Licensee User Manual
Contents
1. Cheek Availability Unit BIN Description Size Store Name Avail 80350R Canadian 14 1 Alberton 12 80350R Canadian 12 pk 14 1 O Leary 12 80350R Canadian 12 pk 14 1 Tignish 12 f Tyne 80350R Canadian 12 pk 14 1 Valle 12 80350R 14 1 Test Store 12 Canadian The search can be conducted by Bin or Name see Shopping Cart The quantity desired must also be entered then the check availability button selected It returns the number available based on the last update from the store to the website If you find product at another store that you would like to reserve click on the store name for store contact information As you can only place an order through the website to your default store you must directly contact the other store to place an order The price displayed is the basic price The Loop User Manual Licensees Page 10 Product Price List This page supplies product information including Bin Department Size Name and the Basic Price of the product Product List Spirit Cooler x DepartmentDescription 17815V Se sel Breezer Island 330 ml 2 25 eiv PE Bamdeeeer my G22 17816V A aa Breezer Tropical 330 ml 2 25 17830V A Bacardi Calypso 341 ml 2 25 178302 Pre Bacardi Calypso iL 5 22 17820V ee Bacardi Extreme Orange 341 ml 1 82 17810V er Bacardi Key Lime 341 ml 2 21 17810Z AHA Bacardi Key Lime iL 5 22 17880V ate Bacardi Pina Colada 341 ml 2 21 17880Z TAA Bac2. If you do not know the Bin you can order a product by name Click on the Name button a dot appears The Loop User Manual Licensees Page 6 NAANAANAA A Range min max if you are looking for a product in a particular price range enter price here Category ie spirits wine beer Sub category ie vodka rum gin Sub class ie table economy dark white Description displays the product name Size the sizes available for that product Quantity enter the quantity Add to Order moves the product to the order pad The unit price displayed equals the basic price minus discounts The field allows the user to change the quantity ordered by clicking on the field and entering a new number Delete removes the item from the order pad Flag if an asterisk appears on the line this represents a product bulletin Click on the asterisk and a pop up box will display the information Last availability check displays last time product quantities were updated on the website from the store Next availability check displays when next product quantity will be updated on the website from the store New order saves the current order can be found under Active Orders and starts a new order Scroll bar allows user to scroll through all items on the order Total cost ordered running total will include the product discounts bottle deposits GST and licensee fees for all products in the order Important
3. The Loop User Manual Licensees Page 1 This page allows a Licensee to login to a secure site to place a liquor order check product availability at their family of liquor stores maintain order history and status as well as accessing monthly LTO s Limited Time Offers and adding them to their order General Public Welcome to the Prince Edward Island Liquor Control Commission s License Information Website Please visit our The Prince Edward Island Liquor Control Commission is pleased to offer its licensees the holder of a liquor license general public on line ordering system As a Licensee you may register as a user of our on line ordering system following wh website at you will be able to www peilcc ca e place your premises liquor order directly with your liquor store P E I Liquor Gont e check availability of products within your family of liquor stores Commission e maintain an order history 3 Garfield St e check on your order s status P O Box 967 access monthly LTO s specials and add them to your order Charlottetown PE GIA 7M4 Registered Users Phone REGISTERED USERS please login with your user name and password 902 368 5710 Fax 902 368 5735 Website Administrator picampbell gov pe To become a Registered User of The Loop contact the Website Administrator to register your User Name and to assign you a temporary password to allow you access Once you are
4. this total is the total paid The Return to Order History button takes you back to the Order Status or History screen From the Order Status Screen you can select an order and use it as a template to create a new order by clicking on the Add to Order button This takes you to the Shopping Cart Screen From here you will notice all quantities are zero so you must enter in the desired quantity by clicking the field deleting the zero and then entering your desired quantity This prompts you to update your request or cancel the quantity you entered All line items have a large X to the right of the screen If you click on this a popup box asks if you wish to delete the record line Answering yes deletes the line item All lines with zero quantities ordered must be deleted as the system will not allow you to move to the Checkout screen unless the field is 1 or greater From here Shopping Cart items can be added to your order in the usual way and the order submitted as discussed on the Shopping Cart page The Loop User Manual Licensees Page 14 Limited Time Offers LTO This page can be accessed by clicking the LTO link on the homepage or by clicking on the LTO button on the sidebar Y i LTO s New Order All Z Shopping Cart Check Availability Description Reg PromoEndDate 17830V Bacardi Calypso 341ml 2 25 1 87 6 30 2003 17790V Blue Typhoon 341ml 2 25 1 87 6 30 2003 __ 177
5. registered type in your User Name and Password and click Submit There will be a forced password change every six months Upon expiry a popup box will prompt you to enter a new password After six unsuccessful attempts to login the account will be locked and the Website Administrator must be contacted to have the account password reset A notice will also be sent to the licensee s email address to advise their account has been locked A session will last four hours before it times out and asks you to log back in If you forget your password click here at the Forgot Your Password prompt which brings up the appropriate screen see page 2 The Loop User Manual Licensees Page 2 Forgotten Password Please enter your username and license number below and click Submit A new password will be emailed to you immediately Use this password to log into the site then go to the My Profile page and change your password Forgot your password Please enter your username and license number below and click Submit Your password will be emailed to you immediately The Loop User Manual Licensees Page 3 This is an information screen which provides up to date information on LTO s a price list new product listings and delistings and supplier information related links Simply click on the title to view the information Welcome Licensees to The Loop your Lic
6. 60H Cranberry Apple 4 pk 8 16 6 46 6 30 2003 17780H Cranberry Peach 4 pk 8 16 6 46 6 30 2003 __ 18010H Wildberry Extra Cooler 4 pk 8 16 6 46 6 30 2003 17750H Wildberry Vodka 4 pk 8 16 6 46 6 30 2003 040904 Alberta Springs 375ml 9 68 9 18 4 30 2003 Contact 040902 Alberta Springs 750 ml 17 84 16 99 4 30 2003 03380Z Bacardi 1873 750 ml 18 99 18 09 4 30 2003 Logout 03000Z Bacardi White 750 ml 17 63 16 78 4 30 2003 17540Z Baja Luna 750 ml 23 36 18 69 6 30 2003 020604 Banff Ice 375 ml 9 6 9 05 4 30 2003 02060Z Banff Ice 750 ml 17 97 17 12 4 30 2003 PT Select a particular department from the drop down list to view LTO s related to one particular department or select All Mi page presents you with up to date Limited Time Offers You can add an item s from this page to your Shopping Cart by simply entering the quantities required in the box and then clicking the Update button These items are then added to your current order If you have not yet started an order a new one will automatically be created for you Click on the Shopping Cart link to view this order The Loop User Manual Licensees Page 15 Product Information Beamish Red Irsh Ale Allied Domecg Becks Amarula Bitburger Appleton Estate Boddingtons Bacardi Budweiser Baileys Caffreys Brown Foreman Carlsberg Captain Morgan Coors Catto s Rare Corona Chivas Regal Fosters Courvoisier Granite Brewery Drambuie Grolsch Finlandia Vodka Gui
7. Orders BIN 0000r Start Date MM DD YY YY 01 25 2003 End Date MM DD YYYY 04 18 2008 Search BIN Description Size Ordered Received 80000R Blue Quarts 625 ml 24 0 pO Enter the Bin the start date and the end date in the format shown above mm dd yyyy and then click the search button to return information If you leave these fields blank then all products and quantities for the orders that have been placed through the website will be returned The Loop User Manual Licensees Page 18 Section 13 FAQ s Frequently Asked Questions The FAQ s page provides answers to some frequently asked licensee questions ie wine and draught discounts acceptable methods of payment etc How can become a licensee You must first apply to the LCC Head Office and meet the requirements as outlined in the application form am a licensee and want to order alcohol Where do go from here Click the Log in link on the left and enter your email address and password as given to you by LCC officials I ve lost my password What do do now Please contact the LCC head office to have your password reset What methods of payment are accepted The Commission will accept credit cards debit cards cash and certified cheques as payment What is the current wine amp draught beer discount As of April 1 2002 the discount on draught beer is 11 and wine is 15 and licensees are allowed to set their own pricing
8. What is the pricing formula Example basic price of a wine 9 60 15 discount 1 44 discounted price 8 16 10 licensee levy 62 The Loop User Manual Licensees Page 19 The Loop User Manual Licensees Page 20 Contact Information The purpose of this page is to supply pertinent information to licensees on such things as product representatives head office personnel website administrator and stores including phone and fax numbers and email links CONTACT INFORMATION e Head Office Administration go to www peilcc ca e Liguor Suppliers go to www peilcc ca e Website Administrator go to Pam Campbell c o pjcampbell gov pe ca LIQUOR STORES ALBERTON LIQUOR STORE 001 Telephone 853 8640 Fax 853 8641 491 Church St P O Box 65 Alberton PE COB 1B0 Manager Stephen Callaghan sfcallaghan gov pe ca LCCALBERTON gov pe ca BORDEN CARLETON LIQUOR STORE 002 Telephone 437 8545 Fax 437 8547 Gateway Village 100 Abegweit Blvd Borden Carleton PE COB 1X0 Mailing address P O Box 967 Ch town PE C14 7M4 a Donald Howatt The Loop User Manual Licensees Page 21 Are you sure you want to logout Yes Nof Selecting no on the logout screen returns you to the home page Selecting yes on the logout screen takes you to the login page
9. ardi Pina Colada 1L 5 22 amp nirit F i The basic price does not include GST PST Discount or Bottle Deposits With product purchase applicable taxes are applied To display a product list either select a particular department or all from the drop down list The Loop User Manual Licensees Page 11 8 Active Order This page displays all unsubmitted orders If you have started an order but not yet submitted it to the store it will appear here From this page the licensee can view the order continue the order or delete the order Active Orders Last Order ID Total Cost Update 201 66 4 10 2003 80 03 4 10 2003 Continue K 45 86 4 15 2003 Continue K 814 16 4 13 2003 Continue K BIN Name 17830V Bacardi Calypso 341 ml 90250R Coles Cream Ale 50 L Order ID link that displays the details of the order the bottom of the screen Continue this will take you to the Shopping Cart screen and your order will appear in the order pad From here the licensee can continue this order You cannot add an Active Order to an existing order in the Shopping Cart Therefore choose to continue the Active Order first and then add more items to the order once it is in the Shopping Cart If you have an existing order i e Order ID 50 in your shopping cart and then you go to the Active Orders page and choose to continue another order i e Order 60 then order 50 will be sent to the Activ
10. e Orders page and Order 60 will populate the Shopping Cart X icon click on this screen lt icon gt to delete the order A popup box will confirm you want to delete the order The total cost displayed is the cost of the items that have been requested so far on this order The Loop User Manual Licensees Page 12 The Order Status screen displays all of your submitted orders and the status of each based on the filters at the top of the screen Order Status Orders Status Open Please Select Order 7 Ascending gt Last Order ID Template Total Cost Update Order Date Status yengey gis9 so 4 10 2003 4 10 2003 1 8767 fridays 64 51 4 11 2003 4 11 2003 1 Print Add to Order Details for Order 8737 Template Name Monday Ord BIN Name Size Received Ordered 80000R Blue Quarts 625 ml 0 5 90040R Canadian Draught 50 L 0 1 Save Reset Status 1 indicates that your order has been sent to the store but has not yet been imported into the store s point of sale system Status 2 indicates your order has been imported into the store s point of sale system Status 3 indicates your order has been paid Status 4 indicates your order has been voided at the store Status 5 indicates your order has been cancelled at the store Once your order has been paid for at the store it will appear as paid Status 3 on the website within the next hour However the actual quantities of your order and the act
11. ensee On line Ordering Program Price List New Order hopping Cart heck Availabili Pza ole lF le ja jio a S 2 E ie WS Bla lt Fag Hi Pala a a S it 7 New Listings Delistings se 2 A Product Info 5 SAE our Profile seat Limited Time Offers earch Orders Se We le le 53 a i S aad S Product Information A Licensee Notice Board with pertinent information from Head Office is also maintained as well as a link to the Liquor Control Commission s public website The Loop User Manual Licensees Page 4 This screen provides the following options on how you would like to start a new order 1 New Orders simply start a new order 2 Active Orders allows you to continue a previously saved but un submitted order 3 Order Templates allows you to select a completed order that was saved as a template 4 Order History allows access to all of your orders that have been completed through the website to be used to create a new order 5 Note historical orders will be accessible through the website for 13 months You can begin the ordering process by beginning with an empty order Continuing an existing order or using a template as an order Please select one of the options below to begin your order New Orders This is an empty order e Orde This i i 4 Order Templates A tamplate that you have created Order History An order
12. ilability Check Available Totals E sub Total 26 52 Total Discount 0 00 Licensee Fec 2 65 Surcharge Fee 0 00 GST 2 04 PST 0 00 Bottle Dene it 1 30 pO The user can delete line items on this screen but if they want to edit quantities or add new items they must click Edit Order to return to the Shopping Cart screen The Available column displays quantities available at your store If the quantity available is less than the quantity ordered then the quantity available will be highlighted The Licensee can check the availability of a product at a store in his family of stores by clicking the Check Availability button To reserve product from another store the store must be contacted and arrangements made to pickup the product Orders can only be placed through the website to your default store See Section 5 Check Availability L Ae The Loop User Manual Licensees Page 8 Submit Order submits the order to the store and sends an email to the store and the Licensee to confirm the order was sent Draught orders pricing does not include delivery charges and draught is ordered by the store after the licensee orders it However it will always appear as available on the website and the price will be included in the order Submitted your order takes you to the Confirmation Screen Confirmation Screen This screen confirms the order has been submitted and that emails have bee
13. n sent to the store and licensee to confirm Thank you for ordering from LCC Your Web Order ID is 454 Please check your email to make sure you have received a confirmation email with this Web Order ID The email will also include the items that you ordered along with an estimated total Would you like to save this order as a template Template Name Save Would you like to e Return to the main page e Logout Template name allows the user to enter a name for this order to be saved as a template order The user can then choose to return to the Home Page or Logout Please note store pickup schedules etc may also be found on this page Please note no product quantities are reserved on the website until your order has been submitted If the quantity requested is higher than the quantity available it will be assumed by the store manager that if this additional product comes into the store before the order is shipped out that the licensee wants this product added to his her order The Loop User Manual Licensees Page 9 Section Check Availability This feature allows the licensee to check the availability of a particular product at stores within your family of stores area This screen can be used during the checkout process and can also be accessed from the sidebar menu Check Availability CBIN Name Range Min P Max Pos Beer gt Moose Lager gt Canadian 2 pk gt Quantity
14. ness Brewing Glenlivet Hart Brewing Glenora Distillery Heineken Glen Ord Scotch Keith s Grand Marnier Labatt s Brewery J amp B Scotch Molson Jack Daniels Moosehead Brewery Jose Cuervo Tequila Newcastle Brown Ale Kittling Ridge Old Milwaukee Malibu Rum This information page is maintained by the Liquor Control Commission Website Administrator It supplies links to the supplier websites other liquor boards and more This page can be assessed by clicking on the Product Info button the sidebar or by clicking the Product Information link on the home page The Loop User Manual Licensees Page 16 Section 11 My Profile The Profile page lists your default store name and the main contact person for your licensed establishment Store Name Test Store Contact Pery Email Address jsmith abe com Password a Password po confirm Pickup Person Aubrey s Reset You can update your email address if you change your email address a notification will be sent to both your old and new email addresses You can change your password You can enter a default pickup person Click save to apply any changes Click reset instead of save to revert to previous entries The Loop User Manual Licensees Page 17 Section 12 Search Orders This page lets you find out how many of a particular product you have ordered and received through the website for a set date range over the last 13 months Search Past
15. that has been made in the past The Loop User Manual Licensees Page 5 Shopping Cart This screen displays the items that currently exist in the Licensee s shopping cart and allows the Licensee to add more items to the order Shopping Cart New Order CBIN Name Range Min M Max 9998 Shopping Cart Spirit Cooler x Cooler 7 NA z Bacardi Extreme Orange pa ml z heck Availabilit Quantity AddiTolGrder Update BIN Flag Description Size Unit Total Avail Bacardi Extreme 341 ml E 1 82 10 92 Order Status TO s Product Info Orange Bacardi Breezer ii aka 341 mifi2 2 21 26 52 our Profile earch Orders C a v HAK RIE g E Fla AA a gt ontact Web Order ID 8812 Store Test Store Total Cost Ordered 45 86 Total Cost Avail 0 00 Last Availability Check 4 15 2003 3 00 00 PM Next Availability Check 4 15 2003 3 30 0 New Order Continue to CheckOut i og Erro ogout All orders that have at least one item in the order will be saved and accessible with the ability to continue them by viewing the Active Orders screen Each order created is assigned a Web Order ID which is automatically generated by the website To add an item to your shopping cart If you know the Bin for the product click on the Bin button a dot appears enter the Bin and quantity click Add to Order the product then appears in the order pad
16. to determine your actual cost for a particular item start a New Order enter the Bin and a quantity of 1 your total cost is the total cost for that item then delete this order There could be a slight difference in the total cost of orders between the website and the store POS system due to rounding of taxes and discounts The store POS system Market totals will apply so you must contact your store before making out your cheque for your purchase The Loop User Manual Licensees Page 7 Please note quantities from the stores are updated every half hour which may represent a slight difference in the quantity available therefore please always check with our store for your final total prior to making out your cheque for your purchase Continue to Checkout when clicked performs a check availability on the latest product quantities received from the store and moves on to the checkout screen Checkout Screen This screen allows the Licensee to see which items are available in the order and to submit the order to the store O Checkout O o Ss BINS E L Size Unit s Part Bacardi Extreme A P o gt Sabai 17820 Orenge 341 ml 6 1 82 Bacardi Breezer m a uaa PERE 7 1 7813V armita 341 ml12 2 21 2652 12 us Deliverer UMINIVN fe Notes e web Order ID 6312 Store Test Store fiers otal Cost Ordered otal Cost Avail jer Total C Ordered Total C Avail Last Availability Check Next Ava
17. ual dollar total of your order will not be displayed on the site until the next business day The Loop User Manual Licensees Page 13 The Licensee can start new orders as well as save an order as a template from here template names are displayed Orders remain in the database for 13 months Click on the Order ID for a preview of the order to appear on the bottom of the page Note the preview contains quantities ordered and received To view the entire order click the print button which brings up this screen If you did not give your order a template name during the checkout process you can add a name here Click on the order ID then enter a name in the template name field and click save If you start to change the template name of an order then decide to cancel the change click on the Reset button and the template name will revert to its last saved name Note To print an order click the print button on your browser menu BIN Name Size Orderd ReceivedIndiv Total 80000R Blue Quarts 625 ml 5 0 2 55 12 75 90040R Canadian Draught SOL 1 0 151 07 151 07 Web Order ID 8737 Total Ordered 159 5023 Total Available 159 5023 Return to Order Status To print this order click within the order area of the page with your mouse then click the printer icon on the browser menu If the orders displayed here are Status 1 or 2 the total displayed is for quantities available If the order is paid Status 3
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