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Industrial Wildfire Control Plan User Manual (IWCP)

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1. Industrial Wildfire Control Plan User Manual IWCP 2 4 Maintaining your Account GOA external user accounts require their passwords to be updated every 30 days You will be notified by email when your password needs to be changed To change your password to be used if your password has or is about to expire please follow this link https extern win gov ab ca Change a SA To reset your password to be used if you forget you password please follow this link https extern win gov ab ca Rreset a SA GOA user accounts will become inactive if a user has not logged in for a certain amount of time If you Suspect your account is inactive please follow this link https extern win gov ab ca Ractivate a SA For other questions or concerns regarding your GOA external UserID and login information please refer to the Frequently Asked Questions on our Active Directory Website which can be found by following this link https extern win gov ab ca help lf you have looked over the help section and are still having issues with your login please contact IWCP technical support with your issue at aws service gov ab ca May 14 2014 Industrial Wildfire Control Plan User Manual Page 9 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 3 0 Navigating within IWCP The IWCP web application was designed to be as user friendly as possible however as a first time user it can be tricky find your w
2. IWCP by a company administrator This section of the user manual covers this process lf a planner needs to be given company administrator permissions please contact ESRD Account Management at srd accountmgt gov ab ca as a system administrator is needed to make this change To begin adding a new planner to a company navigate back to the company detail page and click on the Planners and Administrators tab as shown in Figure 4 2 1 1 f Abe Cas Pan Search reate Flan Tomoa Save Desctivate Corparry Corporate Emergency Contacts 1 Planners and Administrators 0 Siew 10 entries Last Name iret Narne Tithe Role No planners or administrators entered Showing O to 0 of D entries Ace Plate Figure 4 2 1 To begin the process of adding a new planner to a company click the Add Planner link shown circled in red in Figure 4 2 1 In this Figure you will also see that the Corporate Emergency Contacts tab now includes a 1 reflecting the addition made from section 4 1 EAST User Details Ur rare Figure 4 2 2 May 14 2014 Industrial Wildfire Control Plan User Manual Page 18 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP After clicking the Add Planner link you will be prompted to enter the EASC user details for the person you wish to make a planner In this field enter the GOA UserID of the planner to be added in the format john doe identical to th
3. after this date no upcoming fire season longer require reporting Feb 28th Deadline for and updating within IWCP IWCP plan submission and reactivation new activites beginning after this date require reporting and updating within IWCP Dec Jan Oct 31st Fire Season Nov ends IWCP plan submission and reactivation window Oct Mar IWCP review window April ist Fire Season Begins Sep Fire Season Apr Jul Jun May 14 2014 Industrial Wildfire Control Plan User Manual Page 39 of 44 2014 Government of Alberta
4. first people to be called in the event that a facility is threatened by wildfire To edit this information click on the Site Emergency Contacts tab on the site detail page as shown in Figure 6 2 1 below Figure 6 2 1 From the page shown in Figure 6 2 1 you can add a new emergency contact or add an existing contact that is listed under other plans or listed as a corporate emergency contact If you wish to do the later select the add existing emergency contact link and select whom you wish to add from the list that is generated If you need to add a site specific contact click the add new site emergency contact link and follow the same procedure used for corporate emergency contacts that was outlined in section 4 1 of this user manual There is no limit to the number of emergency contacts that can be associated with an IWCP site Please note however that like corporate contacts it is essential to emergency response procedures that the contact order and contact information included on this page is kept up to date and accurate for every site created 6 3 Adding Site Equipment Upgrades lf a facility has equipment on site that can be used to support ESRD wildfire suppression efforts ESRD requests that companies include information about the equipment type and quantity in the site details It is possible that in an emergency event equipment on site will be requested to help with fire suppression May 14 2014 Indust
5. of Alberta Industrial Wildfire Control Plan User Manual IWCP 1 4 Using this Manual This manual was produced to be used as a walkthrough for creating an IWCP plan and populating it with site information from start to finish Beginning in section 2 0 this manual will take a step by step approach to the process of obtaining a UserlD accessing the application creating an IWCP plan populating a plan with sites and will finish with the review of plans in the IWCP Viewer Please read each section of this manual in its entirety This manual can also serve as a useful reference when creating future plans 1 5 IWCP Technical Support This document should provide the answer to most questions that may arise during the IWCP creation process When creating plans please refer to relevant sections of the user manual prior to contacting IWCP support with question you might have lf after reviewing the user guide you still have questions or concerns help can be found by emailing aws service gov ab ca Support is available Monday to Friday from 8 15 AM to 4 30 PM Our goal is to respond to problems regarding IWCP within one business day If you are having issues with a specific error please include a screen capture of the error in your email to support staff this will help to narrow down the cause of any issue you may be having May 14 2014 Industrial Wildfire Control Plan User Manual Page 3 of 44 2014 Government of Alberta Indus
6. that depicts the steps someone can take to obtain a UserID for accessing IWCP or have their existing UserlD s access permission upgraded to include the IWCP application Do any of your company s facilities require an IWCP plan Check section 1 2 in this user manual Do have access to the IWCP web application Try to login here Please refer back to this user manual Industrial Wildfire Control Plan when establishing new projects to check if they require IWCP submission Do you already have a Government of Alberta Extern userlD If unsure email aws service qgov ab ca Email srd accountmgt gov ab ca to request IWCP access to be added to your existing account Please refer to section 2 0 of the user manual to view the process for obtaining a userID Login and begin creating your plans Login to IWCP May 14 2014 Industrial Wildfire Control Plan User Manual Page 37 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP IWCP Plan Creation and Update Flowchart shown below is a simplified chart with the steps one can take to update existing plans or create new plans within the IWCP application Login to IWCP Select the company tab and update any information that may have changed since your last login See section 4 0 of this user manual for details Verify the format your company utilizes to create plans and populate them with sites See section 5 1 of this user manual f
7. IWCP in the case that they can be utilized for fire suppression Examples of water upgrades are ponds dug outs water wells etc May 14 2014 Industrial Wildfire Control Plan User Manual Page 28 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP To edit the water upgrade information associated with a set navigate to the site detail page and select the water upgrades tab details regarding water upgrades will be listed under this tab You will then be presented with two options add new water upgrade and move existing water upgrade The move existing water upgrade link allows you to move water upgrades from site to site doing this will save you having to enter information in again For the purpose of the user manual a new water upgrade will be added Clicking on the add new water upgrade link will take you to the page shown below in Figure 6 4 1 Figure 6 4 1 Select a type of water upgrade and enter the approximate volume of water it stores Once again if other was the type of water upgrade selected please include details regarding its type in the comments section before saving When you are finished click the save button and the new water upgrade will be included under the water upgrades tab on the site detail page After you have completed the water upgrades equipment upgrades and emergency contact information your site information is complete Navigate back to
8. Land Forms on this page click on User IDs and Client IDs for access to Industry Online Services which will open the drop box shown in the image above click the link circled in red to download the UserID Request Form Fill out the form and submit it to srd accountmgt gov ab ca Once your account has been activated by account management you will receive a confirmation email This process should take no longer than one business day When your UserID form has been submitted to ESRD account management and an account has been activated under your name you can log into IWCP and begin the process of creating plans May 14 2014 Industrial Wildfire Control Plan User Manual Page 6 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 2 3 Logging into IWCP To log in to IWCP navigate to the IWCP main page and click on the Log into IWCP link as shown circled in red in Figure 2 3 1 vironment ang Swustainane bertam Resource Development Wein This Site Contact ESRD Homa Aban ESRD Fish amp Wite Lands amp Forests Recreation amp Pubic Use Witte Forms amp Online Services Mage Photos A Pudi ations fame see mme Sc IR EP About Public Lands Industrial Wildfire Control Plan IWCP Ertianced Approval Process i industry Online Services The Industral Wiidfire Control Plas MC PI is a mandatory reGQuremerit under the Forest and Aane Protector Act IWCRS are required from al
9. SM bertos Government Industrial Wildfire Control Plan User Manual IWCP May 2014 Industrial Wildfire Control Plan User Manual IWCP Revision History Version Date Author Description May 14 2014 Industrial Wildfire Control Plan User Manual Page 2 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Disclaimer In this disclaimer provision Crown means Her Majesty the Queen in right of the Province of Alberta Minister means the Minister responsible of the Alberta Sustainable Resource Development Their employees means and includes each any and every officer employee servant and agent of either or both of the Crown and the Minister and without limiting the generality of the foregoing and includes employees of the Crown and the Minister employed in Alberta Sustainable Resource Development IWCP means the Industrial Wildfire Control Plan and all programs hardware documentation functions and services forming a part thereof or associate therewith The Crown the Minister and their employees and the contractors and technical advisors of the aforesaid a Make no warranty or representation whether expressed or implied to any person with respect to this material or documentation of IWCP or as to the service performance quality merchantability or fitness of any part of the aforesaid for any purpose and b Shall not be liable for any action
10. al UserID and password set up and require IWCP authorization please email srd accountmgt gov ab ca with your request Users that are new to GOA applications will need to complete the UserID Request Form a Microsoft Excel document and submit it to srd accountmgt gov ab ca The document is located on the Land Forms website under User IDs amp Client IDs for access to Industry Online Services as shown in Figure 2 2 2 page 11 The two following images show how to navigate to where the UserID Request Form can be found on the ESRD website e esrd alberta ca May 14 2014 Industrial Wildfire Control Plan User Manual Page 4 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Orsay AOA uat T oo Apo Muir Larned PRESSE weve Industrial Wildfire Control Plan IWCP In estry Online Services ADEPT Electrorec Dispoonor re OMe Derertiees Forme be infurmnsien Letters gt Standard Operating Proceed we Tree Cust Curt NOTE The information submitted cremains conlidential and wal be used solely by FSHD tn atsit in pretectieg your personnel and efrestructers fram wildfires Accessing IWCPs bann wi need to erqure a DO sznur and pa erd ee order to arp IWCP To opata n a AAT DCE doniad Tae LAT tx P and Mea i u Leeds Forms User IDs amp Client ibs for access tn bedustry Online Services WCP Support ufo a elo Monday t End t Emal aes service
11. ary Features 2 Poputation Centres 1 i Fire Smart Community Zonet Ha sniot Locality and Towrnsite Ce ttlomert ep tammer Vilage A a vilage d National Park m 2 Town roewn Reservation 7 CM Natural Area Countes afel Dmitri ta Y 7 Specal Aoa V improvement Otstrict V Spectalined Municipality 2 Municipal District and County Federal Lans J Prowwcte Park ane Protected orea Wilderness Park A wD 7 7 z E ASFD Administrative Area Green White Boundary J Provincia Boundary n ween Area Hydrographic_Features WF 7 Al Show Laver List Figure 7 2 9 Figure 7 2 10 Figure 7 2 9 shows the Map Layers display Clicking a layers corresponding check box with activate or deactivate layers on the map These layers work in a hierarchy to have a more specific layer turned on all of the layers above that in the hierarchy must also be turned on Figure 7 2 10 shows the map legend This display corresponds to the map layers that are currently visible on the map only layers that are turned on will be populated in the legend Switching between these two displays can be done by using the Show Legend and Show Layer List buttons May 14 2014 Industrial Wildfire Control Plan User Manual Page 36 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP APPENDIX IWCP Access Flowchart Shown below is a simplified chart
12. ay around section 3 0 of this manual breaks down the main pages within IWCP and how to move around between them The default page in IWCP is the plan search page shown in Figure 3 0 1 From this page you can access all other pages within IWCP A bers Figure 3 0 1 In Figure 3 0 1 you will see links numbered 1 3 These links are used to navigate between the three main pages in IWCP plan search create plan and company search These three main pages will be broken down further in this section of the user manual The feature numbered 4 in Figure 3 0 1 shows the IWCP page pathway This area of each IWCP page shows where you are within the application and the path you took to get there As you access more specific pages in IWCP this pathway will increase in length For example if you are editing the site detail within a plan the pathway will read IWCP gt Plan Search gt Plan Detail gt Site detail figure 6 2 1 shows this pathway These pathways are made up of links allowing you to move to previously viewed pages May 14 2014 Industrial Wildfire Control Plan User Manual Page 10 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 3 1 Plan Search Page This page can be used by administrators or planners to locate plans so that they can be reviewed edited and updated There are four fields that can be used to narrow down the results of the search Simply by hitting search with all fiel
13. compares operating m veut Assignments within 1 komste of pubic land trom March ist to November gist actives ae restricted to outside of tres pang Then n SLANNIS SION is re fed Electronic Dxsposition estncted ty outside of panog TRIO quired System p The intent is to provide irformaton to ESRO as to where your employees ars trie f pe 3 GLIMPS worlong full bme to incwase employees safety in the event of an emerdenty ees ae Landscape Analyses Too Full Time Habitation Guideline Man Comfrmaton Serece Powerine Hazard Pull Ume abitada is Gudelit Meatwig Here are employees present at he facility on average to Sccessment Plan or more fours each day However locators wii De acoeoted if time scent st each facety 1 less than the User ID for INNOD y i puGelna suggests Sarvices Temporary operating loceoons Taciboes active dunno tire season a g saismi Hyves Directives requred Forms a if your compaty has NO manned operavoris yOu are NOt required fo s me Information Letters Standard Operating Maintaining and Updating IWCPs Proceduras Companies may mantan as many plans as trey ike e g Company may mantan one plan gt Tree Cuthng Permits provinciaty Of Create plans for separate working areas Figure 2 3 1 From the IWCP main page you will be taken to the SecureXNET login page shown in Figure 2 3 2 May 14 2014 Industrial Wildfire Control Plan User Manual Page 7 of 44 2014 Governmen
14. d Show the Layer List options simply switch between the site display Figure 7 2 3 and list of map layers Figure 7 2 9 May 14 2014 Industrial Wildfire Control Plan User Manual Page 33 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Also shown in Figure 7 2 4 is one of the zoom icons shown below There are predetermined scales within the map viewer and using either of these buttons will zoom in and out of those scales Above these two buttons there is a button shown below that will allow a user to toggle showing and hiding the layers list and site display B This icon is used for hiding or showing the site display and map layers These are the icons that allow for zooming in and out of the map There are three task bars available to people using the IWCP map viewer these task bars include tools that can be used within the application Getting Around Tasks Analysis a Q YAAA Hame Show the layer list Site Display Pan Zoom In Zoom Chut Initial Extent Full Extent Home Map Layers Site Display Figure 7 2 5 The getting around tab contains buttons that can be used for bringing up different displays and moving around and interacting with the map Getting Around Tasks Analysis e 740000 Print Map Point Freehand Line Polygon Rectanele Circe Ellipse Figure 7 2 6 The tasks tab allows for printing of a map and adding shapes and drawings to a map This can be u
15. damages or claims whether occasioned by negligence or otherwise that any person user Subscriber or any employees of the aforesaid may hereafter have allege or become entitled to including but not limited to any claim of third party contribution of indemnity any economic or moral loss or direct immediate special indirect or consequential damages which do may or are alleged to arise as a result of c The use of this material or documentation or IWCP or any service connection therewith or d Any error or omissions in data or any loss or partial loss of data or incomplete retrieval of information even if any or all of the Crown the Minister or their employees were advised of the possibility of such risk action claims or damages including damages sustained or actions brought by third parties and claims made against the Subscriber by third parties The entire risk of loss relating to or associated with the quality and performance of IWCP and any product and results thereof shall be assumed by the Subscriber and by any other user of IWCP May 14 2014 Industrial Wildfire Control Plan User Manual Page 3 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Table of Contents Table of Contents 1 0 Introduction and Context EU IT OGC OO MN OR A eat ae ae ons 1 1 2 IWCP Requirements and Conditions snennnennnnennnennnsnnernensrrrsrrrrrrrnsrrrrrrersrenn 1 1 3 Roles and Responsibil
16. dfire Control Plan User Manual Page 21 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 5 2 Creating and Saving a Plan Once you are ready to begin creating plans navigate back to the IWCP default homepage and click the create plan link which is numbered 2 in Figure 3 2 1 From here you will be taken to the plan detail page which is shown in Figure 5 2 1 Figure 5 2 1 Each IWCP plan has a unique ID number which allows a planner to search for it specifically within the IWCP web application Note When submitting a plan specific issue to IWCP support please be sure to include the Plan ID number in your email To obtain a Plan ID complete the information in the plan detail page shown in Figure 5 2 1 The description and comment options are primarily to help with organization information such as the geographic area of the plan is commonly included here The company and planner information required will already exist within IWCP simply select them from the dropdown box Once all of the information has been entered click on the save button Saving this information will create the new plan and a Plan ID will be automatically assigned as shown in Figure 5 2 2 May 14 2014 Industrial Wildfire Control Plan User Manual Page 22 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Figure 5 2 2 As shown above green text stating plan sav
17. ds blank will return all IWCP s that you have the authority to view Returning to the plan search page from anywhere in IWCP can be done by clicking the link numbered 1 in Figure 3 0 1 The available search criteria are Plan ID Planner SRD Area and Company these fields are shown in Figure 3 0 1 e A Plan ID is a number that is specific to each IWCP plan All plans will have an assigned IWCP number after they have been created When searching by Plan ID you must include the letters IWCP before the numbers For example an acceptable search for this field would be IWCP 12345678 e Each IWCP plan has an associated planner which allows for this search field The dropdown box is organized by last name and listed alphabetically If you choose to search by planner only the result of the search will be a list of IWCP plans associated with the planner entered in the search field applies only to companies which you are assigned to e There are 10 ESRD Wildfire Management Areas The ESRD area search option is primarily used by ESRD employees who are responsible for IWCP review in their respective areas o Wildfire Administrative Boundaries e The last available search option is to search by company this drop box is organized alphabetically The company search option is particularly useful for ESRD staff or contractors with the authority to view multiple companies The search page also gives the option of whether or not to incl
18. e IWCP login Once this is done click the Load User link which is circled in red in Figure 4 2 2 Doing this will load the user and their information into IWCP The resulting page is shown in Figure 4 2 3 Figure 4 2 3 After a new planner is loaded all the contact information that was included in the planners GOA UserID requisition form will be automatically populated on this page This information has been pulled from the EASC user database Once the contact information is complete hitting the save button will attach the new planner to the selected company A green coloured message saying planner saved successfully will appear Navigate back to the company detail page and the new planner should be listed under the Planners and Administrators tab as shown in Figure 4 2 4 May 14 2014 Industrial Wildfire Control Plan User Manual Page 19 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Planers and Adruriatrators 111 Show 10 Last Name First me te Role ole Phone MeLevin Plamner 403 796 Fm Showing 1 te 1 of 1 entries hod Planner Figure 4 2 4 From the page shown in Figure 4 2 4 an administrator can delete or detach a planner from a company or edit the planner s information This can be done by clicking the name of the planner in the list lt is important for review and quality control processes that planner information is kept up to date If problems w
19. e information associated with a site will be used to support emergency planning and response It is important that the required fields are filled out completely and accurately To begin creating a site navigate to the plan detail page for the plan you wish to make a site for You can use the plan search function to do this search by plan ID planner or company On the plan detail page there are two links that have not been previously discussed Add New Site and Move Existing Site These links are shown below in Figure 6 0 1 circled in red AMberte LS Pt Search Create Fan Figure 6 0 1 Clicking the Add New Site link will take you to the site detail page which will be discussed in more detail in section 6 1 of this user manual Clicking the Move existing Site link will allow you to move a site from an existing different IWCP plan to the current IWCP plan May 14 2014 Industrial Wildfire Control Plan User Manual Page 25 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 6 1 Adding Site Specific Information Selecting Add New Site on the plan detail page will bring you to the site detail page as shown below in Figure 6 1 1 this is where the initial site information will be submitted Figure 6 1 1 Site specific information is basic information that needs to be entered in order to save a site into the IWCP database and associate it with a plan The information re
20. e upcoming fire season The second way a company can be added is by contacting IWCP support and requesting its addition This is generally done if a company changes its name merges with another company etc System Administrators have the ability to create new companies and move planners and administrators from old companies to new ones After you have found your company on the company name page and clicked on it you will be taken to your company detail page as shown in Figure 4 0 1 AMbert AB entries No planners or administrators entered Showing to O of O entries Add Farm Figure 4 0 1 May 14 2014 Industrial Wildfire Control Plan User Manual Page 14 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Only company administrators have the ability to edit company information From the page shown in Figure 4 0 1 a company administrator can update their information or deactivate their company Information regarding adding and editing corporate emergency contacts planners and administrators will be discussed further in this section of the user manual 4 1 Adding Corporate Emergency Contacts and Editing Corporate Emergency Contact Information Corporate emergency contacts are emergency contacts that are company specific and not necessarily tied to a specific facility In some cases IWCP users prefer for the corporate emergency contacts to be the same as the emergency contacts t
21. ed successfully has appeared and a Plan ID number has been created A number of other links have also appeared which allow for the plan to be modified May 14 2014 Deactivate selecting the deactivate option will set the status of the plan to inactive An inactive plan is essentially invisible to ESRD emergency response Staff Once a plan is deactivated this button will change to say activate After December 31 all plans are automatically deactivated and will need to be reactivated with this option Inactive plans will have an Activate option Activate Selecting the activate option will reactivate the current plan and its information will once again be available to ESRD emergency response staff when returning to an inactive plan to update for the upcoming fire season use the activate option to submit the updated plan Plans Do Not Automatically Activate After Being Saved Review selecting the review option will take you to the review page This page is available for administrators planners and ESRD staff to contact one another with regards to changes that might need to be made to a plan For example if a plan is missing emergency contacts ESRD staff would use the review option to contact a planner and request this information be updated The review page is shown in Figure 5 2 3 Delete selecting the delete option will delete the plan that is being viewed Report Preview clicking the report preview button wi
22. ell a company administrator is authorized to edit all company information and add new planners and update planner information Company administrators are responsible for the management of the planners associated with their company In addition it is the company administrator s responsibility to inform ESRD if their company no longer requires IWCP plans changes their company name or merges with another company ESRD representatives conduct reviews of the information within IWCP plans to ensure accuracy and completeness In the event that issues are found with an IWCP plan planners will be contacted by an ESRD representative if issues are found within the company s information the company planner or administrator will be contacted lf a company elects to use a contractor to complete IWCP plans that contractor must request to be associated with the respective company in the UserlD request form when he or she applies for a UserID UserlD s are covered in section 2 0 of this manual A contractor may be associated with multiple companies in IWCP contractors can be added to companies as a planner by company administrators through the Add a Planner feature covered in Section 4 2 of this manual When using a contractor it is preferred that a company representative maintains the administrator role within IWCP while the contractor fills the planner role May 14 2014 Industrial Wildfire Control Plan User Manual Page 2 of 44 2014 Government
23. esy ab cn ro et Pen to yg A Related information Forest ang Prairie Protection Act Atberteas Le Figure 2 2 1 Figure 2 2 1 shows the IWCP main page located on the ESRD website The link circled in red can be followed to access the Microsoft Excel document that must be filled out and emailed to ESRD account management to initiate that process of obtaining an external UserlD May 14 2014 Industrial Wildfire Control Plan User Manual Page 5 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP About Public Lands fas Lands Forms t Enhanced Anprova l Process sindustry Online Services Agricultural Direcoees r Commercial Industrial 4 Personal rOTRNS Electronic Disposition System EDS Enhanced Approval Process EAP Environmental Field Reports Exploration sifformation Letters Exploration Geophysical Standard Opera ong Procedures First Nations Consultation gt Tree Cutting Permits Inspections Oil amp Gas Conventional Oil Sands Pits Mines amp Quarries Purchasing Public Land Recreation Reservations Notations for Government of Alberta Departments Roads Temporary Field Authorization v User Ds amp Client IDs for access to Industry Online Services EDS LAT PCS IWCP ond PHAP User 10 Request Form a Figure 2 2 2 Figure 2 2 2 shows the Lands Forms page located on the ESRD website From the selection of
24. g the company name lf an IWCP user is only associated with one company when they click the Company link numbered 3 in Figure 3 0 they will automatically be directed to their company s details page From the company detail page administrators can edit information such as corporate emergency contacts and planners and administrators The process for editing company information will be discussed further in section 4 0 of this user manual Only companies you are associated with will appear in this list Figure 3 2 3 May 14 2014 Industrial Wildfire Control Plan User Manual Page 13 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 4 0 Editing Company Detail Companies can be added to IWCP two different ways The first and most common way that companies are entered into the IWCP database is during the process of a user requesting a GOA UserID When filling out the UserID excel document if a company name is included that is not currently listed in IWCP a new company will be created with the new user as the companies first IWCP Company Administrator Please be sure that all planners and administrators who request UserlDs use the same company naming convention doing this will prevent company duplication in the database It is important that company detail within IWCP is kept up to date A good time to edit and review company detail is in February when ICWP plans require updating for th
25. hat are listed for their facilities In the event of an emergency ESRD may contact the corporate or site emergency contact depending on the urgency of the situation Having corporate emergency contact information available is important to ESRD for keeping companies informed in the event of nearby wildfire Changes in nearby fire behaviour evacuation trigger points and thick smoke moving into an inhabited or work area are all situations that may necessitate contact In Figure 4 1 1 below you will see the options to add new emergency contact and add existing emergency contact numbered 1 and 2 respectively A berta nm ti TS No emergency contacts entered Showing O to of O entrees Add him Ade Entsting F4 Dromrgeney Coraci Emergency Contect Figure 4 1 1 May 14 2014 Industrial Wildfire Control Plan User Manual Page 15 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP lf your company has plans already populated with sites and emergency contacts that you wish to add to the list of corporate contacts use the add existing emergency contacts option After selecting this option you will be shown a list of current site emergency contacts of which you may select whom you would like to make a corporate emergency contact All the details associated with that contact will be copied from the site emergency contact page to the corporate emergency contact page lf you need t
26. hat the site as of the current date is not within its habitation period May 14 2014 Industrial Wildfire Control Plan User Manual Page 32 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Site display as shown below in Figure 7 2 3 allows users to turn different site types on and off This can be useful for example in company view when looking specifically at a company s temporary facilities or equipment distribution Site Display Permanent Equipment Temporary Water Upgrade Expired Sites Labels Validate Sites Figure 7 2 3 The validate sites button will check whether or not sites are situated in valid locations Invalid locations include points outside of Alberta and within a water body There are a few features and tools available to users on the map itself within the map viewer want to F ji Mir FR PR i Show Site Display Togele Sites Visibility Show the layer list Turn layers on and off and perform actions on them Create a printable map Create a printable map Return to initial map extent Go back to the initial map position and zoom level Figure 7 2 4 Figure 7 2 4 shows the list of options available under the I want to button The features are simple intuitive When selecting Create a Printable Map a new window will open with options relating to the creation of a pdf which can then be printed The Show Site Display an
27. he plan that is currently being viewed Selection the view company map will produce a map that includes all sites from all plans associated with the company that the currently viewed plan is associated with May 14 2014 Industrial Wildfire Control Plan User Manual Page 30 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 7 2 Map Viewer Layout Symbols and Features The map viewer has recently been updated to be more intuitive and user friendly The default layout of the map viewer is shown below in figure 7 2 1 Figure 7 2 1 The default map viewer page is split up between a task bar at the top of the page the main map area and the site display layers list legend section at the left of the page The map viewer is used to view sites that are associated with a specific plan or a company s entire suite of plans Sites and their water upgrades and equipment are depicted with different symbols When these symbols overlap a cluster is created clusters are depicted by a green pin that shows the number of sites water upgrades and equipment included in the cluster Zooming into smaller scale will soread a cluster out into its individual components if the same location is used for a site and its associated equipment and water upgrades the cluster will remain a cluster regardless of how far the map is Zoomed in A blue circle represents a permanent site a blue star represents an active
28. ith a plan are observed company administrators should contact the associated planner Once the company information and planners are set up in IWCP plan creation can begin May 14 2014 Industrial Wildfire Control Plan User Manual Page 20 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 5 0 Creating an IWCP An IWCP is a way to organize data and information within the IWCP web application Plans contain sites sites contain the specific information required to respond to an emergency ata facility This section of the user manual will cover the creation of plans section 6 0 goes into detail about the information required for sites 5 1 Options For Organizing Plans How a company organizes their IWCP plans is ultimately at the discretion of the company Organization commonly depends on the geographic extent of a company s operations and the number of facilities that need to be included in IWCP There are generally there are three ways that IWCP plans are organized e One plan containing all company sites e One plan for each ESRD WMA in which a company operates or e One plan for each administrative area a company operates in lf a company has more than one planner it is generally a good idea for all planners to be using the same method and convention for plan organization this will make it easier for the company administrators to review plans and ensure accuracy May 14 2014 Industrial Wil
29. ities within IWCP cccceccccecsssceceesssseeceeeneeecesssseeeeeens 2 14A USNO MIS MANUA eens EE 3 1 5 IWCP Technical Support iii 3 2 0 The External UserID Process 2A AC VVC SING ee data ee ed do nt 4 2 2 The External UserlD Requisition Form 0 0 0 0 cccccscccccesssccecessscecceessseeceesssseeeeeeeees 4 23 OCIA UNO IN OP scares a aa as ee na E E E E 7 2 4 Maintaining Your Password sense emasnre sance ere necessite 9 3 0 Navigating Within IWCP 3 1 Plan Search Page ii 11 3 2 Create Plan Page iii 12 D COMON PAS en a a en a a danse 13 4 0 Editing Company Detail 4 1 Adding Corporate Emergency Contacts and Editing Corporate Emergency GORCE ONAN a a na 15 4 2 Adding Planners and Editing Planner Information 2 0 0 0 cee ccccessecessteeeeesneeeeeees 17 5 0 Creating an IWCP 5 1 Options for Organizing Plans ou ccc cccssccceesecceessecceesseeceesseeceesseeeeesseeceesseeeeeeas 21 52 Creating ANd Saving WW CP S near 22 May 14 2014 Industrial Wildfire Control Plan User Manual Page 4 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 6 0 Populating IWCP Plans With Sites 6 1 Adding Site Specific Information 2 0 0 ec cecccsssecesseeesseeeesseeeesseeessseeesseeeeseeessas 26 6 2 Adding Site Emergency Contacts ccc ccccsscccsssccessseeccsssseeessssecesseeseessseeeeeeas 27 0S ANO OS EQUIPE E A ne 27 6 4 Adding Site Water Upgrade 0 0 ccccccccsssccssssecceesseeceessecceesseeceesseeecesseeeee
30. ll take you to the report preview page The report preview page is a way to view all the information included in a plan on one page All site information planner information and company information is included An example is shown in Figure 5 2 4 Industrial Wildfire Control Plan User Manual Page 23 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP ry WUTAN Sustina e Environment and Sustainabk Alberta Wildtire System IWGP Hesource Deveiooment tant Oe LOGE si iles ut Plan Search Create Pian Comparyy sere ur Pesta Pemba sea Mark Pian for Revoew Q The tbomeg planer vil be cotied by emal when dus pisn te etes fer review oo iii Comments Show 10 entries Comment s Date No comments entered Showing O to O af O entries Figure 5 2 3 AMbetss ra OE seer re iter we e RAS un a Figure 5 2 4 Once satisfied with a plan planners can begin populating them with site information Entering site information is discussed in detail in section 6 0 of this user manual May 14 2014 Industrial Wildfire Control Plan User Manual Page 24 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 6 0 Populating IWCP Plans with Sites Within IWCP a site is synonymous with a facility Sites are listed under a plan and named and organized at the company s discretion A plan can contain as many sites as a company requires Th
31. n by ESRD in the event of a threatening wildfire can range from contacting a company to advise them of a developing situation to requesting the aid of heavy equipment on site or to prompting an immediate evacuation The IWCP program is a web based application that can be accessed through the ESRD website IWCP plans can be created and maintained through this application These plans include information about emergency contacts facility locations habitation dates etc The application contains a map viewer that utilizes submitted information to Spatially display sites and equipment The overall intent of the IWCP program is to offer companies a means for providing ESRD with information regarding facility details and emergency contacts which will ultimately increase worker safety in the event of an emergency wildfire 1 2 IWCP Requirements and Conditions IWCP submissions are a mandatory requirement under the Forest and Prairie Protection Act for facilities located on or within one kilometer of public land and inhabited by at least one person for four or more hours in a day this time does not have to be consecutive during the time frame of March 1 through to November 31 The goal of IWCP is to protect human life To ensure this plans must have up to date emergency contact information accurate site locations and an accurate number of on site inhabitants These three pieces of information are crucial in supporting wildfire emergency respon
32. n in Figure 4 1 3 The example provided shows only one emergency contact multiple contacts are encouraged in the event that someone is unavailable AMberte A i Showing 1 t 1 of 1 entries bd ans Amt Ensag Emergenes Comtect Emergency Corner Figure 4 1 3 Corporate emergency contacts listed on this page will be listed by their contact order A company administrator can edit contact information or delete a contact by clicking on an individuals name in this list 4 2 Adding Planners and Editing Planner Information As mentioned earlier the size of a company s operation generally dictates the number of planners and administrators that are required in IWCP Ultimately it is at the company s discretion to decide how planners and administrators are organized within IWCP There are two ways that planners can be assigned to a company e During the process of filling out the UserID requisition form a user may select planner under the permissions required drop box Within IWCP they are then assigned to the company they used in the form as a planner May 14 2014 Industrial Wildfire Control Plan User Manual Page 17 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP e lf a person has a GOA UserID before being added to a company for example changed positions or has a pre existing UserID for other GOA applications they will need to be manually associated to a company within
33. o add a new contacts choose the add new emergency contact option By clicking this link you will be directed to the Emergency Contact Detail page shown in figure 4 1 2 It is on this page that you will enter the contact information for your new corporate emergency contact Figure 4 1 2 Complete the required information and click save to add in the new contact All information on this page is critical Please also keep in mind that contact and contact information maintenance is paramount to taking effective action in the case of an emergency For example the contact order is a company s way of telling ESRD who to call first If you are updating information and replacing your first contact with someone new please update other emergency contacts accordingly Duplications in the contact order will generate confusion Likewise if Someone leaves a company or is no longer in a position where they act as an IWCP corporate emergency contact company details should be updated to reflect the changes Out of date emergency contact information can potentially delay emergency response efforts May 14 2014 Industrial Wildfire Control Plan User Manual Page 16 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Once the details are complete save the contact and return to the company detail page you will see that the new contact has been listed under the corporate emergency contact tab as show
34. or details Creating New IWCP Plans Updating existing IWCP Plans Select the create plan tab and beain Select the plans search tab to find plans makina new plans A section 5 2 i this that already exist but require an update 3 nel 74 See section 3 1 of this user manual for user manual for details ie aie After a plan has been created populate it with the necessary sites and site information See section 6 0 of this user manual for details Once the updates are complete save the plan and verify the information in the IWCP map viewer See section 7 0 of this user manual for details Once the plan has been completed verify the information is correct by viewing it in the IWCP map viewer See section 7 0 of this user manual for details Update plans as needed periodically throughout the fire season May 14 2014 Industrial Wildfire Control Plan User Manual Page 38 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP IWCP Annual Cycle and Important Dates The image below depicts the annual IWCP cycle As of February 28 all plans must be reactivated and kept up to date for the duration of the fire season As of December 31 all plans will be automatically be deactivated and IWCP users will have two months to update reactivate or delete old plans for the next year s fire season Dec 31st All IWCP plans are Nov 30th New activities deactivated in preparation for occurring
35. quired on this page is broken into two sections site and inhabitants e Site information includes the name location and type The name associated with sites should be descriptive it is generally related to a sites geographic location for example the legal location An accurate longitude and latitude in decimal degrees format is essential for effective emergency response the location entered here will generate the site on a map used by ESRD emergency response staff The site type refers to the facility if the type is not included in the list provided please select other and explain what type of site it is in the comments section Every facility located on public land will have an associated disposition number under the Public Lands Act Including this number is not essential to emergency response procedures e Inhabitant information includes the maximum number of inhabitants on site at any given time and the timeline of the facilities operational period If the facility is permanent the habitation start and end dates will be greyed out Once the information on this page is complete you are able to save the site May 14 2014 Industrial Wildfire Control Plan User Manual Page 26 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 6 2 Adding Site Emergency Contact Information Once the site has been saved with Its initial information more detail can be included Site emergency contacts are the
36. rial Wildfire Control Plan User Manual Page 27 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP To include information about regarding equipment select the equipment tab on the site detail page this is where entered site equipment will be listed You will be presented with two options add new equipment and move existing equipment The move existing equipment link allows you to move equipment from site to site within IWCP doing this will save you having to enter information in again For the purpose of the user manual new equipment will be added Clicking on the add new equipment link will take you to the page shown below in Figure 6 3 1 A berbo Figure 6 3 1 Once you have navigated to the equipment detail page select the type of equipment that is on site and the quantity Add any additional comments you would like and save The newly added equipment will now show under the equipment tab on the site detail page If you include equipment under the type other please mention in the comments what other refers to Also please do not include fire extinguishers or hand tools in the equipment section ESRD assumes companies have the necessary equipment on site as it is a requirement under the Forest and Prairie Protection Act 6 4 Adding Site Water Upgrades As with site equipment ESRD asks that relevant water upgrade information be made available through
37. se Information regarding equipment and water upgrades at unmanned sites can also be valuable for assisting wildfire operations 1 3 Roles and Responsibilities within IWCP May 14 2014 Industrial Wildfire Control Plan User Manual Page 1 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Industry users within IWCP are assigned one of two roles planner or administrator Each of these roles has different responsibilities and assigned functionality within the web application Each IWCP user must obtain a unique external UserID for access to Government of Alberta web based applications during this process users will define what authorization and role they require within IWCP Obtaining an external UserID is covered in section 2 0 of this manual An individual company within IWCP requires at least one administrator and may have as many planners and administrators as needed It is not uncommon for smaller companies to have only one planner who by default will also fill the role of company administrator Planners are responsible for creating plans and populating them with site information They have the ability to create update and delete IWCP sites and plans that they create and are responsible for updating this information Planners cannot activate inactive plans a company administrator is required to perform this action A company administrator has the same toolset and capabilities as a planner As w
38. seful when delineating management areas and company boundaries when producing a map May 14 2014 Industrial Wildfire Control Plan User Manual Page 34 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Getting Around Tasks Analysis o o g 8 Q Point Identity Freehand Identity Line Identify Polygon Identify Rectangle Identify Location Information Figure 7 2 7 The analysis tab will bring up a list of active layers on the map that a given shape or point overlaps For example using Line Identify and drawing a line over a watercourse and road will produce a list identifying which watercourse and road layers that relate to the line that was drawn Figure 7 2 8 shows the output generated by using an analysis tool Figure 7 2 8 The analysis output is produced in a table as shown in Figure 7 2 8 layers are listed under their corresponding tab These tabs parallel the hierarchy that is used in the Map Layers for example watercourse types are listed under stream layers May 14 2014 Industrial Wildfire Control Plan User Manual Page 35 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Tasks Amalytis Map Legend Pop Centres Prov Boundary Features Hamlet Locality and Townsite kap Leyers gt Harriet 2 ttre Smart Control Zoe features Fre Smart Conte Zones Wildfire Threat Assassin Masters wikio Throat Assessment l Pop Centres Prov Dound
39. sseeeeeeas 28 7 0 Using the IWCP Map Viewer 7 1 Viewing Plan and Company Maps c ccc cccccccccessecceesseeceesseeeeessseceesseeeeeesseeeeeeas 30 7 2 Map Viewer Layout Symbols and Features 0 c ccc eccccccsseccesseceesseceesseeessseeeesees 31 APPENDIX IWCP Access Flowchart IWCP Plan Creation and Update Flowchart IWCP Annual Cycle and Important Dates May 14 2014 Industrial Wildfire Control Plan User Manual Page 5 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 1 0 Introduction and Context 1 1 Introduction to IWCP As the oil and gas industry expands further into the forested areas of Alberta there is greater exposure to the threat of wildfire The Industrial Wildfire Control Plan IWCP is a tool utilized by Environment and Sustainable Resource Development ESRD to help mitigate the risks associated with industry expansion ESRD is the Government of Alberta GoA ministry charged with protecting human life communities watersheds and soils natural resources and infrastructure from wildfire This is done by implementing wildfire prevention and preparedness programs and through partnerships with the Alberta Public and industry stakeholders and managing wildfires as they occur The information supplied by companies to ESRD in wildfire control plans provides emergency response officials with the information needed to act quickly in the event of an emergency wildfire Actions take
40. t of Alberta Industrial Wildfire Control Plan User Manual IWCP SEMURE RECESS ty SRO are can y J a IET SECUREX NE You arr met bagerd m te erwe NET Uar Nester l asso vel heat Tepe y e Legal Nother Thot parrets metrorik is the prugenty af the Prortars ai Alberta sad ofl erage mwy be temedered Aggeaved mere arrommng ther sete wil do ne m erverdene wr exieteng padrina sad thee Alerts Phib Servies valss Figure 2 3 2 This page checks your username and password against our GOA database as a form of authentication Enter your UserlD and password and select GOA Client from the drop down box labelled Account Type Usernames for IWCP are generally firstname lastname if extern gov ab ca is included after the username the application will present the user with a 403 access denied error AMbetas HUMAN ON Sustainal Alberta Wildfire System What worse you like to do User Guides Figure 2 3 3 From the SecureXNET page you will be taken to the Alberta Wildfire System AWS portal shown in Figure 2 2 3 This is the page where users can access either IWCP or the Powerline Hazard Assessment Program PHAP To access IWCP click on the blue box labelled IWCP circled with red in Figure 2 3 3 Once you have done this you will be taken to the default IWCP page where you can begin creating IWCP plans May 14 2014 Industrial Wildfire Control Plan User Manual Page 8 of 44 2014 Government of Alberta
41. temporary site and a blue square represents either a water or equipment upgrade May 14 2014 Industrial Wildfire Control Plan User Manual Page 31 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP Clicking on a site or a cluster will bring up a box that shows site detail Figures 7 2 2 a and b show what information is included in site detail Plan IWCP 864184 Name User Guide Test 3 Element Type Flare Stack Type Permanent Long 116 672330 Lat 53 645860 Temporary Status Figure 7 2 2 a 1 of 4 Plan IWCP 625155 1 Name User Guide Test 1 Element Type Booster Type Temporary 7 Long 116 772330 Lat 53 945860 Temporary Status Inactive Figure 7 2 2 b Both figures shown above depict the site detail that is displayed after clicking on a symbol in the map viewer In the top left corner we can see that both sites are part of a cluster a is listed as the second site in the cluster and b is listed as the first The arrows allow for cycling through the sites within the cluster The information included in the site detail is fairly simple plan name facility equipment water upgrade type temporary or permanent site the location and the sites current status field is only populated in the case of temporary sites In Figure 7 2 2 b a temporary site that is currently uninhabited is shown This can be determined from the Inactive temporary status which means t
42. the plan detail page as shown in Figure 6 0 1 and the new site will be listed You can edit the site information at any time by clicking on the site name in this list Repeat the process outlined in section 6 0 to add more sites to a plan Once the plan contains all the information required for all the sites that will be included in it it has been completed Now only plan maintenance and upkeep are required May 14 2014 Industrial Wildfire Control Plan User Manual Page 29 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 7 0 Using The IWCP Map Viewer The map viewer within IWCP allows users to view their plans and sites spatially on an interactive map This map can be customized by turning different layers on and off within the application These layers include an ATS grid water and road features with annotation fire behaviour potential and many others Users have the option of viewing a more specific plan map or a more general company map both planners and administrators have access to this functionality within the application 7 1 Viewing Plan and Company Maps In the plan detail page there is an option to view the plan map and the company map These options are highlighted below in figure 7 1 1 Figure 7 1 1 Using either of these options will bring up a new window containing the map viewer Selecting the view plan map option will produce a map containing information relating to t
43. trial Wildfire Control Plan User Manual IWCP 2 0 The External UserID Process Accessing and utilizing the IWCP web application requires users to be set up with a GOA UserlD and account The following section outlines the steps one needs to take to carry out this process A flowchart of the IWCP Access process can be viewed in this manual appendix 2 1 IWCP Website From the ESRD website you can access the Alberta Wildfire Systems AWS suite of online applications and many other online resources provided by ESRD such as FireSmart information current Fire Weather data and maps current wildfire situation reports etc e esrd alberta ca This will be also the website that provides access to the IWCP application as well as the forms and contact information needed to obtain an external UserID Within the ESRD website the IWCP homepage can be found as shown in Figure 2 2 1 page 10 This website has excellent information if you are looking for an overview and general information about the program e esrd alberta ca 2 2 The External UserlD Requisition Form ESRD utilizes one large database called the Active Directory to house all information regarding external clients and web based application users As a result users are provided with one generalized application form to be filled out Within this form you have the option of specifying which web based applications you need access to Important note if you already have an extern
44. ude inactive plans in your search Inactive plans have either expired from the previous fire season or have been deliberately inactivated by the planner responsible for them If you are looking to reactivate plans from a previous fire season this check box must remain unchecked when you are searching for inactive plans May 14 2014 Industrial Wildfire Control Plan User Manual Page 11 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 3 2 Create Plan Page The second of the three main pages is the Create Plan page it can be found by clicking the link numbered 2 in Figure 3 0 1 the page is shown below in Figure 3 2 1 Figure 3 2 1 This page is where IWCP plans are created and plan information is entered The process for creating plans will be discussed further in section 5 0 of this user manual May 14 2014 Industrial Wildfire Control Plan User Manual Page 12 of 44 2014 Government of Alberta Industrial Wildfire Control Plan User Manual IWCP 3 3 Company Page The third main page in IWCP is the Company Page This page can be found by clicking the link numbered 3 in Figure 3 0 1 the page itself can be seen in Figure 3 2 3 IWCP users are only able to view the details for companies they are associated with If a user is associated with multiple companies a list will be generated as shown in Figure 3 2 3 From this list the company details and information can be accessed by clickin

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