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StepStone Recruiter Space

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1. Create your job Pay by bank transfer or credit card You will be online within 24 hours Testimonials Press Room K Advertise a job online Quick Poll BY Yi Contact Us e D info stepstone be 5 4 CV database 32 2 209 98 00 ee ir Browse over 200 000 CVs Over 800 new CVs every week Search our database Figure 3 For Recruiters home page with Client Login To access the StepStone Recruiter Space 1 Open your browser and go to www StepStone be 2 If you access the website for the first time click in the English column on the For Recruiters link or If you have previously accessed the website on the Stones menu click For Recruiters The For Recruiters homepage opens 3 In the Client login area type your user name and password and click Login You are entering the Recruiter Space Version 4 1 page 5 of 46 StepStone Recruiter Space User Guide Main tasks amp Remember password Depending on your browser settings it may ask you whether you allow it to remember your user name and password Do not select this option in case several people use the computer Password forgotten If you forget your user ID or password please contact StepStone 2 2 Logging out from the StepStone Recruiter Space From any page in the Recruiter Space click Logout in the left hand menu This ends your session Always use Logout For security reasons it is better to use Logout instead of closing the browser window 2 3 Cr
2. Default the engine searches for at product test product test tester least one of the words are contained product and test the last word receives a wildcard at product and tester the end Combining words with AND to make product AND product manager sure both words are contained in the manager production and on CVs the last word receives a another line manager wildcard at the end Excluding a word with NOT to make Product NOT Product BUT NOT Version 4 1 page 30 of 46 StepStone Recruiter Space User Guide CV Centre sure a certain word is not contained in manage manage management the CV results the last word receives a wildcard at the end Exact results when the CV need to product product manager contain a certain combination of words manager 4 2 3 Results of an Advanced Search In the results list of an advanced search you can perform the following actions To Do the following Click a CV to view its details he CV opens in a separate window Filter out the applications based on their publication date _ Click the New search button The system will clear the search criteria you Click the Edit search button ick the Save criteria button _ The system will save the search in your epet map ees avourite searches for later use Send a mailing to one or Select one or more CVs more applicants Click the Send mailing button Cop
3. If you require any further information please contact us either by telephone on 02 209 98 00 or by email at info stepstone be Click on one of the stones at the top of the screen to get started We wish you every success with your recruitment campaign The StepStone Team Figure 1 Recruiter Space window with Stones menu The vertical contextual menu at the left of the content zone The content of this menu depends on what module you have chosen in the horizontal menu StepStone be Europe s Leader in Online Career Services and Recruitment Solutions StepStone amp rising w w Compay a iCentre Centre Manager My Account Presentation Help a 6 gt 6 6 Log out Create a Listing NL FR EN DE Beting Centre allows you to create update and manage your Job Listings quickly and effectively You cide on the number of job vacancies the job description and publishing date You can check how much Listing Overview terest has been shown in your listings and if necessary adjust your campaign Listing Statistics Listing Search Image Library Company Introduction Figure 2 Recruiter Space window with left hand menu amp You are here Whenever you select a Stone or a link in the left hand menu the selected item will turn orange This way you always know where you are in the Recruiter Space Version 4 1 page 4 of 46 StepStone Recruiter Space User Guide Main tasks 2 Main tasks This section des
4. The Contract area provides information on your current contract status and usage of StepStone services Contract Data The Contract button in the My Account area displays the contract overview of your account Version 4 1 page 40 of 46 StepStone Recruiter Space User Guide My Account StepStone be Europe s Leader in Online Career Services and Recruitment Solutions StepStone e Listing cv cv Company amp Centre Centre Manager My Account Presentation Help E lt amp 4 amp N 6 Log out Company Profile User Profile Logo and Banner Contract User History Security Contract The following table gives an overview of your unused credits per credit type Links with contracts Contract ID 2491 28 08 2001 28 09 2002 Allocated Added Used Left Reserved Free listings personalized 10 0 8 2 0 fe C search 10 it 10 it it 0 listings refresh 10 0 4 6 0 6 Mailing 10 0 0 10 0 10 Banner Home Page Splash 10 0 o 10 0 o Page 1 Week Contract ID 2491 28 08 2001 28 09 2002 Allocated Added Used Left Reserved Free listings personalized 992 8 FA 998 0 998 Contract ID 2493 28 08 2001 22 05 2005 Allocated Added Used Left Reserved Free listings standard 68 a 18 50 16 34 listings personalized 100 1044 163 981 0 981 Figure 20 Contract data The information lists each of your contracts by number with contract start and end dates Each contract shows the type of products for whi
5. 21 to 40 of 68 candidates 0 selected Quick Search Advanced Search Favourite Searches 20 1 20 21 40 41 60 61 68 20 ID Name One line descripton CV ID Search Email Attachments Size New search Edit search Save criteria Created Updated Select all results of this search this page m NumberID Anonymous Technical Writer Producer Muzikant en Email Vertaler ENG NL ENG m NumberID Anonymous job suivant CV et UNIQUEMENT dans le Email Brabant Wallon NumberID Anonymous Experienced Technical Writer looking for r Email motivating employment 13 02 07 08 02 07 23 01 07 This CV has 1 attachment s Oo NumberID Anonymous Highly motivated and hard worker Technical 10 01 07 Email Writer This CV has 1 attachment s O NumberIp Anonymous International web coordinator 10 01 07 This CV has 1 attachment s NumberID Anonymous Go Eea 01 01 07 Figure 15 Ranking results The Score column shows to what extent the CV matches your requirements and ranges between 0 and 100 For languages or individual special skills where you can indicate a preferred level between 0 4 this score only takes into account whether the candidate has obtained the minimum level Candidates that match all your requirements those who would have been found by a hard search using the same criteria obtain a 100 score Candidates that match none of your requirements will not appear in your list Between these 2 extre
6. s Listing cv cv Company StepStone amp Centre Centre Manager My Account Presentation Help lt s lt amp N 4 gt 4 L t r o9 Favourite Searches Quick Search Advanced Search Use this option to manage your saved Favourite searches Clicking on the name of a favourite search will execute the search For each search you can set up a CY Agent which will regularly check for and inform Favourite Searches you of new CV s matching your criteria Your first CV agent is free Subsequent CV Agents will cost one CV CV ID Search Search Credit per mail sent Click on the column titles Name or Date to sort the searches You can also edit or delete your saved searches search Name a ee se 1 HR Assistant 13 09 2007 Edit Delete none z 2 Office Manager 12 05 2006 Edit Delete none z Figure 16 Favourite Searches page The lists displays the following items N The number of the item in the list Search Name The name you have assigned to the saved search Date The save date of the search Edit The Edit link allows changing the search criteria Delete The Delete link deletes the search criteria upon confirmation CV Agent The interval defined for the sending of a CV Agent see section 4 5 below 4 5 CV Agent You can set up a CV Agent for every Favourite Search A CV Agent is an automated mail with new or updated CVs matching your search criteria You can have a CV Agent sent through on
7. Language Skills ale te aie OS lei Speaking C elelee speaking o S ei e a Writing CC o ol o Writing ICICI cic Readng c celele Readng e e a a ira Fame Speaking C O O C speaking Cl Cl cle writing lClolcle writing clolele Readng O C C le Reading cj cejleje Save Back Figure 13 Advanced Search Language skills Keywords In the Keywords search category you can enter one or more keywords for your search The system will search for these keywords in the entire CV 4 2 2 Using keywords The search function is not case sensitive Keyword search uses the same principles as a regular internet search engine Single keyword Search on Result CV can contain Default it searches for all words product product production containing the keyword Exact word if you want to find only product only product the exact word use Wildcard 1 to perform a single te t test text tester character wildcard search use the symbol Wildcard 2 To perform a multiple te s tests testers character wildcard search use the symbol Multiple character wildcard searches looks for 0 or more characters REMARK 1 a wildcard at the end of the word is implemented as a default setting REMARK 2 you cannot use a wildcard at the beginning of a word Multiple keywords Search on Result CV can contain
8. You can return to any grid to change your criteria or remove a grid from your selection criteria When you have filled out and saved the required knowledge grids click Save then click the Back button to return to the main search page Click Save to return to the main advanced search window to view refine your selection Personal Details and Education Training In the Personal Details and Education Training category you can define one or more criteria relating to the candidate s education These criteria are Region where the candidate should live Age Availability when can the candidate start a new job Highest qualification highest level of education reached by the candidate Special qualifications or training information that the candidate may optionally have provided about qualification or training Personality searches the Personal Message field that every candidate is required to complete Search in email address search on a part of the email address of the candidate Personal Details and Education Training Please select the Region where you would prefer the candidate to live Please select a Region Belgium Refine your choice Selected Region s m Belgium The whole world Antwerp 4 gt gt Brussels lt lt East Flanders ETA Flemish Brabant xl z Age I 18 25 I 26 30 I 31 35 I 36 45 I 46 55 I 56 65 Highest qualification z E Primary School Secondary Education General Secondary E
9. functions Icon Label Function nt Edit Allows to update or change any data in the job listing content selection criteria contact details O Renew When you renew a listing The listing will be mailed again to candidates through their Job Agent The listing will remain online for a further 30 days from that day onwards The listing will be listed at the top of search results as if it were a new listing Renewing a listing requires 1 listing credit Refresh When you refresh a listing The listing will be listed at the top of search results A refresh increases visibility of a listing at a fraction of the cost of a renewal After a refresh the listings content can t be altered anymore Refreshing a listing requires 1 refresh credit T Delete Deletes the listing E Duplicate Makes an exact copy of the listing Use this to create a listing which is similar to another listing or if you want the statistics to be reset to zero E History Displays a popup window showing the actions about the listing 3 Translate Allows to create and publish the same listing in another language Instant Match Shows 25 of the best suited candidates from the StepStone CV database only available if provided in your contract D Online Means the listing is online Clicking on this button puts the listing offline m Offline Red indicates the listing is offline and is not visible to
10. that are online To view the other listings click the Only Offline listings or All listings button In the job listing toolbar click the Edit button RY The job listing opens on the Content tab Make any required changes and click Save If necessary repeat this step for the other tabs and click Save For an overview of functions in the Listing Overview refer to Listing Overview on page 18 ON UT B 2 6 Searching for a job listing Home gt Listing Centre gt Listing Search If you have several job listings you can search for a specific listing 1 In the Recruiter Space click Listing Centre 2 Click Listing Search The search form opens 3 Fill out one or more criteria and click Search at the bottom of the page Version 4 1 page 9 of 46 StepStone Recruiter Space User Guide Main tasks The corresponding job listings appear in the My Listings Search Result page 2 7 Searching for a candidate Home gt CV Centre You can search for a candidate with Quick Search The Quick Search function provides the main search criteria in a single screen with Advanced Search Advanced Search allows to search for candidates using a large variety of criteria These criteria are divided in main categories that in turn have subcategories After clicking Show Result the search results will appear and a CV search credit is subtracted from your contract 2 7 1 Searching for a candidate using Quick Search Home gt CV Centre
11. you can use one or more listing templates For more information refer to Job listing layouts on page 14 6 Click Preview to see the way the job listing will appear 7 Click Save The Selection tab of the Create a listing page appears Job listing title When creating a job listing make sure the title of your listing is both precise and attractive This will ensure that the right candidates will view your listing Formatting text You can use HTML codes for formatting your job listing For more information see HTML code on page 17 2 3 2 Creating a job listing Step 2 Selection When you have entered the content of your job listing you can define the selection parameters in the Selection tab These parameters mainly relate to job location and job category You can define the selection parameters as follows 1 In the Selection tab select the main job location 2 Inthe list select a region 3 In Regions available select one or more regions up to 3 and use the arrows gt gt to move them to the Regions selected box 4 Fill out the other selection criteria Job category and job title Industry sector Contract type and contract status Function level Work type 5 Click Save The Contact details tab opens Why use selection criteria Candidates will find your job listing easier when searching for a job on StepStone be An automated mail will be sent to candidates 2 3 3 Creating a listing Step 3 Cont
12. 4 1 Personal Data Career Objective Candidate s Ambitions Work Experience Education Language Skills Your Knowledge Hide and show CV details When opening a CV for the first time you will see all data available in each area You can use the and signs in front of each group s heading to hide or show details of each group This way you can save time when screening CVs by using the minus signs to only display the content that is most relevant to you When printing CV details use the sign to hide areas you do not need to print CV consulted before The date on which a CV is created updated indicates whether you have seen the CV before Never viewed before date in bold Viewed before date in regular font Viewed before but updated since date in regular font with an upward arrow next to the date page 13 of 46 StepStone Recruiter Space User Guide Listing Centre 3 Listing Centre Home gt Listing Centre This section provides in depth information about the StepStone Listing Centre For an overview of how tasks can be performed refer to Main tasks on page 5 The Listing Centre groups all functions you need to create and manage job listings Available functions are Create a listing Listing Overview Listing Statistics Listing Search Image Library Company Introduction 3 1 Create a Listing Home gt Listing Centre gt Create a Listing For the procedure describing how to create a listing refer to Creating a
13. A Pa gt 4 Logout CY Manager This option allows you to manage both applications received from candidates and CV s you have saved whilst searching the StepStone CV database Click to open a folder and view all contacted CVs and online applications Click the number within a category of CV s to view the CV s To delete a complete folder including it s content click Delete Currently 1134 are stored in your C Manager applications accountant 14 14 0 T architecte 3 3 0 T Berchem tester 0 0 0 T Brussel key account 0 0 0 T Figure 18 CV Manager The CV Manager home page contains a list of folders that in turn contain the online applications you have received and the CVs you have added from the StepStone Database In the CV Manager you can view the contents of a folder add a folder delete a folder Viewing the contents of a folder To view the contents of a folder 1 Click the sign to view the CVs listed in a folder 2 In the folder view click the Back button at the bottom of the page to return to the folder list In the folder view the list of CVs contains the following columns and buttons Column unction ID he ID of the CV updated Version 4 1 page 37 of 46 StepStone Recruiter Space User Guide CV Manager Button Label Function p Send e mail Opens a mailing form Fill in the form to send an email to different candidates The email is sent from
14. A Candidate B Wants to work in Medium importance Yes Yes Antwerp International Medium importance 2 4 Sales minimum level 2 Candidates A and B will both have a 100 score They both meet minimum requirements on all criteria Candidate A will have no overscore Candidate B will have a maximum overscore since he she has knowledge level of 4 the maximum level Candidates are ranked in descending order on their score Equal ranking candidates are ranked based on any overscore and then on date amp Interpreting ranking scores Always consider both the score and the overscore when evaluating candidates An overscoring candidate may be better for your role but might be overqualified Both the regular CV Search and the Ranking are based upon data that candidates themselves have provided in their CVs These data represent their own evaluation StepStone has not verified these details 4 4 Favourite Searches Home gt Listing Centre gt Favourite searches When searching for a candidate using quick search or advanced search you can choose to save the search criteria for later use All searches you save will be listed in the Favourite Searches You can save an unlimited number of searches A search credit is only subtracted when opening the search Version 4 1 page 34 of 46 StepStone Recruiter Space User Guide CV Centre StepStone be Europe s Leader in Online Career Services and Recruitment Solutions
15. Advanced Search on page 10 2 When finished click the Ranking button at the bottom of the criteria overview instead of Show results The Show results button displays only candidates that exactly match all of your criteria 3 The Ranking page lists all criteria you have filled out in your search You can now assign a weight to each of the criteria If one of more criteria is mandatory you can assign it the Killer weight 4 Click the Ranking button at the bottom of the page The results appear Search results show a maximum of 500 CVs a score percentage matching your criteria and their weight and an overscore if a CV has a better score than you require in your criteria How to use Ranking StepStone be Europe s Leader in Online Career Services and Recruitment Solutions StepStone S Listing cv cv Company amp Centre Centre Manager My Account Presentation Help a amp 4 amp gt ta 6 Li t I 99 Ranking Quick Search n ae Here you can put a weighting on the selected criteria If you indicate one criteria as a killer only CVs Advanced Search corresponding to this will be found like in the hard search Favourite Searches v0 scorch TS a coer es CT Work Experience Years of Work Experience C Ce C r Between 3 and 5 years Which Industry Sector should the c G c r candidates have experience in Agriculture Fishing amp Forestry Keywords Keyword search in the complete c G c r cY projec
16. Online applications If you have linked a job listing to a folder all online applications for that listing will arrive in the folder you have specified When viewing CVs from online applications you have the following additional options the View link takes you to the letter of application the candidate provided the button 2 gives access to the attachment s the candidate has provided This icon does not appear if no attachments were sent amp Value in ID Column The ID column only shows a value if candidates have applied using their StepStone CV Version 4 1 page 38 of 46 StepStone Recruiter Space User Guide My Account 6 My Account 6 1 Company Profile Home gt My Account gt Company Profile The Company Profile contains the general contact information for your company This information is filled out by StepStone but you can edit it if necessary The company profile will be shown to candidates who access your details through a Company Search view the listing overview of your company or enquire on your company presentation You can update this information by typing in required changes and clicking the Save button at the bottom of the page 6 2 User Profile Home gt My Account gt User Profile StepStone be Europe s Leader in Online Career Services and Recruitment Solutid StepStone Listing cv cv Company amp Centre Centre Manager My Account Presentation Help Re lt amp amp 4 S 4 Log out z
17. RASTA 9 2 6 Searching f r a job listing sssr srianan anni e EEN EEE TERORS NENE TER NESST Eanes 9 2 7 Searching Tor a CAandidate soosse naea a AAT EE ET A Ea 10 2 7 1 Searching for a candidate using Quick Search sssssssssssessssssssseeosssssesseessesssesseeeeee 10 2 7 2 Searching for a candidate using Advanced Search sssssssssssssseseesssssseseeessesssseseeeses 10 2 8 Managing CVs and applications s sorrir nna aarne an En AS ATEREA TRI Era a Oa 11 2 9 Contacting a CANdIdALC ceceececc eee eneeseeneeneeneeneensensensensensensensenseneeneeenenees 11 DAO CVSS a E AS E E TE ETE hen gaetol dcgaeseh arg E TEE N 12 3 EISTING CENTRE parner aaa aaa 14 3 1 Createa Listings rasina a E aa A aa ge NEES AA OVEA A SE EA A A 14 32121 Job listing layouts sss asina ennad se eld eed deed ocodetess celdweheded EAN R TIERS 14 380222 HTML COGS osc leat enc ocecczaidtatocaddcnoossoias AEE E E A tees EATE A ETE ER seas iaaa a 17 3 2 Listine OVERVIEW arrira E E E 18 3 3 listine SCALISLICS erara dene aiuritesalaseNeed averene unseat ge adieentesuaseabesoasirentenaasieeses 19 3 4 Listing Search aonaran aa sanaa S ANIERE vnc NEEE AEE sasavesasasese 21 3 5 Image Dr eaa a E TA TE ATTA I TATAN TA TAN TNA OTONA 22 3 6 Company INtroduction s snn a E be ui diene E E EN does 23 4 _ CV CENTRE s ccavenis caeteauvensteeiesuetscswsases es OAAS OASAN ASAAN EEEREN EEEE aS 24 4 1 Quick Se teh aar a cee E O A T E A A A O A O GE REE 24 41T Results of
18. a Centre Centre Manager My Account Presentation Help amp 4 e N o 6 Log out Usage History Contract 7 This option allows you to monitor the credits you have used by selecting CV searches or job listings options Click to view more details Year 2007 h iew history for specified period Click here to view definitions of terminology used Figure 23 User History You can access your user history data in two ways Click the signs in front of each period to drill down for a certain period Use View history for a specified period to choose your own reporting interval The lowest level of detail shows a table including Date Contract ID used and description of each action For your convenience this table can be downloaded as a comma separated list csv format This allows you to store it on your computer or to transfer to you own spreadsheet or reporting system 6 6 Security Home gt My Account gt Security You can change your password to the StepStone Recruiter Space at any time as follows Version 4 1 page 43 of 46 StepStone Recruiter Space User Guide My Account StepStone be Europe s Leader in Online Career Services and Recruitment Solutions StepStone A Listing cv cv Company Centre Centre Manager My Account Presentation Help Log out Company Profile User Profile Logo and Banner Contract User History Security amp A amp rs A Security To enable you to maintain your own security yo
19. a StepStone address Do not forget to provide any contact details you wish the candidates to use for their answer Per address you send the mailing to a mailing credit is subtracted N Edit view Adds or edits a comment to a CV comment At the top of the Add Edit Comment window you can rate CVs as High Medium or Low When you return to the CV Manager you will see that these ratings are shown in the Comment column with green amber and red arrows In the first comment box you can type a short comment that will be visible in your CV Manager The second comment box can be used to add longer comments that will be visible whenever the comment dialogue is opened and included when you mail the CV to a colleague gt Move to folder Moves the CV to another folder The CV will no longer be available in the current folder Delete Deletes the CV and any comments Q3 Forward Opens a form to send the CV to someone else for example a colleague Don t forget to mention your name or data on the form as the mail is sent via a StepStone mail address Adding a folder To add a folder to the CV manager 1 Enter the name of the folder in the Add folder text box 2 Click Create New Folder The new folder will be added to the list You can add an unlimited number of folders Deleting a folder To delete a folder including all its contents Click the Delete button iij to the right of the folder 5 1 2
20. a Quick S archiccicfecdczciccctczeecaebclee dete a a a a aaae aaa RTE eae Or e aaae 24 4 2 Advanced Search viiscadevesnseescdasiueersediceesgasvedesdestede sdeetedesdeatedd edestced rE TENERNE ERNA 25 4 2 2 USING KEY WOMKS 20320 2 00is 0B o0c deidccebede dacs cae oageeeedededesedadcehedecededadavcoaneeseseedetaidee tetabecelte 30 4 2 3 Results of an Advanced Search 2 cccecccececs cose cdsecedecedacccecudecedecedevecaues seve cose veseveascecece 31 4 3 Ranking osc vs ceccesvsdests Err ANETE ATELE E EINA EEE ANE EEE A E ARETE TEREN 31 4 4 Favourite Searches wviscss ssieciss eeu EENE er ar S EIN EAN K RANEE ANEI RENE EEREN 34 4 5 GV A ent a aaa ER E a AE AE A E E E We nave vane R E TA cane 35 4 6 EVID Seana asa ten TT E E A A ss pads OA 36 De CV MANAGER sessa neinna 37 5 172 Online applications i sas o2 2524 soda seca aaa oes OO OO A RAE ON te 38 6 MY ACCOUNT i ccsecitscsseessecateenslecndevnbecasevutlecstevebecsdevetecsdevubecsdeeeeessteeebecsdaeesecstevees 39 6 1 COMPANY PrOTile a ie scwsrnosciie die ame vewandnes aeedclons supine bw ek cedeatandent en etewneatenddes toe 39 6 2 User Profle sireenin errana dan ceed EAE Heed alu noah oon Mead ola He ha eds oa eee ee 39 6 3 LOGOS BANE odene sak ewenateed dee chalice tae cad lees a a a a stad des E A edu dee said dys Vea 40 6 4 CONTAC PA A wel dais esis dowels esas vice T S be sliarsecieanets 40 6 5 User HISTO weiss ace ceiaeiidaeaclesasiacecadh belts bee slaedalaeletassie cdeedbleatesseslaedale
21. candidates Clicking on this button will put the listing online if your listing is still valid amp Enhancing recruiting results Use the Refresh and Renew functions to enhance recruiting results Contact StepStone if you do not have access to these functions or if you have questions concerning their use 3 3 Listing Statistics Home gt Listing Centre gt Listing Statistics The Listing Statistics function provides immediate and real time feedback on the performance of your job listings Version 4 1 page 19 of 46 StepStone Recruiter Space User Guide Listing Centre Cemre Centre Siepstonesbe StepStone Listing o amp 4 logout isting Statistics ing Haaw Figure 7 Listing Statistics page Listing statistics buttons The buttons in the Listing Statistics page are Button Function hows statistics for online listings hows statistics for both online and offline listings Listings are shown in chronological order The last updated listing figures at the top of the list Your can change the sort order by clicking on one of the underlined headers ID Date created Listing name Latest date of publication Number of days online Language Listing statistics columns The columns in the Listing Statistics page are Column Contents N N jie a he number of the item in the list ID he serial number id
22. job listing on page 6 3 1 1 Job listing layouts When creating a job listing you can use various layouts The layouts available depend on your contract StepStone provides standard layouts such as Standard listing Standard templates with images and text fields You can add a personal touch to your job listings using personalised layouts such as HTML listing optional Custom templates optional jet secretary plus SECRETARY PLUS HASSELT Bae en i E2 2 Hout aren Er zit letterlijk beweging in dit bedrijf Administratief bediende Beschrijving Wat we aanbieden ionaal professionsel bedrijf waar je naast een competitief loon kan genieten van z secretary plus VAN DAN Bvba dichear Harry Ne I andtshe Figure 5 Standard listing Standard template Personalised template amp Bring life to your listing You can add a video clip to your listing so candidates get a better idea about your company For more information contact StepStone on 32 2 209 98 00 Version 4 1 page 14 of 46 StepStone Recruiter Space User Guide Listing Centre Standard listing The Standard Listing is available to every customer who has purchased Listings products This layout has the following text boxes Introduction Description Profile We offer Gross Anual Salary The Save button saves the data and opens the Selection tab The Cancel button clears the form Rs ES eet Publish Content of y
23. which Image 2 will link when clicked by a candidate amp Fields available The fields shown will vary between templates These fields are used to create and format your listing You can use the Preview button at the bottom of the form to show how you listing will appear Your listings can include your own images from your personal image library You need to have at least one image in your image library to use this function The images to be used by the listing are selected from the drop down boxes next to the Image 1 and Image 2 fields The number of images none one or two available in the listing varies from template to template For more information about the image library refer to Image Library on page 22 amp Customising the look and feel You can customise the look and feel of your listing by selecting your preferred Text and Background colours from the colour panels Use contrasting colours to optimise visibility Avoid using colours that are to bright and could have a negative impact on visibility Use the Preview function as you fill out the template so you can see how your information will appear when the listing is published HTML listing If provided in your contract you can use an HTML listing Usually StepStone will create HTML listings on your behalf However recruiters with access to specialist skills can also take on the responsibility for creating and loading their own HTML listing There are two different ways to pos
24. with a percentage For detailed information refer to Ranking on page 31 4 1 Quick Search The Quick Search function provides the main search criteria in a single screen Instead of Quick Search you can use Advanced Search For more information refer to Advanced Search on page 25 The search criteria in the Quick Search function are Years of Work Experience Industry Sector Job Categories Age Highest Qualification Area where the candidate should live Area where the candidate would like to work Preferred Type of Contract Prefered Type of Work Preferred gross monthly salary Languages Skills Keyword for more information refer to Using keywords on page 30 4 1 1 Results of a Quick Search In the results list of a quick search you can perform the following actions Button View a CV ck a CV ID to view it s the CV details e CV opens in a separate window OO elect an option in the drop down list ess then 3 months 6 months 12 months Filter out the applications based on their publication date lick the New search button New search he system will clear the search criteria you Edit the current search Edit search lick the Edit search button Version 4 1 page 24 of 46 StepStone Recruiter Space User Guide CV Centre he system will save the search in your ourite searches for later use n lick the Advanced search button he system will clear the s
25. Recruitment Solutions Listing cv cv Company Centre Centre Manager My Account Presentation Help amp A amp o gt 6 b Company Introduction The StepStone Recruiter Space allows you to write a general overview to be displayed at the top of every job listing This saves having to enter the same overview for every job listing You will be able to modify the company introduction for each listing during the job listing insertion process English kd overview T Click this box to use the same overview for all languages Save Cancel Version 4 1 Figure 8 Company Introduction page Listing Centre When using a default company introduction you still can change the page 23 of 46 StepStone Recruiter Space User Guide CV Centre 4 CV Centre In the CV Centre you can search for candidates save searches have the Recruiter Space automatically send you the matching candidates at fixed intervals This function is known as CV Agents and can be managed in the Favourite Searches page 34 Searching for candidates When searching for a candidate you can use so called hard search and ranking Hard search means that you will only get results that exactly match all search criteria If you use Ranking you will get a wider selection with alternative candidates With ranking you will define search criteria and their weight for the job you are offering Search results show how candidates match your criteria
26. StepStone Recruiter Space User Guide September 2007 StepStone Online Recruitment 23 StepStone Recruiter Space User Guide Contents Contents 1 INTRODUCTION asics cite aves cteavicsste ace scetesucsste este acetesucsstenate seeds sscsstenatescedessasstesssesces 3 2 MAING TASKS iessis cs scessis ca anonn NANNAN cn ANEN RENA siaieue e cu seuyblecasiduwsleeusiedwaleeesivewelees slew RENAA KARASAR NAS 5 2 1 Logging in to the StepStone Recruiter Space cc sce cce ees cece eee ee eee eee eee eeeeeeeeeeneenes 5 2 2 Logging out from the StepStone Recruiter Space ceece sees ese e eee ee eee eeeeeeeneeeeenaeees 6 2 3 Creating a JOD STING uniin eon a a e E bale a E E deiebicus eaten 6 2 3 1 Creating a job listing Step 1 Content ssssssssssessssssseseessesssssseeesesssssseeessessssseeeee 6 2 3 2 Creating a job listing Step 2 Selection sssssssssessssssseserssssssssscessesssssseeesssssssseeeee 7 2 3 3 Creating a listing Step 3 Contact details seessssssseseessssssssscessssssesseeeeesssssseeesss 7 2 3 4 Creating a listing Step 4 Publish iiser cece eisena ena aaee eas artha aran o EES tE E eaka r a sS 8 2 3 5 Creating a listing Confirmation ssesseesssssesseseoosssesssccossssesescecossssesseeecosssesseeeess 9 2 Viewing a J b LiSting esrin aces soscusies yeas aise OEREO TEA AEEA STEPENA TERS ARSS TUINROETE 9 2 5 Editing a JOD USINE serrr narr ranar a aS RNAS RA SSTA A TRANS AEAT
27. User Profile Company Profile User Profile Logo and Banner This option enables us to keep you informed of new developments promotions or other useful and Contract relevant information Also CVs sent via the CV Agent will be sent to your email address Enter your Contact Details below Please note these details will be used as the default contact details whenever User History you create a new Job Listing Security Forename Vincent Surname Haulotte Language Fran ais z Street Name Avenue Lambeau 13 Street Number Box Post Code 1200 Town City Woluwe Country Belgium Phone Fax Figure 19 User Profile The User Profile contains information related to you as an individual recruiter StepStone will set up most of this information for you When you create a new listing the contact details for the listing are automatically filled with the information available in your user profile You can also override this information on a per listing basis You can update this information by typing in required changes and clicking the Save button at the bottom of the page Any changes that you make will only affect subsequent listings The email address in the User Profile is used to receive the CVs you have requested from the CV Agent This address will also be used by StepStone to notify you of new developments promotions or other useful relevant information Version 4 1 page 39 of 46 StepStone Recruiter Space User Guide My Accou
28. a daily weekly or monthly basis Your first CV agent of the day is free Subsequent CV Agents on the same day will cost one CV Search Credit per mail sent Version 4 1 page 35 of 46 StepStone Recruiter Space User Guide 4 6 CV ID Search The CV ID Search allows to quickly find a CV if you have the ID of the CV available for example on a printed copy but you no longer have access to the CV in your CV Manager CV Centre Fill out the unique CV ID in the text box and click search If the ID you have entered is valid and refers to a searchable CV your result list will contain the CV you are looking for StepStone amp Log out Quick Search Advanced Search Favourite Searches CV ID Search StepStone be Listing Centre cv Centre A CV ID Search Please enter the ID of the CV you are searching for Europe s Leader in Online Career Services and Recruitment Solutions cv Company Manager My Account Presentation Help e gt 6 Version 4 1 Figure 17 CV ID Search page 36 of 46 StepStone Recruiter Space User Guide CV Manager 5 CV Manager The CV Manager allows you to manage both incoming job applications and CVs that you have located and saved while searching the StepStone database StepStone be Europe s Leader in Online Career Services and Recruitment Solutions Pa StepStone e Listing cv cv Company amp Centre Centre Manager My Account Presentation Help amp
29. act details When you have entered the selection parameters of your job listing you can define the contact data in the Contact Details tab In this tab you can provide all your company contact details for a listing choose how you will receive applications for the job listing Some data in the Contact details tab already contain data taken from your user profile For more information refer to the section User Profile on page 39 1 In the Contact Details tab change or type the data for the current listing Changes you make in the pre filled data will not affect the data of your profile 2 Check how you want to receive applications for the job Options are Via e mail In your CV Manager in a new folder with the same name as this listing In your CV Manager in an existing folder Version 4 1 page 7 of 46 StepStone Recruiter Space User Guide Main tasks 2 3 4 4 Use mail and CV Manager together In case your mail server has receiving problems the CVs of interested candidates will still be sent to the CV Manager folders 3 Click Save The Publish tab opens You will now define the publication settings of your job listing For in depth information about CV Manager refer to CV Manager on page 37 Creating a listing Step 4 Publish When you have entered the contact details you can define the publication settings in the Publish tab These settings relate to the use of credits and slots the publication period Credits and slots De
30. at product Added In exceptional cases e g promotions credits may be added a to your COMA CE pnp Used _ Counted every time you perform an action on the StepStone _ site that requires a credit Reserved _ The number of credits you have reserved for future actions _which have been scheduled he number of credits that are not used or reserved Below the contract the page also displays the subsidiaries or users linked to this contract along with their individual product and usage data Version 4 1 page 42 of 46 StepStone Recruiter Space User Guide My Account A subsidiary is another company division recruiting through StepStone using a predefined number of credits from your contract Corporate users are each linked to contracts through their unique login The only difference between the contract details for a company and those for subsidiaries or corporate users is that the Bought column has been replaced with the Allocated column This represents the number of credits that this subsidiary or user is entitled to use 6 5 User History Home gt My Account gt User History Whereas the Contract function provides an overview of your credits and usage of the StepStone site the User History provides a detailed historical view of your use of the Recruiter Space services o StepStone be Europe s Leader In Online Career Services and Recruitment Solutions StepStone S Listing cv cv Company
31. ch you have credits Allocated or Added since the start of the contract Subtracting the credits which are shown as Used gives the number Left Credits may also be Reserved where listings have been booked for future periods leading to the final figure Free that shows the credits actually available for use Click any number in the Used column to display how these credits have been used Contract listings personalized Date faction 1 29 04 2002 15 58 OfferRenew_StepStone Eric Jadot 2 17 06 2002 16 48 OfferRenew_StepStone Marc Smirnow 3 18 06 2002 13 26 OfferFirstOnline 4 18 06 2002 14 25 OfferFirstOnline 5 24 06 2002 15 14 OfferRenew_StepStone evelyn 6 24 07 2002 10 07 OfferFirstOnline 7 20 08 2002 13 57 OfferFirstOnline_StepStone Jadot Eric 8 17 09 2002 14 15 OfferRenew 9 25 09 2002 17 32 OfferRenew close window Figure 21 Credits used Contracts Overview If you are a Master User you will also see an additional button All Contracts that will take you to the following page Version 4 1 page 41 of 46 StepStone Recruiter Space User Guide My Account StepStone be Europe s Leader in Online Career Services and Recruitment Solutions StepStone A Listing cv cv Company amp Centre Centre Manager My Account Presentation Help L lt e 4 to 6 Log out Contract Company Profile User Profile Logo and Banner Contract 1 Contract ID 7637 Started 01 10 2003 c i Exp
32. cribes the main tasks with step by step procedures These descriptions explain how to perform a task but not all available functions For detailed information about the functions of a module refer to the appropriate section starting with Listing Centre page 14 The main tasks in the StepStone Recruiter Space are Logging in to the StepStone Recruiter Space Logging out from the StepStone Recruiter Space Creating a job listing Editing a job listing Searching for a candidate Searching for a job listing Managing CVs and applications Contacting a candidate 2 1 Logging in to the StepStone Recruiter Space You can only access the StepStone Recruiter Space if you have the appropriate contract including a user name and password StepStone be Europe s Leader in Online Career Services and Recruitment Solutions StepStone S Job My Career For About Sitemap amp Search StepStone Advice Recruiters StepStone International amp Help 4 gt 6 D ED GH OD Find the right candidate fast cien agin On line Ordering Login FAQs A Finding the right employee quickly and efficiently is of particular interest to Caius Password every business these days With StepStone you reach errr Products 8 d z over 400 000 candidates via the website Enterprise Solutions 4 over 200 000 candidates directly to their mailbox Facts and Figures a Media Partners j Your job offer online fast e Terms amp Conditions
33. d in their CV using the StepStone online application form nor clicked on the email address _ In many cases these are candidates who have sent in their _ CV by fax or post or who copied your email address in eee heir own email client Number of A _made to the listing 3 4 Listing Search Home gt Listing Centre gt Listing Search If you have a large number of job listings you can use the Listing Search function to search for a specific listing This search function uses various criteria Criterion Comment R number whose _ categorised for candidate searches categorisation has not been completed Status Online or Offline i e is the listing currently visible to Le ee candidates ps Validity lid or Expired i e has a listing credit been used for the isting in the last 30 days or not a Regions The AND OR options allow you to refine your selection Example You are looking for a listing where the areas of _ Antwerp and Brussels were selected If you select AND you will find all listings where you have selected both regions If _ you select OR you will locate any listings where you have _ selected either Antwerp or Brussels or both Version 4 1 page 21 of 46 StepStone Recruiter Space User Guide Listing Centre Filter on offer Filters on Slots Regular listings All listings credit type 3 5 Image Library Home gt Listing Centre gt Image Library In
34. ducation Technical Secondary Education Artistic zi Special qualifications or training Use this field to search the optional free text field relating to training entered by the candidates on their CV Personal Message Required field for the candidate Personality Optional free text field for a detailed description of the candidate s personality Search in email address Figure 11 Advanced Search Personal Details Candidates ambitions and professional preferences In the Candidates ambitions and professional preferences category you can define one or more criteria relating to the expectations of the candidate The candidate can provide preferences in the following categeories Job Category type of function he she is interested in Industry Sector industry in which he she wants to work Region where he she wants to work Preferred Type of Contract Full Time or Part time Version 4 1 page 28 of 46 StepStone Recruiter Space User Guide CV Centre Preferred Gross Monthly Salary indication of what the candidate would like to earn Job Category in which the candidate would like to work IT and Telecommunications Candidates Ambitions and Professional Preferences Refine your choice Application Analysis a gt gt Applications Administration Ea all Application Development amp Programming lt lt Data Processing Database Administration zi and Industry Sector in which the ca
35. earch criteria you i Send a mailing to one or Select one or more CVs more applicants Click the Send mailing button below Copy a CV to a folderin 1 Select one or more CVs the CV Manager Select a folder in the Copy the elected list Click OK Create a folder in the CV 1 Select one or more CVs 7 Manager and copya CV t Type a folder name a folder in the it reate folder and copy box 3 Click OK lt Procedure For the procedure describing how to use Quick Search refer to Searching for a candidate using Quick Search on page 10 4 2 Advanced Search Advanced Search allows to search for candidates using a large variety of criteria These criteria are divided in main categories that in turn have subcategories Instead of Advanced Search you can also use Quick Search For more information refer to Quick Search on page 24 You can combine criteria in any of the categories When you have defined search criteria the Advanced Search page shows an overview of these criteria and the number of CVs that match your criteria The main search categories are Work Experience Knowledge Grids Personal Details and Education Training Candidates ambitions and professional preferences Language Skills Keywords Work Experience In the Work Experience category you can search on Years of Work Experience Industry Sector Job Category Availability Current professional situation Keywords with
36. eating a job listing Home gt Listing Centre Creating a job listing has 4 steps followed by a confirmation page The steps are Step 1 Content Step 2 Selection Step 3 Contact Details Step 4 Publish The procedure below covers every step in the process For in depth information refer to Job listing layouts on page 14 2 3 1 Creating a job listing Step 1 Content Home gt Listing Centre gt Create a Listing You can create a job listing in the Recruiter Space as follows 1 On the Stones menu click Listing Centre You now need to choose the language for your listing Let us assume you are creating a listing in English 2 In the left hand menu click EN under Create a listing The Create a Listing page appears Content tab 3 Enter the following data Listing Name the job title that will be shown to candidates Reference Number the reference number of your choice Number of Vacancies the number of people you aim to recruit for the job 4 Select a layout for your listing The layouts available depend on your contract and credits For more information refer to the section Job listing layouts on page 14 Let us assume you are using a standard listing 5 Fill in the text boxes needed for your listing Introduction Description Profile We offer Gross Annual Salary Version 4 1 page 6 of 46 StepStone Recruiter Space User Guide Main tasks g Available listing formats yi Depending on the terms of your contract
37. entifying the job listing use the _ listings ID number when contacting StepStone with a question about the listing The last date the listing layout content contact details nd or selection criteria were changed This is the name of the listing Click the listing name to preview how the listing will appear to candidates u The last date of publication the last date a credit has been used to put or keep the listing online he total number of days the listing has been online This number can be larger than the last publishing period if the listing has been online before Latest Date of Publication No of Days Online Language _ Language of the listing Version 4 1 page 20 of 46 StepStone Recruiter Space User Guide Listing Centre Column _Contents No of Appearances The number of times the listing has been shown to in Result List andidates in job search results pages he number of times the listing has been opened by a candidate e number of people who have submitted applications No of Online Applications ing the StepStone online application form Clicks on Email Number of clicks on the email address shown in the E Address Application form a Preview Specific umber of candidates that have accessed your own online Form application form e g your application form in StepStone asyCruit or iGRasp Ae lmiber er people thal Clicked Aap ew Daa ae _ sen
38. esces 43 6 6 SOCUIICY reenen Gekaldina es Seda Cabbie die an daisede Qe bwodia cde veda cu baleune vebencde ceuaeen einen 43 7 COMPANY PRESENTATION ccccccscccscccscccscccsccesccesscesscesscesscesscesscesseescsesseessens 45 Or SHEP accccvsiecsviecssiecsscwsdiecs seas diecs sce saece secs tess seweaece secs viecs ssw saecesecs tees sewsaeceswcstiossacwasiecsn 46 Version 4 1 page 2 of 46 StepStone Recruiter Space User Guide Introduction 1 Introduction About this guide This guide describes the StepStone Recruiter Space The StepStone Recruiter Space is the part of the StepStone online platform that enables recruiters to post job listings and find candidates that match the job requirements Recruiters The Recruiter Space allows recruiters to post job requirements to search CVs to manage applications and to receive automatic notifications of matching candidates Candidates Candidates can use the StepStone website to post their CV find a job and apply for a job When you post a job all candidates with corresponding profiles will be notified automatically via e mail within 24 hours of publishing a listing Tasks and in depth information The guide has two major sections Main tasks starting on page 5 The tasks section describes the main tasks you can perform in the StepStone Recruiter Space without explaining all possible functions In depth information starting with Listing Centre on page 14 The in depth secti
39. gt Quick Search To search for a candidate using Quick Search 1 2 In the Recruiter Space click CV Centre In the left hand menu click Quick Search The Quick Search page opens You can perform a search on one or more criteria Define your search criteria Click Show results at the bottom of the page The results appear in the Result List The page shows the first 20 CV matching your criteria If there are more than 20 results click the numbered links to access the other results Click the CV you want to view The CV opens in a new window For detailed information about Quick Search refer to Quick Search on page 24 2 7 2 Searching for a candidate using Advanced Search Home gt CV Centre gt Advanced Search To search for a candidate using Advanced Search 1 2 3 4 ol oo N Version 4 1 In the Recruiter Space click CV Centre In the left hand menu click Advanced Search The Advanced Search page opens You can perform a search on one or more categories Click the category you want to use for your search for example Work Experience Define your search criteria Click the Save button at the bottom of the page The Advanced Search page immediately shows the number of matching CVs Repeat the 2 steps above for any category you want When you have filled in all search categories click Show results at the bottom of the Advanced Search page The results appear in the Result List C
40. in the candidate s work experience only Version 4 1 page 25 of 46 StepStone Recruiter Space User Guide Years of Work Experience Fo I Between 1 and 2 years I Between 3 and 5 years I Between 6 and 10 years 10 Which Industry Sector should the candidates have experience in Advertising Communication amp PR a all a Agriculture Fishing amp Forestry gt gt Armed Forces gt Art Culture Entertainment amp Sport lt lt Auditing Accounting zl z and or Please select the Job Category in which the candidate should have experience IT and Telecommunications Job Categories available Application Analysis H TAi Applications Administration gt gt Application Development amp Programming Data Processing _s lt Database Administration xl E and orf Availability a Immediate 1 week 2 weeks 3 weeks inal Current professional situation Warning This is a new field Therefore you could have few seachresults if candidates did not complete this field Employee Unemployed Statutary Student a Keyword Use this field to search the free text field relating to work experience entered by the candidates on their CV Figure 9 Advanced Search Work Experience CV Centre Every field corresponds to work experience data in the candidate s CV Select the criteria you wish to search on and click on Save to store the current search criteria The keywords you enter will o
41. ired 01 10 2004 User History Security Default displa Valid contracts with credits El valid contracts without credits Expired contracts with credits Expired contracts without credits Locked contracts A subsidiaries with credits on valid contracts fl Subsidiaries without credits on valid contracts Subsidiaries with credits on expired contracts Subsidiaries without credits on expired contracts E Corporate users with credits pi Corporate users without credits Figure 22 Contracts overview All your contracts are listed with their unique contract ID number the start date and the end date of the contract Click the signs in the first column to open the details of the contract and show the subsidiaries or the users linked to the contract The colour of the row s per contract may vary between blue and grey and in the last column there may be a C or an L These are used to show the contract status Contracts shown in blue are active and those with a C have available credits Contracts shown in grey are expired or locked Contracts that are locked or expired cannot be used to publish listings perform searches etc even if there are still credits available in the contract For each type of product bought you will see A Column n FUNCION Bought The number of credits you initially acquired For most _ products this number indicates the number of times you can nen use the product or how many items you have of th
42. lick on the CV you want to view The CV opens in a new window For detailed information about Advanced Search refer to Advanced Search on page 25 page 10 of 46 StepStone Recruiter Space User Guide Main tasks 2 8 2 9 amp CV counter In the top right corner you can find the number of CVs corresponding to your search criteria In case you want less CVs in your result list add another criterion to your search In case you want more CVs in you result list use ranking to extend your results for detailed information about ranking refer to Ranking on page 31 amp Saving search criteria Situations in which you typically can benefit from the Save Search feature are You are satisfied with the results but you do not have the time at present to process the CVs You want to re execute the search at a later time to locate any newly added CVs which match You know you will be looking for a similar profile in the future In this case you can reuse the search profile refining it as necessary without having to build it from scratch You want to receive new and updated CVs that match the search profile automatically by e mail known as the CV Agent Managing CVs and applications When publishing a job listing you can receive data in the CV Manager from potential candidates in 2 ways A StepStone candidate sees your job listing and sends you an online application Any online application from a candidate will arrive in the folder y
43. mes candidates are ranked according to the number of criteria they match and the importance you attached to each criterion The following example shows how scores for candidates are calculated and how to interpret them Criteria Weight Killer Candidate Candidate Candidate A B C Wants to work High Yes No Yes in Antwerp importance Wants to work Low importance No Yes Yes in Construction Industry Experience as Killer Yes Yes No Sales Manager Version 4 1 page 33 of 46 StepStone Recruiter Space User Guide CV Centre The first column contains the criteria you are searching on the second the importance and column 3 to 5 are the answers of 3 candidates Candidate C will not appear in the result list Although he meets two of the requirements he does not have any experience as a Sales Manager which you have defined as a Killer Candidates A and B will appear in the result list Candidate A will have a higher score than candidate B because she or he wants to work in Antwerp which is your most important criterion None of the candidates will obtain a 100 score since none of them fully meets all your requirements The Overscore column shows to what extent candidates have over performed on the language and or skills criteria Using the same scenario as above the following example illustrates how to interpret the overscore Criteria Importance Killer Candidate
44. nd experience within various areas The candidates do this with a knowledge grid that identifies the level of understanding and experience they have of a variety of elements within each area The specialist areas are Admin amp Secretarial Basic IT Skills Engineering Financial Skills General IT Skills General Management Human Resources IT Development amp Databases IT Network IT Platforms amp Administration IT Special Application Skills Marketing amp Advertising Sales To search for a candidate by skills and knowledge in one of these areas select the most appropriate knowledge grid or grids This will bring up the various elements each grid contains Use the radio buttons next to each element to define on a 0 to 4 scale what the required knowledge experience of the selected candidates should be 0 no experience 1 a little experience 2 average experience the candidate knows the basics but has not had much practice 3 good experience the candidate has used this knowledge in his her work 4 advanced experience this is the candidate s area of expertise The value you select will be used as the minimum level required when selecting candidates This means for example that if within Marketing and Advertising you Version 4 1 page 27 of 46 StepStone Recruiter Space User Guide CV Centre select the value of 3 for B2B Marketing the result list will contain CVs showing a 3 or 4 ranking when you search
45. ndidate would like to work Advertising Communication amp PR a AlI Agriculture Fishing amp Forestry gt gt Armed Forces E Art Culture Entertainment amp Sport ss Auditing Accounting Please select a Region where the candidate prefers to work Please select a Region Belgium and or Refine your choice Selected Region s Belgium The whole world Antwerp 2 Brussels East Flanders Flemish Brabant Full or Part Time Full Time Part Time T Preferred gross monthly salary 1000 1250 1500 1750 Or Preferred type of Contract Contract duration unspecified all a Contract duration specified gt gt Temporary Temporary with possibility of permanance lt lt Franchise z z Figure 12 Advanced Search Ambitions and Preferences Language Skills In the Language Skills category you can define one or more criteria relating to the candidate s language skills For each language you can determine the minimum knowledge level required for speaking writing reading The scales are similar to the scales used in the Knowledge Grids 0 None 1 little knowledge Basic knowledge without practice 2 medium knowledge Basic knowledge with a little practice 3 good knowledge Occasional use in practice 4 perfect knowledge Fluent language knowledge Version 4 1 page 29 of 46 StepStone Recruiter Space User Guide CV Centre Language Skills Mother Tongue
46. nly apply to the contents of the candidate s working experience For more information about using keywords refer to Using keywords on page 30 Knowledge Grids Within Knowledge Grids you can define one or more criteria relating to the candidate s knowledge Version 4 1 page 26 of 46 StepStone Recruiter Space User Guide CV Centre Knowledge grids Please select the required search criteria 0 None 1 Basic 2 Medium I know the basics but I have not had much practice 3 Good I have occasionally used this knowledge in my work 4 advanced experience this is my area of expertise Ba ck Admin amp Secretarial Cash Department petty cash o0oodoc Coordination of Dates eo co o 6 Correspondence 0006 Customer Care Ooo oc 0 Filing System GOoooao Invoice Checking Oo e o e Minute Taking Admin amp Secretarial oo oo Negotiation with external Service Providers o ei ie fe o office Organisation GOOO O Organisation of Events O T TE Je Reporting oocna Shorthand oo of 0 Travel Expense Report oacaoea Travel Planning and Organisation fol eo fel fe fei Typing according to Notes eccnanc Typing according to Tape Ol fe Je al o Click on the Save button to return you to the page where you can continue refining your search Save Back Figure 10 Advanced Search Knowledge Grids When creating a StepStone CV the candidates can provide an overview of their skills a
47. nt 6 3 Logo amp Banner Home gt My Account gt Logo amp Banner You can use your company Logo on the website to help attract candidates and build your brand Your logo will be shown in the result lists in all your job listings in your company presentation and in the logo gallery Your banner will appear at the bottom of each of your job listings and in the overview of your vacancies Your banner can be used to link to your own web site amp Image size requirements Size requirements are For a logo 160x80 pixels For a banner 180x50 pixels Loading a banner on the website StepStone Customer Service usually loads Banners and Logos to the site However you can change these items yourself 1 Select the language for which you wish to change the Banner or Logo You can choose to use the same logo and or banner for all languages 2 Click the Browse button to locate the logo or the banner on your own computer and select the item you want to use 3 Click Upload to transfer the banner or logo to the Recruiter Space For banners you also need to provide the address of a web page to which the banner should link amp Not promotional banners The banners referred to here are not the promotional banners shown to candidates under the blue line at the bottom of each StepStone page Please contact us if you wish to take advantage of the additional visibility that these can provide 6 4 Contract Home gt My Account gt Contract
48. oint 3 lt li gt lt ul gt Clickable links Link of my company lt a href http www mywebsite be style color blue text decoration underlined gt Link of my company lt a gt My email address lt a href mailto myname mywebsite be style color blue text decoration underlined gt My email address lt a gt Others to pass a line type lt br gt type as much lt br gt that lines to be passed to center a text lt center gt text to center lt center gt text in withdrawal lt blockquote gt text to put in withdrawal lt blockquote gt small bullet e type amp bull small type amp radic small 2 type amp curren small arrow gt type amp mdash amp rsaquo 3 2 Listing Overview Home gt Listing Centre gt Listing Overview This section describes the buttons and functions available in the Listing Overview page Listing overview viewing options Button Label Function Shows the online listings Only Offline Listings Shows the offline listings All Listings Shows both online and offline listings Listings are shown in chronological order The last created listing figures at the top of the list Your can change the sort order by clicking on one of the underlined headers ID Last Date online Last update Valid until Version 4 1 page 18 of 46 StepStone Recruiter Space User Guide Listing Centre Listing overview
49. on the current day 2 3 5 Creating a listing Confirmation The Confirmation page lists the main data of your job listing In this page you can Translate the job listing if provided by your contract Use the Instant Match button if provided by your contract to find the 25 candidates matching your job listing Use the Direct Search button to immediately search for candidates for the listing The search will use the criteria of your job listing Use the Advanced Search button to search for candidates using more criteria than the listings criteria 2 4 Viewing a job listing Home gt Listing Centre gt Listing Overview To view a job listing 1 In the Recruiter Space click Listing Centre 2 On the left hand menu click Listing Overview The list of job listings displays By default the list only shows the listings that are online To view the other listings click the Only Offline listings or All listings button 3 Click on the job listing name to open it You can perform various tasks on a job listing These tasks are represented by buttons For an overview of functions in the Listing Overview refer to Listing Overview on page 18 2 5 Editing a job listing To edit a job listing only possible in case the listing hasn t been refreshed yet 1 In the Recruiter Space click Listing Centre 2 On the left hand menu click Listing Overview The overview of job listings appears By default the list only shows the listings
50. on describes the main modules and their functions in detail Sources of information on StepStone Recruiter Space Apart from this guide other sources of information are available The Help function on the StepStone Recruiter Space provides a brief description of the main functions Contextual help provided on some pages of the Recruiter Space use the button to view the help page Version 4 1 page 3 of 46 StepStone Recruiter Space User Guide Introduction Window Parts The StepStone Recruiter Space has two menus The horizontal Stones menu at the top of the page is always visible This menu gives access to the main functions of the Recruiter space gt StepStone d Listing cv Company p amp Centre Centre Manager My Account Presentation Help amp 4 O i b Log out Welcome to the StepStone Recruiter Space Fast easy to use and cost effective The internet simplifies the recruitment process The StepStone Recruiter Space gives you full control over every aspect of your online recruitment campaign The stones along the top of the screen give you direct access to the following options Listing Centre to create update and manage your job listings and view statistics relating to these CV Centre to find candidates in the StepStone CV database CV Manager to manage your CVs My Account to view update your company details and login information Company Presentation to manage your company presentation
51. ou have defined when creating the job listing When looking and finding a matching CV you can add it to the CV Manager Refer to CV Manager on page 37 for more information For the procedure let us assume you have found a number of interesting CVs using the Quick Search function To add these CVs to the CV Manager 1 In the list of matching CVs check the CV or CVs you want to add to the CV Manager 2 At the bottom of the page select the appropriate CV Manager folder in the list and click OK The CVs will be copied to that folder in your CV Manager Contacting a candidate When you have found a candidate matching your requirements you can use the StepStone Recruiter Space to contact him Let us assume you have searched and found one or more candidates using the Quick Search or Advanced Search functions see topics above In the Result list select the check boxes of the candidates you want to contact 2 Click the Send mailing button at the bottom of the page 3 Type your message and click the Send button Your message will be sent to the selected candidates Version 4 1 page 11 of 46 StepStone Recruiter Space User Guide Main tasks 2 10 CV details You can view the details of a CV from within a search result from within the CV Manager When opening the CV the CV details display in a separate window Opening multiple CVs For technical reasons it is preferable not to close the separate window if you want to
52. our listing EN Listing Name Reference number Number of Vacancies Introduction Figure 6 Standard listing template amp Enhancing the listing layout You can enhance the appearance of your listing using basic HTML code This allows you for example to use bold italic text alignment and bullets For more information see HTML code on page 17 Standard templates Standard templates allow you to give a personal touch to your listings and to raise their attractiveness to candidates The templates are designed to allow you to produce attractive and professional listings with ease 1 Click Listing Centre 2 Choose the language of the job listing under Create a listing 3 Enter data for Listing name Reference number Number of vacancies 4 Select Standard Templates Version 4 1 page 15 of 46 StepStone Recruiter Space User Guide Listing Centre Clicking the Standard Templates offers you a choice from a number of predefined StepStone templates Each of these provides a list of fields similar to the following Listing subtitle Company Description Header 1 Content field 1 Header 2 Content field 2 Header 3 Content field 3 Final Paragraph Company subtitle Image 1 Image 2 Text colour Background colour Company name URL i e the address of your company s web site which you would like candidates to visit URL to which Image 1 will link when clicked by a candidate URL to
53. ourimagename gif Custom templates When you want to use the same personalised layout for several job listings you can set up custom templates for your organisation for example to match your brand guidelines and promote your company s image These will be included in the list of layouts shown to you Custom templates are used in a similar way as standard templates If you want to add custom templates or change existing templates please contact StepStone 3 1 2 HTML codes To enhance the layout of your standard template you can use html codes Specific characters my text in bold my lt b gt text in bold lt b gt my text underlined my lt u gt text underlined lt u gt my text in italic my lt i gt text in italic lt i gt Lists Bulleted list lt ul gt lt li gt point 1 lt li gt e point 1 lt li gt point 2 lt li gt e point 2 lt li gt point 3 lt li gt Version 4 1 page 17 of 46 StepStone Recruiter Space User Guide Listing Centre e point 3 lt ul gt Numbered list lt ol gt lt li gt point 1 lt li gt 1 point 1 lt li gt point 2 lt li gt 2 point 2 lt li gt point 3 lt li gt 3 point 3 lt ol gt List in list lt ul gt lt li gt point 1 lt li gt e point 1 lt li gt point 2 e point 2 lt ul gt 3o point 2 1 lt li gt point 2 1 lt li gt ao point 2 2 lt li gt point 2 2 lt li gt a point 2 3 lt li gt point 2 3 lt li gt e point 3 lt ul gt lt li gt lt li gt p
54. pending on the terms of your contract you can publish a job listing using either credits or slots Credits refer to the number of job listings you can post One credit gives you to right to publish one listing A slot is an available listing position during a specified time frame Within a slot you can change the content as often as you want Publish a listing using credits If no credits are To publish a job listing using credits available please 1 Click the Use credits button if available contact StepStone 2 Select the option that suits your needs You can either on 32 2 209 98 00 Publish the job listing from today onwards Publish the job listing starting and ending on a date of your choice Publish the listing later 3 Click Save The Confirmation tab appears Proceed with step 2 3 5 Creating a listing Confirmation Changing content of a job listing You can change the content of a job listing as long as the listing hasn t been refreshed After refreshing the listing content can t be altered anymore Publish a listing using slots To publish a job listing using slots 1 Click the Use slots button 2 Select the slot you want to use 3 Enter the number of days or the end date of publication 4 Click Save The Confirmation tab appears Version 4 1 page 8 of 46 StepStone Recruiter Space User Guide Main tasks lt Time slots cannot be reserved You cannot book a slot in the future publication with slots always starts
55. t Figure 14 Ranking Assigning weight to search criteria The Ranking page lists all the criteria you have used in your search profile Next to each criterion you can specify a degree of importance Low Normal High Killer The more importance you assign to a criterion the more this factor will affect the scores and rankings of the candidates If one of more criteria are mandatory you can assign them the Killer weight If the candidate does not have that criterion or does not match the minimum level you have specified for skill or language questions he or she will not appear in the results Version 4 1 page 32 of 46 StepStone Recruiter Space User Guide CV Centre Ranking tips To get the best results from the ranking you should only set the absolutely essential criteria as Killers Ranking will normally yield more CVs in your result than a hard search using the same search criteria This is because ranking runs through the whole CV database and does not require exact matches except for Killers Reading ranking results The Result List from a ranking differs slightly from hard search results Two columns are used to show the scores of the candidates against the ranking criteria StepStone be Europe s Leader in Online Career Services and Recruitment Solutions StepStone i Listing cv cv Company Centre Centre Manager My Account Presentation Help lt a amp amp 6 Po Logout
56. t HTML listings to StepStone Upload a link to an existing web page Upload an HTML file Version 4 1 page 16 of 46 StepStone Recruiter Space User Guide Listing Centre Upload a link to an existing web page If you have created a listing and loaded it to your own corporate web site you can publish your StepStone listing as a link to this page To do so insert the URL of your listing in the Link to the HTML file field and click Add Any time a candidate wants to view your listing he or she will access the linked web page amp Changes are immediately visible Any changes you make to the linked page will be immediately visible to StepStone candidates Make sure not to delete the page on your corporate website while your listing is online on the StepStone site Upload an HTML file To upload an HTML file 1 Click Browse next to the Upload HTML field 2 Locate the target HTML file on your computer and click Open The path of the HTML file will appear in the Upload HTML field 3 Click the Upload button to load the html file to the StepStone server amp Uploading images All images used in the HTML file must also be uploaded to the StepStone site using the Upload image field All your images will be stored in an images folder and listed on the screen You can click any image to preview it Make sure that the link in the src attribute of the img tag of the HTML file you upload has the following extension images y
57. the Image Library you can upload and manage the images you wish to use when creating a job listing you can only use images in standard templates or HTML listings Adding an image to the Image Library 1 In the Image Library click the Browse button 2 Locate the appropriate image file on your computer and click Open 3 Back in the Library click the Upload button The image will be added to the Image Library amp Preview delete To preview an image click its name in the image list To delete an image click Delete next to the image Do not delete images in use Do not delete images that are still in use in a listing If you delete an image that is still in use it will no longer be visible and will be replaced by a small red cross Version 4 1 page 22 of 46 StepStone Recruiter Space User Guide 3 6 Company Introduction Home gt Listing Centre gt Company Introduction To ensure the consistency of your listings and save time the Company Introduction page allows you to write an introduction that will be used in all your future job listings Notes introduction for a specific listing You can use the same introduction for all languages or write a specific introduction for other languages StepStone amp e Log out Create a Listing NL FR EN DE Listing Overview Listing Statistics Listing Search Image Library Company Introduction StepStone be Europe s Leader in Online Career Services and
58. u can change your password to the StepStone Recruiter Space at any time Your new Password Confirm your new Password Cial Wn e Version 4 1 Figure 24 Security Fill out your new password in the Your new password box Retype your password in the Confirm your new Password text box to confirm Click Save to store the new password Password forgotten If you forget your user ID or password please contact StepStone page 44 of 46 StepStone Recruiter Space User Guide Company Presentation 7 Company Presentation Home gt Company Presentation Your company presentation allows candidates to find out more about your company and can enhance your visibility as well as the quality of applications you receive Company Presentation Click Company Presentation to view your presentation in a choice of available languages StepStone be Europe s Leader in Online Career Services and Recruitment Solutions StepStone e Listing cv cv Company amp Centre Centre Manager My Account Presentation Help lt lt amp 4 gt 6 Log out Company Presentation Company Presentation Your Company Presentation can deliver crucial information about your company to candidates NL FR EN DE encouraging them to apply for a job vacancy A personalized company presentation including your logo Editor and branding helps this even further Please select the site language you require to update your profile English x Currentl
59. view multiple CVs If you do close this window the next CV you open on some software packages may be unreadable If this does happen you will need to close the browser you are working in and re open it This C is available in the following folder in your CY Manager U amp I Level of Interest Learning test Antwerp C High a RI Medium opy to folder CIA 1of4 gt j aime les challenges StepStone Created 28 12 2005 amp Last Update 20 06 2007 oe This CV has been viewed by 23 recruiters If you would like to print this C click here or press Ctrl P Personal Data Career Objective Candidates Ambitions Work Experience Education Language Skills Your Knowledge If you would like to print this C click here or press Ctrl P Figure 4 CV details Folder In the top left corner of each CV you see a drop down list of folder names from your CV Manager If you have not previously created any folders the only one available will be the All folder To copy the CV to another folder select another folder in the list and click the Copy to Folder button You can save copies of a CV into more than one folder Level of Interest Once the CV is saved in the CV Manager you can define your level of interest for this CV in the top right corner Version 4 1 page 12 of 46 StepStone Recruiter Space User Guide Main tasks CV details The CV details are shown in 7 sections amp Version
60. y a CV to a folderin 1 Select one or more CVs 7 the CV Manager 2 Select a folder in the Copy the selected list Click OK Create a folder inthe CV 1 Select one or more CVs 7 Manager and copya CV 2 Type a folder name a folder in the to it Create folder and copy box 3 ClickOK efer to Ranking on page 31 to obtain a wide selection of candidates Use Ranking 4 3 Ranking Home gt CV listing gt Advanced search gt Ranking button in search criteria overview When searching for a candidate you can use so called hard search and ranking Hard search means that you will only get results that exactly match all search criteria When using ranking search results will also include candidates that approximately match all search criteria Use ranking to have the system sort your results thus reducing the time you need to reviewing the top matching CVs increase the number of matching candidates if a hard search yields few results find a hard to find profile that yields few or no results with a hard search Version 4 1 page 31 of 46 StepStone Recruiter Space User Guide CV Centre About Ranking Searching candidates with ranking requires 3 steps defining search criteria defining a weight for the search criteria viewing results 1 Fill in an advanced search For more information on how to fill in an advanced search refer to the Searching for a candidate using
61. y the same company presentation is used for all languages Status online offline Company ID 864 Company name STEPSTONE Region Belgium The whole world Africa Industry Sector Figure 25 Company Presentation Statistics The Statistics page displays the number of times your company presentation has been viewed per month since the presentation has been online These statistics are real time when a visitor views your presentation he or she will be immediately added to the count of the current month Editor With the Editor you can create update preview your company presentation The interactive form will guide you through each field as you create your presentation In addition to the standard company presentation format supported by the editor StepStone can offer personalised company presentations to meet your specific requirements Call our specialists for these personalised presentations Version 4 1 page 45 of 46 StepStone Recruiter Space User Guide Help 8 Help Home gt Help The Help option opens a brief Help information on the site You can also download a copy of this User Guide from that page Version 4 1 page 46 of 46

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