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Gradekeeper User's Guide - West Kings District High School

1. e Do not do Save As when HotSync is enabled e Do not change student names or IDs on the desktop e Do not change assignment names or dates on the desktop e Do not move copy or rename a class when HotSync is enabled e Leave enough unused columns in the class for any new assignments e Do not change scores for an assignment on the desktop and the handheld If you need to change a student name or ID or an assignment name or date e HotSync your Palm handheld e Make the changes to the desktop class e HotSync your Palm handheld again If you need to move copy or rename a class e HotSync your Palm handheld e Disable HotSync for that class e Move copy or rename the class e Enable HotSync for that class e HotSync your Palm handheld 60 Opening Windows Classes Gradekeeper is available for both Macintosh and Windows You can easily open classes created on a Windows computer if you follow a few simple steps If you create a class on a Macintosh computer which you might want to use on a Windows computer include the grk file extension This allows the Windows version of Gradekeeper to recognize the file as a Gradekeeper class If you want to use classes created by the Windows version of Gradekeeper under Mac OS X you may need to explicitly specify which application should open the class Click once on the class icon then choose Get Info from the File menu 60 Sample Class Info y General Sample Class Kind Documen
2. fa in random order Cancel Enter the number of rows and columns in your seating chart If you are setting up your seating chart for the first time you may not want to assign your students to seats immediately Uncheck Assign students to seats and click OK This will allow you to adjust your seating arrangement by hiding seats or marking some seats as unavailable If you do want to assign all your students to new seats check Assign students to seats and choose how you want to assign seats to your students You can assign students to seats randomly or alphabetically by last name Click OK to assign all students to new seats using the chosen method 10 Viewing Reports Gradekeeper can also display a variety of reports The class grades report shows every student s grade for each term in the current semester or school year as appropriate It also includes the semester grade and the final grade for the year when those options are chosen in Report Option Averages for the class and a breakdown by letter grade for the current term are also provided Mounds Park Academy Januar 15 2007 Honors Algebra 1st Quarter Year 99 5 69 5 02 3 Toe 52 5 23 50 Daniel Ethier Student dst Quarter 2nd Quarter dst Semester Albright Amy 056 A 056 A Bravado Barbara 60 2 D 60 2 D Cunningham Cathy cd Ap OR Ap Deal Danielle 79 5 C 79 5 C Earnest Eileen 82 65 B 82 65 B Average 53 5 B 53 5
3. B Breakdown by grade for dst Quarter O A o B 1 C 1 D o F 1A 0 B oc of 1 A 1 B o C o D The class summary report shows every student s grade for each assignment category and the current term in the school year Averages for the class are also included Mounds Park Academy February 25 008 Honors Algebra dst Quarter Tests 84 0 72 0 33 0 TTO 32 0 Ho mema rk A 100 0 At C 77 5 C B 100 0 A C 868 9 B B 100 0 At Problem 94 3 51 9 94 35 7 01 55 7 Activities 25 0 0 0 20 0 70 0 40 0 Earnest Eileen 52 5 B Daniel Ethier Student dst Quarter Albright Amy 95 5 A Brawado Barbara 56 0 D Cunningham Cathy 97 0 A Deal Danielle 790 C Averages 23 0 B a40 B 93 3 A 50 6 sl EP 1 7 0 pT T 59 0 11 The attendance totals report gives a summary of attendance for every student in a class It shows a breakdown by attendance code for each student in the class for the current term Mounds Park Academy January 15 2007 Honors Algebra let Quarter Daniel Ethier Student Ab Ex Albright Ary Bravado Barbara Cunningham Cathy Deal Danielle Eamest Eileen A Oo f Oo oocad 00 mF o 4 The attendance summary report shows the total number of tardies and absences for each student for each term in the current semester or year as appropriate Semester and year totals are included when those options are chosen in Report Optio
4. Bravado Barbara PD Cunningham Cathy Deal Danielle Earnest Eileen When you choose the attendance view today s date is added to the database You can also choose earlier dates by tapping the date and choosing a date from the menu that appears Only dates since your last HotSync are available To choose an attendance code for a student tap the code or the dash if there is no attendance code for that student and choose a code from the menu that appears 59 The HotSync Process When you HotSync the Gradekeeper conduit does the following e Copies all changes and new assignments from the handheld to the desktop e Copies all students recent assignments and today s attendance to the handheld The Gradekeeper conduit matches students by name and ID Both must be equal for the student to be considered a match The conduit matches assignments by name and date Both must be equal for the assignment to be considered a match The conduit matches classes by the date and time it was first created The Gradekeeper conduit copies changed scores from the handheld to the desktop before it copies scores from the desktop to the handheld Changed scores on the handheld will always overwrite any changed scores on the desktop This works quite well and you will usually not even need to think about how the Gradekeeper conduit does its business But to avoid losing information you added on your handheld you should follow these suggestions
5. Enter the attendance code you want Gradekeeper will predict the attendance code as you type You can print the attendance for a single day by clicking once on the column number for that day and choosing Print from the File menu You can change a date to a non class day by clicking the date You can change a non class day back to a class day by clicking the date again You can choose to hide non class days by choosing Hide Non Class Days from the Gradebook menu The Seating Chart The seating chart allows you to easily assign students to seats You can also take attendance for the current date To take attendance control click on a student s seat and choose the attendance code you want from the menu that appears You can also hide seats or mark seats as unavailable by right clicking an empty seat and choosing the option you want from the menu that appears 0008 Sample Class Mounds Park Academy Honors Algebra 1st Quarter Daniel Ethier o Danielle Eileen Deal Eamest Amy Barbara Cathy Albright Bravado Cunningham To move a student within the current seating chart click and drag the student name to a new seat If there is already a student in the new seat those students will exchange seats To assign all students to new seats choose Assign Seats from the Reports menu The assign seats dialog will appear Assign Seats Arrange seats in rows columns M Assign students to seats in alphabetical order
6. Form Letters and Custom Reports iconininnnici cocidas sna iia dad ia 34 Sending Email Reports di A o ie 39 Greating a Web lena eel lo 42 Posting Grades Online Using Edie A it bat 50 Posting Grades Online Using SchoolSpeak 2 c ccc eeccccneeeeneesseeeeceedeceeeeeeeeeeceneeeeeeeeeeeneess 51 Posting Grades Online Using Online Grades 2ccccceeceeeeeseestecceeeeeeeeeseeesneneneeentereeeeeeces 53 Posting Grades Online Using School Centet 2 ceccceceeeeeeeesecteteeeeeeeenseecneeenseeeeeeeeneeees 54 Posting Grades Online Using SCHOOIFUSION c ccs scceccccececseeeeedsescueceneneeeeeeeseecueeseeeeedeneneesees 55 Posting Grades Online Using TeacherWeb 2222 s ccccceeeeseceteeceeeeceeeneesstetieeeeeeesneeeesseneeeee 56 Gradekeeper Palm App IN its 57 The PIOUS YMG Process 60 Opening Windows Classes islas 61 When You Make Mistakes gt Dady da da da 63 Mako Backups 00 reir tii 63 C rving an PASSIQ MING IN ze cure A tinas 64 Editingthe lerm Grade eth a DA 65 Grade COMPUSO aora talar Ad n 66 Paying for Gradeke Dat las 69 Programmers Notes cano SA 70 Introduction Welcome to Gradekeeper Gradekeeper is a powerful tool for managing your grades With Gradekeeper you can e Have 250 students per class e Have 150 assignments per term e Group assignments into 10 categories e Excuse individual assignments for any student e Drop the worst score in one or more categories e Com
7. SMTP server address my inbox com SMTP server port 25 SMTP username your Inbox email address like teacher inbox com SMTP password your Inbox password Yahoo Plus is an upgrade from the free Yahoo email service It costs 19 95 per year Use the following settings SMTP server address plus smtp mail yahoo com SMTP server port 587 SMTP username your Yahoo Plus username SMTP password your Yahoo Plus password Apple s MobileMe email works with the Windows and Mac OS X versions of Gradekeeper MobileMe also provides iDisk with 20 GB of online storage allowing you to store files online which is useful for accessing your classes from home and school Use the following settings SMTP server address smtp me com SMTP server port 587 SMTP username your MobileMe username SMTP password your MobileMe password If your school or email provider does not have an SMTP server you can use an alternative is to pay 24 per year to use AuthSMTP as your SMTP server Use the following settings SMTP server address mail authsmtp com SMTP server port 2525 SMTP username your AuthSMTP user ID SMTP password your AuthSMTP password 40 To enter email addresses for your students choose Edit Email Addresses from the Edit menu The Edit Email Addresses dialog will appear Albright Ary a Recipients dal brig htig mail com aalbrighthinboxcom Blind copies dechierfiisi corr Choose a student from the combo box Then enter the ema
8. amp a global comment Possible 100 45 a5 ZO 100 Tardies 5 HO Ajo oo January 15 2007 Fercent Grade 79 0 TTo 51 9 0 0 21 0 59 5 Exam 21 0 B C C F F B D Grade 69 2 D 69 5 D 69 5 D Barbara amp not doing very well th quarter She has mised several assignments She does not seem to be putting forth very much effort would lke to see some serious improvement next quarter 15 The assignment scores report lists the score and percent correct of all students on all assignments It shows the assignment date name category and points possible It also shows the average score for the class and a breakdown by letter grade Mounds Park Academy Honors Algebra lst Quarter Daniel Ethier September 10 1996 Chapter Test Tests 100 point Student Points Albright Amy aq Bravado Barbara 79 Cunningham Cathy 35 Deal Danielle TT Earnest Eileen az Average aq Breakdown by grade for Chapter Test O A 1 B 2 C O D 1A 0 B oc 0 o A 1 B o C o L Percent 0 99 0 79 0 32 0 7 0 32 0 39 0 F 16 The multiple class report is a single report showing grades for several classes It is especially useful for elementary teachers who teach more than one subject in their classroom To insure that students are properly matched it is important to use exactly the same student names for the same student in each class Do not use nicknames or mid
9. A Click the check box for each item you would like to include in the specified report Click OK to accept your changes Click Cancel to dismiss the dialog without making any changes 18 Adding Comments You can add comments to the student scores report You can add individual comments for each student and global comments that will appear before and after individual student comments Global comments will appear on every student scores report To add individual student comments choose Edit Student Comments from the Edit menu The student comments dialog will appear Student Comments Cunningham Cathy H Cathy you are having an excellent quarter Keep up the great work v Show comments on student scores report Copy comments into future terms For each student comment you want to write choose the student from the pop up menu and enter the comment You can choose to show student comments or leave them private You can also choose to copy this comment into future terms in the school year Click Done when you are finished Comments can be up to 254 characters long 19 To add global comments to the student scores report choose Edit Global Comments from the Edit menu The global comments dialog will appear Global Comments Show before each student comment This quarter we learned to solve equations with variables on both sides equations with absolute value and squared quantities and inequalities We
10. Daniel Ethier January 15 2007 Date Assignment Categor Points Possible Sep 3 Bulgarian Solitaire Problem Sobving 10 Sep 4 Spirograph Special Activities 10 Sep 5 Toothpicks Problem Sobring 18 25 Late Sep G Gypsy Moths Activities 10 Sep 9 Chapter Homework Homework 35 45 Sep 10 Chapter Test Tests 79 100 Total 132 200 Category Points Possible Percent Grade Tests 79 100 790 C Homework 35 45 TTO C Problem Solving 18 35 51 4 F Activities a 20 0 0 F Final Exam 81 100 81 0 B ist Quarter 69 5 D Term Absences Tardies Exam Grade 1st Quarter 4 5 81 0 B 692 D nd Quarter 0 s a ard Quarter o 0 4th Quarter 0 0 1st Semester 4 5 69 8 D znd Semester o Year Grade 4 5 60 3 D This amp a global comment Barbara te not doing very wellthis quarter She has miesed several assignment She does notseemto be putting forth ver much effort would lke to see some serious improvement next quarter 14 The student summary report is a summary of a student s performance It includes a summary by assignment category a summary by term in the school year and global and student comments Mounds Park Academy Bravado Barbara Honors Algebra 1st Quarter Daniel Ethier Category Points Tests 79 Ho mermar 35 Problem Sobring 18 Activities o Final Exam 21 dst Quarter Term Absences 1st Quarter 2nd Quarter 31d Quarter 4th Quarter 1st Semester nd Semester Year Grade E OBOoOo fs This
11. Points E Pending H i _ Zero Points g Pending 4 Zero Points HH Zero Points Zero Points Cancel E OK 4 Enter a score and choose its definition You can choose to have a special score count as 0 points as an excused assignment or as a pending assignment excused but still considered missing Use the tab key to move from item to item Click OK to accept your changes Click Cancel to dismiss the dialog without making any changes 27 Attendance Codes You may define the codes you use to record attendance and whether each code will contribute to the total number of absences or tardies You also choose to include attendance in grade computation To define your attendance codes choose Gradebook Options from the Gradebook menu then click the Attendance tab The attendance panel will be displayed showing your current attendance codes School Year Categories Grading Letter Grades Scores Attendance Code Category Code Category Full Absence ET o Full Absence he Ex Excused Full Absence F Eo Tardy w Full Absence 3 Full Absence Full Absence HH A Include attendance in computed grade After 1 absences deduct 2 0 percent per absence from the grade with 3 tardies considered equivalent to an absence Cancel a Enter a code and choose a category for each attendance code you use Use the tab key to move from item to item To include attendance in grade computation check the box
12. email address student email address email address student email address email address Each student can have one or two email addresses If you do not include student names you must include a line for each student even if they have no email addresses Email addresses must appear in the same order as those students appear in your gradebook When importing tab delimited text items should be separated by tabs For quote comma format items should be enclosed in quotes and separated by commas For comma separated values items should be separated by commas and enclosed in quotes only if the item includes a comma as when student names are last name first or a double quote Do not include spaces between items If you are unsure about how imported text should be formatted create a simple class and export to text choosing the same items and using the same format 31 Exporting Students and Assignments To write a list of students assignments scores attendance totals or dates with attendance codes and or grades to a text file choose Export to Text from the File menu The export dialog will appear F School FT Term PF Subject Teacher m Student IDs l l Student comments m Student names ll Student emails Assignment Dates Assignment Categories Assignment Scores _ Exam percents l Quarter percents _ Semester percents _ End of year percents l l Assignment Names Assignment Points _ Exam
13. file to read this information from The students will be added to the gradebook after any students already in the class 30 If you are importing student IDs and names your text file should be formatted as follows id name id name id name New students are added after the last existing student but before any dropped students remaining in the gradebook New assignments are added after any existing assignments If you are importing assignments and scores your text file should be formatted as follows assignment assignment assignment category category bis category points points de points score score de score score score Ee score score score set score All students must be included even if they have no scores for any assignment Student scores must be in the same order as those students appear in your gradebook If you are importing dates and attendance your text file should be formatted as follows student date code date code student date code date code student date code date code You only need to include the dates when a student is absent or tardy Different students can have different numbers of dates If you do not include student names all students must be included even if they have no absences or tardies Student attendance codes must be in the same order as those students appear in your gradebook If you are importing student email addresses your text file should be formatted as follows student email address
14. letter grades You can leave an item blank if you do not use that letter grade Use the tab key to move from item to item Click OK when you are done Click the Scores tab Enter the special scores you use for things like excused assignments Use the tab key to move from item to item Use the pop up menus to choose whether each special score will be excused or count as zero points Click OK when you are done Click the Attendance tab Enter the codes you use to record attendance Use the tab key to move from item to item Use the pop up menus to choose whether each code will contribute to the total number of tardies or absences or if it will be excused Click OK when you are done Now you are ready to enter your students and assignments To enter students into your gradebook click the student column in the first blank row of your gradebook Enter each student name then hit the return key It is usually best to enter your student names last name first Hit the esc key when you are done To enter an assignment into your gradebook click the top portion of the first blank column in your gradebook Enter your assignment name category and points possible Hit the return key after each item Next enter a score for each student Hit the return key after each item Hit the esc key when you are done When you are done entering your students and assignments you should save your class Choose Save As from the File menu Enter the name of your class T
15. tried to explain various math magic tricks and various ways to protect against stupid bears Show after each student comment Next quarter we will begin to work with graphing linear equations This will be new ground and students will be challenged to think more abstractly We will also participate in the AMC 8 math contest and begin our preparation for Math Counts Copy comments into future terms You can enter a comment that will appear before each student comment and another comment that will appear after each student comment Global comments are always shown on the student scores report even when individual student comments are not shown You can also choose to copy these comments into future terms in the school year Click OK to accept your comments or click Cancel to dismiss the dialog without saving your changes Each comment can be up to 254 characters long 20 Adding Footnotes You can add a footnote to any score To add a footnote control click on the score and choose the footnote you want from the menu that appears There are 8 footnotes to choose from You can edit the text for your footnotes by choosing Edit Footnotes from the Edit menu The footnotes dialog will appear Edit Footnotes Text Footnote Footnote late SS Excellent Incomplete 6 Poor quality r 8 f Cancel ox gt Type in the text for each footnote you want to use Click OK to accept your changes Click Can
16. without removing them from the gradebook e Click the number for that student e Drag that student apart from the rest of your students Students in any row after the first blank row in the gradebook are considered dropped Grades are not computed for these students and they are not included in any reports Adding Final Exams to the Gradebook To add a final exam to the gradebook use the Final Exams category You may have more than one final exam in a term When there is more than one final exam in a term the total points earned and total points possible are used when computing grades All semester exams should be placed in the last term of the semester Year end exams should be placed in the last term of the school year The Attendance Grid The attendance grid allows you to record attendance information for the entire school year Students are listed along the left side You may choose to list student names IDs or both Dates in the current term are listed along the top Attendance information is displayed on the lower right Use the scroll bars to see other students or dates 0 99 Sample Class Mounds Park Academy Honors Algebra 1st Quarter Daniel Ethier January 15 2001 September 7 1999 Wednesday September 8 1999 Thursday September 9 1999 September 10 1999 September 13 1999 a D a 5 Friday Monday i Student unningham Cathy To change attendance information click the item you want to change
17. you if you give an extra credit assignment 0 points possible The following is a detailed example of grade computation using category weights when you have extra credit assignments Tests Chapter 1 Test 82 100 Chapter 2 Test 80 100 Chapter 3 Test 78 100 Total 240 300 80 Homework Chapter 1 Homework 30 40 Chapter 2 Homework 20 30 Chapter 3 Homework 40 50 Total 90 120 75 Activities Spirolaterals 8 10 Spirograph Special 7 10 Total 15 20 75 Extra Credit Math Counts 1 7 10 Math Counts 2 3 10 Total 10 20 50 Tests 80 correct xXx 50 weight 40 0 Homework 75 correct x 30 weight 22 5 Activities 75 correct x 20 weight 15 0 Extra Credit 50 correct xXx 10 weight 5 0 Total 100 weight 82 5 Without the assignments in the Extra Credit category this student would have earned a grade of 77 5 for the term Note that the Extra Credit category is not included when the category weights are totaled This is what makes these assignments truly extra credit Missing extra credit assignments are excused excluded from grade computation so the percent correct on extra credit for a student includes only those extra credit assignments they received scores for Extra credit assignments a student does not do will not affect their grade 67 Semester grades are computed by averaging term grades Final grades for the year are computed by averaging semester or trimes
18. your changes Click Cancel to dismiss the dialog without making any changes 23 Assignment Categories Every assignment must be placed in an assignment category You can use these categories just to organize your assignments or you can use them in grade computation to insure that certain kinds of assignments contribute a specified portion of the grade New classes begin with Tests and Homework categories To change these categories choose Gradebook Options from the Gradebook menu and click the Categories tab The categories panel will be displayed showing the current category names and weights Gradebook Options School Year Categorias Grading Letter Grades Scores Attendance Category Weight Drop Category Weight Tests 50 2 a Homewark 30 Froblem Soling Activities Extra Credit Compute grades using category weights f total points earned Cancel ok Enter a name and weight for each category You may choose to drop 1 4 worst scores from each category The worst scores dropped from each category will be those that most improve the student s grade in that category Blank scores will never be dropped You may choose to compute grades using category weights or using total points earned Click OK to accept your changes Click Cancel to dismiss the dialog without making any changes Category weights must be between 0 and 100 Enter a weight of NG to specify that assignments in a category should not be included
19. After flash drive icon disappears from your desktop remove the flash drive Removing a flash drive from a USB port without first ejecting it may corrupt all the data on the flash drive 63 Curving an Assignment Curving an assignment means adjusting student scores on that assignment to fit the distribution of grades you want This is usually done to compensate when an assignment was more challenging than expected To curve an assignment first select an assignment In the gradebook click the column number for the assignment In the assignment scores report click in the window and choose the assignment you want to curve Then choose Curve Assignment from the Edit menu The Curve Assignment dialog will appear Curve Assignment Curve Me Homework 100 points High score 80 gt 100 Low score 35 gt 60 Average score 57 5 gt 80 Y Round to nearest whole score Cancel ex The chosen assignment s name category and points possible are displayed along with the current high score low score and average score You may enter a new high score low score and average score or accept the suggested values You can choose to round to the nearest score Click OK to continue and curve the assignment Click Cancel to dismiss the dialog without making any changes 64 Editing the Term Grade Some school districts do not allow teachers to give grades below a specified minimum Teachers may want to reward a hard work
20. Center dialog will appear Export to School Center This class will be exported to School Center You must already have a School Center account to do this Contact School Center at http www schoolcenter com for more information School Center Class ID honors algebra Cancel E Enter the class ID for this class then click OK The standard save dialog will appear Choose where you want to save the XML file and click Save This will create an XML file that you can then upload to School Center Students must have an ID to be included in the export to School Center Your school must have an account with School Center to post grades there If your school has an account with School Center ask your technology coordinator for instructions If your school does not have an account with School Center visit http www schoolcenter com for more information 54 Posting Grades Online Using SchoolFusion SchoolFusion enables schools to implement communication solutions that have immediate impact SchoolFusion creates a professional look across your school that will make your whole community take notice To post grades online using SchoolFusion Choose Export to SchoolFusion from the File menu The Export to SchoolFusion dialog will appear This class will be exported to SchoolFusion You must already have a SchoolFusion account to do this Contact SchoolFusion at http www schoolfusion com for more information School
21. Fusion Course Code 1234 SchoolFusion Section 01 SchoolFusion Username dethier SchoolFusion Password e o Cancel fok gt Enter the course code and section for this class and your username and password then click OK The standard save dialog will appear Choose where you want to save the XML file and click Save This will create an XML file that you can then upload to SchoolFusion Students must have an ID to be included in the export to SchoolFusion Your school must have an account with SchoolFusion to post grades there If your school has an account with School Center ask your technology coordinator for instructions If your school does not have an account with School Center visit http www schoolfusion com for more information 55 Posting Grades Online Using TeacherWeb TeacherWeb provides individual teachers with an easy way to post assignments announcements and other educational materials online You can also post grades online so students and parents can easily check progress To post grades online using TeacherWeb choose Export to TeacherWeb from the File menu The standard save dialog will appear Choose where you want to save the text file and click Save This will create a text file that you can then upload to TeacherWeb Students must have an ID to be included in the export to TeacherWeb You must have an account with TeacherWeb to post grades there If you do not have an account with Teache
22. Gradekeeper User s Guide Copyright 2010 by Daniel Ethier All Rights Reserved Contents INTO bee i ae a aes shee a led cas anes Ta dunes Oe ace beeen eno ks 3 Getting Started css han ete A td 3 cs A ee a a ec ase seat eens a ec elves ees 5 Adding Students or ASSIGA MENS il A er 6 Extra Credit ASSiIgNMENtS s td A A a wyeieae cee 6 Moving Students or ASSIM o oir A ce leg biavbepedequccervelepaesenveceetee 7 Dropping Students or ASSIQMIMGIMNS cocida ii ree ioe eee 7 Adding Final Exams to the Grad bOOk cidcid inicias e 8 The Atendance Gridiron oe etea a aia 8 A Chatten creerea eee ee ore aA ae E E alias condones EE EESE EEE ee Ee 9 Viewing Repo uterina in dae e ea aeee i EEE dee e aa EEE 11 FREON POU ONS ii A AAA 18 Il A A desk eeepc cas e aie pea ee ets e rete 19 Adding FOOUNOLSS costs dis de dee 21 PRIMING REDON 2 citi ie a a oe ea eh EN see ne ee 22 School Y ar Options A A A A ie aiant naa 23 Assignment Categories lia 24 Grading Options msie O ds Sd eek ale niii 25 Stier Grades cot E TE eh eee seo de eee ee Ye oR co 26 Special CU bad 27 Attendance Codes ioe eet eee at iad a be jain Mata washes iebig sip sects ates 28 ASSIONING A PassWord ico ed 29 Moving Into Another Te in a a aosat pila a ea eee eel 29 Importing Students and ASSIGNMentS ooooooccccccccconononancnonononcnnnnnanononnnnnnnnnnnnnnnnnn no nnnnnnn cnn nnnnnnnnnnno 30 Exporting Students and ASSIQMMOENtS iii cecadieend Lectene eeddis eee e egesd sede eee 32
23. SMTP Server port 587 Ea SMTP server requires TLS or SSL secure connection If your SMTP server requires a username and password enter them below otherwise leave these fields blank SMTP Username teacher gmail com SMTP Password AUREA Cancel 0K Enter your email address the address of your SMTP server your outgoing email server and your SMTP server port usually 25 If your SMTP server requires a secure TLS or SSL connection check that option If your SMTP server requires authorization enter the username and password otherwise leave those fields blank Click OK when you are finished If you use a local internet provider you can probably use their SMTP server Some web based email providers have an SMTP server you can use The Mac OS X version of Gradekeeper can connect to SMTP servers that require TLS security 39 If you do not have access to an SMTP server here are some email services you might consider Gmail is a free email service from Google The GMail SMTP server requires TLS or SSL Use the following settings SMTP server address smtp gmail com SMTP server port 587 SMTP username your GMail email address like teacher gmail com SMTP password your GMail password Inbox is a free email service Inbox also provides 5 GB of online storage which is useful for having access to your classes from home and school You will need to enable POP3 and SMTP in your Inbox settings Use the following settings
24. Some printers do not support scaling To print the attendance for a single day first choose Attendance from the Reports menu click once on the column number for the day you want to select it then choose Print from the File menu 22 School Year Options You may divide your school year into two three four or six terms choose a name for each term and choose the starting and ending date for each term You may also choose which days of the week to include in the attendance grid To set up your school year choose Gradebook Options from the Gradebook menu and click the School Year tab The school year panel will be displayed showing the number of terms in the school year and the starting and ending dates of each term Gradebook Options Seheel Year Yi Categorias Grading Letter Grades ACOreS Anendance School year has 4 Quarters be dst Quarter ay 212003 10 31 2003 2nd Quarter iy 3 2003 7 1 16 2004 m 3rd Quarter 1 19 2005 a 4 2 2004 4th Quarter 4 S 2004 bf 4 2004 lt 3 2004 Ly 3 2004 1y 3 2004 Ly 4 2004 School week includes Mion Mtge Mwed Mth Fri Choose the number of terms in your school year from the pop up menu Gradekeeper will estimate what the first and last day of each term will be Enter a name for each term Enter the starting and ending dates for each term as necessary Click the check boxes for the days you want included in your attendance grid Click OK to accept
25. an Edline account to do this Contact Edline at http iwew edling com for more information Edline Class ID honars algebra Cancel a Enter the class ID for this class then click OK Your web browser will open a web page where you can enter your username and password Your progress reports will then be uploaded Allow the upload to complete Parents and students can then access all their grades using their own username and password Students must have an ID to be included in the export to Edline Your school must have an account with Edline to post grades there If your school has an account with Edline ask your technology coordinator for activation instructions If your school does not have an account with Edline visit http www edline com for more information 50 Posting Grades Online Using SchoolSpeak SchoolSpeak is a secure web portal for schools It allows schools to use the internet to provide easy and effective communication between administration educators parents and students To post grades using SchoolSpeak choose Export to SchoolSpeak from the File menu The Export to SchoolSpeak dialog will appear Export to SchoolSpeak This class will be exported to School5peak Your school must have a SchoolSpeak account to do this For more information visit http www schoolspeaks com SchoolSpeak Class ID CE5551 1 Marhs 2 SchoolSpeak Username dethier School peak Password LELETET M Update last report Ca
26. and enter the number of absences that will be allowed enter the percent to deduct from the term grade for each additional absence and enter the number of tardies that will be considered equivalent to an absence Click OK to accept your changes Click Cancel to dismiss the dialog without making any changes The possible attendance categories are Tardy Excused Full Absence and Half Absence The excused category indicates either an excused tardy or an excused absence Excused codes are not included in the total number of tardies or absences 28 Assigning a Password You may assign a password to a class to prevent anyone else from opening the class To assign a password to a class choose Password from the Gradebook menu Password Enter old password eevcese Enter new password eescces Enter the current password for the class If you have not assigned a password to this class leave this item blank Enter your new password then enter your new password again to verify that you typed it correctly Passwords can be from 1 to 15 characters long and are case sensitive You should write down your password and keep it in a safe place Assigning a password to a class only prevents others from opening the class It will not prevent someone from deleting the class To fully protect your classes you should consider using software such as Macintosh Manager that limits access to your computer You should also always keep a current back
27. cel to dismiss the dialog without making any changes Footnotes appear on the student scores and assignments scores reports and on individual student web pages created by Gradekeeper The footnote number appears in brackets to the left of the score it applies to 21 Printing Reports To print the gradebook attendance or a report choose that view from the Reports menu then choose the Print command from the File menu The standard print job dialog will appear Your print job dialog may appear different depending on the printer you use Print Printer HP Laserjet 2100TN re Saved Settings Standard B Pages amp Copies B Copies 1 Pages All From 1 F Preview f Cancel Print 3 To print the student scores student attendance or multiple class report for a single student or to print the assignment scores report for a single assignment click in the report window and choose print from the menu that appears The print dialog will appear Click Print To print only certain pages of a report enter the first and last page numbers in the appropriate fields of the dialog The gradebook and reports are displayed exactly as they will be printed The page indicator in the lower left corner of the window shows the number of the currently displayed page If your printer supports scaling you can print more on each page Choose Page Setup from the File menu and choose a smaller scale factor
28. convert Windows classes Drag a class onto the Gradekeeper PC gt Mac icon The class will be converted to a Macintosh class 4 Gradekeeper PC gt Mac 62 When You Make Mistakes If you make a mistake or change something in a way you did not intend to you may be able to cancel that change Choose Undo from the Edit menu This will restore the gradebook to the way it was before your last action Only your most recent action can be undone If you cut a student from one class and paste that student into another class only the paste can be undone There are also a few actions that cannot be undone You may also discard all the changes you made since last saving your document Choose Revert from the File menu This is equivalent to closing the document without saving changes and opening it again Making Backups While Gradekeeper has proven very reliable floppies are easily lost or damaged and hard drives do sometimes fail To avoid the risk of losing your grades at the worst possible time you should always keep a backup of your gradebook on another disk You should do both daily backups and a separate weekly backup so you have multiple backups This helps to protect you from backing up a corrupted or damaged class To backup your classes to a flash drive e Insert a flash drive into a USB port e Drag each class icon onto the flash drive icon on your desktop e Click once on the flash drive icon and choose Eject from the File menu e
29. core score score des score If you are exporting dates and attendance your text file will be formatted as follows date code date code date code date code date code date code Only those dates when a student is absent or tardy will be included but all students will be included When exporting tab delimited text items will be separated by tabs For quote comma format items will be enclosed in quotes and separated by commas For comma separated values items will be separated by commas and enclosed in quotes only if the item includes a comma as when student names are last name first or a double quote 33 Form Letters and Custom Reports You can use the Export to Text capability of Gradekeeper together with the data merge capability of Microsoft Word to create custom form letters or reports First export the items you want in your report from Gradekeeper e Choose Export to Text from the File menu e Choose the items you want in your report e Click the Export button e Choose a name for the text file e Click the Save button Next start Microsoft Word Choose Data Merge Manager from the Tools menu The Data Merge Manager window will appear O Data Merge Manager Y Main Document Create V Data Source Get Data A gt Word Field P Merge Field gt Preview y Merge Query Options All From 34 In the Main Document section click Create and choose Form Letters In the Data S
30. dle initials in one class and not in another Mounds Park Academy Albright Army January 15 2007 Subject ard Guarter 4th Guarter 2nd Semester Mathematics 44 0 4 96 0 A 55 0 4 Physical Education 93 0 4 96 0 A 94 5 4 Reading 92 0 A 92 0 A 92 0 A Science 56 0 54 0 4 95 0 4 Social Studies 56 0 4 92 0 A 94 0 4 Spelling 92 0 A 92 0 A 92 0 A The multiple class report can also include student comments missing assignments and a signature line You can use Report Options to choose which of these to include in your multiple class report You cannot include both student comments and missing assignments in the same report The multiple class report is always 1 3 pages per student Only those missing assignments and student comments that will fit on a single page will be included The assignment summary may include as many as 50 assignments Student comments are only included for a class when the option to show student comments was chosen in that class To see one of these reports choose it from the Reports menu To create a multiple class report you must choose the classes to include in the report When the file selection dialog appears select the first class to include then hold down the shift key and select the other classes to include You can use the scroll bar to scroll through any report In the student scores report multiple class report and the assignment scores report you can go directly to a particular s
31. el Leave a score blank to indicate a missing assignment Enter exc to excuse an assignment Enter inc to mark an assignment as incomplete Enter abs to indicate a student was absent for an assignment In your gradebook options you can choose whether these special scores will count as O or as excused When you are editing a category Gradekeeper will predict the category as you type it You may also use the arrow keys or the tab key to accept your changes and move to another item Adding Students or Assignments To add one or more new students to the gradebook e Click the student name field in an empty row e Type a name for each new student and press the return key e Press the esc key when you are done entering names It is usually best to enter student names last name first You may sort students by name by ID or by term grade You may sort assignments by date or category To sort students or assignments choose the appropriate sort command from the Edit menu You can generate random IDs for your students First enter an ID in the desired format for the first student For example if you want 5 digit IDs enter 12345 or if you want 3 lower case letters followed by 3 digits separated by a dash enter abc 123 Then choose Generate Random IDs from the Edit menu You may want to excuse all assignments for any students added to an existing class Enter exc for the student s first score then choose Fill Across from the Edit menu Th
32. grades Quarter grades _ Semester grades End of year grades Tardies F Dates and Attendance l l Absences Export to tab delimited text E Cancel Caparo Click the check box for each item you would like to export Choose the format for this export You can choose to export to tab delimited text quote comma format or comma separated values Click Export to continue or click Cancel to dismiss the dialog without exporting anything 32 You may only export exam grades when there is an exam in the current term You may only export semester grades when you are in the last term of the semester You may only export end of year grades when you are in the last term of the year Click Export to continue The standard file dialog will appear allowing you to specify the name and location of the text file that will be created Type in a file name and click Save If you are exporting student IDs and names your text file will be formatted as follows id name id name id name If you are exporting student email addresses your text file will be formatted as follows student email address email address student email address email address student email address email address If you are exporting assignments and scores your text file will be formatted as follows date date ge date assignment assignment assignment category category beg category points points Les points score score ee score score score ioe s
33. hen click the Save button If you have other subjects with the same students you can use Save As to avoid entering student names repeatedly Choose Save As from the File menu and save a copy of your original class under another name Do this once for each additional class The Gradebook When you create a new class or open an existing one Gradekeeper will display the gradebook for that class Students are listed along the left side You may choose to show student names IDs or both Assignment names dates categories and points possible are listed along the top Scores are on the lower right Use the scroll bars to see other students or assignments in the gradebook Sample Class Mounds Park Academy Honors Algebra 1st Quarter Daniel Ethier July 22 2004 Chapter Test 100 points Tests Chapter 7 Homework 45 points Problem Solving Homework 10 points Spirograph Special Activities 10 points Toothpicks 25 points Gypsy Moths Activities 10 points 2 32 32 eE Be 32 4a 2s aoa al Student 946 A 69 8 D Cunninghem Cathy i 92 3 A Deal Danielle To change your school name class name teacher name or to edit students assignment names dates categories points possible or student scores first choose Gradebook from the Reports menu Then e Click on the item you want to change e Type in the new text or edit the existing text e Press return to accept your changes or esc to canc
34. il addresses that will receive email reports for that student Email addresses listed in the recipients field will be visible to other recipients Email addresses listed in the blind copies field will not be visible to other recipients You can enter multiple email addresses in each field separated by a space Click Done when you are finished entering email addresses for your students 41 Creating a Web Site To allow students and parents to access grades on the internet choose Export to Web from the File menu The export to web dialog will appear Export to Web Create a single web page listing student grades and attendance totals organized by student ID code Create a web site with a web page for each student and a main web page requiring a student name and ID to see the corresponding student web page F Cancel fox gt You can create a single web page or a complete web site Choose the option you want and click OK When you export to web while viewing a multiple class report a web site will be created with a web page for each student linking to a web page for each subject showing assignments for that student in that class 42 If you are creating a single web page the standard save dialog will appear Enter a name for the web page you are creating and choose where you want to save it If you are creating a complete web site the choose folder dialog will appear Choose a Folder From a grades 2 Ap
35. imiter Use the lists below to select the appropriate delimiter Field delimiter Record delimiter Tab enter i Preview t gt OTA 94 6 4A gt 4 810 B 69 8 D T ght Amy 0 gt Bravado Barbara 5 gt Cunningham Cathy gt 0 gt 0 gt 93 0 A gt 923 A T l gt 2 gt Deal Danielle 0 E 820 B 79 8 C 1 Farnest Fileenl R30 R_ gt R26 R T Y Cancel KD Choose tab as the field delimiter and enter as the record delimiter then click OK 36 The Data Merge Manager window should now appear something like this O Data Merge Manager y Main Document Main document Documentl Create I Merge type Form Letters y Data Source Get Data A gf Data Sample Class txt Header Export Headers doc_ gt Word Field y Merge Field Drag and drop into document Student Tardies Absences ExamGrade ExamPct QtrGrade QtrPct gt Preview y Merge _ Query Options You can now type your form letter To insert one of the items you exported drag the appropriate button from the Merge Field section of the Data Merge Manager into your document 37 When you are done typing your form letter it may look like this 1 quarter progress report for Student Absences Absences Tardies Tardies Finalexam ExamPct ExamGrade 1 Quarter QtrPct QtrGrade You can now create a merged document by clicki
36. ing student or penalize a student for poor behavior To deal with situations like these you can edit the term grade for a student To edit the term grade for a student click in the grade column and enter the percent you want then hit return That percent will then be that student s grade When a grade has been edited that grade is locked and will not change Locked grades are indicated by an L to the left of the grade To remove a locked grade and display the computed grade edit the grade and clear the percent then hit return 65 Grade Computation Gradekeeper normally determines grades using total points earned For every student the sum of their points earned is divided by the total points possible This result is converted to the nearest tenth of a percent This percent is then used to determine a letter grade based on the current letter grade percents Extra credit assignments assignments in the Extra Credit category or assignments with O points possible contribute to each student s points earned but do not contribute to the total points possible For example It All Adds Up 7 10 Orient Express 10 10 Bulgarian Solitaire 8 10 Spirograph Special 8 10 Extra Credit Work 10 0 Chapter 1 Homework 25 35 Chapter 1 Test 73 100 Total 141 175 80 6 If you want certain kinds of assignments such as tests or homework to contribute a fixed amount to each student s grade then you should compute grades
37. install Online Grades on their server at no cost To post grades using Online Grades choose Export to Online Grades from the File menu The Export to Online Grades dialog will appear Export to Online Grades This class will be exported to Online Grades Your school must have an Online Grades server to do this For more information visit http onlinegrades sourceforge net Online Grades Course Code Math 125 Online Grades Section 1 Online Grades Username dethier Online Grades Password eecccece Cancel Eok gt Enter your class code section username and password then click OK The standard save dialog will appear Choose where you want to save the XML file and click Save This will create an XML file that you can then upload to Online Grades Students must have an ID to be included in the export to Online Grades Your school must have an Online Grades server for you to export to Online Grades You can visit http www onlinegrades org for more information about Online Grades 53 Posting Grades Online Using School Center School Center was created to help meet the web hosting needs of schools administrators teachers students and staff School Center makes it easy for schools to provide a functional easy to maintain web site whether they want a simple site or a total web presence To post grades online using School Center Choose Export to School Center from the File menu The Export to School
38. is will make every score in that row equal to the one you are entering To add a new assignment to the gradebook e Click the assignment name field in an empty column e Enter the name category and points possible for the assignment e Enter a score for each student in the class use exc to excuse an assignment Scores must be decimal numbers from 0 to 1000 decimal percents or a letter grade You can enter a negative score or percent to deduct that amount from the points possible for that assignment Leave the score blank for assignments that have not been completed Enter exc to excuse an assignment If you are entering the same assignment in several classes you can control click in the area above a column number to bring up a list of recent assignments Choose an assignment name to enter its date name category and points possible If most of the scores you are entering are the same type the first score do not hit return and then choose Fill Down from the Edit menu This will make every score in that column equal to the one you are entering Extra Credit Assignments Gradekeeper provides several ways to give students extra credit You can enter a score greater than the points possible for an assignment or you can create an extra credit assignment with 0 points possible You can also create an assignment and place it into the Extra Credit category See the section on grade computation for more details about how each of these me
39. l The Put Files dialog will appear allowing you to choose how the files in the folder will be handled Choose format for uploaded files Format Automatic B In cases of file name conflict pick new names Ceancel GED The default options are usually the best choice Click OK Fetch will now upload the web pages you selected to your web site 48 You should now try accessing your grade web site using your own web browser to make sure everything works the way you expect The address of your web folder should be something like http www geocities com dethier grades You should not need to include index html when accessing your grades If you do not include it and you get a list of the contents of the folder instead of the login web page you either did not upload the index html web page or your web server uses a different name for its default web page You will need to rename index html to whatever file name your web server uses 49 Posting Grades Online Using Edline Edline is a leading web publishing provider for K 12 schools Edline makes it easy for your school to provide parents with secure online access to grades and other information Gradekeeper works with Edline to post grades online quickly and easily To post grades online using Edline Choose Export to Edline from the File menu The Export to Edline dialog will appear Export to Edline This class will be exported to Edline You must already have
40. nel oi Enter your class ID username and password then click OK This will send a progress report to the SchoolSpeak server and open your web browser to the online report Students must have an ID to be included in the export to SchoolSpeak 51 You can also save classes to SchoolSpeak so you can access them from other computers To save to SchoolSpeak choose Save To SchoolSpeak from the File menu The Save to SchoolSpeak dialog will appear This class will be caved to SchoolSpeak Your school must have a SchoolSpeak account te do this For more information visit https wen schoolspeaks com SchoolSpeak Class 1D 556551 1 WMachs 1 SchonlSpeak Username dethier SchoolSpeak Password PE SEE EES 4 Cancel C o K Enter your class ID username and password then click OK This will upload the currently open class to SchoolSpeak You can download saved classes from the SchoolSpeak web site in the settings for that class after logging in using your username and password Your school must have a SchoolSpeak account for you to export or save to SchoolSpeak You can visit http www schoolspeak com for more information about SchoolSpeak 52 Posting Grades Online Using Online Grades Online Grades is a web based grade posting system allowing teachers to post grades online and allowing parents and students to view grades from any web enabled computer Online Grades is an open source project so your school can download and
41. ng the new document button in the Merge section of the Data Merge Manager 1 quarter progress report for Bravado Barbara Absences 4 Tardies 5 Final exam 81 0 B 1 Quarter 69 8 D Microsoft Word may warn you about having empty records in your data source This warning indicates that there were one or more blank lines in your text file You can ignore these warnings You can also merge to email You will need to insert a column into the text file for the email address for each student and include a header for that field Microsoft Entourage must be set as your default email application Once you ve created a data merge document you can use the same document many times Simply change the data source to the text file you exported from Gradekeeper and then create a new merged document 38 Sending Email Reports You can send the student scores report the student summary report the student attendance report and the missing assignments report by email to parents or students To send an individual email report for each student choose the appropriate email command from the File menu Before sending email reports you must set up your email server information and email addresses for each student To set up your email server information choose Edit Email Server from the Edit menu The Edit Email Server dialog will appear Edit Email Server Teacher email address teacher gmail com SMTP Server address smtp gmail com
42. niversity to use Gradekeeper All licenses allow you to use Gradekeeper on both Windows and Mac OS X both at school and at home You can pay for Gradekeeper at the Kagi online store using a credit card a check or money order or a school purchase order Your license and registration code will be sent to you by email when Kagi receives your payment To pay using a school purchase order choose the purchase order payment method after choosing your license You will be given an invoice at the end of the payment process Print the invoice and mail it to the specified address with your payment To pay using a check or money order choose the check or money order payment method after choosing your license You will be given a payment form at the end of the payment process Print the payment form and mail it to the specified address with your payment For school or district licenses please enter your school or district name in the Full Name field after choosing your payment method This is the name that will be used to generate your registration code You should use upper and lower case since the name is case sensitive You can use the Kagi Order Tracking System to check the status of your order or payment or to get a copy of your invoice or payment form or to get a receipt You should have your transaction number but you can look up orders using your email address and other information 69 Programmer s Notes wrote Gradekeeper because
43. ns Mounds Park Academy Januarn 15 2007 Honors Algebra det Quarter Daniel Ethier dst Quarter dst Semester Year Student Ab T Ab T Ab T Albright Army o o o o o o Brawado Barbara 4 5 4 5 4 5 Cunningham Cathy o oO o d o 0 Deal Danielle 1 a 1 oO 1 Earnest Eileen 2 1 2 1 Z 12 The student attendance report provides a complete summary of a student s attendance It shows each attendance code and the dates the student earned that code Mounds Park Academy Bravado Barbara Honors Algebra 1st Quarter Daniel Ethier January 15 2007 Code Dates Ab Sep 4 Sep 13 Dat 10 Oet 11 Ex none T Sep 3 Sep G Sep 10 Sep 11 Sep 19 Tardies 5 Absences 4 The missing assignments report is a Summary of which assignments each student has not completed It lists each missing assignment its date category and points possible Extra credit assignments are not considered missing Bravado Barbara Honors Algebra ist Quarter January 18 2007 Date Missing Assignment Category Points Possible Sep 3 Bulgarian Solitaire Problem Sobring 10 Sep 4 Spirograph Special Activities 10 Sep G Gypsy Moths Activities 10 13 The student scores report is a complete report of a student s performance It lists every assignment with its date category points possible and that student s score Also included is a summary of the student s performance by category and by term Mounds Park Academy Bravado Barbara Honors Algebra let Quarter
44. our server it is relatively easy to bypass the authorization scheme 44 If a valid student name and ID code are entered the corresponding student web page will be displayed Mounds Park Academy Honors Algebra ist Quarter Daniel Ethier February 20 2005 Date Assignment Category Points Possible Sep 3 Bulgarian Solitaire Problem Solving 10 10 Sep 4 Spirograph Special Activities 9 10 Sep 5 Toothpicks Problem Solving 23 25 Sep 6 Gypsy Moths Activities 10 10 Sep 9 Chapter 7 Homework Homework 45 45 Sep 10 Chapter 7 Test Tests 94 100 Total 191 200 Category Points Possible Percent Tests 94 100 94 0 A Homework 45 45 100 0 A Problem Solving 33 35 94 3 A Activities 19 20 95 0 A Final Exam 92 100 92 0 A 15t Quarter 94 6 A Term Exam Percent ist Quarter 92 0 A 94 6 A 2nd Quarter 3rd Quarter 4th Quarter ist Semester 94 6 A 2nd Semester Year Grade 94 6 A Tardies 0 Absences 0 After your web page or web site has been created you must upload it to a web server and tell students and parents the URL so they can access it Your school may have a web site where you could upload these web pages or you can use your own web site 45 To actually upload these web pages to your web site you will need to use an FTP application Fetch is an FTP application created by Dartmouth College for the Macintosh A free license is available for schools You can download Fetch from http www fetchsoftworks com Before
45. ource section click Get Data and choose Header Source then choose New Header Source The Create Header Source window will appear Create Header Source A data merge data source is composed of rows of data The first row is called the header row Each of the columns in the header row begins with a field name Word provides commonly used field names in the list below You can add or remove field names to customize the header row Field name Field names in header row Tardies Add Field Name ee Move N ExamGrade Remove Field Name QtrPct QuGrade Cancel Y OK Click Remove Field Name until all the default field names have been removed Then enter the field names you want Your field names must match the items you exported from Gradekeeper and must be in the same order that Gradekeeper has them Click OK when you finish entering your field names The standard save dialog will appear Choose a name for your header source document and click Save In the Data Merge Manager in the Data Source section click Get Data Choose Open Data Source This shows the standard open dialog Choose the text file you exported from Gradekeeper 35 After you choose your text file the Header Record Delimiters window will appear Header Record Delimiters Data fields must be separated from each other by a character called a field delimiter Similarly data records must be separated by a record del
46. plications 2 Buggy 2 Documentation 2 Card Shark 2 Gradekeeper 2 Public af f New Folder F Add to Favorites Go to F Cancel gt Choose Choose a folder for the web site You can create a new folder by clicking the New Folder button When you create a single web page student ID codes will be displayed with student grades and attendance totals according to your current report options Mounds Park Academy Honors Algebra ist Quarter Mr Ethier ID Tardies Absences Final Exam Quarter 1342 o o 92 0 A 24 6 7064 5 4 5840 0 o 3281 o 1 6754 1 2 43 When you create a complete web site an authorization web page will be created to ask for a student name and ID code Gradebook Please enter your name and ID code as they appear in your teacher s gradebook then click the Show Grades button Student Name Amy Albright Student ID Code e Show Grades If you get an error saying that the file cannot be found you probably entered your name or ID code incorrectly The authorization web page requires a browser that supports Javascript Browsers without Javascript enabled will not be able to see student web pages The authorization web page is named index html by default Most web servers use this as their default web page name If your web server uses a different default name Some servers use Default html you should rename it If this web page does not have the correct default web page name for y
47. pute grades based on total points or category weights e Assign letter grades based on your own letter grade cutoffs e Have final exams contribute to term semester or final grades e Keep every score and assignment for the entire school year e Divide your school year into two three four or six terms Gradekeeper is easy to use The default options allow you to start entering students assignments and scores immediately Setting up your own categories letter grade cutoffs and grading options is as easy as clicking your mouse Getting Started Creating a new class with Gradekeeper takes only a few minutes When you double click the Gradekeeper icon the program will create a new class Before entering students or assignments you should take a moment to set up a few things Keep in mind that you can change these options at any time Click the first item in the upper left part of the gradebook grid and type your school name hit return and type the name of this class then hit return and enter your name Hit return again To set up your school year assignment categories grading options letter grades and attendance choose Gradebook Options from the Gradebook menu Click the School Year tab Your school year options set the number of terms in your school year when each term begins and ends and which days of the week are included in the attendance grid Use the pop up menu to choose the number of terms in your school year Gradekeeper
48. rWeb visit http www teacherweb com for more information 56 Gradekeeper Palm Application The Gradekeeper Palm application works with Gradekeeper to allow you to take attendance edit scores and comments and add new assignments using your Palm handheld It is not a substitute for your desktop copy of Gradekeeper Before you begin using the Gradekeeper Palm application you must install the application onto your Palm handheld To install the application launch the HotSync Manager in the Palm folder in your Applications folder e Choose Install Handheld Files from the HotSync menu e Click the Add To List button e Choose Gradekeeper prc e Click the Add File button e Quit HotSync Manager Gradekeeper prc is located in Gradekeeper Folder in the Applications folder Next you must enable HotSync for each class you want to use on your Palm handheld Open each class with Gradekeeper and choose Enable HotSync from the File menu Finally you must HotSync your Palm handheld This will copy the application and classes to your handheld Classes with more than 50 students cannot be copied to the Palm handheld When you run the Gradekeeper Palm application you will see the students view You can choose another class by tapping the class name and choosing a class from the menu that appears You can choose another student by tapping the student name and choosing a student from the menu that appears To edit a score tap it and enter a new
49. score To add a footnote to a score tap the footnote number or dash if there is no footnote for that score and choose the footnote you want from the menu that appears 57 To edit a student comment tap the i button to the right of the student name The student info form will appear Student Comments o Albright Amy 65 A atlast HotSync Comments amy is having an e callent quarter vist in Hon rs Algete at The student their comment and their grade at the time of the last HotSync are displayed To enter a comment tap the comments field and enter your comment Student comments can be up to 250 characters in length You can choose the assignments view by tapping the Assign push button v Radoactive Dios EJE Albright Amy Bravado Barbara 141 view You can edit an existing assignment by tapping the i button You can add a new assignment by You can edit scores and footnotes in the assignments view in the same way you can in the students tapping the button Both buttons will show the assignment info form The assignment info form allows you to change the date name category and points possible for an assignment You cannot change the date or name for an assignment after you do a HotSync Those items are used to match assignments on the handheld with assignments in the desktop class 58 You can choose the attendance view by tapping the Attend push button Albright Amy
50. t Size 36 KB on disk bytes Where Macintosh HD Users dethier Documents Grade keeper Carbon Classes 5 0 Created Sun Jun 16 2002 9 54 PM Modified Fri Feb 28 2003 4 39 PM L Stationery Pad l Locked gt Name Extension Y Open with Gradekeeper 5 4 E Use this application to open all documents like this Change All gt Preview gt Ownership Permissions gt Comments Click the triangle to the left of Open with This will display the Open with options From the pop up menu choose Other 61 The Add Application dialog will be displayed allowing you to specify the application Choose Other Application Choose an application to open the document Sample Class grk Show All Applications From Gradekeeper Carbon _ CarbonLib T Classes 5 0 T Classes Old 2 Classes Windows Fdput e edput ini ge Gradekeeper M Always Open With This application can open Document files Go to F Add to Favorites Choose All Applications from the Show pop up menu navigate and find the Gradekeeper application and select it Check Always Open With Click Add Now when you double click this class icon it will be opened using Gradekeeper In the Get Info window click Change All to apply this choice to all Gradekeeper classes You can also use the Gradekeeper PC gt Mac Applescript applet in the Gradekeeper folder to
51. ter grades All averaging is done using percents For example lst Quarter 81 2nd Quarter 75 3rd Quarter 82 4th Quarter 86 lst Semester 81 75 2 78 2nd Semester 82 86 2 84 Final 78 84 2 81 Grade computation includes final exam grades as specified in your school year options For example if final exams are 30 of the term grade and a student earned 75 on the exam Term Grade 81 x 70 56 7 Final Exam 75 x 30 22 5 Grade including Exam 79 2 If final exams are 20 of the semester grade and a student earned 72 on the exam Semester Grade 78 x 80 62 4 Final Exam 72 x 20 14 4 Grade including Exam 76 8 You may choose different categories weights and grading options for each term in the school year This gives you the flexibility to change how you compute grades during the course of the school year 68 Paying for Gradekeeper Gradekeeper is not free You may try Gradekeeper for 30 days If you decide to continue using it you must pay for it When you pay you will receive a registration code that will eliminate those reminders to pay This registration code will also allow you to use future versions of Gradekeeper at no additional cost A single license is 20 and allows you to use Gradekeeper A school license is 100 and allows everyone at your school or university department to use Gradekeeper A district license is 500 and allows everyone in your district or u
52. thods of offering extra credit will affect student grades Moving Students or Assignments You can move students and assignments within the gradebook by dragging them e Click the number of the student or assignment you want to move e Hold the mouse button down and drag to the new location e Release the mouse button to move the item You can use Cut and Paste to move a student into another class or to move an assignment into another term To move a student into another class e Click the row number of that student e Use Cut to remove the student from the class e Open the other class saving changes to the first class e Select the row where you want to insert the student e Use Paste to insert the student into the new class You should be careful when moving students into another class as scores for the student you moved may not exactly match the assignments in the new class Gradekeeper will attempt to warn you when this happens To move an assignment into another term e Click the column number of that assignment e Use Cut to remove the assignment from the term e Choose another term from the Gradebook menu e Select the column where you want to insert the assignment e Use Paste to insert the assignment into the new term Dropping Students or Assignments To completely remove a student or assignment from the gradebook e Click the number for that student or assignment e Choose Cut from the Edit menu To drop a student from your class
53. tudent or assignment Click and hold the mouse button down then choose the student or assignment you want from the menu that appears 17 Report Options Gradekeeper also allows you to determine how reports are displayed and printed For the class grades report you may choose whether to include the semester grade and final grade for the year You may also choose to include a breakdown by letter grade of how the class did during the current term For the student scores report you may choose whether to include a summary of each student s performance by category and by term in the school year You may also choose to include attendance information and a parent signature line For the assignment scores report you may choose whether to include a breakdown by letter grade of how the class did on this assignment For the missing assignments report you may choose whether to include all students or only those with at least one missing assignment and whether to show one student per page To set your report options choose Report Options from the Reports menu Class grades Student scores Show all term grades Fl Show grades summary Show semester grade M Show category summary El Show end of year grade M4 Show attendance totals Ml Show breakdown by grade l Show signature line Assignment scores Missing assignments Fl Show breakdown by grade _ Show all students _ Show assignment statistics l Shew one student per page Cancel Fox
54. u and click the Letter Grades tab The letter grades panel will be displayed showing the current letter grade cutoffs Gradebook Options School Year Categories Grading Letter Grades Scores Attendance Grade H Grade k Grade A 37 0 C F 0 0 Standard Fass Fail Oes U Display student grades as f percent and grade percent only O grade only E Cancel Cox Enter your grades and the percent required to earn each grade You may use the buttons on the right to choose the standard A F system the pass fail system or the outstanding satisfactory unsatisfactory system Letter grade options affect grades for the entire school year Each percent must be a decimal number from O to 120 If you do not use a certain grade if you do not give A grades leave the grade and the percent blank You can choose to display student grades as percents letter grades or both Click OK to accept your changes Click Cancel to dismiss the dialog without making any changes 26 Special Scores You can change the default special scores change their meanings or add special scores of your own To change your special scores choose Gradebook Options from the Gradebook menu and click the Scores tab The special scores panel will be displayed showing your current special scores Gradebook Options School Year Categories Grading Letter Grades f Scores Attendance Definition Score Definition Excused Zero
55. up of your classes on another disk Moving Into Another Term To move into another term select the term you want from the Gradebook menu All scores and assignments are saved for the entire school year This makes it easy for you to deal with incompletes or correct mistakes When you move into a particular term in the school year for the first time your categories and grading options will be copied into that term 29 Importing Students and Assignments To read a list of students or assignments and scores from a text file choose Import from the File menu The import dialog will appear Import Student IDs M Student names Student corte rita E Student emails W as signment Dates i Assignment Names il As signment Categories i Assignment Points Mi As signment Scores M Dates and Attendance Cancel impart Click the check box for each item you would like to import Choose the format for this import You can choose to import tab delimited text quote comma format or comma separated values You may import students assignments and scores or you may import additional assignments and scores You may also import student email addresses or attendance dates and codes If you import student names and IDs names and IDs that match existing students will import for those students Click Import to continue Click Cancel to dismiss the dialog without importing anything The open dialog will appear allowing you to choose which text
56. using Fetch you need to know the address to connect to it is usually not the same as the address you use to access the web pages your username and your password For example if you were using Geocities you would connect to ftp geocities com using your username and password When you start Fetch you will see the new connection dialog New Connection Make a new connection to this FTP account User ID dethier Password e so gt Shortcuts Fe F Help f Cancel fox gt 46 Enter the host username and password Click OK Fetch will connect to your FTP server using your username and password You will see a list of files in your directory 000 204 69 75 44 Name Kind 15131537 html HyperText 15211108 html HyperText 15391172 html HyperText 15651386 html HyperText 15831316 html HyperText default html HyperText index html HyperText 7 items Mode Automatic Format Automatic re 47 To upload the web pages first navigate inside the folder you want them in you can create a new folder by choosing Create New Directory from the Directories menu Then click Put Files at the bottom of the window You will see a dialog that allows you to choose the files to upload Choose a File Choose file s to put on the server From grades Go to Add to Favorites Select all the web pages you want to upload You can click the first one then shift click the last one to select them al
57. using category weights The percent correct within each category will be computed with grades being determined by a weighted average of the percent correct within each category Extra credit assignments can affect grades in different ways when you are computing grade using category weights Assignments with 0 points possible improve the percent correct within that category If you place an assignment with 0 points possible in the homework category this would increase the percent correct in that category for students earning points on that assignment Assignments in the Extra Credit category are treated like assignments in any other category The percent correct on these assignments is multiplied by the category weight But the Extra Credit category weight is not included when category weights are totaled The weight you choose for the Extra Credit category determines how much your extra credit assignments will contribute to term grades relative to your other categories If you choose a weight of 10 for Extra Credit and the total of the weights of your other categories is 100 any student with a perfect score on every assignment would earn a grade of 110 for the term 66 You should not put assignments with O points possible into the Extra Credit category This would make it possible for a student to earn more than 100 on extra credit assignments and could result in those assignments making no contribution to the grade Gradekeeper will warn
58. was unable to find an inexpensive grading program that had the features wanted and was also easy to use hope Gradekeeper will fill that void for you as well Special thanks to my fellow teachers for their many comments and suggestions which have helped make Gradekeeper so friendly and powerful Your comments and suggestions are also appreciated You can reach me at info gradekeeper com For more information and the latest version of Gradekeeper visit my web site at http www gradekeeper com 70
59. when computing grades You may have different categories and weights for each term in the school year This allows you to change how you compute grades during the course of the year 24 Grading Options Gradekeeper gives you a variety of grading options You may choose to have final exams contribute to the term grade the semester grade or the final grade for the year You may choose to round to the nearest whole percent or to the nearest tenth of a percent To set your grading options choose Gradebook Options from the Gradebook menu and click the Grading tab Gradebook Options School Year Categories Grading Letter Grades Scores Attendance Final ekamis are 25 0 percent of the quarter grade the semester grade C the year end grace Round To Pearest whole percent t tenth of a percent Cancel y Ea Choose the options you want then click OK to accept your changes or click Cancel to dismiss the dialog without making any changes Exam options are only used when there actually are final exams If you choose to have final exams contribute 20 of the semester grade but do not give a final exam 1st semester that semester grade will not be affected If you do not give final exams you may ignore the exam options altogether 25 Letter Grades Your letter grade options determine how percents are translated into grades To change your letter grade options choose Gradebook Options from the Gradebook men
60. will estimate the starting and ending dates of each term Adjust these dates as needed Use the tab key to move from item to item Click the check boxes for each day of the week you want in your attendance grid Click OK when you are done Click the Categories tab Your assignment categories help you organize your assignments If you compute grades using category weights your category weights will determine how much various assignments will contribute to the term grade If you compute grades using total points earned your category weights will be ignored New classes start with two categories Tests and Homework You can change these or add your own categories and weights You can also drop 1 4 worst scores from each category Choose to compute grades using total points earned or using category weights Use the tab key to move from item to item Click the Grading tab Choose to round to the nearest whole percent or to the nearest tenth of a percent If you give final exams you can choose what percent your exams will contribute to the term semester or final grade for the year If you do not give final exams these options are ignored If you give final exams you can choose what percent your exams will contribute to the term semester or final grade for the year If you do not give final exams these options are ignored Click OK when you are done Click the Letter Grades tab Your letter grade cutoffs determine how percents are converted into

Gradekeeper User's Guide - West Kings District High School

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