Australian Stroke Data Tool (AuSDaT) Hospital User Guide
Contents
1. O Accurate Estimate 22 00 Known time of onset Yes No Unknown 11 07 2015 You cannot enter a future date G Accurate Estimate Unknown NOTE this programmed a E logic is in place to help to Yes No Unknown collect accurate data at the point of record entry G Yes No O Unknown Yes No 26 04 2015 Date of transfer must be on or after date of arrival Entering data in the patient record edit form data validations The patient record entry form includes many instances of programmed logic i e data validations to help you collect accurate patient data For example certain dates that you enter must be on or after a previously entered date preventing incorrect dates from being entered AUSCE MSIS 1em Australian Stroke Clinical Registry Back to table of contents 3 TIPS STR PIKE Stroke a TELEMEDI ian Stroke Coalition ao strokefoundation Austral Date collec latient record management Patient record vi Patient record edit Record attributes Patient record ID 196 Dashboard Administration Data collection Onset date 17 12 2014 If you select No to help EEE Collect data notes then the notes will ee ie een iser pronie not longer appear on the prename A To prevent data loss your patient record edits are being automatically saved w Audit Lastname HAWKER Auditor information re CO rd e ntry fo ri Y Patient2. Australian Stroke Coalition Dashboard Administration Data collection Hospital Ji AuSDoT Programs N STROKE DATA TOOL Dashboard Administration Data collection Notifications There are no current notifications Welcome ALEX HAWKER Current Hospital Wagga Wagga Base Hospital Australian Stroke Clinical Registry NSF National Acute Audit 2015 My profile 1 50 YP incomplete 2 Records Switch hospital 1 17 in error 1 50 complete 1 17 complete Change password 4 67 incomplete Logout Familiarise yourself with the new tool You now have full access to the tool but before you begin collecting patient record data for the audit you might find it useful to familiarise yourself with the administration user profile password reset and dashboard features Back to table of contents AUSCR MSTS TIPS SIROKE side Australian Stroke Clinical Registry Sasann in TELEMEDICINE Australian Stroke Coalition society ii muda aio strokefoundation AuSDaT i AUSTRALIAN STROKE DATA TOOL Dashboard Administration Data collections Admimistration Us Users Users in aii file Programs New user Search for users First name First name Last name Last name Role Role Search Reset Familiarise yourself with the new tool administration There are three administration screens to help you to manage the users and programs in your hospital p
3. Onset date 13 01 2015 Program s NSF National Acute Audit 2015 Australian Stroke Clinical Registry Patient record management creating new patient records step 2 You must enter the patient first name last name date of birth and gender This will ensure your record carries a unique ID preventing you from creating a duplicate patient record in error and allowing you to later search for the patient record You then need to select the National Audit Program and click the Create new record button You will then be presented with the patient record edit form allowing you to begin manually entering data Back to table of contents AUSCR MSTS TIPS SIROKE side Australian Stroke Clinical Registry TELEMEDI stroke society amp Australian Stroke Coalition eet mated strokefoundation Welcome ALEX HAWKER Au S Dal Last Login 30 05 2015 12 03 SHEE AUSTRALIAN STROKE DATA TOOL Current Hospital Wagga Wagga Base Hospital Dashboard Administration Data collection Data collection Patient record management Patient record view Patient record edit Patient record edit Record attributes NOTE At the point of creation all section tabs will be shown as incomplete highlighted in amber Patient record ID 199 Onset date 29 10 2014 Collect data To prevent data loss your patient record edits are being automati B Auditor information Auditor information J Pa
4. Trestrrents in Strobe Sate Implementation of Australian Stroke Clinical Registry ni memet TELEMEDICINE AUSCR MSTS TIPS STROKE stoke ei Back to table of contents Australian Stroke Coalition azg b mathain sirokefoundation AuSDaT Te AUSTRALIAN STROKE DATA TOOL NSF Organisational Survey for Wagga Wagga Base Hospital Please complete the NSF Organisational Survey Once successfully completed you will be able to begin collecting patient record data for the clinical audit Start Survey anel The NSF Organisational Survey prompt to collect data on first login lf you are a Hospital Coordinator as soon as you ve agreed to the Terms and Conditions you will be prompted to collect data for the NSF Organisational Survey You will not be able to access the tool for clinical data collection until you ve successfully completed the survey The organisational survey is a snapshot of the structures and services in your site as in June 2015 and the data you collect will form your hospital profile within the AuSDaT lf you are a Data Collector you will not be required to complete the survey Back to table of contents 3 TIPS STRPIK Stroke a TELEMEDICINE AUSCR MSTS Australian Stroke Clinical Registry Australian Stroke Coa society 6 D ant aia strokefoundation NSF Organisational Survey for Wagga Wagga Base Hospital To prevent data loss your survey edits are being autom
5. then the Was a swallowing assessment by a speech Yes No Undocumented two questions will be re pathologist recorded enabled Date Time Unknown Was the swallow screen or swallowing assessment performed before the patient was given Entering data in the patient record edit form disabled questions lf questions have been disabled based on a valid response to a previous question the questions will grey out and you will not be able to enter data for these questions The question will be shown as complete green in the patient record view Mobilisation Back to table of contents AUSCR MSTS mom TIPS STROKE sde Australian Stroke Clinical Registry n rELEMEDIC Australian Stroke Coalition al Acute clinical data Telemedicine and reperfusion w Other clinical information Complication during hospital admissions n Further rehabilitation and community re integration Secondary prevention p Discharge information Return to view Date accuracy Onset time Time accuracy Did the stroke occur while the patient was in hospital Date of arrival to emergency department Date accuracy Time of arrival to emergency department Time accuracy Did the patient arrive by ambulance Was the patient transferred from another hospital Was the patient transferred to another hospital for acute care after admission to your hospital Date of transfer de society eg i mad Read strokefoundation
6. Australian Stroke Coalition Australian Stroke Data Tool AuSDalT Hospital User Guide a gr 3 AUSCR FSIS m 5 TIPS SOE ok TELEMEDICINE Australian Stroke Coalition strokefoundation Welcome to the AuSDalT the Australian Stroke Data Tool This presentation is designed as a user guide for hospital staff to access and collect data for the National Stroke Audit of Acute Services 2015 The web tool has been specifically built to make data collection easier and more efficient and this will become more apparent in the months and years to come when the tool is used to collect data for other stroke programs You are required to read this user guide before being granted access to the tool This will help to ensure that you have the best possible experience when logging into the tool for your first few sessions This user guide is by no means exhaustive It will give you just enough information to get started so if you require any assistance with using the tool please contact the NSF National Audit Coordinator audit strokefoundation com au ae eter Australian Stroke Clinical Registry AUSCR MSTS m TIPS STROKE sde Australian Stroke Coalition society ved met ate sirokefoundation aD 2 User guide table of contents Web browser compatibility Hospital roles The ASC web page resources Gaining access Invitation email Change password Agree to the Terms and conditions The NSF Organisati
7. Imaging TIA and Neurovascular service 7 a Advanced medical trainee Yes No bal Organisation of workforce E Incomplete b Clinical psychology Yes No Team coordination and assessment sections c Neuropsychology Yes n Access to further services Pan Noa d Dietitian Yes No ws Communication with patient and carer ee e General physician Yes No m Continuing education peny P f General practitioner Yes No Submit g Geriatrician Yes No The NSF Organisational Survey completing by section When you enter valid responses to all questions within a section the section tab will turn green If there are one or more questions still awaiting a response the section tab will remain amber Back to table of contents AUSCR MSTS TIPS SIROKE side Australian Stroke Clinical Registry Sasann in TELEMEDICINE Australian Stroke Coalition azg i et ate sirokefoundation NSF Organisational Survey for Wagga Wagga Base Hospital To prevent data loss your survey edits are being automatically saved al Hospital details l Team coordination and assessment ad Presentation to hospital Do you have a mobile in patient stroke Yes No eam al Imaging TIA and Neurovascular service Eam S ti i w Organisation of workforce Does your stroke unit team routinely Yes O No ection In provide clinical care or advice for patients error p a Team coordination a
8. Login 30 05 2015 12 51 SI5 AUSTRALIAN STROKE DATA TOOL Current Hospital Wagga Wagga Base Hospital Dashboard Administration Data collection Patient record edit The Other clinical information section is caia the largest and contains 15 headings meee there is a shortcut link for each of the headings Onset date 16 12 2014 Collect data To prevent data loss your patient record edits are being automatically saved lect NS Acute 2 w Auditor information rop Other clinical information BB Patient demographics Impairments on admission Swallowing Hydration amp nutrition Mobilisation Continence Mood Aphasia Neglect Antithrombotic therapy Assessment and management of fever Admissio i transfer inf tion nT R All r BB Admission and transfer information Assessment and management of hyperglycaemia Dependancy within 72 hours of admission DVT Prophylaxis Allied health assessments Communication and support for patient and family carer w Pre stroke history Impairments on admission w Acute clinical data se Telemedicine and reperfusion On admission were any of the following impairments present Other clinical information Sensory deficit Yes No Undocumented oe Complication during hospital admissions Cognitive deficit Yes No Undocumented m Further rehabilitation and community re integration Visual defic Yes No Undocumented ot m Secondary prevention y N Und ai N es I NO O Undocument
9. Perceptual defici ss Discharge information Entering data in the patient record edit form easy navigation shortcuts To help you navigate between the questions in the larger record sections you can use the linked shortcuts at the top of the section and jump to the questions you re wanting to enter edit data for Back to table of contents AUSCE FRSTS _ er TIPS STR KE sre f Australian Stroke Clinical Registry iiai Treatments trove stipes TELEMEDICINE society D ut iam strokefoundation ian Stroke Coa Austral AuSDat Hit AUSTRALIAN STROKE DATA TOOL Dashboard Administration Data collections Data collection Patient record management Patient record view Patient record edit Patient record edit Record attributes Patient record ID 195 Onset date 16 12 2014 Message displayed Collect data here To prevent data loss your patient record edits are being automatically saved Auditor information s Pre stroke history m Patient demographics History of known risk factors Pre admission medication Dependency prior to admission Entering data in the patient record edit form autosave To avoid data loss your edits are being automatically saved and so there is no need to hit the Return to view to save your edits Back to table of contents AUSCR MSTS TIPS SIROKE side Australian Stroke Clinical Registry wm Sorose ain Lemen TELEMEDICI society Australi
10. Value BM imaging TIA and Neurovascular service 100 How many beds are there in your hospital 150 oe Organisation of workforce S u rvey 1 01 Does your hospital have a specialist stroke unit s Yes a Team coordination and assessment 2 Z 1 02 How many beds are in the stroke unit 30 Access to further services a ii gt BB Access to further service 103 How many patients with acute stroke are present in the hospital today 2 w Communication with patient and carer 1 04 How many patients with acute stroke were admitted to your hospital in the last year approx 250 io Continuing education 105 How many patients with acute stroke are present in the stroke unit today 3 106 How many patients with acute stroke were admitted to the stroke unit in the last year 63 Does your hospital have The NSF Organisational Survey review and update Once you ve completed your survey you can review and update at anytime Data collectors can also view their hospital survey results Unlike in previous rounds of the NSF audit you will not be required to complete the survey in its entirety again Instead the NSF National Audit Coordinator will ask you to periodically review and update the information This request will be issued via a notification within the tool see section on your Dashboard Back to table of contents Eug 3 AUSCR MSS TIPS SIROKE sroke fi Australian Stroke Clinical Registry society 6 bi aui ma aia strokefoundation
11. demographics n oe Hospital name Wagga Wagga Base Hospital Email alex hosp coord com Admi d f Auditor name ALEX HAWKER Contact number 01 1111 4444 f Pre stroke hist Auditor email alex hosp coord com Job title Acute clinical data Auditor contact number 01 1111 4444 Show help notes L Telemedicine and reperfusion Auditor discipline Al scipline Yr Y f Other clinical information Auditor discipline Doctor The discipline of the auditor e g Cancel Please select Registrar wl Complication during hospital admissions Doctor ompucation curing nospital acmissions Nurse Allied health lal Further rehabilitation and community re integration Manager Other P Secondary prevention a Discharge information Entering data in the patient record edit form helo notes Each question on the record entry form has a help note These have been written to help you understand how to respond correctly to each question Each help note also includes a reference to the National Stroke Data Dictionary for further information The help notes will be automatically displayed But once you become familiar with the questions you have the option to turn them off via your user profile settings Back to table of contents AUSCR STS mom TIPS STROKE side yerwure wm Australian Stroke Clinical Registry re TELEMEDIC society Di mums aioe sirokefoundation Australian Stroke Coalition ZB SOA Welcome ALEX HAWKER A AuS Da Last
12. n Ci o Auditor information Patient demographics i To leave the edit form inane icon to edit the H Patient details yo u cl j ck h e re m Admission and transfer information i _ reco rd J Pre stroke history Toggling between patient record view and edit modes Discharge information 2 09 Date of birth You can easily toggle between the patient record entry form and patient record view screen by hitting the pencil icon on the patient record view screen and clicking the return to view button on the patient record edit form You will notice that you will remain on the same section of the record when you toggle between the two screens Back to table of contents Eu grt 3 AUSCR MSIS TiPS SIROKE sef Australian Stroke Clinical Registry Taaa in B aw TELEMEDIC I Australian Stroke Coalition Patient record view Onset 17 12 2014 Last update on 30 05 2015 by ALEX HAWKER A patient record collects data on a single patient per episode of care You can track overall record completeness New episode Record attributes Patientrecord ID 196 Percentage complete Hospital Wagga Wagga Base Hospital Createdon 30 05 2015 Created by ALEX HAWKER Programs This record includes data collected for the following programs Program Completeness Su Status Action NSF National Acute Audit 2015 Expand this record for Select programs n You can track the completion Collected data status of each sec
13. or t th mobile service question contingent on COI l 1p e e w Access to further services having a stroke unit survey in a w Communication with patient and carer Does the hospital have a clini No pathy naging stroke later Sess l O n Continuing education Do you have regular multidisciplinary team Yes O No meetings for the interchange of information about individual stroke patients If yes how many meetings held per month 24 Are there locally agreed assessment protocols for the following a Consciousness level Yes No The NSF Organisational Survey collecting data over several sessions You can choose to partially save your survey and complete in a number of sessions When you return to your survey is will appear as you left it in your previous session all previously entered data would have been saved Back to table of contents AUSCR MSTS _mm TIPS STR KE srode Australian Stroke Clinical Registry Treatments m Strote materi cll L TELEMEDICINE inl ICH society 6 b unt iam strokefoundation Australian Stroke Coali O Aus Dal AUSTRALIAN STROKE DATA TOOL NSF Organisational Survey for Wagga Wagga Base Hospital TO prevent data loss your survey edits are being automatically saved Hospital details Continuing education ia Presentation to hospital a B B Is there a program for the continuing Yes No education of staff relating to the al Imaging TI
14. site contact coordinator for the AuSDaT and the National Stroke Audit and for the AuSDaT or program staff e g NSF audit team to maintain details including current phone number and email In the case that there is more than one hospital coordinator all relevant contacts will be maintained and used by the NSF in coordinating the National Stroke Audit 5 Agree to having participating hospitals listed in any national reports and publically available nb your contact details will not be shared 6 Agree to complete the NSF Organisational Survey on first login if not already completed which will remain within the AuSDaT as your hospital profile If you do not C IC k h ere complete the survey you will not be able to access the tool to collect for the clinical audit 7 Agree to collect data for the National Stroke Audit in a timely manner in accordance with the program s data collection timeframes 8 Agree to grant the NSF permission to use your data for analysis and reporting purposes ensuring data is aggregated and presented in a non identifiable form 9 Agree to complete an evaluation of the program if requested so to assist the NSF in ongoing improvements to the program The NSF as the service provider agrees to 1 Provide participating sites with 24 7 system availability where practicable Any planned system upgrades will be managed effic notifications will be issued in the AuSDaT Dashboard to inform users of any upcoming system upgrades A
15. the National System Administrator ahawker strokefoundation com au This message comes from an unmonitored mailbox Please do not reply to this message Best Regards The NSF Audit Team Gaining access invitation email lf you are listed as the Hospital Coordinator for your site you will receive a invitation email that includes a link to the sign in screen This would have been sent to you from the NSF National Audit Coordinator check your inbox for the email address admin ausdat org au lf you are a nominated Data Collector at your site you will receive your invitation email from your site s Hospital Coordinator but you will also need to check your inbox for the email address admin ausdat org au Back to table of contents eu ars So AUSCR MSTS TIPS SIROKE stake Australian Stroke Clinical Registry Australian Stroke Coalition gp sac ke AuSDaT AUSTRALIAN STROKE DATA TOOL Dashboard Administration Data collection ALEX HAWKER Change password Change password Current password eeneeees New password PIE C TEE TeELCericrigrg fy EE Confirm password Confirm password FUGE Cancel Gaining access change password When you first sign in you will be prompted to change your password You will notice that the password strength meter changes colour red to amber to yellow to green as you enter your new password you want to make sure that you select a strong pa
16. your user profile and can view and edit your profile details at any time Back to table of contents AUSCR MSIS e A TIPS STR KE sre Australian Stroke Clinical Registry Treatments in Strobe a TELEMEDIC I Trial Le Australian Stroke Coalition society strokefoundation AuSDal re fee AUSTRALIAN STROKE BATA TOOL Dashboard Administration Data collection Patient record management Patient record import N otifi cati ons Patient record data collection statistics NSF Organisational Survey There are no current notifications Program completion Collecting clinical data for the NSF national acute audit The clinical component of the NSF acute audit is a retrospective case note audit of 40 consecutive patients admitted and discharged from 1 September 2014 to 28 February 2015 Remember if it s not in the notes it did not happen or 10 of your site admits more than 400 cases per year Back to table of contents AUSCE mics INSPIRE Australian Stroke Clinical Registry wm TIPS SIROKE sdo Stroke TELEMEDICINE Trial stroke society Di maa ms aie sirokefoundation Australian Stroke Coalition j AuSDaT aaier masanin USTRALIAN STROKE DATA TOOL Dashboard Administration Data collection Patient record management acs gg Click to create new record Go to patient record Search for patient records arame Last gt Search patient records Date Of Birth Date Of B
17. 2015 30 05 2015 30 05 2015 NSF National Acute Audit 2015 Searching your patient records All patient records collected at your hospital will be listed in the Patient record management screen Back to table of contents Australian Stroke Clinical Registry n TELEMEDICINE AUSCR FRSTS _w TIPS STR KE stoke WL Austral AuSDar SHEEN AUSTRALIAN STROKE DATA TOOL Current Hospital Wagga Wagga Base Hospital ian Stroke Coalition oes bi mums aioe sirokefoundation Dashboard Administration Data collection Patient record management New record NOTE you can also Go to patient record export open incomplete A records Search for patient records First name First name Last name Data will be Date Of Birth exported for all aneda la Ne the patient Click here to export records listed Gender Gender v v Show advanced search options Show 10 v entries Bulk update ID First name Last name Gender Date Of Birth Onset date Date created y Date updated Program Completeness 199 Female 10 02 1956 29 10 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 198 Katherine COLLINS Female 16 06 1949 07 10 2014 30 05 2015 30 05 2015 Australian Stroke Clinical Reaistry Exporting your patient records lt is important to export all of your completed patient records to check the accuracy of data entered prior to the data being analysed Data will export in an excel spreadsheet and we will b
18. A and Neurovascular service management of stroke laa Organisation of workforce Over the last 2 years has the stroke team Yes No Unknown aa Team coordination and assessment been involved in quality improvement activities that have included collecting and Click button lad Access to further services reviewing local stroke data and agreeing on when all strategies to improve care i Communication with patient and carer sections are green hina I Continuing education Submit The NSF Organisational Survey completing When all section tabs are highlighted in green you have successfully completed your survey By clicking the Submit button you will gain full access to the tool and will be able to begin collecting for this year s clinical audit Back to table of contents AUSCR MSIs em TIPS STR KE sre f Australian Stroke Clinical Registry wm Sorose NESIE E Lemen TELEMEDICIN Australian Stroke Coalition Sook i et Late shrokefoundation Select this menu item to review your survey AuSDal SHE AUSTRALIAN STROKE DATA TOOL Dashboard Administration Data collection Data collection NSF Organisational Survey Patient record management NSF Organisational Patient record import OPEROR TY NSF Organisational Survey Last update on 30 05 2015 by ALEX Survey response Click the pencil BB Hospital details Hospital details 7 oe Presentation to hospital Ref Name editing your
19. Date Of Birth Onset date Date created y Date updated Program Completeness 199 Female 10 02 1956 29 10 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 66 198 Katherine COLLINS Female 16 06 1949 07 10 2014 30 05 2015 30 05 2015 Australian Stroke Clinical Registry 197 Michael DAVIES Maie 25 11 1952 03 02 2015 30 05 2015 30 05 2015 Australian Stroke Clinical Registry 38 196 Male 21 10 1945 17 12 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 195 Male 23 06 1969 16 12 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 61 194 Female 30 05 1963 10 03 2015 30 05 2015 30 05 2015 NSF National Acute Audit 2015 193 Female 30 05 1939 17 12 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 67 192 Female 23 01 1947 01 05 2015 30 05 2015 30 05 2015 NSF National Acute Audit 2015 191 Male 23 08 1971 01 03 2015 30 05 2015 30 05 2015 NSF National Acute Audit 2015 100 Showing 1 to 9 of 9 entries Monitoring completeness of all your hospital patient records You can also easily monitor completeness of ALL the record created at your hospital from the Patient record management screen Back to table of contents AuUSCR RSTS TIPS STROKE store Australian Stroke Clinical Registry TWeahnents in Sreto iian iiiar TELEMEDICINE na Australian Stroke Coalition gD Sook i mms ion sirokefoundation Welcome ALEX HAWKER Last Login 30 05 2015 01 59 Current Hospital Wagga Wagga Base Hospital Dashboard Administr
20. Programs WSF National Acute Audit 2015 Australian Stroke Clinical Registry Familiarise yourself with the new tool administration viewing my hospital details You can view your hospital details by opening up the hospital screen under the administration menu Back to table of contents AUSCR MSTS 6 TIPS STR KE sre f Australian Stroke Clinical Registry vestments in Stroke D ty lc cc i a a TELEMEDI society i met ate sirokefoundation aD a Australian Stroke Coalition OETA F _ p s Se Welcome ALEX HAWKER A oo q Last Login 30 05 2015 11 42 Current Hospital Wagga Wagga Base Hospital SHE AUSTRALIAN STROKE DATA TOOL Dashboard Administration Data collection E Notifications There are no current notifications Program completion 9 p NOTE You will only see Australian Stroke Clinical Registry NSF National Acute Audit 2015 th C O n e g rap h wh i Ist u Si n g pe complete ao the tool to collect only for the audit Biia 2 Records eral 6 Records 4 67 incomplete About AuSDaT Terms amp Conditions Developed by ICM Consulting National Stroke Foundation 2015 Familiarise yourself with the new tool my dashboard Whenever you sign in the first screen you see will be your dashboard Here you can read the latest notifications issued by the NSF National Audit Coordinator and AuSDaT National Systems Administrator and get a quick snapshot as to your data collection st
21. This allows us to monitor whether the questions are being interpreted the same by each auditor Back to table of contents TS imrmnnonsoeion N TIPS STROKE E stoke f AUSCE pslis Australian Stroke Clinical Registry Australian Stroke Coalition ERS Di mums ion sirokefoundation You easily see when youre in the reliability case edit form Dashboard Administration Patient sient view Last update lt 06 2015 by ALEX HAWKER A patient record collects data on a single patient per episode of care Record attributes AuSDaT Patient recordID 201 Click here to Original patient 192 es access the Percentage complete Patient record view Original record _ EEEN Click here to Created by ALEX HAWKER Reliability Record ID 5 1 access the Progran een reliability case Hospital Wagga Wagga Base Hospital Createdon 01 06 2015 This record includes data collected for the following programs Program Completeness Status Action NSF National Acute Audit 2015 39 1 No actions available Programs Expand this record for Select programs iin i nis record inciuces Gata collected for the folowing programs Program Completeness ED Status Acton Collected data F Navona Acute Aud 2015 A E Aucitor information Auditor information 7 Coltacted dete ll Patient demographics Ref Name E Avatar intormation Auditor information iv Admission and transfer information p 100 Hospital name i Pesern cemogrspt
22. a EN Name pa Toggling between the original record and the adjoining reliability case You can easily toggle between the original patient record and the corresponding reliability case Back to table of contents E aF ia W AUSCR MSTS 9 TIPS SIROKE soei Australian Stroke Clinical Registry TELEMEDICINE Di mui ms ain sirokefoundation Australian Stroke Coalition society Ji AuSDaT e AUSTRALIAN STROKE DATA TOOL Dashboard Administration Data collection Patient record management New record Go to patient record ee Patient records which First name eg aaa have a reliability case Gener Coe derived show the R icon Date Of Birth Onset date From To v Show advanced search options Sow v Jemes ID First name Last name Gender Date Of Birth Onset date Date created y Date updated Program Completeness 199 Female 10 02 1956 29 10 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 6 Male 21 10 1945 17 12 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 Mae 23 06 1969 16 12 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 194 Female 30 05 1963 10 03 2015 30 05 2015 30 05 2015 NSF National Acute Audit 2015 Female 30 05 1939 17 12 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 192 Female 23 01 1947 01 05 2015 30 05 2015 30 05 2015 NSF National Acute Audit 2015 Male 23 08 1971 01 03 2015 30 05 2015 30 05 2015 NSF National Acute Audit 2015 Showi
23. ails page under the Administration menu AUSCE RSits INSPIRE Australian Stroke Clinical Registry 3 STS mm TPS SIROKE sof Back to table of contents Australian Stroke Coalition diss i et ae shrokefoundation O AuSDaT tT AUSTRALIAN STROKE QATA T Dashboard Administration Data collection Patient record management New record You can also go straight to the record by go simply entering the patient record ID number and hitting Go Go to patient record You Can search Search for patient records ner First name for specific records using the i search options Date Of Birth available and clicking the search button Onset date To v Show advanced search options To view all records you simply need to Reset p nnn click the Reset button Show 10 v entries ID First name Last name Gender Date Of Birth Onset date Date created y Date updated Program Completeness 199 Female 10 02 1956 29 10 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 6 198 Katherine COLLINS Female 16 06 1949 07 10 2014 30 05 2015 30 05 2015 Australian Stroke Clinical Registry 7 Michael DAVIES Male 25 11 1952 03 02 2015 30 05 2015 30 05 2015 Australian Stroke Clinical Registry 196 Male 21 10 1945 17 12 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 Male 23 06 1969 16 12 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 194 Female 30 05 1963 10 03
24. an Stroke Coalition eet mat emseiee strokefoundation Dashboard Administration Data collection collect p t d agement Pat d Patient record edit Dashboard Administration Data collection Data collection Patient record management Patient record view Record attributes nt bagi view Patient record ID 193 a i a a a t 17 12 2014 Last update on 30 05 2015 by ALEX HAWKER A patient record collects data on a single patient per episode of care Onset date 17 12 2014 New episode Collect data Record attributes To prevent data loss your patient record edits are being automatically saved Patient recordID 193 Percentage complete a Auditor information s Patient demographics Hospital Wagga Wagga Base Hospital w Patient demographics Patient details Createdon 30 05 2015 f Admission ang transfer information Created by ALEX HAWKER Date of birth 30 05 1939 f Pre stroke history Programs Acute clinical data Age 75 9 This record includes data collected for the following programs a Telemedicine and reperfusion Gender Female v Program Completeness oiled Status Action NSF National Acute Audit 2015 Other clinical information Interpreter needed i Yes No Expand this record for Select programs la Complication during hospital admissions Is the patient of Aboriginal Torres Strait Neither Aboriginal nor Torres Y Islander origin a Further rehabilitation and community re integration Collected data o Secondary prevention C ick th e pe
25. ata collection Patient record management New record Pu C Ick h ere Go to patient record Search for patient records First name First name Last name Last name Gender Gender v Date Of Birth Onset date From TO v Show advanced search options Patient record management creating new patient records step 1 The first step in creating a patient record is to click the New record button If you hospital collects for AUSCR and you ve granted permission to have your AUSCR data pre populated for the National Clinical Audit the first step is to find the existing patient record Please get in touch with the NSF Audit Coordinator for further information Back to table of contents AuSCR MSTS _ wm TIPS STROKE sef Australian Stroke Clinical Registry tetas a TELEMEDI Australian Stroke Coalition AuSDaT AUSTRALIAN STROKE DATA TOOL strokefoundation Dashboard Administration Data collection cord management New patient record New patient record e y data for the new patient record 1 1 1 1 n order to create the new patient record the following fields are required to be completed so a patient reference number can be generated N OT E pat e nt ide ntifyi ng Please fill in all the fields below and click the Create new record button information is only used to First name Mary Last name Hobbs IS N OT able to be viewed Date of birth 23 05 1955 by the NS F team Gender Female v
26. ation v Data collection v Patient record data collection statistics View statistics for your hospitals programs delayed by up to 1 hour Hospital program completion Show 10 v entries Program y Collection from Collection to Total count Open In error Incomplete Complete Closed NSF National Acute Audit 2015 30 05 2015 Ongoing 7 7 3 6 1 0 Australian Stroke Clinical Registry 30 05 2015 Ongoing 2 2 0 1 1 0 AuSDar SEL AUSTRALIAN STROKE DATA TOOL Dashboard Administration v Data collection v About AuSDaT Terms amp Conditions Developed by ICM Consulting Data collection Patient record data collectio gii gt Niele tetera Malet ELACA National Stroke Foundation 2015 Patient record import Patient record data ceii Patient record data collection statistics View statistics for your hospitals prog NSF Organisational Survey Hospital program completion Show 10 v entries Program y Collection from Collection to NSF National Acute Audit 2015 30 05 2015 Ongoing P ati e nt re CO rd d ata CO ect O nN stat l St CS Australian Stroke Clinical Registry 30 05 2015 Ongoing Another useful way of keeping track on the completeness of your patient records is to visit the Patient record data collection statistics screen third menu item within the Data collection menu Here you can see the total count of record created at your hospital and of the total count how many are open and how many are close
27. atus for the clinical audit The aim is to achieve a complete status for all 40 consecutive cases by 28 August 2015 AUSCR MSTS Australian Stroke Clinical Registry Back to table of contents 3 TiPS STR MKE E sroke fi 5 TELEMEDIC stroke society bi mud ma aia strokefoundation ian Stroke Coa Austral Nelcome ALEX HAWKER Last Login 30 05 2015 11 42 Current Hospital Wagga Wagga Base Hospital Dashboard Administration Data collection Account Profile ALEX HAWKER My profile Switch hospital ed afin obese l i Change password View my AuSDaT user profile C ick ed it to U pd ate jing PE m your profile details First name ALEX AuSDaT SHE AUSTRALIAN STROKE DATA TOOL Lastname HAWKER Email alex hosp coord com Dashboard Administration Data collection Contact number 01 1111 4444 Account Profile ALEX HAWKER Job title Update my user profile Show help notes Yes Update my AuSDaT user profile Account expiry date Firstname ALEX ALA User role s Canberra Hospital Hospital Coordinator Lastname HAWKER St George Hospital Hospital Coordinator Email alex hosp coord com Wagga Wagga Base Hospital Hospital Coordinator Contact number 01 1111 4444 Job title Project Manaher Show help notes Save Cancel Familiarise yourself with the new tool my user Profile Apart from the initial setup you have complete control over
28. bout AuSDaT Terms amp Conditions House data in an environment that is secure and stable Train and support participating staff in the use of the tool for the purposes of collecting data for the National Stroke Audit Provide regular communication in preparation for coordination of and evaluation and reporting of the National Stroke Audit Only collect de identified patient record data and analyse and report data in an aggregated and de identifiable manner Not to share your data with any third party without participation sites strict permission to do so Maximise the usefulness of the data collected in driving change in clinical practice by providing a asite level summary of results with at least national benchmarking b Anational de identified report that can use locally for presenting to your peers etc On aw fw pf accept the terms and conditions of the Ausdat application and wish to proceed cance Gaining access agree to the Terms and Conditions Comply with all relevant state and national legal obligations regarding the collection and storage of data National Stroke Foundation 2015 strokefoundation Developed by ICM Consulting Once you ve changed your password you will be required to read and agree to the Terms and Conditions If the Terms and Conditions change you will be prompted to agree to them when you next sign in You can access the latest Terms and Conditions at any time in the tool footer
29. d Of the open records this screen also tells you how many records are incomplete in error and complete Back to table of contents AUSCR MSTS mm TIPS SIROKE sde Australian Stroke Clinical Registry TELEMEDICINE Australian Stroke Coalition oes Di mara ms ait shrokefoundation Be Sea Welcome ALEX HAWKER SS a AuSDa Last Login 01 06 2015 11 18 ire Curr tak Wagga Wagga Base Hospital N STROKE DATA TOOL Dashboard Administration Data collection l ient record management Patient record view Patient record view Onset 01 05 2015 Last update on 30 05 2015 by ALEX HAWKER A patient record collects data on a single patient per episode of care New episode Record attributes Patient record ID 192 Click here to Reliability Record ID Create reliability record 4 create a reliability NOTE you can Percentage complete i case only create a Hospital Wagga Wagga Base Hospital reliability case from a closed patient record Createdon 30 05 2015 Created by ALEX HAWKER Programs This record includes data collected for the following programs Program Completeness Status Action Expand this record for Select programs Collected data for N I Aucitor information Auditor information Creating reliability cases We ask that you enter up to five reliability cases Each case is derived from an original patient record and it is to be entered in the exact same way by another auditor as the original record
30. d make the changes and then re close After the audit program closes on 28 August 2015 you will no longer be able to re open a closed record or be able to create a new record You will however be able to complete all open records If you need to edit a closed record after 28 August you will need to contact the NSF National Audit Coordinator Back to table of contents AUSCR STS mom TIPS STROKE sde Australian Stroke Clinical Registry n rELEMEDIC stroke society i et Late sirokefoundation troke Coalition Bs AUSTRALIAN STROKE DATA TOOL Dashboard Administration Data collection Dasta collection Patient record management Bulk update Patient record management W h e n al yo u r 40 O r SO Program Completeness consecutive cases are showing NSF National Acute Audit 2015 Go to patient record Australian Stroke Clinical Registry fi as 100 complete then you ve Australian Stroke Clinical Registry POE com p eted th e au d it an d yo u NSF National Acute Audit 2015 Dm O must make sure all your Es Gender Gender Y records are closed Date Of Birth Date Of Birth New record gi gi Ke Ke e NSF National Acute Audit 2015 63 NSF National Acute Audit 2015 67 NSF National Acute Audit 2015 NSF National Acute Audit 2015 100 Qy es e a as Yy Ss se 9 Onset date From Tc v Show advanced search options Show 10 v entries ID First name Last name Gender
31. e providing an export key to help you interpret your export in the coming weeks Exported data can also be used for local analyses Back to table of contents AUSCR MSTS 4 TIPS STROKE se Australian Stroke Clinical Registry TELEMEDIC stroke F K Australian Stroke Coalition society SY If you fail to hit the continue seg peli merch eee button then the tool will time out and you will be required to sign back in AusDar After nine minutes of inactivity in the tool a session timeout reminder banner will appear on your screen and you simply have to click the continue button to remain in your session Although you may find this frustrating at times this is for security reasons and to comply with national standards Back to table of contents T3 CR RSIS nome TIPS SIROKE suche n AN7 RY NALS il R Australian Stroke Clinical Registry HE trestments in Strote Australian Stroke Coalition azg Di mutes ion sirokefoundation Select a Hospital Select a hospital for your session Select a hospital Canberra Hospital 7 Se ect each ti m e yo u Welcome ALEX HAWKER Select a hospital Canberra Hospital fo inc 20 05 2015 02 28 a wi ou I pr al a St George Hospital SIQI min Last Login 30 03 2015 02 Wagga Wagga Base Hospital Curent Hospital Wagga Wagga Base Hospital SHES AUSTRALIAN STROKE DATA TOOL Dashboard Administration Data c
32. has been built to work on all web browsers Google Chrome Safari So works great on an ipad Firefox and Internet Explorer IE and is backward compatible to IE8 lt is not recommended that you run the tool on the early Internet Explorer versions IE6 and IE7 because Microsoft no longer supports these web browsers Please contact the National Systems Administrator ahawker sirokefoundation com au if you are using IE6 or IE7 Back to table of contents ret g s 3 AUSCR MSTS m TIPS SIROKE side Im Wier Australian Stroke Clinical Registry Australian Stroke Coalition ess strokefoundation Hospital roles There are two types of tool user accounts for hospital staff Hospital Coordinator and Data Collector As in previous years each site must have a designated Hospital Coordinator role that overseas the process of data collection and for the quality of the data submitted The Hospital Coordinator is the main point of contact for the NSF National Audit Coordinator within each hospital The Hospital Coordinator will be able to create user accounts within the AuSDaT for additional data collectors to assist with data entry A full description of these roles is outlined in the accompanying AuSDaT Terminology document Back to table of contents a eF dia o gt 3 AUSCR MSTS m TIPS SIROKE sdf Im War wan Australian Stroke Clinical Registry _ Australian Stroke Coalition des strokef
33. iatically saved J Hospital details Hospital details Presentation to hospital How many beds are there in your hospital al Imaging TIA and Neurovascular service Does your hospital have a specialist swoke Yes No lal Organisation of workforce units lal Team coordination and assessment How many beds are in the stroke unit Access to further services How many patients with acute stroke are present in the hospital today p Communication with patient and carer How many patients with acute stroke were admitted to your hospital in the last year approx How many patients with acute stroke are present in the stroke unit today lal Continuing education The NSF Organisational Survey collecting data There are eight sections to the survey When you first login the survey will show as incomplete and all the section tabs will be highlighted in amber Back to table of contents AUSCR MSTS TIPS SIROKE side Australian Stroke Clinical Registry in Strobe iniii TELEMEDICINE society 6 bi aui ma aia strokefoundation Australian Stroke Coalition AuSDar n AUSTRALIAN STROKE DATA TOOL NSF Organisational Survey for Wagga Wagga Base Hospital To prevent data loss your survey edits are being automatically saved lal Hospital details Completed sections lad Presentation to hospital Organisation of workforce Are the following health professionals actively involved with the management of w
34. irth All your records Export patient record data are listed here Onset date v Show advanced search options Sow ewe ID First name Last name Gender Date Of Birth Onset date Date created y Date updated Program Completeness Katherine COLLINS Female 16 06 1949 07 10 2014 30 05 2015 30 05 2015 Australian Stroke Clinical Registry 197 Michael DAVIES Male 25 11 1952 03 02 2015 30 05 2015 30 05 2015 Australian Stroke Clinical Registry 196 Male 21 10 1945 17 12 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 Male 23 06 1969 16 12 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 194 Female 30 05 1963 10 03 2015 30 05 2015 30 05 2015 NSF National Acute Audit 2015 193 Female 30 05 1939 17 12 2014 30 05 2015 30 05 2015 NSF National Acute Audit 2015 192 Female 23 01 1947 01 05 2015 30 05 2015 30 05 2015 NSF National Acute Audit 2015 Male 23 08 1971 01 03 2015 30 05 2015 30 05 2015 NSF National Acute Audit 2015 Patient record management You will be able to manage all your patient record data collection activities from this screen namely record creation record search and record export Back to table of contents AUSCR FRSTS _ om TIPS STR KE soke Australian Stroke Clinical Registry Treatments Sane tetas TELEMEDICINE Australian Stroke Coalition Ea O te Welcome ALEX HAWKER rt E q Last Login 30 05 2015 12 03 A Current Hospital Wagga Wa SHS AUSTRALIAN STROKE DATA TOOL Dashboard Administration D
35. lian Stroke Clinical Registry Permanent NSF National Acute Audit 2015 Permanent Showing 1 to 2 of 2 entries Status Active Active ian Stroke Coalition Collection from 30 05 2015 30 05 2015 TES Here you can you level of completeness for the audit Collection to Date added y Coordinator s Completeness Ongoing 30 05 2015 ALEX SPORKER 50 50 Ongoing 30 05 2015 SARA PROG COORD 17 67 17 Familiarise yourself with the new tool administration viewing programs During the period of this year s acute clinical audit data collection 1 June 28 August 2015 you will be able to strokefoundation use this administration screen to view all relevant program details and to keep track of the program completeness For now you will only see the NSF audit program but in the future other programs that your site is involved in will also be displayed AUSCE pslis Australian Stroke Clinical Registry Back to table of contents STRSSKE sila iia TELEMEDICIN TS Stroke R society amp D at ian strokefoundation Australian Stroke Coalition AuSDaT AUSTRALIAN STROKE DATA TOOL Dashboard Administration Data collection Administration Hospital Wegga Wagga Base Hospital Wagga Wagga Base Hospital Last update on 06 01 2015 by ausdat Name Wagga Wagga Base Hospital State NSW Health District Murrumbidgee Type Public Acute Yes Rehab Yes Coordinators ALEX HAWKER
36. mplication during hospital admissions A t d toff 26 27 28 29 30 1 2 iai j l ssessment ana management oT re urther rehabilitation and community re integration 4 5 6 7 8 9 because an 10 WU 412 135 14 15 16 1 1 W Secondary prevention In the first 72 hours following admission did invalid answer was the patient develop a fever gt 37 5 C 17 18 19 2 A 2 8 entered J Discharge information 24 25 26 27 28 29 Was paracetamol for the first elevated 4 i 2 3 4 5 amp temperature administered within 1 hour Assessment and management of hyperglycaemia Entering data in the patient record edit form invalid question responses If you enter an incorrect response to a question an error message will appear in red text and the section tab will appear in red in error You will know that your answer is valid because no error message will appear when you tab to the next question Back to table of contents AUSCE jRsis TIPS STR KE sicko Australian Stroke Clinical Registry Treatments m Strobe TELEMEDIC Australian Stroke Coalition strokefoundation Am deficit Yes No Undocumented Swallowing Was a formal swallowing screen performed Yes No Undocumented ie not a test of gag reflex i l By selecting No the two Date proceeding date and time questions are greyed out Time Unknown If you change your Did the patient pass the screening Yes No Undocumented response to Yes
37. nd assessment not on the stroke unit i e as an in reach Or mobile service question contingent on m Access to further services having a stroke unit b DECAUSE an IJ Communication with patient and carer Does the hospital have a clinical care Yes No invalid answer was pathway for managing stroke u Continuing education ente ed Do you have regular multidisciplinary team Yes No meetings for the interchange of information about individual stroke patients If yes how many meetings held per month Must be less than 31 days per month Are there locally agreed assessment protocols for the following The NSF Organisational Survey managing data errors lf you enter an incorrect response to a question an error message will appear in red text and the section tab will appear in red in error You will know that your answer is valid because no error message will appear when you tab to the next question You cannot complete your survey with one or more invalid response Back to table of contents ret gr s 3 AUSCR MSTS em TIPS STR KE sroke i Australian Stroke Coalition society 6 D ma ini strokefoundation NSF Organisational Survey for Wagga Wagga Base Hospital Message displaye d ee To prevent data loss your survey edits are being automatically saved Hospital details here Organisation of workforce lal Presentation to hospital Are the following health professionals actively invol
38. ng 1 to 7 of 7 entries search your reliability cases You can easily see which of your original patient records has a corresponding reliability case in the Patient record management screen Back to table of contents AUSCR FRSTS _ om TIPS STR KE soke Australian Stroke Clinical Registry Treatments Sane tetas TELEMEDICINE Australian Stroke Coalition Bases strokefoundation AuSDaT AUSTRALIAN STROKE DATA TOOL Welcome ALEX HAWKER Last Login 30 05 2015 01 59 Data collection v Dashboard Administration v Current Hospital Wagga Wa Wagga Base Hospital Administration Programs Programs in my hospital profile AuSDat AUSTRALIAN STROKE DATA TOOL Search for programs Dashboard Administration v Data collection v Name Name Users Type Type Hospital Notificat i i There are no current notifications Show 10 v entries Name Type Status Collection from Collection to Date added Coordinator s Completeness Australian Stroke Clinical Registry Permanent Active 30 05 2015 Ongoing 30 05 2015 ALEX SPORKER NSF National Acute Audit 2015 Permanent Active 30 05 2015 Ongoing 30 05 2015 SARA PROG COORD Showing 1 to 2 of 2 entries About AuSDaT Terms amp Condaitions Developed by ICM Consulting National Stroke Foundation 2015 Monitoring program completion You can also see how patient records data collection is tracking at the program level by looking at the program det
39. ollection Your hospital name will always appear in Switch Hospital Switch between hospitals you are associated with th e to p ri g ht of th e scree n Select a hospital E Wagga Wagga Base Hospital Y elect a hospital Ca ans in a i ee 4 SWitch between sites without logging out Other useful tool features to know about before getting started selecting and switching hospitals lf you have a user account at more than one site you will be asked to select which hospital you want to access when signing in and you can switch between hospitals whilst signed into a session The hospital you are signed into is displayed in the top right of the screen Back to table of contents AUSCR SRSITS rom TIPS SIROKE sef Australian Stroke Clinical Registry tetas TELEMEDICINE i Australian Stroke Coalition ess strokefoundation Cross program functionality You will notice that there are many features in the tool that relate to cross program activities i e collecting patient record date for two or more programs For example in the Patient record management screen you can search for patient record by program You will NOT need to use these features to collect data for this years audit but they will become necessary when AuSCR and other programs transition to using the AuSDaT for their data collection needs and if your hospital collects data for these other programs New training material will be made available a
40. on and transfer information Date of birth 10 02 1956 BB Pre stroke history Acute clinical data Age 58 a Telemedicine and reperfusion Gender Female v w Other clinical information Interpreter needed Yes No a Complication during hospital admissions Is the patient of Aboriginal Torres Strait Aboriginal but not Torres Stri Y Entering data in the patient record edit form valid question responses When you enter valid responses to all questions within a section the section tab will turn green If there are one or more questions still awaiting a response the section tab will continue to show as amber Back to table of contents AUSCR MSIs _ om TIPS STR KE soke Australian Stroke Clinical Registry tetas TELEMEDICINE society aD 2 Australian Stroke Coalition Dr met maton strokefoundation Aphasia Did the patient have aphasia Yes No Undocumented Collected data a Neglect section In al Auditor information error Did the patient have neglect inattention Yes No Undocumented i Patient demographics lal Admission and transfer information Antithrombotic therapy I Pre stroke history Aspirin given as hyperacute therapy for Yes ischaemic stroke or TIA Date 28th March 2014 You must enter a date in format dd mmy yyyy wl Acute clinical data i Telemedicine and reperfusion al Other clinical information May 2015 gt Time Su Mo Tu We Th Fr Sa J Co
41. onal Survey Prompt to collect survey data Collecting data Completing by section Managing data errors Autosave Collecting over several sessions Completing the survey Reviewing and updating survey results Familiarise yourself with the tool Administration My dashboard My User Profile AUSCE Australian Stroke Clinical Registry Collecting clinical data for the audit Patient record view screen Patient record management Manage record completion Creating new patient records Closing a record Monitoring completion of all your hospital Re opening and editing a closed record records Patient record data collection statistics Search your patient records Reliability record management Export your patient records Creating reliability cases Enter data in the patient record edit form Toggling between the original record and Valid question responses the adjoining reliability case Invalid question responses Search your reliability records Disabled questions Monitoring program completion Data validations Other useful tool features Help notes Session timeout reminder banner Easy navigation shortcuts Selecting and switching hospitals Autosave Cross program functionality Toggle between patient record view and edit modes 3 TIPS STRYK stoke fi TELEMEDICINE Australian Stroke Coalition sre C strokefoundation Web browser compatibility The AuSDal
42. oundation The Australian Stroke Coalition web page resources The Australian Stroke Coalition ASC Data and Quality Working Group has overseen the development of the new tool as part of a wider aim to improve data and quality for stroke in Australia So please do take a look at the AuSDaT webpage so you can familiarise yourself with some of the wider context and supporting documentation http australianstrokecoalition com au ausdat Back to table of contents wee eo ght 3 AUSCR MSTS m TIPS SIROKE side Australian Stroke Clinical Registry iini INE Austral strokefoundation an Stroke Coalition en ee eee Sender email address Date 1 June 2015 10 07 44 am AEST To ahawker strokefoundation com Subject AuSDaT activation email Dear ALEX HAWKER You are receiving this email because an AuSDaT account has been created for you You are required to activate your AuSDaT Login ID by clicking here https www ausdat org au auth activation 2 ac4fc95b b5tc 4a76 aect 53d5e45310a af where you will be prompted to create a password and accept the AuSDaT Terms and Conditions NOTE You will need to activate your account within 72 hours of receiving this email Further information about AuSDaT is provided on the Australian Stroke Coalition website http australianstrokecoalition com au ausdat for helpful information on how to use the tool Should you have any problems with your account please contact
43. rofile Back to table of contents AUSCE RSits A TIPS STR KE sre f Australian Stroke Clinical Registry Treatments in Strobe varuna as nran lage egn rare TELEMEDI Trial D stroke p society oP estate strokefoundation Australian Stroke Coalition Administration Data collection User role s Hospital Coordinator Data vY Hospital amp role Wagga Wagga Base Hospital Data Collector Add a hospital amp role Create Cance Familiarise yourself with the new tool administration adding data collectors If you are logged in as a Hospital Coordinator will be able to create a user account for one or more data collector Simply open the Users in my hospital profile screen click the New user button and completing the user profile details Please note that you can only add data collectors working at your site lf you are logged in as a Data Collector you do not have the access privileges to add another Data Collector role All other hospital staff that hold an AuSDaT user account will be listed in the Users in my hospital profile screen Back to table of contents AUSCR MSTS TIPS SIROKE side Australian Stroke Clinical Registry TELEMEDICINE Austral AuSDat SHES AUSTRALIAN STROKE DATA TOOL Dashboard Administration Data collection Programs in my hospital profile Search for programs Name Type Type v Show 10 v entries Name Type Austra
44. s available Patient record ID 191 Hospital Wagga Wagga Base Hospital NOTE J The button will on ly Createdon 30 05 2015 appear when the record is Created by ALEX HAWKER complete Programs This record includes data collected for the following programs Program Completeness Errors S Status Action CI osea record by clicking this button Fynand this record for Select nroaramce Closing a completed record You will have successfully completed a patient record when all the completeness indicators turn green and the option to close the record appears in the Patient record view screen lf you are a Data Collector you are not able to close a completed patient record Your Hospital Coordinator will be able to see which records are complete and close them Back to table of contents AUSCR STS mom TIPS STROKE sde Australian Stroke Clinical Registry ni TELEMEDICINE lan Stroke Coalition Patient record ID 191 Austral strokefoundation Reliability Record ID Create reliability record Percentage complete Hospital Wagga Wagga Base Hospital Created on 30 05 2015 Re open a closed Created by ALEX HAWKER es record by clicking here Programs This record includes data collected for the following programs Program Completeness Saeed Status Action Expand this record for Select programs Re opening and editing a closed record If you find that you need to edit the content of a closed record you can re open the recor
45. s part of the managed wider program deployment Back to table of contents a eF dia o gt 3 AUSCR MSIS TIPS STROKE soe Australian Stroke Clinical Registry Australian Stroke Coalition sre CX strokefoundation Now you re ready to get started We hope you found this presentation useful To request a Hospital Coordinator user account please email the NSF National Audit Coordinator audit strokefoundation com au We hope you enjoy using the new Australian Stroke Data Tool and we look forward to your evaluation feedback in September to we can continue to advance the tool so that it meets all your ongoing data collection needs The NSF Audit Team Back to table of contents ret g s 3 AUSCR MSTS m TIPS SIROKE side Im Wier Australian Stroke Clinical Registry
46. ssword When you ve successfully selected a new password click the change button Back to table of contents AUSCR MSTS mm TIPS STROKE sudo Australian Stroke Clinical Registry TELEMEDIC ustralian Stroke Coalition Terms and Conditions You must accept the Ausdat terms and conditions before proceeding AuSDaT Terms and Conditions of Use The Australian Stroke Data Tool AuSDaT is an online data collection tool for clinical performance monitoring in patient stroke care From June ist 2015 the tool is being used to collect hospital data for the National Stroke Foundation NSF National Stroke Audit of Acute Services 2015 By signing this document your hospital agrees to the outlined terms and conditions Failure to abide by the terms and conditions may result in your exclusion from further use of the tool for the purposes the National Stroke Audit and any other data collection programs that use the tool in the future If a site uses the AuSDar they will 1 Retain full ownership of the data collected and can access and export their hospital patient record data at any point 2 Take responsibility for the accuracy and quality of the data collected and adhere to requests to complete a small number of reliability cases 3 Are responsible for maintaining the confidentiality of account and password details and users agree to accept responsibility for all activities that occur under your account or password 4 Agree to have a designated
47. tient demographics i me Hospital name Wagga Wagga Base Hospital ol Admission and transfer information Auditor name ALEX HAWKER m Pre stroke history Auditor email alex hosp coord com w Acute clinical data Auditor contact number 01 1111 4444 wl Telemedicine and reperfusion Auditor discipline Please select pi Other clinical information p a Complication during hospital admissions a Further rehabilitation and community re integration wo Secondary prevention wi Discharge information Entering data in the patient record edit form After clicking the Create new record button to are taken to the new record entry form There are 11 sections to a patient record Back to table of contents AUSCR JRSITs TIPS STROKE svei Sate Implementation of Australian Stroke Clinical Registry Treatments Suore tetas TELEMEDICINE amp Di mums aie sirokefoundation Australian Stroke Coalition ERS AuSDaT AUSTRALIAN STROKE DATA TOOL Dashboard Administration Data collection ata collection Patient record management Patient record view Patient record edit Patient record edit Record attributes Patient record ID 199 Onset date 29 10 2014 These two record Collect data secti O n S are S h own a S To prevent data loss your patient record edits are being automatically saved complete Auditor information Patient demographics I Patient demographics Patient details wo Admissi
48. tion BB Ausitor information Further rehabilitation and unity re integration 7 we Patient demographics me Admission and transfer information Was an assessment for rehabilitation performed w Pre stroke history if yes did this use the Assessment of Rehabilitation Tool oe Acute clinical cata 1202 Who undertook this assessment E Telemedicine and reperfusion 1203 Did the assessment identify the need for ongoing rehab e Other clinical information 1204 Was a referral made to rehabilitation w Complication during hospital admissions 1205 if yes Type w society gt b et ain sirokefoundation You can track the completion status of each question Value Yes No Rehabilitation registrar No Yes Inpatient rehabilitation Patient record view screen managing record completion The patient record view provides you with all the information you need to manage data collection for the record AUSCE FRSTS wer TIPS Australian Stroke Clinical Registry Teeshnants in Stree Back to table of contents TELEMEDICIN TS STR KE sroke ian Stroke Coalition Austral sirokefoundation ata collection Patient record management Patient record view Patient record view Onset 01 03 2015 Last update on 30 05 2015 by ALEX HAWKER A patient record collects data on a single patient per episode of care New episode allowing programs Completeness aimed Status Action Record attributes gga open No action
49. ved with the mari aa Imaging TIA and Neurovascular service f a Advanced medical trainee Yes No The NSF Organisational Survey autosave To avoid data loss your edits are being automatically saved and so there is no need to hit the Submit button to save your edits Back to table of contents i 3 AUSCR MSTS m TIPS SIROKE sdf TELEMEDI stroke society b mms ion shrokefoundation Australian Stroke Coalition icome ALEX HAWKER Soa Welcome A 1AWKE fi AuS Dal Last Login 30 05 2015 09 19 HERS AUSTRALIAN STROKE DATA TOOL Current Hospital Wagga Wagga Base Hospital NSF Organisational Survey for Wagga Wagga Base Hospital Thank you for submitting your survey responses You can either continue to enter responses to the remaining questions now or you can log out and complete the survey in a later session You must however complete the survey to get full access to the tool To prevent data loss your survey edits are being automatically saved Hospital details A Team coordination and assessment I Presentation to hospital Do you have a mobile in patient stroke Yes No Click b if i Neurovas ar cervic ow Imaging TIA and Neurovascular service IC utton la Organisation of workforce Does your stroke unit team routinely Yes No ou W ant t O provide clinical care or advice for patients y Team coordination and assessment not on the stroke unit i e as an in reach
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