Via 3.9 User Guide
Contents
1. User Guide v3 9 MANAGEMENTINTERFACE 13 MY CONFIGURATION In this section you can view all your system information collected by the Setup y Wizard and also launch the Setup Wizard to ensure an optimal configuration To lia access the Setup Wizard simply click on the Access Setup Wizard button an The Wizard will guide you during the preparation and the configuration of your computer For each step just follow the on screen instructions You Can activate rss Screen Help at any time for additional information The information collected by the Wizard is indicative only but could also be helpful to ensure better technical support B MRA roa Kd Teenie 49 SETUP WIZARD Pa L pren pz lo ie Sanat n raa oo Campin Parente el indo Casi Py ig Lin Trn a Gude Tr viq MY Oo es Tie readers GY tap int bad 7 9 G Be PELO LIE EL Nii kiz Serene Te SEM mimi mi mi Cee oUF i Rd ete kii BRI Aa Aena 03 i ky RT K O Ta 8 8 C9 Id es e eee oe F Peer B 6 ote gm Gore da YHT ad RR LEI Cresi bes gR RRP P RR RTA ae UP deed bhg LU Lanas ns T Uze r RZ FR iiss iGo Lee peg he Care ope Lai Microphone we Brena POUT TGT OpFZeEp in ihe Kal and acts H ang a abprecrale biin fan auntie dCC0EE bo Dr Ghetinp on fit Authors bufon G f Wp ia cnur2mumar Ea Hanc Martone reia Lesh User Guide v3 9 MANAGEMENTINTERFACE 14 CALENDAR LIST OF AVAILABLE ACTIVITIES This is whe2. default setting and Multiple The Unified option will create only one and unique recording with all sections recorded played back to back The Multiple option will create many distinct re cordings in a list Then you may decide to automatically or manually record your activities Automatic recording is set to record as soon as someone access the activity while the manual record will need the leader or active leader to start it from the synchronous interface To make all recordings available for playback simply check the Make all recordings public by default checkbox The public option can be modified at anytime even when the activity is over Saving When you are done click on the Save button User Guide v3 9 MANAGEMENTINTERFACE 17 NEW ACTIVITY CONTINUED DEFAULT OPTIONS FOR NEW ACTIVITIES Administrators can also define the default settings of new activities by going to the gt r urate Activity Templates section under Management in the menu Several options are available to create a new activity Once the modifications have been saved all new i AT Perm TERS AA CR OF K TES activities created will use these default settings pics eami bel Wa N breftabor F dabii ap ae pidat b paper fegra anata db rgt rr bol Raher rp Tepe 9 Cn Tene Eal gag poe Mild et rg le eel Peete D lie RES R ITR med ey ee 28 Presas 2 0 aces ris n Enn m Kia respa T Buga T gan toed voy E Mamas LG Tier T fii
3. OPTIONS LINE THICK NESS User Guide v3 9 SYNCHRONOUS APPLICATION 33 e H VIDEO AUDIO AND FLASHPAPER DOCUMENTS Vta In addition to image and PowerPoint documents Via allows you to present video audio or FlashPaper documents These offer additional possibilities and controls which are presented below VIDEO AND AUDIO As an active leader when presenting a video or audio document you can control the audio video player The Play Pause button allows you to start and stop playing the file for all connected users The progress bar at the bot tom also allows you to fast forward or rewind to a specific time for all users In addition for the video documents you can enter annotations on the image when the document is paused They will be automatically erased when video resumes FLASHPAPER As an active leader when you present a FlashPaper document additional controls appear at the top of the document that allow you to control the display for all connected users You can therefore navigate through the document using the change page and zoom level buttons Although the annota tion tools are not available for this type of document in most cases you can use the text selection tool of FlashPaper to highlight a portion of the text All users will then see the active selection User Guide v3 9 SYNCHRONOUS APPLICATION 34
4. eLearning amp eMeeting Yc USER G UIDE VERSION 3 9 eSolutions www sviesolutions com TABLE OF CONTENTS Tes lU a ai ne E A E AA AA A AE T 3 Prepara OON eee EEE E 4 FS CONNU O ea E E E tunnaibeeeausnooianrspbutatniseatiniaabieeniainoienrnits 5 POO CTS VIC OS araoa T E A nds 6 tem and Hund TETS AEA aAa a E K aE ENEE 7 Sre Hee s g e a 9 6 a E E ern ee aeeree nrc ener ene Tr reer cr rere 8 M an age ment IMG MAC HHHH 9 PGC SUN KTT 10 Pa soe cereus ev erence treo a porno eae ae eee eee 11 MYOU gl ccer eee tne en ne ee ee eee ee ee ee ee ee 12 MYNE SS aac cet esc ete gee cc cect Seat nce vase E ce eg sur eae A Get canhectnet sume E eee eng sade oma eeenentneaet eee 13 MCO a e HT 14 H ae AN a ee oes tone dado seetaee teu a se yeenrs sevaeseneeqeesieduaccdnameqassey a 15 IVS WC UV e EE E A A E A A dimenapanianane aiasadoeponana bialbyuainennaemeaeunaneniiA 16 Document management sss sssssss sese eee eee 19 SVTICTMONOUS ADIN QUOI PEE EEEE 20 TENS sant Lat aan 21 yas TTT 22 TNE breakout TFOOMS rmanadement sss sese ee eee eee eee eee 24 MS el SUNS e cise ces encase cect ecm A eee eens ene acess te 25 USO Ue H Eel ese 26 TAS DAC IO SNES E N A N TE N A O N TA E N E EN PEA E TET T 27 dea K eia E ee eee eee ee ee eee eee 27 The presentation and interaction panel 28 TAG multicamera pane bisis Aaa aE KANNE KATANA 32 ANOA TON TOO eea E E E E E E 33 Video audio ANA ulet ge lele lne 34 User Guide v3 9 INTRODUCTION 2 INT
5. eoeces DE a E Wes Create a new survey Select this option and the type of survey to be created from the choices offered Yes or No True or False Confirmation and Multiple choice questions Change the title of the survey if desired and click on the Create link Depending on the type of survey chosen you can customize it by entering a question and a choice of answers At that point you will have the choice of immediately launching the survey by clicking on the Send to all link see Consult the survey results below or to save the survey by clicking on the Save link to launch it later on Launch an existing survey Select this option and the survey to be launched from those previously saved and click on the Launch link Depending on the type of survey saved you can make corrections to the survey by changing the question and the choice of answers At that point you have the choice to immediately launch the survey by clicking on the Send to all link see Consult the survey results below or to save the survey by clicking on the Save link to launch it later on Consult the survey results Pip ens Select this option and the survey for which you wish to view the results and click on View rem The window displaying the results is divided into three sections the question the answers by user and the statistics In the first section in addition to the question you will find the choice o
6. 7 Sdn a fe huri sch Ble PECH EEE lt iera ee rarei ee ee ds lla Dualit sinirin vrang HT eae Mo i coe Dran aay T H fee ee L lad Lesher 2 YR Jodie T Nan Y Make pl prer 3n SZ fy decal Ga User Guide v3 9 MANAGEMENTINTERFACE 18 Bm DOC UM ENT M ANAG EMENT Lr 16 1 Whether you are in the middle of an activity or not you can on Ne Document Management button at anytime The window dis played will allow you to manage the documents made oann aapna aun wesies x available for download by all participants registered to er m your activity 7 ing r Pe Pisik Lege Bd T5 7 page Led os JFIF Seer For each document listed you will have the following 1 aspi x x i l ura PF 3 859 Hi Fl ge ed e 7378 dha PI information and options ihe Icon for the type of document and the title of the docu nner ment T Mret eed peme L p A igea p p TTT tr 35 Name of the imported file URL ed pene T h a Teema Akini e SU ty H Number of pages if applicable TR anr appia Public download allows download of your document by TRT MET Awa GE doe 18 Kg other users see below ac To modify the document name see below eas To delete the document p PUBLIC DOWNLOAD When you check this option the original document can be downloaded by all users assigned to this activity The list of downloadable documents
7. E a ig pasa 9 ANNOTATION TOOLS All the annotation tools to be used with the currently dis played document 10 MULTI CAMERA PANEL This panel contains the video image of each participant who has activated his her personal webcam 11 RECORDING INDICATOR You can start and stop recording with this option Other relevant information such as the recording duration as well as the re cording type is also displayed on request 12 PRACTICAL TOOLS The zoom button will increase or decrease the size of the pres entation area The print button lets you print the current slide including all annotations The notepad button is useful to take personal notes which can be saved on your own computer for further reference You can minimize the space used by the side panel by clicking on the arrow button at the extreme right of it to dock it The presentation area should then be maximized to display the document You may undock the side panel at anytime User Guide v3 9 SYNCHRONOUS APPLICATION 21 o Wit sama J dinna Lo THE MENU Via PLEASE NOTE THAT MENU OPTIONS WITH AN ASTERISK CAN ONLY BE USED BY LEADERS AND ACTIVE LEADERS ACTIVITY Breakout Rooms Management Breakout Room Management User Authorization Phone conference info This functionality lets you divide your participants into groups assigned to different workshops for teamwork and collaboration purposes The leader or active leader can na
8. Image quality When screen sharing is activated you can reduce or increase the quality of the image by selecting Low or High from the dropdown list This will allow you to modify bandwidth consump tion Remote control Click on the Remote control button on the side bar to open the options panel From the list of participants select the user to whom you wish to give control of your screen and click on Give The latter will receive an invitation to take control which he she can accept by clicking within the screen The user can then control your applications by using his her mouse and keyboard When you wish to retake control click on the Take back button in the options panel on the side bar or press the Escape key on your keyboard Stop sharing my screen When the screen sharing function is active the link Share my Screen is replaced by Stop sharing my screen Click on this link or click on the stop screen sharing button located at the top of the side bar of the Via ScreenSharing plug in User Guide v3 9 SYNCHRONOUS APPLICATION 30 La Rm THE PRESENTA TION AND INTERAC TION PANEL CONTINUED 70 THE SURVEY TAB The Survey tab allows you to create a new survey to launch an existing survey that was previously saved or to view the results of a previously launched survey oO GSA m Anier T Survey kind Mysie baten Lauren AP eirg KES s Tite Kan D at da
9. L warben pea Ka s s S x G lata ia Sn 12 visual portion of the activity with a dedicated telephone conference armaty Taner Lan ma bridge for voice communications onan Peer y 61 sero aA a ansi lusa Phone conference only The Via platform isn t used for the visual K es portion of the activity Use of a dedicated telephone conference vices rT bridge for voice communications only Darna Voice over the phone External bridge Use of the Via platform for the visual portion of the activity with the use of your own telephone conference bridge for voice communications The activity or ganizer must complete the telephone conference bridge information section inside his her own user s profile DATE Click on the date or the calendar to modify the date of the activity The current date is displayed by default Then enter the begin time of the activity as well as the duration Please note that the Access button will be available to participants thirty minutes prior to the activ ity s begin time PARTICIPANTS Below the date is a section that allows you to manage users participating in your activity Use the search option to retrieve users and groups available Use the arrows or the drag and drop function to add the desired users or groups to the section on the right Validate the role that each user will have in the activity Presenter The presenter has control of the rights and documents used in the meeting at all times He
10. for beeing green using Via LAA WELCOME 3 English Canada Please identify yourself so you can access Via besaword Forgot your passwort Access p gt User Guide v3 9 MANAGEMENTINTERFACE 10 MY VIA HOME PAGE Welcome to Via The first section of the home page provides you with shortcuts depending on your user rights within the application Setup wizard Request for technical assistance Modify My Profile Modify users Create a new activity Install Via eMessenger optional The second section of the home page provides an overview of your activities for the current week and your permanent activities CML am Ba TE 1094 6 4 S RP m pee ys oe Gp ee ee tees eet Ma Benen b e PELET Yh bE EA i ii WEZE AGEI Eo kh citer s amp F P m z MNT KR BKR 4 6 Bai SB tae Hil anian Lana 1 Thanet D hosel TE Le l SET H HET J ars Erem eri i Tie e BREE kA aaa Mia dors Soom Mi haril a ja je For each activity you may directly access the synchronous application by clicking on the Access button or you may reach the activity s details page by clicking on its title The third and last section of your home page gives you access to your latest multimedia messages MY PROFILE This section allows you to view and modify your personal information as well as configure some options To no longer receive emails notifying the reception of a multimedia message in Via un
11. make sure the microphone is set to the activated position and that the volume level is high enough Make sure you have completed the Audio Setup Wizard or Via s Setup Wizard so that your microphone is properly configured If you still cannot be heard it is possible that your microphone is in Playback mode rather than Record mode Depending on your operating system try one of these procedures WINDOWS VISTA AND WINDOWS 7 Open the Control Panel and double click on Sound On the Playback tab make sure that the correct default output device is se lected green checkmark Go to the Record tab select your microphone from the list and click on the Default button and then on OK WINDOWS XP Open the Volume Control window by double clicking on the Sound icon small speaker in the toolbar normally located near the clock Make sure the Mute box is checked for the microphone s vc s Tep Ta RR BER C3 In the Options menu select Properties aa Click on Record and make sure the microphone is checked and then click on Sec OK If Record is not available then you must select another mixer device In the last window displayed make sure the microphone is selected and then click on Ok MAC OS X From the Apple menu open the System Preferences and then click on Sound J R Go to the Output tab and select the appro
12. participant s videos may be resized according to available sizes of the activity profile Preview to preview your own video and see how it will be viewed by other users with different settings Camera layout The presenter or active leader can choose the layout of the cameras in the multi camera panel This will modify the display of all users as well This function can also be found under the Options button of the multi camera panel Normal all cameras are displayed with the same dimensions Presentation the active leader s camera is larger than the other cameras a i User G uide v3 9 SYNCHRONOUS APPLICATION 22 Via THE MENU CONTINUED Mae Turn on off video review mode When this option is activated participants will be invited to activate their webcams The active leader will then be the only user to receive video feeds from every participant This mode is used for monitoring purposes Audio setup wizard Displays the audio setup window This wizard offers a step by step guide for the configuration of your audio devices Once the window is open simply follow the instructions These settings are saved in your preferences and will be used upon your next connection Video setup wizard Displays the video setup window This wizard offers a step by step guide for the configuration of your video devices Once the window is open simply follow the instructions These settings are saved in your prefe
13. the station However since most stations do not have many USB ports 2 or 3 it is possible to use a hub in order to connect several peripheral devices at the same time wireless mouse removable memory headset microphone printer and webcam However the use of such peripheral devices may reduce performance To install the webcam connect it to a USB port and then insert the installation CD ROM Follow the instructions to allow your computer to recognize the new device Some webcams will be recognized by the computer upon connection and will not require installation In a school or company you may not have the rights required to install peripheral devices ask the IT technician to assist you i NEED MORE INFORMATION If you are still having problems read the FAQ section or contact technical support User Guide v3 9 PREPARATION 6 La Ramm SYSTEM AND SOUND TESTS a As per the information provided on the Via home page it is important to make sure that the peripheral devices are working properly before access SBF wee ing your online collaborative activity These validations are performed by ag G Va Blan Mecrophone clicking on the Access the Setup Wizard link at the top of the home page ag ee eee ree in the management interface or in the section My Configuration ne c pedra menr pres If you do not perform these verifications prior to your activity you may no Sed Bair S tice later on that one of your dev
14. ONS 1 ACTIVITY TITLE The title of the activity 2 MENU Contains all of the available settings and options for the application You will also find additional and advancec options 3 ACTIVE LEADER This box contains the information about the activity and the active leader In addition this area can optionally display the leader s picture or video webcam 4 PERSONAL OPTIONS This box contains several personal options depending on the rights attributed These options can be used to express yourself during the synchronous activity If you are the leader or presenter you ll be attributed all of the default options and if you are a presenter you cannot have these rights removed 5 PARTICIPANTS This box contains the list of users currently connected to the activity with the possibility to manage their respective rights 6 CHAT BOX This box allows you to send and receive messages to from other participants connected to the activity 7 PRESENTATION amp INTERAC TION PANEL This panel contains all the necessary tools to present your con tent and interact with other users 8 PRESENTATION AREA This area is reserved to display your documents whiteboards and application sharing which are accessible from the presenta tion and interaction panel n bip vai Pass are i iani E PRIT EET _ 71 3 Re a hi lis ej j pig ETS iaie APEA DEBATI rre b x EAIA L MSE AE rra
15. RO DUC TION This guide s purpose is to familiarize Via s presenters and animators with the func tionalities they ll need for their online collaborative meetings or synchronous training sessions Via makes it possible to interact with several other people simultaneously by means of an Internet connection using voice communication multi video and images webcam multimedia documents whiteboards and application sharing func tionalities This guide is aimed at users who want to be able to control the interactions between participants users wishing to broadcast stimulating and dynamic content in synchronous mode and everyone else who participates in online activities using VIA The guide is divided into four sections 1 PREPARATION In order to provide a fluid dynamic and enjoyable event for all participants it is impor tant that a presenter understands a few basic technicalities in addition to knowing how to prepare and configure equipment prior to launching the activity In this first section of the guide you will become familiar with the minimal system con figurations how to configure your devices and test all functionalities of the system and more 2 MANAGEMENT INTERFACE In this section you will become familiar with the procedure required to login to the platform including managing username and password for you and your users You will also find all of the information needed to access online meetings create and mod ify
16. activities manage documents and much more 3 SYNCHRONOUS APPLICATION This section of the guide introduces you all the functionalities available during an online meeting As a result you will be able to control the interactivity between the participants and yourself making your presentations more dynamic 4 CONTACT AND TECHNICAL SUPPORT Our main concern is to provide you with the support you need This section contains the information you ll need to contact us User Guide v3 9 Gipang A hiss frm INTRODUCTION 3 PREPARATION Required Configuration Penpheral Devices System and Sound Tests Audio Troubleshooting User Guide v3 9 4a eLeaming amp eMeeting PREPARATION 4 La Ramm REQUIRED CONFIG URA TION Ae Via is designed to facilitate remote communications with an interactive and synchronous online presence for various presentation pur poses where participants are provided with optimal conditions to efficiently master all the tools and functionalities at their disposal These conditions include controlling the computer environment and bandwidth connectivity as well as managing the quality and full func tionality of the peripheral devices headset microphone webcam used during online collaborative sessions These conditions increase the level of the participant s technological autonomy and support the adequacy of physical installations during activities The conditions may vary dep
17. appears right below the detailed information table of the activity see Activity Details EDITING A DOCUMENT NAME The Edit button lets you rename your document This document name will be visible to all users of your activity in the downloadable documents section ADDING A DOCUMENT There are two ways of linking a document to your activity 1 Import from My Computer This button lets you upload documents from your own computer or desktop in order to present them in your activity or to make them available for download by other users of your activity Important note it is now possible to upload more than one document at once To select many documents at once simply use the multi selection keys of your operating system such as CTRL SHIFT B R 898 EEE R L F a N Md MP ba R rN ee Leb 2 Import from My Via Documents This button lets you link a document al ready online from your personal library to your activity This functionality is especially useful when you want to reuse the same documents in dif ferent activities User Guide v3 9 MANAGEMENTINTERFACE 19 The Interface Sections The Menu The Breakout Rooms The Active Leader The Personal Options The List of Participants The Chat Box The Presentation and Interaction Panel The Multi Camera Panel The Annotation Tools Video Audio and FlashPaper Documents User Guide v3 9 SYNCHRONOUS APPLICATION 20 THE INTERFACE SEC TI
18. ation message To add a multimedia presentation message that can be ie er ime viewed by all participants if you have the rights to do so The text portion of the message will i x S also appear in the invitation email eee a E 4 S Open the presentation message To view the multimedia presentation message of the activity The second section contains a list of all recordings related to the activity Public recordings are made available to preview by all partici pants of the activity The third section provides a list of documents that are available for download by all participants of the activity For each document listed you can click on its title to download it If you have the proper rights you can use the Manage Documents window see next page to determine which documents will be public and available for download The last section is a list of participants invited to the activity Relevant information on each participant is provided in this section such as Received Once the user clicks to open the invitation email a Yes checkmark is added Available Participants may confirm or not their attendance Telephone User s public phone number A phone number must have been set to public in the user s profile to be displayed in this section Message Lets you send a private message to one of the participants Configuration User s system information collected by the setup wizard Connection The quality of the user s i
19. cally appropriate The microphone rod must be long enough so that it can be placed in front of the lips mid mouth height Headsets with a USB connector work very well while a headset with an audio and microphone connector are also adequate One of the advantages of the latter is that they leave the USB ports available for other pe ripheral devices Make sure that you connect the headset properly Ideally for a desktop computer you should use the ports located at the back of the tower instead of the front ones at since they are not always functional A laptop computer will provide you with those same connectors on the side or back On most computers the headset and microphone plugs are represented by well identified icons and or colours WEBC AM Almost all webcams available on the market provide an adequate video capture However here are a few things to consider prior to making a choice The webcam must be freestanding and able to be fixed to a laptop if you wish to capture an image of a participant other than a close up image it must be possible to place the webcam closer to or further away from the person We recommend that the webcam be placed at a higher angle than the participant s head so it can broadcast a more flattering image Some webcams have sensors that automatically activate adequate lighting to ensure that a good image quality to be broadcasted The webcam has a USB plug that can be connected to the front or rear of
20. cessary information in order to contact the technical support department Via ScreenSharing plug in This function allows you to install or update the Via ScreenSharing plug in Connection CONNECTION gt J Transmitting 0 Kosec l KJ Receiving 0 06 Kosec This icon indicates the status of your connection to the server When it changes to red it means Latency 427 ms that there is too much strain on your connection and this can result in the loss of information or delays in synchronization Also with one click you can obtain detailed information on the status of your connection User Guide v3 9 SYNCHRONOUS APPLICATION 23 v a H THE BREAKOUT ROOMS MANAGEMENT Via This functionality lets you divide your participants into groups assigned to different workshops and lets you navigate from one workshop to the other inside your activity The leader may in fact visit at any time any of the workshops in a simple click MANUAL ALLOCATION Participants can remain in the main activity in the left section or can be allocated to different workshops in the right section To allocate a user to a workshop simply drag amp drop users from the left to the right section Prior to manually allocating users you must create at least one workshop To do so click on the Add breakout room button at the bottom of the window Once users have been allocated you may launch the breakout rooms mode right away by clicking on Activate or you may
21. check the box Receive Email Notifications In order to make a phone number available to other Via users select the number from the dropdown list Make This Number Public Adding Your Profile Picture Under the image or picture on the top right corner click on the Browse button and select the image you wish to add U Then click on Choose to upload the picture The next screen allows you to crop your picture Make the appropriate se lection you can resize the selection box using the small handles in each corner then simply click on Apply Vi a ad ME PBE a AT e LY Polis RT dir Ka Ah gt Eri TE Ku a ee Ti Se T Menace a 6 6 Reg 1 mie Pire bii W Di g alar Cari bnie kia rere foal Gorter re Pt uPA B a 14 al iF rag ar ole K iama LN Pr pn bi amie ST YES 0 ale KE Tiere UT L 8 1 paip 61 A ped Sore Soe Cera ee T aheri E Pe n fom Whe Eear ig ZB N ipg Lest hitina ee Pen chief pee Tes Tg ee ae ds kpd NAER Sb PER a L T x Paek RSK KR rega PP Pad p a aL Fen Iam ar fa T ee bpa 857699 User Guide v3 9 MANAGEMENTINTERFACE 11 Via MY DOCUMENTS de This section allows you to store your documents online in order Vie E to make them available for all your online activities vzd p a fe MY WLA DEU Rey Te KE wA harm NY AA DOCUMENTS Gran a dow Coan ADDING A DIREC TORY Pee Ene Prerna om P lmer U barras EE deter ea The librar
22. decide to save this setup for further use AUTOMATIC ALLOCATION Three options are available to automatically allocate users Users linked to Main Activity Allocate users equally through existing break Main Activity 0 0 out rooms To allocate users randomly into exist ing workshops Allocate users equally in X breakout rooms To allocate users equally and randomly into a pre established number of workshops All workshops will be created upon allocation Allocate X users per breakout room To allocate _ 5 randomly a pre established number of users per Automatic Allocation S 1 LA LT i workshop All workshops will be created upon al _ Allocate users equally through existing breakout rooms location Allocate users equally in X breakout rooms Number of breakout rooms Zz After selecting one of the automatic allocation mode _ Allocate X users per breakout room Number of users per breakout room click on the Allocate button to make sure the alloca Allocate tion is processed prior to Activate the breakout rooms mode CANCEL amp ACTIVATE BREAKOUT ROOMS MENU When the breakout rooms mode is activated a management menu appears on the top left corner of the active leader s screen Breakout Rooms To display the breakout rooms management window X To deactivate the breakout rooms mode Pop up To send a text message to all participants Intercom To make an audio announcement to al
23. e E 4 IPE d G rerles documents 3 ichir la liste QJ Documents t l charger Manage documents Displays the document management window You can add or remove documents and make them available for download by all your par ticipants The order of the documents can also be changed by drag and drop After adding removing or changing a document the list of documents for the activity will automatically be refreshed Refresh list Allows you to refresh and update the list of documents as well as the Web links This button is rarely used since the list is automatically refreshed when a document is added or modified Documents to download Displays the window to download documents including all documents marked public To download a document click on the name of the document select the save button and simply choose a location on your computer to save it THE WHITEBOARDS TAB The Whiteboards tab allows you to switch between the different whiteboards There are 10 whiteboards available during a given activ ity You can make annotations on any one of them and return later without losing the content To return to a specific whiteboard click on the corresponding whiteboard image of your choice When using the print function you can send the whiteboards to your printer or save them in PDF format BR EES I EI GE QRetum to document Return to document Return to document Allows you to return to the currentl
24. e can be modified HIG HLIG HTER A freehand highlighting tool Use the adjacent arrow to display the different colours available STAMP A tool that creates a stamp in the selected shape Use the adjacent arrow to display the different shapes available The colour can be modified as well TEXT A tool that allows you to add blocks of text Use the adjacent arrow to display the dif ferent sizes available The colour can also be modified OVAL RECTANGLE AND LINE Tools used to trace shapes Use the adja cent arrow to display the different shapes The colour and size of the line can be modi fied A tool to select annotations This tool is used to move Allows you to select the thickness of the line to draw HAND CURSOR A tool used to move the currently displayed document when you are required to use the scroll bars Used with enlarged documents STANDARD CURSOR annotations and erase them individually To move an annota tion click on it and hold down the mouse button move it to the desired location and then release the mouse button To erase an annotation click on it to select it and press the Delete key on your keyboard ERASER Allows you to erase all the annotations on a displayed document This function is available only to the active leader and the presenter OPTIONS COLOUR ns Allows you to select the colour of the text fill and line depending on the tool selected
25. ee SE e Sains their confirmation status in the list of participants Activity details page lt a m Type of activity You can choose to create a Standard activity in which ara Renn S all participants are listed and can interact according to their respective sre aotan HS G R Hron p tr ep H Hetin 77004 Ue M demas My rights If you choose a Seminar activity all the participants are grouped in the list of participants and cannot obtain any additional rights The latter type is best for activities with large audiences more than 100 partici pants E iina gi recordings pundic iy difai g ave If you check the Permanent option the activity will no longer have a fixed date and time It will be permanently available in the list of distinct activities You can therefore access the activity at anytime Only the multiple recordings mode is available with permanent activities Periodicity If you check this option you can specify the recurrence of the activity This option is particularly useful when you want to create a series of activities at a determined interval One of the options lets you add a number at the end of the activity titles i e Activity 1 Activity 2 etc Recall Allows you to set an automatic recall according to a requested period You can choose to send an automatic recall to all participants 1 or 2 hours in advance 1 or 2 days in advance or even one week before an activity They will receive a r
26. eminder by email similar to the invitation email Multimedia profiles Select the multimedia profile to be used during the activity for multimedia exchanges webcam microphone and multimedia docu ader Taa Penne E ments This option can have a significant impact on the fluidity of the exchanges t E and the necessary bandwidth for each participant Usually for a better experi ence or if you are not sure of your own or your participants internet connection strength it is better to use the lower quality to ensure exchange fluidity It is also possible to request customized multimedia profiles for specific needs i e larger video with higher image resolution for local broadcasting Please contact your Via representative for more details Category Lets you associate an activity to a pre established category You will then be able generate summaries by categories This function is useful to separate divide and classify costs related to online activities Waiting room The option Awaiting authorization offers the possibility for the leader to allow or decline access to an activity while the option While leader is absent is to ensure no users can join an activity as long as the leader is away This option is particularly useful for permanent activities Secured activity Check this option if you want the data exchanged to be secure SSL encryption Recording mode Two recording modes are now available Unified
27. ending on platform utilization REQUIRED CONFIG URATION BRO WSER e E E Q Salk A Mac Microsoft Internet Explorer 6 0 Microsoft Windows XP Linux or Mac OS 10 2 Mozilla FireFox 1 0 Processor 1 GHz 1 4 GHz recommended Netscape 7 0 Memory 256 Mb RAM 512 Mb RAM or more recommended Safari 1 0 Available hard disk space more than 10 Mb Opera 7 02 Video card able to support a resolution of 800x600 in colour 24 bits 1024x768 in 32 bits recommended Chrome 2 0 Sound card PLUG IN INTERNET CONNECTION Adobe Flash Player 7 0 or later Intermediate high speed 250 Kb s or faster Please note that the bandwidth requirements may vary depending on the density of the mul timedia activity However it is strongly recommended to have a standard high speed internet connexion 3 Mb s to appreciate the Via experi ence COMPUTER ENVIRONMENT Via will only run if the computer environment meets the technical requirements listed in this document If your environment does not support these basic technical requirements you may experience difficulties connecting or interacting in an activ ity Remember that your inability to fully participate and or interact in an activity will have a negative impact on the other participants experience It is in your best interest that your computer be equipped with an updated antivirus program to ensure an optimal online experience You must also have the Adobe Flash Player 7 0 plu
28. f n answers that were available By placing your cursor over one of the choices a statement asso mewn E mesme ciated with the answer will appear The section Answers by User indicates the answers given by each user As for the Statistics section it provides a graphic presentation of the results of the survey The leaders or presenters can at any time display these results for the other participants of the activity by clicking on the Send button However the participants will only see their own answer in the top section of the screen In seminar mode all participants are grouped into a single item and therefore you cannot view the answers given by each user pe k ET THE WEB TAB Allows you to enter an Internet address URL where you wish to direct all users By clicking on the Preview link you can preview the website to ensure that the link is correct Click on the Send to all users link and the users will receive a window mentioning that you are sending them to this address By clicking Ok a new browser window will open at the specified address The Via application will no longer be the active window Sl Preview Q Send to all users User G uide v3 9 SYNCHRONOUS APPLICATION 31 THE MULTI CAMERA PANEL This panel contains the video images of each participant whose personal webcam has been activated It appears automatically when users other than the active leader activate
29. g in or a later version installed on your computer If you are at work and do not have the right to install such software ask your company s IT technician to install it for you At home you can download the free software from the following Website hitp AWwww adobe com If you use Microsoft Internet Explorer you must uncheck the option to install Yahoo or Google or McAfee Toolbar Since Via is based on the Adobe Flash Player plug in it is essential to make sure it is working properly before you access your first activ ity User Guide v3 9 PREPARATION 5 La mma ta PERIPHERAL DEVIC ES L HEADSET AND MICROPHONE Although several types of headsets with integrated microphone are available on the market it is impor tant to consider these few factors You should always use a headset ideally with an integrated microphone you must not use the com puter s speakers or table speakers to listen to an online activity The sound broadcasted through such speakers will be picked up by the microphone and will create an audio feedback noise that all other participants will be a subjected to os The most comfortable headset integrating a microphone is undoubtedly the one with a headband located on the back of the head which is lighter and less bulky It is recommended that you use a high quality headset available at specialized retailers Several crackling interference problems can occur when a headset is not techni
30. ices is not working properly at which time K n v you will be deprived of your communication tools and your absence may postpone the beginning of the activity for all the other participants That being said whether you are a presenter animator or participant make O S i k sure that every user have access to a telephone close to their station and that each person s telephone number is identified and distributed prior to E the activity That way should a technical problem occur the participant s Gnam ens can be reached in order to identify the possible solutions D NO TE It is possible to complete only one step by clicking the appropriate circle db Q amp APPLICATION SHARING E If you are the presenter and wish to share your screen with the other participants Via will download and install the plug in for Via ScreenSharing upon your initial sharing request If you work from a computer station within an establishment you may not have the right to download applications In that case you will need to request that the plug in be installed by a technician prior to the event Application sharing is sometimes difficult for those who access Via from a computer station within an establishment due to the different protection and security protocols in effect Therefore we recommend that you use a computer station outside the establishment home etc as long as the minimum configurations are respected see page 10 It i
31. importing only the documents needed in more than one activity you will maximize the free space of your personal library User Guide v3 9 MANAGEMENTINTERFACE 12 MY MESSAGES This section allows you to view your received and sent messages as well as creating new ones SORTING MESSAGES The default message view mode is set to receive messages for a period of one month The message selection range can be modified to display them by year month week or day The default sorting is by date but it can also be sorted by selecting the column titles Object or Date READING A RECEIVED MESSAGE Click on the message image to open it Once opened you can view the recipients the subject as well as the message content If an audio video message is attached click on the Read the Audio Video Message button to start playing the recording REPLYING TO A SENDER mmaa A Via B dL MY ME JAGES i o si ie 134 me ELLE E Laer aming HRZ SH Hama wes marp rs Qo ao G Dreu O Tometrow E eaan bnsa An Rr p HER REIS i hrd Arh A THE ey Q sueroa E renc Ken et i Yr a BKRS Q v Dri Sne T FAD T TT T Tahari Speen De nl 102 You can reply to the sender of a current message by using the Reply to Sender button at the bottom of the message REPLYING TO ALL You can reply to the sender and all other recipients of a current message by using the Reply to AIl button at the bot
32. l participants Tabs Used by the active leader to navigate from one workshop to the other in a simple click The number within brackets indicates the number of users connected to the workshop dag BREAKOUT ROOMS R S 9 L Main Activity 0 Ken and Pamela 0 Collaboration room 1 User Guide v3 9 SYNCHRONOUS APPLICATION 24 THE AC TIVE LEADER This box contains the information regarding the active leader as well as the current activity foe 21 7 2010 me 13 4817 On the left you will find the image picture or video of the active leader with his her name on the right Also on the right you will find information about the activity the current date and time as well as the time elapsed since the beginning of the activity The active leader and the presenters will have a dropdown list from which they can select the active leader from all connected leaders Elapsed time J 002434 VIDEO WINDOW To display the active leader s video in a separate resizable window The video can be taken out of the active leader box INTERRUPTING VIDEO RECEPTION It is possible to temporarily interrupt the video reception of the active leader in order to free up bandwidth User Guide v3 9 SYNCHRONOUS APPLICATION 25 or Vac PERSONAL OPTIONS A This box contains several personal options which can be used to express yourself and communicate during a synchronous activity STATUS Used to modify your personal sta
33. n pasting it in a word processing software such Online meeting report as Microsoft Word for example Survey Print Allows you to print the active document with all annotations The printing will adapt automatically to the paper size chosen If your computer has PDF printing capabilities you can also print export in PDF format for digital reuse Zoom Allows you to resize the displayed document Different percentages are available in the dropdown list By selecting Auto the document is resized to the maximum size available in the presentation area This option can be very useful since you would no longer have to use the scroll bar to view the entire document However when a document is enlarged quality may be reduced for any image content as well as screen sharing as a result of the image being stretched User Guide v3 9 SYNCHRONOUS APPLICATION 28 B an A THE PRESENTA TON AND INTERAC TION PANEL CONTINUED 20 THE DOCUMENTS TAB This tab allows you to preview all your documents and pages before broadcasting them to the participants You may preview the docu ment as a thumbnail when passing your mouse over a document or one of the pages of the document the image will then become enlarged The documents are displayed on the left side while the pages of the selected document are displayed on the right ke Documents Tableaux blancs 2 Partage v Krn il S Pa R r L fy S i ig c s j z E z
34. nds including the voices of the other users Also by using the adjacent volume control E you Can adjust the sound level of the application OE User Guide v3 9 SYNCHRONOUS APPLICATION 26 La Ramm tqa alagmiig A ahteshng THE PARTICIPANTS UST This box contains the list of users connected to the activity If you are the leader or presenter you can PARTICIPANTS 1 2 view the connection indicator for each user their status raised hand agreement etc as well as their Participants rights 8 Z respective rights Also if the activity is in telephone mode a small handset icon will appear when the user is connected to the telephone conference In seminar mode all the participants are grouped into a single item therefore you will not be able to view their connection indicator personal status telephone connection indicator or individual rights This functionality is intended to optimize presentations for large audiences USER RIG HTS You can modify the rights of each participant such as use of the webcam microphone telephone and annotations To attribute or remove a user s right simply mark or unmark the appropriate box To attribute or remove a right for all users in a single operation you can click on the appropriate icon at the top of the list For the webcam or microphone you can see if a user has such a device and if it has been configured if the box is yellow with a ques tion mark if he does no
35. nternet connection according to the setup wizard In case of a red circle the internet connec tion does not meet the minimal requirements These results may be influenced by various factors Management options available with proper rights Message to All To send a multimedia message to all participants registered to the activity Send Invitations To send an invitation email to a few or all participants with all the information needed to access the activity Add Remove To add or remove participants from the activity list and to manage their roles User Guide v3 9 MANAGEMENTINTERFACE 15 La a tqa leaning amp GMB rai v NEW ACTIVITY For administrators coordinators or collaborators it is possible to create a new activity using the Create a new activity button from My Activities page or from the shortcuts on the home page TITLE Via L KEW AG TFT This title is the one displayed in the list of activities and in the invitation 3m G na Faai email Here be SE IIIT a Bc le MADE et TR NA e MPL de MO DE Uh Laa aaa FR Era Sl Oper tes Pee CID teen ey Drin 1 02 ia ote Select the desired mode accu Liber ied gps arabes Dra ornas te v Opamni Pelee L FE Voice over the Web Use of the Via platform for the visual portion 9 uvaze E X nly ROD of the activity with VoIP for the audio with headsets iu J Prete eree a E lt i Lere dopo sk d dus tevr Teh Web and voice over the phone Use of the Via platform for the piai
36. priate sound device Then go to the Input tab and select the appropriate microphone device e pi ps El o Also make sure the input volume is properly adjusted gets rF arr G on E ses fr Se eee Pri E a P L i rrer ent EDEA 1 as I TEN hemd i oa i Sau es ses LA User Guide v3 9 PREPARATION 8 Vig eLearning amp eMeeting MANAG EMENT INTERFACE Accessing Via My Via My Messages My Configuration Calendar New Activity Document Management User Guide v3 9 MANAGEMENTINTERFACE 9 ACCESSING VIA The first page allows you to access all of Via s functionalities depending on your user s rights To access the platform enter your user name and password Once this information is entered click on Access Your Web browser may ask you to save your login information you may answer yes or no D TO ACCESS VIA Upon reception of an invitation email click on the link to automatically connect to Via Otherwise if you wish to access Via without using the invitation email Start your Web browser Enter the provided address to access Via Enter your username and password Click on Access or press the Enter key on your keyboard TO RETRIEVE A FORGOTTEN PASSWORD OR USERNAME Click on the link Forgot your password On the next screen enter your email address or your username Click on Send Your login information will be sent to you by email Thank you
37. re you can view all the information related to your activities To access an activity from this list click on the Access button This button may vary As a participant if the activity is in progress or it is thirty minutes before the activity it will dis play the Access status If the activity is finished and has been recorded and you have access you can view it by clicking on Recordings If the activity is in the future and you have the right to prepare this activity you will be able to access it to insert documents and prepare your surveys and whiteboards in advance by click ing on Preparation ACTIVITY DETAILS From this page you can view all the information related to an activity title presentation message documents to download presenter type of activity start date end date audio type telephone or voice over the web audio and video quality and access all recordings In the case of a telephone activity you will also find the information required to access the activity Below the information table are option buttons that allow you to e Back To return to a previous screen list of activities EO 00 Delete To delete after confirmation an activity from the server if you have the rights to do na c s0 ba Access To enter an activity in preparation mode in advance for leaders and animators i s r only in normal mode during and in playback mode after i Add a present
38. rences and will be used upon your next connection OPTIONS Ly Raise hand alarm preen Optimize for Tablet PC To activate deactivate the audible alarm heard when a user raises his her hand Animator webcam Compact display Optimize for Tablet PC This option provides a higher fluidity when using a graphic tablet or a Tablet PC S Je FE L Moy Compact display To maximize the display of the document area by minimizing the side panel as well as the pres entation and interaction interface as illustrated on the right Display effects To activate deactivate blending and animation effects used in the interface These options can be deactivated to provide a better display performance These settings are saved in your pref erences and will be applied upon your next connection These settings are initially determined according to the results of the Setup Wizard User guide PDF 1 24 MB Q System information HELP Technical support amp svionthe web User gu ide S via ScreenSharing plug in AN Report a problem d Provides a direct link to this User s Guide in printable Adobe PDF format About Via eLearning and eMeeting System information Displays the system information window that contains all of the available technical information This information could be very useful to obtain technical support for example Technical support Displays the ne
39. resize this box as desired To do so position your cursor just above the title of the box and a double arrow will appear Click and hold down the mouse button to move the cursor to wards the top or the bottom Release the mouse button when reaching the right size 1 Enter your message here User Guide v3 9 SYNCHRONOUS APPLICATION 27 La mma tqa THE PRESENTATION AND INTERAC TION PANEL E This panel contains several tabs that allow you to interact with other users You can also use these tabs to resize a current document print it or take notes 0 0 Gs Rim I Manage documents Refresh list Documents to download gg Manage documents memresn list uments to d Next page and previous page This allows for linear navigation through documents and through pages of the same document Pagination ofthe active document Indicates the current page number as well as the total number of pages in the currently displayed document You can use this area to jump directly to the desired page To do so click inside this area enter the page number you wish to display and press Enter or click outside the text area Notepad Displays your personal notepad The information that you enter in this window A GITR Noles is private and kept in memory only and is not saved anywhere If you wish to save the information you must copy your text by clicking on the floppy icon and Size R 200 Sue selecting Copy to Clipboard the
40. s also possible to install the Via ScreenSharing plug in prior to the activity by visiting the Downloads section of Via s management interface not If you are unable to access the application sharing server please contact your technical support USER S LEVEL OF TEC HNO LOG IC AL AUTONOMY It is not necessary to be an informed user or to be skilled with computers to use this online collaboration tool The functionalities available on the interface are similar to most of the current software applications on the market today As with all interfaces an appropriation period of one hour or more depending on the number of participants must be anticipated How ever this period could be much longer if participants have not already applied all the recommendations and performed the required vali dations mentioned in the previous pages A single session is usually enough to become functional and efficient in the Via environment User G uide v3 9 PREPARATION 7 La Ramm ta BL aC A ahteshng AUDIO TROUBLESHOOTING When you are online and accessing an activity you must first perform a sound test even if the results of the test are successful it is possible that you may need to make some adjustments If you cannot be heard correctly or not at all try the following corrective meas ures On your headset and microphone cord there may be a button to activate or deactivate the microphone and also to adjust the volume In this case
41. she may delegate leader ship to one of the leaders and retake control at any time Leader He she has the rights by default to activate their microphones or webcams but does not have control over the presenta tion The leader can control the rights of the participants in the meeting right to annotate to use a microphone and a camera When he she is the Active Leader he she can control the rights of the other leaders present and the presentation of the docu ments Participant He she can chat and must request the rights to annotate use video or voice communications po 526 User Guide v3 9 MANAGEMENTINTERFACE 16 tqa NEW AC TIVITY CONTNUED Macrin a ananiro Advanced seent Ad vanc ed Options ui E aban sand indis on ie phenn eguen acn KERE conf maton ts Mi participants When clicking on Advanced Options extra settings become available Tra of arta maa gL aai a E pat Invitation By checking the Send Invitations Automatically to Partici Panoor PO stern a b meee piin pants when you press the Save button you will be asked if you wish to Marcy Brosh ei eoo een send the invitation immediately In addition by checking the next option Aaa ai ge ee uai you can request a confirmation of availability from each of the meeting s pore H HES n e S LEN participants They will receive a request for confirmation in their invitation ioscan email with a Confirm or Refuse button You will then be able to s
42. t have the user right the user does not possess the device or it has not yet been configured You can still attrib ute the right to this user however the user must complete the Setup Wizard audio and or video When you click on the small triangle of a user a menu is displayed and you can Ss es MME perform the following actions for the selected user s na Reset state Reset status To reset a user s status to normal This can be useful for example to reset the status of a participant YN Establish as leader who had a question that has been answered i Establish as leader participant To change the role of a user during an activity By changing the role of a participant to a leader the latter will then have the same rights and privileges as a leader Expel To remove a user and providing an optional message visible only to this user Your name will not be displayed to the expelled participant MANAGE USERS Opens the window that allows you to manage the participants of your activity This is where you can add remove participants or guests as well as modify their respective roles C HAT BO X Ken era All users gt Hi Pamela Spencer Private gt Hello Ken This box contains the most recent messages received and sent To send a message first select the 1a is really cool person to whom you wish to contact from the dropdown menu Enter the message in the text area at the bottom and click on the Send button n You can
43. their webcam You can resize this panel at anytime by using the inside portion of the bottom bar You can also completely hide the panel by clicking on the top part of the bottom bar button with the arrow icon VIDEO OPTIONS FY Turn on video conference mode Presentation layout C ekg peta oa ly Soo Turn on off video conference mode Allows the presenter or the active leader to activate deactivate the video conferencing mode The interface then changes to compact mode thus completely hiding the active document as well as the interface panels which leaves all the space for displaying videos Normal presentation layout Allows the presenter or the active leader to choose the type of layout in the multi camera panel This function can also be found in the menu under Multi camera layout Normal all cameras are displayed in the same size Presentation the active leader s camera is larger than all other cameras Maximize Restore This function allows you to maximize the display of the panel to enlarge the video images to their maximum size To restore the original size click once again on the options button and click on Restore User Guide v3 9 SYNCHRONOUS APPLICATION 32 ANNOTATION TOOLS Via aLeoming L ahteshing The annotation tools allow you make annotations to the currently displayed documents or whiteboards PENCIL A freehand drawing tool The colour and thickness of the lin
44. tom of the message CREATING A NEW MESSAGE Click on the New Message button at the top of the messag ing section or use the Reply to Sender or Reply to All but tons when you are inside a received message Enter the subject of the message Click on the Click Here to Select the Recipients button Drag and drop the users you wish to contact from left to right in the recipient list Click on the Finished button to confirm your list of recipients Then you can enter a text message and or record an au dio video message SENDING AN ALERT BY EMAIL To add an audio video message your computer must be equipped with audio and or video capturing devices If several devices are available it will be possible for you to select them Click on Record to start recording an audio video message The maximum recording time is 5 minutes When your recording is finished click on the End of Re cording button If the recording is suitable click on Use this Message Oth erwise erase the message and record it again by clicking on the Delete Recording button When you are satisfied send your message by clicking on Send Message When sending your multimedia message through Via a notification by email is sent to the recipients through their regular email They will need to click on the image of the email to be redirected to the Via platform in order to be able to read the new message
45. tus can be viewed by other users Click on the small adjacent arrow to dis play the different choices offered to you Then click on the desired status so that others may see it To return to your original status click on the main button This function is not available for participants in seminar mode C AMERA are the active leader and other users already have their cameras on yours will be displayed in the multi camera panel with the other users rather than in the Active leader box This function is not available for participants in seminar mode MIC RO PHO NE Used to activate or deactivate your microphone Upon initial activation you must authorize the application to use your micro phone Once activated you can use the adjacent volume control to adjust the sound level of your microphone In order to prevent an echo effect you will not hear your own voice when your microphone is activated your voice will be heard by other users only This function is not available for participants in seminar mode TELEPHONE If you are in telephone mode you will have a telephone button instead of a microphone Once you press this button the other users connected to the telephone conference will be able to hear you To modify the rights of the other users you can mark unmark their re spective telephone rights This function is not available for participants in seminar mode AUDIO VOLUME Used to mute all of the application s sou
46. vigate from one workshop to the other inside the activity Workshops are accessible through tabs b Webcastinfo Chat rights End activity Quit activity User Authorization It is now possible to allow or deny access to your participants to your online activity You may also provide a reason for denying access to a participant Chat Rights Used to activate deactivate the possibility for participants to send public messages to all connected users or private messages directly among themselves End activity Used to terminate an activity following confirmation by disconnecting all users attending the activity The remaining participants will receive a message informing them that the activity is now finished AUDIO VIDEO Turn on off video conference Multimedia Profile The presenter or active leader can activate deactivate the video conferencing mode The interface will then Audio setup change to compact mode to leave more space for multi camera panels 7 Video setup m E Turn on off video review mode Multimedia profiles This feature lets you modify the size and the quality of your videos as well as the display type Multimedia settings pr Ee The presenter can choose the multimedia profile settings such as the quality and the size of the videos webcams for all connected users of an activity Quality depends on the available qualities of the pre established activity profile Size
47. y creates a directory tree and lets you modify it simply mabe e Kaa Os by using drag and drop You can add a directory with the Add umrem ae anas kaat Gr Directory button You can also rename the directory later on ae 1 arez f apenas aandaa an pedi N M rss Pai ADDING A DOCUMENT ee You can add one or many documents at once in your personal library First select the directory you wish your documents to be imported to and then click on the Add Documents button This process is similar to importing documents from your com non a puter directly in your activity USING YOUR DOC UMENTS IN YOUR ACTIVITIES Once your document is in your personal library it can be used as many times as desired in your online activities without having to download them again Simply select the option Import from Via My Documents in order to link an existing document in your personal library to your specific activity This feature is especially useful when the same document is used in different activities Important note The documents deleted in your personal library are still available and functional inside activities they were previously imported into STORAGE LIMIT OF YOUR PERSONAL LIBRARY The remaining free space in your personal library is displayed at the bottom of the window The size of your personal library may be in creased if needed Please make a request to your Via administrator in order to make this adjustment By
48. y displayed document User Guide v3 9 SYNCHRONOUS APPLICATION 29 La R mma THE PRESENTATION AND INTERACTION PANEL CONTINUED THE SHARING TAB The Sharing tab allows you to completely share your desktop screen with the other users including running any application program or software for them to see You can also use application sharing to give control of your screen to another user see Remote Control below OC oigan Q Snare mr screen Installation of the sharing plug in In order to share your screen you must first install the Via ScreenSharing plug in available only for computers running on Windows or MAC operating systems If you have not already installed it you can click on the download link to do so Depending on your browser you may have to click on the yellow bar that will appear at the top of the window to authorize the installation of the plug in Once the plug in is in Stalled click on the Finished button Share my screen Click on the screen sharing link to start the screen sharing func tion If the screen sharing plug in is not installed or if an update is available you will be prompted to install it Upon the initial activation the connection to the server will be established and a side bar will appear on your desktop indicating that the screen sharing application has been started From this time on all participants in the activity will be able to view your screen
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