Home

English Language Services for Adults (ELSA) User's Guide

1. Table 11 List of Reports Assessment Centre amp LTOs The following table identified reports typically printed by an Assessment Centre Report Monthly Assessment Activity Report RPO1 10 Description List of the Client Assessments that have been performed over a period of time Referral Statistics Report RP0120 Prints Referral Statistics for the current reporting month and year to date Includes various percentage comparisons CLB Breakdown by Current Month and YTD RP0160 Summarizes the statistics involving the number of Clients assessed by ELSA Level Benchmarks over a specified period of time Assessment Appointments Report RP0180 Lists the Clients to be assessed on an appointment date Used as a turn around report for subsequent entry of appointment information Also lists appointment information that may have been entered for an appointment e g Appointment Status Table 12 List of Reports Assessment Centre 103 STaRS User s Guide The following table identified reports typically printed by LTOs Report Description Class Schedule RP0010 List of current Classes offered by a Language Training Organization LTO Can either print the Class specifications regardless of the Class Period or may print the Classes offered by a selected Class Period Class Information Sheet RP0030 Is a summary list of Students in Cla
2. Update the required information taking care to ensure that all mandatory fields are completed Use the FROM Provider Status field to reflect the status of this referral Select Referral Slip to automatically generate a printed referral slip Click Save to save the data Referral Management Accept Refuse Referrals This function is primarily used by LTOs to accept refuse Referrals however all users can Accept Refuse Referrals All users should regularly review Referral list for new incoming to do items This function effectively replaces the Green Card as a means of sharing information It is key as a method of allowing other Service Providers access to Client information Without a Referral to an LTO Student intake cannot occur When selecting the Referrals option from the main menu then the Accept Refuse Referrals function the Referral Search page is displayed as shown below e Referral Search Microsoft Internet Explorer provided by Ministry of SBT amp C STaRS TEST SYSTEM Clients Students Class Management reais J Letters Reports Utilities Referral Search Criteria User ID SDNTO11 Referral Search Client Search Help Serice Provider To z College of New Caledonia Prince George Campus Provider Location Create Referrals Piet Se cite ae Referral Status Referrals Min Referral Date Max Referral Date E Search B Be localintanet Figure 27 Accept Refuse Referral M
3. Please Note Not all users have access to all the functions outlined in this section Specific sub menu items appearing are role specific Review STaRS Roles chart illustrated in Data Management section of this User Guide for further information 109 STaRS User s Guide Change Password Use this function to maintain a User s password and or to unlock a User s Id Changing Passwords To change a password follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Enter the password into the Old Password field 3 Enter the new password into the New Password and Confirm New Password fields Change Password 4 Click the button to change the password Please note that an administrative user will be able to select other user IDs to change their passwords In this case the current password need not be entered Please Note The administrator password must be closely guarded so that other user s User ID and password credentials are not compromised An administrator may change the password for any User under their own Service Provider Unlocking an Account To unlock an account follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select the Unlock Account tab and wait for this tab to display fully nilock riD 3 Click th
4. Select the desired Part Time Hours Code Value by clicking the applicable radio button and Details then click to edit the existing Instructor s information Update the Part Time Hours information as desired Click Save to save the data Return gell Click to return Deactivating a Part Time Hours value To deactivate an Part Time Hours Code Value follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully Select Maintain Code Values option from the sub menu and wait for the Maintain Code Values page to display fully Select the Code Attribute Name PART TIME HOURS from the drop down list Select SE Click to select the Instructors and wait for the Maintain Code Values page to redisplay fully This page will show zero or more existing Instructor code values Select the desired Part Time Hours Code Value by clicking the applicable radio button and Details then click to edit the existing Instructor s information 129 STaRS User s Guide 6 Uncheck the Active Flag 7 Click Save to save the data Return gell At any time the Active flag can be re checked should the Part Time Hours value become active again 8 Click to return 130 Utilities Maintain Geographical Regional Mapping Use this function to maintain the relationship between Geographical Region code values and the applicable Geographical Gro
5. 19 STaRS User s Guide Each of the page areas outlined in the figure above has a specific purpose as outlined below Page Area Purpose This area inside the browser window title bar displays the name of the current page This area provides access to the main system menu Page Title Area The menu is a series of buttons that take you to the appropriate start Main Menu Area page for a specific functional area Note ONLY functional areas to which the currently logged on user has access will be displayed The side panel area provides the following It shows the currently logged on user ID e g MLTO1 It shows the current functional module and version number to assist in trouble shooting e g REPT0100 1 1 01 t provides access to a Help button which launches the STaRS Help System It provides access to a Logout button which allows the currently logged on user to logout from the application and will then redisplay the logon page This area provides access to the sub menu items and will change depending on which area of the application is currently active as indicated by the grey highlighted main menu entry Side Panel Area The sub menu is a series of buttons that take you to the appropriate start Sub Menu Area page for a specific functional page Note ONLY functional areas to which the currently logged on user has access will be displayed This area shows the status line When viewing a
6. Multiple copies will be available i e for testing training and production It is hosted in a central location a the Ministry of Community Aboriginal and Women s Services A Client who is taking ELSA training from a Language Training Organization A duration of time when a Student has interrupted their ELSA training due to a variety of personal circumstances Contains the individual Sub menu items available for execution under a Menu item A report that is printed with spaces provide within which information is manually filled in Subsequently the information is used as the source for data entry For example the Attendance Sheet is printed for teachers to enter Student daily attendance At the end of the period the total hours per Student is entered into the system under the appropriate Class Period A naming mechanism to locate files and other resources on the web Typically used to designate the address for a page on a web site Example http Avww cycle24 com Identifies a valid STaRS User maximum 8 characters A list of Clients waiting to be placed into a Class 149 STaRS User s Guide Acronyms and Abbreviations AC El ELSA HTML LTO SP URL 150 See Assessment Centre Employment Insurance used to indicate if a Student was recommended for ELSA training by this source English Language Services for Adults See Hyper Text Markup Language See Language Training Organization noted the glossary a
7. STaRS Data Management Security STaRS security is based on User IDs Passwords and roles STaRS roles The role to which each user is assigned entirely controls the authorities he or she has within the system The menu items that are displayed by the system as well as the specific fields visible on certain pages are controlled through the role framework Different users will therefore see differences as they navigate through the application summarizes the access capabilities for each role The following table outlines the 10 STaRS roles and Function In Menu Order 4 e Assessment Centre L Ministry Referral Counselor Admin Staff Admin Staff Teacher Program Management Regional Pgm Co ordinator Technical Staff Logon SS Management AVA SIS Ki Maintain Client Applications Schedule Assessments Maintain Assessments Class Availability Inquiry KISIKI S Create Referrals Accept Refuse Referrals Manage Waitlist Maintain Student Information LILI NISSI SISI SIS Assessor lt l lt lt J icici lt x Class Placement Maintain Classes lt sis Sal Sal Sal SISI SISI Management sel Iesel SS Sal SS SS Maintain Class Availability Record Student Attendance Continue Students Discontinue Students Transfer Students Maintain Child Information Record Childminding Attendance Print Reports
8. Class Inquiry Click button This displays the Class Availability Search page Updating Class Availability Information To maintain update class availability information follow these steps 1 Select Class Management from the main menu and then select the Maintain Class Availability sub menu option Wait for the Class Search page to display fully 2 Enter the desired search criteria and press the Search button 83 STaRS User s Guide 3 Update the information as desired taking care to ensure that all mandatory fields are completed Save 4 Click to save the data 84 Class Management Record Student Attendance This is used to record student attendance totals for the Class Class Period Use the Attendance Sheet Report as the turnaround document to keep track of attendance throughout the period in preparation for data entry via this function A Class Placement record is required to be able to enter attendance information for the Student under the specified Class Class Period Class placement may be inactive when attendance is entered if Continue Discontinue Transfer Student function has already been executed Enter Student Attendance To enter student attendance follow these steps 1 Select Class Management from the main menu and then select the Record Student Attendance sub menu option Wait for the Class Class Period Search page to display fully Specify the LTO Location and or the Class Number and or the Cl
9. Set Font Size to properly display STaRS text values 1 To increase the Netscape Navigator font size select the Increase Font option form the View menu Version 4 51 en 99063 Netscape Seck Configure Security Settings 1 Ensure that cookies JavaScript and ActiveX security are properly configured by selecting Edit gt Preferences t Netscape nati Size Wilts ita On Gids 142 Browser amp Network Configuration 2 Ensure that cookies JavaScript and image load preferences are properly configured by selecting the Advanced category from the tree menu and ensuring the settings are configured as indicated below Preferences Languages Applications Smart Browsing Mail amp Newsgroups Roaming Access Composer a Network Settings Pop Up Window Support If you are using firewall or other software to filter your internet content there may be a setting to disable pop up windows Pop up windows must be enabled for STaRS to operate correctly The steps to accomplish this will depend on the software or hardware you have installed 143 FAQ Q What Browsers does STaRS support Earlier STaRS versions support both Netscape and Internet Explorer Please consult section entitled Technical Requirements STaRS versions 2 0 00 and later are not accessible via Netscape Q Why does this application not work like my other Windows applications STaRS is a web browser based a
10. Click button and wait for the Class details page to display fully Enter the required information as before ensuring all mandatory fields are completed Note The Default Instructor 1 and Default Instructor 2 drop downs are populated from the instructors set up under Maintain Code Values function under the Utilities menu Click Save to save the data If you are satisfied with the Class Number then select the Class Periods tab to add Class Periods against the Class N Click the ase sansa button Note The Period drop down is populated from the periods set up under Maintain Periods function under the Utilities menu Enter the required information ensuring all mandatory fields are completed Click Save to save the data Repeat steps 10 through 12 to add additional Class Periods as appropriate 81 STaRS User s Guide Maintain Class Availability Use this to maintain class availability information Any user with access to the STaRS application can view the posted information utilizing the Class Availability Inquiry function from the Client menu Details should be added updated on a timely basis as per business rules in place between various Service Providers 82 Please Note To support searching on the Class Availability Grouping information use the following standards for data entry ELSA Level Description Use only the following codes to describe the levels of your Classes 1 2 3 1lit 1 1lit 2b 3b 1 2 2 3 1 2 38
11. Corporation The JavaScript name is a trademark or registered trademak of Sun Microsystems Inc in the United States and other countries and is used under license Other product and brand names are trademarks of their respective owners Java is Document Done Saal S IK KS Powered by Java technology from Sun Microsystems Inc Copyright 1992 1997 Sun Microsystems Inc All Rights Reserved Contains encryption software from RSA Data Security Inc Copyright 1994 RSA Data Security Inc All Rights Reserved E Version 4 51 en 990 BY Microsoft Word Documenti We heier 1 34PM Contains VisiBroker for Java software copyright 1996 1998 Inprise Corporation a trademamk or registered trademark of Sun Microsystems Inc in the United States and other countries Contains ObjectStore PSE for Java Copyright 1997 Object Design Inc Kl 3 Click the security button Netscape File Edit View Go Communicator Help Bac d Relg 2 a A a w ad Home Search Netscape Wint Security A EI Bookmarks Location 140 Browser amp Network Configuration A Select either SSL v2 or SSL v3 depending on instructions from the STaRS administrator la x d Netscape Security Info Messenger Java JavaScript Ask Every Time 5 Then enable the applicable cipher strengths At least 40 bit encryption must be enabled 141 STaRS User s Guide
12. NOT yet been set up using the Set Assessment Function then a warning message will be displayed Bookings for Current Selected Date finished or Assessment Schedule not generated You must generate the schedule prior to booking appointments 5 On the Schedule Appointment page enter Provider Comments and Provider Notes as Accept necessary select Appointment Letter and click ZE Note f an Appointment Letter is selected the Assessment Appointment Letter LT0010 selection page is displayed If not skip to step 7 e Print L 6 Enter an optional paragraph if required and click Seer in order to generate an Appointment Letter Return pen e e 7 Click to return to the Enter Update Client Details page Please Note Automatic i e non priority assessment bookings are always allotted forward from an internal booking date The user is prompted for this date under the following circumstances The first time a booking is made When all available assessment slots are filled 51 STaRS User s Guide Schedule Assessments Use this function to book assessment appointments Use Assessments Appointment Report to view schedule Please Note Prior to scheduling assessment bookings please ensure the assessment schedule has been setup using the Set Assessment Schedule function from the Utilities menu Hint The booking function can be accessed in two ways Directly from this menu entry From the Greate Booking
13. PART TIME HOURS from the drop down list Click SE 5 select the Part Time Hours and wait for the Maintain Code Values page to redisplay fully This page will show zero or more existing part time hours code values Click SE E to add a new Part Time Hours Code Value Enter a value for the Part Time Hours in the Code Value field Only numeric values are allowed including up to one decimal point The entered value will automatically copy into both the Short Description and Long Description fields This value will be displayed in the Part Time Hours drop down list whenever and wherever it is viewed Users must also specify the desired display order utilizing the Display Sequence field only numeric values are allowed with the smallest being displayed first 7 8 Utilities Click Save to save the data Return gell Click to return Updating a Part Time Hours value To update a Part Time Hours Code Value follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully Select Maintain Code Values option from the sub menu and wait for the Maintain Code Values page to display fully Select the Code Attribute Name PART TIME HOURS from the drop down list Click Select to select the Part Time Hours and wait for the Maintain Code Values page to redisplay fully This page will show zero or more existing Part Time Hours code values
14. Provider The technical coding language used to construct web pages Hyper Text Markup Language HTML defines how a page is supposed to look and is interpreted by the web browser in order to display the page Is an Assessor who travels within a regional area performing Assessments of Clients They perform the same services as an Assessment Centre however with the exception that they are mobile A service provider who offers ELSA training classes also known as a School They may also offer childminding daycare services See also Language Training Organization Location A specific Location under a Language Training Organization The STaRS Menu displayed to Users from which a menu item may be selected 148 Ministry of Community Aboriginal and Women s Services Service Provider Screens STaRS database Student Student Break Sub Menu Turn around Document Universal Resource Locator User ID Waitlist Error Reference source not found The BC Ministry responsible for the English Language Services for Adults ELSA funding stream of the BC Settlement and Integration Program BCSIP Refers to an organization providing services under the BC Ministry of Community Aboriginal and Women s Services ELSA Program These include Assessment Centres Language Training Organizations Represent the screens that will be displayed to the User The database containing the STaRS tables It is an Oracle database
15. School Days Description It is highly unlikely that an Assessment Centre will search for class availability by day of the week Nevertheless for consistency fill in the School Days Description using just the first two letters of the day of the week i e Mo Tu We Th Fr Mo to Th etc Time Description Format is as per data table standard time leading zero if applicable no spaces around hyphen and only one reference to AM PM For example 08 30 11 00 AM 09 30 12 30 PM 6 00 9 00 PM Start Date Description 0 months 1 month 2 months 3 months 4 months 5 months 6 months closed This item refers to the duration of the wait Shift Description AM PM Afternoon Evening as applicable Shift Select one of the options available via the drop down box Service Duration Comments If not year round state summer closure dates General Comments Use the word childminding in this section if childminding is offered at the location and shift time of the specific Class s Hint Class availability information is NOT tied to defined classes You may enter any free format text you desire to describe the availability of classes Follow the above guidelines for data entry and remember there is no spell check Think of the Class Availability information as an ad you post to indicate the availability of classes at various ELSA levels to referring assessment centres Class Management Create Class Availability In
16. Search Assessments Class Availability Inquiry E a D Internet V3 Figure 25 Client Application Management Main Page 47 STaRS User s Guide Maintain Client Applications Use this function to maintain client information Both AC and LTO users can access functions to add update client information Recording NEW Clients To record a NEW client follow these steps 1 Select Clients from the main menu and wait for the Client Search page from the Maintain Client Applications function to display fully 2 Select the radio button adjacent to the IMM PRC NUMBER field or adjacent to the Other ID Type fields and enter the applicable IMM PRC NUMBER number including the W or Other ID number If an Other ID number is entered select the appropriate Type using the drop down Note If Other ID is initially entered IMM PRC NUMBER number should be added when available a Click MOM SHORE button and wait for the client detail page to display fully Note Ifthe entered ID already exists the warning Client already exists in the System will be displayed and the page will be redisplayed Update Client Simply try again or click to edit the existing client information using the Enter Update Client Details page A Enter the required information taking care to ensure that all mandatory fields are completed 5 Click Save to save the data 6 Click the Application Info tab and wait for this tab t
17. criteria and click the button Note If multiple appointment rows are qualified a Client Appointment Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Details to edit the existing client appointment information If only one appointment is qualified the Schedule Appointment page will be displayed 4 Update or cancel the appointment as desired taking care to ensure that all mandatory fields are completed Note the time and date of the appointment cannot be updated If these are incorrect the appointment must be cancelled l Appointm Tip Use the os EES button to quickly cancel the appointment and free the slot for another Client 5 Click to save the data Hint To reflect accurate details for reporting purposes assessment appointment records must be updated subsequent to their occurrence The optional Reassessment and Reschedule check boxes are for information purposes to indicate if either a reassessment of the Client is required or if the appointment needs to be rescheduled While maintaining an existing appointment the final status of the appointment should also be updated via pick from the Appointment Status drop down box 54 Client Application Management Maintain Assessments Use this function to maintain assessment data Record an Assessment To maintain assessments follow these steps 1 Select Clie
18. duo dolores et ea rebum Stet clita kasd gubergren no sea takimata sanctus est Lorem ipsum dolor sit amet Lorem ipsum dolor sit amet consetetur sadipscing elitr sed diam nonumy eirmod tempor invidunt ut labore et dolore magna aliquyam erat sed diam voluptua At vero eos et accusam et justo duo dolores et ea rebum Stet clita kasd gubergren no sea takimata sanctus est Lorem ipsum dolor sit amet Lorem ipsum dolor sit amet consetetur sadipscing elitr sed diam nonumy eirmod tempor on D Figure 24 Main Help Page When a help topic is launched from a Help button the help file is loaded into a separate browser window Note individual help topic files are NOT loaded as a frameset However the frameset can be launched from each individual topic file by clicking the STaRS Help link as shown above 41 STaRS User s Guide STaRS Setup Tasks When a Service Provider SP is preparing for day to day operations utilizing the STaRS application there are some common tasks that must be performed These are noted below Tasks for the Ministry application administrator The following tasks pertain to the Ministry application administrator All Service Providers and Service Provider locations will need to be defined If data are preloaded they need to be confirmed and amended as necessary Initial User IDs for each service provider must be created System parameters and code values should be reviewed and amended as necessary Other
19. function Continue with the steps in the Create Referrals function to create the new referral for this Client Update the Referral Information To update the referral follow these steps f t f 1 Make any appropriate changes to the desired referral and click Lee to simply save the changes This button will not navigate to any other screen Return gell 2 Click to return to the search page 65 Student Management The Student Management function is used by Language Training Organizations to maintain student information deal with waitlists and place students into classes When selecting the Students option from the main menu the Student Search page of the Maintain Student Information function is displayed as shown below ki Student Search Microsoft Internet Explorer jo x File Edit View Favorites Tools Help Heak gt O A A Asearch GFavorites CBristory B 3 bi a Address http test stars gov be ca sdnt0130 1 asp e EY Go Links Clients Referrals Students Class Management Sne Letters Reports Utilities Daycare User ID PM1 SDNT0130 1 1 00 Student Search Criteria Client Selection Criteria Student Selection Criteria IMM1000 Number Maintain Student C Other ID Type Information Manage Waitlist Items C Optional Display Name C Client Display Name Class Placement Phone Number Search Cancel Figure 28 Student Management Main Page Hin
20. menu and then select the Manage Waitlist sub menu option Wait for the Waitlist Search page from the Manage Waitlist function to display fully Search 2 Enter the desired search criteria and press the button Note If multiple waitlist rows are qualified a Waitlist Search Results page will be displayed Select the desired row by clicking the radio button after paging through Details the table as needed Then click to edit the existing waitlist item If only one waitlist item is qualified the Enter Update Waitlist Details page will be displayed 3 Click x to call the Create Referrals function 74 Student Management Class Placement This is used to place students into classes It can be accessed from the Students main menu either via the Maintain Student Information or Class Placement sub menu items Itemized below is the process from the Class Placement sub menu item Itemized on previous pages is the process from the Maintain Student Information process The Student is initially placed into a Class Class Period They are subsequently continued or transferred to the next Class Class Period using Class Management functions using the Continue Students or Discontinue Students functions on the Class Management menu A Class Placement record is required to be able to enter attendance information for the Student under the specified Class Class Period in the Record Student Attendance function on the Class Management menu Pla
21. performed at a later time and is noted as a separate set of steps below After the student information has been saved you may e Review previous versions of student data by selecting the List of Student History pop up and selecting a specific history row Note that you are NOT able to update the information from an audit history row The information is provided for audit purposes only Updating Information for an EXISTING Student To update information for an existing student follow these steps 1 Select Students from the main menu and wait for the Student Search page from the Maintain Student Information to display fully TRR Place 2 Enter the desired search criteria and press the button Note If multiple student rows are qualified a Student Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Details to edit the existing student information If only one student row is qualified the Enter Update Student Details page will be displayed 3 Update the information as desired taking care to ensure that all mandatory fields are completed 4 Click Save to save the data If EXTENSION EXIT Information is to be updated recorded 1 Click the Extension Exit Information tab and wait for this tab to display fully 2 Enter update the required information taking care to ensure that all mandatory fields are completed 70 3 Studen
22. recommended These include e Asynchronous Digital Subscriber Line ADSL service provided by your local telephone company e Cable service from your local cable operator e Direct connection through a high speed corporate network Logon Account In order to access the STaRS application each user requires a User ID and Password Each service provider organization will be provided with a User ID that has appropriate access privileges to allow administrative user to create additional User IDs Please Note When enrolling new users please be sure to review the applicable system access policies with each prospective user 12 Welcome to Stars Accessing the STaRS Server In order to actually access the STaRS server e Launch your web browser e Enter the published Universal Resource Locator URL for the STaRS server Please enter the URL here for future reference Production Test Hint You may wish to save the STaRS URL in your browser favorites or save a shortcut on your desktop A desktop shortcut will allow you to simply double click on the shortcut to automatically launch the browser and connect with the STaRS server 13 STaRS Basics The STaRS application follows a number of conventions Understanding these will dramatically improve the operational experience of using the system This section outlines the general system characteristics and describes the various graphical user inter
23. the same manner as STaRS code values using the Maintain Code Values functionality however they are specific to each LTO By way of this function users are basically creating their own drop down list of Part Time Hours values to be used whenever and wherever it is viewed in the application for example the Mai ntain Student Information function of the Maintain Students menu Hint Full and part time hours parameters can be customized by each LTO specific to their location To change from the application default settings for Full Time Hours Full time 100 hours utilize the Maintain System Parameters function from the Utilities menu To change from the application default settings for Part Time Hours Part time 50 hours utilize the Maintain Code Values function from the Utilities menu Note Full and part time hours parameters have always been customizable by each LTO As of application Release 3 0 LTO users have the ability to set more than one value for part time hours Prior to Release 3 0 more than one definition was not allowed Adding a value for Part Time Hours To add a Code Value for Part Time Hours follow these steps 1 128 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully Select Maintain Code Values option from the sub menu and wait for the Maintain Code Values page to display fully Select the Code Attribute Name
24. the About Internet Explore option from the Help menu ei Seismic Mitigation Branch Ministry of Finance amp Corporate Relations Microsoft Ii File Edit View Favorites Tools Help Sa 4 Contents and Index Back Forward Stop Ref Tip of the Day Address ittps ismarts fin gov be ca cee ie cee ee Tour Online Support Seismic Mitigation Branc About Internet Explorer WW Seismic Mitigation Assessment Re p rang manu Eesen ey ore Ministry Home 2 Verify the browser version and that the cipher strength is at least 56 bit 3 About Internet Explorer Based on NCSA Mosaic NCSA Mosaic TM was developed at the National Center for Supercomputing Applications at the University of Illinois at Urbana Champaign xi A Copyright 1995 2000 Microsoft Corp i Acknowledgements 133 STaRS User s Guide Set Page Check Option 1 Set the browser to check for newer versions of stored pages at every visit to the page as follows Open Internet Explorer and select Tools gt Internet Options From this window select the General tab and click the Settings button op re rss esata 134 Browser amp Network Configuration 2 From the Settings window ensure the Every visit to the page option button is selected and then click Ok Settings C Automatically C Never gt Temporary Internet files folder Current location C WINNT Te
25. the class be reviewed to ensure only applicable students are being continued Hint If the User continued a Student to the wrong Class Class Period they should change this record s Active Placement Status to Inactive and unclick the Active flag The User would then display the Class Placement record from which the Student was continued and change the Active Placement Status on that record back to Active This will in effect undo the Student s continuance 88 Class Management Discontinue Students This is used to discontinue students from further ELSA training When dis continuing students via this method STaRS automatically sets the FROM class placement to INactive Should students be dis continued via other methods users will manually have to set current class placement to INactive to ensure student is not inadvertently continued Discontinue a Student To discontinue a student follow these steps 1 10 Select Class Management from the main menu and then select the Discontinue Students sub menu option Wait for the Class Class Period Search page to display fully Search Enter the desired search criteria and press the button Note If multiple Classes are qualified a Class Class Period Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Details to select the appropriate Class If only one Class is q
26. the pop up selector to lookup the period number Click the BS button and wait for the Period Details page to display fully Click PSP gt to delete the Period Return gell Click Please Note Once a period is used to define Class Periods it can no longer be deleted A warning message to that effect will be displayed however a Period can be deactivated Utilities Maintain Functions Roles Use this function to maintain descriptions for functions and roles Updating an existing Function Description To update an existing Role Description follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Maintain Functions Roles option from the sub menu and wait for the Maintain Functions Roles page to display fully 3 Select the radio button adjacent to the Function Name Type field 4 Select the function using the pop up selector Select l a A 5 Click to select the function and wait for the Maintain Functions Roles page to redisplay fully 6 Update the Function Name Description as needed 7 Click pave to save the data Return gell 8 Click to return Hint oO This function is only accessible to the Ministry technical staff This function highlights which STaRS roles have access to which STaRS functions 117 STaRS User s Guide Updating an existing Role Description To update an existing
27. will be an ongoing task as you set up additional schedule entries to accommodate bookings in the future Since you will be booking assessment bookings into the future initially you will have to parallel your existing mechanism for handling assessment bookings All new bookings would be assigned under STaRS STaRS Basics Language Training Organization LTO Tasks The following tasks pertain to LTOs You will begin by defining the periods that are valid Typically you will want to initially set up at a minimum one year of periods using the Maintain Periods function on the Utilities Menu You will need to define your valid instructors under the Maintain Code Values function on the Utilities Menu The classes under which you will train students will then need to be set up using the Maintain Classes function on the Class Management Menu You will also associate the periods with the classes to define when each class is offered This will be an ongoing task over time You will then be able accept client referrals either setting up students or placing them on waitlists Hint If you are utilizing the Calculate End Date function you will need Periods set up far enough in advance for the function to access during its calculation For example in the case of a Student assessed at ELSA Level 1 you might need three years worth of Periods set up in order for the function to calculate successfully 43 STaRS User s Guide
28. 7 St Surrey CH Surrey aca Figure 23 Letter Page Note the letter s is are displayed by an MS Word object that runs inside the browser window You may either e Print the Letter s by selecting the Print option from the File menu and or using the Print icon on the visible toolbar or e Save the Letter s by selecting the Save option from the File menu and or using the Save icon on the visible toolbar Please Note MS Word MUST be installed on the workstation for the Letter s to be displayed properly 40 STaRS Basics Help Page The STaRS application has a number of help pages These are organized around a Help Index frameset as shown below cE o Help Index STaRS Overview System STaRS Help gt gt STaRS Overview Operations cients STaRS Overview Referrals Students Class Management Childminding Daycare S Letters Repo Utilities No Index About STaRS Overview System Operation Menus amp Navigation Searching Browser Do s and Don ts SSL Side Bar Tabs Session Time Out For STaRS Locked User Id assistance please contact xxxx Error Messages Other Messages Status Bar STaRS Help STaRS Support o0 N0 S uN gt 1 About STaRS This function allows assessments to be scheduled Lorem ipsum dolor sit amet consetetur sadipscing elitr sed diam nonumy eirmod tempor invidunt ut labore et dolore magna aliquyam erat sed diam voluptua At vero eos et accusam et justo
29. Description The following codes have been to describe the days of the week i e Mo Tu We Th Fr Mo to Th etc Time Description The following codes have been used to describe time leading zero if applicable no spaces around hyphen and only one reference to AM PM For example 08 30 11 00 AM 09 30 12 30 PM 6 00 9 00 PM Start Date Description 0 months 1 month 2 months 3 months 4 months 5 months 6 months closed This item refers to the duration of the wait Shift Description AM PM Afternoon Evening as applicable Shift Select one of the options available via the drop down box If multiple Class Availability Headers from multiple Service Provider s locations qualify a results page will be displayed Select the desired row by clicking the radio button after paging through the table as Details needed Then click to review the desired header information If only one header is qualified the Class Availability Header page will be displayed 4 After reviewing the Class Availability Header information click on the Class Availability Grouping tab and wait for the Class Availability Grouping page to fully display 57 STaRS User s Guide 5 58 Review the various class availability rows paging through the table as needed If you would like to see more information about a particular row click the applicable radio button and then Details click to review the desired class grouping information Th
30. ELSA program 146 Error Reference source not found 147 Glossary Terms Assessment Assessment Centre Browser Child Class Client Contact Hyper Text Markup Language Itinerant Assessor Language Training Organization Language Training Organization Location Menu An evaluation of the English abilities of an ELSA applicant see also Client The assessment includes an evaluation of Listening Speaking Reading Writing The assessment may also include testing an applicant s abilities in their first language including reading writing and numeracy abilities A service provider who received applications from Clients and upon determining eligibility of the Client for ELSA training performs an assessment of their English abilities see also Assessment They refer Clients to Language Training Organizations to be enrolled under ELSA training classes The web browser under which STaRS functionality is executed i e MS Internet Explorer or Netscape Navigator A child of a Student taking ELSA training This however is restricted to a child who requires childminding daycare services An instance of an ELSA training curriculum covering one or more ELSA Levels An applicant for ELSA training The Client is referred to a Language Training Organization for training see also Student Various contact names and phone numbers associated with one of the following Client Student Child and Service
31. English Language Services for Adults ELSA Student ESA and aie Toads Sa User s Guide Version 3 0 0 January 2004 Copyright 2004 Province of British Columbia All Rights Reserved Trademarks Trademarks and Registered Marks referenced are the property of their respective owners Changes The material in this document is for information only and is subject to change without notice Please consult online Help Protocol document and other documentation as required The Province reserves the right to make changes in the design of the Student Tracking and Reporting System STaRS application without reservation and without notification to its users Disclaimer The ability of this product to record and track information should not be inferred as authorization for the collection and recording of this information Any user who uses this application to record information on individuals will be required to act in accordance with all applicable legislation regulation and agreements Support For STaRS Support please contact the STaRS support team By Telephone 604 775 0499 By E mail Patricio lbarra gems2 gov bc ca Guide Version 2 0 1 Publication Date January 31 2004 Software Cycle24 Systems Group Inc Development amp PO Box 1051 STN CSC Initial Project Victoria BC V8W 2S6 Management http Awww cycle24 com 250 361 5442 Please Note Look for these warning notes to normally highlight warnings and or advice Hint Loo
32. NTS Comments may optionally be entered in the appropriate text box for most data objects e g Clients Referrals Students Contacts Children etc Any User may see this information Textbox Field NOTES Multi line Field Notes may optionally be entered in the appropriate text box for most data objects e g Clients Referrals Students Contacts Children etc These are intended for display to only the originating Service Provider who entered the note Multi line text boxes accept more than one line of information The Enter key may be pressed while the text cursor is active inside the field in order to move to a new line Mandatory Field Indicator A little red asterisk is used to mark fields that are mandatory and may not be left blank Bottom and Top icons Not shown in illustration suitor Some pages also include Bottom y and Top Zeg icons which provide a quick mechanism for repositioning the page Click the Top or Bottom icons to reposition the page to the top or bottom respectively Active Inactive Status not shown in illustration Various functions displays incorporate status codes of Active and Inactive Although the terminology is the same the meaning is different depending on the context i e Active Students can have Inactive Class Placements etc For some items status can change back and forth over time Note the Active Flag has a completely different mea
33. Number Ascending DI FTIPT Ascending DI Shift Ascending DI School Days Ascending DI Class Time Ascending DI a m mo o Print Report Cancel Return l Figure 20 Report Parameter Page Enter update Report selection and sort criteria as needed and then click S SE to generate the report For Letters enter the desired selection information as needed and then click d Print Letter Select the desired letter recipients from the resulting selection screen and click to generate the merged letters 37 STaRS User s Guide Report Viewer Page The STaRS application generates Reports on the server and then sends these to the web browser window as shown below 4 student Placement Next Period Microsoft Internet Explorer fl x File Edit View Favorites Tools Help PE W BESSE EE E Bak gt A Gsearch GeyFavorites CBristory G5 cb Address http test stars gov be ca8 starsut Reports ASP repO180 1 asp zl ege Links gt gt a J Printicon er a Export to Other File Type Icon Preview Report Viewer Toolbar BCSIP Stream 3 ELSA Surrey Delta Immigrant Services Society Assessments Appointment Report Appointment Date Service Provider Location IMM1000 Appointment Type Initials Other ID fType Client Name Time ELSA Level Start Time _ Finish Time ______ _ Figure 21 Report Viewer Page Note the Report is actually displayed
34. OTO E gt NEXT LAST Row Selector ei Done C3 Internet Figure 15 Search Selection Page Search result pages will show multiple rows over one or more pages To select a row simply click the radio button of the desired row and then click the button Return gell To scroll through the pages either select the applicable page or use the Next and Last links at the bottom right To run another search simply click the button To go to the top or bottom of the current page use the Top or Bottom icons respectively Note the number of rows displayed per page can be set by adjusting the NUMBER OF ROWS system parameter for each Service Provider The total number of rows that may be returned by a search query is also controlled by a system parameter RECORDSET SIZE For further information related to system parameters please consult the Operations Guide and or Ministry 32 STaRS Basics Please Note If the count of Total Records returned is the same as the maximum number of rows to be retrieved as per the RECORDSET SIZE system parameter then there may be additional records in the database that were NOT retrieved Refine your query use a report or ask the system administrator to amend the RECORDSET SIZE system parameter Hint To sort resulting returns by any column simply click on the column header 33 STaRS User s Guide Data Entry Edit Page Data entry edit pag
35. Period Information page Update Student Attendance To update student attendance follow the same steps followed to enter the student attendance as noted above Simply override any data already entered on an individual basis see note on Item 4 previous page If any changes are made subsequent to report generation Reports may need to be re run Please Note Only attendance totals are entered into STaRS Data entry of totals does not eliminate the need for paper filing of the attendance sheets themselves Refer to Ministry staff for the process to be used to enter PRE STaRS attendance hours in STaRS Hint LTOs are NOT to deduct Excused Hours student has notified the LTO of his her absence and or Non Excused Hours student has NOT notified LTO of his her absence from attendance hours STaRS will calculate hours of entitlement upon which the graduation report is issued from attendance hours i e the gross figure rather than the reduced net hours of actual attendance 86 Class Management Continue Students This is used to continue students to another class class period within the same LTO When continuing students via this method STaRS automatically creates a new active class placement record for the continued TO class class period while at the same time marking the continued FROM class placement as inactive Please Note You should discontinue and or transfer individual students prior to continuing th
36. Print Letters ATAPI SS SN SS Sal SS Sal SN AES SISI SINISE SS Sal SS Sal SS Sal Pl Pl SISI SIS SS Si NIINI NSII SS Sal SS Sal Pl AES AE SISIN lt lt lt lt lt lt lt I lt lt lt lt lt lt lt AI lt lt SINISI lt lt lt I lt lt lt I SK lt i lt lt lt SISS Change Password Set Assessment Schedule NINDS NINES SISISIS KK Maintain Periods x lt Maintain Users lt S SIS Maintain Functions Roles Maintain Service Providers v vi Maintain Code Values v v Maintain System Parameters v v SISI SISI Ss NN NINN v Full access v Full access to Provider data only Keesen lt Blank gt No access Table 10 STaRS Roles For further information related to roles please consult the System s Operations Guide 44 STaRS Basics Data Retention STaRS limits deletion capabilities in order to retain clear audit trails of information This is achieved through use of an Active Flag on certain information entities Instead of deleting the associated information row it is marked as inactive and therefore remains available to ad hoc reporting or for subsequent archiving Two of the more significant entities are fully audited again through use of the Active Flag These entities are e Clients and e Students Note there are also very specific security rules related to the
37. Role Description follow these steps 1 118 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully Select Maintain Functions Roles option from the sub menu and wait for the Maintain Functions Roles page to display fully Select the radio button adjacent to the STaRS Role Description field Select the desired role Select SE Click to select the function and wait for the Maintain Roles page to display fully Update the Role Description as needed Click Save to save the data Return gell Click o return Utilities Maintain Service Providers Locations This function is used exclusively by Ministry staff to add new service providers It is also used by service provider locations to maintain their own data Creating a NEW Service Provider To create a new Service Provider follow these steps 1 6 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully Select Maintain Service Provider Locations option from the sub menu and wait for the Maintain Service Providers Locations page to display fully Enter a new unique Provider Name Click aT NS and wait for the Maintain Service Providers page to display fully Enter the required information taking care to ensure that all mandatory fields are completed Click Save to save the data You may then create serv
38. a 5 Click new acer if no existing location has been defined 6 Enter the required information taking care to ensure that all mandatory fields are completed 7 Click to save the data R 4 8 Click seun to return to the Location Table View page 9 Repeat steps 5 through 9 as needed to create more locations Update Service Provider Locations To Update Service Provider Locations follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Maintain Service Provider Locations option from the sub menu and wait for the Maintain Service Providers Locations page to display fully 3 Add or retrieve a Service Provider as necessary 4 Once the Maintain Service Providers page is displayed select the Service Provider tab and wait for the Service Provider Location page to fully display the tab s data Details 5 Select the desired Service Provider Location row and click 6 Update the required information taking care to ensure that all mandatory fields are completed Updating may include making the Service Provider Location inactive within the system 7 Click Save to save the data 8 Click morun to return to the Location Table View page 120 Utilities 9 Repeat steps 5 through 9 as needed to create more locations Hint Service Provider name address and location information entered as part of this function is also pri
39. ain Page Referral Search Hints Search fields can be used alone or in combination Utilizing multiple search criteria will result in fewer returns as the Referral list will build as history is created 63 STaRS User s Guide Viewing the Referrals List To accept refuse referrals follow these initial steps 1 Select Referrals from the main menu then select the Accept Refuse Referrals option from the sub menu and wait for the Referral Search page display fully 2 Enter the desired search parameters 3 Click Soarch button and wait for the Referral page to display fully Note1 If multiple referrals qualify the results page will be displayed Select the desired row by clicking the radio button after paging through the table as Details needed Then click to review the desired referral If only one referral is qualified the Referrals details page will be displayed Note2 If the TO Provider Status Code has been set to Cancelled then you will only be able to review the referral information however will not be permitted to change it Please Note Over time the Referral list will build When acting on Referrals users should change the TO Provider Status Code and TO Status Date to the applicable value s before pressing any of the buttons to continue on to another function in order to limit results on future Referral searches Accept Referred Client as a Student To accept a referred Client as a Stu
40. alue for Appointment Type every time from the default setting to the applicable value 5 On the Schedule Appointment page select the Service Provider Location 6 Check the Priority Booking check box 7 Adjust the Appointment Date as needed 8 Please enter Provider Comments and Provider Notes as necessary select Appointment Letter and click GEES Note If an Appointment Letter is selected the Assessment Appointment Letter LT0010 selection page is displayed If not skip to step 10 9 Enter an optional paragraph if required and click EEN Ed order to generate an 10 Click nonan Appointment Letter to return to the Enter Update Client Details page 53 STaRS User s Guide Hint Pretending to create a Priority Booking is the only way to view on screen the existing available appointment slots To view scheduled appointments use Assessment Appointments Report Update or Cancel an Existing Bookin Use this function to update an assessment booking adding additional details subsequent to the occurrence of the assessment or cancel an assessment booking to free the slot for another Client Follow these steps 1 Select Clients from the main menu and wait for the Client Search page from the Maintain Client Applications function to display fully 2 Select Schedule Assessments option from the sub menu and wait for the Client Assessment Search page to display fully Search 3 Enter the desired search
41. and Student information LTO users generally may see only Client records they entered for which they have a corresponding Student record and Student records can only be created for Clients electronically referred to an LTO Hint If Other is specified for either Mother Tongue or Birth Country then the specific description must be entered using the applicable Description field If as part of initial data conversion Conversion or Unknown were specified for either field and subsequent specific definition is obtained data should be updated To do so any text in a Description field must first be deleted prior to selecting an item from the pick list 50 Client Application Management Creating an Assessment Booking From Enter Update Client Details page you may also create assessment bookings as follows providing an appointment schedule has been set using the Set Assessment Function 1 Click the Greate Booking button and wait for the Schedule Appointment page to fully display 2 Select the appropriate Service Provider Location and Appointment Booking Type 3 If this is a Priority Booking as dictated by ELSA Program policy then check the applicable checkbox Tip To force a specific appointment date and time you need to check the Priority Booking checkbox to be linked to the applicable Schedule Assessments function A Click Create Booking to create the booking Note If the appointment schedule has
42. ass Period as search criteria Click Search button and wait for the Class Period Information page to display fully Note1 If you have specified only the LTO Location and none are found then No Student is placed in the System for the supplied LTO Location Please provide a new value will display If you have specified the LTO Location and the Class Number and none are found then No Student is placed in the System for the supplied Class Number Please provide a new value will display If you have specified the LTO Location and the Class Number and the Class Period and none are found then No Student is placed in the System for the supplied Class Period Please provide a new value will display Note2 If multiple classes are qualified a Class Class Period Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Details to enter student attendance If only one class is qualified the Class Period Information page will be displayed Enter Attendance Hours To enter the default number for Attendance Hours for all the Default students in the class class period click the button This will fill in the default hours as defined for the class class period for each student displayed IF the default number of hours is used it should be manually changed for any students who stopped started mid month Note1 If you have previously specif
43. ata Adding Additional Childminding Daycare Periods to a Child If you wish to associate additional periods of childminding daycare services with a child follow these steps Each LTO will need to define business processes as to when additional period information is entered i e when the child is initially entered OR when the parent student is continued 1 98 Select Childminding Daycare from the main menu and wait for the Child Selection Criteria tab from the Maintain Child Information to display fully Specify the child s name that you wish to update Note You may optionally select the Client Selection Criteria tab to search for children by searching for the parent of the child Press the Search button Note If multiple children are qualified a Child Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Is to select the child If only one child is qualified the Child Details page will be displayed Click the Location Placement Info tab and wait for this tab to display fully Click the New button Enter the required information ensuring all mandatory fields are completed Note You may also optionally select a different LTO Location for a period than under which the child has been defined Click Save to save the data R rn d i Click etu to return to the Location Placement tab Repeat steps 5 through 8 for each p
44. ate Software Yes i I More Info Figure 22 Report Viewer install warning This is a warning from your browser that software is being installed on your PC Please note this is a safe applet that can be trusted and must be installed before reports can be viewed Simply click Yes to install the applet when prompted Separate documentation is available on the features and capabilities of the Crystal Decisions report viewer 39 STaRS User s Guide Letter Page The STaRS application generates Letters on the server and then sends these to a separate web browser window as shown below el http 202 56 236 88 starsut Letters 4 20011239592_MLTO1 doc Microsoft Internet Explorer File Edit View Insert Format Tools Table GoTo Favorites Help Bak gt A Qsearch Favorites CBristory 0 B Sp m S Address je http 202 56 236 88 starsut Letters 4 20011239592_MLTO1 doc e Pao Links Se L 4 REE A E O ee ee A A E S A A e Be e a a a Burrey Delta Immigrant Services Society gt 2001712 021 1107 7330 137 gt gt gt gt 1 Surrey DCH VOW 1A39 q Telephone 604 597 02057 d 604 597 429971 1 o Bey Dustin PI 1 E Malef 1234 Metchosin Road Side BY S Victoria BCT e VEC 20619 T Client ID VV 1234 567899 Student ID 100024 HE Termination Letter Service Provider Location Details 1 ELSA Centre 1107 73309 13
45. ation for an existing Class follow these steps 1 Select Class Management from the main menu and wait for the Class Search page to display fully Enter the desired search criteria and press the Search button Note If multiple Class rows are qualified a Class Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click stalls to edit the existing class item If only one Class is qualified the Enter Update Class Details page will be displayed Update the information as desired taking care to ensure that all mandatory fields are completed Save Click to save the data Hint When searching for an existing class it is not necessary to specify both the LTO Location AND Class Number Specifying both parameters is only required as part of initial class creation 79 STaRS User s Guide Adding Additional Class Periods If you wish to add additional Class periods to a Class follow these steps 1 Select Class Management from the main menu and wait for the Class Search page to display fully 2 Enter the desired search criteria and press the ch button Note If multiple Class rows are qualified a Class Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click stalls to edit the existing class item If only one class is qualified the Enter Update Class D
46. ation on an as and when needed basis Computer Processor More than 100 Mhz Pentium Il 200 Mhz Monitor 14 Monitor or larger capable of The higher the better displaying 800 x 600 pixel resolution and 256 colour palette Memory 64 MB 128 M Available hard drive 45 MB to install browser 27 MB 100 MB space to support Web to subsequently run the browser Browser Table 5 End User Workstation Requirements To access the form letter capabilities of the system you require Microsoft Word 97 Windows version or later If you do NOT have a web browser one can be downloaded from the following locations e Microsoft Internet Explorer htto Awww microsoft com ie e Netscape Navigator http home netscape com computing download index htm Please Note There are a number of special browser settings that are required These are are outlined in section Browser amp Network Configuration As well STaRS versions 2 0 00 and later are not accessible via Netscape Windows ME is NOT recommended Macintosh based systems can access STaRS although visual rendering of the application may differ and form letter functions cannot be accessed 3 128MB RAM is recommended for Windows 2000 or XP 11 STaRS User s Guide Internet Connection Your Internet connection must be reliable and as fast as possible The system operates over 56KB dialup lines but a high bandwidth i e fast Internet connection is
47. bove Service Provider See Universal Resource Locator Error Reference source not found Production notes This Guide was produced using Microsoft Word 2002 Although it may be edited using earlier versions of Word for best results it should receive final production printing using that specific version Special formatting hints e Each chapter is organized as a separate section formatted to commence on an odd page with a gutter margin of 0 5 suitable for double sided production and subsequent binding e Odd page chapter headers are manually configured to reflect the chapter heading e Index section requires manual reformatting upon each index regeneration due to the way in which MS Word rebuilds the index 151
48. button on the Enter Update Client Details page Creating an Assessment Bookin To create a regular assessment booking follow these steps 1 52 Select Clients from the main menu and wait for the Client Search page from the Maintain Client Applications function to display fully Select Schedule Assessments option from the sub menu and wait for the Client Appointment Search page to display fully Select the radio button adjacent to the IMM PRC NUMBER field or adjacent to the Other ID Type fields and enter the applicable IMM PRC NUMBER number including the W or Other ID number If an Other ID number is entered please select the appropriate Type using the drop down New Booking Click button and wait for the client detail page to display fully Note1 If the appointment schedule has NOT yet been set up using the Set Assessment Function then a warning message will be displayed Bookings for Current Selected Date finished or Assessment Schedule not generated You must generate the schedule prior to booking appointments Note2 All users entering maintaining Assessment Appointments are required to alter the value for Appointment Type every time from the default setting to the applicable value On the Schedule Appointment page select the Service Provider Location Please enter Provider Comments and Provider Notes as necessary select Appointment e A Letter and click wc 8 Client Application Managemen
49. by a special report viewer applet from Seagate Software This applet allows you to view the Report online using Crystal Reports and eventually either print it to a printer attached to your workstation or export it to a variety of different file formats Please Note A To print the Report do NOT use your browser print buttons Simply click the print icon from the report viewer toolbar Once you are finished with the Report click the button to go back to the Report Selection Page You will need to scroll to the BOTTOM of the page to see the Return button 38 STaRS Basics Please note when the report viewer is loaded for the first time or if an updated report viewer applet is available from the server the following install warning dialog is displayed Security Warning x Do you want to install and run Crystal Report Viewer for Java signed on 2 1 2001 5 50 PM and distributed by Seagate Software Publisher authenticity verified by VeriSign Commercial Software Publishers CA Caution Seagate Software asserts that this content is safe You should only installAview this content if you trust Seagate Software to make that assertion SIGNED WITH PERMISSIONS Security Permission System Property Permission Thread Permission User Interface Permission Network WO Permission Print Permission m St Permission File O Permission User File WO Permission Reflection Permission Always trust content from Seag
50. ccess the Internet e The overall traffic levels of the Internet path being taken between the user s site and the location of the servers e The speed and capacity of the STaRS servers application AND database including what other applications are currently running and how many users are accessing STaRS By far the biggest factors are expected to be the Internet connection Without question the faster the better Q Why can not see the same clients a colleague can see in another LTO STaRS maintains strict security around personal records LTO service providers may only see those client rows under the following circumstances 145 STaRS User s Guide e They originally entered the client e They received a referral for the client e They have a student linked to the client Which effectively implies that they previously received a referrals Q Why do my staff see different fields or buttons on some screens STaRS configures the screens and capabilities based on the security privileges of the currently signed on user For further information please consult section entitled Security Q What do do if my User ID is locked If a User attempts to log on three times with the wrong password their User ID is locked and must be released by the system administrator for the applicable Service Provider using the Unlock Account tab of the Change Passwords function on the Utilities Menu Q Who do inform if cann
51. ce a Student in a Class To place a student into a class class period follow these steps 1 Select Students from the main menu and then select the Class Placement sub menu option Wait for the Class Placement Search page from the Class Placement function to display fully 2 Specify the LTO Location under which the student is to be placed 3 Select the radio button adjacent to the IMM PRC NUMBER field or adjacent to the Other ID Type fields and enter the applicable IMM PRC NUMBER number including the W or Other ID number If an Other ID number is entered please select the appropriate Type using the drop down Pi t f 4 Click a button and wait for the placement details page to display fully Note If the entered ID already identifies a student with an existing class placement the warning Client Student corresponding to the given IMM PRC NUMBER Number already Placed in the system for the given Location Please provide a new value will be displayed and the page will be redisplayed Search Click to edit the existing student class placement information using the Enter Update Placement Details page 5 Enter the required information ensuring all mandatory fields are completed 6 Click Save to save the data After the class placement has been saved you may e View the student s attendance history at the current LTO by clicking the dee button This will display a summary of attendance by ELSA Level Select th
52. changes F Cancel Figure 19 Data Entry Edit Page Click OK to ignore this warning and proceed without saving Click Cancel to ignore your navigation request and return to working with the current page Closing the Browser Please Note The STaRS application CANNOT detect if you attempt to close the web browser and therefore cannot warn you of potential data loss If you have unsaved data displayed on the page and close the browser either by selecting Close or Exit from the File menu by clicking the Windows close icon or through another Windows operation these changes will be lost 36 STaRS Basics Report Letter Parameter Page Report and letter parameter pages will vary in terms of their specific functional capabilities In general they will be similar to the following e Class Schedule Microsoft Internet Explorer Jo x Eie Edit View Favorites Tools Help bak gt A Qsearch GaFavorites er B 3 fm a Address http 2test stars gov bc ca starsut rep0010 asp e Eao Links a Class Childminding a Clients Referrals Students Management Daycare Letters Reports Utilities User ID MLTO1 REP0010 1 10 Class Schedule Print Title Page T Report Title Print Letters Class m Class Period m S SE Be Selection Criteria rint Comments VV Active Rows Active Rows Only D Sort Criteria Bottom Direction Order Location Ascending DI Sort Criteria Class
53. d wait for the confirmation message Return nated 10 Click to return to the Period Days page Repeat steps 5 through 8 as needed 11 Click merun on the Period Days page when done Please Note Period number codes must be six numeric characters in the following format yyyymm i e 200201 yyyy equals the calendar year i e 2002 mm equals the month the period represents i e January equals 01 115 STaRS User s Guide Updating a Period To update a Period follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully Select Maintain Periods option from the sub menu and wait for the Maintain Periods page to display fully Enter the desired period number e g 200101 or use the pop up selector to lookup the period number Click the Select button and wait for the Period Details page to display fully Update period information or deactivate the Period Save Click to save the data and wait for the confirmation message Return gell Click Deleting a Period To delete a Period follow these steps 1 116 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully Select Maintain Periods option from the sub menu and wait for the Maintain Periods page to display fully Enter the desired period number e g 200101 or use
54. dent follow this step Accept as Student ge 1 Change the TO Provider Status Code and TO Status Date and click set the Student up under the Maintain Student Information function Continue with the steps under the Maintain Student Information function to create the Student s information Place the Referred Client on a Waitlist To create a waitlist item for the referred Client follow this step Accept to Waitlist 1 Change the TO Provider Status Code and TO Status Date and click create waitlist item in the Manage Waitlist function Continue with the steps in the Manage Waitlist function to create a waitlist item for this Client and prior to future actions from the Waitlist 64 Referral Management Please Note Student intake can occur at any time Clients placed on the Waitlist can remain as Clients until such time as they are taken off the Waitlist and placed into a class Service Providers are encouraged to develop business rules and consistent processes around when Student intake occurs either at the time the Client is placed on the Waitlist or just prior to the Student s Class Placement Refuse the Client Referral To refuse the referral you must create another referral typically back to an Assessment Centre or another LTO who can better service the client s needs by following the steps below 1 Change the TO Provider Status Code and TO Status Date and click WEE o create another referral in the Create Referrals
55. dminding service use The Student Tracking and Reporting System STaRS was conceived to establish a centralized repository for client student class and childminding data As a result STaRS was designed to collect the ELSA delivery data remotely from the language training organizations and assessment centres and to store those data in a central database for program reporting purposes This is expected to lead to an expanded ability for the assessment centres the training organizations and the Province to monitor track and analyze ELSA delivery data and ELSA delivery performance In addition to enabling the required reporting capabilities this integrated data approach also allows the sharing of information where security and privacy requirements permit to minimize duplication of data entry i e certain client related data elements are entered at the assessment centre and then shared with the language training organizations STaRS User s Guide STaRS Architecture STaRS was designed to be accessible through the Internet from PCs equipped with contemporary web browsers This means that the application is accessible from each service provider s location without installation of special desktop software The overall technical architecture for STaRS is outlined in the following diagram 56KB or better ISP Link Database Server Client PC Application Server Figure 1 Technical Architecture STaRS Business Funct
56. e Continue Students Discontinue Students Transfer Students Figure 29 Class Management Main Page 77 STaRS User s Guide Maintain Classes Use this function to manage Classes Please Note You cannot change a Class Number for a Class once it has been saved You must first delete the Class and set it up again However you cannot do this if Class Periods have been defined against that Class Create a NEW Class To create a new Class follow these steps 1 Select Class Management from the main menu and wait for the Class Search page to display fully 2 Specify the LTO Location AND Class Number Hint It is recommended all LTOs utilize the same number of characters to define all class numbers to ensure all future lists sort in order The field allows up to four alpha numeric characters N cl 3 Click Liese button and wait for the Class details page to display fully 4 Enter the required information ensuring all mandatory fields are completed Note 1 The Class Progress Level field is a numeric value that may optionally be used to define which Classes are grouped together Any numbering scheme may be used to define the grouping as long as it is a numeric one with higher numbers denoting higher level classes For example there may be a number of Classes defined that are primarily ELSA Level 1 Classes using for example numbers in the 100 series and others may be defined as primarily ELSA Lev
57. e remainder of the students Additionally if applicable you should continue individual students prior to continuing by class Continue INDIVIDUAL STUDENTS To continue one or more students follow these steps 1 Select Class Management from the main menu and then select the Continue Students sub menu option Wait for the Class Class Period Search page to display fully Search 2 Enter the desired search criteria and press the button Note If multiple classes are qualified a Class Class Period Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Details to select the appropriate Class If only one Class is qualified the Continue Students page will be displayed on the Class Class Period Information tab 3 Select the Student Information tab Note The Class Class Period Information tab looks much like Student Information tab 4 Check which student s you wish to continue 5 Specify the Service Provider Location Next Class and Next Class Period Note First select the Service Provider Location if different than the current one and then choose a class from the Next Class pop up At that point the pop up for Next Class Period will display current or future periods under the selected class Continue Students 6 Click to continue selected student s to the next class class period Return gell 7 Click to return to th
58. e Class Class Period Search page 87 STaRS User s Guide 8 Repeat Steps 6 and 7 for each subsequent page of student records to ensure entire class is continued to appropriate next class s Continue BY CLASS To continue all students in the class follow these steps 1 Select Class Management from the main menu and then select the Continue Students sub menu option Wait for the Class Class Period Search page to display fully Search 2 Enter the desired search criteria and press the button Note If multiple classes are qualified a Class Class Period Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Zeiss to select the appropriate Class If only one Class is qualified the Continue Students page will be displayed on the Class Class Period Information tab 3 Specify the Service Provider Location Next Class and Next Class Period Note First select the Service Provider Location if different than the current one and then choose a class from the Next Class pop up At that point the pop up for Next Class Period will display current or future periods under the selected class Continue Students S 4 Click to continue all students to the next class class period Click pene lt a to return to the Class Class Period Search page Hint Prior to continuing an entire class it is recommended the list of students currently in
59. e Detail Student Information tab to display a history of attendance details by class class period View the student s attendance history for all previous LTOs by clicking the Complete History button 75 STaRS User s Guide Canceling an Existing Student Class Placement To update cancel an existing student class placement follow these steps 1 Select Students from the main menu and then select the Class Placement sub menu option Wait for the Class Placement Search page from the Class Placement function to display fully Enter the desired search criteria and press the Search button Note1 If multiple class placement rows are qualified a Class Placement Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Details to edit the existing waitlist item If only one class placement row is qualified the Enter Update Placement Details page will be displayed Select the dropdown box and change the Placement Status to Inactive Click to save the data Note For Class Placements definitely made in error users may alternately unclick the Active Flag instead which will result in the incorrect Class Placement no longer being displayed anywhere in the application in the future However once unclicked it can never be clicked again so users should utilize this function with caution To view the student s attendance history while at t
60. e Password Utility management a Maintain Users Utility System setup Maintain Code Values Utility Maintain System Parameters Utility Table 3 Common amp System Management Functions Ministry functions Business Function Application Function s Main Menu Reporting Print Reports Letters Reports Mail Merge Letters Print Letters Letters Reports User amp Password Change Password Utility management Maintain Users Utility System setup Maintain Function Roles Utility Maintain Service Provider Utility Locations Maintain Code Values Utility Maintain System Parameters Utility Maintain Geographical Region Utility Mapping Table 4 Ministry Functions 10 Accessing STaRS The STaRS application is browser based which means it can be accessed from any Internet connected computer that has an appropriate web browser installed The specific requirements for accessing STaRS are outlined below Technical Requirements End User Workstation Category Minimum Specification Recommended Specific Operating System Windows 95 Windows 98 2000 NT XP Web Browser Internet Explorer 4 01 or better Internet Explorer 5 5 or better Netscape Navigator 4 5 or better Netscape Navigator 5 0 or better Browsers MUST support 56 bit encryption Report viewer applet N B The appropriate Crystal Decisions report view be automatically installed by the STaRS applic
61. e SSOR Uoo button to unlock the account Please note that an administrative user will be able to select other user IDs to unlock their accounts Please Note Accounts will be locked after three unsuccessful log in attempts 110 Utilities Set Assessment Schedule The Set Assessment Schedule function is used by Assessment Centres to pre generate a series of assessment booking slots These slots must be generated before assessment bookings can be made in the in the Schedule Assessments function on the Clients menu Create Assessment Schedule Slots To create assessment schedule slots follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Set Assessment Schedule option from the sub menu and wait for the Set Assessment Schedule page to display fully 3 Enter the required elements namely the location the target date range From Date and To Date the number of assessors the normal appointment booking slot length Duration of Session the lunch period and the day start and end Note If there is no lunch break for a day the Lunch Start Time and Lunch End Time should be set to a value past the end of the end time entered 4 Click New to generate the booking slots Hint Users may specify assessment schedule slots one day at a time or via a date range Note however the dates are contiguous This means if there are n
62. e Schedule Assessments function Create Booking Hint To reflect accurate details for reporting purposes Assessment Booking records must be updated subsequent to their occurrence Users can indicate if Reassessment or Rescheduling was required via checkboxes and final status of appointment via pick from drop down box Client Application Management Class Availability Inquiry Use this function to inquire as to class availability Each LTO is responsible for maintaining their own information on a timely basis To inquire about class availability follow these steps 1 2 Select Clients from the main menu Select Class Availability Inquiry from the sub menu and wait for the Class Availability Inquiry page to display fully Search Enter the desired search criteria and click the button Note 1 Note 2 Please Note At least one of Geographical Group Geographical Region or LTO Name must be specified in this search by the applicable radio button Refined searches using additional parameters are also possible utilizing the following guidelines Search on the Class Availability Grouping information utilizing the following guidelines Searches can be conducted by entering single or multiple parameters for any all fields without a radio button ELSA Level Description The following codes have been used to describe the levels of Classes 1 2 3 1lit 1 1lit 2b 3b 1 2 2 3 1 2 3 School Days
63. e applicable student may not be required as you may be automatically presented with a data entry screen Enter the required information ensuring all mandatory fields are completed Note1 Note2 Notes Note4 Noted It is recommended that you provide some value in the optional Student Number field since this will be displayed on pages and reports The Previous Hours represents all hours of ELSA training that the student has taken in all LTOs prior to being set up as a student at this location and must be manually inserted based on available attendance information The Original Start Date is for informational purposes to indicate the date when the Client first began ELSA training under any LTO The Current Start Date is used to record start date s at the current LTO Effective STaRS Version 3 0 the Original ELSA Level field will populate automatically with data from the Client s Assessment detail If there is no Assessment the value will display as a P where P equals Pending until such time as the user updates the value from actual assessment results It is the value in this field that is the basis for the population of the Max Allotted Hours field and therefore it is key for the calculation function to run successfully Effective STaRS Version 3 0 initially the Current ELSA Level field will populate automatically with data from the Client s Assessment detail STaRS will then populate this field automa
64. e may be only one Waitlist item for a Client for one LTO Location at any one time Setting up a NEW Waitlist Item To place a client on a waitlist follow these steps 1 Select Students from the main menu and then select the Manage Waitlist sub menu option Wait for the Waitlist Search page from the Manage Waitlist function to display fully 2 Specify the LTO Location under which the waitlist item is to be created 3 Select the radio button adjacent to the IMM PRC NUMBER field or adjacent to the Other ID Type fields and enter the applicable IMM PRC NUMBER number including the W or Other ID number If an Other ID number is entered please select the appropriate Type using the drop down New Waitlist Entry 4 Click button and wait for the waitlist details page to display fully 5 Enter the required information ensuring all mandatory fields are completed 6 Click to save the data Please Note Student intake can occur at any time Clients placed on the Waitlist can remain as Clients until such time as they are taken off the Waitlist and placed into a class Service Providers are encouraged to develop business rules and consistent processes around when Student intake occurs either at the time the Client is placed on the Waitlist or just prior to Class Placement Updating an EXISTING Waitlist Item To update information for an existing waitlist item as status is changed i e Class Placement Dropped etc follow the
65. e open in a selection mode rather than a change mode You are then able to make a selection using the arrow keys and or hitting a character Finally to select the list item simply press the Enter key and the change event will be triggered Be patient after clicking a button Certain functions can take multiple seconds to complete For instance the generation of an assessment schedule over many days or months may take up to 30 seconds to complete Please do NOT press another button while the system is working The progress bar in the status line indicates when the system has finished processing the most recent request The vast majority of functions are expected to have relatively rapid response time subject primarily to the impact of communications delays Table 6 Browser Tips 18 STaRS Basics STaRS Pages Described Please note that this document will use the term page or screen interchangeablely to refer to the content of a particular functional area of the system as shown inside the browser window Page Areas p Report Identification Microsoft Internet Explorer Paqe Title Area ERE Ge E Letters Letters Reports Utilities Management Daveare Sub Menu Area Main Menu Area Clients Referrals Students User ID MLTO1 REPTO100 1 1 10 Select Report Select Print Reports Print Letters Figure 6 STaRS Page Areas
66. ection 27 STaRS User s Guide Logon page 10 x File Edit View Favorites Tools Help Bak gt A Qsearch GFavorites CBristory Ghe Sp H Address ja http test stars gov be ca STaRS deFault asp So Links Ministry of Community Aboriginal and Women s Services es Student Tracking CBRN amp Reporting System STaRS STaRS TEST Version PreUAT 1 02 is running normally Please enter your User ID and the Password User Id Password LogOn Cancel S Ejo Crema Figure 12 Logon Page To logon to STaRS simply enter your User ID and Password and then click the Log On button Once logged on users will be directed to another browser window automatically to use to work in the application Please Note You should always verify that you are accessing the correct system Production or Test When accessing the Production system ensure you have a secure session by verifying that the URL starts with https rather than http and or by verifying that the SSL padlock is displayed in the web browser status line 28 STaRS Basics The first time you access the STaRS application you will see the following dialog box Security Alert i You are about to view pages over 4 secure connection io Any information you exchange with this site cannot be viewed by anyone else on the Web T Inthe future do not show this warning Figure 13 SSL Warning m
67. ecure mode a little SSL padlock appears in the browser s status line S Cie nternet o y 17 STaRS User s Guide Guideline Notes and Explanations Be careful when using only the keyboard There are a number of keys on your keyboard that may trigger inadvertent functions of your browser The keys listed below should be used judiciously The Backspace key will trigger the browser s Back function unless it is pressed while editing a form field It should not be used while browsing the page and while the cursor is NOT in a data entry field The Enter key will trigger the currently highlighted graphical element It may inadvertently cause a button to be invoked Other keys may trigger windows functions in the normal manner e g Alt Ctrl etc Note that the Tab key or Shift Tab can be used to tab forward or backward to the next or previous field Be careful when selecting information from drop down lists If you are using only the keyboard to navigate the STaRS application choosing an item from a drop down list must be done in the following manner To access a drop down list without triggering the change event most of the application is driven by changing info in drop down lists you have to hold down the following keys at the same time 1 The Alt key 2 The Down Arrow key This will open the combo box in a fashion similar to clicking on it with a mouse however it will b
68. ed 9 Select the desired row by clicking the radio button after paging through the table as needed Some letters will permit you select multiple rows by means of check boxes 10 Then click Select to select the individual s for whom letters are to be printed 11 A letter details page will display permitting you to specify additional parameters as appropriate and an Optional Paragraph that will be printed on the letter s f Print Lette 12 Click the button to print the letter s 13 A separate browser window will display the MS Word document generated Use the standard Word toolbar at the top of the window to navigate the page 14 You may then print the letter s or save them to disk Note When saving Letter s users are saving a copy of the requested extract only 15 Close the browser window containing the letter when you are finished R rn l Meu 16 Click otu to return to the selection criteria for the letter 106 List of Letters etters amp Reports The following table identifies the letters printed both by Assessment Centres and LTOs Letter Description Referral Transfer Slip LT0030 This Letter is printed and given to the Client to provide directions to the LTO Location to whom they are being Referred for ELSA Training It may also be used to direct a Student Back to an Assessment Centre or another LTO Location It also serves as the reminder to the Client that they need to proceed
69. ed ELSA training Student Labels LT0090 These are the labels for either a single Student or labels for Students for whom a Completion certificate is being printed Report to Class Letter LT0100 This Letter is printed as an instruction to report to class or a Welcome Letter for a Student Table 16 List of Letters LTO 107 Utilities The Utilities function is to maintain administrative information within the system When selecting the Utilities option from the main menu the Change Password page of the Change Password function is displayed as shown below E Change Password Microsoft Internet Explorer iol x Ele Edt view Favorites Tools Help Back gt A A Gsearch Favorites CBristory B Sp W 5 Address http test stars gov be ca syst0010 1 asp e Pao Links gt Clients Referrals Students Class Management EE Letters Reports uttities e PM1 SEULE ERU Change Unlock Password Account User Id PM1 Change f p TECE Service Provider ministry Maintain Service Old Password DE Provider Contacts Users New Password Maintain Periods Confirm New Password Maintain Entries marked as must be filled Functions Roles Maintain Service Change Password Cancel Changes Providers Locations Maintain System Parameters Maintain Code Values Maintain Geographical Regional Mapping m Figure 32 Utilities Main Page
70. ed to then manually select the appropriate browser window again to resume your work Note pop up calendars may not be resized Please Note Single clicking the calendar icon where it appears throughout the application activates the calendar pop up window If double clicked the first click opens the window on top of the current application window The second moves it underneath the current application window To retrieve the calendar window for use minimize the current application window Hint To Manually enter dates in the date field format is YYYY MM DD with the slashes 24 STaRS Basics Lookup Pop up List of Classes Microsoft Internet Explorer Search Class GO Number Class Description Location Description Class Number Test class 1 Surrey 137th St Test class 2 SLAF Filter Tool Search Column Value Selection f Figure 10 STaRS Lookup Pop Up Use this pop up to pick a value by selecting the applicable value and clicking a hotlink anywhere on the associated row The lookup pop up will automatically close itself and enter the applicable value on the appropriate field on the page from which it was launched You may close the pop up manually but may need to then manually select the appropriate browser window again to resume your work Note that some pop up dialogs may also provide additional functionality such as Sorting by a particular column by clicking the column title Rep
71. eeeeeeeeeeteeeeeeaaees 46 Planned System Outage EEN 46 Un Planned System Outages et cecs core ceczcersavctenterenemenevstanduetetenceehetemsceatenrecuces 46 EEGEN 46 Client Application Management eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneees 47 Maintain Client Applications EE 48 EE 52 Maintain ASSESSMOMS eege 55 Class Availability Inquiry ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeceaaaeeeeeeeeeeteeeeeaeeeeeeeees 57 BetertakMategetuettb et Seefe dE ebe ef 59 U 60 STaRS User s Guide iii Accept Refuse Referrals 22 2 ciainis wii eee eek EE Ee ENEE 63 Student Marmagdergent pekekCEeSERSREEEEEEKEEEKKERSRERSEEENEEENKEKKEEESEEREEEEEENKEKERERSKSEEEEELEEKKKEENe 67 Maintain Student Information ccccccceeeeeeeeeeneeeeeeeeeeeeeeeecaeeeeeeeeeeeeeeeeneieeeeeeees 68 Manage Waitlist Irems AEN 73 Glass PACS E 75 Class Management ssion aa e a a A aeie 77 ET Elle RE 78 Maintain Class Ee UE 82 Record Student Attendance ee 85 EE 87 Discontinue Students ei steed caplet ce dttdccnddatedesinddte dice bccndeandtiede dads dcdndladide dtc dctdiee 89 MTA DUS TST ULL UNG en ts te acre au can a sor nl oc anit rede a AN ru bea te algal 92 Childminding Daycare sverxeusseregoeERCeNEKESSESRSEEROEENEEENEENSEEKSEEE EEN NEEKEEEKNEEEOEEEEENENESEEN 95 Maintain Child Information tacit then aha te a ha A AeA ck a 96 Record Childminding Daycare Attendance seseeeeseeeeenrnrnreeseerrrrrnnnnnsseeernne 99 Le
72. eet RP0100 Lists the Children under a Location Period utilizing Childminding Daycare services Used to record the daily attendance of Children at Childminding Daycare LTO Locations Attendance is based upon a daily summary of Childminding Units written manually on the document Subsequently used to enter Childminding total units Waitlist Report RP0190 List the Clients on a Waitlist Table 13 List of Reports LTO 105 STaRS User s Guide Print Letters This is used to print letters The letter templates were developed utilizing MS Word The appropriate data from the database is placed onto the letter template by means of the mail merge functionality of MS Word A Service Provider may choose to customize one or more letter templates If this is done then their copy of the letter template is called instead of the standard one To print letters follow these steps 1 Select Letters Reports from the main menu and wait for the Report Identification page to display fully 2 Select the Print Letters option from the sub menu and wait for the Letter Identification page to display fully 3 Select a letter from the drop down list 4 Ciickthe lt button 5 The appropriate selection criteria page will display for the letter selected 6 Specify the appropriate selection criteria 7 Click the Search button to search for the appropriate individuals 8 A Search Results page will be display
73. eferrals created in the future After the client information has been saved you may e Click ees to return to the Client Search page e Add additional contacts simply clicking the Now Contact button e Create an assessment booking by clicking the Greate Booking button Updating Information for EXISTING Clients To update information for an existing client follow these steps 1 Select Clients from the main menu and wait for the Client Search page from the Maintain Client Applications function to display fully 2 Enter the desired search criteria and click Search Note If multiple client rows are qualified a Client Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Details to edit the existing client information If only one client row is qualified the Enter Update Client Details page will be displayed 3 Update the information as desired taking care to ensure that all mandatory fields are completed 4 Click pave to save the data 49 STaRS User s Guide After the client information has been saved you may e Review previous versions of client data by selecting the List of Client History pop up and selecting a specific history row Note you are NOT able to update the information from an audit history row The information is provided for audit purposes only Please Note The system has special security safeguards related to Client
74. el 2 Classes using for example numbers in the 200 series By numbering all the ELSA Level 1 Classes with the same similar progress level value when a Student is continued from an ELSA Level 1 Class to an ELSA Level 2 Class then the Level Progression Date will be updated for the Student in their Student Attendance Summary information Note 2 The Print Monday through Print Sunday flags are used to determine which days in a Class Period are printed on the Attendance Sheet RP0040 for each class There are system parameters used to determine the system wide print flag defaults for Saturdays and Sundays Note 3 The Default Instructor 1 and Default Instructor 2 drop downs are populated from the instructors set up under Maintain Code Values function under the Utilities menu Hint Oo It is recommended to set up instructors prior to using this function in order to have the list populated when it is needed 78 Class Management Click Save to save the data Now select the Class Periods tab Click the en Foron button Note The Period drop down is populated from the periods set up under Maintain Periods function under the Utilities menu Hint It is recommended to set up periods prior to using this function in order to have the list populated when it is needed 8 Enter the required information ensuring all mandatory fields are completed Save 9 Click to save the data Updating an EXISTING Class To update inform
75. elect the Service Provider Name using the pop up selector This is only needed if a ministry administrator is setting service provider parameters 6 Click oaoot to select the parameter and wait for the Maintain System Parameters page to redisplay fully 7 Update the System Parameter Value as needed 8 Click Save to save the data Return gell 9 Click to return Please Note System parameters affect the way the STaRS application operates and must be changed with caution The specific setting for a parameter value is NOT verified Please consult the System Operations Manual or Ministry staff for a list of possible parameters and their purpose 122 Utilities Maintain Code Values Use this function to maintain code values Only the Ministry program management and technical roles may maintain the system wide codes LTOs will define their Instructors under the CD Instructor Code attribute and will define their Part Time Hours under the CD Part Time Hours attribute see following pages for instructions Assessment Centres will not need to use this function Updating a Code Value To update a Code Value follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Maintain Code Values option from the sub menu and wait for the Maintain Code Values page to display fully 3 If visible select the radio button labeled eithe
76. ely above the Content Title in the message area see figure below 34 STaRS Basics PM1 SYS1T0140 2 1 10 Data saved Successfully System Parameter Information Service Provider Surrey Delta immigrant Services Society Figure 17 Message Area The cheny button will simply clear all fields of entered and UN saved data and revert the displayed fields to the retrieved values Once changes are saved this button will have no effect thi Return gell Other buttons may provide additional function specific capabilities In this example the button will typically return you to the search page sate Booking button will link to the Schedule Assessments page Selecting one of the Tab dialog tab titles see below will navigate to the applicable tab page and display the associated information Huang Sing Walter iMM1000 Number W827285912 Client Details T Application Info Y Contact Info Preference Info Figure 18 Tab Selectors 35 STaRS User s Guide Navigating Away from the Page Please Note Cancel Changes Return gell If you click migrate to another tab select another submenu entry or select another main menu entry but have not saved any changed data the dialog window shown in the figure below will be displayed Microsoft Internet Explorer x Q Changes may NOT have been saved on this page Click OK to ignore changes that were made Or press Cancel and return to the page and subsequently Save the
77. er paging through the table as needed Then click Details to select the appropriate Class If only one Class is qualified the Class Period Information page will be displayed Select which student you wish to discontinue Manage Waitlist Click the button to discontinue the student to a waitlist The Waitlist Details tab will display under the Manage Waitlist Items function Specify the appropriate waitlist information for the student ensuring mandatory fields are completed Save Click to save the data Click nen to return to the Class Class Period Search page under the Discontinue Students function Note If applicable you may also wish to add break information for the student on the Break Information tab of the Maintain Student Information function Please Note Each Service Provider is to define their own business rules around when Break functionality is used and how taking into consideration ELSA Rules Refer to Maintain Student Information section for instructions on the Break tab Reactivating the Class Placement for a Student Discontinued in Error To reactivate the Student s Class Placement follow these steps 1 90 Select Students from the main menu and then select the Class Placement sub menu option Wait for the Class Placement Search page from the Class Placement function to display fully Search Enter the desired search criteria and press the button Note If multiple Class Placemen
78. eriod you want to indicate the child will be receiving childminding daycare Childminding Daycare Record Childminding Daycare Attendance This is used to record childminding daycare attendance units Use the Childminding Daycare Attendance Sheet Report as the turnaround document to keep track of attendance throughout the period in preparation for data entry via this function Enter Childminding Daycare Attendance To record childminding daycare attendance follow these steps 1 Select Childminding Daycare from the main menu and then select the Record Childminding Daycare Attendance sub menu option Wait for the Childminding Attendance Search page to display fully 2 Specify the LTO Location and or the Period as search criteria 3 Click Search button and wait for the Childminding Search Results page to display fully Note If you have specified only the LTO Location and none are found then No Child Placed for the supplied Service Provider Location Please provide a new value will display If you have specified the LTO Location and the Period and none are found then No Child Placed for the supplied Period Number Please provide a new value will display 4 The Class Class Period Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed 5 Then click Details to enter the attendance units 6 Specify the total number of Childm
79. erral Slip to automatically generate a printed referral slip Save Click to save the data After the referral information has been saved you may 60 ae ilabili Go directly to the Class Availability Inquiry function by clicking ey inqui Go directly to the Client Inquiry function a Sey Hint The Client Inquiry function button will direct the user to a series of screens containing a snap shot view of read only Client information Please Note In the case of hybrid Service Providers those LTOs who perform various AC functions Referrals must be made to their own organization This is due to the fact that Referral data is tracked by the Ministry Referral Management 61 STaRS User s Guide Update an existing Referral To modify update a referral follow these steps 1 62 Select Referrals from the main menu and wait for the Referral Search page from the Create Referrals function to display fully Enter the desired search parameters Click Search button and wait for the Enter Update Referral page to display fully Note If one or more referrals already exist for this client you will either be directly presented with the Enter Update Referrals page if there is only one referral or Referral Search Result page if there are multiple If multiple referrals exist select the desired row by clicking the radio button after paging through the table as needed Details Then click to review the referral
80. es will vary in terms of their specific functional capabilities In general they will be similar to the following erence Information Aert 15 x Ele Edit view H EBak gt Content Title Geer e ttp ik 5 C 0 4 PELs Referrals Students curnea Letters Reports Utilities aycare User ID ASSESSORI Huang Sing Walter IMM1000 Number W827285912 Client Details T Application Info Y Contact Info Preference Info Preference Part time D Childminding Preferred p Maintain Client Shift Preference AM GIE Children Age Desc Sg Assessments v Maintain Childminding Comments SS Assessments Class Availability Client Comments Inquiry Provider Comments Entries marked as must be filled Cancel Changes Return al INSERT Test 2000 03 20 12 04 19 UPDATE test 2000 03 20 12 04 19 Figure 16 Date Entry Edit Page Note the status line indicates who inserted or updated the data as well as the associated insert update date and time Hint When the Status Line is blank this normally indicates you are entering a new row and this row has NOT yet been saved Enter update information as needed and then use the buttons to effect the desired function The Save button will typically save all onscreen changes back to the database Note without pressing this button information will NOT be saved Once data are saved a message such as Data saved Successfully will be displayed in red immediat
81. essage You must click OK to continue and in most browser versions you will have the option to check off In the future do not show this warning Please Note Netscape users accessing earlier versions of the application may have seen a slightly different alert message STaRS versions 2 0 00 and later are not accessible via Netscape 29 STaRS User s Guide Search Selection Page Search and or selection pages typically provide a way in which to find and or add records to the system File Edit View Favorites Tools Help Ea eBak gt A Qsearch Favorites lt Bristory B Sp fw S Address el http test stars gov be ca STaRS clnt0110 1 asp e ien Links bai Referrals Students os EES Hasa Utilities Management Daycare Reports User ID Client Search Criteria WSCHROEDER IMM1000 Number CLNTO110 1 AeA Client Name Applications Phone Numbe Schedule Assessments z Maintain Assessments Class Availability Inquiry S Internet Figure 14 Search Selection Page To search use the following general approach e Select the desired search field by clicking the applicable radio button e Enter a search value in the corresponding field See hints for various fields above e Click the Search e f only a single row is found then the applicable detail page will be displayed If multiple rows are qualified then a search result page will be dis
82. etails page will be displayed 3 Select the Class Periods tab N lass 4 Click the i Guten Note The Period drop down is populated from the periods set up under Maintain Periods function under the Utilities menu 5 Enter the required information ensuring all mandatory fields are completed Save 6 Click to save the data 7 Repeat steps 4 through 6 to add additional Class Periods as appropriate Changing a Class Number To change a Class number you must delete the Class and replace it Follow these steps 1 Select Class Management from the main menu and wait for the Class Search page to display fully 2 Enter the desired search criteria and press the Soarch button Note If multiple Class rows are qualified a Class Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Ss to edit the existing class item If only one Class is qualified the Enter Update Class Details page will be displayed 2 Click Vase to delete the Class Note You can NOT delete the Class if Class Periods have already been defined against this Class If one or more Class Periods have been defined then Class period exists for the class Class cannot be deleted will be displayed Return gll 4 Click to return to the Class Search page 80 10 11 12 13 Class Management Specify the LTO Location and the replacing Class Number New Class
83. face components GUI General System Characteristics Characteristics of Browser based Systems Perhaps one of the most important considerations is the fact that STaRS is a browser based application That is to say it actually consists of a series of web pages that operate inside a standard web browser Browser Ministry of Community Aboriginal and Wo SC Student Tracking Beach amp Reporting System STaRS Please enter your User ID and the Password User Id Password Sec 96 S Stegen east orc Figure 4 Web Browser Window on Desktop What distinguishes web applications such as STaRS from normal static web pages is the fact that they include specific interactive components that enable access to a database of information 15 STaRS User s Guide These types of web applications incorporate data entry fields and hot links that are visually represented as buttons or menus on the page in order to simulate a traditional software application STaRS Microsoft Internet Explorer File Edit View Favorites Tools Help Gist a 3 in amp Reporting System STaRS Please enter your User ID and the Se Pom Fields User Id Password Log On Cancel e Sir Web Pane gen Figure 5 Web Browser Application Web based applications face a number of constraints particularly when compared to other desktop based software applications For exa
84. fact that Referral data is tracked by the Ministry 59 STaRS User s Guide Create Referrals Use this function to create referrals and or to review update existing referrals This function is primarily used by ACs to create Referrals however all users can create Referrals This function effectively replaces the Green Card as a means of sharing information It is key as a method of allowing other Service Providers access to Client information Without a Referral to an LTO Student intake cannot occur Make a Referral To create a referral follow these steps 1 Select Referrals from the main menu and wait for the Referral Search page from the Create Referrals function to display fully Select the radio button adjacent to the IMM PRC NUMBER field or adjacent to the Other ID Type fields and enter the applicable IMM PRC NUMBER number including the W or Other ID number If an Other ID number is entered select the appropriate Type using the drop down Click vu SS button and wait for the Enter Update Referral page to display fully Enter the required information taking care to ensure that all mandatory fields are completed Use the FROM Provider Status field to reflect the status of this referral For referrals created by an AC leaving the status as per the default setting From Assessment Centre is probably all that is required For referrals created by LTOs the status code should be reviewed Select Ref
85. formation for a Location To create new class availability information for a location follow these steps 1 Select Class Management from the main menu and then select the Maintain Class Availability sub menu option Wait for the Class Search page to display fully Specify the LTO Location Click New Sines Heater button and wait for the class availability details page to display fully Enter the required information ensuring the mandatory field is completed Note1 This information is free format text There is no spell check Note2 IF the Childminding Availability flag is checked it will be matched when the Childminding Required flag has been selected by anyone searching under the Class Availability Inquiry function on the Clients menu Use the word childminding in the General Comments section of the Class Availability Grouping detail of the specific Class s where childminding is available Click Save to save the data Now select the Class Availability Grouping tab New Grouping Click the button Enter the required information ensuring all mandatory fields are completed Note As previously indicated there is no direct correlation between class availability information and classes that have been defined You may specify one grouping row for one class or may have a grouping row identify availability of multiple classes Save Click to save the data To jump to the Class Availability Inquiry function you may
86. g elements are shown on the next page 21 STaRS User s Guide File Edit View Favorites Tools Help Ea d sch gt A Qsearch Gyravorites CHristory E4 E Address Da http test stars gov bc ca STaRS clntO1 10 4 3 asp update1 true Go Links a Saba Clients Referrals Students real Label Letters Reports Utilities User ID WSCHROEDER CLNTO11043 Maintain Client Applications Schedule Assessments Client Details Preference Shift Preference Children Age Desc Maintain Childminding Comments Assessments Class Availabilit Inquiry Client Comments Provider Comments h D Checkbox Multi line Field Tab Dialog Mandatory Field Indicator a ei Done C3 Internet Figure 8 STaRS Page Elements Example II STaRS pages contain a number of page elements that provide operational functionality These include the following Page Element Purpose A drop down box allows for the selection of a single value from a list Drop Down Box PAUE be entered For instance as illustrated above the Preference may be Full time or The Drop Down minimizes typing and ensures that only valid values can Radio buttons always come as a set and are used to select ONE item out of several items Radio Button On search pages these are used to select one particular search field This icon will bring up a l
87. he current LTO 76 History Click the button The Student Attendance Summary tab will display a summary of attendance by ELSA Level Select the Detail Student Information tab to display a history of attendance details by class class period R aged Click en to return to the Enter Update Placement Details page Hint There may only be one record per Student with an Active Placement Status of Active at one time This indicates the current Class Class Period under which the Student has been placed or continued i e Student cannot be continued by an LTO if they have been transferred to another Class Management The Class Management function is used by Language Training Organizations to maintain class information as well as class availability information When selecting the Class Management option from the main menu the Class Search page of the Maintain Classes function is displayed as shown below ki lass Search Microsoft Internet Explorer A ol x Ele Edit View Favorites Tools Help Heak amp 2 A zech Favorites Bristory Eh 3 fe a Address http test stars gov bc ca clas0110 1 asp z EZE ER Si Clients Referrals Students Class Management SE Letters Reports Utilities User ID PM1 Class Search Criteria CLASO110 1 1 00 Help A LTO Location Class Number Maintain Class Description Classes Maintain Class Availability Search Record Student Attendanc
88. ication e How the various functions operate Readers of this guide are also expected to be familiar with Windows based personal computers and web browser operation Business Background The Province of British Columbia offers an English Language Services for Adults ELSA program through the Aboriginal Multiculturalism and Immigration Programs Division of the Ministry of Community Aboriginal and Women s Services MCAWS The program funds two private English language assessment centres located in the Lower Mainland and three individual itinerant English language assessors located outside of the Lower Mainland The assessment centres and itinerant assessors ensure service eligibility assess for English language ability and refer with client involvement to an English language training organization Approximately fifty five English language training organizations public and private for profit and not for profit are funded to provide English language instruction About twenty of these organizations are also funded to provide on site childminding for pre school dependants of the adult learners Funding is provided in part by the federal government under the auspices of Agreement for Canada British Columbia Co operation on Immigration This agreement sets out specific reporting requirements and consequently the provider organizations are required to track among other things client progress report on attendance and report on chil
89. ice provider locations See next page Updating an EXISTING Service Provider To update an existing Service Provider follow these steps 1 6 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully Select Maintain Service Provider Locations option from the sub menu and wait for the Maintain Service Providers Locations page to display fully Enter a Provider Name using the pop up selector Click Le and wait for the Maintain Service Providers page to display fully Update the required information taking care to ensure that all mandatory fields are completed Updating may include making the Service Provider inactive within the system Click Save to save the data You may then update or create service provider locations See next page 119 STaRS User s Guide Create Service Provider Locations To create Service Provider Locations follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Maintain Service Provider Locations option from the sub menu and wait for the Maintain Service Providers Locations page to display fully 3 Add or retrieve a Service Provider as necessary 4 Once for the Maintain Service Providers page is displayed select the Service Provider tab and wait for the Service Provider Location page to fully display the tab s dat
90. ied a value for Attendance Hours for one or more students these will be overwritten by the default hours should you click the default button Note2 As of application Release 1 40N there is one decimal position permitted to enter attendance hours Prior to Release 1 40N fractions of hours were not allowed Also enter the Excused Hours and Non Excused Hours for the students as applicable 85 STaRS User s Guide Note1 The ELSA level defaults from the Current ELSA Level field on Student details record If the student has continued to another ELSA Level during the period you may optionally change the ELSA Level Note2 The Status field will indicate Active if this represents the current class class period under which the student was placed or continued It will indicate Inactive if the student was continued to another class class period or discontinued transferred prior to data entry of attendance 6 Click Save to save the data 7 Repeat Steps 4 6 for each page of Student records returned as part of the Class To view a student s attendance history at the current LTO 1 Select the row for the student whose attendance history you wish to view History 2 Click the button 3 The Student Attendance Summary tab will display a summary of attendance by ELSA Level A Select the Detail Student Information tab to display a history of attendance details by class class period 5 Click ens to return to the Class
91. inding AM Units and Childminding PM Units by day 7 Click Save to save the data 8 Repeat steps 5 7 for each page of records returned as part of the Period Update Childminding Daycare Attendance To update childminding daycare attendance units follow the same steps followed to enter childminding daycare attendance units as noted above Simply override any data already entered on an individual basis If any changes are made subsequent to report generation Reports may need to be re run Please Note Only attendance totals units are entered into STaRS Data entry of unit totals does not eliminate for paper filing of the attendance sheets themselves Childminding Units are set by the system using a system parameter based upon ELSA rules and the age of the Child as determined by the entered Birth Date 99 Letters amp Reports The Letters amp Reports function is used to select and run merge letters and reports When selecting the Letters amp Report option from the main menu the Report Identification page of the Print Reports function is displayed as shown below Report Ide atio oso ernet Explore zmlk File Edit View Favorites Tools Help Ea Ap gt O A A seach GFavortes n E GM 2 Address http stars gov bc ca rept0100 1 asp Go Links a Class Childminding Letters Kr Clients Referrals Students Management Daycare Utilities User ID MLTO1 REPT0100 1 1 10 Report Iden
92. ing As ELSA has determined Listening and Speaking are to be split in the future the STaRS application was designed to record four separate scores Until such time as Listening and Speaking are separated the numbers recorded in STaRS for the two benchmarks must be identical for the automated calculation of the final ELSA level to occur 55 STaRS User s Guide Update an Existing Assessment To update maintain assessments please follow these steps 1 56 Select Clients from the main menu and wait for the Client Search page from the Maintain Client Applications function to display fully Select Maintain Assessments option from the sub menu and wait for the Client Assessment Search page to display fully Enter the desired search criteria and click the Search button Note If multiple assessment rows are qualified a Client Assessment Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Details to edit the existing client assessment information If only one assessment is qualified the Enter Update Client Assessment Details page will be displayed Update the required information taking care to ensure that all mandatory fields are completed Select Results Notification to automatically generate a printed Results Notification letter Save Click to save the data Alternatively you may click to save the information and proceed to th
93. intain Periods function is used by Language Training Organizations LTO to define a series of periods and to enable or disable specific dates within those periods These periods must be created before class periods can be defined in the Class Management function Creating a New Period To create a new Period follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Maintain Periods option from the sub menu and wait for the Maintain Periods page to display fully 3 Enter the desired Period Number e g 200101 4 Click the EE button and wait for the Period Details page to display fully 5 Enter the required information taking care to ensure all mandatory fields are completed Note The following fields must be filled in for statistical purposes Ministry Period Code to fill in pick from drop down box and Ministry Period Year automatically entered as a concatenation of the years involved for example the 2001 2002 contract year would be entered as 0102 6 Click Save to save the data 7 Select the Period Days tab Note A multi row multi page view of dates for the selected period will be displayed Details 8 Select the desired day row and click to edit the existing information using the Period Day Information page De activate the date or disable the date from printing as necessary 9 Click to save the data an
94. intain i Greate i Manage i Maintain CH Maintain Print Change H Client A Referrals 1 Waitlist i Classes i Child 4 Reports Password Applications RFRLO100 SDNT0120 CLASO110 Information i REPTO100 1 SYST0010 1 CLNTO110 EG eg eerevereeevanms CHLDO110 ene aoe Se ee Set d Accept 1 Maintain 7 Maintain 1 Print Schedule Refuse Student I Class Record i Letters Kee cnn Referrals Information Availability ii Se i REPTIO100 3 Pee Gm 1 l DNT011 i ii eae EE EE meee Ee Es Maintain i Class Record poten I Assessments Placement i Student i i ASMT0100 SDNT0140 i Attendance i CLAS0120 t SDNT0200 i epee reliesese S Maintain Class i Conine s Users Availability sr SEO 3 SYST0100 Inquiry Students 1 CLASO130 i sacha Be Oana Bo eee 4 Functions Discontinue l Roles I E e R Students SYSTO110 CLASO150 a ee Be Sater ARES TOE ER H Transfer i i pena Students i Provid 1 CLAS0160 i roviders BEE i i SYST0120 Maintain Code oe T Values i Assessment Centre focus ee SYST0130 i Language Training Organization LTO focus Maintain EE System Aiea Parameters i Ministry focus SYST0140 poses Common functions i PN i Mapping i SYST0150 Figure 3 STaRS Menu Structure Welcome to Stars Assessment Centre AC focused functions Business Function Application Functi
95. iod View the student s attendance history for all previous LTOs by clicking the Complete History button Placing a Student in a Class To place a student into a class follow these steps 1 2 Select Students from the main menu and wait for the Student Search page from the Maintain Student Information to display fully Enter the desired search criteria and press the Search button 71 STaRS User s Guide Note If multiple student rows are qualified a Student Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Details to edit the existing student information If only one student row is qualified the Enter Update Student Details page will be displayed 3 Click the Ge button and the Class Placement function will be called Note If a current Active Class Placement exists the screen called as part of the above step will be a read only one as only one active Class Placement can exist at one time 4 Enter the required information taking care to ensure that all mandatory fields are completed 5 Click Save to save the data 72 Student Management Manage Waitlist Items Use this function to manage waitlist items Use Waitlist Report to view waitlist items Waitlist items Referrals and Student records are independent of each other The only common factor is that they pertain to a particular Client Per ELSA rules ther
96. ions STaRS supports the flow of clients from initial assessment at Assessment Centres ACs or through itinerant assessors through to delivery of training services at Language Training Organizations LTOs It therefore provides specific functions to support business processes in two groups of ELSA Service Providers namely e Assessment Centres including itinerant assessors AC and e Language Training Organizations LTO Welcome to Stars The following ELSA processes are supported by STaRS Process Client Applications Clients Schedule Assessment Bookings eee eee Class oe oe zeen Clients Assessment Centre Print Reports Letters Perform Student Registration Including Children Set Up Manage Ehe Language Training Organization Maintain Class Availability Record Student Attendance Record Childminding Daycare Attendance Print Reports Letters Figure 2 ELSA Processes STaRS User s Guide STaRS Application Functions The available functions are outlined below In order to review specific security considerations please consult the section entitled Security starting on page 44 Logon Main STaRS Menu Clients Referrals Students Class Childminding Letters Utilities D Management Daycare Reports P Spur inate E MESSE EE Fe d Ma
97. is information will be displayed in the Class Availability Grouping Details pop up dialog To dismiss this pop lose R ed up click To return to the search page click since Referral Management The Referral management function is used primarily by Assessment Centres to refer clients to Language Training Organizations When selecting the Referrals option from the main menu the Referral Search page of the Create Referrals function is displayed as shown below ki Referral Search Microsoft Internet Explorer i lol x Ele Edt Ven Favorites Tools Help SBak gt A Qsearch Favorites CBristory B 3 w S Address http test stars gov bc ca rFrl0100 1 asp z ien Links Clients Referrals Students Class Management geamana d Letters Reports Utilities aycare User ID PM1 Referral Search Criteria RFRLO100 1 1 00 Service Provider ax Le From To Create Provider Location Referrals From Accept Refuse Referrals To IMM1000 Number C Other ID Type Client Name Min Referral Date Search Cancel ti rtemet Figure 26 Referral Management Main Page Please Note ALL users can create Referrals AC gt LTO AC gt AC LTO gt LTO LTO gt AC ALL users can accept refuse Referrals Hint In the case of hybrid Service Providers those LTOs who perform various AC functions Referrals must be made to their own organization This is due to the
98. isplay fully 2 Select Maintain Code Values option from the sub menu and wait for the Maintain Code Values page to display fully 3 Select the Code Attribute Name CD INSTRUCTOR CODE from the drop down list 4 Click See to select the Instructors and wait for the Maintain Code Values page to redisplay fully This page will show zero or more existing Instructor code values 5 Click ke to add a new Instructor Code Value 6 Enter a value for the Instructor in the Code Value field This could either be part of the Instructor s name or an Instructor Number Up to 15 characters may be entered Also enter the Instructor s Name in the Short Description field up to 20 characters This value will be displayed in the Instructor drop down list when defining Classes Then enter the Instructor s Name again in the Long Description field up to 60 characters 7 Click Save to save the data Return gell 8 Click to return Updating an Instructor Teacher To update an Instructor s Code Value follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Maintain Code Values option from the sub menu and wait for the Maintain Code Values page to display fully 3 Select the Code Attribute Name CD INSTRUCTOR CODE from the drop down list 126 Utilities Click Select to select the Instructors and wait for the Maintain Code Value
99. k for these hint notes to get further background or usage information ii Cycle24 Systems Group Inc Table of Contents Welcome ENEE 5 Business Background EE 5 STARS Architecture ee 6 STaRS BUSINESS FUNCHONG EE 6 STARS Application FUNCUGMS sss cc ccs edece ege edd ded poetensdecddeseceweteds 8 Assessment Centre AC focused functions cccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 9 Language Training Organization LTO focused Iunchons 9 Common Service Provider SP funchons AEN 10 let le Tele E 10 ne BE E 11 Rene We e 11 End User Workstation cnc acs acciencectacetiectdd aad ccotebeaudddececnedchtnaubddudncnd teed cen 11 Ile et 12 eer Bee EE 12 ee EE 13 STaRS E 15 General System Characteristics AEN 15 Characteristics of Browser based Systems sssssseeneeeesserrenrrrreeesrrrrrrenn 15 Browser Tips DOs and DON Teenager 17 STaRS Pages Described Zeite g et ege asia cada stele geed 19 SlaRS Page TYPES 4 vasa tate est haa E 27 Sa Mo Set p EE 42 Tasks for the Ministry application administrator 0 ccccccceeeeseeeeeeeeeeeeeeeee 42 Tasks for All Service Providers GP 42 Assessment Centre AC Taeks 42 Language Training Organization LTO Taske 43 S Tas Data Management Gees cots ee ods sed Cae aes i e a AA ATEREA 44 PIE CUIPIEY sess oe Ores ce chet ci gtctae age a a a E ike ue Oeae eee eoee eee 44 Data Retention en 45 STaRS Application Maintenance ccccccceeeeeeeeeeeneeeeeeeeeeeeeeeeenee
100. mple the look and feel of the application may change ideally only slightly depending on the type and version of the browser used A key design objective for STaRS was to enable support for multiple browser brands This means that the application was designed to use very standard HTML capabilities to improve compatibility rather than exploit a variety of browser specific capabilities to embellish the user experience 16 STaRS Basics Browser Tips DOs and DON Ts There are a number of very specific guidelines that must be kept in mind when operating STaRS Guideline Notes and Explanations Do maximize the browser to full screen mode when you can The STaRS application will look most appropriate when it can expand to an 800 x 600 pixel resolution Please note that on large monitors with very fine resolution you may not need to maximize the browser in order to get an 800 x 600 pixel window Keep in mind that when the browser is expanded to full screen certain pop up windows may be hidden behind the browser Check the Windows menu bar to see if other windows are open Do not use the browser s navigation buttons or associated functions Please use the STaRS menu entries to navigate to system functions 1 so Back Return gell Also please note that pressing the Backspace key on your keyboard normally activates the browser s Back function Therefore use this key only when editing the conte
101. mporary Internet Files Amount of disk space to use 10 4 MB Move Folder View Files View Objects e Configure Security Settings 1 Ensure that cookies and JavaScript security are properly configured by selecting Tools gt Internet Options 3 Seismic Mitigation Branch Ministry of Finance amp Corporate Relations Microsoft H File Edit Weu Favorites Tools Help 4 gt Ce Mail and News A ES Back Forward Stop Synchronize rch Favorites Windows Update EES Address ittps Hismarts Fin ae MSN Messenger Service Ministry Home Seismic Mitigation Er Front Options Seismic Mitigation Assessmen eoorting and Tracki System 135 STaRS User s Guide 2 From the Internet Options window select the Security tab and click the Custom Level button Internet Options Local intranet Trusted sites Restricted 136 Browser amp Network Configuration 3 In the Security Settings window ensure that cookies are enabled Enable Prompt 6 Cookies e Allow cookies that are stored on your computer Enable Li OT e Allow per session cookies not stored LX Prompt a gt Downloads E File download I Diasble 137 STaRS User s Guide 4 Inthe Security Settings window ensure that scripting is enabled ST Scripting Active scripting Eege Enable Allow paste operations via script Disable Enable Prompt Scripting of Java ap
102. n from the Utilities menu To change from the application default settings for Part Time Hours Part time 50 hours utilize the Maintain Code Values function from the Utilities menu Save Click to save the data If CONTACT information is to be recorded 1 2 Click the Contact Information tab and wait for this tab to display fully Enter the required information taking care to ensure that all mandatory fields are completed Note The Primary Contact checkbox is optional however one of the contacts should be designated as primary Where Student Contact information is to print on reports the primary contact will be selected for printing Save Click to save the data Note Contact details entered here are separate from both Client and Child Contact info If BREAK information is to be recorded 1 Click the Break Information tab and wait for this tab to display fully 69 STaRS User s Guide 2 Enter the required information taking care to ensure that all mandatory fields are completed 2 Click Save to save the data N Break 4 To add additional breaks click the e button and repeat steps 2 and 3 above After the student information has been saved you may e Click monens to return to the Student Search page e Add additional contacts simply clicking the NON Comme button e Place e To place the student in a class click the button and the Class Placement function will be called This step can also be
103. ning Active Inactive Checkbox not shown in illustration An additional checkbox appears on some screens labeled Active This is commonly referred to as the Active Inactive Flag Its meaning and functionality is different than Active Inactive Status Itis advisable to leave the checkbox alone if possible as unchecking it renders the item inactive and will usually result in the applicable screen never being displayed again Note the data is not deleted since it is required for statistical purposes Table 8 STaRS Page Elements 23 STaRS User s Guide Pop Up Elements There are three significant interface elements that appear in pop up windows Note these pop up elements are actually separate web browser windows with a number of visual elements e g standard browser buttons address field status bar etc turned off Calendar Pop up oix December Sun Mon Tue Wed Thu Fr Month Year Selection E IR 27 Q IO 30 Hotlinks for date selection Figure 9 STaRS Pop Up Calendar Use this pop up to enter a date by single clicking on the icon then e Selecting the applicable month and year note that the current month and year are always defaulted e Pick the correct day by clicking the associated hotlink The calendar pop up will automatically close itself and enter the date on the appropriate field on the page from which it was launched You may close the pop up manually but may ne
104. nsfer a Student to Another Location Within the LTO To transfer a student to another location within the LTO follow these steps 1 Select Class Management from the main menu and then select the Transfer Students sub menu option Wait for the Student Search page to display fully 2 Enter the desired search criteria and press the Search button Note If multiple Classes are qualified a Student Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Details to select the appropriate Class If only one Class is qualified the Student Information page will be displayed 3 Select the New LTO Location New Class Number and New Class Period T Stud 4 Click the kanoto button to transfer the Student 5 The Student Information tab will display under the Maintain Student Information function 6 Specify the student information for the Student in the new location Optionally check Print Transfer Slip to automatically generate a printed transfer slip 7 Click to save the data Note1 If applicable you may also wish to add contacts for the Student at this new location Note2 The Student Status will be changed to Inactive for the Student and the Student s Class Placement under the location FROM which they transferred A Class 92 Class Management Placement will also be created for the student based upon the Class and Class Period that
105. nted on various letters 121 STaRS User s Guide Maintain System Parameters Use this function to maintain system parameters Not all users have access to all the functions outlined in this section Specific sub menu items appearing are role specific Review STaRS Roles chart illustrated in Data Management section of this User Guide System wide parameters may only be maintained by Ministry program management staff and those with technical roles Service Provider specific system parameters are maintained by the administrator User at each Service Provider location In the cases where a parameter is defined both at the system level and for a specific Service Provider then the Service Provider specific one takes precedence as long as it is active and has not been set to a blank value Additionally if a Service Provider specific parameter has not been defined then the system wide parameter is used Updating a System Parameter To update a System Parameter follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Maintain System Parameters option from the sub menu and wait for the Maintain System Parameters page to display fully 3 If visible select the radio button labeled either System Wide Parameters or Service Provider System Parameters 4 Select the Specific System Parameter Name using the pop up selector 5 If necessary s
106. nts from the main menu and wait for the Client Search page from the Maintain Client Applications function to display fully Select Maintain Assessments option from the sub menu and wait for the Client Assessment Search page to display fully Select the radio button adjacent to the IMM PRC NUMBER field or adjacent to the Other ID Type fields and enter the applicable IMM PRC NUMBER number including the W or Other ID number If an Other ID number is entered please select the appropriate Type using the drop down Click the GE button and wait for the Enter Update Client Assessment Details page to fully display Enter the required information taking care to ensure that all mandatory fields are completed Select Results Notification to automatically generate a printed Results Notification letter Note All users entering maintaining Assessments are required to alter the value for Assessment Test every time from the default setting to the applicable value Save Click to save the data Alternatively you may click Greate Booking to save the information and proceed to the Schedule Assessments function Note If the client will subsequently have a stage 2 assessment for Reading and or Writing update the Reading and or Writing Benchmark values in this assessment rather than create a completely new assessment for that purpose Hint Current assessments record scores for three benchmarks Listening Speaking Reading and Writ
107. nts of a specific field Use the button rather than the browser s Other browser buttons and functions to use cautiously or avoid altogether Forward Refresh Home Don t close browser without logging out Be sure to click the STaRS LogOut button when you are finished using STaRS Browser based applications have no way of determining if your session is finished or not If you do NOT log out it may take some time for your session to actually time out During this time any system resources allocated to your session will remain unavailable to others Do not be surprised if the application logs you out by itself The application will eventually time out and force you to log back on As noted above this is necessary due to the way in which browser based applications work It also helps improve overall security since it is impossible to leave a session logged on indefinitely Note that the actual time out period will be set by the Ministry s system administrator to balance various objectives including convenience security and system resource efficiency Be sure to check the URL for STaRS When logging on to the Production version of STaRS be sure to check that you are connected using a URL that starts with https rather than http This ensures that you are using a secured session and protects the information you view and update from unauthorized Internet eavesdroppers When in s
108. o bookings taken on the weekend then the most that can be indicated in a date range is Monday to Friday Please Note Following system parameters can be set by each Service Provider to default on the page ASSESSMENT START and END TIMES LUNCH START and END TIMES Remove Assessment Schedule Slots To remove assessment schedule slots follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Set Assessment Schedule option from the sub menu and wait for the Set Assessment Schedule page to display fully 3 Enter the required elements namely the location the target date range From Date and To Date the number of assessors the normal appointment booking slot length Duration of Session the lunch period and the day start and end R 4 Click EEN to remove the booking slots Please Note Only empty slots can be removed 111 STaRS User s Guide Add Assessment Schedule Slots To add assessment schedule slots follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Set Assessment Schedule option from the sub menu and wait for the Set Assessment Schedule page to display fully 3 Enter the required elements namely the location the target date range From Date and To Date the number of assessors the normal appoin
109. o display fully Note Regardless of the number of applications submitted by a Client they all share the same Client details information in STaRS If there are multiple Client Applications that have been entered for a Client then a search results page will be displayed indicating this 7 Enter the required information taking care to ensure that all mandatory fields are completed Note Users should make sure the following information which is not shown as mandatory is entered phone number landing date and highest education level 8 Click Save to save the data If CONTACT information is to be recorded 1 Click the Contact Info tab and wait for this tab to display fully 2 Enter the required information taking care to ensure that all mandatory fields are completed 48 Client Application Management Note The Primary Contact checkbox is optional however one of the contacts should be designated as primary Where Client Contact information is to print on reports the primary contact will be selected for printing 2 Click Save to save the data Note Contact details entered here are separate from both Student and Child Contact info If PREFERENCE information is to be recorded 1 Click the Preference Info tab and wait for this tab to display fully 2 Enter the required information taking care to ensure that all mandatory fields are completed 2 Click to save the data Note Any data recorded here will be included on any R
110. on s Main Menu Management of Client Maintain Client Applications Clients and Applications Scheduling of Client Set Assessment Schedule Utilities Assessment Schedule Assessments Clients Referring Clients to Class Availability Inquiry Clients LTOs Create Referrals Referrals Table 1 Assessment Centre Functions Language Training Organization LTO focused functions Business Function Application Function s Main Menu Referral Management Accept Refuse Referrals Referrals Maintain Class Availability Class Management Student Management Manage Waitlists Students Maintain Student Information Students Class Placement Students Class Management Maintain Periods Utilities Maintain Classes Clients Create Referrals Referrals Record Student Attendance Class Management Continue Students Class Management Discontinue Students Class Management Transfer Students Class Management Childminding Daycare Maintain Child Information Childminding Daycare Record Childminding Attendance Childminding Daycare Table 2 Language Training Organization Functions STaRS User s Guide Common Service Provider SP functions Business Function Application Function s Main Menu Reporting Print Reports Letters Reports Mail Merge Letters Print Letters Letters Reports User amp Password Chang
111. ookup pop up list from which a value may be Lookup Selector selected Alternatively data can be entered into the adjacent text box manually Calendar Selector of a specific date Single clicking this icon will bring up a calendar pop up to allow selection Checkbox Checked equals Yes or True Unchecked equals No or Not True 22 Checkboxes provide a means for entering true false yes no type values STaRS Basics Page Element Purpose Button Buttons provide access to various operations within the current function They may initiate a search cause data to be saved deleted or return to a previous page For hints on button functionality tips are accessible by hovering the mouse pointer over the applicable button to view the text Tab Dialog Tab dialogs which are only simulated in web applications provide another menu structure by which different groupings of information can be displayed Through selection of the title text in a tab header a different view of the page can be selected Label Labels are simple text that is displayed and may or may not describe the content of an adjacent data display entry field Textbox Field Textbox fields provide the primary mechanism for data entry These fields display data and can accept updates Text boxes which are read only are normally indicated by displaying the associated label in normal text rather than bold Textbox Field COMME
112. ositioning the list by entering a complete or partial key value in the available field and clicking the Go button Note that the Go button will search the column as indicated by the label next to the data entry text box In the example shown in the figure above the Class Number will be searched If this search fails to get the expected results you may need to click the header of the search column in order to ensure that the list of values is sorted by the search column values Note lookup pop ups may not be resized but scroll bars will appear as necessary 25 STaRS User s Guide Error Pop up Errors Occurred In the Application a x E List Of Errors 1 Start Date has to be greater than Today Figure 11 STaRS Error Pop Up This type of pop up will be displayed under certain circumstances where one or more error messages must be displayed Clicking the OK button allows you to return and correct the error s Note error pop ups may not be resized but scroll bars will appear as necessary 26 STaRS Basics STaRS Page Types There are several significant types of STaRS pages Logon page Search or selection page Search result page Data entry edit page with or without multiple tabs Report Letter parameter page Report viewer page including report viewer applet Letter page Pop up page Help page Pop up pages are described in the previous section The other page types are briefly reviewed in this s
113. ot access STaRS The Ministry has designated a contact in Vancouver Patricio Ibarra at time of writing He will be the contact with the Ministry technical staff Q What happens if find a bug in a function Report this to the Ministry designated individual Please ensure you ve identified the menu and sub menu item along with the information that was entered onto the page when the error occurred The User ID and role of the individual reporting the problem should also be included Note any error messages that displayed Q What do I need to do if one of my staff leaves my organization Uncheck the Active Flag of their User ID to prevent it from being used again on the User Details tab of the Maintain Service Provider Contacts Users function on the Utilities menu Q If one of my staff begins working with another Service Provider can they use the same User ID No a new User ID must be set up under the new Service Provider using the Maintain Service Provider Contacts Users function on the Utilities menu Note the name used for the new ID will have to be altered as a User ID must be unique across all Service Providers Q A Student has discontinued transferred from my organization Do need to go back and amend status detail on the original Referral No it is not necessary to go back and amend history information One or many Referrals may exist in the future for any one Client Student prior to their completion of the
114. ow will display the report viewer page showing the report information Note Reports are displayed by a special report viewer applet opened in a separate browser window Review Report Viewer Page instructions under STaRS Basics section of this User Guide for further information Navigate through the pages of the report utilizing the VCR type buttons on the viewer page Note You may optionally print the report by pressing the Printer icon or save the report as a file in one of a variety of formats i e MS Word MS Excel Adobe Acrobat PDF and Rich Text Format RTF R ed oer Click suum to return to the selection sort criteria for the report Hint To print the report do NOT use your browser print button Simply click the print icon from the report viewer toolbar Remember to change to printer setting landscape format if printing to paper List of Reports etters amp Reports The following table outlines reports printed by both Assessment Centres and LTOs Report Description Client Student Report RP0020 Class Availability RP0090 List of Client Student Information on Record Note that this report can get quite large due to the amount of data that can be printed for a Client as well as for related Student information Lists the Class Availability information Typically used to show to Clients to assist in evaluating their Preferences and to support the Create Referrals process
115. particular data record this line will show the following User ID of the user who initially created this data record Date time the data record was initially created User ID who most recently updated this data record Date time the data record was most recently updated Status Line Area This area is reserved for the actual information or content to be displayed or updated Note the following general conventions are followed A heading is normally centered near the top of the data area This heading describes the information being displayed or the type of function The fields are normally in the middle of this data area but aligned towards the left Buttons are normally along the bottom of the data area also aligned to the left Content Area Table 7 STaRS Page Areas 20 STaRS Basics Page Elements The Referrals page outlines almost all significant elements File Edit view Favorites Tools Help qBak gt A Qsearch Favorites Bristory E5 8 B EEEN Cr Clients Referrals Students class ER Letters Reports Utilities Management Daycare User ID Referral Search Criteria WSCHROEDER RFRLO100 1 f f E Drop Down Box Radio Button Create C Provider Location Referrals From Accept Refuse Referrals To C IMM1000 Number C Other ID Type C Client Name Min Referral Date New Referral Figure 7 STaRS Page Elements Example The remainin
116. played button To add or update information e Select the desired search field by clicking the applicable radio button e Enter a search value in the corresponding field e Click the applicable new e g La or update e g Le button Cancel The button will simply clear all fields of entered data 30 STaRS Basics Most name fields support use of standard Oracle wildcard characters percent sign and _ underline character Note for these fields a trailing is automatically appended by the application s software Use of these wildcard characters enables a number of advanced search strategies as outlined in the table below Search String Explanation John Will search for all rows where the first name starts with John Mac Will search for all rows where surname starts with Mac John Will search for all rows where surname starts with John John Will search for all rows where the John appears anywhere in the name Jones M Will bring up all rows where surname is Jones and first name starts with M a Will search for all rows where the first name has an a as the second letter Table 9 Advanced Name Searching Please note the following e Searches are NOT case sensitive In other words Smith SMITH and SmItH will all match to the same name e Only rows which the currently logged on u
117. plets Disable Enable Prompt 138 Browser amp Network Configuration Netscape Navigator Verify Netscape version and encryption level Please Note STaRS versions 2 0 00 and later are not accessible via Netscape 1 To check Netscape Navigator version and the encryption level click the About Netscape Communicator option from the Help menu t Netscape NA be howardi Rega About Communicator 139 STaRS User s Guide 2 Verify the browser version X Version 4 51 en 99063 Netscape ie x File Edit View Go Communicator 3 Bech Forward Reload NETSGAPRE Help A a 2 A e 2 Home Search Netscape Print Security Stop Ty Bookmarks 4 Location fabout lg What s Related Netscape Communi ator4s1 4 51 Copyright 1994 1999 Netscape Communicat ags Corporation AlLetghts reserved This software is subject to the license agreement set forth in the license Please read and agree to all terms before using this software Netscape and Netscape Navigator are registered trademaks of Netscape Communications Corporation in the United States and other countries Netscape s logos and Netscape product and service names are also trademarks of Netscape Communications Corporation which may be registered in other countries Contains JavaScript software technology invented and implemented by Netscape Communications Corporation Copyright 1994 1999 Netscape Communications
118. pplication that was designed to be accessible without installation of specialized software and by a range of browser versions under either MS Internet Explorer or Netscape STaRS versions 2 0 00 and later are not accessible via Netscape Web browser applications are limited by the behaviour of the forms capabilities inherent in the various browsers While these capabilities are more limited than those available to native Windows applications there are also a number of usage benefits In addition to being able to run the application on any browser equipped workstation the ability to hotlink between functions allows for a variety of usability features that are not easily duplicated in normal Windows applications Although some browser limitations can be overcome with programming effort this often comes at the cost of compatibility For instance to exploit some of the new browser features often disqualifies earlier browser versions or different browser types e g Netscape Please see sections entitled Characteristics of Browser based Systems and Browser Tips DOs and DON Ts Q Why does the application sometimes run fast and sometimes run slowly As a web browser based application STaRS is dependent on a number of factors for its performance These include e The speed and capacity of the workstation including what other applications are currently running e The speed and capacity of the network connection being used to a
119. r Contacts Users option from the sub menu and wait for the Maintain Service Provider Contacts page to display fully 3 Select the List of Contacts pop up and select the desired contact 4 Enter update the required information taking care to ensure that all mandatory fields are completed 5 Click Save to save the data Once the Contact has been created updated you may then create a user ID if applicable See instructions next page 113 STaRS User s Guide Creating a new STaRS user To create a new STaRS user follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Maintain Service Provider Contacts Users option from the sub menu and wait for the Maintain Service Provider Contacts page to display fully 3 Either add a new contact or retrieve an existing contact 4 Select the User Details tab and wait for this tab to display fully 5 Enter a unique User ID and User Name 6 Assign the new user to an appropriate STaRS role 7 Enter other data as required Save 8 Click to save the data Please Note Only an administrator is able to create new users Please Note User IDs must be a maximum of eight characters the first being the first letter of the user s first name The remaining characters are the characters of the user s last name up to maximum of seven 114 Utilities Maintain Periods The Ma
120. r Name using the pop up selector This is only needed if a ministry administrator is setting service provider code values 6 Click Le to select the parameter and wait for the Maintain Code Values page to redisplay fully This page will show zero or more existing code values for the current Code Attribute Name 7 Select the desired Code Value by clicking the applicable radio button and then click Zeiss to edit the existing Code Value 8 Uncheck the Active flag 9 Click Save to save the data 10 Click menm to return Please Note System code values affect the way the STaRS application operates and must be changed with caution Please consult the System Operations Manual or Ministry staff for a list of possible Cove Value attributes and their purpose 125 STaRS User s Guide Maintaining LTO Instructors Teachers Use this function to maintain the Instructors Teachers associated with Classes These are defined in the same manner as STaRS code values using the Maintain Code Values functionality however they are specific to each LTO By way of this function users are basically creating their own drop down list of Teacher Instructor names to be used during the Maintain Classes function of the Class Management menu Adding an Instructor Teacher To add a Code Value for an Instructor Teacher follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to d
121. r System Wide Code Entries or Service Provider Code Eniries 4 Select the Specific Code Attribute Name using the pop up selector 5 If necessary select the Service Provider Name using the pop up selector This is only needed if a ministry administrator is setting service provider code values 6 Click Select to select the parameter and wait for the Maintain Code Values page to redisplay fully This page will show zero or more existing code values for the current Code Attribute Name 7 Select the desired Code Value by clicking the applicable radio button and then click Details to edit the existing Code Value 8 Update the information as desired taking care to ensure that all mandatory fields are completed 9 Click Save to save the data 10 Click nen to return Please Note System code values affect the way the STaRS application operates and must be changed with caution Please consult the System Operations Manual or Ministry staff for a list of possible Cove Value attributes and their purpose 123 STaRS User s Guide Adding a Code Value To add a Code Value follow these steps 1 10 124 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully Select Maintain Code Values option from the sub menu and wait for the Maintain Code Values page to display fully If visible select the radio button labeled either System Wide Code Entries or Se
122. rrespond to those Periods the parent student is in attendance Each LTO will need to define business processes as to when this information is entered i e when the child is initially entered OR as when the parent student is continued Updating Child Information To update information for a new child follow these steps 1 Select Childminding Daycare from the main menu and wait for the Child Selection Criteria tab from the Maintain Child Information to display fully 2 Specify the child s name whose data you wish to update Note You may optionally select the Client Selection Criteria tab to search for children by searching for the parent of the child 3 Press the Search button Note If multiple children are qualified a Child Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Details to select the child If only one child is qualified the Child Details page will be displayed 4 Update the information as desired taking care to ensure that all mandatory fields are completed 5 Click Save to save the data 97 STaRS User s Guide To update an existing child contact 1 2 Click the Contact Information tab and wait for this tab to display fully Select the List of Contacts pop up and select the desired contact Enter the required information taking care to ensure that all mandatory fields are completed Click Save to save the d
123. rvice Provider Code Eniries Select the Specific Code Attribute Name using the pop up selector If necessary select the Service Provider Name using the pop up selector This is only needed if a ministry administrator is setting service provider code values Click Sees to select the parameter and wait for the Maintain Code Values page to redisplay fully This page will show zero or more existing code values for the current Code Attribute Name Click nos to add a new Code Value Enter the information as desired taking care to ensure that all mandatory fields are completed Save Click to save the data Return gell Click to return Please Note System code values affect the way the STaRS application operates and must be changed with caution Please consult the System Operations Manual or Ministry staff for a list of possible Cove Value attributes and their purpose Utilities Deactivating a Code Value To deactivate a Code Value follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Maintain Code Values option from the sub menu and wait for the Maintain Code Values page to display fully 3 If visible select the radio button labeled either System Wide Code Entries or Service Provider Code Eniries A Select the Specific Code Attribute Name using the pop up selector 5 If necessary select the Service Provide
124. s page to redisplay fully This page will show zero or more existing Instructor code values Select the desired Instructor Code Value by clicking the applicable radio button and then Details click to edit the existing Instructor s information Update the Instructor s information as desired Click Save to save the data Return gell Click to return Deactivating an Instructor Teacher To deactivate an Instructor s Code Value follow these steps 1 8 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully Select Maintain Code Values option from the sub menu and wait for the Maintain Code Values page to display fully Select the Code Attribute Name CD INSTRUCTOR CODE from the drop down list Click ZS to select the Instructors and wait for the Maintain Code Values page to redisplay fully This page will show zero or more existing Instructor code values Select the desired Instructor Code Value by clicking the applicable radio button and then Details click to edit the existing Instructor s information Uncheck the Active Flag Click Save to save the data Return gell Click to return At any time the Active flag can be re checked should the Instructor Teacher become active again 127 STaRS User s Guide Maintaining Part Time Hours Use this function to maintain the default values for Part Time Hours These are defined in
125. se entities These rules may constrain an individual users ability to retrieve and view or edit specific client and student records For further information related to roles and system security please consult the System s Operations Manual Please Note Since both the database and application are hosted on Ministry servers there is no impact to STaRS by the reliability of a Users PC Users are not required to backup or recover anything at the User s end Users are however expected to save their data while working in the application before moving from screen to screen and before exiting 45 STaRS User s Guide STaRS Application Maintenance Planned System Outages At times the Application will need to be rendered unavailable to users for regular and scheduled system maintenance Prior to taking the database down 72 hours notice will be provided to all users by means of an email to the Service Provider contact on file It is then the responsibility of that user to inform all others at the Service Provider location of the impending outage Where possible planned system outages will occur Thursday evenings and Fridays Un Planned System Outages At times the Application may be unavailable Users should troubleshoot on site prior to reporting any system outages to ensure the problem is not simply a localized one e g power interruption Internet connection interruption etc Should it prove necessary to report the sy
126. se steps 1 Select Students from the main menu and then select the Manage Waitlist sub menu option Wait for the Waitlist Search page from the Manage Waitlist function to display fully Search 2 Enter the desired search criteria and press the button Note1 If multiple waitlist rows are qualified a Waitlist Search Results page will be displayed Select the desired row by clicking the radio button after paging through Details the table as needed Then click to edit the existing waitlist item 73 STaRS User s Guide If only one waitlist item is qualified the Enter Update Waitlist Details page will be displayed Note2 The LTO Location is ignored when you are searching for an existing waitlist item 3 Update the information as desired taking care to ensure that all mandatory fields are completed and change the Waitlist Status Code and Waitlist Status Date Save 4 Click to save the data Hint Waitlist information is NOT tied to defined classes Please Note Over time the Waitlist will build When acting on Waitlist items users should change the Waitlist Status Code and Waitlist Status Date to the applicable value s before pressing any of the buttons to continue on to another function in order to limit results on future Waitlist searches Refer the Client to an Assessment Centre or Another LTO To refer the client from a waitlist item to an Assessment Centre follow these steps 1 Select Students from the main
127. ser has sufficient data access authority to view will be returned Please Note Searching with a wildcard is not always possible Moreover using the wildcard on fields that are optional may NOT qualify rows where that field is empty i e NULL And using the wildcard only for a search where a large number of rows could be returned is not recommended 31 STaRS User s Guide Search Result Page In the event that a search qualifies multiple data rows a search result page will be displayed osoft Internet Eilat ll x Rows Displayed Search Title Gay B AR E Address 56 236 88 starsut clntO1 10 2 asp2pviLast 3CI 3EClient Na e BA o25 o3C Yo2FI 3ERpviCurrentPage 1 amp sort SpvsFlag Falseanewflag e Go Links a i Clients Referra de SC e atte Rano D i S Bottom A S Search Results for Client Name Ww 0110 Help Total Records 33 Records displayed 1 10 IMM1000 t v Other Id Other Id Type eee Bey Dustin P VWW123456789 1981 11 13 Vion Hnin liu Bey W923370858 1964 04 22 rred Schedule Huang Sing Walter os ge ard With CLNT Assessments Denver Wohn reen Card With CLNT Maintain g W921682809 1964 04 17 Green Card Last Sch Assessments 5 7 7 Tinyana Very Souad Nadia VV920739033 1961 08 01 New Client Class Availability Inguiry New Client 3333 LetterOfDecison 2001 10 01 3333 VisitorRecord 2001 10 01 DOEN OP ORR OR G
128. sses Can also print basic Child information Attendance Sheet RP0040 Lists the Students by Class for a Class Period Prints up to 25 Days within the selected Class Period Used by teacher to record attendance Subsequently used to enter attendance information totals Attendance Report RP0050 Lists the entered attendance hours Prints hours for both for a Class Period and to date Student Placement Next Period RP0070 Lists the next Class Class Period assignment for Students in a current Class Class Period Used to support the process of continuing Students Potential and Mandatory Grad List by Period RP0080 Lists Students who are reaching or have reached the end of their ELSA training e The report can only be called for the current Period once all attendance detail for the past Period has been entered and before any attendance is entered for the current Period Only those Students for whom there is a positive match to either Potential or Mandatory formula criteria will print on the report e As well once a Student s status has been changed to IN active and or any information has been entered for Completion either Date Type or Comments on the Student s Extension Exit Information tab the Student will not print on the report as either Potential or Mandatory 104 etters amp Reports Report Description Childminding Daycare Attendance Sh
129. stem outage following is the contact information STaRS Application Contacts To report system outages system enhancements user hints tips and tricks User Guide enhancements or Help Text enhancements By telephone 604 775 0499 By email Patricio lbarra gems2 gov bc ca 46 Client Application Management The Maintain Client Applications function is used primarily by Assessment Centres to manage ELSA client data including demographic data application data preference data and assessment data The functions described can also be accessed by Language Training Organization LTO users to add update Client data It also provides support for scheduling of assessment bookings and access to Class Availability information maintained by Language Training Organizations When selecting the Clients option from the main menu the Client Search page of the Maintain Client Applications function is displayed as shown below E Client Search Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt A Bsearch Favorites CBristory Eh Sh Pi S Address http test stars gov be ca STaRSfclnt0110 1 asp wl Go Links Referrals Students gass rial ig WEE Utilities Management R G Reports User ID Client Search Criteria WSCHROEDER IMM1000 Number CLNT0110 1 UO ae Client Name Ea Applications C Phone Number O Schedule Assessments Maintain New Client Update Client
130. t Some of the functions described in this section can be accessed in more than one way Users may be directed to various screens automatically from other areas of the application thereby avoiding the need to execute searches to access the desired screens 67 STaRS User s Guide Maintain Student Information Use this function to maintain student information Setting up a NEW Student To set up a new student follow these steps 1 68 Select Students from the main menu and wait for the Student Search page from the Maintain Student Information to display fully Specify the LTO Location under which the student is to be set up Select the radio button adjacent to the IMM PRC NUMBER field or adjacent to the Other ID Type fields and enter the applicable IMM PRC NUMBER number including the W or Other ID number If an Other ID number is entered please select the appropriate Type using the drop down Click Note1 Note2 N Student z button and wait for the student details page to display fully If the entered IDs already identify an existing student the warning Student already exists in the System for the supplied IMM PRC NUMBER Number Please provide a new value will be displayed and the page will be redisplayed Search Simply try again or click to edit the existing client information using the Enter Update Student Details page If accessing this function from the Referral screen searching for th
131. t Note f an Appointment Letter is selected the Assessment Appointment Letter LT0010 selection page is displayed If not skip to step 8 Print Lette Enter an optional paragraph if required and click Tin order to generate an Appointment Letter Return d e e Click to return to the Enter Update Client Details page Creating a PRIORITY Assessment Booking To create a priority assessment booking as dictated by ELSA Program policy follow these steps 1 Select Clients from the main menu and wait for the Client Search page from the Maintain Client Applications function to display fully 2 Select Schedule Assessments option from the sub menu and wait for the Client Appointment Search page to display fully 3 Select the radio button adjacent to the IMM PRC NUMBER field or adjacent to the Other ID Type fields and enter the applicable IMM PRC NUMBER number including the W or Other ID number If an Other ID number is entered please select the appropriate Type using the drop down 4 Click nes TR button and wait for the client detail page to display fully Note1 If the appointment schedule has NOT yet been set up using the Set Assessment Function then a warning message will be displayed Bookings for Current Selected Date finished or Assessment Schedule not generated You must generate the schedule prior to booking appointments Note2 All users entering maintaining Assessment Appointments are required to alter the v
132. t Management Click Save to save the data To update an existing student contact 1 2 Click the Contact Information tab and wait for this tab to display fully Select the List of Contacts pop up and select the desired contact Enter update the required information taking care to ensure that all mandatory fields are completed Click Save to save the data If BREAK information is to be updated recorded 1 2 Click the Break Information tab and wait for this tab to display fully Enter update the required information taking care to ensure that all mandatory fields are completed Save Click to save the data e N Break To add additional breaks click the e button and repeat steps 2 and 3 above After the student information has been saved you may Click Return pi Add additional contacts by selecting the Contact Information tab and clicking the New Contact to return to the student search page button If the student is not already placed in a class you may place the student by clicking the Place A button and the Class Placement function will be called This step can also be performed at a later time and is noted as a separate set of steps below View the student s attendance history at the current LTO by clicking the doe button This will display a summary of attendance by ELSA Level Select the Detail Student Information tab to display a history of attendance details by class class per
133. t rows are qualified a Class Placement Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click Details to edit the existing Class Placement record Class Management If only one Class Placement row is qualified the Enter Update Placement Details page will be displayed Ensure the Active flag is checked and change the Placement Status to Active Note If student status was also changed to Inactive as part of the discontinuation process it will also need to be updated to Active Click Save to save the data 91 STaRS User s Guide Transfer Students This is used to either transfer a student to another location within the LTO if the Service Provider has been set up with multiple separate locations or to refer the student to another LTO or possibly back to an Assessment Centre When transferring students via this method STaRS automatically sets the FROM class placement to INactive Should students be transferred via other methods users will manually have to set current class placement to INactive to ensure student is not inadvertently continued discontinued Please Note You can use the Continue Students function to continue a student to a class class period within the same LTO location Use the Transfer Student function if the student is either moving to another separate LTO location or to another LTO Tra
134. tically with data from the Student s Attendance detail when it is updated to a different value as part of Attendance recording If when altered Student Management STaRS will then populate the ELSA level field on all future Class Placements with the new Current ELSA Level designation Calculate End Date 6 You may optionally press the button to calculate the Expected End 7 Date and Expected End Period Note1 if you select this button then the Current Start Date and Max Allotted Hours must be specified The formula takes the Max Allotted Hours Extension Hours Previous Hours divided by the default number of hours The result is the number of periods The number of periods is counted forward to determine Expected End Date and Expected End Period The default number of hours is based upon the FULL TIME Service Provider system parameter and is used if the Full Time Student checkbox is checked If not the PART TIME Service Provider system parameter is used If there are not sufficient periods defined at this point then the following error is displayed Mo Period Exists Note2 The Expected End Date and Expected End Period must be blank for the calculation to be run or re run Hint Full and part time hours parameters can be customized by each LTO specific to their location To change from the application default settings for Full Time Hours Full time 100 hours utilize the Maintain System Parameters functio
135. tification ce Select Report D Select Print Reports Print Letters Ei D Internet Figure 31 Letters amp Reports Main Page Please Note ALL Reports have been designed to print in landscape format Change printer setting to landscape via Properties on the print menu presented after pressing the Printer icon ALL Letters have been designed in portrait format so no changes to printer settings are required 101 STaRS User s Guide Print Reports This is used to print reports All reports are landscape format To print reports follow these steps 1 10 102 Select Letters Reports from the main menu and wait for the Report Identification page to display fully Select a report from the drop down list Click the Select button The appropriate selection sort criteria page will display for the report selected Note1 All Reports have multiple options for customization by Service Provider via various selection and sort criteria Some reports have the option to print all rows or active ones only Review and experiment to find the best variation for your location Note2 To globally turn off printing of report cover pages set Print Title Page code value to Inactive via the Maintain System Parameters section under the Utilities menu Specify the appropriate selection criteria Optionally indicate sort criteria Print Report Click the button to print the report A separate browser wind
136. tment booking slot length Duration of Session the lunch period and the day start and end 4 Click GES to add the booking slots 112 Utilities Maintain Service Provider Contacts Users Use this function to maintain contacts for each service provider and to enable User IDs for some or all of these contacts A Service Provider Contact does not have to have a User ID defined for it however a User ID must have a Service Provider Contact Creating a Service Provider Contact To create a new Service Provider Contact follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Maintain Service Provider Contacts Users option from the sub menu and wait for the Maintain Service Provider Contacts page to display fully 3 Click WEE Note Use Contact Type Other from the dropdown list for all Service Provider Contacts A Enter the required information taking care to ensure that all mandatory fields are completed 5 Click Save to save the data Once the Contact has been created you may then create a user ID if applicable See instructions next page Updating an EXISTING Service Provider Contact To update a Service Provider Contact follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Maintain Service Provide
137. to location to which they are being referred Transferred Table 14 Assessment Centre and LTO Letter The following table identifies the letters typically printed by an Assessment Centre Letter Description Assessment Appointment Letter This Letter is printed pertaining to a Client Assessment LT0010 Appointment Assessment Results Letter LT0020 This Letter is printed pertaining to a Client s Assessment Results Application Rejection LT0040 This Letter is printed to indicate to the Client that their application for ELSA training has been rejected The reason for rejection is also indicated Table 15 List of Letters Assessment Centre The following table identifies the letters typically printed by LTOs Letter Description Attendance Warning Letter LT0050 This Letter is printed to warn the Student that their poor attendance may jeopardize their being permitted to continue ELSA training unless they immediately improve their attendance Termination Letter T0060 This Letter is printed as a last resort when all other means of contacting the Student have been attempted ELSA Student Confirmation LT0070 Completion Certificate LT0080 This Letter is printed as a To whom it may concern letter to indicate that the Client is taking ELSA training under a LTO It is printed on request by the Student This is a certificate that indicates the Student has complet
138. tters amp RO POMS aiisiecuscccencecsassnducccucedsdaeceaddacuiacuicavdadeiscutadvacissadednatadvancveadedneranca 101 PHIL Ser E 102 Be een 103 Beie e 106 e RE 107 Hut Age 109 Change Password EE 110 Set Assessment Schedule an 111 Maintain Service Provider Contacts Users 113 Maintain E ee 115 Maintain Functions e 117 Maintain Service Providers Locatons EE 119 Maintain System Parameters AEN 122 El Well Kee 123 Maintaining LTO Instructors Teachers AEN 126 Maintaining Part Time Hours ear cose taney cay seezecnsdeercuanevaseeesirerecanaeniaasaeeteaeeee 128 Maintain Geographical Regional Mapping ssssesesssssrennneesssserrrnrnresserrrrrrnnnne 131 Browser amp Network Configuration eeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseneees 133 Internet Explorer Aen 133 Netscape le EE 139 KEN edd E 143 FAQ EEN 145 Ee E TN 148 Acronyms and Abbreviations EE 150 Production NOIES eoat a le cals cc a ric ted sc eta tis sabe die EAE aa aaa AAE Aaaa 151 iv Cycle24 Systems Group Inc Welcome to STaRS This User s Guide tells you how to use the Student Tracking and Reporting System STaRS Although basic ELSA processes are summarized in the section entitled STaRS Business Functions readers are expected to be familiar with ELSA and the associated business processes The Guide documents the following information e Basic access requirements e General application standards e How to connect with the STaRS appl
139. typical implementation activities including but not limited to training and establishment of help facilities should be undertaken Tasks for All Service Providers SP The following tasks pertain to all SPs regardless of type You will need to consider any procedural changes that may be required in relation to your day to day activities For example one significant item to note is that you will not be utilizing a green card to have the client pass to the next Service Provider This has been replaced by referral functionality in the STaRS application You will need to decide who will have access to the STaRS application and the role that will be assigned to each user You can then enter Service Provider contact information into the application and assign a User ID to each individual who will be permitted to logon to STaRS using the Maintain Service Provider Contacts Users function on the Utilities Menu You will then set up the system parameters that will customize how some application functionality will operate when you and other users under your organization are using the application using the Maintain System Parameters function on the Utilities Menu Assessment Centre AC Tasks The following tasks pertain to ACs 42 You will need to set up an assessment schedule in the application using the Set Assessment Schedule function on the Utilities Menu against which you will be assigning assessment bookings Note this
140. ualified the Class Period Information page will be displayed Select which student you wish to discontinue D Click the ae ee button to discontinue the student The Extension Exit Information tab will display under the Maintain Student Information function Note1 If discontinuation is due to completion complete the following fields Completion Date Complete Type and Completion Comments Note2 If discontinuation is due to something other than completion complete the following fields Discontinuance Date Discontinuance Type and Discontinuance Reason Specify the appropriate exit information for the student Save Click to save the data Select the Student Information tab and change the Student Status to Inactive and update the Student Status Date Click Save to save the data R pen Click en to return to the Class Class Period Search page under the Discontinue Students function 89 STaRS User s Guide Discontinue a Student by Placing them on a Waitlist To discontinue a student to a waitlist follow these steps 1 Select Class Management from the main menu and then select the Discontinue Students sub menu option Wait for the Class Class Period Search page to display fully Search Enter the desired search criteria and press the button Note If multiple Classes are qualified a Class Class Period Search Results page will be displayed Select the desired row by clicking the radio button aft
141. udent therefore there must be a student record for a parent student before child detail can be entered 95 STaRS User s Guide Maintain Child Information This is used to maintain child information for children that require childminding daycare services Setting up a NEW Child To set up a new child follow these steps 1 Select Childminding Daycare from the main menu and wait for the Child Selection Criteria tab from the Maintain Child Information to display fully 2 Select the Client Selection Criteria tab 3 Select the LTO Location where the child will receive childminding daycare services 4 Then select the radio button adjacent to the IMM PRC NUMBER field or adjacent to the Other ID Type fields and enter the applicable IMM PRC NUMBER number including the W or Other ID number If an Other ID number is entered please select the appropriate Type using the drop down Note The intent is to identify the parent student of the child 5 Click the button and wait for the child details page to display fully Note You may add as many children as you wish under a parent student 6 Enter the required information ensuring all mandatory fields are completed Note1 Childminding Units are set by the system using a system parameter based upon the age of the Child as determined by the entered Birth Date Note2 You may also optionally select an Other Parent Name for this child The selection list will be based upon all st
142. udents within this LTO 7 Click to save the data Hint Oo If Other is specified for Mother Tongue then the specific description must be entered applicable Description field If CONTACT information is to be recorded 1 Click the Contact Information tab and wait for this tab to display fully 2 Enter the required information taking care to ensure that all mandatory fields are completed Note The Primary Contact checkbox is optional however one of the contacts should be designated as primary Where Child Contact information is to print on reports the primary contact will be selected for printing 2 Click Save to save the data Note Contact details entered here are separate from both Client and Student Contact info 96 Childminding Daycare To indicate which periods under which the child requires childminding daycare services 1 Click the Location Placement Info tab and wait for this tab to display fully 2 Click the New button 3 Enter the required information ensuring all mandatory fields are completed Note You may also optionally select a different LTO Location for a period than under which the child has been defined 4 Click Save to save the data 5 Click nen to return to the Location Placement tab 6 Repeat steps 2 through 5 for each period you want to indicate the child will be receiving childminding daycare Note You may also return later to indicate additional periods for this child to co
143. up code value Updating a Geographical Regional Mapping To update a Geographical Region s mapping follow these steps 1 Select Utilities from the main menu and wait for the Change Passwords page from the Change Passwords function to display fully 2 Select Maintain Geographical Regional Mapping option from the sub menu and wait for the Maintain Geographical Regional Mapping page to display fully 3 Select the desired Geographical Region using the pop up selector 4 Click Le and wait for the Maintain Geographical Regional Mapping page to redisplay fully 5 Select the appropriate Geographical Group using the pop up selector 6 Click Save to save the data Return gell 7 Click to return Please Note The Geographical Region and Geographical Group values are set up as Code Values This function is simply used to associate them together Service Providers and Service Provider Locations are associated with a Geographical Region There are various search criteria pages and reports that will permit selection of either the Geographical Region or Geographical Group 131 Browser amp Network Configuration There are a number of steps to configure your browser and network These are outlined below Note that the specific configuration dialogs may vary among browser release versions Internet Explorer Verify Internet Explorer version and encryption level 1 To check Internet Explorer version and the encryption level click
144. update the Student Status Date The Referral Details tab will display under the Create Referrals function Specify the referral information including the Target Service Provider and Target Location ensuring the other mandatory fields have also been completed If the Print Referral Slip checkbox is checked one will be automatically generated Save Click to save the data 93 Childminding Daycare The Childminding Daycare function is used by Language Training Organizations to maintain childminding daycare information When selecting the Childminding Daycare option from the main menu the Child Search page of the Maintain Child Information function is displayed as shown below bai Child Search Microsoft Internet Explorer Jo x File Edit View Favorites Tools Help Ap gt O A Qseach Favores ng E GM A Address http test stars gov bc ca starsut chld0110 1 asp wl ien Links Ga Fi Class Childminding Letters aan Clients Referrals Students Management Reports Utilities User ID MLTO1 Child Search Se Child Selection Criteria Client Selection Criteria Logout J Child Name C Optional Child Name Maintain Child Information Search Cancel Record Childminding Daycare Attendance pil D Internet Figure 30 Childminding Daycare Main Page Please Note ELSA rules dictate children are not eligible for childminding services unless there is a parent st
145. were specified on the transfer page Transfer a Student to Another LTO or Assessment Centre Transferring a student to another LTO or Assessment Centre is in essence creating a Referral Follow these steps 1 Select Class Management from the main menu and then select the Transfer Students sub menu option Wait for the Student Search page to display fully Search Enter the desired search criteria and press the button Note If multiple classes are qualified a Student Search Results page will be displayed Select the desired row by clicking the radio button after paging through the table as needed Then click stalls to select the appropriate Class If only one Class is qualified the Student Information page will be displayed Click the button to refer the student Note1 The class placement FROM which the student is transferring will have the Placement Status changed to Inactive This will mean that this student can not be continued or discontinued at this point since they have been transferred Note2 When you ve completed saving the Referral you will also need to enter the appropriate exit information for the student on the Extension Exit Information tab of the Maintain Student Information function complete the following fields Discontinuance Date Discontinuance Type and Discontinuance Reason While there you will also want to change the Student Status to Inactive on the Student Information tab and

English Language Services for Adults (ELSA) User's Guide

Contents

Download Pdf Manuals

Related Search

Related Contents