Area Operating Agreement Maintenance User Manual
Contents
1. 13 Incidental Activity Record type of incidental activity Campsite Borrow Pit Salvage Deck Temporary Access Temporary Workspace Backslope and Remote Sump 14 Incidental Activity Area record size of each incidental activity in hectares e g 0 50 ha 15 Incidental Activity TFA record Temporary Field Authorization number authorizing July 19 2007 incidental activity if issued e g TFA071234 2007 Government of Alberta Page 12 of 17 EDS AOA Maintenance User Manual 16 As Built Submitted Date record date As Built plan submitted to field office If you have more sites than there are rows available in the table to add an additional site click the Add a New Site button To augment an existing site for example if you need to enter several drilling waste disposal methods for a single site or if you are reporting on a linear disposition that spans 2 quarters and would therefore need to enter in from and to land descriptors click the Add Data to Site button with the cursor in a cell in the row you d like to augment To delete an erroneous site entry click on any cell in the row you want deleted and click the Delete a Site button and then click OK to confirm note this operation can not be undone so make sure you have the right row selected 4 2 1 2 3 4 5 6 4 3 Using EDS to submit the spreadsheet Log in to EDS Click the 2 Area Operating Agreem2. 19 2007 2007 Government of Alberta Page 10 of 17 EDS AOA Maintenance User Manual 3 3 Submission Acceptance gt Contact Us gt EDS Website Help gt Logout Alberta anu MENU uc ced CS TE Government He n Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Review your data before submission Your AOA Number is A0A060001 AOA Monthly Status Report File aoa_status_report xls AOA Monthly Status Report File Size 104448 bytes Sustainable Resource Development Search Contact Us Privacy Statement The user agrees to the terms and conditions set out in the Copyright and Disclaimer statement 2006 Government of Alberta Government Submission Acceptance Screen Components The following table lists all elements available on this screen Field or button name Name Remarks BUTTON Clicking this button will cancel the service and return to the Industry Client menu Submit BUTTON Clicking this button will submit the AOA report taking the user to a final confirmation screen Legend lt M Mandatory field gt lt O Optional field 3 4 Confirmation gt Contact Us gt EDS Website gt Help gt Logout Alberta diu pr ERN NA 7 dee ad Government Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Your submission has been accepted Click the Finish button to return to the main me
3. at the client workstation thereby assisting the client to minimize the opportunity for errors on the submission Applications that are accepted by EDS for uploading to Land Standing Automated System LSAS will be assigned an activity number by EDS and emailed back to the client along with a copy of the application The opportunity that will be provided by this automated system will ensure that clients are provided with efficient and consistent service 1 1 Hours of Operations EDS Support help desk is available Monday to Friday 8 15 am to 4 30 pm except statutory holidays The system is available from 6 30 am to 10 00 pm everyday 1 2 EDS Use Restrictions 1 2 1 Dispositions e EDS is limited to disposition types MSL LOC PLA PIL EZE VCE SML and REA for processing applications and amendments e Applications or amendments processed using EDS at this time must have only one applicant e The maximum number of different dispositions types on a plan is two e Confirmation Number can only be used once e One selected purpose for each disposition type only e Multiple plans for an activity will not be accepted 1 2 2 AOA Maintenance e AOA Maintenance is limited to the submission of the Monthly Status Report 1 3 Attachment Requirements 1 3 1 Documents All documents submitted to the department other than the plan submission package and the AOA Monthly Status Report must be in a Microsoft Word doc or PDF format Document
4. m c IH 9I o 3 8l S t o 8 Hu c 6 o OTWIFAAAA QOWICAAAA S 995 aeq WAL esodsiq pajajduio gt aby GML 99S Hh penmqns Aapoy sje M uopewepay apo smes uoponjsuo oxi Buney EEUSM 4 wing sy uapu uapou Manoy jewuapiouy Guyjug spue jesodsig asem Buruq Bupuejsng uopewepay josnjejs exepms aeg nu3 jo ejeq shi pue uonisodsiq ays 9 lt b uo aig eaaag e 8YOV ic RR euoud EE o RISE RUN eAqeyueseJdej Aueduio E _ eueN Aueduo x o Bebo go Uo si9n uoday Yoy uoday snjejs Apunuoy vov o Cc vw 1 A X M JE ES ES te dj O N W 1 z f H 9 3J3 3 NS 8 Y o S 4 4 8p Qa sz lt D 9 sabueu5 uy Aday ay Ff ia PISECRorF E n r RATESIETE j slEESSInrs on wifo vor amp IEEE TET S DQEVIVAIVSEIGTRSU gay de mopu eye spo yeu esu mal 3 aF m Sx HOday snjejs voyg 22 3 3050214 Ix ior 8 July 19 2007
5. or comments gt Contact Us gt EDS Website Help ERE WR ss iai Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Please enter an AOA Number and click Next to continue AOA Number e Selecting EDS Website will Cancel forward you to the EDS website where you can browse information available Sustainable Resource Development Search Contact Us Privacy Statement e The user agrees to the terms and conditions set out in the Copyright and Disclaimer statement Selecting Help will launch the 2006 Government of Alberta EDS Help Alberta Government AEDS AOA Maintenance User Manual v1 0 final Microsoft Internet Explorer nl x File Edit View Favorites Tools Help ay Contents E Index A number of topics are displayed Contents EDS Overview To print any topic right click your mouse EDS is an online service that allows clients to submit specified and select print eps overview applications amendments and documents for surface dispositions to SRD eps Front Page electronically Presently EDS has 3 subsystems aoa Monthly Status Rer a Surface Dispositions allows for submission of specified purpose codes for Daron Monthly Status Rer License of Occupation LOC Mineral Surface Lease MSL Pipeline s Getting Support Agreement PLA Pipeline Installation Lease IL Easement EZE 3 AOA Monthly Stat
6. 06 Government of Alberta Government 3 2 AOA Upload cem EK ars gt Contact Us RONIC DISPOSI t EDS Website S E gt Logout Alberta Aiur PNRA B te Government Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Please upload AOA Monthly Status Report Excel File Browse AOA Monthly Status Report Cancel Next Download AOA Monthly Status Report Excel Template File Sustainable Resource Development Search Contact Us Privacy Statement The user agrees to the terms and conditions set out in the Copyright and Disclaimer statement 2006 Government of Alberta Government AOA Upload Screen Components The following table lists all elements available on this screen Browse BUTTON Clicking this button will invoke a dialogue to locate and select MANDAT the required file ORY FIELD Cancel BUTTON Clicking this button will cancel the service and return to the Industry Client menu Next BUTTON Clicking this button will trigger a validation of the file being submitted If valid the AOA Submission Acceptance screen will be displayed If not valid an error screen will be displayed Legend M Mandatory field lt O Optional field Error message will display e The spreadsheet being uploaded must be the current version e The AOA Number entered in the web form and in the spreadsheet must match July
7. C of the Area Operating Agreement e A monthly status report including all approved dispositions must be submitted monthly e Approved dispositions are considered to be any disposition issued with a Letter of Authority e Companies are encouraged to include all dispositions within the operating area whether they were approved under this AOA an EFR or previous AOA Companies are also strongly encouraged to develop a strategy to include all dispositions within a time frame of 5 years July 19 2007 2007 Government of Alberta Page 14 of 17 EDS AOA Maintenance User Manual 7 Appendix A AOA Monthly Status Report Spreadsheet Codes A 1 Risk Rating codes High Medium Low No Go A 2 Status of Use Code codes la In Use Under Construction lb In Use Drilling lc In Use Production Operational ld In Use Interim Reclamation Completed 2 No Entry 3a Inactive D amp A 3b Inactive Suspended A 3 Reclamation Status Code codes Satisfactory Not Satisfactory Reclamation Certificate Issued Field Inspected Reclamation Certificate Requested Clearance Reclamation certificate request cancelled Reclamation certificate letter of clearance on request Reclamation certificate issued no inspection 0 ON OQ tA BP WO Nel Reclamation certificate rescinded 10 Reclamation certificate audit pass 11 Construction and Reclamation Notice Issued 12 Environmental protection order Emergency Environmental Protection Order Issued A 4 Outstandin
8. Government of Alberta x Electronic Disposition System Area Operating Agreement Maintenance User Manual Version 1 01 July 2007 EDS AOA Maintenance User Manual Revision History Version Date Author Organization Description V0 01 2007 04 12 Krystian Staniszewski e Document draft V1 00 2007 04 24 Krystian Staniszewski Document final V1 01 2007 07 19 Krystian Staniszewski Updated screenshots July 19 2007 2007 Government of Alberta Page 2 of 17 EDS AOA Maintenance User Manual DISCLAIMER In this disclaimer provision Crown means Her Majesty the Queen in right of the Province of Alberta Minister means the Minister responsible of the Alberta Sustainable Resource Development Their employees means and includes each any and every officer employee servant and agent of either or both of the Crown and the Minister and without limiting the generality of the foregoing and includes employees of the Crown and the Minister employed in Alberta Sustainable Resource Development EDS means the Electronic Disposition System and all programs hardware documentation functions and services forming a part thereof or associate therewith The Crown the Minister and their employees and the contractors and technical advisors of the aforesaid a Make no warranty or representation whether expressed or implied to any person with respect to this material or d
9. ao cexaunceoveved sesetssvccesteeesss 5 1 2 EDS Use ReSst PIC HOS 3 noe qr Re E et Sine nte QU ee NN Ee NUR ER ER UN E tees 5 LANI DIDI 5 5iises csidonedig ind svceaiiedeuaseaveee eoouseowsasaseescosadpecugaveseacevoeneetouxesecensespreucisescmasseoventes 5 1 2 2 AOA Wubi c 5 1 3 Attachment Requirements j 5 0ssscccscesecssecesscosssesnscovcenscconcsoveseveevocssvcuoysebecssencastenensvcnsbsnsners 5 1 3 1 Documents rc soaacineciaivactaavecauctiivcsbuaalasecitancacccaxesansugcs 5 1 3 2 Plan PACKAGE siccckavscdatccrdussdeonsddasccdeuisalavaide weadaivdcostccecddavelantdsadettcadesedtasiddsddasensvetaavadaddcust 6 bd EDS CUR i i aita au nO M ann calcd dee vos eas eae seus vse bens bb unk IEEE ETUR 6 BS ELIp rir 6 3 AOA Monthly Status Report Screens e eeeee eee eee eee eee eee s sees ss D 31 AOA Wl cdi 9 9 25 AOA Upload ien eit saa deest iiS eg tee deo idani sedep ideato osasia IE duod oer ence aiai iae 10 3 3 Submission Acceptance Rm 11 34 COMMEMAION e 11 4 AOA Monthly Status Report Submission Process 12 4 1 Populating th spre adsheet 5 reis era noe a eov eu pour scckevessaacessvasscdeansssostivasssesencsasteardansss 12 4 2 Using EDS to submit the spreadsheet e eere eee e ee eee eee ee eren ee ette eee eo seen na eee 13 4 3 Receiving e mai
10. dow Select the file required by highlighting the file or double clicking on the file and select the OPEN button on the window Cancel This button is used to return to the main page Next This button is located at the bottom of most pages Selecting this button forwards to the next page in the process Finish This Finish button is located on the successful submission page the last button in submitting a successful application or amendment Selecting this button returns you to the main page Display amp Print Form This button enables you to print or save the application or amendment form Selecting this button launches Adobe Reader where you can select to save or print the files Hyper Link Click here to correct the This Link is located under each form in the Submission Review page This gives above form the user an opportunity to make corrections to a form Click here to correct This Link is located under each form in the Submission Review page This gives attachments the user an opportunity to make corrections to the attachments July 19 2007 2007 Government of Alberta Page 6 of 17 EDS AOA Maintenance User Manual 2 EDS Front Page After a successful log in Industry Clients will be presented with two choices as in the screenshot below gt Contact Us gt EDS Website gt Help gt Logout Alberta NE gee MC Nt Goh Government prem t T s we Location Alberta Government g
11. ent Maintenance link on the main menu screen Input the AOA Number into the text box and click the Next button Click the Browse button and locate the completed AOA Report spreadsheet and then click the Next button Confirm the information listed and click the Submit button Click the Finish button Receiving e mail confirmation Once the spreadsheet has been submitted you will be sent a confirmation e mail within minutes The AOA Monthly Status Report has been successfully received in EDS AOA Number is AOA 060001 This message is generated by Electronic Disposition System EDS on 2007 04 23 at 09 01 08 Please do not reply to this message July 19 2007 2007 Government of Alberta Page 13 of 17 EDS AOA Maintenance User Manual 5 Getting Support If there are any problems with the SecureXNET login contact the GoA help at 780 427 4357 and select option 1 EDS Support Team Phone enquiries regarding login accounts passwords or system problems should be directed to Alex Crosland 780 415 4609 Sharon Yap 780 422 2518 Krystian Staniszewski 780 644 1862 Pauline Peterson Team Lead 780 415 4612 Land Dispositions Reception 780 427 3570 System and Documentation Feedback Please send any feedback or suggestions to eds support gov ab ca 6 AOA Monthly Status Report Business Rules e The commitment to submit Monthly Status reports to SRD by the company is outlined in Part
12. eport was completed in Y Y Y Y MM DD format Reporting Year Month the month and year to which the AOA Monthly Report corresponds in YYYY MM format AOA ff The table section of the spreadsheet has to be populated according to the following criteria see Appendix A for a detailed listing of the codes for the AOA Report spreadsheet fields which have a drop down selection list 1 2 3 4 5 6 7 8 9 Site unique numerical identifier up to four numerals as per disposition list in AOA Part C Disposition MSL LOC PLA PIL MLL MLP VCE types only No spaces allowed i e MSLO71234 Land point location of well center for MSL For linear type dispositions use location of start and end points Risk Rating must match to mitigated risk as per AOA Part C Low Medium High or No Go Date of Entry date construction commenced Date Surface Construction Completed date initial construction completed Status of Use Code one code only In Use No Entry Inactive Reclamation Status Code up to 2 codes can be used Outstanding Reclamation up to 3 codes can be used 10 Drilling Waste Disposal Methods select all methods used e g on site mix bury cover off site pump off 11 Drilling Waste Disposal Lands record all locations by quarter section 12 Drilling Waste Disposal record if a unique DWD number was issued to track off site disposal location e g DWD071234
13. g Reclamation codes Vegetation Establishment Leveling Backsloping Sumps Erosion Control Brush Disposal Waste Removal Weed Control Fencing 0 ON Nn BP WO Ne Timber Salvage July 19 2007 2007 Government of Alberta Page 15 of 17 EDS AOA Maintenance User Manual 10 11 12 13 14 15 17 18 19 20 21 22 23 24 25 26 27 Berming Culverts Creek Crossings Penalty Assessments Pollution Reforestation Reclamation general Flare Pit See Remarks Additional Codes Flowing or Cratered Shot Holes Plugged or Tagged Shot Holes Sod Salvage Topsoil Surface Soil Replacement Soil Reconstruction Flushing Company Inspection Bio Piles A 5 Drilling Waste Disposal Method codes la On Site Mix Bury Cover lb On Site Landspread 2a Off Site Landspraying 2b Off Site Pump off 2c Off Site Landspraying While Drilling 2d Off Site Doloc DFPL 2e Off Site Move to other site Land Treatment 4 Alternative 5 None A 6 Incidental Activity codes Campsite Borrow Pit Salvage deck Temporary access Temporary workspace Backslope Remote Sump July 19 2007 Q 2007 Government of Alberta Page 16 of 17 EDS AOA Maintenance User Manual Page 17 of 17 2007 Government of Alberta Qo lt o xo hv Apeay o n PT sss y ERPE und w w a T T 6l e 8l
14. l confirmation 4 eere ecce ee eee eee ee eee etes esten nest tn aset eaae etta sese eaae eno 13 So Getting SUD POL o2 oie p osi toO teat visco Ed 6 AOA Monthly Status Report Business Rules eese 14 7 Appendix A AOA Monthly Status Report Spreadsheet Codes 15 8 Appendix B AOA Monthly Status Report Spreadsheet Screenshot 17 July 19 2007 2007 Government of Alberta Page 4 of 17 EDS AOA Maintenance User Manual 1 EDS Overview EDS is an online service that allows clients to submit specified applications amendments and documents for surface dispositions to SRD electronically Presently EDS has 3 subsystems e Surface Dispositions allows for submission of specified purpose codes for License of Occupation LOC Mineral Surface Lease MSL Pipeline Agreement PLA Pipeline Installation Lease PIL Easement EZE Vegetation Control VCE and Rural Electrification Association REA disposition types e Surface Material Lease allows for submission of Surface Material Lease SML and associated License of Occupation LOC dispositions e AOA Maintenance allows for submission of Area Operating Agreement AOA Monthly Status Reports For details about each of the subsystems please review their individual User Manuals EDS will allow clients to submit applications and amendments during extended hours It will also provide validation of selected data fields
15. nu Sustainable Resource Development Search Contact Us Privacy Statement The user agrees to the terms and conditions set out in the Copyright and Disclaimer statement 2006 Government of Alberta Government Confirmation Screen Components The following table lists all elements available on this screen Field or button name Name Remarks BUTTON Clicking this button will return the user to the main menu Legend lt M Mandatory field lt O Optional field July 19 2007 2007 Government of Alberta Page 11 of 17 EDS AOA Maintenance User Manual 4 AOA Monthly Status Report Submission Process 4 1 1 Populating the spreadsheet See Appendix B for a screenshot of the spreadsheet and follow the instructions below for filling it out To first download the spreadsheet log in to EDS click the Area Operating Agreement Maintenance link enter in your AOA number click Next and below the Cancel and Next buttons you ll have a link Download AOA Monthly Status Report Excel Template File Save the file on your hard drive and proceed as instructed below The header section of the spreadsheet has to be populated according to the following criteria fields that are not self explanatory are elaborated below 1 2 3 4 5 6 Company Name Company Representative the person to be contacted about the information contained in the spreadsheet report Phone Number Date the date the r
16. ocumentation of EDS or as to the service performance quality merchantability or fitness of any part of the aforesaid for any purpose and b Shall not be liable for any action damages or claims whether occasioned by negligence or otherwise that any person user Subscriber or any employees of the aforesaid may hereafter have allege or become entitled to including but not limited to any claim of third party contribution of indemnity any economic or moral loss or direct immediate special indirect or consequential damages which do may or are alleged to arise as a result of 1 The use of this material or documentation or EDS or any service connection therewith or ii Any error or omissions in data or any loss or partial loss of data or incomplete retrieval of information even if any or all of the Crown the Minister or their employees were advised of the possibility of such risk action claims or damages including damages sustained or actions brought by third parties and claims made against the Subscriber by third parties The entire risk of loss relating to or associated with the quality and performance of EDS and any product and results thereof shall be assumed by the Subscriber and by any other user of EDS July 19 2007 2007 Government of Alberta Page 3 of 17 EDS AOA Maintenance User Manual Table of Contents Ts VEDS Overs tew ERREUR 1 1 Hours OF Op ratiOhs ione tirer n nere nion avtov vo in dn EN Na v9 Sa
17. s that require imaging must be scanned to the following standard and converted into a PDF format for submission Black amp White 300 dpi Colour 150 dpi July 19 2007 2007 Government of Alberta Page 5 of 17 EDS AOA Maintenance User Manual The file naming must not contain spaces or more than one dot period Use of characters such as 96 or are not allowed in the file name 1 3 2 Plan Package Other than filing administrative amendments a plan package is required for all applications and amendments The plan package is an encrypted file that is produced and downloaded from the Plan Confirmation Service Within this encrypted file is the plan in a PDF format CAD drawing and an attribution file XML 1 4 EDS URL Within the address bar of the browser type the following URL https securexnet env gov ab ca eds_login html 1 5 Navigation EDS functions like most web applications on your browser Please use the buttons provided to navigate to pages required Buttons Description Submit This button is located on the bottom of the review page When the button is selected the data provided is to commit to the database Correct This button is available when the system detects that there is an error in the data provided Selecting the button allows the user to go to the page with the error Browse This button is used to browse for the attachments Selecting this button opens a file browsing win
18. t Sustainable Resource Development gt Electronic Disposition System Welcome to Electronic Disposition System Please make a selection 1 Public Land Disposition Applications amp Amendments This selection will enable you to submit applications or amendments for dispositions on public lands for EZE LOC MSL PLA PIL REA SML amp VCE purposes 2 Area Operating Agreement Maintenance This selection will enable you to submit AOA Monthly Status Report Warning Please refrain from using the Browser Back function or Enter key while using selection 1 Sustainable Resource Development Search Contact Us Privacy Statement The user agrees to the terms and conditions set out in the Copyright and Disclaimer statement 2006 Government of Alberta Government Clicking on the second link of Area Operating Agreement Maintenance will display the first screen of several which must be completed to submit an AOA Monthly Status Report The user will be able to access AOA Monthly Status Report specific help at this point July 19 2007 2007 Government of Alberta Page 7 of 17 EDS AOA Maintenance User Manual 2 1 Help AOA Monthly Status Report specific help is available from the first screen of the AOA Monthly Status Report submission process Help links are circled in red below e Selecting Contact Us will generate an email to Alberta EDS support gov ab ca where _ you can indicate any questions
19. tainable Resource Development Search Contact Us Privacy Statement The user agrees to the terms and conditions set out in the Copyright and Disclaimer statement 2006 Government of Alberta Government AOA Number Entry Screen Components The following table lists all elements available on this screen Field or button name AOA Number TEXT BOX This is the pre assigned Id used to identify the AOA M Cancel BUTTON Clicking this button will cancel the service and return to the Industry Client menu Next BUTTON Clicking this button will trigger a validation of the AOA NUMBER If valid the AOA Upload screen will be displayed If not valid an error screen will be displayed Legend lt M Mandatory field gt lt O Optional field gt July 19 2007 2007 Government of Alberta Page 9 of 17 EDS AOA Maintenance User Manual Error message will display gt Contact Us e AOA Number entered must be a gt EDS Websit P Bu A valid and existing AOA Number gt Logout berk nab OCH Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System AOA Number 123 does not exist in the system Cancel Correct Download AOA Monthly Status Report Excel Template File Sustainable Resource Development Search Contact Us Privacy Statement The user agrees to the terms and conditions set out in the Copyright and Disclaimer statement 20
20. us Rer ae eig VCE and Rural Electrification Association REA aay Surface Material Lease allows for submission of Surface Material Lease SML and associated License of Occupation LOC dispositions a AOA Maintenance allows for submission of Area Operating Agreement AOA Monthly Status Reports For details about each of the subsystems please review to the individual User Manual EDS will allow clients to submit applications and amendments during extended hours It will also provide validation of selected data fields at the client workstation thereby assisting the client to minimize the opportunity for errors on the submission Applications that are accepted by EDS for uploading to Land Standing Automated System LSAS will be assigned an activity number by EDS and emailed back to the client along with a copy of the application The opportunity that will be provided by this automated system will ensure that clients are provided with efficient and consistent service In This Chapter July 19 2007 2007 Government of Alberta Page 8 of 17 EDS AOA Maintenance User Manual 3 AOA Monthly Status Report Screens 3 1 AOA Number Entry gt Contact Us gt EDS Website gt Help gt Logout A berta Government LECTRONIC DISPOSITIO Location Alberta Government gt Sustainable Resource Development gt Electronic Disposition System Please enter an AOA Number and click Next to continue AOA Number Sus
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