User manual ECDS Data portal
Contents
1. Example Femporal Extent Reference system Gregorian Begin date 2009 03 01 Fei clear End date 2009 11 30 l clear Additional information regarding geographic temporal and vertical extent Above you find metadata elements describing Geographic extent Temporal extent There is an element in ISO19115 describing vertical extent We have not used this in our metadata profile but information about vertical extent can be described here You may use additional information when the extents above is not enough to describe the dataset For example Geographical extent Observations from the river of Donau Temporal extent Data is covering the Cenozoic era Vertical extent The measurements are made from a 10 m tower Additional information regarding geographic temporal and vertical extent is optional Example Additional information Observations from the river of Lule lv a regarding geographic The measurements are made from a 10 m tower temporal and vertical x extent Contact information regarding distribution This is the second of three required contact information entries and describes who to contact regarding distribution of the dataset Each Point of contact consists of Individual name Organisation Electronic mail address and Role You may have several point of contacts Name surname and first name of the person to contact Organisations are more permanent than individuals so please2. also use the calendar except for Internet Explorer where the calendar does not work Revision type is the event used for revision date That is what happened to the dataset at the revision date Can be either Creation when dataset was created Publication when dataset was public or Revision a major change in the dataset Revision is mandatory Example Revision Revision date 2010 02 01 clear Revision type Creation x Dataset version It is good practice to have a version number of the dataset if the dataset is changed now and then This means that someone using your data knows what dataset what version has been used in their research You can use your own notation of the version number e g 1 2 3 or A B C Dataset version is optional Example Dataset version 1 0 Dataset citation User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 6 14 This is the reference that is used if someone has used your dataset and it is cited in an article References may be provided in styles used by professional scientific journals The organisation DataCite deals with citation of datasets see http www datacite org Dataset citation is optional Example Dataset citation Karlsson K Measurements at Vestfonna Polar Observation Journal 2010 Dataset description Brief description of the dataset You should use words that you think will be found by someone using the Fre
3. is nothing relevant to say then write No known limitations Use limitation is mandatory Example Use limitation No known limitations a Access constraints Several choices e g Copyright or Patent We suggest you use Other restrictions and use the next metadata element that is Other constraints Access constraints is mandatory Example Access constraints Other restrictions v Other constraints We suggest you use the Creative Common License and write Creative Commons Attribute License see http creativecommons org licenses V This means in short that this license lets others distribute remix tweak and build upon your work even commercially as long as they credit you for the original creation There are in total six Creative Common Licenses to choose between If neither fits then you may write something like Constrained please contact the contact person for the dataset for more information Other constraints is mandatory Example Other constraints Creative Commons Attribute License Language Language used in the dataset Note This element is currently fixed English a bug Dataset language is mandatory Example Language English User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 9 14 Topic category code High level geographic theme from http gcmd nasa gov User difguide iso_topics html This is central to the standard ISO 191
4. quality report Quality report ISO 19115 offers several choices for the scope We have used Dataset and it is fixed Quality report is a general text about the quality of the data such as which instruments have been used the process when the data are created and the quality control of the data Data quality information is mandatory If it 1s not possible to write a quality report then write something like Not known or Not documented Example Data quality information Scope of the quality Dataset report Quality report All instruments follows WMO standard and were calibrated each year User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 12 14 Metadata information The information about metadata is either fixed or created automatically Metadata information consists of Metadata identifier created automatically A unique identifier UUID for this metadata set Metadata language fixed English Scope of the metadata fixed Dataset Date stamp created automatically Name of the metadata standard fixed ISO 19115 2003 ECDS Version of the metadata standard fixed 2 0 Example Metadata identifier 92b464c8 e957 4cd7 a28c 8beb4663dd84 Metadata language English Scope of the metadata Dataset information Date stamp 2011 05 27T05 41 08 Name of the metadata ISO 19115 2003 ECDS standard Version of the metadata 2 0 standard Cont
5. 15 Topic category code 1s mandatory Example Topic category code Climatology meteorology atmosphere v Geographic bounding box Geographic position for the dataset The bounding box is expressed as North bound 90 90 East bound 180 180 South bound 90 90 West bound 189 180 Use the map to create the box or write the bounding latitudes longitudes use decimals not minutes and seconds You can move around and zoom in the map or use the roll bar to the right and select country region If a country region is selected a bounding box covering the country region 1s drawn on the map Geographical extent is mandatory Example Geographic bounding box gt gt gt gt oon nnn ne 3 WGS 84 7 North bound si 69 10919 draw rectangle saglear West Beet East bound 3 South bound 62 07794 Temporal extent Time period of the content of the dataset The time reference system is fixed Gregorian Begin date and end date is expressed as YY YY MM DD or YYYY MM or YYYY You may use the calendar or write it as it is Note 1 The calendar does not work in Internet Explorer a bug Note 2 What End date should be used when the data is continuously updated We suggest you write the present year at the start of each new year e g 2011 User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 10 14 Temporal extent is mandatory
6. A standard for Geographic information Metadata 19115 Metadata Metadata is data about data The term commonly refers to the attributes of computer data though it may by definition refer to any information which International Polar Year 2008 2010 INSPIRE Infrastructure for Spatial Information in Europe Another name for keywords list 2 Publishing In order to publish your metadata you need a userid and a password We use the general software at SMHI for authentication The mandatory information is name and e mail but we suggest you also include organisation and telephone number There is a link to the registration on the first page You can also use this link if you have forgotten your userid and or your password When you have logged in successfully the first page asks for Template Group User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 4 14 We only have one template to start with The template is the official name of our metadata profile ISO19115 2003 ECDS 2 0 There is an official description of our metadata profile see Ref 2 You may also create your own personal templates see below and then you can select this personal template We only have one group ECDS to start with After selecting template and group quite easy not so many choices click on Create to show the publishing page with all metadata elements Before you fill in the metadata elements read the fol
7. SMHI 893 2011 Utfardad av Dokumentnamn Jan Svensson User Manual ECDS Data Portal 2 0 Fastst lld datum Fastst lld av 2011 05 26 User Manual Avd B Dnr Sekretess User Manual ECDS Data Portal 2 0 User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 1 14 Contents 1 INTRODUCTION H 3 1 1 Eege 3 1 2 The GS Dala DOM EE 3 1 3 The ECDS Metadata profile nnmosmonsssssrssrersessrsrrrrrerrrrrrerrrrr rer rrrr rank rnr rr kr rr rr Rin ren nn 3 1 4 BN Te 4 1 5 OS SI EE 4 2 PUBLISHING NEE 4 3 SEARCHING is cies ecane deny cceeeaneceuseneeseeereuesuevevevecvecovsceveccveessvessecsseucvecsvete 13 4 FUTURE FUNCTIONALITY ccccceeccsecencenseenseenseensecnsseneeeneeaeees 14 User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 2 14 1 Introduction 1 1 ECDS Environment Climate Data Sweden ECDS is a Swedish service facilitating the search publication and long term accessibility of data for research in the fields of environment and climate The ECDS initiative was previously known under the name SND KM Swedish National Data Service for Climate and Environment ECDS 1s hosted by the Swedish Meteorological and Hydrological Institute SMHI 1 2 The ECDS Data portal The ECDS data portal gives environmental and climate researchers the possibilities to Describe the metadata of one or more datasets Search for datasets from other researcher
8. a keyword search click on the plus button to go down through the hierarchy Select any level in the hierarchy by clicking on the text It will be marked with a light blue background Then click the green search button to make a search for this keyword By geographical area Start by clicking on Where under the keywords box to display the map There are three ways to make a geographical search e By manually entering the coordinates in the input boxes lat max lat min long max long min e By clicking the box icon in the map menu and then drawing a square on the map To zoom in the map click on the magnifying glass icons To pan over the map click on the hand icon e By selecting a region in the Region selection dropdown Then click the green search button to make a search for this geographical area By date Start by clicking on When under the keywords box to display two input fields To make a search by date click the calendar icon next to the form and to input fields A calendar will show up Select a date by clicking on a date Then click the green search button to make a search for this time period Search results The search results are displayed to the left on the search page If there are many results they are split into pages Click through the pages by the navigation at the bottom of the page To see the full metadata for a result in the list click the metadata button To hide the metadata again click the metadata but
9. act information regarding metadata This is the third of three required contact information entries and describes who to contact regarding the metadata for this dataset Each Point of contact consists of Individual name Organisation Electronic mail address and Role You may have several points of contact Name surname and first name of the person to contact Organisations are more permanent than individuals so please insert the organisation name E mail to the organisation person to contact Several roles are allowed We suggest you only use Point of contact Contact information regarding metadata is mandatory Example Contact information regarding metadata Individual will Smith Email will smith mail com name Organisation Uppsala University name Role Point of contact 3 Searching Simple search To make a simple search start by clicking on Search in the menu Then enter text in the Free text input box to the left and click the green search button at the bottom User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 13 14 The search result is show in a list to the left Advanced search There are three ways of making a more advanced search These search options will be added to the free text search By keywords Under the Free text field you will see a box containing a hierarchal list with all keywords that are connected to a public dataset To make
10. e text search Dataset description is mandatory Example Data set description Automatic weather station data from the ablation zone 4 Vestfonna ice cap including Air temperature Relative humidity Ice temperature and Snow temperature Observations are done each hour Contact information regarding the dataset This is the first one of three required contact information The three contacts are regarding the dataset regarding distribution regarding metadata It may seem overambitious to have three different kinds of contacts but ISO19115 clearly separates this kind of contact information However if you are the one and only contact person regardless if it is about the dataset distribution or metadata then we suggest that you create a personal template with you as the contact person for every kind of contact Contact information regarding the dataset 1s who to contact regarding questions about the dataset Each Point of contact consists of Individual name Organisation Electronic mail and Role You may have several points of contact Name surname and first name of the person to contact Organisations are more permanent than individuals so please insert the organisation name E mail to the organisation person to contact Several roles are allowed We suggest you use pointOfContact but it might also be interesting to show the principle investigator so you could add Principle investigator and thus have two points
11. fonna site se picture Description of the graphic The tower where the instruments are located file Graphic format JPG Descriptive keywords from thesaurus Provides keywords Right now we only have one thesaurus GCMD Science keywords see http gcmd nasa gov Resources valids archives GCMD_ Science_Keywords pdf Click in the frame to load the GCMD Science Keywords It is a hierarchical keyword list which can be expanded by clicking on the If you want to use several keywords then click on the sign after GCMD Science keywords Title is fixed GCMD Science keywords Reference date is fixed 2008 02 05 which was the last time the GCMD Science keywords were revised Reference date type is fixed Revised Descriptive keywords from thesaurus 1s mandatory Example User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 8 14 Descriptive keywords from thesauris GCHMD Atmosphere gt Atmospheric Temperature gt Air Temperature Science Thesaurus name i P Keywords Title GCMD Science keywords P Revision Date 2008 02 05 GCMD Atmosphere gt Atmospheric Water Vapor gt Dew Point Tempe Revision type Revision Science Keywords IO Gi La Use limitation Limitation affecting the fitness for use of the dataset for example The quality of the data is not good enough to be used as input observation data in climatological models If there
12. insert the organisation name E mail to the organisation person to contact Several roles are allowed We suggest you only use Distributor Contact information regarding distribution is optional Example Individual name Helpdesk at World Data Centre Kiruna Organisation name World Data Centre Kiruna E mail helpdesk wdc kiruna se Role Distributor e User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 11 14 Data format Consists of Data format name e g Excel Shape GRIB Data format version e g 2003 Data format is optional Example Data format name Excel Data format version 20 10 On line resource Information about on line resources from which the dataset or other information about the dataset can be obtained e g http climatdata se On line resource consists of URL web address Description a short description about the on line resource Note For users with small needs and limited resources there is the possibility to store data at ECDS This functionality will be added later On line resource is optional Example Ontine resource URL https wdc kiruna se data vestfonna Description The website includes a database where your search a criteria is parameter time and location Data quality information Provides overall information about the quality of the content in the dataset Quality report consists of Scope of the
13. lowing general information about buttons and other notifications Buttons Reset resets all metadata elements in this metadata record Save your metadata record is saved but you can continue to work Save and close your metadata record is saved and you leave the editing page and can view your saved metadata Save and send to reviewer your metadata is saved and a mail is sent to the reviewer who will review your metadata before it is made public During the review the metadata record is not available to you Check a formal check of your metadata record is done a rather formal check result don t bother Cancel means that you leave the publishing page without saving your metadata record Type at the bottom of the page Type is either Metadata or Template where Metadata is default Select Template to create your personal template which will be available only for you Useful information including in this template could be contact person information which may be the same for most of your datasets Notifications When you move the cursor over the name of a metadata element a is shown Click the left mouse button to show help text Click again and the help text disappears A red asterix means that the metadata element is mandatory A red frame means EITHER that the metadata element is Mandatory and you have not written anything yet OR you have written something which is syntactically wrong e g a da
14. metadata profile INSPIRE also follows ISO 19115 SMHI is the Swedish national repository for IPY data IPY metadata will be migrated from the IPY data portal to ECDS data portal This means that we are also influenced by the IPY metadata profile The IPY metadata profile was built from the Global Change Master Directory GCMD Directory Interchange Format Metadata describe the dataset and geographical metadata includes information about What Where When Who How Our metadata profile includes the following main groups What Dataset title Dataset description User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 3 14 Graphic illustration Keywords from a wide spread thesaurus GCMD Science keywords Topic category code an ISO standard Where Geographic bounding box When Revision of the dataset Time period covered by the dataset Who Who to cite regarding the dataset Contact information regarding the dataset Contact information regarding the distribution of the dataset Contact information regarding the metadata How Limitations regarding the use and access of the dataset Data format Web address to access the dataset Quality report 1 4 References Geonetwork opensource the complete manual v 2 4 ECDS Metadata profile TBD DO 1 5 Glossary describes other information Geographical metadata includes information about What Where When Who How ISO
15. of contact regarding the dataset If you use Principle investigator the Organisation should be the Project name The reason to include the project name is that anyone can use the project name in the free text search to find the datasets from your project Contact information regarding the dataset 1s mandatory User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 7 14 Example Contact information regarding the dataset Individual Will Smith E mail BH will smith mail com name Organisation Uppsala University name Role Point of contact x Contact information regarding the dataset Individual wl Smith E mail will smith mail com name Organisation 1pY 999 gt Variability of Arctic Systems name Role Principal investigator v Graphic illustration Consists of Link to the graphic file Description of the graphic file Graphic format Provides a graphic which illustrates the dataset Could be a photo from the site or a graph showing a time series of the data or anything which you think illustrates the dataset Write the name of the file which contains the files It should be a public URL Include a text description of the graphic that illustrates the dataset Describe the format in which the illustration is encoded Examples JPG TIFF Graphic illustration is optional Example Graphic illustration Link to the graphic file _http vest
16. s The data portal is based on GeoNetwork opensource Ref 1 The GeoNetwork software includes a lot of functionality but may not be so easy to use for those who are unfamiliar with geodata portals or metadata Therefore the functionality has been reduced but can be included later on if there is a need from the research community see chapter 4 A dataset is an identifiable collection of data A dataset may be a smaller grouping of data which is physically located within a larger dataset Theoretically a dataset may be as small as a single feature within a larger dataset The purpose of this data portal is not to have such a small granularity To get an idea about a suitable granularity for your dataset we recommend visiting some general purpose data portals such as the IPY metadata portal http gcmd gsfc nasa gov KeywordSearch Home do Portal ipy amp MetadataType 0 The standard ISO 19115 and the GeoNetwork software give the possibility to describe subsets of datasets or subsets of subsets of datasets in a hierarchy We have not exploited this possibility but it can be included later on 1 3 The ECDS Metadata profile The ECDS metadata profile is based on the international standard ISO 19115 It is a rather new standard from 2003 and most of the newly developed geographical metadata profiles follow ISO 19115 We have also been influenced by the Swedish national geographical metadata profile which follows the European INSPIRE
17. te is written in the wrong format A black frame means that the metadata element is correctly entered Text without a frame means that a value is fixed you can t change it The sign means that you can add another metadata element e g you can have several ISO topics To cancel if you don t want another metadata element click on the X and it will disappear Note Right now there is a bug in GeoNetwork If you add an element then cancel and delete it you cannot add an element again User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 5 14 Below is a list of the metadata elements We have chosen to use other names than the official ISO19115 names Ref 2 shows a cross reference table to the corresponding ISO19115 elements Note The examples are fictitious When we get a good example from a real dataset we will with permission from the author include this Title The title of the dataset which is described by the metadata A short text describing What Where When might give a good title Example Automatic Weather Station Data from Vestfonna Ice Cap during 2009 Title is mandatory Example Title Weather Station from Vestfonna Ice Cap during 2009 Revision This is the latest date when there was a major change of the dataset Revision consists of Revision date and Revision type Revision date is expressed as YYYY MM DD or YYYY MM or YYYY You can
18. ton again 4 Future functionality Additional functionality may be added in the future depending on the response from the research community Some changes we foresee are The possibility for users with small needs and limited resources to store their data at ECDS Include Inspire themes and some more data elements from the INSPIRE metadata profile into our metadata profile Include other time reference systems besides the Gregorian calendar Vertical extent described by official and well known reference systems may be interesting for several research areas The Search function is rather rudimentary now When our data portal includes more metadata records we will develop the Search functionality More information including templates and or examples may be useful regarding Dataset citation using practices from DataCite Creative Commons License Quality report User manual ECDS Data portal Projectplace_64250 Senast sparad 2011 05 27 Sida 14 14
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