User Guide
Contents
1. Define your email alert settings e Choose whether to be sent an email alert when V4S takes voicemail from a Skype caller or when a new V4S voice message is sent to your Skype name e Define what email address should receive these alerts e Decide whether to have the voice message attached as a wma file to the email alert If you primarily view your email on a device such as the Treo 650 which does not have a Windows Media Player this may not be very useful to you 6 8086 Define your SMS alert settings e Choose whether to be sent an SMS alert when V4S takes voicemail from a Skype caller or when a new V4S voice message is sent to your Skype name e Define what US mobile phone number should receive these alerts There is a link to the FAQ for assistance with non US mobile phone numbers many of which CAN receive SMS alerts from V4S V4S powered by Orb Copyright 2004 2005 Orb Networks Inc All Rights Reserved Page 4 powered by cab Playing and viewing messages Two kinds of messages are available for you within V4S e When V4S has answered a Skype call and recorded a voicemail for you e When V4S has received a sent through Skype chat message created by another V4S user Note if you are not logged on to Skype when this message is sent it will not appear within V4S until you log on to Skype A Free Web Voice Messaging hog out Sd ey GD ging Fri Now 18 235 PM mESSAHJES sent recycle bin configuration fell atniend2. powered by Ab 4 User Guide Copyright 2004 2005 Orb Networks Inc All Rights Reserved Orb and V4S are trademarks of Orb Networks Orb Networks is not affiliated with Skype Skype is a trademark of Skype Technologies S A Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and or other countries Intel and Pentium are registered trademarks of Intel Corporation in the United States and or other countries V4S powered by Orb Copyright 2004 2005 Orb Networks Inc All Rights Reserved Page 1 powe red bw Gib Overview Welcome to V4S your free Web voice messaging V4S is a free software powered by the Orb platform that turns your Windows XP PC into your personal voice messaging server Now you can for free e Create and forward voice messages to any email or Skype contact e Get voicemail from Skype users everywhere you have the Web even on mobile phones e Get email or SMS alerts with direct links to voicemails from Skype users or voice messages from other V4S users Once you ve downloaded V4S onto an always connected Windows XP PC you ll never have to download software anywhere else Everywhere you have the Web you now have V4S This means your mobile phone PDA Macintosh laptop on the road Windows PC at work Linux box at your friend s house everywhere Tapeh iiate AYES To run V4S you need e An always connected PC running Windows XP with 400MHz Intel P
3. on and running e Your PC e Your PC s broadband connection e Skype e V4S If Skype is turned off on your PC where V4S is installed V4S cannot record new voicemails for you The Skype Status indicator in the Messages window tells you whether or not you need to reconnect Skype If you need to reconnect Skype click Reconnect Skype It s just that easy Skype status Offline Restarting V4S Because V4S is powered by Orb it shows up under Orb Networks in your home PC s Programs menu If for some reason you have exited the V4S program by clicking Quit in the extender menu of the green Orb icon in your home PC s system tray you can restart V4S by launching Orb from your Programs menu Accessing My Orb from V4S Because V4S is powered by Orb you also get access from everywhere to your tunes pictures home videos live and recorded TV if your PC has a tuner card and other digital content Click on go to my Orb to learn more go to my cab Orb offers a variety of support options for V4S Community Forum http forums orb com community viewforum php f 22 Orb Knowledge Base http support orb com support index jsp cat 6 Email Support orb com About Orb Networks If you want to learn more about Orb check out www orb com or send us email or a voice message using V4S to info orb com Orb Networks Inc 6425 Christie Avenue Suite 300 Emeryville CA 94608 V4S powered by Orb Copyright 2004 2005 Orb Net
4. View its text content e See the text and play the audio of a message forwarded or replied to by your friend This works for messages created in V4S and sent to your Skype name not for messages created in V4S and sent to an email address To play more than one message click the box next to each message you want to play and click the Check Mark Play button gs O Using the Embedded Windows Media Player in PC browsers a ell d T i a The Embedded Windows Media Player gives you more control over the playback of your messages Using its familiar interface you can quickly rewind over segments of a message pause or skip to the next message in a sequence V4S powered by Orb Copyright 2004 2005 Orb Networks Inc All Rights Reserved Page 5 powered by anb Forwarding and replying to messages V4S makes it easy to do more than ever with your voice messages B pe Free Web Voice Messaging log oant Fri Mow 18 235 Pr messages cent recycle bin configuration tall a friend help goio my aah obnetworks has 3 old messies oO F Fri Mow 18 ZH PH Friendcakter irian K ppe 4 Skyjreln i C E Fri Mov 18 16 AM orb networks ines web voce messaging 4s D a O Tha Mov 17 a1 AM welcome to WS aka yhing 2s Sq p E ts zh By Skypa i iF OO O000 0 t a ee Skype Slatus riri Viggen Shaheen kisba hit ey home poe Add thie bo my boinas From the V4S Messages Windo
5. eiak Sha tomta h oea G C Atach original message O T O nclde v it Message eX Cheech the box to the left to ensbke peoneding G a g To Field If you are replying to a message the Skype name of the person who left you the message will appear in this field You can manually enter email addresses separating them with a comma or a semicolon or you can click on the Show contacts button You can add as many addresses as you wish V4S will automatically suggest auto complete options as you type 2 Show contacts The Show contacts button opens a panel displaying the email and Skype contacts on the PC where you installed V4S Select an address by double clicking it or by clicking it once and then clicking the Add Selected button at the bottom of the contacts window Note All your contacts stay on your own PC they are not uploaded anywhere Your own PC is now your personal voice messaging server so both your messages and your contacts are made available to you and only you from Web browsers everywhere Remember the people you are sending voice messages to do not have to be online nor do they even need Skype to get your message CC me Check this box so a copy of the message is sent to your email address This is an easy way to archive your sent messages right where you manage your other email communications Subject Type a title into the Subject field if desired Attach original message Check this box if yo
6. entium 4 processor or equivalent with 512MB of RAM e Skype version 1 3 0 57 or newer running on your always connected PC Broadband connection e 100MB available disk space for voice message storage Download the V4S installer from www orb com skype and be sure to install it on your always connected PC For most users this is their home PC Your Voice Messaging Server Lal a rr ayS COnneced ru Other Laptop or Desktop The 14MB download of V4S includes Orb the engine behind V4S Orb gives you remote access to your digital files from almost any Web connected device so in addition to your V4S messages you can also access and play any media file on the PC where V4S is installed g Download the installer k Visit www orb com skype and download the V4S installer by following these simple steps File Download h a Run the installer Once the download is finished click Run and follow the installation process A window will open to create a new login and password for your V4S account V4S powered by Orb Copyright 2004 2005 Orb Networks Inc All Rights Reserved Page 2 powered by cab Allowing access to Skype You will be asked to allow Orb the platform that powers V4S access to Skype Orb uses the Skype API to provide you with free Web voicemail for Skype through V4S so it s important to Allow this program to use Skype Remember Orb Networks is a Microsoft Au
7. es sent recycle bin configuration tellatriend help gata my GO Contig wien o E Tum on voicemail E Go to voce after 2 seconds 3 Use this sudo fle as my VAS greeting C Program Files ORB Networks ORB bin ddOns V4Swds wma ic Save VAS voepemead in this foder CADocuments and Settings olmenhly Documents WAS Messages O Motihy me Of meri mesages Ba inii ianghorb com A 2 9 myer sie com altach voste mas cane bo emad G by Text besser aii Lo i 10 ig US cel phone number 6 9 1055550125 Not in the US Turn on V4S call answering functionality Uncheck the box if you do not want V4S to record voicemail for you You can define how quickly V4S will pick up an incoming Skype call If you have Skype Voicemail be sure to set V4S to pick up sooner than Skype Voicemail Change your outgoing greeting by typing in the location of a different file on the PC where V4S is installed You can listen to your current outgoing greeting by clicking the Play button Your outgoing greeting must be a wav wma or mp3 file Once you have clicked the Save button you will be able to hear your new outgoing greeting by clicking the Play button Define where to save your V4S messages on the PC where you installed V4S Note Since V4S records voicemails from Skype calls in wma format they can be included in Podcasts Leading Podcasts such as The Media Center Show on The Podcast Network use V4S to power listener feedback call ins via Skype
8. help go to my Gb i bireto ks let F okl Messages Bury Shyqeeln ej Thu Now 17 331 AM Welcome to V4 ela yivin 2s Sa ee Fri Mere 18 TH PH Firenckcaster ier J al Subject credo che questo gareboe megk E Fri Hav 15 316 AM cb mieria rea aeb vee _ meee a5 a Go I I Mti Cae H Qa Spear La ceca ced ered a Tele Po waded message Fri Mev 18 177 55 a SE e Bee 15 a k Fri Mov 15 216 AM ork reetanorics frees vee a teeing at 1a ey oO Bury T Skepe Tiypa status Onine emad shat Cr OOOO a e To play the audio content of a single message click the Play button to the left of the n message The message will play in the embedded Windows Media Player within the V4S e Wed Hov 05 Web interface or V4S will launch your PC s default media player e lf the message is a voicemail recorded by V4S from a Skype caller the message will stream from your home PC If the message has been sent to you through Skype chat by another V4S user the message will stream from their home PC A If your friend s PC is temporarily offline for example if it is a laptop not connected to the Internet or if her PC s bandwidth is temporarily insufficient to stream you her message you may see this error message Sorry this URL cannot be used at this time Please try again later or contact the person who sent it to you 2 You can expand a message by clicking on the notepad icon to e
9. ime and you can interrupt the message and begin talking with the person by clicking the Call button within this chat alert V45 is recording a message x Click here to talk to Kathleen Muray now 4 V4S powered by Orb Copyright 2004 2005 Orb Networks Inc All Rights Reserved Page 10 pomeren bw ab Skyping from V4S You can Skype directly from the V4S Message window This means you don t need to keep your Skype application window open dih Free Web Voice Messaging Wed Mov 1 35 PU messages sent recycle bin configuration talla trend holp go to my cib oiver_r_troy has 1 new message and 4 old messages Wed Now 09 10 02 AM Wieland to WS elka yii Fash O te BOL Fieger Curt Vas inwegen Wipri laptop curtevort a Ga uy fk ypeeie O te Pe et 2 kid Au Rafael Corina rafcortna its fas O te Thy Oct 20 88 Pe Soot Monge dgcotmengan ita be 3 O G Tho Oct 20 Feo Pu Det Van Inwegen Work apip eurteork 10 G a Buy SkypeOut oe _ 0 Siype Maten Onine Westerai status OF HP create a message Wake this my Meese pape Add this to my beskars 1 The Skype status of the people who have left you V4S messages is displayed Click the green button to Skype someone B Click the Skype someone icon and the V4S contacts window will open showing your Skype contacts with their current online status V4S powered by Orb Copyright 2004 2005 Orb Networks Inc A
10. ll Rights Reserved Page 11 powered by anb Managing your messages with the Recycle Bin V4S includes a Recycle Bin to help you manage your V4S messages 1 Click the check box next to the message or messages you wish to recycle Click the Recycle Bin icon to send messages to the Recycle Bin Messages are not sent to the Recycle Bin unless you do so manually You can see the contents of the Recycle Bin by clicking recycle bin in the V4S menu bar messages sent recycle bin configuration oO To permanently delete a message from the Recycle Bin select the desired message and click the Delete Selected button Messages are not permanently deleted until you click the Delete Selected button 2 To move a message from the Recycle Bin to your Messages area select the desired message and then click the Return to Messages button Keeping track of your sent messages V4S enables you to keep track of the messages you ve sent from V4S You can see the messages you ve sent by clicking sent in the V4S menu bar messages sent recycle bin configuration You can play view or forward to your sent messages just as you would messages you have received V4S powered by Orb Copyright 2004 2005 Orb Networks Inc All Rights Reserved Page 12 powered by anb Keeping V4S On V4S turns your always connected PC into your personal voicemail server To work properly it is important to keep the following always
11. me V4S powered by Orb Copyright 2004 2005 Orb Networks Inc All Rights Reserved Page 9 powered byr ab Accessing your V4S messages from your always connected PC When you re on the PC where you installed the V4S software there are three ways to launch V4S in your Web browser When you have new messages this icon will appear in your system tray A 2 15 PM Click the icon to launch or reload V4S 2 From the Skype menu bar select V4S and then choose Go to k skype orb com from the drop down menu to launch or reload V4S When you have new messages a Play all new messages option will also appear here Click the V4S button at the top right of Skype to launch or reload V4S i Fie View Tools Call 45 Help Q amp NNO Add Contact Search Conference Chat Send File Profile amp Contacts al Dial 5 Call List NOTE Like other voicemail solutions for Skype V4S only gives you access to voicemails recorded by V4S not by the Skype Voicemail product that can be purchased from Skype Because V4S provides FREE access EVERYWHERE including from mobile phones to voicemails from Skype users most use V4S as a replacement for Skype Voicemail Screening Calls When you are using the PC where V4S is installed you can screen calls and pick them up mid message A Skype chat alert will pop up telling you someone is leaving you a message You can hear the message being left in real t
12. t field Add any text here you want to send with your voice message For your added convenience when you are at the always connected PC where you have V4S installed you can also launch the Create a message page directly from the Skype application Right click on any Skype contact they don t need to be online and select Send V4S Message from the right click menu E gt Skype Test Call kd Call This Contact Start Chat Send Contacts E3 Send File ad Lae Send ves Message You ll be asked to log in and then your contact s Skype name will be pre populated in the To field for you V4S powered by Orb Copyright 2004 2005 Orb Networks Inc All Rights Reserved Page 8 powered by ab Playing messages from SMS alerts You can configure V4S to send SMS alerts to your mobile phone when you have new V4S voice messages The message will look like this The URL or Web address in the alert gives you direct access to your new V4S message The exact process for accessing a URL from within an SMS message differs by mobile phone platform For users of Nokia Series 60 phones the process is Open the message Click the Options menu Click Find gt URL or Web address This will highlight the URL within the message Click the URL to launch your mobile phone s Web browser Enter your V4S login information Listen to your message streamed from your home PC to your phone s RealPlayer DURERA For users of Windo
13. thenticode certified software provider with the highest level of security Another program wants to use Skype Anahe pagan ia fying to peas Skype This a potential sagurity risk What would you lke to do Here Orb exe eee Publisher Orb Networks Inc G Aow this program to use Skype Callow this program to use Skype but ask again in the future Do not allow this program to use Skype Logging into V4S Go to http skype orb com and log in with the login name and password you created during your installation of V4S Check the Remember Me box to save time on your next visit to V4S This is especially useful when using V4S on a mobile phone or a PDA RGGreSS hiipsi skype orb com jj Go v4s Login Password oO Ramgmipar mig login Vas powered by Orb if a bais releace _ CAUTION Your login and password are case sensitive Enter your login and password exactly as you created them If you have forgotten for example whether you capitalized the first letter of your login click the Forget your login Link to have an email reminder sent to you Once you have logged in you will see the Messages area of V4S V4S powered by Orb Copyright 2004 2005 Orb Networks Inc All Rights Reserved Page 3 powered by anb Configuring V4S You can configure V4S to fit your personal messaging needs Most users only configure V4S once unless they choose to change their outgoing greeting messag
14. u want the text and audio content of a message you re forwarding or replying to included in your response This is often useful to provide context for your own message Remember that you can forward messages left by Skype callers to friends family and colleagues who don t yet have Skype by sending to their email address V4S powered by Orb Copyright 2004 2005 Orb Networks Inc All Rights Reserved Page 7 Ac powered by cab 6 Include voice message Check this box if you want to create a voice message to be sent with this message When you see Ready in the recording area click the Record button to begin recording your message Notice the Record button becomes a Stop button while recording Note The first time you use this feature you might be asked to approve the loading of the Java Runtime Environment This is necessary to create a voice message You will be asked to approve the V4S Java applet which provides the embedded voice recorder Click Yes or Always Remember Orb is a Microsoft Authenticode certified software provider with the highest level of security Warning Security The application s digital signature has been verified Do you want to run the application Name com orb 45 Record Publisher Orb Networks Inc From https ibeta orb com Always trust content From this publisher Cancel More Information ij Ag The digital signature has been validated by a trusted source 7 Tex
15. w 1 You can easily reply to a voicemail Click on the Reply button next to the voicemail that needs a w reply 2 You can forward a V4S voicemail to an email or Skype contact and you can add text or audio comments Click the Forward button next to the voicemail you want to forward Note if you reply to or forward a message which itself has an attached message only your own message and the previous message will be viewed by your friend not the whole thread of three messages V4S powered by Orb Copyright 2004 2005 Orb Networks Inc All Rights Reserved Page 6 powered by ob Creating a new message With V4S you can send voice messages to ANYONE with an email address It s the perfect way to communicate by voice for free over the Internet with your friends who are not yet on Skype You can also send voice messages to all your Skype contacts when you don t want to get into a whole conversation with them It s just like SMSing someone instead of phoning them except even more personal because you re sending a short message in your own voice Messages you send to the Skype usernames not emails of other V4S users will appear both within a Skype chat window and within their V4S interface When you click on the Reply J Forward i4 or Create a message P buttons in the V4S Messages window this Create a message window will open Send messages through email and Skype chat E T Separale addresees by cuias or s
16. works Inc All Rights Reserved Page 13
17. ws Smart phones such as the Samsung i600 the process is 1 Open the message 2 Click the highlighted URL to launch your mobile phone s Web browser 3 Enter your V4S login information 4 Listen to your message streamed from your home PC to your phone s Windows Media Player If you configure V4S to send you SMS alerts you will get them when e V4S has answered a Skype call and recorded a voicemail e V4S has received a voice message created in V4S by another user and sent to your Skype name Note V4S users outside the US should check http support orb com support solution jsp sol 135 for further information about setting up SMS alerts Playing messages from email alerts You can configure V4S to send you email alerts when you have a new V4S voice message There are two ways to access your new messages from an email alert 1 Click the wma file attached to the email This will immediately begin playing your new message in your default media player if it supports wma files 2 Click or copy and paste into your Web browser the URL included in the email This will launch V4S and after you log in your new message will be displayed at the top of the list of Messages Click the Play button to hear your new message If you configure V4S to send you email alerts you will get them when e V4S has answered a Skype call and recorded a voicemail e V4S has received a voice message created in V4S by another user and sent to your Skype na
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