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User Manual, V.3 WS|Publishing

1. uansnansnenenensvenenenenenenenereneenenenenens 66 Add possible recipients to existing ItEMS annen nennen eenn 66 Edit Items 69 Edit Item in the Item EdiiOr enca ted 69 Edit a Released Item oenen enen enen enen eneneneneneneneneennenn 69 Edit a Published Item annen nennen en enen en enenen enen eneen 69 Release Items 71 Release Items from the Hit List aaneen venen ennen snnenenenrenrens 71 iv e Contents User Manual V 3 WS Publishing Release an Item from the Item Editor Revoke the Release of an Item nn Publish Items Publishing hierarchies annuus erenerenerenerenee eneen UND UDINSH eenen nenne nen Select recipients 2u022240022200 nenne nenne nenne nenne nenne nennen Publish Items from Hit List aaneen eenen nennen Publish an Item from Item Editor enne Select Publication Targets ua snnnneneenen ennen ven Allow Re Publication of already published Targets Publishing an Item as Part of a Hierarchy Unpublish Items aan oenen en enen venen ennen enen venen enen Import and Export Items Download your Data in Excel Download History Last Downloads Download Excel Template nnen Importing Items from an Excel File Upload EDO aan Upload History Last uploaded Restrictions and Format Regu
2. Recipient 9300004000045 G51 AU Hoautopublish Retailer 46 4 Lines REWE IC00S SOO00000000003 Incorrect Width 201 2 06 06 14 37 REWE CICOOE SOO00000000003 Incorrect Depth CONTACT Measurep 2012 06 06 14 37 REWE CIC SOO00000000003 Incorrect Width KS 2012 06 06 14 37 REVIEY 22005 SOO00000000003 Incorrect Depth 1 Create Catalogue tem CONTACT Measure p 2012 06 06 14 37 Details Additional description Corrective Information CONTACT TRADING PARTNER Measure product width and contact Department 567 CIC History with corrective information from the recipient Select the item from the hit list and edit the affected data Please see section Edit Items for further details Close a To Do from Task List 108 e Task List User Manual V 3 WS Publishing D i WORLLE The user can tick off the CIC REVIEW entries and mark them as done This action does not depend on the status of the item the user can mark the Review as done whether he has edited the item or not This option is provided by the CIC Summary widget 1 f d T ge 4 Vm Ke a F T i As soon as either the CIC status is marked as done or the item has been released again after the data was modified it disappears from the task list 1WorldSync GmbH Maarweg 165 50825 Cologne SYNC 1WorldSync GmbH Maarweg 165 50825 Cologne NN am j ms J i 5 2 B i i W Neel F he F S Y N
3. Unpublish the item See chapter Unpublish items for details Unpublish Items Input help in the editor There are a number of input helps integrated into the editor The following functions are explained in this chapter Attribute validations Attribute definitions Attribute groups repeatable attribute groups Usage of code lists Date selection via calendar function Attribute validations 52 e Maintain and create item data User Manual V 3 WS Publishing SYNC Some attributes will be highlighted in the UI during editing and saving You will notice an information bubble next to the input field for the attribute that indicates data is missing or incorrect Mandatory and conditionally mandatory fields are indicated with an exclamation mark which provides a mouse over text where the error or the missing data is described Additional Trade Kem Identification No 1 999 GJ Additional Trade tem Identification value SEE LJ Additional Trade tem Identification Type wr T Trade tem Hierarchy Level Each Pi Base Unit BASE Ui ao A value for Additional Trade tem Identification was EDER ee given but the indication Additional Trade tern _ Target Market Country Code we Identification Type is missing Example of a conditionally mandatory attribute field Your data is checked while you are actually entering it Once an incorrect value is entered a warning appears If you position the mouse over the icon a message d
4. Working on items with To Do status There are two different reasons why items appear in the Task List A retailer s request for the review of a certain item The feedback from the retailer will be handled through a CIC Review message which references an item and contains review details A GDSNException sent by the source data pool is an immediate feedback if the publication failed The CIC Review is indicated with a sign For more information on the CatalogueltemConfirmation in general and its status please refer to section CIC State The GDSNException displayed with a sign is displayed in the CIC Summary tab as well Please note that only items with either the To Do state CIC review or GDSNEXception are displayed here 1WorldSync GmbH Maarweg 165 50825 Cologne Further information on the nature of the data that needs to be reviesed can be viewed in the CIC Summary tab beneath the hit list tem Preview Validation Report Publication Info CIC Summary Price Summary 1 ClCs received No GOSN Ekception received Cil state Recipient Mame 9300004000046 G51 AU Noautopuklish Retailer 46 CIC Summary Tab When clicking on the Review sign a window opens specifying the data that is not accepted by the recipient Click on the icon to open the detailed error report Please note that this information is provided by the data recipient CIC History State Code GTIN Description Long description Corrective Corrective
5. Deliv 0 publication s to A A Nothing to display Id 4 tem 4 0f2 gt bi 4 Search for digital assets If the supplier wants to get an overview of existing digital assets they can be filtered by using the Search option Proceed as follows open the tab Digital assets in the main menu bar on the top 1WorldSync GmbH Maarweg 165 50825 Cologne WORLD YNC Start My items item 25252525252535 jhas Digital assets Search Reset de PA Working Context a FM ia Type Of Information File Name Content Description File Format Name Overall State ep E PRODUCT_IMAGE Link to a file cont Koala jpg Koala Released Type Of Information a F LOGO Link to a file containing the M Released CONSUMER_HANDLING_AND_STORAGE Lin Y PRODUCT_IMAGE Link to a file cont test MAP TEST Released File Name J a DOCUMENT Link to a document or t w Released Content Description O a File Format Name Information Provider id 4 Page 1 of1 gt DI 20 Iv No validation report available The hit list 1 displays all stored digital assets the widget on the left side contains the Search parameters 2 To search for digital assets use the following Working Context Latest versions Released Never released Digital asset Update Pending Release Latest versions Latest versions Released Never released Digital asset Update P
6. 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 Mill Select Attribute English en 1WorldSync GmbH Maarweg 165 50825 Cologne German de Edit Items You can open the item from the hit list and make the necessary changes to the item Items can be edited regardless of their state Draft Released or Published but please note that items might have to be released again manually depending on their status prior to editing Edit Item in the Item Editor The following applies to new released published or unpublished items Select the item s you want to edit by flagging them in the list Then click the Edit option in the function bar to open the item editor Alternatively an item can be opened by double clicking on it The item editor of every item opens up in a separate tab while the hit list remains open in its own tab This allows you to easily switch between the various items and the hit list Now make the necessary changes to the item Save the item after you have made all necessary changes Validate release and publish the item En Edit option Edit a Released Item Select the item s you want to edit by flagging them in the list Then click the Edit option in the function bar to open the item editor Now make the changes to the item s An already released item which has been modified will be automatically set to status Pendin
7. Change Password To change your password simply access the Change Password menu 1WorldSync GmbH Maarweg 165 50825 Cologne Change Password option The Change Password dialogue opens as a separate dialogue box on the dashboard Change Password Old password New password s Confirm new eeccceee password Cancel Change Password dialogue In the respective fields enter your current password then enter and confirm the new password Click Save to save the new password It will be valid from the next log in Clicking Cancel closes the dialogue without changing the password The new password must meet the following requirements e t must have at least five characters lt can contain any alphanumeric characters Passwords are case sensitive You can use letters A to Z a to z and the numbers 0 to 9 e The following non alphanumeric characters are allowed I 8 IOO lt gt 2 e The new password must be different to the previous password 16 e Basic Handling User Interface User Manual V 3 WS Publishing Myltems When you access the application for the first time all items are displayed The latest versions of the items will be shown sorted by the Last User Change option by default In order to reduce the number of displayed hits you can carry out a search or use other selection options Proceed as described in the section Search and find Items to do this The entr
8. Description Short Goan Gah Is Trade Item A Base Unit True true Trade Item Unit Descriptor Start Availability Date Time Default customer Publication Info ailahilitw D Detail view with digital assets widget Information on the digital assets is not only displayed on the tab Digital Assets but also in the Trade item list and in the trade item Editor Media objects My items Item 59533972154007 Description Short Editor Item Information a AY e oy Editor mode Add Select Attribute Exceptions Trade ltem Pee Identification Classification Description Taxes CIC Summary identification Additional indication base item Product class specific information Nutrients Allergen Information Ingredients Additives Bi Gente one Recipient vame Dangerous goods Dangerous substances Physical amp chemical characteristics GHS Nothing to display Logistics Packaging Price Order WS1 Indications Coop eg Kiel Extension System And Status Information Media objects No CICs received PUBLISHING MediaObject GTIN of child trade item assortment component Attached Media Objects mn Media object Flower O Media object MaggieFix Gulasch File Name Type Of Informatio 6 a f Information OO y Media object additional Logo Flower PRODUCT_IMAGE MaggieFix Gula PRODUCT_IMAGE additional Logo LOGO WE 59533972154007 Publication Info Component hierarchy j 0 publication
9. 50825 Cologne Dashboard menu bar The standard functions i e language or time zone setting password change and the logout function can be accessed from here as well The following functions are available to you for maintaining item data in the application Myltems This is the main module of the application where new items are created or uploaded and existing items are searched for and maintained e g edited deleted validated released published or downloaded etc The item list per default presents all items no matter which status they have MyTasks This list is restricted to published items for which a response with a To Do status has been returned e g a GDSN exception or a recipient confirmation CIC Catalogue Item Conformation with status Review This usually means a recipient retailer demands corrections or improvements to the received item data My Templates This is the area where new item templates can be created and existing templates can be searched for and maintained Templates contain item data that are common for many items They are saved under a template name and the content defined as common in the template is then automatically populated when creating an item from a template The templates listed can also include templates assigned to the supplier by the Community Admin Change password This is the place to change your log in password The right hand section of the menu bar offers the standard functi
10. Click Cancel if you want to return to the hit list without deleting the search profile The search profile is deleted from the list Apply an existing Search Profile To apply an existing search profile proceed as follows Select the required search profile from the dropdown box of existing search profiles The search settings for this search profile are now loaded Then execute the search by clicking the Search button Hit List Structure of the hit list The item data belonging to the Supplier GLN is displayed by default providing you with a quick view of key and status information of the selected item This information is displayed below the hit list at the bottom of the screen without having to open the item A number of functions such as editing or publishing items can be performed directly by selecting the icons from the function bar This section describes how to work with the hit list It deals with the structure of the module its basic functions and the control elements used in the various use cases 28 e Myltems User Manual V 3 WS Publishing W W Neel F W jr Jk W d N i t W Wt 6 amp amp r amp Dn B EJ Default Hits Overall State Publication State CIC State Release State Target Market Country Code Global Trade Item Number GTIN Information Provider Trade Item Unit Descriptor Released Ready to publish i AUSTRIA 040 39996833263175 Each Piece Base Unit BASE_UN item Published amp
11. From here you can revoke the publication of the item Click the Unpublish option in the Publication Info widget function bar to open a dialogue box that lists all publication targets the item has been published to Publication Info 1 publication s to Recipient Name Delivery date Delivery state Edeka 2011 06 30 Publication Info widget 1 Delivery Unpublish S A r Unpublish option Select all publication targets for which you wish to revoke the publication of the selected items The list contains a list of the publication targets for all selected items In the case of items that are selected but not published this operation will simply be ignored Click OK to complete the operation Click Cancel to return to the hit list without revoking the publication 1WorldSync GmbH Maarweg 165 50825 Cologne The previously selected publication targets for the items are removed from the corresponding recipient lists The items which no longer have the status Published are given the processing status Released again To unpublish items from the item editor select the item from the hit list Click on the edit button or double click the item in the hit list The item editor now opens where you can select the unpublish button Proceed as described above 82 e Publish Items User Manual V 3 WS Publishing Import and Export Items The application allows you to carry out mass uploads and download
12. should not be used for this search criterion since in this case items for which the attribute is not set would not be found Does not equal The attribute can have no value or any value other than the entered value Note that in the case of attributes of the type Boolean the value true should be entered here The value false should not be used for this search criterion since in this case items for which the attribute is not set would not be found Empty The attribute has no value Not Empty The attribute is not empty i e it has a value From To The attribute value lies within the range defined by the two entered 1WorldSync GmbH Maarweg 165 50825 Cologne Begins With Does Not Begin With Ends With Does Not End With values If the search criterion From To is chosen two input fields are shown where you can enter the values for the range In the case of numerical attributes the comparison is carried out on a numerical basis in all other cases the comparison is alphanumeric Example for an attribute of the type Identifier A search for From a and To h or A H finds all values between those that start with a and those that start with h Example for an attribute of the type GTIN The search finds all values that are greater than or equal to the entered From value and smaller than or equal to the entered To value The search criterion From 10000000 and To 20000000 would find all
13. vi AUSTRIA 040 51228297769057 Each Piece Base Unit BASE_UN Item Update pending Rele item Update pending Rele Draft new item Draft new item Draft new item Draft new item Draft new item item Published Released Ready to publish Released Ready to publish Released Ready to publish tem Published Released Ready to publish Draft new item Draft new item l Draft new item Draft new item Draft new item AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 13131313131311 75119999376004 14479619336004 23564439949008 43654879813008 91728586199018 4171471717171717 31931439236008 29897859189001 82398743899000 17543399169007 36761381638002 18141923929005 729597973816011 72959797816004 83646886337002 21212121212122 37773419543003 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 Each Piece Base Unit BASE_UN Each Piece Base Unit BASE_UN Each Piece Base Unit BASE_UN Each Piece Base Unit BASE_UN Each Piece Base Unit BASE_UN Case CASE Each Piece
14. Base Unit BASE_UN Multipack MULTIPACK Case CASE Each Piece Base Unit BASE_UN Case CASE Each Piece Base Unit BASE_UN Case CASE Case CASE Case CASE Each Piece Base Unit BASE_UN Each Piece Base Unit BASE_UN r da d Page 1083 gt Pl O Displaying items 1 20 of 46 Hit list Customize the Hit List The layout of the hit list can be modified according to the user s preferences in a number of ways Sorting the Results By default the results are sorted by processing date which means the items that were changed last are always displayed at the top You can sort the hit list in ascending or descending order by column To do so click the arrow icon in the header of the column you want to use for sorting A drop down menu opens providing the options Sort Ascending and Sort Descending Alternatively you can simply click the column header Showing and hiding Columns The columns displayed in the hit list can be shown or hidden Click the arrow icon in one of the column headers A dropdown menu appears providing the submenu Columns You can now define which of the columns you want to display by activating or deactivating the checkboxes next to the column names accordingly 1WorldSync GmbH Maarweg 165 50825 Cologne WORLD SYNC A Sort Ascending 1717171771717 1313131313131 17171717171717 all ort Descending Columns F Overall State Publication State Release S
15. Brand Owner Identification CIC Summary Additional Classification No CICS received Additional Customer Support Centre Additional Free Quantity Promotional Tr W ClC state Don Re Additiona Addition Addition Additiona Information Provider Identific Item Variant Master Identifica Primary Alternate Trade Item Replaced By Trade Item Ide Additional Substituted By Trade Item Id Additional Substituted Trade Item Ident Additional Trade Item Description a Additional Replaced Trade Item Identifi a a Additional Trade Item Id Supplier Assi Additional Trade Item Identification Id 4 Page 10of27 bk bl 4 Publication Info Depending on the view you use the number of attributes available and the number of pages will differ from the screenshot To navigate between the pages use the arrows Click the attribute you are looking for and the cursor will jump to its position in the UI Please note that the attribute finder does not include attributes from attribute groups It will only find the group header The cursor does not go directly to these attributes only the tab the attribute group is on is opened Item information and hierarchy information The widgets in the area to the left of the item editor offer additional information on the selected item The left hand area shows the Item Information containing the most important attributes that identify the trade item This information is
16. Class Recordable Media 68040200 Brick Attribute Audio Cassettes Recordable 10001444 COMMD Recordable 10001450 lf Scr DVD R for ie Floppy Discs 10001 456 ordi Code entered in the search field Using code lists Code lists are handled via drop down boxes To maintain these attributes you can either navigate through the drop down list or type in a search term To open the drop down list click on the arrow al Depending on the number of codes contained in a code list the drop down list can be several pages long Use the controls at the bottom of the list to navigate through the list AFGHANISTAN 004 ALBANIA 005 ANTARCTICA 010 ALGERIA 012 AMERICAN SAMOA 016 ANDORRA 020 ANGOLA 024 ANTIGUA AND BARBUDA 028 AZERBAIJAN 031 ARGENTINA 032 xK dd Page 105 P kl g Drop down list 58 e Maintain and create item data User Manual V 3 WS Publishing WORLD If you know either the code or the description it is easier to simply start typing in the input field This will activate the search and you will notice the number of codes being reduced with every letter you type It does matter whether you type the code or the description COCOS KEELING ISLANDS 166 COLOMBIA 170 COMOROS 174 CONGO 178 CONGO THE DEMOCRATIC REPUBLIC OF THE 180 COOK ISLANDS 184 COSTA RICA 185 COTE D IVOIRE 354 MEXICO 454 MONACO 492 ld 4 Page 1 of2 bk PH Example of sear
17. GTINs from 10000000 to 29999999 the search criterion From 401234500000 and To 4012345999999 would find all GTINs with the stem 4012345 e g 4012345000009 The attribute value begins with the entered value The attribute has no value or the attribute value does not begin with the entered value The attribute value ends with the entered value The attribute has no value or the attribute value does not end with the entered value You can define multiple search criteria for an attribute To do so choose the required attribute e g Product Variant Description in multiple dropdown boxes and give each one a value red green and blue The hit list then displays all items that have one of these values red green or blue for the attribute in question Make sure that the option Item must match at least one criterion OR is selected Make sure that you enter the attribute values in the correct format This depends on the attribute type of the selected attribute Attribute Type Number Date Date Time GTIN 24 e Myltems Search Criteria Format Contains Does Not Contain Equals Digits with a maximum of Does Not Equal Empty Not Empty one decimal point From To Begins With Does Not Begin With Equals Does Not Equal Empty Not YYYY MM DD Empty From To Equals Does Not Equal Empty Not YYYY MM DD hhmm Empty From To Contains Does Not Contain Equals Digits Does Not Equal Empt
18. Not released prices Include historic prices Start download File State tem count Time User PUB DL 3300001000018 2012122 success 1 2012 12 20 21 47 n chuler 930000 Download dialogue Specify whether you wish to export just the selected item or its components as well Then click the option Start download The excel file will appear in the Last download area at the bottom When the Column State shows Initialized the export is still in progress Depending on the number of selected items it may take some time to process the Excel file The download is prepared in the background You can close the download window and continue with other tasks If you open the download menu later you will notice that the Excel file has been created and has now the status success and can now be downloaded by clicking on the file name The Excel file contains all selected items and depending on the specifications you made previously may also contain the corresponding components linked with the items and their components including historical price items Due to the size restrictions no more than 65536 lines are allowed of Excel 97 we do not recommend using this format for mass exports If you wish to export a large number of items please use Excel 2007 Download History Last Downloads The bottom part of the Download dialogue displays a list of the last downloads to be carried out In addition to the file name and numb
19. OO b 33320000000045 3 1 23320000000335 bf 1 3331 0000000022 Hierarchy GTINS below selected GTIN 3 bl 33320000000045 E 5 3331 0000000220 Item Hierarchy Context The selection of an item in the Packaging hierarchy widget causes the item to be selected in the Component hierarchy widget too and vice versa The upper part shows all GTINs above the selected item while the lower part shows all GTINs below the selected item For example opening an item marked as a pallet that contains a case and a base item will show the pallet in the upper widget The lower widget will show the pallet and all lower items 44 e Maintain and create item data User Manual V 3 WS Publishing WORLD SYNC Component 1 _ packing Component 2 Components Pallet 1 Packaging unpacking Pallet 2 Hierarchical context of a selected item Each example The Packaging hierarchy area displays the packaging hierarchy to which the selected item belongs If you position the mouse over an item additional information is displayed 00 3 5 04500390110144 GJ Brand Name CI Sub Ara EP 2 045 Item 04500390110144 036 2 os Trade Item Hierarchy Level BASE UNIT OR_EACH Trade Item Description Base 1 Tester 18 Global Trade Item Number 045006907 10144 GTIN Short Description Description Functional Name Functional The various packaging units are symbolized by different icons You can ex
20. Packaging Levels GTIN S below selected item es 16547 Change amount The dialogue that now opens allows you to simply enter the number of components conatined and select ok The hierarchy is then updated accordingly Change amount Amount of contained articles 50 e Maintain and create item data User Manual V 3 WS Publishing Remove Component To remove a component from the hierarchy select Remove packaging Please note that this option is deactivated if you have selected the root node of the hierarchy Confirm the operation in the safety prompt that now appears The component hierarchy is updated The removed packing unit and any larger units below it are no longer displayed Only items with the processing status New or Not Released can be removed F l E SP 99 Remove packaging ie 1 13131313131311 Exceptions widget The Exceptions widget is located on the right hand side The widget is minimized by default and can be opened by clicking on the arrow symbol Exceptions CIC Summary No GICs received fl CIC state Don Recipient N The information on the GDSN Exceptions received is displayed here The Exceptions are listed with the exact date and time they were received by the application as well as the type and error details To acces the error details click on the status icon This will open a pop up window with more information about the error if available Once the error is corrected you can c
21. Publish released items The work sheet Publishing must be populated with the primary key publication target s and action code ADD The item is published to the target entered after upload It is not necessary to flag the option Release Uploaded Items in the upload dialogue Publish to Target Market To publish to target market enter the target market code in the column headed PublishToTargetMarket Do not enter the name of the target market only the three digit country code Note that the column PublishToGLN must be empty 1WorldSync GmbH Maarweg 165 50825 Cologne 4 A i a Le B Aa WOR D amp D y N ge String 3 string 13 Publish to GLN To publish to a GLN enter the GLN in the column Publish ToGLN O Note that the column PublishToTargetMarket must be empty Mandatory Mandatory optional Mandatory optional String 3 String 3 String 13 ADD 5355477913007 98 e Import and Export Items User Manual V 3 WS Publishing A f l 3 N hf B gt YIN To publish to more than one GLN enter a different GLN in each column with the header and the number in brackets By default the publishing worksheet has three columns for publishing to GLN you wish to publish to more than three GLN copy the column and enter a higher number in the brackets i e PublishToGLN 3 for a futher GLN PublishToGLN 4 for the next one etc f ActionCode PublishToTargetMarket PublishToGLN 0 PublishToGLN 1 String 3
22. been attached to WS Publishing stores the digital asset as working revision The asset is created Attach digital assets Attaching a digital asset to a trade item will create a relation between both This relation can be seen as similar to hierarchy relations It won t be possible to release a trade item if a digital asset is attached which has no released revision A released trade item revision will always refer to the particular released revision of the attached digital asset To attach digital assets to items open My Items from the menu bar on the dashboard Now select the item by double clicking the box in front of the line on the item hit list The item is opened in the detail view To attach an existing digital asset click the 3 button in the widget on the right side of the screen Attached digital assets Oe File Attach an existing digital asset Widget attached digital assets On the entry screen now displayed all available digital assets are listed with their File name and the Type of information The selection of a digital asset can be effected via the search function or via click in the box in front of the line of the respective digital asset By using the option Een io im the asset is assigned to the corresponding item 1WorldSync GmbH Maarweg 165 50825 Cologne Search Reset Assign to item Working Context Type Of Information File Name Content Description File Format Nam
23. beside this a validation report field Supplier tern List Task List Template List PriceSync Change Password Start Supplier tem List Search Reset de Ep P Quick Search ur Template List Name Of Template AU_HouseholdsKitchen_New E AU CrossSegments_Each diie 4 g AU_NonFood_Baseltems V NZFood_Baselttems Brand Name equals Brand Search Profiles Ex x Lam ES GLN of Information Provider 9300001000018 9300001000018 9300001000018 9300001000018 Id 4 Page 1 of1 gt Pl ISO Wv No filter Template Preview Validation Report Core Item Information e Product ID amp Classification gt Name Of Template J Trade tem Hierarchy Level J Brand Name gt Sub Brand VV UV 7J U U VW U gt Functional Name 2 Variant J Template List Private Information gt GLN of Information Provider J Target Market Country Code Trade tem Hierarchy Level Each Piece Base Unit BASE_UNIT Each Piece Base Unit BASE_UNIT Each Piece Base Unit BASE_UNIT Each Piece Base Unit BASE_UNIT Physical amp Functional Characteristics Tax v Each Piece Base Unit BASE_UNI Y D 1WorldSync GmbH Maarweg 165 50825 Cologne Name Of Information Provider Supplier Achtzehn Supplier Achtzehn Supplier Achtzehn Supplier Achtzehn Templates which are assigned to you by the community owner are marked with a lock symbol Th
24. deleted and the field with the search criteria is now empty Find Items with Search Profiles You can use search profiles to save defined search settings in order to use them for future searches Search Profiles Jo filter No filter Last search fh Search Profiles widget Create a search profile To create a new search profile proceed as follows Define the required search settings in the selection and search components area Click Save in the Search Profiles widget In the dialogue box that now opens enter a name for the new search profile 1WorldSync GmbH Maarweg 165 50825 Cologne Complete the operation by clicking Save Click Cancel if you want to return to the hit list without creating a new search profile Change a search profile To change an existing search profile proceed as follows From the dropdown list select the required search profile Change the search settings or create new search settings for the selected search profile Then either click the Save or the Save as option within the function bar of the Search Profiles widget This option is only active once you have changed the search settings for the search profile The changes are saved in the search profile you selected previously Delete a search profile To delete a search profile proceed as follows From the dropdown list select the required search profile Click the Remove option Confirm the safety prompt that now appears
25. excel cells Please do not split or merge cells within the excel file The use of Excel formulas is not supported Please use the format which is given in the excel template in the first row populated with data only the first row is formatted correctly due to technical restrictions in Excel You can copy the row to keep the correct formatting This is row 10 When exporting an excel file all populated rows are formatted correctly as well You can use this file as well to ensure an error free format 1WorldSync GmbH Maarweg 165 50825 Cologne fe 85858747474742 Localized name i vi Target Market Country Code Name Of Template Additional Trade Item Ide GTIN is used for the unique Location number that uniquely indicates the country in which the The information provider identification of trade items identifies the data information provider will make the number for the trade iten worldwide A trade item is any owner information provider e g GTIN available to buyers This cross reference to the G item product or service for which manufacturer supplier broker indicator does not in any way one to one relationship there is a need to retrieve pre distributor etc govern where the buyer may re additionalTradeltemiden 5 Definition defined information and may ae sell the GTIN to consumers alue 6 Comment 7 M O D Mandatory Mandatory Mandatory Mandatory Optional Nn BRT EE EE a N Release Notes Core It
26. item which was already released but not yet published Has been edited again afterwards and the latest version is not yet released a ae Released ready to publish 1WorldSync GmbH Maarweg 165 50825 Cologne CIC State Column Sent item update pending release Item which itself was already released and published but has been edited again The latest version is not yet released As soon as this is done the item is automatically sent to the source pool again Item published Item which was already released and published No changes took place on this item meanwhile After publishing the item cannot be unreleased anymore Sent item update pending release Item which was already released and sent as part of a published hierarchy but afterwards has been edited again The latest version is not yet released As soon as this version is released it is automatically sent to the pool again Item sent Item which was already released and sent as part of a published hierarchy No changes took place on this item meanwhile Unpublished to all Item which itself was unpublished from all recipients but has not been edited and is still released Unpublished to all draft item Item which itself was unpublished from all recipients and has been unreleased Unpublished to all still sent Item which itself was unpublished from all recipients but is still part of another published hierarchy and has not been edited again Item
27. s to 005 Recipient Delivery dat ti 59533972154007 ecipient name ery date Nothing to display 118 e Digital Asset Management User Manual V 3 WS Publishing SYNC Create digital assets To create a digital asset open the tab Digital assets The hit list is displayed Different actions can be carried out via the buttons on the function bar The available options are always visible Options that are not active are grayed out All digital assets created here are initially stored locally and are later assigned to the respective items See Attach Digital Assets My items Digital assets Search Reset kh ff x gt Working Context 5 F Media Type Of Information File Ne zel E a LOGO Link to a file containing the M Latest versions Now select the option Create a new digital asset by clicking the TP button GLN Upload digital asset file Digital asset preview Selection dialog 1WorldSync GmbH Maarweg 165 50825 Cologne WORLD This operation opens a dialog with input fields for all possible digital asset attributes and pre fills the thumbnail icon on the left side MY ITEMS MY TASKS MY TEMPLATES DIGITAL ASSETS USER MANAGEMENT v SYNCHRONIZATION LIST CHANGE PASSWORD Start My items Digital assets New digital asset Digital asset a Editor BAv Media Data e General Image Info G Information Provider 4055555000001 G gt Name Of Information Provider Suppl
28. select an item from the hit list by clicking it once a preview of the item data for the item is displayed on the Item Preview tab beneath the list The preview gives you a quick overview of the item and only displays a limited set of attributes The item preview is in a read only mode No modifications can be carried out here but validation errors will be displayed for the user 1WorldSync GmbH Maarweg 165 50825 Cologne tem Preview Validation Report Publication Info Ci Summary Price Summary Core tem Information a Product ID amp Classification Private Information Physical amp Functional Characteristics Tax CI Country Of Origin Trade Kem Country Of Origin No 1 999 CJ Country Of Origin AUSTRALIA 036 ls Trade tem the Lowest Level of the Hierarchy CJ ls Trade tem A Consumer Unit No false A le Trade tem 4 Despatch Unit Is Trade tem An Invoice Unit Is Trade tem An Orderable Unit wr Item Preview Validation Report The Validation Report tab beneath the hit list provides the item data check in accordance with the validation rules Highlight one or more items in the hit list and click on the A Validate button The validation report will not be loaded automatically it has to be activated by the user If there are errors or warnings for an item these are listed in the report When highlighting more than one item the validation report shows the reports for the items one after another Report for ite
29. shelf pine wall shelf and red wall shelf for example Search for more If you enter more than one word separated by spaces as search terms than one word the system finds all items that contain at least one of the words you entered A search for pine wall shelf finds items with the attribute value wall shelf pine red wall shelf and pine wall shelf for example You can use the wildcard when entering search terms The asterisk represents any string of characters The search term b k finds book back bark and buck for example You can use a placeholder at the beginning in the middle and at the end of a search term b k and book are allowed The search connector connects search terms using an AND relationship thus specifying that all entered terms must occur in an attribute value in order for the item in question to be included in the search results You can use wildcards and search connectors together The search queries wall shelf pine and wal pine find all items with the attribute value pine wall shelf Note that you cannot use a sign at the start of a search term The search ignores this type of search term Search terms restricted using must always relate to a preceding search term You can use the search connector to exclude search terms The system finds items that do not contain the term preceded by A search for wall shelf pine finds items with
30. the attribute value wall shelf larch wall shelf and red wall shelf but not pine wall shelf for example Search terms restricted using must always relate to a preceding search term Again you can combine wildcards and search connectors If you place quotation marks around the search term you enter the search only finds items that contain an attribute value with this exact phrase For example a search for heavy duty work gloves finds all items whose attributes contain the exact character string heavy duty work gloves 1WorldSync GmbH Maarweg 165 50825 Cologne If necessary define further restrictions for the search Then click Search The search is carried out using the defined search criteria This means that the results only show items that meet the search criteria and the visibility conditions defined for the user Find items with the Advanced Search function In addition to the Quick Search function variable Productname allows you to carry out a structured search with advanced search criteria When using the Advanced Search function you can define which values certain attributes must have in order for items with those attributes to be included in the hit list This allows you to form a set of search criteria You can view the restrictions defined using the Advanced Search functions if necessary You can carry out an ad hoc structured search or save the selected search criteria as a search pro
31. the publication dialogue you must now click the Publish button to initiate the publication process If successful the item receives the publication status Item Published Allow Re Publication of already published Targets Sometimes it is necessary to re publish an item to the same recipient publication target once more regardless of whether the previous publication was successful or not Publishing an item to another target is always possible and has nothing to do with the respective option explained here In order to enable re publication to the same recipient flag the checkbox Allow re publication of already published targets in the dialogue Select publication targets This flag will force the re sending of item data to the Source Data Pool 78 e Publish Items User Manual V 3 WS Publishing Select publication targets Mew receiver 4 Published GLH Mame F S300003000050 Gol AU Autopublish Retailer 30 Ml Allow re publication of already published targets Publish Cancel Publication Dialogue Publishing an Item as Part of a Hierarchy When a released item is part of a packaging hierarchy it must not necessarily be published separately in order to be sent to the source data pool and from there to the retailers In most cases it is not published itself but sent out as a part of the hierarchy The examples below clarify the status changes applied to items which are part of a hierarchy in which an item is published or unpublis
32. the widget Attached digital assets on the right side all digital assets which are attached to the item are listed To detach the connection highlight the digital asset and use the button to detach the selected digital assets WS Publishing detaches the asset from this trade item Attached digital assets 00 File Name Detach the selected digital asset An overview of the digital assets attached to an item is also available in the item detail view on the flexbar Digital assets My items Item 59533972154014 Description Short Editor Item Information AvW Lr ler Editor mode Add Y Select Attribute Exceptions Product class specific information CIC Summary i Nutrients Allergen Information Ingredients Additives No CICs received Dangerous goods Dangerous substances Physical amp chemical characteristics GHS J CIC state Don Recipient n Logistics Packaging Price Order a WS1 Indications Nothing to a l Packaging hierarchy Coop eg Kiel Extension Attached Media Objects O System And Status Information t OO in ahi File Name Type Of Info i 59533972154014 sais ese MaggieFix Gulas PRODUCT_I CI PUBLISHING_MediaObject GTIN of child trade item assortment component PT v Component hierarchy Media object MaggieFix Gulasch Publication Info a f N z Media object additional Logo FO Ga bje g Media object Rubber Duck U 59533972154014 Recipient Delivery
33. to change the actual digital asset file or replace the current file The trade item list widget on the left lower side lists all trade items the digital asset has been attached to Double clicking one of the listed trade items will open the trade item editor for the given trade item Trade Item Editor If an item is opened in the detail view an additional widget is displayed on the right side of the screen with the attached digital assets 1WorldSync GmbH Maarweg 165 50825 Cologne Editor Alvin ior Select Attribute v Exceptions Identification Classification Description Taxes a CIC Summary Identification Brand Owner Volume Content Customer information amp tem description Classification Properties Levies Taxes Import Export Variable measure trade tem No CICs received Global Trade Item Number GTIN 23564439949008 CiC state Done Effective Date ma Nothing to display Target Market Country Code AUSTRIA 040 Information Provider 4055555000001 Name Of Information Provider Supplier SINFOS Additional Information Provider Identification Additional Information Provider Identification No 1 999 I x Attached digital assets Additional Information Provider Identification OO Additional Information Provider File Name Type Of Information Identification Type test PRODUCT_IMAGE Target Market Information Provider GLN
34. unpublished to all still sent Update pending release and re publish Item which itself was unpublished from all recipients but is still part of another published hierarchy and has been edited again The CIC State column displays the cumulated confirmation status of each item so only the last status will be displayed here Beside a CIC GDSN Exception will be displayed here as well The table gives an overview of the icons displayed along with the CIC State in the hit list Cumulated CIC Comment State User Manual V 3 WS Publishing 32 e Myltems No CIC feedback received yet No feedback from recipients and no CIC Review as well as no GDSN Exception Item is released again and there is no open CIC review and no GDSN Exception CICs from recipients have been received and have status SYNCHRONIZED To do state At least one latest CIC has state REVIEW and there is no open GDSN Exception CICs from all recipients have been received and have the state REJECTED To do state At least one GDSN Exception was received for that item and is still open Area for Preview Validation Report and further Information A report area is provided beneath the hit list You can change the size of this area or you can hide it altogether This area displays a preview of the item data or the validation report for example Various tabs provide further information on the selected item Item Preview If you
35. validation the object must be saved to secure the changes and additions WS Publishing creates a working revision upon saving The digital asset must now be released again The released revision of the trade item with the digital asset attached must be resubmitted to the data pool and the retailer Editor B Aw Media E Release General Moe nfo G Information Providty 4055555000001 GA Name Of Informatiorprowider Supplier SINFOS C Type Of Information CJ Content Description GJ File Format Name GA File Name GA File Version C2 File Effective Start Date Time G3 File Effective End Date Time O File Size File Size No 1 999 The meta data and the URL of the released digital asset revision will be included in the submitted CIN Distribute digital assets Once a digital asset has been created released and assigned to an item it will be delivered as a part of a CIN to the retailer The digital asset itself is stored in the digital asset cloud and only the reference is sent to the retailer within the CIN message 126 e Digital Asset Management User Manual V 3 WS Publishing LA es rl ms j h W i Lif 4 hi raf rt I TE eo p J y u k ba k SYNC A trade item may have several digital assets attached After finalizing the edit process the trade item will be released If the trade item has already been published to at least one retailer or is part of a published hierarchy the trade item data will be sent to th
36. 0 DVD Recordable 10001451 4 Floppy Discs 10001456 z Memory Cards USA Flash Drives 10001452 Recordable Media Other 10001455 Z Recordable Media Variety Packs 10001457 Video Cassettes Recordable 10001455 4 Audio Visual Photography variety Packs 66050000 in car Electronics 68030000 a Select Cancel Selection of the code within the GPC Click on Select The system automatically populates all levels Segment Family Class and Brick of the GPC with the correct codes m Browse Segment Audio WisualPhotography 68000000 Family Audio Visual Media 68040000 Class Recordable Media 68040200 Brick DVD Recordable 10001 451 Selected GPC codes If you already know the correct code you can enter it directly in the search field and click on the Search button Depending on the level of the code all fields below will be populated automatically As shown in the screenshot below if you enter the code at class level the brick code will still have to be specified The drop down menu provides only the relevant codes Please note 1WorldSync GmbH Maarweg 165 50825 Cologne J The entry field on the top level only accepts complete codes All other fields will automatically provide suggestions if you start typing the code a KATS i i ir u F 63040200 a Browse Segment Audio VisualPhotography 66000000 Family Audio visual Media 68040000
37. 19396003 58217498447003 79973726851020 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 Each Piece Base Case CASE Each Piece Base Unit BASE_UN Each Piece Base Uni Each Piece Base Uni Each Piece Base Unit BASE_UN Multipack MULTIPACK Case CASE Each Piece Base Case CASE Each Piece Base Case CASE Case CASE Case CASE Each Piece Base Each Piece Base Each Piece Base Each Piece Base Unit BASE_UN Unit BASE_UN Unit BASE_UN Unit BASE_UN Unit BASE_UN Unit BASE_UN 4 Page 10f2 gt DIS 520 Im Displaying items 1 20 of 36 Supplier Item Details Any item accessed in the editor will open in a new tab The tab header always displays the item GTIN The supplier item detail area is split into three sub areas The left hand area area 1 in the figure shows the hierarchical assignment of the item The packaging and component hierarchies for the item are displayed here in their own sub areas The actual Edit Form area 2 in the figure forms the main part of the supplier item details area You can make changes to the attributes here In addition there is a report area for the validation report beneath the e
38. 45 98555666000000 45833038658267 33322000000346 75157563875416 96000545455553 63821204589516 GLN of Information Provider 9300001000018 9300001000015 9300001000018 9300001000018 9300001000018 9300001000018 9300001000018 x GslauvVf_HITS hd Target Market Co AUSTRALIA 036 AUSTRALIA 036 AUSTRALIA 036 AUSTRALIA 036 AUSTRALIA 036 AUSTRALIA 036 AUSTRALIA 036 Smart Search gt d Page 1of1 gt Pi O l2 Displaying tems 1 7 of 7 Search Profiles x Item Preview Validation Report Publication Info cic Summary Price Summary No fitter Core Item Information Product ID Classification Private Information Physical Functional Characteristics J Global Trade tem Number GTIN J GLN of Information Provider v Name Of Information Provider Search Reset I Tavunt bAmeleed Cmr edere Cada Hit list with items to add Select the item that is to be added and click on Add Packaging Remove a packaging item You can remove a packaging item from the hierarchy by clicking on the item in the tree and activating the Remove packaging button This option is deactivated if you have selected the root node of the hierarchy FO a BJU remove packaging E 1 TST EAETA 1WorldSync GmbH Maarweg 165 50825 Cologne Remove packaging item Removing a packaging is only possible for items with processing status New or Not Released Packaging items with the status Rel
39. 5000001 Company Supplier SINFOS Start My items Search Reset lt He xXav lt Ah BB Ha Default Hits x Working Context F Overall State Publication State CIC State Release State F Released Ready to publish Y AUSTRIA 040 39996833263175 4055555000001 Target Market Country Code Global Trade item Number GTIN Information Provider Trade Item Unit Descriptor Latest versions Each Piece Base Unit BASE_UN Quick Search Advanced Search Smart Search Search Profiles Last search E item Published O Draft new item F Item Update pending Rele E Draft new item E item Update pending Rele tem Published Released Ready to publish Released Ready to publish Released Ready to publish item Published Released Ready to publish aft new item aft new item E Unpublished to all Update 9 F Draft new item Y AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 51228297769057 17171717171717 13131313131311 43654879813008 75119999376004 31931439236008 29897859189001 82398743899000 17543399169007 36761381638002 18141923929005 72959797816011 72959797816004 83646886337002 21212121212122 37773419543003 999112
40. 8000053 ACCEPTED 4049111102018 2014 04 23 10000002 014 04 08 09 40 4055555100114 04321028000053 ACCEPTED 4321028000003 2014 04 08 10000002 014 04 08 07 29 4055555100114 04321028000046 SYNCHRONISED 4321028000008 2014 04 08 10000002 014 04 07 13 05 4055555100114 05000005100007 ACCEPTED 4321028000008 2014 04 07 10000002 014 04 07 12 27 4055555100114 04321028000039 SYNCHRONISED 4321028000008 2014 04 07 10000002 4055555100114 04321028000022 ACCEPTED 4321028000008 2014 04 07 10000002 4055555100114 04321028000015 ACCEPTED 4321028000008 2014 04 07 10000002 4055555100114 99971645189006 SYNCHRONISED 4000008000008 2014 04 02 10005788 4055555100114 99971645189006 ACCEPTED 4049111102018 2014 04 02 10005788 4055555100114 04000004300157 ACCEPTED 4049111102018 2014 04 02 10000030 4055555100114 04000004100368 ACCEPTED 4049111102018 2014 03 26 10000002 4055555100114 04000004100344 ACCEPTED 4049111102018 2014 03 26 10000002 CHANGE _BY_REFRESH 4055555100114 04000004100337 ACCEPTED 4049111102018 2014 03 26 10005779 014 03 20 05 48 ADD 4055555100114 04000004100320 ACCEPTED 4049111102018 2014 03 20 10000263 The synchronization list provides the information on a read only basis it is not possible to download and or edit data displayed here You can remove columns or rearrange the order they are displayed in For a detailed description of how to customize the hit list please refer to the chapter Customize the hit list The Synchronization List itself has a predefined s
41. C Digital Asset Management WS Publishing provides suppliers with the ability to store digital assets referring to their products and to exchange trade item data with attachments as images or documents These digital assets should be made available to retailers This chapter describes the functionalities of the user interface and the process of maintaining digital assets System Context The supplier uploads digital assets by means of the WS Publishing application The WS Publishing application stores the asset in an external cloud The cloud returns the reference to the stored object The returned reference and all meta data are stored in WS Publishing As soon as a trade item with digital assets is sent to the data pool a reference is transferred to the external file link information of the trade item This ensures that the digital asset reference and its meta data are synchronized with the retailer according to the GDSN choreography The retailer is able to access the digital asset via the delivered reference to the asset within the cloud Digital Asset Cloud CIN With external file link info WS Publishing Database WS Approval Database CIN With external file link info CIN Catalogue tem Notification CIP Catalogue tem Publication CIS Catalogue Item Subscription Data Pool CIC Catalogue tem Confirmation 1WorldSync GmbH Maarweg 165 50825 Cologne GDSN representation of digit
42. N is managed by GS1 and GDSN Inc GDSN allows trading partners to centralize professionalize and therefore optimize data exchange When using the GDSN master data updates are performed in only one location GDSN source data pool and are automatically published to all customers around the world who have subscribed to this data Manufacturers and customers who collaborate via GDSN can be sure they are viewing the same data Please note that this chapter gives only a very brief introduction to a complex subject For more detailed information on the GDSN standards and processes please refer to the Knowledge Center on the GS1 org website http www gs1 org gsmp kc 2 e Introduction User Manual V 3 WS Publishing 7 k Ios aim 1 KAAN f Ww A F GDSN choreography A data supplier creates a trade item item with the required master data item data and sends it to his GDSN Source Data Pool by publishing it to either an entire target market or to particular receivers The item is registered within the Global Registry from the Source Data Pool and published to receivers retailers who have subscribed to this data A Retailer subscribes the item data he wants to receive via his GDSN Recipient Data Pool He can specify data by target market GPC information provider and or GTIN Via the Global Registry this subscription is sent to the Source Data Pool that hosts this data The Source Data Pool then delivers the subscribed data to the
43. Packages Base tems Create Cancel Create Item Dialogue Leave the Template field empty here and populate the primary key data The primary key uniquely identifies the new item Please make sure you are entering the correct values for this data since it cannot be changed once saved The primary key consists of three parts e the GTIN of the new item e the GLN of the item owner is already populated by the system e the Target market needs to be selected from the drop down list 1WorldSync GmbH Maarweg 165 50825 Cologne Choose the correct Article Type in order to define the new item as a Package or a Base Item The default setting is Base Item which is the smallest unit of an item hierarchy Click Next in order to assign possible data recipients retailers the new item shall be published to This is necessary if you wish to activate any retailer specific validations Click on Create to open the item editor You will then be able to save the item for the first time Saving will add the item to the system Clicking Cancel closes the dialogue without creating a new item To complete your item you must at least populate the mandatory attributes These attributes can be easily identified in the UI by checking for warning icons Alternatively click the LA symbol to generate a validation report with a list of attributes not populated correctly Clicking on the attribute in the report will automatically take you to t
44. Recipient Data Pool by CIN Catalog Item Notification messages The Retailer receives item data from there and can now check and synchronize it or ask for a revision by the supplier Via the Recipient Data Pool he sends a CIC Catalog Item Confirmation message to the Source Data Pool that is received by the Supplier who then ensures the necessary steps are taken to correct and or update the data 1WorldSync GmbH Maarweg 165 50825 Cologne WORLD SYNC GDSN El Kele EL Registry Tr p 3 Subscription 2 Register Data Request 3 Subscription Hequest 4 Publish Data 5 Hecipent Confirmation 3 Subscription Request 5 Recipient Confirmation 4 Publish Data 5 Hecipient Confirmation Retailer Buyer Online Help Structure The help documentation describes structure and functionality of the application The Online Help can be accessed by clicking on the question mark icon on the right hand side of the menu bar 4 e Introduction User Manual V 3 WS Publishing Help Button Use the Index and Search areas to perform an exact search for individual chapters or subjects The Glossary is useful for looking up definitions and explanations of many hyperlinked words in the text The table of contents of the online help is reflected in the structure on the left Topics can be accessed directly from this structure by clicking on the icon in front of the topic ms SUrYeYy ss Online Help Structure ss Basi
45. String 3 String 13 String 13 ADD 4055555000001 4000004000002 Unpublish items via Excel To unpblish items via Excel populate the Publishing sheet with the primary key and the publication target The column ActionCode must be populated with the code DEL After the succesful upload the item will have the status Unpublished String 3 String 3 rF DEL 270 1WorldSync GmbH Maarweg 165 50825 Cologne WORLD SYNC Template List The Template List allows you to perform all functions related to template maintenance in one central area of the application Templates can be very useful if your items have a lot of data in common New items can be easily added using a template that contains predefined data that is already populated The Template List has the same structure as the item hit list The following functions are available Creating copying and editing templates A hit list displaying all templates with a template preview similar to the item hit list A validation report that validates the data filled in the template A Quick Search and an Advanced Search Structure of the Template List The structure of the Template List is divided into 3 Areas The hit list where all saved templates are displayed A search section where the templates can be retrieved via a Quick and an Advanced search with the option of saving search profiles A preview of the data populated in the template where validation errors are displayed and
46. USTRALIA 03 v gt Displaying items 1 20 of 32 Id 4 Pe 1 of2 gt S Olo iv Search Pr Last search Item Preview Validation Report Publication Info CIC Summary Price Summary Core Item Information Product ID Classification Private Information Physical Functional Characteristics Tax Global Trade tem Number GTIN CJ GLN of Information Provider Name Of Information Provider Target Market Country Code AUSTRALIA 036 v G Trade Item Hierarchy Level Each Piece Base Unit BASE_UNI Y Search Reset Brand Name b Structure of the Supplier Item List module Selection and Search Components The left hand area of the module allows you to use search and filter criteria to affect the selection of items The selected criteria take effect on the items displayed in the hit list and supplier item details as soon as you click Search 1WorldSync GmbH Maarweg 165 50825 Cologne WORLD SYNC Search Reset Working Context Released versions Valid versions only O Today Quick Search Advanced Search Smart Search F Show items published to retailers Edeka Search Profiles None search Reset Selection and search components area This area gives you various different options for finding items You can restrict the item search to items with a specific release status You can use the Quick Search function You can also carry out a structured search in attribu
47. User Manual V 3 WS Publishing 1Worldsync GmbH WORLD SYNC WORLD SYNC This manual was produced using ComponentOne Doc To Help 1WorldSync GmbH Maarweg 165 50825 Cologne Contents Introduction 1 Maintain and synchronize Trade Items aaneen eneen enen en venenenen nennen 1 SIN ees tsetse erie dese sep etc es esse A E E ace aeaeenee 2 Online Help Structure anneer en eenenr venen venenrnnnen venen vensen venen venen 4 Systems requirements aanne venen renseneenenvensrr venen venenrenenvensen venen venen 6 Basic Handling User Interface 9 LOJN COJOU AE 9 RESELDISSWOLG anaa anda dane 10 Dash DOG E E nennen EEE 10 Menu Structure nnen ennen en ennenenenenenen ennen enenenenen eren 11 Screen Structure of Module Area nennen enennenenennenenen eneen 12 General Control Elements and Widgets unne eneen eenen 13 SEL UIEN AS nee een ee ern 14 Set Bl os oe en en ntt Denen 15 Change Password oane nenenenenenveneneennen venen rennen venen vennen venen vennen 15 Myltems 17 Selection and Search Components ananas eneen eneen en eennen venen vennen 17 Execute a search snert eneen 18 Save Search Dl OMICS nissen edel 19 Find Items in a specific Working Context nun aann vennen 19 Find Items with the Quick Search function 20 Find items with the Advanced Search function nenn 22 Define a search criteria for an adva
48. WorldSync GmbH Maarweg 165 50825 Cologne Retailer specific validations If this function is enabled it is possible to assign data recipients retailers this will activate retailer specific validations right at the beginning of data maintenance The items will be validated against the rules of the selected retailers The retailer specific validations will be included in the validation report A list of possible recipients set up here will be offered in the publication dialogue when publishing the item You will be able to choose individual recipients from this list In order to assign possible recipients select Next after entering the GTIN GLN and Target market in the Create item dialogue Then choose your recipients and click create Copy item Select New receiver 40555552001 25 LN Mame 40555552001 35 S42 PriceSync Test Retailer 4 J 4055555200159 S42 Pricesync Test Retaller16 S300003000030 351 AU Autopublish Retailer 30 Create Cancel Select recipients dialogue A list of possible recipients set up here will be offered in the publication dialogue when publishing the item You will be able to choose individual recipients from this list Add possible recipients to existing items You can add possible recipients to existing items as well This can be done either from the hit list or from the item editor Click on the Maintain possible recipients button and proceed as described above 66 e Create Items Use
49. active are grayed out See further information in section Hit List Function Bar Function bar above the Hit List General Control Elements and Widgets You can change the size of the various areas of this screen To do so move the mouse pointer to the dividing line between the areas whose size you want to change When the mouse pointer changes click and hold the left mouse button down Then pull the dividing line in the required direction vel Publicatio Yv Dividing line with mouse pointer icon Widgets The search section to the left of the item hit lists contains five widgets see below that can be expanded and collapsed again by clicking the arrow icon in the title bar 1WorldSync GmbH Maarweg 165 50825 Cologne KAAI TANNE 4 U W 1 i j lf not needed you can hide the entire search with all widgets at once by clicking the double arrow icon in the function bar If you click this icon again the area reopens Search Reset Working Context Latest Versions Quick Search Advanced Search tl Smart Search 5 Search Profiles x ir Arrow icon for expanding collapsing widget Edit an Item without saving An item that has not been saved after modification is marked with an asterisk in front of the tab title Trying to close this item tab leads to a warning message shown below Selecting Reject Changed will revert the entry back to its original state hy thems
50. al assets The following GDSN attributes will be used to exchange digital asset information as the object reference to the external digital asset cloud as well as the meta data GDSN Description attribute Type of Code identifying the purpose of the Information information contained in the external file Example Image of product label marketing information planogram File Name The name of the file that contains the external information Content Free form description of the content of the Description file Content Language in which the content description If Content Description is populated this Description is expressed attribute is required Language File Format The name of the file format Examples Name PDF JPEG BMP Uniform Simple text string that refers to a resource Resource on the internet URIs may refer to Identifier documents resources people etc URI File Effective The date upon which the target of this If the file is an image the File Effective Start Date external link begins to be effective for use Start Date Time must be populated if the Time Uniform Resource Identifier is populated File Effective The date upon which the target of this End Date external link ceases to be effective for use Time File Version A description of the terms used by the manufacturer to denote the version of the digital asset File Size The size of the file as it is stored in an If File Size is populated this at
51. archy GTINS below N Trade item Description ABC Test 0001 Recipient Price Cu Pri Additional Trade Item Description Short Description Test 0001 Country Of Origin Country Of Origin No 1 999 M 4 tem 3 0f12 gt DM Structure of item details The status line in the supplier item details allows you to navigate through the item data in the hit list without having to go to the hit list or individual supplier item details first You can jump to the first or last item data record or move to the previous or next record id 4 Item 8 of iS gt PI Status line Structure and function of the editor The editor displays the attributes of the item grouped into flex bars and tabs You can switch between the various attribute groups by clicking the tabs and flex bars where the attribute groups are located 38 e Maintain and create item data User Manual V 3 WS Publishing Editor E Lal y Se 5 Ut Tr Editor mode Add Core tem a Core ttem Additional Food Beverage amp Tobacco Food Beverage amp Tobacco Nutritional Allergen Diet Consumer Marketing Label CJ Production Variant Description CJ Production Variant Description Language CJ Production Yariant Effective Date CJ Ingredient Statement CJ Trade tem Country of Origin Statement GJ Consumer Usage Storage Instructions Consumer Usage Storage Instructions No 17999 L Consumer Usage Storage Instructions LJ Consumer Usage St
52. archy The item is released Revoke the Release of an Item An item can be unreleased from the hit list or the item editor Only items that are released but not published can be unreleased Undo option To undo the release via the hit list select the item s and click on the undo release button To undo the release from the item editor choose the item and either click the edit button or double click the item The item editor now opens You will be asked whether you really want to proceed If an item was released but not published it will receive the status Draft new item after the unreleasing If you wish to unrelease an item that is already published you have to revoke the publication first see Unpublish Items Once the publication is revoked it can be unreleased The item will now receive the status Unpublished to all Draft item 1WorldSync GmbH Maarweg 165 50825 Cologne Publish Items Item data must be published in order to be sent out to the Source Data Pool Only from there it is available to the retailers who have subscribed to this data Data that is not published cannot be transmitted to trading partners To ensure quality item data can only be published with status Released But for publication data is validated again to make sure that it is consistent throughout the hierarchy and that a publication is not done to non permitted recipients Errors are shown in the Validation Report underneath of th
53. c GmbH Maarweg 165 50825 Cologne Search Reset Adel Component fe Gs1 aht HITS Working Context Al E FP R Add Component ite Global Trade tem Number GTIN GLN of Information Pro E Draft new item 33350000000059 9300001000018 vw O tem Unpublished to All 96000526523125 9300001000018 Latest Versions Quick Search Draft new item 55650030322228 9300001 000018 Draft new item 33350000000028 9300001 000018 Eer ER carck E Draft tem Update pendin 97850000252529 9300001 000018 m Draft new item JESEBEBEBBEBBEN 9300001 000018 Draft new item 985555552222253 9300001 000018 Smart Search EG 7 gt he d Pagel ijof2 P HI SEI 5 Ir Displaying items 1 20 of 35 Search Profiles tem Preview Validation Report Publication Info CIE Summary Price Summary Mo filter Core Item Information Product ID Classification Private Information Physical Functional Characteristics Tax amp Search Reset Global Trade tem Number GTM Dialogue for selecting an existing item extract Select an item from the hit list and click Add component The dialogue closes The new item is displayed in the component hierarchy for the item initially selected Click the Save option to save the initial item The component is always saved in the packaging item that contains the component Change amount of components The amount of components contained can be easily changed in the component hierarchy To do this select Change amount
54. c Handling fe Supplier Item List Survey Ger Module Structure G Selection and Search Components G Hit List Ge Ares for Preview Validation Report and further Information G Item Preview G Validation Report After an introduction to the overall and basic handling of the user interface the following functions are described How to e search and find existing items using the search functions and search criteria create maintain edit and validate items import upload and export items via Excel interface prepare and maintain templates as a base for the creation of new items release and publishing item data Please note that the application is customized to meet individual customer requirements This can result in a slightly different appearance of the UI e g colors logos tab names The screenshots in this document may not always reflect the UI 100 The functionalities remain untouched 1WorldSync GmbH Maarweg 165 50825 Cologne Systems requirements Broad band internet At least 1 MBit DSL connection Browser Internet Explorer 8 and 9 Accept CSS _ Regquired llow images creen resolution We recommend using Mozilla Firefox ESR version 17 as a browser for all online applications and Microsoft Internet Explorer 8 or 9 For IE 8 the Google Chrome plugin is required Mozilla Firefox is available for download from the following website http www mozilla org en US firefox organizations all h
55. ch Trading Partner Dependent data Depending on the system settings some attributes may be set to trading partner dependent which allows entering different values for individual customers To populate customer specific values for non repeatable attributes simply select the customer from the drop down menu to the right of the attribute Default custome Default customer Excel Retailer 969696969 IA 3 Page i ofi To add a value for a further customer click to delete a value for a customer click x to copy the value click H To add customer specific values for repeatable attributes please click on the right hand side of the screen Consumer Usage Storage Instructions Default customer Consumer St Instructions No 1 1 Consumer Usage Storage Instructions German de 1WorldSync GmbH Maarweg 165 50825 Cologne You will be then able to select the customer from the drop down menu which opens in a separate window Choose Scope pd Customer le Add 10000 Default customer 9696969696968 Select add to add the customer A new data record for the selected customer will be added and can now be populated Consumer Usage Storage Instructions Default customer Consumer Usage Storage Instructions No 1 1 Consumer Usage Storage Instructions German de Excel Retailer Consumer Usage Storage Instructions No 1 1 Consumer Usage Storage Instructions German d
56. copy the columns and adjust the number in the brackets i e for a second related item Related Item 1 etc Related Item 0 Related Item 0 Related Item 1 Related Item 1 Integer 14 Integer 14 4317711157009 24317711157016 Once the data is uploaded the system is updated with the new trade items and components 96 e Import and Export Items User Manual V 3 WS Publishing Publish items via Excel Upload It is possible to add release and publish newly created items via Excel Upload in one step Additionally already released items can be published published items can be unpublished To publish items the worksheet Publishing must be populated Components Publishing A When uploading the item s the option Release uploaded items must be flagged if you wish to release the item s with the upload Once the item is uploaded and has no errors it will automatically be released and then published if this option is set The worksheet needs to have the primary keys GTIN GLN and Target Market populated They must be identical on all worksheets In addition the Action Code is mandatory for publication as well as the publication target Only the following values are allowed for the action code ADD for publication DEL for unpublish Please note that both the column Publish to Target market and the column Publish to GLN must be included in the file Deleting one of the columns will lead to an error in the upload process
57. ction list with retailers In case there is a list of possible data recipients pre defined for your user account at item creation in order to activate retailer specific validations see Retailer specific validations this list is offered in the dialogue 1WorldSync GmbH Maarweg 165 50825 Cologne Select the publication targets here by flagging the check boxes in front Clicking l here will remove the selected targets Recipients not in the list yet can be added or searched for To add recipients not yet known to the application enter the GLN s in the entry field New recipient and click Add You can only add one GLN at a time The GLN s will then be added to the list below In order to select recipients from a long list of GLN use the Search button to open this list You can change the sorting here and navigate through this list using the options in the bottom line We recommend restricting the list using a filter or search criterion entered in the search field on top Select the recipients by flagging the check boxes in front Select possible tem receivers GLN Hame Fj 4055555200005 S42 Pricesync Test Retailer 4055555200104 S42 Pricesync Test Retailer11 Search dialogue for publication targets Clicking Reset selection will remove all selections at once Clicking OK closes the search list and adds the selected publication targets already flagged to the list in the previous dialogue Back on the first page of
58. cture corresponds to the GUI A trade item is uniquely identified by the combination of the GDSN attributes GlobalTradeltemNumber InformationProvider and TargetMarketCountryCode These three attributes must be included and populated on every sheet There is one row per item in the sheet 1WorldSync GmbH Maarweg 165 50825 Cologne Publishing sheet Populating this sheet allows you to publish data via Excel upload Please see Publish items via Excel Upload for details Types of Attributes Repeatable attributes To upload repetitions of an attribute please copy the entire column for the attribute and enter the next highest number in the square brackets The default value is 0 for the attribute To create a repetition enter 1 2 for the second repetition etc The maximum number of repetitions is defined in the data structure Please note that repetitions must always be transmitted together and in the correct order Any change to the order of the repetitions or splitting them up in the Excel file will lead to an upload failure Example Two repetitions of Trade Item Feature Code near a ee havetemFearecous BO tradeltemPeatureCode Ens R Trade Itern Feature Code Trade Item Feature Code A code depicting a distinctive A code depicting a distinctive functionality offered as a special functionality offered as a special attraction to the trade item for attraction to the trade item for example builtin alarm clock example bui
59. displayed regardless of which tab or flex bar is open 1WorldSync GmbH Maarweg 165 50825 Cologne SYNC Item Information Global Trade tem Number GTIN supplier Assigned item Id Trade Item Hierarchy Level Trade Item Description Hierarchy GTINS above selected GTIN FO re EP EPP Hierarchy GTINS below selected GTIN OS m ve ta ae a ef Id 4 tem 3 of12 gt bi Left hand widget 42 e Maintain and create item data User Manual V 3 WS Publishing Item information The Item Information widget displays the most important information that identifies the trade item regardless of which tab or flex bar is opened The information displayed here can differ from system to system it is defined by the customer However the GTIN is always displayed here and is always at the top of the screen tem Information Global Trade tem Number STIR Additional Trade tem Identification Trade term Trade tem Description Item Information widget example Navigating through the hierarchical context of the item This widget allows you to navigate through the hierarchy of the selected item The selected item is also the root node for the hierarchies described below The two hierarchies are displayed in two separate widgets 1WorldSync GmbH Maarweg 165 50825 Cologne KAA 7 i j f e WW he i SA Pen Ye W F k Hierarchy GTINS above selected GTIN
60. dit form You can change the size of this area or hide the report area The right hand area area 3 in the figure next to the edit form provides further information on the selected item 1WorldSync GmbH Maarweg 165 50825 Cologne WORLD SYNC Supplier item List Task List Template List PriceSync Change Password stralia GS1 EST Logout 9 Start Supplier Item List item 22222222222226 036 Editor Item Information a fal v ww he Exceptions m Core Item o a CIC Summary a Product ID Classification Product Characteristics Tax Dates Next Lower Level s Private Information No CICs received A Global Trade item Number GTIN 99999997 6 Y CIC state Don Recipient N Additional Trade Item Identification Additional Trade Item Identification No 1 999 Additional Trade Item Identification Value yR0001 Additional Trade Item Identification Type syPPLIER ASSIGNED The additional Trade Item Identification va Trade Item Hierarchy Level CASE Case Target Market Country Code 036 AUSTRALIA Hierarchy GTINS above a GLN of Information Provider 9300001000018 3 Name Of Information Provider Peter s Supplier O u Publication Info Brand Name ABC ad Sub Brand 0 publication s to Functional Name Test Recipient Delivery Deliv Variant Nothing to display Variant No 1 1 Variant No 1 1 Variant Price Summary Hier
61. down box e You can display all published items for one or more retailers by activating the radio button next to the option and then click the Edit Bon A search dialogue opens where you can search for the required retailers and select them You can use the Reset option to clear your selection e You can display all items with a specific GPC global product classification 26 e Myltems User Manual V 3 WS Publishing hi RLL e You can display all items with a specific CIC status Accepted Synchronized Review Rejected e You can display all items that were edited within a certain time period Type in the dates or use the calendar function to select the start and end dates of the period If you do not enter an end date all items changed since the entered start date are displayed Lars j vive it i ff rj J You now have the following options for completing the operation Use the Apply option to use the defined search criteria to restrict the hit list Click Cancel to return to the hit list without saving the changes The defined search restrictions are now displayed in the Smart Search widget read only mode Smart Search Pie Show items published to retailers Edeka Metro Results of search restrictions for a smart search To delete a smart search along with the defined search criteria proceed as follows In the Smart Search widget click the Reset icon The search criteria are
62. e To add a value for a further customer click to delete a value for a customer click x to copy the value click Multilingual attributes lf your system is configured to inlcude mulitlingual attributes you will see a language selection next to some attributes The languages can be selected from the drop down menu Depending on your system settings the number of available languages can be reduced Description Short German de To add another nea click to delete a value for a customer click x to copy the langauge and the value click Eu The languages can be selected from the drop down menu Depending on your system settings the number of available languages can be reduced 60 e Maintain and create item data User Manual V 3 WS Publishing German de English en German de Danish da spanish es Finnish fi Estonian et Lithuanian lt Latvian lv WORLD SYNC OD X 1WorldSync GmbH Maarweg 165 50825 Cologne Create Items To create new items open the item hit list The application offers you the following possibilities Using an empty form Copying an existing item Using a template Upload via Excel import Create Items using an Empty Form To create a new item select the Create option from the hit list function bar an Create Option The Create Item dialoque opens Create item Primary Key Information GTIN GLM Target Market Article Type
63. e Overall State Released Type Of Information LOGO Link to a file containing the M f Released M v We i a j pg Fl Kuh PRODUCT_IMAGE Link to a file cont Koala jpg Koala PRODUCT_IMAGE Link to a file cont Media MAP TEST Released File Name a Content Description File Format Name Information Provider Overview Assign to an item As a result of this process the attached digital asset is listed in the widget on the right side of the screen If you move the mouse over the line a brief message appears with information on the digital asset and displays a thumbnail the Type of Information the Content description the File Name and the File Format Name Attached digital assets O File Name Type Of Information Koala jpg PRODUCT_IMAGE Digital asset Koala jpg Media Thumbnail Type Of Information PRODUCT_IMAGE Publication Info File Name Koala jpg 0 publication s File Format Name Koala Mouse over additional information Detach digital assets In the course of a product cycle it is sometimes required to upgrade or replace a digital asset For this the digital asset must be detached from the item The digital asset itself is not deleted but only the connection between item and digital asset in the cloud is removed 122 e Digital Asset Management User Manual V 3 WS Publishing WORLD YNC In order to detach a digital asset first open the item in the detail view In
64. e data pool as well and synchronized with the retailers who have subscribed the trade item The meta data and the URL of the released digital asset revision will be included in the submitted CIN If one of the attached digital assets has only a working revision the trade item won t be releasable The trade item data of the released revision will always be sent If a trade item has only a working revision no CIN will be transmitted 1WorldSync GmbH Maarweg 165 50825 Cologne Synchronization List The Synchronization List is a module within the WS Publishing application that allows users to access information on the publication status of items in relation to their subscription status The synchronization list represents the status of synchronization according to the publication and subscription list Suppliers can publish items to either a target market or a specific retailer s Data not only needs to be published but also subscribed to by retailers for items to be exchanged between trading partners Items can be published without existing subscriptions or there may be subscriptions for items not yet published The data pool matches published data to subscriptions and maintains a list of all publications of supported suppliers and all subscriptions that affect trade items hosted by it regardless of which data pool hosts the subscribers As soon as a trade item matches a subscription the data will be sent This combination known as the
65. e done either from the hit list see Publish Items from Hit List or from the item editor see Publish an item from Item Details Both approaches use the same publication dialogue to either choose or add the retailer s or recipient s see Select Publication Targets ltem data can be published here to a list of chosen retailers Of course it can still be published to additional retailers afterwards A list of business partners possible recipients or publication targets is defined for the supplier by administration and is then offered in the publication dialogue This list could also have been accessed during item creation see Possible Item Recipients in order to activate possible retailer specific validations right at the beginning of data maintenance Possible recipients could have been added or deactivated and this selection can now even further be adjusted here Publish Items from Hit List Select the items you want to publish in the item hit list and click the green Publish option in the hit list function bar E Publish Option in the hit list function bar This opens the publishing dialogue to choose or add publication targets See Select Publication Targets for detailed instructions Please note Only items that are already released can be published Publish an Item from Item Editor select the item from the hit list and open it by either double clicking on the entry or clicking the edit but
66. e hit list or item details and must be corrected before publishing can finally take place An item successfully published receives the overall item state Item Published Also see Overall State Release State and Publication State It is marked with the green world icon In general an item should be published only once For changes or corrections to be sent later on the new working version needs just to be released but not published again Publishing hierarchies If an item is part of a hierarchy the publication must be done on the highest packaging or hierarchy level that is relevant to the respective retailer Publication will then include all lower item levels contained If the highest hierarchy level deviates for different retailers the publication must be done on all these levels i e more than once see Publishing an Item as Part of a Hierarchy Unpublish A published item can be unpublished to stop data delivery to the data pool and the respective recipients see Unpublish Items IF unpublished to all the item receives the overall item state Item Unpublished to all and is marked with the yellow world icon lf the unpublished item is still part of another published hierarchy it receives the overall item state Item unpublished to all still sent and is it is marked with the yellow grey world icon vi 1WorldSync GmbH Maarweg 165 50825 Cologne Select recipients Publication can b
67. eased Corrected or Changed cannot be removed A safety prompt will appear confirming this action If you click Cancel you return to the supplier item details without removing the packaging The packaging hierarchy is updated The removed packing unit and any larger units below it are no longer displayed The packaging item retains its processing status The item to which the packaging was assigned remains unchanged Add Components You can add a component to a packaging item Note that you can only add components for items with the processing status New and Not Released Items with status Released and Published cannot be added as components There are two ways of adding a component to a packaging item either by creating a new component item and adding it to the packaging item or by adding an existing item to the packaging item as a component Create a new component and adding it to an item To add a newly created component package or base item to an existing packaging item click Create new item and add as component The create item dialogue now opens Enter the GTIN of the trade item and select the article type If you want to create the item from a template select the correct template from the drop down menu The GLN and target market cannot be edited Once the necessary data is populated click Create and the item editor will open Now populate all necessary attributes and save the item Once the newly created item is saved the opti
68. eiten angeboten wird oder zu Dieses Feld gibt die Saison f r Dieses Feld gibt die Saison f bestimmten Anl ssen die Verf gbarkeit des Artikels die Verf gbarkeit des Artikel isTradeltemSeasonal an seasonName an seasonName GDSN DES IsTradeltemSeasonal GDSN_DES SeasonName 70 CHA GDSN_ DES SeasonNamel 70 true Herbst Winter Autumn Winter Multilingual attributes The language code is transmitted in square brackets after the name of the attribute There must be one column per language The code must be entered in lower case letters Example Ingredient statement for English and French 1WorldSync GmbH Maarweg 165 50825 Cologne WORLD SYNC Ingredientstatementlen IngredientStatement fr Ingredient Statement Ingredient Statement Information on the constituent Information on the constituent ingredient make up of the ingredient make up of the product specified as one string product specified as one string ingredientStatement ingredientStatement Optional Optional String S000 String 5000 Trading partner dependent values lt is necessary to copy the column of the attribute in question and add the GLN of the trading partner to the header There must be one column per trading partner The neutral value is entered in the column with no GLN specified Example a neutral Start Availability Date and a TPD value 94 e Import and Export Items User Manual V 3 WS Publishing Start wallabiltvDateTi
69. em 1 Core Item Additional 2 Food Beverage amp Tobacco 3 Liquor First or populated rows formatted correctly Rules for upload file Please only use the Excel master template to upload item data Uploading data using another file will result in a failure of the upload process The following basic rules apply to all Excel files e The primary keys GTIN GLN TargetMarket must be repeated on EACH worksheet in columns B C and D respectively e The values that are to be transmitted must be entered in row 10 and lower There must be one row per GTIN Due to size constraints in an empty template only row 10 is formatted correctly Please make sure to format all following cells correctly In an Excel download of data stored in the data pool only the rows containing values are formatted correctly for the same reason e The first column of the uploaded file must always remain empty Any data entered in this column will interfere with the correct processing of the file e The uploaded values always overwrite the content already stored in the data pool Transmitting an attribute with no value will result in the stored values being deleted from the data pool A deletion of a column with an attribute which was populated before means that the values in the new version in the data pool will remain unchanged The worksheets correspond to the flex bars in the Ul Columns and or worksheets that are not needed can be deleted as long as they do not conta
70. em after creating or editing the system adds a new version storing the current contents in addition to the released version To view different versions use the working context search Release Items from the Hit List You can release one or more items from the hit list First select the item s from the hit list Note that selected non related items may be released separately If an error occurs that prevents releasing one of the items the other items may still be released if free of errors Click the Release option in the hit list function bar dd Release option lf the item s belong to a hierarchy or hierarchies the user can determine whether only the item or the entire hierarchy is to be released 1WorldSync GmbH Maarweg 165 50825 Cologne TA i o J Selecting Release Hierarchy will release all items in the related hierarchies the related items do not need to be selected separately If an error occurs in any of the items the entire hierarchy will not be released Selecting Release Single Item will release only the items you have selected Please note that the items of all relating hierarchies are validated together An error in any of those items will also prevent releasing the single item Additionally the selected item will not be able to be released if there is a validation rule that prevents the release of individual items in a hierarchy The data is validated to make sure that it is complete co
71. email address user name and GLN Email Username GLN Reset password Login Page Fill in the details and click reset password The new password will be sent to the email address entered Please note that the password must be changed when logging in for the first time Dash board Start Tab After a successful login the start tab with the dash board opens as your point of entry to the system See screenshot below 10 e Basic Handling User Interface User Manual V 3 WS Publishing WORLD WORLD SY N C CONNECTING TRUSTED PRODUCT DATA EVERYWHERE MY TEMS MY TASKS MY TEMPLATES CHANGE PASSWORD Myltems Your catalogue contains currently 9 Items 4Sitems have publication state NOT RELEASED Titems have publication state PUBLISHED e Oitems have publication state SENT 3items have publication state RELEASED 0 items have actions waiting in Mylasks Last modification was on item 13131313131311 at 2013 04 26 11 04 Dashboard Item Summary on start page The information displayed here provides you with a summary of the current status of your items This tab is always open Menu Structure From the menu bar you have access to all functions assigned to you by the administrator The respective menu items will open in a separate tab when clicked WORLD SY N C CONNECTING TRUSTED PRODUCT DATA EVERYWHERE MY TEMS MY TASKS MY TEMPLATES CHANGE PASSWORD 1WorldSync GmbH Maarweg 165
72. ending Release Via the widget on the left side you can narrow the search results Select the Type of Information or fill in File Type or Content Description or File Format Name or Information Provider The Working context is set to latest versions by default Clicking Reset U will clear the entry fields Proceed to the Search function by clicking the Search button WS Publishing determines the matching digital assets The digital asset hit list is displayed 124 e Digital Asset Management User Manual V 3 WS Publishing Search Parameter Parameter Working context Type of information File name Content description File format name Information Provider GLN Combo box with Latest Released Never Released and Pending Release default Latest Combo box with all possible types Text field default empty Text field default empty Text field default empty Combo box with all possible types Maintain digital assets Mandator y Optional WORLD SYNC Description The working context determines which digital asset revision should be displayed Ifthe user opens the released revision of a digital asset which has a working revision as well the digital asset editor shows the revision in read only mode Code identifying the purpose of the information contained in the external file The user may narrow the result set by specifying the file name of t
73. ent of the Data Key comprised of Primary GDSN Data Key Component of the Primary GDSN Comment GLN GTIN TM comprised of GLN GTIN TM Key comprised of GLN GTIN TM AdditionalTradeltemldentification r M O D Mandatory Mandatory Mandatory Optional Field type Integer 14 string 13 Country Code List GDSN DES AdditionalTradeltemld 04006381333689 9300001000018 554 Do not make any changes to the data in the first eight rows The first three lines are color coded according to the cardinality of the respective attributes Mandatory attributes or attribute groups blue TargetMarketCountryCode IsPackagingMarkedReturnable Target Market Country Code Is Packaging Marked Returnable Optional attributes or attribute groups green Additianallradeltemldentitication O Additional radeltermidentification O Add tionalTradelternidentification 1 ae ee ee eee additionallradeltemidentificational adaitianallradeltemldentification q additionallradeltemldentificatian a Dependent attributes or attribute groups yellow SuqqestedRetailPriceEffective Start SuggestedRetailPriceEffectiveStart The Excel template and the Excel download files contain different kinds of sheets H Release Notes Core Item 1 Core Item Additional 2 Food Beverage amp Tobacco 3 Liquor Industry 4 Healthcary Trade Item Sheets These sheets contain the actual trade item data The data in the Excel file is organized in number of work sheets The stru
74. er of exported items this area displays the time of the export and the user who triggered it as well as the amount of the items included in the download file The State column tells you whether the export was successful 84 e Import and Export Items User Manual V 3 WS Publishing Download Select Excel format Excel 97 2003 W Include components Start download Last downloads click on the link to retriewe file File State tem count Time User PUB DL 4049111002004 2012122 success 1 2012 2012 09 24 nschuler 4049111 Za The most recent download is always displayed at the top of the list If the maximum number of entries for the list is reached the oldest entry is removed To download a copy of an Excel file generated during a previous download proceed as follows Open the Download dialogue Click the required file name in the download history A dialogue box opens it allows you to either open the file or save it to your computer Please note that this dialogue may differ depending on your browser settings Download Excel Template You can also download an empty Excel file which you can then use as a template for creating new items To export an empty Excel file click on the download option and select the file format you wish to have the template xls Excel 97 2003 or xlsx Excel 2007 Template Excel 97 Template Excel 2007 Download Excel Template option A window opens which allows you to choose a do
75. escribing the error appears TradettemC ontactinformation No 1 999 Contact GLN 404911100000 N al ae a ae ae le le ale oe le le de le le le le ie AdditionalC ontactGLNidentification No 1 999 GJ Additional Contact GLN Identification Example of a warning for an incorrect entry The values for some attributes for example the Information Provider are set by default and cannot be edited These attributes are displayed in the item editor but are grayed out The data entry fields for these attributes are not accessible J Information Provider LI Target Market Country Code af v Trade Item Unit Descriptor Each Piece Base Unit BASE Y Example of a non editable selection and input field Attribute definitions Each attribute has a definition which can be viewed as a mouse over text in the UI 1WorldSync GmbH Maarweg 165 50825 Cologne Liar j wi N i Y 1 WUL J Fe VY W t k ek J hh Pan u W r Ye Af W 5 i k 7 ig Hi _ 1 F tradeltemCountrvOfOrigin No 14999 pee tem Country Of Origin Nin Country code in which the trade item has been produced or manufactured according to criteria established for the application of customs tariff quantitative restrictions or any other measure related to trade Dist tradeltemCountryOFOrigin CJ Is 1 rac Uur Information text for an attribute Attribute groups repeatable att
76. et of attributes that provide the following information e Date of creation e Action Code of the last CIN sent to the retailer e GLN of the trade item 1WorldSync GmbH Maarweg 165 50825 Cologne WORLD SYNC GTIN of the trade item Status of last message GLN of recipient Date when the last CIN was sent to the retailer Synchronization status GPC Brick Code Reload indicator of the last CIN sent to retailer Target Market Country Code The entry false for the Reload indicator indicates that the retailer has reactivated the previously rejected trade item Items sent to the retailer are marked as sent If an item that was already sent to a retailer is modified by the supplier this will create a new entry in the subscription list with the status new Please note that the status new always indicates that the item still has to be sent to the retailer Once an item is sent the status changes to sent Status of last message synchronization status GLN of recipient ACCEPTED 4385540000005 ACCEPTED 1100002569136 ACCEPTED SEN 4055555900509 ACCEPTED SEN 5054321000004 ACCEPTED SENT 4049111102094 ACCEPTED ACCEPTED SEN 4049111102013 ACCEPTED SENT 4321025000008 S rNCHRONISED SEN 4321028000008 ACCEPTED SEN 4321025000008 SYNCHRONISED SENT 4321025000008 ACCEPTED SEI 4321028000008 ACCEPTED SENT 4321028000008 SYNCHRONISED SEN 4000008000008 The search functions on the left allow you to narrow the number of results or search for particula
77. file and make this profile accessible to other users Define a search criteria for an advanced search Proceed as follows to define the search criteria for an advanced search In the Advanced Search widget click the Edit icon Advanced Search Edit option in Advanced Search widget The form for defining search criteria opens 22 e Myltems User Manual V 3 WS Publishing Advanced Search x Search criteria GDSN_BuiltInProductType Not empty SA A GDSN_HandlingInstruction Contains Y 7568 O v v SP Add criterion Combination of search criteria C tem must match at least one criterion OR Item must match all criteria AND Search Apply Cancel Defining search criteria Define the search criteria for the attributes To do so select the required attribute from the dropdown boxes and then in the input field enter the value You can restrict the list of attributes shown in the dropdown box by entering the name of the attribute or part of its name as a search term in the search field There are the following types of search criteria Search criterion Description Contains The attribute contains the entered value Does Not The attribute can contain no value or any value other than the entered Contain value Equals The attribute value is exactly the entered value Note that in the case of attributes of the type Boolean the value true should be entered here The value false
78. g Release The item must then be released again manually by the user See section Release Items Edit a Published Item Select the item s you want to edit by flagging them in the list Then click the Edit option in the function bar to open the item editor If the item has the processing status Published the default mode for the edit form is the Change You can switch the edit form between Change mode and Correction mode in the editor 1WorldSync GmbH Maarweg 165 50825 Cologne Change by refresh Correct Change by refresh Change mode option Correct is intended to fix erroneous data whereas Change by refresh is intended as a modification of actual values Selecting Change by refresh means you must select a new start validity date Now make the required changes Once you have made your changes save them by clicking the Save icon A validation report appears The processing status changes depending on the initial status of the item before it was edited Published items have the trade item status Changed or Corrected depending on the editing mode you used The publication status is not changed An already published item which has been modified will automatically be set to Pending Release The item has to be released again manually by the user See section Release Items A validation report is displayed in the Report section of the item details area 70 e Edit Items User Manual V 3 WS Publishing Relea
79. g an immediate search and have the ability to add more search criteria using the Quick or Smart search The search criteria you defined are now displayed in the Advanced Search widget on the left side read only mode Click Cancel to abort the advanced search and immediately get back to the hit list Delete all search criteria for the advanced search To delete an advanced search along with all defined search criteria proceed as follows In the Advanced Search widget click the Reset icon The search criteria are deleted and the field with the search criteria is now empty 1WorldSync GmbH Maarweg 165 50825 Cologne Find Items with the Smart Search function You can restrict the hit list by means of a predefined search Smart Search function To define the search criteria for a smart search proceed as follows In the Smart Search widget click the Edit icon Smart Search Wit le Edit option in Smart Search widget The form for defining search criteria opens smart Search Select one of the searches to restrict the hit list show Published items 6 show items published to retailers A Show tems with GPC classification F Show tems with CIC state All i Show tems modified between Smart Search There are the following types of search criteria WORLD SYNC e You can display all items with a specific publication status Published Sent Not Sent by selecting the required entry in the drop
80. he Copy button is inactive ce _ Copy Template Je Primary Key Information f MZ Ternplate name Al Al GLM Article Type Package Base tem Templates Templates Create Cancel Copy Template Dialogue The filled data in the copied template can now be modified in the Editor before saving the template Edit Template Click the Edit option in the function bar to edit one or more templates Name Of Io Ane MI Edit Edit Template Clicking the button directly leads to the Editor with the template Edit the template and click save The template will be validated automatically and an error report will be generated Save an existing item as a Template There are two ways of saving an existing item as a Template If the item is already opened in the editor simply click the Save as template button The template creation dialogues now opens enter a template name and chose the article type 1WorldSync GmbH Maarweg 165 50825 Cologne je Editor Av er Core item Fy Save as template Product ID amp Clase Primary Key Information Global Trade Iter Template name GLM Article Type Package Base tem Additional Trade Templates Templates Additional Trai Additional Trade Additional Trai Trade tem Hiera Create Cancel LLIE L U Save Template Dialogue To save an item as template from the hit list flag the item and clic
81. he attribute in the UI Once the validation report states the item has no errors it can be released and published Create Items by copying an existing item You can copy an item to create a new one and then make the necessary changes in the item details Select the item you wish to copy from the hit list Then select the Copy option in the hit list function bar ger Fr op in g LA V er e Cun Copy option The dialogue box for the primary key data of the new item now opens and must be populated The primary key uniquely identifies the new item Please make sure you are entering the correct values for this data since it cannot be changed once saved The primary key consists of three parts e the GTIN of the new item e the GLN of the item owner is already populated e the Target Market Clicking Cancel closes the dialogue without creating a new item Click Next in order to assign possible data recipients retailers the new item shall be published to This is necessary if you wish to activate any retailer specific validations Clicking Create generates and opens the new item in the item editor on a new tab Please note Except for the primary key the data contains the values of the copied item If the copied item is part 64 e Create Items User Manual V 3 WS Publishing KA Y i TA T a I f 7 of a hierarchy the hierarchy is not copied Only the item itself is copied The new item is not automatically relea
82. he available functions is consistent with the Supplier Item List The search section on the left hand side and the function bar are identical Please refer to the respective sections for further information Start Task List Supplier tem List tem 90000000000003 036 Search Reset qP 8 Ll 6l De Bir sw amp Ut S ib F Gs1auAif_HITS Working Context O la Overall State P R C P Global Trade item Number GTIN GLN of Information Provider Target Market Country Code Latest Versions tem Published Pp A 90000000000005 9300001000018 AUSTRALIA 036 tem Unpublished to All 31936863535222 9300001000018 AFGHANISTAN 004 Quick Search 5 p O hast item Update pending Rele x 98500000000000 9300001000018 AUSTRALIA 036 Released ready to Publish f amp 44564463712443 9300001000018 AFGHANISTAN 004 Advanced Search go Released ready to Publish 4 amp 702545722861 726 9300001000018 AFGHANISTAN 004 Draft new item amp 99390673541 233 9300001000018 AFGHANISTAN 004 nart Se 5 _ miei P tem Published P amp IO000000000072 9300001000018 AUSTRALIA 036 tem Unpublished to All d amp 980005265231 25 9300001000018 AUSTRALIA 036 Search Profiles H x No fitter N lt j4 4 Page 4 of1 gt pi O I20 ig Displaying item tem Preview Validation Report Publication Info CIC Summary Price Summary No CICs received R1 response message for CIN timed out 2012 05 23 CIC state Recipient Name Nothing to display Search Reset lt
83. he digital asset file The user may narrow the result set by specifying the description of the digital asset file The user may narrow the result set by specifying the file format name of the digital asset file The user may narrow the result set by specifying a trade item GLN Open the detail view of the selected digital asset by using the Edit button MY ITEMS MY TASKS Start My items Search Reset Working Context Latest versions Type Of Information File Name Content Description File Format Name Information Provider MY TEMPLATES tem 25252525252535 jhas DIGITAL ASSETS USER MANAGEMENT v Digital assets de AY X O Sm 7 LOGO Link to a file containing the M Med Edit digital asset Imation SYNCHRONIZATION LIST File Name PRODUCT_IMAGE Link to a file cont Koala jpg PRODUCT_IMAGE Link to a file cont test dD DOCUMENT Link to a document or t CHANGE PASSWORD Content Description File Format Name Koala Media MAP TEST 1WorldSync GmbH Maarweg 165 50825 Cologne WORLD After editing the General information and the Image Information it is possible to validate the digital asset to test it for correctness By clicking the Validate Icon La the validation procedure can be activated anytime without saving the data Correct the errors and if possible also the contents that cause warnings Editor av Ge Walidate ublica After
84. he import To do so activate the relevant checkbox If you have populated the work sheet Publishing the items will automatically be published once you flag this option Click Start upload Before importing the items into the system the system carries out a preliminary check to make sure that the format of the Excel file is correct 86 e Import and Export Items User Manual V 3 WS Publishing WORLD Any errors in the file such as wrong file format or incorrect format for data will be listed under pre check messages T Product 199839294591 3 5355477913007 040 must be defined on every sheet tis missing on sheet ID Classification Des 1 Y Product 199839294591 36 5355477913007 040 must be defined on every sheet tis missing on sheet Hierarchy Dimensions 2 lf the file is correct you will see the following message amp Your selected excel file is syntactically correct and will now be processed You will receive a detailed report by mail A number of pre checks are performed upon upload that check whether the primary keys are included on each sheet whether the item is included on each sheet whether each attribute is defined only once in the document whether attributes unknown to the system are included in the file whether all required attributes are populated whether there are major hierarchy consistency violations Upload report Following the import a report is generated To access the upload report please cl
85. hed Maintain Publish Resulting hierarchy publication j states F Case Case Case Pi Published Base O Base Base Time Editing and publishing of a simple hierarchy 1WorldSync GmbH Maarweg 165 50825 Cologne SYNC Maintain Publish Resulting hierarchy publication again p states ut Pallet Pallet gt Pallet Case Case Case Published Published A Base Base Base Enhancement of subsequent publishing of the simple hierarchy Resulting publication Unpublish one Pallet Published Published Case Base Time Revocation of publication of a part of the hierarchy Unpublish Resulting publication Not Sent Time Revocation of publication of the entire hierarchy 80 e Publish Items User Manual V 3 WS Publishing Unpublish Items If you want to revoke the publication of a published item e g for a specific retailer you can unpublish it If an item has been unpublished to all it receives the overall item state Item Unpublished to all You can unpublish items from the hit list or the item editor From the hit list Select the required items from the hit list Click the Unpublish option in the function bar a Unpublish option The Publication Info widget will then display the number and list of publications indicating the recipient GLN the name the publication date and the CIC status of every publication
86. ick on the link in the column report and you will be able to open or save the report directly 1WorldSync GmbH Maarweg 165 50825 Cologne Common Import Information Import started at 2013 03 06T17 47 00 Import started by user Report Filename opt sa2 impl_comeuwf pim var excel upload 5355477913007 Test_Excel_AT_20130306_1747_26_user protocol pdf Item Import Mode RELEASE Overview items contained with errors with warnings overall updated unchanged overall released successfully released not released because of errors GTIN GLN TM Status for STORE SUCCEEDED INSERT The attribute Ordering Unit Of Measure refers to an unknown enumeration value true WARN of the Enumeration type INSERT The attribute Target Consumer Gender refers to an unknown enumeration value WARN brand name of the Enumeration type The top part of the report lists the general data for the upload such as when it was started and the file name The second part lists details about the item i e whether it was stored released and lists the exact number of items contained in the file the number of items that were updated with the upload or if errors and or warnings occurred The last part of the report gives more detailed information about possible errors and or warnings and indicates whether the trade item was stored in the system The column Type indicates whether there is an error or a warning Please refer to the error message f
87. ier SINFOS Type Of Information Reference Content Description Attached to trade items File Format Name Global Trade Ite Description Short File Name File Version Q File Effective Start Date Time File Effective End Date Time File Size File Size No 1 999 File Size File Size VOM O Is File For Internal Use Only Can Files Be Edited Q IsTalent Release On File Intended Publication Country Intended Publication Country No 1 999 OQ Intended Publication Country etrictinn Editor for creating a digital asset Fill in the required information to classify the digital asset created and ensure that the mandatory data is entered correctly To complete the process save the asset Before the digital asset can be assigned to an item it first must be released WS Publishing stores the digital asset as working revision Media Data lf a digital asset is attached to a trade item and this trade item is released and published to the data pool then all changes to the digital asset must be sent to every affected retailer because not the actual digital asset is distributed but only the trade items to which it is attached Release the object with the respective button and confirm the following notification with Yes 120 e Digital Asset Management User Manual V 3 WS Publishing Release digital asset x Releasing the digital asset may result in resubmitting trade items it has
88. ile A description expressing any disclaimers Disclaimer which pertain to the Media object e g Information Item may be smaller than appears File The language associated with the file If File Disclaimer Information is populated Disclaimer disclaimer Information this attribute is required Information Language Digital assets in WS Publishing The informative value of trade item data will be improved if business to consumer data aspects are taken into account as well Suppliers want to attach images or documents to trade items such as product images instructions of use or organic certificates and want to make them available to retailers The WS Publishing application supports digital asset handling by the supplier The digital asset management component enables the supplier to create and attach detach update and search for digital assets The digital asset management module must be assigned by the administrator To access the digital asset management component click the tab Digital Assets in the main menu bar on the top On this tab all stored digital assets of the supplier are listed MY TEMS MY TASKS MY TEMPLATES DIGITAL ASSETS USER MANAGEMENT v SYNCHRONIZATION LIST CHANGE PASSWORD Digital assets Search Re ox Working Context J la Media Type Of Information Content Description File Format Name LOGO Link to a file containing the M Latest versions Type Of Information PRODUCT_IMAGE Link t
89. in mandatory or system and or process relevant data e g the worksheet Components However it is absolutely mandatory that the structure of the data remains intact E g a value and corresponding unit of measure must both be transmitted together Any change to the structure of the file will result in an error 90 e Import and Export Items User Manual V 3 WS Publishing Structure of an Excel File A worksheet with trade item data has 8 fixed rows containing attribute information E AdditionalTradeltemldentificationf ae additionalTradeltemldentificationVa 4 Localized name Global Trade Item Number GTIN Information Provider Target Market Country Cade Additional Trade Item Identification GTIN is used for the unique Location number that uniquely indicates the country in which the The information provider s internal identification of trade items identifies the data information provider will make the number for the trade item used to worldwide A trade item is any owner information provider e g GTIN available to buyers This cross reference to the GTIN in a item product or service for which manutacturer supplier broker indicator does not in any way one to one relationship there is a need to retrieve pre distributor etc govern where the buyer may re ladditionalTradeltemldentification v Definition defined information and that may informationProvider sell the GTIN to consumers Component of the Primary GOSN Must be GLN Compon
90. ith both search options is done the same way as the search works for items in the Supplier Item List For details see section Find Items with the Quick Search function and Find ltems with the Advanced Search Function A Search Profile can be saved The Search profile works the same way as in the item list Search Reset Quick Search Advanced Search Search Profiles Wo filter Mo filter Last search Search option widget 1WorldSync GmbH Maarweg 165 50825 Cologne Create new Item from Template The template list function bar provides a functionality to create an item directly from a template Click the Create item from template button and the Create Item dialogue will open with the corresponding template selected Name Of Template Fl lala Create item from template For further information on creating of an item from a template please refer to Create Items using the Template Function You can also create items from templates if you click on the Create button in the item list Choose the template from the drop down list Templates assigned by the community owner are bold 106 e Template List User Manual V 3 WS Publishing Task List The Task List provides a separate area for managing incoming tasks via Catalogue Item Confirmations Items with a To Do state as a result of CICs with state REVIEW or GDSNExceptions are listed here The handling of the Task List as well as t
91. k the Save as template button in the function bar Please note that only a single item can be saved as template at a time de Ol A Lal g Overall State F R Fl Draft new item Draft new item BEBGEBOOOOOOEO Draft new tem OOOOOOOOODDD 2 Draft new tem SOO0000000001 D Save Template from hit list Template Preview and Validation Report The preview is meant to provide a quick overview and displays only a limited set of attributes It is provided in a read only mode The data cannot be modified but validation errors are displayed 104 e Template List User Manual V 3 WS Publishing Template Preview Validation Report _ Gender Type of Belt Braces Zummerbund Type of Material CJ Trade tem Group ID LJ Trade tem Group Description CI Replacement of Previous GTIN Preview with validation error in read only mode The Validation Report is displayed in a separate tab The validation must be activated manually through the Validate button in the function bar You can validate more than one template the validation reports for all templates will be displayed together The validation report is not saved When clicking another item or another tab the report will disappear Searching for and finding Templates The search section of the Template List is located in the widget on the left hand side A Quick search and an Advanced Search is provided here to retrieve the templates Searching and navigating w
92. lations Structure of an Excel File aanne Types of Attributes annen ennn eenn Upload components aaneen nennen eneen Publish items via Excel Upload Template List Structure of the Template List aaneen enen Create Template nan sanan eneen nennen venen rennen vens Copying a Template annen ennen en enen venen venenen Edit Template areas dsnerawendenran na Save an existing item as a Template Template Preview and Validation Report Searching for and finding Templates Create new Item from Template ann nnann eneen Task List Working on items with To Do status Close a To Do from Task List aaneen ennen Digital Asset Management IEM O78 0 nennen GDSN representation of digital assets Digital assets in WS Publishing nnen User Manual V 3 WS Publishing Contents e v A f i J 11 _ VV NPL D SYNC Digital assets MOM neerde eeen ie ieee deedeetee ene 117 MACS Nem E CMON een eek 117 Create digital assets nun 119 Attach digital assets annen enen enenerenerenerenerenereneenenens 121 Detach digital assets annen ennsennrennrennrrenenenernnee menens 122 Search for digital assetS unneannnneneenene ennen venen ennen vennen 123 Maintain digital assets uns unns sans enne ennn enne enne nnnennn 125 Distribute digital ASS CS s scasnassscedsatssemtanansemensssnnanansumbsns
93. lease refer to the separate chapter in the documentation al Export PDF The item currently opened in the editor can be exported to a PDF file Simply select this option and choose PDF export A dialogue will open which allows you to either open or save the PDF gr Maintain possible publication targets To add potential recipients of your item you can click this button A dialogue which allows you to select data recipient s will open If there are retailer specific validations implemented then they will be activated through this function For more information please see Select Publication Targets Attribute finder Due to the large number of attributes visible in the Ul it is not always easy for a user to locate a particular attribute quickly The attribute finder enables a quick search for attributes from the editor list To access the attribute finder simply open the drop down menu next to the menu editor mode Please note that you must be in the item editor for the attribute finder to be visible 40 e Maintain and create item data User Manual V 3 WS Publishing LATE mm li 1 ij j J TR f 4 Y Y w t k d i c a w Maes Editor mode Add To select an attribute either start typing the name of the attribute you are looking for or select it from the drop down menu If you are not sure of the exact attribute name use as a wildcard at the beginning or end of the word a wr vl Exceptions Additional
94. lick on the icon Mark as done This will remove the error status CIC Summary Publication Info CIC Summary The CIC Summary widget displays the number of received CICs and gives an overview of these responses The most recent CIC for each retailer are displayed here The widget shows the CIC status icon the to do state and the item recipient Clicking on the status item will open a pop up window with more information about the CIC if available Once you have reviewed the CIC you can change the to do state to done by clicking the Mark as done icon 1WorldSync GmbH Maarweg 165 50825 Cologne 1 A f l i Please note that only the most recent CIC from each retailer is displayed here If you have received several CIC from the same retailer and wish to view all CIC you can open the entire list by clicking on the Show CIC history icon This list opens in a separate pop up with more detailed information For a list of the icons displayed please see chapter CIC state Publication Info The Publication Info widget displays the number of publications It indicates the publication target retailer or target market as well as the publication date and delivery state Publication Info 1 publication s to ty 3 Recipient Name Delivery date Delivery state Target Market 20130507 x Publication Info widget You can carry out the following actions Publish the item See chapter Publish items for details Publish Items
95. ltin alarm clock tradelternFeaturelode tradelternFeaturelode Optional Optional AUTO_CHANNEL_SETUF FLIGKER FREE The same applies to entire attribute groups here the entire group must be repeated and the numbers must be consistent within a group Example Season last attribute from the attribute group and the first three attributes of the first repetition 92 e Import and Export Items User Manual V 3 WS Publishing WORLD Season 0 Season 1 Season 1 Season 1 pe SeasonNamefi SeasonParameter 1 seasonalAvailabilityEndDate islradeltemSeasonal seasonNamelde seasonParameter Saisonale Verf gbarkeit g ltig bi Saisonartikel Saisonbezeichnung Saison Parameter Information ob dieser Artikel der Artikel verf gbar ist bzw Dieses Feld gibt das Enddatum nur zu bestimmten Jahreszeiten Zuordnung zu einem der der saisonalen Verf gbarkeit fir angeboten wird oder zu Dieses Feld gibt die Saison f r folgenden Zeitr ume diesen Artikel an bestimmten Anl ssen die Verf gbarkeit des Artikels Fr hjahr Sommer seasonalAvailabilityEndDate isTradeltemSeasonal an seasonName Herbst Winter oder das ganze lf the season name is to be repeated within the first repetition of the entire group it would look like this Season 1 Po SeasonNamefi SeasonNamel2 isTradeltemSeasonal seassonNamelde sessonNamelen Saisonartikel Saisonbezeichnung Saisonbezeichnung Information ob dieser Artikel nur zu bestimmten Jahresz
96. m 40103557926484 The item 40103557926484 9300001 000013036 has been added 0 errors 0 warnings 0 hints The item 40103557926484 9300001 00001 6 036 can not be released 35 notes Operation Attribute Message Rule ID release Is Product Packaging Marked as Ret The mandatory indication Is Product Packaging Marked as Returnable is missing 21100 release Publication Date Publication Date must be provided for all GTINs 21101 release Start Availability Date Time Start Availability Date Time must be provided for all GTINs 21101 release Effective Date The mandatory indication Effective Date is missing 21111 Validation Report The top column shows icons indicating the result in terms of Adding Saving or Releasing the item in question Icons in the report 34 e Myltems User Manual V 3 WS Publishing Action successful no validation errors o Cannot be released due to validation errors Icons for various error levels Error The data cannot be saved or released Fi The data can be saved but not released Info The data can be saved and released wer The data can be saved but not released Publication Info The Publication info provides the information if and to whom the item has been published as well as the publication date and delivery state 2 publication s to Recipient name Delivery date GS1 AU Autopublish Retailer 30 2013 03 13 DATARET6 2013 04 10 Publication Info You a
97. me StartAvatlabilityOate Time 40491 11006040 Start Availability Date Time Start Availability Date Time becomes available trom the The date trom which the trade item becomes supplier including seasonal or available fram the supplier including temporary trade items seasonal or temporary trade items startAvailabilityD ate Time startAvailabilityD ate Time These fields are optional but if These fields are optional but if one field is one field is invoked than Invoked than Publication Date Effective Publication Date Effective Date Date and Start Availability Date Time Mandatory Mandatory 4011116 20111215 smeren E date from which the trade item Upload components It is possible to add components via Excel Upload in one step To upload components the worksheet Components must be populated Components di i The columns headed Relatedlitem 0 need to be populated to indicate the hierarchy connection 1WorldSync GmbH Maarweg 165 50825 Cologne Related Item 0 Related Item 0 GTIN of next lower item Amount of next lower level items Mandatory optional Mandatory optional String 13 Number 19983929459136 For gtin enter the GTIN of the related item i e the next lower level item For amount enter the amount of times this item is contained in the next higher item of the hierarchy Please ensure that the data is entered in the correct row To add more than one relation for the same item
98. me zone setting of the application Calendar with time selection Clicking Today will enter today s date and the current time To jump to another month or year use arrow to the left or right in the title bar to browse month by month Or click the arrow down to open the second dialogue where you can directly click on the year and month confirming with OK or Cancel 1WorldSync GmbH Maarweg 165 50825 Cologne WORLD SYNC GPC Browser The GPC Browser provides an easy way of navigating the mandatory Global Product Classification The browser displays the complex hierarchy of the Segment Family Class and Brick codes in a hierarchy tree You can either enter a code directly or access the browser by activating the browse button Editor Cal w amp 6 Lm er LS Classification Category Code Segment Family Class Brick Brick Attributes GPC browser Activating the browse button opens a list of all codes with the respective sub codes displayed Click the relevant segment and open the tree beneath it to specify your selection 56 e Maintain and create item data User Manual V 3 WS Publishing select Classification HJ ArtsiCrattsMeedlework CF OO00000 SS Audio VisualPhotagraphy 68000000 4 Audio visual Equipment 63010000 Ji Audio visual Media 680400005 Pre recorded Media 65040700 JI Recordable Media 650402007 E Audio Cassettes Recordable 10001449 CDM Recordable 1000145
99. ms that have been correctly validated can be released A released item is the precondition for publishing the item A publication distributes the data to a selected group of data recipients who can then view the item data provided they have subscribed to the respective item data Having received the item data data recipients return a feedback sending confirmations with different status like Accepted Synchronized or Review A response with status Review tells the supplier that the data needs further adaption The retailer can also specify when the data is incomplete These responses for the supplier i e all trade items with a To Do status e g a received confirmation with status Review or perhaps a GDSN Exception can specifically be accessed and managed in the task list module of Webforms 1WorldSync GmbH Maarweg 165 50825 Cologne SYNC Supplier Information Provider with item data Add and create item data by utliple ways p to add item Using an empty form a Copying item data Using templates Using Excel uploads Present that items Release items reached an errorfree status Issue items to a Publish items group of trading partners Data recipient Work on and can send arrange incoming feedback CIC requests from on item data data recipients GDSN GDSN Global Data Synchronization Network is a standardized network of databases referred to as data pools for trade item master data GDS
100. nced search 22 Add further search criteria and remove search criteria 25 Find Items with the Smart Search function nnn 26 Find Items with Search ProfileS nennen eenen 27 iiA E gt PO EG E A EEE EEE EURER EHER DRERERENRE 28 Structure of the hit liSt ennen eenen eenen eenen 28 Customize the Hit List nnen eenen eenen eenen eenen 29 Hit List Function Bar nennen een enenenen ee enenenen venen 30 Overall State Release State and Publication State 31 CIC State Column nennen eenen nn nn nen ennen 32 Area for Preview Validation Report and further Information 33 Item Preview nonnen eenen eenen eenen ver nenn ann nn nenn ann en nenn anne 33 Validation REDON rer 34 Publication INTO aaneen eenenennenrn eenen ennen vennen ennen 35 CIC Summary nanne es 35 Maintain and create item data 37 ERS AOP ee ee tet ere te eres 37 Structure and function of the editor aaneen eeens 38 NUL nn 39 Attribute findel eenn 40 Item information and hierarchy information annen ennn 41 Navigating through the hierarchical context of the item 43 Adaa packaging bli nee 46 Create new item and add as packaging aanne 46 Add existing item as packaging nan vaan eren en eenen ennn venen 47 Remove a packaging item aan suan enen enen erenenene renee en
101. nen 47 Add COM oog En 48 Create a new component and adding it to an item 48 Add an item to an existing component an aanrennen eenrnens 49 Change amount of components aaan ennen eneen en eenenenenen vens 50 Remove Component oan oaeen en eensen venen venere venen venen enenersnnenen 51 EXC PIONS WAU Wren eenen ae Seated Benin ee Renden eentiende 51 GIG Summary Publication IH sauer 51 SIE MIE anne ern Re 51 Publication Info 02220222022400200 Bene nnnn nenn nenn nenn nenn anne nnnennnennn 52 Input help in the editor z022002000200000n0nnnnnnnn nun nnnnn nun nnn nenn nenn nenn nennen 52 Attribute validations auanenen senen ennen enenrenenenrene enen eneenn 52 Attribute AEfINIIONS einseitiger inenen 53 Attribute groups repeatable attributes nennen venen 54 Date selection via calendar function nn aeneneneneen eneen 54 GPC BI OWS CM si un a anne 56 Using code IiStS naan eenen eenerenen venen ennrvenenenenennenennerens 58 Trading Partner Dependent data an aanen eenen ennen 59 Wate Eh de ae ee een een ee ee ennen 60 Create Items 63 Create Items using an Empty Form cccccccccseececeeeeeeeeeeeeeeeseeeeeseeeesseeeees 63 Create Items by copying an existing item uusnnnnnenrensen venen vennen 64 Create an item using the template function annees ennen enn 65 Retailer specific validations
102. nly the released version with its attribute values are available in this context Never Released All items that belong to the GLN of the user and that do not yet have a released revision are displayed The hit list shows the attribute values of the working version most recent version ltem Update Pending Release Selecting this working context shows all items belonging to the users GLN s which do have a released version and a latest working revision The attribute values shown in the list are the working latest revision attribute values Find Items with the Quick Search function Within the hit list you can search for items that you want to edit or copy To do so use the search function in the Quick Search widget Quick Search hd Search and selection components area Quick Search 20 e Myltems User Manual V 3 WS Publishing Fe NED In the Quick Search input field enter one or more search terms Your search terms must consist of alphanumeric characters You can restrict the number of items displayed in the hit list by using wildcards and logical operators The following table gives you an overview of ways in which you can restrict the search The entered search terms are shown in square brackets in the examples Search for a If you enter a single word as a search term the system finds all items word that contain this word as an attribute value A search for shelf finds all items that contain wall
103. o a file cont Media MAP TEST vw al a DOCUMENT Link to a document or t File Name z Tab Digital assets 116 e Digital Asset Management User Manual V 3 WS Publishing WORLD SYNC Digital assets editor Selecting a digital asset will result in opening the editor MY TEMS MY TASKS MY TEMPLATES DIGITALASSETS USER MANAGEMENT v SYNCHRONIZATION LIST CHANGE PASSWORD Start Digital assets Digital asset test Digital asset a Editor Av Media Data General Image Info G Information Provider 4055555000001 C Name Of Information Provider Type Of Information PRODUCT _IMAGE Link to a file containing a visual representation of the prod Y G3 Content Description Media MAP TEST Attached to trade items File Format Name test Global Trade te Description Short File Name test OF i Nothing to display ie Version 2 Q File Effective Start Date Time 2013 09 03 00 00 Q File Effective End Date Time 2013 09 03 00 00 File Size File Size No 1 999 File Size 4 File Size VOM Megabyte GDSN 4L Digital asset editor The editor enables the supplier to update save and release digital assets The digital asset file widget on the left upper side displays the thumbnail or icon of the asset file and the reference to it in the cloud The reference is not editable The toolbar of the file widget contains the Upload button Upload a new file replacing the current one Press this button
104. on Add component becomes active in the Ul 48 e Maintain and create item data User Manual V 3 WS Publishing New item Editor Add Component E Lal wv Sa wG Un Editor made Add CIC Summary Core tem o Mo Clos received Mo GOSN Exception Product Ib Classification Product Characteristic Tax Dates Private Information received LJ Global Trade tem Number CETIM CO Additional Trade tem Identification Additional Trade tem Identification No 1 999 a Publication Info CO Additional Trade tem Identification value D publicationfs to CI Additional Trade tem Identification Type Recipient Delivery Deliv Trade tem Hierarchy Level Nothing to display LJ Trade tem Hierarchy Level Price Summary LA Target Market Country Code C2 Name Of Information Provider Nothing to display C3 Brand Hame Item Editor with Add component option The dialogue closes The new item is displayed in the component hierarchy in the item details for the item initially selected Click the Save option to save the initial item The component is always saved in the packaging item that contains the component Add an item to an existing component To add an existing component to a packaging item select Add existing item as component The hit list opens and allows you to search for and select packaging items and base items Note that the hit list only displays items with the same GLN and Target Market of the selected item 1WorldSyn
105. ons They include the language selection function and the Logout The Info menu provides access to a number of help topics as well as information on the product version It explains elements and functions and describes typical work processes of the application Screen Structure of Module Area Every function is opened in a separate tab You can have several tabs open at the same time and switch between them Several items or templates can be opened at the same time as well each one displayed in its own tab It is possible to switch between these items and templates Ps term List Task List PriceSync Change Password Start Supplier Item List Task List Search Reset i dh Sila Ww Working Context Se Global Trade Item Nu 7 70168140584404 77027094388502 Quick Search s l 73257098583403 12 e Basic Handling User Interface User Manual V 3 WS Publishing A b 1 B 4 Lf Mil Tabs in the module area Status line At the bottom of the screen there is a status line that provides information on recent actions for example a confirmation message after changes to an item are successfully saved Search Rezet a4 tems in the hit list have been changed meanwhile Please refresh the iter list Status Line Display of functions All available options are always visible as buttons on the function bar Whether an option is active or not depends on the context selection of items status of items Options that are not
106. or possible steps that need to be taken to correct your data Upload History Last uploaded The bottom part of the Upload dialogue shows the uploaded Excel files and corresponding upload reports for the last imports as links in a list In addition to the file name and number of imported items for each upload the import time and user who triggered the import are displayed The State column tells you whether the import was successful The most recently imported file is always displayed at the top of the list If the maximum number of entries for the list is reached the oldest entry is removed Restrictions and Format Regulations It is crucial that any file uploaded to the application complies with certain format rules otherwise they will not be processed The application will always create Excel files which fully comply with these rules e g Excel template and Excel download file 88 e Import and Export Items User Manual V 3 WS Publishing Excel Versions The following Microsoft Excel formats are supported MS Excel 97 XLS MS Excel 2000 XLS MS Excel 2003 XLS MS Excel 2007 XLSX MS Excel 2010 XLSX Rows and Columns Excel 97 2003 All excel file formats prior to 2007 have a maximum of 65536 rows and 256 columns A to IV that can be transmitted Excel 2007 No restrictions regarding rows and columns Format When entering data for upload it is of crucial importance to ensure the correct format is selected for the
107. orage Instructions Structure of the editor edit form with function bar The editor has a menu bar below the actual edit form and an area for the validation report which can be hidden if necessary Menu bar You can use the options provided in the function bar to perform the necessary actions for the displayed item data record Function bar Save You can use the Save function to save your changes This will generate a new revision of the selected item 1WorldSync GmbH Maarweg 165 50825 Cologne FI Validate At any time while making entries or changes you can validate the item data to make sure that it is complete and correctly formatted The item data check includes the validation of the entered attribute values on the basis of the validation rules defined in the system Release If you have saved the specified item data without errors you can now release the item To do so click the Release icon Undo Release If an item is released but not yet published you can revoke the release and change the item state to a working version Please note that if the item is already published you need to revoke the publication before being able to select the undo release function Save Template lf an item is to be used as a basis for other items it can be saved as a template Saved templates can be selected from a drop down menu then in the Create Item dialogue For detailed description of the template function p
108. ose templates can be used for new items however the template itself cannot be altered supplier Assigned Item ld Trade Item Hierarchy Level OTRS 0299796 KG Each Piece Base Unit BASE UN 001 Case CASE Each Piece Base Unit BASE_UM Case CASE Each Piece Base Unit BASE_UN Create Template To add a new template click the Create button ga Create template ve Key Information cl Template name GLM Article Type Package Base Item Templates Templates Create Cancel Create Template Dialogue Enter a template name The Article Type allows you to specify the nature of the item that the template will be used for Similar to the creation of an item indicate whether this is a template for packaging or for base items By clicking on Create the editor will open When the template is saved for the first time the data entered will be validated Any further validation must be initiated manually The template name must be populated in order to be able to save the template All other missing data does not prevent the template from being saved Stored templates are available for selection from the drop down menu the user can correct the item data at a later stage 102 e Template List User Manual V 3 WS Publishing Copying a Template To copy a template select a template in the hit list and click the Copy option in the function bar Please note that when highlighting more than one template t
109. pand or collapse the different levels of the hierarchy tree by clicking the small arrow icons next to each level Navigate through the hierarchy without having to go back to the hit list and select another item there To navigate through the hierarchy choose one of the following three options 1WorldSync GmbH Maarweg 165 50825 Cologne FI Click on an item to view the details in the editor Please note that the focus of the hierarchy will not change This is useful when working with large hierarchies because it provides a better overview Click on an item while holding the left SHIFT key This not only opens the item details in the editor but also adjusts the hierarchy view The selected item now becomes the root node in the widget Click on the item while holding the left CRTL key This opens the item in a new tab The hierarchy tree of the first item opened will remain untouched while the hierarchy of the newly opened item will be adjusted You can carry out the following actions in this widget You can search for and add an existing component You can create a new component and add it to an item Add a packaging item There are two ways of adding a packaging item to a hierarchy either by creating a new item and adding it to the hierarchy or by adding an existing item to the hierarchy Create new item and add as packaging Please note that this item cannot be a base item only packaging items can be created from the hierarch
110. pient to place the file into any setting necessary An indicator whether or not the file is intended for internal use only and not for general publication An indicator of whether the user or recipient of the digital asset can edit it prior to use or as a function of using the asset Some digital assets are designed such that the recipient can edit the asset to meet the needs of a final output An indicator whether or not the owner of the asset has a talent release on file This applies to files where talent or a model is used A description of any restrictions on the ability of the recipient s to use of the asset If File Print Height is populated this attribute is required If File Print Width is populated this attribute is required If File Camera Perspective is populated this attribute is required 1WorldSync GmbH Maarweg 165 50825 Cologne WORLD SYNC File Usage The language associated with the file If File Usage Restriction is populated this Restriction usage restriction attribute is required Language Intended The country countries in which the digital Publication asset is designed to be used Country File A description of any copyright notice which Copyright pertains to the digital asset Description File The language associated with the file If File Copyright Description is populated Copyright copyright description this attribute is required Description Language F
111. pub sub match is the prerequisite for data synchronization If there is no pub sub match no data is transmitted Once a retailer deletes a subscription new trade items matching this subscription will no longer be sent out All previously matched items will continue to be synchronized To completely stop synchronization a supplier must send a reject confirmation message Working with the synchronization list You access the synchronization list by clicking on the tab in the menu bar ST NCHR NKATION LIST The list loads automatically It displays a predefined set of data for all items of the user s GLN If data for more than one GLN can be maintained the user can select the GLN in the search menu Action Code of the last CIN sent to th GLN of the trade item GTIN of the trade item Rek Status of last message GLN of recipient Date when the last CIN was sent to t Target Market Country GPC Brick Cod 4055555100114 04321028000053 ACCEPTED 4388840000005 2014 04 23 10000002 014 04 23 12 28 4055555100114 04321028000053 ACCEPTED 1100002569136 2014 04 23 10000002 014 04 23 12 28 4055555100114 04321028000053 ACCEPTED 4055555900509 2014 04 23 10000002 014 04 23 12 28 4055555100114 04321028000053 ACCEPTED 9054321000004 2014 04 23 10000002 014 04 23 12 28 4055555100114 04321028000053 ACCEPTED 4049111102094 2014 04 23 10000002 014 04 23 12 28 4055555100114 04321028000053 ACCEPTED 4000008000008 2014 04 23 10000002 014 04 23 12 28 4055555100114 0432102
112. r subscriptions The search criteria available are GPC brick code GLN of the trade item GLN of recipient Target Market Country Code GTIN of the trade item 130 e Synchronization List User Manual V 3 WS Publishing WORLD SYNC Synchronization List search Reset GPC brick code GLN of the trade item GLN of recipient Target Market Country Code GTIN of the trade item Select a criterion and click Search to start the search Select reset to clear the search fields For detailed description of the search functionalities please refer to the chapter Selection and Search components 1WorldSync GmbH Maarweg 165 50825 Cologne Index C Change by refresh 70 CIC 53 CIC State 32 35 Code lists 59 Components 49 Correct 70 Correct i 70 G GDSN 2 GDSN Exceptions 52 GPC 57 H Hierarchy 44 ltem Update Pending Release 20 L Latest versions 20 N Never Released 20 O Online Help Structure 4 P Performance 6 R Released versions 20 S Search profiles 19 Set UI Language 14 Systems requirements 6 W Working Context 19 1WorldSync GmbH Maarweg 165 50825 Cologne
113. r Manual V 3 WS Publishing KOS KAS H CB ha Overall State Publication Sta CIC State Release State Released Ready to publish OY item Published x d item Update pending Rele item Update pending Rele Draft new item Draft new item Draft new item Draft new item Draft new item ltem Published identification o Brand Owner Vo Content Customer information amp item description Classification Properties o Global Trade Item Number GTIN 14479619336004 Effective Date 2013 09 06 5 Target Market Country Code AUSTRIA 040 Information Provider 4055555000001 CJ Name Of Information Provider Supplier SINFOS Additional Information Provider Identification Additional Information Provider Identification Additional Information Provider Identification Type Target market information provider GLN Description Short Kurztext Kurztext Add possible recipients from editor Target Market Country Code AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 GERMANY 276 Levies Taxes Import Export Global Trade item Number GTIN 39996833263175 51228297769057 13131313131311 75119999376004 14479619836004 23564439949008 43654879813008 91728586199018 17171717171717 31931439236008 Editor mode Add Variable measure trade tem Information Provider 4055555000001 4055555000001
114. re able to publish or unpublish the item from here See chapter on publication for details CIC Summary The CIC Summary tab displays the number of received CatalogueletmConfrimations CIC as well as the most recent CIC from each retailer The icon 4 is displayed if at least one current CIC has the status REVIEW The icon is displayed if at least one GDSN Exception has been received The icon is displayed if the CIC of this retailer has the status ACCEPTED The icon is displayed if the CIC of this retailer has the status SYNCHRONIZED The icon is displayed if the CIC of this retailer has the status REJECTED An immediate feedback on items when major validation errors arise will be send by the source data pool This will be done by the GDSNException displayed as shown in the screenshot below tem Preview Validation Report Publication Info CIC Summary Price Summary Mo Clos received GDSN Exception received Response message for CIP timed out Ji ClC state Recipient Mame 1WorldSync GmbH Maarweg 165 50825 Cologne SYNC 36 e Myltems User Manual V 3 WS Publishing WV O R LD SYNC Maintain and create item data Item editor Open the hit list to access your items All tasks relevant to item data maintenance can be performed from here To access an item simply double click on it in the hit list 1 Ir MY ITEMS MY TASKS MY TEMPLATES CHANGE PASSWORD ENGLISH v BST LOGOUT v 2013 09 03 10 07 02 User Nora1 405555
115. release you can use the Release option to release it To do so proceed as described in the section Release Items Undo Release The release of an item can be revoked with this button Upload You can create items by importing them into the system from an Excel file Download To export the data of one or more items into an Excel or PDF file use this option You can also generate an empty Excel file to use as a template when creating items for upload from here Maintain possible publication targets Choose this option to select future recipient s to publish the items To be confirmed with the Publish option Publish Choose this option if you want to publish the selected item in the source data pool Unpublish The publication of an item can be revoked with the Unpublish button Template An item can be saved as template to use it as a basis for other new items Select Rows Use this button to select all rows or lines on all pages of the hit list at once Overall State Release State and Publication State The Overall State gives information about the current status of the items The table should give an overview about the status as well as the matching icons displayed in the Release and Publication state Publication Release Overall State Definition state State Draft new Item A newly created item which has been saved and perhaps edited several times Not released yet Item update pending release New
116. ributes Some attributes are part of attribute groups and are grouped together in the UI Additional Trade Item Identification No 17999 3 Additional Trade tem Identification Value 12 4 Additional Trade tem Identification Type The additional Trade tem Identificatic Example of the display of a structured attribute These groups can be repeated to add a repetiation use the icons in the top right hand corner The 2 button adds a new repetition The LD button copies the existing attribute including all values entered Use the button to delete an attribute Date selection via calendar function All attributes that are defined as a date or date time in the system have the calendar function displayed in the UI Simply click the calendar icon next to the attribute to open the calendar Use the arrow buttons to select year and month and then click the required day The calendar closes and the selected date is displayed in the input field CJ Exclusivity End Date Time 2012701401 16 12 c Option for calling the calendar 54 e Maintain and create item data User Manual V 3 WS Publishing WORLD SYNC May 2015 Calendar lf the attribute is defined as date time you are also able to specify the time at the bottom of the calendar Please enter the time first and then select the date If you enter the date without entering the time the system will set the time to 00 00 by default Note The time zone is determined by the ti
117. rrectly formatted and consistent Errors will be displayed in the validation report If everything is correct the most recent version of every selected item is released The items are given the processing status Released Ready to publish If an item was already published and later changed releasing it will change the status from Item update pending release back to item published Please note the following We recommend saving base items first and releasing them in a later stage e g when the whole item hierarchy has been created and saved According to the GDSN standard at least one of the components or the item itself must be an orderable unit Releasing solely the base item leads to an error as far as this item is not an orderable unit Release an Item from the Item Editor You can release an item from the item editor Select the item from the hit list Click the Edit option in the function bar or double click the item in the hit list Edit option The item now opens in a separate tab Click the Release option in the hit list function bar 72 e Release Items User Manual V 3 WS Publishing Editor Call L er Core tem Information Trade tem Identification Private Information Description Additional Information Packaging Information GJ Trade tem Description N English O Description Short D English GJ Link To External Description Release option Now select whether you wish to select only the item or the entire hier
118. s of trade item data using Excel files You can download item data change it and then upload the data again This is especially recommended for mass updates You can also download an Excel template that you can use to create new item data The system supports both Excel 97 2003 xls and Excel 2007 xlsx formats The data can be released and published during the upload process The file can contain single items or hierarchies Download your Data in Excel To export item data proceed as follows First select the item s from the hit list Click the Download option in the hit list function bar Download function The download menu offers you four different options Download an empty Excel template xls format Download an empty Excel template xlsx format Download item data in Excel Download item data as Pdf Template Excel 97 Template Excel 2007 tem Download Excel PDF Export Download options To download items in Excel flag the items in the hit list and select Item download in Excel For details on templates see Download Excel Template The download dialogue now opens which allows you to select the required export format either Excel 97 2003 xls or Excel 2007 xlsx file Please note that the appearance of the dialogue may differ depending on which browser you use 1WorldSync GmbH Maarweg 165 50825 Cologne Download Select Excel format Template Excel 97 Include components Include prices
119. sannunamsumbennss 126 Synchronization List 129 Index 133 vi e Contents User Manual V 3 WS Publishing Introduction This document aims to help you to familiarize yourself with WS Publishing and its functions WS Publishing is a convenient tool for capturing item master data in a user friendly environment Trade item master data plays a central role in the entire supply chain between the manufacturer and retailer With regard to efficient and smooth business processes it is crucial for data to meet high quality standards and to stay up to date All functionalities and the basics of working with the application are explained in the respective sections of this document As a supplier the application allows you to easily create and maintain your complete product master data descriptions and publish them in aGDSN compliant data pool The chapter GDSN gives a brief overview of the GDSN standards and choreography You can use the application without any prior GDSN knowledge but it is highly recommended to familiarize yourself with the basics of the GDSN choreography Maintain and synchronize Trade Items The application enables users to maintain item data through the entire workflow of a trade item Trade item data records can be added to the system either manually or via data import Excel interface Items saved in the system can be edited Every time an item is saved an automatic validation check ensures the validity of the item data Ite
120. se Items An item must have the Released state Released ready to Publish in order to be able to be finally published to the data pool and to the business partner s see Publish items The release state indicates that the item data has been validated successfully and has reached a good quality state i e mandatory data is complete all data contents have the right format and content interdependencies are observed and consistent throughout all hierarchies the item belongs to Before this minimum data quality has been achieved you are editing the working version of the item which is still incomplete This also applies to hierarchy inconsistencies If an item is part of a component hierarchy it can only be released if all the contained smaller components are released already All its relations to other items in this hierarchy are validated as well i e all items of every hierarchy the item is a part of are validated together Please note Every hierarchy must contain at least one orderable unit Since a base item is often not an orderable unit a packaging item then needs to be added before releasing the hierarchy A hierarchy without an orderable unit will not be sent out by the system ltems can be released from either the hit list or the item editor The release state can be revoked from the hit list which may have to be necessary for physical deletion of an item see Revoke the Release of an Item Every time you save the it
121. sed and published even if the copied item already has been released and or published Create an item using the template function You can create and maintain templates see Template List that can easily be populated when creating a new item Templates can be opened and edited from the drop down menu in the Create Item dialogue reate template Primary Key Information Template name GLN Article Type gt Packaging item Template base item Cancel Create Item Dialogue with Template function All available templates appear in the template drop down menu of the Create Item dialogue Select the template you want to use as the basis for creating the new item The unique primary key of the new item does not come from the template and must be entered here additionally e the GTIN of the new item e the GLN of item owner is already entered e the Target Market is to be selected from the dropdown list Now select the Article Type of the new item to either Package or Base Item Clicking Cancel closes the dialogue without creating a new item Click Next in order to assign possible data recipients retailers the new item shall be published to This is necessary if you wish to activate any retailer specific validations Finally clicking Create generates and opens the new item in the item editor on a new tab Please note Except for the primary key data entered here it contains the values of the template 1
122. tate Global Trade tem Number GTIN W Target Market Country Code Column options Arranging columns differently You can change the position of the columns in the hit list To do so click the header of the column whose position you want to change hold down the mouse button and pull the column to the desired position in the table Release the mouse button once the column is in the position you require Please note that the order the columns are displayed in is also reflected in the columns submenu described above Save Layout Once you have customized the list you can save the layout by activating the Save layout button on the top right of the screen Tra Save layout jeeriptor Case CASE Hit List Function Bar The function bar below the hit list contains actions that you can carry out on the selected items XA l oaa hl B Function bar icon Description and Definition Create Use this option if you want to add a new item 8E Copy You can create a new item on the basis of an existing item Edit You can use this option to make changes to an item 30 e Myltems User Manual V 3 WS Publishing Delete Only saved draft items which have not been released or published can be deleted Validate From the hit list you can check items for completeness formatting and consistency so that you can release them later on Release If the current revision of an item has a quality state that is suitable for
123. tem Sr Sif pe SA SUTT er 03598343126008 Unsaved item tab with asterisk in tab title Warning J x A Your modifications have not vet heen Saved and will be lost you proceed Cancel Set UI Language If your system supports more than one language you can change the UI language here Select the language you wish to switch to from the drop down menu 14 e Basic Handling User Interface User Manual V 3 WS Publishing 4 A i _ A Y x FT Oef i ka i CON a ca w w k Nen r German English Australia 551 English German Australia 251 Drop down for changing the language example available languages differ depending on customer requirements Please note that all open tabs will be closed when the language is switched Warning p Ifyou switch language all open modules will be closed Change language Set Time Zone To change the time zone setting select the control from the menu bar BST LOGOUT ir Then open the drop down list in the dialog shown below select your time zone by clicking and Save or Cancel Time zone setting Select time zone GMT 0 00 Greenwich Mean Time Europe London E Show all time zones Cancel Flagging Show all time zones will extend the listing to all available time zones Once the time zone is changed all date and time information in the user interface will automatically be adjusted
124. tes Advanced Search function You can restrict the item search using status filters in the Smart Search area You can use an existing search profile You can find an item starting from the task list Execute a search Once you have defined all required restrictions and search criteria click Search in the title bar or footer of the search and selection conditions area or press Enter The search is carried out with the selection conditions defined This means that the results only show items that meet the defined criteria 18 e Myltems User Manual V 3 WS Publishing 1 A re mm wal f if i U W ry I y u k kam A blue icon in the title bar indicates whether a search restriction has been defined in a widget This allows you to see where you have defined search criteria If no selection conditions have been defined in a widget the icon is grayed out Working Context Released Quick Search Widget with search restriction You can reset the search restrictions made in each widget using the Reset option Advanced Search SF WI Reset Smart Search F O Ie Reset option You can also combine these widgets to one complex search profile i e you could enter search filter criteria in two three or all four widgets in order to search for items that match all these filter criteria at once Save search profiles The last search executed here before leaving the hit list will automatically be
125. tml 6 e Introduction User Manual V 3 WS Publishing SYNC 1WorldSync GmbH Maarweg 165 50825 Cologne Lars a N kf i i i I Ki A j Y Y it t k heef pm KAR P i Kr IA j W y k Basic Handling User Interface This chapter explains the basic handling of variable Productname This refers to the login procedure to the dashboard homepage with its menu and module structure and to the screen structure of the item modules Also some general control elements and widgets of the user interface and standard functions like language and time zone setting how to change the password and the logout function are described here in detail Login Logout You access the application via your Web browser Please enter your login data EE 2 ken CONNECTING TRUSTED PRODUCT DATA EVERYWHERE Login Password forgotten Username Enter your user name GLN Enter your global location number GLN Password Enter your password The password is covered by asterisk characters and can be changed anytime 1WorldSync GmbH Maarweg 165 50825 Cologne Click Login to start the process Logout To exit the application choose Logout from the menu bar ENGLISH BST LOGOUT dr Logout function Reset password lf you cannot remember your login data the password can be reset Click the link Password forgotten in the login screen You will then be taken to a new screen where you can enter your
126. ton Go to the Publication Info widget on the right hand side and click the green Publish option 76 e Publish Items User Manual V 3 WS Publishing Editor gt gt Lal al Ee Un eer Editor mode Ard CIC Summary Core item Mo Cls received Mo GOSN Exception received Product ID Classification Product Characteristics C3 Global Trade tem Number STIW LS Additional Trade tem Identification Additional Trade Kem Identification No 1 999 Publication Info Co Additional Trade tem Identification value re Additional Trace 1 p publications to w LO Additional Trade tem Identification Type The additional T en EEE nn GJ Trade tem Hierarchy Level Each Piece Ba Mothing to display L Target Market Country Code Item Details Editor with Publish Option to the right This opens the publishing dialogue Select publication targets See Select Publication Targets for detailed instructions Select Publication Targets Clicking on Publish ee either in the hit list or item editor opens the publication dialogue Select Publication Targets where you either choose and or add the recipient s of the item Publication targets can be added here for already published items Select publication targets Mew receiver Published LM Hame F a S33 00004000046 G51 AU Noautopublish Retailer 46 3300003000030 Gol AU Autopublish Retailer 30 Allow re publication of already published targets Publish Cancel Sele
127. tribute is uncompressed format required File Size The unit of measure associated with the UOM file size File Pixel The number of pixels along the vertical M Mandatory O Optional D Dependent 114 e Digital Asset Management User Manual V 3 WS Publishing File Pixel Width File Print Height File Print Height VOM File Print Width File Print Width UOM File Aspect Ratio File Colour Scheme File Camera Perspective File Camera Perspective Language Is File Background Transparent Is File for Internal Use Only Can Files Be Edited Is Talent Release on File File Usage Restriction The number of pixels along the horizontal axis of the image The maximum measurement along the vertical axis of a printed representation of the file The unit of measure associated with the file print height The maximum measurement along the horizontal axis of a printed representation of the file The unit of measure associated with the file print width A description of the aspect ratio used to determine how a digital asset fits on a page or monitor The type of colour scheme used in the digital asset A description of the angle of perspective used by the camera in the capture of the digital asset The language associated with the file camera perspective An indicator of whether or not the background used in the file is transparent Having a transparent background would allow a reci
128. used next time you enter it Search profiles can also be permanently saved and reused any time later on This is the purpose of the fifth widget Search Profiles at the bottom of the search area See respective sub section below Find Items in a specific Working Context In WS Publishing you can reduce the number of items that are displayed in the hit list via the release status of items 1WorldSync GmbH Maarweg 165 50825 Cologne Working Context Latest versions net Latest Versions Released Mever Released tem Update Pending Release Working Context area in the area for the search and selection components The following possible selections are available in the Working Context widget Latest Versions All items belonging to the GLN of the user are displayed The hit list shows items of the most recent revision regardless of whether this revision is released published or a working version Note The hit list will be sorted in this Working Context by default It is recommended to carry out all updates and data maintenance from the Latest Versions Context to ensure only up to date items will be displayed for the user Released Selecting this working context shows all items belonging to the user s GLN s where a released revision exists The attribute values shown in the list are the released revision attribute values Note For this working context an item with a pending Release has been released O
129. wnload location for the export file here The Excel file is created Its structure is the same as the structure of an Excel export file but this file is empty The Excel template contains all attributes both at Base Item and Packaging Item level 1WorldSync GmbH Maarweg 165 50825 Cologne Importing Items from an Excel File When entering data for the Excel upload it is of crucial importance to have the correct format in the excel cells Please see detailed information in chapter Restrictions and Format Regulations It is strongly recommended that you familiarise yourself with these rules before working with the Excel Interface Please note that the dialogue window can differ slightly depending on the browser used and its language settings To import items using an Excel file proceed as follows Click the Upload option in the hit list function bar amp Upload option A dialogue opens you can select the prepared Excel file To do so click Choose file This will open the browser Upload M File to upload 00000 Durchsuchen Release uploaded tems Start upload Last uploaded click on the links to retrieve the uploaded file or upload report File State tem count Time User Report FUB DL 2300001 000018 2012705161629 xls File proc 7 2012 05 21 10 20 sfaenger 93300 PUB DL Precheck messages Upload dialogue Specify whether you want the uploaded items to be released automatically following t
130. y Not Empty From To Begins With Does Not Begin With Ends With Does Not End With User Manual V 3 WS Publishing Text Contains Does Not Contain Equals Alphanumeric characters Does Not Equal Empty Not Empty Begins With Does Not Begin With Ends With Does Not End With Enumeration Equals Does Not Equal Empty Not System name Type Empty Add further search criteria and remove search criteria The number of search criteria in the Advanced Search area can be defined freely You can use the Add criterion option to add further search criteria Each time you click this option a new line with selection and input fields is generated you can use each new line to define search criteria for the attributes You can use the Remove option provided for each line to remove existing search criteria Combine search criteria Define how you want the specified search criteria for the attributes to be evaluated You can combine the search criteria with AND or OR The selection applies to all criteria defined in the Advanced Search area Activate one of the following radio buttons Item must match at least one criterion OR Item must match all criteria AND Exit the advanced search You now have the following options for completing the operation Click Search if you want to use the search criteria to restrict the hit list straight away and immediately obtain a search result Click Apply to return to the hit list without executin
131. y screen of the item list consists of three areas Area showing the various selection and search components area 1 in the figure Hit list area showing the items found and a function bar above the list of items area 2 in the figure Area for the item preview validation report and other information on actions carried out by the user area 3 in the figure Start Supplier Item List Search Reset sk U UAY g 5 In ES er TE Gstauwi_HITS RE E Working Context Latest Versions Quick Search Advanced Search Smart Search FP Rese N 2 Overall State Draft new item Draft new item Draft tem Update pendin Draft new item tem Unpublished to All Draft new item Released ready to Publish Global Trade item Nu 9556667 7777775 98566666666660 97850000252529 85850030322228 98000526523125 0000000000036 0000000000027 98500000000000 em Hierarchy Level ece Base Unit BASE_UNIT ece Base Unit BASE_UNIT ece Base Unit BASE_UNIT BASE Case CASE Each Piece Base Unit BASE_UNIT Each Piece Base Unit BASE_UNIT GLN of Information Provider 9300001000015 9300001000015 9300001000015 9300001000018 9300001000015 9300001000018 9300001000018 9300001000018 Target Market Cou AUSTRALIA 03 AUSTRALIA 03 AUSTRALIA 03 AUSTRALIA 03 AUSTRALIA 03 AUSTRALIA 03 AUSTRALIA 03 tem Update pending Rele Each Piece Base Unit BASE_UNIT A
132. y widget Open the item details and use the hierarchy widget 00 Add existing 0444444444 ij packaging Create new tem and add as packaging Hierarchy widget Create new item and add as packaging opens the create item dialogue Enter the GTIN of the trade item If you want to create the item from a template select the correct template from the drop down menu The GLN and target market cannot be edited The article type is set to packaging item by default Once the necessary data is populated click create and the item editor will open Now populate all necessary attributes and save the item Once the newly created item is saved the option Add packaging becomes active in the UI 46 e Maintain and create item data User Manual V 3 WS Publishing Editor Add Packaging Item editor for creating the packaging item Add existing item as packaging KAA Y Ts V Y a J SYNC To add an existing item as a packaging select Add existing item as a packaging in the hierarchy widget A dialogue box with a hit list containing the available item opens The items can be draft versions released or published Search Reset Working Context Latest Versions Quick Search Advanced Search Add Packaging lt P R C P Overall State Draft new item Draft new item Draft new item Draft new item Draft new item Draft new item Draft new item Global Trade tem Number GTIN 333200000000

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