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User Guide - Australian Catholic University

1. Administration Rate 0 0 No Admin a Number of visits x thr 0 eai total calculated by multiplying the number of students by the administration 0 25 D24 Education e 0 25 D15 Zero CP Units Face to Face hours D13 0 Student Supervision 0 5 D17 Internship 0 5 D21 Psych Counsel Supervision Rate 0 0 No Supervision hd No students 0 Total Supervision Rate 0 0 No Supervision x No students 0 Total Supervision 0 i Field Experience Total 0 Update Administration hours will automatically show in pale gray after updating You can also enter administration hours in the cell This overrides the automatic calculation Site Visits All Faculties have an allowance of 1 hour per site including travel The allowance for this is entered in Number of visits x 1 hr see below Summary Unit Offering Setup Field Experience Field Experience Assessment Rate 0 0 No Marking X Administration Rate 0 0 No Admin A Student Supervision Supervision Rate 0 0 No Supervision v No students 0 Total Supervision Rate 0 0 No Supervision X No students 0 Total Supervision 0 Field Experience Total 0 Update Page 21 of 53 Face to Face Hours Field Experience D13 in the Academic Workload Model allocates 2 workload hours per hour of face to face contact for Class contact time including case conferences information session
2. For example 50 students would add 50 workload hours to the Total at the end of the row The Workload hours are added to the Actual Teaching hours in the Staff Summary Marking hours are not face to face hours These hours are not added to the Face to face hours at the bottom of the Staff Summary Admin Lg Class Administration consultation hours are allocated to LICs of large classes Enter the hours as determined by the HOS Equivalent A8 Teaching Summary Unit LIC v Original Repeat Original Repeat Original Repeat Marking Admin Online Online Total Lecture Lecture Tutorial Tutorial Practical Practical Base Student A8 Administration consultation time large classes gt 50 Allocated following discussion with HoS a Class size between 50 and 200 up to 18 hours b Class size between 200 and 500 up to 35 hours c Class size of 500 and above up to 70 hours Totals 0 0 0 0 0 0 0 0 0 For example a class of 200 students would add 18 workload hours to the Total at the end of the row The Workload hours are added to the Actual Teaching hours in the Staff Summary Administration consultation hours are not face to face hours These hours are not added to the Face to face hours at the bottom of the Staff Summary Online Units Page 49 of 53 Enter the LIC hours in the same manner as a face to face unit A9 A12 Marking enter the number of students in the unit Face to face and online units receive the same marking
3. Repeat Lecture Tab to the next cell to enter the number of repeat lecture hours per semester The hover over will show the workload hours for repeat lectures A2 Teaching Summary Unit LIC Original Repeat Original Repeat Original Repeat Marking Admin Online Online Total Lecture Lecture Tutorial Tutorial Practical Practical Base Student 3 A2 Repeat lecture Totals 0 0 0 Repeat lectures contribute 1 25 x the specified amount of HOURS to the workload Includes contact and feedback 12 hours of repeat lectures would add 15 workload hours to the Total at the end of the row The Workload hours are again added to the Actual Teaching hours in the Staff Summary updated at the same time as values are entered into the grid 12 repeat lecture hours are face to face hours 12 hours are added to the Face to face hours at the bottom of the Staff Summary Original Tutorial Original Practical A3 are similar to an original lecture Repeat Tutorial Repeat Practical A4 are similar to a repeat lecture Marking Feedback A7 Enter the number of students allocated to the staff member Teaching Summary Unit LIC v Original Repeat Original Repeat Original Repeat Marking Admin Online Online Total Lecture Lecture Tutorial Tutorial Practical Practical Base Student Q AT Marking time Totals 0 0 0 0 0 0 0 0 Marking and feedback time per student fully online or face to face Calculated by multiplying the number of students by 1 hour per student
4. Data is entered by tabbing across the grid Teaching Summary Unit LIC Original Repeat Onginal Repeat Original Repeat Marking Admin Online Online Total Lecture Lecture Tutorial Tutorial Practical Practical Base Student 3 Totals 0 0 0 0 0 0 0 0 0 0 0 0 Unit Code Click on the green button under and enter the unit code The auto complete field will allow you to select the unit code and semester teaching period Teaching Summary Unit LIC Original Repeat Original Repeat Original Repeat Marking Admin Online Online Total Lecture Lecture Tutorial Tutorial Practical Practical Base Student HCP THCP100 6C 201330 0 0 0 0 0 0 0 0 0 0 0 THCP100 3C 201330 THCP203 2C 201360 CP203 4C 201360 Hit Tab or enter to store the code Teaching Summary Unit LIC Original Repeat Original Repeat Original Repeat Marking Admin Online Online Total Lecture Lecture Tutorial Tutorial Practical Practical Base Student Semester 201330 THCP100 2C 201330 0 o Totals 0 0 0 0 0 0 0 0 0 0 0 0 Page 47 of 53 LIC Tab across to the next cell LIC There is a hover over for each of the column headings The LIC message refers to the Academic Workload Model allocations for LIC A9 A12 Enter the appropriate LIC hours Fianiicu AMMUG LTAGVe NMUUIS A9 Lecturer in Charge Agreed Research and Scholarship Hours Teach any unit A9 Fully online or face or face 18 hours A10 Fully on line or face to face with more than 3 tutors 2
5. Scholarship hours as a of annual workload Actual Other Activities hours as a of annual workload Leave as a of annual workload Total actual hours as a of expected annual workload 8 5 Staff Summary for Other Activities including Academic Leadership University Service Teaching 20 40 Research and Scholarship 20 40 Other Activities including leadership up to 60 otaff Summary OrJoe Bloggs Academic Actual Adjusted Normal Normal Normal Cua as Leadership Service Hours Target Target Min Max Workload Teaching and related 0 319 319 0 638 0 0 Research and Scholarship 25 f 319 319 159 638 1 6 Other activities 159 957 957 319 957 10 0 Leave Of 0 0 0 Total 184 1595 11 5 Face to face hours D 96 96 0 96 The table shows the academic work activity for Academic Leadership Service Academic Career Pathway Full time staff 1 0 Fraction Actual as of total workload Teaching and Adjusted Normal Normal Actual Hours Research Target Target Min includes The target is 319 638 Actual teaching adjusted for hours Teaching hours from leave 20 sThe 40 of and Teaching of leave 20 of Academie annual related Summary hours OR if annual Workioa workload hours as a plus allocated the staff workload a hours of annual hours from member hours on workload the Teaching exceeds 7 aun allow a zero Related menu his her target an
6. allocated hours from the Teaching Related menu Allocated hours entered via the Research and Scholarship Tab Adjusted Target Normal Target The target is 638 hours adjusted for leave 40 of leave hours OR if the staff member exceeds his her target in Research and Scholarship or Other Activities 40 of annual workload hours The target is 638 hours adjusted for leave 40 of leave hours OR if the staff member exceeds his her target in Teaching or Other Activities 40 of annual workload hours Page 35 of 53 Normal Min 478 30 of annual workload hours 478 30 of annual workload hours Normal Max 797 50 of annual workload hours 478 50 of annual workload hours Actual as of total workload Actual Teaching and related hours as a of annual workload Actual Research and Scholarship hours as a of annual workload Teaching and Research Other Activities Face to face hours Actual Hours Allocated hours entered via the Other Activities Tab Hours entered via the Leave Tab Allocated Workload hours Actual face to face hours taught by staff Automatically calculated from Teaching Summary Adjusted Target The target is adjusted for leave 20 of leave hours OR if the staff member exceeds his her target in Teaching or Research and Scholarship These hours are automatically adjusted
7. i Actual Adjusted Normal Normal Normal Teaching and Research Tan of Total Hours Target Target Mlin Max Workload Teaching and related 626 570 638 Ira T97 39 2 Research and Scholarship 740 T40 538 ATS ror 46 4 Other activities 159 205 319 158 476 10 0 Leave Os 0 0 0 Total 1525 1595 95 6 Face to face hours 26 7 336 VE 95 The following tables explain the values in the Staff Summary box shown above for the Academic work activity Teaching Research and Scholarship Other Activities for each of the Academic Career Pathways Page 34 of 53 There is an expectation that a staff member would be within 10 of the target hours These hours are shown in the tables in Section 8 8 1 Staff Summary for Teaching and Research Teaching 40 Research and Scholarship 40 Other Activities including administration 20 otaff Summary OrJoe Bloggs Actual as Teaching and Research Boua Aiue Noga a Ta oF Tota Teaching and related Of 638 636 4 6 ro 0 0 Research and Scholarship 40 638 638 476 ro 2 5 Other activities 159 319 319 159 Ari 10 0 Leave D 0 0 0 Total 199 1595 12 5 Face to face hours 0 336 336 96 36 12 The table shows the academic work activity for Teaching and Research Academic Career Pathway Full time staff 1 0 Fraction Teaching and Research Teaching and related Research and Scholarship Actual Hours Includes teaching hours from Teaching Summary plus
8. 96 It would be highly unlikely that a Teach focussed staff member would have a workload at this minimum level Actual as of total workload Normal Max 478 Actual Research and Scholarship hours asa of annual workload 30 of annual workload hours 478 Actual Other Activities hours asa of annual workload 30 of annual workload hours Leave as a of annual workload Total actual hours asa of expected annual workload 480 Teaching focussed staff should not teach more than 480 face to face hours 8 3 Staff Summary for Research focused Teaching up to 20 Research and Scholarship 60 80 Other Activities including administration up to 20 otaff Summary OrJoe Bloggs 3 Actual as Actual Adjusted Normal Normal Normal Research focussed i of Total Hours Target Target Min Max Workload Teaching and related Of 319 319 159 319 0 0 Research and Scholarship 25 17 6 1276 O57 1276 1 6 Other activities 159 319 319 159 319 10 0 Leave Of 0 0 0 Total 184 1595 11 5 Face to face hours Of 168 168 96 168 11 The table shows the academic work activity for Research focussed Academic Career Pathway Full time staff 1 0 Fraction Teaching and Research Teaching and related Research and Scholarship Actual Hours includes teaching hours from Teaching Summary plus allocated hours from the Teaching Related menu Allocated hours entered v
9. Academic Workload Planning System rum Joe Bloggs Beni cm cess Excel Print net ET N Summary Teaching Related Research and Scholarship Other Activities Leave Staff Details DrJoe Bloggs git ae aE Staff Summary Dr Joe Bloggs Title Dr Teaching and Research Actual Adjusted Normal Normal Normal bi arabes First Name Joe i Hours Target Target Min Max ae Last Name Bloggs School Department Education NSW Teaching and related o 638 638 478 797 0 0 Level Academic B Level 6 Research and Scholarship 40 638 638 478 797 2 5 Academic Career Pathway Teaching and Research Other activities 159 319 319 159 4738 10 0 Commencement of PhD Leave 07 0 0 0 Fraction 10 Total 199 1595 12 5 Employment FI Face to face hours 0 7 336 336 96 6 Semester availability All Planned Annual Leave Hours expecting 140 hrs Agreed Research and Scholarship Hours Teach any unit Comments Teaching Summary Unit LIC Original Repeat Original Repeat Original Repeat Marking Admin Online Online Total Lecture Lecture Tutorial Tutorial Practical Practical Base Student Totals 0 0 0 0 0 0 0 0 0 0 0 0 Staff Search will take you to the Staff Summary page for a staff member Print allows the academic workload of the staff member to be printed in HTML landscape Excel displays the workload as excel file which may be saved and printed The page displays Staff Details a Staff Summary of academic workload hours and a Teach
10. PT Co C8 Refereed journal article C1 single author C9 Refereed journal article C1 multiple authors C10 Refereed and published conference paper E1 C7 Commercial book chapter B1 C8 Refereed journal article C1 single author C9 Refereed journal article C1 multiple authors C21 Book Chapter B2 O Other Hours are pro rata according to the number of The system will average these elements over 2011 and 2012 and the averaged value will be added to the Research and Scholarship total within the Staff Summary Table authors Page 28 of 53 Actual as of Total Workload 0 0 3 1 10 0 0 0 13 1 Other Activities click on the TAB to display the menu of workload allocations for categories listed under Other Activities including Leadership and or University Service D1 D33 E1 and E2 in the Academic Workload Model The mandatory allocation for D11 is displayed and cannot be edited and this reflects pro rata for fraction of appointment and leave Select the workload for other activities in the same way as Teaching related Field Experience Workload The Workload for Field Experience is set out in Table 5 Field Experience of the Academic Workload Model There are 5 types of Field Experience identified in Table 5 The hours allocated to a staff member for the various types of Field Experience should be entered into the Academic Workload Planning System via er Activities
11. Supervision 0 Field Experience Total 0 Update Assessment Rate The drop down menu see below shows the assessment hour allowance per student in the various categories Select the appropriate rate Hover over the blue information button on the right of the line for an explanation of the calculation 7 Unit Offering Setup Field Experience Field Experience Assessment Rate 0 0 No Marking brsistudent x 128students C Assessmen Administration Rate Administration 8M Assessment total calculated by multiplying the number of students by the assessment rate Krad DIG a Units Number of visits x thr 0 1 0 D20 Psych Counsel Face to Face hours D13 0 Student Supervision Supervision Rate 0 0 No Supervision x No students 0 Total Supervision Rate 0 0 No Supervision No students 0 Total Supervision 0 Field Experience Total 0 Update Assessment hours will automatically show in pale gray after updating You can also enter assessment hours in the cell This overrides the automatic calculation Page 20 of 53 Administration Rate The drop down menu see below shows the administration hour allowance per student in the various categories Select the appropriate rate Hover over the blue information button on the right of the line for an explanation of the calculation Summary Unit Offering Setup Field Experience Field Experience Assessmen t Rate 0 0 No Marking 4 El
12. The additional allocations are D12 LIC Field Experience Unit D13 Class Contact D14 Assessment Zero Credit Point Unit D15 Administration Zero Credit Point Unit D16 Assessment Internships D17 Administration Internships D18 Site visit Internship D19 On site supervision Internships D20 Assessment Psych Counselling SW YS D21 Administration Psych Counselling SW YS Site visit Psych Counselling SW YS On site supervision Psych Counselling SW YS N24 Administration and Consultation Education ite visit to school Education site visit to school classroom observation Education i easchool discussion Education e tO UO duit mW The Lecturer in Charge allocation for a Field Experience unit is 20 hours which are automatically allocated The allocated hours may be changed The LIC of all Field Experience units should be entered as D12 on the menu the unit code must be included or the hours cannot be entered If the unit code is not included an alert will appear Current Academic Workload Planning System etm Joe Bloggs MIOLO C uE Line Item LIC Field Experience Unit was not created Comment should specify unit Correct entry Hours may be changed 20 hrs for LIC is Enter new hours automatically entered Other D11 Mandatory Allocation K D12 LIC Field Experience Unit O Other Activity 3 Page 29 of 53 Class contact time for a
13. allocation of 1 hour per student A7 Online Base A5 is the time allocated to each fully online unit Online Student A6 Enter the number of students Online student are face to face hours These hours are added to the Face to face hours at the bottom of the Staff Summary The diagram below is an example of a Teaching Summary The red button at the end of the row will delete the unit Clicking on a unit will link to the Unit Set up Teaching Summary Unit LIC Original Repeat Original Repeat Original Repeat Marking Admin Online Online Total Lect Lecture Tutorial Tutorial Practical Practical Base Student Semester 201315 EDTS425 6C 201315 18 12 18 22 115 Go El Semester 201330 EDLA518 6C 201330 18 12 54 100 12 295 Oo amp Semester 201337 EDFD658 7 201337 18 40 18 40 116 Go El Semester 201360 EDFD457 3C 201360 18 12 24 25 133 oO Totals 72 36 0 96 0 0 0 187 12 18 40 659 Units are listed chronologically alphabetically numerically in teaching periods The totals across the bottom are the total year contact hours not Workload hours for Original Lectures Repeat Lectures Original Tutorials Repeat Tutorials Original Practicals Repeat Practicals The values for Original Lecture Repeat Lecture Original Tutorial Repeat Tutorial Original Practical Repeat Practical and Online student are summed to give the Face to Face hours shown in the Staff Summary The Actual Teaching and related Workload hours in the
14. be recorded in the Teaching Summary and the Teaching and related allocated workload hours for the staff member Clicking on the staff name will link to the staff s Teaching Summary If staff have already been assigned to the unit through the Staff Teaching Summary their name will appear in the Staff Assignments grid and their lecture tutorial marking hours are included in the Unit Summary For example Current Academic Workload Planning System Home Staff UOS EDAB111 6C 201330 iG UG search Excel Print Summary Unit Offering Setup Field Experience Unit Summary EDAB111 6C 201330 INDIGENOUS CULTURES amp PEOPLES Termcode 201330 CRN 470 Mode On Campus Campus Strathfield 12 weeks 200 students Lectures 124 12 LIC 26 26 Tutorials 54 144 On line Teaching Base 07 0 Practicals 07 0 On line Teaching Per o o0 Marking 75 200 Spans AdminiConsult Large Class 13 18 Field Experience e a Total 185 400 Staff Assignments Name LIC Original Repeat Original Repeat Original Repeat Marking Admin Online Online Total Lecture Lecture Tutorial Tutorial Practical Practical Base Student Dr Joe Bloggs 26 12 18 36 75 18 239 x Totals 26 12 0 18 36 0 0 75 18 0 0 239 If the unit has been setup for a previous year values in the Unit Offering Setup can be changed but remember to click Update to store the new data Page 18 of 53 The blue bar shows that staff are assigned to 46 of the teaching hours for
15. for leave Normal Target 319 20 of annual workload hours number of face to face hours expected Page 36 of 53 Normal Min 159 10 of annual workload hours Teaching and Research staff would normally teach above this minimum Actual as of total workload Normal Max 478 Actual Other Activities 30 of annual workload hours asa hours of annual workload Leave asa of annual workload Total actual hours asa of expected annual workload 336 Teaching and Research Staff should not teach more than 336 face to face hours 8 2 Staff Summary for Teaching focussed Teaching 60 Research and Scholarship 20 Other Activities including administration 20 otaff Summary OrJoe Bloggs Actual as Actual Adjusted Normal Normal Normal Teaching focussed 7 _ Of Total Hours Target Target Min Max Workload Teaching and related Of 957 O57 TOF 1116 0 0 Research and Scholarship 159 319 319 159 ATS 10 0 Other activities 159 319 319 159 Ara 10 0 Leave Of 0 0 0 Total 318 1595 19 9 Face to face hours Of 460 480 96 480 The table shows the academic work activity for Teaching focussed Academic Career Pathway Full time staff 1 0 Fraction Actual as of total workload Teaching and Acua HOE Adjusted Normal Normal Normal Research Target Target Min Max includes The target is 957 hours 797 1116 Actual teaching
16. hours Actual as of total workload Actual Other Activities hours as a of annual workload Leave as a of annual workload Total actual hours as a of expected annual workload Actual face to These hours face hours are taught by staff automatically Face to face adjusted for hours Automatically calculated from Teaching Summary leave Page 40 of 53 8 4 Staff Summary for Research only Teaching up to 20 Research and Scholarship 60 80 Other Activities including administration up to 20 otaff Summary OrJoe Bloggs Research only Actual Adjusted Normal Normal Normal air sie Hours Target Target Min Max Workload Teaching and related D 319 319 0 319 0 0 Research and Scholarship 25 1276 1276 957 1276 1 6 Other activities 159 319 319 159 319 10 0 Leave D 0 0 0 Total 184 1595 11 5 Face to face hours Oo 96 96 0 96 The table shows the academic work activity for Research only Academic Career Pathway Full time staff 1 0 Fraction Teaching and Actual Hours Research includes teaching hours from Teaching Summary plus allocated hours from the Teaching Teaching and Related menu related Adjusted Target The target is adjusted for leave 20 of leave hours OR if the staff member exceeds his her target in Research and Scholarship or Other Activities Normal Target 319 hours 20 0f full time 1 0 fraction wor
17. in Research and however normal is Scholarship one unit per or Other a semester Activities Teaching and related Page 43 of 53 Actual as Normal Normal F of total Target Min Teaching and Research Adjusted IH S Actual Hour Target Research and Scholarship Other Activities Face to face hours Allocated hours entered via the Research and Scholarship Tab Allocated hours entered via the Other Activities Tab Hours entered via the Leave Tab Allocated Workload hours Actual face to face hours taught by staff Automatically calculated from Teaching Summary The target is adjusted for leave 20 of leave hours OR if the staff member exceeds his her target in Teaching or Other Activities The target is adjusted for leave 60 of leave hours OR if the staff member exceeds his her target in Teaching or Research and Scholarship These hours are automatically adjusted for 319 hours 20 of annual workload hours 957 60 of annual workload hours Page 44 of 53 319 20 of annual workload hours 319 20 of annual workload hours 638 40 of annual workload hours 957 60 of annual workload hours workload Actual Research and Scholarship hours as a of annual workload Actual Other Activities hours as a of annual workload Leave as a of annual workload Total actual hours a
18. per Week Number of lecture hours each week stated in the unit outline Length of one tutorial Length of one practical Sessions Default setting is 1 but if a lecture is repeated this can be changed to 2 or more sessions Number of tutorial classes per week Number of practical classes per week Number of weeks Default setting is 12 but the number can be changed Default setting is 12 but the number can be changed Default setting is 12 but the number can be changed Hours of marking are automatically calculated from the number of students in the unit You are able to over ride this and enter a value Hours of Admin Consult large class Enter the number determined by HoS Equivalent Academic Workload Model A8 LIC enter the value appropriate for the size of the unit Academic Workload Model A9 A10 A11 or A12 Page 16 of 53 In the example below EDAB111 has 200 students 1 hour lecture per week a tutorial is 1 5 hours 8 tutorial groups for 12 weeks Admin consult large class is 18 LIC allowance is 26 more than 3 tutors Unit search Excel Print Summary Unit Offering Setup Field Experience 99INDIGENOUS CULTURES amp PEOPLES EDAD 116C 201315 CRN 99 Weeks 49 Number of Students 299 Face To Face Component Type Hours per Week Sessions Number of Weeks Total lecture 1 0 1 12 12 tutorial 1 5 8 12 144 practical 12 0 Hours of m
19. 0 x 336 1595 hours to give an adjusted target of 230 hours Leave hours are deducted pro rata according to the Academic Career Pathway of the staff member Page 45 of 53 Adjusted Targets A staff member s Adjusted Target in workload activities will change if the staff exceeds their Normal Target hours in another activity See the example below Teaching and related the staff member is within the normal range of hours 478 797 but has taught 120 hours above Normal Target workload of 638 hours The extra hours are deducted from Research and Scholarship and Other activities in the ratio 2 1 Teaching and Research Academic Pathway Research and Scholarship 40 Other Activities 20 Research and Scholarship the Adjusted Target is now 558 hrs 638 80 Other activities the Adjusted Target is 279 hours 319 40 otaff Summary Or Joe Bloggs Actual as Actual Adjusted Normal Normal Normal Teaching and Research E an Tarn z of Total Hours Target Target Min Max Workload Teaching and related T58 158 Ki ITE r97 47 5 Research and Scholarship 40 558 Ei ATS roy 2 5 Other activities 159 279 41 159 iT 10 0 Leave Oo 0 0 0 Total 957 1595 60 0 Face to face hours 300 336 1 a 60 Hours are deducted pro rata according to the Academic Career Pathway Page 46 of 53 Teaching Summary Add a Unit to Teaching Summary When you go to a Teaching Summary without units entered it will appear as below
20. 10 students 2 visits each D23 On site supervision Psych Counselling SW YS 50 10 students 5 hrs per student O Other Activity The hours entered are automatically added to the Other Activities including Leadership and or University Service component of an academic workload Leave shows the types of leave that reduces on a pro rata basis an annual workload Select the appropriate leave and enter the leave hours calculated by HoS Equivalent and the leave dates in the Comments box Details of any workload allocations to the above categories will show on the Staff Detail Report Workload hours entered through the Tabs will be displayed in the Staff Summary table Page 32 of 53 The following examples of workload hours for different academic career pathways are for a full time 1 0 fraction academic staff member The workload hours for fractional appointments are pro rated automatically by the Academic Workload Planning System For a given staff member a 5 percent allocation of annual workload hours is an acceptable tolerance Staff are automatically allocated an annual workload of 159 40 or 25 hours dependent on the staff member s academic career pathway and pro rated to fraction of appointment or leave to Research and Scholarship C16 and 159 hours to Other Activities D11 These allocations show on the drop down menus for Research and Scholarship C16 Normal Allocation and for Other Activities D11 Mandat
21. 6 hours Comments A11 LIC and Cross Campus Unit Coordinator multiple LICs 36 hours A12 LIC and Cross Campus Unit Coordinator multiple LICs multiple tutors 53 hours Teaching Summary B1 LIC of a Field Experience unit 20 hours Unit LIC Original Repeat Original Repeat Original Repeat Marking Admin Online Online Total Lecture Lecture Tutorial Tutorial Practical Practical Base Student Totals 0 0 0 0 0 0 0 0 0 0 0 0 The Total hours will be updated each time the cursor moves from a cell or enter Original lecture Tab to the next cell to enter the number of original lecture hours per semester The hover over will show the workload hours for original lectures A1 Teaching Summary Unit LIC v Original Repeat Original Repeat Original Repeat Marking Admin Online Online Total Lecture l A1 Original lecture 9 Original lectures contribute 2 5 x the specified amount of HOURS to the workload Includes contact preparation and feedback Totals 0 0 For example 12 hours of original lectures would add 30 workload hours to the Total at the end of the row The Workload hours are added to the Actual Teaching hours in the Staff Summary updated at the same time as values are entered into the grid 12 original lecture hours are face to face hours 12 hours are added to the Face to face hours at the bottom of the Staff Summary Total Workload hours are rounded to the nearest whole number Page 48 of 53
22. CRN 99 Mode On Campus Campus Strathfield 12 weeks 0 students Lectures 0 7 0 LIC 0 0 Tutorials 0 0 On line Teaching Base 07 0 Practicals 0 0 On line Teaching Per Student 070 i Time Marking 0 0 AdminiConsult Large Class 0 0 Field Experience i Total 0 0 Staff Assignments Name LIC Original Repeat Original Repeat Original Repeat Marking Admin Online Online Total Lecture Lecture Tutorial Tutorial Practical Practical Base Student i Totals 0 0 0 0 0 0 0 0 0 0 0 o Current Academic Workload Planning System ae A Sli EDAB111 6C 201315 MiG LUE Unit search Excel Print Summary Unit Offering Setup Field Experience INDIGENOUS CULTURES amp PEOPLES EDAB111 6C 201315 CRN 99 Weeks 12 Number of Students 9 Face To Face Component Type Hours per Week Sessions Number of Weeks Total lecture 0 0 0 1 0 tutorial 0 0 0 1 0 practical 12 0 Hours of marking 0 0 hrs If this value is not set the default calculated value will be used Hours of Admin Consult large class Enter hours Lic 0 Enter hours Can be taught by any staff member Check this box if this is a unit which can be taught by staff from any school Comment 4 Update You are able to change the number of weeks and the number of students Page 15 of 53 Unit setup records the number of teaching hours required in order to teach a unit It is not related to workload hours Face to Face component Hours
23. JACU AUSTRALIAN CATHOLIC UNIVERSITY Academic Workload Planning System User Guide 2014 Questions and or feedback on the User Guide should be forwarded to workloads acu edu au Page 1 of 53 Table of Contents 1 Academic Workload Planning System cccccccccccceeee eee e seen eee e eee eeeeeeeeeeeeeeeeeeeeeeeennags 5 LE INV OUSO aene A a eau uiaanannNe 5 L2 Roles and PermMiSSiONS resirrirrrrirrar nirna a A AAE r Aa 5 2 Sea VIS E E EE E E E E EE E EE E E E E 7 3 Ada NOW Sale a E O O EEE 9 A EC SUING SCI aaa E E T easaeimneReNtae 10 D gt Ador Edita UME arrana E E E EE AE 12 6 Unit Setup for New Units Edit Existing Unit s sssssssssnsnnsnnnsnrrnnrnrrnrrnrrnrrnrrnrrnar 15 Gd FACE TO FACO MAS eeren EEE A EEE EA EEA EEEE 15 GA FAV ONNE GUNIC orriren A E E a A E E 19 Gio Field EXporience UNITS casavaayvaaetasaxnes eau na annie EA rE aai 20 7 Stall SUMiMaly a E E E E E E E A E E E E E E 24 8 Academic Career PAathwayYS sssssssssssnnnsrrnnsrrnnsnrnrrnrerenrrrrnnrnrnnrrrnnrnrsnenrenrnrrnne 33 8 1 Staff Summary for Teaching and Research sssssssssrssrrsrrrnrrnrrnrrnrrnrrnrenrrnnre 35 8 2 Staff Summary for Teaching focussed s ssssssssssrsrrsrenrsrrnrrrrnnrrrnrrrrerenrenes 37 8 3 Staff Summary for ReSearch fOCUSE ccccccccceteseeeeeeeeeeeeeeeeeeeeeeeeeeeggugennnnegs 39 8 4 Staff Summary for ReSearch On ly c cc ccccceeeeeeeeeeeeeee eee e eee e ee eeeeeeeaeeeeeennnenees 41 8 5 Staff Summary for O
24. Staff Summary include the Total hours from the Teaching Summary plus Workload hours from the drop down Teaching related menu The annual Academic Workload for a staff member can be printed by clicking the print button on the Summary page landscape Page 50 of 53 Click on Reports to access the list of available Reports Current Academic Workload Planning System Logged in as comate Professional Development Servi Log out C IE Reports Reports School E S i Professional Development Servi Click on the Reports Tab to view a report Report Summary Staff Report gt Detailed Staff Report Sessional Staff Report Summary Unit Report Detailed Unit Report Detailed Unit Report Field Experience Fomat Select format than click on the O HTML Generate Report button Generate Report Summary Staff Report is a list of all the staff in a school It displays the data from the Staff Summary on the main staff page It can be generated and saved as an Excel file A column has been added to show workload hours allocated to C16 Staff Summary Report for School of Surna First Fractio Type Career Teachi Target Resear Target Other Target Leave Face Target Total Target c16 me Name n Pathw ng ch to ay Face Bloggs Joe 1 FT Teachin 0 638 40 638 159 319 0 0 336 199 1595 12 40 g and Resear ch Or HTML under the headings below Surname First Name Fraction Type Career Pathwa
25. adjusted for Teaching hours from leave 60 of 60 of 50 of 70 of and related Teaching leave hours annual annual annual hours as a Summary OR if the staff workload workload workload of annual plus member hours hours hours workload allocated exceeds Teaching and related hours from his her target the Teaching in Research Related and menu Scholarship or Other Activities Page 37 of 53 Teaching and Research Research and Scholarship Other Activities Face to face hours Actual Hours Allocated hours entered via the Research and Scholarship Tab Allocated hours entered via the Other Activities Tab Hours entered via the Leave Tab Allocated Workload hours Actual face to face hours taught by staff Automatically calculated from Teaching Summary Adjusted Target The target is adjusted for leave 20 of leave hours OR if the staff member exceeds his her target in Teaching or Other Activities The target is adjusted for leave 20 of leave hours OR if the staff member exceeds his her target in Teaching or Research and Scholarship These hours are automatically adjusted for leave Normal Target 319 hours 20 of annual workload hours 319 20 of annual workload hours number of face to face hours expected Page 38 of 53 Normal Min 159 10 of annual workload hours 159 10 of annual workload hours
26. arking 200 200 hrs If this value is not set the default calculated value will be used Hours of Admin Consult large class 18 Enter hours LIC 26 Enter hours Can be taught by any staff member Check this box if this is a unit which can be taught by staff from any school Comment A Update You must click the Update button to save all the information Page 17 of 53 Summary displays the number of teaching hours required for each component of the unit The data you entered on the Unit Offering Setup page is displayed in the Summary Current Academic Workload Planning System ou eee l EDAB111 6C 201330 MiG TuS nit search ADFD102 6M 201330 Excel Print Summary Unit Offering Setup Field Experience Unit Summary EDAB111 6C 201330 INDIGENOUS CULTURES amp PEOPLES Deactivate Termcode 201330 CRN 470 Mode On Campus Campus Strathfield students 12 weeks 200 Lectures 0 12 LIC O 26 Tutorials O 144 On line Teaching Base 07 0 Practicals 0 0 On line Teaching Per Student o o0 x Time Marking 07 200 i AdminiConsult Large Class 0 18 Field Experience Total 0 400 Staff Assignments Name LIC Original Repeat Repeat Original Repeat Marking Admin Online Online Total Lectur Lect Tutorial Tutorial Practical Practical Base Student Totals 0 0 0 0 0 0 0 0 0 0 0 0 Staff can be assigned to a unit through the Staff Assignments grid see Section 10 The data entered through Staff Assignments will
27. ax Teaching and related 0 7 638 478 Research and Scholarship 638 478 Other activities 153 319 Leave 0 7 0 Total 209 1595 Face to face hours 0 7 336 96 13 Research C16 Normal Allocation iso O Other The manually entered value will not change with fraction of appointment or leave or updating staff details A new value must be entered to change the hours manually allocated to C16 Select the Research and Scholarship activities to be added to the workload in the same way as Teaching related Data for Supervision of Research Students C3 and C4 has been rolled over from 2013 to 2014 Data for 2011 and 2012 Research Outputs for the following elements of the Academic Workload Model C6 C7 C8 C9 C10 C11 C14 C19 C20 C21 C22 C23 C26 that have been reported to and verified by Research Services has been downloaded from the Research Master database The year title and allocated hours pro rata for number of authors are shown under the Research and Scholarship tab Research Please Note The following elements C6 C7 C8 C9 C10 C11 C14 C19 C20 C21 C22 C23 C26 of the Academic Workload Model are reported here for 2011 and 2012 The system will average these elements over two years and the averaged value will be added to the Research and Scholarship total within the Staff Summary Table C16 Normal Allocation C4 Doctoral research degree FT Principal C4 Doctoral research degree
28. ching staff Clicking sorts the column numerically clicking again reverses the order Page 13 of 53 This screen is used to add a new unit onto the system Unit the page below will appear Click save entries to the Current Academic Workload Planning System Home Staff Units Reports New Unit Cancel Code Crn Title Term Code Section Code Mode On Campus Brisbane School School of Education NSW Campus Number Of Students Number Of Weeks Comment Create e Enter the unit details e The Code CRN Title Term Code Section Code must be identical to the Banner data When clicking on New e Units added to Banner later than August will not be on the list of units and should be added to the AWPS manually e Unit Offering Setup for existing units will roll from 2013 to 2014 e If you cannot add a unit and see a message unit already exists you should contact workloads acu edu au or HR acu edu au and request that the unit be reactivated Page 14 of 53 6 1 Face to Face Units Select the unit from the Unit List to display the Unit Summary page or enter the unit code in the Search box Current Academic Workload Planning System a lii EDAB111 6C 201315 iG UE Unit search Excel Print Summary Unit Offering Setup Field Experience Unit Summary EDAB111 6C 201315 INDIGENOUS CULTURES amp PEOPLES Deactivate Termcode 201315
29. easier to see the column headings Page 12 of 53 Column Headings The button at the top of each column allows you to sort the list see below Only one column is sorted at any one time Sort Type Description Lists units by Banner code Clicking sorts the column alphabetically numerically clicking again reverses the order Title Clicking sorts the column alphabetically clicking again reverses the order Term Code Clicking sorts the column chronologically clicking again reverses the order Units grouped into fully online mixed mode and on campus Clicking reverses the order Shows the campus on which the unit is taught If a school is responsible for the delivery of a unit on more than one campus the name of each campus is shown Clicking sorts the column alphabetically clicking again reverses the order Number of students in the unit Clicking sorts the column numerically clicking again reverses the order Duration of the units weeks Sorts numerically clicking again reverses order Allocated Workload hours allocated to the unit through the Teaching Summary for staff teaching the unit or through Unit Set Up Clicking sorts the column numerically clicking again reverses the order Target The number of workload hours required for the teaching of the unit entered in Unit Set Up Clicking sorts the column numerically clicking again reverses the order Allocated of the Target hours that have been allocated to tea
30. ester User Guide Academic Workload Policy Help 10 Credit Point project Select the activity you wish to add to the staff workload Hours allocated to the workload will show as well as an explanatory box relating to the Academic Workload Model For example if A13 is selected the screen below will appear Page 25 of 53 Summary Teaching related Research and Scholarship Other Activities Leave Staff Summary Joe Bloggs Teaching and Research pce sg ar aaa sec gerne AAT Workload Teaching and related 70 638 478 44 Research and Scholarship 40 638 478 2 5 Other activities 159 319 10 0 Leave 0 7 0 0 0 Total 269 1595 16 9 Face to face hours 07 336 96 Teaching related A13 New face to face unit development O Other The normal allocation for a category is shown in grey and is automatically added to the planned workload when you click An edited value may be entered in the blank field It will over ride the allocated value Summary Teaching related Research and Scholarship Other Activities Leave Staff Summary Joe Bloggs Teaching and Research pr eam gear ae Saabs Workload Teaching and related G D 638 478 22 Research and Scholarship aan 638 478 2 5 Other activities 159 319 10 0 Leave 0 7 0 0 0 Total 234 1595 14 7 Face to face hours 0 7 336 96 Teaching related A13 New face to face unit development shared A O Other Page 26 of 53 Research and Scholar
31. hing Online Administration consultation time large Total Workload Hours 0 imu v Summary Unit Report is a list of all the units in a school It displays the data from the Unit Summary page It can be generated as an Excel file or HTML format Detailed Unit Report is a list of all the units in a school showing the Unit Offering Setup and the staff teaching the unit The HTML report displays similar data Unit Unit Title EDSS611 2C 201360 Lecturer in Original Repeat Original So acto Charge lecture lecture tutorial Total 0 0 0 0 Unit Unit Title EDSS612 2C 201360 Lecturer in Original Repeat Original SEH ett Charge lecture lecture tutorial Total 0 0 0 0 PROFESSIONAL PRACTICE AND DEVELOPMENT Repeat tutorial THE POSTMODERN GLOBAL WORKPLACE 0 Repeat tutorial 0 Original practical 0 Original practical 0 Tutorials 0 12 Practicals Admin 0 0 0 0 Teaching Online Administration consultation time large per student classes gt 50 0 Tutorials Practicals Admin 0 12 0 0 0 0 0 Teaching Online Administration consultation time large per student Mode Lectures On Campus 0 12 Repeat Marking Teaching practical time Online base 0 0 0 Mode Lectures On Campus 0 12 Repeat Marking Teaching practical time Online base 0 0 0 0 classes gt 50 0 Marking 0 0 0 Total Workload Hours 0 Marking 0 0 0 Total Workload Hours 0 Detailed Unit Repor
32. ia the Research and Scholarship Tab Adjusted Target The target is adjusted for leave 20 of leave hours OR if the staff member exceeds his her target in Research and Scholarship or Other Activities The target is adjusted for leave 60 of leave hours OR if the staff member exceeds his her target in Teaching or Other Activities Normal Target 319 hours 20 of annual workload hours 1276 hours 80 of annual workload hours Page 39 of 53 Normal Min 159 10 of annual workload hours Minimum teaching would normally be one unit per semester 957 60 of annual workload hours Normal Max 319 20 of annual workload hours 1276 80 of annual workload hours Actual as of total workload Actual Teaching and related hours as a of annual workload Actual Research and Scholarship hours as a of annual workload Teaching and Research Other Activities Actual Hours Allocated hours entered via the Other Activities Tab Hours entered via the Leave Tab Allocated Workload hours Adjusted Target Normal Target The target is 319 adjusted for leave 20 of leave hours OR if the staff member exceeds his her target in Teaching or Research and Scholarship 20 of annual workload hours Normal Min 159 10 of annual workload hours Normal Max 319 20 of annual workload
33. in their own school They do not have access to any other school e Head of School Equivalent is able to read edit and publish unpublish data for his her own school Page 5 of 53 The Executive Dean is able to read and edit data for all schools in the Faculty Executive Deans also have read access to all other Faculties schools Provost DVC and HR relevant officers are able to read and edit all schools faculties organisational units Page 6 of 53 There are four headings on the Welcome page when you log in Home Staff Units Reports Current Academic Workload Planning System Home i a ce eai Welcome to the ACU Workload Application This software allows the updating and viewing of academic workloads View the User Guide View the Academic Workload Policy View help and answers to common questions The Staff button links to the page that lists the staff members in your school Staff will appear under the headings shown in the diagram below It displays information that has been entered in Staff Details Enter name for link to staff workload Current Academic Workload Planning System Click here to enter new staff aeua Staff E u ae New Staff Member Title First Name Last Name Level Fraction Type Semester Availability Allocated Targe Open staff list as an Excel file Column Headings The button at the top of each column allows you to sort the list Only one column is sorted a
34. ing Summary for the staff member See the following Section for more explanation Page 24 of 53 Tabs Sclm Joe Bloggs Mei cm sac Excel Print Summary Teaching related Research and Scholarship Other Activities Leave Teaching related click on the Tab to display the menu for teaching related activities that have a workload allocation A13 A22 in the Academic Workload Model Statt Joe Bloggs Men Ces flac Staff search Excel Print Summary Teaching related Research and Scholarship Other Activities Leave Staff Summary Dr Joe Bloggs E Actual as Actual Adjusted Normal Normal Normal Teaching and Research z of Total Hours Target Target Min Max Workload Teaching and related 07 638 638 478 797 0 0 Research and Scholarship 40 638 638 478 797 25 Other activities 159 319 319 159 478 10 0 Leave 0 7 0 0 0 Total 199 1595 12 5 Face to face hours 07 336 96 Teaching related O Other A drop down menu with the work activities that are categorised under Teaching related appears Teaching relateg pecial Project Teaching New face to face unit development New fully online distance unit development Revision of an online unit New academic in first year of teaching New academic in first year of teaching semester Academic new to ACU in first year of teaching at ACU Academic new to ACU in first year of teaching at ACU sem
35. it Internship 4 2 sites 2 visits each site ae including travel 1 hour per site D19 On site student supervision D19 On site supervision Internships 5 5 students Page 30 of 53 3 Psychology Counselling Social Work and Youth Studies including Psychology Practicum and Casework Counselling Practicum Social Work Field Placements and Youth Work Field Placements See the Academic Workload Model for details There are four types of workload allocation for these units D20 Assessment D20 Assessment Psych Counselling SW YS 25 PSYC614 25 students D21 Administration D21 Administration Psych Counselling SW YS 0 Administrative support provided D22 Site visits including travel D22 Site visit Psych Counselling SW YS 10 5 sites 2 visits each site D23 On site student supervision D23 On site supervision Psych Counselling SW YS 50 10 students 5 hrs per student 4 Professional Experience Education coordination administration helping students d consultation only allocated if there is NO ho stip ours per stugent See the Academic Workload Model for details There are four types of workload allocation for these units Please note there is no on site supervision or assessment for Education units D24 Administration D24 Administration and Consultation Education 2 8 students D25 Site visit to school including travel D25 Site visit
36. kload Page 41 of 53 Normal Min O The Actual as of total workload Normal Max 319 Actual Academic Workload Planning System will allow a zero minimum however normal is Teaching and related 20 of annual workload hours hours asa of annual workload one unit per semester Teaching and Research Research and Scholarship Other Activities Face to face hours Actual Hours Allocated hours entered via the Research and Scholarship Tab Allocated hours entered via the Other Activities Tab Hours entered via the Leave Tab Allocated Workload hours Actual face to face hours taught by staff Automatically calculated from Teaching Summary Adjusted Target The target is adjusted for leave 60 of leave hours OR if the staff member exceeds his her target in Teaching or Other Activities The target is adjusted for leave 20 of leave hours OR if the staff member exceeds his her target in Teaching or Research and Scholarship These hours are automatically adjusted for Normal Target 1276 hours 80 of annual workload hours 319 20 of annual workload hours Page 42 of 53 Normal Min 957 60 of annual workload hours 159 10 of annual workload hours 1276 80 of annual workload hours 319 20 of annual workload hours Actual as of total workload Actual Research and
37. ll Field Experience units see Academic Workload Model for description of class contact activities contributes 2 x the specified amount of face to face hours to the workload Class contact hours are entered in D13 The unit code must be included D13 Class Contact EDFX111 R Class contact time includin nferences information sessions ser d focus gr x the f if ce oad Include the The workload allocations to Field Experience vary with the type of unit and the School Faculty responsible for the unit Each of these allocations has a different identifier in the Other Activities menu 1 Zero Credit Point Units Including Volunteer Experience and Community Engagement See the Academic Workload Model for details There are only two types of workload allocation for these units D14 Assessment D14 Assessment Zero Credit Point Unit 25 BIPX100 100 students D15 Administration D15 Administration Zero Credit Point Unit Administrative support provided 2 Internships Finding Placements for Students with or without on site visits including ARTS326 BIPX301 BIPX302 TECH307 and THCP207 See the Academic Workload Model for details There are four types of workload allocation for these units D16 Assessment D16 Assessment Internships 10 ARTS326 20 students D17 Administration D17 Administration Internships 0 Administrative support provided D18 Site visits including travel D18 Site vis
38. nselling Social Work and Youth Studies including Psychology Practicum and Casework Counselling Practicum Social Work Field Placements and Youth Work Field Placements The total hours for this type of supervision should be entered in Supervision see below Summary Unit Offering Setup Field Experience Field Experience Assessment Rate 0 0 No Marking M Assessmen t Administration Rate 0 0 No Admin M Administration Number of visits x thr 0 00 Face to Face hours D13 15 Student Supervision Supervision Rate UE TEST Ease X No students 0 Total Supervision Rate 0 0 No Supervision M No students 0 Totg Field Experience Tota 0 Enter student supervision as a block instead of a per student rate Update Be sure to click Update before you leave the page The Unit Summary page shows the total Field Experience hours Staff workload for a Field Experience unit should be entered manually through the drop down menu for Other Activities on the staff member s main page Page 23 of 53 The Summary page has been modified and updated to reflect minor changes to the Academic Workload Planning System Since Field Experience workload hours have been re allocated from Teaching and Related to Other Activities the Teaching Summary Table has changed Columns ffor Field Experience activities have been removed from the Table Enter staff name for quick search Current
39. ory Allocation The value of C16 can be edited but D11 is fixed text may be added to the comments box These hours are automatically included in the workload hours shown in the Staff Summary box The Academic Workload Planning System has been designed to assist the Head of School Equivalent in planning and identifying in consultation with an academic staff member an appropriate workload and an Academic Career Pathway In line with the Academic Workload Framework each category of academic work has a tolerance of 10 That is a Teaching and Research career pathway has a normal target for teaching and related of 40 638 hours The tolerance in the Academic Workload Framework and the Academic Workload Planning System allows for a range of 30 478 hours normal minimum to 50 797 hours normal maximum An alert shows blue text if the staff member is below the normal minimum hours or above the normal maximum hours for a workload category in a given Academic Career Pathway An illustration is in the diagram below The blue text alert on the Actual Hours for Teaching and related and Research and Scholarship indicates that the hours are not in the normal range for the staff member s career pathway Teaching and Research The blue text alert in Teaching and related Normal Max hours indicates that the hours are above the maximum hours for the staff member The blue text alert for Normal Min for Research and Scholarship indicate
40. s seminars and focus groups Enter the total number of face to face hours for example 15 and Update The hours are included in the Field Experience Total Summary Unit Offering Setup Field Experience Field Experience Hours canes 0 0 No Marking Assessment i ages 0 0 No Admin Administration Q Number of visits x 1hr 0 Q Student Supervision Supervision r Rate 0 0 No Supervision v No students 0 Total Q ee 0 0 No Supervision No students 0 Total Q ion 0 O Field Experience Total 30 Update Student Supervision The drop down menu see below shows the supervision hour allowance per student in the various categories Select the appropriate rate and enter the number of students The blue information button on the right of the line explains the calculation Supervision rate appears twice because Education has two different rates depending on the extent of the school visit Summar y Unit Offering Setup Field Experience Field Experience Assessment Rate 0 0 No Marking X Assessmen t Administration Rate 0 0 No Admin z Administration Number of visits x thr 0 6066 Face to Face hours D13 15 No students 0 Total No students 0 Total d EAN supervision rate multiplied by the number of students specified as per D19 D26 and Supervision 0 D27 Field Experience Total 0 Update Page 22 of 53 On site supervision hours are not fixed for D23 Psychology Cou
41. s a of expected annual workload Staff Workload without leave Staff Workload with 500 hrs of leave Staff Summary Dr Joe Bloggs Staff Summary Dr Joe Bloggs Actual Adjusted Normal Normal Normal Actual as Actual Adjusted Normal Normal Normal Actual as Teaching and Research z of Total Teaching and Research of Total Hours Target Target Min Max Hours Target Target Min Max Workload Workload Teaching and related 0 7 638 478 0 0 Teaching and related 0 7 438 478 0 0 Research and Scholarship 40 638 478 2 5 Research and Scholarship 27 1 438 478 1 7 Other activities 159 319 10 0 Other activities 109 219 159 6 8 Leave 0 0 0 0 Leave 500 500 31 3 Total 199 1595 12 5 Total 636 1595 39 9 Face to face hours 0 7 336 96 Face to face hours O 230 96 12 39 Since the staff member is Teaching and Research their Teaching and related workload hours are 40 of workload so 40 of leave hours 200hrs are deducted from Teaching and related The adjusted target is changed from 638 to 438 Research and Scholarship workload hours are similarly reduced by 40 of the leave hours 200 to give an adjusted target of 438 hours Other Activities workload hours are reduced by 20 of leave hrs 100 to give an adjusted target of 219 hours The C16 allowance of 40 hours is reduced to 28 by 12 hours 500 x 40 1595 D11 allowance of 159 is reduced to 109 by 50 hours 500 x 159 1595 Face to face hours are reduced by 50
42. s not set the default calculated value will be used Hours of marking 0 hrs lf this value is not set the default calculated value will be used LIC Enter hours Check this box if this is a unit which can be taught by staff from any school Comment Update Values can be changed if necessary Staff are added to an online unit in the same way as a face to face unit Entered in Staff Assignments Page 19 of 53 6 3 Field Experience Units Each of the Faculties has a different model of Field Experience These variations are accommodated by a number of options under the Field Experience Tab The Field Experience tab provides a tool to assist in calculating the number of hours required to conduct the Field Experience unit The entries in this Tab are not linked to workload hours for a staff member NOTE Workload Allocations for FExp LIC FExp Marking FExp Administration FExp Onsite FExp Supervision or FExp Contact should be entered manually through the drop down menu for Other Activities on the Staff member s main page Summary Unit Offering Setup Field Experience Field Expenence Hours Assessment Rate 0 0 No Marking z Assessment Administration Rate 0 0 No Admin Administration Number of visits x ihr 0 Face to Face hours D13 0 Student Supervision Supervision Rate 0 0 No Supervision 7 No students 0 Total Supervision Rate 0 0 No Supervision No students 0 Total
43. s that the Actual allocated hours are below the minimum hours Page 33 of 53 The blue text alerts can show in any of the workload categories if the hours are not in the normal range for the staff member s career pathway The blue Teaching and related text in the example below is just an alert that the staff member s Actual teaching allocation 820 hours is greater than their Normal Maximum hours 797 otaff Summary DrJoe Bloggs i Actual as Actual Adjusted Normal Normal Normal Teaching and Research ime Tar Tar of Total Hours Target Target Min Max Workload Teaching and related 820 B20 B38 rS rar 51 4 Research and Scholarship 40 7 516 638 47s ror 2 5 Other activities 159 258 319 15 738 10 0 Leave 0 0 0 0 Total 1019 1595 63 9 Face to face hours 306 336 63 The blue Research and Scholarship text appears because the Actual hours 40 are below the Normal Minimum hours 478 Other Activities Actual hours 159 are still within the Normal Min 159 Normal Max range therefore no blue alert on the values In the example below Research and Scholarship hours are above the Normal Target so Teaching and related and Other Activities hours are reduced pro rata Even though Teaching and Related hours are in the 30 50 range the blue text is an alert that the staff member has exceeded their Adjusted Target hours See Adjusted Targets Section 9 otaff Summary DrJoe Bloggs Actual as
44. ship click on the Tab to display the menu of workload allocations for HDR students research publications scholarly activities grants etc C1 C28 in the Academic Workload Model The hours for C16 depend on the Academic Career Pathway Teaching focussed 159 Teaching and Research 40 159 Research focussed 25 159 Research only 25 159 Academic Leadership 25 159 The minimum hours are automatically included in the workload ummary Teaching related Research and Scholarship Other Activities Leave Staff Summary DrJoe Bloggs Teaching and Research Actual Adjusted Normal Normal Normal urs Target Targe Min Max Teaching and related Research and Scholarship Other activities Leave Total Face to face hours 638 478 0 0 638 478 25 319 10 0 1595 12 5 336 96 Research C16 Normal Allocation O Other E The value of C16 is related to academic career pathway This value is added to the workload It changes pro rata with fraction of appointment and leave Where the supervisor considers it appropriate to increase the allocated value of C16 above the normal allocation the supervisor should add the value of C16 to the field see diagram below These hours will be added to the staff workload instead of the automatic value Page 27 of 53 Enter adjusted value for C16 New value added to Actual Hours Teachina and Research Actual Adjusted Normal Normal Normal g Hours Target Target Min M
45. t Field Experience is a similar report to the unit report but is confined to Field Experience units Page 52 of 53 Summary of new Features of the Academic Workload Planning System for experienced users Ref New Feature Enter Unit on Staff Teaching Summary Other Activities drop down menu Home button on Welcome page Link between Teaching Summary and Unit Summary Averaging of 2011 and 2012 Research Outputs Use Guide Reference Section 6 Change addition Columns deleted from Table FExp Marking FExp Admin FExp Onsite FExp Super FExp Contact Field Experience workload hours have been re allocated from Teaching and Related to Other Activities New fields D12 D33 added for entry of Field Experience workload data Allows direct navigation to Welcome page from any screen in the application Allows direct navigation from a unit in the Teaching Summary to the Unit Offering Set Up Section 10 Alllows direct navigation from Staff Assignment in a Unit Summary to the Teaching Summary for the staff member Data for 2011 and 2012 Research Outputs for the following elements of the Academic Workload Model C6 C7 C8 C9 C10 C11 C14 C19 C20 C21 C22 C23 C26 that have been reported to and verified by Research Services has been downloaded from the Research Master data base The system will average these elements over 2011 and 2012 and the averaged value will be added to the Research and Scholarship to
46. t any one time Page 7 of 53 Sort Type Semester Availability Allocated Description Clicking sorts the column alphabetically clicking again reverses the order Clicking sorts the column alphabetically clicking again reverses the order Clicking sorts the column alphabetically clicking again reverses the order Clicking sorts the column numerically clicking again reverses the order Clicking sorts the column numerically clicking again reverses the order Target workload hours for the staff member see Section 8 Sorts numerically clicking again reverses order of planned staff workload hours entered into the Academic Workload Planning System Sorts numerically clicking again reverses order Page 8 of 53 Current Academic Workload Planning System acua Staff Mell Cee lela Search Filter e Export as CSV New Staff Member Title First Name Last Name Level Fraction Type Semester Availability Allocated Target The page below will appear staf Units 0 Reports New Staff Member Title First Mane Last Hame chool Department School of Education NSW Level Academic Career Pathway Teaching and Research Commencement of PhO Fraction Employment FT Full Time Temporary Semester availability 1 0 Planned Annual Leave Hours Agreed Research and Scholarship Hours Teach any unit Note e The fields are e
47. tal within the Staff Summary Table Page 53 of 53
48. ted Project Manager Anne Ferreira 2011 2012 Anthony Enders 2012 Page 4 of 53 The Web based Academic Workload Planning Application complies with the Academic Workload Framework within the Australian Catholic University Staff Enterprise Agreement 2010 2013 and the Academic Workload Model The Staff Enterprise Agreement 2010 2013 identifies a number of Academic Career Pathways and the Academic Workload Planning System includes these pathways The system provides a planning model for each of the Academic Career Pathways These pathways are as follows e Teaching and Research e Teaching focussed e Research focussed e Research only e Academic Leadership Service The Academic Workload Planning System User Guide is designed to assist new users of the system and inform experienced users of minor changes 1 1 New User Go to the ACU home page and select ACU Staff Quicklinks Academic Workloads or Tools and Services then Workloads e Select relevant academic year e Click login top RH corner and log in using your usual login and password e You will be asked to sign in as a new user Select your School from the School drop down menu and click Sign Up e Select the relevant year again You are now logged in 1 2 Roles and Permissions There are varying levels of permission for access to the Academic Workload Planning System which includes e Staff are able to read their own workload and the Workloads of all staff
49. the list of units in your school Units will appear under the headings shown in the diagram below It displays information that has been rolled from Banner The list of units administered by a school is rolled from Banner in August of the preceding year Units on the list have an allowed enrolment greater than 0 If the enrolment is set to 0 a unit will not roll If a later decision is made to conduct one these units it must be set up through New Unit which allows you to enter new unit details You may at times get a message unit already exists this means the unit is on the AWPS but has been deactivated by the School Requests for restoration of the unit should be emailed to HR acu edu au Enter unit code for quick link to unit Current Academic Workload Planning System aOun Units Bit eleja Search Filter Export as CSV New Unit Click to enter Code Title Term Code Mode Campus Students Weeks Allocated Target n ew u n l t Open unit list as an Excel file Units are listed in groups which correspond to the annual study periods Clicking on the button to the left of the study period will expand or collapse the group Semester 201315 The unit remains within a group when any sorting occurs The units in the list are grouped into teaching periods to assist with the chronological display of units under Teaching Summary The unit list is not paginated and you may find it convenient to collapse the groups so it is
50. the unit 6 2 Fully Online Units Online units are identified by their code e g EDLA612 7 201330 7 indicates an online unit When an online unit is selected from the Unit List the Summary page looks the same Current Academic Workload Planning System te llii EDLAG12 7 201330 MiG Se earch Excel Print Summary Unit Offering Setup Field Experience Unit Summary EDLA612 7 201330 ASSESS amp CURRIC DESIGN TESOL Deactivate Termcode 201330 CRN 4154 Mode Fully Online Campus Strathfield 12 weeks 0 students Lectures o 0 LIC 0 0 Tutorials 0 0 On line Teaching Base 07 0 Practicals 0 0 On line Teaching Per Student 0 0 Marking 0 0 AdminiConsult Large Class 0 0 Field Experience i Total 0 0 Staff Assignments Name LIC Original Repeat Original Repeat Original Repeat Marking Admin Online Online Total Lecture Lecture Tutorial Tutorial Practical Practical Base Student i Totals 0 0 0 0 0 0 0 0 10 0 0 0 But the Unit Offering Setup page is different Current Academic Workload Planning System aei Sli EDLAG12 7 201330 WiSe Unit search Excel Print Summary Unit Offering Setup Field Experience ASSESS amp CURRIC DESIGN TESOL EDLA612 7 201330 CRN 4154 Weeks 49 Number of Students g On line Component Hours of online teaching base 0 Hours of online teaching time per Can be taught by any staff member Saws 0 hrs If this value i
51. ther Activities including Academic Leadership University SOFIO caccusdemn ca asduedewraneseeuredeeeuaneieantmeadeaneiieeedwcduneee EEEE 43 9 Effect of Leave ON Workload HOUFSS ccccccccceeee eee eee eee ener eee e eee e eee e eee e eee e eee e eee e eens 45 10 Enter Unit on Staff Teaching Summary cc cccccc cece cece eee ee ee ee eeeeeeeeeeee ee eneeeeeeenegs 47 IL REDOT oor sas dccequcstcctaresgunsenagtedseaucctunt E E 51 EE e c nee T E E E E E E E E E E E A E E 53 Page 2 of 53 Document Information Document Name Academic Workload Planning System User Guide 2013 File Name User_Guide_Academic_Workload_Planning_System Last Saved on 29 August 2013 Document Revision History Version Date Updated By Description of Change 2 0 26 Aug 2012 Colleen M t Revision to reflect minor changes to the 2013 Academic Workload Planning System 2 1 12 Mar 2013 Colleen M t Revision to reflect changes to the 2013 Academic Workload Planning System arising from enhancement of the Academic Workload Model 3 0 28 Aug 2013 Colleen M t Revision to incorporate the averaging of Research outputs for N 2 and N 3 Document reviewed by Title Name Director of Human Resources Diana Chegwidden Coordinator HR Systems Anthony Enders Associate Director HR Robert Jazic Business Systems System Testers UAT Team Page 3 of 53 Project Information Project requestor Diana Chegwidden Director of Human Resources Alloca
52. to school Education 4 2 schools 2 visits each D26 On site visit classroom observation D26 On site visit to school classroom observation Edt 3 2 students D27 On site visit discussion D27 On site visit to school discussion Education 2 8 students D28 Professional Experience Coordination D28 Professional Experience Coordination Education 175 BEd Large cohort Approved by Dean Page 31 of 53 5 Field Experience Health See the Academic Workload Model for details There are three types of workload allocation for these units Workload allocations are entered in a similar way D29 On site hospital or equivalent D30 Assessment D31 Administration and Liaison D32 Field Experience Coordinator 6 Field Experience Theology See the Academic Workload Model for details There is one type of workload allocation for these units D33 Assessment administration and liaison There is a record of staff workload allocations for Field Experience under the Other Activities tab For example Other D11 Mandatory Allocation D12 LIC Field Experience Unit PSYC814 D20 Assessment Psych Counselling SW YS 25 PSYC614 25 students D21 Administration Psych Counselling SW YS 0 Administrative support provided 2 Admi coordination administration helping students nd p ultation only allocated if there is NO D22 Site visit Psych Counselling SW YS 20
53. uivalent and staff member in managing a workload when Research and Scholarship hours exceed the target hours This is more likely to be used in circumstances where a Teaching and Research staff member has significant research outcomes n 2 with the associated workload for a given year The hours shown in this field is the agreed workload allocation for the year that differs from the sum of Research and Scholarship hours n 2 and will act to over ride the value of the Research and Scholarship hours indicated in the Research and Scholarship tab Clicking the Teach any unit box allows any unit from any school organisational unit to be added to the staff member s allocated teaching workload hours through their Teaching Summary More details in Section 10 The staff member s name will be included in the Unit Summary page for the relevant unit Note When editing is complete click Update This directs you back to the main staff summary page The workload hours displayed in the Staff Summary box are determined by the Academic Career Pathway More details in Section 8 Page 11 of 53 Click on Units Current Academic Workload Planning System Home z a ali lela Welcome to the ACU Workload Application This software allows the updating and viewing of academic workload Click on the Units icon View the User Guide View the Academic Workload Policy View help and answers to common questions The button takes you to
54. xplained under Edit Existing Staff Section 4 e If you want to return to the Staff List select Staff Page 9 of 53 Click on Edit in the Staff Details box on the main summary page The edit page shown below allows you to change any staff details Summary Teaching related Research and Scholarship Other Activities Leave Staff Details DrJoe Bloggs Title Dr First Name Joe Last Name Bloggs School Department School of Education NSW Level Academic Career Pathway Teaching and Research Commencement of PhD Fraction 1 00 Employment FT Full Time Temporary Semester availability Planned Annual Leave Hours 100 ee ee Enter the required Tec aii F changes and click on the Comments Update button Update Cancel Academic Career Pathway The diagram above shows a drop down menu labelled Academic Career Pathway Select the appropriate academic career pathway for the staff member Please note this should reflect the formally agreed academic career pathway The default setting is Teaching and Research Commencement of PhD If a staff member is enrolled in a PhD enter the commencement date via the date picker or enter in the format day name of month year e g 25 Feb 2011 Planned Annual Leave Hours can be added to assist in workload planning These hours are not included in the workload calculations Page 10 of 53 Agreed Research and Scholarship Hours This field has been added to assist the HOS Eq
55. y Teaching Target Research Target Other Target Leave Face to Face Target Total Target C16 Detailed Staff Report is a list of all the staff in a school showing the units taught by the staff member and the workload allocations entered under the drop down menus for Teaching related Research and Scholarship and Other Activities It can be generated as an Excel file Or HTML All staff are listed It is not possible to print an individual staff workload by inserting page breaks in an HTML file You must go to the main Summary page for the staff member Print produces a staff summary similar to that below Page 51 of 53 Surname First Name Fraction Type Career Pathway Bloggs Joe 1 0 FT Teaching and Research Unit Allocation Unit Lecturer in Original Repeat Original Charge lecture lecture tutorial Total 0 0 0 0 Teaching related Description Research Description Normal Allocation Other Description Mandatory Allocation Sessional Staff reports are Repeat tutorial 0 Teaching Target 0 0 0 Original practical 0 Comments 638 40 2 5 Repeat practical 0 Comments Comments Research Target Marking time 0 Other Target 638 159 319 10 0 Teaching Online base 0 Leave 0 per student 0 Face to Face Target 0 336 Hours Hours 40 generated in the same manner Total Target 199 1595 classes gt 50 0 12 C16 m 40 Teac

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