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EDS Surface Material Lease User Manual

1. DISPLAY attached to this Only Click here to correct Link Attachments Mer Displays the meridian that constitutes part of the ATS land description for which the surface disposition amendment applies Action Displays the action to be applied against the PBL land description Land Added Land Deleted or Land Required Name of Subdivision not all subdivisions are named Displays the name of subdivision that constitutes part of the PBL land description for which the surface disposition amendment applies Subdivision Plan number Displays the registered number of the subdivision plan that constitutes a PBL land description for which the surface disposition amendment applies Block Displays the block number that constitutes a PBL land parcel for which the surface disposition amendment applies Lot Displays the lot number that constitutes a PBL land description for which the surface disposition amendment applies Parcel Displays the parcel that constitutes a PBL land description for which the surface disposition amendment applies Remarks Displays the remarks for additional information in support of the amendment Click here to correct the above form During the amendment form review stage the user now has the option to correct the form if any errors are detected By clicking this link the user will be required to reattach all attachment The following items are attached to this This is a list o
2. This is the country associated with the address of the applicant organization Tel This is the telephone number associated with the applicant organization A valid North American telephone number must be entered in this field Format H H fHHHE Fax This is the fax number associated with the applicant organization A valid North American fax number is optional within this field Format HEHE HEH TH Email This is the e mail address of the organization for the original applicant to support the surface disposition amendment File A reference number used by the Contact to refer to the surface disposition amendment This field is for the Contacts internal use only and will not be validated by the EDS application Organization Name This is the name of the Organization for the Contact for the surface disposition amendment It is resolved via the user sign on Contact Name Display only Contact Name This is the name of the Contact for the surface disposition amendment October 29 2012 Lands EDS Surface Material Lease User Manual Page 33 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual ee ee It is resolved via the user login Email Alternate Display only Email Alternate This is the alternate e mail address of the Contact for the surface disposition amendment Display only Address This is the street address of the Contact for the surface disposition amendment Display
3. Client Identification number e The maximum number of dispositions types shown on a plan is two Example SML and LOC e A Confirmation number and package can only be used once e One selected purpose for each disposition type only Example SML Sand and gravel LOC Access Road OIL AND GAS e Multiple plans for an activity will not be will not be accepted e Clients Stakeholders involved must be active and registered in LSAS GLIMPS e Successful submissions do not denote approval by the Crown 1 3 Lands Status Check User Restrictions The Status module in EDS does not send e mail notifications to the user 1 4 Attachment Requirements 1 4 1 Documents All documents submitted to the department other than the plan submission package must be in a Microsoft Word doc or portable document format pdf Documents that require imaging must be scanned to the following standard and converted into a pdf format for submission Black amp white 300 dpi Colour 150 dpi File names must not contain spaces Use of special characters such as or are not allowed 1 4 2 Attachments Other than filing administrative amendments a plan package is required for all applications and amendments The plan package is an encrypted file that is produced and downloaded from the Plan Confirmation Service PCS system Within this encrypted file is the plan in a pdf format a CAD drawing and an attribution file XML A plan package can also b
4. License of Occupation LOC Pipeline Installation lease PIL and Pipeline Agreement PLA effective September 1 2010 e Application Amendment Status Check Request o Allows user to send a status request for an application amendment that has been processed by the Industrial Oil and Gas Applications Unit Note The status check does not send e mail notification to the user processing the request 2 1 Applications Amendments Once the user has successfully logged into the Electronic Disposition System EDS and engaged option 1 Public Land Disposition Applications amp Amendments they will be presented with the Applications Amendment Menu October 29 2012 Lands EDS Surface Material Lease User Manual Page 8 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual gt Contact Us gt EDS Website gt Help gt Logout poe AY A ica r Ey a gt E Sain a ak Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Welcome to the ASRD Electronic Disposition System Warning Please refrain from using the Browser Back function or Enter key while using EDS Use of these functions may produce unexpected results Create Application For Surface Disposition Create a single application 1 Select type EzE v 2 Click Next or Create two associated applications 1 Select type of first disposition EzE v 2 Select type of second di
5. If land is being added on the amendment Test Data is required Reason for Amendment Change in SML size Checkbox Change in SML size and or location and or Location Checking this box indicates that the surface material amendment pertains to a change in location and or size change in lease boundary extent When checked a validation will be performed to ensure that a plan submission package has been provided as part of the disposition amendment Correction to checkbox Correction to application for amendment form application or Checking this box indicates that the surface material amendment amendment form pertains to an error in the pervious form submitted When checked October 29 2012 Lands EDS Surface Material Lease User Manual Page 31 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual there is no validation performed to ensure that a plan submission package has been provided Correction to Plan Checkbox Correction to Plan Package Package Checking this box indicates that the surface material amendment pertains to a correction change in the plan package whether the correction is related to the design file CAD or Shape or the pdf file within the plan package When checked a validation will be performed to ensure that a plan submission package has been provided Sketch Plan to Survey Checkbox Sketch to Survey Plan submission Plan Submission Checking this box indicates that the surface mate
6. Surface Material Lease User Manual SS S a AT OAT 2012 Government of Alberta
7. Surface Material Lease User Manual Table of Contents 1 0 EDS OVefVIEW irrena ieee eee eke eee see ea vee 1 1 Hours of Operation ssssssssssssssrererirrrerrrrrrnrnrrnnnrnnnnnnnsassrnrnnnt 1 2 EDS USE REStrICHONS aiisicosesnduets meneer ani aa AENA EGEA 13212 DISPOSIEIONS ao e E a A AEA EEEE is a aes ci ee 1 3 Lands Status Check User Restrictions sssssssssrsrssrsrsrsrssssssens 1 4 Attachment REquireMentS cccccccsceesceeeseeceeeseeseeeeseeseesaetags 1 4 1 DOCUIMENES e A a aaa AL E Ta cae AAA sien CELLE ENDERNE dees 1 472 Attachment Sisa n a as E a a A et E D 1 5 Relevant LINKS aa eaa a a aa a a aaae aaaea 2 0 EDS Fro t P gen aa piaga enua EE AA prawns 2 1 Applications AmendmentsS ccccsccseececeeaeeeeeeeeeeseeessenseesantags 2 2 Helpinos ea sores e a a a a E a E E A E E 3 0 EDS SML Module Screens Submissions Page cccceeeeee ees 3 1 Client ID Search Screen ssssessssssesessssesenrsrorerenrnnnnenrererenrnrane 3 2 Client ID Search Non Corporation Results Screen 3 3 Corporate Client Search Result Screen ssss sssrrrrrrssssrrrrrrrrns 3 4 Application for Surface Material LEASEC cccceee cece eeeeee ees 3 5 Attachment Page sormus ant sGuviraduas E E A E a 3 6 Application Review Page ssssesesusnsnsrrnrerensnnansnenenensssesensnne 3 7 Confirmation PAGE cnc canto rceivsavictanndaivusieivieeandenebesacediades 3 8 Name Change Client ID Screen s sssssssrrssssssrrrnssrernrrnrs
8. ab ca where you can indicate any questions or comments gt Contact Us gt EDS Website gt Help gt Logout Alberta Government WN ren VY es Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Please enter an Applicant Client ID and click Next to continue Applicant Client ID k eclamation Certificate Application within Private Land Special Areas or Provincial Parks cannot be submitted online Please apply to Alberta nvironment Regulatory Approval Centre Warning Please refrain from using the Browser Back function or Enter key while using EDS Sustainable Resource Development Search Contact Us Privacy Statement The user agrees to the terms and conditions set out in the Copyright and Disclaimer statement 2006 Government of Alberta Alberta Government Clicking EDS Website will take you to the SRD External EDS webpage Alberta SRD Disposition System Windows Internet Explorer oo http srd alberta ca MapsFormsPublications OnlineServicesIndustry ElectronicDispositionSystem Default asox m 2 lt 2j File Edit View Favorites Tools Help Links Free Hotmail Yahoo Mail Googe Ga Google Finance Googe MyAGent 7 Convert P Seect gt w R Aberta SRD Electronic Disposition System i mo D Gb paoe Con
9. engaged by the contact user attained the age of 18 ONLY when entering the required data in preparation of the application years Note This will not display if you are a municipality county or corporation Land being applied for Qtr LS Display Qtr LS Only Displays the quarter section that constitutes an ATS Alberta Township System land parcel for which the surface disposition application applies Sec Display Sec Only Displays the section that constitutes an ATS Alberta Township System land parcel for which the surface disposition application applies Twp Display Twp Only Displays the township that constitutes an ATS Alberta Township System land parcel for which the surface disposition application applies Rge Display Rge Only Displays the range that constitutes an ATS Alberta Township System land parcel for which the surface disposition application applies Mer Display Mer Only Displays the meridian that constitutes an ATS Alberta Township System land parcel for which the surface disposition application applies Name of Subdivision Display Name of Subdivision Only Displays the name of the subdivision plan that constitutes a PBL Plan Block Lot or Parcel legal description for which the surface disposition application applies Not all subdivisions have a name assigned to them Subdivision Plan Display Subdivision Plan Only Displays the registered LTO Land Titles Office number assigned to the subdivision plan for which the surface dispo
10. is required b Amend two associated dispositions Disposition prefix and number is required c Amend one of two associated dispositions This option is for administrative purposes only A plan package can not be attached in support of the application d Amend an existing disposition and create a new associated disposition Disposition prefix and number is required for existing activity October 29 2012 Lands EDS Surface Material Lease User Manual Page 45 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 2 Click the NEXT button 3 Input the Client ID and click NEXT For a name change amendment the user is required to enter the original applicant and the new applicant client ID This option can not be used for activities that already have an authority 4 When the Client ID is for an individual additional information is required such as Is the applicant an employee of the Alberta Government or member of the Legislative Assembly of the Province or Alberta Has the applicant attained the age of 18 years and Is the applicant a Canadian Citizen 5 Confirm the client information and click NEXT 6 Input the confirmation number For administrative amendments do not enter a confirmation number and refrain from using the Reason for Amendment radio buttons Use Other to clarify the amendment 7 Select CONSENT required not required or indicate the number of documents to be attache
11. land description for which the surface disposition amendment applies Twp mandatory if land is not described by Plan block lot or parcel Township that constitutes part of the ATS land description for which the surface disposition amendment applies Rge mandatory if land is not described by Plan block lot or parcel Range that constitutes part of the ATS land description for which the surface disposition amendment applies October 29 2012 Lands EDS Surface Material Lease User Manual Page 34 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual Mer mandatory if land is not described by Plan block lot or parcel Meridian that constitutes part of the ATS land description for which the surface disposition amendment applies Action Dropdown Action List Indicates the action to be applied against the PBL land description Add Land Deleted Land or Lands Required Is activated when the Add Row button is engaged to enter the land at a PBL level Name of Subdivision Name of Subdivision not all subdivisions are named Name of subdivision that constitutes part of the PBL land description for which the surface disposition amendment applies Subdivision Plan Subdivision Plan number Mandatory if land is not described by qtr sec twp rge and mer Registered number of the subdivision plan that constitutes a PBL land description for which the surface disposition amendment applie
12. required 19 Browse for EFR and or Consents as required for each application submitted to attach as required 20 Browse for consent s test data Statutory declaration as required for each application submitted to attach 21 Browse for the Encrypted Plan Package to attach 22 Click NEXT 23 Confirm the information on each form and the attachments provided 24 Select SUBMIT October 29 2012 Lands EDS Surface Material Lease User Manual Page 46 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 25 The system will generate an amendment form for each amendment filed You may view and print the form as needed Additionally EDS will email the application form to the Contact email address 6 0 Getting Support If there are any problems with the SecureXNET login contact the GoA help desk at 1 888 427 1462 1GOA EDS Support Team Phone enquiries regarding login accounts passwords or system problems should be directed to Lands Division Reception 780 427 3570 and your call System and Documentation Feedback Please forward any inquiries to eds support gov ab ca Appendix A EDS Surface Material Lease Purposes Purpose Disposition Type Access Road Oil And Gas LOC Manufacturing Clay SML Non Manufacturing Clay SML Peat SML Sand SML Top Soil SML Silt SML Sand And Gravel Oil Sands SML Marl SML Sand And Gravel SML October 29 2012 Lands EDS
13. required changes 5 0 Using EDS 5 1 Creating an Application Quick Reference 1 Select a Create single application b Create two associated applications 2 Click the NEXT button 3 Input the Client ID and click NEXT October 29 2012 Lands EDS Surface Material Lease User Manual Page 44 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 4 When the Client ID is for an individual additional information is required such as Is the applicant an employee of the Alberta Government or member of the Legislative Assembly of the Province or Alberta Has the applicant attained the age of 18 years and Is the applicant a Canadian Citizen 5 Confirm the client information and click NEXT 6 Input the confirmation number 7 Select CONSENTS required or not if required indicate the number of documents to be attached and or the number of consents to follow 8 Select yes or no for the following a Statutory declaration attached sand and or gravel only b Is this a public work project only applies to Municipal Districts and Counties Test data attached Are operations located entirely within the boundaries of An approved oil sands development or EIA area for which you are the holder 9 Input the area of the proposed lease in acres 10 Select a purpose for the application 11 Input the Client file number optional 12 Input the Client phone number 13 Input the Cli
14. the subdivision plan that constitutes a PBL land parcel for which the surface disposition application applies Not all subdivisions have a name assigned to them Subdivision Plan M Subdivision Plan October 29 2012 Lands EDS Surface Material Lease User Manual Page 19 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual Additional Remarks Legend M Mandatory field O Optional field Important Notes The registered LTO Land Titles Office number assigned to the subdivision plan for which the surface disposition application resides Block The block number in which the surface activity resides within the registered subdivision plan Lot The lot number in which the surface activity resides within the registered subdivision plan Add Row The parcel number in which the surface activity resides within the registered subdivision plan Add Row Clicking this button will allow additional rows of PBL Plan Block Lot or parcels to be added You can add up to 150 records in this section of the form Additional Remarks Free format text for any additional comments to be made The maximum character for this field is 150 Cancel Clicking this button will cancel the service and returns to the Industry Client menu Back Clicking this button triggers a return to the Client Search screen Next Clicking this button will cancel the service and returns to the Industry C
15. to attach all not just the one s in error button Cancel By clicking this button it allows the user to cancel out of the session Your work can not be saved You will be presented with a dialog box requesting you to confirm if you wish to cancel or to return to the main menu Submit By clicking the Submit button the application is committed to the EDS system If any errors are discovered upon submission the user can utilize the amendment process Button Legend M Mandatory field O Optional field 3 7 Confirmation Page Application Your submission has been accepted Click the Finish button to return to the main menu Your Reference is 38465 Application for SML120003 Display and Print Form PDF Format open with Adobe Acrobat Download Adobe Acrobat for Free October 29 2012 Lands EDS Surface Material Lease User Manual Page 27 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual The following table lists all elements available on this screen Field or button name Name Remarks Reference display only Reference This is a unique number generated by the Electronic Disposition System EDS when a surface disposition application has been accepted Disposition Disposition This is a unique number generated by the Electronic Disposition System EDS when a surface disposition application has been accepted Display and Print Form button Display
16. 2012 Lands EDS Surface Material Lease User Manual Page 38 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual Email Display only email This is the e mail address of the applicant organization File Display only File A reference file number used by the Applicant to refer to the surface disposition This field is for the Applicants internal use only and will not be validated by the EDS application Postal ZIP Display only Postal ZIP This is the postal or zip code associated with the address of the applicant organization Applicant Be Changed to Details Original Applicant Applicant Name Display only Applicant Name This is the name of the original applicant organization Display only Address Displays the address of the original applicant for the surface disposition amendment It is resolved when the user enters the Client ID in the appropriate field Display City Only Displays the city of the organization of the original applicant It is resolved when the user enters the Client ID in the appropriate field Program Project Name Program Project Name This is the program project name of the original applicant organization Province State Display only Province State Displays the province or state associated with the address of the original applicant organization Display only Country Displays the country associated with the address of the original applicant organization Display o
17. 29 2012 Lands EDS Surface Material Lease User Manual Page 35 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 3 10 Amendment Submission Review Amendment Review your data before submission Pien Confirmetion 8 2011001165 Ooupant s Consenti x Requires ipse he number of consent hera ig sharc 1 2 of Consents te Faigw ee Regui Statutory deciaration attached j vem Test dria attached j xj res mend andor gravel oniy Pis l Po is thes a public work project 1 Tes Are operations bocated entwrefy within the boundaries omy appiss to M0 s ard Counties 1 uc wi An approved off ands development or ELA area tor jhe which you are the hoder eat oe me oe ENA __Reason for amendment Change n SHL sire andlor became LX Conection to Appip myn pr teeter fore X Conmection to Pian Package Seth pisn b Surrey Pas dubretton Purpose change Applicant Details e O E S emai eos supporseataiperancs E ProgramiProject Hame Ce Presser Lands EDS Surface Material Lease User Manual Page 36 of 47 October 29 2012 SS 2012 Government of Alberta EDS Surface Material Lease User Manual Click here to correct the above form The following items are attached to this Statutory Declaration 1 Statutory_Declaration doc Test Data 1 Test_Hole_Data doc Site Information 1 SMISiteinformationformSIF doc Consents 1 con1 doc Submission Packa
18. 5 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 3 4 Application for Surface Material Lease gt Contact Us gt EDS Website gt Help gt Logout Location Alberta Government gt Sustainable Resource Development gt pea Disposition System Application Disposition Type SML Plan Confirmation Occupant s Consent oO Required Indicate the number of consent forms to attach 0 M of Consents to Follow E Not Required OoOo o e of Disposition GRAVEL Statutory declaration attached O Yes Test data attached O Yes sand and or gravel only Ono Ono Is this a public work project Are operations located entirely within the boundaries of An oO Yes only applies to M D s and Counties approved oil sands development or EIA area for which you are the holder What is the size of the lease in Acres a a Format 3 Applicant Deta a A rr es i Postal ZIP Contact Details el over PETERSON PAULINE contact name Crosara aeara _______tmait eona cosan O e e E os e a Land being applied for Upload Land Description File Yes No Download Land Description Excel Template File E heme of Subavision ___subarwsion pan Sock tot Paree By continuing with this application submission you are indicating your agreement with the following disclaimer Personal information taken in this application is collected in accorda
19. Electronic features BR SVE Ability to submit applications and amendments including required attachments Specified purpose codes for EZE LOC MSL PLA PIL REA SML and VCE disposition types are included at this time gt GLIMPS Landscape Analysis Ability to upload an encrypted compressed file containing disposition plans and metadata file Tool Plan Confirmation Ability for industry clients to associate 2 related surface dispositions through the web page and Service attach a single plan for the applications gt Photos Ability to perform real time validation through the web interface Business rule violations will be gt Publications displayed back to the industry client at the time of data entry to the database SRD Education Ability to notify client of unsuccessful submission and errors Resources Pearse e Ability to automatically notify the industry client of the surface disposition number eedbac e Ability to submit Area Operating Agreement AOA Monthly Status Reports Aecaccina FNS se 2 Local intranet 100 October 29 2012 Lands EDS Surface Material Lease User Manual Page 10 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual Clicking Help will take you to the online EDS manual Contents E Index Contents Overview Ce EDS Use Restrictions e Electronic Dispositions Syster industry Client Subsystem industry Client Scr
20. Make no warranty or representation whether expressed or implied to any person with respect to this material or documentation of EDS or as to the service performance quality merchantability or fitness of any part of the aforesaid for any purpose and b Shall not be liable for any action damages or claims whether occasioned by negligence or otherwise that any person user Subscriber or any employees of the aforesaid may hereafter have allege or become entitled to including but not limited to any claim of third party contribution of indemnity any economic or moral loss or direct immediate special indirect or consequential damages which do may or are alleged to arise as a result of i The use of this material or documentation or EDS or any service connection therewith or ii Any error or omissions in data or any loss or partial loss of data or incomplete retrieval of information even if any or all of the Crown the Minister or their employees were advised of the possibility of such risk action claims or damages including damages sustained or actions brought by third parties and claims made against the Subscriber by third parties The entire risk of loss relating to or associated with the quality and performance of EDS and any product and results thereof shall be assumed by the Subscriber and by any other user of EDS October 29 2012 Lands EDS Surface Material Lease User Manual Page 3 of 47 2012 Government of Alberta EDS
21. OPPORTUNITY 17 M D OF Organization Name PETERSON PAULINE Contact Name Crosland Alexandra 9915 108 ST FLOOR2 eds supporttest gov ab ca alexandra crosland gov ab ca Tet 730 415 4609 Ss oe Tsk 268 Province State Country Q CANADA Land being applied for Upload Land Description File Yes No Download Land Description Excel Template File By continuing with this application submission you are indicating your agreement with the following disclaimer Personal information taken in this application is collected in accordance with Section 33 a c of the Freedom of Information and Protection of Privacy Act and S tion 1 of th ispositions and Fe ulation Sustainable R ource Development SRD collects uses and disclos personal information in accordance with Part 2 of the FO P Act and the Dispositior Regulation Should you require further information about the collection use and disclosure of personal information contact SRD at 78 Cancel Back Next Note The above amendment incorporates a name change October 29 2012 Lands EDS Surface Material Lease User Manual Page 30 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual The following table lists all elements available on this screen Disposition display only Disposition This is the Disposition as specified on the Industry Amendment menu Plan Confirmation M Plan Conf
22. S Surface Material Lease User Manual 4 2 Attachment Page for an Associated Application Application The following attachments are required as part of your application To support Electronic Referrals all EFR and or Code of Practice documents must be re attached for each amendment submitted Refer to FAQ at http www srd_alberta ca MapsFormsPublications OnlineServices ndustry ElectronicDispositionSystem ElectronicDispositionSystemFAQ aspx Attachments for SML Browse Statutory Declaration Browse Test Data Browse Site Information sd Browse Occupant s consent 1 Browse Occupant s consent 2 Browse Occupant s consent 3 O Browse Occupant s consent 4 Browse Occupant s consent 5 Attachments for LOC Browse EFR 1 Browse EFR 2 Browse EFR 3 Bronse EFR 4 Browse EFR 5 Browse Occupant s consent 1 Browse Occupant s consent 2 Browse Occupant s consent 3 Browse Occupant s consent 4 Browse Occupant s consent 5 Browse Plan submission package Cancel Back Next Note Attachments are shown per disposition The plan submission package will be applied to both activities If an error regarding attachments has been made the user is able to go back to the first or second form and make any
23. SMberbos Government Electronic Disposition System Surface Material Lease User Manual Land Dispositions Branch Version 3 00 October 29 2012 EDS Surface Material Lease User Manual Revision History Version Date Author Organization Description V1 00 2007 04 05 Pauline Peterson Document Draft v2 00 2007 04 24 Pauline Peterson Final Draft v2 01 2001 07 19 Krystian Staniszewski Updated screenshots V3 00 2011 10 13 Alexandra Crosland Updated links and screenshots October 29 2012 Lands EDS Surface Material Lease User Manual Page 2 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual Disclaimer In this disclaimer provision Crown means Her Majesty the Queen in right of the Province of Alberta Minister means the Minister responsible of the Alberta Sustainable Resource Development Their employees means and includes each any and every officer employee servant and agent of either or both of the Crown and the Minister and without limiting the generality of the foregoing and includes employees of the Crown and the Minister employed in Alberta Sustainable Resource Development EDS means the Electronic Disposition System and all programs hardware documentation functions and services forming a part thereof or associate therewith The Crown the Minister and their employees and the contractors and technical advisors of the aforesaid a
24. Screen mee er eV gt Contact Us gt EDS Website gt Help gt Logout amp Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Application Please enter an Applicant Client ID and click Next to continue Applicant Client ID arning Please refrain from using the Browser Back function or Enter key while using EDS October 29 2012 Sustainable Resource Development Search Contact Us Privacy Statement The user agrees to the terms and conditions set out in the Copyright and Disclaimer statement 2006 Government of Alberta Lands EDS Surface Material Lease User Manual 2012 Government of Alberta Page 11 of 47 EDS Surface Material Lease User Manual Client ID Search Screen Components The following table lists all elements available on this screen Applicant Client ID M Applicant Client ID This is the pre assigned ID used to identify the applicant Cancel button Cancel Clicking this button will cancel the service and return to the Industry Client Menu Next Button Next Clicking this button will trigger a validation of the APPLICANT CLIENT ID If valid the Client Search Results screen will be displayed If the Client ID is not valid an error screen will be displayed Legend M Mandatory field O Optional field Error screen Te iv iaei D gt Contact Us gt EDS Website RO IC DISPOSI LB lc gt Logout Lo
25. This must be used to request a status of an application processed by the Industrial Oil and Gas Applications Unit For details about each of the subsystems please review the individual User Manual EDS will allow clients to submit applications amendments and other transactions during extended hours It will also provide validation of selected data fields at the client workstation thereby assisting the client to minimize the opportunity for errors on the submissions Applications and self reporting that are accepted by EDS are uploading into the Geographic Land Information Management Planning System GLIMPS and EDS will email the client a copy of the transaction EDS will also notify the appropriate business area that an application or report has been submitted for processing October 29 2012 Lands EDS Surface Material Lease User Manual Page 5 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 1 1 Hours of Operation EDS Support help desk is available Monday to Friday 8 15 a m to 4 30 p m except statutory holidays The system is available from 6 30 a m to 10 00 p m everyday 1 2 EDS Use Restrictions 1 2 1 Dispositions e EDS is limited to MSL LOC PLA PIL EZE VCE REA and SML disposition types for processing applications and amendments under Module 1 Public Land Disposition Applications amp Amendments e Applications or amendments processed using EDS at this time are limited to only one applicant
26. a EDS Surface Material Lease User Manual This is the fax number associated with the applicant organization A valid North American fax number is an optional field within the application Format is 44 Ht tHHHE City CITY This is the city associated with the address of the organization Email EMAIL This is the e mail address of the applicant Program Project Name Project program name This is the project or program name for the applicant Field or button name Name Remarks File File A reference number used by the applicant organization to refer to the surface disposition application This field is for the applicants internal use only and will not be validated within the EDS application Province State DISPLAY PROVINCE STATE ONLY This is the province or state associated with the address of the organization Postal Zip DISPLAY POSTAL ZIP ONLY This is the postal or zip code associated with the address of the organization Country DISPLAY COUNTRY ONLY This is the country associated with the address of the organization Contact Details File File A reference number used by the applicant organization to refer to the surface disposition application This field is for the applicants internal use only and will not be validated within the EDS application Organization Name Display Organization Name Only This is the name of the Organization for the Contact for the surface disposition application It is reso
27. act organization Contact Name DISPLAY Contact Name ONLY Displays the name of the individual of the contact organization as resolved through the EDS login Address DISPLAY _ Address NLY Displays the street address of the contact organization o N ONLY Displays the city of the address of the contact organization ONLY Displays the postal code or zip of the contact organization ONLY Displays the Province or State of the address of the contact organization ONLY Displays the e mail address of the contact organization ONLY Displays the alternate e mail address of the contact organization ONLY Displays the telephone number of the contact organization ONLY Displays the fax number of the contact organization ONLY Displays the Country of the address of the contact organization Is the Applicant an DISPLAY Field will state whether Yes or No as engaged by the contact user employee of the ONLY when entering the required data in preparation of the application Alberta Government or Note This will not display if you are a municipality county or October 29 2012 ands EDS Surface Material Lease User Manual Page HAT 2012 Government of Alberta EDS Surface Material Lease User Manual member of the Legislative Assembly of the Province of Alberta corporation Has the applicant DISPLAY _ Field will state whether Yes or No as
28. and Print Form Clicking this button will invoke a dialogue to view and print the surface disposition application as accepted by EDS button Finish Clicking this button completes the service and returns to the Industry Client menu Legend M Mandatory field O Optional field gt Help LEM pleat Alberta a ae aie oa i Bas ee F Government 3 8 Name Change Client ID Screen _ p s aaan Te x 4 gt Contact Us CECTRONIC DISPOSITION Ws Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Please enter an Applicant Client ID and click Next to continue Applicant Client ID 7 If you are changing the Applicant Client ID enter the new Applicant Client ID here New Applicant Client ID 7 Cancel Next Warning Please refrain from using the Browser Back function or Enter key while using EDS Sustainable Resource Development Search Contact Us Privacy Statement The user agrees to the terms and conditions set out in the Copyright and Disclaimer statement 2006 Government of Alberta Alberta Government October 29 2012 Lands EDS Surface Material Lease User Manual Page 28 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual The following table lists all elements available on this screen This is the pre assigned Id used to identify the applicant por Melo Pfr tec a ai ene apa ID This i
29. button allows the user to search and attach consents EDS can accommodate up to 50 attachments Plan Submission BUTTON Browse Box Clicking this button allows the user to search and attach the encrypted plan package BUTTON CANCEL October 29 2012 Lands EDS Surface Material Lease User Manual Page 21 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual Clicking this button will cancel the service and return to the Industry Client menu BUTTON CANCEL Clicking this button will trigger a return to the Client Search screen BUTTON NEXT Clicking this button will trigger a validation of the Application The user is now able to review the data prior to submission Legend M Mandatory field O Optional field October 29 2012 Lands EDS Surface Material Lease User Manual Page 22 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 3 6 Application Review Page Application Review your data before submission Disposition Type SML Plan Confirmation 2911001164 Occupant s Consent x Required of Consents to Follow 0 Not Required Purpose of Disposition SAND AND GRAVEL Statutory declaration attached X Yes Test data attached xX Yes sand and or gravel only No No Is this a public work project Yes Are operations located entirely within the boundaries Yes only applies to M D s and Counties X JNo of An approv
30. cation Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Application No results were found that match the Applicant Client ID entered 122 Please click the Back button and try again Warning Please refrain from using the Browser Back function or Enter key while using EDS Sustainable Resource Development Search Contact Us Privacy Statement The user agrees to the terms and conditions set out in the Copyright and Disclaimer statement 2006 Government of Alberta e List of mandatory system requirements for a client identification number o Client ID entered must be a 10 digit number o Client ID must match GLIMPS Goegraphic Land Information Management Planning System o Client ID must be valid and active o Client ID must be surface or both both is defined as surface and mineral o Client ID entered is validated against the stakeholder name October 29 2012 Lands EDS Surface Material Lease User Manual Page 12 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 3 2 Client ID Search Non Corporation Results Screen gt Contact Us gt EDS Website gt Help gt Logout Loiri Sea Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Application You entered Applicant Client ID 8060811001 The following Applicant contact information was found Applicant Client ID 8060811001 Indivi
31. d and or the number of consents to follow 8 Select Yes or No for the following a Statutory declaration attached sand and or gravel only b Is this a public work project only applies to Municipal Districts and Counties c Test data attached Are operations located entirely within the boundaries of An approved oil sands development or EIA area for which you are the holder 9 Select reason for amendment a Change to SML size and or location b Correction to application or amendment form c Correction to Plan Package d Sketch plan to survey plan e Purpose change 10 Input the Client file number optional 11 Input the Client phone number 12 Input the Client fax number optional 13 Confirm the Contact information if any contact information needs to be changed contact EDS Support 14 Click on ADD ROW button Select Action type a Land Added b Land deleted c Land Required 15 Select Quarter input the section township range and meridian Repeat this step for each land description that is required in support of the application 16 Click ADD ROW button Input name of subdivision subdivision plan block lot or parcel Repeat this step for each land description that is required in support of the application 17 Add remarks if required 150 characters are available 18 Click NEXT If this is an associated application the form for the other application will appear repeat the above steps as
32. d with this application Oves no Applicant Details PETERSON PAULINE Tel 111 222 3333 Format SE AREARE 9915 108 ST FLOOR 2 Format GE J emj ea Bolters_2 Boers _2_Pt_2 optiona Contact Details File 52P2 eptional Organization Name PETERSON PAULINE Crosland Alexandra fs Enaiit alexandra crosiand gov ab ca 9915 108 ST FLOOR 2 Email Alternate eds supporttest gov_ab ca mm eomonon O O o o ejos msk2ce ree fcrs0psz2s2s2 O O O O OOOO O O Land being applied for Upload Land Description File Yes No Download Land Description Excel Template File J Personal information taken in this application is collected in accordance with Section 33 a c of the Freedom formation and Protection of Privacy Act and Section 1 of the Dispositio nd Fees Regulation Sustainable R elopment SRD colle es and discloses pe nal information in accordance with Part f the FOIP Act and the Disposition gt ees Regulation Should you require further information about the Note Some information previously entered for the surface materials lease SML will pre populate the form for the License of Occupation LOC A table of elements will not be listed for the above illustration By clicking Next the Attachment Page will display for input October 29 2012 Lands EDS Surface Material Lease User Manual Page 43 of 47 2012 Government of Alberta ED
33. dual Name YAP SHARON Please answer the following questions Is the applicant an employee of the Alberta oO Yes Government or member of the Legislative If Yes z Assembly of the Province of Alberta SSS O No If this is correct then please continue to the application form Otherwise you can return to try another client ID Cancel Back Next Warning Please refrain from using the Browser Back function or Enter key while using EDS The following table lists all elements available on this screen Field or button name Name Remarks Is the applicant an APPLICANT CLIENT ID employee of the Indicates if the applicant is employed by the Alberta Government or the Alberta Government or Provincial Assembly member of the Legislative Assembly of the province of Alberta If Yes Department APPLICANT CLIENT ID Name If the applicant is an employee of the Alberta Government or member of the Legislative Assembly of the Province of Alberta the name of the department must be provided Has the applicant OVER 18 attained the age of 18 Indicates the applicant is of the legal age of 18 years According to years legislation no one can hold a disposition who is under the age of 18 Is the applicant a M CITIZENSHIP Canadian citizen October 29 2012 Lands EDS Surface Material Lease User Manual Page 13 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual Field or butto
34. e in shape format where the encrypted file has a plan in pdf format a Boundary file ATS Shapefile and an Adjacent Shapefile each addressing files for Geometry shp attributes dbf and index shx October 29 2012 Lands EDS Surface Material Lease User Manual Page 6 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 1 5 Relevant Links EXTERN ADS User Name amp Password Maintenance https extern wln gov ab ca help The link above is where to activate SecureXNET accounts and change reset SecureXNET passwords SecureXNET EDS https securexnet env gov ab ca eds_login html The link above is where to access EDS through SecureXNET SecureXNET PCS https securexnet env gov ab ca pcs_login html The link above is where to access PCS through SecureXNET 2 0 EDS Front Page Below is the EDS main menu gt Contact Us gt EDS Website gt Help gt Logout _ khan T Prue Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Welcome to Electronic Disposition System Please make a selection 1 Public Land Disposition Applications amp Amendments This selection will enable you to submit applications or amendments for dispositions on public lands for EZE LOC MSL PLA PIL REA SML amp VCE purposes 2 Disposition Maintenance This selection will enable you to submit AOA Monthly Status Report and create a Site Entry notificati
35. ed oil sands development or EIA area for X No which you are the holder What is the size of the lease in Acres 50 0 Applicant Details PETERSON PAULNE Ton gers 108 sTrLOOR rejona EOMONTON r Baa rt ea ama TSK 2G8 Province State Alberta TANADA Contact Details B1_2012_SML Organization Name PETERSON PAULINE Contact Name Ps Email alexandra crosland gov ab ca Aaaress ede supportest aov aca cay 7e0 415 4609 PostaiZir Pra 700 422 4252 Province State CANADA Has the applicant attained the age of 18 x ves years No Name of Subdivision Finstone Alley e Click here to correct the above form The following items are attached to this Statutory Declaration 1 Statutory_Declaration doc Test Data 1 Test_Hole_Data_doc Site Information 1 SM SiteinformationformSIF doc Consents 1 con1 doc Submission Package 1 Package File Size 292840 bytes Click here to correct Attachments Note Please ensure that you have completed the requirements outlined in The Government of Alberta s First Nations Consultation Guidelines on Land Management and Resource Development available on the website at http www_aand gov ab ca If you require additional information please contact the local Land Manager for the applicable location Also refer to EDS FAQ October 29 2012 Lands EDS Surface Material Lease User Manual Page 23 of 47 2012 Government of Alberta EDS Surface Material Lea
36. eens i EDS Support Team 9 Appendix 4 Application Am a Appendix B Digital Applicati Appendix C EDS Disposition 3 Index Copyright Notice y External User Guide Online Help Yersion Microsoft Internet Explorer 4 Contents Index System Overview EDS is an online service that will allow clients to submit applications amendments and associated documents such as consents Environmental Field Report EFR Code of Practice and plan package submissions for specified surface dispositions electronically Specified purpose codes for License of Occupation LOC Mineral Surface Lease MSL Pipeline Agreement PLA and Pipeline Installation Lease PIL disposition types are included at this time EDS will allow clients to submit applications and amendments during extended hours It will also provide validation of selected data fields at the client workstation thereby assisting the client to minimize the opportunity for errors on the submission In addition applications that are accepted by EDS for uploading to Land Standing Automated System LSAS will be assigned an activity number by EDS and emailed back to the client along with a copy of the application The opportunity that will be provided by this automated system will ensure that industry clients are provided with efficient and consistent service Electronic Dispositions System eta Arenor 3 0 EDS SML Module Screens Submissions Page 3 1 Client ID Search
37. ent Display only Tel Displays the telephone number associated with the Contact for the surface disposition amendment It is resolved via the user login Display only Fax Displays the fax number associated with the Contact for the surface disposition amendment Postal ZIP Display only Postal ZIP Displays the postal or zip code associated with the address of the Contact for the surface disposition amendment Land being applied for Action Action Displays the action to be applied against the ATS land parcel Land Added Land Deleted or Land Required Qtr LS Qtr LS Displays the quarter section that constitutes an ATS land parcel for which the surface disposition amendment applies Sec Displays the section that constitutes part of the ATS land description for which the surface disposition amendment applies Twp Display Twp Only Displays the township that constitutes part of the ATS land description for which the surface disposition amendment applies Rge Displays the range that constitutes part of the ATS land description for which the surface disposition amendment October 29 2012 Lands EDS Surface Material Lease User Manual Page 40 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual Field or button name Pm SCS Display Only Name of Subdivision Subdivision Plan Display Only Display Only Click here to correct the Link above form The following items are
38. ent fax number optional 14 Confirm the Contact information if any contact information needs to be changed contact EDS Support 15 Click the ADD ROW button Select Quarter input the section township range and meridian Repeat this step for each land description that is required to support the application 16 Click the ADD ROW button Input the name of subdivision subdivision plan block lot or parcel Repeat this step for each land description that is required to support the application 17 Add remarks if required 150 characters are available for this field 18 Click NEXT If this is an associated application such as an LOC access road the form for the associated application will appear Repeat the above steps as required 19 Browse for consent s test data statutory declaration and any other supporting documentation that is required for each application 20 Browse for the Encrypted Plan Package for attachment 21 Click NEXT 22 Confirm the information on each form and the attachments provided 23 Select SUBMIT 24 The system will generate a disposition number and application form for each Surface Material Lease and associated disposition as applied You may view and print the form as needed Additionally EDS will email the application form to the Contact email address 5 2 Creating an Amendment Quick Reference 1 Select either a Amend a single disposition Disposition prefix and number
39. f documents that were attached through the attachment page in support of the amendment Click here to correct Attachments During the attachment review the user can change or replace any incorrect attachments by clicking this link When using this link the user will be required to attach attachments Cancel Clicking this button will cancel the service and returns to the application amendment option page Submit button Submit By clicking this button the submission is now complete The October 29 2012 Lands EDS Surface Material Lease User Manual Page 41 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual amendment is committed to the Electronic Disposition System EDS system Note As shown in figure 3 7 the user receives a confirmation page once the final review has been confirmed and the Submit button is engaged Legend M Mandatory field O Optional field 4 0 Associated Applications Essentially the Associated process is the same You will engage the radio button to Create two associated applications You can not associate two of the same activity type Generally an SML is associated to an LOC Create two associated applicatfi 1 Select type of first dispositign sml 2 Select type of second dispasition 3 Click Next Note As the SML form has been previously covered under Figures 3 4 and 3 6 this illustration will define the second form re
40. f other allowed clients that manage your data Reclamation Certificate Application Submissions This selection will enable you to submit application for Reclamation Certificate on Public Land Public Lands Disposition Enhanced Approval All applications for upstream oil and gas activities excluding in situ oils sands production oil sands mines operations and those dispositions being applied for through the AOA process for the disposition types of Mineral Surface Lease MSL License of Occupation for access LOC Pipeline Agreement PLA and Pipeline Installation Lease PIL must be submitted through the Public Land Disposition Enhanced Approval selection 4 effective September 1st 2010 Any disposition applications that are outside of the scope of the Public Land Disposition Enhanced Approval selection 4 must be submitted through the Public Land Disposition Application amp Amendments selection 1 or Disposition Maintenance selection 2 as appropriate Any disposition application submissions that are in scope of the Public Land Disposition Enhanced Approval selection 4 and submitted through any other selections will be rejected Any disposition applications submitted through the Public Land Disposition Enhanced Approval selection 4 that are outside of the defined scope will be rejected Application Amendment Status Check Request This selection will enable you to send a request for the status of application amendment
41. ge 1 Package File Size 292840 bytes Click here to correct Attachments Note Please ensure that you have completed the requirements outlined in The Government of Alberta s First Nations Consultation Guidelines on Land Management and Resource Development available on the website at http www_aand_gov ab ca If you require additional information please contact the local Land Manager for the applicable location Also refer to EDS FAQ Cancel l Submit Warning Please refrain from using the Browser Back function or Enter key while using EDS The following table lists all elements available on this screen Disposition display only Disposition This is the Disposition as specified on the Industry Amendment menu Plan Confirmation Display Plan Confirmation Only This is the confirmation of the submission package Occupant s Consent Display Occupant s Consent Required Required Only Displays if user has indicated that consents are required Occupant s Consent Display Occupant s Consent Not Required Not Required Only Displays if user has indicated that consents are not required Indicate the number of of consent forms to attach or to Follow consent forms to attach Only Displays the number of consents or the number of consents to or of Consents to follow that the user has agreed to attach Follow Statutory declaration Display Statutory Declaration attached Only Yes or No i
42. irmation This is the confirmation of the submission package The acceptable format is year ie 201 1 HHHH Occupant s Consent Button Occupant s Consent Required Occupant s Consent Radio Occupant s Consent Not Required Not Required Button This allows the user to inform the department that consents are not required Indicate the number of dropdown of consent forms to attach or to Follow consent forms to attach list When the Required button is engaged the user can choose how many or of Consents to consents are to be attached or indicate the of consents to follow Follow This field allows up to 50 consents the to follow is indicated by the user Statutory declaration attached sand and gravel only Statutory Declaration Yes or No must be selected before continuing Is this a public work project only applies to Municipal Districts and Counties public work project Yes or No must be selected before continuing Are operations located entirely within the boundaries of An approved oil sands development or EIA area for which you are the holder What is the size of the lease in Acres oil sand eia project Yes or No must be selected before continuing lease size An area in acres is required in this field The number must be to two decimal points Test data attached M test data Yes or No must be selected before continuing
43. is optional within this field Format HAH HHH HHHH Email M email This is the e mail address of the applicant organization Fie fo e OOOO October 29 2012 Lands EDS Surface Material Lease User Manual Page 32 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual Postal ZIP Display only Original Applicant Details Applicant Name Display only Display only Display Only Program Project Name Province State Display only Display only Contact Details PP Organization Name Display only A reference file number used by the Applicant to refer to the surface disposition This field is for the Applicants internal use only and will not be validated by the EDS application Postal ZIP This is the postal or zip code associated with the address of the applicant organization Applicant Name This is the name of the original applicant organization Address This is the address of the organization for the original applicant for the surface disposition amendment It is resolved when the user enters the Client ID in the appropriate field City This is the city of the organization of the original applicant It is resolved when the user enters the Client ID in the appropriate field Program Project Name This is the program project name of the original applicant organization Province State This is the province or state associated with the address of the applicant organization Country
44. lated to an associated activity Upon the completion of the SML form EDS will inform you that you have successfully completed a form gt Contact Us gt EDS Website gt Help gt Logout RAV are S 8 TE Aan Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System You have successfully completed a form Click Next to continue on to the next associated form Warning Please refrain from using the Browser Back function or Enter key while using EDS By clicking Next the second form will display for input October 29 2012 Lands EDS Surface Material Lease User Manual Page 42 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 4 1 Associated License of Occupation LOC Application Disposition Type LOC _ Plan 3011001169 Confirmation EFR attached Yes Indicate the number of EFRs to attach 15 E O No if No AOA orReason __ id Occupant s Indicate the number of consent forms to attach Consent Required indicate the 15 of Consents to Follow Not Required Purpose off ACCESS ROAD OIL AND GAS Disposition 27 rn a a w Code of Does this application include watercourse crossings regulated under the Water Act Ministerial Regulations Code of Practice for Pipelines and Telecommunications Lines Watercourse Crossings If yes the applicable Water Act Notice must be submitte
45. lient menu If the Electronic Disposition System EDS times out during the entry of a large land list it is recommended to utilize the preset File for Large Landlist Upload This template can be found here http srd alberta ca FormsOnlineServices Forms LandsForms Default aspx and is located under the category of the Electronic Disposition System EDS the document name is EDS_Land_Description_File_for_large_landlist_Upload e List of mandatory system requirements for an Application o A valid Client ID Can be obtained through Client Registry amp Crown Land Searches at 780 422 1395 Fax 780 422 9522 or e mail at clientregistry gov ab ca a form is available at http srd alberta ca FormsOnlineServices Forms LandsForms Default aspx under the category of User IDs amp Client Ids for access to Industry Online Service o A confirmation package obtained from a user who has Plan Confirmation Service PCS permissions O A Statutory Declaration Not required for a Municipal District County or Corporation o Site Information Required for all applicants October 29 2012 Lands EDS Surface Material Lease User Manual Page 20 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 3 5 Attachment Page gt Help gt Logout TD we a gt Contact Us RO Ic DISPOSITIO gt EDS Website S wer TPS R a Location Alberta Government gt Sustainable Resource Develop
46. located within an approved oil sands development or EIA area What is the size of the DISPLAY Lease Size lease in Acres ONLY The area in acres is displayed as entered Applicant Details Applicant name Display Applicant Name Only Displays the name of the applicant organization Address DISPLAY Address ONLY Displays the street address of the applicant organization Tel DISPLAY Tel ONLY Displays the telephone number of the applicant organization Fax DISPLAY Fax ONLY Displays the fax number of the applicant organization October 29 2012 Lands EDS Surface Material Lease User Manual Page 24 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual City DISPLAY CITY ONLY Displays the city of the address of the applicant organization ONLY Displays the e mail address of the applicant organization ONLY Displays the project program name of the applicant organization ONLY Displays the file number of the applicant organization ONLY Displays the postal code or zip of the applicant organization ONLY Displays the Province or State of the address of the applicant organization Country DISPLAY Country ONLY Displays the Country of the address of the applicant organization Contact Details File DISPLAY File ONLY Displays the file number of the contact organization Organization Name Display Organization Name Only Displays the name of the cont
47. lved via the user login Contact name Display Contact Name Only This is the name of the Contact for the surface disposition application It is resolved via the user logon Display only Email This is the e mail address of the Contact for the surface disposition application It is resolved via the user login Display only Address This is the street address of the Contact for the surface disposition application Email Alternate Display only Email Address This is the alternate e mail address of the Contact for the surface disposition application Display only Tel This is the telephone number associated with the Contact for the surface disposition application October 29 2012 Lands EDS Surface Material Lease User Manual Page 18 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual Fax Display only Fax This is the fax number associated with the Contact for the surface disposition application City Display only City This is the city associated with the address of the Contact for the surface disposition application Province State Display only Province State This is the province or state associated with the address for the Contact for the surface disposition application Postal ZIP DISPLAY _ Postal Zip ONLY This is the postal or zip code associated with the address of the Contact for the surface disposition application Country DISPLAY C
48. me Name Remarks Applicant Client ID DISPLAY APPLICANT CLIENT ID ONLY This is the APPLICANT CLIENT ID specified on the previous screen Organization Name DISPLAY ORGANIZATION NAME ONLY This is the name of the applicant organization Address DISPLAY ADDRESS ONLY This is the street address of the organization City DISPLAY CITY ONLY This is the city associated with the address of the organization October 29 2012 Lands EDS Surface Material Lease User Manual Page 14 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual Field or button name Name Remarks Province State DISPLAY PROVINCE STATE ONLY This is the province or state associated with the address of the organization Postal Zip DISPLAY POSTAL ZIP ONLY This is the postal or zip code associated with the address of the organization Country DISPLAY COUNTRY ONLY This is the country associated with the address of the organization Cancel BUTTON CANCEL Clicking this button will cancel the service and return to the Industry Client menu Back BUTTON CANCEL Clicking this button will trigger a return to the Client Search screen Next BUTTON NEXT Clicking this button will trigger a validation of the APPLICANT CLIENT ID If valid the Applicant Search screen will be displayed If not valid an error screen will be displayed Legend M Mandatory field O Optional field October 29 2012 Lands EDS Surface Material Lease User Manual Page 1
49. ment gt Electronic Disposition System Application The following attachments are required as part of your application To support Electronic Referrals all EFR and or Code of Practice documents must be re attached for each amendment submitted Refer to FAQ at http www_srd_alberta ca MapsFormsPublications OnlineSericesindustry ElectronicDispositionSystem ElectronicDispositionSystemFAQ_ aspx Attachments for SML ll Browse Statutory Declaration C Browse Test Data Browse _ Site Information ll Browse Occupant s consent 1 Browse Occupants consent 2 Li Bowse _ Occupant s consent 3 Il Browse Occupants consent 4 L Browse Occupant s consent 5 EY Ptan submission package l Cancel Back Next Warning Please refrain from using the Browser Back function or Enter key while using EDS Attachment screen for an SML application The following table lists all elements available on this screen Statutory Declaration BUTTON Browse Box Clicking this button allows the user to search and attach the statutory declaration Test Hole Data BUTTON _ Browse Box Clicking this button allows the user to search and attach the testhole data Site Information BUTTON Browse Box Clicking this button allows the user to search and attach the site information Occupant s Consent BUTTON Browse Box Clicking this
50. n name Name Remarks P Indicates the applicant is a Canadian Citizen Cancel Button CANCEL Clicking this button will cancel this service and return to the user to the Client menu Next button NEXT Clicking this button will trigger a validation of the Applicant Client ID If valid the Client Search Results screen will be displayed If not valid an error screen will be displayed Back BUTTON BACK Clicking this button triggers a return to the Client Search screen Legend M Mandatory field O Optional field 3 3 Corporate Client Search Result Screen S aN a gt Contact Us STRONIC DISPOSITIO gt EDS Website STEM Sh p gt Logout n Ue SMi am p Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Application You entered Applicant Client ID 0001030013 The following Applicant contact information was found Applicant Client ID 0001030013 Organization Name SHELL CANADA LIMITED Address PO BOX 1200 City PEACE RIVER Province State Alberta Postal ZIP T8S 1V1 Country CANADA If this is correct then please continue to the application form Otherwise you can return to try another client ID Cancel Back Next i Warning Please refrain from using the Browser Back function or Enter key while using EDS The following table lists all elements available on this screen Field or button na
51. n to the plan package has occurred Sketch Plan to Survey display only Sketch to Survey Plan submission Plan Submission Indicates that the plan replacement is no longer is sketch format and the survey has been completed Purpose Change display only Purpose change Indicates that a change of purpose has occurred To M To Purpose change Will display the new purpose of the surface materials lease D Applicant Details Applicant Name isplay only Applicant Name This is the name of the applicant organization Address Display only Address This is the street address of the applicant organization City Display only City This is the city associated with the address of the applicant organization Program Project Name Display only Project program name This is the project or program name for the applicant organization Province State Display only Province State This is the province or state associated with the address of the applicant organization Display only Country This is the country associated with the address of the applicant organization Display only Tel This is the telephone number associated with the applicant organization A valid North American telephone number must be entered in this field Format Ht HHH H Display only Fax This is the fax number associated with the applicant organization A valid North American fax number is optional within this field Format 4 HHH October 29
52. nce with Section 33 a c of the Freedom of Information and Protection of Privacy Act and Section 1 of the Dispositions and Fees Regulation Sustainable Resource Development SRD collects uses and discloses personal information in accordance with Part 2 of the FO P Act and the Dispositions and Fees Regulation Should you require further information about the collection use and disclosure of personal information contact SRD at 780 427 3570 Cancel Back Next Warning Please refrain from using the Browser Back function or Enter key while using EDS October 29 2012 Lands EDS Surface Material Lease User Manual Page 16 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual The following table lists all elements available on this screen Disposition Type DISPLAY _ Disposition Type ONLY This is the Disposition Type as specified by the Client Occupant s Consent Consents This allows the user to address the consents at time of application The field allows the user to attach consents inform the department if consents are to follow or is consents are not required Plan Confirmation Plan Confirmation This is the confirmation number of the submission package The acceptable format is YEAR H IE 2011999999 Purpose of Disposition Purpose of Disposition This is the purpose for the surface disposition application This field is a drop down list that has been pre popula
53. nly Tel Displays the telephone number associated with the original applicant organization Display only Fax Displays the fax number associated with the original applicant organization Display only Email Displays the e mail address of the organization for the original applicant Contact Details File Display only File Displays the reference number used by the Contact to refer to the surface disposition amendment Organization Name Display only Organization Name Displays the name of the Contact for the surface disposition amendment October 29 2012 Lands EDS Surface Material Lease User Manual Page 39 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual Contact Name Display only Contact Name Displays the name of the Contact for the surface disposition amendment Email Alternate Display only Email Alternate Displays the alternate e mail address of the Contact for the surface disposition amendment Display only Address Displays the street address of the Contact for the surface disposition amendment Display only Province State Displays the province or state associated with the address of the Contact for the surface disposition amendment Display only Country Displays the country associated with the address of the Contact for the surface disposition amendment Display only Email Displays the e mail address of the Contact for the surface disposition amendm
54. nrrrnnnsns 3 9 Amendment for Surface Material Lease ssssssssssssrsrsrssssssssess 3 10 Amendment Submission Review Screen s sssssssssssssrrrrsess 4 0 Associated Applications sssssssssssssrnrrrrrrrrsssssssnnnnnnnrrrrrees 4 1 Associated License of Occupation LOC ssssssssssssssssrsrssssssesess 4 2 Attachment Page for an Associated Application ccccceeeeeeees 5 07 Using EDS arn aa a A A AAAA 5 1 Creating an Application Quick Reference ssssssssrerererrrreren 5 2 Creating an Amendment Quick Reference ccceeeeeeeee ees 6 0 Getting SUPPOFE sidinisicitinidividinisiertinididiniitinndti kin Appendix A EDS Surface Material Lease Purposes cceceee eee eee eens October 29 2012 Lands EDS Surface Material Lease User Manual 2012 Government of Alberta Page 4 of 47 EDS Surface Material Lease User Manual 1 0 EDS Overview EDS is an online service that allows clients to submit specified applications amendments and documents for surface dispositions to SRD electronically Presently EDS has five subsystems 1 Public Land Disposition Applications amp Amendments This selection will enable you to submit applications or amendments for dispositions on public lands for EZE LOC MSL PLA PIL REA SML amp VCE purposes Disposition Maintenance This selection will enable you to submit AOA Monthly Status Reports submit Site Entry notifications SML Annual Returns and to edit a list o
55. o request a status of an application processed by the Industrial Oil and Gas Applications Unit Warning Please refrain from using the Browser Back function or Enter key while using the EDS Application October 29 2012 Lands EDS Surface Material Lease User Manual Page 7 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual e Public Land Disposition Applications amp Amendments Create a single application Create two associated applications Amend a single disposition Amend two associated dispositions Amend one of two associated dispositions Administrative use only Amend an existing disposition and create a new associated dispositions Plan package submission for paper applications amendments and applications not presently accepted through EDS 000000 0 e Disposition Maintenance Area Operating Agreement Maintenance Site Entry Submissions SML Annual Return Allowed Client Edit O OTOT e Reclamation Certificate Application Submissions o Submit an application and e payment for a reclamation certificate e Public Land Disposition Enhanced Approval Create a single application Create two associated applications Submit single final plan disposition o o o o Submit two associated final plan dispositions Note Submission for upstream oil and gas activities excluding in situ oil sands production and oil sands mines operations Disposition types are limited to Mineral Surface Lease MSL
56. on 3 Reclamation Certificate Application Submissions This selection will enable you to submit application for Reclamation Certificate on Public Land 4 Public Lands Disposition Enhanced Approval All applications for upstream oil and gas activities excluding in situ oils sands production oil sands mines operations and those dispositions being applied for through the AOA process for the disposition types of Mineral Surface Lease MSL License of Occupation for access LOC Pipeline Agreement PLA and Pipeline Installation Lease PIL must be submitted through the Public Land Disposition Enhanced Approval selection 4 effective September 1st 2010 Any disposition applications that are outside of the scope of the Public Land Disposition Enhanced Approval selection 4 must be submitted through the Public Land Disposition Application amp Amendments selection 1 or Disposition Maintenance selection 2 as appropriate Any disposition application submissions that are in scope of the Public Land Disposition Enhanced Approval selection 4 and submitted through any other selections will be rejected Any disposition applications submitted through the Public Land Disposition Enhanced Approval selection 4 that are outside of the defined scope will be rejected 5 Application Amendment Status Check Request This selection will enable you to send a request for the status of application amendment This must be used t
57. only Province State This is the province or state associated with the address of the Contact for the surface disposition amendment Display only Country This is the country associated with the address of the Contact for the surface disposition amendment Display only Email This is the e mail address of the Contact for the surface disposition amendment Display only Tel This is the telephone number associated with the Contact for the surface disposition amendment It is resolved via the user login Display only Fax This is the fax number associated with the Contact for the surface disposition amendment Postal ZIP Display only Postal ZIP This is the postal or zip code associated with the address of the Contact for the surface disposition amendment Land being applied for Add Row button Add Row For ATS land description By clicking this button it will allow the user to add the required rows to accommodate the ATS land description to which the activity lies Action Dropdown Action List Indicates the update action to be applied against the ATS land parcel Add Land Deleted Land or Lands Required Qtr LS M Qtr LS mandatory if land is not described by Plan block lot or parcel Quarter section that constitute an ATS land parcel for which the surface disposition amendment applies Sec Sec mandatory if land is not described by Plan block lot or parcel Section that constitutes part of the ATS
58. ountry ONLY This is the country associated with the address of the Contact for the surface disposition application Land being applied for Upload Land M o Land Description Excel Template file Description File In the instance of a large land list EDS has accommodated a large land list file upload This will allow the user to attach the land list where time does not allow single entry for each land description Qtr LS M Qtr LS Quarter section and or legal subdivision that constitute an ATS Alberta Township System land parcel for which the surface disposition application applies Sec Section that constitutes an ATS Alberta Township System land parcel for which the surface disposition application applies Twp Township that constitutes an ATS Alberta Township System land parcel for which the surface disposition application applies Range that constitutes an ATS Alberta Township System land parcel for which the surface disposition application applies Mer Meridian that constitutes an ATS Alberta Township System land parcel for which the surface disposition application applies Add Row Button Add Row Clicking this button will allow additional rows of ATS Alberta Township System parcels to be added You can add up to 300 records in this section on the form but the large land list template is recommended Name of Subdivision M Name of Subdivision Name of
59. rial amendment pertains to the submission of a plan package containing the survey of the lease area When checked a validation will be preformed to ensure that a plan submission package has been provided Purpose Change Checkbox Purpose change Checking this box indicates that the surface material amendment pertains to a change in the purpose To M To Purpose change This is the new purpose required It is mandatory if the purpose box is checked A dropdown list showing all available purposes will display Applicant Details Applicant Name Display only Applicant Name This is the name of the applicant organization Address Display only Address This is the street address of the applicant organization City Display only City This is the city associated with the address of the applicant organization Program Project Name Project program name This is the project or program name for the applicant organization Province State Display only Province State This is the province or state associated with the address of the applicant organization Country Display only Country This is the country associated with the address of the applicant organization Tel M Tel This is the telephone number associated with the applicant organization A valid North American telephone number must be entered in this field Format HHP HHH HHHH Fax Fax This is the fax number associated with the applicant organization A valid North American fax number
60. s Block m o Block Mandatory if land is not described by qtr sec twp rge and mer Name of block that constitutes a PBL land parcel for which the surface disposition amendment applies m o Lot Mandatory if land is not described by qtr sec twp rge and mer Lot number that constitutes a PBL land description for which the surface disposition amendment applies Parcel Mandatory if land is not described by qtr sec twp rge and mer Parcel that constitutes a PBL land description for which the surface disposition amendment applies Clicking this button will allow additional rows of PBL land descriptions to be added Additional Remarks Additional Remarks Free format text for any additional comments to be made This field allows up to 150 characters Cancel Clicking this button will cancel the service and returns to the application amendment option page Back button Back Clicking this button triggers a return to the Client Search screen Next button Next Clicking this button will trigger a validation of the surface disposition amendment In the event that errors are detected a screen listing all errors will be presented If no errors are detected the Attachments screen will be displayed Legend M Mandatory field O Optional field Note Once the user has successfully entered all data required to support the amendment form the attachment screen will display as shown in figure 3 5 Attachment Page October
61. s indicated at engaged by the user sand and gravel only Is this a public work Display public work project project only applies Only Yes or No is indicated at engaged by the user to Municipal Districts and Counties Test data attached Display test data Only Yes or No is indicated at engaged by the user Are operations located Display oil sand eia project entirely within the Only Yes or No is indicated at engaged by the user boundaries of An approved oil sands development or EIA area for which you are the holder October 29 2012 Lands EDS Surface Material Lease User Manual Page 37 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual What is the size of the Display lease size lease in Acres Only Area is displayed in acres as indicated by the user Reason for Amendment Change in SML size display only Change in SML size and or location and or Location Indicates if the reason for amendment is a change to the SML size and or location as engaged by the user Correction to display only Correction to application for amendment form application or Indicates if the reason for amendment is a correction to the amendment form application or amendment form The user can not attach a d corrected plan unless other indications for an amendment are engaged Correction to Plan isplay only Correction to Plan Package Package Indicates if a correctio
62. s the new Client ID used to identify the new applicant button Cancel Clicking this button will cancel the service and return to the Industry Client menu Next Clicking this button will trigger a validation of the Applicant Client ID If valid the Client Search Results screen will be displayed If not valid an error screen will be displayed Legend M Mandatory field O Optional field October 29 2012 Lands EDS Surface Material Lease User Manual Page 29 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 3 9 Amendment for Surface Material Lease Disposition SML120003 Plan Confirmation Occupant s Consent Rincpieicl Indicate the number of consent forms to attach o of Consents to Follow EJ O not Required Statutory declaration attached O Yes Test data attached oO Yes sand and or gravel only O No Ono Is this a public work project Oves Are operations located entirely within the boundaries of An Oves only applies to M D s and Counties approved oil sands development or EIA area for which you are O No the holder What is the size of the lease in Acres Format Sas Reason for amendment a Change in SML size and or location Fj Correction to Application or Amendment form and or Name Change EC Correction to Plan Package Fj Sketch plan to Survey Plan submission Fi Purpose change Province State Postaizip ToL oro Applicant Name
63. se User Manual Warning Please refrain from using the Browser Back function or Enter key while using EDS The following table lists all elements on this screen Field or button name Properties Disposition Type DISPLAY _ Disposition Type ONLY This is the Disposition Type as specified by the Client Plan Confirmation ISPLAY Plan Confirmation NLY This is the confirmation number of the submission package Occupant s Consent DISPLAY Consents ONLY This displays to the user if he is attaching consents O J Purpose of Disposition DISPLAY _ Purpose of Disposition ONLY This displays the purpose chosen by the user for the surface disposition application DISPLAY ONLY Statutory declaration attached sand and or gravel Statutory Declaration This displays whether the user has committed to attaching the Statutory Declaration Public Work Project This displays if it is a Public Work project DISPLAY ONLY Is this a public work project only applies to Municipal Districts and Counties Test data attached DISPLAY ONLY Test Data This displays whether the user has committed to attaching the Test Data It is mandatory for all Applications DISPLAY ONLY Are operations located entirely within the boundaries of An approved oil sands development or EIA area for which you are the holder Oil Sand EIA Project This informs the department if the operations are
64. sition application resides Block Display Block Only Displays the block number in which the surface activity resides within the registered subdivision plan Lot Display Lot Only Displays the lot number in which the surface activity resides within the registered subdivision plan Parcel Display Parcel Only Displays the parcel number in which the surface activity resides within the registered subdivision plan Remarks Display Remarks Only Displays the remarks as entered by the contact in support of the Click here to correct the link O above October 29 2012 application Click here to correct the above This is the last opportunity the user has to make any corrections to the Lands EDS Surface Material Lease User Manual Page 26 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual form This link when clicked allows the user to go back to the form to make any necessary corrections The following items are attached to this The following items are DISPLAY attached to this This is a list of documents that were attached through the attachment page in support of the amendment Click here to correct Click here to correct Attachments Attachments This is the last opportunity the user has to change or replace any incorrect attachments By clicking this link it will allow the user to go back and correct any attachments When using this link the user will be required
65. sposition Eze v 3 Click Next Amend Surface Disposition Amend a single disposition 1 Enter the disposition ofthe disposition 7 _ 2 Click Next or Amend two associated dispositions 1 Enter first disposition 2 Enter second disposition sd 3 Click Next or Amend one of two associated dispositions For administrative amendment use only 1 Enter the of the disposition to be amended 2 Enter the of the associated disposition _ _ 3 Click Next or Amend an existing disposition and create a new associated disposition 1 Enter the of the disposition to be amended 2 Select type of new disposition Eze v 3 Click Next Plan Package Submission Submitting Plan Package Only 1 Enter the disposition 2 Enter the Confirmation ofthe PlanPackage 3 Click Next Sustainable Resource Development Search Contact Us Privacy Statement The user agrees to the terms and conditions set out in the Copyright and Disclaimer statement 2006 Government of Alberta October 29 2012 Lands EDS Surface Material Lease User Manual Page 9 of 47 2012 Government of Alberta EDS Surface Material Lease User Manual 2 2 Help The three Help functions located at the top of the page are Contact Us EDS Website and Help By selecting Contact Us this will generate an email to EDS support gov
66. tact U Site Map Government of Alberta ntactUs Site Ma Sustainable Resource Development PBI file formats x Alberta ca gt SRD Home gt Maps Forms amp Publications gt Online Services for Industry gt Electronic Disposition System Abo Biodiversity amp Fishing Hunting Recreation amp Managing Newsroom Wildfire Stewardship amp Trapping Public Use Programs gt Air Photo Distribution E A e ee Electronic Disposition System gt Forms t The Lands Division of Sustainable Resource Development SRD is responsible for the gt Information Letters management of geophysical industrial commercial and agricultural public land Library Services dispositions in accordance with e Public Lands Act Get a User ID Maps e Mines and Minerals Act vOnline Services for Related legislation regulations and policies Industry The Lands Division has taken a phased approach to automating the business processes required to meet legislative requirements The opportunity provided by this automated system will ensure that industry clients are provided with efficient and consistent service from government departments providing access Access to Industry Online Services gt ADEPT to Alberta s resources Electronic poe About the Electronic Disposition System EDS Electronic Disposition System The Electronic Disposition System EDS provides a web based solution that includes the following
67. ted with the available purposes for this disposition type Statutory declaration attached sand and or gravel Statutory Declaration Yes or No must be selected before continuing When the purpose is gravel sand or sand and gravel the Statutory Declaration is required as an attachment to Municipal Districts and Counties Test data attached Test Data Yes or No must be selected before continuing If selection is Yes test data is to be attached Oil Sand EIA Project Yes or No must be selected before continuing Are operations located entirely within the boundaries of An approved oil sands development or EIA area for which you are the holder What is the size of the Lease Size lease in Acres An area in acres is required in this field The number must be to two decimal points Is this a public work M Public Work Project project only applies Yes or No must be selected before continuing Applicant Details Only This is the name of the applicant organization Address DISPLAY _ Address ONLY This is the street address of the applicant organization Tel M Tel This is the telephone number associated with the applicant organization A valid North American telephone number must be entered into this field Format is Ht HH fHHHt October 29 2012 Lands EDS Surface Material Lease User Manual Page 17 of 47 2012 Government of Albert

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