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1. N2 N3 Na Ns Ne N7 Ns No Nio Ni Ni2 Ni3 Nia Issue 13 Approved Apr 2012 All contents copyright GS1 CG 3 1 1 GS1 Company Prefix The first two or three digits Ni Nz N3 constitute the GS1 Prefix allocated by GS1 Global Office to each GS1 Member Organisation It does not mean that the item is produced or distributed in the country to which the prefix has been allocated The GS1 Prefix only denotes the Member Organisation that allocated the Company Number The U P C Company Prefix is the subset of GS1 Company Prefix The GS1 Company Number that follows the GS1 Prefix is allocated by the Member Organisation The GS1 Prefix and the Company Number form the GS1 Company Prefix In general it comprises six to ten digits depending on the needs of the company The GS1 Company Prefix may not be sold leased or given in whole or in part for use by any other company This restriction applies to all GS1 Identification Keys even those which are constructed without a GS1 Company Prefix This requirement applies to GS1 Identification Keys which have been assigned individually by a GS1 Member Organisation to an individual user company See section 3 4 for additional guidelines in the following sections apply when a company changes legal status as a result of an acquisition merger partial purchase split or spin off 3 1 2 Item Reference The Item Reference is composed typically of one to six digits It is a non significant number which means
2. Element String The combination of a GS1 Application Identifier and GS1 Application Identifier Data Field Extension digit The first digit within the SSCC Serial Shipping Container Code which is allocated by the user and is designed to increase the capacity of the SSCC fixed length Term used to describe a data field in an Element String with an established number of characters Fixed Measure Trade Item An item always produced in the same pre defined version e g type size weight contents design that may be sold at any point in the supply chain Function 1 Symbol Character FNC1 A symbology character used in some GS1 data carriers for specific purposes General Distribution Scanning Scanning environments that include bar coded trade items packaged for transport logistic units assets and location tags Global Location Number GLN The GS1 Identification Key used to identify physical locations or legal entities The key comprises a GS1 Company Prefix Location Reference and Check Digit Global Returnable Asset Identifier GRAI The GS1 Identification Key used to identify Returnable Assets The key comprises a GS1 Company Prefix Asset Type Check Digit and optional serial number Global Service Relation Number GSRN The GS1 Identification Key used to identify the relationship between a service provider and service recipient The key comprises a GS1 Company Prefix
3. Global User Manual Document Summary Document Item Current Value Document Title GS1 Global User Manual Date Last Modified Feb 2011 Document Issue Issue 13 Document Status Approved Document Description Provides an introductory user friendly and simple document describing the GS1 System with particular focus on the GS1 Bar Codes and Identification Keys Contributors Organization Lutfi ilteris Oney GS1 Global Office Log of Changes in Issue 13 Issue No Date of Change Changed By Summary of Change 11 10 03 2010 Lutfi ilteris Oney 2010 Update 12 01 04 2011 Lutfi Ilteris Oney 2011 Update 13 26 01 2012 Lutfi ilteris Oney 2012 Update Foreword The objective of the GS1 Global User Manual GUM is to provide an introductory user friendly and simple document describing the GS1 System with particular focus on the GS1 Bar Codes and Identification Keys This document is not exhaustive and does not replace the GS1 General Specifications which remains the standard reference document Issue 13 Approved Apr 2012 All contents copyright GS1 Disclaimer Please note that the bar code symbols used in this manual are only examples and are not intended to be scanned or used as references Whilst every effort has been made to ensure that the GS1 standards contained in the document are correct GS1 and any other party involved in the creation of the document HEREBY STA
4. Service Reference and Check Digit Global Trade Item Number GTIN The GS1 Identification Key used to identify trade items The key comprises a GS1 Company Prefix an Item Reference and Check Digit Issue 13 Approved Apr 2012 All contents copyright GS1 Term Definition GS1 Application Identifier The field of two or more digits at the beginning of an Element String that uniquely defines its format and meaning GS1 Application Identifier data field The data used in a business application defined by one application identifier GS1 Check Digit Calculation An algorithm used by the GS1 System for the calculation of a Check Digit to verify accuracy of data e g Modulo 10 check digit Price check digit GS1 Company Prefix Part of the GS1 System identification number consisting of a GS1 Prefix and a Company Number both of which are allocated by GS1 Member Organisations See also U P C Company Prefix GS1 Member Organisations assign GS1 Company Prefixes to entities that administer the allocation of GS1 System identification numbers These entities may be for example commercial companies not for profit organisations governmental agencies and business units within organisations Criteria to qualify for the assignment of a GS1 Company Prefix are set by the GS1 Member Organisations GS1 DataBar A family of bar codes including GS1 DataBar Omnidirectional GS1 DataBar Stacked Omni
5. Issue 13 Approved Apr 2012 All contents copyright GS1 Global User Manual TES Expiration Date YYMMDD N2 N6 USE BY OR EXPIRY 20 Variant Number N2 N2 VARIANT 21 Serial Number N2 X 20 FNC1 SERIAL 22 Secondary Data Fields N2 X 29 FNC1 QTY DATE BATCH 240 Additional Item Identification N3 X 30 FNC1 ADDITIONAL ID 241 Customer Part Number N3 X 30 FNC1 CUST PART NO 242 Made to Order Variation Number N3 N 6 FNC1 MTO VARIANT 250 Secondary Serial Number N3 X 30 FNC1 SECONDARY SERIAL 251 Reference to Source Entity N3 X 30 FNC1 REF TO SOURCE 253 Global Document Type Identifier N3 N13 X 17 FNC1 GDTI GDTI 254 GLN Extension Component N3 X 20 FNC1 GLN EXTENSION 30 Count of Items Variable Measure N2 N 8 FNC1 VAR COUNT Trade Item 310 Trade And Logistic Measurements N4 N6 See next Tables 369 See next Tables 337n Kilograms per square metre N4 N6 KG PER m 37 Count of Trade Items N2 N 8 FNC1 COUNT 390 Applicable Amount Payable local N4 N 15 FNC1 AMOUNT currency 391 Applicable Amount Payable with ISO N4 N3 N 15 FNC1 AMOUNT Currency Code 392 Applicable Amount Payable single N4 N 15 FNC1 PRICE monetary area Variable Measure Trade Item OST Applicable Amount Payable with ISO N4 N3 N 15 FNC1 PRICE Currency Code Variable Measure Trade Item 400 Customer s Purchase Order Number N3
6. Ni N2 N3 Na Ns Ne N7 Ns N N2 N3 Na Ns Ne N7 Ns No Nio Ny N2 N3 Na Ns Ne N7 Ne No No Nu Na Niaz Nag Nis Nis Ny Nig Multiply value of each position by x3 x1 x3 xl x3 x1 x3 x1 x3 x1 x3 x1 x3 x1 x3 x1 x3 Accumulated results Sum Subtract sum from nearest multiple of ten Check Digit Example of a Check Digit calculation for the 18 digit field 11 N2 N Na Ns Ne Nz Neg No No Nu Nz Ne Nia Nis Ni Step 1 Multiply by Step 2 Add up results to sum 9 1 5 7 0 4 6 5 0 0 6 1 6 3 Step 3 Subtract sum from nearest multiple of ten 110 Check Digit 9 Number with Check Digit Note An online check Digit calculator is available on http www gs1 org barcodes support check_digit_calculator Issue 13 Approved Apr 2012 All contents copyright GS1 A2 GTIN 12 Identification Numbers in a UPC E Symbol GTIN 12 item Identification Numbers beginning with the U P C Prefix 0 may be represented in a small bar code symbol named UPC E The GTIN 12 Item Number is condensed into a bar code symbol consisting of six symbol character positions For application processing the item number must be transformed into its full length by the bar code reader software or by the application software There is no UPC E six digit trade item number Table A 1 UPC E Option for the Identification of Trade Items GTIN GTIN 12 Identification number of trade Represented in UPC E Company prefix Item reference number a sy
7. previously between companies have been replaced by messages suitable for exchange by electronic means between computer applications Note eCom is the transfer of structured data by agreed message standards from one computer application to another by electronic means and with a minimum of human intervention This interchange concerns trade transactions and the associated commercial logistics and financial implications For every organisation the successful implementation of eCom will be a multi disciplinary project requiring a high level of commitment not only from senior management but also from a broad spectrum of functional managers responsible for different areas of activity Corporate policies and procedures will need to be examined Current functional procedures may require revision and new business relationships could be established and managed At the centre of the system lies the better use and sharing of information both internally and between trading partners so that inter dependency can be more informed and reliable There are two major areas in which the eCom is standardised in GS1 System EANCOM and XML EANCOM is a detailed implementation guideline of the UN EDIFACT standard messages It comprises business messages with clear definitions and explanations on how to use all the data fields This allows trading partners to exchange commercial documents in a simple accurate and cost effective manner There are various types
8. 6 2 1 1 EAN 8 Symbol lt 3201 gt Min size 21 38 mm x 17 mm Max size 53 46 mm x 43 mm Nominal dimensions 26 73 mm x 21 mm X dimension at nominal size 0 330 mm This width varies from one symbology to another Note Minimum sizes are stated only for retail POS Issue 13 Approved Apr 2012 All contents copyright GS1 6 2 1 2 EAN 13 Symbol 514123 9081 451678 Min size 29 83 mm x 21 mm Max size 74 58 mm x 52 mm Nominal dimensions 37 29 mm x 26 mm X dimension at nominal size 0 330 mm Note Bar code height has been rounded Note Minimum sizes are stated only for retail POS ON 23 9 Note Bar code height has been rounded Note Minimum sizes are stated only for retail POS 6 2 1 3 UPC A Symbol 45167 Min size 29 83 mm x 21 mm Max size 74 58 mm x 52 mm Nominal dimensions 37 29 mm x 26 mm X dimension at nominal size 0 330 mm Issue 13 Approved Apr 2012 All contents copyright GS1 35 6 2 1 4 UPC E Symbol 013 1 45678 Min size 17 69 mm x 21 mm Max size 44 22 mm x 52 mm Nominal dimensions 22 11 mm x 26 mm X dimension at nominal size 0 330 mm Note Bar code height has been rounded Note Minimum sizes are stated only for retail POS Based on their nominal dimensions the EAN UPC Symbols can be printed with a magnification factor ranging from 80 to 200 If the symbol is intended for conveyorised scanning a minimum magnification factor of 150 should b
9. EAN 8 and UPC E bar COd S en nnianeienneinineinttieteentieiienenetitnnnens 24 4 2 GTIN 8 Number may only be Used 25 5 Processing the GTI de ere dec nee desde recens EERE 26 5 1 Th Content of the Database sin een dons 26 5 2 Transmission of Product Information 26 5 3 How Should the Information be Exchanged sens 27 54 When Should Communication OCCUF nn 27 Gs Symbol Marking Trade Nemis ne de 28 61 F at res of Bar COdES s s ci5 c scacasscsssscecessecessssnciasscsvsseetezsecgoasesscgedsltsigesechgegnnadeascnssshsasansdbygasovaeessbsdszcgasechaugtbsd eenteanaceessssedes 28 MMS SIZ S a add aa em am eut 29 6 12 Quet ZONES sesaria RA E a aa a renier enr nl EER EAE RAE 29 6 1 3 Colours and Contraste irri E nE a Ei 30 GTA Pinc QUAI aeren E re E n ti 30 6 15 Symbol Placement Guidelines 30 6 2 Bar Code Types Used In GSI System 34 6 21 EAN UPC SYMbBOIS nn nent nntnnenienennnnnne 34 622 i ad Al Sy oO di in mn cd die 36 6 23 GS1 128 SYMBOLES dites R nine din E RRE 37 6 24 GS1 DataBar Stacked Omnidirectional Symboles 38 6 2 5 GSI Detar axes nn tenir nent 39 6 3 Considerations on the Use of the Symbologies sessccssssssecessseescessssccecsnssceecsnssecessnsseseecnnssecesennseeesenneseeseenees 39 64 Choosing Between Bar Codes tenntnsnsnmnnrntmnnneunandtinnnmnnninauntannii 40 4 Application Identifiers Als unanimement 43 Issue 13 Approved Apr 2012 All contents copyright
10. FNC1 INTERNAL Issue 13 Approved Apr 2012 All contents copyright GS1 Global User Manual A 4 1 Metric trade measures Full title Unit of Measure Data title Data Format n6 310 Net weight Kilograms NET WEIGHT kg 311 Length or 1st dimension trade Metres LENGTH m 312 Width diameter or 2nd dimension trade Metres WIDTH m 313 Depth thickness height or 3rd dimension trade Metres HEIGHT m 314 Area trade Square Metres AREA m 315 Net volume Litres NET VOLUME I 316 Net volume Cubic Metres NET VOLUME m A 4 2 Metric Logistic Measures Full title Unit of Measure Data title Data Format n6 330 Gross weight Kilograms GROSS WEIGHT kg 331 Length or 1st dimension logistics Metres LENGTH m log 332 Width diameter or 2nd dimension logistics Metres WIDTH m log S5510 Depth thickness height or 3rd dimension Metres HEIGHT m log logistics 334 Area logistics Square Metres AREA m log 335 Gross volume Litres VOLUME I log 336 Gross volume Cubic Metres VOLUME m3 log Table Notes Indicates the decimal point position For non metric logistic measures see the GSZ General Specifications Issue 13 Approved Apr 2012 All contents copyright GS1
11. If it has the value 0 it means that there is no decimal point if it has the value 2 it means that there are two decimal digits For example 005250 preceded by the AI 3103 signify 5 25 kilograms 10 3 1 GS1 DataBar Combining GS1 DataBar and GS1 Application Identifiers provides potential for a global solution for variable measure products The global adoption of GS1 DataBar is an ongoing process and detailed information can be found on http www gs1 org productssolutions barcodes databar 11 Special Cases 11 1 Serial Publications Books and Printed Sheet Music Published material newspapers magazines and books requires special consideration due to the following factors e A solution for published material should address the requirement to process returns sorting and counting to wholesalers and publishers This implies the reading of a supplementary number that is not required for item identification e The international systems ISSN ISBN and ISMN already handle the numbering of publications books and printed sheet music respectively 11 1 1 Serial Publications When identifying serial publications e g newspapers magazines annual reports etc a company may identify them in the same manner as any other retail trade item see Section 3 Identification of Trade Items However the GS1 Prefix 977 has been allocated to the International Standard Serial Number ISSN numbering system ISSN http www issn org a
12. _nanapet AN gandpape qu os EA EA EA Bz 2 l er sandpaP whi LL 7 All contents copyright GS1 31 Scanning is most successful when the bar code is printed on reasonably smooth surface Avoid printing around the corners or on folds creases seams and any other uneven packaging area Figure 6 3 Incorrect Bar code Surface Examples Sometimes the irregular shape of packaging prevents the bar code from flat parallel contact with the scanning surface of slot scanners This applies in particular to carded blister packed or concave items Figure 6 4 Additional Bar code Surface Examples Back Preferred Placement Undesirable Alternative On cylindrical products where the printing direction allows it is generally desirable that the bars are perpendicular to the axis of the cylinder ladder style so that a scan line can pass through the symbol on as near a flat plane as possible This caters for the problems associated with curves on items such as cans and bottles The ladder orientation is imperative for curved surfaces with a small radius Issue 13 Approved Apr 2012 All contents copyright GS1 The preferred placement for a bar code is on the lower right quadrant of the back respecting the proper Quiet Zone areas around the bar code symbol and the edge rule The alternative is on the lower quadrant of another side of the container Figure 6 6 Bar code on the Lower Righ
13. dimension of 0 495 mm is sufficient If any extra symbol were provided it should represent the same GTIN as the product is still the same These are two examples of wrong unit marking Such practice causes confusion for all the companies that 51 deal with these items Figure 8 5 1 ROME Be X x I Of 0038598883521 696 lt 15 X AU VIN Figure 8 5 1 shows a GTIN in an EAN 13 symbol and just below another GTIN in a ITF 14 symbol In the second example Figure 8 5 2 shows the same GTIN in two different symbols EAN 13 and GS1 128 additionally there are two candidates for Human Readable information with two different GTIN printed Issue 13 Approved Apr 2012 All contents copyright GS1 G 8 3 3 Use of Als 02 and 37 without SSCC GS1 System users have decided that pre defined groupings of trade items outer cases should be allocated their own unique GTINs and that no one should use the GS1 Application Identifier standards to count up the number of single items contained within an outer case This is because a product may be sold in outer cases that contain six 12 or 24 items and these will have different dimensions and prices If a customer asks for 48 single items how does the supplier know whether the customer expects eight boxes of six four boxes of 12 or two boxes of 24 The supplier never sells single items so it is important to give every pre defined outer case its own GTIN Users may
14. eCom website for more information http www gs1 org productssolutions ecom Issue 13 Approved Apr 2012 All contents copyright GS1 Global User Manual 14 Frequently Asked Questions Detailed information can be found either at the website www gsLorg or by contacting the local GS1 Member Organisation The contact list can be accessed at www gs1 org contact The frequently asked questions are posted at www gsl org helpdesk Detailed information about GTIN allocation rules are posted at www gs1 org gtinrules Detailed information about GLN allocation rules are posted at www gs1 org glnrules Contact information about member companies holding a given GS1 Identification Key GTIN GLN etc can be found at http directory gsl org 15 Glossary The following glossary was updated for the Feb 2011 publication of this document Please refer to the GDSN glossary in the GS1 GDD http gdd gs1 org GDD public searchableglossary asp for the latest version Term Definition Add On Symbol A bar code used to encode information supplementary to that in the main bar code alphanumeric an Describes a character set that contains alphabetic characters letters numeric digits numbers and other characters such as punctuation marks Attribute An Element String that provides additional information about an entity identified with a GS1 Identification Key such as Batch Number associated with a Globa
15. of messages to answer all business requirements at the various stages of a trade relationship e Master data messages describe relevant parties and products e Commercial transactions start with the ordering and end with the debit multiple advice or a credit multiple advice messages following the logical sequence of the trading cycle Issue 13 Approved Apr 2012 All contents copyright GS1 e Report and planning messages are used for informing the trading partner on the trading activity or to plan ahead for future requirements thus allowing a streamlining of the supply chain e General messages which are used to send general application support information to one or multiple addresses EANCOM is not only a set of standard messages it is also based on the use of GS1 international numbers rather than numbers agreed bilaterally between two trading partners The use of GS1 Identification keys will naturally simplify implementations with future trading partners The GTIN described in this manual for identifying trade items is the only international and multi sector numbering system that provides a unique and unambiguous identification number for every item and its variants regardless of its place of origin and destination Its use in EANCOM messages is particularly important in open environments Companies do not have to maintain complex cross references of trading partner s internal numbers The GLN Global Location Number pro
16. package container may be contained in another trade item package container Each level of a trade item must have its own GTIN 13 GTIN 12 GTIN 8 or GTIN 14 primarily depending on whether it is retail item or not Companies should take into consideration the channels where the products are sold and what the requirements are The following decision tree may help Figure 8 16 Simplified decision tree for GTIN type selection Issue 13 Approved Apr 2012 All contents copyright GS1 Figure 8 17 GTIN Numbering Examples GTIN 13 5412345000013 GTIN 13 5412345000433 GTIN 13 5412345000693 GTIN 13 5412345000259 8 2 Symbol Placement Guidelines on Outer Cases The minimum requirement is to place at least one bar code symbol on each trade item or logistics unit However the best practice is to fix two labels to adjacent sides of items packaged for transport On Cartons and Outer Cases The lower edge of bar should be located 32 mm from the natural base of the item Including Quiet Zones the symbol should be at least 19 mm from the vertical edges When using an ITF 14 Bar Code the outer edges of the bar code s left or right bearer bar should be a minimum of 19 mm from the vertical edges of the side of the item Issue 13 Approved Apr 2012 All contents copyright GS1 49 On Shallow Trays and Cases If the height of a case or tray is less than 50 mm and printing a full height bar code with the human readable inter
17. tray a crate with bottles etc Such items can be identified in different ways e By allocating a specific GTIN 13 or GTIN 12 Number e Alternatively by allocating a GTIN 14 Number This is formed by taking the number allocated to the trade item contained and preceding the number by an indicator which can take the value 1 to 8 This solution is only available for homogeneous groupings of standard trade items where all units contained in the group are identical Figure 3 1 GTIN Numbering Examples SHAMPOOINS A 4 ne GTIN 13 5412150000154 either GTIN 14 15412150000151 or GTIN 13 5412150000161 either GTIN 14 25412150000158 or GTIN 13 5412150000178 Note These examples show both numbering solutions The GTINs for outer cases and logistic pallets are explained in more detail in Section 8 and Section 9 Issue 13 Approved Apr 2012 All contents copyright GS1 3 1 GTIN Numbering Structures There are four numbering structures exist for GTIN They re described below 17 GTIN 13 Data Structure GS1 Company Prefix Item Reference Check a a Digit Ni N2 N3 Na Ns Ne Nz Ng No Nio GTIN 12 Data i Structure U P C Company Prefix Item Reference Check ar Digit Ny N2 N3 Na Ns Ne N7 Ns No Nio Niu N 2 GTIN 8 Data Structure GTIN 8 Prefix Item Reference Check F Digit N N N N Ns Ne N GTIN 14 Data a Structure Indicator GTIN of the items contained without Check Digit Check Digit
18. 2012 All contents copyright GS1 13 Global User Manual Term Definition Radio Frequency Identification RFID A data carrier technology that transmits information via signals in the radio frequency portion of the electromagnetic spectrum A Radio Frequency Identification system consists of an antenna and a transceiver which read the radio frequency and transfer the information to a processing device and a transponder or tag which is an integrated circuit containing the radio frequency circuitry and information to be transmitted RCN 8 An 8 digit Restricted Circulation Number see Restricted Circulation Number beginning with GS1 8 Prefix 0 or 2 RCN 12 A 12 digit Restricted Circulation Number see Restricted Circulation Number RCN 13 A 13 digit Restricted Circulation Number see Restricted Circulation Number Refund Receipt A voucher produced by equipment handling empty containers bottles and crates Regulated Healthcare Retail Consumer Trade Item A regulated healthcare trade item to be sold to the end consumer at a regulated healthcare retail Point of Sale Pharmacy They are identified with a GTIN 13 GTIN 12 or GTIN 8 utilizing linear or 2D matrix bar codes that can be scanned by image based scanners Restricted Circulation Number RCN Signifies a GS1 identification number used for special applications in restricted environments defined by the local GS1 Member Organisation e g
19. Application Identifier The following value refers to the format of the data content The following convention is applied N numeric digit m X any character in figure 7 12 1 a N3 3 numeric digits fixed length a N 3 upto 3 numeric digits X 3 upto 3 characters in figure 7 12 1 If only year and month are available DD must be filled with two zeroes The fourth digit of this GS1 Application Identifier indicates the implied decimal point position Example 3100 Net weight in kg without a decimal point 3102 Net weight in kg with two decimal points FNC1 All GS1 Application Identifiers indicated with FNC1 are defined as of variable length and shall be delimited unless this Element String is the last one to be encoded in the symbol 81 The delimiter shall be a Function 1 Symbol Character in GS1 128 Symbology GS1 DataBar Expanded Versions and GS1 Composite Symbology and should be a Function 1 Symbol Character in GS1 DataMatrix Symbology Data Content Format FNC1 Data Title Required 00 SSCC Serial Shipping Container Code N2 N18 SSCC 01 Global Trade Item Number GTIN N2 N14 GTIN 02 GTIN of Contained Trade Items N2 N14 CONTENT 10 Batch or Lot Number N2 X 20 FNC1 BATCH LOT ial Production Date YYMMDD N2 N6 PROD DATE 2 Due Date YYMMDD N2 N6 DUE DATE 1516 Packaging Date YYMMDD N2 N6 PACK DATE 15 Best Before Date YYMMDD N2 N6 BEST BEFORE or SELL BY
20. GS1 8 Identification and Barcoding of Outer Cases nr 44 8 1 Identification MUMDENNG EEE HR RER RER RER a S SENN 45 8 1 1 Allocating numbers to Outer Cases oo ceeeccssssssessseescessneseccesssssceessnsseccesssssecessnsssececnsssesessnnssesesneeseeeneneesees 47 8 12 Packaging Configuration 48 8 2 Symbol Placement Guidelines on Outer Cases seen 49 8 3 Common Problems to AVOId 2i nn nn nrennnnenennentenenerneeennenteunens 51 8 3 1 The same GTIN on two different items 51 8 3 2 IWO GIINS ON One Items onetinsunnntens then ain lan RAR RA 51 8 3 3 Use of Als 02 and 37 without SSCC nee 52 83A POOR MUM EU eee 52 NSB ES cca 53 DL WN SSSR a in 54 92 The kogistics Abel En do 55 9 21 Representation of information 55 92 2 label BY i p RE ee ee en en de a nr 55 9 3 Symbol Placement Guidelines on Logistic Pallets sssesssssssssescsssssssecsssssseecsnsecessnsssseessnsecessnnsesesennssesessnees 58 10 Variable Measure Trade Hems rennais 58 10 1 Variable Measure Fresh Food Trade Items Scanned at Point of Sale Using GTIN u esses 59 10 2 Retail Variable Measure Trade Tt ms sssssssss nent 59 10 3 Non Retail Variable Measure Trade Items 60 10 3 1 GS1 DataBar seen 61 T a S 01 el UE E E RRNA ERREPA 61 11 1 Serial Publications Books and Printed Sheet Music 61 DAs Serial Publications sisis nan nement emma NEER ESER Soat 61 WD VD BOOKS issena NS a aE A ARS AAAA E
21. Logistic unit An item of any composition established for transport and or storage that needs to be managed through the supply chain It is identified with an SSCC Magnification Different sizes of bar codes based on a nominal size and a fixed aspect ratio stated as a percentage or decimal equivalent of a nominal size Modulo 10 The name of the algorithm a simple checksum formula in the public domain used to create a check digit for those GS1 Identification Keys that require one Point of Sale POS Refers to the retail checkout where omnidirectional bar codes must be used to enable very rapid scanning or low volume checkout where linear or 2D matrix bar codes are used with image based scanners Quiet Zone A clear space which precedes the Start Character of a bar code and follows the Stop Character Formerly referred to as Clear Area or Light Margin Quiet Zone Indicator A greater than gt or less than lt character printed in the human readable field of the bar code with the tip aligned with the outer edge of the Quiet Zone Radio frequency Any frequency within the electromagnetic spectrum associated with radio wave propagation When a radio frequency current is supplied to an antenna an electromagnetic field is created that then is able to propagate through space Many wireless technologies are based on radio frequency field propagation Issue 13 Approved Apr
22. S7 General Specifications and the GS1 Bar Code Verification for Linear Symbols brochure available from www gs1 org docs barcodes GS1_Bar_Code_Verification pdf 6 1 5 Symbol Placement Guidelines Productivity and scanning accuracy improve considerably when the bar code location is predictable Consistency in the location of the bar code achieves maximum productivity in any scanning environment Issue 13 Approved Apr 2012 All contents copyright GS1 6 1 5 1 Symbol Placement Guidelines for Retail Items S The bar code including the human readable digits underneath identification number must be visible and free of any obstacles preventing it from scanning Never allow two bar codes encoding different GTINs to be visible on a package This is particularly relevant to multi packs especially those with clear wrapping Therefore multi packs must carry a separate GTIN with all internal bar codes obscured Figure 6 1 Example of GTINs on Multi Packs If the item is random wrapped the same bar code can be printed more than once on the wrapping This ensures that one complete bar code is always visible Issue 13 Approved Apr 2012 Figure 6 2 Example of Random Wrapped GTINs aver IIN SE aper 5 m pe it sate apapet it cu sameeren a snapper ee all N sanapaper il ai napa ll si aper SandpaP Wi erik 52227 eee aaa j a gandpape AN ees AIN gandparet andpaper and sr D aise Eu it eandpapet AN oo
23. Solutions To be written by each Member Organisation There are local solutions for other areas of applications i e for identification of payment slips pharmaceutical products etc Each Member Organisation that has developed such local solutions should present them at the necessary level of detail 12 Global Location Numbers The Global Location Number GLN makes possible the unique and unambiguous identification of physical locations or legal entities A trade relationship may involve several companies suppliers customers and possibly a logistic service provider In each company several departments may be involved Trade partners need to identify in their own files all the locations that are relevant to this relationship The GLN uses a similar data structure as the GTIN 13 data structure and the numbers are non significant The same digits can be used for GTIN 13 and a GLN No confusion arises because the applications are totally separate Figure 12 1 GLN Data Structure GS1 Company Prefix Location Reference Check a a Digit Ni N2 N3 Na Ns Ne N7 Ns No Nio Nu Ni2 N 3 Each company or organisation holding a GS1 Company Prefix may assign Global Location Numbers to its own locations Each different location that needs to be distinguished must be allocated a separate number Issue 13 Approved Apr 2012 All contents copyright GS1 o Important In some countries GTIN and GLN numbers are allocated from separat
24. TE that the document is provided without warranty either expressed or implied of accuracy or fitness for purpose AND HEREBY DISCLAIM any liability direct or indirect for damages or loss relating to the use of the document The document may be modified from time to time subject to developments in technology changes to the standards or new legal requirements In addition no warranty or representation is made that the standards will not require modification due to additions to the system and developments in technology GS1 is a registered trademark of GS1 AISBL Issue 13 Approved Apr 2012 All contents copyright GS1 Table of Contents OO IQ a Rein 8 2 Basics and Principles of the GS1 System srsrsrcrsscososososesesoscsosososcsesesescsescsesesesesesereseseseesesec 9 2 12 Areas Ole Ppl Cert ORNS ess RES ne EE 9 22 VGSL Identification KeySsssemisssnoniison iini nn arte A a 10 22 1 Global Tr de Item Number GTIN sesciccssscssscesscssesssecsseessecsoesssecsoesssecsesssecsveonsecseuszecsoccssecsoqusnecsveessecsoeesnecseesten 10 2 2 2 Serial Shipping Container Code SSCC w eeeccsssssssssessssssssssesssssesessneccssnsceessnesessnesessnssessuscsessnecessuesessneeesnsess 11 2 2 3 Global Location Number GLN mener 11 23 Bar Code SYMP OlOG IOS Se RE a a ace meee iniii 11 AS PIN Cease tessa ae nent 12 Re et du D on en 13 223 3 GSI T28 nd ere iinennulianeniniNanonnniinonmnlienurtiuti 13 23 4 G51 DARAB AM bsossscsss
25. X 30 FNC1 ORDER NUMBER 401 Global Identification Number for N3 X 30 FNC1 GINC Consignment GINC Issue 13 Approved Apr 2012 All contents copyright GS1 S 402 Global Shipment Identification N3 N17 FNC1 GSIN Number GSIN 403 Routing Code N3 X 30 FNC1 ROUTE 410 Ship to Deliver to Global Location N3 N13 SHIP TO LOC Number 411 Bill to Invoice to Global Location N3 N13 BILL TO Number 412 Purchased from Global Location N3 N13 PURCHASE FROM Number 413 Ship for Deliver for Forward to N3 N13 SHIP FOR LOC Global Location Number 414 Identification of a Physical Location N3 N13 LOC No Global Location Number 415 Global Location Number of the N3 N13 PAY TO Invoicing Party 420 Ship to Deliver to Postal Code N3 X 20 FNC1 SHIP TO POST Within a Single Postal Authority 421 Ship to Deliver to Postal Code with N3 N3 X 9 FNC1 SHIP TO POST ISO Country Code 422 Country of Origin of a Trade Item N3 N3 FNC1 ORIGIN 423 Country of Initial Processing N3 N3 N 12 FNC1 COUNTRY INITIAL PROCESS 424 Country of Processing N3 N3 FNC1 COUNTRY PROCESS 425 Country of Disassembly N3 N3 FNC1 COUNTRY DISASSEMBLY 426 Country Covering full Process Chain N3 N3 FNC1 COUNTRY FULL PROCESS 7001 NATO Stock Number NSN N4 N13 FNC1 NSN 7002 UN ECE Meat Carcasses and Cuts N4 X 30 FNC1 MEAT CUT Classification 7003 Expira
26. a ENNS 63 11 2 Company Internal Numbering in a Store or Warehouse 63 11 3 The Numbering of COUPONS rennes 63 114 Other Special Solutions nee 64 Issue 13 Approved Apr 2012 All contents copyright GS1 12 13 14 15 HIND EP nn nn RE OR 66 Frequently Asked UGS CHOIRS sccccccccccccctccccecccccccescccecaccceccaccncecccccastcecanccccaaceececccceuactacaecceucuiueliecueiadine 68 Ma SS ANY PE tien adaustiasatatawntiaiatixn E E T E E 68 EEE 77 AZ Standard Check Digit Calculations of GS1 Data Structures 77 A2 GTIN 12 Identification Numbers in a UPC E Symboles 78 A3 Dimensions of Modules and Symbols at Different Magnification Factor 80 AA GS1 Application Identifiers in Numerical Order 81 AAI Metric trade measures 85 AAD M tric Logisti Meas r s s inserer nona ER E i Ea nine Si 85 Issue 13 Approved Apr 2012 All contents copyright GS1 1 Introduction Rapid evolution of roles in the value chain new channels of distribution shifting demand patterns and increased service expectations have raised the critical importance of information technology in business processes The GS1 Standards facilitate national and international communication between all trading partners participating in that must be identified and demand chains including raw material suppliers manufacturers wholesalers distributors retailers hospitals and final clients or consumers Many businesses are expan
27. a pre requisite for efficient eCom Note The GS1 Identification Key used to identify physical locations or legal entities The key is comprised of a GS1 Company Prefix Location Reference and Check digit 2 3 Bar Code Symbologies Five bar code symbologies are very widely used in the GS1 System e EAN UPC e ITF 14 e GS1 128 e GS1 DataMatrix e GS1 DataBar Issue 13 Approved Apr 2012 All contents copyright GS1 11 The General Retail Consumer Trade Item must carry a bar code from the EAN UPC Symbology family and in limited circumstances a symbol from the GS1 DataBar Retail POS Family In other applications such as back door receiving or in warehouses any of the three different symbologies can be used EAN UPC ITF 14 GS1 DataBar or GS1 128 GS1 DataBar By the target date of 2014 GS1 DataBar standards including attribute information using Al s can be used by all trading partners in an open environment The global adoption of GS1 DataBar is an ongoing process and detailed information can be found on http www gs1 org productssolutions barcodes databar GS1 DataMatrix which can encode all GS1 Application Identifiers and is considered key to emerging usage of GS1 Standards in Healthcare Supply Chains There is a repository of reference information that can support the implementation of GS1 DataMatrix and detailed information can be found on http www gs1 org docs barcodes GS1_DataMatrix_In
28. an be printed in various sizes The size to be selected besides of the scanning environment depends also on the printing conditions small bar code can be used if good quality printing is coupled with a good quality substrate It is not possible to select an arbitrary symbol size to fit a predetermined space on the package For each type of bar code the size may vary between a minimum size and a maximum size For direct printing it is determined by the printer after tests Equipment that constructs bar codes from pixels or dots will not be able to produce bar codes in the full range of sizes Another factor that should always be taken into account when deciding about the bar code symbol size should be the environment in which it is to be scanned Symbols intended for retail applications may be as small as the print quality permits whereas the bar codes for warehouse environment should be as large as it is necessary to allow scanning from a considerable distance i e by an operator of a truck Prior to 1999 the size of a bar code in GS1 System had been expressed as a Magnification Factor multiplication of a theoretical ideal width and height values It assumed a fixed ratio between the X dimension of a symbol its narrowest element and its height which did not hold true for some symbologies For this reason the Magnification Factor term was removed from the GSZ General Specifications and the bar code size has been defined by setting the min
29. an be represented in specific bar code symbols Table 6 1 GS1 Identification Numbers Represented in Specific Bar Code Symbols Number Can be represented with symbols GTIN 8 EAN 8 GS1 DataMatrix gt GTIN 12 UPC E UPC A ITF 14 gt GS1 128 GS1 DataBar GS1 DataMatrix Certain numbers only see Section4 Small Products Issue 13 Approved Apr 2012 All contents copyright GS1 Global User Manual Can be represented with symbols GTIN 13 gt EAN 13 ITF 14 GS1 128 GS1 DataBar GS1 DataMatrix GTIN 14 gt ITF 14 GS1 128 GS1 DataBar GS1 DataMatrix Certain symbols can be used only to mark some types of items i e Small retail items General retail items Non retail items EAN 8 UPC A ITF 14 UPC E EAN 13 GS1 128 See for details http www gsl org docs barcodes GS1_DataMatrix Introduction_and_technical_overview pdf http www gs1 org productssolutions barcodes databar Issue 13 Approved Apr 2012 All contents copyright GS1 The figure below will help users to choose between options Figure 6 7 Option Diagram EAN 13 UPC A GS1 DataBar GS1 128 GS1 DataMatrix Issue 13 Approved Apr 2012 All contents copyright GS1 Global User Manual 7 Application Identifiers Als GS1 128 is an extremely flexible symbology It allows representation o
30. asure or price may be of 4 or 5 digits depending on the currency and may include a special Verifier Digit for price The exact structure is determined by the GS1 Member Organisation for their respective territories The short number may be allocated by e The retailer from the capacity made available by MO e The supplier from a range of numbers allocated to him by the GS1 Member Organisation e The GS1 Member Organisation in case a national generic number has been defined for a particular type of item The GS1 Prefix is selected by the Member Organisation from the range 02 and 20 to 29 To be written by each Member Organisation The solutions for bar coding variable measure products are national solutions They are not to be used when trading across borders Companies which export must adopt the solutions in force in the country of destination details are available at the respective GS1 Member Organisation Issue 13 Approved Apr 2012 All contents copyright GS1 59 10 3 Non Retail Variable Measure Trade Items These are items sold and distributed between trading partners Examples include e Items ordered in bulk products sold by kilo such as vegetables and fruit or by length such as carpets or cables e Items sold by piece such such as a round of cheese or a carcass of meat e Pre defined groupings of variable measure general retail consumer trade items for example an outer case containing ten chickens and an ou
31. ave pre defined characteristics The trade items are numbered by a GTIN using four data structures GTIN 8 GTIN 12 GTIN 13 and GTIN 14 The choice of data structure depends on the nature of the item and on the scope of the user s applications A major application of the GS1 System is the identification of items intended for scanning at the retail point of sale retail items These are to be identified with a GTIN 13 or GTIN 12 Number If they are very small a GTIN 8 Number or a zero suppressed GTIN 12 is used Since January 2005 North American users accept GTIN 13 Identification Numbers and EAN 13 Bar Codes Prior to this time companies selling goods in the American and Canadian markets were required to use a GTIN 12 data structure represented in a UPC A or UPC E Symbol A trade item which can be sold in different measures is known as a Variable Measure Trade Item for example pre packed fruit and vegetables or meat products sold by weight and such trade items are subject to specific rules described in Section 10 Variable Measure Trade Specific rules also exist for books serial publications or products that are not sold in open environments These special cases are treated in Section 11 Special Cases Issue 13 Approved Apr 2012 All contents copyright GS1 15 S Trade items not sold through retail outlets may be packaged in a wide variety of ways such as a fibreboard case a covered or banded pallet a film wrapped
32. by their manufacturer As different manufacturers may supply items that appear identical to the consumer it is possible that items that are apparently the same have different GTINs Companies that trade these items need to organise their computer applications replenishment programs for example to cope with this eventuality Examples of items that sometimes have no brand are plasterboard candles drinking glasses etc A Important Some companies produce the same article in several countries or in several plants In this case the GTIN should be allocated centrally and managed by one of the companies in the group or one of its production facilities 3 3 What to Consider When Numbering a Trade Item A separate unique GTIN is required whenever any of the pre defined characteristics of an item are different in any way that is relevant to the trading process This implies that each variant must be assigned a different number whenever the variation is in any way apparent and significant to any partner in the supply chain to the final user or to the retail customer What is understood to be an apparent and significant variation may differ from industry to industry Therefore these rules should be respected The basic characteristics of a trade item are The Product Name Product Brand and Product Description The trade item type and variety The net quantity of a product If the trade item is a grouping the number of elementa
33. cstsceasestscvasestscessnstocsecesteceadestecvasestocvagnstocvedestacvedestecvasesdgcvsgnstocsadestacvadestecwacesdgcvagnstocsadeatsceedestocusbestog 14 23 5 GS Ms DataMatriX seta de a de re tn en eats 14 2 Identification Of Trade M mento 15 3 1 GTIN Numbering Structures nn 17 3 11 GSl Company Pretix rennes a a eee ena i 18 3 12 TREMsREPETOM CS gesae R a aaa Sarai a REEE aE Sa E ERE Ei 18 3 13 Check GEDIT I E 18 314 LE 0 TE LEO PR RE RE UT UT PA 18 3 2 Who Is Responsible For Numbering Trade Items 19 3 21 Thegeneralrile sniene nunn n nanne E N E RNE RER RERE int 19 92252 E E 1O E EA A A E EA E E EAA EAE 19 3 3 What to Consider When Numbering a Trade Item 20 331 Th uses of the GTIN crcessascasecesssazeccsusinscapsascannsesscapsusascepnsazesecasnascapasagasagdeoassagecocasapsctoss pa ceossasatensnagleetbsigiettisaszseble 22 3 3 2 Pre priced items een 22 Issue 13 Approved Apr 2012 All contents copyright GS1 G 34 What if the Legal Status of a Brand Owner Changes sscssssessssssssssessssssscessssesessnnseseesnnsecessnnseeesenneseeessnees 22 34 1 Acquisition OF Merger nee 23 BAD Partial PURCHASES sasssszccssszsezesssssscstesseaestaasacetcanzasstcaazasstcnasags ce anasa ch saasst caagusn coayaaas ensanassetuaaetaacuamtesnuat eaves aaseeaasanneee 23 Fes mms 10 80 0 99 ener etre ree om eee 23 3 5 Lead Time in Re Using a GTIN 55 sn nn te eee E E 24 A Smal PFOMUERS mme 24 All
34. d Issue 13 Approved Apr 2012 All contents copyright GS1 Global User Manual A3 Dimensions of Modules and Symbols at Different Magnification Factor Module Width Magnification EAN 13 UPC A Dimensions EAN 8 Dimensions Width Height Width Height 0 80 0 264 29 83 20 73 21 38 17 05 0 85 0 281 31 70 22 02 22 72 18 11 0 90 0 297 33 56 23 32 24 06 19 18 0 95 0 313 35 43 24 61 25 39 20 24 1 00 0 330 37 29 25 91 26 73 21 31 1 05 0 346 39 15 27 21 28 07 22 38 1 10 0 363 41 02 28 50 29 40 23 44 1 15 0 379 42 88 29 80 30 74 24 51 1 20 0 396 44 75 31 09 32 08 25 57 1 25 0 412 46 61 32 39 33 41 26 64 1 30 0 429 48 48 33 68 34 75 27 70 1 35 0 445 50 34 34 98 36 09 28 77 1 40 0 462 52 21 36 27 37 42 29 83 1 45 0 478 54 07 37 57 38 76 30 90 1 50 0 495 55 94 38 87 40 10 31 97 1 55 0 511 57 80 40 16 41 43 33 03 1 60 0 528 59 66 41 46 42 77 34 10 1 65 0 544 61 53 42 75 44 10 35 16 1 70 0 561 63 39 44 05 45 44 36 23 1 75 0 577 65 26 45 34 46 78 37 29 1 80 0 594 67 12 46 64 48 11 38 36 1 85 0 610 68 99 47 93 49 45 39 42 1 90 0 627 70 85 49 23 50 79 40 49 1 95 0 643 72 72 50 52 52 12 41 55 2 00 0 660 74 58 51 82 53 46 42 62 Issue 13 Approved Apr 2012 All contents copyright GS1 Global User Manual A4 A4 GS1 Application Identifiers in Numerical Order Notes The first position indicates the length number of digits of the GS1
35. d messages could be used If that is not an option then a paper document containing the different characteristics and conditions of purchase of the product would suffice 5 4 When Should Communication Occur A number of actions are vital to ensure that GTINs are accurately communicated within the Supply Chain These ensure that the data associated with any scanned bar code can be associated with accurate up to date data This is particularly essential for items scanned at the Point of Sale where the absence of accurate data may have legal implications Trading partners should make an agreement about the appropriate time period within which the information will be communicated Communication about a GTIN is essential in cases listed below In any situation the information must be sent well ahead of time in order to give the trading partner a chance to process it Issue 13 Approved Apr 2012 All contents copyright GS1 1 New trade relationship All the GTINs of products involved in a new trade relationship should be sent to the trading partner with the associated data 2 New item in the assortment The GTIN should be passed on as a matter of course during the first contact between the account manager and the buyer 3 New GTIN allocated If a change in the product demands a new number the new GTIN must be notified immediately to the partner when they are being notified of the item change The information must be given to the t
36. ding their distribution channels towards markets and clients that may not be traditional for them into other sectors of industry or are required to meet traceability requirements A business that chooses an industry specific standard will face the potentially high costs of maintaining multiple systems if it wants to sell its products or services or simply communicate outside its closed world Many operations which are essential for the efficiency of trade and the optimisation of the supply and demand chains depend on the accuracy of identification of the products exchanged services rendered and or locations involved The GS1 System is a set of standards enabling the efficient management of global multi industry supply chains by uniquely identifying products shipping units assets locations and services It facilitates electronic commerce processes including full tracking and traceability The identification numbers can be represented in bar code symbols to enable electronic reading at point of sale when being received at warehouses or at any other point where it is required in business processes The system is designed to overcome the limitations of using company organisation or sector specific coding systems and to make trading much more efficient and more responsive to customers These identifying numbers are also used in electronic commerce eCom and Global Data Synchronisation to improve the speed and accuracy of communication This manual o
37. directional GS1 DataBar Expanded GS1 DataBar Expanded Stacked GS1 DataBar Truncated GS1 DataBar Limited and GS1 DataBar Stacked symbols GS1 DataMatrix GS1 implementation specification for use of Data Matrix GS1 General Specifications Defines the GS1 System data and application standards related to the marking and automatic identification of trade items locations logistic units assets and more using bar code RFID and GS1 Identification Keys GS1 Based in Brussels Belgium and Princeton USA it is the organisation that manages the GS1 System Its members are GS1 Member Organisations GS1 Identification Key A numeric or alphanumeric data field defined by GS1 to ensure the global unambiguous uniqueness of the identifier in the open demand or supply chain GS1 Identification Keys A globally managed system of numbering used by all GS1 Business Units to identify trade items logistic units locations legal entities assets service relationships consignment shipments and more Any identification number that combines GS1 member company identifiers GS1 Company Prefix with standards based rules for allocating reference numbers is a key Issue 13 Approved Apr 2012 All contents copyright GS1 71 Global User Manual Term Definition GS1 Member Organisation A member of GS1 that is responsible for administering the GS1 System in its country or assigned area This task incl
38. e specific focus will be on Fresh Products scanned at POS By the target date of 2014 GS1 DataBar standards including attribute information using Al s can be used by all trading partners in an open environment Figure 2 4 GS1 DataBar Omnidirectional 01 20012345678909 2 3 5 GS1 DataMatrix GS1 DataMatrix is a variant of Data Matrix ISO version ECC 200 The Function 1 Symbol Character in the first position ensures GS1 System compatibility GS1 DataMatrix can encode the GTIN and additional data using the GS1 Application Identifiers It is currently being implemented for the bar coding a GTIN and additional data on small medical surgical instruments and healthcare items Issue 13 Approved Apr 2012 All contents copyright GS1 Figure 2 5 GS1 DataMatrix Symbol encoding a GTIN and Serial Number AI 21 21 ABCDEFG123456789 ae gt 01 04012345678901 There is a repository of reference information that can support the implementation of GS1 DataMatrix and detailed information can be found on http www gs1 org docs barcodes GS1_DataMatrix_Introduction_and_technical_overview pdf 3 Identification of Trade Items A trade item is defined as any item product or service upon which there is a need to retrieve pre defined information and that may be priced ordered or invoiced at any point in any supply chain This definition covers raw materials through to end user products and also includes services all of which h
39. e 12 digit GS1 Identification Key composed of a U P C Company Prefix Item Reference and Check Digit used to identify trade items GTIN 13 The 13 digit GS1 Identification Key composed of a GS1 Company Prefix Item Reference and Check Digit used to identify trade items GTIN 14 The 14 digit GS1 Identification Key composed of an Indicator digit 1 9 GS1 Company Prefix Item Reference and Check Digit used to identify trade items GTIN 8 The 8 digit GS1 Identification Key composed of a GS1 8 Prefix Item Reference and Check Digit used to identify trade items Indicator A digit from 1 to 9 in the leftmost position of the GTIN 14 Issue 13 Approved Apr 2012 All contents copyright GS1 Term Definition Item Reference component of the Global Trade Item Number GTIN assigned by the brand owner to create a unique GTIN ITF Symbology See Interleaved 2 of 5 Symbology ITF 14 Bar Code ITF 14 A subset of Interleaved 2 of 5 Bar Codes carry GTINs only on trade items that are not expected to pass through the Point of Sale Local Assigned Code A particular use of the UPC E Bar Code for restricted distribution Location Reference A component of a Global Location Number GLN assigned by the brand owner to create a unique GLN Logistic measures Measures indicating the outside dimensions total weight or volume inclusive of packing material of a logistic unit Also known as gross measures
40. e GTIN On joining a GS1 Member Organisation the brand owner receives a GS1 Company Prefix which is for the sole use of the company to which it is assigned The brand owner is the organisation that owns the trade item specifications and may be The manufacturer or supplier The company that manufactures the trade item or has it manufactured in any country and sells it under its own brand name The importer or wholesaler The importer or wholesaler that has the trade item manufactured in any country and sells it under its own brand name or the importer or wholesaler that changes the trade item for example by modifying the packaging of the trade item The retailer The retailer that has the trade item manufactured in any country and sells it under its own brand 3 2 2 Exceptions If an item is not given a GTIN at source the importer or intermediary may at the request of its clients assign it a temporary GTIN However it is preferable for the manufacturer to assign the number On the other hand the retailer can assign an internal number to an item that does not yet have a GTIN assigned to it for use within the store This method is Issue 13 Approved Apr 2012 All contents copyright GS1 19 described in the section dealing with company internal numbering and is found in Section 11 Special Cases Items that are non branded have no brand name or are generic items not private labels are still assigned GTINs
41. e month 01 12 e Bi monthlies Number of the first month of the respective period 01 12 e Quarterlies Number of the first month of the respective period 01 12 e Seasonal period First digit last digit of the year second digit 1 spring 2 summer 3 autumn 4 winter e Bi annual period First digit last digit of the year second digit number of the first season of the respective period e Annuals First digit last digit of the year second digit 5 e Special intervals Consecutively numbered from 01 to 99 Issue 13 Approved Apr 2012 All contents copyright GS1 The two digit Add On Symbol must be placed to the right of the main symbol and parallel to it The Add On Symbol must comply with the print quality specifications applicable to all GS1 System bar code symbols For example the X dimension applied to the main bar code symbol must also be applied to the Add On Symbol 11 1 2 Books When identifying books and paperbacks a company may identify them in the same manner as any other retail trade item see Section 3 Identification of Trade Items However the recommended option is to use the International Standard Book Number ISBN numbering system The GS1 Prefixes 978 and 979 have been allocated to ISBN http www isbn international org who allocates identification numbers from this Bookland prefix Books and paperbacks should be marked with an EAN 13 UPC A or UPC E Bar Code Symbol that com
42. e pools different numbers for each of them Therefore in order to avoid confusion and number clash it is strongly advised to always contact your GS1 Member Organisation before assigning GENS It is the responsibility of a company using GLNs to keep business partners informed of all the numbers it has issued together with the corresponding details The GLN can be used in many ways For example in eCom communications the GLN can be used to identify all relevant physical locations and in bar coded form with Application Identifiers that have been defined for GLNs e Deliver to location AI 410 e Invoice to location AI 411 e Purchased from location AI 412 e Ship for Deliver for Forward to location AI 413 e Physical Location AI 414 65 e Location Number of the Invoicing Party AI 415 Refer to www gs1 org ginrules for more details on GLN Issue 13 Approved Apr 2012 All contents copyright GS1 13 eCom Every day businesses generate and process a staggering volume of paper documents These documents ranging from purchase orders and invoices to product catalogues and sales reports provide the vital information that will precede accompany or follow the physical goods in a commercial transaction eCom provides trading partners with an efficient business tool for the automatic transmission of commercial data from one computer application directly to another In eCom all paper business documents sent
43. e used The symbol is designed to be read omnidirectionally Truncation reducing the height of the symbol removes the omnidirectional capability Truncation should be a last resort when there is only space for a truncated bar code A useful device to help maintain the Quiet Zone in some production processes is to include a less than lt and or greater than gt characters in the human readable field aligned with the edge of the Quiet Zone Those marks are referred to as the Quiet Zone Indicators 6 2 2 ITF 14 Symbol 4 8 mm 10 2 mm 122 428 mm 9 3 12345 67890 a 152 400 mm Issue 13 Approved Apr 2012 All contents copyright GS1 For companies wishing to print the bar code directly on the carton particularly on corrugated cardboard the ITF 14 Symbol is more suitable because the printing requirements are less demanding Pre printing or direct print by thermal transfer or ink jet may be possible These symbols may be used to represent the GTIN when there is no need to provide any extra information such as the product s best before date net weight or serial number These symbols were introduced to help users print scannable bar codes directly onto corrugate packaging as they are larger than EAN UPC symbols and have a simpler pattern of bars and spaces that is easier for scanners to decode The range of sizes allowed for an outer case is from an x dimension of 0 495 mm to 1 016 mm equal
44. echniques may be used These symbols are similar to the EAN UPC bar codes in that they cannot be printed directly onto brown corrugate packaging and most users will print these onto white labels The GS1 128 is of variable length depending on the number of characters encoded the types of character encoded and the X dimension resulting in overall symbol size achieved For a given length of data the symbol size is variable between limits to accommodate the ranges in quality achievable by the various printing processes The symbol is designed to be read bi directionally by fixed or portable scanners Based on their nominal dimensions X dimension 1 mm the GS1 128 Symbols can be printed with a magnification factor ranging from 25 to 100 To ensure efficient reading in any environment including conveyorised scanning a minimum magnification factor of 50 should be used The range of sizes allowed on outer cases is the same as that for ITF 14 symbols so the x dimension range is from 0 495 mm to 1 016 mm equal to a magnification range of 48 7 to 100 and as with ITF 14 symbols the height of the bars must always be at least 32 mm 6 2 4 GS1 DataBar Stacked Omnidirectional Symbol The GS1 DataBar Stacked Omnidirectional Bar Code is a full height two row version of the GS1 DataBar Omnidirectional Bar Code that is designed to be read by an omnidirectional scanner such as a retail slot scanner For loose produce being weighed at the point of sa
45. ed descriptions of Element Strings which are used to support manual interpretation of bar codes direct print A process in which the printing apparatus prints the symbol by making physical contact with a substrate e g flexography ink jet dot peening EAN UPC Symbology A family of bar codes including EAN 8 EAN 13 UPC A and UPC E Bar Codes Although UPC E Bar Codes do not have a separate symbology identifier they act like a separate symbology through the scanning application software See also EAN 8 Bar Code EAN 13 Bar Code UPC A Bar Code and UPC E Bar Code EAN 13 Bar Code A bar code of the EAN UPC Symbology that encodes GTIN 13 Coupon 13 RCN 13 and VMN 13 EAN 8 Bar Code A bar code of the EAN UPC Symbology that encodes GTIN 8 or RCN 8 Issue 13 Approved Apr 2012 All contents copyright GS1 69 Global User Manual Term Definition EANCOM The GS1 standard for Electronic Data Interchange EDI that is a detailed implementation guideline of the UN EDIFACT standard messages using the GS1 Identification Keys Electronic Commerce The conduct of business communications and management through electronic methods such as Electronic Data Interchange EDI and automated data collection systems Electronic Message A composition of Element Strings from scanned data and transaction information assembled for data validation and unambiguous processing in a user application
46. ed division as well as any related GLNs within one year The rules concerning the use of the seller s GTINs and other GS1 Identification Keys should be taken into consideration when drawing up the purchase contract At the earliest opportunity the buyer should phase in new numbers from its own range of numbers for 23 items whose brand name it has acquired The buyer will be able to do this for example when packaging is redesigned or reprinted 3 4 3 Split or Spin Off When a company splits into two or more separate companies it is necessary that the GS1 Company Prefix assigned to the original company be transferred to one and only one of the new companies Any company left without a GS1 Company Prefix will need to apply to a Member Organisation to obtain a new one The decision on which of the new companies should take the old or new GS1 Company Prefix should be made so as to minimise the number of changes to GTINs that will be required The decision should be part of the legal arrangements that set up the new companies It is not necessary for existing stocks of items to be renumbered However when any of the spin off companies has trade items that are numbered from a GS1 Company Prefix that it no longer holds then it should renumber those items using its own GS1 Company Prefix when new labelling or packaging is produced Customers should be notified well in advance of the changes Spin off companies that retain a GS1 Company Pr
47. efix chooses to complete the string of digits Nz to N The simplest way to allocate the Item Reference is sequentially that is 000 001 002 003 To be written by each Member Organisation The local structure of GS1 Company Prefixes and Item References Issue 13 Approved Apr 2012 All contents copyright GS1 9 2 The Logistics Label 9 2 1 Representation of information The information presented on logistics labels takes two basic forms human oriented information to be read by people which is comprised of text and graphics machine readable information designed for automatic data capture Bar codes as machine readable symbols are a secure and efficient method for conveying structured data They as well as human readable text allow general access to basic information at any point in the supply chain Both methods of presenting information add value to logistics labels and often co exist on the same label The GS1 logistics label is structured in three sections The top section of the label contains free format information The middle section contains text information and human readable interpretations of the bar codes The bottom section includes the bar codes and associated information 9 2 2 Label Design The layout of the logistics label supports the supply chain process by grouping information into three logical sections for the supplier customer and carrier Each label section may be applied at a different point 55 in t
48. efix must keep a record of the GTINs created from their prefix that have been allocated to items they no longer own Issue 13 Approved Apr 2012 All contents copyright GS1 They must not reuse these GTINs for a period of at least four years after the company that split away who owns those items last supplied the goods identified by those GTINs Therefore the company that did not retain the Company Prefix has to keep the company that did maintain the prefix informed This is particularly important in regard to the dates on which the goods were last supplied with the original GTIN and they should guarantee a date by which the GTIN will be changed 3 5 Lead Time in Re Using a GTIN A GTIN allocated to a trade item that has become obsolete must not be re used for another trade item until at least 48 months have elapsed after e The expiration date of the last original trade items produced with that number Or e The last original trade items produced with that number have been supplied to the customer In the case of clothing the minimum retention period is reduced to 30 months Brand Owners should consider a longer period depending upon the type of goods and or any regulatory framework For example steel beams may be stored for many years before entering the supply chain and processes should be put in place to ensure that the GTIN is not reallocated for a significant period of time Another example is found with very specific p
49. erial number N2 X 20 310 Net weight kilograms N4 N6 37 Count of trade items contained in a logistic unit N2 N 8 401 Consignment number N3 X 30 420 Ship to deliver to postal code N3 X 20 Issue 13 Approved Apr 2012 All contents copyright GS1 43 The format symbols denote e N numeric characters e X alpha numeric characters e variable length field e figures number of characters The fourth digit of this GS1 Application identifier indicates the implied decimal position point Figure 7 1 Example of a GS1 128 Representing a GTIN a Best Before Date and a Batch Number 01 03123451234569 15 991224 10 LVI11 The use of Als is governed by certain rules Some must always be used with others for example AI 02 must be followed by AI 37 Some Als must never be used together for example AI 01 and AI 02 Companies are not free to pick as they wish from the list of Als and must respect these basic rules which are fully explained in the GSZ General Specifications 8 Identification and Barcoding of Outer Cases Users of the GS1 System have agreed that different types of trade item need to be identified separately from one another to make sure that any automatic handling systems can be designed to deal with them accurately and efficiently Trade items are products and pre defined groupings of products that may be ordered priced or invoiced at any point in the supply chain T
50. f Applications The GS1 System has different areas of application that include trade items logistic units assets and locations These applications rely on data structures by which all relevant items and their data can be identified The numbers are the keys to access databases and to identify unambiguously items handled in all messages of a transaction The data structures are used to ensure globally unique identification and do not give any meaning in the number All information that describes a product or a service and its characteristics are to be found in databases They are communicated from a supplier to a user once before the first transaction either by using standard messages or by consultation of electronic catalogues The numbers are represented in bar codes to allow automatic data capture at each point where an item leaves or enters a premises Bar codes are usually included in the production process at the producer site they are either pre printed with other information present in the packaging or a label is affixed to the item on the production line The same numbers are also used in eCom messages to allow all information on the transaction of the item to be transferred to the relevant trading partners The data structures that are provided guarantee world wide uniqueness within the relevant area of application Issue 13 Approved Apr 2012 All contents copyright GS1 2 2 GS1 Identification Keys The GS1 identification sy
51. f data of variable length and makes it possible to encode several pieces of information in one bar code symbol This is called concatenation An Application Identifier is the field of two or more characters at the beginning of an Element String Als are prefixes that uniquely identify the meaning and the format of the data field following the AI The data following the AI may comprise alphabetic and or numeric characters of any length up to thirty characters The data fields are either of fixed or variable length depending on the Al Attribute data are associated with a trade item or a logistic unit and have no meaning if isolated Attribute data may be represented in GS1 128 using Als There is a range of Als for attributes such as weight area or volume The measure attributes that can be used on trade items are called trade measures these are always net measures and attributes for Logistic Units are called logistics measures these are always gross measures The following table is extracted from the complete list see AppendixA 4 A 4 GS1 Application Identifiers in Numerical Order for the complete list of Application Identifiers Al Content Format 00 SSCC N2 N18 01 Global Trade Item Number N2 N14 02 GTIN of trade items contained in a logistic unit N2 N14 10 Batch number N2 X 20 11 Production date N2 N6 15 Best Before Date YYMMDD N2 N6 17 Expiration Date YYMMDD N2 N6 21 S
52. for a trade item This uniqueness is achieved whichever of the four data structures described in Section 3 1 GTIN Numbering Structures is used The GTIN structure may require fix length and leading Os depending on the exact usage One example is shown below Figure Figure 5 1 GS1 128 Symbol 01 04601234567893 The GTIN is an access key to all data related to the particular trade item as it is identified that is stored in the data files or in transaction messages Links have to be created between hierarchies of trade items Such links are those between each unit and all the trade items within this particular unit An example would be the links between a can of paint a box of ten cans of paint and a pallet of 24 boxes of ten cans of paint This will enable customers to control their stock keeping and ordering processes and allow customers to compare sales at the check out with the number of units they have received or still have in stock 5 2 Transmission of Product Information Transmission of information concerning the item is a very important step in the relationship between supplier and customer and all third parties This information is used in a wide range of processes in demand and supply chains Most processes cannot be carried out correctly if the proper item information is not available an example would be when a cashier scans an item but the cash register displays the message unknown item However there are many o
53. hey include individual items typically sold at a retail point of sale or scanned at point of use and groupings of these items that are packaged together for ease of distribution and handling Issue 13 Approved Apr 2012 All contents copyright GS1 Global User Manual Examples of general retail consumer trade items the name given to them in the GS1 General Specifications include a single bar of chocolate and a single radio Examples of trade item groupings or outer cases include a case containing 12 packets of breakfast cereal or six oil filters the cases will not normally be sold at the retail point of sale but the items inside will be sold individually to the consumer Manufacturers of products sell their items by the trade item grouping or outer case to their customers which may be retailers and the retailers generally sell trade items individually to their customers at the retail point of sale It is important to be able to distinguish between single items and outer cases containing these items automatically so they must be identified with different numbers that are then represented in bar codes for scanning purposes Here we explain how to make sure that outer cases are allocated different identification numbers from general retail consumer trade items how to choose the right bar code to use and some of the common problems to avoid 8 1 Identification numbering Outer cases can be identified in different ways re e By alloca
54. hould be allocated a new number For example a product that has three sizes and seven different colours and is available individually in boxes of 12 and boxes of 24 will require 63 different GTINs to identify each combination uniquely If a change is made to the product which is important to the customer or end user then a new number must be allocated If the GTIN on the individual item changes all the GTINs used to identify all the different levels of packaging will also need to be changed The basic rules for the creation of new numbers are as follows Essential Unnecessary v New product X Minor description or ingredients change v New product variant X Undeclared weight change v Change of name X Competition offer v Major product description change X Money off next purchase v Declared changed contents X Send for offer v New packaging type X Change of label or packaging artwork v Declared changed weight or volume v Free gift attached v Price flash Parentheses shall surround Als in Human Readable Interpretation but are not encoded in the GS1 AIDC data carrier The GS1 GTIN Allocation Rules provide full details of the normal requirements and these are available for downloading or using online at the GTIN Allocation Rules website Issue 13 Approved Apr 2012 All contents copyright GS1 47 GS 8 1 2 Packaging Configuration One trade item
55. ile SRP Symbology A defined method of representing numeric or alphabetic characters in a bar code a type of bar code trade item Any item product or service upon which there is a need to retrieve pre defined information and that may be priced or ordered or invoiced at any point in any supply chain trade measures Net measures of Variable Measure Trade Items as used for invoicing billing the trade item Truncation Printing a symbol shorter than the symbology specification s minimum height recommendations Truncation can make the symbol difficult for an operator to scan U P C Company Prefix A special representation of a GS1 Company Prefix constructed from a U P C Prefix and a Company Number The U P C Company Prefix is only used to create GTIN 12 Coupon 12 RCN 12 and VMN 12 which are encoded in a UPC A Bar Code U P C Prefix A special representation of the GS1 Prefixes 00 09 with the leading zero removed Used when representing the GTIN 12 Coupon 12 RCN 12 and VMN 12 in a UPC A Bar Code unrestricted distribution Signifies that such system data may be applied on goods to be processed anywhere in the world without restraint as to such things as country company and industry UPC A Bar Code A bar code of the EAN UPC Symbology that encodes GTIN 12 Coupon 12 RCN 12 and VMN 12 UPC E Bar Code A bar code of the EAN UPC Symbology representing a GTIN 12
56. ime as the relevant information becomes known Additionally within each section bar codes are segregated from text information to facilitate separate processing by machines and people The labeller which is the organisation responsible for the printing and application of the label determines the content format and dimensions of the label The SSCC is the single mandatory element for all GS1 logistics labels Other information may be added when required in order to comply with the GS1 General Specifications A section is a logical grouping of information that is generally known at a particular time There are three label sections each representing a group of information Generally the order of the sections from top to bottom is carrier customer and supplier However this order and top down alignment may vary depending on the size of the Logistic Unit and business process being served 9 2 2 1 Supplier Section Information contained in this section is generally known at the time of packaging by the supplier The mandatory SSCC is applied here as the unit identifier Trade item identification GTIN would also be applied here when used Other information that may be of primary interest to the supplier but might also be useful for customers and carriers can be applied Issue 13 Approved Apr 2012 All contents copyright GS1 Global User Manual This includes product related information such as product variant dates such as pr
57. imum target amp maximum X dimension for each symbology depending on the application in which the given symbol is to be used The minimum symbol height must be respected It should be noted however that increased symbol height results in improved scanning rates The sizes for all GS1 endorsed symbologies are defined in GS7 General Specifications GS1 System Symbol Specification Tables However as a legacy after the previous specification a lot of printing devices producing GS1 bar code symbols still use the Magnification Factor for specifying the size of a symbol Therefore in Section 6 2 Bar Code Types Used In GS1 System the Magnification Factor method is still used along with minimum and maximum size of each bar code including min and max height 6 1 2 Quiet Zones All types of bar codes must have Quiet Zones before the first bar and after the last bar This Quiet Zone is extremely important and must be respected The size of the Quiet Zone area varies depending on the symbol size and type of the bar code Any print within Quiet Zones can prevent the reading of the bar code symbol Issue 13 Approved Apr 2012 All contents copyright GS1 G 6 1 3 Colours and Contrast Scanners work by measuring reflectance There must be sufficient contrast between dark bars and light spaces There must be sufficient density of ink in the bars not to create voids Typical scanners use a beam of red light A contrast that seems to be sa
58. in six explicitly encoded digits using zero suppression techniques Variable Measure Number VMN A Restricted Circulation Number used to identify variable measure products for scanning at Point of Sale It is defined per GS1 Member Organisation rules in their country see VMN 12 and VMN 13 Issue 13 Approved Apr 2012 All contents copyright GS1 75 Global User Manual Term Definition Variable Measure Trade A trade item which may be traded without a pre defined measure such as its Item weight or length VMN 12 The 12 digit Restricted Circulation Number encoded in UPC A Symbols to allow scanning of variable measure products at Point of Sale It is defined per target market specific rules that are associated with U P C Prefix 2 VMN 13 The 13 digit Restricted Circulation Number encoded in EAN 13 Symbols to allow scanning of variable measure products at Point of Sale It is defined per target market specific rules that are associated with GS1 Prefixes 20 through 29 wide to narrow ratio The ratio between the wide elements and the narrow elements in a bar code symbology such as ITF 14 that has two different element widths X dimension The specified width of the narrowest element of a bar code Issue 13 Approved Apr 2012 All contents copyright GS1 A Appendices A1 Standard Check Digit Calculations of GS1 Data Structures Digit positions Ni N2 N3 Na Ns Ne N7
59. ing for the same item The indicators 1 to 8 may be used in any order and some may not be used at all These 14 digit numbers cannot be used for outer cases that are also general retail consumer trade items because they cannot be encoded in a bar code that can be scanned at the retail point of sale These GTIN 14s may only be encoded in either ITF 14 or GS1 128 bar codes when used on outer cases Companies especially retailers should be able to record these 14 digit numbers in their databases even if they decide they do not want to use these numbers on their own products Indicator GTIN 13 number for Check digit for Complete GTIN 14 the single item less its 14 digit number check digit 1 950123456700 3 19501234567003 2 950123456700 0 29501234567000 3 950123456700 7 39501234567007 4 950123456700 4 49501234567004 5 950123456700 1 59501234567001 6 950123456700 8 69501234567008 7 950123456700 5 79501234567005 8 950123456700 2 89501234567002 GTIN 14s beginning with 9 are also created in a similar way to identify outer cases that have a variable measure see section 10 for variable measure trade items Issue 13 Approved Apr 2012 All contents copyright GS1 Global User Manual 8 1 1 Allocating numbers to Outer Cases A unique number is allocated to each product that needs to be uniquely identified for pricing ordering or invoicing purposes Any new product variant or grouping s
60. ion to the previously marked symbol All the symbols should then be horizontally aligned e To apply a label covering the existing symbols The GTIN represented in the original symbol must then be printed on the label with the other chosen attribute data preferably using a concatenated GS1 128 symbol Issue 13 Approved Apr 2012 All contents copyright GS1 Global User Manual 6 4 Choosing Between Bar Codes Numbering items and the physical application of the bar code are two separate operations It is quite usual that different companies carry them out at separate sites The source the brand name holder usually assigns the number to the item and the manufacturer applies it to the packaging It is also possible to number an item without applying a bar code This could occur when it is virtually impossible to apply a bar code for example on a very small cosmetic or on a unit of electricity a load of sand etc It would then be possible to use the number for example in eCom messages Users should symbologies take the following considerations into account when choosing between the different Space available on the item to be bar coded Type of information to be bar coded GTIN only or GTIN and additional information attributes Operational environment in which the bar code symbol is to be scanned retail point of sale or general distribution e g in a warehouse racking Various GS1 identification numbers c
61. l Trade Item Number GTIN Issue 13 Approved Apr 2012 All contents copyright GS1 Term Definition Bearer Bars Bar abutting the tops and bottoms of the bars in a bar code or a frame surrounding the entire symbol intended to equalize the pressure exerted by the printing plate over the entire surface of the symbol and or to prevent a short scan by the bar code reader brand owner The party that is responsible for allocating GS1 System Identification Keys The administrator of a GS1 Company Prefix Carrier The party that provides freight transportation services or a physical or electronic mechanism that carries data Check Digit A final digit calculated from the other digits of some GS1 Identification Keys This digit is used to check that the data has been correctly composed See GS1 Check Digit Calculation Company Number A component of the GS1 Company Prefix concatenation The representation of several Element Strings in one bar code Coupon A voucher that can be redeemed at the Point of Sale for a cash value or free item customer The party that receives buys or consumes an item or service data carrier A means to represent data in a machine readable form used to enable automatic reading of the Element Strings data character A letter digit or other symbol represented in the data field s of an Element String data titles Data titles are the abbreviat
62. le POS using GS1 DataBar Stacked Omnidirectional is permitted 01 00034567890125 Minimum x dimension 0 264 mm 0 0104 inches Target x dimension 0 33 mm 0 013 inches Maximum x dimension 0 41 mm 0 016 inches Issue 13 Approved Apr 2012 All contents copyright GS1 Note Minimum sizes are stated only for retail POS 6 2 5 GS1 DataMatrix For healthcare companies wishing to print bar codes on their regulated healthcare products e g sold at pharmacies The technical description of GS1 DataMatrix contained in GS1 General Specification provides additional information based on ISO technical specification 16022 and it is provided as a further aid in the development of specific applications Note GS1 DataMatrix Symbol shown above has been magnified to show detail Minimum x dimension 0 396 mm 0 0156 inches Target x dimension 0 495 mm 0 0195 inches Maximum x dimension 0 990 mm 0 0390 inches Note Minimum sizes are stated only for retail POS 39 6 3 Considerations on the Use of the Symbologies The GS1 128 Symbology can be used to encode data beyond the GTIN If for any reason there is a need to print additional information besides the GTIN serial number etc and the trade unit is already marked with a GTIN encoded in an EAN 13 ITF 14 or GS1 128 with Application Identifier 01 Symbol then it is possible either e To apply a label with the additional information in a GS1 128 Symbol in addit
63. le Measure Trade for information on variable measure items 3 4 What if the Legal Status of a Brand Owner Changes Although National federal or local regulations may apply and take precedence over these rules the guidelines below should be followed as long as they are compatible with the local laws D Important If a company changes legal status or the ownership of the GS1 Company Prefix changes as the result of an acquisition or merger the Member Organisation must be notified within one year Issue 13 Approved Apr 2012 All contents copyright GS1 3 4 1 Acquisition or Merger The Member Organisation has to be notified of the acquisition or merger within one year The rule for an acquisition or merger is that the merged company acquires the numbers of the old company Products that the acquired company produced under its GS1 Company Prefix can still be produced using the same prefix after the merger since the acquiring company has control of the acquired company s GS1 Company Prefix If it so desires the acquiring company can label all acquired products using their existing GS1 Company Prefix The importance of ensuring trading partners are informed of any changes in a timely manner cannot be overemphasised 3 4 2 Partial Purchase If a company purchases a division of a company whose GS1 Company Prefix is used in divisions not purchased then the acquiring company must change the GTINs for products in the purchas
64. llocates identification numbers to Serial Publications using this prefix Typically the number is structured as Issue 13 Approved Apr 2012 All contents copyright GS1 61 Figure 11 1 ISSN number encoded into a GTIN 13 structure GS1 Prefix ISSN without its Check Digit Variant Check Digit The variant digits N11 and N12 may be used to express variants of the same title for issues with a different price or to identify different issues of a daily within one week Normal title takes value 00 Serial Publications should be marked with an EAN 13 UPC A or UPC E Bar Code Symbol that complies with the print quality specifications applicable to all GS1 System bar code symbols The EAN UPC 2 digit or 5 digit Add On symbols are options used with the above EAN UPC symbols and GS1 Global Office recommends the use of the following number assignment using the 2 digit Add On e Dailies or more generally publications with several issues a week The publications of each day of the week are considered separate trade items that must be identified with a separate identification number represented in the EAN 13 UPC A or UPC E Symbol The two digit serial number should only be used to represent the applicable week which together with the GTIN 13 or GTIN 12 establishes the day within the year e Weeklies Number of the week 01 53 e Bi weeklies Number of the first week of the respective period 01 53 e Monthlies Number of th
65. ly be used if there is absolutely no possibility of printing a symbol in full size Truncation removes the symbol s omnidirectional scanning capability A symbol with excessive truncation will not be of any practical use Users considering this option are advised to consult their customers to see if an acceptable compromise can be reached 4 2 A GTIN 8 Number may only be used If the EAN 13 Bar Code Symbol in the size required as a result of print quality studies exceeds either 25 of the largest side of the printed label area or 12 5 of the total printable area If either the largest side of the printed label is less than 40 cm or the total printable area is less than 80 cm2 On cylindrical products with diameter less than 3 cm U P C Company Prefixes beginning with zero can be used to construct GTINs that can be used in UPC E Symbols for small products Distribution of these Company Prefixes is restricted to demonstrated need only e g for items whose packaging does not include enough available space to permit the use of another symbol Companies with these prefixes are encouraged to manage their finite resources carefully Technical details of UPC E representation of GTIN 12 Numbers are described in Appendix A 2 GTIN 12 Identification Numbers in a UPC E Symbol Issue 13 Approved Apr 2012 All contents copyright GS1 25 5 Processing the GTIN 5 1 The Content of the Database The GTIN is a unique identification number
66. mbol positions N No N3 Na Ns Ne N7 Ns No Nio Nay Ne 1 2 3 4 5 T5 6 5 o T 1000 UPC E Applications Note Company prefixes showing 000000 and 001000 to 007999 in positions N to N are not available in this UPC E option see Table A 2 Issue 13 Approved Apr 2012 All contents copyright GS1 Table A 2 UPC E Option for the Identification of Trade Items for Company Internal Distribution GTIN 12 Identification number of trade Check Represented in UPC E digit symbol positions 1 2 3 4 5 6 N3 Na Ns Ne Nz Ng No Nig Nil Ni Velocity version 1000 UPC E Table A 2 shows the construction principle of UPC E for trade item numbering for restricted distribution company internal These Identification Numbers are not unambiguous when leaving the applying 79 company Remarks concerning Table A 1 and Table A 2 Each number position must only contain the digits shown in the upper and lower lines of each section and those in between On decoding the extension to full length is determined by the value of the number in single quotes in the column Represented in UPC E symbol positions The Check Digit calculated as described in Appendix A 1 Standard Check Digit Calculations of GS1 Data Structures applies to the entire Identification Number In the UPC E bar code symbol it is implicitly represented by the parity combination of the six symbol characters which are actually encode
67. nly provides information about the numbering system bar codes and scanning For information about eCom or GDSN please refer www gsl org As well as providing unique identifying numbers the system also provides for additional information such as best before dates serial numbers and batch numbers to be shown in a bar coded form These are particularly important to achieve traceability Following the principles and design of the GS1 System means that users can design applications to process GS1 data automatically The system logic guarantees that data captured from bar codes produces unambiguous electronic messages and the processing of them can be fully pre programmed Issue 13 Approved Apr 2012 All contents copyright GS1 The system is designed to be used in any industry trade or public sector and any changes to the system are introduced so that they do not disrupt current users The application of the GS1 System can result in significant improvements in logistic operations reduction of paperwork costs shorter order and delivery lead times increased accuracy and better management of the supply and demand chains Enormous costs savings are realised daily by user companies who have adopted the GS1 System because they apply the same solution for communicating with all their trading partners while remaining entirely free to run internal applications at their own discretion 2 Basics and Principles of the GS1 System 2 1 Areas o
68. oduction packaging expiration and best before dates as well as lot batch and serial numbers 9 2 2 2 Customer Section Information contained in this section is generally known at the time of order and order processing by the supplier Typical information includes the ship to location purchase order number and customer specific routing and handling information 9 2 2 3 Carrier Section Information contained in this section is generally known at the time of shipment and is typically related to transport Typical information includes ship to postal codes consignment numbers and carrier specific routing and handling information 9 2 2 4 Label Examples Figure 9 1 A Basic Label an SSCC 00 006141411234567890 Issue 13 Approved Apr 2012 All contents copyright GS1 S Figure 9 2 A Logistic Label Exp diteur From 851 60 BE85250 Avenue Louise 326 1050 Brussels Destinataire To 1 GS1 GO Princeton Office 1009 Lenox Drive L SPECIAL ORDER 1TE 00 0007 To be delivered ECT VVD X020399 0009501 1011234567896 09501 101020917 Poids Net Net Weight Date d expiration Expiration Date 284000 _______16 10 2011 01 0 95 01101 02091 7 3100 000584 17 111016 1101 1234 57 Issue 13 Approved Apr 2012 All contents copyright GS1 9 3 Symbol Placement Guidelines on Logistic Pallets On Pallets For pallets labels should be placed so that all the bar code symbol
69. omatic re ordering sales analysis and a wide range of other business applications Examples A can of paint sold to a final consumer a box of 6 cans of paint a case containing 24 boxes of one kilo of lawn fertiliser a multi pack consisting of one shampoo and one conditioner Issue 13 Approved Apr 2012 All contents copyright GS1 2 2 2 Serial Shipping Container Code SSCC The SSCC Serial Shipping Container Code is a number which is used for the unique identification of logistic transport and or storage units Note A Logistic Unit is an item of any composition established for transport and or storage which needs to be managed throughout the supply chain SSCC can be encoded in a GS1 128 bar code Scanning the SSCC marked on each Logistic Unit allows the physical movement of units to be individually tracked and traced by providing a link between the physical movement of items and the associated information flow It also provides the opportunity to implement a wide range of applications such as cross docking shipment routing automated receiving etc Examples A box containing 12 skirts and 20 jackets in various sizes and colours is a Logistic Unit as is a pallet of 40 cases each containing 12 cans of paint 2 2 3 Global Location Number GLN The GLN is a number used to identify a company or organisation as a legal entity GLNs are also used to identify physical locations The use of location numbers is
70. only count up the number of items contained in a logistic unit Each logistic unit is not always regarded as a trade item but has its own identifier a Serial Shipping Container Code or SSCC Only when the SSCC is provided using the Application Identifier 00 may a supplier choose to describe and count the contents using the Als 02 and 37 Figure 8 6 LU will HM NT p a Figure 8 6 shows an usage of AI 02 without SSCC Additionally this label has insufficient left quite zone 8 3 4 Poor print quality All the bar codes being printed onto packaging or labelling should be verified to ensure that they will be scannable This is particularly important when bar codes are being printed on demand as the print process is more variable and needs to be checked more often Issue 13 Approved Apr 2012 All contents copyright GS1 Some basic rules to follow are e Ensure the print supplier guarantees the minimum quality of the printed bar codes by using an ISO IEC compliant verifier e Don t print EAN UPC and GS1 128 symbols directly onto brown board e Ensure the bar codes meet the minimum size requirements e If using on demand printing equipment consider using online scanners to check the presence of scannable bar codes as well as using bar code verifiers to confirm the quality expected from the particular printing process 9 Logistic Unit A Logistic Unit is an item of any composition established for transport and or sto
71. or Trade Items If this is the case it is logical to generate a single label containing all the bar coded information required Issue 13 Approved Apr 2012 All contents copyright GS1 53 G GS1 Global Office along with representatives of manufacturers retailers transporters and GS1 Member Organisations have developed a voluntary standard for bar code label applications the GS1 logistics label The SSCC and its application on Logistic Units is the most important element of the GS1 logistics label 9 1 The SSCC SSCC identifies all Logistic Units whether they are homogeneous or mixed A company wishing to differentiate its production plants within the SSCC can do so by allocating blocks of SSCCs to each production plant The SSCC is declared in the despatch advice or the delivery note and in all transportation messages Application Identifier Extension GS1 Company Prefix Serial Reference digit Foo om N2 N3 Na Ns Ne N7 Ns No Nio Nu Ni2 Ni3 Nia Nis Nie Ni7 Nig The Extension digit is used to increase the capacity of the SSCC It is assigned by the company that allocates the SSCC The GS1 Company Prefix is assigned by a GS1 Member Organisation to the system user which is normally the company assembling the Logistic Unit It makes the number unique world wide but does not identify the origin of the unit The Serial Reference is a serial number that the company that has been assigned the GS1 Company Pr
72. plies with the print quality specifications applicable to all GS1 System bar code symbols The EAN UPC 2 digit or 5 digit Add on symbols are options used with the above EAN UPC symbols 11 2 Company Internal Numbering in a Store or Warehouse Companies may need to number items for their own internal use They may do this using GTIN 13 Numbers starting with one of the prefixes reserved for this purpose by the MO in the range 02 04 or 20 to 29 These numbers cannot be used outside the company that has allocated them and can only be used for scanning internally They cannot be used for eCom purposes as they are not allocated uniquely to the supplier The use of internal numbering may cause confusion in the event of mergers between companies 11 3 The Numbering of Coupons Coupon identification is organised at national level and therefore the numbers cannot be used world wide The structure is defined by each MO Coupons are numbered using a GTIN 13 Number starting with prefix 99 For U P C Symbols GS1 US has allocated prefix 05 and 99 to coupons Prefixes 981 982 and 983 have been released for coupons issued in a currency common to several countries e g euro Issue 13 Approved Apr 2012 All contents copyright GS1 63 To be written by each Member Organisation There are different national solutions for identifying coupons in a similar way that there are national solutions for variable measure items 11 4 0ther Special
73. pretation below the bars is impossible or if the construction of the unit prevents accommodation of the full symbol height the following options should be considered in this order of preference 1 Place the Human Readable Interpretation adjacent to obviously associated with the symbol outside the compulsory Quiet Zones Figure 8 4 Bar codes on Shallow Trays and Cases ee TON 2 When the height of the unit is less than 32 mm the symbol may be placed on the top of the package The symbol should be placed with the bars perpendicular to the shortest side no closer than 19 mm 0 75 inch from any edge Issue 13 Approved Apr 2012 All contents copyright GS1 8 3 Common Problems to Avoid 8 3 1 The same GTIN on two different items When using ITF 14 or GS1 128 symbols on an outer case it is not sufficient to place a leading zero before the GTIN 13 of the single item and encode this number in one of these different bar codes Any leading zeroes before a GTIN only act as filler characters and do not change the GTIN If GTIN 13s are to be shown in ITF 14 or GS1 128 symbols to identify an outer case they must be different 13 digit numbers which are then prefixed with a zero to allow them to be encoded in either of these symbols 8 3 2 Two GTINs on one item If the product may be sold at a retail point of sale as well as being scanned in a warehouse or at goods inward one EAN UPC symbol at a size of at least 150 equal to an x
74. rading partner in ample time before the goods concerned are supplied 4 Promotions with a different GTIN Many retailers plan promotional special offers well in advance The special offers are often preceded by a registration procedure which makes it essential that the GTINs are notified well in advance It is recommended that this should be done as early as possible when the initial contact relating to a special offer is being made 5 Temporary replacement item with a different GTIN from the normal item If for whatever reason a manufacturer supplies an item with a different GTIN from the one expected by the trading partner it is essential that the new GTIN is forwarded and entered into the database in time 6 Rack jobbing also known as vendor refill It may be possible that a rack jobber restocks an item on the shelf that has a different GTIN which has not yet been entered in the database Rack jobbers should therefore always check whether the GTIN on the item is the same as that usually present on the shelf If not then the person responsible for the database in the store must be notified of the change 6 Symbol Marking Trade Items 6 1 Features of Bar Codes There are several ways to apply a bar code to an item e Integrating the bar code into the packaging design e On line direct printing onto packaging e Affixing a pre printed label Issue 13 Approved Apr 2012 All contents copyright GS1 6 1 1 Sizes Bar codes c
75. rage which needs to be managed through the supply chain Tracking and tracing of Logistic Units in the supply chain is a major application of the GS1 System For this purpose a standard Identification Number known as the SSCC identifies Logistic Units This number is unique to each specific Logistic Unit and is in principle sufficient for all logistic applications If in addition to being a logistic unit the item is regarded as a trade item by the brand owner it may additionally be identified with a GTIN The combination of a GTIN and a serial number must not replace the SSCC as the identifier of a logistic unit If trading partners including carriers and third parties all read SSCCs exchange eCom messages between them that give full descriptions of the Logistic Units and have the relevant file on line when reading the SSCC to access these descriptions then no other information would be needed besides the SSCC But all these conditions are still rarely met so it is recognised that a few attributes in addition to the SSCC are useful in bar coded form on the logistic units As each Logistic Unit must be assigned its own unique SSCC the pre printing of the bar code symbol containing the SSCC on the packaging of the Logistic Unit is not practical A label must be created which will be attached to the Logistic Unit at the time that it is generated Further a Logistic Unit may also be a unit of trade and hence be subject to the GS1 specifications f
76. restricted within a country company industry They are allocated by GS1 for either internal use by companies or to GS1 Member Organisations for assignment based on business needs in their country e g variable measure product identification couponing Scanner An electronic device to read bar code and convert them into electrical signals understandable by a computer device Serial Shipping Container Code The GS1 Identification Key used to identify logistics units The key comprises an Extension digit GS1 Company Prefix Serial Reference and Check Digit Substrate The material on which a bar code is printed Supplier The party that produces provides or furnishes an item or service Symbol The combination of symbol characters and features required by a particular symbology including Quiet Zone Start and Stop Characters data characters and other auxiliary patterns which together form a complete scannable entity an instance of a symbology and a data structure Issue 13 Approved Apr 2012 All contents copyright GS1 Term Definition symbol character A group of bars and spaces in a symbol that is decoded as a single unit It may represent an individual digit letter punctuation mark control indicator or multiple data characters Symbol Contrast An ISO IEC 15416 parameter that measures the difference between the largest and smallest reflectance values in a Scan Reflectance Prof
77. roducts within the healthcare sector such as prescription drugs implants etc where steps should be taken by the assigning company to ensure that the issued GTINs are not reallocated for a period well beyond the lifetime of the product or beyond the end of treatment 4 Small Products 4 1 EAN 8 and UPC E bar codes The allocation of GTIN 8 Identification Numbers is restricted to items that genuinely cannot accommodate an EAN 13 or UPC A Bar Code and are assigned individually upon request Issue 13 Approved Apr 2012 All contents copyright GS1 Before deciding to use a GTIN 8 Identification Number the user should first consider usually jointly with their printer all possible options for using a GTIN 13 Identification Number These may include e Whether the symbol can be reduced in size i e printed at a lower magnification taking into account the minimum bar code print quality requirements e Whether the label can reasonably be changed label means the total printed design surface whether or not affixed separately This would enable the printer s recommended size of standard EAN UPC Symbol to be included This could be achieved by redesigning the label by increasing the label size especially where the existing label is small in comparison with the pack area or by the use of an additional label e Whether a truncated symbol can be used A truncated symbol a symbol of normal length but of reduced height may on
78. ry items contained and their sub division in sub packaging units the nature of the grouping carton pallet box pallet flat pallet Issue 13 Approved Apr 2012 All contents copyright GS1 This list is not exhaustive The company responsible for allocating the numbers must ensure that each trade item corresponds to one and only one GTIN Once it has been defined the GTIN of the trade item must not change as long as the characteristics of the trade item do not change major modification of one of the basic elements which characterises the trade unit will generally lead to the allocation of a new GTIN Examples e Allocate a new GTIN the net volume of mineral water has increased from 0 25 litre to 0 33 litre e Maintain the same GTIN the colour of a juice bottle label has been changed from pale pink to darker pink In general for products where the date is important different trade item numbers are required Examples would be the various vintages of wine successive editions of a road map annual guides diaries or appointment books These all constitute different trade items If a new GTIN is allocated to an item the GTIN assigned to any grouping containing that item should also 21 be assigned a new GTIN However it should be noted that e Price is not a relevant criterion for changing a GTIN except when the price is printed directly on the trade item e National federal or local regulations may appl
79. s are at a height of between 400 mm and 800 mm from the base of the unit and no closer than 50 mm from the vertical edge Figure 9 3 Bar codes on Pallets h lt 800 mm 82 10 Variable Measure Trade items A product whose price is dependent on a measurement which is continuously variable can be either identified with GTINs encoded in a GS1 DataBar or they should be identified following local national guidelines Issue 13 Approved Apr 2012 All contents copyright GS1 The term Variable Measure Trade Items is used to describe products that are sold ordered or produced in quantities which can vary continuously such as fruit and vegetables meat cheese rope chain fabric carpets on a roll etc 10 1 Variable Measure Fresh Food Trade Items Scanned at Point of Sale Using GTIN Unlike a Fixed Measure Trade Item a Varigable Measure Trade item has one measure that varies continuously while other characteristics remain the same The variable measure may be weight length number of items contained or volume If GTIN will be used for identifying the item carrier choices are only GS1 DataBar Expanded and GS1 DataBar Expanded Stacked 10 2 Retail Variable Measure Trade Items In this scenario the weight quantity or price must be included in the bar code to be read at the checkout In the EAN UPC Symbols there is no room left for a GTIN so a shorter number must be used to identify the product The me
80. stem provides the world a globally unique and unambiguous identification system through the GS1 Identification Keys All GS1 standards shall incorporate at least one of the GS1 Identification Keys as mandatory identifiers The GS1 Identification Keys are e Global Trade Item Number GTIN e Global Location Number GLN e Serial Shipping Container Code SSCC e Global Returnable Asset Identifier GRAI e Global Individual Asset Identifier GIAI e Global Service Relation Number GSRN e Global Document Type Identifier GDTI e Global Shipment Identification Number GSIN e Global Identification Number for Consignment GINC Only the three most widely used GS1 Identification Keys are explained in any detail in this manual namely Global Trade Item Number Serial Shipping Container Code and Global Location Number For full information on all the GS1 Identification Keys please consult the GS1 General Specifications 2 2 1 Global Trade Item Number GTIN The GTIN is a number used for the unique identification of trade items world wide Note A trade item is any item product or service upon which there is a need to retrieve pre defined information and that may be priced ordered or invoiced for trade between participants at any point in any supply chain The identification and symbol marking of trade items enables the automation of the retail point of sale through price look up files of products receiving inventory management aut
81. t Quadrant Edge rule The bar code symbol must not be closer than 8 mm or farther than 100 mm from any edge of the package container For symbol placement guides on non retail items see section 8 Issue 13 Approved Apr 2012 All contents copyright GS1 6 2 Bar Code Types Used In GS1 System 6 2 1 EAN UPC Symbols Trade items that are sold through retail outlets must be bar coded with one of the EAN UPC Symbols EAN 13 UPC A or EAN 8 or UPC E These symbols may also be used for trade items not for retail sale These symbols may represent GTIN 12s or GTIN 13s and when they are used on outer cases they must be used at a size of at least 150 equal to an x dimension of 0 495 mm or greater This is because they may be scanned on automatic scanning systems at goods inward that require larger symbols If printing conditions and or the quality of substrate are not adequate to print the bar code symbol directly on the package the symbol may be printed on a label affixed to it The following bar code symbols are shown here in nominal dimensions magnification factor 100 including Quiet Zones The minimum and maximum sizes are given for each type of bar code See Appendix A 3 Dimensions of Modules and Symbols at Different Magnification Factor for a detailed table of dimensions of EAN UPC Symbols 37654320 Note Bar code height has been rounded Note The X dimension is the specified width of the narrow element in a bar code symbol
82. ter case containing six cheeses The GTIN 14 Identification Number with the indicator 9 is used to identify non retail Variable Measure Trade Items To complete the identification of a trade item the presence of the specific measure of the item is mandatory When several non retail Variable Measure Trade Items exist for a specific retail Variable Measure Trade Item each one must be allocated its own GTIN starting with a 9 The following is an example of a complete identification number in bar coded form configured for measuring an item in kilograms For other measures see the full list of Als in AppendixA4 or consult the GS1 General Specifications Figure 10 1 Example using GS1 Application Identifiers to identify a Variable Measure Trade Item AI Measure 9 Ni N2 N3 Na Ns Ne Nz Ng No Nio Nii Nu C 3 1 0 X M M M M Ms Me There are two ways to translate this information into a bar code e Preferably with a GS1 128 to encode the identification number and the measure in a single symbol using Application Identifier 01 for the GTIN and one of the Als from 3100 to 3169 or AI 8001 for the measure e Orit is possible to have the GTIN encoded in an ITF 14 Symbol and the measure in a GS1 128 Symbol Issue 13 Approved Apr 2012 All contents copyright GS1 The measure is always expressed in six digits in the unit of measure defined by the AI The position of the decimal point is indicated by the last digit x of the AI
83. that the individual digits in the number do not relate to any classification or convey any specific information The simplest way to allocate Item References is sequentially that is 000 001 002 003 etc 3 1 3 Check Digit The Check Digit is the last digit rightmost of the GTIN It is calculated from all other digits in the number in order to ensure that the bar code has been correctly scanned or that the number is correctly composed 3 1 4 Indicator This is only used in the GTIN 14 Data Structure It takes the value 1 to 8 for fixed quantity trade items The value 9 has a special usage for variable quantity trade items see Section 010 Variable Measure Trade and the value 0 is considered a filler digit that does not change the number itself Issue 13 Approved Apr 2012 All contents copyright GS1 The simplest way to allocate the indicator is sequentially that is 1 2 3 to each grouping of a trade unit see section 8 for outer cases O Important The number must always be used as a whole No processing of data should be based on any part of a GTIN To be written by each Member Organisation The local structures of GS1 Company Prefixes and Item References 3 2 Who Is Responsible For Numbering Trade Items 3 2 1 The general rule The brand owner the organisation that owns the specifications of the product regardless of where and by whom it is manufactured is normally responsible for the allocation of th
84. ther processes such as ordering invoicing and stockroom operations when it is essential to have the correct item information Therefore in addition to the flow of goods there is a flow of information necessary between trading partners Comprehensive information should be transmitted Issue 13 Approved Apr 2012 All contents copyright GS1 e Name of the supplier and the GLN of the company e Date of application date from which the trading partners may use the information e GTIN of the trade item e A full product description for eCom messages or for the documents relating to the transaction and an abbreviated description for the point of sale e The physical characteristics of the trade item including dimensions net weight e Description of the various standard groupings of the trade item including the number of single trade items contained in larger trade units e GTINs allocated to these items description of the pallet or the palletisation pattern for automatic picking up e The GTIN and the quantity of units for the lower level if any 5 3 How Should the Information be Exchanged The preferred methods are eCom messages sent from the suppliers to all its customers or alternatively by 27 way of a central electronic catalogue data synchronisation If either of these methods are used the data should be structured in standard messages sent automatically If these alternatives are not possible a floppy disk with standar
85. ting a specific GTIN 13 or GTIN 12 Number The most commonly used number is the GTIN 13 which is 13 digits long and is created as shown below as an example GS1 Company Item Check Complete GTIN 13 Number of GTINs that Prefix example reference digit can be created from the example prefix 95012345 1700 3 9501234517003 10 000 950987654 123 1 9509876541231 1 000 9503333333 01 8 9503333333018 100 Each user allocates the item reference element of the complete GTIN to follow the GS1 Company Prefix they have been allocated and calculates the final check digit from the first 12 digits The check digit is calculated from the first twelve digits and is used by scanning equipment to ensure that the number has been correctly composed The modulo 10 algorithm that is used to work this number out is available in the GS1 General Specifications and a check digit calculator is also provided at the GS1 website Issue 13 Approved Apr 2012 All contents copyright GS1 Although GTINs are formed from three components the complete GTINs should always be processed as one number and should never be broken down into their component parts Alternatively by allocating a GTIN 14 Number These numbers incorporate the GTIN used to identify the single item as explained below The indicators have no explicit meaning they simply create different numbers with different check digits that will identify the different levels of packag
86. tion Date and Time N4 N10 FNC1 EXPIRY TIME Issue 13 Approved Apr 2012 All contents copyright GS1 83 Global User Manual 7004 Active Potency N4 N 4 FNC1 ACTIVE POTENCY 703s Approval Number of Processor with N4 N3 X 27 FNC1 PROCESSOR s ISO Country Code 8001 Roll Products Width Length Core N4 N14 FNC1 DIMENSIONS Diameter Direction Splices 8002 Cellular Mobile Telephone Identifier N4 X 20 FNC1 CMT No 8003 Global Returnable Asset Identifier N4 N14 X 16 FNC1 GRAI GRAI 8004 Global Individual Asset Identifier GIAI N4 X 30 FNC1 GIAI 8005 Price Per Unit of Measure N4 N6 FNC1 PRICE PER UNIT 8006 Identification of the Components of a N4 N14 N2 N2 FNC1 GCTIN Trade Item 8007 International Bank Account Number N4 X 30 FNC1 IBAN IBAN 8008 Date and Time of Production N4 N8 N 4 FNC1 PROD TIME 8018 Global Service Relation Number N4 N18 FNC1 GSRN GSRN 8020 Payment Slip Reference Number N4 X 25 FNC1 REF No 8100 GS1 128 Coupon Extended Code N4 N6 FNC1 8101 GS1 128 Coupon Extended Code N4 N1 N5 N4 FNC1 8102 GS1 128 Coupon Extended Code N4 N14 N1 FNC1 8110 Coupon Code Identification for Use in N4 X 70 FNC1 North America 8200 Extended Packaging URL N4 X 70 FNC1 INTERNAL 90 Information Mutually Agreed Between N2 X 30 FNC1 INTERNAL Trading Partners 91 to 99 Company Internal Information N2 X 30
87. tisfactory for human eyes may be insufficient for scanners Bar codes can be printed in various colours A general indication is that light colours including red and orange are suitable for the light bars spaces and quiet zones Dark colours including black blue and green are suitable for the bars Composite colours are not adequate to print bar codes It is best to use solid colours High gloss substrates may change the reflectance and checks must be made before printing Transparent over wraps may also reduce contrast and checks on the completed package should be made if over wrapping is used 6 1 4 Print Quality The printing conditions must be checked regularly throughout the print run to ensure they have not deteriorated since the initial assessment was made There are various means to assess the quality of a bar code Your GS1 Member Organisation can advise you on this point Simple visual ways can be used An example is the printing of an H of given dimensions inside the bearer bar of an ITF 14 When determining which orientation to print the bar code the print process involved should be taken into account For example when using a flexographic process it is essential to print the bar code in the print direction because of the ink spread associated with this printing process When using a lithography process spread is usually insignificant In all cases the printer should be consulted For more information on print quality see the G
88. to magnifications of 48 7 to 100 The smallest size may only be used on labels so if corrugated packaging is being used a size of at least 62 5 must be used Whichever size of symbol is used the height of the bars must be at least 32 mm as this makes scanning the bar codes much easier Note This diagram is not intended for use as a basis for measurement Dimensions below do not include the bearer bar Min size 50 71 40 mm x 12 70 mm Max size 100 142 75 mm x 32 00 mm Nominal dimensions 142 75 mm x 32 00 mm X dimension at nominal size 1 016 mm Note Minimum sizes are stated only for retail POS To ensure efficient reading in any environment including conveyorised scanning ITF 14 symbols should be printed close to 100 magnification with a minimum of 50 6 2 3 GS1 128 Symbol 93067280205495 3103 0 Issue 13 Approved Apr 2012 All contents copyright GS1 37 G These bar codes were introduced to allow users to provide extra information about the product alongside the GTIN that identifies it and so are often used for products with short product life or that need to be tracked individually with serial numbers These are the symbols that must be used for variable measure trade items as they need to encode the GTIN for the product and its measure usually net weight for foods These bar codes will usually be printed on demand and most users will use thermal transfer printers to do this although other t
89. troduction_and_technical_overview pdf Advice on choosing between them is given in Section 6 4 Choosing Between Bar Codes 2 3 1 EAN UPC The EAN and UPC symbols can be read omnidirectionally They must be used for all items that are scanned at the Point of Sale and may be used on other trade items Figure Figure 2 1 EAN UPC Symbols EAN 13 UPC A 4151234516789061 gt Il Issue 13 Approved Apr 2012 All contents copyright GS1 Global User Manual EAN 8 UPC E 3456198 70 gt 0 3 45678 1 The use of the ITF 14 Interleaved 2 of 5 Symbology is restricted to the bar coding of identification 2 3 2 ITF 14 numbers on trade items NOT passing through retail checkouts This symbology is better suited for direct printing onto corrugated fibreboard Figure 2 2 ITF 14 Symbol 1 89 31234 56789 4 2 3 3 GS1 128 The GS1 128 Symbology is a variant of Code 128 Symbology Its use is exclusively licensed to GS1 It is not intended to be read on items passing through retail checkouts GS1 128 can encode the GTIN and additional data using the GS1 Application Identifiers Issue 13 Approved Apr 2012 All contents copyright GS1 13 Figure 2 3 GS1 128 Symbol 01 04601234567893 2 3 4 GS1 DataBar GS1 DataBar is a family of linear symbologies Its use is exclusively licensed to GS1 and by 2010 GS1 DataBar standards will be available for bilateral agreement between trading partners for all trade items Th
90. udes but is not restricted to ensuring brand owners make correct use of the GS1 System have access to education training promotion and implementation support and have access to play an active role in GSMP GS1 Prefix A number with two or more digits administered by GS1 that is allocated to GS1 Member Organisations or for Restricted Circulation Numbers GS1 Symbologies using GS1 Application All GS1 endorsed bar code symbologies that can encode more than a GTIN namely GS1 128 GS1 DataMatrix GS1 DataBar and Composite Identifiers GS1 System The specifications standards and guidelines administered by GS1 GS1 XML The GS1 standard for Extensible Markup Language schemas providing users with a global business messaging language of e business to conduct efficient Internet based electronic commerce GS1 128 Symbology A subset of Code 128 that is utilised exclusively for GS1 System data structures GS1 8 Prefix A one two or three digit index number administered by GS1 that is allocated to GS1 Member Organisations for the creation of GTIN 8s or for Restricted Circulation Numbers see RCN 8 GSIN See Global Shipment Identification Number GTIN Application Format A format for a GTIN 8 GTIN 12 or GTIN 13 used when a GTIN application requires a fixed field length for example when a GTIN 13 is encoded in GS1 128 Symbology using the Application Identifier 01 GTIN 12 Th
91. vides the most efficient means of communicating location or company identification As well as being used in the EANCOM messages they can also be used by networks to route eCom messages to the designated mailbox workstation or application EANCOM messages have been designed to take full advantage of the associated standards such as 67 product and location numbering and bar coding in order to provide maximum efficiency and benefits to the user The use of such messaging and standards is increasing throughout the world The eCom performed by means of EANCOM messages requires using specially dedicated connections Value Added Network VANs are very reliable yet quite expensive and require special service That is the reason why mainly it was the biggest companies that were able to invest in such infrastructure The SMEs continued using the old paper based and error prone exchange of business documents Along with the rapid development of the Internet enterprises expressed the need to use this medium also for exchange of business documents A response to that need was XML eXtensible Mark up Language used for automatic exchange of business information between applications over the Internet There have been several standard XML messages developed by GS1 All of them use the standard reference numbers like GTIN or GLN For further information about those new standards interested users should contact their local GS1 Member Organisation See
92. y and take precedence over these rules For example in some industries such as healthcare regulations or other requirements may dictate that any trade item changes require a new GTIN For allocating numbers to outer cases please refer to the section 8 The detailed rules for GTIN Allocation in various business situations can be found on the website www gs1 org gtinrules It also gives a detailed rationale and consequence of not following the given rule Issue 13 Approved Apr 2012 All contents copyright GS1 3 3 1 The uses of the GTIN Whatever the country where the item is sold its GTIN will remain valid It is independent of prices and methods of supply The GTIN is the number which appears in catalogues product sheets price lists and on documents or messages exchanged for the transaction to take place orders despatch advice or delivery notes and invoices GTIN can also be allocated to services that may be invoiced such as transport or storage for the account of a customer etc 3 3 2 Pre priced items Pre pricing is discouraged as a trade practice as it introduces complexity for trade item file maintenance throughout the supply chain If however the price is marked on the item the GTIN should be changed when the price marked on the item changes except for variable measure items where other rules apply Note See Section 10 Variable Measure Trade Items for information on variable measure items Variab

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