CDM WinISF User Guide - CDM Software Solutions
Contents
1. CDM Software Solutions CDM WinISF User Guide GETTING STARTED Step 1 You must define HTS codes prior to any ISF submission Define HTS Code Valid HTS HS codes can be found at http hts usitc gov Step 2 Defining party details is optional but highly recommended for frequently used parties Define Parties Every ISF submission requires at the minimum a Manufacturer Consignee Ship To Party Consolidator Cargo Stuff Location Buying Party Selling 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide ISF Submission z Add Delete Replace ISF i Pending ISF Report ISF Data Definitions 2 Parties C HTS Codes ISF Reports Cc ISF Receipt ISF BOL Log k Transmission Log 2 ISF Download ISF Profile 2 ISF Profile Update ISF Submission Add Delete Replace ISF Allows user to create update or delete an ISF shipment Pending ISF Report This is a valuable tool for tracking ISF shipments that were not accepted by U S Customs ISF Data Definitions Allows user to setup frequently used parties and HTS Codes Parties Manufacturers Selling Party Buying Party Ship To Party Container Stuffing Location Consolidator Consignee Booking Party only for FROB TE IE HTS Codes Must be valid HTS code the link below provides a list of valid HTS codes http hts usitc gov 2010 CDM Software Solutions Inc2. Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide ISF Receipt Allows user to create a report with key ISF details that can be sent to parties to related to ISF submission report includes ISF transaction number provided by U S Customs if the ISF shipment was ACCEPTED ISF BOL Log Allows user to review a complete history of U S Customs response9s for an ISF shipment Transmission Log Allows user to create a ISF transmission report within a given date range Download ISF Allows user to retrieve ISF responses based on date range 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide PARTIES Add Main Menu ABC MANUFACTURING KOWLOON HONG KONG CHINA z wali Add Main Menu Allows user to create new party information Allows user to modify existing party information Allows user to delete remove existing party information Returns user to ISF Main Menu 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide PARTY DETAIL Action Type Manufacturer Supplier i Secondary Name Alternative Addressee Identifier Number a NA Identifier Code Address w Postal Code State Province Select the appropriate type from the drop down list
3. Enter complete name of party maximum 35 characters Secondary Name Enter secondary name if applicable if secondary name is entered the secondary name type must be defined Identifier Number Required only for Consignee Recommended to be blank for all other Party Types Valid Formats FINA NO eE euceee NN NNNNNNN CBP Assigned Number YYDDPP NNNNN Social Security Number NNN NN NNNN Encrypted Number Ultimate Consignee Only CCCCCCCCCCC Where N Number X Alphanumeric YY Last two digits of the calendar year when the number is assigned DDPP district port code where the number is assigned C Character 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide Identifier Code Valid Party Identifier Qualifiers El pestis oe eke P E ten pees EIN IRS number CBP assigned Number for Consignee CBP encrypted Consignee ID Social Security Number DUNS Number DUNS 4 Number FIRMS code Required for Blank Identifier Number Address Please note the first line of the address must be completed maximum 35 characters per line City name is required maximum 35 characters Postal Code Leave blank if no postal code is available maximum 15 characters Select country from drop down list County Sub Code State for United States Province for Canada Mexico etc Valid Sub Codes Available At http www unece org cefact locode service sublocat h
4. ISF5 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide Shipment Type Options Standard Filing To Order Shipments Household Goods Personal Affects Military Government Diplomatic Shipment Carnet US Goods Returned FTZ Shipments International Mail Shipment Transaction Type Options Complete Transaction CT all data is present no special flexibility rules apply If CT is used the ISF can be updated if necessary but U S Customs does not require the ISF to be updated Flexible Range FR a range of data for the Manufacturer Ship To party Country of Origin or HTS number has been provided The ISF MUST be updated as soon as better information becomes available but never later than 24 hours prior to arrival If FR is used U S Customs expects to receive a timely update Flexible Timing FT the Consolidator and or Container Stuffing Location has not been provided The ISF MUST be updated as soon as better information becomes available but never later than 24 hours prior to arrival If FT is used U S Customs expects to receive a timely update Flexible Range and Timing FX the rules of Flexible Range and Flexible Timing listed above are applied to ISF shipment ISF Importer Code Options EIN IRS No CBP Assigned Number Social Security Number Passport Number when selecting t
5. Returns user to ISF Main Menu Every ISF submission requires at the minimum Manufacturer Consignee Ship To Party Consolidator Cargo Stuff Location Buying Party Selling Party 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide ISF SUBMISSION PARTY DETAIL Bill of Lading SWIJMSXNYK9DLO26804 Search By Search ISF Party Database Party Name Select from list You can select an Existing Party then Change Type Below To Copy Details Existing Parties Except Type From That Party Please Note if Type Selected Below is Consignee Identifier Number and Code is Required a Manufacturer Seller p Consolidator g Container Stuffing Location p Buyer Ship To Also Create Select From List Type Secondary Name Alternative Addressee Identifier Number erede mw TIP DEFINITION Identifier Number and Identifier Code should ONLY be defined for CONSIGNEE All other types should have BLANK Identifier Number and N A Indentifier Code EXCEPTION Manufacturer defined ONLY by DUNS or DUNS 4 Identifier Number 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide il si 7 i Country Sub Code State Province Search By Search criteria options include party name or pa
6. 67 8778 CDM Software Solutions CDM WinISF User Guide ISF SUBMISSION HS CODE DETAIL save Main Menu HS Code Select from pre defined HS code list Select from available Manufacturers defined in ISF submission Select country from drop down list 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide ISF SUBMISSION CONFIRM TRANSMISSION Bill of Lading TESTO1 Confirm Tranmission Main Menu Confirm Transmission Click Confirm Transmission to transmit ISF to CBP and receive internal control number 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide ISF SUBMISSION CONFIRM TRANSMISSION Bill of Lading TESTO1 Internal Reference ISF1383019 Transmission Completed Return to ISF Submission Main Menu Confirmation Internal Reference CDM s ee transaction number not to be confused with ISF Transaction Number Either Transmission Completed Or Transmission Failed 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF U
7. DEFINITION SELECTION acto a Bill of Lading Must include SCAC Copy from Bill of Lading or Our CO Reference Optional Options New ISF Shipment create a new ISF shipment the bill of lading number must NOT exist in system Replace Existing ISF Shipment Modify or View an existing ISF shipment Deactivate Existing ISF Shipment Cancel an existing ISF shipment Deactivated ISF shipments will not be removed from the system Bill of Lading Enter master or house bill of lading number no spaces or special characters Remember to include SCAC code at the beginning of the bill of lading number the SCAC code is usually four characters If you are not sure if the bill of lading number includes the SCAC code contact the carrier or NVOCC and ask them does bill of lading number include SCAC Copy from Bill of Enter existing bill of lading number to use as a template the header details Lading additional reference s container s parties and HTS code details will automatically be copied to the new ISF shipment The user can make any necessary changes to the new ISF shipment without affecting the old ISF shipment 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide ISF SUBMISSION HEADER Replace It NBLAxO21322 wer E O O O Bill of Lading Type House Bill of Lading 7 Shipment Type Standard Filing Tr
8. Number X Alphanumeric YY Last two digits of the calendar year when the number is assigned DDPP district port code where the number is assigned C Character Identifier Type Valid Party Identifier Qualifiers Types EXCEPT Consignee should be N A unless defining by DUNS or DUNS 4 number E espe oes E A nce giaeeta eaves T EIN IRS number CBP assigned Number for Consignee CBP encrypted Consignee ID Social Security Number DUNS Number DUNS 4 Number FIRMS code Not Applicable Address Please note the first line of the address must be completed maximum 35 characters per line City name is required maximum 35 characters Postal Code Leave blank if no postal code is available maximum 15 characters Select country from drop down list County Sub Code State for United States Province for Canada Mexico etc Valid Sub Codes Available At http www unece org cefact locode service sublocat htm 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide ISF SUBMISSION HS CODES Bill of Lading TESTO1 1003004010 ABC MANUFACTURING CHINA au pele Add HS Code Transmit to CBP Main Menu Add HS Code Add HS code details to ISF submission Transmit to CBP Move to CBP Transmission Confirmation Returns user to ISF Main Menu 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 8
9. ansaction Type Complete Transaction ISF Importer Code EIN IRS No NN NNNNNNN 717 0622272 ISF Importer No 7 08 Valid Formats NN NNNNNNOO YYDDPP NNNNN NNN NN NNNN Passport DOB rT Passport Country C Select from List Carrier Code O SCAC No 7 Use Third Party ISF Bond If YES ISF Bond Holder must be blank and Surety Code required on Next Page If NO ISF Bond Holder must be entered and is usually the same as the ISF Importer No entered above except Household Goods Shipment Type 77 0622272 Erina ide 7 06 Valid Formats NN NNNNNNOO YYDDPP NNNNN NNN NN ISF Bond Holder Activity Importer or Broker mporter or Broker Code ISF Bond Type Continuous 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide Master Bill of Lading O Foreign Port of Unlading U N Location Code ISF5 Look Up U N Location Code Place of Delivery U N Location Code ISF5 Look Up U N Location Code Our Reference No O Additional References QO Number of Container s O Required O Optional C Conditional Bill of Lading Type Options e Ocean Bill of Lading used for master or regular bills of lading e House Bill of Lading used for house bill of lading house bill of lading is usually provided by a NVOCC or Co Loader ISF Type Options e ISF10 e
10. his code user must enter additional information Date of Birth on Passport Passport Issuing Country Carrier SCAC ISF5 only 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide ISF Importer No Valid Formats EIN CIR NOs eeniterrcesuiecgienete ean tnreeatertaniegeiesdands NN NNNNNNN CBP Assigned Number YYDDPP NNNNN Social Security Number NNN NN NNNN Passport DOB mm dd yyyy Required if ISF Import Code equals Passport Passport Country Required if ISF Import Code equals Passport Carrier Code Enter valid carrier SCAC code this field is optional Use ISF Bond If value Yes the ISF Bond Holder must be blank and Surety Code is required in Additional References If value No the ISF Bond Holder must be entered ISF Bond Holder This field is required if the Use ISF Bond field equals No The ISF Bonder is usually the same value as the ISF Importer No Options e Importer or Broker Custodian of Bonded Merchandise International Carrier Foreign Trade Zone Operator ISF Bond ISF Bond Holder Activity Code ISF Bond Type Options e Continuous e Single Transaction Master Bill of Lading Enter carrier master bill of lading number this field i
11. ord will be removed Equipment Code Valid Selections Other codes can be added upon request 20 OPEN TOP 20 CLOSED TOP 40 OPEN TOP 40 CLOSED TOP OTHER CONTAINER FLAT BED TRAILER Equipment Prefix Enter first four characters of the container number this is usually the carrier SCAC code Equipment Number Enter container serial number Equipment Check Digit Enter container check digit if applicable Equipment Delete By checking delete and clicking Next button equipment record will be removed 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide ISF SUBMISSION PARTIES Bill of Lading TESTO1 Type ABC MANUFACTURING KOWLOON HONG KONG Edit Delete ARIZONA RETAILERS Edit Delete CARGO CONSOLIDATORS Edit Delete LONGHORN DIVISION Edit Delete Add Party Next Main Menu Add Party Add party information to ISF submission Move to HS code section J Fp O Y O JJ Z lt N m Edit party information related to ISF submission Delete remove party from ISF submission 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide
12. rty custom code then enter all or part of the search data then click SEARCH ISF PARTY DATABASE to populate Existing Parties with search criteria If the user clicks the SEARCH button with no value in the search field the Existing Parties list will display all available Party details Existing Parties Select from list of pre defined parties to eliminate additional data entry Also Create This row ONLY displays when ADDING a party and allows the user to create additional Party records for the selected EXISTING PARTY thus eliminating the new to click ADD PARTY again For example if the user selects a CONSIGNEE from the Existing Parties and clicks BUYER and SHIP TO and clicks SAVE the system will automatically create THREE records Type Options e Manufacturer Seller Consolidator Container Stuffing Location Consignee Buyer Ship To Enter complete name of party maximum 35 characters Secondary Name Enter secondary name if applicable if secondary name is entered the secondary name type must be defined Identifier Number Required only for Consignee type other types should be BLANK Valid Formats ET NO a A apaanrenaens NN NNNNNNN CBP Assigned Number YYDDPP NNNNN 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide Social Security Number NNN NN NNNN Encrypted Number Ultimate Consignee Only CCCCCCCCCCC Where N
13. s optional Foreign Port of U N location code which is five consecutive characters use http www unece org cefact locode service location htm to look up location on U N website Place of Delivery U N location code which is five consecutive characters use http www unece org cefact locode service location htm to look up location 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 Unlading CDM Software Solutions CDM WinISF User Guide Our Reference No Enter your reference number this field is optional Additional References Enter number of additional references to be defined if USE ISF Bond Yes then minimum value must be one zero is a valid value Number of Container s Enter number of containers to be defined zero is a valid value this field is optional 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide ISF SUBMISSION REFERENCE amp EQUIPMENT Bill of Lading TESTO1 REFERENCE EQUIPMENT mia at SuretyCode SuretyCode v12345678 me 40 CLOSED TOP 123456 7I Reference Code Valid Selections US CBP Entry Number Master Bill of Lading Number ISF Bond Number Surety Code Reference Number Enter valid reference number related to reference code Reference Delete By checking delete and clicking Next button reference rec
14. ser Guide ISF STATUS eam POO Enter bill of lading number to check ISF status Bill of Lading X20090020427 CDM20090344513 02 12 2009 11 47 o fo ISF ACCEPTED 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide ISF DOWNLOAD Beginning Date valle aad dd yyyy 02 12 2009 Ending Date mm dd yyyy Continue Main Menu Beginning Date Enter beginning date Ending Date Enter ending date NOTES System will pull the following details based on CBP response date Bill of Lading ISF Transaction Number Response Date Response Time Type 01 Data Rejected with error s 02 Data Accepted error free 03 Data Accepted with Warning Code Message 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778
15. tm 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide HTS CODES Add Main Menu Description Search HTS HTS Code Description Product ID ID Action 151530 CASTOR OIL a sat _ dake Add Main Menu Search Capability Select one of the following search options HTS code Description or Product ID then enter all or part of the search criteria then click SEARCH Allows user to create new HTS code Allows user to modify existing HTS code Allows user to delete remove existing HTS code Returns user to ISF Main Menu 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide HTS CODE DETAIL ee Description If Blank HTS Master description will be used HTS Code Enter 6 digit HTS Code click red HTS LOOK UP get valid HTS codes ttp hts usitc gov h Description Enter description for HTS code does not have to be technical and is not transmitted to U S Customs Product ID Enter your product ID reference for the HTS code this information is not transmitted to U S Customs Returns user to ISF Main Menu 2010 CDM Software Solutions Inc Chicago IL www cdmsoft com isf cdmsoft com 312 867 8778 CDM Software Solutions CDM WinISF User Guide ISF SUBMISSION BILL OF LADING
Download Pdf Manuals
Related Search