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User's Guide 1 - Éco Entreprises Québec

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1. Examples wine bottles olive oil and balsamic vinegar bottles 4 2 Materials exempt from contribution requirements Targeted companies should not report designated materials intended for commercial institutional or industrial customers Cases for exemptions are provided below These materials may be omitted from the Company Report TABLE 5 Exemptions for Packaging and Printed Matter Type of packaging Distinctive Feature Containers and packaging designed to facilitate handling and transportation of a certain number of sales units or grouped packaging in order to avoid their individual handling and damages Wood pallets Transportation Tertiary or containers S related to transportation i transportation Plastic pallet wrap packaging Corrugated boxes Please note that if this packaging is reused for wrapping at the point of sale for transportation of the goods to residential consumers this packaging should then be reported by the retailer recycled by retailers or grocery stores Containers packaging and printed matter designed to accompany products but are sold as empty products themselves Containers packaging and printed matter sold as products Trash bags Envelopes Empty CD cases However loose leaf lined or graph paper as well as notepads User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 wa Li Durable containers and pac
2. User s Guide 1 Getting Ready to Register and File a Company Report JUNE 2010 User s Guides shall be used only as a reference and do not constitute legal documents Legal obligations of targeted companies and organizations are described in the schedules of contributions adopted by Eco Entreprises Qu bec which are published on its website EEQ reserves the right to modify these User s Guides at any time EEQ will provide updates to targeted companies and organizations as the registration process evolves Eco Entreprises Qu bec For more information For more information consult our website at www ecoentreprises qc ca call us at 514 987 1700 or 1 877 987 1491 or e mail your question to service ecoentreprises qc ca Eco Entreprises Qu bec 1600 Ren L vesque Blvd West Suite 600 Montr al Qu bec H3H 1P9 Fax 514 987 1598 User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 r a B x z E st A ke a P Table of Contents TABLE OF CONTENTS EEN 3 INTRODUCTION aupra Na 4 1 IS YOUR COMPANY OR ORGANIZATION TARGETED neen 4 1 1 HAS A PLACE OF BUSINESS IN QUEBEC s eeeeeeeeeeeeeeeeeeeeeeeeeeteetteteneeeneeeeeentegs 4 1 2 OWNS A BRAND NAME OR DISTINGUISHING GUISE APPEARING ON A CONTAINER PACKAGING OR PRINTED d un EE 4 1 3 MATERIALS DESIGNATED BY THE ENVIRONMENT QUALITY ACT THE REGULATION RESPECTING C
3. classes for a designated year with regard to all designated materials sold or marketed in Quebec under the brands listed in Annex A of this Agreement during said designated year The voluntary contributor agrees to respect and to comply with this procedure and to submit a Company Report upon EEQ s approval of voluntary contributor status The voluntary contributor confirms that all branded materials for which the voluntary contributor is volunteering are listed in Annex A The voluntary contributor confirms that all Qu bec first suppliers for which it is assuming responsibility are listed in Annex B The voluntary contributor shall promptly notify companies named in Annex B that would otherwise be required to pay a contribution with respect to the branded materials in accordance with the terms of this Agreement The voluntary contributor consents to a notice of its status being posted on EEQ s website and upon such posting and for the term of this Agreement companies listed in Annex B that have a business connection to the brands or the products listed in Annex A shall be relieved of their obligations as targeted companies organizations with respect to those designated materials under the schedule of contributions applicable to the containers and packaging and printed matter classes for a given designated year According to the year of the Schedule of Contributions checked voluntary contributor status takes effect on January
4. packaging and printed matter generated by your products e List all products sold during the reference year Example We identified all departments that e Determine who is responsible for reporting each product address in Quebec List all containers and packaging used for delivery take out orders List the products that are distributed free of charge during special events and promotions List all containers and packaging used for online orders Indicate any data sources used for report preparation including o Weights provided by a manufacturer a supplier or printing services generated materials targeted by the compensation plan Each department then made a list of all documents produced or distributed during the reference year We asked for the cooperation of suppliers to determine the quantities of printed matter as well as the weight of each document In a number of cases our employees had to weigh some documents We distributed bottles of water and T shirts printed with our logo for a fundraising campaign o Weights determined by individually weighing each product component o A sample of best selling products in each category weighed to determine the average for each designated material with results being applied to all products sold in that category o An estimate of material tonnage according to the percentage of sales in Quebec vs total sales in Canada Methodology General and Services VI re
5. 1st of the obligation year and continues in subsequent years When modifications are required to Annexes A and or B with regard to a reporting period the voluntary contributor agrees to provide EEQ with an updated copy of the concerned Annex The parties agree that the status of voluntary contributor shall extend for an indefinite period and will be in force up until it is cancelled following a written notice sent by the voluntary contributor to EEQ at least 30 days before the next obligation year begins Should a voluntary contributor default on its obligations as a targeted company EEQ shall serve the voluntary contributor with a detailed notice of default with copies sent to the otherwise targeted companies listed in Annex B If the default is not corrected within 30 days of receipt of notification EEQ may elect to terminate this Agreement If this Agreement is terminated EEQ shall inform otherwise targeted companies listed in Annex B and will also post a notice to that effect on EEQ s website As of that date reporting and financial responsibility shall revert back to the original targeted companies upon posting of the Agreement cancellation on EEQ s website Any notice related to the status of a voluntary contributor may be sent by first class mail by fax or by e mail at the above mentioned voluntary contributor s address or to EEQ at the following address Eco Entreprises Qu bec 1600 Ren L vesque Blvd West Suite 600 Mon
6. 31 g 3 100 kg PET bottles We distributed bottles of water and T shirts with our logo for a fundraising event 96 000 boitles x 9 g 864 kg The T shirts did not generate designated materials Keep your data on file According to Article 5 3 4 of the 2007 Schedule of Contributions you may be asked to produce them in coming years Methodology General and Services VI revl ANNEX C Application to use one or more calculators User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 Request to use a calculator Information of your company Company Company Name Number Main activity sector of your company in Qu bec _ Retailers and distributors Manufacturers of consumer products _ Manufacturers of durable goods _ Services provider Sub sector ex food clothing food service furniture travel Information of the primary contact of your company Name of primary contact Extension Telephone Company Address Address unit City Province Postal Code Request to use a calculator 2007 The use of a calculator is requested for The main reason s why your company is requesting the use of a calculator What are the steps your company will take in order to improve your next report Tel 514 987 1700 or 1 877 987 1491 Fax 514 987 1598 1600 Ren L vesque Blvd West Suite 600 Montr al Qu bec H3H 1P9 Email service ecoentreprises
7. 987 1700 or 1 877 987 1491 Fax 514 987 1598 212 Email service ecoentreprises qc ca Website www ecoentreprises qc ca
8. Glass Clear glass 36 80 oF Pay 26 00 25 57 Coloured glass 36 88 SIET E 26 82 Total Glass 36 84 37 23 26 45 26 02 KK Steel Aerosol containers 56 48 81 58 Other steel containers 56 48 81 58 SE SEN Total Steel Metal 56 48 81 58 35 90 35 31 KK Aluminium Aluminium containers for food and beverages 44 85 62 03 Other aluminium containers and packaging 44 85 62 03 Ges ez Total Aluminium 44 85 62 03 11 45 11 21 KK Plastic PET bottles 102 73 109 22 87 48 86 04 HDPE bottles 105 56 83 10 70 37 69 22 Polystyrene 270 98 172 93 121 10 119 12 Other rigid plastics polymers and polyurethane 151 99 128 78 121 10 119 12 Plastic HDPE and LDPE film 191 51 158 08 121 10 119 12 Plastic laminants 191 51 158 08 121 10 119 12 Total Plastic 163 94 135 50 109 05 107 27 KK TOTAL CONTAINERS AND PACKAGING 86 56 78 81 58 31 57 36 TOTAL PRINTED MATTER 89 40 92 42 52 86 52 00 TOTAL 87 25 82 22 56 89 55 96 5 1 Deadlines for submitting Company Reports and contribution payment Company Reports must be submitted and contributions paid for each designated year within 90 days of the effective date of the schedule of contributions Le 15 days after its publication in the Gazette officielle du Qu bec for the 2005 2006 and 2007 Schedules of Ka User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 5 Schedule of contributions and timetable Contributions and upon publication of the 2008 Schedule
9. by the compensation plan Marketing Finance Service Packaging and Products Services We responsible for address in Quebec then listed all concerned products determined f you are a retailer with multiple quantities sold or distributed during the outlets also include all service reference year and in cooperation our packaging suppliers established the weight of each component List the products that are distributed free of charge during special events and promotions List all containers and packaging used for online orders Indicate the sources used to prepare your reports including o Data on weight provided by a manufacturer a supplier or printing services o Weights determined by weighing each component of the product o A sample of best selling products in each category weighed to determine the average for each designated material with results being applied to all products sold in the category Ge o An estimate made of material tonnage according to the percentage of sales in Quebec vs total sales in Canada o Whether one or more approved calculators were used Methodology Retailers distributors and suppliers V1 rev1 Methodology Template Retailers Distributors and Supplier 3 Details and specifics Details and specifics on your products are necessary to allow an accurate analysis of the information provided and to ensure that all your containers packaging and printed matter
10. contributions applicable to the containers and packaging and printed matter classes for the designated year this in addition to any other obligations they may have Terms and conditions In order to become a voluntary contributor a company must sign a Voluntary Contributor Agreement with Eco Entreprises Qu bec EEQ that establishes specific conditions including e That the voluntary contributor agrees to pay required contributions according to the schedule of contributions applicable to the containers and packaging and printed matter classes for the designated year e That such a commitment is entirely voluntary That the voluntary contributor agrees to produce the required Company Report in accordance with the schedule of contributions applicable to the containers and packaging and printed matter classes for the designated year with respect to the terms prescribed therein That the voluntary contributor agrees to shoulder this responsibility for all its first suppliers in Quebec That the voluntary contributor agrees to observe the laws of Quebec and accepts that any litigation shall be undertaken in Quebec according to Quebec law According to the provisions of the schedule of contributions applicable to the containers and packaging and printed matter classes for a designated year the first supplier and the voluntary contributor are severally responsible for their obligations
11. designated material making up the products packaging and printed matter Total weight in kg for each designated material Cost of each product sold if you are using sectoral calculators Example Marketing We distributed several ad leaflets and 2 invitations to our warehouse sale during the reference year Leaflets 200 000 copies X 5 g 1000 kg other printed matter Invitations 250 000 copies X2 x 3 g 1 500 kg other printed matter Products Services We have listed the 500 products we manufacture providing descriptions and sizes For each product we then listed each of its components according to weight and type of material divided into personal care products and cosmetics categories 350 000 items sold X 0 5 g tag 175 kg other paper packaging 350 000 items sold X 0 05 g stem 17 5 kg other plastics 50 000 items sold X 2 g hanger 100 kg other plastics 2 500 handbags X 25 g paper stuffing 62 5 kg other paper packaging A number of manufacturers also have retail outlets See that sector s template methodology for examples of materials to consider Keep your data on file According to Article 5 3 4 of the 2007 Schedule of Contributions you may be asked to produce them in coming years Methodology Retailers distributors and suppliers V1 rev1 Methodology Template Durable Goods Manufacturer The purpose of the methodology is to 1 Provide relevant information on the company 2 Explain the s
12. have been accounted for Details s List the materials included in your report On an Excel worksheet list the SKU description size brand and supplier if you have a large range of products A sample is available on EEQ s website Identify the components of each product e g bottle tag or label cover etc Specifics quantity sold or distributed of each product Provide data quantities g or kg etc on Unit weight of each material making up the product s containers and packaging Total weight in kg of each designated material for each product Cost of each product sold if you are using a sectoral calculator Example Marketing We distributed 2 circulars and 4 seasonal catalogues during the reference year Circulars 100 000 copies X 2 X 25 g 5 000 kg of other printed matter Catalogues 25 000 copies X 4 X 100 g 10 000 kg catalogues Service packaging Shopping bags boxes bags and gift cards tissue paper and ribbon as well as cash register receipts were included 230 000 bags X 15 g 3 450 kg HDPE film 5 000 boxes tissue paper ribbon X 20 g 100 kg boxboard 2 50 cash register rolls X 200 g 550 kg other printed matter Finance We have a credit card printed with our banner name We determined the number of account statements sent to consumers and multiplied that number by the average weight of a mailing 12 000 statements envelope X 12 g 144 kg other printed matter Products S
13. interest any targeted company that has not paid the contribution due within a period of 210 days following the effective date of the schedule of contributions will be User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 6 Next step Collecting data and filling out your Company Report subject to a penalty equal to 10 of contributions due Such penalty will rise to 20 should Eco Entreprises Qu bec be forced to seek recourse to collect the sums due 6 Next step Collecting data and filling out your Company Report You are now ready to begin entering the data for your Company Report Open a session on EEQ s interactive reporting system using the company number username and password that were supplied to you following your registration and start building your Company Report Turn to Guidebook 2 for step by step assistance on entering your data User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 Annex A Procedure to Become a Voluntary Contributor User s Guide 1 Getting Ready to Register and File a Company Report Updated June 2010 Procedures to Become a Voluntary Contributor JUNE 2010 CC Eco Entreprises Qu bec CC Eco Entreprises Qu bec Procedures to Become a Voluntary Contributor PROCEDURE TO BECOME A VOLUNTARY CONTRIBUTOR In accordance with the Environment Quality Act L R Q c Q2
14. of sales outlets or Our products are sold in large drug store establishments in Quebec chains and department stores For the past six Menti h that h tak months Quebec consumers have been able to RS A S Gg order our products directly from our website place since the last report you filed We import some products from the U S Mention whether you are the first supplier of certain products Mention if you offer new services such as online shopping Explain significant gaps in quantities reported this year vs those in your previous report o Sales mor o New products put on the market o Opening or closing of stores o Acquisition or sale of brands o Reduction in packaging materials o Implementation of new measures 2 Explain the steps taken to calculate the weight of containers packaging and printed matter generated by your products e List all products sold during the reference year as well as those distributed free during Special events or promotions e Determine who is responsible for reporting Example We determined that Marketing and each product address in Quebec Products Services are the sectors that e List all containers and packaging used for generate materials targeted by the online orders compensation plan We then listed all products e Indicate the sources used to prepare your sold in Quebec identified any suppliers with reports including establishments in Quebec determined the o Data on weight p
15. subsequently accepted by EEQ to help members fulfill their obligations with regard to private label and imported products CCGD shares this tool with other targeted companies in the food and consumer products sector User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 4 The next step Compiling data for your Company Report 4 5 2 Composite Based Calculator CBC Composite Based Calculator The Retail Council of Canada RCC worked with its members and Stewardswhip Ontario to produce a calculator that would help them determine their obligations for private label products and other products for which they are the first supplier The CBC is based on the number of units sold in defined product categories Composite Based Calculators number of units sold Small kitchen appliances Kitchen appliances Kitchenware Display LCD screen television Display CRT monitor Display LCD monitor i i Computer equipment and accessories large Electronic equipment Computer equipment and accessories small Home audio and video systems Portable audio and video systems Portable and home electronic accessories Handicrafts and arts Boxed games and books Outdoor toys Games and toys Electric toys Pool toys and maintenance products Dolls and accessories i i Furniture Furniture bedding l Bedding and linens Chemical cleaning products for the home i f Laundry products for the home Cleaning a
16. the Act and the Regulation respecting compensation for municipal services provided to recover and reclaim residual materials c Q 2 r 2 3 the Regulation companies and organizations that are required to pay a contribution for materials in the containers and packaging and printed matter classes are defined as follows e Owners of a brand a name or a distinguishing guise on containers and packaging used to sell or market products or services in Qu bec under that brand name or distinguishing guise as well as containers and packaging identified by that brand name or distinguishing guise e Owners of a brand a name or distinguishing guise identifying materials included in the printed matter class The Regulation allows for companies that have neither a domicile nor an establishment in Qu bec but are owners of a brand a name or a distinguishing guise to elect to fulfill the obligations that would otherwise be the responsibility of their first supplier in Qu bec of its products containers packaging or printed matter also referred to as designated materials The purpose of this procedure is to provide an opportunity for a company to accept reporting responsibilities and make payments on behalf of another company that would otherwise be named as a targeted company in order to reduce the latter s administrative burden Such companies are designated as voluntary contributors and become subject to the schedule of
17. under the schedule of contributions Procedure to Become a Voluntary Contributor updated June 9 2010 Rev 2 CC Eco Entreprises Qu bec Procedures to Become a Voluntary Contributor Steps in applying for voluntary contributor status To become a voluntary contributor a company must follow the following steps L 2 Register with EQ www coentreprises qc ca Read and fill out all sections and annexes in the Voluntary Contributor Agreement If you have any questions contact our Member Services Department by phone at 514 987 1700 or toll free at 1 877 987 1491 or by e mail at service ecoentreprises qc ca Sign and send either by fax at 514 987 1598 or by mail a copy of the agreement and completed annexes to EQ within 14 days of registering EQ recommends that a company wishing to become a voluntary contributor submit the completed Voluntary Contributor Agreement as soon as possible since timing is critical to minimize double counting and to enable otherwise targeted companies to report on designated materials that are not covered by the Agreement but for which they remain responsible Retain a copy of this correspondence for your records and to provide as evidence of the submission If your application to become a voluntary contributor is approved by EQ you will receive a copy of the Voluntary Contributor Agreement signed by EQ within 30 days of its receipt at EQ offices As stipulated in the
18. Agreement the voluntary contributor is required to advise all the companies listed in Annex B of the Agreement that reporting and financial responsibilities for designated materials sold and distributed in Qu bec by the specified parties will be assumed by the voluntary contributor If your application for voluntary contributor status is not complete or not approved EQ will provide an explanation of its decision in an e mail The approved voluntary contributor will then be required to prepare and submit a Company Report on the quantities in kilograms of designated materials for which it has volunteered to be responsible and will pay the related contributions Questions If you have any questions contact EQ by phone at 514 987 1700 or toll free at 1 877 987 1491 or by e mail at service ecoentreprises qc ca Procedure to Become a Voluntary Contributor updated June 9 2010 Rev 2 CC Eco Entreprises Qu bec Procedures to Become a Voluntary Contributor VOLUNTARY CONTRIBUTOR AGREEMENT Please identify your class of voluntary contributor Check the box next to the year for which you wish to begin your status as voluntary contributor 2007 Schedule of Contributions 2008 Schedule of Contributions 2009 Schedule of Contributions 2010 Schedule of Contributions WHEREAS EEQ rules permit certain companies organizations to become voluntary contributors WHEREAS EEQ accepts such a company organization to beco
19. Company Report you need to gather data on the quantities generated for each of them Please note that materials to be considered in contribution calculations are the following Year of the Schedule Reference year for which to collect data of contributions 2005 January 1 to December 31 2004 2006 January 1 to December 31 2004 or 2005 2007 January 1 to December 31 2007 2008 January 1 to December 31 2007 User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 Ke 4 The next step Compiling data for your Company Report SS 4 4 1 Low volume producers e f you choose to pay the flat fee defined according to the obligation year you do not need to enter all the data on the materials you generate e However if you choose to report actual data on the materials you generate and pay the real cost of those materials up to the maximum related to your category of flat fee you must determine all the data to be included in your Company Report In that case please continue reading this document Note that calculators are not available to low volume producers because they have not been designed to calculate small quantities 4 4 2 Manufacturers If you are a manufacturer it is generally easy to collect the information on the number of units sold and the weight of each unit You must include the total weight of all designated materials as described in Table 4 on page 12 sold over t
20. OMPENSATION AND EEQ S SCHEDULES OF CONTRIBUTIONS cceeeeeeeeeeeeeeeeeeeeeeeeteetaaeennes 6 1 4 EXEMPTION FROM OBLIGATION dee Sege SA a EE EEN Dee e EEN Ee ee ien SES eh 7 2 ARE YOU READY TO REGISTER WITH EEQ wcccscesceeceeccecceccuccuccuceuseuseuseusenseeseeeees 8 3 REGISTER NOW eee ne er ne en ne ee ere re rr ere rer err rr rere reer rrr 9 3 1 LOW VOLUME PRODUCERS REGISTRATION PpBOCEes 10 4 THE NEXT STEP COMPILING DATA FOR YOUR COMPANY REPORT ass 11 4 1 MATERIALS TO BE INCLUDED IN THE COMPANY REPORT nuesssssssnsrurrsrnrrrrrrnrrrrnrrrrrrnrrrrrrsere 11 4 2 MATERIALS EXEMPT FROM CONTRIBUTION REQUIREMENTS csseceeeeeeeeeeeeteeeeeeeueeeeettetaeeunns 16 A3 ADMISSIBLE DEDUCTIONS ege Ee 17 4 4 WHERE TO OBTAIN DATA FOR YOUR COMPANY REPORT ssssssssssrsrsrrsinrrrrrrnrrrrnrrrrrrrrrrrrrsere 18 4 4 1 LOW VOLUME PRODUCERS ee iesueege Aessen ERR cen nevadietedhesndineenitiscudes saan 19 4 4 2 MANUFACTURERS us es essence eeeeeenneeee eee eee eee eee eeeneeeeeeeeneeeeeses 19 REA ER ee ee st T r a 20 A AA SERVICE PROVIDERS ae ane doses Aa des aenes Eeer 20 A CALGUIA TORS EE 20 4 5 1 UNIT BASED CALCULATOR UBC D neri ne stew senc ane menage 20 4 5 2 COMPOSITE BASED CALCULATOR CB NNN ENN ANN EEN ANN 21 4 5 3 SECTORAL CALCULATORS sinssicvsuiwsanteenvenn saat san cdtavedoressiiay ene ENER NEE TE EEN 22 4 5 4 UNIT BASED CALCULATORS UBC IN EXCEL FORMAT 23 4 6 INFORMATION TO INCLUDE IN YOUR COMPANY REPORT essensen susnensrnrrrrnrerrrrrrr
21. T Bottles HDPE Bottles Polystyrene Includes polycoated and foilized boxes Tetrapak Examples juice boxes soup containers Includes laminated paper packaging that is in majority paper by weight but has more than 15 by weight of non paper This includes metalized foil paper plastic laminates where paper represents the greatest percentage by weight Examples fibre cans with metal plastic bottom and lid granola bar wrappers battery blister packaging ice cream carton container bubble envelop cookies bags Includes boxboard or fibre board containers molded pulp paper packaging as well as other paper packaging which contain less than 15 by weight of other closely bonded impregnated or laminated materials that cannot be easily separated Examples cereal boxes egg cartons formed trays tissue paper box clothing hang tags newspaper used as packaging material i e in shoe boxes or gift packaging paper hot drink cups paper bread or popcorn bags tissue paper bathroom tissue or paper towels Includes_ 1 bottles and jars only All other forms of PET should be entered as Other rigid plastics Examples energetic drink water bottles salad dressings bottles peanut butter jars edible oil bottles Includes 2 bottles and jars only All other forms of HDPE containers should be entered as Other rigid plastics Examples laundry detergent and bleach containers vinegar jugs windshield washer flui
22. contribution e Sales revenues or receipts in Quebec for the reference year are below or equal to 1 million e Total weight of materials generated is under or equal to 1 tonne e The company has a single point of retail sale and is not supplied by or operated as part of a franchise a chain or under a banner A company or organization that meets one of these criteria is not required to fill out an online Company Report In addition conditions and amounts related to flat fees have also been changed starting in 2007 Therefore an organization is a low volume producer if it generates 5 metric tonnes or less of designated materials and may opt for one of two flat fees according to the quantity of materials marketed in Quebec e If the total weight of materials generated is over 1 metric tonne but less than or equal to 2 5 metric tonnes the company is eligible for the 150 flat fee e If the total weight of materials generated is over 2 5 metric tonnes but less than or equal to 5 metric tonnes the company is eligible for the 300 flat fee In this way these organizations can use the quick online reporting method for low volume producers rather than calculating and producing a report containing actual data on materials generated Consult the summary table showing examples of materials weights and quantities for various sectors of low volume producers to help you define the flat fee associated to your business 4 The next step Co
23. d Includes rigid forms of 6 plastic and foam Examples hot drink cups clamshell containers meat trays milk and cream little cups eggs packaging foam packaging i e for appliances foam packaging peanuts Other rigid plastics polymers and polyurethane Plastic HDPE and LDPE Film Plastic laminants Aerosol containers Other steel containers Aluminium containers for food and beverages Other aluminium packaging The next step Compiling data for your Company Report Includes other rigid plastic containers that are not included in the PET HDPE or polystyrene categories These include 1 2 3 4 5 and 7 jugs tubs lids closures trays bottle pumps cups tubes as well as non coded products Also includes polymers and polyurethane of all types Examples margarine and yogurt tubs ketchup bottles hand cream tubes microwaveable trays pudding cups plastic blister packaging including PLA Includes polyethylene film wrap only It is typically stretchy and more porous than other types of film All other film that is not HDPE and LDPE should be allocated to the Plastic laminates category Examples plastic shopping bags frozen vegetable bags milk bags and pouches shrink wrapped products i e around a tray of 24 water bottles Includes other flexible wraps bags and formed packaging Including PET PVC PP as well as multilayered and laminated flexible packaging Includ
24. d Service The purpose of the methodology is to 1 Provide relevant information on the company 2 Explain the steps taken to calculate the weight of containers packaging and printed matter generated by your products and services 3 Provide details and explanations to ensure that your report can be clearly understood when it is reviewed 1 Relevant information on the company organization Begin your methodology by giving a brief description of your company and the type of business you conduct Describe your activities and products the number of retail sale outlets or establishments Quebec Mention any changes that have taken place Since the last report you filed Specify whether you are a first supplier of any products Mention if you offer new services such as online shopping Explain significant gaps in quantities reported this year vs those in your last report Sales ab or New products put on the market Acquisition or sale of brands Implementation of new measures Example Our company XXX is an insurance company that offers Quebec consumers a variety of products including home auto and life insurance policies and contracts The company operates five subsidiaries and 20 branches We also offer the exclusive products services under the XXX brand Opening or closing of divisions Reduction in packaging materials 2 Explain the steps taken to calculate the weight of containers
25. desserts Food Savoury snacks Edible oils fats margarine Fish red meat poultry eggs Bakery cookies pasta products Dairy products milk butter yogurt cheese Automobile parts and accessories Automobile parts and accessories Prescription non prescription and Healthcare products non prescription and healthcare products prescription drugs Leather and travel products Leather and travel products Paper and stationery Paper and stationery Personal care products cosmetics Personal care products cosmetics fragrances User s Guide 1 Getting Ready to Register and File a Company Report Updated June 2010 i 4 The next step Compiling data for your Company Report Er 3 d fragrances Hardware home repair Hardware home repair Clothing fabric sewing Clothing fabric sewing 4 5 4 Unit Based Calculators UBC in Excel format Most sectoral calculators have now been replaced by complementary unit based calculators in Excel format that provide a more accurate calculation of your contribution The new calculators and their former based equivalents are listed in the following table Complementary Calculators and Sectoral Calculators Complementary calculators Sectoral Calculators as of 2007 Excel format onlne Pet food supplies and accessories Pet food supplies and accessories Jewellery and watchmaking Clothing footwear jewellery Footwear leather goods and travel accessories gather
26. e accurate unit and weight based figures that pertain specifically to Qu bec you may develop an estimate as a percentage of your total Canadian sales If data on the number of units sold and their weight is not available you may use calculators as described in Section 4 5 User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 CH Il 4 The next step Compiling data for your Company Report E w 4 4 3 Retailers If you are a retailer and you are unable to collect the information as described for manufacturers you may use the calculators provided to you Please note that there is no calculator for printed matter since it is a simple matter to collect detailed information from your supplier A template methodology for your sector of activities is included in Annex B 4 4 4 Service providers If you are a service provider you probably generate printed matter You may contact your printing services provider to get information on the type of paper used as well as quantities and the weight of your printed matter A template methodology for your sector of activities is included in Annex B 4 5 Calculators If you are unable to obtain any weight data you may want to use EEQ approved calculators You may also contact your industry association to inquire as to whether they have developed an EEQ approved calculator Other than for 2005 and 2006 Schedules of Contributions you will need to apply fo
27. elf is not a such as packing peanuts etc material designated for curbside e Plastic shrink wrap recycling e Envelope containing invoice e Invoice or register receipt Corrugated paper box Polystyrene foam protective forms Plastic bag overwrap Instruction manual Warranty cards Invoice or register receipt Home assembled shelving unit Outer corrugated box Inner polystyrene foam protection Plastic bags Instructional material Promotional information Invoice or register receipt Computer monitor Table 4 provides a complete list of designated materials as well as examples of materials that are included and excluded This list is not exhaustive rather it serves as an illustration of some of the materials that are designated by the Act Therefore a company is targeted if it satisfies three criteria e Domicile establishment or place of business in Quebec e Owner of a brand a name or a distinguishing guise or is a first supplier in Quebec e Produces designated materials ultimately intended for Quebec consumers over an obligation year established by law i e 2004 for obligation year 2005 2005 for obligation year 2006 and so forth That company is therefore required to register and file a Company Report with EEQ for each obligation year for which it satisfies the criteria 1 4 Exemption from obligation Companies and organizations that are already required to take measures for recovering and reclaiming containe
28. eport in the first place they should not be deducted from the total weight of materials reported A list of permissible deductions is provided below User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 4 The next step Compiling data for your Company Report TABLE 6 Allowable Deductions Deductible Materials Rationale Some companies who market containers packaging and printed matter intended for consumers offer consumers the option of collecting those materials either at home delivery or through recovery systems at the point of sale For example some distributors Designated materials that collect the carton packaging that protects large are reclaimed by the household appliances The manufacturer must be manufacturer or distributor able to provide evidence of the proportion of materials thus recovered vs those left on site in addition to styrofoam plastics and other materials Other companies sometimes offer to recover plastic bags at the point of sale or plastic overwrap on products Packaging or printed matter Sometimes excess materials are destroyed because that have not been they are obsolete or for other reasons Such distributed and were materials that have not been distributed should eventually destroyed therefore be deducted from the Company Report 4 4 Where to obtain data for your Company Report Once you have determined which materials to include in your
29. ervices We sell clothing handbags and accessories for women hosiery gloves scarves belts and jewellery Each item is sold with a price tag and plastic stem Handbags totes and backpacks are sold stuffed with paper All accessories are sold on a plastic hanger 350 000 items sold X 0 5 g tag 175 kg other paper packaging 350 000 items sold X 0 05 g stem 17 5 kg other plastics 50 000 items sold X 2 g hanger 100 kg other plastics 2 500 handbags X 25 g paper stuffing 62 5 kg other paper packaging Keep your data on file According to Article 5 3 4 of the 2007 Schedule of Contributions you may be asked to produce them in coming years Methodology Retailers distributors and suppliers V1 rev1 Methodology Template Consumer Goods Manufacturer The purpose of the methodology is to 1 Provide relevant information on the company 2 Explain the steps taken to calculate the weight of containers packaging and printed matter generated by your products and services 3 Provide details and explanations to ensure that your report can be clearly understood when it is reviewed 1 Relevant information on the company organization Begin your methodology by giving a brief description of your company and the type of Example Our company XXX manufactures business you conduct personal care products and cosmetics We Describe its activities and products as have been in operation since November XXXX well as the number
30. es metalized foil paper plastic laminates where plastics represent the greatest percentage by weight Example pouches for fresh pasta dry pasta packaging candy wrappers coffee pouches cheese wraps cereal liner bags pre packaged deli meat pouches yogurt stick pack vacuum packaging products blister packs for medication or gum Includes all aerosol containers that are more than 50 by weight of steel Examples air freshener deodorant and hairspray cans Includes all other containers that are more than 50 by weight of steel Examples food cans e g soup large juice cans lids and closures Includes beverages sealed containers for food products and Examples non deposit single serve juice cans small pet food cans sardine cans Includes semi rigid foil trays lids seals and aluminium tubes caps screw on lids and aluminium aerosol containers Examples foil wrap pie plates yogurt sour cream seals frozen lasagna trays aluminium cans for hairspray and mousse User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 4 The next step Compiling data for your Company Report Glass Clear glass Includes clear glass container packaging with the exception of Pyrex ceramics and crystal Examples pickle salsa or pasta sauce jars Coloured glass Includes coloured e g green brown blue glass packaging with the exception of Pyrex ceramics and crystal
31. goods and travel accessories Clothing Fabric Sewing Sports equipment camping accessories hiking and Sports and garden equipment bicycling outdoor and seasonal Garden and outdoor products Paper and office products Paper and stationery Automobile parts and hardware Automobile parts and accessories containers Health products prescription and non prescription medication Health and personal care products Personal care products cosmetics fragrances For more information on calculators see Calculators A User s Guide on EEQ s website at www ecoentreprises qdc ca User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 5 Schedule of contributions and timetable 4 6 Information to include in your Company Report Targeted companies and organizations will need to enter the total number of kilograms for material in each sub class that applies EEQ requires that you include a detailed explanation of how you calculated the total weight entered into the system All calculations deductions and exemptions must be clearly explained Supporting documentation spreadsheets tables study results etc must be kept on file and provided upon request As you fill out your Company Report please be sure to record and report each brand name and distinguishing guise for which your company is either the brand owner or first supplier For private label products it is the private label brand ow
32. he designated year under your company organization s brands names or distinguishing guises The contribution is calculated on a kg rate basis for each designated material As an example for the 2008 obligation year if your company produces jam sold in glass jars you would need to determine how many jars of jam were sold in Qu bec in 2007 If you sold several different sizes of jars you would need to know the number of each size sold and multiply this number by the weight of each empty jar The weights need to be converted into kilograms to enter them into your Company Report in the Clear Glass class including the weight of the label glue and lid Following is a list of sources from which you may obtain this information e In house packaging specifications and sales databases e Purchasing records with packaging composition unit weights etc e Information about packaging composition unit weights etc from packaging material Suppliers e Information about packaging composition unit weights etc from non resident brand owners product suppliers e Bills of materials and other packaging specification documents e Third party databases with unit weight information that companies with similar products might apply e f you are unable to obtain documentation on the weight of each material you may weigh empty packaging A template methodology for your sector of activities is included in Annex B If you are unable to provid
33. hedule of contributions for the year preceding the obligation year By answering Yes you confirm that your company or organization is obligated for the calendar year in question Once you have replied for each of the years click on Next to confirm your answers User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 Il 3 Register now aa a 3 er Once your registration is complete EEQ will send an e mail reply to your Primary Contact within the next 15 minutes containing e A company number a username and a password which are needed by the targeted company or organization to file an online report The e mail subject line will read EEQ registration accepted Please be sure to keep your EEQ identifying information handy in your records to be able to access the interactive reporting system You may proceed to the next step or e A confirmation of exempt status indicating that your company or organization is not required to submit a Company Report because either you stated that you do not generate designated materials or the materials you generate are not intended for Quebec consumers In such a case you will receive neither a company number nor a username nor a password and you need do nothing more Your company may be required to provide evidence supporting your answers at a later date Note If your company is applying for v
34. ices 3 Provide details and explanations to ensure that your report can be clearly understood when it is reviewed 1 Relevant information on the company organization Begin your methodology by giving a brief description of your company and the type of business you conduct Example Our company XXX specializes in the retail sale of casual clothing for women Describe its activities and products as well as the number of retail outlets or establishments you operate in Quebec Mention any changes that have taken aged between 25 and 35 We have been operating our business under this banner since March XXX We have XX stores in Quebec Two new stores were opened in XXXX We do not import any products place since the last report you filed Mention whether you are the first supplier of certain products Mention if you offer new services such as online shopping Explain significant gaps in quantities reported this year vs those in your last report o Sales or We o o Opening or closing of stores O o Reduction in packaging materials O New products put on the market Acquisition or sale of brands Implementation of new measures 2 Explain the steps taken to calculate the weight of containers packaging and printed matter generated by your products List all products sold during the reference year Determine who is reporting each product Example We have determined the sectors that generate materials targeted
35. ited to a factory warehouse store agency fixed place of business an address or a representative etc 1 2 Owns a brand name or distinguishing guise appearing on a container packaging or printed matter However if the owner has neither a domicile nor an establishment in Quebec payment of contributions may then be required from the first supplier in Quebec of these products or containers and packaging whether or not the supplier is the importer A first supplier that is domiciled or established in Quebec may be targeted by the legislation if it is the first to take title or possession or control in Quebec of printed matter or a product offered in a container or packaging If a name or brand owned by your company or organization appears on a product or its packaging or on printed matter your company or organization is therefore the owner of that product s brand as well as its packaging or printed matter As for containers and packaging added at the point of retail sale the following special rules apply e When a point of retail sale is supplied or operated as a franchise a chain of establishments or under the banner or any other similar form of affiliation or grouping of companies or establishments contributions for containers and packaging added at the point of retail sale are required from either 1 the concerned franchisor owner of the chain banner or grouping or 2 if they have neither a domicile nor an establish
36. kaging Containers packaging or printed matter accompanying products used or consumed at the site of distribution Other items should be reported Containers or packaging designed to hold protect or store a product over its useful life when the product is designed to have a useful life of five 5 years or more Containers and packaging accompanying products used or consumed by the consumer at the site of distribution or sale of the product when their disposal is handled at that location However those used for carry out should be reported Products not defined as packaging accessories that serve no packaging function Books and other printed products included in the written media class Items that constitute an integral part of the product 4 3 Admissible deductions 4 The next step Compiling data for your Company Report Durable case for shavers Plastic case for cordless drill Camera bag CD DVD cases Packaging for take out food from a restaurant Menus Plastic cutlery Straws Paper napkins Books Newspapers and magazines covered by RecycleM dias Toner cartridges All deductions must be clearly and accurately described in the Deduction section of the Company Report and must be supported with evidence upon request Deductions may be made for materials that are recovered or not distributed to consumers If such materials are not included in the Company R
37. me a voluntary contributor 1 The undersigned the voluntary contributor hereby elects to become a targeted company organization according to the Procedure to Become a Voluntary Contributor to EEQ and according to the schedule of contributions applicable to the containers and packaging and printed matter classes for a designated year Name of the company organization wishing to become a voluntary contributor Address City Province State Country Postal Code Name of Contact 2 The voluntary contributor and EEQ agree that the voluntary contributor shall assume the obligations related to all designated materials sold or distributed in Quebec during the appropriate designated year and for which it is was the owner of a brand a name or distinguishing guise as defined by the schedule of contributions applicable to the containers and packaging and printed matter classes and for which the voluntary contributor agrees to assume the responsibility for otherwise targeted companies E Procedure to Become a Voluntary Contributor updated June 9 2010 Rev 2 CC Eco Entreprises Qu bec 10 LE 12 13 Procedures to Become a Voluntary Contributor The voluntary contributor accepts to provide details on the weight of materials according to the classes described in the schedule of contributions and related Annex A applicable to the containers and packaging and printed matter
38. ment in Qu bec from their representative in Quebec or 3 otherwise the retailer e The company or organization that is not operated as a franchise or under a banner and that is not the owner of a brand a name or a distinguishing guise is not targeted for those containers and packaging if it only adds them at the point of retail sale It will however be targeted if it generates printed matter or is the first supplier in Quebec for obligation years 2005 and 2006 but is exempted from making payments as of 2007 EEQ s schedules of contributions allow the owner of a brand a name or a distinguishing guise whose domicile or establishment is outside Quebec to become a voluntary User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 E 1 Is your company or organization targeted contributor These owners assume the responsibilities that would otherwise be born by their first suppliers in Quebec See Annex A for more information on how to become a voluntary contributor TABLE 1 Examples of Targeted Companies and Organizations Companies Organizations non comprehensive list non comprehensive list Retailers such as e Grocery stores General merchandise Pharmaceutical products Hardware Sports equipment Etc Unsolicited materials delivered directly to households Manufacturers such as Food products General merchandise Pharmaceutical products Hardware Auto
39. mobile Sports equipment Etc On premise factory store for the public or employees Services and others such as e Insurance e Utilities electricity telephone e Restaurants e Etc Product sales via the Internet or mail order catalogue Sales by independent sales contractors Direct home sales Subscriptions Government organizations and agencies Government departments Municipal corporations municipalities RCMs local authorities Public corporations liquor electricity lottery Etc Non profit organizations such as Charitable organizations and foundations Religious organizations Associations of all kinds including sports and travel Professional associations and orders Etc Institutions such as School boards Colleges Universities Hospitals Financial Etc User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 tas y 1 Is your company or organization targeted 1 3 Materials designated by the Environment Quality Act the Regulation respecting compensation and EEQ s schedules of contributions Categories of materials subject to the compensation plan as described by the Environment Quality Act and in EEQ s schedules of contributions are as follows e Containers and packaging all types of flexible or rigid materials including paper carton plastic glass or metal used alone or in combination with other materials to contain
40. mpiling data for your Company Report Every targeted company or organization is required to submit a Company Report 4 1 Materials to be included in the Company Report The following table provides a detailed description of the classes and sub classes of designated materials including definitions and examples for each User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 4 The next step Compiling data for your Company Report TABLE 4 Description of classes and sub classes of designated curbside recycling materials Examples listed below are for illustration purposes only This is not a comprehensive list Printed Matter Class Class Sub class of Description Materials Includes all newsprint materials other than newspapers who are designated and agreed by RecycleM dias with less than 15 of information content Printed matter Newsprint inserts and circulars Examples newsprint paper advertising inserts circulars and leaflets usually bounded distributed inside newspaper publi sac or directly to consumers newsprint park guides and auto or real estate supplements newspaper publications with glazed covert or not e g Hebdo about cars real estate Published for quick consumption Excludes newspapers and newsprint used as product packaging which are included as boxboard and other paper packaging Includes publications periodicals printed on glossy paper a
41. nd maintenance Other cleaning products for the home Paper and paper products User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 i 4 The next step Compiling data for your Company Report oF Y 4 5 3 Sectoral Calculators Sectoral calculators for manufacturers distributors and first suppliers use gross sales revenues in Quebec for a given obligation year to calculate payable contributions Retailers on the other hand must use the cost of products sold Many dollar based calculators have been replaced with more accurate and detailed Excel based calculators Sectoral calculators will therefore be phased out Please note that sectoral calculators are simply offered as a tool for companies that are unable to gather actual data on their materials Users should therefore be aware that the data produced in this way are derived from industry averages that may not necessarily reflect your company or organization s actual generation of designated materials Sectoral Calculators based Pet food products and accessories Pet food products and accessories Garden and outdoor appliances Garden and outdoor appliances Jewellery and watchmaking Jewellery and watchmaking Footwear Footwear Sport equipment and hiking accessories Sport equipment camping Canned or frozen foods sauces dressings Packaged food fresh fruits and vegetables Confectionary sugar Ice cream and frozen
42. nd not designated nor agreed by RecycleM dias catalogues bound glossy paper containing product lists or other printed and bound material light or medium weight silk or gloss coated paper which principal object aims at promoting or selling a product or service including publications not included in the Written Media Catalogues and publications Examples retailer seasonal catalogue travel magazines brochures sales directory annual report promotional guides printed on glossy paper Includes printed directories of residential and or business information such as private and business telephone numbers postal codes and websites glue binding Telephone books Examples phone books quarter repertory User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 4 The next step Compiling data for your Company Report Paper for general Includes white or coloured paper for general use use Special white or coloured paper for printers or photocopiers notepads usually glued with ruled paper loose leaf paper graph paper Other printed matter Includes all other printed paper distributed or gave to consumers that is not included in the paper categories above Examples blank and printed envelopes promotional inserts with envelopes circulars printed on glazed paper printed information found within packaged products such as assembly instructions user guides promotional inf
43. ner not the manufacturer or assembler of the product that is responsible for filing the Company Report and paying fees for its private label packaging 5 Schedule of contributions and timetable Contributions paid by targeted companies and organizations finance 50 of the net cost of municipal residential curbside recycling programs in Quebec They are based on the costs to manage each material type in these programs The contribution rates for the first four obligation years are shown in Table 7 below TABLE 7 Contribution Rates Schedule of Contributions SoC CLASS OF MATERIALS SoC SoC SoC SoC Sub class of materials 2008 2007 2006 2005 ton ton ton ton PRINTED MATTER Newsprint circulars and inserts 5522 57 70 28 91 28 44 Catalogues and publications 134 83 145 84 79 25 77 96 Telephone books 134 83 145 84 79 25 77 96 Paper for general use 79 25 77 96 Other printed matter CS e 79 25 77 96 Total Printed Matter 89 40 92 42 52 86 52 00 kk CONTAINERS AND PACKAGING Paperboard Corrugated cardboard 74 73 66 71 56 54 55 62 Gable top containers TO aekt 89 64 71 41 70 24 Aseptic containers 107 11 89 64 71 41 70 24 Paper laminants 107 11 89 64 71 41 70 24 Boxboard and other paper packaging 74 73 66 71 56 54 55 62 User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 5 Schedule of contributions and timetable Kn Total Paperboard 79 81 70 50 58 97 58 01 XX K
44. nrrerrrrrrrrrnrene 24 5 SCHEDULE OF CONTRIBUTIONS AND TIMETABLE ccceecenennnennncnnnnnnnnnennnnnnes 24 5 1 DEADLINES FOR SUBMITTING COMPANY REPORTS AND CONTRIBUTION PAYMENT 25 5 2 INTEREST AND PENALTIES FOR NON COMPLIANCE ceececeeeeteeeeeeeeeeeetteneeteneetenteteettnanees 26 6 NEXT STEP COLLECTING DATA AND FILLING OUT YOUR COMPANY REPORT 27 ANNEX A PROCEDURE TO BECOME A VOLUNTARY CONTRIBUTOR ccssscnccccennnenes 28 ANNEX B TEMPLATE METHODOLOGIES use ka K KREE KENE E ENEE KEE E KENE KEN 37 ANNEX C APPLICATION TO USE ONE OR MORE CALCULATORG 46 User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 1 Is your company or organization targeted 1 G f wie Introduction The first step for a company or organization that markets containers packaging and or printed matter in Quebec is to determine whether it is targeted according to the Environment Quality Act the Regulation respecting compensation for municipal services provided to recover and reclaim residual materials and Eco Entreprises Qu bec s EEQ schedules of contributions E Is your company or organization targeted A targeted company or organization is one that meets the following criteria 1 1 Has a place of business in Quebec To be targeted a company or organization must have a domicile an establishment or a place of business in Quebec normally including but not lim
45. of Contributions 100 of the contribution is due by that deadline Deadlines for submitting the Company Report and paying the contribution related to each obligation year are as follows Table 8 Deadlines Schedule of Contributions SoC SoC SoC SoC 2005 and 2006 2007 2008 March 25 2009 Not published as of this writing eee EL SULLA March 15 2007 April 8 2009 n a becomes effective Registration and reporting Until July 13 2007 REES wm REVISED By September 4 Payment of contribution By July 13 2007 2009 n a REVISED Application of interest As of July 14 Application de collection As of January 1 November 4 2009 n a charges 2008 5 2 Interest and penalties for non compliance A company or organization that fails to make appropriate payments within 120 days of the effective date of the schedule of contributions will be found non compliant Any contribution that is due by a targeted company and remains unpaid to Eco Entreprises Qu bec at the deadline will bear interest according to the provisions of Article 53 31 16 of the Act i e at a rate set according to Article 28 of the Ministry of Revenue Act L R Q c M 31 Such interest will be calculated at the said rate on a daily basis on the unpaid amount of contribution from the date the contribution becomes due until full payment Any change to the official rate will be immediately applied to the interest rate payable according to this article In addition to
46. oluntary contributor status you will not immediately receive a company number username and password Instead the Primary Contact will be asked to apply for voluntary contributor status System access information will be provided upon authorization of the application 3 1 Low volume producers registration process In order to lighten the administrative load of small companies and organizations EEQ has made special arrangements in its schedules of contributions to simplify the contribution process for such low volume producers For 2005 and 2006 an organization is considered a low volume producer if it meets one of the following criteria e Its sales revenues or receipts in Quebec are less than or equal to 1 5 million for the obligation year or e The total weight of materials generated is less than or equal to ten tonnes Instead of going through the entire calculation and reporting process for all materials generated these organizations may opt for low volume producer status and pay a flat fee of 280 per year See the information sheet for low volume producers available on EEQ s website if you need more information User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 4 The next step Compiling data for your Company Report Starting in 2007 new conditions apply for payment exemptions Companies and organizations that meet one of the following criteria are exempt from paying a
47. ormation warranty cards product safety information and coupons annual policy information such as insurance policy documents and statements monthly quarterly or annual statements Investment fund reports and prospectuses free promotional calendars lottery tickets and fund raising tickets cash register receipts Excludes soft or hard covered fiction or non fiction books or textbooks greeting cards purchased individually or in bulk blank envelopes purchased in bulk personal agendas personal medical records purchased calendars clothing hang tags which are included in the curbside recycling as other paper packaging Containers and Packaging Class Corrugated Includes all cardboard corrugated packaging and Cardboard kraft paper bags that contain less than 15 by weight of other closely bonded impregnated or laminated materials that cannot be easily separated Examples boxes for televisions boxes for pizza paper take out bags bags for flour sugar potatoes wheat etc Gable top Includes polycoated cartons containers Examples milk juice and molasses cartons User s Guide 1 Getting Ready to Register and File a Company Report Updated June 2010 User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 4 The next step Compiling data for your Company Report Aseptic containers Paper laminants Boxboard and other paper packaging PE
48. ou generate materials ultimately intended for Quebec consumers If you do you will need to fill in and send in an application for voluntary contributor status You will also be asked to indicate your sector and sub sector of activities Questions on your obligation status will depend on your selection e Name a Primary Contact and provide all required information The Primary Contact is the person authorized by the company or organization to act on its behalf with respect to obligations related to the compensation plan Once the company or organization s obligation status has been confirmed this person will be responsible for naming secondary contacts to assist in researching and entering data online at reporting time The Primary Contact is also responsible for reviewing and submitting the Company Report on which the automatic electronic invoice is based If the Primary Contact s address is different from that of the company please indicate that information in case we need to contact him or her If both addresses are the same click on the appropriate icon and the information will be automatically copied Don t forget to indicate the telephone extension to reach the Primary Contact When registering the Primary Contact will need to answer for the obligation years defined according to the year your company was founded whether or not your company or organization has generated containers packaging and printed matter designated in the sc
49. protect or wrap a product or a set of products at any stage in the movement of the product or set of products from the producer to the ultimate user or consumer especially for the presentation of such products e Printed matter paper and other cellulose fibres whether or not they are used as a medium for text or images except for books and materials included in the written media class These materials must be ultimately intended for Quebec consumers TABLE 2 Examples of Consumer Products Composed of Several Designated Materials Designated Materials Corrugated paper tray Plastic overwrap PET Bottle Company bag or labelling confirming the sale Invoice or register receipt Tray of 24 PET bottles of water Polystyrene tray box Paper Paper or plastic carry out bag Invoice or register receipt Tray of cookies from the supermarket bakery section Boxboard box Clear plastic film Plastic tray liner insert 1 glass bottle 1 plastic tube Plastic carry out bag Invoice or register receipt Cosmetics gift set User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 1 Is your company or organization targeted 1 G f we e Printed promotional materials glossy or otherwise A book ordered through e Corrugated paper box the mail or Internet e Any packaging inside the box such as plastic bubble wrap crumpled paper foam protectors Note the book its
50. qc ca Website www ecoentreprises qc ca ue Please confirm the calculator s your company is requesting New complementary UBC Sectoral Calculators Excel Spreadsheet on line LC Pet food supplies and accessories Pet Food supplies and accessories C L Clothing footwear jewellery lether goods Clothing Fabric Sewing L and travel accessories Footwear C m jewellery and watchmaking CL Leather goods and travel accessories L C Sporting garden and living equipment Garden and outdoor products RW Sport equipment camping accessories hiking E and bicycling TT Automotive parts containers Automobile parts and accessories C C Stationery and office products Paper and stationery C Health and personnal products m Health products prescription and non O prescription medication Personal care Cosmetics and Fragrances TT Hardware containers Hardware partially L Food L Unit Based Calculator UBC Composite Based Calculator CBC Excel Spreadsheet online L UBC Calculator for grocery product packaging Kitchen Appliances C1 same calculator as 2005 2006 but with the Electronics TT revised 2007 rates Toys and Games LC Furniture and Bedding LC Cleaning and Maintenance L Other relevant information Once this form is completed send either by email or fax 64 to our membership services 1600 Ren L vesque Blvd West Suite 600 Montr al Qu bec H3H 1P9 Tel 514
51. r authorization to use any of the calculators available to ensure your company or organization meets the criteria for their use EEQ strongly recommends that applications to use a calculator be submitted before the month of March of any given designated year In that way if EEQ does not give its approval you will still have sufficient time to collect the data on material weight and file your Company Report on time Annex C contains the application form that should be filled out and sent in to Member Services in order to have a calculator activated in the online reporting system or forwarded to the company if it is in Excel format Please note that calculators do not include paper for general use or packaging added at the point of retail sale It will therefore be necessary for you to obtain related data from your printing services provider or supplier so as to include them in a separate section of your Company Report Available calculators are described in the following sections 4 5 1 Unit Based Calculator UBC Unit Based Calculator The UBC is a tool that enables targeted companies producing food beverage cleaning and personal care products to enter unit sales data according to type and size of product packaging These data are typically available to targeted companies through existing internal data management systems The UBC was developed by Corporations Supporting Recycling CSR and the Canadian Council of Grocery Distributors CCGD and
52. red to register your company or organization TABLE 3 Registration Checklist Have you Designated a Primary Contact i e the person who is authorized to act on behalf your organization with respect to its legal obligations you will need the primary contact s name e mail title and phone number The company s exact address The information allowing you to answer yes or no to the following question Does your company or organization generate designated materials that are ultimately intended for Quebec consumers User s Guide 1 Getting Ready to Register and File a Company Report Updated J une 2010 3 Register now 3 Register now If your company or organization is targeted proceed with the following three steps 1 Logon to EEQ s website Open an internet connection Type www ecoentreprises qc ca in the address bar at the top of your screen 2 Go to EEQ s registration page Click on the icon located at the right of the screen 3 Type in your company or organization s information e Read the instructions and scroll to the registration fields Enter basic information on the company or organization making sure all fields preceded by an asterisk are filled in If the address you provide is outside Quebec you will be asked to confirm whether you have a domicile or an establishment in Quebec and to provide that address If so you may continue the process If not you will be asked whether y
53. rovided by a quantities sold or distributed during the wr rintin reference year as well as the weight of their PP H g components We also established the number services of online orders and estimated an average o Weight determined by weighing each weight of materials generated for each component of the product o A sample of best selling products in each category weighed to determine the average for each designated material with results being applied to all products sold in the category o An estimate made of material tonnage according to the percentage of sales in Quebec compared to total sales in Canada o Whether one or more approved calculators were used Methodology Retailers distributors and suppliers V1 rev1 Methodology Template Consumer Goods Manufacturer A TU ae 3 Details and specifics Details and specifics on your products are necessary to allow an accurate analysis of the information provided and to ensure that all your containers packaging and printed matter have been accounted for Details List the materials included in your report On an Excel worksheet list the SKU description size brand and supplier of all designated materials reported Identify the components of each product e g bottle tag or label cover etc Specifics Provide data quantities g or kg etc on Quantities used distributed purchased or sold of each product Unit weight of each
54. rs packaging or printed matter are exempt from paying contributions including 1 Those that already participate in an extended producer responsibility program such as that of the Soci t de gestion des huiles us es Eco peinture tire recycling etc ai User s Guide 1 Getting Ready to Register and File a Company Report 5 Updated June 2010 2 Are you ready to register with EEQ 2 Companies that are already required by virtue of a deposit system recognized by Quebec law to take measures for recovering and reclaiming designated containers or packaging e g single use containers used for beer and carbonated beverages or to finance such measures 3 Companies that can provide evidence of their direct contribution to another system to recover and reclaim designated containers or packaging where that system has been operating in Quebec on a stable and regular basis such as the November 24 2004 program to recycle multiple use beer bottles However it should be noted that packaging not recovered through the deposit system such as plastic or carton packaging or soft drink beer bottles or cans is subject to the Act and must therefore be reported by targeted companies On the other hand carton boxes for beer bottles that are returned to the point of sale should be deducted from contribution calculations 2 Are you ready to register with EEQ See the following checklist to be sure you have all the information requi
55. teps taken to calculate the weight of containers packaging and printed matter generated by your products and services 3 Provide details and explanations to ensure that your report can be clearly understood when it is reviewed 1 Relevant information on the company organization Begin your methodology by giving a brief description of your company and the type of a dc uses gen F ud r products such as table lamps light fixtures and escribe your activities and products as we recessed fixtures During reference year XXXX as the number of sales outlets or we added a number of lamp post models to our establishments in Quebec line of products Our products are sold in about Mention any changes that have taken place thirty retail stores in Quebec since the last report you filed State whether you are a first supplier for certain products Mention if you offer new services such as online shopping Explain significant gaps in quantities reported this year vs those in your previous report Example Our company XXX manufactures only high end residential electrical lighting Sales ab or New products put on the market Opening or closing of divisions Acquisition or sale of brands Reduced packaging materials Implementation of new measures 2 Explain the steps taken to calculate the weight of containers packaging and printed matter generated by your products e List all products sold during the reference
56. the voluntary contributor with no domicile or establishment in Qu bec elects to assume the responsibility according the Act the Regulation and the schedule of contributions applicable to containers and packaging and printed matter classes for a given designated year Procedure to Become a Voluntary Contributor updated June 9 2010 Rev 2 CC Eco Entreprises Qu bec Procedures to Become a Voluntary Contributor ANNEX B List of all suppliers to Quebec for which the voluntary contributor with no domicile or establishment in Quebec elects to assume the responsibility according the Act the Regulation and the schedule of contributions applicable to the containers and packaging and printed matter classes for a given designated year that have a business dealings with the voluntary contributor during the reference year and who would normally be responsible for such obligations as first suppliers in Quebec Procedure to Become a Voluntary Contributor updated June 9 2010 Rev 2 ANNEX B Template Methodologies Guide de l utilisateur 1 Pr paration l enregistrement et la d claration Mise jour Et 2010 Methodology Template Retailers Distributors and Supplier The purpose of the methodology is to 1 Provide relevant information on the company 2 Explain the steps taken to calculate the weight of containers packaging and printed matter generated by your products and serv
57. tr al Quebec H3H 1P9 Fax 514 987 1598 E mail service ecoentreprises qc ca Procedure to Become a Voluntary Contributor updated June 9 2010 Rev 2 CC Eco Entreprises Qu bec Procedures to Become a Voluntary Contributor IN WITNESS WHEREOF the parties have signed this Voluntary Contributor Agreement this day of the month of 20 Voluntary Contributor Declaration declare that IS a company that meets the conditions of a targeted company according to the schedule of contributions applicable to the containers and packaging and printed matter classes for a designated year and recognizes its obligation to submit a Company Report and pay contributions to Eco Entreprises Qu bec according to the terms and conditions contained in this Agreement and with respect to the schedule of contributions applicable to the containers and packaging and orinted matter classes for a designated year also attest that the information listed in each of the Annexes is accurate Finally declare that am duly authorized to sign this Agreement on behalf of the company Company Signature of the authorized officer Eco Entreprises Qu bec Signature of the authorized officer Procedure to Become a Voluntary Contributor updated June 9 2010 Rev 2 CC e Procedures to Become a Voluntary Contributor co Entreprises Qu bec ANNEX A List of brands names or distinguishing guises for which
58. vl Methodology Template General and Service 3 Details and specifics Details and specifics on your products are necessary to allow an accurate analysis of the information provided and to ensure that all your containers packaging and printed matter have been accounted for A TU ae Details s List the materials included in your report On the Excel worksheet list the SKU description size brand and supplier if you have a large range of products A sample is available on EEQ s website Identify the packaging components of each product e g envelopes letters reports protective plastic wrap etc Specifics Provide data quantities g or kg etc on Quantities of each product sold or distributed Unit weight of each material making up the product s containers and packaging Total weight in kg of each designated material for each product Other printed matter We included all annual documents related to insurance policies as well as the insurance policies themselves statements of account and envelopes Also included were promotional leaflets distributed to consumers and those attached to mailings An Excel spreadsheet can be provided upon request 50 000 insurance policies leaflet envelope X 60 g 3 000 kg 265 000 inserts distributed X 27 g 7 155 kg Catalogues We distribute annual reports and a few corporate brochures 5 200 annual reports X 212 g 1 102 kg 100 000 brochures x
59. w an accurate analysis of the information provided and to ensure that all your containers packaging and printed matter have been accounted for Details List the materials included in your report On an Excel worksheet list the SKU description size brand and supplier of all designated materials reported Identify the components of each product e g bottle tag or label cover etc Specifics Provide data quantities g or kg etc on Quantities of each product sold or distributed Unit weight of each material making up the product s containers and packaging Total weight in kg of each targeted material for each product A list of calculators used Cost of each product sold if you are using a sectoral calculator Please note that an Excel file can be provided upon request Other printed matter includes all booklets and manuals added to your packaged products 150 000 packaged products x 50g booklet 7 500 kg Corrugated boxes 150 000 products X average of 175 g box 26 250 kg Boxboard and other carton containers 50 000 products X average of 25 g 1 250 kg Plastic film 150 000 products X average of 5 g pouch 750 kg Polystyrene 100 000 products x 19 g 1 900 kg Keep your data on file According to Article 5 3 4 of the 2007 Schedule of Contributions you may be asked to produce them in coming years M thodologie Durable Goods Manufacturers V1 rev1 Methodology Template General an
60. year e Determine who is responsible for reporting eo ee ie de See df f well as the weight of each packaging component e List the products that are distributed free of We were thus able to determine the total tonnage charge during special events and promotions for each type of material targeted by the e List all containers and packaging used for compensation plan Example We listed all products sold in Quebec during the reference year For each of these products we then determined the quantity sold as online orders Most of our products are packaged in cardboard e Indicate any data sources used for report boxes with styrofoam or boxboard separators preparation including plastic bags are used for some items a o Weights provided by a manufacturer a maintenance booklet and user s manual are also Supplier or printing services included o Weights determined by individually weighing each product component o A sample of best selling products in each category weighed to determine the average for each designated material with results being applied to all products sold in that category o An estimate of material tonnage according to the percentage of sales in Quebec vs total sales in Canada e Explain all deductions made M thodologie Durable Goods Manufacturers V1 rev1 Methodology Template Durable Goods Manufacturer 3 Details and specifics Details and specifics on your products are necessary to allo

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