VoIP Aastra 6737i User Guide
Contents
1. button 3 Use the cursor pad Up Dn to highlight a Mode and click the Change button 4 Use the cursor pad L R to change the state of the selected mode e g Off or On 5 Use the cursor pad Up Dn to enter a phone number to forward your calls to 6 The No Answer Mode option 3 allows you to control the number of rings before the call is forwarded 7 Click Done when settings are complete Call Forward Description Mode Off Disables call forward All Phone forwards all incoming calls immediately to the specified destination Busy Phone forwards incoming calls if the line is already in use No Answer Phone forwards the call if it is not answered in the specified number of rings Note If your telephone set has been assigned more than one number to ring on it e g a business number and a personal number the call forwarding feature works for Line 1 the business line The option AllAccts will duplicate the Call Forward configurations to the personal line Line 3 This may not be ideal in most situations Ensure you do not press the AllAccts button if you only want to forward calls that come to Line 1 Oct 2013 6 of 10 Network Services CALGARY Aastra 6737i User Guide Phone Options Time and Date Settings Your phone automatically synchronizes the time and date with our Time Server Changes to these settings are not recommended Tone Selection 1 Press the Options button 2 Using the cursor pad scroll to Pref2. 1234 will have 12340000 as the voice mail password Voice Mail Options Upon your first login you should 1 record your name 2 create your away message notifies callers you are away from your desk 3 change your busy message notifies callers you are on the phone 4 change your voicemail password The following is a guide to navigating the voicemail menus of the VolP service Press 1 for new messages Press 3 to go to Advanced Options Press 5 to Repeat the Message Press 6 Listen to the next message Press 7 to Delete Undelete the current message Press 8 to Forward the current message Note Users can only forward voice messages from one campus VolP phone to another campus VolP phone However the same voice messages are sent to your email account as a sound file and can be forwarded to any other email account e Press 9 to Save the current message e Press while listening to the message to Rewind e Press while listening to the message to Fast Forward Oct 2013 3 of 10 Network Services CALGARY Aastra 6737i User Guide e Press 2 to change folders e Press 0 for the New Messages Folder Press 1 for the Old Messages Folder Press 2 Work Messages Folder Press 3 Family Messages Folder Press 4 Friends Messages Folder Press 3 advanced options Press 5 to leave a voicemail Note This option is only available to leave voice messages for another campus VolP phone user e Enter the phone number when prompted e Leave your messa
3. VolP Aastra 6737i User Guide UNIVERSITY OF University of Calgary CALGARY Network Services CALGARY Aastra 6737i User Guide Oct 2013 1 of 10 Network Services UNIVERSITY OF Aastra 6737i User Guide CALGARY Access From YOU ONCE esas 3 Access From any phone ic 3 Voice Mall e eu 3 Access EE 5 Calling SE 5 Call Transfer Conference Call 5 D N t Dist rb DND ee 6 EUR ae EE 6 PONG ODIOS EE 6 Time and Date SET o IM o UI 7 les o MRE ener eer ie RU RR Des irre RR RR DR O toma criades 7 C ntrast Level osisssa danae a a aa iaia 7 Live Dialpad Option EE 7 Handset Headset Getup EE 7 Directory LES aae EE 8 E 8 A RP RE RAR RR PAR ikana 9 il AAA 9 Oct 2013 2 of 10 Network Services CALGARY Aastra 6737i User Guide Voicemail Access From your office 1 Press the VoiceMail button on your phone and it will dial 210 7720 2 When prompted for your password enter your password By default your password is the last four digits of your phone number plus four zeros For example phone number 220 1234 will have 12340000 as the voice mail password Access From any phone 1 If you re checking your voicemail from a phone other than you own e g from off Campus dial 403 210 7721 You will be prompted for your mailbox number Enter your 7 digit phone number 2 When prompted for your password enter your password By default your password is the last four digits of your phone number plus four zeros For example phone number 220
4. erences option 2 and press the Select button e Select Option 1 to set ring tone e Press the Select button Scroll through the five ring options to give you a sample of what the ring sounds like Click Done when you have selected a tone e Adjust the ringer volume accordingly Contrast Level Press the Options button Using the cursor pad scroll to Preferences option 2 and press the Select button Scroll to Display option 2 and click Select You can make changes to the Contrast Level or select Backlight then click the Advanced button to change the length of time the light will stay on after activity 5 Press the Change button to Using the cursor pad scroll through the various contrast levels BON Live Dialpad Option When this option is turned on the phone automatically starts a hands free call when you begin dialing a number When off you must either press the hands free key lift up the handset or press the Dial button to dial the number 1 Press the Options button 2 Using the cursor pad scroll to Preferences option 2 and press the Select button 3 Using the cursor pad scroll to Live DialPad option 4 and press the Select button 4 Press the Change button to change the option ON or OFF Handset Headset Setup Press the Options button Using the cursor pad scroll to Preferences option 2 and press the Select button Using the cursor pad scroll to Set Audio option 5 and press the Select button Using the cursor pad scrol
5. ge e Hang up or press to return to the main menu e Press 0 for mailbox options e Press 1 to record your Unavailable Message e Record and press to finish e Press 1 to accept the recording e Press 2 to listen to the recording e Press 3 to re record the message e Press 2 to record your Busy Message e Record and press to finish e Press 1 to accept the recording e Press 2 to listen to the recording e Press 3 to re record the message e Press 3 to record your Name e Record and press to finish e Press 1 to accept the recording e Press 2 to listen to the recording e Press 3 to re record the message e Press 4 to record your Extended Absence greeting e g away on holidays Note Users must delete the extended absence greeting when they return to regular business This will allow callers to leave a message for the user when they are Unavailable or Busy on another call Oct 2013 4 of 10 Network Services CALGARY Aastra 6737i User Guide e Press 1 to record your Extended Absence greeting e Record and press to finish e Press 1 to accept the recording e Press 2 to listen to the recording used to delete extended absence greeting e Press 3 to re record the message e Press 2 to erase your Extended Absence greeting e Press 5 to change password e Type in the new password and to finish e Repeat to confirm e toreturn to the main menu e to return to the voicemail menu Access Voicemail using the Internet 1 Go to https voicesi
6. l to Audio Mode option 1 and press the Select button After selecting your audio mode using the cursor pad press Done To set the Headset Mic Volume scroll to option 2 DO ECON Oct 2013 70f10 Network Services CALGARY Aastra 6737i User Guide Audio Mode Description Speaker Only the speakerphone will be activated when the 4 2 hands free key is pressed Headset Only the Headset will be activated when the 0 2 hands free key is pressed Speaker Headset The first time the 4 3 hands free key is pressed the Speaker will be activated the second time the Headset will be activated They will alternate each time you press the Cal hands free key is pressed Headset Speaker The first time the 1 3 hands free key is pressed the Headset will be activated the second time the Speaker will be activated They will alternate each time you press the Cal hands free key is pressed Directory List Press the Dir Directory button on your phone Press the Add New button at the Directory List header screen Enter a name phone number and line number and press the Save button after each field entry To dial a number in the Directory List press the Dir button Using the cursor pad scroll through the list and press the Dial button To exit the Directory List press the Quit button OOP ON gt Callers List This phone feature will display your phone s call history This list will store up to 200 calls 1 Press the Caller
7. p ucalgary ca 2 The mailbox number will be the 7 digits of your phone number without the area code or dashes 3 Enter your password Visit http ucalgary ca it telephone voicemail vvm for more information regarding VoIP Voicemail web based utility Calling Features Call Transfer Conference Call When you are connected to a call with someone 1 Press the Xfer button if you want to transfer the call to someone else Dial the number of the person you wish to transfer the call to and wait until they pickup Press the Xfer button again to complete the transfer 2 Press the Conf button if you want to establish a conference call Dial the number of the person you want to conference your current call with and wait until they pickup Note when using the Conference call feature it is a 3 way call Each VoIP set can add another person into the call Oct 2013 5 of 10 Network Services UNIVERSITY OF CALGARY Do Not Disturb DND Aastra 6737i User Guide When this feature is activated all calls will be sent directly to your voicemail 1 Activate DND mode 2 Deactivate DND mode e Press the DND button A light beside the DND button will indicate that this feature is activated e While in DND mode press the DND button to deactivate DND mode The indicator light will turn off Call Forwarding Press the Options button 1 2 Using the cursor pad scroll to Call Forward option 1 and press the Select
8. s button then use the cursor pad to scroll through the list of callers 2 You can choose to Dial the number or Copy it to your Directory To clear the call history log on your phone 1 Press the Callers button on your phone 2 Press the DeleteList button to clear log Oct 2013 8 of 10 Network Services UNIVERSITY OF CALGARY Aastra 6737i User Guide Re Start VolP Phone Press the Options button Using the cursor pad scroll to Restart Phone option 6 and press the Select button Press the Restart button to restart the phone The phone will now restart this may take several minutes Do NOT unplug the phone during the restart BON Troubleshooting If you experience any problems with your phone and need assistance troubleshooting please visit http ucalgary ca it telephone voip Oct 2013 9 of 10 Network Services
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