User Guide
Contents
1. User Guide Content Users Copibec s online copyright licensing and rights management system gt Table of contents p Introduction f e gt Ye Account Registering a new account Account registration Completed New account created by administrator Before activating a user account Account management G Repertoire Pay per use licences Copy log entries Step 1 Content user identification Step 2 Copying format and type of work Step 3 Work to be copied Step 4 Copying parameters Step 5 Review the request N O O O O k 14 16 17 17 17 17 18 3 Welcome to Savia Copibec s online copyright licensing and rights management system This guide will help you use the features of the system From the home page click Log into my account Copibec Soci t qu b coise de gestion collective des droits de reproduction Copyright licensing and copy reporting EDUCATOR BUSINESSES AND ar AUTHORS AND SPACE ORGANIZATIONS PUBLISHERS Copy a work nf Copy a work w Register a work Your online account consists of three parts e Account Access to your content user account A content user is an educational institution business organization individual etc who uses Copibec s services Repertoire Access to the database of documents books magazines periodicals digitized dramatic works newspapers CD ROMs etc registered in the Copibec repert2. the user account The first person registering an account for a content user that is not a school will automatically become the account administrator 2 Account identification You have to choose between Individual the invoices will be issued in your name or Moral person the invoices will be issued in your employer s name Individuals have to choose their sector of activity from the dropdown menu A user representing a body corporate has to identify the organization or business and choose its sector of activity from the dropdown menu If the specified organization or business already has an account in Savia a dropdown menu called Service will appear Please select the certified service that will approve your requests and pay the royalties to Copibec 3 Account contact information In this section you have to enter the contact information for the individual organization or business designated as a content user 4 Information review This section summarizes the information entered during the previous three steps lt is possible to modify the information from any of the steps before moving on to the last step 5 Terms and conditions This section shows the terms and conditions for using Copibec s online system If you do not accept the terms and conditions the registration process will be terminated and no information will be saved Account registration Completed Users who create a new content user operating in a s
3. 546167 Nine Oaks Content User Pending approval We Can Work t C 2014 02 27 2014 02 27 56 00 id 4 Page of1 b bi 1to2of2kem s displayed Numberofresutsperpage 50 Y B 13 Repertoire Content users have access to the Copibec repertoire enabling them to complete the data they need or to see for example if Copibec is able to grant permission for paper prints or digital use for a specific work Many search options are available By clicking the icon to the left of each search result you can view the record for the relevant document If the Print format copying allowed box is ticked that document is available for print format copying A portion of the document can be copied at no additional charge if you already have a licence Similarly if the Digital format copying allowed box is ticked you can obtain permission to copy an excerpt from the document in digital format If you have a digital copying licence the document is covered and you can copy excerpts according to the limits and pricing specified in your licence However even if there is no indication that digital format copying is allowed your licence may allow you to copy an excerpt from the document To be sure please consult the Exclusions List for your licence or make a request for a pay per use licence A basic search uses one or more key words to search through all the documents regardless of their type It is possible to use the dropdown menu to limit the
4. arch to a specific type of document click the corresponding link in the dropdown menu At the bottom of the page the options for that type of document will be displayed Hide search options 9 Eu Search Select and enter the relevant criteria and click Search All the results will be displayed no filters are applied if the default selections are used in the dropdown menu It is possible to hover the cursor over any line in the results list in order to see a green pop up containing the main bibliographic information for that document The pencil icon enables you to consult adocument The width of the various columns the height of the table and the sort order can be adjusted To limit the search results click Show search options and choose the relevant options Document search Stow search optons Suks G NGSNSUN S8N 10 Tue b Putisner Authors J reed 978 0 390 79240 1 0 390 79250 0 A contemporary approach to clessical meta UoGraw MA Ryerson DP peroeed 978 0 19 875253 0 015 0752539 A servey of metaphysics OXFORD UNIVERSITY IF Aperowes 978 0 87265 092 3 ETW Abkind s metaphysics STATE UNIVERSITY DP approved GTE N SETBE T2ES 1 56708 728 3 Begnarg metaphysics as riroductory de BLACKWELL PUBL J our Berg and tecemeg an essay towards ac Steed asd vard DP reed 978 0 7914 2755 2 6 7914 2755 2 Being and value toward a constructive po STATE UNIVERSITY PD approved 978 0 282 01500 8 0 282 01593 5 Carving mature at Es prts nat
5. ctivity and contact information are displayed The information in any of the unshaded fields can be updated Users This option shows the list of users associated with the account The pencil icon on the left enables you to open the user account and if necessary modify the information entered during registration Transaction statement This is a feature that allows you to check the balance due and view the invoices issued by Copibec Click the icon on the left to access the relevant invoice Invoices related to pay per use licences PPUL include a Details link that displays the list of pay per use licences billed Description Pay per use licence fees for the period 2011 03 01 to 2011 03 01 Details 12 e My copy log entries This function allows you to search through your copy log entries and pay per use licence requests in the system Users who have administrator access rights can also access the requests of other users associated with the account Using various search options you can search through all the copy log entries for your organization or business You can then use the results to produce Excel reports by clicking the diskette icon at the bottom of the page My copy log entries Show search options E Copy log en Content user Requested by Status SBNISSNISMN Title Created on Modified on Service Subtotal P 3546168 Nine Oaks Content User Approved 978 0 405 03912 6 Brigitte bardot an 2014 02 27 2014 02 27 530 00 P 3
6. d or the type of document your request has been submitted for analysis by a Copibec representative You will be informed of the decision via email as soon as possible e Rejected If permission to make copies cannot be granted by Copibec the request will be rejected If the request exceeds the limits or the document is unknown and ends up being excluded from Copibec copying agreements a Copibec representative will inform you of the rejection via email after the request has been analyzed At the bottom of the request click Copy to create a new request for the same document and same course click on Make a new request for the same course if you only want a new document or click New request to create a new request for different document and course As long as an authorization is not invoiced you have the possibility to get back to it and change the print run or user count To do this click Edit at the bottom of the page 18
7. ector other than education will be sent a confirmation email in order to confirm their address The account will be activated when you click the link included in the email At that point you have to choose a password Account registration Completed Confirmation e The account has been created successfully and you have been assigned the role of account administrator e An email summarizing the information you provided has been sent to you at example user ca e Please click the link in the emai to activate your profile and the created account Back to home page 8 Users who associate themselves with an existing account will see a message indicating that an email has been sent to the content user account administrator so that the account can be activated Once the account has been activated by the administrator or by Copibec an email is sent to the new user so that they can choose a password and complete the registration process New account created by administrator Administrators can create as many user profiles as they want From their own account they need to click ACCOUNT and Users in the menu on the left A list of users associated with the content user account will be displayed on the right Click Add user above that list on the right User list List of the users associated with your organization s account Add user Last name First name Email Admin Active Profile type f I Universite Utilisateur universite univer
8. gress Copying format and type of work TOPE TCT ETC ee eer ere ie ee er Tr Tr ie i Te i ITTTETTTITTTETETITTTET STEP 3 Nor completed Work to be copied STEP 4 Mor completed Copying parameters SOE EEE EE EE EEE EE ESSE EE EE EEE ORES EERE EEE CREE EEE ORES EES ER EE EEE AAA ERE ER EEE RE EERE EEO ES STEP 5 Nor completed Review the request ADD A NOTE 16 Step 1 Content user identification Content user s name sector of activity and requester This step is completed automatically for content users in the government or private sectors For educational institutions compulsory information about the course has to be entered e g course number teacher professor s name session semester and subject matter Step 2 Copying format and type of work Copying format Users first have to indicate whether they are copying in print or digital format For digital format copying they also have to indicate the format type email USB flash drive intranet etc Type of work Users have to indicate which type of document will be copied If they choose a book or magazine they also have to indicate whether it is a law report Date Indicate the date on which the copying was done or today s date if the copying isn t done yet That date will be used to link the request to the applicable licence Enter the date according to the YYYY MM DD format or use the calendar provided Recipient In this step users who submi
9. is box is ticked the user is allowed to view and modify the content user account view and modify the user accounts associated with the content user and create new user accounts The user can view royalty cheques issued to the organization or business can consult and manage copy logs and pay per use licence requests and can consult the documents registered in the Copibec repertoire The administrator also receives e mails asking him to activate new user accounts and those asking them to approve requests with royalty fees It is possible to have more than one administrator in a user account or in a service To decide who will receive the e mails in that case please contact Copibec e Account It is possible to tick the Viewing box access to the contact information for users and the content user and the Management box which also allows the user to modify those accounts and create new ones e Accounting If this box is ticked the user is allowed to view the invoices issued to the organization or business e Processing If viewing is allowed the user can consult the pay per use licence requests and copy log entries that they created in the system If the Management box is ticked the user can also create copy and cancel requests and copy log entries on their own However only an administrator will have the authority to approve them if they are subject to fees e Document If this box is ticked the user can view the documen
10. of the article are very important informations that enable us to pay royalties to the authors If these data are available to you please take the time to write them down For the books enter the title or number of the chapter you intend to use the copied pages then click Add on the right in order to save the informations If many excerpts or chapters are used fill out the fields and click Add for each of them Enter the applicable number of copies in the Print run No of sets field or the User count for digital uses 17 Step 5 Review the request The data for the current request is presented on a single page It is possible to modify the information for each step of the request If the request is ready to be submitted to Copibec click the button at the bottom of the page Once the request has been submitted its status will be one of the following e Approved The request has been approved and no fees are payable The requested pages can be copied under your licence You can go ahead and make the copies immediately e Pending approval The request has been approved but fees are payable If you agree to pay the fees click the Approve button If not cancel the request If you do not have administrator rights you will have to wait until the account administrator for your organization or business approves the request before you can make the photocopies or digitize the excerpt e In process Because of the number of pages copie
11. oire e Pay per use licences Copy log entries Access to the pay per use licence request and copy log module 5 As a content user you have a content user account in Savia Multiple user accounts can be associated with that content user account If you represent a new content user or if you are a new user working for a company or institution that already has an account with Copibec you need to register a new account Registering a new account Click Complete the registration process Email YOU DON T HAVE A USER m ACCOUNT Password Forgot your password Complete the registration process to obtain an account Remember my information C USER GUIDES Publishers Content Users 6 There are five steps in the new account registration process e User identification individual using the online system e Account identification content user e Account contact information e Information review Terms and conditions Savia IE a ae ae User identification REGISTRATION gt STEP 1 an progress Email O STEP 2 Not completed Last name Account identification A e STEP 3 Not completed lam Author Writer freelance visual artist etc E Publisher STEP 4 Not completed O Content user 3 Information review Ne gt STEP 5 Not completed Account contact information 7 1 User identification An valid address is used as the access code for
12. search to authors publishers ISBN ISSN ISMN or title All fields are targeted in the default search You can tick under the search field Result in detailed format which will show on the same page the detailed informations on each result You can also tick Exact word It will allow you to only get the results that are exactly the same as the words or numbers you entered You can add an asterisk at the start of the entry for example songs to get only the titles which end with the word songs or at the end of the entry for example songs to get the titles which start with the word songs Document search Das senor Advanced search Hide search opbons E Search E m 8 wf Result n detailed format Exact word Author ISBNASSHASHIN Publisher Title 14 The Advanced search link gives you access to more search options When you hover the cursor over Advanced search five additional links are displayed so that you can target only books periodicals digitized dramatic works plays sheet music or one pagers lyrics short texts artistic works such as illustrations or photographs that are not published in a book or periodical Document search Basic search Advanced search Advanced book search Advanced periodical search 03 es Advanced sheet music search Advanced search for one pagers Click the Advanced search link to do a general search using multiple criteria targeting all the documents To limit the se
13. site com y w Content user v Id 4 Page 1 of 1 1to 1 of 1 item s displayed Number of results per page 50 9 Before activating a user account Be sure to provide the requested information Account information Account name Nine Oaks Account No U0215272 User information Emai C First name Last name A Phone fs Secondary phone A _ Bill by credit card for pay per use licence request Access to services Accounts Payable Content User Y Access rights Administration 7 Account Account Accounting Billing Processing Copy log entries Document Partial viewing Viewing w Management 10 Billing Tick this box if the new user has to use a credit card to pay the fees for pay per use licences This situation would apply if an employee at your school wanted permission to make copies not covered by the school s copying licence and not paid by the school For example the employee could want to print a play from the adelinc ca website or request a pay per use licence Access to services If you represent a content user with multiple departments e g faculties campuses branches etc the new user accounts that you activate will automatically be associated with your department Otherwise the users will be associated with the main account Access rights Please take the time to assign the adequate rights to the user accounts you create e Administration If th
14. t a request that is not for education or training purposes also have to specify the recipient s who will be using the copies Step 3 Work to be copied Identification of the work that is being reported in a copy log or copied under a pay per use licence You can search a document by ts ISBN ISSN or Title using the Autocomplete In the list of proposed documents click the document that will be copied The fields will be completed automatically If the selected document is not the right one click Choose new document to clear the fields If the document to be copied is not listed in the results generated by semi automatic data entry make sure the information entered in the fields is as complete as possible before proceeding to the next step If the document is a book the ISBN is compulsory You can only leave that field blank if the book was published before 1979 which is the first year that those numbers were assigned If you are unable to find the ISBN enter Unknown in the ISBN field If the system terminates your request during this step e g because the title is excluded or is in the public domain you can click Choose new document If an error was made in choosing the document or Make new request Step 4 Copying parameters For magazines and newspapers click Add excerpt In the pop up enter the article s title and author and the copied pages Although they are not mandatory fields the author s name and the title
15. ts registered in the Copibec repertoire Click Save to confirm the choices then click Activate in the top right corner The new user will be sent an email containing a link so that they can choose a password An administrator who activates a new user account does not have to click the Reset password link in the menu on the left That function is used only if the administrator is informed that a user has lost or forgotten their password When a new account is activated a confirmation email is sent automatically 11 Account management User account My profile To view or modify your own user account click My profile in the top right corner Users who have the necessary access rights can modify their personal information as well as their email address and password through the menu on the left However they cannot modify the access rights assigned to them Content user account Under ACCOUNT in the menu on the left the content user s name is displayed Under that name depending on the access rights granted it is possible to view and or modify various elements of the content user account Click the account name to display the choices ACCOUNT Nine Oaks Profile Users Transaction statement My copy log entries e Profile For individuals this option provides access to the contact information sector of activity and birth date optional For organizations or businesses the business name sector of a
16. ural kinds in MT PRESS MASS N I Approves 978 1 089957 41 0 1 089957 614 Commentary on aratotes metaphysics D e DJ Approves 978 0 431 20172 4 6621 20172 Contemporary readings in the foundations Of F approved 978 0 915145 43 0 6 995145 42 Emieniphloscpty he complete texts of pn J Aperoved 978 0 67220 320 4 08722001204 Ethical wrting the complete texts of grown J porowed 9TLO 268 00806 9 0 268 00896 2 Explorations in metaphysics being person UL A Joare 978 90 481 3782 4 90 481 3782 9 Fenris Metaphysics Explorations in the C Sl py PD Aperoved 978 0 521 62080 0 0 521 44000 5 Feten and metaphy sce J Aperowed 978 0 19 920219 7 6 19 928279 4 Fetoralam n metaptyscs ONFORD UNIVERSITY F Approves Foundations of the metaphysce of morais Sctts Verri 978 0 02 307825 5 ZT Foundations of the metaphysics of aoras WACULLAN FREE P EA de AAA API A Api MATA En anna ae eo is r massi sl is lt lt Bia i bii A EAS Pay per use licences Copy log entries A copy log entry or pay per use licence request is done in five steps Moving from one step to another one is easy Users can use their browser s Back and Forward buttons or the blue buttons at the bottom of the page without being logged out In addition the details of the process under way are displayed at all times on the left side of the screen PAY PER USE LICENCES COPY LOG ENTRIES STEP 1 Completed Content user identification gt STEP 2 in pro
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