ERN School Medications User Guide
Contents
1. Details Purchase Date 03 Expiry Date End Date 31 12 2999 Es Date the Auto Injector was Expiry Dat 0 2048 email will be sent to all staff selected above one month prior to the medication expiry date Cancel Save Save amp Exit End Date Purchase Date The date the general use adrenaline autoinjector was purchased or the date received in cases where the school orders through WH amp S rather than purchasing themselves Mandatory Expiry Date The date the general use adrenaline autoinjector will expire This is recorded as month and year and is the expiry date printed on the packaging of the medication Mandatory End Date End date of the general use autoinjector Default date is 31 12 2999 indication ongoing medication This date indicates when a specific general use autoinjector is no longer current Mandatory Note School notes recorded about the general use autoinjector This could contain the location of the general use autoinjector in the school ERN School Medications User Guide V2 Page 9 of 12 Date 19 07 2013 After Save Emergency Medical Details Purchase Date 27 06 2013 rs Expiry Date Jun 2015 End Date 31 12 2999 s 21 2048 V An email will be sent to all staff selected above one month prior to the medication expiry date The list has been updated with the new Autoinjector Emergency Medications Show Historical Purchase Date Expiry2. EpiPen and Anapen should be used in schools from Kindergarten to Year 12 oystems should be in place to replace expired or used general use autoinjectors in a timely way Schools are required to place orders for additional devices and replacement devices when they have been used through the Work Health and Safety Directorate For further information see e Safety First Aid Policy and Procedures Intranet only e Safety Alert No 35 Intranet only Anaphylaxis procedures for schools ERN School Medications User Guide V2 Page 4 of 12 Date 19 07 2013 2 School Medications New functionality has been introduced in ERN e to support the management of the school purchased general use adrenaline autoinjectors to be placed in First Aid kits e to allow compliance reports for Student Heath Care and School Medications to be emailed to the Principal and other nominated staff within the school on a weekly basis From the My School menu option in ERN a new tab will be visible called School Medications screen similar to the one below will be displayed Registration Offer Setup Email Validation Access Request Email Administration School Medications School Medications School Name lookup if more than one Palm Tree Public School A School Emergency Medications Ms 2 The School has a Pre School so they Please indicate minimum number of Auto Injectors required to support the schools enrolment need
3. a Junior Auto Injector Junior Adrenaline Autoinjector Pre school students only 1 4 General Use Adrenaline Autoinjector 3 School has undertaken a site The total number of General bp assessment and determined they Use Auto Injectors the school Total JEN need 3 General Use Auto Injectors needs after a site assessment Health Condition Compliance Reporting Staff selected In the email notification list will be sent an email weekly with a list of students who have not meet the Health Care compliance reporting requirements Please select the required staff from the left box below who should be notified by an email The Principal will be List of Staff in the School automatically displyed in the Select staff and use lt lt gt gt to add remove list and cannot be removed Staff that will NOT be notified by email Staff that will be notified by email Brown Charlie Bunny Bugs reg Add To Notification List gt gt Cat Sylvester Duck Donald Mouse Minnie lt lt Remove From Notification List Sailor Popeye Cancel Save ERN School Medications User Guide V2 Page 5 of 12 Date 19 07 2013 The screen is divided into a number of panels to collect information 2 1 General Use Adrenaline Autoinjector School needs My School Emergency Medications Please indicate minimum number of Auto Injectors required to support the schools enrolment Junior Adrenaline Aut
4. Date End Date EpiPen 11 Dec 2012 Mar 2014 31 Dec 2999 Office First Aid Kit EpiPenJr 12 Feb 2013 Feb 2015 31 Dec 2999 PreSchool First Aid Anapen 300 19 Mar 2013 Apr 2015 31 Dec 2999 A Block First Aid EpiPen 04 Feb 2013 Nov 2014 31 Dec 2999 Excursion First Aid EpiPen 27 Jun 2013 Jun 2015 31 Dec 2999 Block B First Aid Kit 2 4 School Medications Report A new formatted report called School Medications Report is available from the Reports Menu under Formatted Reports io ee Dynamic Reports Formatted Reports Immunisation Regprt Student Health Care Summary Report Sct s Repo Emergency Contacts Report Student Group Report Validation Report Address Validation Report Student Enquiry Ghosted Enrol t Leavers Report Merge Report Regional Report Enrolment Counts By Date Suspension Summary Report Statewide Student Enquiry School Medicati is Report Data Harvest School Name Palm Tree Public School A Extract Share Student o Non Compliant Only include Historical School eco Personalised Learning and Support Medication Expires on or before Month Year i will Report Name Data Change Logs Report Format Maintain ESL Access Request iteria Include Criteria Non DET Bulk upload DEC Criteria 7 Schedule Report School Criteria Save Load Non DET Import results T
5. Education amp Communities NSW Schools ERN School Medications User Guide v2 For the Management and Recording of General Use Adrenaline Autoinjectors ERN School Medications User Guide V2 Date 19 07 2013 NOTES ERN School Medications User Guide V2 Page 2 of 12 Date 19 07 2013 Contents Me 1 1 DEC requirements general use adrenaline AUTOINJECTOMS ccccccessccccessececeesececeeeceeeeusececeeeceteusecesseeceeseneeeeten Zs ERM SCHOO NICGICATIONS 2 1 General Use Adrenaline Autoinjector School needs cccccssseccccessccecesececeeececcescceseusecessugeceseeusceessueeeesenecessenes 2 2 Complianees Reporting _____________6____ 2 3 Emergency Medications General Use Adrenaline AUtOINjECtOLS cccccccssseccccsececeescceseesececeuneceeeeueceesaneeeeees 2 4 SEMOO N 10 3 E 12 ERN School Medications User Guide V2 Page 3 of 12 Date 19 07 2013 1 Introduction ERN medical functionality has been enhanced to support schools manage the health care needs of students through enhanced records management The health safety and wellbeing of the students is of paramount importance For students part of feeling safe and secure at school is knowing that their health needs are recognised and catered for as part of the school s overall p
6. ck First Aid EpiPen 04 Feb 2013 Nov 2014 31 Dec 2999 Excursion First Aid EpiPen 11 Feb 2013 Mar 2015 15 Mar 2013 Block First Aid Used on the 15th March on student Red Create Medication Details Medications Auto Injector has an End Date in the past EpiPen i e Historical has been used Cancel Create Historical adrenaline autoinjectors are those that have an End Date in the past An adrenaline autoinjector may be end dated because e The adrenaline autoinjector was added in error he adrenaline autoinjector has expired and not used e The adrenaline autoinjector has been used In the example above the adrenaline autoinjector has been end dated because it was administered to Tom Red on the 15 March 2013 ERN School Medications User Guide V2 Page 8 of 12 Date 19 07 2013 Adding a General Use Adrenaline Autoinjector To add a new general use adrenaline autoinjector the operator will select the Type of autoinjector from the dropdown list of Types of medications Create Medication Details Medications Select the type of Auto Injector to add Medication The Types of adrenaline autoinjector Selected from a list of Types of autoinjectors including EpiPen EpiPenJr Anapen300 Anapen150 junior and Anapen 500 After selecting the Type select the button Create Medication Details Anapen 150 or Junior Anapen 500 Medications Cancel Create Emergency Medical
7. o run a stock report for the school accept all the defaults enter a name for the report and schedule the report ERN School Medications User Guide V2 Page 10 of 12 Date 19 07 2013 Palm Tree Public School School Medications Report Adrenaline Autoinjector Stock Level Minimum Required Number in Stock Junior Adrenaline Autoinjector Pre school students only 1 1 General Use Adrenaline 3 4 Medications Medication Type Purchase Date Expiry Date End Date Notes Messages EpiPen 11 12 2012 2014 31 12 2999 Office First Aid Kit EpiPenJr 12 02 2013 Feb 2075 31 12 2999 PreSchool First Aid Anapen 300 19 03 2013 2015 31 12 2999 Block First Aid EpiPen 04 02 2013 Nov 2014 31 12 2999 Excursion First Aid EpiPen 27 06 2013 Jun 2015 31 12 2999 Block First Aid Kit Reference Emergency Medication Type 300 150 Junior 500 27 06 2013 4 42 Page 1 of 1 ERN School Medications User Guide V2 Page 11 of 12 Date 19 07 2013 3 Compliance Compliance of School Medications is tracked by the system The school is compliant if the school has the correct number of current general use adrenaline autoinjectors as compared to the number of general use adrenaline autoinjectors the school has indicated in the site survey requirements panel My School Emergency Medications Please indicate minimum number of Auto Injectors required to s
8. oinjector Pre school students only General Use Adrenaline Autoinjector 3 Total 4 The panel above will allow a school to indicate the numbers of general use adrenaline autoinjectors they have assessed they require at the school to support their needs schools will need to update the number of adrenaline autoinjectors they require the system will automatically total the junior and adult adrenaline autoinjectors Remember to press the Save button to record the changes Note The Department arranged for distribution of one adrenaline autoinjector to each NSW government school in December 2012 These were EpiPens as they are under existing government contract Workplaces assess their needs to identify how many additional adrenaline auto injectors are required Schools are advised that the 150 microgram adrenaline autoinjector Epipen Junior and Anapen Junior should be used in preschools and the 300 microgram adrenaline autoinjector EpiPen and Anapen should be used in schools from Kindergarten to Year 12 2 2 Compliances Reporting Panel Health Condition Compliance Reporting Staff selected In the email notification list will be sent an email weekly with a list of students who have not meet the Health Care compliance reporting requirements Please select the required staff from the left box below who should be notified by an email Select staff and use lt lt or gt gt to add remove Staff tha
9. re still current Ability to create a new Cancel Create Auto Injector in the list ERN School Medications User Guide V2 Page 7 of 12 Date 19 07 2013 Type The type of adrenaline autoinjector Selected from a list of types including EpiPen EpiPenJr Anapen300 150 junior and Anapen 500 Purchase Date The date the general use adrenaline autoinjector was purchased or the date received in cases where the school orders through WH amp S rather than purchasing themselves Expiry Date The date the general use adrenaline autoinjector will expire This is recorded as month and year This is the expiry date printed on the packaging of the medication End Date End date of the general use adrenaline autoinjector Default date is 31 12 2999 indication ongoing medication This date indicates when a specific general use adrenaline autoinjector is no longer current Note School notes recorded about the adrenaline autoinjector This could contain the location of the autoinjector in the school Listing Historical Adrenaline Autoinjectors selecting the check box Show Historical will display historical adrenaline autoinjectors in the list Emergency Medications Show Historical X Type Purchase Date Expiry Date End Date gt EpiPen 11 Dec 2012 Mar 2014 31 Dec 2999 Office First Aid Kit EpiPenJr 12 Feb 2013 Feb 2015 31 Dec 2999 PreSchool First Aid Anapen 300 19 2013 2015 31 2999 A Blo
10. rovision for their wellbeing The information in this user guide is designed to support schools use the new functionality in ERN to record and track compliance of general use adrenaline autoinjectors in schools ERN includes functionality to also record an adrenaline autoinjector supplied by a parent for an individual student 1 1 DEC requirements general use adrenaline autoinjectors Government schools and their preschools must have a general use adrenaline autoinjector as part of their first aid kit to use for example as a backup or to use if a previously undiagnosed student is having a first episode of anaphylaxis The general use adrenaline autoinjector does not remove the need for the parent to supply an adrenaline autoinjector that has been prescribed for a student who has been diagnosed as being at risk of anaphylaxis The Department arranged for distribution of one adrenaline autoinjector to each NSW government school in December 2012 These were EpiPens as they were purchased under an existing government contract Workplaces assess their needs and identify how many additional adrenaline autoinjectors are required Two brands of adrenaline autoinjector are available in Australia the EpiPen and the Anapen A junior device is available in each type schools are advised that the 150 microgram adrenaline autoinjector Epipen Junior and Anapen Junior should be used in preschools and the 300 microgram adrenaline autoinjector
11. t gt to add remove Staff that will NOT be notified by email Staff that will be notified by email Bunny Bugs _______ Brown Charlie Cat Sylvester To Notification List gt gt Mouse Minnie Duck Donald Smith Tom Sailor Popeye lt lt Remove From Notification List Cancel Save In the example above Charlie Brown and Mini Mouse have been added to the Email Notification list on the right and no longer appear in the Staff List on the left Removing a staff member from the notification list is similar highlight the person s to remove and select the button Note Multiple people can be highlighted and be added or removed from the list 2 3 Emergency Medications General Use Adrenaline Autoinjectors A third panel shows the list of general use adrenaline autoinjectors that have been purchased by the school This panel is located directly below the Compliance Reporting Email Notification list Emergency Medications show any historical auto injectors Type Purchase Date Expiry Date End Date EpiPen 11 Dec 2012 Mar 2014 31 Dec 2999 Office First Aid Kit EpiPenJr 12 Feb 2013 Feb 2015 31 Dec 2999 PreSchool First Aid Anapen 300 19 Mar 2013 Apr 2015 31 Dec 2999 A Block First Aid EpiPen 04 Feb 2013 Nov 2014 31 Dec 2999 Excursion First Aid Create Medication Details be doe 2 Medications A list of Auto Injectors that have gt EpiPen been purchased by the school and a
12. t will NOT be notified by email Staff that will be notified by email Brown Charlie Smith Tom Bunny Bugs 3 Add To Notification List gt gt Cat Sylvester Duck Donald Mouse Minnie lt lt Remove From Notification List Sailor Popeye Cancel Save The panel above indicates the list of staff that are on the email notification list the school Principal is a mandatory member of the list Additional staff other than the Principal who will be emailed the Student Health Care Compliance Report and the School Medications Compliance Report on a weekly basis can be added to the list In the example above Tom Smith is the Principal and he will receive the compliance reports on a weekly basis ERN School Medications User Guide V2 Page 6 of 12 Date 19 07 2013 Additional Staff can be added to the email notification list on the right by highlighting the staff member s in the list on the left and selecting the button __________ Note When add someone the email notification list on the right they are removed from the staff list on the left Health Condition Compliance Reporting Staff selected In the email notification list will be sent an email weekly with a list of students who have not meet the Health Care compliance reporting requirements Please select the required staff from the left box below who should be notified by an email Select staff and use lt lt or g
13. upport the schools enrolment Junior Adrenaline Autoinjector Pre school students only 8 General Use Adrenaline Autoinjector 3 Total 4 _____ Note This school will be compliant if the school has 1 junior general use autoinjector and three 3 general use adrenaline autoinjectors e f current general use adrenaline autoinjectors have not expired or within 1 month of expiry ERN School Medications User Guide V2 Page 12 of 12 Date 19 07 2013
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