions If the matter is resolved before then you can remove your own access See Removing Your Access to Restricted Files on page 40 Appendix B Requesting Access in e Search 159 If you are an Agent If you are an agent for a party or for counsel for a party you must print a copy of the request you created in CSO File Identification Information Style of Cause Classification Court File
50. 555 1234 Request Date 11Apr2011 Add Another transaction Date Of Trans Invoice Trans Refund Reason Action Service ID Amount Requested 11Apr2011 22266 1500016197 6 00 6 00 Document cannot be Edit viewed by user Delete Cancel Profile 134 You are now ready to submit your refund request Click Edit if you want to change the request or Delete if you want to remove the request Otherwise click Submit Refund Request to submit your request Refund Request Submitted Your refund request has been successfully submitted Your request number is 180 You will be contacted at the contact information you provided if there are any further questions or when your refund has been completed Refund Details Date Of Trans Invoice Trans Refund Reason Service Id Amount Requested Document cannot be viewed 11Apr2011 22266 1500016197 6 00 6 00 b user The Refund Details screen gives you a refund request number and shows a summary of your request in the table You should make a note of the request number or print this screen for your records You will be notified by email when your refund has been processed or if further information is required You can review the status of your refund requests on the View Refund Requests Individual screen see page 136 Click Return to go the CSO main screen Profile 135 View Refund Requests Individual Click the View Refund Requests link under Profile
51. BC OnLine Court Services Online User s Guide Last Updated August 8 2014 Copyright Copyright 2014 Province of British Columbia All rights reserved This user s guide is for users of the BC OnLine services who have accepted the BC OnLine Terms and Conditions of Agreement only as necessary in connection with such services the Purpose The Government of British Columbia hereby grants to users of the BC OnLine services the right to use reproduce and store in electronic format a copy of this user s guide provided that such use reproduction and storage is consistent with the Purpose No part of this user s guide may be used by users for any other purpose Any distribution of this user s guide whether free of charge or for commercial purposes will require the prior written consent of the Government of British Columbia If you have any questions please contact BC OnLine Help Desk and Administration Toll free 1 800 663 6102 Fax 250 952 6115 BC OnLine Mailing Address BC OnLine Partnership Office PO Box 9412 Stn Prov Govt Victoria BC V8W 9V1 BC OnLine Physical Address BC OnLine Partnership Office E415 4000 Seymour Place Victoria BC V8X 4S8 Table of Contents Typographic Conventions isc sescecsvccesicsvecssexsessecsassvecesseenccovenecsssenssvncasvsvonsesnesesvesnesensssvianevshars 1 Introd ction ye cccscsiisnasscseed anes ccasesaecceeteces caus davedangssoadesasenocdaunonas quaceasencaodecedossec
52. C Provincial Court and for most civil matters in the B C Supreme Court It is not available for Provincial Court Family or Supreme Court probate matters E File will be available for B C Court of Appeal matters in 2012 The rules of court govern the use of e filing The rules set time limits for when certain steps must be completed and they contain the forms that must be used when creating court documents for filing You should be familiar with these rules before you e File any court documents You can find the court rules at a courthouse library or on the BC Courts website The BC Courts website also lets you view or print blank court forms to assist you in preparing your documents for e filing Note For rules regarding e filing please refer to Rule 23 3 Supreme Court Civil Rules Rule 22 4 Supreme Court Family Rules and Rule 22 BC Provincial Court Small Claims Court Rules All documents submitted for filing must be in PDF format See PDF Document Guidelines on page 110 Important It is your responsibility to ensure that the PDF documents you e File are readable and complete If you cannot convert your document s to PDF format you cannot e File and must bring the document s to the court registry instead e File 86 Submit Package The Submit Package service lets you send legal documents to court registries for filing You can initiate a new court file or add documents to an existing court file It costs 7 00 to subm
53. Claims matters e Search Appeal lets you view file details but not court documents for Court of Appeal matters e Search Traffic Criminal lets you view file details but not court documents for Provincial Court traffic criminal matters e e File provides two options e Submit Package lets you file a package of court documents online e View Packages lets you view document packages that you have submitted Recent Packages at the bottom of the screen lists packages containing one or more documents that have not yet been filed by the registry Pending packages are in the queue waiting to be processed Action Required packages have either been rejected or returned to you for a courtesy correction You will see packages that you submitted and packages that others in your organization have given you permission to access You can page through the Recent Packages list and click View to open a package for viewing CSO Main Screen 13 Court Services Online ome E search Disclaimer E file Transaction Summary Daily Court Lists Schedule of Fees About CSO Filing Assistant Profile Manage Group Account The navigation bar at the left of the screen provides another way to access e Search and e File as well as the other parts of the Court Services Online system This documentation provides help for the following topics e Search see page 15 e File see page 86 Transaction Summary see page 1
54. Delete if you want to remove the request Otherwise click Submit Refund Request to submit your request Refund Request Submitted Your refund request has been successfully submitted Your request number is 179 You will be contacted at the contact information you provided if there are any further questions or when your refund has been completed Refund Details Date Of Trans Invoice Trans Refund Reason Service Id Amount Requested Service not received The Refund Details screen gives you a refund request number and shows a summary of your request in the table You should make a note of the request number or print this screen for your records You will be notified by email when your refund has been processed or if further information is required 11Apr2011 22269 1500016200 6 00 6 00 You can review the status of your refund requests on the View Refund Requests Individual screen see page 136 Transaction Summary 128 Daily Court Lists Click the Daily Court Lists link in the navigation bar Court Services Online Home E search Disclaimer E file Transaction Summa Schedule of Fees About CSO Filing Assistant Profile The Daily Court Lists screen lets you choose from four lists Daily Court Lists CSO court lists are provided free of charge and are displayed in PDF format Court locations that have scheduled sittings for that day only will be displayed Files with access res
55. First name IVY Middle name Email Address ligreen sampleleaw ca Verify Email xf F Address igreen sampleleaw ca This screen lets you change an individual user s profile Fields marked with an asterisk are required Click Print Profile to generate a PDF file of this profile Disable User Profile If this box is checked the user will not be able to access CSO from your BC OnLine account and their name will not appear in package access lists If someone in your account goes on vacation you might want to disable their profile You can clear the box to re enable their profile when they return Provide User Profile Account Management Privileges If this box is checked the user will be designated as a CSO account manager and will be able to view and change other CSO user profiles Depending on the size of your organization you might want to give this level of authority to one or several people Distribution list If this box is checked CSO will automatically send the user e mails to notify them of outages updates or other news Make your file number mandatory If this box is checked the Your File Number field that appears on many CSO screens will be mandatory Your CSO users will be required to add an internal case number or client number this is the same as BC OnLine s Folio field Whatever file number is entered in this field will appear on your CSO receipt and your BC OnLine statement If your firm h
56. Folio field whatever file number you enter here will appear on your CSO receipt and your BC OnLine statement e Search Search Civil 42 Case Basics This tab displays basic information for the file you selected Case Basics Date File Opened 21Jun2007 Style of Cause E Geipie es Ghee Location Victoria Law Courts Level of Court Supreme Class of Court Supreme Civil General Initiating Document s Writ of Summons The Case Basics screen displays Date File Opened The date on which the file was initiated Style of Cause The name of the case derived from the names of the first party for each side of the case as they appear on the originating document e g Smith v Jones This does not display all named parties to the file Location The court registry location where the case was filed Level of Court Provincial or Supreme Class of Court Type of file as classified by the registry Initiating Document The type of document that initiated the file e Search Search Civil 43 Parties This tab lists the parties on the file and their roles The list is sorted alphabetically by party name Parties Last Name First Name Role of Party Counsel Name Middle Name On File Counsel Phone Gaai eenaa Defendant Beee eaa amm a annnm Plaintiff The Parties list displays Party name Each party name as it appears in filed documents You can click any of the name links to view additional d
57. Folio field For your convenience you can enter your file number for the filing package such as your own internal case or client number This can be any combination of text and or numbers You can use your file number to locate the status of your filings and it will appear on your CSO receipt and BC OnLine statement e File Submit Package 92 When you have finished click Next to go to Step 2 Package Access see page 98 If you requested that the package be processed on an urgent rush basis you will go to Step 1B Rush Details see page 94 e File Submit Package 93 Step 1B Rush Details This screen only appears if you have requested that a package be processed on an urgent rush basis There are three bases on which a request for urgent rush processing can be made 1 pA 3 Application under Supreme Court Civil Rule 8 5 1 If requesting on this basis you should review the rule and the requirements in Practice Direction 20 Short Notice Applications Civil A specific direction from the court that an order be processed on an urgent basis Other exceptional and compelling reasons When your package is submitted the registry will review the information provided on this screen and determine whether the package warrants processing on an urgent basis If the registry rejects the request you will receive an email notification and the package will be processed on a non urgent basis The registry will consider th
58. Hearing Time 9 45 4M Hearing Location Victoria Law Courts List Type for the Hearing Supreme Court Chambers List Document Description 20 Notice of Motion Chambers The end or conclusion of planned Application appearances Terms of Order Order 1 that costs of this application be payable to the Plaintiff in any event of the cause 2 SEE ELECTRONIC IMAGE FOR TERMS OF ORDER For each hearing the list displays Hearing Date The date of the hearing Hearing Time The time the hearing is scheduled to begin Hearing Location The court location for the hearing List Type for the Hearing The court list where the hearing will appear CSO provides access to court lists see Daily Court Lists on page 129 for details Document Description All documents that are scheduled for the hearing are shown with the document sequence number and document description Reason The reason for the hearing Result The result of the hearing Canc Y indicates that the scheduled hearing or trial was cancelled This will usually be blank Terms of Order Short free form notes describing an order made during the hearing Where a copy of the order is available online the terms of order will indicate that you can View electronic image for terms of order e Search Search Civil 49 Transfers This tab lists all transfers between court registries Transfers Date Transferred 14Nov2003
59. Number This is the same as BC OnLine s Folio field You can enter your own internal case number or client number Whatever you enter here will appear on your CSO receipt and your BC OnLine statement Click Search to go to the Search Civil by Date Range Results screen see page 36 e Search Search Civil 35 Search Civil by Date Range Results This screen displays all files that match the search criteria you entered in the Search by Date Range screen Please note e You can scroll up and down to find the file you want e If there is more than one page of results you can click Next to view the next page e You can use your browser s Find command to look for a word or name on the current page e If there are too many files or if the file you want does not appear you can click Refine Search to change your search criteria e Provincial Family and Supreme Adoption files will not appear in any search results Search Civil By Date Range Refine Search New Search Search Criteria Location Victoria Law Courts Date Range 01Mar2010 to 0SMar2010 Court File Style of Cause Classification Date File View Location Number of File Opened Supreme OSMar2010 Family Law view _ Proceedings Supreme 05Mar2010 view_ Family Law eS eT Proceedings Victoria O ae Supreme 05Mar2010 View Law Courts A esesEEEeEe Supreme Civil a General Victoria 101086 Law Courts Victoria 101054 Law Courts A brief description of
60. REEN Counsel for Party SMITH Carol Party 2 Joint Divorce Form127A Remove SUE DONYM Authorized by Counsel SMITH Carol Party 2 Joint Divorce Form127A Remove Click the Remove link in the Action column if you need to remove a name from the list When everything is correct click Create Request Having initiated your access request your next step should be to complete the request See the section that applies to you Appendix B Requesting Access in e Search If You are Counsel for a Party see page 156 If You are Law Office Staff see page 157 If you are a Party to the File see page 159 If you are an Agent see page 160 154 Completing an Access Request Once you have initiated an access request your next step is to complete the request If you initiated the request in e File you will complete the request in e Search The Search Civil By box contains an option that lets you view and manage your restricted access files Click My Restricted Access E Search Home Page From here you can search and view court record information and documents Search Civil By Search Appeal By Party Name Deceased Name File Number Date Range My Restricted Access Case Number Party Name This screen displays all restricted files for which you have requested access including both pending and granted requests Search Civil By Restricted Access Options New Search Request Access Remove Access
61. Search Appeal 55 Search Appeal by Party Name Instructions The tabs at the right of the screen let you jump between Search Appeal methods indicates a required field By Party Name Search For Individual Organization Last Name First Name Case Type Civil Criminal Both Case Status Role Your file number Choose Individual or Organization Search by Individual Name Last Name required You must specify all or part of a name First Name optional Enter the individual s first name or the first part of the name If you are not sure of the name or how it is spelled it is best to leave this field blank in order to maximize the search results Search by Organization Name Organization Name required Enter the organization s name or just the first part of the name All Searches Case Type optional Select civil cases only criminal cases only or both civil and criminal Case Status optional You can select the case s status from the pull down menu If you are unsure of the status leave the field blank to search all e Search Search Appeal 56 Role optional You can select the individual s role from the pull down menu If you are unsure of the role leave the field blank to search all Your File Number This is the same as BC OnLine s Folio field You can enter your own internal case number or client number Whatever you enter here will appear on your CSO receipt an
62. TH Transfer Used when a hearing is required upon application to determine whether Hearing the young person is to proceed in adult or youth court TSR Technical Used when a Judge orders that a Technical Suitability Report be Suitability prepared for sentencing Report VD Voir Dire Used when a Voir dire is the next anticipated court event Appearance Results Code Description Explanation ADG Adjourned Used when a matter is adjourned but not to a specifically designated Generally date APA Adjourned for Used when the court indicates that the adjournment is for the purpose of Parents the parents attending to prove age and notice in conjunction with the attendance Appearance Reason TPA To Prove Age END Concluded Used at the conclusion of an issue or a count HJ Hung Jury Used when a jury is unable to reach a verdict IBA Adjourned by Used as the appearance result when an adjournment to a future court Applicant date is initiated requested by the applicant IBC Initiated by Used as the appearance result when an adjournment to a future court Consent date is consented to by all parties adjournment IBD Initiated by Used as the appearance result when an adjournment to a future court Defence date is initiated requested by the accused defendant offender or their adjournment counsel IBJ Initiated by Used as the appearance result when an adjournment to a future court Judge Justice date is in
63. View Proceedings A brief description of each column is provided below Last Name First Name Style of Cause The name that matched your search criteria as it appears in filed documents Beneath the name in italics is the style of cause This is the name of the case derived from the names of the first party for each side of the case as they appear on the originating document e g Smith v Jones Note This column might not show the names of all of the parties for the file It only displays the name matching your search criteria and the names of the parties that make up the style of cause Classification of File Type of file as classified by the registry Court Location The court registry location where the case is currently filed e Search Search Civil 22 File Number The numeric component of the file number Date File Opened The date on which the document that started the case was filed View If file details are available you can click View to go to the Search Civil Payment Screen see page 41 If you require access to a restricted file you will go to the Create Access Request screen see Initiating an Access Request in e Search on page 152 If a file does not have a View button access to file details is not permitted through e Search e Search Search Civil 23 Search Civil by Deceased Name This method searches only Probate and Caveat files based on a deceased person s name To search by a decea
64. a file and an additional 6 00 to view all online documents that are associated with a file For documents that are not online that exist only as paper you can request to have copies faxed or mailed to you for 10 00 per document To start click Search Civil under CSO Services to go to the e Search Home Page CSO Services E search E file BC Search Civil gt Submit Package Search Appeal View Packages Search Traffic Criminal First time user E file introduction First time user E search introduction This page provides an overview of all of the search methods you can choose from E Search Home Page From here you can search and view court record information and documents Search Civil By Search Appeal By Party Name Party Name Case Number Deceased Name File Number Party Name Date Range My Restricted Access Search Traffic Criminal You Can Also By y Register a Credit Card Participant Name View Search Tips File Number Agency There are five Search Civil methods For details see e Search Civil by Party Name on page 19 e Search Civil by Deceased Name on page 24 e Search Civil by File Number on page 29 e Search Civil by Date Range on page 34 e Search Civil by My Restricted Access on page 38 e Search Search Civil 18 Search Civil by Party Name To search by party name a click the Party Name tab b choose Exactly or Par
65. ackages list as Complete The following day Complete packages will be removed from the list e The View Filing Packages screen helps you find packages that you submitted as well as packages that other people in your organization have given you access to CSO Services E search E file gt Search Civil gt Submit Package Search Traffic Criminal First time user E file introduction First time user E search introduction Recent Packages 1 4 of 4 results Date Your File Package Results Submitted 03 15 2010 100315 8540 Pending 03 03 2009 123jus 6920 Action Required 02 12 2009 23498 6900 Action Required 02 09 2009 JL090210 NAN S S 100011 6881 Pending The Results column provides information on the processing of each package e Pending at least one document in the package has not yet been processed e Complete all documents have been accepted for filing You can click View to view print and save filed copies of your documents e Action Required at least one document has been rejected or returned for a courtesy correction Click View immediately to see what the problem is see Courtesy Correction Correcting a Document on page 119 Details are explained below e View Filing Packages see page 112 e Filing Package Details see page 116 e File View Packages Ill View Filing Packages To start click View Packages under CSO Services CSO Services E search E file gt Searc
66. arch methods you can choose from E Search Home Page From here you can search and view court record information and documents yo Search Civil By Search Appeal By Party Name Case Number Deceased Name File Number Date Range My Restricted Access Party Name Search Traffic Criminal You Can Also By Register a Credit Card Participant Name View Search Tips File Number Agency There are two Search Appeal methods For details see e Search Appeal by Case Number on page 52 e Search Appeal by Party Name on page 55 e Search Search Appeal 51 Search Appeal by Case Number To search by case number a click the By Case Number tab b enter a case number for an appeal filed after January 1 2004 and c review the search results If you know the case number this is the most direct way to use Search Appeal When you search by case number e Enter the case number exactly as it appears on the document e Note that a special rule applies to Victoria filings that begin with the letter V For these case numbers only enter VO that s V zero followed by the four digit case number For example V01234 e For all other Court of Appeal cases enter CA or CAO or just the five digit case number where is a number e Search Search Appeal 52 Search Appeal by Case Number Instructions The tabs at the right of the screen let you jump between Search Appeal methods
67. as a policy that internal file number must be added to transactions you can select this box Lawyer Status Verified If this box is checked the user has been verified as a lawyer by Court Services See Verification Process Lawyers Only on page 149 Manage Group Account 140 Last Name Middle Name First Name Change the user s name fields as appropriate E mail Address Change the user s e mail address Verify E mail Address If you change the e mail address re type in the Verify E mail Address field Click Save to save your changes or Cancel to cancel your changes Manage Group Account 141 Update Account Click the Update Account link under Manage Group Account in the navigation bar Profile Manage Group Account Manage Users gt Update Account Refund Requests View Refund Requests Your BC OnLine account s Prime Contact and users who have been given CSO account manager status can use this option to keep your CSO account information up to date Update Account This allows you to keep your account information up to date You must ensure this information is correct as it is used to contact you for any special service announcements or changes Business Name SAMPLE LAW CORPORATION Type of Business Law Fim Medium 6 10 lawyers w Business Mailing Address 1234 FIFTH STREET City VICTORIA Country Canada v Province State B
68. ase type Civil or Criminal appears below the case number Style of Cause The name of the case derived from the names of the first party for each side of the case as they appear on the originating document e g Smith v Jones This does not display all named parties to the file Status Whether the case is active closed inactive or stayed Party The party name that matched your search criteria as it appears in filed documents Date Initiated The date on which the appeal was filed e Search Search Appeal 58 Role The role of the specified party in the appeal View If file details are available you can click View to go to the Search Appeal Payment Screen see page 60 If a file does not have a View button access to file details is not permitted through e Search e Search Search Appeal 59 Search Appeal Payment Screen When you click a View button on one of the Search Results screens you will come to the Payment screen Amount of Payment Due Service Request View Appeals File CA37941 Service Fee 6 00 Continue with Purchase Cancel This page displays the total amount payable including taxes in Canadian funds Click the Continue with Purchase button in order to view the contents of the file you selected The charge will be applied to your BC OnLine account and will appear on your next BC OnLine statement When you pay the system displays details of the file you chose to view See View Ap
69. at will expire View If file details are available you can click View to go to the Search Civil Payment Screen see page 41 If you require access to a restricted file you will go to the Create Access Request screen see Initiating an Access Request in e Search on page 152 If a file does not have a View button access to file details is not permitted through e Search e Search Search Civil 28 Search Civil by File Number To search by file number a click the File Number tab b enter a file number c optionally enter more search criteria and d review the search results This is the easiest civil search method if you know the court file number of the case you are looking for The file number will have four components separated by dashes The last component of the file number is the number that you enter For example in the file number VLC P M 012345678 e VLC is the court registry location e P is the level of court Supreme or Provincial e Mis the class of court filing e g motor vehicle bankruptcy etc e 012345678 is the part of the file number that you enter up to 13 numbers or letters When you search by file number e Only the File Number field is required e Enter the file number component exactly as it appears on the document e The Location Level and Class fields are all optional Leave these blank if you want to maximize the number of files returned e The system will find only files that match all of
70. ation is withdrawn or when Crown makes application to withdraw the charge s on an Indictment Information or Ticket JIR Result Types Code Description Explanation AOI Assessment Used when an in custody assessment order is made Order In Custody AOO Assessment Used when an out of custody assessment order is made Out of Custody DO Detention Order Used only when the accused is ordered detained in custody or has been charged with an offence under 486 CCC OR Recognizance Used when a recognizance of bail is ordered without deposit or surety no Deposit no Surety PPA Previous Used when the process or bail is traversed from a previous Process Bail information indictment Applies RDS Recognizance Used when without deposit by the accused but with surety and surety without Deposit deposit with Deposit amp Surety RIC Remand in Used when the accused waives their JIR Hearing and contends to remain Custody by in custody Consent RSD Recognizance Recognizance with deposit by accused with surety Appendix D Complete List of Traffic Criminal Codes 170 with Deposit with Surety RWD Recognizance Recognizance with deposit by accused without surety with Deposit without Surety RWS Recognizance Recognizance without deposit by accused with surety without Deposit with Surety URP Undertaking by Used when court orders a young person to stay out of detention Used Responsibl
71. atutory fee amounts are correct for the documents that you are filing In most cases the system will provide the correct amount If the amount is not correct click Edit then make the correction and click Save To reset the fee amount to the way it was originally click Reset Filing Comments You have the option to add a note for court registry staff as they process your filing package If there is something about the package or about a document in the package that you want to bring to the attention of registry staff you can mention it here Usually this is just left blank Agreement Read the agreement carefully then click I Agree if you want to go ahead with the package submission Click Cancel if do not want to proceed Click Submit to go to the Submit Package Payment Screen see page 108 e File Submit Package 107 Submit Package Payment Screen When you submit a filing package the 7 00 filing fee is charged immediately and payment for any statutory filing fees will be authorized Statutory fees will only be charged when the registry processes the documents in the filing package All fees will be charged to your BC OnLine account Amount of Payment Due Service Request Package Submission Fee Service Fee 7 00 Continue with Purchase Cancel Click Continue with Purchase to complete the package submission and go the Receipt screen see page 109 e File Submit Package 108 Receipt This screen disp
72. blank the system will search both levels Class field You can use the Class field s drop down list to restrict your search to files of a specific file class For example if you search for a party named Smith and select a class of Bankruptcy the search results will display only bankruptcy files If you leave the Class field blank the system will search all file classes Provincial classes include Motor Vehicle Accidents and Small Claims Supreme classes include Bankruptcy Caveat Divorce Enforcement Proceedings Family Law Proceedings Foreclosure Motor Vehicle Accidents Probate and Supreme Civil General The classes that appear in the Class drop down list are determined by the setting of the Level field 1 e Provincial or Supreme If neither level is selected the Class list will display all classes Date fields You can use the Date fields to restrict your search to a range of dates For example if you suspect that a file was opened sometime in June you can search from June 1 to June 30 Note By providing these additional criteria you are being more specific in your search and increase the chances that the system may not find what you are looking for Generally it is a good idea to start with few criteria and add more if you receive too many results e Search 17 Search Civil Search Civil lets you search for Provincial Court Small Claims and Supreme Court civil matters It costs 6 00 to view detailed information for
73. by all parties IBD Adjourned by Used as the appearance result when an adjournment to a future court Defence date is initiated requested by the accused defendant offender or their counsel IBP Adjourned by Used as the appearance result when an adjournment to a future court the Prosecutor date is initiated requested by the prosecutor Crown TGC To Get Counsel Used as the result when the reason for the next appearance is OBC Obtained Counsel WI Bench Warrant Used when a warrant is issued by an adjudicator Issued Pleas Code Description Explanation ADM Admit Used when there is an admission to an Application Peace Bond Application at a hearing of allegations of a conditional sentence order DNG Deemed to Plea Used when the accused refuses to plea or does not answer directly and Not Guilty the court directs the clerk to enter a plea of not guilty DNY Deny Used when there is a denial of an Application Peace Bond Application at a hearing of allegations of a conditional sentence order G Guilty Used when the accused pleads guilty to the offence N Not Guilty Used when the accused pleads not guilty to the offence PLI Plea to Lesser Used when the accused pleads not guilty to the offence s charged but Included or guilty to a lesser included or other offence Other Offence Appendix C Commonly used Traffic Criminal Codes 162 Findings Code Description Explanation
74. caassoadecaseontaaions 2 PROB ISCE LEO IN PR EI T T E 3 Register Your BC Online ACCOUNE asne i i e eek 4 Resister Your BC OnLine Users cds neronen arep aE E En SEn 9 CSO Main S CrG OM ssc ccscseescsccetsscsndedcctoces casseacissnontagcetoastuacoontanegeasessaasecnscatoscesaseouccegesaceasies 13 GOAT Cis E trek seccssessnassincoutcoseeencensdoasgascessensineayeugee E AE 15 Rreneral Search Ui ps conse Seis eae eee ae eb eased tee eee eee eh eB 16 Scare 0 Os 0 A eea ee yur tere ie e then rerr ut ererer etree Tere es neni eae rere Meters te or rf 18 Sedr h Civil by Party NaM diese a iS pests cecil DS lneela n baie dai ir eaea Neti Paden 19 Search Civil by Party Name Instructions 0 cceeeseceeseceeececeeceeceeneeceeeeecnteeeenaeeeenas 20 Search Civil by Party Name Results 2 icc a5 oaciekee ss desis cade See deed esas sees edocs 22 Search Civil by Deceased Name sire aruba aside Slats de Pelion Sai esas ase hee 24 Search Civil by Deceased Name Instructions 0 ceesceeeeeeecesececeeececeeeeeceeeeenaeeeenes 25 Search Civil by Deceased Name Results 0 0 0 ceescceesceceseeceeeeeceeececseeeeceeeeeeeteeeees 27 Search Civil by File Numbers ee n a E E EE AEE Ea AR 29 Search Civil by File Number Instructions ecccceescecesececseececeecceceeeeeeseeeenaeeeeeas 30 Search Civil by File Number Results x cssssssecsaerdiecdecscodeiasdeesdscaysees eve thesaanaseantesats 32 Search Civil by Date Ran ve scout ioscan ene a ae 34 Search Civil by Dat
75. ccused to vary bail BR Bail Review Used for review of existing Provincial Court bail Detention Orders or 90 day bail review CLC Consult legal Used when an accused has been adjourned to another date to consult Counsel with counsel See CCFM Rule 8 2 g CNT Continuation Only to be used when a trial preliminary inquiry or hearing has been scheduled previously and is adjourned to continue in Provincial Court or when a trial in Supreme Court or a hearing of an appeal has been scheduled previously and is being adjourned to continue CTD Confirm Trial Used when the accused is adjourned scheduled to attend to confirm trial Date date DEC Decision Used when a case has been adjourned for decision of the Court DSP Disposition Used when there is an indication that the matter is for disposition ELE Election of Used when a case is adjourned so that the accused may elect their mode Mode of Trial of trial when Crown is proceeding by Indictment FA First Appear Used when the accused is not in custody on that document and the ance expectation is that the accused will be attending for the first time before the court related to a specific matter JIR Judicial Interim Used to indicate an appearance by an accused who is in custody on the Release matter before the court and is used until bail has been granted or denied or the accused has chosen to remain in custody by consent OBC Obtain Counsel To be used as a next appearance reason when the result of
76. cess D Step 3 Documents Parties Added Name Party Role Party Type Action 2 Steo 4 Parties BROWN Randolph Scot Plaintiff IND Edit Remove GRFFN FXCAVATING Nef ndant ORG Edit Remove Step 6 Review F Package D Submittec 5 Step 5 Not Applicable As you add parties their names and roles appear in the list at the bottom of the screen To correct a party s name or role click Edit then make your correction and click Save To remove a party click Remove Click Next and you will see the message below It is important to identify all parties Step 4 Identify the Parties Progress Add a Party F Step 1 Identification Party Type Select the Type AD 2 Access Message from webpage 3 Documents p All parties to the file as they appear in the Style of Cause must be entered SF Press OK to confirm all parties have been added 4 Parties To add another party click Cancel and repeat the name and role process When you have added all the parties click OK to go to Step 5 Request Access in e File see page 103 or Step 6 Review Filing Package see page 106 e File Submit Package 102 Step 5 Request Access in e File When you use e File to file a document to a Supreme Court Family file Request Access for Restricted Files appears as Step 5 This step will be active only if the filing is a Supreme Court Family matter for other matters the system skips Step 5
77. cessbc com Service Type CSO Subscription Account Registration Date and Time 14Sep2010 CSO Account Name SAMPLE LAW FIRM CSO Account Number SA404 CSO Account Manager Sample Pat CSO Client ID C5645 CSO Client Name Sample Pat Click CSO Home Page to end the registration The next time you choose Court Services Online from BC OnLine s main menu you will go straight to the CSO Main Screen see page 13 Registration Register Your BC OnLine Userid After your organization s Prime Contact registers your BC OnLine account with CSO each user in your account must register their BC OnLine userid with CSO This is a one time procedure that each user must complete Go to the BC OnLine home page enter your BC OnLine User ID and Password and click Sign On Home Products FAQ Account Setup Contact Us a User Guides Price List Links Site Map BC OnLine HELP l REGISTERED CUSTOMERS Welcome to BC OnLine Become a Registered customers Registered please sign on below BC OnLine is your Internet User 1p AB12345 access to e government services for Legal Business Government and Professionals e m Bookmark this site for quick and easy access to information on Land password Titles Property Assessments BC Companies registrations under the TANTE Password eeeeee Main Menu For ABi2345 SAMPLE LAW COMPANY Oct 29 2012 Account Balance 1 234 10 01 26 01 PM COo S a Folio
78. ciated with a file For documents that are not online that exist only as paper you can request to have copies faxed or mailed to you for 10 00 each View Print and Save Online PDF Documents If one or more documents are available online in PDF format you can click View in the Document Request column This will take you to the Search Civil Payment Screen see page 41 A single 6 00 charge lets you to view all online PDF documents associated with the current file You will need software e g Adobe Acrobat or Acrobat Reader to view print and save the PDF documents Requesting Documents If a document is not available online as a PDF file you can click Request to request a copy by fax or mail Case Basics Parties Documents Hearings and Results Transfers lt Previous 12 Initiating Amended Document Description Document Document Document Filed 4 Affidavit 213un2007 3 Financial Statement Statement of 21Jun2007 Finances 2 Statement of Claim 21Jun2007 1 Writ of Summons 21Jun2007 5 Affidavit 21Jun2007 When you click Request you will see the first of three Request Documents Online screens Request Documents Online Request Documents Online allows you to request a copy of documents against a file We will send one copy of each document to the location specified There is a fee of 10 00 per document to cover the administrative processing Click the plus sign to add the document Click the minus sig
79. code when a request for DNA order is Application denied Denied DIH Detention in Detention in Hospital Hospital DNA DNA Used when the Judge makes an order for a sample of DNA on a Authorized retroactive application DND DNA Order Used when the Crown is proceeding by Indictment and there is a finding Secondary of G Guilty or GLI Guilty of lesser included or other on an offence Discretionary that has a DNA designation of Secondary Discretionary or Secondary Hybrid Hybrid Also used when there is a finding of NCR Not Criminally Responsible due to Mental Disorder on a Primary or Secondary DNM DNA Order Used when the Crown is proceeding by Indictment and there is a finding Primary of G Guilty or GLI Guilty of lesser included or other on an offence Mandatory that has a DNA designation of Primary Mandatory or Primary Presumptive Presumptive NOT USED when there is a finding of NCR Not Appendix D Complete List of Traffic Criminal Codes 172 Criminally Responsible due to Mental Disorder on a Primary Mandatory or Primary Presumptive offence See DNA Order Authorizing Secondary DNS Order to Used when a Form 5 03 Primary order or a Form 5 04 Secondary Report for order has been made and Crown also makes a request for this reporting Sample order The DNA Order Authorizing Primary or the DNA Order Collection Authorizing Secondary as appl
80. contents on this basis has been confirmed Photo identification Law Society membership card Printed copy of this page If you are unable to print the page provide the registry clerk vith the number 589 The registry clerk may request further information from you before alloving you to access the restricted content through your CSO account Until you have been authorized for restricted access CSO vill identify your request as Registry Approval Pending Appendix A About Restricted Access Files 149 Print the message or just write down the request number if you are unable to print and take it to any court registry Make sure you also take e your Law Society membership card e one piece of photo identification e your CSO user name and account name You can confirm your CSO user name and account name under your Profile in the menu bar to the left of the screen Appendix A About Restricted Access Files 150 Appendix B Requesting Access in e Search In e Search you can view restricted Supreme Court Family file details only if you request and receive access from the court registry Important Lawyers must go through a one time verification the first time they request access to a restricted file See Verification Process Lawyers Only on page 149 There are two parts to requesting access initiating the request and completing the request 1 To find out how to initiate an access request in e Search see Initiating
81. conveyance J Corporate Registry Manufactured Homes Online O Site Registry O Tax Certificates Online Combined MH PPR Search Cc O Court Services Online gt DBC Assessment O Account Management OE Registry Agent E Tray Submit Reset Registration 4 As your BC OnLine account s Prime Contact you will be asked to accept the CSO Electronic Services Agreement on behalf of your account Read the agreement on the screen or click Print to print the agreement Click I Accept or I Decline to accept or decline the agreement Register for Subscription Account ELECTRONIC SERVICES AGREEMENT for Court Services Online The parties to this agreement are S Her Majesty the Queen in right of the Province of British Columbia as represented by the Minister responsible for Attorney General Court Services Branch and the Subscriber as defined below WHEREAS a The Province is responsible for the delivery of all court administration services in British Columbia These services are governed by legislation rules of court and Judiciary policy b The Province maintains and manages CSO which provides the services of e electronic access to court record information and services associated with electronic access to court record information electronic filing of documents to court registries throughout the province and services associated with electronic filing of court documents c The Subscriber wishes to register with the Pro
82. cription Invoice Number View File 6 00 1500016188 CLB S S 2010005 MULLER Anesta v ABC BROKERS Document 30 00 1500016189 Request Payment Report 6 00 1500016190 CLB S S 2010005 MULLER Anesta v ABC BROKERS Total For Session 42 00 Canadian Dollars Request Refund Click the Request Refund button to go to the Refund Services page Transaction Summary 126 This Refund Services page lets you complete and submit a refund request for the transaction you selected on the Transaction Summary page Refund Services Request Refund This will allow you to request a refund for a CSO Transaction Surname Lawman First Name James Company Name Sample Law Co rp Country Canada ka E mail jlawman samplelaw ca Phone 250 555 1234 Request Date O5Apr2011 Add Another transaction Date Of Trans Invoice Trans Service ID Amount O5Apr2011 22251 1500016190 6 00 Please click on Edit beside each transaction to verify the amount of your refund request and to enter a reason for the request The information for the transactions you selected will appear in the table Before you submit your refund request you must verify the amount and reason for the request by clicking on Edit in the Action column Transaction ID 22269 Transaction Date 11Apr2011 Transaction Amount 6 00 Reason For Request Select Reason a If you are not re
83. csseceesseceesscesesseeesees 58 Search Appeal Payment Screen wlirassias scuudadscede fe accatvi seins daniel edhsi telat sbacoustenocmuan ees 60 View Appeal Case Details si lesssdaisvads sedi catranlsicced esbeusaiseduassscds te lautigucdsliodtasesseusuncsseaeeteadax 61 AZASE BASICS r necs a t a en fasentadstortens ee 62 Pate Susut annuas aa a R E AE R E EE E R A 64 EIL Le AEE EA E E ETTE EE 65 COUPE aoea a a a e a a r E N A 66 Chambers tenras RE EE AE E E E EE T EE E ARS e 67 Search Traffic Criminal resper e nates a a aaaea gen aE eE G ai aes 68 Search Traffic Criminal by Participant Name vivccaceciscosdcccslesacsiessis cosdadanascadksetsseusnddeves 69 Search Traffic Criminal by Participant Name Instructions eeeseeeeeeeeeeeeeees 70 Search Traffic Criminal by File Number sscctitsticisvscarinstieaostateiad anbadveeaiasaanieen 72 Search Traffic Criminal by File Number Instructions 0 ecccceeeeseeceeeeeceeeeeeeteeeees 13 Search Traffic Criminal by Agency Name usccccssssssccesccsevsssianesasnssnacaasesnacceccssnesaniavs secede 75 Search Traffic Criminal by Agency Name Instructions ceeseeceeneceereeeeeeeeeees 76 Search Trapfic CriminG RESUS isieskcev acs ceuts testis ven insect WG aaia aaa 77 View Criminal Case Details oiir ct send e EE E uabeagdal dau tana Ciikela uel ottaveares 79 PIOUS ES fgets E steve case N T acon seated E aca anects 80 PAT LICL VARNES Siesta ghee ad Gk colts Aen las Sadat E NE 81 TAT SS csc oaee tava eo
84. cted OyYes ONo Do you have or are you applying for indigency status OyYes ONo CFCSA File OYes ONo Does this package contain a document that is a protection order or restraining order Automatic rush processing OYes No Request that the submission be processed on an urgent rush basis OYes No Would you like e mail notification for this package yYes ONo Your default CSO email address info gordium ca will be used Second email jlawman samplelaw ca Confirm second i jawman samplelaw ca email L samp r Your file number To identify a package fill in the following fields Are you starting a new court file or filing to an existing file Choose New to submit a package that will initiate a new court file Choose Existing to submit a package for an existing court file A Court File Number field will appear where you can enter the existing file s number Are you starting a new court file or filing to an existing file ONew Existing Court File Number e g 883758 Search e File Submit Package 89 Tip The court file number appears on documents that have already been filed for this case Enter only the last segment of the complete court file number For example if the court file number were DUN S S 898989 you would enter 898989 e File Submit Package 90 Location Level and Class For a new case choose the appropriate values from the drop do
85. cument for which an amended version has been filed A sequential number assigned by the registry to each document entered in the file Document Description The type of document that has been filed Click any of the Document Description links to view additional details if they are part of the file Date Filed The date that the document was accepted by the registry Filing Parties Who filed the document Hearings for Document Each hearing that has been scheduled for the document to see a list of all hearings for the file view the Hearings and Results tab Date Document Filed The date when the document was filed or the date the order was granted Claim Amount If the registry entered a claim amount for the file it will appear here This usually applies to Small Claims matters Document Request If a document has been e filed or scanned by the registry it may be available online in PDF format You can click View to view an online file immediately If the document is only available as paper you can click Request to request a copy by fax or mail See Viewing and Requesting Documents on page 46 If a document is not available through e Search neither link will appear Note Some document types such as affidavits will not have a View or Request link as they are not available through e Search e Search Search Civil 45 Viewing and Requesting Documents It costs 6 00 to view and download all online PDF documents that are asso
86. cuments Document Document Type Sworn Date 56581 2 C Information 20 Aug 2009 56581 3 Application 25 Sep 2009 The Documents screen displays Document The document number as entered in the court registry Document Type The type of document Sworn Date The date the document was sworn e Search Search Traffic Criminal 80 Participants This tab displays information about the accused in the case you selected Participants Document Name Access In Custody Year Of Birth 56581 2 C nile 1 Y 1978 56581 3 Senn SS 1 N 1978 The Participants screen displays Document The document number as entered in the court registry Name The accused name as entered in the court registry If the accused has known aliases or alternate names the name will appear as a link Click any Name link to view additional details including Alias Also Known As or Doing Business As for organizations If there are no aliases or alternate names the link will not appear Access The document s access level In Custody Whether the accused was in custody at the time the document was filed Year of Birth The accused individual s year of birth e Search Search Traffic Criminal amp 1 Charges This tab displays the charges filed against the accused individual Charges Charges Document Count Offence Statute Nature Accused City Of Date Offence 84345 1 Z 1 22 Oct 1995 CCC 266 Assault Commit Zz Saanich Ses BC CAN
87. d your BC OnLine statement Click Search to go to the Search Appeal by Party Name screen see page 58 e Search Search Appeal 57 Search Appeal by Party Name Results This screen lists all cases that match your search by party name You can scroll up and down the list to find the case you are interested in Please note e Details of appeals initiated before January 1 2004 cannot be viewed e Any appeal that has a ban on publication or other search restriction will not appear in the search results e If your search exceeds 300 results or if the file you want does not appear you can click Refine Search to change your search criteria e You can use your browser s Find command to find a word in a long list Search Appeal By Party Name Individual Results Refine Search New Search Search Criteria LastName First Name Results 1 5of5 Date Role Initiated O8Mar2010 Respondent CA35611 ea 13Dec2007 Respondent Civil CA35610 _Oeeeeee ers Closed SEE 13Dec2007 Respondent Civil A aE es measten CA35610 Deepens Cloc SEE 13Dec2007 Respondent Civil A v _ _ re Say sheep CA20281 ae 27Apr1995 Respondent Case not Civil gt eS available for viewing To view a case click the View button beside the one you want Any case that is not available for viewing will not have a View button A brief description of each column is provided below Case Number Type The case number The c
88. deerosalegtyuadeavntiboeateedtontaue datagteraa a Muaeabsyeantegt EEE e a ESN 121 PAVIMent Stat s spisueneru nuii ini A a E e E E A R 122 Access IREUUG SUS aran a a a E a a a T N 123 YAMS ACUHION SUMMARY 5s asics ciccne Secu ossscacdoasudcingeucovevousedacnsseaessu eurcoukucsecoantoenvdcaveceesantenvescaees 124 Refund Request Current SESsion eresien ennen catia denna ea a a 126 DETINEE n B A SEE E T E ET EEE 129 Profile siseosas seisean das sni svasenslssssaesaveceasvsdeussbenssunsonsvonssendssessnsesatenaes 130 My Profilesi nieno n a R A E wads E aan ETA 131 Refund Requests Previous Session sessssesessesessrssreeressetsrerrrssresererssresseseresresseseesees 132 View Refund Requests Individual snssnsssessesessesssesssessseessstesseesseesseeesseessseesseesseessee 136 Wattage Group A CCOUIE isss seeressorescsscdevessssesiocssssososssdunesassdosos rodo sess isudede tie bso sasssa kosasi onS 138 Manase USES a E T N a 139 WAL A COO MIME rene a Tehama toy aan E EE A Aa sean ea E Ei 142 Refund Requests Account assessoren in aea a E AEE EEE ER E EE 143 View Refund Requests Account esssssesssesseessessseessseetsstesseessersseesseeesseeesseesseesseeesees 146 Appendix A About Restricted Access Files sesoossesssesoosseesoesoossoessesoossosssessossosssesssse 148 Verification Process Lawyers Only ssssesssessssssesssesssseessseessseesseesseesseresseessseesseesseessee 149 Appendix B Requesting Access in
89. e Reserve Judgment 16Mar2006 Present in Chambers Scheduled Appearance Stay Application 03Feb2006 Present in Chambers Appearance Results Saunders M E The Hon Madam Justice Oral Refused For each scheduled appearance the list displays Application Type The type of application presented at the hearing Scheduled Hearing Date The date the hearing occurred or is scheduled to occur Method Whether the party was Present in Chambers or appeared via video or tele conference The list also displays appearance results If no results have been entered this section will not appear Judge The name of the judge who heard the application Judgment Type The type of judgment Oral Written or Reserved Decision The outcome of the hearing Decision Citation Number A unique reference number assigned to a Court of Appeal decision Not all decisions are assigned a number e Search Search Appeal 67 Search Traffic Criminal Search Traffic Criminal lets you search for Provincial Court criminal matters or offences charged through a violation ticket such as traffic offences There is no charge to view detailed information for a file To start click Search Traffic Criminal under CSO Services CSO Services E search gt Search Civil E file gt Submit Package View Packages First time user E file introduction First time user E search introduction
90. e Cancel Date Of Service Trans ID Invoice Trans Amount Refund Requested Reason Action Cancel To begin a refund request enter the transaction ID of the CSO transaction for which you are requesting a refund and click Verify Manage Group Account 143 Tip You can find the transaction ID for any CSO transaction on your monthly BC OnLine statement or for an e filing package you can check the Submission Sheet link on the Filing Package Details screen see page 116 Transaction ID od 22266 Verify Transaction Date 11Apr2011 Transaction Amount 6 00 Reason For Request Select Reason If you are not requesting a full refund for the entire transaction fee please indicate the amount of your partial refund request below Are you requesting a partial refund No Yes Additional Comments oy Save Cancel The system verifies the transaction ID and indicates the transaction date and amount Fill in the remaining information about your refund request and click Save Reason for Request Select a reason for the refund request from the drop down list If you choose Other you should explain the reason in the Additional Comments box Are you requesting a partial refund If you are requesting a partial refund of the transaction amount click Yes and enter the amount of the refund that you are requesting Are you requesting a partial refund No yYes Amount requested
91. e Group Account In the My Profile screen you can view and update your information My Profile Account name SAMPLE LAW CORPORATION BC Online Id Last name LAWMAN Middle name First name JAMES Email Address jlawman samplelaw ca Verify Email al prea jlawman samplelaw ca Would you like to be on a distribution list to be notified oO of any network outages system outages or updates Lawyer Status Verified Click Print Profile to create a PDF file that you can save or print Your account name appears at the top of the screen Fields marked with an asterisk are required Last Name Middle Name First Name Fill in the name fields as appropriate E mail Address Enter the e mail address where you can be contacted Verify E mail Address If you change your e mail address re type the address in the Verify E mail Address field Distribution list Check the box if you want CSO to automatically send you e mails to notify you of outages updates or other news Lawyer Status Verified The check box indicates whether or not you have been verified as a lawyer See Verification Process Lawyers Only on page 149 Click Save to save your changes or Cancel to cancel your changes Profile 131 Refund Requests Previous Session If there was a problem with a transaction in a previous CSO session you can request a refund using the Refund Request under the Profile option Note If
92. e Range Instructions i pcacceacedd aisozeacaeauqeausdendeasaasvaeaaeisessonasseeeeee 35 search Civil by DateRange Results neccnairce nee E A 36 Search Civil by My Restricted ACCESS scctess fa scicascnctsotsuastedtastedscausdsinalcognnediusdatcataetsseees 38 Removing Your Access to Restricted Files ceecceeeeseceseeeceeeeeceeececsneeeeneeeenaeeees 40 Search Civil Payment Screen sion savisn iiss asi enone ia haan 4 View Civil File Details zanin r E tua uta dunes avceia raseat a Aa 42 Case TS ASICS cals nee a oa ea a aeeai Eara irr anaa Peo aa S oai aeir paie 43 Parties acna nora a E RET A AE E EE E A AR 44 WY OC UNIS ni KE cae cies E E E E E E EEEE E E E EN 45 Hearings and Results Terms of Order eseeeeseseeeeeseesesesresseseresressessrerressessresreesesee 49 TRAN SLEKS E E E E A EE E S 50 PEALE OPE All sacs cncchdss os ccaccoprasusatenasantiencecaestana eaten aumacmacuadentegtumeesatunacaies a 51 Search Appeal by Case NUMDC rssicon eae toeecstiah act enc announces 52 Search Appeal by Case Number Instructions sssesseesseesseessseeesseessresseesseresseesssees 53 Search Appeal by Case Number Results eecscccssseccesececeecceeeeececsseceenseceeeseeeees 54 Search Appeal by Party Name ick lre cnet Sct RisS cand Sau ee I ie ble deena oe SITE 55 Search Appeal by Party Name Instructions eccceesceceeeeeceeeeeceeeeeceeeeeceeeeenaeeeenas 56 Search Appeal by Party Name Results ceccesssccssscecesececsscce
93. e Search eesssessoccssccssecesocesocesoocesocessecesocssoosssosesse 151 Initiating an Access Request in e Search sseseseeeseseeeeeserssrsrrssresrrserssresstreresrersessesees 152 Completing an Access Request iaiscmenini neioii oree a ia ii a a 155 If You atre Counsel for amp Partynice hanna an ana 156 FYoware Law Office Staffia a a a aa ales evening 157 Hyowarea Party tothe tilenn meras e A E tented E T 159 fyon are a AON Bist calcein oaa eaa LEE AES AT AAE a OaS 160 Appendix C Commonly used Traffic Criminal CodeSs ssessossoessessossosssessossosssesssse 161 Appendix D Complete List of Traffic Criminal Codes ssessoesoessesooesosssessossosssesssse 164 Typographic Conventions Typographic conventions are used with the following meanings Screen names and field names are capitalized For example In the Transaction screen move to the Search field Buttons and other clickable items appear in bold For example Click Submit Required input that you enter exactly as shown appears in Courier font For example Type BC OnLine Variable input that you provide appears in italic Courier font For example Type your Password System messages and other screen output appear in bold Courier font For example PASSWORD CHANGE COMPLETED Tips Notes Important Notes Cautions and Warnings appear as shown below Tip A way to make your work easier Note Further information about the current subject
94. e following reasons for processing an order on an urgent rush basis e e e The order must be served immediately The order is necessary for immediate enforcement purposes The order is a protection order or restraining order For any reason considered by the registry to be sufficient The following types of orders are generally entered on an urgent rush basis Restraining orders Injunctions Transfer of lands when completion date is imminent Custodial e File Submit Package 94 Step 1B Rush Details Submitting on an urgent basis If you wish to request that this package be submitted on an urgent rush basis you must provide a reason and contact information for your request to be considered My reason for requesting urgent rush filing is O The attached application is made under Rule 8 5 1 SCR The court directed that the order be processed on an urgent O basis O Other please explain Supporting documentation Attach any documents from counsel that explain the reasons for an urgent rush order Please note that documents uploaded on this screen will not be processed into the file To submit a document for e filing upload it on the ADD DOCUMENTS screen Select document No file chosen Save Cancel File Name Action Add your documents above I understand that the registry has the discretion to reject this request Surname 7 First Name Organization Con
95. e in combination with UTA Person Youth Justice Court UTA Undertaking to Undertaking to Appear Appear AOI Assessment Used when an in custody assessment order is made Order In Custody AOO Assessment Used when an out of custody assessment order is made Out of Custody DO Detention Order Used only when the accused is ordered detained in custody or has been charged with an offence under 486 CCC OR Recognizance Used when a recognizance of bail is ordered without deposit or surety no Deposit no Surety PPA Previous Used when the process or bail is traversed from a previous Process Bail information indictment Applies RDS Recognizance Used when without deposit by the accused but with surety and surety without Deposit deposit with Deposit amp Surety RIC Remand in Used when the accused waives their JIR Hearing and contends to remain Custody by in custody Consent RSD Recognizance Recognizance with deposit by accused with surety with Deposit with Surety Appendix D Complete List of Traffic Criminal Codes 171 Pleas Code Description Explanation ADM Admit Used when there is an admission to an Application Peace Bond Application at a hearing of allegations of a conditional sentence order DNG Deemed to Plea Used when the accused refuses to plea or does not answer directly and Not Guilty the court directs the clerk to enter a plea of not guilty DNY Deny Used when there is a denial
96. e package again Package Number Search for a specific filing package number The package number is like a courier tracking number assigned to your filing package by CSO during submission This number appears on your submission confirmation e File View Packages 113 Date From Date To Search for filing packages submitted between the dates specified in these two fields Filing Status The default Filing Status is All which will search for all packages regardless of the status of the documents in the package If you want to search for a package containing documents with a particular status you can choose a status from the drop down list Click Go to apply your search filters or Quick Filter to exit the Search Packages screen e File View Packages 114 Packages You Can View The list is sorted by date Packages will be available in this list for 30 days after the registry processes them If the list contains multiple pages you can click the page numbers or gt gt to move through the list Packages You Can View 1 5 of 5 results Package Results 03 15 2010 100315 8540 Pending 03 11 2010 123twb VIC S E 103655 8520 Complete 03 03 2009 123jus 6920 Action Required 02 12 2009 23498 6900 Action Required 02 09 2009 JL090210 NAN S S 100011 6881 Pending The Results column provides information on the processing of each package Pending Complete or Action Required Caution If the result for a package is Action
97. earch Search Civil 30 or client number Whatever you enter here will appear on your CSO receipt and your BC OnLine statement Click Search to go to the Search Civil by File Number Results screen see page 32 e Search Search Civil 31 Search Civil by File Number Results This screen displays all files that match the search criteria you entered in the Search by File Number screen Please note e If you specified a location level and class as part of your search criteria you should see only one file If you did not specify a location level and class you may see multiple results e You can scroll up and down to find the file you want e If there is more than one page of results you can click Next to view the next page e You can use your browser s Find command to look for a word or name on the current page e If there are too many files or if the file you want does not appear you can click Refine Search to change your search criteria e Provincial Family and Supreme Adoption files will not appear in any search results Search Civil By File Number Refine Search New Search Search Criteria Location Vancouver Law Courts File Number 054543 Results 1 2 of 2 Classification Date File View of File Opened Vancouver Law 054543 Supreme 140ct2005 View Courts Motor Vehicle Accidents Vancouver Law 054543 Supreme 12Aug2005 view Courts Supreme Civil General A brief description of each colum
98. ed Smith Jonathan v SMITH Supreme Duncan 8536245 11Jul2005 08Aug2005 Restricted Carol Family Law Law Access File Proceedings Courts Acknowledgement Access to the above file will be granted once this acknovdedgement is confirmed I IVY GREEN acknowledge that I am the Counsel of Record for SMITH Carol in the matter of Smith Jonathan v SMITH Carol File Number 8536245 being heard at Duncan Law Courts I IVY GREEN am counsel of record on file 8536245 and I am authorizing access for the following individuals SUE DONYM Review the Acknowledgement section carefully then check the tick box if you agree When you click Confirm Acknowledgement you will go to a payment screen After payment the file will be open for viewing by you If your staff were added to access request they will also be able to view file details Note Your access to the restricted file stays active for one year One month prior to the expiry date you will receive an e mail with renewal instructions If the matter is resolved before then or if you cease to be involved with the matter you can remove your own access See Removing Your Access to Restricted Files on page 40 Appendix B Requesting Access in e Search 156 If You are Law Office Staff If counsel is a CSO user access requests for staff will be automatically completed as soon as counsel acknowledges that they are counsel of record see above Caution Before counsel acknowled
99. ed on an urgent O basis Other please explain If you are making a request based on other reasons provide the reason for the request Supporting documentation You may attach documents to support your request for urgent rush processing Please note e Documents that you upload here will only be used when reviewing your request and will not be filed by the registry Documents to be filed in this package must be added in Step 3 Add Documents e All documents must be in PDF format See PDF Document Guidelines on page 110 Select document Choose File No file chosen Qae Cancel File Name Action Add your documents above Click Choose File and navigate to the folder on your local PC or network that contains the document Select the document and click Open To add the document to your request click Save Repeat this process for all of the documents you want to add to your request e File Submit Package 96 As you add documents their number and filenames appear in the list Click View if you want to view a document that you have added e g to make sure it is the right one To remove a document from the request click Remove Caution Documents that you upload here will only be used by the registry when reviewing your request for urgent rush processing and will not be filed Documents to be filed must be added to your package in Step 3 Add Documents You must include contact infor
100. equesting Access in e Search 152 This screen lets you specify the basis for the request who the request is for and which party the request applies to Create Access Request Initiate Request File Identification Information Style of Cause Classification Court File Number Date File Date Last Availability Location Opened Updated of File Smith Jonathan v SMITH Supreme Duncan 8536245 113ul2005 O8Aug2005 Restricted Carol Family Law Law Access File Proceedings Courts Add an Access Request CSO Requestor SUE DONYM Access Request Basis Select One v On Behalf Of BEACH SANDY O A BROWN ROBERTAB DESELBY ANTON C Party SMITH Carol Party 2 Joint Divorce Form127A Smith Jonathan Party 1 Joint Divorce Form127A Aud CSO Account Users Requesting Access to this Civil File Name Access Request Basis Party Party Role Action For each person you want to have access to the restricted file go through the steps below 1 Access Request Basis Select the option that applies to the person you are making the request for Access Request Basis e If you are counsel for a party select Counsel for Party If authorizing access for others in your firm select Authorized by Counsel e If you are legal office staff making a request on behalf of counsel for a party select Counsel for Party If requesting access for yourself or others in your firm select Auth
101. er wishes to register with the Province for the purpose of electronically transmitting documents to the court registry and to access other services available through cso Mi If you click I Accept you will go to the User Profile screen Registration 10 In the User Profile screen provide information about yourself Fields marked with an asterisk are required Register for Subscription Account Personal information collected on this form is protected under the Privacy Act GREEN IVY Last name GREEN First name IVY Middle name Email Address igreen samplelaw ca relay igreen samplelaw ca Would you like to be on a distribution list to be notified of any network outages system outages or updates Check the box at the bottom of the screen and CSO will send you important e mail notifications about system upgrades planned outages and other matters After filling in this information click Next to go to the Confirmation of Account Activation screen Registration Now you have established a connection between your BC OnLine userid and CSO Use your browser s Print button to print the Confirmation of Account Activation screen You will need this information if you contact the BC OnLine Help Desk check your email Service Type Date and Time CSO Account Name CSO Account Number CSO Account Manager Client ID CSO Client Name Reg
102. es Users with Access to this Package Step 5 Not Applicable Name Access i O Step 6 Review LAWMAN JAMES UPDATE ACCESS Package DONYM SUE C UPDATE ACCESS O Submitted SAMPLE PAT P UPDATE ACCESS Next User Name Select a user from the drop down list The drop down list will display the names of people in your account who do not currently have access to this package You can choose All if you want to give access to all CSO registered users in your account Access Specify what each person can do with the package after you submit it Read Access allows the user to view this package and to download copies of documents that have been filed Update Access allows the user to view this package and also to withdraw a document or submit corrections for a document You and your organization s account managers will have Update Access to any filing packages that you submit Click Save to save each change you make or Cancel to cancel the change Each time you save the added user s name and access level appears in the list at the bottom of the screen To change a user s access click Edit then change the Access setting and click Save To remove a user s access click Remove When you have finished click Next to go to Step 3 Add Documents see page 99 e File Submit Package 98 Step 3 Add Documents This screen lets you add the documents you wish to submit in this filing package When you add documents consider the
103. etails if they are part of the file Date Entered The date when the party was added to the file Also Known As Names Any additional names for the party in documents filed at the registry Other Legal Representatives For Party The party s other legal representatives Note Party names may appear more than once with different spellings This can happen when a name is spelled multiple ways on documents filed at the registry Role of Party On File The party s role on the file Counsel Name Counsel Phone The party s counsel name and telephone number if they have been provided Note Where there is a change of counsel the information on the name of counsel may not be current if counsel have not yet filed a notice of change of solicitor e Search Search Civil 44 Documents This tab lists documents that have been filed and accepted by a court registry If a document has not been accepted by a court registry it will not appear in this list Documents lt Previous 12 Initiating Amended Document Description Date Claim Document Document Document Document Amount Request Filed 4 Affidavit 21Jun2007 3 Financial Statement Statement of 21Jun2007 Finances 2 Statement of Claim 21Jun2007 1 Writ of Summons 21Jun2007 5 Affidavit 21Jun2007 The Documents list displays Initiating Document A checkbox indicates the initiating document Typically there will be only one Amended Document A checkbox indicates a do
104. for Subscription Account Personal information collected on this form is protected under the Privacy Act SAMPLE LAW FIRM SAMPLE PAT Last name Sample First name Pat Middle name Email Address patsample samplelaw ca Verify Email al Address patsample samplelaw cal Would you like to be on a distribution list to be notified o of any network outages system outages or updates h Check the box at the bottom of the screen and CSO will send you important e mail notifications about system upgrades planned outages and other matters After filling in this information click Next to go to the Confirmation of Account Activation screen Registration 7 As your account s Prime Contact you have registered your BC OnLine account with CSO The other people in your account can now register their BC OnLine userids see Register Your BC OnLine Userid on page 9 Use your browser s Print button to print the Confirmation of Account Activation screen You will need this information if you contact the BC OnLine Help Desk Register for Subscription Account Thank you Your subscription account has been processed If you provided an email address please check your email Use the Print button to print a copy for your records This information will be required if you need to contact our Help Desk You can contact our help desk at 250 953 8200 OR by sending an email to bcolhelp ac
105. ger than 8 megabytes in size e notin colour Document Conversion The most direct way to create a PDF file is to start with a document in your word processor such as Microsoft Word and convert the document to PDF using conversion software such as Adobe Acrobat The resulting PDF file will be text searchable and will retain the fonts format and structure of your original document Scanned Documents Although it is possible to convert scanned images of documents to PDF files this is not recommended A scanned image loses much of its usefulness e g it cannot be searched words cannot be copied or pasted If you must scan a document please consider the following e The DPI resolution measured in dots per inch should be 300 DPI or less e For standard text documents 200 DPI will capture most fonts to minimum of seven points Fonts smaller than seven points should be scanned at 300 DPI e File Submit Package 110 View Packages There are a number of ways to view the packages that you and others in your organization have submitted e When CSO sends you an e notification about a package by e mail it will contain a link that you can click to view that package s details e Any package that has not yet been filed will appear in the Recent Packages list at the bottom of the CSO Services screen You can click any View link to go straight to that package s details e Once a package has been filed it will appear in the Recent P
106. ges that they are counsel of record staff can initiate access requests on behalf of counsel and any staff After counsel acknowledges that they are counsel of record only that counsel will be able to initiate new access requests for that file Click the View button in the Search Civil By Restricted Access screen If the counsel has acknowledged that they are counsel of record you will go to a payment screen After payment the file will be open for viewing If counsel is not a CSO user or has not yet completed their one time verification staff can still complete an access request by visiting a court registry To complete the request you must print a copy of the request you created in CSO Next Steps You have requested access to the restricted contents of the file identified above on the basis of Authorized by Counsel You will be provided with access to the restricted contents of the file once your authority to view the restricted contents on this basis has been confirmed Photo identification Authorization letter from counsel This letter must clearly identify the counsel and the individual being given the authorization Printed copy of this page If you are unable to print the page provide the registry clerk with the number 557 The registry clerk may request further information from you before allowing you to access the restricted content through your CSO account Until you have been authorized for restricted access CSO
107. h Civil gt Submit Package Search Appeal View Packages Search Traffic Criminal First time user E file introduction First time user E search introduction The View Filing Packages screen lets you view any packages you filed and any packages that you have been given access to by other people in your organization Packages will be available in this list for 30 days after the registry processes them View Filing Packages The table below shows all of the filing packages for which you have access You can change this view using the Status Quick Filter or use Search Packages to find a specific package Status Quick Filter All v B co Search Packages Packages You Can View 1 10 of 15 results Page 1 2 2 gt Date Your File Package Results perarem N 07 31 2008 12345 5856 Pending 07 29 2008 1234 5835 Pending 07 29 2008 1234pw VLC S S 112233 5834 Pending 07 24 2008 134134134pw 5779 Pending 07 21 2008 12444pw VIC P C 112233 5730 Complete 04 01 2008 KEL P C 3265479 5168 Pending 04 01 2008 5167 Pending 04 01 2008 5166 Pending 01 11 2008 VIC S S 019999 4825 Pending 12 14 2007 4659 Pending You can click the page numbers or gt gt to move through the list or you can filter the list to focus on a smaller group or on an individual package There are two ways to filter the list 1 Status Quick Filter lets you view only packages that contain documents with a specific status 2 Search Packages provide
108. h Civil by Party Name Results screen see page 22 e Search Search Civil 21 Search Civil by Party Name Results This screen displays all files that match the search criteria you entered in the Search by Party Name screen Please note e You can scroll up and down to find the file you want e If there is more than one page of results you can click Next to view the next page e You can use your browser s Find command to look for a word or name on the current page e If there are too many files or if the file you want does not appear you can click Refine Search to change your search criteria e Provincial Family and Supreme Adoption files will not appear in any search results e Supreme Family files will appear but access will be restricted See Appendix B Requesting Access in e Search on page 151 e Ifa file does not have a View button access to file details is not permitted through e Search Search Civil By Party Name Individual Results Refine Search New Search Search Criteria LastName isss Your file number 100315 Results 1 30 of 62 2 3 Next gt Last Name First Name Classification Court File Number Date File View Style of Cause of File Location Opened E Supreme Vancouver 054543 12Aug2005 speuepgueeemennenmemee Supreme Civil Law Courts view_ E General SEA Supreme Victoria Law 053941 12Aug2005 EE E Supreme Civil Courts view _ General ET Supreme Vancouver 044006 15Dec2004 Family Law Law Courts
109. h For Match Search Criteria O Exactly Partially Deceased Last Name Deceased First E Name Use More Search Fields Your file number Choose your Match Search Criteria Exactly or Partially Caution If a filed document contains a party name with a typographical error or a variant spelling this spelling may be used in the system If this is the case an Exact search might not find the file you are looking for It is usually best to use Partially Deceased Last Name required If you chose Exactly enter the deceased individual s complete last name If you chose Partially enter only the first part of the name First Name optional Enter the deceased individual s first name or the first part of the name If you are not sure of the name or how it is spelled it is best to leave this field blank in order to maximize the search results More Search Fields Click Use More Search Fields to access these optional fields Date File Opened From To optional If you know the approximate date that a file was opened you can limit your search to a date range The format is ddmmmyyyy for example 12MAY2008 reens Click the calendar icons to select a date range using your mouse Click Use Fewer Search Fields to close these optional fields e Search Search Civil 25 Your File Number This is the same as BC OnLine s Folio field You can enter your own internal case number or client
110. has been completed you will go to a payment screen After payment the file will be open for viewing If your access request is pending you will see the instructions for completing the request Tip Normal e Search service fees apply to viewing restricted files To save time and money always check Date Last Updated column If the date has not changed since the last time you viewed file details then nothing has been added to the file If the date has changed you might want to view the file and find out what has been added e Search Search Civil 39 Removing Your Access to Restricted Files You can remove your access to a restricted file or you can remove the access of a person you added You might want to do this if the matter is concluded or if you are no longer involved with the file In the Search Civil By Restricted Access screen select the file you want then click Remove Access in the Options box Search Civil By Restricted Access Options New Search Request Access Remove Access Results 1 2 of 2 Classification Court File Number Date File DateLast Details of File Location Opened Updated Supreme Victoria 091874 29Nov2009 08Feb2010 View Family Law Law Proceedings Courts Smith Jonathan v Supreme Duncan 8536245 11Jul2005 O8Aug2005 view SMITH Carol Family Law Law Proceedings Courts The Remove Authorization screen shows details of your restricted access and if you are a lawyer the restr
111. hdraw the document from the package e Cancel to cancel the withdrawal e File View Packages 118 Courtesy Correction Correcting a Document During processing registry staff may find an error or omission that does not justify rejecting a document but still should be corrected In this case the registry may issue a courtesy correction notice A Courtesy Correction allows you to correct the error within the original filing package This means that your corrected documents will retain the original filing date You have two business days after the day a Courtesy Correction is issued in which to submit a corrected or previously omitted document Common reasons for a courtesy correction include e incorrect file number or style of cause e documents missing from filing package e minor omissions in a document e spelling error typo or other minor error in document e technical issue with document e g unacceptable scan If you correct a document within the two day grace period the filing package will retain its original filing date and time You will be charged another 7 00 filing fee for submitting a corrected or previously omitted document Caution If you receive a courtesy correction and do not take any action during the two day grace period the registry will file the document as submitted including the error A red Registry Notice link will appear in the upper part of the Filing Package Details screen Click the link to read why
112. he Application BV Bail Varied Used when an application by Defence Counsel Accused to vary bail has been entered and the application to vary bail has been granted DIS Discharge at Used when there is a finding of insufficient evidence at the Provincial preliminary Court level to warrant a trial at the Supreme Court level inquiry DND Deemed not to Used when a disputant fails to appear for a scheduled hearing date be Disputed DSM Dismissed Used when an adjudicator makes a finding that a charge is dismissed DWP Dismissed for Used when court dismisses charge s due to non appearance by the want of Prosecutor of the case accused applicant disputant does attend prosecution G Guilty Used when the adjudicator makes a determination of guilt after a plea has been entered and may be made with or without a trial hearing GLI Guilty of lesser The accused pleads not guilty to the offence charged the adjudicator included or finds the accused guilty of a lesser included or other offence arising out other of the same incident JSP Judicial Stay of Used when an adjudicator enters a Stay of Proceedings on the case Proceedings KSP Kienapple Stay Used to record the preclusion of multiple convictions for the same of Proceedings offence Appendix D Complete List of Traffic Criminal Codes 168 LOJ Loss of To Be Added in Future Used when the jurisdiction over an accused or
113. he court registry Count The count number as indicated in the initiating document Location The location of the court appearance Date and Time The date and time of the court appearance Room The courtroom in which the appearance took place Reason A code indicating the reason for the appearance Result A code indicating the result of the appearance Finding A code indicating the verdict where applicable Note You can hover your cursor over a code in the table to see what the code means For an alphabetical list of code explanations see Appendix C Commonly used Traffic Criminal Codes on page 161 and Appendix D Complete List of Traffic Criminal Codes on page 164 Canc Y indicates that the scheduled hearing or trial was cancelled This will usually be blank e Search Search Traffic Criminal 83 Sentences Dispositions This tab displays sentencing outcomes of court appearances Sentences Disp Appr Date DocRef Accused Cnt Count Lesser Incl Finding 20 Nov 2009 56581 2 C 1 CCC 334 b Theft 5000 or under 2 C bso ml PERETE 20 Nov 2009 56581 D_mempemems 2 CCC 266 Assault Dor 28 Sep 2009 56581 3 BASANNETMADSNIIE CERE 1 CCC 524 1 Application for Warrant to issue The Sentences Dispositions screen displays Appearance Date The date of the court appearance Document Reference The document number as entered in the court registry Accused The accused name as entered in
114. hich are also recorded in the system e Search Search Traffic Criminal 70 Search by Individual Name Last Name required If you chose Exactly enter the individual s complete last name If you chose Partially enter only the first part of the name and enter at least one letter in the First Name field First Name required if Partially selected Enter the individual s first name or the first part of the name If you are not sure of the name or how it is spelled it is best to leave this field blank in order to maximize the search results If you chose Partially you must enter at least one letter Search by Organization Name Organization Name required If you chose Exactly enter the organization s complete name If you chose Partially enter only the first part of the name All Searches You can fill in these optional fields to reduce your search results Location optional Choose the court registry location where the case is currently filed If you are unsure of the location leave the field blank to search all locations Note Cases may move between locations Level optional Only information from traffic criminal matters at the Provincial Court level is available at this time Class optional Choose a file class i e Adult or Ticket from the drop down list Adult will search only criminal files Ticket will search only traffic or other violation ticket offences If you are unsure of the class leave the field blank
115. icable will be an attachment to this order This order will be requested mainly when the offender is not in custody and will specify the place day and time for the offender to report to provide a DNA sample May also be used when Retro Pre 1990 orders are made Surrey only DSO Disposition Disposition Order Order F Fine Fine FOR Forfeiture Forfeiture ss 164 401 462 37 462 38 491 491 1 492 NC ss 16 17 FD ss 27 43 4 44 51 J Jail Jail JSP Judicial Stay of Code is set for deactivation JSP can be found under Findings Proceedings JTS Jail Time Used when sentence to time served Served NAD NCRMD Used when a Judge orders absolute discharge after a finding of not Absolute criminally responsible on account of mental disorder Discharge NCD NCRMD Used when a Judge orders conditional discharge after a finding of not Conditional criminally responsible on account of mental disorder Discharge OM Order Made Used when an order is made OSA Original Original Sentence Applies Sentence Applies OTH Other Used only when no other code applies P Probation Probation order Order PB Peace Bond Used when a Judge orders that the accused be placed on a peace bond PBC Common Law Common Law Peace Bond Peace Bond PDC Prohibition Prohibition driving criminal Driving Criminal PDM Prohibition Prohibition driving Motor Vehicle Act Driving MVA PFD Prohibition Used when a Judge orders that the accused be given a firearms Firearms prohibition
116. icted access that you have authorized for others in your CSO account Access Request Remove Authorization File Identification Information Style of Cause Classification Court File Number Date File Date Last Availability of File Location Opened Updated WINTERS John v Supreme Victoria 091874 29Nov2009 08Feb2010 Restricted WINTERS Mary Family Law Law Access File Proceedings Courts CSO Account Users Requesting Access to this Civil File Name Access Request Basis Party Party Role Action IVY GREEN Counsel for Party WINTERS Mary Defendant Remove SUE DONYM Authorized by Counsel WINTERS Mary Defendant Remove In the Action column click the Remove link next to the names you want removed Note If counsel for a party removes their access any user who has an access request authorized by the counsel will also be automatically removed e Search Search Civil 40 Search Civil Payment Screen When you click a View button on one of the Search Results screens you will come to the Payment screen Amount of Payment Due Service Request View Supreme File VIC S S 071265 Service Fee 6 00 Continue with Purchase Cancel This page displays the total amount payable in Canadian funds Click Continue with Purchase to view details of the file you selected The service fee will be applied to your BC OnLine account and will appear on your next BC OnLine statement After you pay the system will display the file
117. ields then add more fields if there are too many search results For an Individual search e The individual that you search for must be the accused you cannot search by other participants in the case such as a lawyer or a witness e If you choose Exactly only the Last Name field is required e If you choose Partially the Last Name field is required and you must enter at least one letter in the First Name field e If you choose Partially enter only the first part of the Last Name For example to search for the last name Anderson you could enter Ander but not derson For an Organization search e The organization that you search for must be the accused you cannot search by other participants in the case such as a lawyer or a witness e Only the Organization Name field is required e If you choose Partially enter only the first part of the name If you enter Brady Fish the system might find Brady Fish and Chips or Brady Fishing Expeditions but will not find The Brady Fish Store or Frank Brady Fishing Expeditions because these do not start with Brady Fish e For numbered corporations use only the number If a number contains a space be sure to include it For example the number 348 219 with a space is different from the number 348219 without a space For all searches e The system will find only files that match all of your search criteria e Make sure to include apostrophes hyphens and periods if the name contains
118. ification see page 88 e Step 1B Rush Details optional see page 94 e Step 2 Package Access see page 98 e Step 3 Add Documents see page 99 e Step 4 Identify the Parties see page 101 e Step 5 Request Access in e File if Supreme Court Family file see page 103 e Step 6 Review Filing Package see page 106 e File Submit Package 87 Step 1 Identification Note the progress bar on the right side of the screen This shows which steps you have completed and which step you are currently on If necessary you can click one of the links to return to an earlier step Progress Step 1 Identification O Step 2 Access O Step 3 Documents O Step 4 Parties Step 5 Request Access for Restricted Files Step 6 Revie Package O Submitted In the Identification screen identify the filing package that you are submitting e File Submit Package 88 Step 1 Identification Progress Enter the following information to identify the filing package 7 Are you starting a new court file or filing to an existing Step 1 Identification file ONew OExisting O Step 2 Access Filing Information Step 3 Documents Location to File Abbotsford Provincial Courts fa ase KA step 4 Parties Level of Court P Provincial iv Step 5 Request Access for Restricted Files Class of Case C Small Claims EJ Step 6 Review Package Are you submitting a document that previously was oO Submitted reje
119. ill Used when a case is adjourned so that the accused may elect their mode Appendix D Complete List of Traffic Criminal Codes 164 elect mode of of trial when Crown is proceeding by Indictment trial FA First Used when the accused is not in custody on that document and the Appearance expectation is that the accused will be attending for the first time before the court related to a specific matter FAW First To be added in future Used after the execution of a warrant where the Appearance accused has been released by the police and the accused is making a first Warrant Police appearance in accordance with that release document not in custody Release FOH Focus Hearing Used when a case has been adjourned for a focus hearing FT For Trial Used for the first day of a trial on an Information or Indictment when a case is set before a Judge Justice FTJ For Trial By Used for the first day of a trial by jury on an indictment when a case is Jury set before a Supreme Court Justice FXD To Fix a Date Used when a matter is adjourned for the purpose of setting a trial or hearing date HR For Hearing Used for the first day of a Hearing for traffic matters scheduled before an adjudicator and for Applications IGP Intention to Used when an accused has indicated an intention to enter a guilty plea enter a guilty before a Provincial Court Judge See CCFM Rule 5 a amp
120. in the navigation bar Profile My Profile Refund Requests gt View Refund Requests Manage Group Account The View Refund Requests screen lets you view any refund requests that you have made Note If you have made a refund request you will receive an email notification when the request has been processed You can then confirm the details of the refund from the View Refund Requests page You can filter the list of refund requests to show only requests with a specific status For example if you choose to filter by Completed only requests that have been processed will appear in the list Status Quick Filter Refund Requests Click the drop down list select a status and click Go The list will display only the filtered results View Refund Requests The table below shows all of the refund requests associated with your account You can filter your requests using the Status Quick Filter Status Quick ro Filter gt Refund Requests 1 4 of 4 results Request Name Trans ID Date of Service Date of Request Status 38 Lawman James 21120 24Nov2010 04Mar2011 In Progress Lawman James 20725 03Sep2010 04Mar2011 In Progress 179 Lawman James 22269 11Apr2011 11Apr2011 In Progress 180 Lawman James 22266 11Apr2011 11Apr2011 In Progress To view the details for a request click View Profile 136 View Refund Requests Refund Request 180 Date Refund Requested
121. ion for the case you selected Case Basics Style of Cause Bees See 4 Appeal Type Trial Judgment Initiating Document s Notice Of Appeal 08Mar2010 Case Type Civil Category Equity Case Status Active Previous Court s Appeal is From Trial Judgment Supreme Location Vancouver Judge Master Registrar Goepel Mr Justice Jury No File Number 1052583 Date of Judgment O8Feb2010 Depending on the case some or all of the following items will appear under Case Basics Style of Cause The name of the case derived from the names of the first party for each side of the case as they appear on the originating document e g Smith v Jones This does not display all named parties to the file Appeal Type Where the appeal originates e g Appeal from Statutory Body Conviction amp Sentence Trial Judgment etc Initiating Document s The document that was filed to initiate the appeal The date on which the document was filed is also shown Case Type Identifies whether this is a civil appeal or a criminal appeal Category What area of law this appeal is concerned with as shown on the initiating document e g Civil Procedure Family Law Commercial Real Property etc Case Status Whether the case is active closed inactive or stayed Close Date The date on which the case was closed appears only if the case status is closed e Search Search Appeal 62 Disposition The result of the
122. ister for Subscription Account Thank you Your subscription account has been processed If you provided an email address please Use the Print button to print a copy for your records This information will be required if you need to contact our Help Desk You can contact our help desk at 250 953 8200 OR by sending an email to bcolhelp accessbc com CSO Subscription Account Registration 10Sep2010 SAMPLE LAW CORPORATION SA389 SAMPLE PAT P C5644 GREEN IVY Click CSO Home Page to end the registration The next time you choose Court Services Online from BC OnLine s main menu you will go straight to the CSO Main Screen see page 13 Registration 12 CSO Main Screen The CSO main screen contains links to all of the system s functions a Welcome to Court Services Online CSO Services E search E file gt Search Civil gt Submit Package Search Appeal View Packages Search Traffic Criminal First time user E file introduction First time user E search introduction Recent Packages 1 3 of 3 results Package Results 03 03 2009 123jus 6920 Action Required 02 12 2009 23498 6900 Action Required 02 09 2009 JL090210 NAN S S 100011 6881 Pending There are two main CSO services e Search and e File e e Search provides three search methods e Search Civil lets you view file details and court documents for Supreme Court civil and family matters and for Provincial Court Small
123. it a filing package Each filing package is like an envelope containing one or more documents for a single court file Statutory filing fees will be charged to your BC OnLine account after the registry completes the filing All documents must be in PDF format so you will need software such as Adobe Acrobat to create PDF files from Word documents or scanned images To start click Submit Package under CSO Services CSO Services E search E file gt Search Civil gt Submit Package Search Appeal View Packages Search Traffic Criminal First time user E file introduction First time user E search introduction Recent Packages 1 3 of 3 results Date Your File Package Results Submitted 03 03 2009 123jus 6920 Action Required 02 12 2009 23498 6900 Action Required 02 09 2009 JL090210 NAN S S 100011 6881 Pending Recent Packages at the bottom of the screen lists packages containing one or more documents that have not yet been filed by the registry Pending packages are in the queue waiting to be processed Action Required packages have either been rejected or returned to you for a courtesy correction You will see packages that you submitted and packages that others in your organization have given you permission to access You can page through the Recent Packages list and click View to open a package for viewing Submitting a new package is a multi step process Each step is described below e Step 1 Ident
124. itiated by an adjudicator for example adjourned to give adjournment judgment sentence disposition continuation IBL Adjournment Used as the appearance result when the court indicates there is not for lack of court sufficient time on that day to complete the hearing trial sentence in the time time allotted IBP Initiated by Used as the appearance result when an adjournment to a future court Prosecutor date is initiated requested by the prosecutor adjournment IBR Adjourned by Used as the appearance result when an adjournment to a future court Respondent date is initiated requested by the respondent or their counsel Appendix D Complete List of Traffic Criminal Codes 166 MIS Mistrial Used when the adjudicator indicates a mistrial RJ Reserved Used when the adjudicator adjourns to render written judgment no next Judgment appearance date is scheduled SBC Scheduled by Used when an accused is scheduled by a Judicial Case Manager to Consent another appearance as consented to by Crown and Defence Accused SBD Scheduled Used when an accused is scheduled by a Judicial Case Manager to Defence another appearance as requested by the Defence Accused Accused SBP Scheduled Used when an accused is scheduled by a Judicial Case Manager to Prosecutor another appearance as requested by the Prosecutor SBS Scheduled by a Used when the accused is scheduled back to another appearance befo
125. lays all fees associated with your filing package Receipt You have successfully submitted your filing package to the registry Progress Package Number 9381 Step 1 Identification Submitted By LAWMAN JAMES Your file number 100910 jl Step 2 Access New Court File Yes EE EOE Submitted to Victoria Law Courts Submitted Date 14Sep2010 Step 4 Parties Filing Comments Step 5 Not Applicable Step 6 Review Package Statutory Fee Submitted 1 Notice of Civil Claim 200 00 Subtotal 200 00 CSO Fee 7 00 Total Fees 207 00 Print Submission Sheet Print Receipt View Filing Package You can click e Print Submission Sheet to create a detailed report of all the information that was provided during the package s submission e Print Receipt to create a summary report of all fees paid for this package e View Filing Package to go to the View Packages service see page 111 where you can review the status of all the packages you have submitted e Done to return to the CSO main screen e File Submit Package 109 PDF Document Guidelines The following general tips describe how to prepare PDF documents for e filing For detailed instructions on setting up and using your PDF conversion software e g Adobe Acrobat see the software s documentation General Considerations Please ensure that all PDF documents you e file are e in portrait orientation not landscape e no lar
126. mall Claims or Supreme Court Civil files that were initiated during the date range you choose e You can search all locations or restrict the search to a single location e The maximum date range you can search is seven consecutive calendar days including weekends and holidays e You can reduce the seven day date range by changing the From and To fields but you cannot expand the date range past seven days Reducing the date range to less than seven days will reduce the number of search results e See General Search Tips on page 16 for more information e Search Search Civil 34 Search Civil by Date Range Instructions The tabs at the right of the screen let you jump to the other Search Civil methods indicates a required field Search For Date File Opened From Date Range To ae d Location Your file number Date File Opened From To required If you know the approximate date that a file was opened you can limit your search to a seven day or less date range The format is ddmmmyyyy for example 12MAY2008 Click the calendar icons to select a date range using your mouse Make sure that you set the From and To fields to seven days or less apart Location optional Choose the court registry location where the case is currently filed If you are unsure of the location leave the field blank to search all locations Note Cases may move between locations Your File
127. matched your search criteria as it appears in filed documents Date of Death The date of death as it was provided on the initiating document Court Location The court registry location where the case is currently filed File Number The numeric component of the file number Date File Opened The date on which the file was initiated View If file details are available you can click View to go to the Search Civil Payment Screen e Search Search Civil 27 see page 41 If you require access to a restricted file you will go to the Create Access Request screen see Initiating an Access Request in e Search on page 152 If a file does not have a View button access to file details is not permitted through e Search Caveat Files for the Deceased Deceased Last Name Date of Court Caveat Caveat Details First Name Death Location File Number Expiry Date Middle Name efi 14Feb2003 Victoria 4489 16Feb2004 Access Not Law Courts Available EEEE 14Feb2003 Victoria 4563 07Feb2005 Access Not Law Courts Available Caveat search results will show Deceased Last Name First Name The name that matched your search criteria as it appears in filed documents Date of Death The date of death as it was provided on the initiating document Court Location The court registry location where the case is currently filed Caveat File Number The numeric component of the file number Caveat Expiry Date The date on which the cave
128. mation that the registry can use to obtain further information about the request if required I understand that the registry has the discretion to reject this request Surname First Name Si Organization Contact country Canada kd Phone number Email Next You must enter your surname first name phone number and email You may also enter your organization name and your country to assist with international calling When you have finished click Next to go to Step 2 Package Access see page 98 e File Submit Package 97 Step 2 Package Access This screen lets you share access to the package with other CSO registered people in your organization You can share access with one person with several people or with everyone in your account For each person you can specify which type of access they should have from viewing the package to submitting corrections or withdrawing documents Choose a user name from the list of users then specify which access level that person should have then save your change to the list of users Repeat this process for all users who require access to the package Step 2 Package Access A P Progress Give other users online access to this package Add a User Step 1 Identification v User Name l Al S Step 2 Access Access Type Select One hi O Step 3 Documents Save Cancel save oo Step 4 Parti
129. n is provided below Court Location The court registry location where the case is currently filed File Number The numeric component of the file number Note As shown in the example above more than one case can have the same File Number component but these cases will always be in a different Court Location or have a different Classification of File Style of Cause The name of the case derived from the names of the first party for each side of the case as they appear on the originating document e g Smith v Jones This does not display all named parties to the file e Search Search Civil 32 Classification of File The class of file for the level of court These are predetermined classes set out by the court registry For example Supreme Motor Vehicle or Provincial Small Claims Date File Opened The date on which the file was initiated View If file details are available you can click View to go to the Search Civil Payment Screen see page 41 If you require access to a restricted file you will go to the Create Access Request screen see Initiating an Access Request in e Search on page 152 If a file does not have a View button access to file details is not permitted through e Search e Search Search Civil 33 Search Civil by Date Range To search by date range a click the Date Range tab b fill in some search criteria and c review the search results When you search by date range e You can search for S
130. n the Drug Treatment Program PSR Pre sentence Used for Adult Court only Used when Pre Sentence Report is requested Report by the Court after a finding of guilt May include an additional request for an Technical Suitability Report PSY Psychiatric Used when the Court requires a doctor s report on the fitness of the Psychological accused or when an application has been made for finding that an exam amp report offender is a Dangerous Offender Assessment Order PTC Pre trial Used when the Court requires the parties to attend a conference to Appendix D Complete List of Traffic Criminal Codes 165 Conference discuss issues prior to commencement of hearing trial REE Re election Used when the accused indicates that they are going to change their previously elected mode of trial REV Review of Used for reviews of sentences dispositions only upon an application Sentence being filed Disposition SCA Summary Used for a hearing of an appeal on a Provincial Court Conviction conviction sentence Appeal Hearing SNT Sentence Used after a finding of guilt when the case is adjourned for Hearing sentencing TCH Trial Used when the anticipated event is a Trial Confirmation Hearing See Confirmation CCFM Rule 8 6 b and Rule 10 Hearing TDC Trial Date Used to replace FT PI and HR where those scheduled appearances have Cancelled been cancelled To be used by JCM and for traffic matters only
131. n to remove it Documents for beast VIC S S 071265 Document Description CCSCSCSC dsCAtitcon _ Amount Financial Statement Statement of Finances a EH 10 00 Delivery Method By Fax You will be asked for your fax number in the next step By Mail You will be asked for your address in the next step The amount owing will be displayed before you confirm your purchase e Search Search Civil 46 The document you requested shows in the table Click the drop down list to see all of the other documents you can request for this file Click a document to select it then click add in the Action column to add it to your list To remove one of the documents you have selected click delete When you have selected all the documents that you want to request specify a delivery method fax or regular mail Click Continue when you have finished with this screen 2 1 Name and Delivery Address Name of Person Requesting First Name JAMES Last Name LAWMAN Middle Name Organization or Firm Name SAMPLE LAW CORPORATION Mailing Address Address Line 1 1234 FIFTH STREET Address Line 2 City VICTORIA Country Canada v Province State British Columbia v Postal Code vv 8v8 Phone Number 250 777 1717 XXX XXX XXXX FAX Number XXX XXX XXXX Email L The second screen lets you specify a destina
132. nal by File Number Instructions The tabs at the right of the screen let you jump to the other Search Traffic Criminal methods indicates a required field By File Number Search For File Number Location Level Provincial w Class Prefix Sequence Type Reference Your file number File Number required Enter the court file number Location required Choose the court registry location where the case is currently filed Note Cases may move between locations Level optional Only information from traffic criminal matters at the Provincial Court level is available at this time Class optional Choose a file class e g Adult or Ticket from the drop down list If you are unsure of the class leave the field blank to search all classes Prefix optional Some file numbers may include a prefix consisting of a letter or letters You can enter the prefix letters here to narrow your search results For a typical search leave this field blank e Search Search Traffic Criminal 73 Sequence optional In the document reference number 12345 7 ZBZ the number 7 is the sequence number If you enter a sequence number you will narrow the search results to a specific document rather than all of the documents associated with the file number Type Reference optional Some file numbers include a type reference consisting of a letter or letters appearing after the
133. natteae Ea e a a E ean tare oem 82 Appearances A ann eer ee Re Ter ce eT RO RE RA OE SE NO ERA ON EEE ETE 83 SCIENCES DAS MOSTIOS nense a a a SET EOST US AAS 84 RLE EE E EE E R E E E AE E A Socata te 85 Submit Packat esia a Gacuastes on aes east as aan E non dee a eee Nar ees 87 DIC PPL SACHA ICON sc cas scm E A aa tansd outed ia vadssc py aabsamia veadiodtebonteadassseasaebact vax 88 Step IBzR sh Detail Suisse aeia n E a EE E a Ea Ea i 94 Step 2i PACKAGE ACCESS iss skies inns dovieriacasintheatais det a E aie Rae 98 SIO Add DO CHINAS uhar tananan orae a a Ea e a a tees 99 Step 4 Identify the Parties ocean desea Salah ciated Beaty Soa ad el eee a Mi awleg 101 Step 3 REGUCSEACCESS 16 FILE osc acusanicchaadaistatdan ea ae seeds ea een eR 103 Step 6 Review Filing Package sonia rwcdadernsudeasidiuStsoncd ale ipueelans uta chaelbedtabpenlaleaMunleasendss 106 Submit Package Payment Screen sci 2D aN ee Gla sands sg Oa ila Be Oe ale 108 DCCC CIPI sata wre AA E AE teatdicelins A A AEE 109 PDE Doc me nt Guideline So sniene n E E EE E ane 110 View PACKAGES coisiieenren ori inae oE T E E AE R E 111 View Filino PICK OCS e a aa a eaaa a ae aa laa ia iaiia laats 112 Status QUICK Filters nanea e e a R a R E A Ss 113 Search Packages inen ia n e a E E E E A 113 Packag s VOU Can VieWec iseen a a a e a aS 115 Filing P ckage TI CLAS orc ennaa a aea aa a a a esai 116 EDC UNIS ai A EEE ccs nds EE sane is nate EE E AE adees neat 117 PATUIES saeco scchvedtca
134. nd Chips or Brady Fishing Expeditions but will not find The Brady Fish Store or Frank Brady Fishing Expeditions because these do not start with Brady Fish e The system searches all organization names including doing business as name also known as name and any legal representative names that are entered against the court file e For numbered corporations use only the number If a number contains a space be sure to include it For example the number 348 219 with a space is different from the number 348219 without a space For all searches e The system will find only files that match all of your search criteria e Make sure to include apostrophes hyphens and periods if the name contains them For example O Brian is different from Obrian Fife Brown is different from Fife Brown and St Denis is different from St Denis e The less information you enter the faster and wider your search will be e See General Search Tips on page 16 for more information e Search Search Civil 19 Search Civil by Party Name Instructions The tabs at the right of the screen let you jump to the other Search Civil methods aT Party Name indicates a required field Search For Match Search Criteria Exactly Partially Individual Organization Both Last Name First Name Middle Name Use More Search Fields Your file number Match Search Criteria choose Exactly or Partially
135. ng for To reduce the number of results you can add limiting criteria to your search For example a search for Smith would certainly exceed 300 results A search for Robert Smith would return fewer results and a search for Robert Smith in Prince George between March I and March 5 would return fewer still By adding search criteria to reduce the number of search results you can achieve a complete search When a search exceeds 300 results CSO will notify you and give you two choices you can refine your search criteria and search again or you can continue to view the incomplete search results With incomplete search results the 300 cases are sorted so that those with viewable details appear at the top of the list For example if 400 cases match your search and 100 of them have viewable details the first 100 cases in the list will have viewable details and the next 200 will not Another 100 cases will not appear in the search results but none of these will have viewable details The system uses ALL of your search criteria Bear in mind that the system uses all of the search criteria that you enter Each extra field that you fill in will reduce the number of search results Refine Search button If your search returns too many files or too few files try using the Refine Search button This will return you to your last Search screen with all the information you entered still there You can add change or remove information to reduce o
136. number Whatever you enter here will appear on your CSO receipt and your BC OnLine statement Click Search to go to the Search Civil by Deceased Name Results screen see page 27 e Search Search Civil 26 Search Civil by Deceased Name Results This screen displays an index of any Probate files or Caveat files that match the search criteria you entered in the Search by Deceased Name screen Please note e Only Probate and Caveat files will appear in the search results e You can scroll up and down to find the file you want e If there is more than one page of results you can click Next to view the next page e You can use your browser s Find command to look for a word or name on the current page e If there are too many files or if the file you want does not appear you can click Refine Search to change your search criteria The system lists all Probate files first then all Caveat files Click the page numbers or Next to see all the search results Search Civil By Deceased Name Refine Search New Search Search Criteria LastName umm Results 1 6 of 6 Probate Files for the Deceased Court File Number Date File Location Opened Vancouver 240430 04Sep2003 Law Courts Vancouver 240430 04Sep2003 Law Courts Vancouver 240430 04Sep2003 Law Courts 25Feb2004 Vernon Law 32434 17Apr2003 Access Not Courts Available Probate search results will show Deceased Last Name First Name Middle Name The name that
137. of an Application Peace Bond Application at a hearing of allegations of a conditional sentence order G Guilty Used when the accused pleads guilty to the offence N Not Guilty Used when the accused pleads not guilty to the offence PLI Plea to Lesser Used when the accused pleads not guilty to the offence s charged but Included or guilty to a lesser included or other offence Other SP Special plea Used when the matter before the court relates to liable 1 autrefois acquit 2 autrefois convict 3 pardon 4 justified Sentence Types Code Description Explanation ABD Absolute Used when the accused is discharged absolutely on the offence Discharge C Custody Used when a judge imposes a period of custody for a provincial offence and the level of custody is not specified CCO Change to To be used when a change variation has been made to a court order Court Order including change to conditions CND Conditional Conditional discharge Discharge CO Open Custody Custody open CS Conditional Conditional Sentence Order Sentence CSS Conditional Used after a hearing where the Judge orders that the offender is to serve Sentence Order a portion of the unexpired sentence in custody with the Conditional Suspended Sentence Order resuming upon release with or without changes to the optional conditions CSW Community Community Service Work Service Work DDN DNA Used as the Sentence Disposition
138. orized by Counsel e If you are a party to the matter select Party e Ifyou are an agent select either Authorized by Counsel or Authorized by Party Appendix B Requesting Access in e Search 153 2 On Behalf Of Click the up and down arrows to scroll through the people in your CSO account On Behalf Of DONYM SUE j LAWMAN JAMES Mi If you are counsel for a party select your own name You can go through these steps again to authorize access for others in your firm if you want to If you are legal office staff select the name of the counsel for a party You can go through these steps again to request access for yourself and other CSO users in your firm if you want to If you are a party to the matter the system will automatically display your name unless there are other people in your CSO account If there are other people in your account select your own name If you are an agent representing a party or a party s counsel select your own name 3 Party Select the appropriate party name Party SMITH Carol Party 2 oint Divorce Form127A Smith Jonathan Party Joint Divorce Form127A Click Add to add your request to the box in the bottom of the screen You can go through the steps above more than once if you need to request access for more than one person CSO Account Users Requesting Access to this Civil File Name Access Request Basis Party Party Role Action IVY G
139. ot have a View button access to file details is not permitted through e Search e Search Search Traffic Criminal 78 View Criminal Case Details This screen displays details of the file you selected in the Search Results screen The file number you selected appears at the top of the screen File Number 56581 Documents File Options New Search Back to Search Results Enter your file number Six tabs let you jump to different sections of the file details you are viewing See Documents on page 80 Participants on page 81 Charges on page 82 Appearances on page 83 Sentences Dispositions on page 84 Releases on page 85 In the File Options box you can click New Search to go back to the Search Criminal page where you can start again Back to Search Results to go back to your previous search results page where you can select another file to view Enter your file number to add or change your own internal case number or client number to this search if you forgot to add your file number earlier when you were on the search screen This is the same as BC OnLine s Folio field whatever file number you enter here will appear on your CSO receipt and your BC OnLine statement e Search Search Traffic Criminal 79 Documents This tab lists the documents that were filed with the registry to initiate the case Note that e Search does not provide access to documents for criminal or violation ticket cases Do
140. peal Case Details on page 61 e Search Search Appeal 60 View Appeal Case Details This screen displays file details for the case you selected in one of the Search Results screens The case number you selected appears at the top of the screen Case Number CA37941 Case Basics File Options Case Summary Report 6 00 New Search Back to Search Results Enter your file number Five tabs let you jump to different sections of the case details you are viewing See Case Basics on page 62 Parties on page 64 Filings on page 65 Court on page 66 Chambers on page 67 In the File Options box you can click Case Summary Report to generate an Appeal Case Summary Report there is an additional 6 00 charge for this optional service The report is a formatted PDF version of all of the case details available through e Search New Search to go back to the search method page where you can start again Back to Search Results to go back to your previous search results page where you can select another file to view Enter your file number to add or change your own internal case number or client number to this search if you forgot to add your file number earlier when you were on the search screen This is the same as BC OnLine s Folio field whatever file number you enter here will appear on your CSO receipt and your BC OnLine statement e Search Search Appeal 61 Case Basics This tab displays basic informat
141. pen The document s name will appear in the Replacement Document field Click Save to save the corrected document to the current package In the Omitted Documents section Click Add and navigate to the folder on your local PC or network that contains the missing document Select the document and click Open The document will be added to the current package and its name will appear in the list In the Filing Comments section you can enter a message for registry staff e g letting them know what corrections you made Click Submit to go through the Payment screen The document s status in the Documents tab of the Filing Package Details screen see page 117 will now show as Submitted e File View Packages 120 Parties This tab will only appear if the package you submitted contained an initiating document The list displays each party s name role and type Parties Name Party Role BROWN Randolph Scott Plaintiff GREEN ECAVATING LTD Defendant Party Type Individual Organization The Return button sends you back to the View Filing Packages screen e File View Packages 121 Payment Status The Payment Status tab shows a summary of fees for the filing package When you submit a filing package the 7 00 filing fee is charged immediately Statutory fees will be charged when the registry processes the documents in the filing package All fees will be charged to your BC OnLine account Package Number S
142. questing a full refund for the entire transaction fee please indicate the amount of your partial refund request below Are you requesting a partial refund No Yes Additional Comments Save Cancel Fill in the applicable information about your refund request and click Save Reason for Request Select a reason for the refund request from the drop down list If you choose Other you should explain the reason in the Additional Comments box 127 Transaction Summary Are you requesting a partial refund If you are requesting a partial refund of the transaction amount click on Yes and enter the amount of the refund that you are requesting Are you requesting a partial refund No Yes Amount requested for refund Additional Comments You can add any additional comments to help clarify your refund request If you chose Other as the reason for your request you should explain the reason here Surname Lawman First Name James Company Name Sample Law Corp j Country Canada K E mail jlawman samplelaw ca Phone 250 555 1234 Request Date 11Apr2011 Add Another transaction Date Of Trans Invoice Trans Refund Reason Action Service ID Amount Requested 11Apr2011 22269 1500016200 6 00 6 00 Service not Edit received Delete Cancel You are now ready to submit your refund request Click Edit if you want to change the request or
143. quests with a specific status For example if you choose to filter by Completed only requests that have been processed will appear in the list Status Quick Filter Refund Requests Click the drop down list select a status and click Go The list will display only the filtered results Manage Group Account 146 To view the details for a request click View View Refund Requests Refund Request 180 Date Refund Requested 11Apr2011 Name of User Lawman James Company Name Sample Law Corp E mail jlawman samplelaw ca Phone 250 555 1234 Transactions Date of Trans Invoice Request Refund Reason Service ID Amount Amount 11Apr2011 22266 150001619756 00 Document cannot be viewed by user Indicates refund previously granted Total refund requested 6 00 Total amount refunded When a refund request has been approved the amount of the refund provided will appear in the Transactions table Click Return to go back to the main View Refund Requests page Manage Group Account 147 Appendix A About Restricted Access Files Most files in the CSO system have general access the file details and documents can be viewed by any CSO user Supreme Court Family files have restricted access the file details and documents can be viewed only by those directly involved in the matter To view a restricted file you must be granted access by the court registry This document describes CSO
144. r account This is a one time procedure for the Prime Contact See Register Your BC OnLine Account on page 4 The first time each user in your organization accesses CSO they must go through a one time registration process See Register Your BC OnLine Userid on page 9 Registration Register Your BC OnLine Account Your BC OnLine account s Prime Contact must accept the CSO Electronic Services Agreement and provide some information about your organization This one time procedure must be done before the other people in your account can access CSO If you are the Prime Contact for your account go to the BC OnLine home page enter your BC OnLine User ID and Password and click Sign On Home Products FAQ Account Setup Contact Us a User Guides Price List Links Site Map BC OnLine HELP l REGISTERED CUSTOMERS Welcome to BC OnLine Become a Registered customers Registered please sign on below BC OnLine is your Internet User 1p AB12345 access to e government services for Legal Business Government and Professionals e m Bookmark this site for quick and easy access to information on Land password Titles Property Assessments BC Companies registrations under the lacie Password eeeeee Main Menu For ABi2345 SAMPLE LAW COMPANY Oct 29 2012 Account Balance 1 234 10 01 26 01 PM COo S a Folio Submit Reset Select an application O Rural Property Tax O Personal Property Reg J e
145. r expand the scope of your search Match Types Exactly or Partially In name searches two buttons let you control how the system matches your search criteria to court records Exactly looks for matches that are exactly the same as your search criteria For example if you enter Jones Mike the system will search for Mike Jones but not for Michael Jones This method produces the most focused search results but does not find name variations Partially looks for matches that begin with your search criteria For example if you enter Jones Mi the system will search for Mike Jones Michael Jones Miles Jones Mickey Jones and so on This method finds variations of your search criteria based on spelling but might find too many names e Search 16 Location field You can use the Location field s drop down list to restrict your search to a specific registry location If you leave the Location field blank the system will search all registry locations Level field You can use the Level field s drop down list to restrict your search to Provincial Court or Supreme Court files If you are looking for a Court of Appeal file you must use Search Appeal rather than Search Civil For example searching for a party named Smith and selecting a level of Provincial will look for all files where the surname is Smith and the level is Provincial This search will not find any files where the surname is Smith and the level is Supreme If you leave the Level field
146. r for an e filing package you can check the Submission Sheet link on the Filing Package Details screen see page 116 Profile 133 Transaction ID 22266 Verify Transaction Date 11Apr2011 Transaction Amount 6 00 Reason For Request _ Select Reason ka If you are not requesting a full refund for the entire transaction fee please indicate the amount of your partial refund request below Are you requesting a partial refund No Yes Additional Comments gt Save Cancel The system verifies the transaction ID and indicates the transaction date and amount Fill in the remaining information about your refund request and click Save Reason for Request Select a reason for the refund request from the drop down list If you choose Other you should explain the reason in the Additional Comments box Are you requesting a partial refund If you are requesting a partial refund of the transaction amount click Yes and enter the amount of the refund that you are requesting Are you requesting a partial refund No Yes Amount requested for refund Additional Comments You can add any additional comments to help clarify your refund request If you chose Other as the reason for your request you should explain the reason here Surname Lawman First Name James Company Name Sample Law Corp Country Canada iv E mail jawman samplelaw ca Phone 250
147. r if further information is required 11Apr2011 22266 1500016197 6 00 6 00 You can review the status of your refund requests on the View Refund Requests Account screen see page 146 Click Return to go the CSO main screen Manage Group Account 145 View Refund Requests Account Click the View Refund Requests link under Manage Group Account in the navigation bar Profile Manage Group Account Manage Users Update Account Refund Requests gt View Refund Requests The View Refund Requests screen lets a CSO account manager view any refund requests for your organization s account Note If a user has made a refund request the user will receive an email notification when the request has been processed The details of the refund can then be confirmed from the View Refund Requests page View Refund Requests The table below shows all of the refund requests associated with your account You can filter your requests using the Status Quick Filter Status Quick Tol Filter a H co Refund Requests 1 4 of 4 results Request Name Trans ID Date of Service Date of Request Status 38 Lawman James 21120 24Nov2010 04Mar2011 In Progress Lawman James 20725 O3Sep2010 04Mar2011 In Progress Lawman James 22269 11Apr2011 11Apr2011 In Progress Lawman James 22266 11Apr2011 11Apr2011 In Progress With the status quick filter you can filter the list of refund requests to show only re
148. raining order will automatically receive rush processing by the registry A protection order also known as a restraining order is an order containing a condition that affords safety and security to a specific person or persons Orders containing a no contact limited contact or other protective condition are considered protection orders This also includes an order that a child not be removed from the jurisdiction or a specific location Request that the submission be processed on an urgent rush basis Choose Yes if want to request that your package be processed on an urgent rush basis If you choose Yes you will be required to provide additional information about your request after you complete this step and click Next Note that you should only make this request in exceptional circumstances See Step 1B Rush Details on page 94 for more information Would you like e mail notification for this package If you do not want to be notified by e mail when the registry processes this package choose No By default e mail notification will always be sent to your account s default address shown in bold If you also want someone else to be notified enter their e mail address in the Second Email field and enter it again in the Confirm Second E mail field Note Your default e mail address can be changed only by one your account managers in the Manage Group Account screens see page 138 Your File Number This is the same as BC OnLine s
149. re Trial Scheduler a JCM SL Struck from list Used for cases that are struck from list when new process is issued TGC Adjourned Used as the result when the reason for the next appearance is OBC accused to get Obtained Counsel counsel VDT Jury Trial Used when the matter is set over awaiting verdict Next appearance Verdict reason would be CNT Continuation WH Warrant issued Used when the court indicates that a Warrant is issued but held until a and held specific date There is always a next appearance date in conjunction with this result The next appearance reason should be the same as the last appearance reason WI Bench Warrant Used when a warrant is issued by an adjudicator issued WR Warrant Used when the warrant that was previously ordered to be held is now Released released WRD Warrant for Used when an Offender fails to appear for DNA sampling as ordered DNA Issued An application is made by police to a Justice of the Peace to have this warrant issued Note This warrant can only be issued when a form 5 041 DNA Order to Report for Samples has previously been issued PCR887 or YTH805 Class Code Description Explanation A Adult Used for criminal offence where the accused is an adult Ticket Used for an offence for which a violation ticket was issued T Traffic Bylaw Appendix D Complete List of Traffic Criminal Codes 167 Election Types
150. ritish Columbia v Postal Code V8Vv 8V8 Business Phone Number 250 777 1717 Business Email info samplelaw com Verify Email info samplelaw com cancel_ seve The Update Account screen displays your organization s account information Review these fields and change them as necessary Fields marked with an asterisk are required Click Save to save your changes or Cancel to cancel your changes Manage Group Account 142 Refund Requests Account Click the Refund Requests link under Manage Group Account in the navigation bar Profile Manage Group Account Manage Users Update Account gt Refund Requests View Refund Requests A user who has been given CSO account manager status can request a refund for any CSO transaction for your organization s account Request Refund This will allow you to request a refund for a CSO Transaction Surname Lawman First Name James Company Name Sample Law Corp Country Canada a E mail jlawman samplelaw ca Phone 250 555 1234 Request Date 11Apr2011 Transaction ID a k verity Transaction Date Transaction Amount Reason For Request Select Reason Ka If you are not requesting a full refund for the entire transaction fee please indicate the amount of your partial refund request below Are you requesting a partial refund No Yes Additional Comments Ss Sav
151. s are listed by Hearing Date with the most recent first Court Court Hearing Hearings Hearing Date 03Mar2006 Type of Court Hearing Review application Location Vancouver Appearance Results Judge Ryan C A The Hon Madam Justice KSmith K J The Hon Mr Justice Lowry P D The Hon Mr Justice Judgement Type Reserved Date Judgement Reserved 03Mar2006 Date Judgement Released 16Mar2006 Decision Dismissed Decision Citation Number 133 The Hearings section displays Hearing Date Date on which the hearing occurred or is scheduled to occur Type of Court Hearing The nature of the hearing most commonly Hearing of Appeal Location The court location where the hearing took place or is scheduled to take place Appearance Results Judge The names of the judges who sat at this hearing Judgment Type The type of judgment Oral Written or Reserved Decision The outcome of the appeal Decision Citation Number A unique reference number assigned to a Court of Appeal decision Not all decisions are assigned a number e Search Search Appeal 66 Chambers This tab lists all chambers hearings that have been scheduled or have already taken place Chambers Hearing Chambers Hearing Application Type Scheduled Hearing Date Method Application Type Scheduled Hearing Date Method Judge Judgement Type Decision Decision Citation Number Chambers Scheduled Appearanc
152. s more advanced search criteria e File View Packages 112 Status Quick Filter When the Status Quick Filter is set to All the list displays all packages You can use the Status Quick Filter to list only packages that contain documents with a specific filing status For example if you choose to filter by Filed only packages that contain at least one document with the status Filed will appear in the list Status Quick Filter Al ico All Submitted Referred Withdrawn Rejected Courtesy Correction Click the drop down list select a status and click Go The list will display the filtered results Search Packages If the Status Quick Filter doesn t narrow the list down enough you can select Search Packages Fill in one or more fields and click Go User Account AI Court File Number R Your file number Package Number Date From 7 eg 12Jan2004 Date To Filing Status Al v gt Go Quick Filter User Account Select a specific user from the drop down list or select All for all users in your account Court File Number Search for filing packages submitted to a specific court file number You must enter the full court file number exactly as it appears on your filed document for example VLC S E 0434567 Your File Number This is the same as BC OnLine s Folio field If you entered a case number or client number when submitting a package you can use that number to find th
153. s new as of December 2010 Restricted Access Request feature To request access to a restricted file you must be a registered CSO user and e counsel for a party to the file or e a person authorized by a party s counsel e g a legal assistant a paralegal or an agent or e a party to the file or e a person authorized by a party e g an agent Important Lawyers must go through a one time verification the first time they request access to a restricted file See Verification Process Lawyers Only on page 149 There are two ways to initiate a request to access a restricted file e Ine File when you file a document to a Supreme Court Family file See Step 5 Request Access in e File on page 103 e Ine Search when you search for a BC Supreme Court Family file See Appendix B Requesting Access in e Search on page 151 After you initiate a request you complete the request by confirming that you are entitled to access the file Verified lawyers and their staff can complete requests online while others must attend a court registry See Completing an Access Request on page 155 Once your access to a restricted file is approved it will remain active for one year One month prior to the expiry date the lawyer or party who authorized the request will receive e mail notification with instructions on how to renew access You can remove access at any time prior to expiry See Removing Your Access to Restricted Files on page 40 Appendix A
154. sed person s name a click the Deceased Name tab b choose Exactly or Partially c fill in some search criteria and d review the search results Your search should be wide enough to include the file you want but narrow enough to exclude too many similar names For example a search for Smith in all of BC might find too many results A search for Oscar Smith in Prince George might not find any results CSO provides a number of optional settings you can use to fine tune your searches It is usually a good idea to start with only one or two fields then add more fields if there are too many search results When you search by deceased name e Choose a match type Exactly or Partially e Only the Deceased Last Name field is required e The system will find only files that match all of your search criteria e Ifyou choose Partially enter only the first part of the Last Name For example to search for the last name Anderson you could enter Ander but not derson e Make sure to include apostrophes hyphens and periods if the name contains them For example O Brian is different from Obrian Fife Brown is different from Fife Brown and St Denis is different from St Denis e See General Search Tips on page 16 for more information e Search Search Civil 24 Search Civil by Deceased Name Instructions The tabs at the right of the screen let you jump to the other Search Civil methods indicates a required field Deceased Name Searc
155. t Click Browse navigate to the folder on your local PC or network that contains the document Select the document and click Open e File Submit Package 99 Should this document go to Supreme Court Scheduling This question only appears when you are submitting a package for a Supreme Court case Choose Yes or No The following documents should be directed to Supreme Court Scheduling e Appointment e Notice of Application if it exceeds two hours or is being heard by a specific judge or master e Notice of Hearing if it exceeds two hours or is being heard by a specific judge or master e Notice of Hearing of Stated Case or Appeal if it exceeds two hours or is being heard by a specific judge or master e Notice of Trial e Notice of Case Planning Conference e Notice Requiring Trial by Jury e Trial Certificate e Notice of Judicial Case Conference e Requisition for Setting a Trial Management Conference To add the document to your package click Save Repeat this process for all documents you want to add to the package As you add documents their types and filenames appear in the list at the bottom of the screen Click View if you want to view a document that you have added e g to make sure it is the right one To change a document type click Edit then change the Document Type setting and click Save To remove a document from the package click Remove When you have finished click Next to go to Step 4 Identify the Parties
156. t Offence Determination VS Victim Victim Surcharge Surcharge VSE Victim Victim Surcharge exempt Surcharge Exempt XCJ Order Used after a hearing where the Judge orders an Order be terminated Terminated Appendix D Complete List of Traffic Criminal Codes 174
157. t to rejected paper documents Choose Yes if you are re submitting an e filed document that the registry rejected A new Filing Package Number field will appear where you can enter the original filing package number Are you submitting a document that previously was rejected yYes O No Filing Package Number Tip This number appears on the receipt you received when you originally filed the rejected document You can also use e File s View Packages service see page 111 to look up the filing package number e File Submit Package 91 Do you have or are you applying for indigency status If the filing party is exempt from court filing fees due to indigency status or is applying for indigency status choose Yes Text will appear explaining the steps for submitting documents under indigency status Do you have or are you applying for indigency status Yes ONo To claim indigence status you must submit either the proper application or a copy of the court order granting indigent status If the required documentation is not provided the filing will be rejected CFCSA File Choose Yes only if you are filing a document pursuant to the Child Family and Community Service Act Does this package contain a document that is a protection order or restraining order Automatic rush processing Choose Yes only if your package contains a protection order or a restraining order A package with a protection rest
158. t to the box in the bottom of the screen or click Cancel if you want to clear the fields and start again You can go through the steps above more than once if you need to request access for more than one person e File Submit Package 104 CSO Account Users Requesting Access to this Civil File Name Access Request Party Party Basis Role JAMES Counsel for JONES Claimant LAWMAN Party James PAT SAMPLE Authorized by JONES Claimant Counsel James Click the Remove link in the Action column if you need to remove a name from the list After you submit your filing package your next step should be to go to e Search and complete your request See Completing an Access Request155 on page 155 Tip All of your restricted access requests can be found using CSO s e Search See Search Civil by My Restricted Access on page 38 for details e File Submit Package 105 Step 6 Review Filing Package This screen lets you review the filing package that you are about to submit Review this information carefully If everything is correct you can agree to the terms at the bottom of the screen and authorize payment from your BC OnLine account The screen contains several tables displaying basic package information parties documents fees and a comments box Step 6 Review Filing Package Progress Yes Victoria Law Courts Supreme Supreme Civil General Step 1 Identification 100910 ji Step 2 Access S
159. tact country Canada Phone number Email Progress S Step 1 Identification O Step 2 Access O Step 3 Documents O Step 4 Parties Step 5 Request Access for Restricted Files Step 6 Review Package O Submitted Submitting on an urgent basis Choose one of the three options to identify the basis for your request My reason for requesting urgent rush filing is basis OOther please explain The attached application is made under Rule 8 5 1 SCR the court directed that the order be processed on an urgent e File Submit Package 95 If you are making a request under SC Civil Rule 8 5 1 go to Supporting Documentation below My reason for requesting urgent rush filing is O The attached application is made under Rule 8 5 1 SCR The court directed that the order be processed on an urgent nsic Provide details of when the direction was made 12Apr2011 eg 12Jan2004 Provide clear and detailed reason s OOther please explain If you are making a request based on the direction of the court provide the date the direction was made the format must be ddmmmyyyy e g 12Aug2008 the name of the judge who made the direction and any additional details that may be required My reason for requesting urgent rush filing is O The attached application is made under Rule 8 5 1 SCR The court directed that the order be process
160. tep 3 Documents Parties Edit Party Role Party Type Step 4 Parties BROWN Randolph Scott Plaintiff IND GREEN EXCAVATING LTD Defendant ORG Step 5 Not Applicable Step 6 Review Documents Edit Package File Name Notice of Civil Claim Form 1 pdf Submitted Notice of Civil Claim Subtotal CSO Fee Total Fees The registry will process statutory fees vhen your documents are filed Filing Comments I have reviewed the information and the documents in this filing package and am prepared to submit them for filing I agree that all fees for this filing package may be debited from my BC OnLine account go I Agree Parties Each party you added appears here Click Edit at the top right corner of the table to add change or delete a party If you make any changes a Save button will appear Documents Each document you added appears here Click Edit at the top right corner of the table to add change or delete a document If you make any changes a Save button will appear e File Submit Package 106 Fees CSO automatically inserts the statutory filing fee associated with each document you added as indicated in the court rules The CSO e filing fee appears on its own line Fees Edit Reset Document Description Statutory Fee Notice of Civil Claim 200 00 Subtotal 200 00 CSO Fee 7 00 Total Fees 207 00 Important You are responsible for ensuring that st
161. the appearance for today is TGC To Get Counsel PLE Plea Used when an adjournment is for the purpose of entering a plea at the next appearance PSR Pre Sentence Used for Adult Court only Used when Pre Sentence Report is requested Report by the Court after a finding of guilt May include an additional request for an Technical Suitability Report PSY Psychiatric Psy Used when the Court requires a doctor s report on the fitness of the chological accused or when an application has been made for finding that an Exam amp Report offender is a Dangerous Offender Appendix C Commonly used Traffic Criminal Codes 161 Appearance Results Code Description Explanation ADG Adjourned Gen Used when a matter is adjourned but not to a specifically designated erally date APA Adjourned for Used when the court indicates that the adjournment is for the purpose of Parents Appear the parents attending to prove age and notice in conjunction with the ance Appearance Reason TPA To Prove Age END Concluded Used at the conclusion of an issue or a count HJ Hung Jury Used when a jury is unable to reach a verdict IBA Adjourned by Used as the appearance result when an adjournment to a future court Applicant date is initiated requested by the applicant IBC Adjourned by Used as the appearance result when an adjournment to a future court Consent date is consented to
162. tially c choose Individual Organization or Both d fill in some search criteria and e review the search results The system classifies a party as either an individual or an organization You can limit your search to the names of individuals or the names of organizations or you can search both individuals and organizations at the same time Your search should be wide enough to include the file you want but narrow enough to exclude too many similar names For example e An Individual search for Smith in all of BC would find hundreds of results A search for Robert Oscar Smith in Prince George might not find any results e An Organization search for Western in all of BC might find hundreds of results A search for Western Pickle Forks Inc in Prince George might not find any results CSO provides a number of optional settings click Use More Search Fields that you can use to fine tune your searches It is usually a good idea to start with only one or two fields then add more fields if there are too many search results For an Individual search e Only the Last Name field is required e Ifyou choose Partially enter only the first part of the Last Name For example to search for the last name Anderson you could enter Ander but not derson For an Organization search e Only the Organization Name field is required e Ifyou choose Partially enter only the first part of the name If you enter Brady Fish the system might find Brady Fish a
163. tion for the document s Your default name and address will appear in the screen but you can change the information if you want the documents sent elsewhere If you request FAX delivery enter the FAX number manually You can click Back to return to the first screen or Reset to clear all the fields and start again Click Continue when you have finished with this screen e Search Search Civil 47 Order Documents Online Please review the service fees for your request and if you are satisfied press Continue with Purchase You will be prompted for your payment Press Pay Now to place the order and debit your BC OnLine account All prices are in Canadian dollars Selected Documents for Filing VIC S S 071265 Document Description Cimon Action Financial Statement Statement of Finances 21Jun2007 10 00 a tatement of Claim 07Aug2008 10 00 i Total Payable 20 00 bs Delivery Method By MAIL to 1234 FIFTH STREET VICTORIA BC V8V 8V8 Continue with Purchase Cancel The third screen lists the documents you have requested and shows the cost 10 00 per document In the Action column you can click delete to remove a document from the list You can click Cancel to cancel the request or Continue with Purchase to proceed to the Payment screen When you have paid you will see a summary screen showing details of your document request Order Documents Online Thank you JAMES LAWMAN for
164. trictions i e divorce family law display only the file number Court lists for the current day only are displayed Court lists are displayed after 6 00am PST There are no archives Provincial Small Claims Court List Select Provincial Small Claims Court Select a Location v Supreme Chamber List Select Supreme Chamber Select a Location v Appeal Court List Select Appeal Court Select a Location w Provincial Criminal Court Lists Select a court location from one of the drop down lists then click View List to create a PDF file Click Back to return to your previous screen Daily Court Lists 129 Profile Click the Profile link in the navigation bar Note Each user in your account can view and change their own name and e mail information You are responsible for keeping your own profile up to date Court Services Online Transaction Summary Daily Court Lists Schedule of Fees About CSO Filing Assistant gt My Profile Profile Refund Requests View Refund Requests Manage Group Account Under Profile you can choose Profile My Profile see page 131 Refund Requests Previous Session see page 132 View Refund Requests Individual see page 136 130 My Profile Click the My Profile link under Profile in the navigation bar Profile gt My Profile Refund Requests View Refund Requests Manag
165. ubmitted by Your file number Court File Number Submitted To Submitted Date Filing Comments Filing Package Details 9381 JAMES LAWMAN 100910 jl New Victoria Law Courts 14 Sep 2010 10 19 Parties Payment Status Notice of Civil Claim Subtotal CSO Fees Total Fees 200 00 200 00 7 00 207 00 Print Submission Sheet Print Receipt The Return button sends you back to the View Filing Packages screen e File View Packages 122 Access Requests This tab lists any access requests that have been made on the current file Payment Status Access Requests Request Basis Role Request Status JAMES Counsel for Party LAWMAN Claimant Pending PAT SAMPLE Authorized by Claimant Pending Counsel The Return button sends you back to the View Filing Packages screen e File View Packages 123 Transaction Summary Click the Transaction Summary link in the navigation bar Court Services Online E search Disclaimer E file Transaction Summary Daily Court Lists Schedule of Fees About CSO Filing Assistant The Transaction Summary screen shows a running tally of all the CSO transactions you have completed during your current online session Transaction Summary 124 Transaction Summary The information below shows your purchases for this session A session is the time you have your CSO Account Number SA389 Date and Time 15Mar2010 4 26
166. uilty Appendix C Commonly used Traffic Criminal Codes 163 Appendix D Complete List of Traffic Criminal Codes Appearance Reasons Code Description Explanation AHR Arraignment Used when the anticipated event is an arraignment hearing before an Hearing adjudicator See CCFM Rule 5 2 a and Rule 8 AIR Appearance Used for Youth Court only Used when scheduling the substantive file after allegation for an application after allegation of Breach of Intensive Rehabilitative Breach of Supervision Order Intensive Rehabilitative Supervision APP Application Used when an Application is scheduled before the Court Please see code values for more definitive appearance reasons APW Application for Used as the next appearance reason when an application for a warrant is Warrant made after the non appearance of the accused is noted ARB Application to Used as an Appearance Reason for the scheduled appearance when a Revoke Bail verbal Application is made by Crown to revoke bail ARG Pre Trial Used when a case is scheduled before the court for a Pre Trial Argument Argument ASC Aboriginal Used when scheduling matter and Judges to courtrooms Used when the Sentencing case will be proceeding by an Aboriginal Sentencing Circle Circle AVB Application to Used as the Appearance Reason for the scheduled appearance when an Vary Bail Application is made by Defence accused to vary
167. ur File Number This is the same as BC OnLine s Folio field You can enter your own internal case number or client number Whatever you enter here will appear on your CSO receipt and your BC OnLine statement Click Search to go to the Search Traffic Criminal Results screen see page 77 e Search Search Traffic Criminal 76 Search Traffic Criminal Results This screen displays all files that match the search criteria you entered in the Search screen Please note e You can scroll up and down to find the file you want e If there is more than one page of results you can click Next to view the next page e You can use your browser s Find command to look for a word or name on the current page e If there are too many files or if the file you want does not appear you can click Refine Search to change your search criteria Search Criminal By Participant Name Individual Results Refine Search New Search Search Criteria Last Name brown First Name ta Level Provincial Date Time Room Rsn Last Agency File Rslit Results 1 20 of 65 2 3 4 Next gt P A 56581 2 C Chilliwack 20Nov2009 204 SNT END 707 09 23003 Law Courts 9 30 AM PA 56581 3 Daama Chilliveck 28Sep2009 204 APP END 707 09 23003 Weems Law Courts 9 30 AM ee PA 49140 1 Dargu fe 02Juni998 206 FT SEN 409 97013808 mSS Westminster 9 30 AM ume Law Courts A brief description of each column is provided below Level Class The Level will always be
168. verify your status as agent and authorize your restricted access to the file in e Search Note Your access to the restricted file stays active for one year One month prior to the expiry date the lawyer or party who authorized the request will receive an e mail with renewal instructions If the matter is resolved before then or if you cease to be involved with the matter you can remove your own access See Removing Your Access to Restricted Files on page 40 Appendix B Requesting Access in e Search 160 Appendix C Commonly used Traffic Criminal Codes Note The codes shown here are those most frequently encountered when viewing traffic criminal information For a complete list see Appendix D Complete List of Traffic Criminal Codes on page 164 Appearance Reasons Code Description Explanation AHR Arraignment Used when the anticipated event is an arraignment hearing before an Hearing adjudicator See CCFM Rule 5 2 a and Rule 8 APP Application Used when an Application is scheduled before the Court ARB Application to Used as an Appearance Reason for the scheduled appearance when a Revoke Bail verbal Application is made by Crown to revoke bail ARG Argument Used when a case is scheduled before the court for a Pre Trial Argument AVB Application to Used as the Appearance Reason for the scheduled appearance when an Vary Bail Application is made by Defence a
169. vince for the purpose of electronically transmitting documents to the court registry and to access other services available through cso v If you click I Accept you will go to the Subscription Account Profile screen Registration In the Subscription Account Profile screen describe your organization Fields marked with an asterisk are required Register for Subscription Account To establish a subscription account you will be requested to provide contact information for the account and the account manager You can optionally register your credit card to avoid having to enter your payment information against for each CSO service used under your account Business Name SAMPLE LAW FIRM Type of Business Law Firm Medium 6 10 lawyers w Business Mailing Address 1234 MAIN STREET City Victoria Country Canada v Province State British Columbia v Postal Code V8V 8V8 Business Phone Number __ 250 555 1234 Business Email samplelaw samplelaw ca Verify Email samplelaw samplelaw ca After filling in this information click Next to go to the Subscription Account Manager Profile screen Registration 6 In the Subscription Account Manager Profile screen provide contact information for the person in your account who will manage CSO matters Fields marked with an asterisk are required Register
170. will identify your request as Registry Approval Pending Bring it to any court registry along with e Written authorization from the lawyer stating that they represent the party on the restricted file and they authorize your access to the file e Your CSO user name and account name You can confirm your CSO user name and account name under your Profile in the menu bar to the left of the screen e Photo ID Registry staff will verify your access to the file Appendix B Requesting Access in e Search 157 Note Your access to the restricted file stays active for one year One month prior to the expiry date the lawyer who authorized the request will receive an e mail with renewal instructions If the matter is resolved before then or if you cease to be involved with the matter you can remove your own access See Removing Your Access to Restricted Files on page 40 Appendix B Requesting Access in e Search 158 If you are a Party to the File If you are a party you must print a copy of the request you created and bring it to any court registry along with photo ID and your CSO user name You can confirm your CSO user name under your Profile in the menu bar to the left of the screen Create Access Request Next Steps File Identification Information Style of Cause Classification Court File Number Date File Date Last Availability i Updated of File Location Opened Smith Jonathan v SMITH Supreme Duncan 85
171. wn lists For example in the court file number DUN S S 898989 DUN indicates a location of Duncan the first S indicates a level of Supreme and the second S indicates a class of Supreme Civil General For an existing case you can either choose values from the drop down lists or search for the case and let the system fill in the location level and class If you do not know one or more of these values click the Search button next to the Court File Number field In the Search screen enter as much as you know and click Search The system will display a list of all cases that match your search terms Click the File Number of the case you want and the system will fill in the location level and class values for you Enter Search Criteria Court file number look up will allow you to search by file number to find the correct location level and class for your e filing The top line of each drop down arrow LOV is blank by selecting the blank line your search will query all locations selections The file number is the only mandatory field in your search Location Kelowna Law Courts v Level s Supreme w Class v File Number 665566 1 Results matched your Search Location Level Class File Number Style of Cause Kelovma Law Courts Supreme Supreme Civil General 665566 FILE Test v FILE Example Are you submitting a document that previously was rejected This applies only to e filed documents no
172. your search criteria e See General Search Tips on page 16 for more information e Search Search Civil 29 Search Civil by File Number Instructions The tabs at the right of the screen let you jump to the other Search Civil methods indicates a required field Search For File Number File Number Location Level Class Date File Opened From To Your file number File Number required Enter the court file number up to 13 digits or characters Location optional Choose the court registry location where the case is currently filed If you are unsure of the location leave the field blank to search all locations Note Cases may move between locations Level optional Choose the level of court Supreme or Provincial from the drop down list If you are unsure of the level leave this field blank to search both levels Class optional Choose a file class e g Civil General Motor Vehicle Probate etc from the drop down list If you are unsure of the class leave the field blank to search all classes Date File Opened From To optional If you know the approximate date that a file was opened you can limit your search to a date range The format is ddmmmyyyy for example 12MAY2008 Click the calendar icons to select a date range using your mouse Your File Number This is the same as BC OnLine s Folio field You can enter your own internal case number e S

BC OnLine Court Services Online User's Guide

Contents

Download Pdf Manuals

Related Search

Related Contents