1901 Data Entry Manual
Contents
1. Race Abbreviate as Race Abbreviate as Albanian ALB Korean KOR Arabian ARA Lapp from Lapland LAP Armenian ARM Lithuanian LIT Austrian AUS Macedonian MAC Bohemian BOH Mexican MEX Bulgarian BUL Moravian MOR Canadian CAN Norwegian NOR Chinese CHI Persian PER Croatian CRO Polish POL Czechoslovakian CZE Portuguese POR Danish DEN Prussian PRUS English ENG Rumanian RUM Estonian EST Russian RUS Finnish FIN Scotch Scottish SCO French FRA Slovakian SLK German GER Spanish SPA x Greek GRE Swedish SWE Hawaiian HAW Swiss SWITZ Hungarian HUN Syrian SYR Icelandic ICE Turkish TUR Irish IRE Ukrainian UKR Italian ITA American United States US Japanese JAP Refer to the online data dictionary for Race and Birthplace to confirm other known values Inthe case of Amerindians enumerators were supposed to enter tribal names Cree Chippewa etc Persons of mixed white and red blood were supposed to have the following letters entered after their tribe f b indicates French breed e b indicates English breed s b indicates Scotch breed i b indicates Irish breed o b indicates other breed Where the enumerator provided this information it should be entered after the main entry Do not leave this field blank Enter in place of missing data Other acceptable entries enumerator entered unknown illegible pla2. This field is incorrectly labeled on the screen It is intended to record the number of families or households in a dwelling 10 On the census manuscript Column 1 gives the sequence number of the dwelling column 2 gives the sequence number s of Family or Household within dwelling house number Before you begin count the number of distinct sequence numbers in column 2 for this dwelling and enter that count on the screen n some cases the count will be larger than 1 indicating that the enumerator has recorded more than one family or household in the dwelling In most cases the count will equal 1 indicating one family or household and only one individual designated as Head per dwelling If the sequence numbers in either column 1 or column 2 are not clear or do not correspond to the apparent number of families consult the supervisor on duty Field PLACE Enter the name of the City town village township or parish from the top of Schedule 1 Read the whole of the top of the page and if a city ward is given as well as the city give both pieces of information Always give city name first e g City of Toronto Ward 3 Ifaplace name has been crossed out on the census manuscript look at Dwelling Note field and decide if you need to enter corresponding notes see abbreviation INC X on page 12 Itis important to keep the spelling consistent If in doubt about the spelling check adjacent pa
3. Stenographer STEN Superintendant SUPT 24 Washerwoman WASHW Do not leave this field blank Enter in place of missing data Other acceptable entries illegible enumerator entered unknown in place of illegible character placed around entry to indicate Data Entry Operator guess Field RETIRED In column 17 the enumerator was supposed to add the letter r after occupation if the person had retired from the stated occupation Ifan r appears enter Y If there is no r leave this field blank Field WORKPLACE Column WORKPLC Sometimes an enumerator has written the name of the firm or company beside a person s occupation in column 17 or even in one of the subsequent columns If so enter the company or business name here Otherwise leave blank Field LIVING ON OWN MEANS Column OWNMEANS Question 18 relates to persons who do not carry on any remunerative calling and live on their own means as from incomes superannuations annuities pensions etc Itis possible but rare for a person to have an affirmative answer in more than one of columns 18 19 20 and 21 If enumerator has entered a check mark or another unclear entry in column 18 then look at columns 19 20 and 21 If one of these columns has a clear downstroke indicating yes then enter Y for that column only If the unclear entry in column 18 is the only entry in these 4 columns enter Y in the OWNMEANS f
4. Enter F for f or factory the enumerator may have written a downstroke before f Enter H for h or home there may be a downstroke before the h Enter B for both if enumerator has entered fh there may be a downstroke before the fh If blank leave blank Other acceptable entries illegible enumerator entered unknown Field MONTHS EMPLOYED AT TRADE IN FACTORY Column MOEMPFAC Enter months employed at trade in factory as given by enumerator in column 23 If blank leave blank If illegible enter 27 Field MONTHS EMPLOYED AT TRADE IN HOME Column MOEMPHOM Enter months employed at trade in home as given by enumerator in column 24 If blank leave blank If illegible enter Field MONTHS EMPLOYED IN OTHER OCC Column MOEMPOTH Enter months employed in other occupation than trade in factory or home as given by enumerator in column 25 If blank leave blank If illegible enter Field EARNINGS Enter earnings from column 26 rounded to the nearest dollar If blank leave blank Field EARNINGS PERIOD DAYS MONTHS YEARS Column EARNPER Enter the time period of earnings if given In most cases and unless otherwise stated earnings are yearly Leave blank to indicate yearly Other valid acceptable entries d daily h hourly m monthly 28 p piece w weekly y yearly Field EXTRA EARNINGS Column EXE
5. Field IMMIGRATION YEAR Column IMMYR Enter the year of immigration to Canada from column 12 If person is foreign born and column12 is blank enter to replace missing data If a Canadian born person has an entry in this field enter the data as given and enter IMMYk in the Individual Note field see page 34 If you are uncertain of a number enter your best guess in the IMMYR field and enter IMMYR in the Individual Note field see page 34 Other acceptable entries missing only required where IMMYR is missing and birthplace is foreign illegible enumerator entered unknown in place of an unreadable number 20 Field NATURALIZATION YEAR Column NATYR Enter the year of naturalization from column 13 Ifthe enumerator has entered pa indicating that a person has applied for papers enter p Ifa person is born in Canada column 11 and column 12 year of immigration is blank and there is an entry in column 13 then enter the value as given and enter NATYR in Individual Note field to indicate the enumerator error see page 34 If blank leave blank Other acceptable entries illegible enumerator entered unknown in place of illegible number or illegible digit Field RACIAL OR TRIBAL ORIGIN Column RACE Enter racial or tribal origin from column 14 as given by the enumerator Abbreviations previously used for Birthplace may be used here to represent Race
6. g French born individual with Mother Tongue of French has dash i e No in Can Speak French column enter the response as given by the enumerator and add a note in Individual Note field see page 34 Other acceptable entries illegible enumerator entered unknown Field MOTHER TONGUE Column MTONGUE Enter Mother Tongue from column 33 as given 23 Refer to the online data dictionary for known values of Mother Tongue Frequently occurring values may be abbreviated as follows ALB ARA ARM BAS BOH BRE BUL CHI CRO CZCH DAL DAN DUT ENG EST FIN FLE FRE FRS FRU GAE GEO GER GRU GRE GYP HI HEB HIN HUN ICE IRI ITA JAP JEW KOR KUR LAP LET LIT LRU MAC MAG MEX Albanian Arabian Armenian Basque Bohemian Czech Breton Bulgarian Chinese Croatian Czechoslovakian Dalmatian Danish Dutch English Esthonian Finnish Flemish French Frisian Friulian Gaelic Georgian German Great Russian Greek Gypsy Hawaiian Hebrew Hindu Hungarian Icelandic Trish Italian Japanese Jewish Korean Kurdish Lappish Lettish Lithuanian Little Russian Macedonian Magyar Mexican 32 MON Montenegrin MOR Moravian Czech NOR Norwegian PER Persian POL Polish POR Portuguese ROM Romansh RUM Rumanian RUS Russian RUT Ruthenian SCO Scotch SER Serbian SLK Slovak SLV Slovene SPA Spanish SWE Swedish SYR Syrian TUR Turkish UKR Ukrainian WAL Walloon WEL Welsh
7. ARN Enter extra earnings from column 27 rounded to the nearest dollar If blank leave blank Field MONTHS AT SCHOOL Column MOSCHOOL Enumerator instructions indicate question 28 is relevant for persons over 5 and under 21 For individuals outside this age range if an entry is given in this column leave field blank and enter comment in Individual Note field as months at school information given For individuals over 5 and under 21 if column 28 is blank leave blank contains a dash this indicates has not attended school during year enter 0 zero contains a number of months enter this number Other acceptable entries illegible enumerator entered unknown Field CAN READ Column CANREAD Enumerator instructions indicate question 29 is relevant for persons of age 5 years and over For individuals under 5 leave blank program will not accept an entry for children under 5 If child under 5 has entry in this column enter comment in Individual Note field as literacy information given 29 For individuals age 5 and older if column 29 is blank enter to replace missing data contains a vertical line or downstroke this indicates yes enter Y contains a dash this indicates no enter N Other acceptable entries illegible enumerator entered unknown Field CAN WRITE Column CANWRITE Enumerator instructions indicate
8. CENSUS OF CANADA 1901 SCHEDULE No 1 DATA ENTRY USER MANUAL To access Sample Point Files and Image Files 1 A random sample of 20 of the dwellings in the City of Toronto 1901 boundaries has been generated Each Data Entry Operator DEO has been assigned a unique range of dwellings to enter These are contained in sample point files Sample point files are designated according to three geographic reference points i Census district e g 116 li Census sub district e g a iii Poll e g 1 In this example the sample point file name would be 116a1 Each sample point file contains the dwelling numbers that have been randomly selected For example the sample point file for 116a1 looks like this Dist Sub D Poll Dwell Spare Spare 116 A 1 1 A X 116 A 1 5 A X 116 A 1 9 A X 116 A 1 10 A X The sample points you are to enter are listed on a Table see attached These sample point files are located in the Sample Points folder on the server See the link on your desktop which will take you to the following directory Ccriyork Coord 1901 EN Once the sample point has been identified then the image files must be located Each of these sample point files has a number of images manuscript pages associated with it These image files are also located in the Images folder on the server Folder District number e g District 118 Sub folder Sub district number Poll number e g al The image files are n
9. ION Enter the person s religion from column 16 as given by the enumerator Frequently occurring values may be abbreviated as follows Anglican Church of England Baptist Confucian Lutheran Methodist Presbyterian Roman Catholic COE BAP CON LUTH METH PRES RC Refer to the online data dictionary for Religion to confirm other known values 23 Otherwise write out the religion exactly as given by the enumerator If the enumerator has written a dash enter Do not leave this field blank Enter in place of missing data Other acceptable entries illegible enumerator entered unknown illegible alpha character Field PROFESSION OCCUPATION TRADE Column occ Enter occupation as given in English or French in column 17 Refer to the online data dictionary for Occupation to confirm known values If the occupation is abbreviated by the enumerator and it is not in the following list of existing abbreviations spell it out as abbreviated by the enumerator Frequently occurring values may be abbreviated as follows Agent AGT Assistant ASST Bookkeeper BKPR Carpenter CARP Electrician ELECT Engineer ENGR Farmer FMR General GEN Laborer LAB Laundress LNDRS Machinist MACH Manager MGR Manufacturer MANU Manufacturing MFG Merchant MRCH None N only to be used if enumerator wrote None Proprietor PROP Rail Road RR School SCH Servant SERV
10. Provinces and Territories 1901 Province or territory name in full 1901 Enumerator instructed to abbreviate as Use the following data entry abbreviation Alberta Alb NW Assiniboia Assa NW Athabaska Ath AT British Columbia B C BC Cape Breton CB Franklin F FR Keewatin K KE Mackenzie Mack MC Manitoba Man MA New Brunswick N B NB North West Territories NW Nova Scotia N S NS Ontario O ON Prince Edward Island P E I PE Quebec Q QU Saskatchewan Sask NW Ungava U UN Yukon Yuk YU Refer to the online data dictionary to confirm other known values for Birthplace Do not leave this field blank Enter in place of missing data Other acceptable entries illegible enumerator entered unknown placed around entry to indicate Data Entry Operator guess to separate main entry from extraneous information e g POL Krakow 19 Field URBAN RURAL Column UR Enter U for urban R for rural if either r or u appears after country or place of birth in column 11 Instructions to enumerators were ambiguous with the result that some enumerators thought that r or u should be entered only for those born in Canada others thought that r or u should be entered in all cases If neither r nor u appears in column 11 leave this field blank Other acceptable entries illegible enumerator entered unknown
11. WEN Wendish WRU White Russian YID Yiddish If blank leave blank If enumerator has written a dash enter to replace missing data Other acceptable entries missing illegible enumerator Field INFIRMITIES Column INFIRM Enter whatever information appears in column 34 There were three classes of infirmity a deaf and dumb b blind c unsound mind If enumerator entered only the letter a b or c then enter the letter 33 If enumerator also wrote from childhood then include this information after the main entry If blank leave blank Field INDNOTE This field may be used to capture enumerator comments and annotations This field will also be used to capture information about the individual that may be of use to researchers and those doing data cleaning Enter brief comment to reflect any unusual information or notes pertaining to data fields for this individual including any information that may aid in data cleansing and verification Refer to the data entry fields by name For Relation to head field data entry suggestions are entered in Individual Notes field as SUG RELHEAD xxx where xxx is the data entry operator suggestion For Sex field data entry operator guesses suggestions are entered in the Sex field and reflected in Individual Notes with comment SUG SEX Other data entry operator guesses suggestions should follow the convention fieldna
12. amed by sub district poll number page number For example in folder District 118 subfolder al files are listed as follows a_l_l sid a_l_2 sid a_l_3 sid etc 8 The next step is to run Irfanview and open the first image file first page in a subfolder All other pages will be automatically loaded from the folder Things to check Are the district sub district and poll numbers the same as the file name Are the pages in order Are the dwelling numbers in consecutive order 9 Position Irfanview on the left or right monitor depending on your preference 9 You are now ready to run the MS Access Program to enter data click on the MS Access shortcut on your desktop and open the Coord1901EN database To begin follow these steps 1 Enter your Data Entry Operator ID 2 Left double click on the Create database connect to database button This will launch the Create database connect to database form E Coordinator Database rmSwitchboard Form E E x 3 pe Edt yew Insert Format Records Joos Window Help Type a question for help xX m X N Enter your Data EREDE Enter your Data Fo Back up Current Database The Back up Current database button Step Two launches the Back up Current database Tool Left Double Click on the Create Database connect to database button ep Enter Data Etnry The Back up Current Database Tool will run in the background for several minutes Operato
13. ced around entry to indicate Data Entry Operator guess to separate main entry from extraneous information Field NATIONALITY NATL Column Enter the nationality of the person from column 15 Abbreviations previously used for Birthplace and Race may be used here for Nationality Nationality Abbreviate as Nationality Abbreviate as Albanian ALB Korean KOR Arabian ARA Lapp from Lapland LAP Armenian ARM Lithuanian LIT Austrian AUS Macedonian MAC Bohemian BOH Mexican MEX Bulgarian BUL Moravian MOR tees Canadian CAN Norwegian NOR Chinese CHI Persian PER Croatian CRO Polish POL Czechoslovakian CZE Portuguese POR Danish DEN Prussian PRUS English ENG Rumanian RUM Estonian EST Russian RUS Finnish FIN Scotch Scottish SCO French FRA Slovakian SLK German GER Spanish SPA Greek GRE Swedish SWE Hawaiian HAW Swiss SWITZ Hungarian HUN Syrian SYR Icelandic ICE Turkish TUR Irish IRE Ukrainian UKR Italian ITA American United States US Japanese JAP Refer to the online data dictionary for Nationality Race and Birthplace to confirm other known values Where the enumerator has not given nationality for an individual born in Canada enter CAN in the NATL field and enter a note NATL in the Individual Note field see page 34 Do not leave this field blank Enter in place of missing data Field RELIG
14. ee letters of the month e g Nov Do not leave this field blank Enter in place of missing data Other acceptable entries in place of missing day date e g Nov illegible 16 in place of illegible characters enumerator entered unknown Field YEAR OF BIRTH Enter the year of birth from column 9 in format YYYY If the year of birth on an individual response is given as a two digit number e g 76 the year of birth should be entered as a four digit number e g 1876 If the enumerator entry appears to be wrong enter the value as given and enter YEAROFBIRTH in the Individual Note field see page 34 Do not leave this field blank Enter in place of missing data Other acceptable entries illegible in place of illegible character s within the four digit number enumerator entered unknown Field AGE AT LAST BIRTHDAY Column AGEYR Enter age of individual at last birthday from column 10 If age is less than 1 year enter 0 If the enumerator entry is legibly written but appears to be incorrect enter the value as given and enter AGEYR in the Individual Note field see page 34 If the entry is poorly written but you have a good guess enter your guess and enter AGEYR in the Individual Note field see page 34 Do not leave this field blank Enter in place of missing data Other acceptable entries illegible in place of an unknown digit in a two digit number enumerator e
15. eld blank Field LINE NUMBER Column LINENBR Enter the line number on the census page as given in the left hand or right hand margin of the page under the heading Line Ligne The number must be between 1 and 50 Dies Field HHNO Column HHNBR Enter the Family or Household number from column 2 Under normal circumstances this number will be equal to or greater than the Dwelling House sequence number in column 1 If the number in column 2 has been amended or over written use amended number If Family or Household number is not given enter to replace missing data Field LAST NAME Column INDLNM Enter a consistent spelling of the last name as given in column 3 If first and last names are reversed on the manuscript enter them in the correct data entry fields without comment If the names are illegible and you can tell there is more than one distinct last name enter 1 2 and so on If characters are illegible enter in place of illegible characters If you need to guess the name precede your guess with 7LNM e g LNM Smith Do not leave this field blank Enter in place of missing data Other acceptable entries illegible enumerator entered unknown Field FIRST NAME Column INDFNM Enter the first name and initial as given in column 3 If first and last names are reversed on the manuscript enter them in the correct data entry fields without comm
16. ent If characters are illegible enter in place of illegible characters 4352 If you need to guess the name precede your guess with FNM e g 7FNM Sam Enter titles such as Mr Mrs Dr Rev etc after the first name Junior and Senior should be abbreviated as Jr and Sr and entered after the first name Do not include punctuation marks for initials or simple abbreviations Do not leave this field blank Enter in place of missing data Other acceptable entries illegible enumerator entered unknown Field SEX Enter sex M or F of individual from column 4 If the entry appears to be wrong and you can tell the sex based on Relation to Head for instance Son with Sex F in column 4 then enter as given in SEX field and enter comment SEX in the Individual Note field see page 34 You may also record your suggestion for an alternative entry as an additional comment in the Individual Note field e g SUG SEX M If sex is missing and you can tell the sex based on Relation to Head then enter the suggested sex in this field and enter SUG SEX in the Individual Note field see page 34 If sex is missing or appears to be wrong for a boarder lodger or domestic i e nonspecific genders and you can make an educated guess based on name and occupation then enter your guess in this field and enter SUG SEX in the Individual Note field see page 34 Note the first name of an individual may offer some assistance but guessin
17. explain the problem and document the action taken see Dwelling Note field on page 12 Log all problems on a Data Entry issues Log Sheet Examples of dwelling number and sample point errors and actions taken include A If required images are missing from the image file log the problem on a Data Entry issues Log Sheet and bring it to the attention of the Supervisor If the sample point dwelling number does not appear in the image file or if there is confusion as to the correct dwelling number it may be necessary to recount the dwellings from the last clear numbering sequence in order to identify the required sample point dwelling Errors have been identified in two scenarios 1 Enumerator counting errors which have not been corrected or corrections are also in error 2 Incorrect numbering sequences e g 1 2 3 1 2 3 within a subdistrict which have not been corrected Occasionally a recount of the dwellings will not resolve the confusion For example one case was identified where changes to dwelling numbers and household numbers had resulted in a lone individual listed as Head followed by sample point dwelling without a Head where the relationship of the individuals within the dwelling was ambiguous 1 e roomers listed before son and daughter no supporting data to confirm potential relationship of listed children to listed adults different surnames etc In this scenario the dwellings in the sample point file were no
18. g on the basis of name alone is risky If in doubt do not guess enter missing illegible and or enter a comment in the Individual Note field see page 34 Do not leave this field blank Enter in place of missing data Other acceptable entries illegible enumerator entered unknown Field COLOUR Enter letter from column 5 Ww white r red b black y yellow o other 14 Instructions to enumerators state that children of marriages between whites and others will be classed as red black or yellow regardless of the degree of colour If enumerators entered comment such as 1 2 b for half black put this information in the Individual Note field as follows COLOUR 1 2 b see page 34 Do not leave this field blank Enter in place of missing data Other acceptable entries illegible enumerator entered unknown Field Column RELATION TO HEAD RELHEAD Enter relationship to head of family or household as given by the enumerator in column 6 If the relationship appears to be wrong enter the relationship from column 6 as given and enter RELHEAD in the Individual Note field see page 34 If the relationship is missing and you can guess the relationship do not enter your guess in this field Enter in place of the missing data and use the Individual Note field see page 34 to make your suggestion e g SUG RELHEAD SIS i e suggested relhead sister Frequently occurring
19. ges and use the spelling that appears to be correct or most frequent Do not abbreviate Do not enter for missing data If you cannot find the information leave the field blank Other acceptable entries around a fairly certain operator guess illegible to separate main entry from extraneous information E g if the enumerator added other information such as Ontario we would separate as City of Toronto Ward 3 Ontario Field DE OPERATOR If the Data Entry Operator ID is not populated from the previous screen enter your ID here lt 1 Field DWELLING NOTE Column DWNOTE Enter any unusual information or conditions pertaining to the dwelling or sample point If information relates to a specific data entry field mention the field name as given on the data entry screen Do not enter information here that relates to an individual within the dwelling Information on individuals should be entered in the Individual Note field see page 34 Acceptable abbreviations SUP The page is marked supplemental FSPLIT 105 The family is continued on a non concurrent page Include page number QC Questionable case INC X Incorporated place is crossed out Field PAGE NUMBER Column PAGENBR Enter the page number of the census as given at the top left or top right of the census form If the page number is not given look at adjacent pages and determine that you have the correct page Do not leave this fi
20. ield and enter OWNMEANS in the Individual Note field see page 34 25 Ifcolumn 18 is blank leave this field blank contains a vertical line or downstroke indicating yes enter Y contains a dash indicating no enter N Ifadownstroke has been crossed out treat this as a dash and enter N Field EMPLOYER Question 19 relates to persons who are employers as mill owners large farmers etc whose work is done by others for which salaries or wages are paid If column 19 is blank leave this field blank contains a downstroke enter Y contains a dash enter N Ifadownstroke has been crossed out treat this as a dash and enter N Field EMPLOYEE Question 20 relates to employees who work for salaries or wages If column 20 is blank leave this field blank contains a downstroke enter Y contains a dash enter N If adownstroke has been crossed out treat this as a dash and enter N 962 Field WORKING ON OWN ACCOUNT Column OWNACCT Question 21 relates to persons employed in gainful occupation doing their own work Ifcolumn 21 is blank leave this field blank contains a downstroke enter Y contains a dash enter N Ifadownstroke has been crossed out treat this as a dash and enter N Field WORKING AT TRADE IN FACTORY HOUSE Column TRADE Working at trade in factory or home from column 22
21. me operator has entered a guess in the named field Comments on enumerator errors should follow the convention fieldname enumerator entry captured in named field appears to be wrong Use semi colons to separate comments about multiple data fields 34 TROUBLE SHOOTING To delete an individual row of data follow these steps 1 Highlight the row 2 Right click 3 Choose CUT Do not choose DELETE RECORD this will cause sample point to be deleted from data base If this occurs contact Supervisor on duty to arrange to recover the record from the previous day s backup or add new sample point 35
22. ntered unknown I7 Field AGE IN MONTHS IF UNDER 1 Column AGEMO Enter number of months for individuals under 1 year old if given in column 10 Convert fractions into months e g for 3 4 enter 9 for 0 12 enter 0 Enter best guess for poorly written numbers and enter AGEMO in Individual Note field see page 34 Do not leave this field blank for a child under 1 Enter in place of missing data Other acceptable entries illegible alpha character illegible enumerator entered unknown 0 zero Field COUNTRY PLACE OF BIRTH Column BPL Enter all information from column 11 as given by the enumerator Frequently occurring values for countries may be abbreviated as follows Country Abbreviate as Country Abbreviate as Albania ALB Korea KOR Arabia ARA Lapland LAP Armenia ARM Lithuania LIT Austria AUS Macedonia MAC Bohemia BOH Mexico MEX Bulgaria BUL Moravia MOR Canada CAN Norway NOR China CHI Persia PER Croatia CRO Poland POL Czechoslovakia CZE Portugal POR Denmark DEN Prussia PRUS England ENG Rumania RUM Estonia EST Russia RUS Finland FIN Scotland SCO France FRA Slovakland SLK Germany GER Spain SPA 18 Greece GRE Sweden SWE Hawaii HAW Switzerland SWITZ Hungary HUN Syria SYR Iceland ICE Turkey TUR Ireland IRE Ukraine UKR Italy ITA United States US Japan JAP For Canadian
23. ntries illegible enumerator entered unknown in place of illegible characters or preceding LNM for a guess with space e g 72LNM Smith Field ENUM FIRST NAME Column ENUMFNM Enter the first name of the enumerator as stated at the top of Schedule 1 If first and last names are reversed on the manuscript enter them in the correct data entry fields without comment Enter the name as it appears on the manuscript image including middle initials s if given Enter multiple initials separated by a space Thus if the enumerator is Geo GW Calder enter Geo G W in this field Enter titles such as Mr Mrs Dr Rev etc after the first name Junior and Senior should be abbreviated as Jr and Sr and entered after the first name Do not include punctuation marks for initials or simple abbreviations Do not leave this field blank Enter in place of missing data Other acceptable entries illegible enumerator entered unknown in place of illegible characters or preceding FNM for a guess with space e g 7 FNM Joe Field INSTITUTION NAME Column HINST Ifa description of an institution has been noted anywhere on Schedule 1 enter the description You may be able to infer the type of institution from the occupation of the first listed person Possible institutions hospital asylum prison convent boarding house house of refuge Field NUMBER OF FAMILIES IN HOUSEHOLD Column DWHHS
24. op Form Verve nm Enter Dwelling Data form E Coordinator Database fmrParent e x iJ ge g yw p Fams Records Toos Window Hep HO ul vedas 0 B Z Ul i 1901 Census of Canada Number In Dwelling P _Addrows Province Enum Last Nome Enum First Name Institution Name Number of Families in Household District Sub District Poll Dwelling Number Place DE Operator Dwelling Notes Crd Parenti _ HHNo LASTNAME FIRSTNAME SEX C4 COLOUR C5_ REL p AutoNumber 1654 Back to Main Screen Record Id 4 f i O ot joe of i3 Fom Vow um INTRODUCTION The data entry fields are listed using field names as given on the data entry screen Where relevant the manual also includes column names from the database and supplementary information about the field or census question Fields are listed in the order in which they appear on the screen and each section provides guidance on valid values rules and conventions for data entry SAMPLE POINTS Before you begin note the dwelling number from the sample point file as shown in the box at the top right hand corner of the data entry screen Use this dwelling number to locate the sample point dwelling in the image files already loaded into Irfanview DWELLING NUMBER AND SAMPLE POINT ERRORS For dwelling number and sample point errors on data in the database enter a comment in the Dwelling Note field to
25. question 30 is relevant for persons of age 5 years and over For individuals under 5 leave blank If child under 5 has entry in this column enter comment in Individual Note field as literacy information given For individuals age 5 and older if column 30 is blank enter to replace missing data contains a vertical line or downstroke this indicates yes enter Y contains a dash this indicates no enter N Other acceptable entries illegible enumerator entered unknown Field CAN SPEAK ENGLISH Column ENGLISH Enumerator instructions indicate question 31 is relevant for persons of age 5 years and over For individuals under 5 leave blank 30 For individuals age 5 and older if column 31 is blank enter to replace missing data contains a vertical line or downstroke this indicates yes enter Y contains a dash this indicates no enter N Other acceptable entries illegible enumerator entered unknown Field CAN SPEAK FRENCH Column FRENCH Enumerator instructions indicate question 32 is relevant for persons of age 5 years and over For individuals under 5 leave blank For individuals age 5 and older if column 32 is blank enter to replace missing data contains a vertical line or downstroke this indicates yes enter Y contains a dash this indicates no enter N If you believe the enumerator has made a mistake e
26. r Name Please back up the database several times per day and at the conclusion of each day Database last updated May 21st 2004 Close database and return to the desktop Form View NUM To create the database 1 In the Create Database text box enter the name of the sample point file for example 117al 2 Single left click on the Create Database button Error messages e An error message related to previous technology may appear in the Set Reel dialogue box As there is no current Reel set it has been set to sample point file If this occurs click OK to proceed e Error message Coordinator was unable to append all the data to the table will occur if there is a problem in the sample point text file Log the problem and advise the Supervisor on duty The contents of the sample point text file must be corrected before you can proceed with this range of dwellings WARNING DO NOT CREATE THE DATABASE MORE THAN ONCE PER SAMPLE POINT FILE IF YOU DO THIS A SECOND TIME USING THE SAME SAMPLE POINT FILE NUMBER YOU WILL LOSE ALL THE DATA PREVIOUSLY ENTERED FOR THE SAMPLE POINT BACKUP DOES NOT WORK To connect to the database and enter data 1 In the Connect to Database text box enter the name of the sample point file e g 117al 2 Single left click on the Connect to Database button 3 Once this is complete single left click on the Back to Main Screen button This will return you to the Opening Fo
27. relationships may be abbreviated as follows Relationship given as _Use the following data entry abbreviation Head HD Wife WF Son SON Daughter DAU Father FAT Mother MOM Brother BRO Sister SIS Father in law FATLAW Mother in law MOMLAW Brother in law BROLAW Sister in law SISLAW Son in law SONLAW Daughter in law DAULAW Domestic or domestic servant DOM Servant SERV Lodger LDG Boarder BDR 15 Do not leave this field blank Enter in place of missing data Other acceptable entries illegible enumerator entered unknown Field MARITAL STATUS Column MARST Enter marital status as given in column 7 The description of marital status is usually given by use of initial letters as follows S Single M Married W Widowed D Divorced Ifa Head and Wife are incorrectly listed as S enter this value in the field and enter MARST in the Individual Note field see page 34 Do not leave this field blank Enter in place of missing data Other acceptable entries illegible enumerator entered unknown Field DAY MONTH Column BDAY BIRTHDATE This field is used to record the date and month of birth from column 8 in format DD MMM First enter the date of birth 1 31 from column 8 For numbers under 10 you must zero fill e g if the day is 5 enter 05 Then enter the month using the first thr
28. rm amp Get Disk Get Sub District Create Database Connect to Database Tool Kit Current Connection ti7al Create Database Connect to Database Disk Number Sub District Number Disk Number Sub District Number 117a1 Create Database Connect to Database To connect to the database and enter data record the sample point number file in the Connect Back to Main Screen to Database field For example enter 117a1 Single Left Click on the Conect to Database button To exit quit or close the data entry software 1 Single left click on the Close database and return to the desktop button E Coordinator Database renSwitchboard Form Edt wew Insert Fams Records Tools Window Help a xg 7 Eater your Date tac Current D sc irae a far perator o Back up Current Database To Exit Quit or Close the Data Entry software Left Single Click on the Close database and retum to the desktop button Database last updated May 21st 2004 Close database and return to the desktop To enter dwelling data 1 Single left click on the Enter Dwelling Data button This will launch the Enter Dwelling Data form E Coordinator Database frenSwitehboard Form Enter Dwelling Date Enter your Date Entry Operator ID Back up Current Database To enter dwelling data Single Left Click on the Enter Dwelling Data button Database last updated May 21st 2004 Close database and return to the deskt
29. s and Territories Note some abbreviations reflect naming conventions in use in 1901 1901 Province or territory name in full to abbreviate as 1901 Enumerator instructed Use the following data entry abbreviation Alberta Alb NW Assiniboia Assa NW Athabaska Ath AT British Columbia B C BC Cape Breton CB Franklin F FR Keewatin K KE Mackenzie Mack MC Manitoba Man MA New Brunswick N B NB North West Territories NW Nova Scotia N S NS Ontario O ON Prince Edward Island P E I PE Quebec Q QU Saskatchewan Sask NW Ungava U UN Yukon Yuk YU Field ENUM LAST NAME Column ENUMLNM Enter the last name of the enumerator as stated at the top of Schedule 1 It is important to read the top of each page as the enumerator name may change from page to page If first and last names are reversed on the manuscript enter them in the correct data entry fields without comment Itis important to keep the spelling of the last name consistent If in doubt about the spelling check adjacent pages and consistently use the spelling that appears to be correct or most frequent If names are illegible but you can tell there is more than one distinct last name enter 1 2 and so on to indicate separate occurrences of distinct last names Do not leave this field blank Enter in place of missing data Other acceptable e
30. t recounted a note was simply made in the Dwelling Note field to document the possibility that the preceding lone Head belonged within the sample point dwelling If the sample point is largely illegible substitute the following dwelling If other illegible sample point records appear within the same subdistrict alternate the sequence of selecting replacement sample points first the dwelling below then the dwelling above then below then above etc If sample point dwelling numbers have been duplicated within the sample point file you need only enter the data once do not enter duplicate data records to the database Log the problem on a Data Entry issues Log Sheet and bring it to the attention of the Supervisor who will arrange for the duplicate records to be removed from the sample point file Proceed with data entry as follows Field Column NUMBER IN DWELLING DWINDS This field is used to generate the required number of rows in the database for individual level data on this dwelling Before you begin count the number of individuals in the dwelling the number of persons having the same dwelling house number in column 1 and enter this number on the screen Ifa dwelling is the last one on a page look at the next page to see if the dwelling number continues on the next page and if there are additional persons in the dwelling that should be included in your count o Occasionally the page number will alert you
31. to the possibility that the next page has been inserted at a later stage Particular care must be taken to review page numbers dwelling numbers family household numbers and the listed individuals before deciding if the inserted page contains individuals who belong in the sample point dwelling For example a sample point dwelling was the last dwelling on page 1 and included four individuals Head Wife Son and Daughter where the occupation of the Head was illegible The next two pages in numeric order were inserted pages i e la 1b written by a different enumerator listing the inmates of an asylum with no dwelling number no family household number and no apparent Guardian Regular numbering of pages dwelling numbers and family household numbers began again on page 2 A decision was made that the inserted pages were out of order and not therefore a continuation of the sample point dwelling in this case the individuals on the inserted pages did not belong in the count Ifthe dwelling is split by pages out of order locate the correct subsequent page and add any additional persons in your count for the dwelling Look at the Dwelling Note field and decide if you need to enter corresponding notes see abbreviation FSPLIT on page 12 If you need to add more rows during data entry type the required number and hit Add Rows Field PROVINCE The following table lists data entry valid values for abbreviation of Canadian Province
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