eFacility User Guide - Alberta Ministry of Transportation
Contents
1. Page 3 0f 40 Last Updated January 2014 Creating User IDs 1 Open your internet browser ie Internet Explorer Safari Mozilla Firefox etc and go to https www trans gov ab ca TravisWebLogin redirect htm 2 Click the Register link below the login Forget Your Paseword eset Password bal 3 Users must select I Agres Registration Form to continue The terms ond conditions for using this site are contained in the text aree below In order to use this site yeu must read understand and agras to tha ALBERTA TRANSPORTATION ONLINE SERVICES USER AGREEMENT Selon ALBERTA TRANSPORTATION ONLINE ACCESS USER AOREENENT ast revised March 2012 E 7 ACCEPTANCE OF TERMS OF USE Use of tis web ste is subject tothe toms ofthis ALBERTA TRANSPORTATION ONLNE ACCESS USER AGREEMENT ang ary and al oher poco publahed at any tio onthe web aio This agreemant shoul bo uly read and uncerstoo before using the Aberta Transportaton Onine Access ste By using ins sto you uly agree to be bound by a terms and condtions of his soreenert Alberia Trarsporaton reserves te dto mi the terme and condtions ef thie agreemert at any tme witout notico Any modificare must be adhere 5 2 ALBERTA TRANSPORTATION SERVICE This ste ie owned and operated by Aberta Transporation proves web ste and other services on an AS l5 ana AS AVALASLF base Use of me Amerta Transporation Onine Access ste s Ey clicking the button l2. REM ues fr inspection RED ee 12a VI Pate Corton Aa ece Lan CV inne Rand Test et CC ag ece 48 universa Jor Rod Test Reel ce 13 Indicate if the vehicle Passed or Failed the inspection by clicking the radio buttons at the bottom of the PASSED FAILED 2 14 Click the Next button View Print Page 10 of 40 Last Updated January 2014 15 Click the Confirm amp Save Button NOTE Clicking this button will create the inspection certificate with the inspection date Facity Alberta Transportation 10000 Techniian Kelth Bennett Anoor Make Model Year MIN Ford FI50 2008 54564654564545646 Inspection PASSED e Ove 16 Click the View Print Certificate button Print 3 copies of the inspection certificate one is for the vehicle owner to keep one is for the vehicle owner to give to Registries and one is for the facility to keep The technician must sign all 3 copies Feely Alberta Transportation 10000 Technician keith Bennett A0001 5456A654564545646 Wake Wade NECS IMPORTANT Inform the vehicle owner they have 14 days to take the inspection certificate to a Registry Office After 14 days the certificate is no longer valid 17 Click the View Print Record of Inspection button Print 2 copies of the record of inspection one
3. Currently Facility and Technician Information System is down so you may have to enter some of Facility and Technician details manually and these details will be verified once system will be up You are not registered as an internal user Please login to httpsi www trans gov ab ca TravisWebLogin redirect htm Decal has been reported to Alberta Transportation as missing Please enter another decal number or contact the Records Analyst at 780 422 9135 Please enter Number only Can not contain any letters Decal is not found Recheck the decal number entered Contact Vehicle Safety at Vehicle safety gov ab ca or 780 427 8901 to verify that these decals have been issued to your facility Decal not assigned to facility Recheck the decal number entered Contact Vehicle Safety at Vehicle safety gov ab ca or 780 427 8901 to verify that these decals have been issued to your facility Decal number has been already issued This decal has been issued to another vehicle Recheck the decal number entered Contact Vehicle Safety at Vehicle safety gov ab caor 780 427 8901 Decal number has been cancelled Recheck the decal number entered Contact Vehicle Safety Last Updated January 2014 Page 36 of 40 at Vehicle safety gov ab ca or 780 427 8901 Decal has been revoked by Alberta Transportation Contact Vehicle Safety Investigation at VehicleSafetyinvestigations g
4. Mechanical facility license has expired Contact Transtrue Vehicle Safety at 1 866 756 3400 to book an audit Mechanical facility license is SUSPENDED Contact Vehicle Safety Investigations at Vehicle safety gov ab caor 780 427 7873 Mechanical facility license has been CANCELLED Contact Vehicle Safety at Vehicle safetyG gov ab caor 780 427 8901 Mechanical facility license has WITHDRAWN from Vehicle Inspection Program Contact Vehicle Safety at Vehicle safety gov ab caor 780 427 8901 Mechanical facility license has been CLOSED Contact Transtrue Vehicle Safety at 1 866 756 3400 to book an audit Mechanical facility is not licensed to perform inspection on 0 Contact Transtrue Vehicle Safety at 1 866 756 3400 to book an audit Please enter Mechanical Facility number Enter the facility name that appears on the license issued by Alerta Transportation Technician number was not found Technician number can be found on the blue wallet license issued by Alberta Transportation Technician license has expired Visit http www ransportation alberta ca ViPlicensing to obtain a renewal application Last Updated January 2014 Page 35 of 40 Technician license will expire on ooo xx xx Visit www transportation alberta ca viplicensing to obtain a renewal application Technician license is SUSPENDED Contact Vehicle Safety Investigation at VehicleSaf
5. Shift pater ce Page 26 of 40 Last Updated January 2014 15 Indicate if the vehicle Passed or Fail the inspection by clicking the radio buttons at the bottom of the RE 103 ith hee Couple eee G PASSED FAILEI m 17 Enter the decal number that is being used for the inspection Foal Alberta Transportation 10000 rechnicsn Keith nennem ADOOL Make Model Ye VIN 1HSHXAHRX52048993 International 000 Series 2005 Inspection PASSED 18 Click the Confirm amp Save Button NOTE Clicking this button will create the inspection certificate with the inspection date Fanly Alberta Transportation 10000 Technican Keith nennert ADOOL Wake Model Year VIN 1HSHXAHRX52048993 International 8000 Series 2005 Inspection PASSED meerv Q EGO 19 Click the View Print Certificate button Print 3 copies of the inspection certificate one is for the vehicle owner to keep one is for the vehicle owner to give to Registries and one is for the facility to keep The technician must sign all 3 copies Page 27 of 40 Last Updated January 2014 Inspection PASSED inspection Completed 22 Oct 2013 inspecuon Expires 31 Oct 2014 iow Print Record Of Inspection 20 Click the View Print Record of Inspection button Print 2 copies of the record of inspection one for the vehicle owner and one for the fa
6. Use more than one field to narrow the possibilities of your query eFacility eh ar conme nter ma c we peri at s edente ejecit 58 a Enter the VIN Vehicle Identification number The VIN can be found on the VIN plate located on the lower left hand corner of the dash visible through the windshield or on the door decal b Enter the VAC Vehicle Access Code VAC can be found on the registration documents for the vehicle or the Vehicle Request for Inspection c Enter the Plate of the vehicle d Enter the type of inspection for which you would like to search Commercial Out of Province or Salvage e Enterthe number of the inspection technician who completed the inspection and issued the certificates This number can be located on the technician blue wallet license issued by Alberta transportation The technician must be licensed for the vehicle and program types being performed during this inspection f Enter the technician s first name You may obtain results for more than one vehicle using this method E Enterthe technician s last name You may obtain results for more than one vehicle using this method h Enter the first date in the period for which you would like to view This field must be used with the last date search criteria i Enter the last date in the period for which you would like to view This field must be used with the first date
7. button below the form Page Sof 40 Lost Updated January 2014 7 A confirmation email will be sent to the email address provided Once Alberta Transportation has approved the request a second email will be sent with a temporary password HOW To ENTER AN OUT OF PROVINCE INSPECTION 1 Click the Start button e Start new vehicle inspecti 2 Make sure the correct facility name and number are shown at the top of the screen Select Out of Province from the Inspection Type drop down menu Facility Information Facitity Inspection Type Vehicle Type 3 Select the type of vehicle being inspected from the Vehicle Type drop down menu NOTE Vehicle type definitions can be found in the Facility Operating Manual or the Automotive amp Light Truck Vehicle Inspection Manual inspection Type our or FROVINCE m Vehicle Type AUTONOTIVE CoNmERCIAL sus HEAVY NOTORHOME LicHr Tauck MOTOR COACH Last Updated January 2014 Page 6 0f 40 Enter either the VIN Vehicle Identification Number or the VAC Vehicle Access Code The VIN can be found on the VIN plate located on the lower left hand corner of the dash visible through the windshield or on the door decal The VAC can be found on the registration documents for the vehicle NOTE Do not rely on the accuracy of registration documents Always verify th
8. no longer be able to issue carbon copy certificates eFacility is meant to be a user friendly system so at anytime you have a question or concern please feel free to contact Alberta Transportation via email at Vehicle Safety gov ab ca by calling tall free 310 0000 or 780 427 8901 Alberta Transportation suggests that each technician working in your facility have an assigned ID and password User IDs and password can be deactivated if the technician does decide that they no longer want to be part of the program or if they change facilities Each user ID must be maintained by the facility Ifa technician leaves a facility the facility contact must inform Alberta Transportation immediately User IDs must be at least a minimum of 6 characters long IDs must be in the format of Firstname Last name FacilityNumber Alberta Transportation suggests that you save the link to the website in your Favorites menu in your Internet Explorer or as a link on your desk top Dates cannot be changed on inspections as the date is automatically populated If an out of province or salvage vehicle inspection is completed but the client is not coming in to pick up the vehicle for a couple of days Save the record of inspection but do not confirm amp save You can retrieve and inspection that has been saved by using the search functions on the main login page Commercial inspections are valid until the end of the month of issue Use the Help and support guide on the main page a
9. of the dealership owner c personat Business Firstname FistWame tasttames qux ams address i c ex 1 Province state fig Postal zipcode Faza Phone Number E89 Boo oon 12 Click Next E 13 For facilities only doing the structural part only the structural part of the Record of Inspection will be displayed ew DES ree 312 Whe er ine pew Se 14 Since different facilities are completing each portion click Forward NOTE Clicking the Forward button will send the inspection to the Mechanical Facility Page 19 of 40 Last Updated January 2014 15 The Mechanical facility will now have the inspection show up on their Search page The Status will be Received and clicking Open will continue the inspection arenis Vins Wake Weir Veri Sedi Completed t Wee Susi Faas Techwicon i Adios 16 After clicking Open enter the Mechanical Technician Number and click Next cian Information 17 Facilities only doing the mechanical part only the mechanical part of the Record of Inspection will be displayed Complete the Record of Inspection and click Return ar m i Semen fel Se in ao I qp 925951 7 ee o ae a a en Treva emm Park Brake Lining Rik Trane weet
10. should appear NOTE This information is taken from the Motor Vehicle Database If the information is incorrect re check the VIN or VAC If it is still incorrect have the customer visit the nearest Registry Office Page 23 of 40 Last Updated January 2014 Vehicle Identification IHSHXAHEXSID48003 Number VIN or Vehicle access Code 00035 5615 Vehicle Status Make K503 No Plate Ifthe Motor Vehicle Database is unavailable the inspection can continue but the following message will appear Vehicle Identification Number search faclity is not available right Ifa VIN or VAC cannot be found the following message will appear The VIN you entered could not be Found Check the VIN you entered and sry again Note Some vahides cannot be found on Alberta Vehicle database end will need to be entered manually Exemple Commercial vehicles from cutside Ceneda or another province er Vehiclas that have nat bean registered Click the Retry button to try entering the VIN or VAC again Clicking Enter Manually will display blank fields and the information will have to be entered before continuing with the inspection Page 24 of 40 Last Updated January 2014 7 Select the brake type from the drop down menu 8 Enter the odometer reading Brake Type iiydraulic someter Cassi D ene 9 Select the Province or State the vehicle is currently regis
11. the following message will Vehicle Identification Number search facility is not available right now ENTER MANUALLY Ifa VIN or VAC cannot be found the following message will appear The VIN you entered could not be found Check the VIN you entered and y again Note Some vehicles cannot be found on Alberta Vehicle database end will need to be entered manually Exemple Commercial vehicles from outside Ceneda or another province or vehiclas that have nat been registered Click the Retry button to try entering the VIN or VAC again Clicking Enter Manually will display blank fields and the information will have to be entered before continuing with the inspection 8 Select the brake type from the drop down menu 9 Enter the odometer reading Brake Type Hydraule Odometer 123456 Page 14 0f 40 Last Updated January 2014 10 Select the Province or State the vehicle is currently registered in ar where it is coming from ALBERTA BRITISH COLUMBIA MANITOSA NEW BRUNSWICK Ovner First Name NEWFOUNDLAND AND LABRADOR 1n name of the person presenting the vehicle for inspection name of the dealership personai usiness Pestman Fastin EI VETT Mama Ries ow eg Provine state en sema cote Faza Phone number 8G m00 1000 Enter the owner information as it appears on the registration o
12. which the vehicle is registered or plated Please enter Unit Enter a unit number f available or N A not applicable Last Updated January 2014 Page 37 of 40 Please enter GVW Enter a GVW Gross Vehicle Weight number if available or N A not applicable Please select GVW Metri Select KM or MI Please enter either the GVW or Seating Capacity Enter a GVW Gross Vehicle WeightJor a seating capacity which can be found on the registration documents or the manufacturer s label on the inside of the driver side door VIN should be empty for No VIN No VIN should be entered Only for Commercial Trailer Inspection Na VIN is available Click the NO VIN check box Send email to Vehicle safety gov ab caor call 780 427 8901 All fields cannot be Blank Please enter either the VIN or VAG or select No VIN The VIN can be found on the VIN plate located on the lower left hand corner of the dash visible through the windshield or on the door decal The VAC can be found on the registration documents for the vehicle Both fields cannot be blank Please enter either the VIN or VAC The VIN can be found on the VIN plate located on the lower left hand corner of the dash visible through the windshield or on the door decal The VAC can be found on the registration documents for the vehicle Please enter only maximum 17 characters for VIN Can be found on the VIN plate located on the lower le
13. 5 16 23 Failed 16 24 31 Sample a s Search 36 Record of Inspection 36 T Technician Mechanical E Structural E v Vehicles Brake Tyne 42 See Manuals Manual entry 12 29 45 NoVIN Owner information Status Vehicle Access Code VAC Vehicle Identifaction Number VIN 11 19 27 Page 40 of 40
14. Tr tion fron Inspection Type SALVAGE x Vehicle Type ruck cl Mechanical Facti 10002 Page 16 0f 40 Last Updated January 2014 5 Enter the number of the technician completing the inspection NOTE Technician numbers start with an A or B and can be found on the technician s blue wallet card Technician Information Teche noms GQ GOCE JD 6 Enter either the VIN Vehicle Identification Number or the VAC Vehicle Access Code The VIN can be found on the VIN plate located on the lower left hand corner of the dash visible through the windshield or on the door decal The VAC can be found on the registration documents for the vehicle NOTE Do not rely on the accuracy of registration documents Always verify that the VIN on the vehicle is the same as the VIN on the registration Vehicle Identification Number VIN Vehicle Access cade ac 7 Click the Find Vehicle Vehicle tdenuication Q Hes e viu on vehicle access cage Q MM Find venie VAC Vehicle information should appear NOTE This information is taken from the Motor Vehicle Database If the information is incorrect re check the VIN or VAC If it is still incorrect have the customer visit the nearest Registry Office Vehicle Identification denufication on Vehicle Access Code 50035 1550 Vehicle Status Page 17 of 40 Last Updated January 2014 Ifth
15. abeled I Agrae balow you are acknowledging that you hava read do understand ard do agree to the ALBERTA TRANSPORTATION ONLINE SERVICES USER AGREEMENT located above Page 40f 40 Last Updated January 2014 4 Select eFacility from the list of available services 5 Fill in the required user information Required information will be highlighted in orange pa aa a mae pom meere E Rm fea cae Be B terete jor First Name Enter the user s first name Last Name Enter the user s last name Phone Enter the user s work phone number Individual Work E mail Enter the user s email address NOTE This is the email address where all password resets are sent Each user should have their own private email address MVID Enter the user s Motor Vehicle Identification Number MVID This number can be found under the barcode of any Alberta Driver s Licence It is 9 digits in the format of XXXX XXXXX If the user does not have an Alberta Driver s Licence contact Alberta Transportation at 780 427 8901 or TRANS eFacilityGgov ab ca iy ID Enter the facility number of the facility where the user willbe entering inspections If the user is completing inspections at more than one facility enter one facility number and contact Alberta Transportation at TRANS eFaclity gov ab ca or call 780 427 amp Verify the information and click the
16. at the VIN on the vehicle is the same as the VIN on the registration Vehicle Information e Vehicle Identification Number VIN Vehicle Access Code AC Click the Find Vehicle icon Vehicle Identification Number VIN E E Air Vehicle Access Gods ema venice Q Vehicle information should appear NOTE This information is taken from the Motor Vehicle Database If the information is incorrect re check the VIN or VAC If it is still incorrect have the customer visit the nearest Registry Office Vehicle Identification DHMFA3S2175800319 Number VIN Yehicle access code 0035 595 Find veniae VAC vehicle Status 7 Page 7 of 40 Last Updated January 2014 Ifthe Motor Vehicle Database is una appear ilable the inspection can continue but the following message will SEE Inspection Type veticio tvoe EE i Vehicle Identticaton Number Search facity i not avara ight J e ave m e Ifa VIN or VAC cannot be found the following message will appear The VIN you entered could not be Found Check the VIN you entered and try again Note Some vahides cannot be found on Alberta Vehicle database end will need to be entered manually Exemple Commercial vehicles from cutside Ceneda or another cr vehicles that have not been registerad Click the Re
17. cility to keep The technician and the customer must sign both copies Inspection PASSED Inspection Completed 22 Oct 2013 Inspection Expires 31 Oct 2014 A Last Updated January 2014 Page 280f40 DECALS Decal Replacement 1 Click the Search button Search for existing inspection 2 Click the Decal Replacement tab at the top of the screen Albertan 3 Enter the number of the decal being replaced or the VIN of the vehicle Note this screen is for decal replacement only This cannot be used inspection date will remain the same as Previous Certiicte number van 4 Click the Search link Previous ceruiate Number 5000552 m 5 The vehicle information will populate automatically Compare this information to the vehicle that is being presented for the decal replacement 6 Enter the technician number of the technician replacing the decal JAsston Technician di poor Number Last Updated January 2014 Page 29 of 40 7 Enter the decal number that is being used as the replacement Asian Technica por Number New Decal cv 8 Click the Confirm amp Save button confirm 9 Click the View Print New Certificate link nna QT Decal Management Frequently Asked Questions 1 What do I do with a decal that has be
18. e Motor Vehicle Database is una appear ilable the inspection can continue but the following message will Vehicle Identification Number search facility is not available right RETR ENTER MANUALLY Ifa VIN or VAC cannot be found the following message will appear The VIN you entered could not be Found Check the VIN you entered and try again Note Some vahides cannot be found on Alberta Vehicle database end will need to be entered manually Exemple Commercial vehicles from cutside Ceneda or another province or Vehiclas that have nat been registerad Click the Retry button to try entering the VIN or VAC again Clicking Enter Manually will display blank fields and the information will have to be entered before continuing with the inspection 8 Select the brake type from the drop down menu Odometer yarauic Electric 3 Enter the odometer reading Brake Type pydrauic Odometer fi23456 Page 18 of 40 Last Updated January 2014 10 Select the Province or State the vehicle is currently registered in ar where it is coming from ALBERTA BRITISH COLUMBIA MANITOSA NEW BRUNSWICK NEWFOUNDLAND AND LABRADOR 11 Enter the owner information as it appears on the registration or if the vehicle is not registered enter the name of the person presenting the vehicle for inspection NOTE if the vehicle is dealer inventory enter the name
19. eFacility User Guide Alberta s Vehicle Inspection Program Aguide for using Alberta s eFacility system Table of Contents Logging into eFacility Creating User IDs How to Enter an Out of Province Inspection How to Enter a Salvage Inspection How to Enter a Salvage Inspection on a Commercial Vehicle at Different Fa How to enter a Commercial Vehicle Inspection Decals Decal Replacement Decal Management Helpful Tips Frequently asked questions Index Last Updated January 2014 a2 16 2 29 29 30 33 34 40 Page 2 0f 40 Logging into eFacility 1 Open your internet browser i e Internet Explorer Safari Mozilla Firefox etc and go to hitps vewwtrans gov ab ca TravisWebLogin redirect htm 2 Enter your User Name and Password and click the Submit button User names and passwords are issued by Alberta Transportation If you do not have a user name and password go to Creating User ID s Government of Alberta Transportation aca Janata one See Forat Password Contact the Central Perit Oc at 110552712 tar aii questions and ATTENTION NEA TRAVIS Web Regiae Region appi nib proome duin bashes hour on anp ee depre pecan Ta Ung ol Pn on a you vegan ae 3 Select the eFacility link Secure Page Mold elcome to Alberta Transporation Online services T aiy My Account ERE To request accitional services click on My Account
20. en damaged or was punched wrong Send an email to Trans eFaclity gov ab ca and write CANCEL DECAL in the subject line In the email include the number of the decal that was damaged After the email has been sent the decal can be destroyed 2 What do I do if cannot find a decal or book of decals Send an email to Trans eFaclity gov ab ca and write MISSING DECAL in the subject line In the email include the number s of the decal s that are missing 3 I put the decal on the wrong vehicle What do I do Send an email to Trans eFacility gov ab ca or call 780 427 8901 toll free within Alberta by first dialing 310 0000 Explain the error and a Records Analyst will let you know how it can be corrected 4 Vm running low on decals How do I order more Contact Transtrue at info transtrue com or 780 450 3400 toll free at 1 866 756 3400 They will send you an order form for more decals Payment is required at the time of ordering Completed order forms can be emailed to info transtrue com or faxed to 1 866 490 5202 5 Can I replace a decal originally issued using a carbon copy inspection certificate Yes Refer to the Decal Replacement procedure If the decal number you enter cannot be found contact a Records Analyst at 780 427 8901 toll free within Alberta by first dialing 310 0000 Page 30 of 40 Last Updated January 2014 How to Search a Vel 1 Click the Search button 2 Enterthe criteria for which you would like to search
21. en saved by using the search functions on the main login page Commercial inspections are valid until the end of the month of What Should I do if have issued an out of province or a salvage certificate issued and the client has not picked up the vehicle Call the vehicle owner and notify them that the inspection certificate will expire in 14 days from the date of inspection They do not need to register the vehicle but they will need to bring the certificate in to a registry office to have the vehicle status updated After the 14 day expiry a new inspection will have to be completed before the status can be changed I m getting an error message that I do not understand Use the Help and Support Guide on the main page after logging in Alberta Transportation s help desk hours are Monday through Friday from 8 15am through 4 30pm closed on all statutory holidays Phone 780 427 8901 forgot my password On the log in screen enter your user name and click on the I forgot my password link An email requesting the confirmation to reset your password will be sent to your email Alberta Transportation s help desk hours are Monday through Friday from 8 15am through 4 30pm closed on all statutory holidays Phone 780 427 8901 I m running out of commercial decals how do I get more Decals can be ordered from Transtrue Vehicle Safety at 1 866 756 3400 Page 34 0f 40 Last Updated January 2014 Error Messages This is a mandatory field This is a re
22. etyinvestigations gov ab ca or 780 427 7823 Technician license is CANCELLED Contact Vehicle Safety at Vehicle safety gov ab caor 780 427 8901 Technician has WITHDRAWN from Vehicle Inspection Program Contact Vehicle Safety at Vehicle safety gov ab caor 780 427 8901 Technician license has been CLOSED Contact Vehicle Safety at Vehicle safety gov ab ca or 780 427 8901 Technician cannot complete this type of inspection See the technician s Blue wallet card for a list of available program types Technician cannot complete an inspection for this vehicle type See the technician s blue wallet card for a list of available vehicle types Technician number cannot be less than 5 characters Technician number can be found on the blue wallet license issued by Alberta Transportation Please enter Technician Number Technician number can be found on the blue wallet license issued by Alberta transportation Technician cannot inspect this brake type Please consult the inspection manual for the inspection type being preformed Vehicle must have brakes Only trailers may be entered with no brake type You are not registered as a user in GOA LDAP directory or your password wrong Contact Vehicle Safety at Vehicle safety gov ab ca or 780 427 8901 You do not have eFacility Internal Access user role Contact Vehicle Safety at Vehicle safety gov ab caor 780 427 8901
23. for the vehicle owner and one for the facility to keep The technician and the customer must sign both copies IMPORTANT if the vehicle failed the inspection inform the vehicle owner they have 10 days to have the vehicle repaired and return it for a re inspection Page 11 of 40 Last Updated January 2014 How to Enter a Salvage Inspection 1 Click the Start button Q 2 Make sure the correct facility name and number are shown at the top of the screen Select Out of Province from the Inspection Type drop down menu Facility Information 3 Select the type of vehicle being inspected from the Vehicle Type drop down menu NOTE Vehicle type definitions can be found in the Facility Operating Manual or the Automotive amp Light Truck Vehicle Inspection Manual inspection Type our or FROVINCE Vehicle Type Qj AUTOMOTIVE oNmeRCIAL sus HEAVY NOTORHOME LicHr TRUCK MOTOR COACH E Tauck 4 Enter the facility number for the facility completing the mechanical portion of the inspection NOTE If the same facility is completing both the structural and mechanical portions of the inspection enter the same facility number Facility Z 10000 inspection Type savas 7s Page 12 0f 40 Last Updated January 2014 5 Enter the number of the technician completing the structural portion of the inspection If the
24. ft hand corner of the dash visible through the windshield or on the door decal Please select brake Hydraulic Electric or Air Only trailers maybe entered with no brake type The vehicle you entered could not be found Please check the numbers you entered and try again or search by VIN The VIN can be found on the VIN plate located on the lower left hand corner of the dash visible thraugh the windshield or on the door decal The VAC can be found on the registration documents for the vehicle If the vehicle cannot be found It will be required input all the vehicle information manually This will also happen for vehicles which are not registered in the province of Alberta The vehicle you entered could not be found Please check the numbers you entered and try again The VIN can be found on the VIN plate located on the lower left hand corner of the dash visible through the windshield or on the door decal The VAC can be found on the registration documents for the vehicle If the vehicle cannot be found It will be required input all the vehicle information manually This will also happen for vehicles which are not registered in the province of Alberta Vehicle Identification Number search facility not available right now W the vehicle could not be found It will be required ta put all the vehicle information in This will also happen for vehicles which are not registered in the province of Alberta There i
25. fter logging in As well consult your technician and facility operating manuals These will be the best methods for obtaining information Alberta Transportation s help desk hours are Monday through Friday from 8 15am through 4 30pm closed on all statutory holidays Phone 780 427 8901 Commercial facilities will have to actively monitor their decal inventory Decals can be ordered from Transtrue vehicle safety at 1 866 756 3400 These may take awhile to be sent to your facility Page 33 of 40 Last Updated January 2014 FREQUENTLY ASKED QUESTIONS Should each one of the technicians working in my facility have different login IDs Yes Alberta Transportation suggests that each technician working in your facility have an assigned ID and password User IDs and password can be deactivated if the technician does decided that they no longer want to be part of the program or if they change facilities Each user id must be maintained by the facility If a technician does leave the facility contact must inform Alberta transportation immediately See how to request new User IDs in this guide Can I change the date on an inspection No Dates cannot be changed on inspections as the date is automatically populated If an out of province or salvage vehicle inspection is completed but the client is not coming in to pick up the vehicle for a couple of days Save the Record of Inspection but do not confirm amp save You can retrieve and inspection that has be
26. information as it appears on the registration or if the vehicle is not registered enter the name of the person presenting the vehicle for inspection Please enter City Please enter city of residence Please enter Province Please enter Province of residence Please enter Postal Code Please enter Postal Code Please enter Phone Number Please enter Phone Number Both fields cannot be blank Please enter the When replacing a certificate you must enter a VIN vehicle Certificate Number or VIN identification number or the certificate number you wauld like to replace End Date should be equal or greater than the Start Review the date criteria in the search engine Date You cannot re Inspect Inspection Page 39 of 40 Last Updated January 2014 INDEX c Contacts Alberta Transportation Auditor Decals Help Desk D Decals DECAL MANAGEMENT DECAL REDLaceMenr Frequently Asked Questions 7 Error Messages F Frequently Asked Questions Decals H Helpful Tips 1 Inspection Certificates Commercial Out of Province Salvage Sample n Legislation Commercial Vehicle Safty Regulation Traffic Safety Act Vehicle Inspection Regulation Last Updated January 2014 a a n 39 a as 34 as a 40 as as 26 10 18 Logging in Creating User IDs 4 M Manual E Commercial 9 Facility Operating s Motorcycle s Out of Province s R Record of Inspection 1
27. ov ab ca or 780 427 7823 Decal has already been used Consult the user guide for how to search for an inspection Decal number has been already issued to another inspection Consult the user guide for how to search for an inspection Please select Inspection Type Choose the type of inspection being performed Only programs the facility is licenses for will be permitted These can be found on the facility license posted You cannot change this inspection Inspections cannot be changed after a certificate is issued Contact Vehicle Safety at Vehicle safety gov ab caca or 780 427 8901 Please select PASSED or FAILED Choose either Passed or Failed Please select either Trailer or Converter See Inspection manuals for definitions Please deselect all fails in each section or select FAILED Review the Record of Inspection ifthe section has been failed you will need to change the selection to a pass or select passed at the bottom of the Record of Inspection to continue on No vehicle inspection can be done because of current vehicle status Contact Vehicle Safety at Vehicle safety gov ab caor 780 427 8901 Due to current vehicle status only a Salvage Vehicle Inspection can be completed Facility is also licensed to perform a salvage inspection on vehicle type Check the request for inspection for the type of inspection required Ifthe vehicle owner does not have a request fo
28. quired field A value must be entered This field must be a number This field must be number Facility was not found Recheck the facility number that was entered The number can be found on the facility license issued by Alberta Transportation Facility license has expired Contact Transtrue Vehicle Safety at 1 866 756 3400 to book an audit Facility license will expire on poooy xd Contact Transtrue Vehicle Safety at 1 866 756 3400 to book an audit Facility license is SUSPENDED Contact Vehicle Safety Investigations at VehicleSafetyinvestigations gov ab ca or 780 427 7873 Facility icense has been CANCELLED Contact Vehicle Safety at Vehicle Safety gov ab ca or 780 427 8901 Facility license has WITHDRAWN from Vehicle Inspection Program Contact Vehicle Safety at Vehicle safety gov ab caor 780 427 8901 Facility license has been CLOSED Contact Transtrue Vehicle Safety at 1 866 756 3400 to book an audit Facility is not licensed to perform inspection on booo Contact Vehicle Safety at Vehicle safety gov ab caor 780 427 8901 Facility s not licensed to do mechanical inspections Contact Vehicle Safety at Vehicle safety gov ab caor 780 427 8901 Please enter Facility Name Facility name appears on the license issued by Alberta Transportation Please enter Facility Number Facility number appears on the license issued by Alberta Transportation
29. r inspection they will be required to obtain one from their local registry office Due to current vehicle status only a Salvage Vehicle Inspection can be completed Facility cannot perform a salvage inspection on booa This information can be found on the facility license issued by Alberta Transportation Due to current vehicle status only a Salvage Vehicle Inspection can be completed Facility is not licensed to perform a salvage inspection Contact Vehicle Safety at Vehicle safety gov ab caca or 780 427 8901 Please search the vehicle by using Find Vehicle button Please enter Make This information can Be found on the Vehicle registration document on the request for inspection or the manufacturer label on the side of the driver side door Please enter Model This information can be found on the Vehicle registration document on the request for inspection or the manufacturer s label on the side of the driver side door Please enter Year This information can be found on the Vehicle registration document on the request for inspection or the manufacturer s label on the side of the driver side door Please enter Brake Type Only trailers may be entered with no brake type Please enter Odometer Enter the odometer reading from the odometer in the dash Please select KM ML_ Enter either KM for kilometers or ML for miles Please enter Jurisdiction Enter the province for
30. r if the vehicle is not registered enter the NOTE if the vehicle is dealer inventory enter the 12 Click Next E 13 For facilities doing both parts of the inspection structural amp mechanical the entire Record of Inspection will be displayed For facilities only doing the structural part only the structural part of the Record of Inspection will be displayed vane 428 Foor cee 14 If the same facility is completing the structural and mechanical portions of the inspection click Next to continue button will send the inspection to the Mechanical Facility Last Updated January 2014 If different facilities are completing each portion click Forward NOTE Clicking the Forward Page 15 of 40 How to Enter a Salvage Inspection for a Commercial Vehicle Different Facilities 1 Click the Start button Start ction 2 Make sure the correct facility name and number are shown at the top of the screen Select Out of Province from the inspection Type drop down menu Facility Taform 3 Select the type of vehicle being inspected from the Vehicle Type drop down menu NOTE Vehicle type definitions can be found in the Facility Operating Manual or the Automotive amp Light Truck Vehicle Inspection Manual Enter the facility number for the facility completing the mechanical portion of the inspection Facility erts
31. s existing Inspection for this Vehicle Da you want to start a new or use an existing one Inspections can be saved and continue on later dates You can choose to continue and inspection but only a technician who has started the inspection can continue and finalize an inspection Current facility cannot perform program type Contact Vehicle Safety at Vehicle safetyi sov ab caor 780 Last Updated January 2014 Page 38 of 40 Inspection 427 8901 Facility is not licensed to perform SALVAGE Contact Vehicle Safety at Vehicle safety gov ab ca or 780 inspection on vehicle type 427 8901 Please select Owner Type Choose either business or personal Please enter Organization Name Enter the owner information as it appears on the registration or if the vehicle is not registered enter the name of the person presenting the vehicle for inspection NOTE if the vehicle is dealer inventory enter the name of the dealership Please enter First Name Enter the owner information as it appears on the registration or if the vehicle is not registered enter the name of the person presenting the vehicle for inspection Please enter Last Name Enter the owner information as it appears on the registration or if the vehicle is not registered enter the name of the person presenting the vehicle for inspection Please select correct value for Owner Type Choose either a business or personal Please enter Address Enter the owner
32. same facility is completing both the structural and mechanical portions the mechanical technician number will also need to bbe entered Structural Technician Qj A0001 Humber 0001 Mechanical Technician echnician o 10003 amp Entereither the VIN Vehicle Identification Number or the VAC Vehicle Access Code The VIN can be found on the VIN plate located on the lower left hand corner of the dash visible through the windshield or on the door decal The VAC can be found on the registration documents for the vehicle NOTE Do not rely on the accuracy of registration documents Always verify that the VIN on the vehicle is the same as the VIN on the registration Vehicle Identification Number VIN Vehicle Access code ac rind vene B 7 Clickthe Find Vehicle icon Vehicle tdentifiestion Number VIN on eile access code __ Find venice vac Vehicle information should appear NOTE This information is taken from the Motor Vehicle Database If the information is incorrect re check the VIN or VAC If it is still incorrect have the customer visit the nearest Registry Office Vehicle Identification acyFKIZ2656000001 Number VIN or Vehicle Access Code 00035 1550 vac Vehicle Status Page 13 of 40 Last Updated January 2014 Ifthe Motor Vehicle Database is una appear ilable the inspection can continue but
33. search criteria j Enter the owner s first name which appears on the certificate You may obtain results for more than one vehicle using this method Page 31 of 40 Last Updated January 2014 k Enter the owner s last name You may obtain results for more than one vehicle using this method 1 Enter the certificate number you would like to search If you do not choose an inspection type you may receive results for all programs that you are licensed for m Enter the organization s name at the time of inspection Enter the unit number for the vehicle You may obtain results for more than one vehicle using this method Choose the vehicle status You may obtain results for more than one vehicle using this method Fale Revoked Revoked acmin p Choose whether the vehicle has Passed or Failed You may obtain results for more than one vehicle using this method Failed 3 Click the Search button gt 4 The certificates relating to the search criteria entered will appear Choose the certificate that is required and use the action field to open the certificate by clicking open Maket Models vaare Stated t Cumpltod Type Statue Technician S The certificate will open At this point the option to Print View the Inspection or Record of inspection is available Page 32 0f 40 Last Updated January 2014 HELPFUL TIPS Now that your facility has joined eFacility you will
34. tered in or where it is coming from Province State NEW BRUNSWICK First Name NEWFOUNDLAND AND LABRADOR 10 Enter the owner information as it appears on the registration or if the vehicle is not registered enter the name of the person presenting the vehicle for inspection NOTE if the vehicle is dealer inventory enter the name of the dealership Q rero Business Address ty Province tate Postal zip code Phone Number eom 11 Click Next S to continue Page 25 of 40 Last Updated January 2014 12 Select the measurement type you would like to use NOTE The measurement type selected will apply to the entire Record of Inspection Facity Alberta Transportation 10000 Techrican Keith Bennett A0001 vm 1HSHXAHRXSIO48993 po mE 13 Select the number of axles required NOTE For vehicles with more than 5 axles record the additional measurements in the Notes section IE m L f mnf kandi m mm nm push Rod travel mm C 14 Complete each section of the Record of Inspection by selecting either P for pass F for failed or NA for not applicable NOTE Clicking on the P F or NA link at the top of each section will mark all the radio buttons for that section 12 Fl systam C1 Engire Trarenission Mount ecc 14 Drive shat ECC a newval Safty Sich amp
35. torque chested tmer f outer ise E ENA NOTE Clicking the Return button will send the inspection to the Structural Facilities Search screen Page 200f40 Last Updated January 2014 18 The Structural facility will now have the inspection show up on their Search page The Status will be Received and clicking Open will continue the inspection 7 ES 20 The structural facility will enter the decal number given to them from the mechanical facility Click Confirm and Save to generate the certificates and record of inspection Please enter the Commercial Decal number that was assigned to this vehida by tha Mechanical Inspaction facilty Decal number cv E000 Q View Print salvage Certificate view Peint Commercial certificate view Print Record Of inspection Page 21 of 40 Last Updated January 2014 How to Enter a Commercial Vehicle inspection 1 Click the Start button e Start new vehicle inspection 2 Make sure the correct facility name and number are shown at the top of the screen Select Out of Province from the inspection Type drop down menu Facility Inform 3 Select the type of vehicle being inspected from the Vehicle Type drop down menu NOTE Vehicle type definitions can be found in the Facility Operating Manual or the Automotive amp Light Truck Vehicle Inspection Man
36. try button to try entering the VIN or VAC again Clicking Enter Manually will display blank fields and the information will have to be entered before continuing with the inspection 7 Select the brake type from the drop down menu ydraulic Electric 8 Enter the odometer reading Brake Type Hydraulic Odometer fav Page of 40 Last Updated January 2014 9 Select the Province or State the vehicle is currently registered in or where it is coming from Province State NEW BRUNSWICK First Name NEWFOUNDLAND AND LABRADOR 10 Enter the owner information as it appears on the registration or if the vehicle is not registered enter the name of the person presenting the vehicle for inspection NOTE if the vehicle is dealer inventory enter the name of the dealership owner personal Business rest ames M ast names Address ew Province state Postal Zip Code 11 Click Next to continue m Page 9of40 Last Updated January 2014 12 Complete each section of the Record of Inspection by selecting either P for pass F for failed or NA for not applicable NOTE Clicking on the P F or NA link at the top of each section will mark all the radio buttons for that section Facity Alberta Transportation 10000 Technican Keith Bennett A0001 VIN 3S310945574200291 n
37. ual 4 Enter the number of the technician completing the inspection NOTE Technician numbers start with an A or B and can be found on the technician s blue wallet card Technician Information Page 22 of 40 Last Updated January 2014 S Enter either the VIN Vehicle Identification Number or the VAC Vehicle Access Code The VIN can be found on the VIN plate located on the lower left hand corner of the dash visible through the windshield or on the door decal The VAC can be found on the registration documents for the vehicle NOTE Do not rely on the accuracy of registration documents Always verify that the VIN on the vehicle is the same as the VIN on the registration Vehicle Identification Number VIN vehicle access code xS 9 NOTE if the vehicle is a trailer and does not have a VIN check the No Vin box wed QS Qv Number VIN vetuce access ode rnd venae AC Once you have completed the remaining information and click Next you will see the following pop up Send email to Vehide safetveaov ab ca or call 780 427 8901 for No VIN You need to contact Vehicle Safety prior to continuing the inspection Vehicle Safety staff will review the vehicle history and inform you if an assigned VIN is required 6 Click the Find Vehicle icon Vehicle Identification Q Number VIN 9 Sa at corer Vehicle information
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