User's Guide on the Classification of Geospatial Information Policy
Contents
1. could deliver through streamlined processes and standards based services John assigned one of his analysts Lea to gather information on documented organizational practices and policies related to the management and dissemination of geospatial data As there was no central repository where this information could be found Lea developed a simple data inventory system where she could record relevant policies practices and standards that were currently used in the organization Lea interviewed key team members responsible for management and dissemination of geospatial data to get their input As the team was spread across multiple locations Lea also developed and distributed a survey to reach as many people as possible She then collected all the information and recorded it in her data inventory system To organize the information and make it more easily accessible Lea classified each record using the framework in the Users Guide on the Classification of Geospatial Information Policy Instruments She then presented it to key team members to validate and confirm the classification she used for each record Lea provided access to the inventory to John who consulted it to search for specific practices and policies related to dissemination using terms from the classification scheme to filter his search The search results provided a quick snapshot that allowed him to better assess the current state of practice in his organization and identify gaps where p2. Approach and its principles are based on an analysis of NRCan multi disciplinary collections and their diverse needs and uses through extensive consultations with Departmental practitioners and managers as well as a synthesis of best practices across the Department and gleaned from other key organizations especially some of the country s internationally recognized museums Location User s Guide on the Classification of Geospatial Information Policy Instruments 17
3. Treaty Organization Military Agency for Standardization NATO MAS Digital Geographic Information Working Group DGIWG o International Hydrographic Organization IHO e National Standardization Organization o Standards Council of Canada Canadian General Standards Board Committee on Geomatics Canadian Standards Association As shown in the taxonomy above there are three classes of creator at the first level Government International Association and Standardization Organization It 1s recommended that these classes remain stable However classes at the second level and below could change over time depending on the frequency of usage Some classes could be removed and some added i 4 3 Status Status is used for information purposes only and serves to identify whether the policy is approved or in draft mode There are three possible values for status Approved Final draft Draft User s Guide on the Classification of Geospatial Information Policy Instruments 7 i CATALOGUING AND INDEXING NEW POLICY INSTRUMENTS f 4 4 Subject Subject is the most extensive taxonomy in the policy classification framework It is the key taxonomy that defines what a policy is really about and that will facilitate searching As such it is possible to assign one or more subjects to a policy At the highest level the subject taxonomy is made up of the following five classes 1 Standardization Policy Development Infrastructure Po
4. networks that are not directly related to development or operation of geospatial applications should not be included User s Guide on the Classification of Geospatial Information Policy Instruments 2 3 Policy Metadata Definition While the focus of this guide is on classification of policy instruments the cataloguing of such instruments requires additional attributes that are not classification based The attributes identified in Table 1 were used in the cataloguing of policy instruments from the Earth Sciences Sector of Natural Resources Canada NRCan as part of a prototyping exercise to test the classification framework They are deemed to be a minimal set of attributes that should be part of any policy cataloguing system All of the attributes are taken from the Dublin Core Metadata Element Set with the exception of status location and reference implementation Table 1 Minimal Set of Attributes for Any Policy Cataloguing System Attribute Deanin Classification based Y or N A name given to the policy only one The nature or genre of the policy only one An entity primarily responsible for making the policy only one The current approval level of the policy The topic of the policy one or more Domain The scientific technology or business domain to which the policy is y specifically addressed An account of the policy which may include but is not limited to an Description abstract a table of content
5. Natural Resources Ressources naturelles anada Canada C CANADIAN GEOSPATIAL DATA INFRASTRUCTURE INFORMATION PRODUCT 39e User s Guide on the Classification of Geospatial Information Policy Instruments GeoConnections Hickling Arthurs Low Corporation 2013 Her Majesty the Queen in Right of Canada as represented by the Minister of Natural Resources Canada 2013 ACKNOWLEDGEMENTS GeoConnections would like to acknowledge the contributions made by Hickling Arthurs Low Corporation Ed Kennedy and Pierre Lafond for providing research writing and editing of the Primer as well as Marc LeMaire and John Broome Natural Resources Canada for the first version of this guide on classification and its definition Finally the staff at GeoConnections who provided management input and direction for the project were Jean Brodeur Simon Riopel and Paula McLeod User s Guide on the Classification of Geospatial Information Policy Instruments i Table of Contents L Pramis ssw eceavasccsatsesansocssausesccssuosonaansasasosnncocssaneasccuswosons accuses sevanssseoaieetscasvoionsa 1 2 Classification Framework Scope ccccccccssssssccccsssssssccccssssssscccccssssssccccsssssssccssssssssscosseees 2 De Poley Merada ta Dehni Ooi cc cosas cecesscecs facets tes sececce sein ceccssseccteceteecicesseccasscszesicssseccisceieecess 3 3 1 Multidimensional Nature of Classification Framework ccccccccccceeceeeeeeeeeeeeee
6. assification Framework Multidimensional Nature of Classification System Status Policy Subject Title Description Location m Reference Implementation Domain 3 2 Multilingual Nature of Cataloguing System The policy cataloguing system must be able to support data management and access in multiple languages This means that for every policy in the cataloguing system attributes that are not classification based could potentially have multiple values one for each language supported This includes all attributes presented in the Policy box of Figure 1 With respect to the dimensions each term in a dimension should have a corresponding term in any language that must be supported by the cataloguing system The management of corresponding terms should be the responsibility of the cataloguing system administrator and independent from the management of catalogue entries The implementation of multilingual functionality can take many forms and it is not the intent of this guide to prescribe any particular method User s Guide on the Classification of Geospatial Information Policy Instruments 4 4 Cataloguing and Indexing New Policy Instruments This section defines the classification framework and describes best practices in how to create new records in a cataloguing system of policy instruments The approach is system independent and may need to be tailored to suit the strengths and weaknesses of a given technology
7. d Application of Geoscience Information e Consortium of Universities for the Canadian federal laws should always be assigned Advancement of Hydrologic Science Inc Plea e Ome ed Standardization Organization Suggested Creator Classification Guidelines For organizations broken down to a lower level only the relevant lower level organizations should e Industrial Standardization Organization be included i e those that would be responsible O Object Management Group OMG for a relatively high number of policies If the O Open Geospatial Consortium OGC policy is the responsibility of an organization that i has lower level organizations in the taxonom o World Wide Web Consortium W3C i 4 above but the appropriate lower level o Internet Engineering Task Force IETF organization is not included in the taxonomy then e International Standardization Organization simply assign the organizational level of the o International Organization for taxonomy just above this organization For dadoa example if a policy is the responsibility of the a A Canada Center for Remote Sensing since it is not SO TC 211 included under the Earth Sciences Sector this ISO TC 204 policy would be assigned to the Earth Sciences o International Electrotechnical aaor Commission Always try to identify the creator at the lowest level of the taxonomy o ISO IEC Joint Technical Committee 1 Sub committee 24 Sub committee 32 o North Atlantic
8. d to locate geospatial entities Wikipedia 2013 4 Information Management Lifecycle o Data acquisition and maintenance Activities that pertain to the procurement Suggested Subject Classification collection or entry of data and or to data Guidelines updating Policies that apply to many processes in the o Data production Activities related to the information management life cycle should be classified under Information Management Life production of value added data or data sets 1 4 i Cycle If there are strong components addressing from one or more sets of source data one or a few of the sub topics they should also be o Data dissemination Activities related to the classified with these sub topics dissemination of collected data and or data some policies may be applicable 10 both processes life cycle and content In that case they should products oe oo be classified with the relevant sub topic from each o Data use Activities related to the use of category geospatial data For policies about information technology if they o Data archivin g an d disp osition Activities are also specific to a given process in the life cycle lated teth f th teni f they should be classified using the life cycle sub LEALE a nana emeni ee topic If it is generally applicable to multiple geospatial data including when they need to processes they should only be tagged with the be archived and when they need to be relevant i
9. ded in 1947 and since then has for Standardization published more than 19 500 International Standards covering almost all aspects of technology and business ISO 2013 The ISO technical committee responsible for standardization in International Organization the field of digital geographic information the work of which ISO TC 211 for Standardization aims to establish a structured set of standards for information Technical Committee 211 concerning objects or phenomena that are directly or indirectly associated with a location relative to the Earth ISO 2013 Technical Committee of ISO TC the International Standards Organization Groups of experts from all over the world that are part of larger groups formed to develop ISO standards ISO 2013 The Government of Canada Department that develops policies and programs that enhance the contribution of the natural resources sector to the economy and improve the quality of life for all Canadians NRCan 2011 In the context of this guide policies include standards policies Policies directives procedures standards best practices and other tools that can assist data managers As the administrative arm of the Treasury Board of the Government of Canada the Secretariat has a dual mandate to support the Treasury Board as a committee of ministers and to fulfill the statutory responsibilities of a central government agency Treasury Board of Canada Secretariat 2006 Natural Re
10. eeeeeeeeeeeeeeeeeees 3 3 2 Multilingual Nature of Cataloguing System ccccccccccceeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 4 4 Cataloguing and Indexing New Policy Instruments cccccccccccssssssssssscccccsssesesssseecs 5 AEM Ne E E N aa capac E E E E E E E E E A EE T 5 OD A O ON a E E E E A A E T E E S 6 AD S a E N E E E E E T E E A A E EE 7 E09 16 Cae E A N ee ee A A eee 8 BF AMOI eere e SEA A E EN N EA E E EEEE EA E S EE 10 4 6 Extending the Classification Framework cccccccccccccccceseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeees 10 S OSS CCAS se E E E 11 5 1 Developing an Inventory of Geospatial POlicies c ccccccccceeeceeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 11 5 2 Using the Inventory of Geospatial Policies to Share Best Practices ccccccceeeeeeeeeeeeeeeees 12 ADP NUS EIR CICLO COS iececccucccuesetssicesseusccensatvsescctssceresessoeasseuysiebsctsssausasseeonssssooassesysuebsassessceaeseeres 13 Appendix 2 OSS AEG ses casessds etd seven eae ncs te texs ec cewae sauvet EKA E EEEE EK ETSA nE IE E Eiaa 14 Appendix Si EX AMPS isscd scccsesassessscianeenxescecesstancscncsecsacacdiaseesvacceceasdanevenvsowsacnvdeanvassieescensivaneconeens 15 User s Guide on the Classification of Geospatial Information Policy Instruments ii 1 Preamble This guide is one in a series of Operational Policy documents being developed by GeoConnections This guide is inte
11. haring access and use of Canadian geospatial information information tied to geographic locations in Canada It helps decision makers from all levels of government the private sector non government organizations and academia make better decisions on social economic and environmental priorities This guide will be of interest to CGDI stakeholders that are considering the development of a spatial data infrastructure and want to identify and classify applicable policy instruments or that want to contribute to the maintenance of an existing policy inventory system It will be of particular interest to anyone seeking a better understanding of the types of policy instruments that are relevant to the use of geospatial information within the Government of Canada User s Guide on the Classification of Geospatial Information Policy Instruments 1 2 Classification Framework Scope Policies considered in scope in the classification framework described herein include all policy instruments that are related to the management and dissemination of geospatial data Although the relevance is not so clear cut in the area of information technology for the purpose of this classification framework it is anticipated that only information technology policies directly related to the development and operation of geospatial applications services and databases will be included More generic policies e g for the use of email or departmental electronic
12. licies in this category set the framework for defining standards or policies 2 Legal Aspects Policies that serve to protect the rights of Canadian citizens organizations and public institutions with respect to information 3 Content Policies in this category generally define the meaning structure and or encoding of geospatial data and or metadata 4 Information Management Lifecycle Policies that address the various activities or processes carried out to manage geospatial data throughout its life cycle from acquisition to disposition 5 Information Technology Policies in this category address information technology use to support information management processes The following list presents the subjects that fall under each of the five classes and their respective definitions 1 Standardization Policy Development Infrastructure o No lower level subjects 2 Legal aspects o Access to Information and Privacy Right to access information in federal government records and right for citizens to access personal information held by the government and protection of that information against unauthorized use and disclosure TBS 2009 o Accessibility Making web content more usable to users in general including making it accessible to a wider range of people with disabilities including blindness and low vision deafness and hearing loss learning disabilities cognitive limitations limited movement speech disabilities photose
13. nal initiatives User s Guide on the Classification of Geospatial Information Policy Instruments 12 Appendix 1 References DAMA 2009 The DAMA Guide to the Data Management Book of Knowledge Retrieved July 9 2013 from Amazon http www amazon com DAMA Guide Management Knowledge DAMA DMBOK dp 0977140083 Goodchild M 2008 Citizens as Censors The World of Volunteered Geography Retrieved July 9 2013 from NCGIA http www ncgia ucsb edu projects vgi docs position Goodchild_VGI2007 pdf ISO 2009 February 18 ISO 19115 2003 Geographic information Metadata Retrieved July 9 2013 from International Organiaation for Standardization http www 1so org iso catalogue_detail htm csnumber 26020 ISO 2013 How does ISO develop standards Retrieved July 9 2013 from International Organization for Standardization http www 1iso org iso home standards_development htm NRCan 2011 August 3 The Department Retrieved July 9 2013 from Natural Resources Canada http www nrcan gc ca department 535 Soergel D 1985 Organizing information Principles of data base and retrieval systems Orlando FL Academic Press TBS 2009 February 3 Access to Information and Privacy Retrieved July 9 2013 from Treasury Board of Canada Secretariat http www tbs sct gc ca atip aiprp index eng asp TBS 2012 April 1 Policy on Government Security Retrieved July 9 2013 from Treasury Board of Canada Secretariat htt
14. ndards and external policies they were using in addition to recording their own local policies and best practices with access links to allow other members to consult them As custodian of the inventory tool Denise was proud of the progress they had made in getting members to contribute content to the inventory But more importantly she felt that members were getting strong value from using the inventory as they were reporting that they were now able to find relevant policies standards and best practices used by their colleagues and adapt these to their own organization as opposed to developing them from scratch saving substantial effort John joined the community and was able to search through the community s inventory using a standard classification scheme to facilitate his search He learned what standards community members were already using to share infrastructure data and what policies they had instituted or used to ensure interoperability and maintainability of their data two topics that were of particular interest to him John also decided to contribute the details of his organization s use of policies and standards and their own local best practices so that others could also benefit from this knowledge In a follow up discussion John and Denise agreed that the collaborative nature of the community s inventory was helping forge new relationships within the community and was truly facilitating the implementation of regional and natio
15. nded to assist Canadian Geospatial Data Infrastructure CGDI stakeholders that work with geospatial data and produce and or use policy instruments that impact activities related to geospatial data The classification framework described in this document ts to be used in conjunction with a proper cataloguing system that will allow the inventorying and searching of policy instruments This guide describes a geospatial policy classification framework that was developed to facilitate the organization and retrieval of relevant policies The objective of the classification framework is to give managers of geospatial data the ability to rapidly identify the relevant policies for management and dissemination of their data in order to increase compliance with those policies The framework was developed using a request oriented classification approach 1 e a classification in which the anticipated request from users influences how documents are classified In using the framework policy classifiers ask themselves Under which descriptors should this entity be found and consider all the possible queries and decide for which ones the entity at hand is relevant Soergel 1985 Wikipedia 2013 The GeoConnections program is a national initiative led by Natural Resources Canada GeoConnections supports the integration and use of the Canadian Geospatial Data Infrastructure CGDI The CGDI is an on line resource that improves the s
16. nformation technology topic or sub topic disposed of o Data governance Planning supervision and control over data management and use DAMA 2009 o Geographical Naming Activities that guide and specify rules regarding the naming of geographic features User s Guide on the Classification of Geospatial Information Policy Instruments 9 i CATALOGUING AND INDEXING NEW POLICY INSTRUMENTS o Volunteered geographic information The widespread engagement of large numbers of private citizens often with little in the way of formal qualifications in the creation of geographic information Goodchild M 2008 5 Information Technology o Services Service interfaces used for geospatial information o User interface The system by which people users interact with a machine Wikipedia 2013 4 5 Domain Domain is used to identify whether a policy is applicable to one or more specific domains If the policy is generic there is no need to classify it with a domain The initial list of domains was extracted from the Government of Canada Core Subject Thesaurus Government of Canada 2009 and consists of the following values Earth Sciences o Geochemistry Geodesy Geography Geology Geophysics Hydrology Meteorology Oceanography o GC O Oo fl 4 6 Extending the Classification Framework The classification framework was designed to be extended both globally and locally Global changes should be reflec
17. nsitivity and combinations of these W3C 2008 o Official languages Related to the implementation of the Official Languages Act o Rights and Licensing Legal rights to data or data products and granting of permission to use the data or data products o Security Assurance that information assets and services are protected against compromise TBS 2012 User s Guide on the Classification of Geospatial Information Policy Instruments 8 i CATALOGUING AND INDEXING NEW POLICY INSTRUMENTS 3 Content o Coverage imagery and gridded data Data that can be represented as imagery or coverage data o Data encoding Encoding rules for use in the interchange of geospatial data o Data model Structure of data and or list of valid values for a set of data including feature classification o Data quality Anything that describes quality or defines procedures to determine and or evaluate quality of geospatial data or data sets o Data registration Methods and procedures to allocate a unique identifier to a feature within a local or global system o Metadata Data that describes geospatial information and services ISO 2009 o Observations and measurements Data about scientific observations and or measurements o Schema crosswalk Mapping of data structure and or actual data values between two schemas or data models o Spatial reference system Coordinate based local regional or global system use
18. on of Geospatial Information Policy Instruments 15 APPENDIX 3 EXAMPLES Description This document outlines the framework within which Natural Resources Canada NRCan supports the development approval and implementation of department wide information management and information technology IM amp IT policies directives standards guidelines and procedures Title North American Profile of ISO 19115 2003 Geographic information Metadata NAP Metadata CAN CGSB 171 100 2009 en Type Standard Best practice Creator Standardization Organization National Standardization Organization Canadian General Standards Board Committee on Geomatics Subject Content Metadata Description Provides a mechanism for organizations producing geographic information to describe datasets in detail The Profile helps users to better understand geographic metadata the assumptions and limitations of geographic information and facilitates the search for proper information to fit users needs http www fedc gov standards projects incits I1 standards projects NAP Metadata NRCan Collections Management Approach Type Procedure Best practice Creator Government Government of Canada Natural Resources Canada Earth Sciences Sector Subject Information Management Lifecycle Earth Sciences Geology User s Guide on the Classification of Geospatial Information Policy Instruments 16 APPENDIX 3 EXAMPLES Description This Management
19. or official that specifically encourages or bans a particular activity within the IM amp IT domain NRCan User s Guide on the Classification of Geospatial Information Policy Instruments 5 CATALOGUING AND INDEXING NEW POLICY INSTRUMENTS Instrument Type Definition A set of operational or technical measures procedures or practices for government wide use Standards provide more detailed information on how managers and functional specialists are expected to conduct certain aspects of their duties TBS A specification for hardware software or data that is either widely used and accepted Standard l n de facto or is sanctioned by a standards organization de jure An accepted or approved example or technique against which other things are judged or measured or which sets out a set of criteria that prescribes how something should be done e g configuration standard NRCan A written statement or outline that guides how an individual user may use some aspect Guideline of IM information management or IT information technology and or satisfy the provisions of a policy directive standard etc NRCan Best practice A method or technique that has consistently shown results superior to those achieved P with other means and that is used as a benchmark BusinessDictionary com A fixed step by step sequence of activities or course of action with definite start and end points that must be followed in the same
20. order to correctly perform a task BusinessDictionary com A document or file having a pre set format used as a starting point for a particular Template application so that the format does not have to be recreated each time it is used The American Heritage Dictionary of the English Language l A comprehensive list of important or relevant actions or steps to be taken in a specific Checklist ee order BusinessDictionary com Backgrounder An official briefing or handout giving background information While policies are normally of one type there may be cases where a policy instrument could be of multiple types e g a policy instrument may be both a standard and a best practice Instruction and Procedure f 4 2 Creator Each policy instrument is the responsibility of one and only one creator In the classification system developed for NRCan the following classes were identified for creator Government e Government of Canada o Natural Resources Canada Geographical Names Board of Canada GNBC Earth Sciences Sector e Mapping Information Branch e GeoConnections o Treasury Board of Canada Secretariat e Ground Segment Coordination Body e Consultative Committee for Space Data Systems e Federal Geographic Data Committee User s Guide on the Classification of Geospatial Information Policy Instruments 6 i CATALOGUING AND INDEXING NEW POLICY INSTRUMENTS International Association e Commission for the Management an
21. p www tbs sct gc ca pol doc eng aspx 1d 16578 amp section text W3C 2008 December 11 Web Content Accessibility Guidelines WCAG 2 0 Retrieved July 9 2013 from W3C http www w3 org TR WCAG Wikipedia 2013 Spatial reference system Retrieved July 9 2013 from Wikipedia http en wikipedia org wiki Spatial_reference_system Wikipedia 2013 User interface Retrieved July 9 2013 from Wikipedia http en wikipedia org wiki User_interface Wikipedia 2012 Document Classification Retrieved March 12 2012 from Wikipedia http en wikipedia org wiki Document_classification User s Guide on the Classification of Geospatial Information Policy Instruments 13 Appendix 2 Glossary Acronym Term Definition An on line resource that improves the sharing access and use of Canadian geospatial information information tied to geographic CGDI locations in Canada A systematic arrangement in groups or categories according to Classification y aa Sroup 8 8 established criteria Merriam Webster A not for profit vendor independent global association of The Data Management technical and business professionals dedicated to advancing the Association International concepts and practices of information and data management DAMA International 2012 Canadian Geospatial Data Infrastructure The world s largest developer of voluntary International International Organization Standards which was foun
22. rocesses and policies required refinement in order to support the Ministry s new data sharing initiatives The inventory system also put his organization in a very good position to share best practices with partners User s Guide on the Classification of Geospatial Information Policy Instruments 11 i USE SCENARIOS 5 2 Using the Inventory of Geospatial Policies to Share Best Practices In his quest to implement services to share infrastructure data with his partners on a new regional infrastructure management initiative John wanted to understand what other organizations of similar size were doing He was interested in the policies and standards they were using and in best practices they had adopted He first searched the web using his favourite search engine The web certainly provides an invaluable source of information on how to resolve a specific problem or how to address a particular activity From YouTube videos to blogs to commercial sites trying to sell their wares and government sites that provide high level directives everybody has something to contribute However John was quickly overwhelmed with the variety of information provided and underwhelmed with the quality of the results for what he was seeking He then contacted a former colleague of his Denise who advised him that she was a member of a community of practice for geospatial data practitioners This community had implemented a tool to allow its members to identify sta
23. s a graphical representation or a free text N account of the policy A related policy I URL pointing to a web page where the policy is either described in more Location l detail or can be accessed Reference URL pointing to a web page or document describing a reference Implementation implementation of the policy 3 1 Multidimensional Nature of Classification Framework The classification framework uses multiple dimensions or facets As such any cataloguing system using this type of classification could be used by search systems to allow refinement of searches using any of the classification based attributes It could also be used by On Line Analytical Processing OLAP systems if the objective is to conduct analysis on the content of the cataloguing system as opposed to searching for specific records As shown in Figure 1 each policy in the cataloguing system possesses unique attributes and links to multiple dimensions or facets Each dimension or facet is represented as a taxonomy User s Guide on the Classification of Geospatial Information Policy Instruments 3 i POLICY META DEFINITION which can include only one level or be broken down in a multi level hierarchy The diagram shows that Subject Domain and Creator are currently multi level hierarchies Additionally the diagram shows that policies can be related to each other enabling navigation and exploration from policy to policy Figure 1 Multidimensional Nature of Cl
24. sources Canada Treasury Board of Canada Secretariat TBS User s Guide on the Classification of Geospatial Information Policy Instruments 14 Appendix 3 Examples This Appendix presents four examples of policy instruments and their classification as catalogued during the prototyping exercise for the classification framework with the NRCan Earth Sciences Sector Where terms are indented it represents the path of a term in the hierarchy For example in the first case the creator is Treasury Board Secretariat and it is presented along with its broader expressions of the hierarchy Standard on Geospatial Data Creator Government Government of Canada Treasury Board Secretariat Subject Content Metadata Content Data model Information Management Lifecycle Domain Description The objective of this standard is to support stewardship and interoperability of information by ensuring that departments access use and share geospatial data efficiently and effectively to support program and service delivery http www tbs sct gc ca pol doc eng aspx 1d 16553 amp section text Title Information Management and Information Technology Policies Directives Standards Guidelines and Procedures Framework Creator Government Government of Canada Natural Resources Canada Earth Sciences Sector Subject Standardization Policy Development Infrastructure Information Technology Information Management Lifecycle User s Guide on the Classificati
25. ted in future versions of this document following approval through a formal governance process Anyone using the classification framework for their own policy cataloguing inventory system can also extend each of the classification dimensions to suit their requirements While the five dimensions type creator status subject and domain are not expected to be changed the values under each dimension can be extended to meet the specific requirements of an organization In particular the values for creator and domain should be reviewed before implementing a local inventory and extended as required User s Guide on the Classification of Geospatial Information Policy Instruments 10 5 Use Scenarios The following sections outline two typical scenarios where the use of the geospatial policy instrument classification framework would be beneficial f 5 1 Developing an Inventory of Geospatial Policies John was recently appointed to the position of Manager of Geospatial Data Operations for the Ministry of Land Resources Following a review of the objectives and activities of his new organization John realized that major improvements were required in the management and publishing of geospatial data in order to support new initiatives undertaken by the Ministry that required collaboration and information sharing with other government organizations With limited staff and growing budgetary pressures John wanted to optimize the services that his team
26. used to implement a cataloguing system The components of the classification framework are illustrated in Figure 2 Examples of the classification of actual policy instruments done as part of the prototyping exercise with the Earth Sciences Sector of NRCan are presented at Appendix 3 Figure 2 Components of the Geospatial Policy Classification Framework Policy Classification Framework Components 4 1 Type For the purposes of this guide types are based on the policy instruments structure of the Treasury Board of Canada Secretariat TBS extended to better categorize tools Table 2 presents the allowable values and one or more definitions for each term along with the source for the definition Table 2 Types of Policy Instrument Instrument Type Definition A law made by the Parliament of Canada A formal direction that imposes specific responsibilities on departments Policies explain what deputy heads and their officials are expected to achieve TBS A high level statement that sets out the overall objectives and philosophy of the organization with respect to some aspects of IM amp IT and that is designed to influence community behaviour and achieve specific outcomes NRCan A formal instruction that obliges departments to take or avoid specific action Directives explain how deputy heads and their officials must meet the policy objective Directive TBS An authoritative statement issued by a high level body
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