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User Manual AthleticsManager 2013 (English)

1. r hi L 2000m steeple 0 914m a x m mg General Rounds Name 2000m steeple 0 914m Abbreviation Info Type 7 show all 2000m steeple 0 914m Categories show all Jg MQ z SC This list should contain all categories which are allowed to perticipste in this event Use the choicelist and the Add and Delete buttons on top to edit this list of categories Gena Ee Figure 17 General properties of an event Name The name of the event required Abbreviation The abbreviation of the event Info An info field for the event This field can contain for example a definition of the event Type The event type This list contains all event types that are determined in section 5 Event types required Categories The categories which this event is meant for This way incorrect participations can be noticed more quickly When no categories are listed then all the categories are permitted Use the check boxes on the left of the combo box to filter the listed categories Note The check boxes Show all for both Type as Categories show or hide extra choices in the combo box next to it 3 2 2 Rounds www timetronics be TimeTronics 32 User Manual AthleticsManager 2013 English With combined events this tab page contains a list of field events In the other case you will find here a list of rounds In general one round is defined This is useful for
2. Note You can also directly push Enter without first pushing Tab Then the first search result will be added immediately 3 3 4 Enrol an athlete into an event Another possibility to add athletes to a meet is by directly assigning them to an event There are several methods to do this 1 Double clicking e Open the event in which you want the athlete to participate e Search for the desired athlete in the athletes panel e Double click on the concerning athlete 2 Multiple athletes simultaneously e Open the event in which you want the athlete to participate e Select the desired athlete in the athletes panel e Choose at the bottom left in the athletes panel the action Add to current event e Click on the button right next to it to execute the action 3 Typing e Open the event in which you want the athlete to participate e Open the Participants tab or the Start lists tab www timetronics be F TimeTronics 42 User Manual AthleticsManager 2013 English e in the Start lists tab you can choose in which round event heat or group you would like the athlete to participate in e Use the search field like in 3 3 3 Adding an athlete to a team to add an athlete 4 Checking individual events e Add the athlete like a participant of the meet as described in 3 3 2 Athlete participations in which you check the events in the athlete s properties e In the same tab page This competition you can find a list of events
3. Table 1 Translation of used terms Dutch Englteh 8 Table 2 Required firewall rules for Athletcshanager 16 Table 3 Description of user profiles nach ee 19 Table 4 The possible statuses that a heat or group can run hrough 52 www timetronics be WW Timerronics 73 User Manual AthleticsManager 2013 English 5 13 Appendix B Entering categories www timetronics be 74 User Manual AthleticsManager 2013 English www timetronics be TimeTronics User Manual AthleticsManager 2013 English 5 14 Appendix C Methods of heat composition The heat compositions are based on an implemented method which you can choose There are two possible methods by default regarding the heat compositions e iaaf seeding method Heat composition in which the participants with the best rank 1 and poorest performances are divided over the different heats For example there are 12 participants and 4 available places Then the heat composition will be as follows the number defines the rank Heat A 1 6 7 12 Heat B 2 5 8 11 Heat C 3 4 9 10 3 on best performance Heat composition which groups together the participants with the best performances the poorest performances and in between This way the participants will be more matched per heat For example there are 12 participants and 4 available places Then the heat composition will be as follows the number defines the rank Heat
4. Default settings for new events www timetronics be 28 User Manual AthleticsManager 2013 English 3 1 6 Advanced The tab Advanced contains some various options that are applicable to the meet P a GY English County Championships a eem General Sessions Call rooms Teams Default settings Advanced Maximal number of participants for each team in whole competition 23 in only one event 2 Maximal number of events for each participant 3 Default printformat for the participant name name middle name Coox cance av Figure 15 Advanced settings of the meet Maximal number of participants for each team in whole meet Limiting value for the number of team members who can participate in the meet 0 for infinite Maximal number of participants for each team in only one event Limiting value for the number of team members who can participate in one single event 0 for infinite Maximal number of events for each participant Limiting value for the number of events in which one participant can take part 0 for infinite Default print format for the participant name When adding athletes as participants their displayed name is adjusted to this size for print outs etc Click on the buttons to switch between variables Use the text fields to modify the separations space commas etc www timetronics be TimeTronics 29 User
5. User Manual AthleticsManager 2013 English User Manual AthleticsManager 2013 English 19 June 2013 www timetronics be WW Timerronics User Manual AthleticsManager 2013 English Preface Welcome to the AthleticsManager user manual PDF We recommend you to first gently leaf through the manual to get an initial idea on how this document is structured This is because it is impossible to explain every detail at the same time The included pictures and screen shots serve as examples and may differ from the user interface of your version of AthleticsManager Inform yourself before buying one of our products AthleticsManager s functionality is extended by the software products PostgreSQL and LibreOffice property of PostgreSQL Global Development Group and The Document Foundation respectively AthleticsManager uses icons of the Si k and Fugue icon sets If after reading this document you still have further questions concerning the inner working or user control of this or other TimeTronics equipment please contact your local TimeTronics distributor This can be achieved by e mail info timetronics be or by phone on 0032 14 23 19 11 Also if you have any comments or advice on this user manual you may contact us through the previously given contact details Good luck with AthleticsManager and thanks for putting your trust in TimeTronics products and services The authors www timetronics be WW Timerronics 1 User
6. a new window will appear where you can set the parameters Wal Assign start ID s Group by dub team Gap after each group 0 5 Replace existing Start at 1 Number of characters 3 F Prefix Suffix Figure 24 Assigning start ID s Group by Here you can choose whether you want to group the start ID s by club or by team The advantage of this functionality is that the start ID s of the athletes that belong to one team club will have a consecutive order Gap after each group This option gives you the possibility to leave a gap between the numbers of www timetronics be WW TimeTronics 46 User Manual AthleticsManager 2013 English two different teams clubs In case you have some late additional inscriptions of a certain team then these blank numbers will be assigned to these late inscriptions This way their numbers apply to the consecutive order of their team Replace existing In case that some athletes already had a start ID for instance because you started a previous meet you can replace their numbers by new ones by checking the check box Start at Start assigning ID numbers from a set number Number of characters The number of characters that each ID number will contain In this case number will be shown as 001 3 characters Prefix Enter the characters that you want to show before of the ID number if desired Suffix Enter the characters that you want to show after of the ID n
7. A 12 11 10 9 Heat B 8 7 6 5 Heat C 4 3 2 1 e lt not assigned gt No specific method The participants are randomly divided over the heats www timetronics be TimeTronics 76 User Manual AthleticsManager 2013 English 5 15 Appendix D Entering electronic times automatically In case you are using MacFinish or another Hytek compatible product for electronic timing you can export these data to the AthleticsManager database To see which data is sent you can open the MacFinish panel through the menu Window gt MacFinish You can still change received results if necessary by overtyping the concerning field To directly send electronic times from MacFinish you need at least MacFinish version 8 0 0 27 Other products must be Hytek compatible To export these data you have to use an extra program which translates Hytek communication into AthleticsManager database commands Set up The diagram below explains how the communication works between the different pieces of software and how your set up has to be The COM connection works through a serial connection the UDP connections work through a network There are various set ups possible you can install all software on one system or you can install the different software parts on different systems according to your preference www timetronics be F rimerronics 71 User Manual AthleticsManager 2013 English Hytek compatible AthleticsManager Serial L
8. Introduction The administration during an athletics meet can rapidly extend to immense proportions To simplify this a first version of the computer application AthleticsManager was developed in 1995 Meanwhile that application has been fully rewritten from the ground up to make athletics administration even faster handier and more optimal for you the user This manual starts off by listing the different steps you have to carry out to prepare AthleticsManager for use in the field Next we take a look at preliminary administration in which you will learn how to set up correctly a meet and how to add events In the chapter after that you will learn how you can easily add competitors to the meet and how you can enter event results To prepare for these tasks the introduction chapter briefly shows you how AthleticsManager fits in between other TimeTronics products which terms are used in AthleticsManager and their meanings and to finalise a short overview of the main interface elements www timetronics be F rimerronics User Manual AthleticsManager 2013 English 1 1 Situation AthleticsManager 2013 can receive data from other TimeTronics products like MacFinish These data are first processed and then saved in AthleticsManager The data can then be exported or viewed on different outputs csv html and in the future on equipment like ScoreBoard or on television screens Figure 1 Data is being entered in input eq
9. JW D1 and JW D2 Masters Men Day 1 Juniors Women Day 2 The manner in which you wish or do not wish to use sessions is entirely up to you The model meets already have some sessions set which we think will be the most useful for the average user experience and for that meet www timetronics be TimeTronics 23 User Manual AthleticsManager 2013 English AR English County Championships ea General Sessions Call rooms Teams Default settings Advanced Sessions Session info Men Name Men Date 5 11 2013 v Time 12 00 00 Lal COx Jl Gene Dee Figure 11 Modifying the sessions of the meet Sessions A list of sessions for this meet You can add and remove sessions using the buttons below the list Session info Name The name of the selected session Do not leave this empty required Session info Date The date when this session is to start This can be useful for meets that last multiple days and you wish to subdivide the meet into sessions by day It is this value that will be used in the printing templates required Session info Time The time when this session is to start This can be useful to subdivide the meet into the morning the afternoon the evening required Note Keep an eye out that there are no sessions with an empty name in your session list You may recognise them by trying to click the entry right below yo
10. Manual AthleticsManager 2013 English 3 2 Competition events A meet consists of multiple events With events there is a difference between a single event for example multiple rounds and combined events existing of multiple events where the rounds are individual events Figure 2 shows how this works internally in AthleticsManager This is to let the database function more optimally Events LQ kA B a amp Nr Name Event time planned 2 4 x 100 meters relay Women 2 00 00 PM 5 oo 1 20 00 PM omen 6 Triple jump Men 2 35 00 PM Figure 16 List of events in the Events panel You can find the events of the meet in the events panel which is always present in the interface The buttons on the left hand side in the events panel are used to modify the events Their functions should speak for themselves New event Event properties Open event in the event administrator Delete event Print list of events Next to this you also have the meet buttons which we have already discussed in a previous chapter The table that stands underneath this exists of a lot of columns An explanation No An administrative number of the event This number is an administrative help for anyone who is involved with the administration of the meet Name The Name field contains the name of the event For a single event with multiple rounds the round name stands between brackets For combined events the event name stands between
11. Server just like selecting in the AthleticsManager Client For Competition you choose the meet name where you want to work with www timetronics be 79 User Manual AthleticsManager 2013 English l Window Table General MacFinish Meetmanager Registrationkey DESS Settings Precision General Prefs D gt N e Automatic Port none Manual Server 172 16 100 202 DI Competition Competitie Junioren C D Poule 57 Wedstrijd 3 23 Figure 40 The properties in MacFinish to use AthleticsManager Sending electronic times of MacFinish to AthleticsManager Start just like you usually work with MacFinish After you have made your photofinish image the import dialogue window will automatically appear on your screen If not you click on the menu Document gt Import Choose the heat that belongs to this photofinish image The participations are imported in MacFinish and the file name is automatically placed correctly Place in MacFinish the time lines on the correct locations so the electronic times are registered When all the times are registered you click in the menu on Document gt Export The electronic times are now exported to AthleticsManager Competitie Junioren C D Poule 57 Wedstrijd 3 23 juni 2012 506460160 meter Meisjes D heat 1 4064702 60 meter Meisjes D heat 2 4064803 60 meter Meisjes D heat 3 5064904 ED meter Meisjes D heat 4 4065001 100 meter Jong
12. The properties window appears Click on the Advanced button and check Run as administrator Press OK in all windows you have opened www timetronics be TimeTronics 15 User Manual AthleticsManager 2013 English The client application works by simply choosing a server or a local database from the combo box Update this list by pressing F5 Running multiple clients is possible up to a maximum that your licence key allows These can then communicate with the server over a local area network 2 1 6 Internet connection On some occasions despite correct settings the client will not connect to the server when not connected to a network Especially Windows XP systems have this problem The cause is most likely the fact that PostgreSQL cannot reserve a port on the loopback interface This has two possible causes in itself either another application or another instance of PostgreSQL has already reserved this port OR PostgreSQL simply cannot find a loopback adapter For both problems a solution exists Blocked port You can recognise this problem as follows e Open the start menu e only for Windows XP and earlier click on Run e in the input field enter cmd next type netstat in the opened command window and press Enter e analyse the output that is being shown If an item in the first column ends with 5432 then the required port is occupied by another process probably a leftover postgres exe You may close the opened co
13. base of the club www timetronics be TimeTronics 61 User Manual AthleticsManager 2013 English 5 4 Point calculation The pointcalculation rules are defined in this window The rules are grouped by pointcalculation method For an extensive definition of pointcalculation methodology see section 4 2 Point calculation x Puntentelling Methode Atletiekunie kampproeven junioren A B masters 7 Nieuw S Verwijder jimporteer amp jExporteer ype proel A Categorie Parameter 1 Parameter 2 Parameter 3 Parameter 4 Parameter 5 Extra parameter hoogsprin senioren 2440 2593 5 hoogsprin junioren A 2440 2593 5 hoogsprin junioren B 2440 2593 5 hoogsprin M35 2440 2593 5 hoogsprin M40 2440 2593 5 hoogsprin M45 2440 2593 5 hoogsprin M50 2440 2593 5 hoogsprin M55 2440 2593 5 hoogsprin M60 2440 2593 5 v OOK Annuleren H Toepassen Figure 29 Manipulate the pointcalculationparameters in window Pointcalculation Event type The event type to which these rules should apply Category The category to which these rules should apply Parameter N The parameter values which will be entered in the internal pointcalculation algorithms 5 5 Correction factors The correction factors are defined in this window The correction factors are grouped by federation The correction factors are optionally used in the pointcalculation formula Fo
14. definition of the round or the starting height of a high jump competition General Session The session that belongs to this round This list is filled with sessions defined in subsection www timetronics be TimeTronics 33 User Manual AthleticsManager 2013 English 3 1 2 Sessions required General Start time The start time of this round This value is shown in the list of events in the events panel Teams Maximal number of participants for each team Limiting value for the number of team members that is allowed to participate in this event Teams Number of participants for point calculation Limiting value for the number of team members of whom the points will count as team points In other words the points of the n highest scoring according to place and result participants from the same team count for team points Teams Method for point calculation The method how the team points are calculated There are two possible methods by default This list can be expanded by the personal methods of your federation e On place Team points are assigned according to the values in the field Amount of points in order and the chosen option for In case of a tie take on the tab page Teams of the meet properties see 3 1 4 Teams e On performance Team points are assigned according to the individual points based on the performance The possible correction factors are hereby also taken into account e lt not assign
15. desired location Even more easier and safe is to upgrade your AthleticsManager to the newest version which you can find on our website 2 3 Loading a model meet Each meet is different but the rules of a meet generally stay more or less the same That is why we offer the possibility to load a model meet These are essentially backups of meets that were set in advance with correct rules events properties and a database with athletes and clubs for a specific federation If a model meet is loaded it works in the same way as restoring a backup meet So if you wish to save your current meet please use the back up restore functionality of the AthleticsManager Server to create a backup of your current meet first To load a model meet simply open the server interface click Load model meet select a desired model meet and click OK www timetronics be TimeTronics 17 User Manual AthleticsManager 2013 English 2 4 User profiles Since version 01 08 2012 of AthleticsManager the user profiles functionality has been added A user profile is a combination of a user name a password and a collection of user privileges to certain parts of functionality in an AthleticsManager Client When logging into a database you need to provide the client with valid user logincredentials By default three users exist User name Default pass User privileges description word Superuser All privileges can do anything advanced user Can manage the
16. meet but cannot change any global settings beginner user Can only change results Table 3 Description of user profiles These three user profiles are always available and cannot be removed The password of the logged in user can be modified through the info window in the menu Help gt About It is recommended to change all default passwords Profiles and their passwords are saved when making a backup The superuser can add new and modify existing user profiles through the Users window More info about this can be found in section 5 6 User profiles 2 5 Modifying interface The interface of the client can be modified considerably by moving around panels By panel we mean a group of interface elements that are on one interface plane Examples are the athletes panel the teams panel etc A panel can be moved around by default by dragging its title bar and scaled by dragging the borders of a panel Panels can also be grouped together by moving them over each other To switch grouped panels simply switch between their tabs below To split them you just have to drag a panel to another location Panels can be hidden and shown through the menu Window gt Panels and enabling show or disabling hide a panel The events manager and superuser bar are exceptions to this rule The events manager is always visible it takes up the leftover space and the superuser bar can only be made visible by right clicking on the menu bar and clicki
17. meets of which the events contain no rounds In the other case you can add delete and reorder the rounds here by using the buttons at the bottom of the list with rounds Per round you can modify a lot of properties Details fi hl 5 100 meters Hurdles Men Le mms n iD ge General Rounds Rounds Details H Genera Heat composition Name hd Number of places 8 Abbreviation Used lanes Info Method lt not assigned gt r Session Men Parameter Start time 12 45 00 z Time for each heat 10 0 minutes Teams Qualification Maximal number of participants for each team 2 a Method NE Number of participants for point calculation 4 Parameter Method for point calculation lt notassigned gt v Point calculation Method IAAF RACE sl Apply correctionfactor for following categories x a This list shoul contain all categories for which the correctiefectors k I for pointcalculetion should be usec sr Use the choicelist and the Add and Delete buttons on top to edit this list of categories Q cancel Gen Figure 18 Modifying the round properties of an event General Name The name of the round required General Abbreviation The abbreviation of the round With combined events the abbreviation is used as the heading of the results table General Info An info field for the round This field can for example contain a
18. no result NR was disqualified DIS or did not start DNS then you can enter this by right clicking on the performance field of that participant and choosing the desired option in the sub menu Use code 4 2 Point calculation 4 2 1 Individual points The individual points are calculated based on an implemented formula This formula is set in advance For more information about this formula see appendix E 4 2 2 Team points Next to the individual points you can find the team points It depends on the round properties whether team points will be assigned to that participation or not If you select not assigned then no team points will be assigned The obtained points are only added to the subtotal of the team points of that team if the heat has the status official You can print the subtotal of the team points at all times by using the button Print in the teams panel 4 3 Qualification rounds If you have chosen a qualification method in the round properties then the correct participations are automatically qualified for that round The qualifications on place are indicated by a Q on the left side of the participation result The qualifications on time are indicated by a q You can however still modify the qualifications by right clicking on the qualification field Once the results are official you can go back to the tab page Start lists select the concerning qualification round and click on the button Qualification The qu
19. not start DNS Every heat runs through a series of statuses Depending on the status the background colour of this heat will change When all heats have reached a certain status the round to which these heats belong will take over their status Empty white Contains no participations Waiting grey Contains participations but no results Started light blue Event has started and results are being entered Results available yellow All results are entered and the button Ready has been clicked Official green The results are approved and the button Official has been clicked A result has been modified although the results were already Corrected red official Table 4 The possible statuses that a heat or group can run through www timetronics be TimeTronics 50 User Manual AthleticsManager 2013 English When entering the performances you can make use of the Enter key to confirm your entry and jump directly to the next entry field By default this is the field directly below By using the Tab key you can switch between the different code buttons to enter the result of an attempt You can also add a note to a performance for extra information concerning this performance This is useful in case of pointing to a specific rule for a disqualification for example To add a note right click and choose Add a note Fill in the note text and click OK The note will appear in the tool tip of that performance It c
20. outdoor Distance The distance as an integer for distance event types by default 0 Wind mode Specifies how the wind measurement has to be executed Possible values are N not H per heat and per individual performance Wind type The amount of seconds integer that has to be measured for the wind measurement Mostly this is one of these values 5 10 or 13 www timetronics be o TimeTronics 57 User Manual AthleticsManager 2013 English Precision Specifies the accuracy decimal of the performance Possible values are 1 integer 10 one tenth 100 one hundredth 1 000 one thousandth and 10 000 one ten thousandth Type of field event Specifies the type of field event for this event type Possible values are no field event H horizontal field event and V vertical field event Correction for manual timing The value that is added to the entered hand times to calculate with in the point calculation Number of athletes The number of athletes that works together to accomplish a performance This is by default 1 with a relay vent this is usually 4 Implement The weight factor that has to be used in the calculation in kilogram The weight of the goods with throwing events is of importance here Decimal values are possible Number of events for combined events The number of events integer that this combined events eventtype contains Only applicable to combined events eventtypes List of field events Semi
21. r AM Nieuwe atleet a Algemeen Deze wedstrijd Andere wedstrijden Bestprestaties Presatie l es ee Figure 21 Tab Add athlete Best performance Performance Event The event for which you want to enter the best performance Performance Performance The result of the best performance Performance Wind If the wind could have influenced the performance you can enter the wind velocity by means of a wind measurement here www timetronics be TimeTronics 40 User Manual AthleticsManager 2013 English Performance Date The date of this best performance Performance Seasons best Alltime best Here you can enter whether it was the best performance of the season or of his entire career 3 3 2 Athlete participations Note If you add an athlete directly as a member of a team or you register the athlete immediately in an event they become automatically participant of the meet The steps explained in this section will then occur automatically Imagine that you already know which athletes will participate but you do not know yet in which team or in which events then you can add an athlete to a meet by following these steps e Search in the athletes panel for the desired athlete You can use a quick search for this start typing in the search field or an advanced search button with binoculars icon e As soon as you have found the athlete in the list you
22. this athlete To add a licence you first have to fill in the licence details in the Licence details part after which you click on the plus button under the licences field To delete any licences select the licence in question and click on the trash button www timetronics be TimeTronics 37 User Manual AthleticsManager 2013 English Licence details Start date End date The start date and end date of the athlete s licence Licence details Federation Team The federation and team to which the athlete belongs Licence details Licence number The licence number of the subscription to the federation This is thus the licence number that was assigned during the subscription Licence details Start ID The fixed start ID that belongs to the subscription of the federation in question This is thus the start ID that was assigned during the subscription Licence details Category The category that belongs to the athlete This category is calculated based on the athlete s date of birth The second tab is the This competition tab and contains one button Add lt name gt to current meeting where lt name gt is of course the name of the concerning athlete If you add the athlete to the current meeting by clicking on the button the tab will show your more information existing of two parts General and Participations www timetronics be F rimerronics 38 User Manual AthleticsManager 2013 English Gases Mi
23. type The dependencies of the correction factor have an indirect effect on the result of this function The point calculation function POINTSCALC depends on the event type various formulas per event type the participation category various parameters per category for the formula of the event type and the used pointcalculation method in the round properties The dependencies of both the correction factor and the rounding function also have an indirect effect on the result of this function www timetronics be TimeTronics 82
24. wachtwoord Figure 31 Manipulate the userprofiles in window Userprofiles In the left part Users you can see the existing users listed Adding and deleting is possible through the according buttons at the bottom of this list You can only add and delete users when you have the privileges for this Only the superuser can do this by default The superuser advanced user and beginner user are always present and cannot be deleted When you add a new user the privileges of the current selected user will be copied to the new account In the right part User options you see a list of the user privileges O means not allowed 1 means allowed You can use the button Change password to change the password for the current selected user Unless you are a superuser you do not need to enter an old password www timetronics be o TimeTronics 64 User Manual AthleticsManager 2013 English 5 7 Federations The different federations with each their own specifications are described in this window You can add new or delete existing federations by using the buttons on the top right hand side of the window Federaties lt S Verwijder EI Importeer al Exporteer Naam Afkorting Code Taal Land Seizoensstart Referentiedatum Atletiekunie AU NED AU Nederlands Netherlands 11 1 2000 12 31 2001 ox i Figure 32 Manipulate the federations in window Federations Name The name ofth
25. 0 1 1 1 If you are unsure on how to do so please ask advice from an IT expert around to manually set an IP address or contact our help desk After manually setting an IP address restart the database service through the Athletics Manager Server interface and try connecting again 2 1 7 Removing software To remove AthleticsManager Server and Client you can utilise Windows default programmanagement utility available in the control panel PostgreSQL and LibreOffice can be removed in the same way 2 2 Back up and restore Using the AthleticsManager Server you can make backups of the meet database These backups can then later be restored in this or another AthleticsManager Server The Undo button the one with the turning arrow restores the database to the previously restored database So if you were to restore My competition v1 amb first and right after that restore My competition v2 amb make some changes and press the Undo button the database will be back to right before you loaded My competition v2 amb so the database will contain My competition v1 amb Attention In the AthleticsManager versions before 19 04 2012 backups to external equipment such as USB flash drives might fail This causes corrupt backups You can recognise these files by their file size less then 7 5 MB means that the backup is corrupt To make a correct backup save the file in a local folder Desk top My documents and after that copy this file to the
26. 4 104 Yo 0 PAC Team 2 JC Jongens Q 10 4 2 Daris Mark 36 575176 5 104 Yo o PAC Team 1 JC Jongens Q 10 4 5 3 Voermans Bas 242 531202 6 105 Yo o PAC Team 1 JC Jongens Q 10 5 gt Brinkman Luc 245 60536 7 105 Yo 0 Hellas Utrecht JC Jongens O 10 5 5 3 H ZS Macfinish 6 Referentie Status Camera MacFinish z 4 4 88 Referentie Status 100 meter Jongens C serie 1 Camera verwerkt als main Figure 42 The electronic times are processed in AthleticsManager www timetronics be TimeTronics 81 User Manual AthleticsManager 2013 English 5 16 Appendix E Formula for point calculation AthleticsManager calculates the points based on an implemented formula result POINTSCALC ROUND prestationX correction result the result as individual points POINTSCALC the point calculation function ROUND the rounding function prestation the delivered performance physical measurement result correction the correction factor which has to be multiplied with the performance if necessary The correction factor Correction depends on the participation category The correction factor of that participation category is only taken into account if the correction factor of that specific participation category is added in the round properties Properties gt Point calculation In all other cases this is simply the value 1 The rounding function ROUND depends on the precision of this event
27. Abbreviation The abbreviation of the category Gender The gender of the category Possible values are M for masculine and W for feminine Minimum maximal type The type that is used to check the age limit for minimum maximum www timetronics be TimeTronics 60 User Manual AthleticsManager 2013 English Possible values are N no minimum maximum limit D limit control by date of birth or Y limit control by year of birth Minimum maximal age The value that is used to check the age limit for minimum maximum 5 3 Clubs The athletic clubs are defined in this window The clubs are grouped by federation xX Verenigingen Federatie Atletiekunie v Q Nieuw S Verwijder al Importeer Si Exporteer Naam Afkorting Federatienummer Plaats gt ASH Nereus ASH Nereus 1175 0 sv ASV 20402 0 Lu 75 ATC 75 24520 0 atiedo Atledo 13303 0 I attetico SC Atletico 73 19431 0 Kegel Helden Atletiek Helden 16369 0 stet Maastricht Atletiek Maastricht 17306 0 atetiekver DOKEY Atletiekver DOKEY 4160 0 L egebtzrentaee MarathonPlus Atletiekvereniging MarathonPlus 19385 0 Low Venray ATV Venray 16350 0 D 1923 AY 1923 1107 0 pe 34 AY 34 19403 0 pe 40 AY 40 8203 0 s Figure 28 Manipulate the clubs in the window Clubs Name The name ofthe club Abbreviation The abbreviation of the club Federation number The identification number under which the club is being registered by the federation Place The home
28. For more information about the connections and settings see appendix D 4 1 7 Entering metric performances Best performance vs All attempts By default AthleticsManager is set to register all the attempts You can modify this to enter only the best performance You can switch between these two modes by using the button left on top in the Results tab When the icon stands on n by default you are in the mode to fill in all attempts In the other case the icon will stand on 1 which indicates that only the best performance has to be entered Entering only the best performance is the same as entering times in the performance field but this time with metric data with metre as unit Then the colon is not used here but the decimal point still is When you enter all attempts you get the possibility to switch between entry directions As mentioned before you can enter easily by using the Enter key By default the entry field jumps to the field directly underneath the current field This is the vertical entry of performances but also the horizontal entry is possible To switch between entry directions you click on the button at the top right with a green arrow pointing below or to the right not turning If the arrow pointing below is visible then the vertical entry is active If the arrow pointing to the right is visible then the horizontal entry is active 4 1 8 Entering multiple distance attempts Note Make sure that for this you are in t
29. Manual AthleticsManager 2013 English Table of Contents CEO 6 Tl SO EE 7 SSA AI EE 8 1 3 SCOPE of the app Eaton nes 9 1 4 Overview of the Hear ae 10 SR eh 10 1 6 In pplication help een 12 2 Setting up the appl eat an ee ei 13 SEENEN eee ae 14 2 1 1 System TSW re mens keine 14 2 1 2 Installing the SOT W ALCS ae ee ern heteen 15 2 1 3 Database ea ee ame ee 15 GR EE 15 2 1 5 Client server iv EEN 16 KEE 17 See 18 22 Back up and Re RETEA RE E R E N EE RA ETT 18 2 3 Loading a model ea ae 18 2A RE 19 2 3 Modi ne Eege eerste Eege 19 3 Preliminary administratio EE 22 3 1 Competition e 23 Eeer 23 ee reed 24 3 La Call DOOS anne 26 SLA EE 26 3 1 5 Default sein ann 28 SS PL OV E 30 3 2 SMS HAO TNS SING se urea sepsis vs RER RN T EEEE vee Se eater EEAS REPERTA E entend 31 I General E 32 E RO EU EEE nee EHI REN oa singe ce sence ene erecta ee pte sees 33 3 3 AU NCUA INS een 37 3 31 Creating AENEIS Eset reiris ra g tetes deedeetee datse 37 3 32 Athlete participations esse 43 3 3 3 Adding an athlete E ee ee 43 3 3 4 Enrol an athlete into EE ee daa 44 www timetronics be W TimeTronics 2 User Manual AthleticsManager 2013 English 3 3 5 Editing participation ealegarier eier ee 46 SE ege et snc RENNEN HERREN kenen eenden 47 3 5 Assigning start ID suisse 48 3 6 Taking along comp tition BUGS nn 49 4 Administration during the Meile aan noii iea ite i E Er bennie 51 4 1 Entering e en 52 41 1 Adding wind measurement us
30. a information you wish to save like a description of the meet Header image Add an image to be printed in the header By double clicking with the left mouse button in the grey zone you can browse your pc and select the image To remove the image double click with the right mouse button in the grey zone Footer image Add an image to be printed in the footer By double clicking with the left mouse button in the grey zone you can browse your pc and select the image To remove the image double click with the right mouse button in the grey zone 3 1 2 Sessions For big meets it is a pain to search a single event in the list of all the events of all days and all categories That is why the concept of sessions was introduced in AthleticsManager Essentially sessions are nothing more than logical subdivisions of the events of a meet They have no influence whatsoever on the point calculation Some examples on how you can classify events into sessions A meet for men and women can be classified into two sessions Men and Women e A meet that lasts two days can be classified into two sessions Competition Day 1 and Competition Day 2 e A meet for two categories e g Masters and Juniors can be classified into two sessions Masters and Juniors e A meet that lasts two days for two categories ex Masters and Juniors and divided by gender men and women can be classified into eight sessions MM D1 MM D2 MW D1 MW D2 JM D1 JM D2
31. alified participations are automatically transferred to the next round You will still need to add heats www timetronics be TimeTronics 54 User Manual AthleticsManager 2013 English 4 4 Personalised menu A personalised menu in which every federation can use its own personalized functions has been implemented in AthleticsManager This menu is indicated by the logo of the federation If you click on this menu you will see the different functions For more information about the different functions of your personalised menu see appendix A www timetronics be W TimeTronics 55 User Manual AthleticsManager 2013 English Chapter 5 Global settings The global settings have already been set correctly by TimeTronics for your user friendliness It concerns mainly a digital collection of the rules and parameters that are used by the athletics federation of your region Although these values are not visible for users by default they are completely adjustable to your needs You can use this for example by adding an own event type with your own chosen pointcalculation parameters Only a superuser has the privileges to change the global settings This is set for safety reasons in order that not everybody can suddenly change the settings during the meet You can find all the global settings in the superuser bar To make the superuser bar visible see 2 5 Modifying interface There is a separate button per group settings Event typ
32. an sometimes occur that the points are not immediately calculated You can then click on the button on the top right with a turning green arrow icon to recalculate the points 4 1 1 Adding wind measurement If you do a wind measurement by using a wind measurer e g WindSpeed you can import the results of it into AthleticsManager This could be useful if you want to show whether the wind velocity could have influenced the final results or not If you import the results into AthleticsManager the results will be shown in a separate column named Wind measurement This column is hidden by default but can be shown by right clicking on the column heading and choosing Wind measurement The format is metre per second 4 1 2 Entering hand times When hand times have been used for the results instead of electronic times then they have to be filled in in the separate column Hand timing This is necessary for the application to adjust the points calculation for hand times The column is hidden by default but can be shown by right clicking on the column heading and choosing Hand timing 4 1 3 Adding photofinish results If you have photofinish results by using for instance MacFinish you can import the results into AthleticsManager This way you do not have to enter the results manually The column for the photofinish results is hidden by default but can be shown by right clicking on the column heading and choosing Photofinish results If you have mul
33. anager 2013 English r gt Qualifyingmethods CO oe L tze aleen Name Algorithm PLACE TIME Place time Figure 36 Modify the qualification methods in the Qualification methods window Name The name of the method Algorithm The formula of this method 5 12 Teampoints calculationmethods This windows defines the different methods that are used to calculate team points You can add new or delete existing methods by using the buttons on the top right hand side of the window www timetronics be TimeTronics 69 User Manual AthleticsManager 2013 English Teampointcalculationmethods S Delete Bj import B Export Name Algorithm Performance RESULT Place PLACE Figure 37 Modify the methods for teampoints calculation in the Teampointcalculationmethods window Name The name of the method Algorithm The formula of this method www timetronics be 70 User Manual AthleticsManager 2013 English List of Figures Figure 1 Data is being entered in input equipment left then processed by AthleticsManager centre and next exported to output equipment Fichten 7 Figure 2 Terminology and structure in AthletiesManager AAA 9 Figure 3 Elements of the AthleticsManager interface anus eneeenvennvenvennvennvenvenneenseenvennvenveenn 10 Figure 4 Example of a printing AIAS Ott aan ea a 11 Figure 5 Possible point for dragging the a
34. at the bottom Check the desired events in the list Note This list is based on the category of the athlete and the category ies of the team of the athlete no matter whether he is a member or not For example An athlete with the category junioren C jongens is member of the teams with the categories junioren A jongens junioren B meisjes The event list in the athlete properties will then contain events with category junioren A jongens junioren B meisjes or junioren C jongens To deactivate this filter check again Show all events Note Ifyou already created teams the application will try to divide the athlete automatically into the right team The application will first check whether there are any teams of which the default federation matches with the athlete s federation If this is the case the application will check the default categories of the team and the category of the athlete If there is a match the athlete will automatically become member of that team If there are more matches the application will pick the team that was created first Exception Enrol an athlete into a relay event In case of relay events the participations are relay teams Each time you enrol an athlete into a relay event a window will pop up in which you can create new relay teams or select existing teams You can enrol an athlete into a relay event by opening the relay event in the events panel and then adding the athlete for e
35. b General contains a list of general properties x NK Teams Senioren 2011 Algemeen Sessies Aanmeldkamers Ploegen Standaard instellingen Geavanceerd Naam NK Teams Senioren 2011 Federatie Atletiekunie v Land Netherlands v Plaats Code Type locatie Outdoor Q Indoor O Buiten station Data Start 30 01 12 v Ena 30 01 12 Info OOK Annuleren B Toepassen Figure 10 Algemene eigenschappen van een wedstrijd Name The name ofthe meet required Federation The federation that hosts this meet required Country The country that hosts this meet required Place The place that hosts this meet required Code An identifier code for this meet for example the federation s unique ID for this meet or an international ID code Type of location Define if this is an Outdoor Indoor or Outside of stadium meet www timetronics be TimeTronics 22 User Manual AthleticsManager 2013 English Dates The starting and ending dates of the meet The input format depends on your system s locale By clicking on the arrow on the right side a pop up calendar appears that aids you in easily selecting a date It is very important that you set the correct dates for the reference date can calculate the categories with the correct dates required Reference date Calculates the age categories of the athletes based on the dates of the meet Info Extr
36. brackets Event time planned The time when this event or this round is scheduled Official The time when this event or round is made official www timetronics be W TimeTronics 30 User Manual AthleticsManager 2013 English Session The session to which this event belongs Event The event where this round belongs to OR the combined events where this event belongs to Number of participants The number of participants that is registered for this event or this round Number of heats The number of heats for track events or the amount of groups for field events into which this event or this round is divided The background colour of a row symbolises the status of the event or the round White Waiting for participants Grey Waiting for results Light blue Event has started Yellow Results are available Green Results are official Red Results are corrected after making official Note When all sessions are shown and you have sorted by Event time planned then first the date and time of the sessions are taken into account and secondly the time of Event time planned 3 2 1 General When you add a new event or you modify an existing event a window with two tab pages will open The meet properties This window consists of two tab pages General and Rounds The General tab applies for all types of events and contains general settings for this event www timetronics be F rimerronics 31 User Manual AthleticsManager 2013 English
37. cation restriction of an event Table 1 Translation of used terms Dutch English www timetronics be TimeTronics 7 User Manual AthleticsManager 2013 English 1 3 Scope of the application AthleticsManager is all about the management of a single meet through manipulation of its events and subdivision in sessions categories heats and teams The rectangle with the bold blue border in figure 2 shows which athletics elements are managed in AthleticsManager Structure AthleticsManager Competitions Sessions Events Combined events Categories Rounds Series Groups Figure 2 Terminology and structure in AthleticsManager www timetronics be 8 User Manual AthleticsManager 2013 English 1 4 Overview of the interface elements The interface of AthleticsManager consists of 5 main interface elements the superuser bar the athletes panel the events panel the teams panel and the events manager see figure 3 Superuser bar Athletes Events manager panel Figure 3 Elements of the AthleticsManager interface Attention The interface might be set up differently on your system but all the displayed interface elements are present 1 5 Printing dialogues Throughout the application are buttons to print the corresponding list usually next to or below the button You can print through the menu File gt Print or by clicking on the different print icons in the different panels A spec
38. ck on the plus button after selecting a category For several examples of entering the categories see Appendix B 3 1 5 Default settings The values in the tab Default settings are used as predefined properties when adding new events They have no effect on existing events In other words the values that you set here will be copied to the properties of new events but not to the existing events These default properties are extensively discussed in section 3 2 Competition events www timetronics be F rimerronics 21 User Manual AthleticsManager 2013 English Bencom ommen ee General Sessions Callrooms Teams Default settings Point calculation Composition of series Race events IAAF RACE e Method iaaf seeding method Throwing feid events Maximum participants for each heat da den nt Apply correctionfactor for following categories lanes round track 8 v other race events 24 field events 24 Field events Maximum of attempts 4 Start height 1 20m Interval 5cm In this list s ouid be ALL categories for which you want to process the correctionfsctors for pointcaiculetion Use the choicelist and the Add and Remove buttons on top to add or delete categories Team points Performance z Maximum of participants which can score points for a team Figure 14
39. colon separated list of event types that will be used as events for this combined events eventtype Only applicable to combined events eventtypes By double clicking on the corresponding field in the List of field events column or Number of events for combined events you open a new window in which you can create new or modify existing combined events www timetronics be F rimerronics 58 User Manual AthleticsManager 2013 English Alle onderdeeltypes zoeken 10 000 meter 100 km snelwandelen 1000 meter indoor 1000 meter outdoor 15 km snelwandelen 1500 meter outdoor 1500 meter indoor 1500m steeple 0 762m 2 km snelwandelen outdoor 2 km snelwandelen indoor 2 km snelwandelen op de weg 2 mijl 20 km snelwandelen 20 000 meter 2000 meter outdoor 2000 meter indoor 2000m steeple 0 762m 2000m steeple 0 914m 25000 meter 2 uur snelwandelen 3 km snelwandelen outdoor 3 km snelwandelen indoor Figure 26 Creating or changing a combined event In this window you can add event types to your combined events by selecting the desired event in the left column and then clicking on the right arrow Deleting event types can be done by selecting the event type in the right column and then clicking on the left arrow You can arrange the event order by using the arrows on the right hand side of the window If you then click on OK you will see the values in the Event types window change Defa
40. column and choose which columns you want to have shown checked or hidden unchecked Heat Team Start ID Category Personal best Lane Heat Team Start ID License Club ISI SII SS Figure 9 Possible columns in the Start lists tab www timetronics be rimeTronics 20 User Manual AthleticsManager 2013 English Chapter 3 Preliminary administration Before you start entering results a lot of properties need to be set When using model meets these properties should be correctly set in advance No harm on checking up though The meet properties are specific options for your meet One of the tabs in the meet properties are the default properties for events The options set here are copied as settings for newly added events not existing ones After all events have been added and have the correct properties you may start processing the registrations Add athletes in teams or not as participant for one or more events www timetronics be TimeTronics 21 User Manual AthleticsManager 2013 English 3 1 Competition properties We define a meet as a collection of events over a specific time span This is used as a starting point for athletics administration The meet properties window can be opened by clicking the Edit this meet button You may find it in the events panel next to the name of the meet recognisable by a pencil icon A new window with 6 tabs appears 3 1 1 General The ta
41. duration per heat With this the start time of every heat is automatically adjusted to the time of the last added heat increased by the duration that is entered For the first added heat the start time of the round is used Qualification Method The way how the qualifications are automatically determined There is one possible method by default This list can be expanded by the personal methods of your federation e On place on time e lt not assigned gt First on place then on time The given parameters for this method are the number of participations that are qualified on place and next the number on time separated by a semicolon Qualification Parameter A parameter that has to be given with the chosen qualification method mentioned above For example 2 3 In this case every 1 and 2 athlete of each heat will be qualified as well as 3 other athletes that have the fastest time over all heats This parameter is especially used for track events Point calculation Method The method how for individual point calculation There are four possible methods by default This list can be expanded by the personal methods of your federation e IPC e IAAF RACE e IAAF JUMP e IAAF THROW lt not assigned gt Point calculation Apply correction factor for following categories www timetronics be TimeTronics 35 User Manual AthleticsManager 2013 English A list of the categories for which a correc
42. e 53 4 1 2 Entering hand MES nase Eeer 53 E ee 54 4 1 4 Adding reaction meer een een 54 4 1 5 Entering electronic times manual a kan 54 4 1 6 Entering electronic times utomatially nenee nennen ren 54 4 1 7 Entering metric performances Best performance vs All attempts enn 54 4 1 8 Entering multiple distance attempt au a aa 55 4 1 9 Entering multiple height temp use nun ran 55 4 1 10 Entering invalid STROM ANCES u ee 56 4 2 Pon E e 56 4 2 1 Individual e 56 4 22 FCA BOMS EE 56 4 3 Qualification rounds oenen etende eluens aS EE ANE Eat 57 4A Personalised men ae e N E be 57 5 Global settings na ee EE AEEA E NEIE ENTERS bena eel 58 SEIN type Senn e eae en 59 5 2 CIE TOTI E 62 SIDE E E A E E E E E E 63 5 4 Point CALCU alien een 64 5 5 Correction TAC WOB ea 64 SEENEN 65 EE eet 67 SE BR LU EE 68 EEn 70 SEET H rer Eeer 72 5 12 Teampointsealeul tionmeikoik nm osamrvanentendeideenntentbndeent stank dervhandeddidsabetisensdeisensnn 73 REH 78 6 1 Appendix A Personalised men arena en ee era 78 6 2 Appendix B Entering Cal Siebe 79 6 3 Appendix C Methods of heat composton 81 6 4 Appendix D Entering electronic times automatically annen neneerneeenseersneerennneere ennn 83 www timetronics be W TimeTronics 3 User Manual AthleticsManager 2013 English 6 5 Appendix E Formula for point ealeulahion a een www timetronics be TimeTronics User Manual AthleticsManager 2013 English Chapter 1
43. e country Area The continental federation to which the country belongs www timetronics be TimeTronics 66 User Manual AthleticsManager 2013 English 5 9 Languages This window contains the different languages that are implemented in AthleticsManager You can add new or delete existing languages by using the buttons on the top right hand side of the window lees amp Languages Language Deutsch English Espanol Frangais Nederlands Figure 34 Modify the languages in the Languages window Language The name of the language Code An abbreviated code that is used for that language 5 10 Seeding methods This windows defines the different seeding methods You can add new or delete existing methods by using the buttons on the top right hand side of the window www timetronics be p TimeTronics 67 User Manual AthleticsManager 2013 English r Seedingmethods jj Delete import Export Name Algorithm Best performance iaaf seeding me Figure 35 Modify the seeding methods in the Seeding methods window Name The name of the method Algorithm The formula of this method 5 11 Qualification methods This windows defines the different qualification methods You can add new or delete existing methods by using the buttons on the top right hand side of the window www timetronics be TimeTronics 68 User Manual AthleticsM
44. e federation Abbreviation The abbreviation of the federation Code A system code that is used for the federation Language The language of the federation Country The country of the federation Season start The date of the start of the season If an athlete participates in a meet after this date then his her category will be determined based on the athlete s age on the reference date Reference date To determine the athlete s category the category calculation will use the athlete s age www timetronics be TimeTronics 65 User Manual AthleticsManager 2013 English on this date 5 8 Nationalities This window contains all nationalities with each their own code and specifications You can add new or delete existing nationalities by using the buttons on the top right hand side of the window as Countries ex omen Goa me alt Name 1503 Numeric code Area Afghanistan 4 AAA Albania 8 EAA CAA Algeria 12 American Samoa 16 OAA Andorra 20 EAA Angola CAA Anguilla Antarctica Antigua and Ba Argentina Figure 33 Modify the nationalities in the Nationalities window Name The name of the country Flag The flag of the country ISO An international code consisting of two characters that belongs to the country ISO3 An international code consisting of three characters that belongs to the country Numeric code System code that is used by the application to define th
45. ed gt No team points will be assigned in other words team points are not in effect here Field event Start height depending on event type The start height of high jump events This function is only visible for vertical length events Format 0 00m Field event Interval depending on event type The default value for the interval of sequential heights This function is only visible for vertical length events Format 0 cm Field event Number of attempts depending on event type The number of attempts that can be done for this event This function is only visible for events with multiple attempts Heat composition Number of places The number of available places in a heat or group This is used for automatic heat or group composition Heat composition Used lanes only events that make use of lanes www timetronics be TimeTronics 34 User Manual AthleticsManager 2013 English Only the selected lanes are used in the heat composition Click to use red or to not use grey a lane Heat composition Method The way how the composition will be executed There are two possible methods by default This list can be expanded by the personal methods of your federation For more information about the methods with some examples included see appendix C Heat composition Parameter A possible parameter that can be included in the heat composition method Heat composition Time for each heat An estimated
46. ely logical category but this time of teams instead of events Every team that you create must have a group to associate with If you do not want to use separate groups you can use a default name for the group for example an empty name and work with this A team is not the same as a club One club can send multiple teams to a meet Therefore it is important to add in the group name a category and possibly even an increasing team number This will be comprehensible through the examples A final important option to note are the standard categories These are used in two ways a correct listing of possible events where an athlete can participate in and an automatic team assignment of an athlete according to the club and category This is explained in the note underneath subsection 3 3 4 Enrol an athlete into an event x NK Teams Senioren 2011 Algemeen Sessies Aanmeldkamers Ploegen Standaard instellingen Geavanceerd Aantal punten in volgorde o indien van toepassing bij de gekozen methode Bij gelijke stand neem indien van toepassing bij de gekozen methode O maximum gemiddelde Leiden Atletiek Ploeg info he Naam GAC Hilversum Atletico 73 AV Startbaan Afkorting Altis GAC Hilversum o AV Suomi Code bv voor reeksindeling De Spartaan 9 Haag Atletiek Standaard team GAC v AV Haarlem Phanos KAV Holland Leila OK Annuleren H Toepassen Figure 13 Cha
47. ens C heat 1 4065102 100 meter Jongens C heat 2 www timetronics 4065203100 meter Jongens C heat 3 80 Figure 41 Dialogue window to import an AthleticsManager heat into MacFinish User Manual AthleticsManager 2013 English When you had an opened AthleticsManager Client you will first see a notification in the MacFinish panel that the electronic times are available These will then be processed in a few seconds in the according heat Bestand Venster Taal S Help 100 meter Jongens EJ d Athletics Manage Bestand Venster Taal Ss Help 100 meter Jongens E Eigenschappen DI E Cal NE Windmeting 0 0m s 3 serie 1 em E serie 2 Naam Startnr Licentie Laan Plaats Prestatie Indiv Pnt PloegPnt Ploeg Fotofinish resultaten Klaar serie 3 La van Veen Sander 248 696554 3 o o Hellas Utrecht JC Jongens Q officieel 5 Hilz Jacob 313 600461 4 0 0 PAC Team 2 JC Jongens Q E Daris Mark 236 575176 5 o o PAC Team 1 JC Jongens Q 3 Voermans Bas 242 531202 6 H 0 PAC Team 1 JC Jongens Q Brinkman Luc 245 60536 7 0 o Hellas Utrecht JC Jongens Q 5 3 4 g ij Eigenschappen EE Windmeting 0 0m s E m 5 serie1 el 2 3 serie 2 Naam Startnr licentie Laan Plaats Prestatie Indiv Pnt PloegPnt Ploeg Fotofinish resultaten 11 kear serie 3 E van Veen Sander 248 696554 3 104 Yo o Hellas Utrecht JC Jongens O 10 4 5 Hilz Jacob 313 600461
48. es Categories Clubs Point calculation Correction factors Users Federations Nationalities Languages Seeding methods Qualification methods Teampoints calculationmethods www timetronics be TimeTronics 56 User Manual AthleticsManager 2013 English 5 1 Event types All normal event types are installed by default You can however add new types or modify or delete existing types Examples of event types are Discus 1 000kg 110m Hurdles 0 914m Javelin 600g etc The default event names that are being used will only apply if no translation was entered For each of these event types you can of course make a personalised translation f 2 Event types amS Event types LO nen Abbreviation code Venue Distance Wind mode Wind type Precision ype of field event Don for manualt dumber of athlete Implement 2010 o 100000 N 1 0 1 0 z 2012 I 1000 N 100 0 1 0 2013 o 1000 N 100 0 1 0 2020 o 15000 N 100 0 1 0 2023 ie 1500 N 100 0 i 0 2024 I 1500 N 100 0 1 0 2025 o 1500 N 100 0 1 0 2026 o 2000 N 100 0 1 0 2027 I 2000 N 100 0 1 0 2028 I 2000 N 100 0 1 0 Figure 25 Modify the event types in the Event types window Name code An ID code that is used for translations of the full name of this event type Abbreviation code An ID code that is being used for translations of the abbreviation of this event type Venue Specifies if this is an indoor or outdoor event type Possible values are indoor and O
49. he Enter all attempts mode otherwise you cannot enter multiple attempts You can find the attempts on the right side in the list with results It is possible that www timetronics be TimeTronics 52 User Manual AthleticsManager 2013 English you first have to scroll to the right The number of attempts that is shown here can be modified in the round properties on the right side of the tab in the opened event gt Rounds gt Field event The best attempt will automatically be filled in in the Performance field You have three possible values for entering the performance of a distance attempt plus possibly an entry field for wind measurement depending on the event type Possible values are metric values X or LJ The metric performance is the obtained distance in metre to be entered with numeric keys 0 up to 9 and if necessary a decimal differentiator or e The X stands for fail and has to be entered by using the corresponding button or the shortcut keys X or e The stands for pass and has to be entered by using the corresponding button or the shortcut key 4 1 9 Entering multiple height attempts Note Make sure that for this you are in the Enter all attempts mode otherwise you cannot enter multiple attempts You can find the available heights on the right side in the list with results It is possible that you first have to scroll to the right The height columns that are shown he
50. ial printing dialogue opens up with a list of settings specifically for AthleticsManager Depending on the content that is to be printed and your print order the listed settings will vary www timetronics be TimeTronics 9 User Manual AthleticsManager 2013 English r G Print results Step 1 Choose a template Template v F show all templates Step 2 Choose settings Round s v Heat lt all gt gt i Step 3 Choose your output devices Save to this file ter Women_results odt el amp amp Printer Number of copies The software will always first create a file and then print this file CE Figure 4 Example of a printing dialogue Template The printing template that you wish to use for this print In a future version of AthleticsManager you will be able to create print templates yourself to change the design of the prints to your own liking Enable Show all templates to display all installed printing templates not just the compatible ones Settings Round Select the round you wish to print or lt all gt for all of them Settings Heat Select the heat you wish to print or lt all gt for all of them Settings Session Select the session you wish to print or lt all gt for all of them Settings Sort by Select the field by which you would like to sort This function is only visible if you give the prin
51. in italic are defaults on most firewalls and will probably not need to be set explicitly Application Protocol Port AthleticsManager Server UDP 1217 AthleticsManager Client UDP 1218 PostgreSQL TCP 5432 AthleticsManager Server KS AthleticsManager Client SE PostgreSOL I Table 2 Required firewall rules for AthleticsManager 2 1 5 Client server environment The server application coordinates the traffic between the clients and the database Multiple clients both AthleticsManager Client and for example MacFinish communicate with the AthleticsManager Server for exchanging data This communication happens over a local area network If all clients and the server are present on one system a local area network is not required as all the pieces of software communicate over the loopback interface IP 127 0 0 1 The status of the database service is displayed in the AthleticsManager Server interface When active the AthleticsManager database can be backed up and restored quickly and easily file format amb By minimising the AthleticsManager Server window it will remain active in the system tray Because the server application manages the back end database this application needs administrator privileges This should be set up correctly during installation but if this is not the case you can change this very easily right click an AthleticsManager Server shortcut like one on your desktop and select Properties from the context menu
52. in the Participants tab of an opened event in the Category column When enrolling an athlete into an event the participation category will be equalised as much as possible to the athlete s category If the athlete s category is not in the list of the permitted categories for this event then the closest next category will be picked www timetronics be Timerronics 44 User Manual AthleticsManager 2013 English Example An event has the following participation categories e Juniors C e Juniors D A junior C athlete participates as a junior C A junior D athlete participates as a junior D A pupil AT athlete participates as a junior D athlete A senior athlete participates as senior invalid category no points will be calculated In the Participants tab you see the categories in which the athletes participate The fond colour shows you the validity of the participation category White Athlete participates in his own category Yellow Athlete participates in another higher category Red Athlete participates in an invalid lower category The participation category can always manually be overwritten e Right click on the participation category you would like to modify e Go to the menu Category and select the valid participation category The categories listed are the categories of the event Attention If a participation category is not accepted and so marked in red no points will be calculated for tha
53. ink UDP AthleticsManager Server UDP AthleticsManager Client Figure 38 The required connections for the link When you want to use the Hytek interface you first start AthleticsManager Serial Link you choose a desired AthleticsManager Server and the COM port of where you would like to process Hytek signals Then adjust in your Hytek software the required COM port Make sure that there is a physical link between both established COM ports Your software can now communicate with AthleticsManager www timetronics be 78 User Manual AthleticsManager 2013 English TimeTronics Licensed to Test AM Serial link 3268859108 MF 000 002 001 Valid until 31 07 2012 copyright 2012 TimeTronics build 201207121 Figure 39 Use AthleticsManager Serial Link to connect with Hytek compatible software The use of the electronic timing program is not discussed here You can find an overview of how the communication works in MacFinish 8 0 0 27 via the direct link For the Hytek link it is the same process but then you select Hytek compatible as meetmanager Setting up MacFinish for use with Athletics Manager First make sure that the AthleticsManager Server is running Start MacFinish and go to the menu File gt Preferences In the tab page Meetmanager you select the meetmanager AthleticsManager Two new fields will appear Server and Competition For Server you choose the name that you gave your AthleticsManager
54. is file to start the software installation You will need administrator privileges to install the software A new window opens up where you can choose which parts you wish to install e If you plan on using the server client functionality you will need the AthleticsManager Server Just one computer in the network needs an AthleticsManager Server By selecting this option you also automatically mark the PostgreSQL database software for installation e The AthleticsManager Client can be installed on multiple computers They either need to be in the same local network as the AthleticsManager Server or it can work stand alone with a local database file SQLite If you wish printing support please mark LibreOffice for installation Follow the installation steps and accept the licence agreement Wait for the application to be installed Entering a licence code has to be done in the AthleticsManager Server Load a model meet see section 2 3 Loading a model meet and enter a licence code in the AthleticsManager Server window This is required because licence codes are linked with data from the database If the licence code is invalid or cannot be matched in the database the licence field will colour red Note Neither PostgreSQL nor LibreOffice are products of TimeTronics We are not responsible for any internal problems that might arise due to PostgreSQL or LibreOffice 2 1 3 Database A correct database is automatically loaded in the database
55. is the category that is used to process the participation in an event With this terminology in mind you can get started with participation administration 3 3 1 Creating athletes You can create new athletes in the athletes panel On top of the panel you see different buttons to create or modify athletes The plus button on the left hand side can be used to create new athletes If you click hereupon you will open a new window with three tabs General This competition and Personal bests The General tab contains three parts General Licences and Licence details www timetronics be F TimeTronics 36 User Manual AthleticsManager 2013 English Nieuwe atleet Le mes nn en A Algemeen Deze wedstrijd Andere wedstijden Bestprestaties Algemeen Voornaam Middlename Naam Nieuwe atleet Geslacht Man Vrouw Nationaliteit Netherlands v Geboortedatum 1 1 2000 x Licenties Licentie details 1 1 2000 Federatie Atletiekur Team AAA AAA Licentie nummer Categorie Annuleren H Toepassen Figure 19 Tab Add athlete General General First name Middle name Name The first name possible middle name s and last name of the athlete General Gender The gender of the athlete General Nationality The nationality of the athlete General Date of birth The date of birth of the athlete Licences This field shows you the licences of
56. mmand window To terminate the other process e Open the Task Manager Ctrl Alt Del and select Task Manager or directly Ctrl Shift Esc switch to the Processes tab and search the list for postgres exe e select that process and click on End process repeat the previous step for any possible additional postgres exe processes Now try to start the database service again by clicking the start button in AthleticsManager Server No loopback adapter You can create a loopback adapter yourself in a few easy steps For Windows XP users please follow this guide http support microsoft com kb For more recent versions of Windows e Open the Device Manager open the start menu and type Device Manager in the search bar e right click on your computer name first option and select the second option in the context menu to add hardware e follow the steps in the Windows XP guide starting at step 7 http support microsoft com kb 839013 www timetronics be F TimeTronics 16 User Manual AthleticsManager 2013 English After creating this new loopback adapter an IP address will automatically be assigned to the adapter after a little while 2 minutes Now restart the database service through the AthleticsManager Server interface You should be able to connect now If you still cannot connect you should manually enter a random valid IP address subnet mask and default gateway for example 10 1 1 1 255 0 0 0 1
57. ne 7 TT ee es kl Deze wedstrijd Andere wedstrijden Bestprestaties Algemeen Licentie 696926 AV Valkenswaard Naam in printformaat Janssens Mirte Bib Ploeg Deelnames F Alle onderdelen weergeven onderdeel bestprestatie ok amp Annuleren H Toepassen Figure 20 Tab Add athlete This meet On top of the tab you have the possibility to remove the athlete from the current meeting General Licence The licence under which the athlete will participate in the meeting event General Name The name of the athlete General Start ID This is the start ID that you can assign yourself This can be a different number than the standard number that was assigned by the federation during the subscription and which you entered in the previous tab General Team The athlete s team Participations In this part you will see the events in which you would like the participant to www timetronics be 39 User Manual AthleticsManager 2013 English participate If you check the Show all events check box all events will be listed in order to select manually the events to participate in The third tab Personal best contains one part Performance In this tab you can enter the best performance per event of the season of the entire career This performance will also be shown in the list of possible events in the This competition tab
58. ng Superuser It can be hidden the same way There are different kinds of panels each with their function and own way to move around e Most panels can be moved around by dragging the title bar of the panel figure 5 and dragging the panel to a desired location in the interface figure 6 www timetronics be TimeTronics 18 User Manual AthleticsManager 2013 English e The superuser bar is a special panel that can be moved by holding it on the left hand side and then dragging it This panel can be placed everywhere in the application figure 7 but we recommend you to place it on top or at the bottom of the application e The events manager is a panel that automatically adapts itself to fit in the leftover space not used by the other panels figure 8 As a result it cannot directly be moved around Registered search First name Name Start ID Adam Campbell 144 Lewis Pickford 522 Figure 5 Possible point for dragging the athletes panel Wet Vitor Bey OL en ra aper Terre ma m unsre vam Teen men eg green B Dee Dane nn www timetronics be Figure 8 Possible location of the events manager User Manual AthleticsManager 2013 English Another possibility of modifying the interface is by hiding showing certain columns AthleticsManager is host to a lot of tables which might cause a bit of a visual data overflow If that is the case you can right click the header of a
59. nge teams in a meet Groups A list of groups for this meet You can add and delete groups by using the buttons at the bottom Number of points in correct order The number of points that the teams get assigned according to place starting from the first place and separated by semicolons Example 12 11 10 9 8 In case of a tie take If there is a tie is it the maximum or the average of the points associated with www timetronics be TimeTronics 26 User Manual AthleticsManager 2013 English these places that has to be used Example two teams both have the second place will then either 11 maximum or 10 5 average points be used Teams A list of teams for this meet You can add or delete teams by using the buttons at the bottom Team info Name The name of the concerning team Team info Abbreviation The abbreviation that is given to this team Team info Info Extra field where you can add information about the team for example a definition of the team Team info Code Identification code for for example heat classification This is used to pass parameters to methods that require these Team info Group The group where this team belongs to Team info Default club The club from where the team is sent If the Name field matches with another club then this club will automatically be selected Team info Default categories The categories that the members of this team should have Do not forget to cli
60. nual AthleticsManager 2013 English e Fill in during the meet the results and so on e Create a new backup of this meet e Load the meet again on your home pc or copy the backup to a backup location www timetronics be u TimeTronics 48 User Manual AthleticsManager 2013 English Chapter 4 Administration during the meet Administration of a meet in progress happens mainly in the events administrator Multiple events can be opened and every individual event is divided into three vertical tab pages Participants Start lists and Results You have various possibilities to manage or open an event always starting from the events panel e Double click on an event e Select an event and push Space or Enter e Right click on an event and choose work with lt event name gt Tip To switch easily between open events you can make use of the shortcut key Ctrl Tab www timetronics be TimeTronics 49 User Manual AthleticsManager 2013 English 4 1 Entering performances There are different kinds of results e Time related performances hand times manual entry electronic times manual entry electronic times automatic entry by using MacFinish e Metric performances distances enter only the best result distances enter every attempt heights enter only the best result heights enter every attempt e Invalid performances no result NR disqualified DIS did
61. ollowed to get AthleticsManager ready for use After that the application needs a connection with an AthleticsManager database by which the user profiles have to be set correctly in the database www timetronics be TimeTronics 12 User Manual AthleticsManager 2013 English 2 1 Set up 2 1 1 System requirements Minimum specifications Operating system Windows XP SP3 or later CPU Single Core 1 GHz Memory 512 MBRAM Disk space 16 GB Screen size 15 4 800 x 600 px Recommended specifications Operating system Windows XP SP3 or later CPU Dual Core 2 GHz Memory 2 GB RAM 800 MHz Disk space 100 GB SATA 7200 rpm Screen size 15 4 1280 x 1024 px Ideal specifications Operating system Windows 7 Professional or Ultimate CPU Quad Core 2 4 GHz Memory 4 GB DDR3 RAM 1333 MHz Disk space 100 GB SSD Screen size 17 1280 x 1024 px AthleticsManager is a 32 bits application but works also on a 64 bits platform www timetronics be F rimeTronics 13 User Manual AthleticsManager 2013 English 2 1 2 Installing the software The AthleticsManager installer is packaged as an archived ZIP file You need to extract this first This can be done in Windows by right clicking on the ZIP file and choosing Extract Next simply follow the steps in the wizard and after that navigate to the folder where the files have been extracted to You will find a file called AMInstaller exe Double click on th
62. open his or her properties There are two ways to do this Right click on the concerning athlete and choose Properties or select the concerning athlete and then click on the button Modify athlete pencil on top of the athletes panel e Go to the tab page This competition e Click on the button Add lt name gt to the current competition where lt name gt is of course the name of the concerning athlete e The athlete is now a participant of the meet 3 3 3 Adding an athlete to a team It is common that the athletes are registered per club A club sends one or more teams by means of lists with athletes Make sure that the teams are created see 3 4 Teams before continuing Attention By teams we do not mean relay teams These are explained in the next section e Open the teams panel and double click on a team to open it e Choose the identification method to add an athlete www timetronics be F TimeTronics 41 User Manual AthleticsManager 2013 English by licence number default by start ID or by name e Then type in the search field Search and enter a search action and push Tab e Next to the combo box to select the type there will be a second button with the first search result You can push once again on Tab to show a next search result for example with athletes with the same name with licence numbers there is normally only 1 result e Push Enter to confirm the current result
63. r an extensive description of correction factors see section 4 2 Point calculation www timetronics be TimeTronics 62 User Manual AthleticsManager 2013 English x Correctiefactoren Federatie Atletiekunie v O Nieuw S Verwijder gl importeer Sl Exporteer Event type A Categorie Correctiefactor 100 meter V35 200 meter outdoor v35 400 meter outdoor v35 60 meter outdoor 100 meter OOK Annuleren H Toepassen Figure 30 Manipulate the correctionfactors in window Correctionfactors Event type The event type to which this correction factor should apply Category The category to which this correction factor should apply Correction factor The value of the correction factor by default 1 5 6 User profiles This window shows the different user profiles with each their own specifications and privileges www timetronics be TimeTronics 63 User Manual AthleticsManager 2013 English A Gebruikers Le l Gebruikers Gebruikersopties superuser S Optie Waarde advanced user beginner user athletes can_edit 1 athletes can_m 1 m athletes can_re 0 atletiekunieme 0 d atletiekunieme 0 atletiekunieme 0 can_be_deleted 0 Can change o 1 competitions c 0 competitions c 1 competitions c 0 competitions c 0 competitions c 0 competitions c 0 competitions c 0 competitions c 1 competitions c 0 Wijzig
64. re have to be added yourself by using the button New height at the top left Adding according to height means that the entered height will stand on its linear place between the height columns Adding by barrage means that the entered height will be placed behind the height columns By default the start height will be present as height column The start height and the default interval with which the heights have to be incremented are both adjustable in the round properties on the right side of the tab in the opened event gt Rounds gt Field event The Performance field will be filled in automatically with the highest reached height You have three possible values for entering the performance of an height attempt Possible values are IO x or VAN e The 0 stands for success and has to be entered by using the corresponding button or the shortcut key 0 e The X stands for fail and has to be entered by using the corresponding button or the shortcut keys X or e The stands for pass and has to be entered by using the corresponding button or the www timetronics be TimeTronics 53 User Manual AthleticsManager 2013 English shortcut key Note The barrage heights are not taken into account yet in the calculation of the place so you have to modify the place manually if necessary This functionality is planned for a next version of AthleticsManager 4 1 10 Entering invalid performances When a participant had
65. renn 62 Figure 29 Manipuleer de puntentellingsregels in het venster Puntentelling aaneen eenen 63 www timetronics be W rimerronics 71 User Manual AthleticsManager 2013 English Figure 30 Figure 31 Figure 32 Figure 33 Figure 34 Figure 35 Figure 36 Figure 38 Figure 39 Figure 40 Figure 41 Figure 42 Manipuleer de correctiefactoren in het venster Correcttefactoren 64 Manipuleer de beschikbare gebruikersprofielen in het venster Gebruikers 65 Manipuleer de federaties in het venster Federates eneen eene eennerenverenverenn 66 Modify the nationalities in the Nationalities window nanne enne venne eennerennerenverenn 67 Modify the languages in the Languages wmd 68 Modify the seeding methods in the Seeding methods window nanne ornoo 69 Modify the qualification methods in the Qualification methods window 70 Modify the methods for teampoints calculation in the Teampointcalculationmethods Eege Eege 71 The required connections for the Ink ee 80 Use AthleticsManager Serial Link to connect with Hytek compatible software 81 The properties in MacFinish to use AthleticsManager en annv enn eenevennerennerenverenn 82 Dialogue window to import an AthleticsManager heat into MacFinish 83 The electronic times are processed in AthleticsManager sans enns ers eennenene eenn eernenn 83 www timetronics be W TimeTronics 72 User Manual AthleticsManager 2013 English List of Tables
66. service after installation of the server If you wish to use the server client environment be sure the server s database service is running when starting the AthleticsManager Client Starting or stopping the database service can be done through the appropriate button in the AthleticsManager Server as administrator Note The database can be emptied using an AthleticsManager Client through the menu item Clear in the menu File You need to be logged in as a user profile with sufficient privileges for this though e g superuser 2 1 4 Firewall This is only for server client set ups For stand alone clients no firewall modifications have to be done Clients have to authenticate to the server first and are only then able to communicate with the database www timetronics be F TimeTronics 14 User Manual AthleticsManager 2013 English of the PostgreSQL server If you are using the default Windows Firewall you will receive a notification at the first start of one of the applications client or server Simply click on Allow access and the correct firewall rules will be added to Windows Firewall The same principle will probably apply for other firewall software If no message requesting access appears you will need to enter the correct firewall rules manually To do this please refer to your firewall software s manual The required firewall rules for correct functionality of AthleticsManager are listed in table 2 The rules
67. t order through the menu File gt Print If you print by using the print icons in the different windows you will not have this possibility Save to this file The location where the printing file will be saved During printing the data will be filled in www timetronics be TimeTronics 10 User Manual AthleticsManager 2013 English at the correct fields in the print template which results in a new file This file will be saved on the location you indicate here Printer A list of the selected printers to which you would like to send the print order Use the buttons on the right side above the list to add or remove printers You can set the number of copies as well 1 6 In application help This manual is available as a PDF file but also as in application help You may display it in this manner by using the F1 key A digital instance of the manual will be opened the help browser The F1 key is context sensitive Depending on where your mouse cursor is located at the keypress of F1 a help page will be opened for the interface element your mouse cursor is hovering over If no subject can be found for that interface element the manual s starting page will be shown Alternatively the in application help browser can be opened through the menu Help www timetronics be F rimeTronics 11 User Manual AthleticsManager 2013 English Chapter 2 Setting up the application A few simple installation steps have to be f
68. t participation 3 4 Heat composition The heat group composition can be done in the Start lists tab of and opened event An automatic heat group composition is based on the options that are set in the properties of an event the round in question more specifically Just click on the Create Heats button If any heats or groups have already been created the application will ask you to overwrite these Manually creating or deleting heats groups can be desirable This can be done as follows e Left click on the round of which you would like to nodify the heats groups For the events www timetronics be TimeTronics 45 User Manual AthleticsManager 2013 English without any rounds this will be an asterisk e Click on the plus button underneath the list to add a heat group or at the trash button to delete a heat group You can assign participations to a specific heat group by selecting the round right clicking on the participation and then selecting a heat group in the sub menu Add to heat This is also possible with a selection of several participations Note Heat composition is required Even if you do not want heat group compositions we recommend you to create always 1 heat or group This way the application can do its job correctly 3 5 Assigning start ID s You can assign start ID s by using the Assign Start ID s button which you find on the left hand side of print button in the athletes panel If you click on this button
69. thletes panel anna 20 Figure 6 Possible locations of a regular panel blue and ereen eenn eennerenneerneeennenn 20 Figure 7 Dragging the snperuser bar ee ee 20 Figure 8 Possible location of the events manager neun tears 20 Figure 9 Possible columns in the Start Wetstaat enden 21 Figure 10 Algemene eigenschappen van een wedstrijd avn tk 23 Figure 11 Modifying the sessions E 25 Figure 12 Example of all nee 26 Figure 13 Ploegen in een wedstrijd AANPASSEN ns 27 Figure 14 Default settings for new CV GINS ee enge 29 Figure 15 Advanced settings of the nett ee 30 Figure 16 List of events in the Events panel nun neun 31 Figure 17 General properties of A EVEN nee ee een 33 Figure 18 Modifying the round properties of an vll 34 Figure 19 Tabblad Atleet toevoegen Algemenn auskennen nn 38 Figure 20 Tabblad Atleet toevoegen Deze wedstrijd annen eennenenneenneernsersneerennneeerenn 40 Figure 21 Tabblad Atleet toevoegen Bestprestattes nennen 41 Figure 22 Creating or selecting a relay EMM un 44 Pieure 23 Modifying telay NAT een net 45 Figure 24 Assignme start ID S nee 47 Figure 25 Modify the event types in the Event types window annen eene ennee eenen eenverenverenverenn 58 Figure 26 Een meerkamp aanmaken ofhbewerken ek 60 Figure 27 Manipuleer de categorie n im het venster Categoriein suaus0nsunaensnnennnnnnn 61 Figure 28 Manipuleer de verenigingen in het venster Verenigingen nnen enn ernnerennerennerenne
70. tion factor should be applied to the performance which will then be processed by the point calculation formula to form the total amount of points The role of the correction factor in the point calculation formula is explained in subsection 4 2 1 Individual points 3 3 Participations In this section it is important to make a difference between an athlete a participant and a participation e An athlete is the person as he she is stored in the database e A participant is an athlete who takes part in the meet e A participation is a link between the participant and an event of the meet Usually this is a single participation so a participation is 1 participant In case of relays this is a multiple participation for example 4 participants are 1 participation Also the difference between a category of an athlete team event and participation is important Depending on the event type check ups happen based on either the date of birth or the year of birth e The category of an athlete depends on his her age e The category of a team is adjustable per team and is especially for automatic addition of athletes as members e The category of an event is adjustable per event and makes sure that participants can only participate under certain categories Only for the permitted categories in other words the categories of an event points are calculated e The category of a participation below referred to as participation category
71. tiple results because you used multiple photofinish cameras you can send all results to AthleticsManager These multiple results will then all be shown in the photofinish results column separated by a slash 4 1 4 Adding reaction times You can also import the reaction times of the athletes into AthleticsManager after you have measured www timetronics be TimeTronics 51 User Manual AthleticsManager 2013 English these by means of the FalseStart for instance The column Reaction times is hidden by default but can be shown by right clicking on the column heading and choosing Reaction times If you have multiple reaction times because of a false start for instance you can send all reaction times to AthleticsManager These reaction times will then all be shown in the reaction times column separated by a slash 4 1 5 Entering electronic times manually Entering electronic times manually can be done by selecting a performance field and starting to type Valid characters are 0 up to 9 for numbers and to distinguish hours minutes seconds and and to distinguish seconds milliseconds There is also a shorter version of entering times manually in which the hours minutes seconds are automatically separated by a colon For example entering 123 45 becomes 1 23 45 4 1 6 Entering electronic times automatically It is possible to import electronic times automatically from Hytek compatible products into AthleticsManager
72. uipment left then processed by AthleticsManager centre and next exported to output equipment right www timetronics be TimeTronics 6 User Manual AthleticsManager 2013 English 1 2 Used terminology It is very important to agree on a uniform terminology when processing large quantities of data Figure 2 should provide an explanation of which terms AthleticsManager uses internally and how these relate to each other AthleticsManager is a Belgian Flemish product by origin and so possibly there might be a leftover reference to a Dutch term The table below should provide clarity on the used terms Dutch English Description Competitie Meet Collection of events Proef Event Part of a meet in which competitors can participate Meerkamp Combined Collection of track and field events events Reeks Heat Collection of participants that compete to each other in 1 heat e g to divide participants over an event with limited lanes Groep Group Collection of participants that compete to one another in 1 group e g to divide participants over a technical event with limited places OR Collection of teams Club Club Organisation of athletes OR grouping of athletes from 1 region Ploeg Team Collection of athletes competing in this meet often based on clubs Sessie Session Purely logical grouping of events for easier event management Categorie Category Classification of an athlete OR classification of a participation OR classifi
73. ult name The system name of this event type If no translation for your defined language is entered then the system name will be used Default abbreviation The default abbreviation of this this event type If no translation for the abbreviation of this event type is entered the default abbreviation will be used Sort lt Specifies the method in which performances should be sorted Possible values are false www timetronics be l 59 User Manual AthleticsManager 2013 English descending or true ascending Name The name translated into language for this event type Abbreviation The abbreviation translated into language for this event type 5 2 Categories The categories are defined in this window The categories are grouped by federation There has to be a separate category per gender so for one age category there will always be two instances For example Masters men and Masters women x Categorie n Federatie Atletiekunie vl Nieuw One S Verwijder ad Importeer al Exporteer Naam Afkorting Geslacht Minimum type Minimum leeftijd Maximum type Maximum leeftijc junioren B meisjes 13 T 16 Y 17 junioren C jongens 12 T 14 T 15 neo senioren mannen 20 Y 22 senioren vrouwen 20 o junioren B jongens 16 Y35 35 H M35 35 40 M45 45 junioren C meisjes 14 50 55 Figure 27 Manipulate the categories in window Categories Name The name of the category
74. umber if desired 3 6 Taking along competition files You can easily make a backup of the competition by using AthleticsManager Server This is in fact a backup of the database Make sure that the database service is activated before making or loading a backup Click in the AthleticsManager Server on Make a backup of the current meet select the location and choose a file name You can for example copy this file to a safe location or USB flash drive To work again with your backup for example on another location you have to click on Load an earlier copy of a meet Select your backup and click Open Attention In the AthleticsManager versions before 19 04 2012 backups to external equipment such as USB flash drives might fail This causes corrupt backups You can recognise these files by their file size less then 7 5 MB means that the backup is corrupt To make a correct backup save the file in a local folder Desk top My documents and after that copy this file to the desired location Even more easier and safe is to upgrade your AthleticsManager to the newest version which you can find on our website To have an ideal workflow follow these steps e Fill in all preliminary data in the meet at your home pc e Make a backup of this meet e Make sure that the external pc has installed all required aspects of AthleticsManager e Load the backup of the meet that you set in advance www timetronics be F TimeTronics 47 User Ma
75. ur lowest session If an empty field gets www timetronics be TimeTronics 24 User Manual AthleticsManager 2013 English selected remove it Empty vertical spaces between sessions also indicate empty named sessions Although empty named sessions work just fine they may be confusing in your interface 3 1 3 Call rooms An optional for now purely administrative function in AthleticsManager is the use of call rooms Before an event officially starts an athlete can report to a call room In future versions of AthleticsManager this data can probably be exported to an external display device like a screen so competitors know where to report r pl GW English County Championships a Jams General Sessions Callrooms Teams Default settings Advanced Call rooms Call room info Men D101 Name Men D101 Women D102 Lu CO cance Diaen Figure 12 Example of call rooms Call rooms A list of call rooms for this meet You can add and delete call rooms by using the buttons at the bottom Call room info Name The name of the concerning call room required 3 1 4 Teams www timetronics be TimeTronics 25 User Manual AthleticsManager 2013 English Here you make the teams for meets in teams There are some guidelines that have to be taking into account to simplify the later processing A group is a collection of teams Groups are just as sessions a pur
76. xample by double clicking the athlete Then this window will pop up To create new relay teams you have to type the desired name and then click New To pick an existing relay team select the desired relay team in the list and click Select Next the athlete will be added to the relay team in question in that event u AM Select a team Q New Relay team 2 Relay team 1 www timetronics be 43 Figure 22 Creating or selecting a relay team User Manual AthleticsManager 2013 English Editing an existing relay team can be done by double clicking the team in the event in question A window will pop up in which you can edit the name of the relay team delete its members or rearrange the order of the athletes Cursive names with a grey fond are the reserves and will not be counted in the teampoints calculation Removing a relay team is the same procedure as in an ordinary participation select and push Delete JAM Team Teamname Relay team 1 Participants Duncan Garry 1458 Green Jonathan 6235 Whitaker Ian 6985 Crosby Nigel 1245 Seymour Trevor 669 Figure 23 Modifying a relay team 3 3 5 Editing participation categories As we mentioned in the first part of this section the participation category is the category of the participation both for an athlete and a relay team which is taken into account in the point calculation You will find the participation category

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