MEMBERSHIP REGISTRATION SYSTEM PSO USER GUIDE V1.3
Contents
1. Page 14 of 29 MEMBERSHIP REGISTRATION SYSTEM a N gt PSO USER GUIDE V1 3 gt h CANADA CANADA Member Category Parent Email if under 18 Club fone NH A Secondary Club First Year Of 1925 Registration T Role IP alumni E Athlete E Coach 7 official E Volunteer Activities Select Year 2009 10 F Domestic Competitions fal Provincials E 16U Boys NCC E 16U Girls NCC E 18U Men MCC E 18U Women NCC E 22U Junior Men NCC E 22U Junior Women NCC E Senior Men NCC E Senior Women NCC E CSL E MLWP Men E MLWP Women E Provincial Team Joint Training Competitions specify Activities Added No Activities Added Yet Save After clicking Save button repeat process of entering fields for each unattached member Page 15 of 29 XER P AP Oto MEMBERSHIP REGISTRATION SYSTEM d PSO USER GUIDE V1 3 r CANADA CANADA Please Note gt Clubs and PSOs can recognize members of aboriginal ancestry Aboriginal ancestry Province Of Registration Non Status Indian M tis Inuit Not Applicable Picture Upload gt Oncea Member is registered they cannot be deleted gt Individual members must submit a JPEG file in order to upload their photograph gt No password is necessary for the individual member as the system automatically propagates a unique password for each username gt You may select multiple rol2. Alumni Language Show All e Athlete CH Category Coach fficial Status Show All e Email All Member on Grid E mail Selected Member on Grid Export to Excel Add New Status Pending Change Status Province Qu bec Category Please Select Change Category Filter flindell CT Category First Name LastName Gender Date of birth Age Group Email Phone Status Edit B n vole Jeffrey Lindell Male 1982 06 30 Senior jindell waterpolo ca 514 979 2676 Es 1 Page 1 of 1 11 Members status will automatically be red when initially registered meaning their registration is Pending As at September 1 of each year the membership status of each member is inactive Members Gender Show All Province Show All we Club Show All e Role Alumni Language Show All Category Current status is Dend i ng as Status Show All shown by the Email All Member on Grid Export to Excel Add New red dot Change Statu a Active Province Show All Category Plea inactive Change Category E Category First Name Last Name Gender Date of birth Age Group Phone Status Edit W B n vole leffrey Lindell Male 1982 06 30 Senior jindell waterpolo ca 514 979 2676 9 9 Fd Page 1 of 1 1 items Pd Page 21 of 29 MEMBERSHIP REGISTRATION SYSTEM Ses PSO USER GUIDE V1 3 Zei CANADA Km CANADA To activate the membership status click the member s you wish to activate Click the Status drop d
3. 08 10 2009 3E Cheque 1000 Notes Save To view the historical payments of each member club click on the View link in the respective row of the member club Page 27 of 29 MEMBERSHIP REGISTRATION SYSTEM La bo PSO USER GUIDE V1 3 gt Zei CANADA CANADA Club Report Province Saskatchewan r Introduction Lu Total E Club Total Club Name Competitive Prowvincial Volunteer Member s Member i j Paid Balance Member Membership Fees Fees on by Fee Estevan Sharks 1 29 y ar D 38 1135 00 185 00 1320 00 1284 00 36 00 Vie Regina Water Polo konca han 62 0 30 34 126 2912 00 185 00 3097 00 0 3097 00 th View Water Polo Saskatchewan 1 1 1 D 3 106 00 D 106 00 106 00 0 00 th View Unattached Water Polo Saskatoon D 6 0 0 D 6 216 00 185 00 401 00 401 00 0 00 th View Weyburn Hurricanes SE x Water Palo 1 27 D D 7 35 1182 00 185 00 1367 00 1259 00 108 00 th View Total 3 125 7 33 41 209 5551 00 740 00 6291 00 3050 00 3241 00 Payment Details Of Estevan Sharks Date Received Amount Chegue Notes 10 01 2009 1284 229 View Close A PSO can also use the Report section to track detailed membership data for government reporting purposes Hover over the Report button on the top menu and click Age Group Report My Info Club User Member Clubs Club Fee zones PSO Report Logout Age Group Report Club Report Agegrou Province e Please Select Season 2009 2010 Select the province and
4. Introduction Member Introduction Member p o Qu bec Competitive Junior o o Qu bec Competitive Senior E A Step 5 Provincial Membership Category Fees Once all Provincial Categories have been uploaded a PSO can add fees up until the 2014 15 season Hover over the PSO button click Fees and Add New My Info Club User Member Clubs Club Fee Zones P Report Logout Provincial Fees Category Select Year 2009 2010 ee l Add New Select the year 2009 10 2010 11 etc and then the newly created Provincial Category Add Provincial Fee mandatory fields Each PSO will only have access to create Provincial Categories and set fees for their own Select Year 2009 2010 Province Qu bec province Category Piase Seect Fee Amount lintroduction Member Junior SE Cancel Recreational Cancel Senior Volunteer Once a Category is selected enter the amount to be charged to the participant in that Provincial Membership Category and click save Please note the fee amount to be entered is the WPC fee the Provincial fee Page 6 of 29 MEMBERSHIP REGISTRATION SYSTEM La bo PSO USER GUIDE V1 3 gt amp CANADA CANADA Add Provincial Fee mandatory fields Select Year 2009 2010 Province Qu bec Category Senior Fee Amount 100 Cancel Repeat for each Provincial Membership Category for the 2009 10 season and beyond
5. Please note that the Provincial Membership Categories and fees used in this example are arbitrary Provincial Fees Select Year 2009 2010 Add New Province Category Fee Edit Delete Qu bec Senior 100 JP Q Qu bec Introduction Member 3 P D Qu bec Junior B JP G Qu bec Masters 20 d Qu bec Recreational 15 Fd Qu bec Volunteer 0 PF Dx Step 6 Creating Zones Click the Zones button on the top menu to create new Provincial Zones Click Add New to begin My Info Club User Member Clubs Club Fee Zones PSO Report Logout Fone Enter the zone name province your province will only show in the drop down menu and leave the zone as active Click save and repeat for each zone in the province Page 7 of 29 d MEMBERSHIP REGISTRATION SYSTEM Bo PSO USER GUIDE V1 3 CANADA CANADA Add Edit Zone mandatory fields Fone Name e Province i Please Select Status Active Inactive Step 7 Club Fees Each PSO must setup the amount they will charge their member clubs for being a registered club in their province Click on the Club Fee button on the top menu and click Add New to begin Club fees can be setup starting in the 2009 10 season until the 2014 15 season My Info Club User Member Clubs Club Fee zones PSO Report Logout Club Fees Select Year 2009 2010 we Select the year and the club classification Not Applicable Save Club Fee mandatory fields Se
6. and add the following details to the Officials in the province Official Details Province Please Select Please select Province Level Please Select Please select Level Course Conductor Level IMinor Official E Commu nitv Sport E Regional I Provincial National Evaluator Level Regional Provincial National WPC will add the Level Course Conductor Level and Evaluator Level for Provincial and higher Regional and Minor Official is the responsibility of the PSO Once mandatory fields are complete press the save button at the bottom right of the web page Repeat sort for the Volunteer role and edit the following details Volunteer Details Valid background yes J No check on file Page 20 of 29 K P MEMBERSHIP REGISTRATION SYSTEM of bo PSO USER GUIDE V1 3 bo CANADA Step 13 Activating Members Once members are registered by their Club the PSO will need to activate their membership status To change the membership status of individual members PSOs will need to access the Members section of the registration system Only members who are Active are eligible to participate in water polo events which include training and competition Only Active members will appear in the report section Pending or Inactive members are not covered by the Water Polo Canada insurance program Members Gender Show All Province Show All we Club Show All Role
7. the season to view the registered members Please note a PSO can only view its members data A matrix is created for each provincial membership category with age category horizontally and club vertically Page 28 of 29 e MEMBERSHIP REGISTRATION SYSTEM A Bo PSO USER GUIDE V1 3 CANADA CANADA Age Group Report Proving E Saka ich mean Danm pri Ay Dhab H ame A cam Eg ria m Tad st We oth Jurger Shaan Bor Mim ter Tet all Wao Polo Sok ate heso Una Zached D D DH D D D 1 l1 Amim VAST Sel Aa rg DH D H D D D D DH Erop Shoka Ir el 1 n Hu Hu 1 v amp Xc Polo Sak afoon DH D DH D D D D D Woy Burr Hurricarzx Wooler Pole n o 1 n n o L Tot all B B z B B5 B 1 Pro um coal Thob Hama A cmm Eg ria m Tad st We eth KSE San zar Ma gia on Tet al Ee u u u u u u 1 1 Angio lr Polo laid cr E 135 Lo T B E EN ES mtem Sher ka pir 1H 9 D I D I Ze Wao Polo Sook ofoon 8 Ir Ir Ir z a n 8 Wey Burn Hurricarzx Waer Poe a pun a a D D z Ke Tet al I xs I Ki a AS LEF Dnt red ection ie mier Gab Aan At cam Eum rra m Dad t Teeth Jeu er Sange Ma mer Total Wao Po Smk aheso Lina a che d H DH H D D D D D Rrgina doer Pek Aas ra H H H G D H D G Sf cron Shor ka T D H D D D D T Lieber Wiz ak oe H G H G DH G DH G Weyburn Hurricarzx Wooler Poe el D el D D D D D Tet al T D D D D D D T weri par Gab A ama Ad cm Ea nsu Cad st Te eth Jo or Laur Eo Mim sgr Tet all ee o u o u n u L 1 Bieging Yii Pele Aas rn H G DH G DH DH Ei zi Erop Shor k
8. 548 2263 Hubrillon amp ho tmail com 450 768 3950 info ddowaterpolo ca 514 684 1010 waterpolo Qwaterpolo quebec g514 252 3098 jfp gressortsfostersprings qc cad50 372 1835 sergiopistachio hotmail com 514 233 3949 swimmingcity yahooo ca 514 342 4532 andras szeri inac ainc gc ca 613 851 3297 mcgillwaterpolo gmail com 514 476 2656 819 542 1092 914 969 4769 lyne_jan hotmail com info tiburonpolo ca Delete E Status E 666000600000000000000 Ty My ey 98178 TE MH MB RH HAR RR SH HR SR CoooeocecoeooeececeEeceo Page 1 of 2 22 items Page 23 of 29 AER P AP Hie Zei CANADA MEMBERSHIP REGISTRATION SYSTEM E a PSO USER GUIDE V1 3 T CANADA Select Yes in the section Allow Club to Activate and then save at the bottom of the page Add Edit Club mandatory fields Club Name Allow Club to Activate Classification Address City Province Zone Postal Code Phone Fax Email website Status President First Name President Last Name Found Year Primary Contact First Name Last Name Phone Email Secondary Contact First Mame Last Mame Phone Email 9 Yes LRL RN Please Select Please Select Example Phone Format XXX XXX XXXX Example Fax Format XXX XXX XXXX e Active Inactive Tear Example Phone Format XXX XXX XXXX Cancel Page 24 of 29 XER P AP Ot
9. AER P Ab Oko Zei CANADA MEMBERSHIP REGISTRATION SYSTEM PSO USER GUIDE V1 3 Table of Contents OVS eege 2 Registration Responsibilities ee ceecccssecceeeeeneeeeeeeeeenees 2 Newsletter and Other Capabilities sessse 3 Sorting Members by Role 3 Sorting Members by Year of Birth ssse 3 Sorting Members by Club 3 Sep I P O USO FORM eeh 4 Step 2 Club and Club User Registration Forms 4 Step 3 Login and Personal Information 4 Step 4 Provincial Categories cccecccssececsseeceeeceneeeenseeeees 5 Step 5 Provincial Membership Category Fees 6 Step 6 Creating Zones eeceeeeeeee seen nennen nnne nannte 7 Step 7 ClUD EE 8 Step 8 Creating Clubs 9 Club Classification ccccccsecccsssccceccceesceseecensusesaeeesauees 11 Step 9 Creating Club Users 12 Step 10 Membership Registration Forms 13 Step 11 Training Club Users and Registering Members 14 Step 12 Adding Details to Individual Members 20 Step 13 Activating Members 21 Step 14 Changing Membership Type 25 Gelerating Eege 26 TOUDE NOO ele TENTI 29 Page 1 of 29 AER P A A o Jd MEMBERSHIP REGISTRATION SYSTEM E 8 D PSO USER GUIDE V1 3 gt h CANADA CANADA Overview Each PSO is responsi
10. Club Fee zones Report Logout Provincial Category List Category geen Fees Each PSO can create their own sub membership ie categories that link to the WPC membership categories Select the WPC Membership Type Competitive Provincial Introduction Member and Volunteer For a definition of the WPC membership categories and the 2009 10 through 2011 12 fee structure please contact office waterpolo ca Add Edit Provincial Category mandatory fields Province Qu bec Membership Type Please Sde ia Please Select Competitive Introduction Member Provincial Volunteer Provincial Category Type in the name of the Provincial Category that will link back to the WPC Membership Type For example we will call the Qu bec Competitive Membership Type Senior Click save when done Add Edit Provincial Category mandatory fields Province Qu bec Membership Type Competitive Provincial Category Senior ct Lee Cancel A PSO can have multiple sub categories which link back to the WPC Membership Type We will add the Provincial Category Junior to the Competitive Membership Type Page 5 of 29 MEMBERSHIP REGISTRATION SYSTEM de PSO USER GUIDE V1 3 Ss CANADA CANADA Provincial Category List Add New Province Membership Type Provincial Category Edit Delete Qu bec Volunteer Volunteer p o Qu bec Provindal Recreational Qu bec Provincial Masters f o Qu bec
11. RSHIP REGISTRATION SYSTEM gi MEMBERSHIP REGISTRATION SYSTEM Ay PSO USER GUIDE V1 3 D Step 9 Creating Club Users Click the Club User button on the top menu to create new Club Users Click Add New to begin v ay d An 9r mU R P A i aA je WATER POLO v Re CANADA NA Canadian Water Polo Association Inc office waterpolo ca kW English Francais r oe tr Ba Za CANADA My Info Club User Member Provincial Fee Clubs Club Fee Zones Logged in as Club User M e E mail Selected Club Staff on Grid Add New Email Club Users Email All Club Staff on Grid Note You have the ability to reach individual Club Users or all of the Club Users through the email distribution function Take information from the Club User Registration Forms submitted by each Club in your province and enter the data into the fields Please note that any field with a red asterix is a mandatory field Once all fields are complete click save and repeat for each Club User Please note in the Club field drop down box you will only have access to clubs within your province Club User mandatory fields First Name Last Mame S Gender 8 male Female Email Address S City Province Please Select Postal Code Example Postalcode Format WiW iW1 Primary Phone Ma T Example Phone Format XXX XXX XXXX Secondary Phone No Example Phone Forma
12. XXX Fax 0 0 Example Fax Formati XXX XXX XXXX Email website Status active Inactive President First Name President Last Name WI 5 Found Year Primary Contact First Name 8H JhAJ3 XA 3 Last Name i Phone TI Example Phone Format XXx Xxx Xxxx Email WI C SP Secondary Contact First Name Po Last Name Po Phone Po E SS Cancel Page 10 of 29 AER P AP Oto MEMBERSHIP REGISTRATION SYSTEM de ts PSO USER GUIDE V1 3 T CANADA CANADA Club Classification Please ensure under the field Classification you select Not Applicable for your member clubs Add Edit Club mandatory fields Club Name Classification i PleaseSelect ss I ht Please Select Address Not Applicable Unattached Citys x Important Each PSO must create a club under the name of PSO Name Unattached ie BCWPA Unattached The PSO Unattached club must be classified as unattached under the Classification option Water Polo Canada has given a OS fee associated with this category Each PSO is only allowed to have one 1 category as such The unattached club is used to register members who are active but do not have a club For more details please see Registration Responsibilities The club details ie address phone number fax number contact info etc should be the information of the PSO Page 11 of 29 ER P Ab Oto MEMBE
13. and PSO s can renew an Introduction member s membership upward within the September 1 to August 31 registration period Within the registration period a member can only register as an Introduction Member once Registration Responsibilities The PSO is responsible for registering the following 1 All Clubs within its provincial boundaries 2 Atleast one 1 Club User for each club Each PSO may create their own policy regarding how many Club Users are allowed per club Provincial board members not associated with a club WPC board and committee members residing in the province not associated with a club All officials specifically FINA not associated with a club All coaches not associated with a club All Master Learning Facilitators Learning Facilitators Master Evaluators Evaluators Referee Course Conductors and Referee Evaluators not associated with a club uo E deco A PSO may create a club called PSO Name unattached to have all Members who are not associated with a club registered to the unattached club WPC will not charge the PSO the club registration fee for an unattached club Page 2 of 29 XER P AP Oto amp MEMBERSHIP REGISTRATION SYSTEM PSO USER GUIDE V1 3 amp CANADA CANADA The club is responsible for registering its athletes coaches referees volunteers MLFs LFs MEs Es Referee Course Conductors and Referee Evaluators Centralized athletes in Montreal and Calgary and a
14. anymore Sorting Members by Role When sorting members by Role a PSO has the ability to sort by multiple roles This can be done by holding down the ctrl button on the keyboard while simultaneously right clicking the mouse on each role you wish to view Sorting Members by Year of Birth When sorting members by Year a PSO has the ability to sort by multiple years of birth This can be done by holding down the ctrl button on the keyboard while simultaneously right clicking the mouse on each year you wish to view Sorting Members by Club When sorting by Club primary and secondary club members will appear in the list PSOs also have the ability and responsibility to change the registration status of a member pending active inactive See Step 13 Activating Members Page 3 of 29 ER P Ab Oto Ju MEMBERSHIP REGISTRATION SYSTEM oiu gt h PSO USER GUIDE V1 3 gt h CANADA CANADA PSOs have the ability to changing the membership category of each individual member or multiple members at the same time See Step 14 Changing Membership Type Only WPC has the ability to delete an individual member otherwise the PSO has complete control over their province Step 1 PSO User Form Send WPC the PSO User Form for each individual you would like to have access to your provincial database Only WPC can create and give access to PSO Users Step 2 Club and Club User Registration Forms Distribute the Club Registrati
15. ater polo Saint Lambert Club Water Polo Gatineau Classification Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Club water polo saguenay piranhas Not Applicable Club Water polo Saint Hyacinthe Dollard Water Polo FWPQ Mon attach Granby Le King Edward 5t Jean LSCDN Ottawa WaterWalkers Water Polo CliNot Applicable Poseidon Water Polo Sherbrooke Tiburon 12 Not Applicable Not Applicable Unattached Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable President Benoit Ethier Alain Vaillancourt Nathalie Richard Johanne Lamothe Simone Alogbo Jim Cooper Jean Denis Dionne Jacques Robert Germanina Ribic Klino Normand Cantin Hugo Brillon Darryl Odger Jean Thomas ix Jean Francois P pin Serge L Heureux Tetyana Yelizarova Andras Szeri Nathan Percy Lyne Janssen Olivier Bertrand MEMBERSHIP REGISTRATION SYSTEM PSO USER GUIDE V1 3 ER P Ab Oto Zei CANADA Phone 914 990 2582 Email accwaterpolo om al com caso montreal yahoo com 514 802 7442 gestiongclubaem OC Ca 514 623 6885 johanne lamothe amp ville montreal514 872 2587 w p camo videotron ca 450 491 0757 Info waterpololaval com 450 661 6001 familledionne sympatico ca 418 641 6284 waterpolosaintlamberti amp gmail co514 815 8997 kino germanina amp gatineau ca 819 775 3693 wpolosag amp gmail com 418
16. athlete coach offical or volunteer e Manage and update your Profile Log in to your account at any time to change your profile and preferences or to sign up for the newsletter Enjoy your new 2009 2010 membership Membership Expiry Please note that regardless of your membership type your membership will expire will on August 31st 2010 or sooner No Provincial or Water Polo Canada membership classification will exceed August 31st regardless of the start date All Water Polo Canada members are required to follow the Water Polo Canada code of conduct and applicable codes for athletes coaches officials and volunteers found at www waterpolo ca Please take the time to vist our homepage and make a tax deductible donation to Water Polo Canada via paypal or by mail Copyright 2009 waterpolo ca all rights reserved gt This email notification will be sent to the parent s email address for members under the age of 18 Page 19 of 29 XER P AP Oto A MEMBERSHIP REGISTRATION SYSTEM whe D PSO USER GUIDE V1 3 gt h CANADA CANADA Step 12 Adding Details to Individual Members Once members are registered by their Club the PSO will need to add the Details of the Volunteer and Official roles Sort your members by Official Gender Show All Province Show All Club Show All T Role Language Show All Category Status Show All One by one click the edit button attached to each Member
17. ble and has access to all Members Clubs Club Users Provincial Fees Zones and Sub membership categories to be available shortly within their provincial jurisdiction a Yr 3 54 WATER POLO Sa CANADA Nw ded Canadian Water Polo Association Inc AO office waterpolo ca P E t CANADA My Info Club User Member Clubs Club Fee Zones PSO Report Logout The new membership registration system can be used for reporting membership data to provincial governments as well as reaching your entire membership or targeted membership groups through the email distribution function The database has the ability to track the role athlete coach official volunteer and alumni and activities of your members It is important that ALL members be registered regardless of their role Since the Volunteer membership category is free please encourage your clubs to register anyone who has volunteered their time from team manager to chaperone to minor official fundraising etc Please note that regardless of the membership category or time within the season a participant is registered their membership will last no more than 365 days and will always expire August 31 PSOs will need to re activate members September 1 of each year The Introduction Membership category expires after 90 days Once an Introduction member s membership expires they will remain in the report section although their status will be black meaning inactive Clubs
18. en CT Provincial Team Joint Training Competitions specify Activities Added No Activities Added Yet Add Activity Delete Activity Page 17 of 29 NER Poy s CANADA MEMBERSHIP REGISTRATION SYSTEM PSO USER GUIDE V1 3 Continue for the 2007 08 and 2006 07 seasons Activities Select Year Domestic Competitions Activities Added 2008 09 Activities have been saved V 2007 08 s p E Add Activity Delete Activity Provincials 16U Boys NCC 16U Girls NCC 18U Men NCC 18U Women NCC 22U Junior Men NCC 22U Junior Women NCC Senior Men NCC Senior Women NCC CSL J MLWP Men MLWP Women Provincial Team Joint Training Competitions ecify XER P AP Oto Zei CANADA Page 18 of 29 Password is automatically generated by the system XER P AP Oto ds y MEMBERSHIP REGISTRATION SYSTEM Ss PSO USER GUIDE V1 3 Se CANADA CANADA All new Members will receive the following email notification pj WATER POLO x a CANADA NOS eai Canadian Water Polo Association Inc RP CANADA Hello Member Test Username Member Test Password 542cf5cc Thank you for becoming a member of the Water Polo in Canada community With your new membership you can e Participate in sanctioned events new system to come online in fall 2009 e Develop skills to become an
19. es for an individual gt The Club User will enter the Details of the Coach and or Alumni Alumni Details p National Team EI yas No Years on National Team Please enter years on national team Coach Details NCCP Number Coaches of Canada Number Page 16 of 29 XER P AP Oto Zei MEMBERSHIP REGISTRATION SYSTEM E PSO USER GUIDE V1 3 gt h CANADA CANADA gt The PSO and Club User have the ability to add the Activities for each Member for the past three 3 seasons Activities Select Year r1 Ici als 16u Boys NCC 7 16U Girls NCC 7 isu Men NCC E isu women NCC 22U Junior Men NCC Domestic Competitions E 22U Junior Women NCC Senior Men Ncc l Senior Women NCC ce E MLWP Men I MLWP Women Provincial Team Joint Training Competitions specify Activities Added No Activities Added Yet gt Check the boxes of the Activities the individual member participated for the chosen season and click Add Activity Pare ne 7 Selected Season is 2008 09 J Select Year 2008 09 Ki Provincials 16U Boys NCC 16U Girls NCC 18U Men MCC 18U Women NCC 22U Junior Men NCC 22U Junior Women NCC Senior Men NCC l Senior Women NCC Fl ce Domestic Competitions IS O aO IS S 3 MLWP Men MLWP Wom
20. lect Year 2009 2010 Category LBlease Seabee te Province Unattached Fee Amount Enter the total amount charged to a member club WPC club fee PSO club fee and then click Save Page 8 of 29 g MEMBERSHIP REGISTRATION SYSTEM E 8 Bo PSO USER GUIDE V1 3 gt CANADA CANADA Save Club Fee mandatory fields Select Year 20023 2010 we Category Not Applicable Province Qu bec Fee Amount 200 Step 8 Creating Clubs Click the Clubs button on the top menu to create new Clubs Click Add New to begin My Info Club User Member Clubs Club Fee Zones P50 Report Logout Clubs Take information from the Club Registration Forms submitted to you by each Club in the province and enter the data into the fields Please note that any field with a red asterix is a mandatory field Once all fields are complete click save and repeat for each Club Each PSO may request from their clubs the Primary Contact and Secondary Contact be the Club President Head Coach Registrar etc Page 9 of 29 ER P Ap Oto e MEMBERSHIP REGISTRATION SYSTEM A gt PSO USER GUIDE V1 3 gt CANADA CANADA Add Edit Club mandatory fields Club Name H8 71 J Allow Club to Activate Yas M Ne Classification T Please Select ww Address 8B 1 City WI 1 2 3 J Province b Please Select Zone Phone ep Example Phone Formati XXX XXX X
21. o Zei CANADA MEMBERSHIP REGISTRATION SYSTEM ef PSO USER GUIDE V1 3 Bo CANADA Step 14 Changing Membership Tvpe Each PSO has the ability to change the Membership Category up or down A Club User only has the ability to upgrade Membership Categories not downgrade In the Member section select the Province N B you will only be able to select your own province You may also enter the name of the member you wish to change their Membership Category with the Filter option Members Gender Show All Province Show All T Club Show All e Role Alumni Language Show All Athlete Category Status Show All e Email All Member on Grid E mail Selected Member on Grid Export to Excel Add New Status Pending Change Status Province Qu bec x Category Please Select x Change Category To change the Membership Category click the member s you wish to activate Click the Category drop down menu select the new category and click Change Category Members Gender Show All Province Show All Club Show All Role Alumni Language Show All x thle te Category Official Status Show All Email All Member on Grid Add New Change Status Province Qu bec Category i Please Select Please Select Arbitre Internaltional E Category First Name Last Name Gender Date of birth Age Group vien E p Compe titif SES Sek is Compe
22. on Form and the Club User Registration Form to all the Clubs within the province You may customize the registration forms given by WPC No data usernames or passwords will be transferred from the old system Each Club and Club User must be registered again Each PSO is responsible for creating their own policy as to how many Club Users a Club may have Step 3 Login and Personal Information Once you receive your username and password log into the WPC database through www waterpolo ca and ensure your profile information is correct It is recommended to change your username and inside You should take this time to familiarize yourself with the user interface English Francais ER Po E V4 WATER POLO ag CANADA Canadian Water Polo Association Inc office waterpolo ca CANADA About Us Leagues National Teams National Championships LTAD Coaches Officials Masters Photo Gallery Sport Canada FINA UANA Password Home for Your Team Water Polo World In Vancouver 2010 E Keep me signed in Coaching Assoc of Can Click here to support our fellow Canadian athletes in Vancouver Signin Coaches of Canada Forgot your ID or Password Page 4 of 29 AER P AP Oto e MEMBERSHIP REGISTRATION SYSTEM ef gt PSO USER GUIDE V1 3 bo CANADA Step 4 Provincial Categories Hover over the PSO button on the top menu click Category and then Add New My Info Club User Member Clubs
23. own menu select Active and click Change Status Members Gender Show All Province Show All Club Show All New status is Active as shown by the green dot Language Show All Status amp how All T Email All Member on Grid E mail 5elected Member on Grid Status Pending Change Status Province Show All Category Change Category Filter lindell ICH Category First Name LastName Gender Date of birth Age Group Email Phone Status Edit Comp titif Athl te Jake Snake Male 1980 02 15 Senior jindel waterpolo ca 123 456 7890 B n vole Jeffrey Lindell Male 1982 06 30 Senior jindel waterpolo ca 514 979 2676 PSOs have the ability to allow Clubs to activate their own members Each respective PSO has the option to select which of their clubs are eligible to activate their respective members Click on the Clubs button on the top menu d l WATER POLO d Se CANADA NS wc d 4ER P wh ko Canadian Water Polo Association Inc Dr office waterpolo ca My Info Club User Member Clubs Club Fee Zones PSO Report Logout Select Edit with regards to the club in which you would like to permit activation accessibility Page 22 of 29 CANADA Clubs Club Name A Contre Courant CASO Club Aquatique douard Montpetit Club Aquatique Schubert Club Aquatique Water polo Montr alNot Applicable Club de Water Polo Laval Club de water polo Les Hydres Club de w
24. r inm P Member ze dum Paid Balance Member Membership Fees Fees only Fee Estevan Sharks 1 29 7 2 D 39 1135 00 185 00 1320 00 1284 00 36 00 View Regina Water Polo NS TM Aaii 62 D 20 34 126 2912 00 1185 00 3097 00 D 3037 00 th View Water Polo Saskatchewan 1 1 D 1 D 3 106 00 D 106 00 106 00 0 00 th View Unattached Water Polo Saskatoon 0 6 D D D 6 216 00 185 00 401 00 401 00 0 00 th View Weyburn Hurricanes l Keng Legenden a e i Water Polo 1 27 D D 7 35 1182 00 185 00 1367 00 1259 00 108 00 fh View Total A 125 7 33 41 209 5551 00 740 00 6291 00 3050 00 3241 00 A PSO can use the system to track payments received by each club To do so click on the hand see figure above in the same row as the club that has submitted payment Page 26 of 29 MEMBERSHIP REGISTRATION SYSTEM MEMBERSHIP REGISTRATION SYSTEM y Za bo PSO USER GUIDE V1 3 gt CANADA CANADA Payments Club Name Estevan Sharks o pui EE PSOs can use the Report Date Entered 10 08 2009 y section in the database to Year 2009 2010 Y invoice and track Amount E payments of member d clubs History payments Date Received 08 10 2009 y pay are tracked as well Cheque 4 Mates Enter the required data see arrows in figure above and then click save Payments Club Name Estevan Sharks Date Entered 10 08 2009 Year 2009 2010 Amount 1320 0 Date Received
25. t XXX XX a Fax A Language 8 English O French Username 29 Password x Cub Please Select Status active O Inactive Save All new Club Users will receive the following email notification Page 12 of 29 fe MEMBERSHIP REGISTRATION SYSTEM Bo PSO USER GUIDE V1 3 CANADA M AP Il WATER POLO 5 K CANADA NS Canadian Water Polo Association Ic AIP PO CANADA Hello Club User Username Testing Club User Password abc123 Thank you for becoming a member of the Water Polo in Canada community With your new membership you can e Participate in sanctioned events new system to come online in fall 2009 Develop skills to become an athlete coach official or volunteer Manage and update your Profile Log in to your account at any time to change your profile and preferences or to sign up for the newsletter Enjoy your new 2009 2010 membership Membership Expiry Please note that regardless of your membership type your membership will expire will on August 31st 2010 or sooner No Provincial or Water Polo Canada membership classification will exceed August 31st regardless of the start date All Water Polo Canada members are required to follow the Water Polo Canada code of conduct and applicable codes for athletes coaches officials and volunteers found at www waterpolo ca Please take the time to vist our homepage and make a tax deductible donation to Wa
26. ter Polo Canada via paypal or by mail Copyright 2009 waterpolo ca all rights reserved Step 10 Membership Registration Forms Send the Member Registration Form to each Club User so they can begin collecting data from all their coaches referees volunteers and athletes Send the Member Registration Form to provincial board members WPC board and committee members and referees not associated with a club The PSO will have to register these individual members while the Club User will register members associated with their Club Page 13 of 29 XER P A o RA MEMBERSHIP REGISTRATION SYSTEM E 8 D PSO USER GUIDE V1 3 gt h CANADA CANADA Step 11 Training Club Users and Registering Members Train Club Users on how to register their individual members Register the individual members within the province not associated with a Club Any field with a red asterix is a mandatory field Add Member mandatory fields First Name T Last Name Middle Name Email i Username d Address s City S Province Please Select Postal Code Example Postalcode Format W1W 1W1 Primary Phone No Example Phone Format XXX XXX XXXX Secondary Phone No Example Phone Format XXX XXX XXXX Gender d 9 Male Female Language amp English O French Aboriginal ancestry Not Applicable T Province Of a Please Select Registration Picture Upload Browse_ Bae arb 15 02 2010
27. thletes playing abroad ie NCAA and Europe must register with their home club and home PSO WPC will register National Team coaches not associated with clubs Newsletter and Other Capabilities Members 2010 P Ema l a I Gender Show All Province Show All we Club Show All e S S members Year 2007 Role Alumni Language Show All Athlete Category Coach E l Official z mail select Status Show All members E mail Selected Member on Grid Export to Excel Add New Status Pending Change Status Expo rt to Province Show All Category Change Category Excel Filter E The PSO and the Club has access to all of its members You can sort members by gender province club year of birth language role membership category membership status and filter with specific names or letters You can email all of your members or selected members sorted by the fields listed above For example if a province is having a 16 and under Provincial Team Camp they can sort male female competitive athletes born in 1994 and send them the information PSOs and Clubs can also export their entire membership list to Excel When sending an email through the Membership Registration System each respective PSO will have their logo appear at the top of the email At the bottom of each email there is a link which allows email recipients the option to not receive emails from the Membership Registration System
28. titif Athl te Ml trieu Jake Snake Male 1980 02 15 Senior pe lt Compe titif Entaineur eee B n vole Jeffrey Lindell Male 1982 06 30 Senior Entra neur international Membre introduction 3 mois d inscription 90 jours R cr atif Arbitre R cr atif Athl te R cr atif Entraineur Page 25 of 29 MEMBERSHIP REGISTRATION SYSTEM d MEMBERSHIP REGISTRATION SYSTEM E 3s PSO USER GUIDE V1 3 Ss CANADA CANADA Generating Reports A PSO can use the membership registration system to invoice their member clubs Hover over the Report button in the top menu and then click Club Report Select the Province N B you will only be able to select your own province and the Season Once the province and season has been selected click Show to proceed My Info Club User Member Clubs Club Fee zones PSO Report Logout Club Report Club Report EE Agegroup Report Province Qu bec e Season 2009 2010 As HRS RUE Ee ees Each member club and the amount of registered members active only will be counted for Each club will be charged the club fee in addition to the membership registration fees associated with each membership registration category created within your province These fees reflect the fees and categories the PSO has created not WPC Club Report Province Saskatchewan Introduction ETUR Total Fatal Club Total Club Name Competitive Provincial E Volunteer Membe
29. x n Ir H u H u z z Wile Pele ak soe DH Hu DH D D D D D Wey Burr Hurricanes Wooler Pode n el Ir n o el r n Total D Bg D D D B Xm X Chobpeszbes ced Gib Hama Aico Eg ria m Tad st Yo eth Jes cr aan ber Mim sgr Tt all Wao Polo Sank ate heso ina a che d DH D DH D D D D D Acim ao fer Polo Aaicc ion E n 1H a n I z Sa mican Shoka n r n o H el r o Wao Polo Sook afoon Ir o o o H Oo n Ir Wie burr Hurricarzx Waer Pu 7 r o o r r r 7 Tetal 15 LI 18 4 a 1 z 41 Troubleshooting Please instruct Clubs to contact their PSO when they encounter technical problems with the Membership Registration System or have any questions regarding the membership registration process If the PSO cannot answer the question of the Club User encounter technical problems of their own or have any questions regarding the membership registration process please contact Jeffrey Lindell jlindell waterpolo ca Page 29 of 29
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