NSW eTendering Public User Guide
Contents
1. A division of the Department of Services Technology amp Administration Page 12 of 15 NSW Procurement 2010 5 LODGING A RESPONSE Login to NSW eTendering Search for amp select the relevant RFT From the Current Tender Detail View RFT Name e Click Full Details e Click Lodge a Response Note 7 days prior to the Tender Closing Date the Lodge a Response option will be available from the Current Tender Detail View RFT Name The Lodge A Response Who is Tendering screen displays Choose the next step Lodge a response on Click YES behalf of your organisation Mandatory fields are populated from your profile Amend if necessary Lodge a response for Click NO another organisation Complete the relevant mandatory fields Click Confirm 5 1 Loading response file The Lodge a Response screen displays Note The time remaining will display in days hours minutes Read the screen instructions To load a file Note Make sure that the file is not embedded too deeply within your computer directory The maximum character limit for file s including path names is 200 e Click Browse e Search for file NOTE Files can be zipped Click ren Continue until maximum of 5 files are loaded against Response File field e Click Yes to receive notification of contract notice i e contract award notice A division of the Department of Services Technology 4 Administration NSW Procurement 20102. Public site Access help documentation contact Us Email your enquiry Conduct keyword search Conduct advanced search Left hand side of screen menus Menu Option Explanation Proposed Lists some future RFTs being considered for tender The proposed release date is only an anticipated date Note Some RFTs will first appear only as current rather than proposed Current Lists RF Ts that are currently advertised on this site and seeking responses Closed Lists RFTs that have closed The responses received are being evaluated Note The timescale for evaluation may vary considerably based on the nature of the RFT Archived Lists RF TS that have been closed for more than 30 calendar days Contract Register Contracts Register Search facility provides 3 different search methods e View by Publish Date provides a sorted weekly view e Search use a known Contract Notice ID e Advanced Search uses filtered criteria A division of the Department of Services Technology amp Administration Page 8 of 15 NSW Procurement 2010 af Menu Option Explanation Standing Offer Notice Locate standing offer notices Can be sorted by the following criteria e Standing Offer Notice ID Standing Offer Notice Title Agency Category Publish Date Display until Date Standing Offer Period Contract Notice and Standing Offer Notice Published Information and Links Contains the following links Agency Addresses directory of all
3. Keyword or ID Click to select option Any of the Words or All of the Words or Exact Phrase Enter key words in field Publish Date Click 8 ma Select date from and to Close Date Click Hl ma Select date from and to A division of the Department of Services Technology 4 Administration Page 10 of 15 NSW Procurement 2010 RFT Type Click J to select option Expression of Interest Industry Briefing Invited Multi Use List New Notice Notice Open Tender Request for Information Request for Proposals Request for Tenders Advanced Filters for RFTs For Contract or Standing Enter relevant information Offer Notices 1 Value Range Contractor ABN Related RFT ID Contract Period Category based on Select category Universal Standar a Click here for information on UNSPSC Products and Services Ki Code UNSPSC A five level hierarchical classification Location Select All Locations or Select against specific locations e Click Search The Advanced Search Results screen displays To sort your results click Zl in the Sort by field Select one of the options Relevance Title RFT ID Closing date Ascending closing date Descending agency Category A division of the Department of Services Technology amp Administration NSW Procurement 2010 Page 11 of 15 NSW eTendering Public User Guide Publish date Ascending publish date Descending RFT type Last updated e Click
4. NN a nil Procurement Government Government Services NSW eTendering Public User Guide March 2011 Release 1 13 NSW eTendering Public User Guide Table of Contents 1 2 3 4 5 6 NSW ETENDERING CHA AA AA AA 1 PUBLIC USER GUIDE Dana NAAN NANANA AG 1 ETENDERING OVER VIEW c3 DADAAN 3 1 1 BENEFITS saa nasa bana NG GA ANA AG GA AA a KAG Ga 3 REGISTER AS USER OF ETENDERING cccceccsceecesceccecescnscaccecesenscncescesenscncesensenseseesenseneesees 4 2 1 EDIT NOTIFICATION PREFERENCES cccsccececcecceccecccecceccecuccuccececuccucaecuccuesucaecaccuusecsesucaeeeeeeeaes 5 2 2 CONFIRM REGISTRATION 2am nn an danske dana tacsncn cnn LAG GA AA NAG 6 LOGIN AS EXISTING USER 1 12222282aa 0a NA 7 NAVIGATING THE PUBLIC SITE ccccccceceecesceccscescnscecescesenscecesensenseneesensenseeeesensensesenseneesensees 8 4 1 SEARCH amp BROWSE RFTS cccecccececececcecececceceuececacueaeuecscueaenececseauausecscauauaunecenstacauaenerstenenens 9 4 2 SEARCH amp BROWSE ADVANCED SEARCH 26 aag aaa aED NAN PANAO MAA racsossauedaaseanensneceeraercepereaeerersatce 10 4 3 FILTERING sdscnatanceinanecdcanetanuedaasacseucexaseisneckesduceneccedansasscuacuav gees vena AA ANA AA 10 LODGING A RESPONSE ccccsccscesceccecescescnccecescnscnscnensencesensenseneesensenseneesenseneesensenseneesausesenseness 13 5 1 LOADING RESPONSE FILE a AGA a AG a a ala atat 13 UNSPSC EXPLAINED W 0 cccccccecesceccecescescnscecescesens
5. NSW Govt addresses Related Links extensive list of useful links Contact Us About Us Lists e Policy Documents e Rules of Tendering e Terms of Use e Privacy Statement 4 1 Search amp Browse RFTs There are 4 key ways to locate a specific RFT on this website Search Type Direct search of specific Click open the relevant Super Departments listed on Govt Agencies the right hand of your screen Select the relevant agency Conduct an Advanced Search Keyword search Enter RFT number or RFT title or word from description or word from category Click The search results will display Advanced search Click here for instruction A division of the Department of Services Technology amp Administration NSW Procurement 2010 Page 9 of 15 NSW eTendering Public User Guide Search by listing RFTs e Under Tenders menu option e Click Proposed or Current or Closed or Archived e Click Sort By 4 2 Search amp Browse Advanced Search From the homepage Click aN The Advanced Search screen displays e Select RFTs or select option Proposed RFTs Current RFTs Closed RFTs Archived RF Ts or e Select Contract Notices Standing Offer Notices e Select All Agencies or select an agency from drop down list e Click Proceed to Step 2 The Advanced Search Criteria screen displays e Select the relevant search options to filter the results 4 3 Filtering See the below instructions for filtering
6. Page 13 of 15 NSW eTendering Public User Guide Click Lodge Response Your Response is being processed information box will display Please wait will the system goes through the process of 1 Creating Package 2 Encrypting Package Gi Finalising Package 4 Preparing Receipt Wait until the response receipt screen displays This is the notification receipt that the response has been successfully lodged If this screen does not display then your response has NOT BEEN successful You will need to try again You will receive an email from eTendering NoReply services nsw gov au confirming the details of your response Please retain this receipt for your records A division of the Department of Services Technology amp Administration Page 14 of 15 NSW Procurement 2010 6 UNSPSC EXPLAINED As a registered user in NSW eTendering you can elect to receive notifications of RFTs that are in the area s you supply goods and or services When you register as a public user it is advisable to use keywords and or high level UNSPSC category Note For email notification trigger e Ifyou choose a UNSPSC category AND use keywords then only those RFTs within that category will be returned e Ifyou choose keywords and no UNSPSC i e select all categories then any match on those keywords will trigger an email 6 1 What is UNSPSC The UNSPSC United Nations Standard Products and Services Code is a hierarchical convention t
7. cncescncesensensencessusenscneesensenseneesensenseneaseneesenseness 15 6 1 WHAT IS UNSPSC ULA 15 6 2 WINS PSG VEVEES wcseuivnnsnsccvcoucddiawaronciscanaddianeswsaedewncaesecnduodslaaeacauaedaueidutuaseiusendesdsuswsmecdiansansaaes 15 A division of the Department of Services Technology amp Administration Page 2 of 15 NSW Procurement 2010 1 eTENDERING OVERVIEW NSW eTendering is a web based tender management solution It is a e single entry point for government organisations and suppliers to advertise access and respond to NSW Government business opportunities e key enabler in the move to electronic sourcing establishing opportunities to integrate with electronic process and systems up and down the procurement stream e based on traditional tendering process and operates in a secure environment 1 1 Benefits There are numerous benefits that result from using NSW eTendering These include e reduces time for sourcing through electronic document management advertising process efficiencies and less paper handling e reduces advertising costs e increases opportunities for the number and location of suppliers bidding e online access to information as soon as it is released A division of the Department of Services Technology amp Administration NSW Procurement 2010 Page 3 of 15 NSW eTendering Public User Guide 2 REGISTER AS USER OF eTENDERING You will need to register if you wish to be notified of requests f
8. f you select Yes then you will need to complete notification preferences e Read the agreement e Click Agree and Understand 2 1 Edit Notification Preferences From the Edit Notification Preferences screen Complete the following Keyword s Type keywords Matching is on gt RFT ID Title Description in the RFT Note Use commas to separate multiple keywords The system will search for any words not for all of them together This will broaden the system search on RF Ts A division of the Department of Services Technology amp Administration NSW Procurement 2010 Page 5 of 15 NSW eTendering Public User Guide Category e Select Any Category or Based on UNSPSC e Select Category from drop down Note By selecting a specific category this will limit notifications to the category s you select Location Select All Locations or Select gt against each location RFT type le Select Any Type or Select option Hold the Ctrl button for multiple selections from drop down CSV file attachment Select Yes or No Click Save Details or Click Save Details and View Matching Tenders Click the Back to Edit Notification Setting link to modify your settings Click Send a request link to receive a report on closed and archived RF Ts for the past 12 months that would have matched their notification settings 2 2 Confirm Registration Once you have registered you will receive an email confirming your registratio
9. hat is used to classify all products and services It offers an efficient accurate and flexible classification system for enabling visibility of spend analysis enabling procurement to deliver on cost effectiveness demands and supporting electronic commerce capabilities 6 2 UNSPSC Levels The levels allow analysis by drilling down or rolling up to analyse expenditure Each level has its own unique number as per the diagram below XX Segment XX Family XX Class XX Commodity Example UNSPSC Code 42312201 42 Segment Medical equipment and accessories and supplies 31 Family Wound care products 22 Class Suture and related products 01 Commodity Suture A division of the Department of Services Technology amp Administration NSW Procurement 2010 Page 15 of 15
10. n e Open the email e Click on the link to confirm registration e Type the email address e Type your password e Click Login The Confirm Registration Details screen displays Check your details then Click Confirm confirm or e Click Edit and make relevant changes A division of the Department of Services Technology 4 Administration Page 6 of 15 NSW Procurement 2010 3 LOGIN AS EXISTING USER From your web browser e Type in https tenders nsw gov au nsw e Click L Login The eTendering Login screen displays e Type the email address e Type your password e Click L Login Choose the next step Edit profile Click Emri Amend details as required Click Save Respond to an RFT Search for RFT Click Full Details From here you can download documentation or respond to RFT Lodge a Response e For instruction refer to document Lodging a Response View eTendering activities Click my eTendering activities V details of last login date and last time profile Select option from drop down updated Recent Tenders Notified during last 7 days Recent Tender Downloads during last 30 days Recent Tender Responses during last 30 days Recent Contracts Notified during last 30 days Recent Searches last 5 searches A division of the Department of Services Technology amp Administration NSW Procurement 2010 Page 7 of 15 NSW eTendering Public User Guide 4 Navigating the
11. or tenders RFTs and or respond to an advertised RFT From your web browser e Type in http tenders nsw gov au e Click The New User Registration screen displays Complete the following Note Fields marked with an are mandatory Email Address Type lt email address gt Note All emails generated from eTendering will be sent to this email address therefore it is important that it is a valid address Confirm Email Address Retype lt email address gt Password Type lt password gt must be alphanumeric and contain at least 6 characters Your password should not contain the words password tender contract your first name or your email username the characters before the symbol ABN Exempt Click to select option Not Exempt this is the default b Exempt Non Australian Entity Exempt Insufficient Turnover A division of the Department of Services Technology amp Administration Page 4 of 15 NSW Procurement 2010 Number of Employees Click to select option 0 19 20 100 s 101 200 200 Street Address Line 2 Type detail if applicable Postcode Type lt postcode gt Select from drop down default is Australia Phone Number Type lt phone number gt please include area code if in Australia Mobile Number Type detail if applicable e Select against format you wish to receive emails e Select Yes No to receive email notifications Note I
Download Pdf Manuals
Related Search