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USER'S MANUAL - EvvaSalto Access AB

1. 0 Users using this output e Users 0 mO 7 gt Pl X a Save f Print gt Close it is very important to remember the numbers assigned to every relay as the number output number 1 matches fisically the first relay in the relay extension board We can write the name and description and then save changes We can go creating outputs until the output list is complete SALTO Software HAMS Page 50 A output list E 001 first floor relay first floor for elevators 1 and 2 002 second floor relay second floor for elevators 1 and 2 gj Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted View details El Delete EH Print gt Close Then these outputs will be assigned to users and guest groups in the same way we can assign zones It is very important not to forget to assign to these users the elevator wall readers as a door So they will be able to command the outputs linked to these wall readers Automatic Outputs lf we want some of the outputs from a door to work on an automatic opening mode on an especific timeperiod we will need to assign this timeperiod to the outputs in each door Go to the door room details Open mode and periods Groups and users that access this door Open mode Standard l aii Groups Timezones Name elevator Description i Connected door Is online C
2. Description cu Pien N Address IF address fi 927 168 000 242 Peripheral type a Ethernet online control unit aa T Run update reader Enable beeper Save gt Close e It is necessary to write the IP address we are going to assign to this device in our local area network Then save the changes PJHams Connected Hotel domus T l x 5 x Open mode and periods Groups and users that access this door i Open mode ofice i ai Groups B Timezones Name i x Marea x Description D Name CU50ensvN A Main entrance Siqnal Open time sec a Descriptio I Zi xi 7 CuSdens p Antipassback Please wait IV Enable anti pas IP addres From outsid 192168 1 o From inside t Peripheral Audit on keys Lock state Silt Fo Update Valid until _ Gos Firmware H o a o mar g Print Close Ore z Se Sse Ainicio HS SI Z Geondeja Esato s A nams c Gic iocu Mams S OHD B S4 1010 Consult your LAN administrator if you are not sure about which is the IP address we should give to this control unit Then someone has to press the CLR button in the control unit circuit during several seconds until the LED starts blinking in the CU In that moment you have to press the ADDRESS button in the software If you do not get an error message it is assumed that the IP address has been ass
3. 27 10 2003 12 39 16 Main entrance 27 10 2003 12 39 20 Main entrance E 27 10 2003 12 39 20 Main entrance 27 10 2003 12 44 12 Main entrance 127 10 2003 12 44 18 Main entrance 27 10 2003 12 44 22 Main entrance 27 10 2003 12 44 28 Main entrance E 27 10 2003 12 45 48 Main entrance E 27 10 2003 12 46 06 Main entrance E 27 10 2003 12 46 14 Main entrance E 27 10 2003 12 46 22 Main entrance 27 10 2003 12 46 30 Main entrance E 27 10 2003 12 46 36 Main entrance D 27 10 2003 12 46 46 Main entrance The FILTER box allows you to view the audit trail regarding only to a particular user door operator You will have to select the Cristina Fuentes Andr s Gomez Andr s Gomez Andr s Gomez Cristina Fuentes Enrique Zabaleta Lucas Lopez Lucas Lopez Enrique Zabaleta Cristina Fuentes Andr s Gomez Andr s Gomez Pedro Rubio Opening not allowed invalid key Key updated Online Opening not allowed invalid key Opening not allowed invalid key Opening not allowed invalid key Opening not allowed invalid key Opening not allowed invalid key Control unit updated Door opened key Door opened key Door opened key Door opened key Opening not allowed antipassbacl Door opened key Page 146 q lol x gt Date filtering 77 C Last 2 days C Last days C Last 4 weeks Last 3 months Last 6 months Last 12 months From To 277107200 27 10 2004 Reload Order by Date time E7
4. Description VY Low zone C ls free assignment zone Doors that belong to this zone 7 Groups accessing this zone si Groups Jol Users accessing this zone e Users o Page 106 Timezones Timezones 0 gt Ple X B Save gt Close Once we have created the zone we will have to assign it to the user user group After that we have to click on the output tag and enable the relays that we want the user user group to activate with the fog Initialising Rooms ES amp Associated Devices When you connect the PPD to initialise the Rooms ES and Associated Devices you can either select all rooms including ES and AD or make it independently PPD connection PD x 1_101 x 1_102 x 1_103 x lt 1_104 x 106 1_106 x 107 lt 1_107 x 108 ENTRADA lupe prueba herbert x PUERTA 1 PUERTA 2 ee Tt A P f 1 1 1 1 1 1 1 1 x 1 z 1_105 1 1 1 1 1 1 1 1 1 1 Actions to do ow emergency opening Initialize locks Status Update required F i p Update required p Update required p Update required b Update required Update required p Update required Update required p Update required Update required p Update required p Update required Update required p Update required p Update required Valid until 29 11 2005 07 11 2005 02 11 2005 13 10 2005 nasa se Select doors A Search Save as PPD order PPD st
5. Disable collection of personal registries on audit trail Saye g Print L gt Close Figure 65 PPD status SALTO Software HAMS Page 96 The serial number field shows the serial number of the software which was written when creating the data base for the first time The check box DISABLE COLLECTION OF PERSONAL REGISTERS ON AUDIT TRAIL can be marked if we want to filter the information kept in the audit trail so software operators can only view the events regarding lock updates or key updates not openings or rejections The print option can be used to obtain a hardcopy report from all the tags in OPTIONS It is better to use this option when the data base is completely desiged so we can see all of the fields filled out in these tags Save changes before proceeding to the following tags Go to the TOOLS pull up menu and click on the OPTIONS option On this occasion we will choose the PPD tag EJ Automatic backup PMS wy Online Advanced General T Lock E User k Hotel PPD Editor CEN Data duration in PPO daps 1 Enable emergency opening I Collect audit trail automatically when updating locks Com Fort Direct to COM g Print L gt Close Figure 66 A SALTO Software HAMS Page 97 e The first field refers to the length of time the downloaded data will reside in the PPDs memory As a default value the system sets a day though you are allowed to increase this durati
6. You cannot checking a suite if one of the rooms inside of it is already occupied E Doors Using this menu option we will create the access control for the users doors electronic locks and wall readers alike excluding the guests rooms Firstly move the mouse over the Toolbar icon representing doors If it is the first time we open this option the door list will be empty SALTO Software HAMS Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted Print i New mE a a Figure 22 representative enough Click on the NEW button to add the first door to the list In the pop up window that will be displayed we will view the fields we will fill in Except that of users which cannot be specified as they have not been defined yet Write the name of the first door You can write a description for the door if the name is no Next we set the characteristics for this door Name I Description Open time sec Increased open time e 20 Anti passback Enable anti passback f From outside to inside From inside to outside T Audit on keys Open mode and periods Open mode Office Connected door I Is online Configure connecti on Zones this door belongs to HE Zones Fao o l0 x Groups and users that access this door Timezones
7. Guest groups Although guest groups is the element we defined at the beginning of this process we need to re visit it to set up optional accesses swimming pool restaurant etc Select the HOTEL DATA pop up menu and the GUEST GROUP option Optional accesses can be useful for hotels offering various boarding levels with or without swimming pool access with or without casino etc so that if a guest will be granted any of these rights it is decided when his card is programmed for the guest From the guest list select the first group and click on VIEW DETAILS button The corresponding window will pop up SALTO Software HAMS Page 76 Guest group x Group access T Zones Z Outputs i P 5 if Zones 1 Timezones Optional E swimming pool lt gt Always No H casino lt gt Always No Description H restaurant lt gt Always No VIP area E Main entrance lt gt Always No 7 E elevator lt gt Always No Guests that belong to this group s Guests Ma 101 102 103 104 105 106 107 108 109 110 Name first floor quests 10 aae ae AY Save e Print gt Close l B E S amp Bandeja dee Esato syste m Hams eng m A Hams Cone G QO 7 Figure 57 e The box called ZONES lists the hotel zones where the user is granted access Each zone has its time zone and a characteristic called OPTIONAL e OPTIONAL field can only have
8. Hotel rooms status 7 SALTO PMS INTERFACE CONFIGURATION Introduction Configuration Configuration of ethernet encoders 8 SALTO HOST INTERFACE PROTOCOL SHIP Activate communication SALTO server Host client Activate communication SALTO client Host Server Page 4 147 148 152 152 154 154 154 159 161 161 162 A SALTO Software HAMS Page 5 0 Introduction SALTO HOTEL software has been developed to manage access control of hotel or residential facilities where read write D elements are used smart cards RW buttons Proximity cards Using this system two main tasks can be accomplished Design of the locking schedule and initialisation of the locks Hotel front desk clerks can edit and program guests keys The ability of managing On line wall readers and up daters it is a feature only available in the Hams Connected software These functions are not supplied with the standard Hams software File Data Hoteldata Keys Peripherals Tools Help E w E E amp 8g User groups Timed periods Timezones Operator admin 23 09 2003 9 54 15 PPD COMI Editor COM1 PMS tepip La HInicio BESS A Bandeja dee pato SYSTE B HAMS eng m A rogna 9 54 Figure 1 Once the locking schedule has been designed we can transfer it to every door within our facilities by PPD a small portable programming device which will be essential to implement the
9. Timed periods Timezones Calendar DST BS Connect PPD Audit trail gt Open DB Logout Change language gt Exit Operator admin 23 09 2003 10 04 58 PPD COM1 Editor COM1 PMS tcpfip l inicio HS S Z A Bandeja dee Esato syste MYHaMs eng m HAMS conne QED BS 10 04 Figure 3 Assign a name to the data base you will be dealing with Property name and a directory in your hard disk if working on multiworkstation mode you will provide the path to the server You can write the softtware serial number in the matching field this is a just informative purpose field lf the application is used in multiworkstation mode It is important not forget the directory name where the data base will be saved as well as doing backup copies of the data base since the whole locking schedule is intrinsically linked to it Validate data base name and location click OK button lolx Property name Hotel domus Serial No hamscon 118361 Select folder 4 AC_SALTO on Server HA Administraci n on Serveri L4 ARCHIVO on Server BackUp_Carlos on Servert BackUp_Gonzalo on Serveri 4 BackUp_lgor on Serverl y BackUp_l aki on Serverl LY BackUp_Javier on Serverl BackUp_Juan on Server BackUp_Mare on Server HA BackUp_Marketing on Server L BackUp_Marta on Serveri 3 BackUp_Miguel on Server BackUp_Mikel on Server BackUp Oscar on Se
10. fo Suteineremental Enable field 3 Suteineremental Default expiration period j Digable low battery warning on locks for staff keys Jf Discarded openings are also included in the key s auditor I Include last reject information on keps g Print L gt Close Writing extra info on track 1 2 or 3 for staff keys and guest The software now includes the possibility to write on track 1 2 or 3 of the key This option is only available through PMS To enable the space to write on the tracks first of all we have to go to the menu TOOLS CONFIGURATIONS GENERAL OPTIONS and in the key tag we will see the checkboxes to enable the tracks where we want to write in and the character size that we want to assign Fig 1 SALTO SALTO Software HAMS Page 114 PMS ay Online z Visitors Advanced General M Lock User Keys ke Hotel PPD ES Automatic backup Track gt Key types for free assignment lockers Hotel guests Staff keps O Dynamic keys Track 1 Static keys Size Control of lockers left closed Track 2 Set locker state az opened Size 24 C Time limited occupancy Hours Minutes track 3 og arero alze _ Reset timing when re captunng locker ES Print L gt Close Writting extra info in customer and users cards To write information in any of the tracks of the cards we have to go to the menu TOOLS CONFIGURATION
11. rFkk Filter by Same as eg Filter Connect PPD Export amp Print te Purge z Close gt Figure 79 user door operator particular item in the field SAME AS In the image below we only want to view the movements of user ENRIQUE ZABALETA A A Audit trail IB id _ Datestime Doors Users Operations D 27 10 2003 12 39 00 Main entrance 27 10 2003 12 39 00 Main entrance 27 10 2003 12 44 22 Main entrance 27 10 2003 12 46 14 Main entrance Enrique Zabaleta Enrique Zabaleta Enrique Zabaleta Enrique Zabaleta Key updated Online fa Opening not allowed invalid key Opening not allowed invalid key Door opened key E O x Date filtering m77 C Last 2 days C Last days Last 4 weeks Last 3 months Last 6 months Last 12 months From To 237097200 27 10 2004 Reload Order by Date time ar m Filter Filter by Users M Same as Enrique Zabaleta X a Connect PPD Export amp Print tl Purge Fa gt Close gt e Failed opening attempts on the part of those guests who mistake their room or hotel personnel who do not have access to that room will be shown in red SALTO Software HAMS Page 147 e lf you want to turn the text in this window into a text file just press the EXPORT button and you will be able to choose the folder to where you want to save this file e If
12. x PPD Door Status Valid until T TT TOT 7 vv Opoo reqarnrea ti aj S h 1 x 108 p Update required ane 1 109 p Update required 44 1 110 F Update required 1 x 201 Update required t 1 z 202 Update required 1 203 Update required Save as PPD order 1 x 204 p Update required 1 x 205 p Update required 1 x 206 4 Update required FEG Sas 1 amp 207 Update required Version 01 00 1 5 208 Update required Serial number 1 000 0016 1 x 209 Update required Fact date 26 04 2002 1 210 Update required A Battery high 1 Back Office p Update required L b ie as 1 gt x Casino F Update required r sha aaah 1 elevator 1 p Update required alta kb 128 128 1 elevator 2 p Update required 1 main entrance 4 Update required 1 x Restaurant p Update required Enane eee 1 E Swimming pool Update required Actions to do Select doors 7 Allow emergency opening Select all 9 Download IV Initialize locks Select pending doors gt Close Deselect all Total 27 a Ia a 4 oo 4 Slccececeerecetcecesscascsstecezeceressed rm es On the lower left hand side corner we find a box called ACTIONS TO DO In this box we will tick off those actions to be done with PPD lf we tick off ALLOW EMERGENCY OPENING this option will later be shown on the PPD menu If we tick off INITIALIZE LOCKS this option will later be shown on the PPD menu We will now perform this action To tick off th
13. Doors Zones Users User groups Timed periods Timezones Calendar DST Connec tPPD Audit trail Operator admin 21 03 2003 12 23 51 PPD COM1 Editor COMI PMS tcp ip LSLE 1223 ntrada fi HAMS eng Microsof HAMS Excellence A SALTO Software HAMS Page 159 Configuration of ethernet encoders VERY IMPORTANT ETHERNET ENCODERS CAN ONLY BE USED IN A PMS ENVIRONMENT THE SALTO SOFTWARE ALONE WITHOUT PMS WILL NOT FUNCTION WITH ETHERNET ENCODERS IN THIS CASE YOU NEED TO USE STANDARD RS232 ENCODERS ETHERNET ENCODERS ARE ONLY USED FOR ENCODING GUEST CARDS A BACK OFFICE RS 232 ENCODER WILL ALWAYS BE NEEDED TO ENCODE STAFF CARDS To configure ethernet encoders the peripheral list window must be opened tools peripheral list This window contains a list of all the peripherals set up for the installation Two fundamental parameters are required for each encoder an indentity number and an IP address For the ID number it is advisable to start from 2 since number one 1 is normally assigned to the local serial encoder As for the IP address you need to obtain them from the administrator of the network You need to make sure that the IP address is a valid one that is not already in use by any other device IP address conflicts may lead to communication problems Ethernet encoder configuration can be carried out by opening the Peripheral List window Tools Peripheral list as shown in the
14. Is free assignment locker This locker belongs to BE Zones e Users B Timezones Locker state Opened rg a Fo Update required oa Valid until Firmware Fa o 0 gt X ay Save eee gt Close SALTO Software HAMS Page 79 We have to define the profile Select opening mode Standard or Autoamtic Opening If the iLocker is going to be included in a Free assignment Zone it is very important to enable the checkbox Is free assignment locker Define Free Assignment Zones To enable this option we have to go to the menu TOOLS CONFIGURATION GENERAL OPTIONS ADVANCE and enable the option Free assignment Locker Fig 4 In this case we have to enable the checkbox Is free assignment zone It is very important that we have defined the iLockers as Free assignment Locker otherwise the software will show us an error message Types of Keys If we go to the menu TOOLS CONFIGURATION GENERAL OPTIONS KEYS we will be able to select different types of keys that we want to use in this zone SALTO Software HAMS Page 80 Options E Automatic backup PMS Accesones we Online Department z Visitors Advanced General fi Lock User aN Keys k Hotel PPD Tracks Key types for free assignment lockers C Track 1 O Dynamic keys Static keys Control of lockers left closed Track He Size Set locker state as opened a Time l
15. You can select between printing all of the user lists or only the details that relate to one particular user a user profile User key assignment Once you have completed user list definition we can then proceed to assign each user their key Smart Card Ibuttton proximity In order to do so you must connect the ENCODER to the serial port of your computer You must also supply power to the ENCODER plugging the feeder provided to a 220 240 V AC 50 Hz socket and inserting the respective jack into the ENCODER To assign user keys follow the steps detailed below A io x Sort Search m o lt H First name z Al g Key status Key activation Key expiration Group Calendar Office Override privacy Eugenio aparicio managers Calendar Andrea Martinez managers Calendar2 Cristina Fuentes reception desk Calendar1 Rafael Botija reception desk Calendar2 Maria de la torre cleanning personne Calendar1 Andr s Gomez cleanning personne Calendar2 Pedro Rubio cleanning personne Calendar1 Enrique Zabaleta ITTI II TONNY maintenance Calendar1 E E Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted Key assignmen Q Assign key G View details El Delete amp gt Close Oi Cancel key Li asss sm i Print wie mm aR ne eA A a a ane irs M m fa Para s o Figure 52 SALTO Software HAMS Page 71 e From the user list h
16. can always be changed at a later date e Note if at a given point you want to enable erasing of a particular lock you will have to initialize the lock you want to reset Updating would not be enough e You can tick the ENABLE BEEP check box if you want the electronic locks to beep on operation e The check box KEYS WITH FULL AUDIT TRAIL CAN OPEN LOCKS comes enabled by default We can disable it if we want to make the user notice that his personal audit trail on key is full e The ANTI PASS BACK DURATION field shows the time in hours and minutes since the moment a user inserts his card in the entrance reader until he is allowed again to enter by the same door Supposing he has not gone out yet by the exit Hotel SALTO Software HAMS Page 100 If this field shows the value 00 00 then the antipass back time is unlimited therefore the user has to go out by the exit in order to be able to enter again by the entrance In this window we can specify general access rights for hotel guests EJ Automatic backup FMS ey Online Advanced General fi Lock User hm Hotel PPO m e Editor W Hotel quests override privacy Hotel quests use antipassback Hour of expiry 12 Save e Print L gt Close The first option HOTEL GUESTS OVERRIDE PRIVACY will be ticked according to each countries own customs Basically if a room is used by two or more guests and one of them privacy locks the doo
17. contained in the CD ROM provided by SALTO in order to install in your hard disk 2 5 version To localise this file select the path D Mdac Mdac2 5SP2 Language mdac_typ It is advisable to read the mdac_readme file to obtain more information A SALTO Software HAMS Page 9 2 Software operators and competencies RW program has two aspects depending on the user name that begins the login session By default the program has two user names ADMIN for the administrator HOTEL for front desk clerks The first time you login the program must be opened using the administrator login To open the program double click the shortcut icon on the desktop A window like Figure 1 with 2 fields will be displayed User name type admin in upper case Password in your first login session is not necessary to choose one Validate both fields by clicking the OK box User name admin Pazzword x Cancel Figure 2 Since it is the first time that we have opened the program Toolbar icons are disabled as greyed out In order to activate the Toolbar you need to name the data base that we will be using And assign a path and a directory in your computer e Click on the popup menu FILE e Select NEW BD option Figure 3 e A window like that of Figure 3 will display SALTO Software HAMS Page 10 aj Hams connected 180903 E l18 x Fie Data Hoteldata Keys Peripherals Tools Help qP Users User groups
18. installation and to audit doors whenever you want To sum up you will need the following elements in order to manage hotel access control SALTO Software HAMS Page 6 Salto Hams Software installed in 1 PC RW iD elements both for hotel personnel and guests keys RW escutcheons for those doors with access control procedures 1card editor ECXO000 1 portable programmer PPDX0O0 SALTO Software HAMS Page 7 1 Program installation To install the software provided by SALTO your minimum system requirement should comply with the following e RAM 64MB minimum 128MB advisable e Hard disk available space 50 MB Aprox depends on the DB e Operating system windows 98 Millenium 2000 NT 4 0 XP e MDAC version 2 1 or higher e Pentium Il processor The CD ROM provided by SALTO contains a wizard for easy installation that runs automatically when you double click the SETUP EXE icon Follow the wizard instructions for installation WARNING make sure that your PC clock has the right time and that it set correctly since the SALTO system time will be based on your PC clock Salto software allows you to work with a multiworkstation configuration that is to say the program can be used on different PCs simultaneously with the same data base The main condition being that every user is provided access with read write privileges to the folder containing the data base It would be prefe
19. note that in a multi user environment where more than one copy of the HAMS software can be running in different workstations all of them from the same DB only one of the workstations must be configured as the key server for the PMS software Otherwise connection problems could arise Protocol this option box shows a list of all the protocols the HAMS software is able to work with So far two protocols are available Micros Fidelio and industry standard The operator must select one from the list to enable the appropriate protocol If you have doubts about the protocol followed by your PMS software consult your PMS administrator Com parameters here the operator can select the communication port to which the PMS will be connected There are two available ports serial link and tcp ip Modify this button enables communication parameters for the selected port to be modified as desired If serial link is selected then the operator can modify the serial parameters such as comm port number COM1 COM2 baud rate etc If tcp ip is selected then the operator must provide the IP address and port number or service of the PMS Serial com parameters Eo x Com Fort Direct to COM Baud rate 19200 Data bits m ka Stop bits 2 kal Parity SALTO Software HAMS Page 156 SERIAL COMM PARAMETERS If the communication between the computer where HAMS is working and the computer where the PM
20. 9 Eugenio aparicio managers Calendar1 Andrea Martinez managers Calendar2 v v Cristina Fuentes reception desk Calendari M jv Rafael Botija reception desk Calendar2 jv jv Maria de la torre cleanning personne Calendar Andr s Gomez cleanning personne Calendar2 Pedro Rubio cleanning personne Calendar1 M E Enrique Zabaleta maintenance Calendarl ee LE E S LOPEZ i i i Key assignmen Q Assign key Cancel key Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted View details E Delete EB Print gt Close wie Mm aR nen eA A te a d eel See waa A Figure 51 SALTO Software HAMS Page 70 e f we have inserted a user by mistake we can delete it selecting it first and then clicking on the DELETE button e To view the details window of a given user select the user and click on the VIEW DETAILS button e We can also use the scroll arrows on the left hand corner to select a user from the list instead of using the mouse to do so With these scroll arrows lt gt we pass to the user immediately after or before and with these arrows lt gt to the first or last users of the list e The box called SORT BY is used to sort users list according to the most convenient criteria by name by surname by calendar by group by expiration date e The PRINT button can be used to obtain a hardcopy report for the user list
21. ADDITIONAL ROOMS field is used to type those additional rooms the guest will be granted access to Let us suppose that a married couple stays in a room and their children in a different one It is natural that parents want to have access to their childrens room besides their own The OPTIONAL FACILITIES field is used to decide whether a guest is going to have access to guest common door zones in this instance SWIMMING POOL AND CASINO If any of these zones are marked with a cross the guest will be granted access to them x Room 02 amp Edit key rh Date of expi 04 2002 X Cancel Number of keys vv Time of expi 12 0 J 12 00 00 zj M Optional facilities Start date 01 04 2002 gt Casino swimming pool doors Additional rooms Figure 71 A SALTO Software HAMS Page 139 Review the information you just typed on this window before clicking on the EDIT KEY button To do that the ENCODER must be connected to serial port Prw HoteiDemo E la x Fie Data Hoteldata Keys PPD Tools Help Room fi 02 Q Edit key es kA Date of expi Checkin 0270442002 X Cancel Number of keys cial m A un T A ee O ea The system will prompt an Insert card window requesting you to insert a card into the ENCODER You will take it out and hand it to the respective guest From the first usage of this card in the lock of room 102 any previous 10
22. Key assignmen k New G View details El Delete amp Print gt Close C Cancel key Minicio B E S A Bandeja satos microsoft Hams en Hamsc LSOB MDS 9 51 Figure 54 e Encoding process is very swift The system will tell you to withdraw the card almost straightaway e Now you will check that a yellow key icon appears next to the user name to which key has been assigned 15 x Sort Search Last name bi al 31 10 2003 12 00 Eugenio aparicio R 31 10 2003 09 50 Rafael Botija Calendar reception desk Calendar2 jv managers TX Maria de la torre cleanning personne Calendar1 T Cristina Fuentes reception desk Calendari jv Andr s Gomez cleanning personne Calendar2 E Lucas Lopez Calendar2 E E Andrea Martinez managers Calendar2 jv M Pedro Rubio cleanning personne Calendar1 vw Enrique Zabaleta maintenance Calendar v E Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted E New Q View details E Delete Print gt Close X Cancel key wie m aR eo rA ll An a E Feee N Saas IPG TEE me fa PATArm E lk Figure 55 e You are encouraged to hand the keys over to respective users without any delay SALTO Software HAMS Page 73 To further assign the keys to other users follow the same procedure Finally you will obtain a user list with their key assigned as shown in the fo
23. Timezones 1 7 e aH t X ay Save e Print C Close a mamas Figure 23 SALTO Software HAMS Page 37 The OPEN TIME field determines the time passed from the moment a user opens a door until the electronic system locks it again By default this time value is 10 seconds The INCREASED OPEN TIME field determines an extended open time especially designed for handicapped or hands full people This time the value is 20 seconds by default The OPEN MODE field determines the electronic locks working mode It can be chosen from the several available Standard mode the lock will only open if you use an authorised card within its allowed time zones Office mode the lock will be opened for any user who wishes to gain access It is not essential to have an authorised card key In order to enable this operation mode it is necessary to insert an authorised key card on the slot while we keep the inner handle pressed down If you want to disable the office mode repeat this procedure Timed office mode It is the same as the operation mode in the previous example except for a difference that lies in the fact that the office mode can only be enabled within a given time framework called a PERIOD Note that the lock will automatically revert to the Standard mode at the end time period If you choose this mode you will need to assign one of the opening periods available Next you will have to define
24. To do this we will write it before or after the macro in the content window Finally we will press the button As from this moment each time we issue a key this fields will be written in the selected trascks Show Key detect mode NOTE THIS OPTION IS ONLY COMPATIBLE WITH THE FOLLOWING FIRMWARE VERSIONS ALL PPD WITH FIRMWARE VERSIONS V 1 0 2 OR INFERIOR ARE NOT COMPATIBLE WITH THIS OPTION In order to activate this option is the software we have to go to the menu TOOLS CONFIGURATION GENERAL OPTIONS and press the ADVANCED tab Fig 1 SAI SALTO Software HAMS Page 116 Options Ed General M Lock User cN Keps k Hotel PPO Automatic backup PMS wy Online fe Visitors Advanced To be used by advanced operators only Advanced parameters Available parameters PATCH FIRMWARE O 91 0 PATCH_FIRFMWARE_0 91 _ FOOM_TOGGLE FREE ASSIGNMENT LOCKER 0 SHOW ACCESORIES SHOW ROM CODE 1 CHECKIN START TIME SHOW KEY DETECT MODE 1 SVN TIMEOUT IS_ DEPARTMENTAL USE PRIVILEGES FREE ASSIGNMENT LOCKER ROLL CALL SHOW ROM CODE SHOW KEY DETECT MODE Fig 1 We have to pass to the advanced parameters window the option SHOW KEY DETECT MODE After this we will have to go to each Door Room iLocker and or Associated Door where we want to enable this option and enable the checkbox ibutton key detection Pulse mode Fig 2 A SALTO Software HAMS Page 117 Open mode and periods Groups and users
25. floor quests first floor quests first floor quests first floor quests first floor quests first floor quests first floor guests first floor quests Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New E Delete gt Close Figure 20 If we follow the same procedure explained above we can create the second floor hotel rooms assigning the second guests group to them The list we will finally obtain should look similar to the one below Broom list first floor guests first floor guests first floor quests first floor guests first floor quests first floor quests first floor guests first floor quests first floor quests second floor quests second floor quests second floor quests second floor quests second floor quests second floor quests second floor quests second floor quests second floor quests Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted View details El Delete Close Figure 21 The button ROOMS can be used to obtain a hardcopy report from the room list SALT C SALTO Software HAMS Page 34 You can select between printing the room features that relate to the user staff access as if it was a standard door or printing the room features relating to the customers rights as a guest To select between these two options click on the little symbol in the low
26. following picture x gt H Scan off Signal Address fcom Name Description Paes 192 168 000 240 New Q View details Delete gt Close SALTO Software HAMS Page 160 As usual the buttons at the bottom of the window can be used for adding removing and editing peripheral parameters On the top of the window the following buttons can be found SCAN ON OFF when clicking this button the application will check whether all peripherals in the list are connected to the machine a green icon indicates that the corresponding peripheral is communicating whereas a red icon represents no communication SIGNAL this function is provided for making the LED of a particular peripheral blink and beep for a while In this way we can identify the location of the peripheral as well as whether the communication is OK ADDRESS this function is used for giving a new IP address to a peripheral Firstly we must press the button on the back of the encoder so that the green led starts blinking Then we must select a peripheral from the list and click the ADDRESS button If no error message is shown then it is assumed that the peripheral contains the new IP address Use SIGNAL or SCAN ON OFF to check communication SALTO Software HAMS Page 161 9 SALTO Host Interface Protocol SHIP In order to activate the SHIP feature we have to go to the menu TOOLS CONFIGURATION GENERAL OPTIONS and press the SH
27. of employees the hotel devotes to this function To create a new operator click the NEW button on the bottom part of the window A blank window will be displayed as shown in the following Figure Mame Operator grou hotel2 Hotel front desk hi User name Hotel front desk 2000 Jhotel2 Maintenance Securit Password sn 7 O 7 H X B4 Save gt Close Figure 7 SALTO Software HAMS Page 13 e You will have to write the operator s name your user name that is stored at the login and a password as well as to define which of the 4 groups the operator belongs to in this example it is a front desk operator e You will have to write the password twice and write it exactly the same both times in order to be able to save the changes e The system has by default 4 operator groups Administrator Hotel front desk Maintenance and security e Specify also the language this operator will use when running the application e Next save changes and close the window e You must immediately inform the password you have just registered to the operator since he will need it to access the application Follow this procedure as many times as is required for the new operators you want to create and you will see how the operator list grows Figure 8 Once you have created the necessary new operators on your system you may close this window and return to the TOOLS OPERATORS AND PERMISSIONS
28. saving devices enabled Modity master code Energy saving devices Activation time 30 Hotel quests Stalf keys W Device 1 enabled IY Include device 1 If Device 2 enabled Include device 2 g Print L gt Close e The second part of this window relates only to energy saver devices First it is necessary to define the delay time This is the time in seconds that the power remains supplied to the room after the guest has removed their card from the energy saving device e Some of the Salto energy saving devices can control 2 relays and therefore it can drive 2 power supply circuits for example lighting and air conditioning We can enable the activation of one circuit or both for the hotel guests DEVICE 1 ENABLED DEVICE 2 ENABLED e The same options are available for the hotel staff with the check boxes INCLUDE DEVICE 1 and INCLUDE DEVICE 2 It is very important to go to HOTEL GUEST GROUPS after saving the changes here because it Is necessary to assign the use of energy saving devices to the guests as optional or not optional The same as you do when giving access to guest zones SALTO Software HAMS Page 103 Guest group j xj Group access TI Zones Z Outputs Name E s frst floor quests H casino ECE Accesories S gt P amp Prin gt Close l gt Saye int B E S aA Abada saros A nams c EcDocu faHams en eRT In t
29. the ES and Associated devices There is a multiselection option to include the ES in all the rooms by selecting all rooms and then pressing ctrl button and view details Room data Guest data Name o Description Open time sec Incised open time Connected door 7 6l 20 d ls online 1 RISO 1 b b Guest group C Use increased open time C Audit on keys trate oor Lock state bo Update required Valid until Firmware Associated devices 3 121 Name Battery Battery sta Valid until F Energy saving device C Door amp Room a gt Close SALTO Software HAMS Page 105 Assigning ES to Guest Groups Once we have included the ES in each room we have to assign it to the Guest Group To make this we have to select the Guest Group and click on the outputs tag once then we have to add te relays that we want the guest to activate and make them optional or not The same procedure is applied if we want to add any Associated Device Note The key of a new guest will always cancel the key of an old one Guest group Z 900 ESD_ 1 901 ESD_ 2 Assigning ES amp Associated Devices to Users Users Group lf we want to assign an ES or Associated Device to a user user group we have to follow the following instructions First of all we have to define a zone including all the ES that we want to enable to that user user group Name SALTO Software HAMS JES zong
30. the door list You can select between printing all of the door list or just the details that relate to one particular door Zones In this section we will explain how to use the zone list Zones being defined as a group of doors that have been grouped for reasons of practicality for instance the doors located on the first floor on the second floor etc Do not forget to take into account that in order for a guest to have access to any non guest room doors apart from the guests room you must include that door into a zone one door can be a zone On the Toolbar click on the ZONES icon and you will be shown a window like the one below a Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New View details Delete es Print gt Close Figure 26 e Click on the NEW button in order to create the first zone of the list e A blank window like this will be displayed SALTO Software HAMS Page 44 Figure 27 Firstly type a zone name In the field DESCRIPTION you may type an explanation on what basis you have gathered together these doors The check box LOW ZONE should not be modified unless our locking plan needs more than 96 different zones Zones are classified as low or high according to the way zone information is stored on escutcheons You are allowed to create up to 96 low zones and 1024 high zones Once this check box has been modif
31. to export and the order by We have to press Hl to add fields and to remove the ones that we dont want We will use the arrows and to change the order of the fields Once we have made the whole selection we press We will find the following confirmation window Fig 3 SALTO Software HAMS Page 24 Eg Personalized confi guration E Mame users np x ao all the users There i enough information to start exporting to file IF you want to review or change any settings click Back IF pou are satihed with the settings click Nest to begin exporting to file Current settings Export Users Ca To file CriDocument and Settings aznar Escritor File type Excel files LS Fields to export Field Title Field First name Field Last name Field ROM Code lt Fig 3 Once we have confimed all the data we press the Eat button We can save the export personal El configuration for future applications by pressing Ba Once we have completed the exportation the software will show the following window Fig 4 SALTO SALTO Software HAMS Page 25 SALTO A SALTO Software HAMS Page 26 5 Administrator operator The administrator or administrators is responsible to design the initial locking schedule of the building and facilities and editing cards that will allow employees access to the various zones and doors In this manual with a view to explaining how this SALTO RW softwa
32. two values YES and NO We can modify this field with the zone highlighted by clicking on the question mark button e If a zone access is NOT optional it implies that all users from that group will have access to that zone by default If a zone IS optional it implies that whether a user can or cannot access that zone is subject to the guest being granted that access when programming their card on the ENCODER AT CHECK IN A SALTO Software HAMS Page 77 Guest group xj Group access E Zones Z Outputs A Outputs 002 second floor relay 003 ground floor relay mae X EY Save f Print gt Close l B E Sia l Bandeja dee Esato syste 7 HaMS eng m A HAMS Conne RON At es ely We will also assign the OUTPUTS to this guest group depending on their access needs In the example guest group at second floor has got outputs 2 and 3 But they do not need output 1 because they do not need access to first floor l Locker SALTO includes in his software the option to manage as web the iLockers The configuration and use of them is very intuitive and similar to our escutcheons and permits us as well obtain the same info as we get from our escutcheons Openings rejects etc Free Assignment Zone We can either assign an iLocker directly to a User like with the escutcheons or there is another option where the user can choose freely the iLocker that he want
33. vl A Name Activation Expiration P Marc H ndels 0970372005 10 03 2005 12 00 00 Swimming pool gt Close Figura 4 Checkout visitors To make a checkout we have to go to the menu Keys and press Visitors checkout or press F11 A SALTO Software HAMS Page 89 A Confirm checkout The following key will be checked out Contin checkout User data User victor Valid trom Expiration 1771172004 12 00 G No Automatic key up date There is an option in the KEYS menu called AUTOMATIC KEY UP DATE which allows you to up date the user cards without needing to go to the user list and select the required user This function leaves the encoder in the requesting key status and it will automatically update user access profiles new and eliminated user cards on every user card inserted It does not matter in which order the user cards are inserted The expiration date given to these cards will be the same for all users and it is the value stated at TOOLS OPTIONS USER in days This function allows the system administrator to make the changes in the user profiles without needing to manually up date the cards one by one A SALTO Software HAMS Page 90 A FRESE Excellence HotelDemo E 15 x Fie Data Hoteldata Keys PPD Tools Help ii PE GP Read key F7 Doors Zones X Delete key Fa d periods Timezones Calendar DST Connect PPD Audit trail Edit programming
34. we habe enabled Visitors we have to define the Visitors profile To do this we have to go the menu DATA and select VISITORS PROFILES A Visitor Group List window will appear we have to create a new group The method is similar to create a new User group we have to define the accesses and timezones as well as if these accesses are optional This is important as if we make them optional they will appear as such when we make a checkin Fig 2 SALTO Software HAMS Page 87 Visitor group Group accesses aie fF AA Zones pi Doors Outputs Name Timezones Optional Swimming pool lt gt Always Yes H a lt H X ay Save gt Close Figura 2 Vistors Checkin To make a Visitors checkin we have to go to the menu Keys and select Visitors Checkin or press F10 Fig 3 Name Marc Handels a Optional facilities Start date fi sauna 09 03 2005 2 18 50 Date of expiry 1 0 03 2005 4 1 2 00 Group amp Edit key Show visitors L Close Figura 3 SALTO Software HAMS Page 88 We have to fill the following fields Name Start date and time Expiry date and time Group Give any optional facility and Additional data Finally Edit the key In this window there is a button Show Visitors This option will allow us to see all active visits that we have Fig 4 EA Visitor list led ort search f P Mame
35. you want to have all this information printed on paper just press the PRINT button and you will have the AUDIT TRAIL printed out Make sure a printer is connected to your computer e It is recommended from time to time to purge the AUDIT TRAIL window because the audit trail data will increasingly occupy more computer memory In order to do this just press the PURGE button New filter To make and save special filters we have to press the Advanced Filtering button in the Audit Trail window Once we press this button we will find the following window Fig 1 Ej Filter Personalized configuration bores a fi Description amp Users 3 Operations Alar eer Alar ODECA GON Fe Operators Fz Operations groups Anr oerafher Groups Ang OEP Date Penrod Day of week Time period Last 12 months 28 07 2004 26 07 2005 Any day 00 00 23 59 Fig 1 A SALTO Software HAMS Page 148 This filter allows to filter the events by Who user operator and or group has done the event Where Door Zone it has been done What operation or kind of operation has done and When has the operation been done Create a new filter We have to select who we want to filter To do this we have to press the button in the botton of the Who window We will see the following window Fig 2 Selection dialog Users Operators Groups Non elected items Selected tems Ms Una Hu
36. zone they move all zones from source to target column In this window we can specify to which zones the group is allowed access clicking on the button and we can also determine group time zones clicking on the hourglass symbol SALTO Software HAMS Page 62 e Authorising a group access into a zone implies that all the users who belong to that group may enter every door of the zone Selection dialog x Non selected tems first floor rooms second floor rooms all the rooms swimming pool casing restaurant Main entrance elevator le Le 2 Le x Cancel In the group details window there is a tag titled DOORS BEING ACCESSED The procedure for completing this box is similar to that of the ZONES BEING ACCESSED box the only difference is that instead of assigning accesses by zones they are assigned by individual doors This option may be used for a single door but access by door zones management is generally recommended as this saves time and chip key memory It is also necessary to assign outputs to this user group if necessary The tag OUTPUTS works in the same way as zones or doors and here we can select the relays that are going to be commanded by this user group SALTO Software HAMS Page 63 User group Group accesse Gil Zones E Doors 2 Outputs Name Outputs manages 001 first floor relay Description 002 second floor relay hotel managers 003 ground fl
37. 0 2004 24 09 2003 14 50 01 admin Key assigned Cristina Fuentes 24 09 2003 24 1 0 2004 E 24 09 2003 14 50 12 admin Key assigned Enrique Zabaleta 24 09 2003 24 1 0 2004 24 09 2003 14 50 22 admin Key assigned Eugenio aparicio 24 09 2003 24 1 0 2004 E 24 09 2003 14 50 32 admin Key assigned Lucas Lopez 24 09 2003 24 1 0 2004 24 09 2003 14 50 4 admin Key assigned Maria de la torre 24 09 2003 24 1 0 2004 24 09 2003 14 50 5 admin Key assigned Pedro Rubio 24 09 2003 24 1 0 2004 E 24 09 2003 14 51 0 admin Key assigned Rafael Botija 24 09 2003 24 1 0 2004 E 24 09 2003 15 16 45 admin PPD initialized PPD E 24 09 2003 15 1 7 26 admin Data download to PPD PPD E 24 09 2003 15 52 08 admin Logout Date filtering Last 2 days C Last days Reseecsesssesossoccossoesoesosod Last 3 months C Last 6 months C Last 12 months From To 02 09 200 30 09 200 Reload Order by Insertion order amp Print al Purge gt Close If you select the BACK UP option in the pop up menu TOOLS the program will make a back up copy of the data base you are working with and will save it by default in the same f lder where the original data base was saved It is advisable to make a backup of your system before any major access changes are made so that you can return to your initial set up if at any time you have a computer crash or a virus It is important to keep the back up in a support different fro
38. 003 01 00 192 168 000 241 Updating Control units firmware x Please wait 36 Le Cancel gt Firmware file Total 1 Frets C MArchivas de programa SALTOSHAMS FIRMWARE saltofirmw_0001_0700 txt as gt Close B E S a A Bandeja BPsattos nams c Gics oocu Mans BORED WS 15 36 This operation will take several seconds At the end of the transmission you will get a confirmation message from the software to assure the operation has been finished successfully It is possible to send the firmware file to several control units at the same time SALTO Software HAMS Page 127 Then you can repeat the procedure with the firware for device 0003 which is the CU control board This firmware files will be supplied by Salto when necessary Peripheral List This list has 2 functions creating On line devices such as On line wall readers and updaters and assigning the IP address to these devices In our example the main entrance wall reader is already created becausee we have created it as a door A Peripheral list i Ioj x M a nl j Address com Name Description LIP address Peripheral type D main entrance on line control unit 192 168 000 241 F Ethernet online control unit New Q View details El Delete g Print gt Close e The top buttons have the following functions e SCAN Can be used for on line wall readers and updaters It
39. 12 00 31 10 2003 12 00 31 10 2003 12 00 31 10 2003 12 00 31 10 2003 12 00 Calendari Calendar2 cleanning personne Calendar1 Calendari cleanning personne Calendar2 Calendar2 Calendar2 dal b personne Calendar1 Eugenio aparicio managers Rafael Botija reception desk Maria de la torre Cristina Fuentes reception desk Andr s Gomez Lucas Lopez Andrea Martinez Pedro Rubio managers Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted I assignmen Q Upd tekey Update key i El Delete p amp Print TERE gt Close X Cancel key li 1 ma M ow AM PATA e m If there is any doubt about the need of re edit the user cards this can be cleared by the light signals given by the Salto Virtual net wall reader The light signals are different depending on the technology A SALTO Software HAMS Page 75 e Smart card orange flashing light key is being updated followed by a fix light red or green door close door open This is the standard sequence If after that there is a fixed orange light then this means that the key needs re edition button and proximity cards blue flashing light key is being updated followed by a fixed light red or green door close door open This is the standard sequence IF after that there is a fixed blue light this means that the key needs re edition Room cleaner key Go to Menu Keys and press Room Cleaner Key
40. 135 We can search a user by writing the name in the box Then the user will be highlighted and located There is an option to add o remove users manually To do this we have to press the buttons of the bottom of the screen There is also a pop up window with these options if we press the right botton of the mouse Note Be aware that the SALTO Rol Call feature depends on the physical door control installation of your building Without such hardware i e turnstiles it will be difficult to obtain a correct Roll Call information report as people can exit and enter in groups without presenting their id carriers Language Language change As default language Salto RW software for access control has English although you may modify it clicking on the LANGUAGES key from the front desk main menu and choosing another amongst those in the list Log out Change operator When the administrator wants to make use of the access control application he has only to click on the LOG OUT key from the front desk menu to get the login window again User name admin Pazzword x Cancel Figure 81 The administrator can then type in their password if it was set on the TOOLS OPERATORS AND PERMISSIONS option and click on the OK button to enter the program with administrator privileges A SALTO Software HAMS Page 136 7 Front desk operator This last chapter of this manual accounts for main menu options that handle front
41. 2 main entrance Pedro Rubio Door opened key gt 30 09 2003 15 21 02 main entrance admin Start of forced closing online In the image on top we can see how 1 allowed user may enter the door But then after setting the EMERGENCY CLOSED MODE 3 minutes later Pedro Rubio is no longer able to enter because of the emergency closed mode Image below Online control units x Com Name Battery IP address Total 1 o main entrance 192 168 000 241 9 Open door j Emergency open End emergency Fe Update CU Show firmware Close a Clear events 15 13 44 main entrance admin Door opened online 15 16 06 main entrance admin Start office mode online 15 17 28 main entrance admin End office mode fonline 15 20 42 main entrance Pedro Rubio Door opened key 15 21 02 main entrance admin Start of forced closing online 15 23 06 main entrance Pedro Rubio Opening not allowed door in emergency state ee e The UPDATE CU button can be used to transmit information to the control unit when we have made a change in the data base which implies this control unit to be updated Online control units firmware updates SALTO Software HAMS Page 125 The SHOW FIRMWARE button can be used to see the firmware version for this control unit IP address Ethernet Version Cu Version main entrance 0001 01 00 0003 01 00 192 168 000 241 Firmware file Total 1 A on line con
42. 2 room cards will be cancelled excluding hotel personnel Users cards Check out Guest departures When a guest checks out in advance of his due check out date leaves early we have to inform the system that the room is available You just have to click on the CHECK OUT button from the front desk main menu A window like this will be displayed Hotel checkout 7 E x Rooms to checkout Wf OK gt Close Figure 72 A SALTO Software HAMS Page 140 Type the number of the room that becomes empty and then validate it with OK key l x kA A Checkin Checkout Hote check D cko ut Information o xl iD The Following rooms have been checked out Read key 102 Audit trail LANGUAGE Room list Logout Operator hotel 01 04 2002 10 26 52 Minicio E GY Arw EMANUALES GESTION E Softwarerw Microsoft SARE 10 26 Figure 73 The system confirms the rooms that have been checked out and we accept it by clicking on the OK key Copying hotel guest keys It may be the case that during a guest s stay they request additional keys ie for a room occupied by two or more guests You create additional keys you have just to click on the COPY KEY button in the front desk main menu and type the room number we want to make a key copy of The copy key will include all of the other access features of the original key A SALTO Software HAMS Page 141 Co
43. 4b M Hojat Hoja f Hoiag f al Li Fig 6 All the following steps are exactly the same as to import User List A SALTO Software HAMS Page 22 4 Export In order to export data from the database into a txt xls File we have to go to the menu FILE EXPORT IMPORT EXPORT Once we have selected the option we will see a confirmation window after pressing we will find the following selection window Fig 1 Personalized configuration z Hame users o ues x E escription al users 0 O alusers alusers What do vou want to export Users wt Type of file to export Excel tess v Select file to export CAD ocuments and Settings aznarse amp scritono users xls Page name Poet SSO Fig 1 We will start giving a name and description to the file after that we select what do we want to export Users Doors Groups and or Zones In the next field we have to select the type of file where we want to export the data txt or xls Once we have selected the type of file we will select the file where we want to export the data Once we have filled up these fields we will press nw J The following window will appear Fig 2 SALT C SALTO Software HAMS Page 23 Eg Personalized configuration 5 Name Users J Description ll the users Select fields and specit the order to esport Tithe First name Last name ROM Code Fig 2 In this window we will have to select the fields that we want
44. Before defining guests rooms access it is essential that you define one or several guests groups This will enable us to discriminate hotel guests according to their privileges of access Go to HOTEL DATA pop down menu and select GUESTS GROUPS option next a window like that in the Figure will be displayed ES Connec ted Hotel domus E E l18 x Fie Data Hotel data Keys Peripherals Tools Help Connect PPD Audit trail Operator admin 23 09 2003 10 26 05 PPD COM1 Editor comi AAinicio E w A Bandeja de e B sato SYSTE a M HAMS eng M A HAMS Conne CI EN 10 26 Figure 12 SALTO Software HAMS Page 28 A cuest group list iol x PN esp ti Oe xi Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New Print gt Close Figure 13 Click the NEW button in order to define the first guests group Guest group xj Group access Hi Zones F Outputs Timezones Optional Name i Description Guests that belong to this group lt lt Bi wh ox AY Save amp Print B E SA l A Bandeja dee Esato syste HAMS eng m A HAMS Conne Figure 14 So far now it is enough to write the guests group name The other fields of this window will be used later in this manual Save changes and close the window Follow thi
45. E l sai isi iil fe fae 28 30 27 w eee ffi fl een lees mae T FEER eee smene EEE eee oe ieii fel lo lf sie lees Ch november T FEE lel elie seo vecem TL LL EEE Eeee J Enable DST Month Day DST Forward March gt 31 2 Ag DST Backward October gt 27 Jk 8 sumed LL epey ot sy ff 9 fsa s2f15 es 20 22 e252 2 20 th MN D D w co IO ONES oo ho Fi rinse icio 6 74 t EiBandeja ESoftware E3c 00cu A R W senak 1 e You can also set the time change for next year if you wish Click on the red arrow right of the window upper part to move on to the next year e Save changes when you have finished establishing appropriate parameters for time change e t is recommended to enable automatic time change since if it is not software enabled you will have to update every door in your hotel using the PPD on the scheduled date of the change si Users groups It is advisable to take heed of the fact that users are hotel personnel staff members but never guests Users groups are definable groups of users that share a common feature For instance we can group together users by job type or department like cleaners etc tend to share time zones and accesses Click on the USERS GROUP icon on the Toolbar A window like this will be displayed SALTO Software HAMS Page 60 A TES group list Name Dern eee af Note use Ctrl Mouse left butt
46. GENERAL OPTIONS KEYS We will find the following window Fig 1 Options PMS ey Online Ez Visitors Advanced General E Lock E User i al Keys j3 mi Hotel PPD isi Automate baskup Tracks Hotel quests Staff keps Track H JizE 4 Content Content soser O e Track 2 Content Track 3 Size EF O T a E I pm pi b LOntert Fig 1 A SALTO Software HAMS Page 115 In this window we can select the track in which we want to write the size as well as if we want to write the info in the customer keys or in the users keys In adition we have to define the the size number of bytes that we want to reserve for each track The next step will be to select what we want to write in the track To do this we have to press the button We will see the following window Fig 2 Tracks content configuration Content kep start date pymmd kep start time hhmm kep expiration date yyroridd kep expiration time hhmm User expiration date yymmdd User expiration time hhmm Room name User name User general purpose field 1 User general purpose field 2 User general purpose field 3 vA Uk kep ROM code Fig 2 In this screen we will select the macro or macros that we want to be written by default each time we encode a new key The software allows us to write as well a constant value before or after each macro
47. IP tab We will find the following window Fig 1 Options General M Lock User h Keys g PPD E Automatic backup ay Online SHIP Ee visitors Advanced SALTO server SHIP SALTO server SHIP Version 72h e TCP IP port 2095 HOST server SHIP Enabled Fig 1 Activate communication SALTO server Host client When SALTO acts like server first of all we have to activate the Once we have activated it we will see the name of the PC that is going to work as Server SALTO server Ship Finally we have to select the TCP IP port from where the communication is going to be made The option will allow us to view all the information shared between the SALTO server and all the clients connected SALTO Software HAMS Page 162 Activate communication SALTO client Host Server When the HOST is the server we have to enable the following checkbox Once enabled we have to fill up the HOST server ship with the name or IP address of the PC that is going to make this function After that we have to fill up the number of connections that we are going to establish and the TCP IP port where the communications are going to be made The Timeout is the time that a client SALTO waits for the server HOST to answer a request and return a result The option will allow us to view all the information shared between the SALTO server and all the clients connecte
48. OPERATORS GROUPS pull up menu Within this option operator competencies can be set SALTO Software HAMS Page 14 A FES Connected Hotel domus z 7 15 x File Data Hoteldata Keys Peripherals Tools Help E m a oO erators and permissions Doors Zones Users z J DST Connect PPD Audit trail Make backup Operators Restore backup Compact Repair Z Options Operator admin 23 09 2003 10 19 36 PPD COM1 Editor COM1 inicio B E SI A A Bandeja de e J sarto syste B Hams eng m HAMS Conne Ceo Zl 10 19 Figure 9 Operators belonging to ADMINISTRATOR group will always have access to full program menu functionality Operators belonging to HOTEL FRONT DESK group have a number of options enabled by default The administrator is entitled to add more options leave the options as they are or delete any option he does not want them to use Front desk operators competencies are the set the same for all group members all of them enjoying the same privileges Administrators have the ability to create further operator groups if required To create a new group click the NEW button on the bottom part of this window A Operator group list Administrator group Hotel front desk group Maintenance group Security group E New SALTO Software HAMS Page 15 Figure 10 In order to modify competencies of an existing group you must hig
49. ROL UNIT SALTO Software HAMS Page 129 Mame updater Signal Description JUD5kit Address IF address fi 927 168 000 243 Peripheral type Ethernet encoder r a W Run update reader Enable beeper S a ee oe Save gt Close It is necessary to tick off the check box RUN UPDATE READER if we are creating an on line updater lf we want the updater to beep while in operation let s tick off the ENABLE BEEPER check box also Then changes must be saved and we can assign the IP address to this device A Connected Hotel domus l 18 x File Data Hoteldata Keys Peripherals Tools Help F __ e r M A a rN amp ia Scan on Signal Address x m Name ontrol unit ae updater Signal Description fu D5kit i IP address fi 92 168 000 243 Peripheral type Ethernet encoder 7 A V Run update reader I Enable beeper S E i ie Close E New E Delete g Print Close Operator admin 91 10 2003 9 14 34 PPD com1 Editor comi sajf Ainicio HS S H Bandeja Enpost ven Esato s M Hams en Le BOTS 9 14 It is necessary to press the CLR button in the updater circuit for some seconds until the green LED starts blinking and then we must press the ADDRESS button in the software and wait for some seconds as in the image on top If we do not receive an error message it is assu
50. S software is working is made through a serial link it is important that the parameters are set the same in both softwares So if you have selected 19200 as baud rate you have to make sure that the PMS administrator selects the same speed for the PMS serial link configuration The same applies to the number of data bits stop bits and parity ETHERNET PARAMETERS If the communication will be through an ethernet link we need to set up this window In order to configure this window though you have to check whether the PMS software and SALTO HAMS software are both running on the same hard disk or whether they are on different computers iew communications E x IF address Fort number je090 y Ok x Cancel PMS AND HAMS ON THE SAME HARD DISK in this case you can use the following IP address which means communication with the same Ethernet device 127 0 0 1 and the port can be 5010 for example PMS AND HAMS IN DIFFERENT COMPUTERS in this case you have to enter the IP address that belongs to the computer where the PMS software is working It is also normally necessary to check that the PMS administrator is using the IP address that belongs to the computer where HAMS is working The port can be 5010 or any other higher number The important thing is that the number is the same in the HAMS configuration as in the PMS configuration Name of local editor RS 232 The PMS software can request keys to be issued i
51. SALTO HAMS Connected USER S MANUAL SALTO Software HAMS Page 1 0 INTRODUCTION 5 1 PROGRAM INSTALLATION 7 MDAC 7 MDAC Installation on your system 8 2 SOFTWARE OPERATORS AND COMPETENCIES 9 Operator competencies 11 3 IMPORT TOOL 16 Data type 16 Text file 16 Excel file 18 Importing User List Door List Zone List and Group List 18 Importing Access permissions between Uers and Dors User and Zones Groups and Zones or Doors and Zones 20 4 EXPORT 22 5 ADMINISTRATOR OPERATOR 26 Guests Groups 27 Rooms 29 Suites 34 Doors 35 Zones 43 Outputs 48 Automatic Outputs 50 Time periods 51 Time zones 53 Calendars 55 Time change 58 Users groups 59 Users 65 User key assignment 70 A SALTO Software HAMS Room cleaner key Guest groups l Locker Free Assignment Zone Define iLockers Define Free Assignment Zones Types of Keys Time limited Occupancy i Locker amp Visitors iLocker initialisation Programming and spare cards Cancelation of a lost guest card One shot key Visits Vistors Checkin Checkout visitors Automatic key up date Using PPD Initialization Main menu Initializing doors 5 ADVANCED OPTIONS General info PPD status Encoder status Lock status Hotel Accessories Energy saving devices amp Associated Include ES in Hotel Rooms Assigning ES to Guest Groups Assigning ES amp Associated Devices to Users Users Group Initialising Rooms ES amp Ass
52. a period using the PERIOD tool from the Toolbar As detailed later Automatic opening mode Quite similar to the previous mode but the door can switch to and from office mode automatically without any manual user operation In this mode it is also necessary to set a time period defined with the PERIOD tool Toggle In this mode presenting a valid user key will set the door in office mode without needing to hold down the inner handle The next valid key presented will cancel office mode This will continue toggling the office setting on presentation of each valid user key SALTO Software HAMS Page 38 Timed toggle This mode works in the same way as Toggle above with the difference that you can only toggle the door within a set TIME PERIOD Automatic opening office The same as automatic Opening mode except for the fact that out of the opening periods the escutcheon can be left in office mode by a user with this attribute enabled Keypad only this working mode can be only selected for wall readers never for an escutcheon The door can be opened by just typing a valid code on its keypad at any time This code is defined in the door detail window Timed keypad same as the previous mode except that the code is only used into a specific time interval period Out of the period we can open the door with the key 10 Key PIN this working mode can be only selected for 11 wall readers never fo
53. and continue to define the next calendar if your installation requires it e The PRINT button can be used to obtain a hardcopy report for the calendar list You can select between printing all of the calendars or only the details that relate to one particular calendar The types of day will be recognised by a letter H for Holiday S for special day N for normal day CE BEOCODIRUCEREREC CONS ae a a alaena March 7 14 17 18 19 sea a allel lolli tr fig A BERDE GOREU EEEE EEZ 6 Calendar June E 9 Platte T 9 EI EJ E EJ F E mE E 2 eaesfes 2s 27 2e2 gt fae ay E ECHEN HE 6 27 7 Calendar July a caera augue FLL elelee eieiei Sarda September 7 sfe set eal aeroer fel afl eeaeee PEDON DECEE ECECE EER etal PEELE Day type PS BR Hi e LS RES RTS BEJ E N EIEI LR S E 2 _ November elsje 7 3 9 o s 12 10 4ts Calendar2 m Bj Bj Bj al p Normal Holidays Speciall Special2 b Print Close Name Figure 40 A SALTO Software HAMS Page 58 e Remember to assign the different calendars 1 and 2 to the different users and user groups as is later detailed in the user and users groups definition section 9 Time change DST stands for the English Daylight Saving Time that is to say the time change that takes place with a view to saving power by means of daylight optimisation This time cha
54. are HAMS Page 152 Bfk Personalized configuration Name Description Users E Doors 3 Operations Evelyn Fanning Annex Left Entrance 3 Operations groups Lisa McGeehan Annex Main Entrance DISCARDS Mr Emmet O Malley test Annex Right Entrance OPENNINGS Mr Paul Kilkelly Gl Zones Mr Paul Kilkelly test Ang zone Ms Mary Owens Pat Glavey Date Period Day of week Time period Last 12 months 28 07 2004 28 07 2005 Any day 00 00 23 59 10 01 2005 10 01 2005 Any day 00 00 23 59 Fig 7 To see the results of the filtres we press the button The selected filter can be eexported to a txt And xls File by pressing the export option Save the filter The software allows to save these filters for future times To do E this we have to press button We have to fill the name and description of the filter Hotel rooms status As it has been previously detailed you can view the room list by pressing F2 key on your keyboard This list can also be viewed by clicking on the ROOM STATUS key from the front desk menu This list shows room status as either available or occupied SALTO SALTO Software HAMS Page 153 02 04 2002 12 00 00 02 04 2002 12 00 00 Figure 80 Click on the OK key when finished A SALTO Software HAMS Page 154 8 SALTO PMS Interface configuration Introduction PMS means Property Management System and it is the name commonly given t
55. are HAMS Page 16 3 import tool Data type The importable information are as follows e User list title first name last name group general purpose field 1 2 and 3 e Door list name and description e Zone list name and description e Group list name and description e Access permissions between users and doors user compound name and door name e Access permissions between users and zones user compound name and zone name e Access permissions between groups and doors group and door name e Access permissions between groups and zones group and zone name e Relationships between doors and zones door and zone name Note that the import process is not made on a transaction basis this means that if by any chance errors occur in the middle of the proccess the whole operation IS NOT rolled back or undone Instead errors are left aside and the import process continues until the end of file is reached Two file format are supported namely plain text txt csv and Excel file xls Text file The file must contains just plain text Any document file containing extra formatting data such as MS Word doc Rich Text File rtf etc are not supported SALTO Software HAMS Additionally each of the characters in the text file must occupy just 1 byte like in the ASCII characterset if a given file contains characters with 2 or more bytes long like in the UNICODE characterset then d
56. ased open time Open time sec Increased open time LE 6 20 J7 Is online Configure connection il Update doo J Audit on keys Update door PE 4 Y k X ER Save Ronm l gt Plnse B E i g Bandeja dee Esato SYSTE B HAMS eng M HAMS Conne 20897 Figure 17 e Inthe first space write the room number or room name In the box that says OPEN TIME you will notice that it has a time value by default of 6 seconds You may modify this value to increase or decrease it INCREASED OPEN TIME is the open time value for handicapped or hands SALTO Software HAMS Page 31 full people By default the time value is 20 seconds although again it may be increased or decreased e The box titled CONNECTED DOOR will only be used if the room has a On line wall reader instead of an escutcheon In this case we have to tick the check box IS ON LINE and use the button CONFIGURE CONNECTION to give it an IP address and initialize it at the same time e On the right hand side column you may view the groups list You should select one of the guest groups from those previously defined e If the room has facilities for handicapped people we will tick off USE INCREASED OPEN TIME With this option selected there will be an increase in the time in which the lock opening is delayed after inserting any card key e The AUDIT ON KEY check box can be marked if we want the esc
57. aster for On line devices On line wall readers and up daters If we are working in a Local Area Network with several work stations against the same data base only one of these workstations can be the peripheral manager The ONLINE PERIPHERAL MANAGER field shows the name for this computer in the LAN The check box THIS MACHINE IS THE ON LINE PERIPHERAL MANAGER only can be ticked off for 1 workstation should be disabled for the others workstations in the LAN SALTO Software HAMS Page 121 General Lock User m Hotel PPD Edt EJ Automatic backup PMS Accesories ea Online Advanced Online peripheral manager RITA If This machine is the online peripheral manager g Print L gt Close Peripheral menu This menu has got 2 important options MONITORIZATION OF ON LINE CONTROL UNITS and PERIPHERAL LIST Monitoring On Line Control Units This window will allow us to control in real time the on line control units status and make some special operations as setting emergency open mode or emergency close mode One of the best advantages of the on line control unit is that the black list is transmitted automatically to this door by pressing the UPDATE CU button without needing to visit the door with a card just updated carrying the black list for the cancelled user This black list will be transmitted in real time if we are working with the communication master computer If we are working with anoth
58. ata is not correctly inported Each row in the file corresponds to a row in the SALTO DB Within a row fields or columns must be separated by a character of your choice normally When importing you must firstly specify the line at which data starts zero based and the separator character Afterwards you must match each column in the text file with the corresponfing SALTO field as shown in the following picture E UserList txt Bloc de notas TEx Archivo Edici n Formato Yer Ayuda D Marketing R D Separator character Fig 1 Specity the relationship between selected file and SALTO database fields Example Jack Daniel Marketing Fig 2 Related field First name Last name Do not import w Do not import Title First name Last name Group General purpose field 1 General purpose field 2 General purpose field 3 M Cancel SALTO Software HAMS Page 18 Excel file All the data to be imported must be contained on one sheet It is strongly recommended for the excel file to include within in the first positions a row containing just text for example a header row containing titles for each column When importing data the wizard asks you the name of the excell sheet at which data is located and the starting line zero based As in the text format you must also match each column in the excel sheet with the corresponfing SALTO field Importing User List Door List Zo
59. atus Version 01 00 Serial number 1 000 0030 Fact date 10 07 2003 Battery very high TAH Language Espa ol Memory kb 128 0 Change language Select all 9 Download Select pending doors Deselect all gt Close Total 17 DOO Fws A SALTO Software HAMS Page 107 Online ESD Creating Include ES in Hotel Rooms Assigning ES to Guest Groups Assigning ES amp Associated Devices to Users Users Group Initialising Rooms ES amp Associated Devices The procedure is exactlly the same as with the offline option Monitorization of the Online ESD Monitorization via Room Status window On the main menu press F2 and then press Pee button on the screen The following screen will appear Room status 101 102 103 104 105 106 107 108 109 110 801 ale Presidential Suite suite 1 Legend a Occupied Suite occupied Some of the rooms within the suite i occupied Zak The green dot will indicate that the comunication is OK If the guest or any user is in the room we will see a key icon and the name of the user or guest oe ch 101 AI SALTO Software HAMS Page 108 Monitorization via Peripheral List Window On the main menu go to PERIPHERAL PERIPHERALS LIST Then select the CU and press View details The following screen will appear Peripheral Name Description a IP address 192 168 000 010 Peripheral type Ad Ethernet online co
60. ave to download again this information to the software Programming and spare cards In a hotel a power failure might happen and therefore the front desk computer controlling the system may be inoperable To enable check in and be capable of assigning keys to guests when the ENCODER does not work we have to pre program a PROGRAMMING KEY and some SPARE KEYS when we set up the system These keys can then be stored in a safe place for use in such an emergency situation It is advisable to edit at least 1 programming key and as many spare keys as there are hotel rooms Go to the KEYS pull down menu and choose the EDIT PROGRAMMING SPARE KEY option ESS Connected Hotel domus a x File Data Hotel data Keys Peripherals Tools Help E me 7 8 Doors Zones X Delete key pE imezones Calendar DST Connec tPPD Audit trail Edit quest cancel Aah Checkin F4 Ta Checkout F6 amp Guest Copy FS X Cancelation of guest lost keys y One shot key A Automatic key update Operator admi 24 09 2003 15 09 25 PPD COM1 Editor COMI A x Minicio FS i wy Bandeja Bi sattos B HAMS en A HAMS C bLogcAaAg 15 09 Figure 59 SALTO Software HAMS Page 82 With the ENCODER connected and powered a window like this will be displayed Programming and spare keys x _ CoplActivation Expiration amp Copy programming key os New programming key Oe Edit spare ke
61. ce programming and spare cards editing process is over they need to be stored in a safe place to use as necessary Key usage procedure is explained below Let us Suppose a computer failure occurs and a new hotel guest arrives You should pick one programming key and one spare key and accompany the guest to the room you are about to assigned them At the door insert the programming key into the electronic lock reader and a characteristic beep will be emitted 2 deep tones and a third sharp tone immediately after we insert a spare key that will emit a single sharp tone the same one of an authorised key We give the spare key to the guest and they will use this to open their door until front desk computer system is restored Any previous card which opened that room is instantly cancelled except those of the hotel personnel Users For the room to be returned to normal operation mode the computer failure needs to be repaired and a new guest card has to be edited on the ENCODER Then the spare key will be cancelled on insertion of this key SALTO Software HAMS Page 84 Cancelation of a lost guest card sometimes it may happen that a hotel guest leaves before the stablished check out date taking his guest card with him In this situation the administrator can cancell this guest card so if it is found by an unknown person he would not be able to use the hotel services pool casino room etc Select the KEYS menu and go t
62. d
63. d 13 cs ee a E Tin ll 02 00 jfoc o0 Py fy E E BTE Time paid 18 l joco gooo S a a A E A S O Time period 19 Ue panog 20 Clear Save Print gt Close Time period 21 gt p 1e 1e 1e 1e 1e Lo 1 1e 1 JO 18 Figure 33 SALTO Software HAMS Page 52 e Click on the time period icon on the Toolbar A window like the one shown in the previous figure will be displayed e Name the Time period and assign it a distinctive colour e Within the description field it is rather useful to describe the doors that belong to the time period we are about to define Timed periods eS 6S eS Name Color a Time period 1 Same as Description restaurant automatic opening 12 24 From To ST 52 OE Meee fn fs freon a E se e i i Fino orca rf wi rf ef sis 4 sl ol Cs w rf wi rf ef sis 4 sl ae lane period Ie ua ma iti wirfe s s HI si s2 Time ped 18 joco oeoo S wt wi ate s s E lt 9 Time period 19 Time period 20 A Cl Ea Save Print gt Ch Time period 21 iia J gt Close fat Figure 34 e The time period is defined using the mouse Click with the mouse on the upper triangular slider and drag it to the desired interval beginning time e Click with the mouse over the lower slider to set the time interval end Maximum time accuracy is 10 minutes e Afterwards you will have to specify on which week days this period is going to be applicable You can also adj
64. desk operators The main functions that they will be using are CHECK IN and CHECK OUT That is to say new guest card editing and hotel room status monitoring occupied or free As has already been explained if you begin login of the software with the user name hotel the main menu screen will be displayed as shown below if the administrator has set a password then it will be required to log in ES HotelDemos E B B x Fie Data Hoteldata Keys PPD Tools Help i ke TR Checkin Checkout Guest Copy D Read key Connect PPD Audit trail Room status Change language Logout 09 05 2002 11 39 43 A R W sgag 11 3 ilBandeja de entrada Ou fi SoftwareRW Microsoft Figure 68 Check in New guest arrives CHECK IN menu option allows the operator to edit cards for new guests who want a room Click on the CHECK IN button from front desk menu and a window like the following will display SALTO Software HAMS Page 137 Hotel checkin q x Room amp Edit key Date of expi 02 04 2002 X Cancel Number of keys 1 vv Time of expi AN a 12 00 00 i a Optional facilities Start date 01704 2002 gt Additional rooms Figure 69 In the ROOM field you will have to type the room number assigned to the guest Should the operator fail to remember which rooms are empty press the F2 key of your keyboard to view available r
65. e name or names of people that this time zone belongs to e In order to define this time zone we must follow the same procedure as in time periods as explained in the preceding section e Remember to specify on which week days the time zone will be effective as well as whether that time zone will be effective on public holidays or special holidays You just have to highlight off the corresponding check boxes with the mouse if you do not want the time zone to be operative on that day e Once time zone definition is completed save changes and go on to define further time zones for other users or user groups e You can use the PRINT button to obtain a hardcopy report from the timezone list You can select between printing all of the timezone list or only the details that relate to one particular timezone A SALTO Software HAMS Page 55 Timezones tt al aj a I Mame Color Timezone 1 Same a Description E CA Timezone 2 r ae 7 Timezone 7 imezone for cleanning group CS Timezone 4 12 34 From To a NO rears m e c a _ E a T E a lt a erer f lt a an a Q Teemme GO Fm fom AA Teo re e A a Timezone 19 TEE 20 Clear Gove Sh Print gt Close Timezone 21 Timezone 1 Figure 37 e Remember to assign the time zones to users or users group as is detailed later in the user and users groups definition section Calendars e tis essential to define calendars within our lock
66. e Audit Trail More useful tools Auditor e f you select the AUDITOR option in the pop up menu TOOLS a window like the following will be shown Here all the operations made by every operator will appear in chronological order You can choose to view the list in order of operators operations etc e f you want to have a print out of all of this information just press the button PRINT Make sure a printer is on line with your computer SALTO Software HAMS Page 119 e lf you want to clear this window to get more available memory space just press the PURGE button ARSAN auditor E 35 Ha lt 4 el mi E 24 09 2003 13 21 27 admin Logout 24 09 2003 14 14 45 admin Login E 24 09 2003 14 33 26 admin New user E 24 09 2003 14 40 42 admin New user E 24 09 2003 14 41 07 admin New user E 24 09 2003 14 41 31 admin New user E 24 09 2003 14 42 07 admin New user E 24 09 2003 14 42 37 admin New user 24 09 2003 14 43 0 admin New user 24 09 2003 14 43 37 admin New user 24 09 2003 14 44 22 admin New user E 24 09 2003 14 48 2 admin Key assigned 24 09 2003 14 49 46 admin Key assigned E 09 2003 14 08 35 Back up Eugenio aparicio Andrea Martinez Cristina Fuentes Rafael Botija Maria de la torre Andr s G mez Pedro Rubio Enrique Zabaleta Lucas Lopez Andrea Martinez Andr s G mez CS Datevtime Operator Event bist Additional data z 24 09 2003 24 1 0 2004 24 09 2003 24 1
67. e do not have SVN and there is no key update except by the serial encoder Users without expiration date are only allowed to use calendar 0 The UPDATE PERIOD box means how many extra days are added to the expiration of the key when updating in a CUSOENSVN The check box LAST UPDATE DATE means the end of updating procedure for this key After this date the key wont be updated any longer It is not mandatory to stablish a last update date for a key KEY WITH A QUESTION MARK BUTTON this is a tool to show the key structure data such as header size number of auditor records consumed memory percentage etc SALTO Software HAMS Page 68 Key structure data a x Chip type YELLOW SMART CARD MCFOZE Header 72 bytes Access planning 230 bytes o4 Auditor 168 records e KEY CALCULATOR BUTTON this tool can be used as a preview for the key structure information and memory consumption before any actual encoding is done This tool works as a simulator for different technologies smart Ibutton proximity Key structure calculator A E x Chip type iButtor Header 75 bytes Access planning 230 bytes 18 Auditor 22 records Key expiration a1 102005 gt Close It is not essential to define user accesses when this user belongs to a group since the user will have group accesses as previously defined Only when the user is not included in any group would you assign accesses at
68. ed Update required Update required Update required ee er Select doors Select all 9 Download Select pending doors gt Close Deselect all Total 1 On the ACTIONS TO DO Figure 78 transfer data on to the PPD e Data transfer will last a few seconds Whn the progress bar reaches al 100 disconnect the PPD from the serial cable and go to the door that requires an emergency opening Search x 44 MPPD status i Save as PPD order Version 01 00 Serial number 171 000 0015 Fact date 11 03 2002 Battery high ESH Language English Memory kb 128 0 Change language 128 lower left hand side corner we find a box called In this box tick off ALLOW EMERGENCY OPENING option Put a croos on the door from the door list you want to open in this mode and then click on the DOWNLOAD button to SALTO Software HAMS Page 144 e Turn the PPD on clicking once on the red key and choose EMERGENCY OPENING menu option Use the scroll arrows provided to browse through the menu options e Click on the green key to validate you choice PPD display will prompt you this message window CONNECT TO LOCK e Connect PPD to the lock using a communication cable equipped with a special card on its end Insert this card on the slot so that the conductors point towards chip side e You will hear the lock engine sound and in a few seconds the door will be ready to be op
69. efault value DIAGNOSTIC and COLLECT OPENINGS options will be present although we have not enabled them on the computer MAIN MENU UPDATE LOCKS COLLECT OPENINGS EMERGENCY OPENING INITIALIZE LOCKS DIAGNOSTIC Initializing doors When we have our locking schedule finished on our computer we must transfer all the data from our computer to the protable programming device We will initialize every door granting it a name that will be definitive from now onwards Ensure that your computer clock time on the PC that you are running the SALTO Software is correctly adjusted to show the correct time as it will determine the time on which the electronic locks operation will be based e To download all our locking schedule data on the portable programming device connect the device to our computer by means of a serial cable and go to program main menu Click on the PPD icon e f it is the first time you use the PPD to download a locking schedule you may be prompted with an error message window Click on the YES button to confirm that from now on your PPD will be exclusively devoted to your installation SALTO Software HAMS Page 92 A window like the one below will be displayed In this window we see all doors pending initialization are selected It is not compulsory to initialize all of them simultaneously though it is highly recommended not to leave any pending door PPD connection
70. ened and the PPD display will prompt you this message window DOOR OPEN ROOM NUMBER We recommend you to replace lock batteries of the newly opened door immediately Salto locks are equipped with 3 alkaline batteries LRO3 AAA 1 5 V model After battery replacement you must update the electronic lock with PPD since when running out of batteries the internal clock stops and time zones and calendars settings are lost In order to learn how to perform a PPD update refer to the PPD Smart User s Manual that you will find included in the RW software CD ROM Audit Trail Collecting door opening data It is possible to know who has opened a hotel door and at what time by performing an audit trail on our facilities doors To audit a door follow the following procedure only if it is an off line door e Take PPD and go to the door to be audited Turn PPD on clicking once on the red key and browse the COLLECT OPENINGS menu option e Press the green key to validate the choice and PPD will prompt you a CONNECT TO LOCK message SALTO Software HAMS Page 145 e Connect PPD to lock using a communicattion cable which ends on a special card and you will see data transfer in progress e Go back to the computer and connect the PPD to the serial port e f you get the CONNECT TO LOCK message on PPD display press the red key to upgrade one menu level If you fail to do so you will not be able to communicate with your computer e Click o
71. ent It will allow program features to be modified by the administrator For instance maximum number of doors which can be defined etc General Miek usr Ares mohoa Po e Ector 28 Automatic backup PMS 2 Onine Advarced To be used by advanced operators only Advanced parameters Ayallable parameters PATCH FIRMWARE 0 91 0 PATCH FIRMWARE_O91 CHECKIN START TIME 1 A eee NE NEAU TOR CHECKIN_START_TIME SVN_TIMEQUT Save g Print gt Close SALTO Software HAMS Page 111 It is necessary to double click the text SHOW ACCESSORIES when designing the data base for the first time if you want the ACCESSORIES tag to appear among the OPTIONS tags If safes and energy saving devices are not going to be used in the hotel then this step is not necessary If you have acquired the locks after May 2002 we recommend to set PATCH FIRMWARE 0 in order to improve the system performance e CHECK IN START TIME by double clicking this sentence it will be possible to state the start time for a guest a time different from the edition time This can be interesting when we do not want the guest card working until 20 00 h for example e SVN TIMEOUT by double clicking this sentence it is possible to define the time since a key is presented to the SVN control unit until the control unit receives the information from the master computer to update that key This time is expressed in miliseconds This is usefu
72. er right corner of the button Suites In order to create a new suite you have to go to the menu HOTEL DATA SUITES You will find the following screen A Suite list Open time se A Presidential Suite suite 1 16 12 2005 lkstkn Q Refresh Press and you will get the following screen Room data Name Guest data Presidential Suite Description Rs Connected door Guest group C Is online NONE Open time sec Increased open time 3 a z z C Use increased open time C Audit on keys 3 Automatic outputs Rooms inside this suite C iButton key detection pulsed mode g Outputs Time period Lock state Fo Update required Valid until Sail Firmware oaos Associated devices Name Battery Battery statu Valid until C Energy saving device 3 SE a A SALTO Software HAMS Page 35 Inside the profile we have to include the rooms that belong to this suite Rooms inside this suite al Rooms al ou The software allows to put the rooms that belong to a suite in office mode when they are rented as suite to do this go to the menu TOOLS CONFIGURATION GENERAL OPTIONS and in the ADVANCED tab enable the option KM Mii3137 5 NOTE This option can only be enabled manually by a staff member CHECKING amp SUITES If you press the room list the suites will appear there as well as their status
73. er workstation the black list can take several minutes to be transmitted to the On line control unit SALTO Software HAMS Page 122 Com Name Battery IP address Total 0 mainentrance g 192 168 000 241 Update CU Show firmware gt Close Clear events e Tick off the check box near the CU we are commanding to activate the software buttons e The OPEN DOOR button can be used to make a remote door opening if the computer we are working with is the communication manager for peripherals e With the OPEN DOOR button we can open remotely several On line control units at the same time the ones selected Com Name Battery IP address oO main entrance al 192 168 000 241 j Emergency open B Emergency close End emergency fe Update CU Show firmware gt Close a Clear events gt 30 09 2003 15 13 44 main entrance Door opened online the EMERGENCY OPEN MODE can be activated if we want the door opened for some time no matters who is entering at this time This has nothing to do with the standard office mode SALTO Software HAMS Page 123 or automatic opening To finish this special working mode just click the END EMERGENCY button Online control units gy x Com Name Battery IP address Total 1 o main entrance ig 192 168 000 241 j Open door J Emergency close End emergency fe Update CU Show firmware E Close a Clear
74. ese two possible options bear in mind that it is not enuogh to tick off the action to do but also to mark with a cross the door or doors on which you want to do the action If we do not tick off any of these two options the only option available in the PPD will be Update locks We can change the language of PPD display messages In order to do that click on the CHANGE LANGUAGE option SALTO Software HAMS Page 93 When we get all doors arranged in order click on the DOWNLOAD TO PPD option Data transfer from computer to PPD will last a few seconds Watch the computer screen and when you see the progress bar of the active window reaches 100 you will Know the transfer is over x Status Valid until Bi L J Tc Tequricer g Doors 1 x 108 F Update required y 5 Search 1 ix 109 p Update required 44 1 xX 110 4 Update required o 1 x 201 p Update required 4 4 1 x 202 Update required 1 x 203 Update required a Save as PPD order 1 x 204 p Update required 1 x 205 Update required ao 3 MPPD status 1 2 E 1 S 207 Version 01 00 1 S 209 Serial number 1 000 0016 1 amp 209 Ffocaiog 109 Fact date 26 04 2002 Ed Pl wait x 210 i Sarv Battery high E 1 X Back Office r 5 1 5 Casino 29 Language English 1 x elevator 1 Memory kb 128 as i 0 128 1 x elevator 2 1 X main entrance p Update required 7 i 1 x Hestauraht p Update ee E AER 1 x S
75. events gt 30 09 2003 15 13 44 main entrance Door opened online gt 30 09 2003 15 16 06 main entrance Start office mode online After clicking the END EMERGENCY button the door will go back to its normal operation Online control units a x Com Name Battery IP address Total 1 amp main entrance 192 168 000 241 j Open door j Emergency open J Emergency close fe Update CU Show firmware Close a Clear events gt 30 09 2003 15 13 44 main entrance Door opened online gt 30 09 2003 15 16 06 main entrance Start office mode online gt 30 09 2003 15 17 28 main entrance End office mode fonline The EMERGENCY CLOSED MODE can be used if we want to maintain the door closed to any user or guest no matters they are allowed users for some time As we have done with the SALTO Software HAMS Page 124 EMERGENCY OPEN before this EMERGENCY CLOSE MODE finishes by clicking the END EMERGENCY button Online control units i x Com Name Battery IP address Total 1 o main entrance ii 192 168 000 241 Open door j Emergency open End emergency Fe Update CU Show firmware gt Close a Clear events gt 307 097 2003 15 13 44 main entrance admin Door opened online gt 30 09 2003 15 16 06 main entrance admin Start office mode fonline gt 30 09 2003 15 17 28 main entrance admin End office mode fonline gt 3070972003 15 20 4
76. field PATH and you will be able to select a destination for your back up file The GENERAL PURPOSE FIELD FOR USERS can be enabled if we want an additional field to appear in the user detail window This field can be used to insert some special information or number for example the passport number The check box AUTOINCREMENTAL should be marked if we want the number to increase automatically when creating a new user The DEFAULT EXPIRATION PERIOD is the expiration time given to the users by default in the user detail window This time is shown in days The check box DISABLE LOW BATTERY WARNING TO THE USER can be marked if we want the locks not to SALTO Software HAMS Page 113 give this acoustic warning because we can be informed about this through the on key audit trail The check box REJECTED OPENINGS ARE ALSO INCLUDED IN THE KEY S AUDITOR Can be used to obtain an on key audit trail but not only for the door openings but also the denied access attempts The check box INCLUDE LAST REJECT INFORMATION ON KEYS can be enabled if we want to know why a given key cannot open a door You can read the last reject information by reading the key and clicking the CONTENT button E Automatic backup FMS Accesones uty Online Advanced General Lock Use m Hotel PPD Editor General purpose fields for user Jw Enable field 1 passport umber I Autoincremental Enable field 2
77. for the user in the user access profile user list We can define the anti pass back delay time in TOOLS OPTIONS LOCK e The AUDIT ON KEYS check box can be marked if we want the escutcheon to record the opening events on the staff keys You need to enable this feature on both escutcheons and keys users e On line features are only available in the Hams software connected Not in the standard Hams software 1 If the door is a wall reader with On line control unit CU50EN CUS50ENSVN then you have to mark the check box IS ON LINE The CONFIGURE CONNECTION BUTTON is used to assign an IP address to this device and initialize it at the same time 2 The UPDATE DOOR button can be used to transmit new information to this On line door when changes are made p Connected door cu 50enS N BETTE Open time sec Increased open time ajf a Anti passback Update door V Enable anti passback f From outside to inside From inside to outside Zones this door belongs to Audit on keys Lock state 4 i Update required bo p q Valid until The CONFIGURE CONNECTION button and the UPDATE DOOR button won t be enabled until you save the changes for this window Now we are going to initialize this door as it is a On line one e Press the CONFIGURE CONNECTION BUTTON e You will get a window like the following SALTO Software HAMS Page 40 Hame Main entrance Signal
78. ghes Mr Paul Kilkelly test Lucy Dowling Mr Emmet O Malley test Mary Costello Mr Paul Kilkelly Jacky Jones Ms Mary Owens Fiona Falvey Lisa McGeehan Tom Geaney Evelyn Fanning Tracy O Donnell Pat lalavey Tom O Grady Sally Ruane Rap Dooley Mary Flynn Mary Flaherty Mane O Connor rEg Fig 2 We have to select the users that we want to filter in the same way we will select the operators and groups of users that we want to filter Note If we want all the Users Operators Groups to be shown we will leave in the right side f the window any user any operator and any group The next selection window is Where This window allows us to select the Doors and Zones that we want to Filter We will press again the button to select the Doors and Zones that we want to filter Fig 3 Al SALTO Software HAMS Page 149 Selection dialog Doors ORES Hon selected tems Selected tems Aung ofa Annes Main Entrance Annex Stairs Annes Aight Entrance Annex Stars Annes Lett Entrance Annex Starss 7 Annex Stared Annex Stairs Annex Stairsb B D M Front Door Annes Canteen B D M Coridor Door Shantalla H C Entrance Post Room Annes Canteen H G Ilim Il LLL I LEL 42 Fig 3 In the same way we will include the Zones that we would like to filter Note If we want to show the events in all Doors or Zones we will select the option Any door or any zone The filter also permits to se
79. he box called Accessories in the Guest group window we can also activate the use of the safe for the guests tick the USE SAFE box If we click the OPTIONAL check box then the option for the guest to use the safe will appear in the check in window as an optional facility Then the receptionist will decide whether to give this option to the guest or not If we do not click the OPTIONAL check box then the guest will be able to use the safe by default and the option will not be available at check in The same system applies to the energy saving devices Energy saving devices amp Associated First thing to do is enable the checkbox of the ES and Associated Devices to do this you will have to go to TOOLS CONFIGURATION GENERAL OPTIONS and click on the Hotel tag Then click on the checkboxes You can change the prefix by clicking on view details SALTO Software HAMS Page 104 Options E Automatic backup PMS Accesories iy Online fe Visitors Advanced General T Lock User s Keps k Hotel PPD Hotel guests override privacy Hotel guests use antipassbacil Hour of enpiry Associated devices g e ml Energy saving device iw ae Door View details g Print gt Close Include ES in Hotel Rooms Next step will be to include the ES in the Hotel rooms to make this we need to go to the Hotel Room window Hotel Data Rooms and click on the checkboxes for
80. he version number of the card editor when it is connected to your computer serial port e This also shows the Smart card types that are compatible with the editor if you Click on the CARDS SUPPORTED button e The ENABLE BEEP check box can be ticked if you want the editor to make a noise e The check box SAME COM PORT AS PPD is used to say whether we are going to use the same com Port for the PPD and encoder or whether we are going to use different com Ports To work with multiple com Ports it is necessary to have at least 2 serial com Ports available in the computer Lock status In this window we will specify some operating features of the electronic locks SALTO Software HAMS Page 99 E Automatic backup PMS Accesores wy Online Advanced General H Lock User k Hotel FFD Me Editor M Audit also shows denied access attempts fv Allow lock erasing IW Enable beep fv Keys with full audit file can open lacks Antipassback duration hh mm 23 59 g Print L gt Close You can activate the AUDIT ALSO SHOWS DENIED ACCESS ATTEMPTS check box if you want the Audit Trail to show failed door access attempts e ALLOW LOCK ERASING if you enable this option it is possible to reset any of the locks in the system We do not recommend this option is enabled for security reasons unless you are certain that the electronic locks may be used in more than just one locking schedule This option
81. hlight this group in the list the line turns blue and click the VIEW DETAILS button A window like that of the Figure 11 will be displayed Operator group ss x Operations allowed to this group E C DATA D Edit doors C Edit staff user l Edit staff group Description Hotel front desk group MA Edit zone GE Edit timezone off Edit timed period M E Edit calendar Operators that belong to this groaup _ Operators Edit DST hotell Output list PMS E HOTEL DATA hotel2 Edit rooms M ft Edit quest group El KEY x Ge Read key x Z Delete key 0 Programming spare key X igh Checkin x amp Copy guest key z fa Checkout xX Guest cancel key C X Cancelation of guest lost keys m 2A One shot key 3 amp Automatic key update hd maA K zs C Close Save E EJ GA G Bandeja de e E salto syste f Hams eng m HAMS conne GCA BAC Figure 11 e From this window the operator may add or delete program functionality by clicking with the mouse on the check boxes located on the left hand side of every option If the option is selected this option will appear as an enabled option for the operator handling the program Were the option is left blank it will not appear as an enabled option for the operator within this group e The administrator should save changes when all modifications have been completed A SALTO Softw
82. ied and changes saved it is not possible to modify it again From the escutcheon point of view you can make a given door belong to a maximum number of 96 low zones but only 20 of high zones The box called DOORS BELONGING TO THIS ZONE is used to list all doors within the zone Move the mouse over the button to view the doors list and pick up those that you want to belong to this zone SALTO Software HAMS Page 45 Selection Dialog Non selected items Figure 28 e Move the mouse over the door you want to select to include in this Zone group and then click on the yellow arrow that points at the right column e The door selected will appear on the right hand side column as an integral part of the zone Selection Dialog n X 20 E 2012 102 203 E 1 204 104 205 Ei a 206 106 207 Ef o 208 108 209 109 210 110 Main entrance Main entrance 2 Pool Pool x Cancel Figure 29 e Repeat this operation as many times as doors you want to incorporate to this zone SALTO Software HAMS Page 46 When you fill up the right hand side column with the doors required in this zone click on the OK button At this point the doors belonging to this zone will be shown in the bottom left hand side box within the zone detail window The tag called ACESSED BY USERS is left blank since we have not yet defined users Once we have defined them we would use this box to specify which user
83. ighlight a user with the mouse Then click on the ASSIGN KEY button that can be found on the lower right hand side corner of the window Mame Andrea Martinez Start date Time 24 09 2003 1440 Expiration date Time 24 10 20 og P J L Figure 53 e The system assigns a natural month period by default to provide user access When you want to modify this period click on the day month or year with the mouse and make use of the small scroll arrows to increase or decrease them This operation should be performed in the field called EXPIRATION DATE e Likewise the field named START DATE shows present date You can modify this date if a user will start accessing the hotel at a future date e When the card expiration date has been defined click on the OK button e The system will prompt a message window requesting you to insert a card into the ENCODER SALTO Software HAMS Page 72 8 x 1O x Sort Search Last name 31 10 2003 09 40 Eugenio aparicio managers Calendar1 Rafael Botija reception desk Calendar2 Maria de la torre cleanning personne Calendari E E Cristina Fuentes reception desk Calendari v Andr s Gomez cleanning personne Calendar2 B E Staff key Rafael Botija X Calendar2 a T Calendar2 v v e Calendar v Calendarl jv Remove key Nf b Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted
84. igned properly Also the device has been initialized at the same time SALTO Software HAMS Page 41 The SIGNAL button can be used with Ethernet encoders but not with wall readers It makes the encoder to beep and blink for a while On line devices can be created from the door list or from the PERIPHERAL LIST the result is the same for wall readers Ethernet encoders can only be created from PERIPHERAL LIST We can go creating more doors for the DOOR LIST no matters if they are On line doors or off line devices In the bottom left hand side of the window there are some scroll arrows that will pass us from the previous door to the door immediately after lt gt or rather move to the first or last door of the list On the right hand side of the window there is a box called THIS DOOR IS BEING ACCESSED BY USERS Here there will appear those users with access rights to this door after we have set the users The box called THIS DOOR IS BEING ACCESSED BY GROUPS will also present the user groups with access rights to this door once the user groups have been defined Later in this manual Once we have completed the door definition we can save the changes and define the rest of the doors the button M Open mode and periods Open mode Office Open time sec Increased o 4 ion Anti passback Update door J Enable anti passback Cc From outside to inside m Zones this door bel
85. imezone 1 m Description second floor rooms B Timezone 1 E swimming pool eC Timezone 1 casino Timezone 1 Users that belong to this grou restaurant Timezone 1 lt gt Always Always Ainicio ge a a l Bandeja de e Bi satto syste fi HAMS eng Mm A HAMS Conne SORAR Aie 14 30 Finally the user groups list will look like this below A ES group list hotel managers hotel front desk a Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted i Q View details El Delete amp B Print gt Close Figure 46 Users SALTO Software HAMS Page 65 If we have created a group by mistake just select it in blue colour and click on the DELETE button If at a given point we want to view the details of a group of the list simply select that group and click on the VIEW DETAILS button Another way of selecting a group from the list is with the lt lt gt gt scroll arrows that are located on the upper left hand side of the window instead of using the mouse The box on the upper part titted SORT BY is used to sort users groups list in alphabetical order by name or by description The PRINT button can be used to obtain a hardcopy report from the user group list You can select between printing all of the user group lists or only the details that relate to one particular user group In this sect
86. imited occupancy Hours Minutes l Reset timing when re capturing locker Track 3 24 g Print L gt Close Fig 3 e Dynamic Keys This type of key allows users capture any Locker from a Free assignment Zone and after he has leave it empty can capture again another different one from the same Zone e Llaves Estaticas In this case the user can firstly cose any locker from the Free assignment zone However after he has empty it he can only capture the same one Set locker state as opened this function is the same one as we can find in the Locker List Time limited Occupancy This option limits the occupancy of a locker We have to fill the boxes and give the time in hours and Minutes Note If this time expires ONLY a master key will be able to open the locker Reset timing when re capturing locker This option allows reset the timing of a Locker i Locker amp Visitors In the menu TOOLS CONFIGURATION GENERAL OPTIONS and in the Key tag there is a checkbox Control of lockers left closed This option will show if the Visitor has left the locker SALTO Software HAMS Page 81 opened or closed Not allowing other users use this locker when we make the Visitors Checkout iLocker Initialisation To initialise the itLockers we have to follow the normal procedure We select the lockers that we want to initialise and load them to the ppd Once we have initialise them we h
87. ing schedule for two main reasons Calendar O is used by the electronic locks when they operate in timed mode timed office mode automatic Opening mode so as to define on which days their periods are to be applied This is also the calendar assigned to users without expiration date in their keys The remaining calendars are for users to define on which days their access time zones are applicable To define our calendars you just have to click on the calendar icon on the Toolbar SALTO Software HAMS Page 56 Bj calendars E 2003 gt 10 x Ie January al IEN rasan rt E 2 Calendar2 March LI DE E 3 Calendar3 April fale E 4 Calendar4 May ai a9 eq il 5 Calendard 6 Calendar6 June Aaa EG al 7 Calendar July pog E 8 Calendar8 August 819 a 9 Calendar3 ANRI ae October 17 2 21 November BEE E December pgg 1819 20 B Name oe Calendard a of er Normal E a al b ay Save eae Print gt Close Figure 38 e A window like the one above will be displayed We can name our first calendar and provide it with a relevant description e It is advisable to define the calendar for the current year and for the following year if possible To go to the next year you have just to click on the red scroll arrow on the upper part of the window e There are four categories for each day Normal Holidays Special 1 and Special 2 and 9 calendars for users e U
88. ion we will define the users characteristics Users are the hotel personnel staff members Guests should never be classified as users since they are constantly changing Click with the mouse on the USERS icon on the Toolbar A window like this one will be displayed AS list 0 gt Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New li mm R A ew l An et CO E MG A SSeS D m MPAA Figure 47 SALTO Software HAMS Page 66 e Given that it is the first time we have opened the users list the list is empty e Click on the NEW button to create the first user e A window like this one will be displayed User accesses Gl Zones E Doos Z Outputs passport number Calendar G roup Calendari i Use extended opening time Override privacy Office Use anti passback Key update With expiration Update period 30 Days Last update date F Start a B 24710 2003 M Audit openings in the key Key status No key assigned Valid until i e H X BY Save Figure 48 Type our first user name and surname We have the ability to assign a calendar to our first user according to the calendar settings we have previously defined We have to specify which user group this person belongs to As we have already created users groups then we must select one for this u
89. l for environments having long delays slow stations narrow bandwidth network anyway the majority of systems will work OK with the standard timeout delay 2000 miliseconds If the network is very slow a good value would be 4000 or 6000 miliseconds Automatic back up It is very important to make a back up of the data base initially after setting up the system for the first time and then from time to time as the system is used This will protect you against a computer crash situation or a situation where the original data base has been corrupted It is a good idea to make the back up on a regular basis so that the changes we make when modifying the system are all included in the back up User SALTO Software HAMS Page 112 E x General Lock User Hoea PPD Editor E Automatic backup PMS Accesones 4 Online Advanced W Enable automatic backup Automatic backup parameters Frequency Daily Time Fath es ermer BackUp_FitasHotel domus Backups m Save e Print L gt Close The check box ENABLE AUTOMATIC BACK UP allows us to activate this function The FREQUENCY can be DAILY WEEKLY or MONTHLY You can also select the day of the week when the back up will be done and the hour from 0 to 24 It is advisable not to make the back up on the hard disk but rather on the server in a Local Area Network for example Click the button to the right of the
90. ld ask the user for their key so as to allow you to update it on the ENCODER The colour of the icon of the key denotes its status Thus a red key means that it has changes to be updated a blue key means that its expiration date is approaching and a yellow key with an hourglass means that it has already expired SALTO Software HAMS Page 74 There are 2 reasons for a key appearing in blue colour 1 The key is going to expire in the next 15 days but it was edited more than 15 days ago 2 The key is going to expire in the next 7 days but it was edited more than 7 days ago Once the key has been assigned to the user any change made in the user access profile will imply the key turns red colour This changes can be updated in the SVN wall readers but there are 2 specific changes that imply key re edition or key re encoding These are ANTIPASSBACK and AUDIT ON KEY option for the users When one of these changes is made the key will appear in red colour with a cog symbol to remember you need to update the key in the serial encoder re edition See image below The fact of changing the antipass back time TOOLS OPTIONS LOCK also implies re edition for the user cards although the cog symbol will not appear next to the key symbol in the user list ioj x Sort Last name Search N Ha a gt Lal 31 10 2003 12 00 31 10 2003 09 50 31 10 2003 12 00 31 10 2003 12 00 31 10 2003
91. lect the operation or group of operations that we want to Filter To do this we will press button and we will select the oeration or Group of operations that we will want to filter Fig 4 SALTO Software HAMS Page 150 Selection dialog Operations groups Non selected items LOCK STATE CHANGE MAINTENANCE LOW BATTERY EVENTS OPERATORS OPERATIONS Selected items OPENINGS DISCARDS Fig 4 Note If we want to see all the operations that these users have made we will select any operation Finally we can select the dates of our filter To do this we will press the button and we will see the following window Fig 5 Select period Date penod Last H days days O weeks months O Specific date period es FPO Time interval From 00 00 z hal Day of week fx Fig 5 A SALTO Software HAMS Page 151 This window allows us select the filter period selecting the last days weeks or months or from other side select the period between 2 dates by activating the option Use specific period time as well as the day or days of the week that we want to filter Fig 6 Select period Date period O Last days Specific date period From Ta 10 01 2005 107 0172005 4 Time interval From Ta 00 00 F 23 59 Day of week Zo Fig 6 Once we have made all the selections we will see them in the following window Fig 7 A SALTO Softw
92. ll out the required information The expiration date for this card will be 1 hour as from the moment of encoding It is possible to give access to this person for up to 4 different rooms Once he has accessed the room or rooms the card will no longer be valid One shot key f x a Doors 1 ee 2 M0200 3 foa ZO Start date 02704 2003 08 30 Expiration date 02 04 2003 09 30 y Edit key Close Visits The software allows as well Visitors managing we define as Visitors those people not included in our database and that are going to have temporal accesses to the system due to different reasons In order to activate the Visitors features we have to go to TOOLS CONFIGURATION GENERAL OPTIONS and then click on the Visitors tag Fig 1 SALTO Software HAMS Page 86 General I Lock User h Keps k Hotel PPD E Automatic backup PMS Accesones wy Online Ez Visitors Advanced Default parameters for visitors Enable visitors Default checkout time 12 00 Save additional data on None EEE g Print L gt Close Fig 1 We have to enable the checkbox Enable Visitors The next box will show us the default checkout time This time can be modified when we make a visit checkin The second box enables the track track 1 track2 track 3 if we want to write extra information in the card In this case we have to determine the character size for this option Once
93. llowing figure Moser sse nlx Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted E New Q View details E El Delete l EB Print _ gt Close ip Cancel key Sort Search i L bal Last name v Al 31 10 2003 12 00 Eugenio aparicio managers Calendarl 31 10 2003 09 50 Rafael Botija reception desk Calendar2 jv jv 31 10 2003 12 00 Maria de la torre cleanning personne Calendar1 l 31 10 2003 12 00 Cristina Fuentes reception desk Calendari v 31 10 2003 12 00 Andr s Gomez cleanning personne Calendar2 E 31 10 2003 12 00 Lucas Lopez Calendar2 l 31 10 2003 12 00 Andrea Martinez managers Calendar jv jv 31 10 2003 12 00 Pedro Rubio cleanning personne Calendari v 31 10 2003 12 00 nique Zabaleta naintenance Vi n Hl E AR e ra ll An a la Te if Do m A PATA e le Figure 56 If a user loses a key you must immediately cancel it in the user list To do so highlight the user that has lost their card and click on CANCEL KEY button Afterwards a new card for this user has to be edited following the same procedure as previously detailed From now on the user will have a new card However should for any reason whatsoever the lost key turn up this will no longer open any of the doors where the new key has been used If we modify any users access rights we will have also to update the users key To accomplish this task you shou
94. m the hard disk for example a floppy disk or a CD rom BjHams connected Hotel domus T 18 x File Data Hoteldata Keys Peripherals Tools Help gt I E mm E E Q Doors Zones Users User groups Timed periods Timezones Calendar DST Connect PPD Audit trail x Backup file Hotel domus 03 09 30 Backup path ss erverl BackUp_Rita Hotel domus Backups w Serverl BackUp_Rita Hot Hotel domus_03_09_ 30 zip X Cancel Operator admin 30 09 2003 14 43 59 PPD comi Editor COM1 EN inicio BESA l Bandeja Eisaitos A HAMS C aC Docu f HAMS en GECHOIM amp 14 43 A SALTO Software HAMS Page 120 Compact and repair This tool allows you to compact and repair the data base if it has been damaged for any reason For example a power supply failure while the HAMS software was operative File Data Hoteldata Keys Peripherals E w e G E Doors Zones Users 2 oups Timed periods Time Calendar DST Connect PPD Audit trail Q You are going to compact and repair the DB Continue i s During this operation all processes will be stopped Continue es i No Operator admin 30 09 2003 14 45 05 PPD COMI Editor comi jz S ODS 4 Bandeja Eisattos iz HAMS C C Docu EHams en Seema 14 45 On line This tag shows the information about which computer is the communication m
95. med that the updater has caught the IP address properly SALTO Software HAMS Page 130 The updater will be working continuosly and it will update any Staff card which is inserted giving it a new expiration time which is the one shown in TOOLS OPTIONS USER The updater will also transmit the black list regarding the cancelled user keys The updater does not update guest cards it updates staff cards A Peripheral list Ioj x Signal Address main entrance on line control unit 192 168 000 241 updater 192 168 000 243 Ethernet online control unit s Ethernet encoder New View details El Delete g Print gt Close All the updaters UD2kit UDSkit and UD8kit are actually ethernet encoders for wall mounting Encoder and PPD firmware update Note This software option is exclusively limited to the E6000 and E9000 and just to edit cards belonging to system never used by SALTO The software permits you to update the key encoder To update the encoders firmware you need to go to menu TOOLS CONFIGURATION LOCAL OPTIONS And click on Show Firmware Next a screen will appear Fig 1 This screen will show you all the encoders that are available in our system Select the encoder or the encoders that you want to update Choose the root where the firmware update is located in our hard disc clicking on the button with three points located close to the firmware file field To tran
96. n any ethernet connected encoder In addition the PMS can also issue keys in the serial encoder that is connected to the same workstation as the PMS This setting contains the number that will be SALTO Software HAMS Page 157 assigned to the serial encoder and that must be used by the PMS to address it Log communications when this checkbox is enabled then all communication data from or to the PMS software is stored as a text file named PMS TXT This is useful for debug purposes The PMS txt file will be located at C program files Salto Hams in the same folder where the HAMS exe file resides View comm this is another tool for debugging communications between the PMS software and the SALTO software When clicked this button will create a window that shows in real time all the input output data to and from the PMS software Authorization list This tool is used to assign an authorization number to every optional zone in the hotel accessed by the guests The PMS software will need these authorization numbers to give additional access to a guest when making a check in on the Ethernet encoder not only zones but also the possibility of them using safes and energy saving devices These authorization numbers have to be agreed with the PMS administrator so that if we are giving number 1 to the FITNESS zone for example the PMS administrator should be also giving number 1 to FITNESS zone in the PMS software This make
97. n the AUDIT TRAIL option from the front desk menu A window like the one below will be displayed Date filtering C Last 2 days C Last days JDaterime Doors sews e Operation C Last 4 weeks D Last 3 months Last 6 months Last 12 months From To 2771 0 200 27 1 0 200 Reload Order by Datertime v Filter Filter by None Same as Baag Filter Q Connect PPD Export gt j gt Close Now click on the CONNECT PPD button in the application active window The data collected with PPD will be shown in the window SORT BY button may help you to view data according to the most convenient criterion by date by user by door etc SALTO Software HAMS Audit trail H lt _ Date time Doors Users Operations jal E 23 10 2003 10 10 44 Main entrance Control unit updated 27 10 2003 12 21 56 Main entrance Control unit updated E 27 10 2003 12 24 32 Main entrance admin Door opened online E 27 10 2003 12 24 38 Main entrance admin Start office mode online E 27 10 2003 12 24 44 Main entrance admin End office mode online 27 10 2003 12 39 00 Main entrance Enrique Zabaleta Key updated Online E 27 10 2003 12 39 00 Main entrance Enrique Zabaleta Opening not allowed invalid key E 27 10 2003 12 39 10 Main entrance Pedro Rubio Key updated Online E 27 10 2003 12 39 10 Main entrance Pedro Rubio Opening not allowed invalid key
98. ne List and Group List In the example below you will find the steps to import a User List from an Excel file The procedure to import Door List Zone List and Group List is the same E1 Microsoft Excel Libro1 Bl Archivo Edicion Ver Insertar Formato Herramientas Datos Ventana Acrobat la x kE An FENE ENE a rA a Me ube AE A C Cfirst name Lastname Department 3 2 Jack Danie Warketing 3 Johnny Walker R amp D 4 John omith Tech Support 5 steve Fish Tech Support 6 f E 3 Important note the first row should contain text in 10 each column M 4l Mh Hojar Hoja2 fHojas a Listo Fig 3 Next step is to open the import tool and fill the fields SALTO Software HAMS Page 19 Import What do you want to import Users ka Type of file to import Excel files 2sL5 we Select file to import C Documents and Settings aznarke scritorio Start line Page name T Fig 4 First of all delect what we want to import users doors etc then select the type of file that we want to import Next step is select the file we want to import we have to use the browse button to find the file After this we have to select the start line and finally the page name SALTO Software HAMS Page 20 After this we will have to specify the relationship between selected file and SALTO database fields as shown in Fig 2 The next screen will show a Summary where we can see all selected optio
99. nge is generally made shortly after vernal equinox and autumnal equinox putting time forward in the former and putting time backward in the latter Salto electronic locks perform time change automatically if it is set up in the software Click on the DST icon on the Toolbar and you will get a window similar to this A Daylight Saving Time y a l O x O EBEBEB BOUEC ZECEC ZccrE ZEcgE EE February falesie falehessisrisjoeeeeseesesee MAT March f fe 8 5 6 gt ZECEC sols eee cegEE CEE Amal DERBH BCEE CEECEE CEEE EKRAN May BEDGH CHORD EERE cag 2 GEE EE June o Soca mE July August September October November December V Enable DST Month Day Time DST Forward March gt 31 2 DST Backward October gt 27 Jk 48 ES pas A ma i icio 3 2 SBandeja SH software amp 3c ipocu A p w ACI PHO 1 Figure 41 e You can either enable or not time change by ticking off the ENABLE DTS check box that is located on the bottom left hand side of the window e You may also change the time at which the time change DAY and HOUR takes place using the bottom right hand side arrows of the window A SALTO Software HAMS Page 59 e f you modify time change day the symbol that embodies it will be moved in the calendar accordingly A daylight Saving Time f E 10l x 2002 gt imas E eee gto EEE Eeee uen EREE Eeee ma Eeee w T EEE
100. nitialization Each programmer card is valid only for the safe and energy saving device of the same room e For example if the hotel has 40 rooms you may edit 20 programmer cards the first card for room 1 the second card for room 2 etc Then you can edit these cards later as the programmer cards for the rooms 20 to 40 e Inserting the programmer card once initializes the safe or the energy saving device Make sure the device has power e The button EDIT SAFE MASTER KEY is used to edit an emergency card which can be used when a guest has lost their key and has left things in the safe The safe master key opens all the safes initialized in the hotel This master key must be kept in a secure place to be used by authorised personnel only e The button MODIFY MASTER CODE is only used for energy saving devices When we edit a staff card it is carrying a common code which allows it to use the energy saving devices if enabled If a lot of staff cards have been lost it is advisable to change this master code so that any previously lost cards that may have been found cannot use the energy saving devices SALTO Software HAMS Page 102 After modifying this master code it is necessary to up date all the staff cards m a x General T Lock User Hotel PPD e Editor E Automatic backup PRS AccesOnes uty Online Advanced Edit sate programming key Sale enabled Edit safe master key J Energy
101. ns There yenough Information to start importing file IF pou want to review or change any settings click Back IF you are satished with the settings click Import to begin importing to database Current settings Import Users i From file C Documents and Settings aznaryEsc _ File type Excel files 41L5 Start from line 1 Page name Ho jal Column 1 gt Field First name Column 2 gt Field Last name Column 3 gt Field General purpose field 1 lt j X coed Fig 5 Finally a screen with the result of the import will be shown If any error has happened during the process it will be shown in this window Importing Access permissions between Uers and Dors User and Zones Groups and Zones or Doors and Zones The procedure does not change much from importing users the main difference is in the Excel File We have to write the user s complete name as it is written in the Name field in the users profile lf we want to add more than one door to a user we have to make it in different lines as shown in Fig 6 SALTO Software HAMS Page 21 E4 Microsoft Excel USER DOOR xls Sel Archivo Edicion Yer Insertar Formato Herramientas Datos Ventana 7 Acrobat la x Da Sl aS oE amp Bf amp Tel Te i Snagit Window 7 en Johnny Walker D 1 Johany Walker DOOR Jack Daniel DOORS oteve Fish DOOR oteve Fish DOOR Steve Fish DOORS Steve Fish DORA 4
102. ntrol unit Energy saving devices Energy saving device Com F H F HP y ea User fa 101 Press the button to add remove the ESD that you want to monitorize Press to monitorize the comunications The following screen will appear SALTO Software HAMS Page 109 Peripheral Name Description IF address he 192 168 000 010 Peripheral type F Ethernet online control unit acan off i Energy saving devices Energy saving device Com Hl Z H ye Ch User fa 101 D af af af m0 In this screen we will see the following information Energy saving device Com Hl Z H2 yf Sh User j 1_101 y ef f ein Energy Saving Device Indicates the name of the Esd that we are monitorizying Com Indicates if the comunication between esd and CU is OK green dot or NOK red dot M e Indicates if the relays are active or not 4 Room Cleaner key S Indicates if any key is inside the ESD 7 User indicates the name of the user or guest that has introduced a valid card in the esd SALTO Software HAMS Page 110 Modify Courtesy Time If we want ot modify the courtesy time of the ESD we have to go to TOOLS CONFIGURATION GENERAL OPTIONS and go to the HOTEL tab Then press the following window will appear option The Associated device Hame Disconnection timeout minutes Select the Disconnection timeout in seconds minutes Advanced parameters This window is for future developm
103. o CANCELATION OF GUEST LOST CARD a window like the follwing will be shown Cancelation of quest lost keys x Room 101 Press F2 to see room list X Cancel key gt Close Here the administrator should write the room number to be cancelled in order to inform the system about this guest is no longer valid Then to make an effective operation it is necessary to up date any card of a member of staff and visit the room and doors in question Swimming pool casino and insert the card This will also update the doors cancelling the lost guest key black list One shot key It is possible to edit a one shot key for a person who is only allowed to open a door once for example a maintenance person In order to do this just select the option ONE SHOT KEY in the KEYS menu A SALTO Software HAMS Page 85 A ESS Connected Hotel domus E 2 x File Data Hoteldata Keys Peripherals Tools Help a EE GP Read key F7 P Q Delete ke F8 D 4 Doors Zones elete key d periods Timezones Calendar DST Connect PPD Audit trail Edit programming spare keys Edit guest cancel key AGF Checkin F4 Fa Checkout F6 amp Guest Copy Fa X Cancelation of guest lost keys Automatic key update Operator admin 24 09 2003 15 14 14 PPD COM1 Editor COM1 EH inicio BS SI g A Bandeja BI sactos 4 Hams en A Hams c G2 CHO AS 15 14 You will have to fi
104. o software used by hotels to make reservations invoices etc Some PMS software can also issue guest cards Therefore if you want to set up the SALTO software to work with your PMS software it is necessary to make a link between them The PMS software will then be able to request guest cards for programming at check in following the conditions stated in the Hams data base Configuration In order to configure PMS parameters a tab has been included in the Options window Tools Options as shown in the following picture a x General fi Lock PPD Me Editor E Automatic backup Hotel r PMS n Accesories Advanced PMS connection i enabled only in this machine RITA J Enable PMS connection in this machine Protocol Mame of local editor AS 232 INDUSTRY STANDARD Com Parameters TCRAP W Log communications 9010 127 0 0 1 View communications o Mody e rz Authorization list g Print L gt Close The following provides a description for each of the controls in the window SALTO Software HAMS Page 155 Enable PMS connection in this machine this indicates whether communication with the PMS is enabled or not in the current machine If no tick exists in this control then the current machine is not used for PMS connection If however this checkbox is checked then the current machine becomes a key server and processes any incoming request from the PMS software IMPORTANT
105. ociated Devices Online ESD Creating Include ES in Hotel Rooms Assigning ES to Guest Groups Assigning ES amp Associated Devices to Users Users Group Initialising Rooms ES amp Associated Devices Page 2 95 95 96 97 98 100 101 103 104 105 105 106 107 107 A SALTO Software HAMS Monitorization of the Online ESD Monitorization via Peripheral List Window Modify Courtesy Time Advanced parameters Automatic back up User Writing extra info on track 1 2 or 3 for staff keys and guest Writting extra info in customer and users cards Show Key detect mode Show ROM code More useful tools Auditor Back up Compact and repair On line Peripheral menu Monitoring On Line Control Units Peripheral List Encoder and PPD firmware update Update the readers just for E6000 Roll Call How to create a Roll Call area Extra Area Example Monitorization of Roll Call areas Language Language change Log out Change operator 6 FRONT DESK OPERATOR Check in New guest arrives Check out Guest departures Copying hotel guest keys Reading keys PPD connection Portable programmer Audit Trail Collecting door opening data Page 3 107 108 110 110 111 112 113 114 115 117 118 118 119 120 120 121 121 127 130 131 132 132 133 133 134 135 135 136 136 139 140 141 143 144 A SALTO Software HAMS New filter Create a new filter Save the filter
106. on Below you view two optional fields that can be selected if you want to customise the PPD default set up e f you tick the ENABLE EMERGENCY OPENING option it will also be present on PPD main menu even after data expiration NOTE be careful with this option since if you enable permanently the emergency opening option the PPD turns into a master key that opens all your facilities doors and could be misused if in the possession of an unauthorised person e f you tick COLLECT AUDIT TRAIL AUTOMATICALLY WHEN UPDATING LOCKS the PPD will also collect the audit trails of every door each time you update that door e The box COMMUNICATION PORT allows you to set which serial port you are using in the computer to communicate with the PPD e SALTO HAMS software allows you to use different com Ports for the PPD and the encoder You can select between using the same com Port for both or a different com Port for each one The encoder com Port is set in the EDITOR tag Encoder status From the TOOLS OPTIONS pop up menu choose EDITOR tag A window like the following will display A SALTO Software HAMS Page 98 x EJ Automatic backup PMS J4 Online Advanced General fi Lock User k Hotel 8 PFE Me Editor Editor informatio Version M Enable beep 01 01 Com For J Use same com port as PPD Eam Fort Saye g Print L gt Close Figure 67 e In this window you will view t
107. on or Shift arrow keys to select items to be printed or deleted New e Print gt Close Figure 42 Since we have not created any user groups yet the list will be empty To create the first users group click on the NEW button A window like the one below will be displayed User group Group accesse GM Zones a Doors 2 Outputs Name Description Users that belong to this graup e Users mo N t x Bg Save e Print E Close Figure 43 SALTO Software HAMS Page 61 Firstly type this user groups name and below a description detailing the main characteristic that best defines the group Given that we have not defined users yet we cannot specify the users that belong to the group though we can establish group accesses In the tag called ZONES BEING ACCESSED click on the button to assign door zones to the group Selection dialog Selected items first floor rooms second floor rooms all the rooms swimming poal cazino restaurant Main entrance elevator x Cancel Figure 44 We have to move from left hand side to the right hand side column the zones that are going to be accessed by this group of users If we have included a zone by mistake highlight it in blue colour and click on the yellow arrow pointing left to put it back to the left column Yellow double arrow performs the same function as single arrow but instead of moving an individual
108. onfigure connection Update door Open time sec Increased open time Anti passback Automatic outputs Enable anti passback Outputs cf Time period 001 first floor elevator V Timezones 002 secondt elevator H joann 003 third floor elevator lt gt Always C iButton key detection pulsed mode Fe A b Lock state Zones this door belongs to BH Zones No update required Valid until sera In the following window A SALTO Software HAMS Page 51 Automatic outputs Outputs c Time period 001 first floor GA elevator O02 secondh E elevator 003 third floor elevator R e 6 Le Just add the outputs and the selected timeperiod NOTE The maximum number of timed outputs is 4 Time periods Time periods are time intervals associated to the electronic locks unlike time zones that are associated to people A time period determines the time intervals at which a lock will operate in a special mode timed office mode automatic opening mode If at the time you performed the door definitions you selected a timed operating mode for any of these doors you will have to use time periods to define the period assigned to that door ieee Name Color B Time period 1 b Same as Description 0 12 24 From To sl 2 pea ccc Fr er weer fC ome Time period 9 00 00 foo 00 2 Sas ae ne eee oc co foc J a a O E A S S O meae me Time perio
109. ongs to I fc f rom mside to outside Ra o o SS a a a gt g Print Close Save i v Figure 24 SALTO Software HAMS Page 42 When you complete the door definition you can obtain a door list like the following ote use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted wil View details E Delete EH Print Close Figure 25 When we have this window active and want to view the characteristics of a particular door we just have to select this door in the list and click on the VIEW DETAILS button If by mistake we have written a door in the list that should not appear we must simply select it and click on the DELETE button The field BATTERY shows the battery level once the PPD has been connected back to the PC after the first initializing procedure Now this information is not available yet The field BATTERY STATUS DATE shows the date of the last PPD connection which supplied this information to the PC So the battery level shown is only real when this date is recient A box on the upper part of the list called SORT can be used to re sort the list order If you click here you can change the order in which the doors will appear so that they appear in order by name or by battery status or by open mode A SALTO Software HAMS Page 43 e The PRINT button can be used to obtain a hardcopy report from
110. oom list or click on the Room Status button A Ta HotelDemo E x File Data Hoteldata Keys PPD Tools Help iol xi 03 04 2002 12 00 00 4 102 Aa C 103 kA gt ow De Checkin O 105 opy C 10 C 10 C 108 C 109 C 110 2s C 201 ca Time of X agp Read key 12 00 00 o m dit trail C 204 Start date 205 017044206 C 20 C 20 a Additional C 20 a i Legend Room lisi pgout tte Occupied Out of order a X cou Operator hotel O inicio S E y A Rw EIMANUALES GESTI N B SoftwareRW Microsoft SERE 9 149 Figure 70 In the previous example there is full room availability 101 excluded that is marked by an icon of a guest with his luggage You may type any room number except for room 101 As default value SALTO Software HAMS Page 138 the system assigns a 24 hour validity period to the guest card If the operator wants to grant the guest a higher period he must click on the day month or year from the EXPIRATION DATE and increase these values using the small scroll arrows You can edit more than one card for each room The room may have two occupants and therefore each of them needs a card To accomplish this task increase the KEY NUMBER field value The START DATE field is usually filled with actual date If you put this date value up you can edit a card in advance for those guests whose arrival is due tomorrow or some days after The
111. oor relay Users that belong to this goup e Users p a ay Save e Print gt Close This way the complete access profile for this user group is designed The OUTPUTS option is only available in the Hams software since version 3 0 0 3 Standard software User group E Group accesses Gi Zones Hi Doors Z Outputs managers all the rooms lt gt Always Description E swimming pool lt gt Always hotel managers casino lt gt Always restaurant lt gt Always Main entrance lt gt Always elevator lt gt Always Users that belong to this gioaup _ e Users H Figure 45 e When you have specified every single characteristic of this user group save the changes and go on to define next group by clicking on button SALTO Software HAMS Page 64 In the example here a time zone for cleaning personnel has been set up Assigning accesses to the cleaners group we can also assign them time zones using the hourglass symbol If no time zone is assigned to a door or zone of doors by default the system sets a 24 hour access to the group A RS Connected Hotel domus wg l8 x E m ar X BY Save f Print Close Operator admii re H Group accesses Gl Zones Doors Z Outputs HE Zones Timezones cleanning personnel first floor rooms T
112. oor rooms EI Main entrance al restaurant ET second floor rooms swimming pool a Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New A Delete Ee Print Close Figure 32 e Should we have created a zone by mistake you will only have to select it with the mouse and click on the DELETE button e f after we have saved changes we want to view a zones details from the list you only have to select it with the mouse and click on the VIEW DETAILS button A SALTO Software HAMS Page 48 e Should we want to select a zone from the list without the mouse we can also use the scroll arrows located on the upper right hand side of this window lt gt to move forward to the next element of the list to move back or also to go directly to he first or to the last elements of the list e The box called SORT BY is used to sort the zones list alphabetically by Zone name or by zone description e The PRINT button can be used to obtain a hardcopy report from the zone list You can select between printing all of the zone list or only the details that relate to one particular zone A Outputs It is posible that one control unit is connected to a relay extension board so one allowed user will be able to activate only one or several relays for example in an elevator In our example guests in second floor will be able to go to second floor using the elevator and al
113. pdate daar Enable anti passback of everett tepals Zones this door belongs to C From inside to outside e Users Timezones J Audit on keys restaurant Lock state m DH Battery high No update required a Valid until 29 09 2004 Firmware i ma H Xx Bg Save Print gt Close Time zones Time zones are time intervals to which people belong unlike time periods that belong to doors A Time zone is the interval of time in which a user has access to a particular door or zone e To define time zones click on the TIME ZONE icon on SALTO Software HAMS the Toolbar Page 54 e A blank window like the one below will be displayed Timezones Timezone 2 Timezone 3 Timezone 4 Timezone 5 Timezone 6 Timezone 7 Timezone 8 Timezone 9 Timezone 11 Timezone 12 Timezone 13 Timezone 14 Timezone 15 Timezone 16 Timezone 17 Timezone 18 sles aid i l Name Color Timezone 1 Description 0 12 24 From To z Same as PA se YS E A E SE EBE E A fe a KAAN J Ys Je E SSS SEE sas SSS SS E Sse SSS 2s ees SSS See ela Be ee ee Timezone 19 Timezone 20 E a E Ps es i re a QP Ps rm it O O Timezone 10 O D i Clear Save e Print gt Close Timezone 21 Figure 36 e Type the first time zone name and assign it a colour e Within the description field it is very useful to type th
114. py hotel key x Room Q Edit key Date of expi 02 04 2002 X Cancel Number of keys Zz Seat Time of expi AA E 12 00 00 j a Optional facilities Start date 01704 2002 Additional rooms Copy hotel key A Date of expi 02 04 2002 X Cancel Number of keys Oe Time of expi An E 12 00 00 a Optional facilities Start date E 0170442002 Additional rooms C Casino C swimming pool doors Figure 75 Click on the EDIT KEY button and the system will ask you to insert the card into the ENCODER As soon as the card editing process is completed hand it to the guest Reading keys Sometimes we may find a card whose owner is unknown To find out who it belongs to click on the READ KEY button from the front desk main menu The system will then ask you to insert the unknown key into the ENCODER SALTO Software HAMS Page 142 18 x File Data Hoteldata Keys PPD Tools Help kA A Checkin Key data xl 299 Reading key COM 1 xj D Read key Audit trail Logout Room list Operator hotel 01 04 2002 10 44 46 Ainicio a If R W EJMANUALES GESTION fi SoftwareRW Microsoft SRS 10 44 Figure 76 As soon as you insert the key a key data window will be displayed providing key owner data Andrea Martinez Status Assigned ald from 277 0372002 14 50 00 Expi
115. r it would deny access to the other guest outside the room If we were to enable this option then both guests could enter even with the door in Privacy lock The option HOTEL GUESTS USE ANTI PASSBACK will be ticked if we want the guests to have this access restriction in the doors where this special working mode has been selected The antipassback option is usable for all the guests in the hotel cannot be applied to one guest group and not to other guest group The second option HOUR OF EXPIRY refers to the hour by which guests must leave the rooms when checking out This hour is usually 12 at midday though it can be modified here Note If a guest tries to re enter SALTO Software HAMS Page 101 his room after this time then his key will not work the door Accessories If you are going to use room accessories such as safes or energy saving devices in your system go to the ADVANCED tag and double click the text SHOW ACCESSORIES The Accessories window is used to configure the parameters relating to safes and energy saving devices First of all you must tick the check boxes SAFE ENABLED and ENERGY SAVING DEVICES ENABLED to allow the use of these devices e In order to initialize the safes and energy saving devices you need to create as many programmer cards as there are rooms in the hotel Or alternatively you may prefer to create batches of cards for initializing the accessories as the cards are re usable after the safe i
116. r an escutcheon The door demands 2 conditions in order to open a valid key and a valid PIN typed in the keypad This PIN is defined in the user detail window later Key timed PIN same as the previous mode except that the keypad is only active during a specific time interval period Out of the period it is enough with using the key to open the door The box called ZONES shows the door group that the door we are currently defining belongs to This box will remain blank until the zones are defined ANTI PASS BACK Anti pass back is the fact that a user is not able to enter again through the same door twice until he has gone out by the exit or until a specific delay time has gone by This is a protection against different people try to enter with the same user key In the salto access control it is also possible to get the anti passback feature with off line doors The anti pass back feature is something that is written in the user card The ANTI PASS BACK check box has to be marked if we want anti pass back control on this door If the door is a On line one it is supposed that there are an entrance wall reader and an exit wall reader But if the door is not on line then it is necessary to select the direction of the anti pass back control from outside to inside or from inside to outside SALTO Software HAMS Page 39 e In order to get the anti pass back function working it is also necessary to select this option
117. rable for the data base to be located in a server if there is one MDAC Salto RW application requires MDAC Microsoft Data Access Components 2 1 version or higher installed on the system This requirement is met by the latest operating systems such as Windows 2000 or Millennium where MDAC 2 5 is a default installed option However if you have Windows 98 or NT installed it may not be contained To find out perform the following steps SALTO Software HAMS Page 8 Open RW application as administrator and select the pop up menu HELP ABOUT Then a window with the system general information will be displayed where you could learn the MDAC version installed on your hard disk If you do not have this program installed or its version is lower than 2 1 then you will need to install MDAC on your system MDAC Installation on your system SALTO installation program contains also the executable file mdac_typ exe that runs MDAC 2 5 version Before proceeding to install this perform the following steps Check that your system has no MDAC or a lower version than 2 1 already installed see previous paragraph Close all currently active applications above all those that could use MDAC such as Word Excel Access Power Point Internet Explorer Outlook etc When Windows 2000 or NT installed as a precautionary measure log in as a user with administrator privileges Double click the executable file mdac_typ exe
118. ration 26 09 2002 12 00 00 gt Close Figure 177 In the example above we see that the key belongs to a hotel manager and we can also view its validity and expiration dates Should you want to read any further keys click on the READ button On this window you will notice that there is a useful readout of the memory usage of the key This should be used to see if the system information is growing to the point where larger memory keys 2K smart cards should be used SALTO Software HAMS PPD connection Portable programmer You may need to connect PPD to your computer in order to carry out an emergency opening for example This may be necessary if a door electronic lock runs out of battery To perform an emergency opening follow the steps explained below Then click on the PPD menu option from the front desk main menu Ensure that the PPD is connected to your computer serial port PPD connection E Door x 101 M 102 DO 103 M 104 mM 105 106 107 M 108 M 109 M 110 201 202 M 203 M 204 M 205 206 207 M 208 M 209 210 ha Actions to do Initialize locks Status ooo Update required Update required Update required p Update required p Update required p Update required Update required Update required p Update required p Update required F Update required p Update required Update required Update required p Update required p Update required F Update requir
119. re is used we have used a hypothetical locking schedule as a sample to illustrate the general procedure To begin with it is important to note that almost every function of the software can be performed by clicking the icons on the Toolbar except those related to the hotel exclusive data Parameters can be defined along the way in any order though it is advisable to follow the order given below guest groups Hotel rooms Hotel doors zones outputs time zones time periods calendars time change user groups users and key assignment PPD usage ee a es a a O In this example we will begin by defining hotel guests rooms access Next we will define the remaining hotel rooms either for hotel personnel exclusive usage or areas where guests also gain access ie Swimming pool and Restaurant Then we will group doors by zones and define the hotel staff system users These users will then be put into groups to save time when defining their access privileges It is important to bear in mind that users cannot be mixed with guests Users are members of hotel personnel staff while guests are people temporarily staying at the hotel constantly changing SALTO Software HAMS Page 27 It is also compulsory to define time periods time zones and calendars before proceeding to PPD initiation of the doors except for On line doors which can be initialized from the control PC straight M Ta Guests Groups
120. rverl BackUp_Rita on Server H BackUp_Ruben on Server Ad Figure 4 SALTO Software HAMS Page 11 Operator competencies The administrator must specify program operators and their competencies In other words which options of the main menu operators will be allowed to use The administrator could also define his own and front desk operators program access passwords Go to pop up menu TOOLS OPERATORS AND PERMISSIONS OPERATORS as is shown in the Figure A ES Connected Hotel domus l x Fie Data Hoteldata Keys Peripherals Tools Help E m 6 e am 6 Doors Zones Users Sma aren ce en cee ane DST Connect PPD Audit trail Options Operator admin 23 09 2003 10 13 08 PPD COM1 Editor COM1 ke inicio BS S Z Bandeja dee I sarto syste EHams ena m 7 G2C HS9A 1013 Figure 5 By default the system offers two operators admin and hotel In the following Figure you can view the Operator list and see that each one belongs to a different group with different competencies SALTO Software HAMS Page 12 Bj operator list g loj xi Name Language Operator group D admin English English Hotel front desk A E View details aida pte Figure 6 The 2 groups are ADMINISTRATOR and HOTEL FRONT DESK You will probably be required to create further front desk operators according to the number
121. s procedure to create more guests groups A SALTO Software HAMS Page 29 Blcuest oroup rist ne ioi Sort Search Me fa I lt 4 gt Pi g Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted View details E Delete amp Print gt Close Figure 15 The PRINT button can be used to obtain a hardcopy report from the guest group list You can select between printing all of the guest group list or only the details relating to one particular guest group This option is more useful when the database is completely designed so you can see all related information in the report mF Rooms At this point we should have already defined hotel guests groups and closed the guests groups list window Now go to the HOTEL DATA pull down menu and click the ROOMS option A window like the one shown next will be displayed which corresponds to the room list Since it is the first time it has been opened the list is empty SALTO Software HAMS Page 30 loxi 0 Update A ame Battery Battery status date Group Open time Ea r b Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New Figure 16 Move the mouse over the bottom left hand side button called NEW to define the first hotel room Room data x Guest data I Name Guest group NONE Description I Use incre
122. s sure access to these zones is included in the PMS A authorization list k x Fitness 2 Zona Lazer Gi Zone Lazer 3 Zona principal GH Zone Principal View details E Clear gt Close SALTO Software HAMS Page 158 Once the PMS connection has been appropriately configured the status bar in the main window will show the status of the PMS connection If the cell is empty it means that the PMS connection is not enabled if the cell contains a question mark then it means that the PMS communication port could not be opened If the cell contains the message tcp ip the communication is OK if we are working with Fidelio protocol lf we are working with Industry Standard protocol it will be also necessary to check the LOG file to assure the proper communication between both programs In summary to configure the SALTO software for TCP IP connection the following steps must be taken PMS enabled in this machine ON Select type of protocol Select TCP IP as communication transport Specify the IP address of the PMS and a port number Make sure the PMS is configured with the same port number For serial link connection PMS enabled in this machine ON Select type of protocol Select RS 232 as communication transport Select the appropriate com parameters Pj Hams Excellence hotel D Juan E la x Fie Data Hoteldata Keys PPD Tools Help E KS 2 2 E oa e E amp a g
123. s will have access to this zone and on what time zone basis The tag called ACCESSED BY GROUPS works similarly to users except for the fact that instead of assigning accesses to the zone individually accesses are assigned collectively as a group This saves time With this feature we can grant access to some of the guests groups we have previously created But be careful since the program does not allow a guest group to access a zone which contains a room a guest is allowed to enter its own room but never anybody else s room When you have filled in all the fields of this zone detail window save the changes Figure 30 If you click on the button you go on to the next detail window and thus you can define the whole set of zones for our installation A SALTO Software HAMS Page 47 In the following example a zone comprises of 1 door that gives access to the swimming pool It is necessary to create zones including the door which is going to be acceessed by guests Groups accessing this zone Timezones x Name swimming pool Description ts iu Low zone Doors that belong to this zone E Doors D Swimming pool Timezones 1 Ll Ho a X a Save Print Close Figure 31 e Finally we would have a zone list like the one shown below Pa all the rooms Fl casino Pa elevator FA first fl
124. ser We get a check box titled USE EXTENDED OPENING TIME Tick this check box if our user is a handicapped person The OVERRIDE PRIVACY check box must only be ticked when we want a user to have the privilege of accessing a guests room even when the door has been locked from the inside SALTO Software HAMS Page 67 The SET IN OFFICE check box may be ticked to allow users who are responsible for setting doors into office mode to do so The USE ANTIPASS BACK check box may be ticked off to allow this special access mode for users who must have it in the doors where this access mode has been selected The antipass back time can be selected in TOOLS OPTION LOCK in hours and minutes lf a user has not got the ANTIPASS BACK check box ticked off this user will have a standard access so he wont have any restriction to enter twice by the same door The check box AUDIT OPENINGS IN THE KEY can be marked if we want this user to have his personal audit trail on his key recorded by doors In the lower left hand side you find a box titled KEY STATUS In this box will appear the characteristics of the card assigned to this user when user keys have been assigned The box titled KEY UPDATING displays information about the key updating procedure The check box WITH EXPIRATION should be marked if we want this key to be updated with a particular frecuency In the SVN wall readers If we do not mark this check box it is assumed that w
125. sfer the update to the encoder click on Send Firmware SALTO Software HAMS Page 131 Actualizacion de firmware de perif ricos Nombre Direcci n IP Editor serie local Fichero de firmware 7 ae i Total 1 C MArchivos de programa SALTO HAMS FIRMWARE saltofirmw_0001_0110 txt CJ Enviar firmware gt Cerrar Update the readers just for E6000 The software includes an option to update the readers for a E6000 system To do this we will need a special PPD which will be provided for this sort of installations On the PPD screen a new option Firmware files will appear We will need to load those files to the PPD and nekxt it will necessary to update the readers PPD connection Status Valid until 05 07 2005 p Update required p Update required p Update required Update required F Update required j Save as PPD order Update required p Update required 02 08 2005 PPD status hotel privacidad el 02 08 2005 Version 01 00 Laboratorio 18 02 2006 Serial number 1 000 0030 x locker 1 p Update required Fact date 10 07 2003 x locker 2 p Update required X locker 3 Update required x locker 4 p Update required locker5 Update required x locker 6 Update required x prueba p Update required x puerta entrada p Update required xX sauna p Update required Battery very high DH Language Espa ol Memory kb 128 0 128 Change language Actions to do Select doors _ Allo
126. sing the mouse you can tick off a group of days in the calendar Drag the mouse whilst you keep the right mouse button pressed down e Next you must click on the box in the lower part of the screen which corresponds to the day category you want to assign to this group of days and you will see how the days selected change colour according to their type selection e It is important to bear in mind that if a user has access to a door on public holidays it does not depend only on the calendar but also on that users time zone being enabled for holidays or special days e When you have completed calendar definition you will obtain something similar to the figure below SALTO Software HAMS Page 57 5 ss ao 3 5 BIS January 2 2 4 5 7 9 fiojaaisjisarisseeeeaeseseseseresesse aa February elele eaters 2 Calendar March EBENE DUGOG CECER CCEED Zeca AE 3 Calendars April BOOED BORER ZETEC ZecgE CECEN EE 4 Calendar4 May 5 Calendar5 6 Calendar June E 2 He als 7 Calendar July Feee e e aeei T 8 Calendar8 August Rate BE slCaendas September DEBRU GECEE CEECEE EEEEE EZENN O 2 2 GREECE CECEG EZEZ fcccu November BOEGGE CCECE GETE ZccEE EE December 5 6 DUCEE CECEE EEZES EEZEN Day type Name Calendari m Bj a al aw Normal Holidays Speciall Special2 Print Close Figure 39 e Save changes when calendar definition is finished
127. so ground level but they won t be able to go to first floor using the elevator In our example we have also 2 elevators but they give access to the same areas so the outputs relating every elevator are the same Output 1 first floor Output 2 second floor Output 3 ground level We have to create so many outputs as relays the extension board is going to control and then these outputs can be assigned to users and guest groups in the same way zones are assigned It is very important to have into account the fact that in order a user is able to activate one relay he needs to activate first the wall reader which is linked to this relay extension board In our example we are going to create 3 outputs for the relay extension board The first output will be the first floor for elevators 1 and 2 and the second output will be the second floor for elevators 1 and 2 There is a wall reader mounted into every elevator cabin SALTO Software HAMS Page 49 So let s go to DATA OUTPUT LIST 1O x Name Description Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New Q Delete ese Print i Here we can define the different relays in the relay extension board and explain the use of that relay x Groups using this output lt i Groups Output number 001 Name first floor relay Description first floor for elevators 1 and 2
128. spare keys Edit guest cancel key Af Checkin F4 ff Checkout F6 amp Guest Copy FS X Cancelation of guest lost keys 7A One shot key A Automatic key update Operator admin 02 04 2003 8 40 54 PPD COM1 Editor COM PMS tcpfip inicio p E I JBandeja de entrada M HAMS eng Microsoft A HAMS Excellence Lsi s40 P Hams Excellence HotelDemo 8 x Fie Data Hoteldata Keys PPD Tools Help E E mm E E Doors Zones Users User groups Timed periods Timezones Calendar DST Connect PPD Audit trail x User Ram n Gomez Key successfuly updated New expiration 27 03 2004 24 00 Remove key Operator admin 02 04 2003 8 54 46 PPD COM1 Editor COM1 PMS tcp ip inicio E i Bandeja de entrada M HAMS eng Microsoft can A HAMS Excellence LZHeGos 8 54 Using PPD Initialization The PPD is a Portable Programming Device used to communicate with the locks and transfer data from the PC on the locking schedule we have designed Should you have any doubts on this device usage please refer to the PPD Smart User s Manual that you will find included in the RW software CD ROM SALTO Software HAMS Page 91 Main menu Below you can review a diagram of PPD menu options It is important to note that all these options will not always be present depending on their being enabled or not from the management computer As d
129. t door names will not disappear from the door list contained in the INITIALIZE option by having simply initialized a door This will allow you to reinitialize a door if you have given it a wrong name When you have completed the initialization process reconnect the PPD to your computer through the serial cable and click on CONNECT PPD icon This will update software data comparing it with actual battery status values as well as pending updates At this point INITIALIZE LOCKS menu option will not appear on your PPD main menu SALTO Software HAMS Page 95 6 Advanced options In this section some features will be described which on some occasions are not essential but they prove to be very important to designing the locking schedule General info Go to the TOOLS pop up menu and click on OPTIONS option The first tag we obtain displays in the PROPERTY NAME This is the name we gave to the data base at the start We will also have more boxes CITY and STATE COUNTRY Please fill in these fields according to your facilities address It is also important to fill in the FIRST DAY OF THE WEEK field since this piece of information has an effect on calendar structure E Automatic backup PMS Accesories J4 Online Advanced General T Lock E User k Hotel PPD Me Editor Property name Hotel domus City State First day of week Monday Serial number Jhamscon t 18361
130. tant concept Users do not exit an area but enter another one If we dont create this area the software will not be able to interpretate the exit of an area unless this exit is the entry to another area In order to create this area we have to select all the online WR that give exit to the previous Roll Call areas and are not entrance to an already defined area Example A Area roll call On line wall readers D Doors SALTO Software HAMS Page 134 In the example we have defined the different Roll Call areas that we want to control A1 A2 A3 A1 entrance readers D2 1 D3 1 A2 entrance readers D3 2 D4 1 A3 entrance readers D1 2 Once we have defined this Roll Call area is necessary to create a new area AO This area will show us How many and What Users are not in this areas A1 A2 and A3 AO will have the following configuration AO entrance readers D1 1 D2 2 D4 2 Monitorization of Roll Call areas To access to the information that the Roll Call areas provide to us we have to go to the menu PERIPHERALS ROLL CALL Search user amaia Date 22 02 2005 14 53 46 22 02 2005 14 53 44 22 02 2005 14 53 50 Refresh Add user Remove user g Print Close Fig 2 In this screen we will obtain the information of the number of users that we have in each area and the details of who and when did they access to the area SALTO Software HAMS Page
131. that access this door Open mode _ Standard lt i Groups Timezones Mame Al Description Connected door Is online Open time sec Increased open time 6 20 rs Anti passback L Fran anpa bank Zones this door belongs ta From outside to inside rom inside te outside Ses Users S Timezones Audit on keys Lack state Update required Valid until Sel Fae Fig 2 After finishing with the selection we will need to update all the doors rooms ilockers or associated doors that we have modified Show ROM code In order to activate this option is the software we have to go to the menu TOOLS CONFIGURATION GENERAL OPTIONS and press the ADVANCED tab Fig 1 A SALTO Software HAMS Page 118 Options General M Lock E User Ch keps Hotel g PPD E Automatic backup PMS g y Online z Visitors Advanced To be used by advanced operators only Advanced parameters Available parameters PATCH FIRMWARE 0 91 0 PATCH _FIRMWARE_0 91 _ FOOM_TOGGLE FREE ASSIGNHENT LOCEER O SHow ACCESORIES SHOW RON CODE 1 CHECKIN START TIME SVN TIMEOUT IS CEPARTMENTAL USE PRIVILEGES FREE ASSIGNMENT LOCKER ROLL CALL SHOW ROM CODE Fig 1 We have to pass to the advanced parameters window the option SHOW_ROM_ CODE The ROM code will be shown when we read a key inside the content of it The ROM code will be shown each time we export users and each time we export th
132. this point It is not compulsory to assign the same time zone to different zones SALTO Software HAMS Page 69 User accesses GA Zones a Doors Z Outputs Zones Timezones Last name ae D Japaricia all the rooms lt gt Always casino lt gt Always restaurant lt gt Always assport number Main entrance gt Always elevator lt gt Always Calendar Group Calendari managers b Use extended opening time JV Override privacy Vv Office V Use anti passback 7 Key update JV Audit openings in the key iv With enpration Update period Key status Days No update required Fee upeiate dete Valid until 31 10 2003 09 40 tart 31 10 2003 09 40 3R 24709 2003 g Print gt Close Figure 49 e Assigning a door zone to a user will grant the user access to every door that is included in that Zone e When we have a user that does not belong to any group we can assign his accesses from this window by following the procedure explained in the USERS GROUPS section of this manual e Once we have finished defining user characteristics save the changes and click on the button to go on to the next user in the list e When we have all the users staff defined we will obtain a list that should look like the following Boser sse _ioix Sort First name bd Search H m o a lt H
133. to use In these cases we have to create a Zone including all the iLockers where users will choose a free one The procedure to create this Zone is similar to create a Door Zone Define iLockers First of all we have to include the iLockers in the software To do this we have to go to the menu DATA LOCKERS The following window will be shown Fig 1 In this window we will see the iLocker list the status open close Name Battery Status Date Opening Mode and Time Zone SALTO Software HAMS Page 78 In the bottom part there is a check box Show only closed Lockers If you enable this option only the closed Lockers will be shown in the screen There is another button Set Locker state as opened This option is very helpful when a user has left the iLocker closed and we open it with a master key In this way we can change the state manually A Locker list 1 _ Undal State Do A fi v lt 3 i gt fa Set locker state as opened 43 210 0 Refresh New G View details E Delete amp Print l i C Show only closed lockers Fig 1 Next step will be to press the New button and start defining the iLockers profile The procedure is similar to create a new door Fig 2 Groups and users that access this locker J lt i Groups B Timezones Name Open mode and periods Locker 1 Open mode Description Standard Open time sec Increased open time J 20 C Audit on keys
134. trol unit is made from 2 elements the ethernet board and the CU board Ethernet board is shown as device 0001 and CU board is shown as device 0003 The firmware version for these elements has not got to be the same for both mandatory Sometimes it may be necessary to update the firmware version to provide the on line control unit with new features Salto Systems will inform the customers when this operation is required In order to download a new firmware in a on line control unit follow these steps Select the file where the new firmware file is kept in your hard disk You can do it by clicking the little button with 3 points at the right of the FIRMWARE FILE field SALTO Software HAMS Page 126 Online control units firmware updates Name Ethernet Version Cu Version IP address main entrance 0001 01 00 0003 01 00 192 168 000 241 Firmware file Total 1 C Archivos de programa SALTO HAMS FIRMWARE saltofirmw_0001_0100 txt Send firmware gt Close In the example the selected file has 2 numbers the first means the device it is used for ethernet board and the second is the version for this firmware Now you can click the SEND FIRMWARE button to transmit the firmware file PJ Hams Connected Hotel call E 2 x File Data Hnteldata Kews rale Tane Helm p Online control E n f Com Online control units firmware updates E Doors Name Ethernet Version Cu Version IP address M main entrance 0001 01 00 0
135. ust if it is to operate on public holidays or special holidays these buttons relate to calendar O as this is where public holidays and special holidays for time periods are defined e The system applies the period to every weekday by default e lf the time period we are defining contains several time subintervals we will use the number of lines necessary to define it r D SALTO Software HAMS Page 53 When you have finished defining a time period save changes and you can then go on to define more periods for the system The PRINT button can be used to obtain a hardcopy report for the time period list You can select between printing all of the list or only the details that relate to one particular period Do not forget to assign corresponding door the time period to its if you have not assigned it previously In order to do so go to DOORS and choose the door that requires a time period Click on the VIEW DETAILS button and you will see the list of periods that you previously defined Select the time period applicable to this door and save changes mOpen mode and periods Groups and users that access this door Open mode lt n Automatic open gt lt i Groups Timezones Name Open periods Restaurant Time period 1 fel Description Ws healt Open time sec Increased open time 6 20 Time period 6 Time period 7 Anti passback
136. utcheon to record the opening events on staff keys You need to enable this feature on both escutcheons and keys users e Finally we can save the changes and we may go on to define other rooms following the same procedure Open time sec Increase d open time 7 gt WH 3 Save 4 amp 4 Ranm oi gt Clase BE A Bandia Bsatos l Hamse Ciciipocu S Hamsen GID By Figure 18 If several rooms share some given characteristics you can create several rooms at a time To do this press CTRL button of your SALTO Software HAMS Page 32 PC keyboard whilst clicking on the NEW button of the application once you are on the ROOMS LIST window Multiple item insertion E x Frefix From fioz Ta fios Suffix Sample 102 103 Came az 101 y OF M Cancel In this instance we are about to create the remaining rooms of the hotel first floor Multiple item insertion a X Frefix From finz ia fiio Suffix Sample 102 110 y OF M Cancel Figure 19 You must complete the FROM first room number to be inserted and TO last room number to be inserted boxes It is not essential to fill in SUFIX and PREFIX fields SAME AS field allows you to assign the same characteristics of the first room created to the room numbers inserted here SALTO Software HAMS Page 33 first floor quests first floor quests first
137. w emergency opening Select all Deselect all se Total 16 SALTO Software HAMS Page 132 Roll Call This option allows to know how many and which users are in a Roll Call area in every moment The information on Roll Call areas is automatically ipdated every minute This option is enabled in the menu TOOLS CONFIGURATION GENERAL OPTIONS ADVANCE ROLL CALL How to create a Roll Call area In order to create a Roll Call area we have to go to the menu DATA ROLL CALL AREA Roll call area Fig 2 For each Roll Call area we have to define the online readers that give access to that area To do this we press the button and a selection screen will appear where for each online door we can find the two readers 1 y 2 SALTO SALTO Software HAMS Page 133 Roll call area Doors giving access to this area Readers Laboratory 1 Door Al 1 Door A2 1 e Door A2 2 Door A3 H1 Laboratory 2 Doo X Cancel D ES Print gt Close We have to choose which of the two readers is the entrance to the area reader and pass it to the other side in the selection window Note Once we have created all the areas that we want to control we have to create one area more Extra Area This area will be the reference where we will find thye users when they are not in any of the first created Roll Call areas In this software feature there is a very impor
138. will inform the operator about the communication status for the On line device A green icon means good communication a red icon means that there is some problem e SIGNAL this button can only be used for updaters not for on line wall readers It makes the updater to beep and blink for a while to locate it if we are not sure about its phisical location e ADDRESS this button can be used for on line wall readers and up daters After pressing the CLR button for some seconds while the green led is blinking it is necessary to press the ADDRESS button so the selected IP adress will be caught by the on line device If we do not receive an error message it is assumed that SALTO Software HAMS Page 128 the IP address has been properly caught by the On line device e Always make sure that an IP address is free and available when you are going to assign it to a On line device Hame oo Signal Description Address IF address 000 000 000 000 Peripheral type A Ethernet encoder aa Run update reader Enable beeper e Xk B4 Save gt Close We are going to create an updater in our example This operation can only be made if we are working with the peripheral master computer TOOLS OPTIONS ON LINE Let s click the new button in the PERIPHERAL LIST and we can give a name to the device Also it is necessary to write an IP address for it and select between ETHERNET ENCODER and ON LINE CONT
139. wimming pool p Update required ud PE Actions to do M Select doors Allow emergency opening Select all 9 Download IV Initialize locks Select pending doors E Close Deselect all Operator ad y Total 27 i inicio B E i A Bandeja Esato s ti Hams en A Hams c GSCBOA amp 15 7 Now you can disconnect serial cable and go to every door to initialize them Connect to the PPD the cable connected to a special card with 3 conductors on the opposite end you will have a RJ11 phone connector Approach to the first door of your system plug in the special cable and turn the PPD on From the main menu window select N TIALIZE option You will get the door list Now choose the door that you want to initialize Be especially careful when performing this step since the door name is limited When you view on screen the name of the door to be initialized click on the OK button of the PPD and the device will request that you connect it to the lock You will get on the PPD screen a CONNECT TO LOCK message Insert in the lock reader the card cable and SALTO Software HAMS Page 94 watch the PPD screen You will get a progress bar and a sharp beep sound emitted that means that data transfer is in progress If by mistake this communication is interrupted for longer than three seconds you will have to repeat the communication Repeat these steps with every door within your facilities Take into account tha
140. ys Figure 60 Choose a new Smart card and click on the NEW PROGRAMMING KEY option you will be prompted to insert a card on the ENCODER Encoding operation is very swift You will be asked to withdraw the card from the ENCODER almost straightaway Pew HotelDemo 181 x File Data Hoteldata Keys PPD Tools Help RS p5 Euwe a Ss Doors Zones Users User groups Timed periods Timezones Calendar DST PPD Audit trail Edit spare keys gt Close lOperator admin 01 04 2002 8 45 28 inicio E amp I Gy A new SSIMANUALES GESTION softwarerw Microsoft SAALE 845 You can make copies of the programming key Which may be advisable for hotels with many rooms Next we will edit the spare cards that will be used for the guests You have to edit as many cards as hotel rooms SALTO Software HAMS Page 83 Click on the EDIT SPARE CARDS button and the system will prompt you to insert and withdraw cards on the ENCODER l x A otelDemo Fie Data Hoteldata Keys PPD Tools Help a Hm E Q ad l2 oors ones Users U Timezones Operator admin 01 04 2002 8 48 54 Ainicio G e A Rw EIMANUALES GESTION fa SoftwareRW Microsoft SHS 8 148 Calendar DST PPD Audit trail Figure 62 Keep inserting and withdrawing keys as system requires it When you have edited as many cards as you need click on the CANCEL button to stop the process On

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