MYOB Public Holiday Loader User Guide
Contents
1. Click OK When you go back into the Current or One Off Pay you should see the information from the public holiday loader has been imported into the pay Some suggested reports to check your information m Paysheet Report All Pay information Public Holiday Pay Report To show all employees with days not worked Alternative Leave Report To show all days worked Hours Analysis To show any time and a half or stat day worked rate types You can now continue running your pay in the normal way 182. 2006 Melson Anniversary 30 01 2006 Waitangi Day 06 02 2006 Taranaki Anniversary 13 03 2006 Otago Anniversary 2 U 03 2006 Good Friday 14 04 2006 Easter Monday 17 04 2008 ANZAC Day 25 04 2006 Queen s Birthday 05 06 2006 south Canterbury Anniversary 25 09 2006 Hawkes Bay Anniversary 2U 10 2006 Labour Day 23102006 afm ot k a pao Gf Edi ie Delete Resetto Defaults Exit To create a new holiday click Add and enter the holiday s details To change an existing holiday select it and click Edit To delete a holiday select it and click Delete Click Reset to Defaults to revert all changes and restore the default list of public holidays When you are done editing holidays click Exit to return to the options screen The remaining settings on the options screen relate to the payment of public holidays Rate the hours worked on a public holiday at The selection for standard hourly rate or relevant hourly rate only applies to the payment for employees that work on the public holiday For employees that did not work on the public holiday and would have normally worked on this day the public holiday loader will pay the specified number of hours against the public holiday leave type This method will pay the employees based on the relevant hourly rate they are set up within their employee maintenance Standard Hourly Rate This is the default option This will use the employee s normal hourly rate as defined in
3. May C Permanent C Casual C Salaried C Waged l sap Options Clicking the Choose employees button displays a screen listing all employees that have the same pay frequency as the pay you selected earlier Tick the boxes for all employee that you want to load data for or click Select all for all employees If an employee is not selected in this screen they will not appear in any subsequent screens of the Public Holiday Loader NOTE If you are missing any employees in this step it means that they are set to a different frequency than the pay you selected previously or they have already been paid a Public Holiday in the pay selected Using the Public Holiday Loader On the right of this screen are options for sorting and grouping You can change the listing of employees that you see by using these options Click Save when you are finished then click Next to continue to the next screen Loading Public Holiday Data The process for loading data for a public holiday is as follows 1 Specify all employees who did not work on the holiday 2 Of those employees who did not work on the holiday specify those who would have normally worked on that day of the week 3 For the employees selected in step 2 i e employees who did not work on the holiday but normally would have enter the hours that they would normally work on that day 4 For those employees who did work on the holiday i e all employees who were not sele
4. eeu MYOB EXO Employer Services 2013 01 eoa werra souris M TOB EXO Payroll 2013 01 MYOB EXO Health and Safety 2013 01 Ci MYOB EXO Employee Information 2013 01 MYOB EXO Time and Attendance 2013 01 Runtime Files 09 00 0000 7423 Support provider details Company Name WY OB NZ Ltd Support Phone 0800 YOR EXO 0800 6962 396 Support Email payrollsupporntm myob com Sales Phone 0800 WYOB EXO 0800 6962 396 Registration Fax 0506 329 729 Registration Email exoservices myob com Website Www myob co nz enterprise This product is licensed Licence Name Demonstration Company Licence Number Use of this software is subject to the MYOB End User Licence Agreement a copy of which be found here Copyright MYOB Technology Pty Ltd 1999 2013 ermo o 3 The directory that EXO Payroll is installed in is displayed at the bottom of the window next to Installed in Note down this location 4 Close all open instances of EXO Payroll Introduction Once you know the install directory you can install the Public Holiday Loader 1 Copy the Setup exe installer to the PC running EXO Payroll NOTE The installer may have been sent to you as a zip file in this case you must unzip the installer before running it 2 Double click on the Setup exe installer to run it i Welcome f welcome to MYOB EXO Payroll Public Holiday gt PS Loader Setup program This program will install SERVICES lt MYOB ESO Payroll Public Holiday L
5. of Weekly pay period ending Monday 04 February 2013 Choose employees 21 January 2013 10 February 2013 select all select none Public Holiday Melson Anniversary 04 February 2013 Auckland Anniversary 0 January 2013 wellington Anniversary 21 January 2013 oF Options Back Ment Exit The next screen of the wizard is to select the employees to process through the public holiday loader and to select the public holiday date to process for them The wizard displays any public holidays that fall within the period end date of the pay that you selected earlier If you do not see the public holiday that you want to process you can use the Show more dates button to view more dates in the list Tick the box es for the holiday s that you want to process Click Save to proceed to the next screen or Choose employees to select the individual employees to load data for MYOB EXO Payroll User Guide Processing Multiple Regional and Standard Public Holidays If you select multiple public holiday days through the Public Holiday Loader e g during Christmas and New Year the process detailed below will be repeated for each day If you are processing multiple regional public holidays e g you have employees to process for Auckland Anniversary and Wellington Anniversary it is best to process a separate run for each Anniversary day i e process Auckland Anniversary for all Auckland employees first then complete the load
6. their standard pay If the employee has multiple hourly rates then hourly rate number 1 is used For salary staff without an hourly rate already setup the rate will be calculated from the standard pay salary and the days hours paid Relevant Hourly Rate The relevant hourly rate setting uses the employee s relevant hourly rate as defined in the employee setup This is the same rate used for Sick Public Holiday not Worked Bereavement and Alternative leave calculations The relevant hourly rate method is set on an employee basis and can be calculated using the Standard Pay 4 week average or Hourly rate The rate type selection applies to both salary and wage employees The application of the selected rate depends on specific options that are set individually for salary and wage employees MYOB EXO Payroll User Guide Waged Employees This setting deals with the payment method for waged employees that work on the public holiday There are two options Specific Pay Rate Type The first pay rate in the payroll setup that has multiplier of 1 5 is automatically selected In most payroll setups this pay rate will be used for time and a half If you want to select a different rate type for public holidays you can use the selection box to change the pay rate The hours worked on a public holiday will be paid as a wage line using the selected pay rate type By using a different pay rate type from ordinary time you can separate out the public ho
7. 0 l Fulltime PartTime Both And worked on the public holiday Yes f No Both And normally work on this day Yes f No Both And pay amount has changed Yes f No Both And accrued an alternative leave day a Edi Print f Screen C PDF F C Yes C No f Both Back Next E wit This screen displays the information that the Public Holiday Loader will load into the Current or One Off Pay You can filter the data that is displayed by using the options on the right hand side of the screen If you have employees in the Current or One Off Pay that did not work on the public holiday and have already had their pay adjusted to reflect this it is a good idea to set the filter to show employees that did not work on the public holiday and review the old and new gross values If any employees display a decrease in gross pay you should edit the employee and check the number of hours to reduce field The Print button generates a report containing the information that you see on the screen either to the screen to preview the information before printing or to a PDF file When creating a PDF you must specify a path and filename e g C payrollv publicholidaysummary pdf 15 MYOB EXO Payroll User Guide You can click on the Edit button to view any employee s information or make any changes to the information E MYOB EXO Public Holiday Loader Edit payment information for employee Wallace Edward Jame
8. Bes Tick the boxes for all employees that did not work on this public holiday Leave the boxes unticked for any employees that did work Click Next to continue to the next screen MYOB EXO Payroll User Guide 2 Select employees who would normally work on the day i MYOB EXO Public Holiday Loader rc f mem These employees did not work on Auckland Anniversary 28 January 2013 Select the employees who normally work on this day Monday Select all Select none Sagi endl gone Lie Ea C All Employees Employee code Employee alpha M 2 Andrews Thomas Harley C Department M 3 Houghton Jannet Faye Default cost centre C 4 Smith Sandra Olive EXO Time and Attendance employees j j CR ide WEES 75 Keating Karl Adrian Rapid employees Remote employee C Timesheet employees C MyStatiinto employees Fulltime t Parttime l Permanent l Casual C Salaried C Waged ep Options Back Exit This screen displays the employees who did not work on the public holiday i e those employees whose boxes you ticked on the previous screen Tick the boxes of the employees who would have worked on this day had it not been a public holiday The employees that you select on this screen will automatically be paid for the public holiday not worked using the Public Holiday leave type Employees that are not selected i e employees who don t normally work on this day will not be paid a Public Holiday lea
9. Loader Setup program This program will install MYOB EXO Payroll Public Holiday Loader on your computer E EXC Eal Welcome to MYOB EXO Payroll Public Holiday EMPLOYER l SERVICES aa POEDER kis strongly recommended that you esit all Windows programs before running this Setup Frogram Click Cancel to quit Setup and close any programe you have running Click Nest to continue with the Setup program WARNING This program i protected by copyright law and International treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the masimum extent possible under law Cancel 6 When the installation is complete click the Finish button You can now start EXO Payroll and use the Public Holiday Loader Utility Using the Public Holiday Loader Starting the Public Holiday Loader Once the Public Holiday Loader utility is installed a new Special menu becomes available in EXO Payroll 1 Select Special Applications from the Special menu 2 Onthe Choose Application window highlight Public Holiday Loader w Choose Application Fublic Holiday Loader Exit Esc 3 Click Select Before Running the Public Holiday Loader To use the public holiday loader you must first open a Current or One Off pay This is the pay period in which any Public Holidays put through this loader will be processed If you import data i
10. MYOB Public Holiday Loader Installation and User Guide Important Notices This material is copyright It is intended only for MYOB Enterprise Solutions Business Partners and their customers No part of it may be reproduced in any way without the prior permission of MYOB MYOB has carefully prepared this material but excludes to the extent allowed by legislation any direct or indirect liability arising from errors or omissions or from its use Any case studies including the application of particular accounting standards or legislation are representative examples only and will not directly apply to the user s own circumstances They are not a substitute for professional advice Users must check that third party materials for example from the IRD and the ATO are current at the time they are used Trademark Rights MYOB is an internationally registered trademark of MYOB Technology Pty Ltd The use of this trademark and MYOB s other trademarks is prohibited without prior consent Other products mentioned may be service marks trademarks or registered trademarks of their respective owners Table of Contents Introduction 4 Installing the Public Holiday Loader icc sores net tnntacecercnissasewssisadeedencdeserd sohdacduentredeasdecaudedeiactenstereniaens 4 Using the Public Holiday Loader 1 Starting the Public Holiday Loader co snccccessceesncavesesseessetseasaubwnetieusiancdsuesougedevadduncghseieceiuniedanevevaauvavess 1 Before Runn
11. and Attendance employees O 22 Watson Judy May Rapid employees Remote employee C Timesheet employees C MyStatiinto employees Fulltime Parttime l Permanent C Casual Salaried C waged ep Options Back Exit This screen displays the employees who worked on the public holiday i e those employees whose boxes you did not tick in step 1 above Tick the boxes of the employees who would have worked on this day had it not been a public holiday For employees who did work on the public holiday and would have normally worked on this day the public holiday loader will automatically accrue an Alternative Leave day Employees that whose boxes are not ticked on this screen will not have their Alternative Leave balances increased Click Next to continue to the next screen 13 MYOB EXO Payroll User Guide 6 Enter the hours normally worked on the day MYOB EXO Public Holiday Loader co e These employees worked on Auckland Anniversary 28 January 2013 Enter the hours these employees normally work on this day set all hours to 0 00 Update hours Code Alpha bh GEORGE Thomas Russell George 7 KARUSOO Robinson Henry Karuso o HILLAR Mathew Martin Hillary ep Options This screen displays a list of employees that worked on this public holiday day and who would have normally worked i e those employees whose boxes you ticked on the previous screen For each employee enter t
12. creen 11 MYOB EXO Payroll User Guide 4 Enter the hours actually worked on the day EI MYOB EXO Public Holiday Loader E E These employees worked on Auckland Anniversary 28 January 2013 Enter the hours these employees actually worked on this day set all hours to 6 00 Code Alpha b GEORGE Thomas Russell George F KARUSO Robinson Henry Karuso a HILLAR Mathew Martin Hillary 4 JACKSON wiliam Duncan Jackson ce WATSON Judy May Watson cep Options Back Next E it This screen displays the employees who worked on the public holiday i e those employees whose boxes you did not tick in step 1 above Enter the number of hours that each employee worked on this day You can change hours for an individual employee by clicking directly on the Hours column or specify a value for all employees in the set all hours to box and click Update hours to apply this value Click Next to continue to the next screen 12 Using the Public Holiday Loader 5 Select employees who would normally work on the day i MYOB EXO Public Holiday Loader rc f mem These employees worked on Auckland Anniversary 28 January 2013 Select the employees who normally work on this day Monday Select all Select none Sagi endl gone Lie a C All Employees Employee code Employee alpha MT Karuso Robinson Henry C Department M 8 Hillary Matthew Martin Default cost centre 79 Jackson William Duncan EXO Time
13. cted in step 1 enter the hours that each employee actually worked on the holiday 5 Of those employees who did work on the holiday specify those who would have normally worked on that day of the week 6 For the employees selected in step 5 i e employees who worked on the holiday and would normally work on that day enter the hours that they would normally work on that day The screens involved in each of these steps are described below Steps 1 6 are repeated for each holiday you selected on the previous screen Once data has been loaded for all holidays the wizard moves on to the Review screen see page 15 1 Select employees who did not work on the holiday MYOB EXO Public Holiday Loader Eo Es Select the employees who did not work on Auckland Anniversary 28 January 2013 Select all Select none EO All Employees B M 1 Wallace Edward James B M 2 Andrews Thomas Harley M 3 Houghton Jannet Faye M4 Smith Sandra Olive M 5 Keating Karl Adrian 76 George Thomas Russell CT Karuso Robinson Henry C 8 Hillary Matthew Martin C 9 Jackson William Duncan C 2 Watson Judy May sap Options sort and group by Employee code C Employee alpha C Department C Default cost centre CC EXO Time and Attendance employees C Rapid employees C Remote employee Timesheet employees C MyStafiinto employees Fulltime Parttime Permanent Casual C Salaried C Waqed Ge nak
14. e is paid a normal salary of 1000 per week 5 working days and works on a public holiday they should receive a gross of 1100 This is composed of 200 per day for the four normal working days and 300 200 x 1 5 for the public holiday If the Reduce Salary option is not ticked and the option to increase the salary is used then the employee will receive his normal 1000 salary plus an additional 300 for the public holiday This means that the employee will be overpaid The Reduce Salary option should only be disabled when you select the option to pay the time and a half hours worked on the public holiday as a wage line In this instance the employee receives their normal salary for the period plus a wage line that is calculated at 5 of the employee s hourly rate If the option to pay the hours worked as a wage line is selected and the reduce salary option is enabled the public holiday loader will reduce the employee s salary by the value of a normal day It will then add a wage line for the hours worked using either the selected pay rate type or using ordinary time at an increased hourly rate The settings for using a specific pay rate or overriding the hourly rate apply in the same manner as for wage employees Once all options have been set click Save to return to the wizard Using the Public Holiday Loader Selecting Public Holidays Ei MYOB EXO Public Holiday Loader e en Select the public holidays to be processed as part
15. eekly One Off Pay 14 02 2013 The first screen of the wizard displays all open pays Select the pay that you want to load public holiday data for and click Next NOTE If you have multiple pay frequencies in your payroll you will need to run the Public Holiday Loader once for each pay frequency Using the Public Holiday Loader Special Considerations Ei MYOB EXO Public Holiday Loader aE Some of your employees require special consideration These employees may have public holiday information loaded from external modules Please read the following information carefully Choose employees EXO Time and Attendance ou have EXO Time and Attendance installed and you appear to have an open pay period in EXO Time and Attendance you are processing public holidays from EXO Time and Attendance you should either past the times to payroll first or exclude these employees fram being processed by the public holiday loader oF Options This screen appears If you have employees in the payroll that are marked as Time and Attendance employees Timesheet or Remote employees or employees set up in Mystaffinfo This warning means that those employees may already have a public holiday payment allocated to them from the other modules so you need to ensure you don t pay them twice for that day Before processing them through this utility you will need to check that they aren t being paid through any of those modul
16. er and backup Then run the process again for Wellington Anniversary employees If you want to process all Public Holidays through the loader at one time please be aware that you will need to processes employees for all days you have selected to include e g John Smith in Auckland is processed for a day not worked for Auckland Anniversary John would normally work on this day so he is paid for a Public Holiday Not Worked When it comes to processing Wellington Anniversary John isn t based in Wellington so when asked you need to say that he didn t work on Wellington Anniversary and he doesn t normally work on that day This will then exclude him from being paid anything on that day It is easier to process each day as a separate loading Otherwise you are effectively processing each employee twice when you don t need to Selecting Employees Dy MYOB EXO Public Holiday Loader Seo x Select the employees who did not work on Auckland Anniversary 28 January 2013 Select all Select none STA ead m Gee Ei 0 All Employees Employee code Employee aloha M 2 Andrews Thomas Harley C Department M 3 Houghton Jannet Faye f Default cost centre M4 Smith Sandra Olive C EXO Time and Attendance employees 5 Keating Karl Adrian a Eoi ci eres M6 George Thomas Russell bales i ia MT Karuso Robinson Henry es eae i C MyStafflnto employees M 8 Hillary Matthew Martin Saure M 9 Jackson William Duncan O Partine M 22 Watson Judy
17. es If they are you will need to exclude them from the process see below Click Next to continue MYOB EXO Payroll User Guide Setting Options An Options button is available on all wizard screens after the first You can click this button at any point in the wizard to set up the method of processing public holidays MYOB EXO Public Holiday Loader Public holiday loader options Maintain the list of public holidays available to be loaded Rate the hours worked on a public holiday at f Standard Hourly Rate C Relevant Hourly Rate Yfaged Employees Pay time and a halt for working on a public holiday by Using a specific pay rate type C Overriding the hourly rate Time a Half k Salary Employees W Reduce Salary Fay time and a half for working on a public holiday by f Increasing the salary Paying as a wage line f Using a specific pay rate type Overriding the hourly rate Public Holiday ey Save Exit Using the Public Holiday Loader Adding and Removing Public Holidays The public holiday loader is pre loaded with public holidays through to the end of 2018 The Add Remove Public Holidays button opens a new screen where you can change this list of holidays E MYOB EXO Public Holiday Loader Add Remove public holidays Public Holiday Name Public Holiday Date Day after New ears Day 02 01 2006 Southland Anniversary 16 01 2006 Wellington Anniversary 23 01 2006 Auckland Anniversary 30 01
18. he number of hours that they would have normally worked had this day not been a public holiday Enter the number of hours that each employee worked and tick the Reduce Hours tick box if you wish to reduce the employee s Standard Pay week by the same number of hours NOTE If the wage hours in the Current or One Off Pay already reflect the fact that the employee worked on this day then do not tick the Reduce Hours box as this will result in the employee being underpaid In particular if you are loading the public holidays into a One Off Pay that holds no other pay information do not tick the Reduce Hours tick box on this screen Click Next to continue to the Review screen 14 Using the Public Holiday Loader Review Screen EJ MYOB EXO Public Holiday Loader Review the suggested payments for Auckland Anniversary First Name Last Name Old New Accrue Sor employees by Gross Gross Day Employee Code i 1 Edward James Wallace 600 00 632 00 sy Where employees work in 2 Thomas Harley Andrews 360 00 360 00 3 Jannet Faye Houghton 480 00 480 00 All Products x 4 Sandra Olive Smith 720 00 720 00 showing employees who are 5 Karl Adrian Keating 440 00 440 007 C Salaried C Waged f Bath 6 Thomas Russell George 560 00 616 00 Iv C Permanent Casual Both 7T Robinson Henry Karuso 480 00 528 00 Iw 8 Matthew Martin Hillary 600 30 660 30 lv 9 William Duncan Jackson 600 00 780 00 7 22 Judy May Watson 680 00 884 0
19. ing the Public Holiday Loader cccccccsssececceeseceeeescceeeesececeeseceecsueceeeeeeceetenaeeetas 1 Runne the PUBIC Holiday Loader sccccasccccssosneactessnnstassaunhaGaeaOsamndedesadnaieedyeseObevsnvegestuaeeeietasndicnsdewe 2 DELO C NS Te a e a E EE EEE E E A asd deseeaneneaeesmeraoeede 2 Pac CONSCI O arrr e SE EE EE E E EAEE 3 PA OP UON a E E E AE A E EE EO E TET EO EEA E 4 elece PODC HO AY eeror na EEEE EE EEEE TE 7 Selecting EMPlOVeeS cccccesecccssscecesececesececenececencecaueceseeceseeceeeneeseencesauaeceseneceseeessuscesauecessuness 8 Loading Public Holiday Data cccccccssssccccsscecssscecsnececenececesceceeecesseceseecesensesseecesenecetseceeeeeees 9 Review Screen sccesccsccesccesccsccesecsccessssecessssecesecessesecesssaeceseeaecesesasssaecesseaseeseeaeeeseeaseeseensesasenseees 15 Pie REO ona S e 17 Introduction The Public Holiday Loader utility is an add on to MYOB EXO Payroll which allows you to load pay information on public holidays for all employees in one operation Installing the Public Holiday Loader Follow these steps to install the Public Holiday Loader utility as an add on to MYOB EXO Payroll Before installing the utility make a note of the directory that EXO Payroll is installed in If you do not know the name of the directory 1 Open EXO Payroll and log in as normal 2 Select About from the Help menu The About window appears Dy About EXO Application Version l
20. liday on an Hours Analysis report To set up a separate public holiday time and a half rate go to Utilities menu gt Setup Payroll gt Setup Page 2 Overriding the hourly rate When this option is selected the public holiday loader will pay the hours worked as an ordinary time pay rate with the hourly rate overridden by 1 5 times For example an employee with an hourly rate of 10 per hour would receive the hours worked on a public holiday as a separate wage line of ordinary time at 15 per hour The hourly rate used with both settings is determined by the selection of standard hourly rate or relevant hourly rate in the previous section of the options screen Salary Employees The salary employee section deals with the options for payment of salary employees that work on the public holiday Selecting the Reduce Salary option in this section will automatically reduce the employee s normal salary by a day s worth of salary per day of public holiday being paid This option works in conjunction with the other options below Pay time and a half for working on a public holiday by When a salary employee works on a public holiday the payment can be made as either an increased salary or as a wage line NOTE The reduce salary option should always be enabled if you use the increase salary payment option Please read the following options carefully as the combination of settings in this area can provide varying results If an employe
21. nto payroll from other applications or modules you should complete your regular import before running the public holiday loader If you have imported public holidays from another application then you should not use the public holiday loader If you load public holidays into a pay that has already had the same public holiday imported you will end up with duplicate entries MYOB EXO Payroll User Guide Running the Public Holiday Loader The Public Holiday Loader uses a wizard interface to gather all the necessary information Click Next to move through each screen entering the requested details NOTE You can click Exit at any time in the wizard Clicking Exit does not end the wizard straight away you are given the option of checking employees details or printing reports then returning to the wizard This means you can interrupt the wizard to perform these tasks without losing the data you have already entered Process not Finished Eg Warning lf you exit now then none of the completed steps will be saved The public holiday loader process has not been finished If the reason for exiting Is that you must collect additional information about employees then these options might help a Open Employee Print Reports gt Retur Exit Anyay Selecting the Pay MYOB EXO Public Holiday Loader Select a pay to load public holidays for Open Pays Weekly Current Pay 04 02 2013 Monthly Current Pay 13 02 2013 W
22. oader on your computer MTOR EATER PROSE SOLUS kis strongly recommended that you exit all windows programs before running this Setup Prograrn Click Cancel to quit Setup and close any programs you hawe running Click Nest to continue with the Setup program WARNING This program i protected by copyright law and International treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under law 3 Click Next on the Welcome screen pz Choose Destination Location Setup will install hOB E0 Fayroll Public Holiday Loader in E Siae the following folder SERVICES MTOR EATER PRESSE SOULS To install into a different folder click Browse and select another tolder Tou can choose not to mstall MYO EXO Payroll Public Holiday Loader by clicking Cancel to exit Setup Destination Folder CAPA ROLLY Browse MYOB EXO Payroll User Guide 4 You are asked for the destination directory Enter the install directory that you noted down above then click Next C4 Start Installation a EXO Tou are now ready to install MYOB E0 Payroll Public Holiday E l EMPLOYER Loader SERVICES MTOR EATER PRESSE SOULS Press the Nest button to begin the installation or the Back button to reenter the installation information 5 Click Next to begin the installation TE Welcome
23. s on Auckland Anniversary Monday 28 January 2013 Did the employee actually work on the day E Number of hours actually worked Does the employee normally work on this day Iw Number of hours normally worked Will the employee accrue an alternate leave day 1 Override Current hourky rate 15 0000 Relevant hourly rate Adjusted hourly rate Override Current gross pay Reduce pay by Number of hours to reduce Increase pay by Adjusted gross pay The new gross and the information on this screen is based on the settings chosen in the previous screens If any of the rate settings are incorrect it is recommended that you also check your employee setups in addition to making any changes in the edit screens as there may be some setup errors which are calculating an incorrect rate Click Save to save any changes or Cancel to exit this window without saving changes When you are satisfied that the figures on the Review screen are correct press Next to move to the final step 16 Using the Public Holiday Loader Print Report and Finish MYOB EXO Public Holiday Loader ol fea Print out the report and check yalues carefully before selecting finish to apply the changes to the current pay E This report details the changes to each employee s pay in a descriptive fashion This is similar Print Descriptive Repor tothe employee notes that are added to the system Sort and group by f Employee code C Emplo
24. ve day Click Next to continue to the next screen 10 Using the Public Holiday Loader 3 Enter the hours normally worked on the day E MYOB EXO Public Holiday Loader rece pC mes These employees did not work on Auckland Anniversary 28 January 2013 Enter the hours these employees normally work on this day set all hours to 0 00 Update hours Code Alpha 1 WALLACE Edward James Wallace 2 ANDRE YS Thomas Harley Andrews 3 HOUGHTON Jannet Faye Houghton cep Options This screen displays a list of employees that did not work on this public holiday day and who would have normally worked i e those employees whose boxes you ticked on the previous screen For each employee enter the number of hours that they would have normally worked had this day not been a public holiday This is the number of hours that the public holiday loader will enter against the public holiday leave type Tick the Reduce Hours box if you wish to reduce the employee s standard pay week by the same number of hours NOTE If the wage hours in the Current or One Off Pay already reflect the fact that the employee did not work on this day then do not tick the Reduce Hours tick box as this will result in the employee being underpaid In particular if you are loading the public holidays into a One Off Pay that holds no other pay information do not tick the Reduce Hours tick box on this screen Click Next to continue to the next s
25. yee alpha C Department f Preview to screen i Printto PDF Clicking Print Descriptive Report generates a report showing you all the details involved in the payment of the public holiday As with the previous report you can output this report to a PDF file or preview to screen then print from there Use the Sort and group by option to determine how the information in the report should be ordered When creating a PDF you must specify a path and filename e g C payrollv publicholidaydetail pdf NOTE It is recommended that you print the report to PDF to save even if you are printing a hardcopy as you will be unable to print this report again once the Public Holiday Loader has been finished When you are satisfied that all of the information is correct and reports are printed click Finish to import the information into your Current or One Off Pay 17 MYOB EXO Payroll User Guide You are asked to confirm the operation Recalculate Pays This will accept all entered walues and recalculate the employee s pays 2 Continue ey Click Yes to accept and load the holiday information into the pay You will be prompted to make a backup you must make a backup in order to proceed Once the backup is complete and the public holiday loader has uploaded the data into the Current or One Off Pay you will see a confirmation message Process Complete mE i All public holidays hawe been loaded successfully
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