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My HR Online User Guide - Email

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1. ee eae Step 8 Enter the dates you wish to delegate for and select insert The following message will be displayed Person 90371 Miss L Permanent Job 01 Team Leader Employment Services Approval Delegation Transaction Type ALL Approver Position 0560262047 Team Leader Employment Services Delegated Position Number z Start Date End Date This page was produced January 05 2012 01 06 pm by program WEK8053 revision 11 1 Step 9 Select Update to save or delete to discard and start again Once saved delegation records are listed on the initial screen and may be changed by clicking on the Edit link Se GS My HR Online MATAT AUSTRALIA Go Green Approvals Approve Requests Approval History Person 90464 Miss L Permanent Approval Delegation Job 01 Team Leader Employment Services Approval Delegation Action From Position From Person Id To Position Id To Person Id Start Date End Date Transaction Type Approval History EP Edit 0560262047 0560778049 16 J4H 2012 23 J4N 2012 All 4oproval History Record 1 of 1 4dd new Approval Delegation record Delegation 4oproval History This page was produced March 21 2012 12 11 pm by program wWkES053 revision 12 0 Note You can also view the delegation history specific to a particular delegation by clicking on the Approval History link next to a de
2. Step 4 Select Bank Accounts Step 5 A list of current bank accounts will be displayed Person 86736 Miss L Permanent Job 01 Employment Services Co ordinator Bank Accounts method Bank Account Name Account BSB _ Percent Fixed Amt Reference 1 Edit Bank ANZ PERMANENT L oonvole lz i Z dd new record 61 Last Updated 9 January 2013 Po n JAMES COOK ew y wae My HR Online User Guide SS SS _ SSS Step 6 To change existing bank details select underlined field Edit The following screen will be displayed Person 66 730 Miss L Permanent Job 01 Employment Services Co ordinator Bank Accounts Pay Method E Bank ESE 012172 X Bank ANZ BANK CORP SYDNEY Account 25555127 Account Name PERMANENTL Reference fo Fixed Amount FO Percent Amount FT NE The account name must be the same as the account name recorded with your Financial Institution Update Delete Reset Step 7 Update the bank details as follows Pay Method This will default to B Bank BSB Type in your Bank BSB or click on the arrow next to the field to access the list and select the relevant BSB Account Enter your account number Account Name Your name will default here change if required to match the account name you are having the funds deposited to Fixed Amount Enter the amount to be disbursed into this particular account Percent Amount Enter the amount
3. Print My Requests Logout UNIVERSITY Y Lice ae 89154 Miss L Permanent AUSTRALIA Go Green M royals E Personal Details L ave Employment Organisation Chart Personal Contacts Emergency Contacts lt j My Details EEO Information A Employee Calendar Qualification Person 89154 Miss L Permanent Role 01 Employment Services Co ordinator My iew My Favourites a 18 Last Updated 9 January 2013 Ea JAMES COOK a My HR Online User Guide Step 4 Select Emergency Contacts the following screen will be displayed Person Soraa Miss L Permanent Job O01 Employment Services Co ordinator Emergency Contacts APROF Ronald Husband 47616666 ronald permanentiDjcu edu au Permanent 4dd new Emergency Contact record Step 5 View current information Step 6 To update current details select field Contact Name Person 66 730 Miss L Permanent Job 01 Employment Services Co ordinator mergency Contacts Contact ID 514 Priority jo Tithe APROF Associate Professor Surname Permanent ss First Name Ronald sisi Relationship Husband Work Phone arsicsss 0712345678 15160666 Home Phone DO E 0712345678 Mobile Phone a 0412345678 Email Address ronald permanent jeu edu au Address Delete Reset Step 7 Change required fields or Delete to enter new details Use the Reset button to reset to the original details Step 8 If Delete is selected en
4. AUSTRALIA My HR Online User Guide Step 6 Review all of the request information Things to be aware of when making your decision for Leave Requests Where documentation is required to support a leave request the requesting employee must provide the Manager with the documentation and select Yes to the Medical Certificate Sent to Supervisor If No is selected for these instances the below warning message will be displayed to the Approver Warning Messages will not appear for Jury Duty or Armed Forces Leave as documentation should be provided for each day requested If you are unsure of the Leave Policy and require further clarification before approving click on the Leave Policies link at the bottom of the page Any warning messages regarding Hours for employees will be shown at the top of the request if warning levels have been set up This will let you know when a Casual Staff member is nearing the end of their hour based contract Comments can be added to this screen Press the Update button to save comments The Reset button will erase comments The Close button will take you back to the Things to be aware of when making decision for Timesheets or Overtime Claims Ensure the correct Pay Code is used if you are unsure check the Pay Codes explained link in My HR Online Check the correct dates and hours units are input approvals list Options to Approve Reject or Defer the request Approved Rejected Deferred A
5. My Favourites amp 1 a Approvals Approve Requests Approval History Approval Delegation ee Step 4 Select Approval Delegation Step 5 To add anew delegation record click on the link Add new Approval Delegation record Approval Delegation No Records returned dd new Approval Delegation record Delegation 4oproval History 120 Last Updated 9 January 2013 Ea JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Approval Delegation Select the Transaction Type that you would like to define a delegation for Use ALL to delegate for all transaction types Transaction Type Step 6 You have a choice to select ALL or define a specific delegation The highlighted options above are the only bookings that can be approved in My HR Online at this time Approval Delegation Transaction Type ALL EEE Er End Date E i 7 Esl Step 7 Type in the position number if known or click on the drop down arrow to search Note Select a search criteria and type after the sign Click Find choose the underlined Position Number and Position Title this should be the person you wish to delegate approval to List OF Valves Position Emp Status Emp Status t Services Miss L Permanent 01 Human Resources Management Permanent Full Time aa TT EEE 121 Last Updated 9 January 2013 ak wee JAMES COOK w UNIVERSITY My HR Online User Guide AUSTRALIA ee x
6. Record ID 41 01 LOMA Y 2012 18 May 2012 12 Delte Timesheets Submitted Not Approved 2 timesheets Record ID Delete Ey Di 1 APR 2012 26 APR 2012 12 New 40 ol T3MAY 2012 11 MAY 2012 15 New E Rejected 0 timesheets Record ID Timesheets Times heets 80 Last Updated 9 January 2013 ae w JAMES COOK gt UNIVERSITY My HR Online User Guide Changing Rejected Timesheets Timesheets that have been rejected by your Manager can be viewed changed where necessary and resubmitted for approval Step 1 Check your Home page for any messages they will appear in red The below example shows 2 pending records have been rejected Step 2 To read any comments your Manager may have made on the rejected item click on the My Requests at the top of the page 5 JAMES COOK MI HR O li f Home Print My Requests Logout UNIVERSITY y nine KJI m AUSTRALIA Go Green Welcome to My HR Online Mr J Concept amp 1 Person 91148 Mr J Concept Role 03 Casual HR Admin Officer La My Favourites amp 1 a 022 2 pending records have been rejected ei 023 2 pending records have comments to be viewed Step 3 Click on the Record ID to view any comments from your Manager Person 91148 Mr J Concept Job 03 Casual HR Admin Officer Pending Transactions Timesheet Total Hours Created Date To Be Actioned By Escalated to you By F 3209 Mr J Concept fod 05 JUN 2012 02 JUL 2012 HR
7. JAMES COOK i University MY HR Online A AUSTRALIA Go Green My Approvals My Pay i a m l Payroll Details Timesheet Current Payslip es o Payslip History My Details Bank Accounts g Deductions Person 91147 Miss L Permanent Payment Summary Role i 01 Team Leader Employment Servic Employee Payment History Display My View a My Favourites amp Z Step 4 Select Current Payslip The most current payslip will be displayed relating to the current job selected Step 5 View or Print Payslip Step 6 Logout of My HR Online 1 Home f Print My Requests Logout 5 Last Updated 9 January 2013 JAMES COOK ei My HR Online User Guide Reading your current Payslip Company James Cook University ABN 46253211955 Period End 08 4PR 2011 Paygroup ALL All Employees Fortni Admin Location 7740 Human Resources Mana Pay Date 06 4PR 2011 Paypoint 7740 Human Resources Mana Payslip Dest WO Web Only 1 Job Duty Award Class Clevel Location Salary PAS Hourly Rate 01 SUB G54 232 774000 TOWN Townsville Douglas 5 65 353 00 6 34 5513 Earnings Date From 3 Date To Job 4 Units Rate Amount SAL Salary Award F 26 MAR 2011 05 4PR 2011 l 145 00 5009 94 Gross 45 009 94 Tax Employee Super and Deductions Date From Date To Job Amount Australian Tax z6 MAR 2011 08 4PR 2011 1705 00 g Total Deductions 1 708 00 Met Pay 9 3 301 94 Pay Disbursement Details Method Institution Details
8. f Home iS Print i My Requests Aas EE 111 Last Updated 9 January 2013 I bia Ey a wae JAMES COOK gt UNIVERSITY My HR Online User Guide My Approvals As a Manager you will have the authority to approve requests such as timesheets and leave requests As an Approver you will receive an email message notifying you when a request has been entered and needs to be approved You will also be reminded each time that you enter the My HR Online home screen if any requests are pending approval Leave Requests To ensure that leave requests are actioned in a timely manner an escalation process has been set in the system This means that e f the direct Manager has not approved declined or deferred the request within 7 Calendar Days the request will be automatically escalated to their next level Manager e If that Manager does not action the request within 7 Calendar Days the request will be escalated to the Remuneration Services Team and will be rejected If rejected the leave request will have to be entered again by the Original Requestor Note This escalation process will differ for Leave without pay as it requires a different approval process depending on the time frame requested See policy guidelines for more information Once a leave request has been approved it then becomes a booking in the Human Resources System Confirmation emails are automatically sent to the requestor Timesheet Requests To e
9. wa JAMES COOK a Nome My HR Online User Guide ee View Appointment Details cccccccssseccccessccccesececseseceeseseceeeeeseceseeecesseneceseeeeceeseesecetseecessegecetsenes 44 WA OVP re SU CUM ession Ta T A 47 VIEW current Work Arrangement ancrscidscsssaweewecscaduiecandceeusenctdenetaneqnaneeungacatrdeusuanuciiacdixpanvessentesewtens 47 Work Arrangement Change Request cssccccssseccccesscccceesececeeeceeeeeseceseusecesseneceesueeeetensecesseneses 49 ANAS E 1 E EEEE S E PETE E PEIEE NE ETE 53 MY PAV TaD a E A TEE E A E A E TT 56 Payroll Detail Menu MENS renren E A T E 56 VIEW and Print Current PAVSIND cscccscsseuecsoncadandaasucsaensieearssineasarcosendvaceecasansduanchdaeentenendaidadauccbereiceeres6 57 Redne your O Ene Pa ee A E 58 View and Print Historical Payslip ecrceseirsnresn ierosina or SN aa 59 View and Maintain Bank ACCOUNTS seinere aee EE 61 View and Maintain Current Deductions sssssssessssserrssssseressssrrrsssserresssrerressereressseereesseeeeesseeeresssene 64 Add a new Deduction essssessssssserssssreresssserresssreresssserrossseeresssseresssreersssseeresssserressseeeessseereessseerene 66 VIEW and Print Payment SUMmMMaly essecsisiisiscieiei niie E 68 View Employee Payment History Display cccccccsssccccessececeeseccceesccetseseceseeeeceseeuseeeseusesesseneceesenes 70 Timesheet Menu HEMS syrra aa EEE EN E 72 DNE aN OVE nME el N ea EEA 72 Viewing Rejected Overtime ClaiMS ssesss
10. JAMES COOK A My HR Online User Guide Delete Unapproved Leave Request This option is available if a leave request has not yet been approved by your Manager and the leave is either no longer required or the dates need to be changed Step 1 Log onto My HR Online Username Password sign On taleni Cag E Taer erka Pey bd OO O OON M Di0 G02 F925 Step 2 Select My Requests from the Home Menu Ei Home Print i My Requests Logout Saas Step 3 The request will show as a Pending transaction Select the Delete box next to the request you wish to delete Step 6 Select Delete Pending Transactions Note An email notification will be sent to the Manager to advise the transaction has been deleted Step 8 If required resubmit your request by going back to the Leave Requests option Step 9 Logout of My HR Online i Home Print My Requests Logout 34 Last Updated 9 January 2013 a JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Reverse Approved Leave Request This option is available if a leave request has been approved by your Manager and the leave is either no longer required dates need to be changed or you need to change the leave type i e Doctors Certificate due to illness during Annual Leave period Step 1 Log onto My HR Online Username fo Password PO sign On 2 Cogrerigee i Talent Works Pky Lite ACN O10 GO Bo Step 2 Select My HR
11. Print My Requests Logout E 39 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide eee eee Viewing Leave History Previous leave applications can be viewed via this menu option Step 1 Log onto My HR Online Username Password sign On Cespright Talent Wark Pty Led ACN 010 G02 or Step 2 Select My HR Tab Step 3 Select Leave Step 4 Select Leave History Personal Details Leave Employment Organisation Chart Leave Requests Leave Balances o S Leawe History Person 91149 hir T Part Time Job 01 HR Officer 40 Last Updated 9 January 2013 oa wee JAMES COOK My HR Online User Guide bees v UNIVERSITY AUSTRALIA La ggg SSS Step 5 Select a date range to view past leave requests You can sort leave applications by leave code or description if required A list of past leave applications will be listed in the next screen Click Find Personal Details Leave Employment Organisation Chart Leave Requests Leave Balances Leave History Person 91149 Fir T Part Time Job 0L HR Officer Leave History Leave edica on Booking Leave Se era e a eme 1 01 14MAY 2012 14MAY 2012 aan 4 00 Hours M Reverse pey Step 6 Logout of My HR Online Print My Requests Logout ao Home Ei SSS 41 Last Updated 9 January 2013 a JAMES COOK e My HR Online User Guide Reversing Leave already taken If there is
12. Staff by organisational unit Campus addresses amp contacts Faculty and Division websites Emergencies on campus dial 0000 then dial 5555 in Townsville or dial 222 in Cairns Connect to wr Teaching amp Research d Informaton ii Strategy amp leadership y Ask InfoHelp IT support requests ContentCu manage your CMS Pandora Intemational admissions Spendvision Travel requisitions expenses and credit cards StaffOniine applications for staff Travel bookings World Travel Course proposal feedback eAcademic Learnjcu Lecture timetables Research services Room Bookings Hire Information Teaching and Learning Teaching and Learning Academy Vehicle bookings Computing status bulletins Finance and Resource Planning HRMIS upgrade project Human Resources AUGA Audit 2011 Governance and Planning Policy library Statistics Intranet sites Strategic Intent Marketing Toolkit logos templates events image library Vice Chancellor MEX Maintenance Request report faults and request maintenance Student Systems training materials ani rescurcss Tri City Integration project My HR Online Layout and Navigation Tab Bar My HR Online AUSTRALIA Personal Details Leave Employment Personal Contacts Emergency Contacts EEO Information Employee Calendar Qualification Task Menu Talet Works Pty Lid ACN 010 602 892 TropEco Go Green Organisation C
13. or there is a Select all Jobs option directly below the list After this selection choose Continue Person 1153 Mr C Teacher Job 0l Casual Teaching Casual Teaching Timesheet Part Time eee a e 0L APR 2012 31 DEC 2012 TMS533 Ethical 0056402 120200207015 Teaching Staff Staff Issues for Award Public Health Part Tine Academic Demo Marking O1 APR 2012 31 JUL 2012 TMSS12 Travel D062791 110000017015 Teaching Staff Staff Standard Medicine Award Part Time Academic Demo Marking 01 APR 201 31 DEC 2017 TM5515 066407 10S FOLS Teaching Staff Staff Standard Epidemiology Award for Public Health Select all Jobs Step 8 Enter the dates worked from the selected start date including Job number Units Pay Code and any comments required There is a function on the left hand side for copying the above line if details are the same on different days Please note that the date may need to be adjusted in this instance Casual Teaching Human Resources Management Demo Marking Standard 01 APR 2012 31 DEC 2012 TM5533 Ethical Issues for Public Health 02 Casual Teaching Human Resources Management DBemo Marking Standard 01 APR 2012 31 JUL 2012 7M5512 Travel Medicine O03 Casual Teaching Human Resources Management Bemo Marking Standard 01 APR 2012 31 DEC 2012 TM5515 Epidemiology for Public Health Start Date for Timesheet 26 APR 2012 ic Calendar Dates From 01 Jan 2010 to 31 Dec
14. 2013 JAMES COOK o My HR Online User Guide Casual Non Teaching PayCodes ccccccssseccccsseccccessececeusececausececseecceseuscceseuecetsueeceeseneceesagseeetas 96 Permanent and Part time Employee Paycodes cccccsssececcseccceesececeesececeeueceeseusecesauneeessuness 96 Cal ars el ala cs PACO dE E anne ann eet A en ee 96 Mana CE FONCIONS deseacedctigcescsecendecetscdcaetcaestedeticacetsenssseschscccsesacesecveicsendrsecsteseeesscnstseoedecetiecs 98 I VN gees eat rs cn nc ties E S red nat ueadednseeseieadeinvies 98 ELMAR VATA gE S a fo e ern ESS E E E E er ee eC ET eee 99 Position INformations S TTR A 100 Viewing Team MemDeErS ceeceervsestececscdainerscecesesinavecsatactoorrsedsmeedicecneausnareanaiecaveresedensndeeecnetnoneseeessenseouss 100 Viewing Team Member record canner nemo anne re AA 101 MIV TOA N E E E E EE 102 Team Details Menu tems rersriocsarranie EEEE 102 View Team Calendar ccccccccccsssssseeeeccccsseeesseeecccesssaessseeeseceesseeesseeesecessseuusseeeseeeessuuaaseseseeeesaagagssss 102 View Tean BINROAYS cene R S 104 View Team Appointment SUMMALY ccccseccssccsscceccescceuccaucceuccsucceeceeeesseeeseesseesseeseeesseetseeseeeeeees 106 Team Leave Ment HEMS cance ccna staccccecaeaccedanecareadicaccastacatuece acne sabe E E 108 Team Leave BANCE S saen E 108 Tean A SOON ar E E S 110 My PRI OW NS sesisiossrensnenin ocu inn eenn ENEE NEE EEKE 112 Approvals Menu eme ainsi terse 5 seartnrncio ses toes
15. Download in the Calendar File column Employee Calendar Events For 27 JAN 2017 Duration Event Type Short Desc Calendar File 00 00 23 59 Public Holiday Main Calendar Download This page was produced March 21 2012 10 05 am by program WKS163 revision 12 2 Top of Page Step 3 You should then be prompted to save or open the file Open the file and click Accept in the top right hand corner of the event invitation This will automatically download to your desktop calendar Each event item displaying on each day will need to be downloaded separately 25 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide View and Update Qualifications Step 1 Log onto My HR Online Username Password sign On 2 Cogprignk Taena Works Pey Ltd AC 010 Go S327 Step 2 Select My HR Tab Step 3 Select Personal Details f Print My Requests s Logout S UNIVERSITY My HR Online ATST 89154 Miss L Permanent AUSTRALIA Go Green ee Personal Details iM Leaye Employment Organisation Chart Personal Contacts amp Emergency Contacts My Details EEO Information P Employee Calendar Qualification Person 89154 Miss L Permanent Role 01 Employment Services Co ordinator My iew J My Favourites H a Step 4 Select Qualification and the following screen will be displayed Qualifications Qualification Major Qualif
16. Draft Version System upgrade minor changes Final Version System upgrade minor changes 05 April 2012 Draft Version Implement Timesheets Final Version Approved 16 July 2012 Updated Pay Codes on final advice from Employee Relations Updated from changes implemented in Leave Codes Reconfiguration Added My Reporting 2 Last Updated 9 January 2013 I bia Ey a ere JAMES COOK EESEL My HR Online User Guide Contents What is My HR Online essesessssesessesesoesessesesoecessecesosoeseecesssoecsscecssoecesoesesoesesoecesoesesseceseececee 6 Accessing My HR ONIN saccicanetcsteccctursntcansacseieinceccattas ssc cnturesinetied sanecicanceninn aicaueseoaneteadtanacinenes 6 My HR Online Layout and Navigation cscsccccscsccccccscsceccccscsccccccscscescccscncescececsceseececscecess 7 Men Explanations seiersen rrn RTA EE EET 8 dional MEn er E EA E A 8 TOBI a E E E E E E E A E E aunberuencenaess 8 MIPE e E E aeadeiaGsdavandioentenateduidesensteeeteemacdeaess 9 ae A NU E E E E E O E E E A E T E 9 AFA SS UN OD en E E 10 Vew inac UVEO De eaen E E eee en eee eee 10 Add a new program to the Favourites Me Nu ccccccsscccccsssccecessececceseceeceesececseeceseeneceeseeecesseeceteees 11 Delete an item from the Favourites MENU sssssssssssseresssssssererssssssserrrressssseerereesssseerereessssserrreesssse 13 PNE MY AR COINS a E E E E E EE E E E E E E 14 MY AR TaD vss cercesanacesn
17. Select required Summary from the underlined Serial field Payment Summary Period Start Period End Gross Amount Tax Amount Date Issued ATO Income Type Payment Summary Type 600609296 2010 O1 JUL 2009 30 JUN 2010 45 024 3 066 18 JUN 2010 Salary or wage income Normal Record 1 of 1 Historical Payment Summaries Serial Tax Year Period Start Period End Gross Amount Tax Amount Date Issued ATO Income Type Payment Summary Type BO0169 756 2003 15 JUL 2002 30 JUN 2003 34 031 7 500 26 JUN 2003 600153254 2002 O1 JUL 2001 26 OCT 2001 11 201 2 255 09 JUL 2002 600137672 2001 O1 JUL 2000 30 JUN 2001 29 276 5 647 09 JUL 2001 BsO00452 2000 14 MAR 2000 30 JUN 2000 6 710 1 208 10 JUL 2000 Salary or Wage income Mormal Salary or wage income Normal Salary or wage income Normal Normal Records 1 to 4 of 4 68 Last Updated 9 January 2013 wm JAMES COOK UNIVERSIIY My HR Online User Guide Step 6 The following message will be displayed Click on underlined PAYG Payment Summary to view payment summary and select Print Attention The ATO requires that all selF printed individual non business payment summaries be printed on standard 44 paper in accordance with their approved layouts refer to wwiw ato goy au Click the link below to open your payment summary in anew browser window You can then print your payment summary using your browser s built in print Function Payment summaries we
18. Services will also display the details of the employee in view My View Displays your active and inactive job records By default your active jobs will appear For Managers the view can be expanded to display team members The information that is viewed through My HR Online relates to a particular job If you have more than one job in the organisation you will need to select the job number relevant to the information you wish to display or request you wish to make Once the job is selected this will remain Active until another job is selected or you leave My HR Online By default only active jobs are listed under the My View section of the user panel However in active jobs may still be accessed to view past records If a user has no current jobs the My View list will only show their Employee row i e no Job Role rows My Favourites Allows you to create a list of frequently used tasks which you can modify to suit your needs b Fii Hiding My Panel Each of these panel items may be hidden individually by clicking on the minimise maximise icon which is under the panel item heading Similarly the entire My Panel may be minimised or maximised by clicking on the icon Hide My Panel Click on the icon H to hide My Panel and allow the welcome page current WSS screen to occupy the whole screen It will also change the Hide icon to the Show icon Note There is no back navigation provision specifica
19. Step Finish Time Units 21 MAY 2012 Mon 6 30 15 30 01 00 SAL 22 MAY 2012 Tue 6 00 15 30 01 00 6 5 SAL 23 MAY 2012 Wed 06 00 15 30 01 00 6 5 SAL TOTAL 19 Step 9 Logout of My HR Online m Home f Print My Requests i Logout 133 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide My Reporting Tab Managers have access to the Manager Reporting package via the My Reporting tab A selected suite of reports have been added to My HR Online to assist managers with some day to day activities Running a Report Step 1 Log onto My HR Online Username Password Sign On 2 Cogpright E Tales Warka Ply Ud AON 010 G02 92 Step 2 Select the My Reporting Tab he mH Print My R st C tV i m L t w JAMES COOK i ome f Prin My Requests urrent Vacancies ogou IZ UNIVERSITY My HR Online MZA AUSTRALIA Go Green Welcome to My HR Online a Person S Role 01 Manager Information Systems amp Arch My View My Favourites 4 024 2 pending records are awaiting your approval Step 3 The reports are broken up into categories select one to display the reports in that category sia JAMES COOK aline Uyiversiry MY HR Online AUSTRALIA Go Green Leave Reports Establishment Reports 134 Last Updated 9 January 2013 ak JAMES COOK gt UNIVERSITY My HR Online User Guide Step 4 Click a repo
20. acre 010 402 925 Step 2 Select My HR Tab Step 3 Select Organisation Chart from the Local Menu and click on Organisation Chart again from the Task Menu AME OO cn Home Print My Requests 7 Logout ee My HR Online TropEco 89154 Miss L Permanent My Team My Approvals AUSTRALIA Go Green Personal Details Leave Employment Organisation Chart Person 89154 Miss L Permanent Role 01 Employment Services Co ordinator My Favourites 7 53 Last Updated 9 January 2013 sl 4 cya wae JAMES COOK ae My HR Online User Guide The following fields will be displayed Organisation Chart Start Position Number os60200001 x Effective Date 23 MAY 2011 ER Levels 3 Include Casuals ves Display Start Position Number This will default to the position number that currently sits at the top of the organisation structure This position number may be changed if a position number is known to look at a lower section of the chart Or Click on the Drop down List to select the position that you wish to display at the top Effective date This will default to the current date but may be changed to display details for dates in the past and into the future Levels This specifies the number of levels that the chart will display It will default to a number that is set at system level but may be changed if wishing to drill down to lower levels of the organisation Include Casuals This will def
21. be displayed at the bottom of the screen below Person 71302 Ms L Sandor Job 02 Senior Systems Analyst Pending Transaction Person Id 71302 Name Ms L Sandor Job Id 02 Position 6000009116 Senior Systems Analyst Date Worked 17 Jul 2012 Pay Code 07100 Overtime single time Hours Worked 3 00 Cost Centre Comments T2 Table Name WEB_ADD HOURS Description Overtime Claim Record Id 38361166 Created Date 18 JUL 2012 Approval Id 60000089838 Appr Title HRMIS Manager Appr Status Rejected Appr Level 1 Viewed Comments Comments 003 This WEB_ADD_ HOURS record was rejected on 19 JUL 20 12 Any comments from your Manager will appear here Step 4 To make a change the rejected overtime claim will need to be deleted by clicking on Delete Step 5 Select Overtime Claim from the Timesheet Menu and commence the process again 75 Last Updated 9 January 2013 ae ew JAMES COOK gt UNIVERSITY My HR Online User Guide Overtime Claim History Step 1 Log onto My HR Online Username Password o sign On 2 a a a E Taari Works Fey Lid E oiia M010 602 925 Step 2 Select My Pay Tab Step 3 Select Timesheet Step 4 Select Overtime Claim History JAMES COOK i UNIVERSITY My HR Online TropEco AUSTRALIA Green Payroll Details Timesheet Q 40 M Da ime Overtime Claim Overtime Claim History as My Details Timesheet pae Timesheet History Person 91149 Mr T Part T
22. hours you are applying for Advance Pay Choose No from the drop down list if pay in advance is not required choose Yes if leave payment is to be paid in advance Note only Annual Leave and Long Service Leave are able to be paid in advance Med Cert sent to Enter Yes if your Manager has requested a medical certificate and your Supervisor Manager has sighted the Certificate or requested a copy to keep on file Enter No if this is not a requirement Check the appropriate Leave policy for requirements If you do not confirm Yes to this question and you have requested more than three 3 consecutive days for the request will go through however a warning message will be displayed as follows to you and also your Manager when they go to approve the request 31 Last Updated 9 January 2013 ae wae JAMES COOK a My HR Online User Guide Person 90372 Mr T Part Time Job 01 HR Officer Whole Day Leave Request Warning Th Warning Total Leave days 5 exceed max consecutive days 3 Med cert required SICFP Pers amp Carers Paid Start Date 25 JUN 20 12 End Date O3 JUL 2012 Amount 36 25 Unit Hours Advance Pay N No Med Cert sent to Supervisor No Other Doc sent to Supervisor Mo Reason Fersonal Illness Reverse Other Doc sent to Supervisor If supporting documentation is required select Yes l e Jury Service Request Defence Force requirements etc Check the appropriate Leave policy for requirements Reason This is mand
23. icon 4 to maintain your favourites menu This will open the following page My Favourites Edit delete f new Refresh Action Description Parameter Parameter Parameter3 Menu Order waia Bankaccounts ft wKa124 Appointment betats ooo o wkeozz personalcontats Step 2 Select the program by clicking on the radio button t beside it and then click on the Delete button Step 3 Use the refresh button to update the Favourites Panel To edit an existing Favourites item click on the Edit button and update the details as required List of Values A feature in many of the Web screens is the ability to view a List of Values LOV for the particular field that you wish to fill These fields are determined by the arrow at the right edge Person 660 730 Miss L Permanent Job 01 Employment Services Co ordinator Appointment Details tart Date 101 JAN 1900 Ea to 51 DEC 2049 Ea 13 Last Updated 9 January 2013 a JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide By clicking on this arrow you can pull down a List of Values LOV that is to be used in the field To select click on the required item Person Barao Miss L Permanent Job 01 Employment Services Co ordinator Appointment Details See eee 01 Jan 1900 Eto 31 Dec 2049 EH SSS gram WES 124 revision 12 0 CR 16 17 19 19 20 21 Today May 18 2011 Alternatively if the list contain
24. refer to your Approver or contact your HR Adviser OT200 Overtime Double time Claim for Sunday work Also claim where completing Overtime on a Monday to Saturday after the first 3 hours have been claimed as above at time and a half OT150 Exceptions may apply Please refer to your Approver or contact your HR Adviser PEN1 Weekend penalties Pen 1 Working Saturday and Sunday Security and Applies to continuing and fixed term staff Catering PEN2 Weekend penalties Pen 2 Working Saturday and Sunday for casual staff Security SAL Salary Choose this for your normal salary rate SHIF3 Shift Allowance Working afternoon and night shifts between midnight Sunday and Security midnight Friday Applies to casual security staff LOAD2 LOAD4 LOAD6 MEAL1 SHIF4 Shift Allowance Working afternoon and night shifts between midnight Sunday and Security midnight Friday Applies to continuing or fixed term security staff UNIF2 Uniform Allowance For casual University Halls catering staff OTTIL Overtime TOIL Pays 0 5 for hours when remaining single rate will be taken as TOIL mainly security amp Library 97 Last Updated 9 January 2013 ak JAMES COOK gt UNIVERSITY My HR Online User Guide Manager Functions My View In addition to enabling users to select their active job the My View section of the Panel includes the list of Team Members for those with Manager Access The Manager can also choo
25. set the view to that of a team member Lheetresh Team View click on this button to update the My View Team list to reflect any appointment changes Ba show tiae Position Columns click on this button to display the position numbers and descriptions for all jobs and team members Y A carch click on this button to open the search page to execute queries and locate employees and or jobs within the team list Select to Collapse indicates that the particular level of the team has been expanded Click on this icon to collapse the level M Select to Expand indicates that the particular level of the team is collapsed Click on this icon to expand the level P Focus Click on this button to focus the list to that level This will redraw the list with the selected employee and job at the root of the tree RN Team Member View When the view has been set to a team member this icon will appear in a red bar directly below the global menu to enable the user to clear the view of the team member and return to that of the logged in user Expand List Collapse List Expand List Collapse List The user can open or close each level individually or use the Expand List or Collapse List command links Note This option will expand to a maximum of 3 levels only Click on the Expand List link to expand the Team Members List for each of the active jobs Click on the collapse list link to close the list completely 99 Last Up
26. the overall contracted hours must be made through your Human Resources representative Message from webpage This change is not allowed as it will alter your weekly hours amend to amp match current hours or contact HR Person 91507 Mr L Part Time Job O01 Admin Officer Work Arrangement will revert to previous arrangement after end date is reached Work Arrangement Occupancy Type Substantive Employment Commence Date 02 JUL 2012 Termination Date 03 AUG 2012 Position Fraction 82 759 Comments Need to fit vith famihy schedule for one month Roster 41 Description WEB ROSTER 30 hr wk 2 O2 JUL 2012 MON 7 O3 JUL 2012 TUE 04 JUL 2012 WED O5 JUL 2012 THU O06 JUL 2012 FRI O7 JUL 2012 SAT O8 JUL 2012 SUN Step 9 Once submitted an email notification will be sent to the selected Approver Step 10 Logout of My HR Online ci Home Print i My Requests mm Logout 52 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Oe Organisation Chart This function provides a view of the organisational structure as defined by the position reports to information held in the Core Human Resources Information System The structure is displayed as a tree where each node may be expanded in a similar manner to folders in Windows to display the lower branches Step 1 Log onto My HR Online Username Password sign On 2 Corer E Tale 2 Works Ay Lid Sa
27. which employees to EXCLUDE from the Group If a Manager only wants to create a group to monitor only Casual Teachers the check boxes for all other employees should be ticked The Position Title is listed to help with this process Person 91147 Miss L Permanent Job 01 Team Leader Employment Services Timesheet Unit Check Snapshot New Unit Check Group 44 Casual Teachers Choose employees to Exclude from the group by checking the box in the exdude column Clewel SS oY Human Resources Management 91146 91145 91151 91153 91153 91153 Warcant 01 Mr J Concept Mr T Part Time Mr J Casual Mr C Teacher Mr C Teacher Mr C Teacher 500010091 5000010093 500010091 Casual HR Admin Officer Casual Teaching HR Officer a 0 0E aae Step 9 Selecting Next will give a short list of employees in the group and will give the Manager an opportunity to review the group selection Selecting Finish will give a Success message and the group created 125 Last Updated 9 January 2013 he z JAMES COOK av UNIVERSITY My HR Online User Guide AUSTRALIA SSSSa_a_a_z_z_z___ _ _______A ________SSSSSSSS alla EEE Person 91147 Hiss L Permanent Job 01 Team Leader Emphoyment Services Timesheet Unit Check Snapshot Success Unit Check Group created Group ID 45 Group Description Casual Teachers Step 10 Repeat this process to create other specific groups if required Step
28. 012 11 MAY 2012 7 g Submitted Not Approved 5 timesheets aa Gg a a a a a E 01 27 APR 2012 27 APR 2012 30 APR 2012 30 APR 2012 14 MAY 2012 14 MAY 2012 14 MAY 2012 14 MAY 2012 l e le ls 2 1 27 APR 2012 30 APR 2012 2 1 1 at Changing Timesheets Not submitted You can view and change any Timesheet that has not been submitted by selecting the Record ID Any changes can be done and the timesheet can be Saved again or Submitted at this time Existing Timesheets Expand All Collapse All l Not Submitted 1 timesheet Record ID Start Date End Date Total Units 10 08 16 APR 2012 23 APR 2012 5 a Times heets Submitted Not Approved 3 timesheets E E S i7 08 19 MAR 2012 19 MAR 2012 New 18 08 20 MAR 2012 20 MAR 2012 3 New 9 09 08 FEB 2012 09 FEB 2012 4 New Timesheets Timesheets Rejected 0 timesheets Delete Unsubmit Timesheets Timesheets 88 Last Updated 9 January 2013 ae wn JAMES COOK er UNIVERSES My HR Online User Guide E Changing Timesheets Submitted Before any editing of a Timesheet that has been submitted but not approved can occur the timesheet must be unsubmitted by checking the Unsubmit box on the right hand side and selecting the Unsubmit Timesheet option This will move the timesheet up to the Not Submitted pane Changes can then be made and the timesheet Saved or Saved and Submitted Note Any changes after a timesheet has been approved will have to g
29. 0B 12 2008 Step 7 Log out of My HR Online Ei Home Print My Requests m Logout 69 Last Updated 9 January 2013 ak JAMES COOK v UNIVERSITY AUSTRALIA My HR Online User Guide View Employee Payment History Display Step 1 Log onto My HR Online Username Password sign On 2 Cag E Tales erka Pey ia EACH 010 A 925 Step 2 Select My Pay Tab Step 3 Select Payroll Details F Home Print My r j S core My HR Online Zaag AUSTRALIA Go Green l Payroll Details Timesheet My HR My Team My Approvals m My Pay Current Payslip amp Payslip History My Details Bank Accounts joa Deductions Payment Summary Aragi para ae Employee Payment History Display i My View O My Favourites a a Step 4 Select Employee Payment History Display Person 66 36 Miss L Permanent Job 01 Employment Services Co ordinator Employee Payment History Display start Date fhijuL 2010 El to a0 3uN 2011 EH Submit This page was produced May 20 2011 10 09 am bw program WES019 revision 10 0 Step 5 Select required date range or select Submit to display all If you do not select a date range the current financial year to date will be displayed 70 Last Updated 9 January 2013 ae JAMES COOK av UNIVERSITY My HR Online User Guide AUSTRALIA Person 66736 Miss L Permanent Job 01 Employment Services Co ordinator Employee Payment History Display Start D
30. 11 Logout of My HR Online Home Print My Requests Logout RE 126 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Modifying or Deleting Team Unit Check Groups This function allows a new Team Member to be added to or deleted from an existing group There is also an option to delete the group and set up a new group with different parameters or completely different personnel Step 1 Log onto My HR Online Username Password sign On Cagri Taleh Works Pey Lid ACN O10 Git aoe Step 2 Select My Administration Tab A JAMESCOOK M HR O li g Home we Print My Requests Logout oniversiy MYHROniine MEIZ AUSTRALIA My Details a Person 91147 Miss L Permanent 01 Team Leader Employment Services 91147 Miss L Permanent Timesheets My Pay f My Administration My View E My Favourites 8 2 Step 3 Select Timesheets 127 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Step 4 Select Timesheet Unit Check Snapshot Timesheets Bulk General Timesheet Bulk Timesheet History Timesheet Unit Check t Parson 91147 Miss L Permanent Job 01 Team Leader Employment Services Select snapshots between dates below or leave blank to display all snapshots From i F0 Snapshot ID Description Group ID Group Description Start Date End Dat
31. 2 09 38 am by program WK8260 revision 11 0 User Preferences Step 5 Enter an enquiry date and the number of days for the period of enquiry and then click on the Find button and the following screen will be returned Note The enquiry date will fall in the middle of the period selected Person 91149 Mr T Part Time Job 01 HR Officer Work Arrangement Position Fraction Employee Status 18 MAY 2012 FRI 3 65 50 014 SUB IS MAY 2012 SAT 0 00 50 014 SUB 20 MAY 2012 SUN 0 00 50 014 SUB 21 MAY 2012 MON 3 63 50 014 SUB 22 MAY 2012 TUE 3 63 50 014 SUB 23 MAY 2012 WED 3 63 50 014 SUB 24 MAY 2012 THU 3 63 50 014 SUB JO MAY 2017 FRI 363 50 014 SUB 26 MAY 2012 SAT 0 00 50 014 SUB 27 MAY 2012 SUN 0 00 50 014 SUB 28 4MAY 2012 MON 3 63 50 014 SUB 29 MAY 2012 TUE 3 63 50 014 SUB SO MAY 2012 WED 3 63 50 014 SUB 31 MAY 2012 THU 3 63 50 014 SUB Records 1 to 14of 14 Step 6 Logout of My HR Online n Home Print My Requests Logout 48 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide E Work Arrangement Change Request Step 1 Log on to My HR Online Username Password Cogrign Taenia Warka Ply Ltd ACN 010 G2 oe Step 2 Select My HR Tab Step 3 Select Employment me JAMES COOK g Home ve Print My Requests Logout UNIVERSITY My HR Online TropEco 91149 Mr T Part Time a giiia My approva Sy Foy Personal Details L
32. 20 Prof amp Tech Employees in computing and library on annualised Computer amp Library appointments or Library casuals Staff 20 loading before 6am or after 69m Loading 40 Prof amp Tech Employees in computing and library on annualised Computer amp Library appointments or Library casuals Staff 40 loading Saturdays Loading 60 Prof amp Tech Employees in computing and library on annualised Computer amp Library appointments or Library casuals Staff 60 loading Sundays Meal Allowance Employees required to work overtime for more than one hour after ordinary ceasing time or for more than four hours on Saturday or Sunday Exceptions may apply Please refer to your Approver or contact your HR Adviser OT100 Overtime Single Time Occurrences when double time applies and you have already been paid at the normal rate for the time you have worked This will double the amount per hour you receive used predominantly when the 10 hour break has not occurred employee receives single rate automatically this code pays additional to form double time Exceptions may apply Please refer to your Approver or contact your HR Adviser OT150 Overtime Time and a half Monday to Friday Before 6am or after 6pm Time and a half for the first 3 hours any hours after that will be double time OT200 Saturday Time and a half for the first 3 hours any hours after that will be double time OT200 Exceptions may apply Please
33. 2040 New Timesheet Status NEW Job No Work Date Day Units PayCode Comments __ O1 27 Apr 2012 Rar Fri 2 a 7 E o l zon E mw 2 a Ss 03 30 Apr 2012 EF Mon 1 s E esi 7E TE z E H i Seid seve and submit _ Retesh Exend Repeats _ Adda Ron 86 Last Updated 9 January 2013 he wee JAMES COOK av UNIVERSITY My HR Online User Guide AUSTRALIA Step 9 Clicking Save will retain the details for a later submission To submit this timesheet for approval click the Save and Submit button A return message below will advise that the submission is successful Payroll Details Timesheet Person 91153 Mr C Teacher Job 01 Casual Teaching Casual Teaching Timesheet Step 10 Logout of My HR Online m Home i Print 0 My Requesis Logout E 87 Last Updated 9 January 2013 ae wee JAMES COOK gt UNIVERSITY My HR Online User Guide Viewing Existing Timesheets To access Existing Timesheets through the Casual Teaching Timesheet front page click Expand All There are options here to view Unbsubmitted Submitted and Rejected timesheets as well as to Delete or Unsubmit any timesheet that has been saved for submission or rejected Payroll Details Timesheet Casual Teaching Timesheet Existing Timesheets Timesheet History Not Submitted 3 timesheets a 42 03 MAY 2012 07 MAY 2012 8 47 oi 21 MAY 2012 21 MAY 2012 2 ee 10 MAY 2
34. AMES COOK w UNIVERSITY My HR Online User Guide AUSTRALIA Leave Functions The functions provided within this menu allow individual employees to request leave reverse and delete leave requests monitor the approval of leave requests check leave balances as well as history we de My HR Online le fey Home fF Feeds J damp Print i Page Gp Tools gS J AMES COOK E g Home rv Print My Requests _ Logout UNIVERSITY My HR Online Tro Eco 90371 Miss L Permanent AUSTRALIA Go Green p My Approvals My Pay Personal Details Leave Employment Organisation Chart Leave Requests Leave Balances My Details Leave History ym Person 90371 Miss L Permanent Role 01 Team Leader Employment Services My View My Favourites J Trusted sites 100 i Before being approved the leave entry is a request and it is the action of being approved which converts the request into a booking The leave request will be forwarded to the employees Manager for approval To ensure that leave applications are actioned in a timely manner an escalation to next level Manager has been set in the system This means that e fthe direct Manager has not approved declined or deferred the request within 7 Calendar days the request will be automatically escalated to their next level Manager e fthat Manager does not action the request within 7 Calendar days
35. Amount Bank ANZ Australia Mew Zealand Bank 10 52555512 PERMANENT L 3301 94 Employer Superannuation Amount Leare Leave Code Leave Type 1 1 2 Unit 13 Actual Balance Pro Rata Balance 14 Job number Pay period end date Fortnightly dates of corresponding pay cycle Number of hours worked Annual gross salary Hourly rate Fortnightly gross payment amount Total deductions WOON AU PWN PB Nett pay amount disbursed to bank a 2 Bank account details a m Leave Type a Leave displayed in Days D or Hours H a i Amounts of Leave available to be taken appear in the Actual Balance Column a P The only difference to amount of leave available to be taken as in 13 is that Long Service Leave prior to being available to be taken will be displayed in the Pro Rata Balance Column this is accruing as per the Enterprise Agreement 58 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide View and Print Historical Payslip Step 1 Log onto My HR Online Username Password sign On 2 Cogprignk Taeka Warka Pey Ltd ACH 010 GO S32 Step 2 Select My Pay Tab Step 3 Select Payroll Details E Z JAMES COOK i NTU SE My HR Online TropEco Home e Print My AUSTRALIA Go Green a An L Payroll Details Timesheet Current Payslip Payslip History My Details Bank Accounts g Deductions Person 91147 Miss L Perm
36. E a E r seenaneaes 113 Approve Requests s sssensesesseeeseorrersroresesroresrsrororeseoreresrsroresrssoresrsroreseseoreresrsroresesroresrsrorereseoreree 113 Options to Approve Reject or Defer the reQuest ccccccsssccccssececeesececeeecceeeeseeecsueceseeneceeseees 115 APPO V I Oy e E E E E 117 Approval DELO SACION seise ena E E ESE E 120 My Administration TaDescrseisscsisverissiocscrcescnoeaninendasion i a 123 Timesheet Unit Check Snapshot sisssiissisisensrsisrscsiienai ie ai ii 123 Creating New Team Unit Check GroUpS essssseesesseeesrresssrrresrrrsesrrresrrrnssrrresrrerssrereserressreresereesene 123 Modifying or Deleting Team Unit Check Group sssessssssssnsssresesrrrssrreresrrerssrrreseresesrrresereresreresene 127 Creating a New Unit Check Snapshot ssesssessssensesreresrresesrrresrrrsssreressrressreresrrressreresereesrrerereeresene 130 My Repone TAD ieron A OA E EE 134 RUNIE a REPO ea E ER 134 Aditional ROS OU CCS ssa E a E 136 5 Last Updated 9 January 2013 sl 4 cya wae JAMES COOK ae My HR Online User Guide What is My HR Online My HR Online is a web based application that can be accessed any time of day on or off campus My HR Online is available to all University employees including full or part time fixed term casual and adjuncts and is used to manage information and tasks related to your employment It allows employees to e have more control over their personal information e prov
37. Green My HR Approvals Approve Requests Approval History My Details Approval Delegation Person 88738 Miss L Permanent Role 01 Employment Services Co ordinator 113 Last Updated 9 January 2013 Ea JAMES COOK UNIVERSIIY My HR Online User Guide Step 4 Select Approve Requests and the following screen will be displayed This screen will list all of the requests that are awaiting approval which will be grouped according to request type Note Overtime claims are best viewed from this front screen prior to approving C Approve Requests Please dlick on Record ID to view and approve the request Approval History Approval Delegation Qualifications Approval Status T Rec a oe Record ID Qualification App Escalated to you By Created Date To Be Actioned By 160 Ms M Morris Bachelor of Arts 2 Team leader Employment Services 21 OCT 2011 03 NOV 2011 159 Ms M Moris Bachelor of Arts 1 21 OCT 2011 27 OCT 2011 a General Timesheet ee ee i Apm Rej as tee Record ID Total Hours Created Date To Be Actioned By Escalated to you By Mr T Part Time 14 MAY 2012 27 MAY 2012 Mr T Part Time 15 14 MAY 2012 27 MAY 2012 Step 5 Choose the line you wish to review and click on the Record ID to display the details of the request The following details will appear Warning messages will be Person 90371 Miss L Permanent Job 01 Team Leader Employment Services d isplayed he
38. Guide AUSTRALIA Person 66736 Miss L Permanent Job 01 Employment Services Co ordinator Team Calendar Start Date 20 MAY 2011 E to 16 Jun 2011 Display Display Options M Training M Holidays M Leave All Leave Codes Step 6 Tick display option buttons as required and select leave types to be displayed Select display button to view calendar Team Calendar Start Date parezo E to 28 Apr 2011 Display _ Display Options M Training M Holidays M Leave All Leave Codes Ferson Id IL 2 4l5 7 12 13 14 17 18 19 20 21 22 23 24 25 26 27 28 5 MJT T T T 5 TIWITI EIS S mM T I wT 88738 1 Miss L Permanent nn mrm 884z 2 Doctor C Teacher 884l 3 Mr C General 8874 4 Mr T Part Time nn mrm 5 Yacant Position 000004049 Records 1 to 5of5 First Previous Next Last Refresh Count Legend DO approved Confirmed A Annual Approved Unconfirmed L Long Service SS Pending P Paid s Pending Deferred 5 Sick U Unpaid B ii Holiday H Public Holiday Training Waitlisted T Training a Training Attended id Denotes various events exist For this day Note that even though the matrix makes reference to Training this function is not currently being used therefore currently no training information will be displayed for team members Step 7 Logout of My HR Online Home f Print My Requests Logout E 103 Last Updated 9 January 2013 ae wea JAMES COOK ww UNI
39. L Permanent Job 01 Team Leader Employment Services Approve Transaction ee Success 003 This transaction record was successfully applied on 04 JAN 2012 Leave Policies This page was produced January 04 2012 02 19 pm by program WK80G1 revision 12 6 Step 8 Logout of My HR Online Home Print l My Requests Logout EE 116 Last Updated 9 January 2013 a JAMES COOK v UNIVERSITY AUSTRALIA My HR Online User Guide LSS SSS Approval History This allows approvers to view details of the all requests that have been previously actioned including approvals and rejections Step 1 Log onto My HR Online Username Password sign On Cocreright i Tales Works Ply Ltd Aa O10 G2 32 Step 2 Select My Approvals Tab Step 3 Select Approvals am am Home i Print My Requests Logout GNIVERSITY M Y H R O nl sola Lice J Eco 88738 Miss L Permanent AUSTRALIA Go Green My Team My Approvals a Approvals Approve Requests om Approval History My Details Approval Delegation fra Person 88738 Miss L Permanent Role 01 Employment Services Co ordinator oO amp a Step 4 Select Approval History Step 5 The following search combinations can be used e Select Find to display all approval records e Enter a specific employee number and select Find to display all records for an individual e Click on down arrow next to Employee to search for a specific employee
40. Officer This page was produced June 25 2017 09 10 am by program WK8023 revision 12 0 User Preferences 81 Last Updated 9 January 2013 ak JAMES COOK gt UNIVERSITY My HR Online User Guide The screen below will be displayed See comments field at the bottom of the screen Person 91151 Mr J Casual Job 01 Casual Prof amp Tech Pending Transaction Warning The actual hours recorded for employee 91151 have exceeded the warning level of 10 hours in snapshot 67 Person ID 91151 Name Mr J Casual Job ID 02 Occupancy Type Substantive Position Title Casual HR Admin Officer Emp Status CGGRF Account 0077401110005007045 100 Clevel Human Resources Management Award GSA Commence Date 01 MAY 2012 277 Termination Date 30 NOV 2012 ca ee eae eee ae GS EY Res Meee a 18 JUN 2012 Mon 07 30 16 00 00 30 8 TOTAL 8 Timesheet Summary Including This Timesheet DSSS EES Overall Estimate NG VEFAIAGHISISI Remainder of Allocated Estimate JobNo Position eee Ce Award Class Step Eror Indicative Value Units Indicative Value Umts idicativeWale units Indicative Value 02 Casual HR Admin Officer SAL GSA 277 8 00 240 00 0 00 0 00 S00 SNNNNNNNNNZ40700 Totals for Job 02 8 00 240 00 0 00 Mo S00 SNNNNNNNNNNNIZ40700 Table Name WEB_TIMESHEET Description Timesheet Record Id 36808467 Created Date 18 JUN 2012 ApprovalId 6000010093 Appr Title HR Officer Appr Status Rejected 03 Thi
41. R Online m Home f Print My Requests F Logout fp 95 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Pay Codes Explained Casual Non Teaching Paycodes List Of Values PAY CODE Find Close PAY CODE DESCRIPTION LATAL LOAD2 LOAD4 LOADS Late Roster Allowance Loading 20 Computer amp Library Staff Loading 40 Computer amp Library Staff Loading 60 Computer amp Library Staff Meal Allowance 1 Overtime Time and a half Weekend Penalty Rate Weekend Penalty Rate Salary Shift Allowance 15 Shift Allowance 15 oT 150 PEN1 PEN2 SAL SHIF3 SHIF4 UNIF2 Permanent and Part time Employee Paycodes List Of Valves Pay Code a 1 a Overtime Time and a half OT100 Overtime single time OT200 Overtime Double Time OTTIL Overtime TIL Casual Teaching Paycodes List Of Valves PAY CODE a 96 Last Updated 9 January 2013 I bia Jam wae JAMES COOK 7 r gt UNIVERSITY My HR Online User Guide Pay Code Full Description Explanation LATAL Late Roster Employees who are rostered to work past 6pm as part of their ordinary Allowance rostered hours will be paid an extra payment per hour until the completion of their rostered work This will not be made where an employee is paid overtime rates or when weekend penalty rates apply Exceptions may apply Please refer to your Approver or contact your HR Adviser Loading
42. Tab Step 3 Select Leave Step 4 Select Leave Request to view Status of Application Approved Leave Requests for future dates will appear in the Future Leave Booking table Leave Requests Leave Balances Person 90372 Mr T Part Time ea Job 01 HR Officer Leave Requests No Records returned Whole Day Request Part Day Request Leave Balances Annual Leave 01 16 DEC 2011 Long Service Leave 0i 16 DEC 2011 Non accruing leave 0i 16 DEC 2011 Pers amp Carers Paid 0i 16 DEC 2011 Future Leave Bookings LeaveType Job Calculation Date Next Accrual Date Actual Balance Pro rata Balance Unit Leave ical g Leave heten us sinome nse isnin anom ose saer pa Sng i one en 1 01 09 JAN 2012 09 JAN 2012 paki 0 83 Days N J Trusted sites 100 gt 6 575 Hours 236 Days 5 Days 2 63 Hours Step 5 If the request appears in the Future Leave Booking Table this means the leave has been approved by your Manager and has not yet been taken 35 Last Updated 9 January 2013 sl Tm wae JAMES COOK gt UNIVERSITY My HR Online User Guide Step 6 To delete this leave select the date of the leave you wish to reverse and click on the underlined Reverse under the Action Field Future Leave Bookings Job Start Date End Date L 2Y Code L O01 O9 JAN 2012 O9 JAN 2012 RL Reverse Annual Leave Step 7 Check the leave request details and select Reverse if you still wish t
43. To Duty Job Type Units Rate Amount SAL Salary Award F 25 MAR 2011 25 MAR 2011 SUB l Adj 72 50 34 5513 2504 97 SAL Salary Award F 26 MAR 2011 08 4PR 201 1 SUB i T250 34 5513 2504 97 Gross 45 009 94 Tax Employee Super and Deductions Date From Date To Job Amount Australian Tax 2o PAR 201 1 25 MAR 2011 544 00 Australian Tax z6 MAR 2011 08 4PR 2011 1164 00 Total Deductions 1 708 00 Net Pay 3 301 94 Pay Disbursement Details Method Institution Details Amount Bank ANZ Australia Mew Zealand Bank 52555512 PERMANENT L 3301 94 Employer Superannuation Amount Leave Leave Code Leave Type Unit Actual Balance Pro Rata Balance Step 7 View or Print Historical Payslip Step 8 Logout of My HR Online Ei Home Print My Requests 60 Last Updated 9 January 2013 he JAMES COOK av UNIVERSITY My HR Online User Guide AUSTRALIA View and Maintain Bank Accounts Step 1 Log onto My HR Online Username Password E i Cogprignt Taari Werka Pey Ltd ACN 010 G02 47 Step 2 Select My Pay Tab Step 3 Select Payroll Details Home Print EJ JAMES COO i UNIVERSITY My HR Online IZT AUSTRALIA Go Green My Approvals Payroll Details Timesheet Current Payslip a Payslip History My Details Deductions Person 91147 Miss L Permanent Payment Summary Role i 01 Team Leader Employment Servic Employee Payment History Display My View Oi My Favourites a a
44. Units submitted ona timesheet that has not been approved will be listed here Approved Hours Units will be listed here 91146 Mr J Concept 91149 Mr T Part Tine 91151 Mr J Casual This column shows the totals that is a combination of both submitted and approved hours Units Warnings can be set here to allow a Manager Administrator to keep track of hours units with set notifications of pending limits 132 Last Updated 9 January 2013 aa JAMES COOK UNIVERSIIY My HR Online User Guide Note This warning message will appear on the screen when viewing a timesheet for approval if it has exceeded the limit Warning hours set in the Unit Check Snapshot This is the warning that will appear when viewing a timesheet submitted for Person 91147 Miss L Permanent Job 01 Team Leader Employment Services approval that exceeds warning limit set under Unit Snapshot Please click on Record ID to view and approve the request View and Update Request Warning The actual hours recorded for employes 91148 have exceeded the warning level of 10 hours in snapshot 67 Person ID 91146 Name Mir J Concept Job ID OF Occupancy Type Substantive Position Title Casual HR Admin Officer Emp Status OGGRF Account 0077401110005075 100 Commence Date O1 JUN 20i12 Classification 233 Termination Date 2 NOY 2012
45. VERSITY AUSTRALIA My HR Online User Guide e gg eee View Team Birthdays Team Birthdays reports the birthdays for the current team members with parameters to select the date range Step 1 Log onto My HR Online Username Password sign On 2 Copright Talent Werks Pty Ltd CACM 010 602 F92 Step 2 Select My Team Tab Step 3 Select Team Details o1 Home i Print My Requests J Logout une re My HR Online TropEco 89154 Miss L Permanent AUSTRALIA Go Green E My Team n My Approvals Team Calendar b Team Birthdays lt j My Details Team Appointment fa Summary Team Details Leave Person 89154 Miss L Permanent Role 01 Employment Services Co ordinator My iew My Favourites Za Step 4 Select Team Birthdays Step 5 Enter Start and End Dates using the format DD MON only Select Find or Reset to select a new date 104 Last Updated 9 January 2013 ak JAMES COOK a UNIVERSITY My HR Online User Guide Person 66 735 Miss L Permanent Job 01 Employment Services Co ordinator Team Birthdays Enter query criteria Start Date fo1 jan DD MON only End Date f31 janl OO MOn onl Find Reset This page was produced May 20 2011 10 57 am Gy program WEK8113 revision 12 1 Step 6 The following list will be displayed Person 66 38 Miss L Permanent Job 01 Employment Services Co ordinator Tea
46. a requirement to reverse any leave already taken due to unforeseen circumstances the option is available through the Leave History option Historical leave can only be reversed in the current financial year Leave reversals cannot be done for a previous financial year Step 1 Click on Leave History from the Leave Menu pn GER My HR Online TropEco AUSTRALIA Go Green Personal Details Leave Employment Organisation Chart Leave Requests Leave Balances _ Leave History Person 30372 Mr T Part Time Job 01 HR Officer Leave History Enter query criteria This page was produced lanuary 03 20127 12 59 pm by program VWK410 revision 11 3 Step 2 The dates will automatically default to the current pay period Enter dates of leave to be reversed and select Find Step 3 Select the Underlined Reverse field on under the Action Field Leave History Start Date End Date a 01 13DEC 2011 13DEC 2011 ae ana 42 Last Updated 9 January 2013 sl Jam wae JAMES COOK gt UNIVERSITY My HR Online User Guide Step 4 Check the leave request details and Select Reverse if you still wish to proceed Person 91149 Mr T Part Time Job 0L HR Officer Leave Reversal Leave Code RL Annual Leave Start Date 14 hAY 2012 End Date 14h Ay 2012 Amount 4 Unit H Hours Advance Pay N No Med Cert sent to Supervisor N No Other Doc sent to Supervisor N No Reason Comment A confi
47. all Created Date 18 JUN 2012 Approval Id 6000010093 Appr Title HR Officer Appr Status Rejected 90 Last Updated 9 January 2013 ae JAMES COOK de CA My HR Online User Guide Step 4 Click on Casual Teaching Timesheet Menu Item to view your Rejected Timesheet and expand the list Payroll Details Timesheet Casual Teaching Ti heel ee EEY Person 91514 Professor F Teacher Job 01 Casual Teaching Casual Teaching Timesheet Click here to add a new timesheet Existing Timesheets Expand All Collapse All H Not Submitted 0 timesheets Rejected Timesheets Rejected 1 timesheet Click on the to expand Casual Teaching Timesheet Timesheet History Person 91514 Professor F Teacher Job 01 Casual Teaching Casual Teaching Timesheet This row shows the list Check the Unsubmit box which will allow for Click here to add a new timesheet ayvnandad Existing Timesheets changes to be made in Expand All Collapse All the Timesheet Not Submitted 0 timesheets H Submitted Not Approved 0 Rejected 1 timesheet JobNo Start Date End Date Total Units Delete Uncubmit 180 01 25 JUN 2012 25 JUN 2012 1 O fa Delete Unsubmit Timesheets Timesheets Step 5 Once you have checked the Unsubmit box the Timesheet will automatically take this Timesheet out of the Rejected Items list and appear in the Not Submitted list see below example 91 Last Updated 9 Jan
48. anent Payment Summary Role 01 Team Leader Employment Servic Employee Payment History Display My View My Favourites Step 4 Select Payslip History a list of payslips will be displayed with the most recent payslip at the top of the list Person 58738 Miss L Permanent Job 01 Employment Services Co ordinator Payslip History Period End Pay Date Year to Date a a Super Deductions Employer Super ____Net __Disburse 5009 94 1708 00 0 00 0 00 0 00 3301 94 035 4PR 201 1 Detail 06 4PR 201 1 ALL 5009 94 1708 00 0 00 0 00 0 00 3301 94 bee This page was produced May 18 2011 02 50 pr by program wWKE020 revision 12 2 Copyright amp Talente works Phy Ltd LATH 010 602 92 talent Step 5 To view a particular payslip select the required payslip by clicking from the underlined field Period End The payslip will be displayed 59 Last Updated 9 January 2013 it wae JAMES COOK Pres My HR Online User Guide Step 6 To view payslip in more detail click on the underlined field Detail The detailed payslip will be displayed showing the breakdown of all payments Period End 08 4PR 2011 Paygroup ALL All Employees Fortni Admin Location 7740 Human Resources Mana Pay Date 06 4PR 2011 Paypoint 7740 Human Resources Mana Payslip Dest WO Web Only Job Duty Award Class Clevel Location Salary PAS Hourly Rate l SUB 54 eae 7 4000 TOWN Townsville Douglas 65 553 00 34 5513 Earnings Date From Date
49. asis Step 5 Select Add New Timesheet Timesheet f Click here to add a new timesheet Existing Timesheets Expand All Collapse Al Not Submitted 3 timesheets H Submitted Not Approved 3 timesheets H Rejected 0 timesheets Step 6 Define a start date for the pay period required You cannot claim before this specified date or in advance of the current date Click Find Employee Jobs 78 Last Updated 9 January 2013 a JAMES COOK UNIVERSIIY My HR Online User Guide Add New Timesheet Start Date EAN Back to Timesheet List Step 7 Enter the dates worked from the selected start date including start and finish times in 24 hour clock 00 00 length of meal breaks in minutes 00 00 and any comments required Select pay code form drop down list See List of Pay Codes Explained for more details There is a function on the left hand side for copying the above line if details are the same on different days Please note that the date may need to be adjusted in this instance New Timesheet Units te T hal z ae Sr sab Save and Submit Refresh Expand Repeats Add a Row Step 8 Clicking Save will retain the details for a later submission To submit this timesheet for approval click the Save and Submit button Step 9 Logout of My HR Online m Home f Print My Request 79 Last Updated 9 January 2013 a JAMES COOK a My HR Onl
50. ate 1 Jul 2010 End Date 30 Jun 2011 Salary 145 00 5 009 94 Gross 5 009 94 Tax Employee Super and Deductions ae Amount Australian Taxation Office 1 708 00 Total Deductions 1 708 00 Net Pay 3 301 94 Employer Superannuation 0O Amont This page was produced May 20 2011 10 15 am by program WEK8019 revision 10 0 Step 6 Logout of My HR Online m Home f Print My Request F Logout RE 71 Last Updated 9 January 2013 ak we JAMES COOK w UNIVERSITY My HR Online User Guide AUSTRALIA Timesheet Menu Items The options within this menu allow employees to access overtime and timesheet related information as well as options to view and print Timesheet History and Overtime Claim History This includes submission of overtime claims for Part Full Time employees and timesheets for both Casual Non Teaching and Casual Teaching staff Note Individual menu items will only be displayed based on an individual employment contract All options are covered below please refer to the relevant section for your individual requirement Submitting an Overtime Claim Step 1 Log onto My HR Online Username Password Sign On 2 Caprigi E Taber Werka Pey Ube ACN 010 602 soe Step 2 Select My Pay Tab Step 3 Select Timesheet Step 4 Select Overtime Claim Any unapproved claims will be displayed AMESCOOK i S tNivessry MY HR Online TropEco reen AUSTRALIA Payroll Details Timesheet Overtime Clai
51. atory when choosing the following Leave Types e Leave without pay e Non accruing leave e Personal amp Carers Paid e Personal amp Carers Leave Unpaid incl sick The reasons applicable to each type of leave will be displayed for you to choose the specific reason related to your situation Comment Enter any additional comments here that will support your request and assist your Manager in approving your request Note Please do not use apostrophe in this field Note If Op Days are being taken in conjunction with Annual Leave Days please do not include the Op Day in the Start Date amp End Date 32 Last Updated 9 January 2013 a JAMES COOK eae CEA a My HR Online User Guide Step 7 Once your leave request has been submitted the following message will be displayed The leave request will then go to your direct Manager for approval An email will be sent to your Manager to notify them of the request and approval is required Leave Balances Leave History Person 90372 Mr T Part Time Job 01 HR Officer Whole Day Leave Request Success Row inserted Job i Leave Code RL Annual Leave Start Date 09 JAN 2012 End Date 09 JAN 2012 Unit Days Advance Pay N No Med Cert sent to Supervisor No Other Doc sent to Supervisor No Reason Comment This page was produced January 03 2012 12 40 pm by program W Step 8 Logout of My HR Online dA A a rE 33 Last Updated 9 January 2013 ok
52. ault to Yes and the chart will include details for casual employees Changing the value to N will exclude casual staff from the chart 54 Last Updated 9 January 2013 E A wna JAMES COOK ae My HR Online User Guide Step 4 Make any necessary adjustments to the fields above and then click the DISPLAY button The top level of the chart will be displayed as follows Organisation Chart Start Position Number 0560200001 7 Effective Date 23 May 2011 EEE Levels 3 Include Casuals ves Display Expand All Collapse All El by OS60200001 Vice Chancellor SL Har A person image Position Title and Occupant name if occupied will be displayed for each position if there is more than one occupant in a particular position multiple lines will appear A icon will be displayed alongside the person image just the black coloured icon if there are multiple occupants which allows the tree to be expanded at this node in the same manner as Windows folders Expand All expands all of the nodes of the tree Collapse All Collapses all of the nodes of the tree after they have been expanded Clicking on any of the Position Titles will display details of the position within the right hand frame Scroll bars are provided where necessary to allow all details to be accessed Clicking on any of the person images will change the start position of the organisation tree to that position Both th
53. ces Management Paypoint Human Resources Management Location Townsville Douglas This page was produced May 18 2011 03 16 pm by program wWkK8124 revision 12 0 Step 9 Logout of My HR Online ii Home Print My Requests Logout 46 Last Updated 9 January 2013 EA JAMES COOK gt UNIVERSITY My HR Online User Guide Work Arrangement This screen will display an employee s work arrangement if applicable Here there are options to View the current Work Arrangement and to submit a change to the current Work Arrangement View current Work Arrangement Step 1 Log onto My HR Online Username Password Sign Oni 2 Casrignt Tales Works Puy Ltd ACH O00 Gt Boz Step 2 Select My HR Tab Step 3 Select Employment A JAMES COOK Home ve Print My Requests Logout UNIVERSITY My HR Online TropEco 91149 Mr T Part Time AUSTRALIA reen Personal Details Leave Employment Organisation Chart Appointment Details Work Arrangement Change Request F i Person 91149 Mr T Part Time Role 01 HR Officer a My Favourites amp z 47 Last Updated 9 January 2013 ak JAMES COOK e My HR Online User Guide Step 4 Select Work Arrangement and the following screen will be displayed Person 91149 Mr T Part Time Job 01 HR Officer Work Arrangement Find Reset Need help This page was produced May 28 201
54. ch for a program Enter a query for the desired program and click on the Search button Search for Program Program Description Bank Search Action Description Parameter Parameter Parameters waron Bank Accounts Step 4 Click on the radio button i beside the desired program and click on the Select button Step 5 Adda menu order if required for the item and click save Please note that the menu order is a basic alphanumeric value e g 01 02 11 12 22 etc or A B C etc 11 Last Updated 9 January 2013 a JAMES COOK ae CA My HR Online User Guide iy Favourites Action wWwkea1o1 Description Bank Accounts E Menu Order joi Parameter Parameter Parameters Save Cancel Reset Step 6 Click on the save button and the following success message will be displayed at the top of the form Record deleted successfully Step 7 After the favourite is saved successfully select save again to populate the Favourites Panel Step 8 Click on the cancel button to return to the main favourites screen To add another program to the favourites menu select the New button again My Favourites menu items are displayed at the bottom of the user Panel as follows My Favourites Z Bank Accounts Appointment Details Personal Contacts 12 Last Updated 9 January 2013 sl Sm wee JAMES COOK UNIVERSIIY My HR Online User Guide Delete an item from the Favourites Menu Step 1 Click on the
55. d 9 January 2013 ae JAMES COOK gt UNIVERSITY My HR Online User Guide Submitting New Timesheets for Casual Teaching Staff Step 1 Log onto My HR Online Username Password Sign On 2 Copright Talert2 Works Pty Ltd ACN 010 602 a92 Step 2 Select My Pay Tab Step 3 Select Timesheet Step 4 Select Casual Teaching Timesheet es JA MESCOOK i Home Print t My Requests Logout Stnivexsy MYHROnling IIS reamees AUSTRALIA Go Green Payroll Details Timesheet Casual Teaching Timesheet a amp Person 91153 Mr C Teacher Role 01 Casual Teaching My View My Favourites amp g Step 5 Select Add New Timesheet Payroll Details Timesheet Casual Teaching Timesheet Timesheet History Ferson 91153 Mr C Teacher Job 01 Casual Teaching Casual Teaching Timesheet Click here to add a new timesheet Existing Timesheets Expand All Collapse All H Not Submitted 2 timesheets H Submitted Not Approved 5 timesheets H Rejected 0 timesheets 85 Last Updated 9 January 2013 a JAMES COOK UNIVERSITY My HR Online User Guide Step 6 Define a start date for the pay period required Please note you cannot claim before this specified date or in advance of the current date Also select an Academic Calender and then select Find Employee Jobs Step 7 All current jobs will be listed A selection can be made via the checked box on the Left hand side
56. dated 9 January 2013 a JAMES COOK a My HR Online User Guide Position Information To view position numbers and position descriptions for your own jobs as well as those of your team members click on the Show Hide Position Columns and the My View will expand to display those columns as follows My View mi Ej ts Expand List Collapse List e OT ean LN Focus Employee Job Name Position Position Title 0560262047 Employment services Co ordinator A Ba742 o1 Doctor 4 6000006249 Casual Teacher Teacne ate E a 88741 01 Casual HR Admin Officer 0560278049 HR Officer Viewing Team Members Maximising My View will initially display a list of all active jobs for the user Navigation to team members is possible in several ways The best option may depend upon the number of employees within your team e Expand Collapse The user can open or close each level individually or use the Expand List or Collapse List command links Click on the collapse List link to close the list completely e Focus When the user clicks on the focus icon next to an employee job the list is redisplayed showing the My View structure with the selected employee job as the tree root and only the employee job nodes which display under the selected employee job A navigation link is provided to enable the user to return to the main list e Search Click on the search icon to identify employees based upon a list of search criteria Ente
57. e Timesheets Bulk Gereral Timesheet Bulk Timesheet History Timesheet Unit Check Person 91147 Miss L Permanent Snapshot Job 01 Team Leader Employment Services t Timesheet Unit Check Snapshot Select snapshots between dates below or leave blank to display all snapshots From eto laa Create a new Unit Check Snapshot Creste or Unit Check Ths page wes produced Play 21 2072 01 17 pm by program WiKE272 revision 1247 User Preferences Step 5 A new Unit Check Group will need to be stipulated to gather the information from My HR Online Groups of certain personnel can be created to allow a Manager to keep an accurate track of employees and their contracts effectively Click on the highlighted option to organise these groups Step 6 Select Create a New Unit Check Group Person 91147 Miss L Permanent Job 01 Team Leader Employment Services Timesheet Unit Check Snapshot Unit Check Groups Guidance Text Description No groups to display Create a rew Unit Check Group q Return to Previous Sareen User Preferences Step 7 Type in a Group Description and Group Selection Type then select Next a TT a 124 Last Updated 9 January 2013 Eo JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Person 91147 Mls L Permanent Job 01 Team Leader Employment Services Timesheet Unit Check Snapshot New Unit Check Group Group Selection Typ User Preferences Step 8 Select
58. e Calenda Date Snapshot i di Last Taken Woe snapshots to oisalay Create a new Unit Check Snapshot Create or Modify Unit Check Groups Ths page was produced Fly 21 3012 01 17 pm by program WRAN rewenon 1247 User Preferences Step 5 To modify or delete a Unit select the highlighted option above Person 91147 Miss L Permanent Job 01 Team Leader Employment Services Timesheet Unit Check Snapshot Unit Check Groups Guidance Text 46 Casual Teachers 47 Casual HR Staff Create a new Unit Check Group Return to Previous Soeen The page was produced Hay 27 2072 06 06 pm by program WEA reem 12 4 User Preferences Step 6 Select the group by clicking on the group Code 128 Last Updated 9 January 2013 ea JAMES COOK UNIVERSITY My HR Online User Guide AUSTRALIA Step 7 To Modify the selected group select Next which will allow modification to the employees that are excluded or not excluded from the group To Delete the selected group click the Delete button highlighted This will ask for confirmation of the Deletion process Selecting OK will delete the selected group and will no longer appear as a Unit It will also erase the Unit Snapshot History Person 1147 Miss L Permanent Job 01 Team Leader Employment Services Timesheet Unit Check Snapshot Unit Check Group Group ID 47 i Desription Casual HR Staff Selection Type Direct Fram Team List User Preferences Step 8 Lo
59. e Rejected Items list and appear in the Not Submitted list see below example Timesheet Your Timesheet will Timesheet History now appear as Person 91148 Mr J Concept Job 03 Casual HR Admin Officer unsubmitted ready for Timesheet changes to be made Click here to add a new timesheet Existing Timesheets Expand All Collapse All El Not Submitted 1 timesheet JobNo___ Start Date End Date Total Units 83 03 31 MAY 2012 31 MAY 2012 7 5 o Delete Timesheets H Submitted Not Approved 0 timesheets End Date Total Units Delete Delete Unsubmit Timesheets Timesheets talenz Step 6 Click on the Record ID to make any changes to your Timesheet Once your changes have been made save and submit for approval 83 Last Updated 9 January 2013 mh JAMES COOK ig SUY My HR Online User Guide Deleting a Timesheet A timesheet can be deleted by checking the Delete box on the right hand side and selecting the Delete Timesheets option Existing Timesheets Expand All Collapse All E Not Submitted 1 timesheet Record ID Job No End Date Total Units 41 ol 10 MAY 2012 18 MAY 2012 12 Submitted Not Approved 2 timesheets Record ID Job No Type TEE 39 o1 19 APR 2012 26 APR 2012 12 New 40 i 03 MAY 2012 11 MAY 2012 15 New E Rejected 0 timesheets Record ID Job No Start Date End Date Total Units Delete Unsubmit Delete Unsubnmit Timesheet Timesheet 84 Last Update
60. e blank to display all snapshots Description Group ID Group Description Start Date End Date Calendar Team 2 Teachers 46 Casual Teachers 01 APR 2012 22 MAY 2012 JCU Academic Calendar From Date Snapshot Last Taken Team 1 HR Casuals 47 Casual HR Staff O1 APR 2012 30 APR 2012 JCU Academic Calendar 22 MAY 2012 Create a new Unit Check Snapshot Create or Modify Unit Check Groups This page was produced May 22 2012 10 14 am by program WK8272 revision 12 4 User Preferences Step 8 Selecting Snapshot ID will allow editing of the fields that comprise the Snapshot report for the Unit selected Selecting Update Snapshot will allow you to view the snapshot report that is presented like below Notifications can be set up in this screen to allow Managers administrators to keep a track of hours units worked by team members on Hour based contracts Note To utilise the warning to track employee hours the estimated number of hours on an Employee s contract need to be added into the space provided as well as the level which a warning will notify both the Employee when submitting a timesheet for approval and the Approver when viewing a timesheet submitted for approval Person 91147 Miss L Permanent Job 01 Team Leader Employment Services Timesheet Unit Check Snapshot Snapshot 67 Team 1 HR Casuals Start Date 01 APR 2012 End Date 31 MAY 2012 Calendar JCU ICU Academic Calend Hours
61. e organisation chart and the position details may be printed by simply clicking in the frame required and selecting print on the browser Step 5 Logout of My HR Online Ei Home Print lt MyRequests mm Logout 55 Last Updated 9 January 2013 a JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide My Pay Tab Individual information within My HR Online is broken up into two main sections displayed as tabs My HR and My Pay Information on how to navigate and find information in My Pay Tab is detailed in this section Payroll Details Menu Items The options within this menu allow employees access to payroll related information including payslips and historical payment summaries There are also options to change bank account details request deductions and contains End of Financial Year information gt eet AM gt i ZS UNIVERSITY My HR Online TropEco AUSTRALIA Go Green by My Details Payroll Details Timesheet Current Payslip Payslip History Bank Accounts A Deductions Pehi EE Role wie aril ervic Employee Payment History Display My View Q My Favourites a 8 C Last Updated 9 January 2013 EA wae JAMES COOK gt UNIVERSITY My HR Online User Guide View and Print Current Payslip Step 1 Log onto My HR Online Cogprignk Taeka Works Pay Ltd ACH 010 GO S32 Step 2 Select My Pay Tab Step 3 Select Payroll Details A Home g Print My a
62. eave Employment Organisation Chart Appointment Details Work Arrangement My Details Work Arrangement Change Ga Request Person 91149 Mr T Part Time Role 01 HR Officer My View My Favourites 49 Last Updated 9 January 2013 te wae JAMES COOK av UNIVERSITY My HR Online User Guide AUSTRALIA Step 4 Select Work Arrangement Change Request and the following screen will be displayed Person 91494 Ms J Part Time Job 01 Admin Officer Work Arrangement will revert to previous arrangement after end date is reached Work Arrangement No Records returned Add new record his page was produced July 19 2012 06 12 am by program WKS270 revision 12 1 15167 42 Step 5 Select Add New Record to make any changes to the current Work Schedule Person 91502 Mr L Part Time Job 01 Admin Officer Work Arrangement will revert to previous arrangement after end date is reached Work Arrangement Define period in which the new arrangement will be active Work Arrangement Effective From 02 Jul 2012 Work Arrangement Effective To 03 Aug 2012 B View Existing and Future Work Arrangements This page was produced Juh 04 2012 02 58 pm by program WKE270 revision 12 1 15167 42 Step 6 Enter the date range changes will be effective through to Please note an end date is only required if you wish to change your work arrangement for a set period of time If the work arrangement is to continue
63. equests Leave Balances Leave History Person 90371 Miss L Permanent Job 01 Team Leader Employment Services Whole Day Leave Request Job Number Leave Code Start Date 19 MAR 2012 BS End Date Tr r Unit Advance Pay Only available for Annual and Long Service Leave Med Cert sent to Supervisor Other Doc sent to Supervisor Reason Comments Please do not use apostrophe lt Jv Trusted sites 100 30 Last Updated 9 January 2013 I bia Jam wae JAMES COOK o My HR Online User Guide Step 6 Complete the required fields and select Insert Below is a guide to each field Job Number This relates to your active jobs If you hold more than one current position you will need to choose the correct job number Leave Code Use the drop down list to select the required leave that you are applying for Job Number 7 Leave Code Start Date l NS OEN 2 Annual Leave End Date Armed Forces Leave Jury Service Unit Leave Without Pay Long Service Leave Advance Pay Non accruing leave Pers amp Carers Paid Med Cert sent to Supervisor personal amp Carers Lve Unpaid incl Sick Start Date Type or use the Calendar to enter the date of the first day of leave return to work Unit Select from the drop down list however this field will only have one option which will be dependent on the leave code you choose Part Day Requests will always be in hours enter the number of
64. ew deduction click once on the Add new Deduction record link located below the list of current deductions Person 60 735 Miss L Permanent Job O01 Employment Services Co ordinator Deductions hei debin Start Date End Date Paycode Description Type Amount Balance Reference 2o May 201 1 JCo M JCUSA Spork amp Recreation Centre 4 S00 ee This page was produced May 20 2011 09 24 am by program WES102 revisian 12 1 66 Last Updated 9 January 2013 sl JAMES COOK ae My HR Online User Guide Step 6 Enter the correct details selecting the deduction required from the drop down list Person 66735 Miss L Permanent Job 01 Employment Services Co ordinator Deductions Job Number 01 Employment Services Co ordinator Deduction P Payrate Type a Amount Deduction Amount o Expires after Total Amount P E k Start Date o rete EDE MON YYYY T peate wre fe start cafe of a pay pernod End Dat DD MON YYYY E Deare earut Ghat fe ene cafe bie Jest paydate you want fe decuiction Faken fram yow pap Reference Insert Reset Job Number Select the Job this deduction is related to Deduction Click on the drop down list to select the deduction code you would like to add from the list provided Pay rate Type The pay rate type will default to A for Amount Deduction Amount Enter the fortnightly deduction amount to two decimal places i e DD CC Ex
65. gout of My HR Online f Print My Requests a Home E 129 Last Updated 9 January 2013 he JAMES COOK gt UNIVERSITY My HR Online User Guide Creating a New Unit Check Snapshot Step 1 Log onto My HR Online Username Password Sign On Copeia E Taen Warka Ply Lite AC Di0 G02 SoS Step 2 Select My Administration Tab a JAMES COOK i fh Home ee Print Hy Requests Logout UNIVERSITY My HR Online TropEco 91147 Miss L Permanent AUSTRALIA y HR ni Team ales y Approvais y P a My Administration 3 Taneshets 5 My Details Person 91147 Mes L Permanent Role 01 Team Leader Employment Services My View oO My Favourites f Z Step 3 Select Timesheets Step 4 Select Timesheet Unit Check Snapshot ge Bulk General Timesheet Bulk Timesheet History Timesheet Unit Check Person 91147 Miss L Permanent Snapshot Job 01 Team Leader Employment Services t Timesheet Unit Check Snapshot Select snapshots between dates below or leave blank to display all snapshots From o H To o No snapshots to daplay Create or Unit Check User Preferences 130 Last Updated 9 January 2013 sl 4 Jamin wae JAMES COOK gt UNIVERSITY My HR Online User Guide Step 5 Once the Units have been created a Unit Check Snapshot can be created to track hours worked for Team Members on contracts Person 91147 Mies L Permanent Job 01 Team Leader Employment Ser
66. hart Local Menu Global Menu Home fe Print 89154 Miss L Permanent a Logout My Team My Approvals d My Details 6 Person 89154 Miss L Permanent Role 01 Employment Services Co ordinator My iew m My Favourites c My Panel 7 Last Updated 9 January 2013 a JAMES COOK UNIVERSIIY My HR Online User Guide Menu Explanations Global Menu Home j Print My Requests Home Return to the first page where you can see any outstanding requests Print Print the content area no menus or views will be printed My Requests View your requests awaiting approval Only transactions that are currently pending may be viewed via this screen Logout Logout of My HR Online Tab Bar My HR My Pay My HR Update personal information apply for leave view appointment details and view the organisational chart My Pay View and update your payroll details Managers will have access to additional tabs My HR My Team My Approvals My Pay My Team Check and manage your team My Approvals Approve requests check request history and delegate approvals to another team member 8 Last Updated 9 January 2013 sl Jam wae JAMES COOK Pres My HR Online User Guide My Panel dese a Displays the employee number name active job number ee E PERRET and position title of the logged in user For Managers it Role 01 Team Leader Employment
67. ication Type Institution Country Description Major Description Description Description Description worowsround S S T 26 Last Updated 9 January 2013 it wae JAMES COOK ae My HR Online User Guide Step 5 View current information Step 6 To add anew Qualification select New and the following screen will be displayed Note The first search field does not contain a complete list of degrees If you can t find your qualification select the first default option to be clarified The title can then be added to the title field Qualifications Qualification Description Qualification Title Qualification Type Qualification Type Description Highest Qualification Title Sequencing Mo Start Date Completion Institution Institution Description Country Country Description Save Cancel Reset Step 7 Complete required details Step 8 Select Save Step 9 Record is now a Pending Transaction until Human Resource Management have sighted the documentation Step 10 Logout of My HR Online Print MyRequests mm Logout Note You must send certified documentation to Human Resources Management or walk your original document to Human Resources to sight original and photocopy for file Once Human Resources Management has sighted either the original or certified copy the transaction will be processed and your qualification will be viewable in My HR Online 27 Last Updated 9 January 2013 a J
68. ides managers with more access to information on their workforce My HR Online currently enables staff to perform such functions as e View and edit personal details e View and edit emergency contact details e View employment information relating to your position s at the University e View and Change Work Arrangements for part time members of staff e View and print payslips payroll deductions and payment summaries e View and edit bank account details e Request Leave e Reverse Leave e Predict future leave balances e Submit and view Timesheets for both Casual staff members and Casual Teaching staff e Submit overtime claims for both Part Time and Full Time staff Accessing My HR Online Step 1 Open your Internet Explorer Browser to the JCU Homepage and click on Staff AJOU Current stude ts Staff IearnJCU WebMail Library Bulletins Campus maps Contacts Search website UNIVERSITY AUSTRALIA JAMES COOK 40 ao BO Step 2 From the left hand menu under Connect To click on the My HR Online heading Step 3 Type in your JCU User Name amp Password to authenticate 6 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide a wee JAMES COOK wer UNIVERSITY AUSTRALIA AtoZ JCU Curent students Staff LesmICU WebMail Library Campus maps Contacts Staff m ome r Staff Find staff search for a staff member by name EO
69. ime HR Officer oO a 4 Step 5 Select a date period for your search and select Find You can also refine the query by Pay Code and Description if required 76 Last Updated 9 January 2013 a wae JAMES COOK gt UNIVERSITY My HR Online User Guide Note Only approved Overtime claims will be listed Person 91149 Mr T Part Time Job 01 HR Officer Date Worked Description Cost Centre O2 MAY 2012 Overtime 3 Human Resources Record lofi This page was produced May 22 2012 11 36 am by program WEKH3 revision 12 0 User Preferences Step 6 Logout of My HR Online ci Home E Print 0 My Requests im Logout 77 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Submitting a New Timesheet for Casual Non Teaching Staff Step 1 Log onto My HR Online Sign On Username Password Camio i Tale Works Ply Wb TA a GO Bo Step 2 Select My Pay Tab Step 3 Select Timesheet ke JAMES COOK ONIVERSITY My HR Online MATAT AUSTRALIA Payroll Details Timesheet Go Green ci Home Print t My Requests amp Logout 91151Mr J Casual My Approvals My Pay 4 Timesheet es Timesheet History My Details Person 91151 Mr J Casual 01 Casual Prof amp Tech My View My Favourites amp 4 Step 4 Select Timesheets This is to be used by Casual Staff who are being paid on an hourly b
70. ine User Guide Viewing Existing Timesheets On the Timesheet front page there are options to Delete Unsubmit or View any timesheet that has been saved for submission or rejected To find out whether a timesheet has been submitted for approval or rejected access Existing Timesheets by clicking Expand All Existing Timesheets f Expand All Collapse All Not Submitted 1 oa Record ID 41 o1 10 MAY 2012 18 MAY 2012 A Delete Timesheets Submitted Not Approved 2 timesheets Record ID ee a Ca ee 39 01 19 APR 2012 26 APR 2012 New 40 01 03 MAY 2012 11 MAY 2012 15 New Delete Unsubmit E c amp Rejected 0 timesheets Record ID Job No StartDate End Date Total Units Delete Unsubmit Delete Unsubmit Timesheets Timesheets Changing Timesheets Not submitted You can view and change any Timesheet that has not been submitted by selecting the Record ID Any changes can be done and the timesheet can be Saved again or Submitted at this time Changing Timesheets Submitted Before any editing of a Timesheet that has been submitted but not approved can occur the timesheet must be unsubmitted by checking the Unsubmit box on the right hand side and selecting the Unsubmit Timesheet option This will move the timesheet up to the Not Submitted pane Changes can then be made and the timesheet Saved again or Submitted at this time Existing Timesheets Expand All Collapse All Not Submitted 1 timesheet
71. is a wildcard for keyword search e g manager Search Employee Number e8738 Set My View Emnlasa Number Job Number Start Date End Date Employee Name Position Number Position Title Organisation Level Description 687358 os 01 M4R 2011 31 DEC 2040 Miss L Permanent 0560262047 Employment Services Co ordinator Human Resources Management Step 4 Click on a column heading to re sort the data in descending order Click again to re sort to ascending order The wildcard may assist searching Step 5 To set the view for an inactive job select the radio button for the job and click on the Set My View button on the top of the search results You will be returned to the main My HR Online session and the view has been set to the inactive job as can be seen from the My Details section of the panel a 10 Last Updated 9 January 2013 wh wee JAMES COOK aw ad ie My HR Online User Guide Add a new program to the Favourites Menu Step 1 Click on the icon Ey to maintain your favourites menu This will open the following page My Favourites Action Description Parameter Parameter ParameterS Menu Order a Step 2 Click on the New button which will open the following page My Favourites Action Description Lf Menu Order Parameter Parameter Parameters Save Cancel Reset Step 3 Click on the query icon gt to open up the query form to sear
72. l JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide DOCUMENT CHANGE CONTROL This is a controlled Document The doc Version 0 1 5 June 2011 Version 1 0 9 January 2012 Version 2 0 19 March 2012 Version 3 0 28 March 2012 Version 3 1 28 March 2012 Version 4 0 22 June 2012 Version 4 0 16 July 2012 Version 4 1 26 July 2012 Version 5 0 19 October 2012 Version 5 1 9 January 2013 ument history is Amended By Authorised Release Date New Version Natasha Johnston HRMIIS Project Communications Officer Natasha Johnston HRMIIS Project Communications Officer Natasha Johnston HRMIIS Project Communications Officer Natasha Johnston HRMIIS Project Communications Officer Denise Muir Training Documenter Natasha Johnston HRMIIS Project Communications Officer Natasha Johnston HRMIIS Project Communications Officer Natasha Johnston HRMIIS Project Communications Officer Nigel Stacey HRMIIS Project Human Resource Management Human Resource Management Human Resource Management Human Resource Management Human Resource Management Human Resource Management Human Resource Management Human Resource Management Human Resource Management Human Resource Management 22 June 2011 Draft Leave functions added to current user guide 19 March 2012
73. legation record The Delegation Approval History link at the bottom of the page will display the delegation approval history for all delegation records Step 10 Logout of My HR Online m Home R 122 Last Updated 9 January 2013 ok JAMES COOK A My HR Online User Guide My Administration Tab There is an option of Timesheet Unit Check Snapshot This can be utilised by Managers or appropriate approved employees whose Team members include casuals which enter a timesheet and are ona limited hour contract It is a way to track how many hours they have completed and how many hours are remaining on the contract Notifications can be set up under this function to allow a future alert to advise when the team member is at a predetermined level Timesheet Unit Check Snapshot Creating New Team Unit Check Groups Step 1 Log onto My HR Online Username Password Sign On 2 TET gi T Taller Wirka Puy Lee ATN O10 Ai S32 ITs r Step 2 Select My Administration Tab a mm JAMESCOOK AMESCOOK MyHR Online jp opEco AUSTRALIA l Tne heets My HR Hy Team My Approvals My Pay My Administration My Details amp Person 91147 Mes L Permanent Role 01 Team Leader Employment Services My View Step 3 Select Timesheets Step 4 Select Timesheet Unit Check Snapshot 123 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guid
74. les Warks Pry Lt ACN 010 G02 537 Step 2 Select My HR Tab Step 3 Select Employment S TAMES COOK li r i Print My Requests Logout ZStniversrry MY HR Online p 91149 Mr T Part Time AUSTRALIA Go Green My Pay Personal Details Leave Employment Organisation Chart Appointment Details Work Arrangement My Details Work Arrangement Change Request amp Person 91149 Mr T Part Time Role 01 HR Officer My View My Favourites amp 1 a 44 Last Updated 9 January 2013 aie JAMES COOK UNIVERSIIY My HR Online User Guide Step 4 Select Appointment Details and the following screen will be displayed Person 86736 Miss L Permanent Job 01 Employment Services Co ordinator Appointment Details start Dare foi san 1900 Elto 21 Dec 2049 El Show Occupancy This page Was produced May 18 2011 03 04 pm bw program WES 124 revision 12 0 Step 5 Enter specific dates or leave blank to display all Step 6 Select Show Occupancy and the following screen will be displayed Person 66 35 Miss L Permanent Job 01 Employment Services Co ordinator Appointment Details Commence Oe arco Aveta dtm ele ring ie SUB 31 DEC 2040 HEWL Admin Mew Hire O5602 62047 Employment Services 01 E z011 Officer Co ordinator Record 1 of 1 First Previous Next Last This page was produced May 18 2011 02 10 pm bw program WES 124 revision 12 0 Step 7 To view occupancy detail
75. lly provided in this application Although use of the browsers back button may in some cases return the user to a previous page due to the content such navigation is not recommended The provided application menu and navigation controls should be used to navigate back to other functions as needed 9 Last Updated 9 January 2013 a JAMES COOK UNIVERSIIY My HR Online User Guide Change the active job My Yew Expand List Collapse List Focus Employee Job Sane 8 58738 O Miss L Permanent GEJ 55735 ma Miss L Permanent Step 1 Click on the maximise minimise icon under the My View section of the right panel This will display all current jobs for the logged in user Step 2 Click on the radio button for the job that you wish to select and then Set the View by clicking on the Set My View icon The active job will now be displayed at the top of the panel under My Details View inactive jobs Step 1 Click on the maximise minimise icon under the My View section of the right panel This will display all current jobs for the logged in user Step 2 Click on the Search icon Bd call the following query page Step 3 Enter the employee number in the query field and click on the Search button to execute the query All jobs will be returned leam Member Search Job Number Employee Name Position Number Position Title Organisation Level EE Organisation Level Description
76. m Birthdays For O1 Jan to 31 Jan Person Id Name__ Birthday _ ar40 Mr T Part Time 01 January Record 1 of 1 First Previous Mest Last Refresh Coun This page was produced May 20 2011 10 59 am bw program WES113 revision 12 1 Step 7 If you want to display your whole team leave date fields blank and select find Step 8 Logout of My HR Online My Requests mm Logout 105 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide ee eee View Team Appointment Summary Team Appointment Summary reports the position profile for the current team members with parameters to select the type of employment status or classification Step 1 Log onto My HR Online Username Password sign On Copright E Taat Works Ply Lid ACh 010 607 For Step 2 Select My Team Tab Step 3 Select Team Details m Home f Print My Requests Logout JAMESCOOK MyHROnline MAA 89154 Miss Neermanent AUSTRALIA Go Green My Team pi Team Details Leave Team Calendar d Team Birthdays My Details Team Appointment Summary E Person 89154 Miss L Permanent Role 01 Employment Services Co ordinator My iew My Favourites c 4 106 Last Updated 9 January 2013 a JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Step 4 Select Team Appointment Summary and the following screen will be display Team Appoin
77. m d Overtime Claim History Timesheet g Timesheet History Person 91149 Mr T Part Time Role 01 HR Officer My View l My Favourites A a SSS aa 72 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Step 5 Select Add New Record Payroll Details Timesheet Overtime Claim Overtime Claim History Timesheet Timesheet History Person 91147 Miss L Permanent Job 01 Team Leader Employment Services Overtime Claim Date Worked 1 17 MAY 2012 OT150 Overtime Time and a half 3 00 Record 1 of 1 This page was produced May 28 2012 12 20 pm by program WK440 revision 12 1 User Preferences Step 6 Fill out the displayed form with the Date of Overtime Pay Code and Hours Worked In Time and Note Reason the actual hours of work need to be put in along with the reason for overtime All fields are required except the Alternative Account If unsure of which Pay Code to choose see Pay Codes Explained Comments should contain the Start and End Times and Reason Person 91149 Mr T Part Time Job 01 HR Officer Overtime Claim Date Worked q Submit lear This page was produced June 22 2012 01 29 pm by program WK440 revision 12 1 User Preferences Step 7 Click Submit and returning to the Overtime Claim home screen will display the submitted claim Step 8 Logout of My HR Online ge Home Print My Reque
78. n On 2 Cog right Talent Werka Pey Lid FANON O00 Ge aos Step 2 Select My Team Tab Step 3 Select Leave ae JAMES COOK i SUNS My HR Online EZZ AUSTRALIA Go f Team Details Leave Team Leave Balances A Team Leave Bookings I f My Team a Step 4 Select Team Leave Balances 108 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Step 5 Select the appropriate Leave Code or leave blank for all leave codes and click the Find button JAMES COOK H TropEco fi Home Print i My Requests m Logout UNIVERSITY My HR Online ZAT 89154 Miss L Permanent AUSTRALIA Go Green M royals Team Details Leave Team Leave Balances amp 1 Tea let le Person 89154 Miss L Permanent Job 01 Employment Services Co ordinator My Details Team Leave Balances Person 89154 Miss L Permanent NEIT Role 01 Employment Services Co ordinator Enter query criteria Leave Code All Leave Codes v My iew Leave Description My Favourites produced July 29 2011 03 17 pm by program WK8111 revision 12 1 D Top of Page VA Step 6 Logout of My HR Online en Home Print My Requests m Logout B 109 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Team Leave Bookings Step 1 Log onto My HR Online Username Password Capri Talent Warka Pty L
79. nd any future leave bookings Personal Details Leave Employment Organisation Chart Leave Requests Leave Balances Leave History Person 90371 Miss L Permanent Job 01 Team Leader Employment Services Fa Leave Requests No Records returned Whole Day Request Part Day Request SSE Leave Balances Job Unit _ Annual Leave 01 16 DEC 2011 17 DEC 2011 7 945 7 945 Hours Long Service Leave 01 16 DEC 2011 17 DEC 2011 0 285 Days Non accruing leave 0i 16 DEC 2011 01 DEC 2012 5 5 Days Pers amp Carers Paid 0i 16 DEC 2011 01D Hours Click on this link to view gt Future Leave Bookings Human Resources Leave No Records returned talente Leave Policies Policies Step 5 Select Whole Day Request for full day leave booking or Part Day Request for partial day leave booking The corresponding form will be displayed The whole day leave booking form is displayed below Note The part day leave booking form does not include the End Date field and the Unit field will always be an Hours field Do not use Part Day Leave Request for Long Service Leave requests as the policy states that all long service leave must be taken as whole days JAMESCOOK My HR Onli n UNIVERSITY My HR Online MJZ 90371 Miss L Permanent AUSTRALIA Go Green My HR My Team My Approvals My Pay Personal Details Leave Employment Organisation Chart Leave R
80. ns are rolled out into My HR Online e The Calendar is a display only calendar Events cannot be created updated via the Calendar The calendar defaults to the current month on first entry and the month title is displayed as part of the header 23 Last Updated 9 January 2013 sl Jam wae JAMES COOK gt UNIVERSITY My HR Online User Guide Employee Calendar May 2011 oe gt gt fis mav 2o11 Display 12 13 14 19 20 A 1 a 23 24 25 26 af 28 29 30 31 You can navigate to another month by e Selecting a date using the Date Lookup e Entering a date and then clicking the Display button e Clicking a navigation button will automatically change the date to the previous next month and redisplay the calendar for that month Event items are displayed on the calendar as rectangular blocks with a label When the mouse is hovered over an item a longer description will be displayed where applicable Clicking on any items for a day will display further details in a new window Step 5 Logout of My HR Online ci Home Print My Requests Logout 24 Last Updated 9 January 2013 te JAMES COOK v UNIVERSITY AUSTRALIA My HR Online User Guide nnn SSS Download Event Items to your Desktop Calendar From the event details window it is possible to download the event to your desktop calendar client Step 1 From the Calendar click on an event label Step 2 Anew window will open click
81. nsure that timesheet requests are actioned in a timely manner an escalation process has been set in the system This means that e lf the direct Manager has not approved rejected or deferred the request within 3 Working days the request will automatically escalate to their next level Manager e f that Manager does not action the request within 3 Working Days the request will be escalated to the Remuneration Services Team who will endeavour to contact the Manager or Employee e Once a timesheet request has been approved emails are automatically sent to the requestor 112 Last Updated 9 January 2013 ae JAMESCOOK gt UNIVERSITY My HR Online User Guide Approvals Menu Items Approve Requests Step 1 Log onto My HR Online Username Password Sign On Cagprignt E Taena erka Pey id ACN O10 60 92 The following screen will be displayed If you have pending transactions awaiting approval this will be highlighted in red My HR Online TropEco A a MyRequests Logout 88738 Miss L Permanent Go Green My Team My Approvals d 024 1 pending records are awaiting your approval E Person 88738 Miss L Permanent Role 01 Employment Services Co ordinator My Favourites d B Step 2 Select My Approvals Tab Step 3 Select Approvals JAMES COOK i TropEco ci Home Print My Requests m Logout UNIVERSITY My HR Online PATa 88738 Miss L Permanent AUSTRALIA Go
82. o proceed Person 90372 Mr T Part Time Job 01 HR Officer Leave Reversal Leave Code RL Annual Leave Start Date 09 JAN 2012 End Date 09 JAN 2012 Amount AAO Unit D Days Advance Pay N No Med Cert sent to Supervisor Other Doc sent to Supervisor Reason Comment Reverse Note Due to the original request already being approved the reversal must also go to the Manager to approve The Manager will receive an email notifying them of the approval required Note If the leave is not in the Future Leave Bookings table this is because the leave has already been taken If you need to make an amendment to leave already taken please follow the steps listed in that section Discuss with your Manager prior to making a change to leave already taken as there may be salary implications Step 8 Logout of My HR Online ci Home Print lt MyRequests mm Logout 36 Last Updated 9 January 2013 ok JAMES COOK A My HR Online User Guide View Current Leave Balances This function allows employees to see their leave balances as at the current date or calculate balances for a specific future date Step 1 Log onto My HR Online Username Password Sign On d righ E Talent Werka Piy id mean aay M O10 ea a Step 2 Select My HR Tab Step 3 Select Leave Step 4 Select Leave Balances The table will display your current leave balances as at the last payroll date gq Home Print t My Reque
83. o through Remuneration Services via the Line Manage Existing Timesheets Expand All Collapse All l Not Submitted 1 timesheet RecordID _________ JobNo Start Date End Date Total Units 10 08 16 APR 2012 23 APR 2012 5 E Delete Timesheets Submitted Not Approved 3 timesheets JobNo 17 08 19 MAR 2012 19 MAR 2012 1 New 18 08 20 MAR 2012 20 MAR 2012 3 New 22 09 08 FEB 2012 09 FEB 2012 4 New Rejected 0 timesheets Record ID _ ___ i jobNo__ StartDate _ i EndDate Total Units Delete Unsubmit Delete Unsubmit Timesheets Timesheets Changing Rejected Timesheets Timesheets that have been rejected by your Manager can be viewed changed where necessary and resubmitted for approval Step 1 Check your Home page for any messages they will appear in red The below example shows 2 pending records have been rejected J JAMESCOOK co Home v Print My Requests Logout UNIVERSITY My HR Online RRP TTT 91148 Mr J Concept AUSTRALIA Go Green My HR My Approvals My Pay amp Welcome to My HR Online Mr J Concept D 022 2 pending records have been rejected D Person 91148 Mr J Concept Role 03 Casual HR Admin Officer My Favourites amp 1 za 023 2 pending records have comments to be viewed 89 Last Updated 9 January 2013 ak JAMES COOK gt UNIVERSITY My HR Online User Guide Step 2 To read any comments your Manager may have made on the rejected item click
84. on 88742 Doctor C Teacher Role 01 Casual Teacher Step 3 Use the Tabs to navigate to the team member s information Step 4 Click on the a cea Team Member View button to return the view back to the Manager view 101 Last Updated 9 January 2013 oe ew JAMES COOK gt UNIVERSITY My HR Online User Guide My Team The My Team tab allows designated users the ability to access details relating to other employees within their team or area Team Details Menu Items View Team Calendar The Team Calendar will provide a calendar view of your team and will include details of the following events e Leave e Public Holidays e Non Working days derived by referencing the employee rosters Step 1 Log onto My HR Online Username fo Password po sign On 2 Capg Talet2 Works Pey Ltd ACh O10 GO S327 Step 2 Select My Team Tab Step 3 Select Team Details JAMES COOK H TropEco Gi Home amp Print My Requests m Logout SS UNIVERSITY My HR Online TrovEco 89154 Miss L Permanent AUSTRALIA Go Green ai aad Team Details Leave Team Calendar as A Team Birthdays My Details Team Appointment fA Summary Person 89154 Miss L Permanent Role 01 Employment Services Co ordinator My iew My Favourites d 4 Step 4 Select Team Calendar Step 5 Start date defaults to current date Select a new date if required 102 Last Updated 9 January 2013 ak wee JAMES COOK w UNIVERSITY My HR Online User
85. on the My Requests at the top of the page m Home f Print My Requests Current Vacances Logout Step 3 Click on the Record ID to view any comments and the below screen will be displayed Person 91148 Mr Concept Job 03 Casual HR Admin Officer Pending Transactions Timesheet Delete RecordID Name Total Hours Created Date To Be Actioned By Escalated to you By F 3209 Mr J Concept J a 05 JUN 20 12 02 JUL 20 12 HR Officer This page was produced June 25 20127 09 10 am by program WK8023 revision 12 0 User Preferences Comments from the Manager can be view at the bottom of the following screen Person 91151 Mr J Casual Job 01 Casual Prof amp Tech Pending Transaction Warning The actual hours recorded for employee 91151 have exceeded the warning level of 10 hours in snapshot 67 Person ID 91151 Name Mr J Casual Job ID 02 Occupancy Type Substantive Position Title Casual HR Admin Officer Emp Status CGGRF Account 0077401110005007045 100 Clevel Human Resources Management Award GSA Commence Date 01 MAY 2012 277 Termination Date 30 NOY 2012 EE SS Tenet mme lerese Tonts SC ET 18 JUN 2012 Mon 07 30 16 00 00 30 8 TOTAL 8 Timesheet Summary SST Overallestimate ovea Rer er of Allocated Est So CE CS eS vs indicative vae BE Units Indicative Value 02 Casual HR Admin Officer SAL GSA 277 30 0000 8 00 240 00 SG TC Li I Totals for Job 02 8 00 240 00 0 00 o oo SIG NNZAOIGG if c
86. ontacts My Details EEO Information A Employee Calendar Qualification Person 89154 Miss L Permanent Role 01 Employment Services Co ordinator Personal Details Leave Employment Organisation Chart My iew a My Favourites amp 1 4 15 Last Updated 9 January 2013 ae JAMES COOK gt UNIVERSITY My HR Online User Guide View and Maintain Personal Contacts Step 1 Log onto My HR Online Username Password sign On Cag Tales Werka Poy Ltd ACN 010 602 925 Step 2 Select My HR Tab Step 3 Select Personal Details JAMES COOK MI HR Online fi Home Print lt My Requests m Logout UNIVERSITY y TropEco 89154 Miss L Permanent AUSTRALIA Go Green My HR My Team My Approvals Personal Details Leave Employment Organisation Chart Personal Contacts i amp Emergency Contacts EEO Information A Employee Calendar My Details Qualification Person 89154 Miss L Permanent Role 01 Employment Services Co ordinator My iew My Favourites amp 4 4 Step 4 Select Personal Contacts the following screen will be displayed Person 360 36 Miss L Permanent Job 01 Employment Services Co ordinator The current home address must be provided Please make sure details given are correct Personal Contacts Contact Details Work Phone Mobile Phone Street Address 1 Post Code Contact Details 47215591 1234567099 2 Couchman Crescent 4811 This page was prod
87. p 6 If you choose Edit amend the details and select Update Cease will cancel the deduction after confirmation Person 68736 Miss L Permanent Job 01 Employment Services Co ordinator Deductions Deduction Joam Description JCUSA Sport amp Recreation Centre Start Date 23 MAY 2011 End Date E Pleare ensue Goal fe end date the ast paydate pou want Ge decictian taken from pour pay Payrate Type 4 Amount Deduction Amount 50 Expires after Total Amount 500 Reference Update Reset This page was produced May 20 2011 09 22 am by program wWK8102 revision 12 1 Step 7 Logout of My HR Online gi Home F Print i My Requests m Logout 65 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Add a new Deduction Step 1 Log onto My HR Online Username Password sign On 2 Cogprignt Taari Werka Pey Ltd ACh 010 602 S37 Step 2 Select My Pay Tab Step 3 Select Payroll Details ak I f Home S Print Pein d 7 SAME 000E My HR Online Zra AUSTRALIA Go Green Payroll Details Timesheet ii a Ca Current Payslip ce Payslip History My Details Bank Accounts g Deductions Person 91147 Miss L Permanent Payment Summary Role A 01 Team Leader Employment Servic Employee Payment History Display My View My Favourites Step 4 Select Deductions a list of current deductions will be displayed Step 5 To add an
88. pires After Total Amount Enter the date the deduction should stop Enter the total amount to be Enter total amount to be deducted If you don t have a total amount applicable Enter an end date in the End Date field Start Date Enter the date the deduction should start being deducted from your pay Note this needs to be a pay period start date End Date Only enter an end date if you have not completed the Expires after Total Amount field Step 7 Select Insert amp Update Note Once updated deductions will become a pending transaction until approved by Remuneration Services Step 8 Logout of My HR Online ci Home Print i My Requests mm Logout 67 Last Updated 9 January 2013 ae JAMES COOK gt UNIVERSITY My HR Online User Guide View and Print Payment Summary Step 1 Log onto My HR Online Username Password sign On 2 Cogprignk Talet2 Works Pey Ltd ACH 010 GOs S32 Step 2 Select My Pay Tab Step 3 Select Payroll Details EA 4 Home Print My m gt s IZ UNIVERSITY My HR Online TropEco AUSTRALIA Go Green My HR My Team My Approvals My Pay Payroll Details Timesheet Current Payslip d Payslip History My Details Bank Accounts fa Deductions Person 91147 Miss L Permanent Payment Summary Role i Ss 01 Team Leader Employment Servic Employee Payment History 5 Display My View Q My Favourites a Step 4 Select Payment Summary Step 5
89. pproval is given for this transaction If the record is approved the employee will receive an e mail to confirm that their request has been approved Approval not given for this transaction If the rejected option is chosen the employee will receive an email message and a screen prompt advising them that the booking was rejected If rejecting a request a comment may be entered This comment will be accessible to the employee when they review the rejected record Approval decision can be deferred to a later date This option is not available for all requests Where available this will stop the escalation process Recommend Approval This option is only available for Leave without Pay Requests The transaction is recommended for approval and is escalated to the next level approver Email messages will be sent to the employee and the next level approver informing them of the escalation and recommendation Recommend Reject This option is only available for Leave without Pay Requests The transaction is recommended for rejection and is escalated to the next level approver Email messages will be sent to the employee and the next level approver informing them of the escalation and recommendation 115 Last Updated 9 January 2013 he JAMES COOK av UNIVERSITY My HR Online User Guide AUSTRALIA Step 7 Choose the required action from the drop down list select update and the below message will be displayed Person 90371 Miss
90. r the search criteria and click the Search button to execute the query eam Member Search Employee Number Job Number Employee Name Position Number Position Title Organisation Level Organisation Level Description is a wildcard for keyword search e g manager Search Set My View Employee Number Job Number Start Date End Date Employee Name Position Number Position Title Organisation Level Description Cers fon Cem u Cem n Cemo a 100 Last Updated 9 January 2013 aa ee JAMES COOK a My HR Online User Guide Viewing Team Member records Step 1 To view team member records locate the desired team member using one of the methods listed above Step 2 Once the team member has been located click on the radio button alongside their name and click on the El My View button if using the main Panel Alternatively if the team member has been located from within the search page select the team member by clicking on the radio button alongside their name and click on the Set My View button at the top of the list of search results The web session will now appear as follows with the name of the person in view highlighted in red bar and the details listed under the My Details section of the panel gi Home Print My Requests Logout viewing 88742 Doctor C Teacher My Approvals My Details a Person 66 736 Miss L Permanent Role 01 Emplowment Services Co ordinator VIEWING Pers
91. re View and Update Request Warning The Leave Request was successful however the following issue s were identified with the request Warning Total Leave days 5 exceed max consecutive days 3 Med cert required Person Id 90372 Name Mr T Part Time Job Id 0i Position 0560278049 HR Officer This area is the main Approval area Select Leave Code SICFP Pers amp Carers Paid Reason Personal Illness options to Approve Reject Start Date 25 Jun 2012 End Date 03 Jul 2012 es Riese ii or Defer not available for Med Cert sent to Supervisor N Other Doc sent to Supervisor N all types of requests to a Comments Supervisor Comments set date in the future Additional Info Leave History Approval Status DeferApprovalntl EH Approval Level 1 To keep a history it may be useful to make comment here that the Escalation Start 15 FEB 2012 Escalation End 21 FE8 2012 Medical Certificate or supporting Table Name WEB_LVY BOOKINGS Description Whole Day Leave Request documentation was sighted or put Record Id 34504112 Created Date 15 FEB 2012 on file Any comments recorded here will show in the Approval History Note Comments entered are visible to the next level approver or to the requesting employee if the request is rejected If rejecting a Timesheet comments can be input here 114 Last Updated 9 January 2013 I bia Jam JAMES COOK UNIVERSITY
92. re previously known as group certificates Electronic payment summaries are available from tax year 2004 and onwards Prior to this there is historical payment summary totals available PAYG Payment Summary Below is an example of the My HR Online Payment Summary Payment summary for year ending 30 June 2010 NOTICE TO PAYEE Ifthis payment summary shows an amount in the total tax withheld box you must lodge a tax return If no tax was withheld you may still have to lodge a tax return Payee details For more information on whether you have to lodge or about this payment and how itis taxed you can m visit WWW ato gov au m referto TaxPack m phone 13 28 61 between 8 00am and 6 00pm EST Monday to Friday Day wonth Year Day Avionth Year Period of payment 01 07 2009 to 30 06 2010 Payee s tax file number TOTAL TAX WITHHELD 8 066 Lump sum payments Type Gross payments 45 024 A Reportable fringe benefits amount D FBT year 1 April to 31 March Reportable employer E superannuation contributions Total all Total Allowances are not included in Gross payments above a i This amount needs to be shown separately in your tax return Allowances Deductions Workplace Giving Exempt foreign employment income Payer details Payer s ABN or withholding payer number 46253211955 Branch number Payers name James Cook University Signature of authorised person F STATHAM Date 18 06 2010 NAT 271
93. return to list click on the underlined field Click here to return to Approval History list Step 10 Logout of My HR Online Home Print My Requests m Logout 119 Last Updated 9 January 2013 a JAMES COOK ee My HR Online User Guide ee _____ eee Approval Delegation The approval delegation facility allows an approver to delegate the approval of requests to another position within the organisation The delegation may relate to a specific period of time e g to cover a short absence or may be open ended to cover longer periods For example Managers may wish to use this function when they are going on Annual Leave or extended leave and there is no higher duties appointment in place for this period Please note If an employee has been appointed to higher duties they will automatically have receive the requests for approval Paperwork must be received and processed prior to leave period by Human Resources Management Step 1 Log onto My HR Online Username Password sign On k2 Caprigh TA ek Works Piy Lid ACN 010 602 892 Step 2 Select My Approvals Tab Step 3 Select Approvals AMES COOK H f Home amp Print My Requests im Logout UNIVERSITY My HR Online Lice gt Eco 88738 Miss L Permanent AUSTRALIA Go Green My Team My Approvals My Details amp 4 Person 68736 Miss L Permanent Role 01 Employment Services Co ordinator O
94. rmation notice should appear as indicated below Person 91149 bir T Part Time Job 01 HR Officer Leave Reversal Leave Reversal submitted for approval Leave Reversed Leave RL Annual Leave Start Date 14 PAY 2012 End Date 14h AY 2012 Amount 4 Unit H Hours Advance Pay N No Med Cert sent to Supervisor N No Other Doc sent to Supervisor H No Reason Comment Note Due to the original request already being approved the reversal must also go to the Manager to approve The Manager will receive an email notifying them of the approval required This may incur salary implications Step 5 Logout of My HR Online Ei Home Print i My Requests Logout 43 Last Updated 9 January 2013 ak JAMES COOK v UNIVERSITY AUSTRALIA My HR Online User Guide Employment Menu Items This menu includes screens which enable employees to access information which relates to their employment contract Each appointment held at JCU is recorded in Alesco Core Human Resources System Appointments can then be broken down into three occupancy types Substantive the position you own on either a fixed term or permanent basis Concurrent any temporary change to your substantive position i e temporary change to hours or secondment e Higher Duties period of higher duties up to 12 months View Appointment Details Step 1 Log onto My HR Online Username Password sign Oni 1 od Cag Ta
95. rt from the list of reports on the left hand menu to run it note that some reports will require you to input parameters before the results are displayed sie JAMES COOK 1 S tNiverssry MYHROnline IIIS AUSTRALIA Go Green Step 5 Wait a few seconds for the results to be displayed re clicking the report will cause it to restart p aww JAMES COOK NIY inti pay un ee trees y HR Online Tro e Eco AUSTRALIA Go Green My HR Leave Reports Fosition Creation and Changes Person Headcount and FTE Job 01 Manager Information Systems amp Arch Headcount and FTE ooo oa i gt p lt 10 11 _ ee 6 6 i SE 1 1 02 lt e 1 1 05 1 1 85054 02 _ l 1 1 57378 i ese 1 1 Fogo i gt 3 3 85630 04 oe amp 1 1 87505 02 zs 1 1 135 Last Updated 9 January 2013 po JAMES COOK UNIVERSIIY My HR Online User Guide Additional Resources The HRMIS Project website has many useful resources including User Guides and FAQs HRMIS Website Got a problem with My HR Online e Can t logon e No Team e Need to arrange a manual Approval Delegation For help log a job with Info Help and copy the HRMIS Services Team into the request Need Help 136 Last Updated 9 January 2013
96. s WEB_TIMESHEET record was rejected on 25 JUN 2012 v Print My Requests _ Logout Saree aan My HR Online TropEco 91148 Mr J Concept AUSTRALIA Go Green Payroll Details Timesheet Timesheet S Person 91148 Mr J Concept A Job 03 Casual HR Admin Officer Person 91148 Mr J Concept Timesheet Role 03 Casual HR Admin Officer My View My Favourites Click here to add a new timesheet Existing Timesheets Expand All Collapse All Rejected Timesheets H Not Submitted 2 timesheets Submitted Not Approved 0 timesheets Rejected 1 timesheet will appear in this list Click on the to expand User Preferences Top of Page 82 Last Updated 9 January 2013 a JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Timesheet Timesheet History Person 91148 Mr J Concept Job 03 Casual HR Admin Officer This row shows the list Timesheet aymanacd Check the Unsubmit Click here to add a new timesheet box which will allow for Existing Timesheets changes to be made in the Timesheet Expand All Collapse All Not Submitted 2 timesheets Submitted Not Approved g Rejected 1 timesheet obNo Start Date aries Total Units Delete linsubmit 83 03 31 MAY 2012 31 MAY 2012 7 5 F Unsubmit Timesheets Step 5 Once you have checked the Unsubmit box the Timesheet will automatically take this Timesheet out of th
97. s an excessive number of results you may utilise the Find functionality For example if you knew that the BSB you were looking for began with W you could do a search on W After selecting FIND all BSB numbers would be found beginning with W List OF Valves B959 i Find Close BSB Old fsa WESTPAC BANKING CORPORATION TUAM Exiting My HR Online To exit the Web Self Service always use the LOG OUT option which is located at the top right hand side of the navigation screen and then click the CLOSE icon or select File close on the pull down menu ie JAMES COOK Pie N RR Online AUSTRALIA am Home f Print My Reque s r Logout 88736 Miss L Permanent Go Green My Team My Approvals My Pay 14 Last Updated 9 January 2013 EA JAMES COOK gt UNIVERSITY My HR Online User Guide My HR Tab Individual information within My HR Online is broken up into two main sections displayed as tabs My HR and My Pay Personal Details This section provides individual employees access to check and maintain their personal information view and apply for leave check employment contracts as well as view an organisational chart Information on how to navigate and find information in My HR tab is detailed here E3 JAMES COOK MI H R Onl i ne f Home Print My Requests m Logout UNIVERSITY Y TropEco 89154 Miss L Permanent AUSTRALIA Go Green My Team My Approvals Personal Contacts ga Emergency C
98. s in more detail select underlined field Active From and the following screen will be displayed Person 88736 Miss L Permanent Job 01 Employment Services Co ordinator Appointment Details Occupancy Type Substantive Active From 01 MaR 2011 Active To 31 DEC 2040 Position Number cor C Title Employment Services Co ordinator Organisation Level Human Resources Management Commence Reason Mew Hire Employment Status Permanent Full Time Admin Location Human Resources Management Paypoint Human Resources Management Location Townsville Douglas Award General Staff Award Classification HEWL Admin Officer Step 10 Average Hours 36 25 Occupancy Fraction 100 GL Accounts O07 401110005007040 Appointment Commence Date 01 MAR 2011 Appointment End Date 31 DEL 2040 This page was produced May 18 2011 03 10 pm by program wWk8le4 revision 12 0 45 Last Updated 9 January 2013 ea JAMES COOK UNIVERSIIY My HR Online User Guide Step 8 Select underlined field Position Number to view Position Display Person 668738 Miss L Permanent Job 01 Employment Services Co ordinator Position Display Start Date 01 14 2011 End Date 31 BEC 2040 Position Number o560262047 Title Employment Services Co ordinator i Reports To Position 0560235119 Title Associate Director HR Services Organisation Level Human Resources Management Employment Status Permanent Full Time Admin Location Human Resour
99. s number the following screen will be displayed e Tick the check box if you wish to include approval history when your approvals were delegated to another employee 117 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY My HR Online User Guide AUSTRALIA Person 90464 Miss L Permanent Job 01 Team Leader Employment Services Approval History Explorer User Prompt Enter query criteria Emok Script Prompt _ IE Please enter a search criterion for Employee ApprovaiDate ie Include Delegation C Tick If You Want To View Fna Need help Step 6 Enter the employee s surname after the wildcard Select Find and the employee will be displayed ist OF Valves Dnployer APART TIME Find Close Employee Surname Given Names Preferred Name oo 40 Part Time Temporary Temporary Note If you use the wildcard search with surname all employees with that name in any name field Surname Given Names or Preferred Name will be displayed Step 7 Select the underlined Employee field The employee number field will automatically be populated in the Approval History screen Select Find to search The employee Approval History will be displayed Person 69154 Miss L Permanent Job 01 Employment Services Co ordinator Approval History Part Day Leave Request L Cod Leave App Escalated to Created To Be SA Date e you By Date Actioned By Mr T Park Recrea
100. se a team member to change the view to and then access information about that team member The Team List is not populated during login rather when My View is expanded It has a tree structure with the logged in employee as the root of the structure By default My View is minimised when you first login as follows g Home Print My Requests 7 Logout waw UGNIVERSITY My HR Online LLKS Eco 89154 Miss L Permanent AUSTRALIA Go Green Personal Contacts on Emergency Contacts My Details EEO Information a Employee Calendar TENA Person 89154 Miss L Permanent Qualification Role 01 Employment Services Co ordinator Expand My View by Personal Details Leave Employment Organisation Chart clicking on the icon L select to show information My Favourites Carik TASR Works Pty Lid ACN 010 602 892 98 Last Updated 9 January 2013 a JAMES COOK UNIVERSIIY My HR Online User Guide My View functions Once My View is expanded the following function buttons will appear My View ze Expand List Collapse List Focus Employee Job Name Position Position Title 88738 Miss L Permanent A 88738 Miss L 0560262047 Employment ordinator ope a 88742 sai 6000006249 Casual Teacher each B My View select the radio button alongside the desired employee or job and click Set My View to that employee This is used to change the active job of the logged in user or
101. sts e j SS UNIVERSITY My HR Online TropEco 90371 Miss L Permanent AUSTRALIA Leaving the enquiry date blank will display balances as at the last pay period My Pay Personal Details Leave Employment Organisati Leave Requests Leave Balances Leave History Person 90371 Miss L Permanen Job 01 Team Leader Employment g NOTE Future leave booking Leave Balances Enquiry Date E Balances at enquiry date Ea Unit Annual Leave 16 DEC 2011 ERS 7 945 7 945 Hours Long Service Leave H 16 DEC 2011 17 DEC 2011 0 285 Days Non accruing leave 0i 16 DEC 2011 01 DEC 2012 5 5 Days Pers amp Carers Paid 01 16 DEC 2011 01 DEC 2012 72 5 3 178 Hours Jf Trusted sites 100 Step 5 Logout of My HR Online di Home H Print My Requests Logout l 37 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide View Future Leave Balances Step 1 Log onto My HR Online o Username Password sign On 2 Cag Tales Werka Pey ia EACH 010 Am 97 Step 2 Select My HR Tab Step 3 Select Leave Step 4 Select Leave Balances Step 5 Enter the required date you require the leave to be calculated to and click Calculate Balances ake wow JAMES COOK UNIVERSITY AUSTRALIA Personal Details Leave Leave Requests Leave Balances Leave History My HR Online Employment Organisation Chart Person 90371 Miss L Permanen
102. sts Logout 73 Last Updated 9 January 2013 ak JAMES COOK gt UNIVERSITY My HR Online User Guide eee ee eee eee Viewing Rejected Overtime Claims To review any Overtime Claims rejected by your Manager follow the steps below Step 1 Check your Home page for any rejected messages they will appear in red The below example shows 2 pending records have been rejected Step 2 To read any comments your Manager may have made on the rejected item click on the My Requests at the top of the page gc Home v Print My Requests amp Logout ie JAMES COOK i S niversrry MY HR Online IZA 91148 Mr J Concept AUSTRALIA Go Green eee Le Welcome to My HR Online Mr J Concept ra 022 2 pending records have been rejected A 023 2 pending records have comments to be viewed Person 91148 Mr J Concept Role 03 Casual HR Admin Officer O My Favourites amp Za Person 91493 Mr B Part Time Job 01 Admin Officer Pending Transactions Overtime Claim Worked Date See ee Date To Be Actioned By F 10500 MrBPartTime 22 JUN 2012 Overtime single time 2 1 2o JUN 2012 2f JUN 2012 This page was produced June 25 2012 11 46 am by program W802 revision 12 0 Step 3 Click on the Record ID to view any comments and the below screen will be displayed 74 Last Updated 9 January 2013 si 4 Jamin wae JAMES COOK Pres My HR Online User Guide If Manager has made a comment it will
103. submit Timesheets Timesheets 93 Last Updated 9 January 2013 a wee JAMES COOK av UNIVERSITY My HR Online User Guide AUSTRALIA Timesheet History Step 1 Log onto My HR Online Username l Password Sign On 2 Copyright Terk Works Pty Utd ACN 010 602 892 Step 2 Select My Pay Tab Step 3 Select Timesheet Step 4 Select Timesheet History mee AMES COOK i SS UNIVERSITY My HR Online TropEco AH TAAL UA reen Payroll Driss Timeoebort Tarih t i j Tiireshett Hetery lt j Hy Detak pa Person 91131 Mr J Casus Pale 01 Cmual Prof A Tech by Viw Di Phy Tavourites a rd Step 5 Define a date period for which you would like to view previous timesheets Further refinement of entries can be made using timesheet type Person 91503 Mr J Casual Job 01 Casual Admin Office Timesheet History Enter query criteria Date Worked 02 JUN 2012 E to 15 JUN 2012 Ea Timesheet Type Find J Clear Timesheet Types WK8xxx My HR Online FC924 Workflow or Core HR database PEPAYTRAN API Core HR database E 94 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Step 6 Select Find to display the list of Timesheets requested Person 91151 Mr J Casual Job 0L Casual Prof amp Tech Timesheet History O7 MAY 2012 SAL O20 8 5 oi MMAY 2012 SAL O70 16 30 O30 85 WEE2E0 Records 1 to Z of 2 Step 7 Logout of My H
104. sword sign On 2 Cogprignk Taeka Warka Pey Ltd ACH 010 GO S32 Step 2 Select My Pay Tab Step 3 Select Payroll Details pr gf Home Print ms JAMES COOK j i UNIVERSITY My HR Online TropEco o na Payroll Details Timesheet Current Payslip P Payslip History My Details Bank Accounts g ea tae Payment Summary ie G1 Tetas ania oe eo Employee Payment History Display My View m My Favourites a a Step 4 Select Deductions a list of current deductions will be displayed Person 60 735 Miss L Permanent Job O01 Employment Services Co ordinator Deductions action _ Job No Start Date End Date Paycode Description Type Amount Balance Reference Edit Cease Copy O1 23 May 2011 JcarMm JUSA Sport amp Recreation Centre 4 oO 00 Add new Deduction record This page was produced May 20 2011 09 24 am by program WkES102 revisian 12 1 Step 5 To change your Deduction select from the underlined fields Edit or Cease SSS 64 Last Updated 9 January 2013 a JAMES COOK a UNIVERSITY My HR Online User Guide Person 36735 Miss L Permanent Job 01 Enploymend Services Co ordinator Job No Start Date End Date Paycode Description Type Amount Balance Reference Edit Cease Copy O1 23 May 2011 JO5 M ICUS Spork amp Recreation Centre 4 oO S00 40d new Deduction record This page was produced May 20 2011 09 20 am by program wWwkK8102 revision 12 1 Ste
105. t Job 01 Team Leader Employment Services NOTE Future leave bookings effect leave balances Leave Balances Enquiry Date Balances aff enquil Go Green wa EE g Mo Tu We Th Fr Sa Su Leave T pe 262712512930 MEE e Next Accrual Date Actual Balance oq Home y Print i My Requests 90371 Miss Ce ol Pro rata Balance EEIEIEE 03 APR 2012 61 575 Hours 03 APR 2012 0 2 208 Days ae 01 DEC 2012 5 2 Eee 01 DEC 2012 72 5 24 432 Hours og rang Wil KADE revision 12 0 E Topol 38 Last Updated 9 January 2013 ae JAMES COOK av UNIVERSITY My HR Online User Guide AUSTRALIA The information will appear as follows Home j Print My Requests UNIVERSITY My HR Online LLK ECO 90371 Miss L Permanent o Green AUSTRALIA Se ee eS n Personal Details Leave Employment Organisation Chart Leave Balances Leave History Person 90371 Miss L Permanent Job 01 Team Leader Employment Services NOTE Future leave bookings effect leave balances Leave Balances Enquiry Date E Balances at enquiry date 02 APR 2012 Leave Type Calculation Date Next Accrual Date Actual Balance Pro rata Balance Unit Annual Leave 01 61 575 Hours 02 APR 2012 03 APR 2012 61 575 0 2 208 Days 5 5 Days 72 5 24 432 Hours 01 02 APR 2012 03 APR 2012 02 APR 2012 01 DEC 2012 02 APR 2012 01 DEC 2012 Top of Page Step 6 Logout of My HR Online en Home f
106. t Services Co ordinator Please contact HRM if details are incorrect Employee Equal Opportunity Information EEO First Country of EEO Details 2 Neither Aboriginal nor Torres Strait 1100 Australia Islander Record 1 of 1 21 Last Updated 9 January 2013 a JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Step 5 View current information Step 6 Logout of My HR Online gi Home Print i My Requests m Logout I Note to update EEO information please contact Human Resources Management 22 Last Updated 9 January 2013 ak JAMES COOK v UNIVERSITY AUSTRALIA My HR Online User Guide View Employee Calendar Step 1 Log onto My HR Online Username Password sign On 2 Copyright Taker Works Pty Lite ACN O10 amp 92 Step 2 Select My HR Tab Step 3 Select Personal Details Step 4 Select Employee Calender My HR Online TropEco A a a A a Logout 89154 Miss L Permanent AUSTRALIA Go Green Personal Details Lez re Employment Organisation Chart ee ee E Personal Contacts d Emergency Contacts EEO Information A Employee Calendar lt Qualification Person 89154 Miss L Permanent Role 01 Employment Services Co ordinator My Details My iew My Favourites Gt rs e The calendar will display events in a monthly view e The calendar currently displays public holidays only More information will be displayed here once more functio
107. td ACN 010 602 892 Step 2 Select My Team Tab Step 3 Select Leave Step 4 Select Team Leave Bookings JAMES COOK j SERA MYHROniine MERZ AUSTRALIA Team Details Leave Team Leave Balances Team Leave Bookings g My Team 110 Last Updated 9 January 2013 ae wae JAMES COOK av UNIVERSITY My HR Online User Guide AUSTRALIA Step 5 Select the appropriate Leave Code or leave blank for all leave codes and click the Find button m Home f Print My Requests r Logout My HR Online Tro Eco 89154 Miss L Permanent Go Green My Approvals Team Details Leave Team Leave Balances H aa My Details Team Leave Bookings Person 89154 Miss L Permanent Job 01 Employment Services Co ordinator A Team Leave Bookings Person 89154 Miss L Permanent Role 01 Employment Services Co ordinator Enter query criteria Serre Eto My iew Leave Code all Leave Codes X m Leave Description My Favourites 4 fas produced July 29 2011 03 20 pm by program WK8112 revision 12 1 Top of Page Any leave bookings by Team Members that have been approved will be listed Person 91147 Miss L Permanent Job 01 Team Leader Employment Services Team Leave Bookings Person Id Name Job Leave Code Description Start date _ End date Med Cert 91149 MrT Part Time O1 RL Annual Leave 14 MAY 2012 14 MAY 2017 4 Hours M Record 1 of 1 Step 6 Logout of My HR Online
108. ter new details Step 9 Select Update once details are correct 19 Last Updated 9 January 2013 ak JAMES COOK gt UNIVERSITY My HR Online User Guide Step 10 To add a new additional Emergency Contact select Add new Emergency Contact record Person Soraa Miss L Permanent Job 01 Employment Services Co ordinator Emergency Contacts 4PROF Ronald Husband 47616666 ronald permanent jcu edu au Permanent 4dd new Emergency Contact record Step 11 Logout of My HR Online m Home f Print My Requests F Logout 20 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide View EEO Information Step 1 Log onto My HR Online Username Password Cogpright Tale Works Pty L d GACH 010 602 892 Step 2 Select My HR Tab Step 3 Select Personal Details E3 JAMES COOK MI H R Onl i ne ci Home Print lt My Requests m Logout UNIVERSITY y TropEco 89154 Miss L Permanent AUSTRALIA Go Green oe o o Personal Contacts amp Emergency Contacts My Details EEO Information lt j a Employee Calendar Qualification Personal Details eaye Employment Organisation Chart Person 89154 Miss L Permanent Role 01 Employment Services Co ordinator My iew My Favourites amp 1 4 Step 4 Select EEO Information and the following screen will be displayed Person 66 36 Miss L Permanent Job 01 Employmen
109. the request will be escalated to the Remuneration Services Team and will be rejected If rejected the leave request will have to be entered again Once a leave request has been approved it then becomes a booking in the Human Resources System Confirmation emails are automatically sent to the requestor R 28 Last Updated 9 January 2013 aa JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Leave Requests Leave types that can be applied for in My HR Online are Note Annual Leave non Academic employees only Personal amp Carers Leave Paid including Sick Personal amp Carers Leave Unpaid including Sick Non Accruing Personal Leave Long Service Leave Defence Force Leave Jury Service Leave without pay Conditions and entitlements continue to apply to each leave type as detailed in the relevant James Cook University Enterprise Agreement 2010 and relevant Absences and Leave Policies There is a link to all Leave Policies within My HR Online Step 1 Log onto My HR Online Username Password sign On taleni Cag E Tales erka Pey Ltd ACh 010 G02 32 Step 2 Select My HR Tab Step 3 Select Leave 29 Last Updated 9 January 2013 a JAMES COOK UNIVERSIIY My HR Online User Guide Step 4 Select Leave Request the following screen will be displayed Note In this screen you are also able to view any current leave requests awaiting approval leave balances a
110. tion 2 f JUL 2011 29O JUL 2011 29 JUL 2011 Time Leave Mir T Park Personal amp 11 JUL 2011 5 1 12 JUL 7011 12 JUL 2011 Time Carers Leave Whole Day Leave Request Leave Leave Start End Date App Escalated Created To Be Code Date A to you By Date Actioned By Mr T Recreation 14 NOV 7011 16 Nov 7011 12 JUL 7011 12 JUL 7011 Part Leave Time Mir T Armed 01 4UG 2011 12 4U6 7011 1 25 JUL 2011 25 JUL 27011 Part Forces Time Leave Mir T Recreation 16 JUL 7011 22 JUL 27011 1 12 JUL 7011 12 JUL 7011 Part Leave Time 118 Last Updated 9 January 2013 a JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Step 8 To view the request in more detail select the underlined Record ID field The original request will be displayed Person 89154 Miss L Permanent Job 01 Employment Services Co ordinator View Transaction Click here to return to Approval History list A Person Id 89155 Name Mr T Part Time Job Id 01 Position 0560278049 HR Officer Super amp Pers Admin Leave Code RL Recreation Leave Reason Start Date 27 Jul 2011 End Date 27 Jul 2011 Hours 2 Advance Pay N Medical Cert N Other Doc Extended Leave Comments Supervisor Comments Approval Status Approved Reactivated Date EH Approval Level 1 Escalation Start 29 JUL 2011 Escalation End 29 JUL 2011 Table Name WEB_LY_BOOKINGS Description Part Day Leave Request Record Id 31036098 Created Date 29 JUL 2011 Step 9 To
111. tment Summary Enter query criteria Employment Status Code All Employment Status Codes ka Employment Status Description Classification Code E Classification Description Find Reset Step 5 Select from drop down lists or select find to view whole team Team ppointment Summary PersonId Job Name Start Date EndDate Occupancy Type Title Emp Status Award Class Step 60 40 O1 1 Mr T Part Time O1 MGR 2011 30 24 2012 Substantive HR Officer Super amp Pers Admin TPG 2r 8741 01 2 Mr E General 14 MAR 2011 31 DEC 2011 Substantive Casual HR Admin Officer 234 Bord O1 3 Doctor C Teacher O1 MAR 2011 31 BDEC 2011 Substantive Casual Teacher 190 Records 1 to 3 of 3 First Previous Next Last ReQuery Count Step 6 Your team may be larger than the example used above Use the buttons at the bottom to navigate through records First Back to the first row Previous The previous list of records Next The next list of records Last Takes you to the last record Step 7 Logout of My HR Online iHome Print My Requests mo Logout U l l 107 Last Updated 9 January 2013 ak JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Team Leave Menu Items Items in the Team Leave menu allows Managers to track individual s leave balances as well as plan work allocations based on future Manning levels Team Leave Balances Step 1 Log onto My HR Online Username Password sig
112. to be disbursed as a percentage if a value is entered in this field the Fix Amount field must be left blank Step 8 Once the details have been entered click on the Insert button this will generate a message to confirm the changes have been made Person 66 736 Miss L Permanent Job 01 Employment Services Co ordinator Bank Accounts Success Row updated Step 9 Alternatively the record may be deleted by clicking on the Delete button Note There must be one account with a blank Fixed Amount and Percent Amount for Nett Pay R 62 Last Updated 9 January 2013 ak JAMES COOK a My HR Online User Guide Step 10 To enter new details select Add new record Person 9114 7 Miss L Permanent Job 01 Team Leader Employment Services Changes to bank accounts will occur in the next available pay Bank Accounts 1 Edit a Add new record Person 9114 7 Miss L Permanent Job 01 Team Leader Employment Services Changes to bank accounts will occur in the next available pay Bank Accounts NB The account name must be the same as the account name recorded with your Financial Institution Step 11 Insert details then select Insert Step 12 Logout of My HR Online En Home 5 Print i My Requests m Logout 63 Last Updated 9 January 2013 ae JAMES COOK av UNIVERSITY My HR Online User Guide AUSTRALIA View and Maintain Current Deductions Step 1 Log onto My HR Online Login Username Pas
113. uary 2013 ak JAMES COOK a My HR Online User Guide Casual Teaching Timesheet Your Timesheet will Timesheet History Person 91514 Professor F Teacher now appear as Job 01 Casual Teaching unsubmitted ready for Casual Teaching Timesheet changes to be made Click here to add a new timesheet Existing Timesheets Expand All Collapse All l Not Submitted 1 timesheet Job No Start Date End Date Total Units 180 01 25 JUN 2012 25 JUN 2012 1 o Delete Timesheets H Submitted Not Approved 0 timesheets Record ID Job No Start Date End Date Total Units lUnsubmit Delete Unsubmit Timesheets Timesheets Step 6 Click on the Record ID to make any changes to your Timesheet Once your changes have been made save and submit for approval 92 Last Updated 9 January 2013 he JAMES COOK gt UNIVERSITY My HR Online User Guide Deleting a Timesheet A timesheet can be deleted by checking the Delete box on the right hand side and selecting the Delete Timesheets option Click here to add a new timesheet Existing Timesheets Expand All Collapse All l Not Submitted 1 timesheet Total Units T 21 16 APR 2012 22 APR 20 9 5 Submitted Not Approved 1 timesheet Record ID Start Date Total Units Type Z 08 16 APR 2012 20 APR 2012 35 New Delete Unsubmit _imasnoets meanen Rejected 0 timesheets Record ID Job No Start Date End Date Total Units Delete Un
114. uced May 18 2011 02 12 pm by program wWkKS022 revision 12 0 16 Last Updated 9 January 2013 sl Jam JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Step 5 To update the current details select field Contact Details and the following screen will appear Home Phone OF12345678 Work Phone OF123456 78 Mobile Phone 04173545678 Street Address 1 Street Address 2 Suburb Town State Post Code Country Street Address 1 Street Address 2 Suburb Town State Post Code Country Personal Contacts a72 13391 1234567899 Home Address 2 Couchman Crescent hWulguru MLD QUEENSLAND isn E ei Copy Home Address to Postal Address Postal Address 2 Couchman Crescent Wulguru MLD QUEENSLAND r isn E naaa Update Reset Step 6 Change required fields Step 7 Use the Clear button to reset from to original details Please note A current Home Address must be supplied Step 8 Select Update once details are correct Step 9 Logout of My HR Online mi Home iz Print My Requests Logout E 17 Last Updated 9 January 2013 ae JAMES COOK gt UNIVERSITY My HR Online User Guide View and Maintain Emergency Contacts Step 1 Log onto My HR Online Username Password Cogprignk Taena Works Pay Ltd ACH 010 G02 852 Step 2 Select My HR Tab Step 3 Select Personal Details 5 JAMES COOK M H R Onl j ne fi Home
115. usssserssrresssrressrrereserersrreroseresssrereserersseeresrreesseereserersseeree 74 WEIMER 76 Submitting a New Timesheet for Casual Non Teaching Staff cccccccssececessseceeeeseceseeeceseeeceesenes 78 Viewing Existing Timesheet oo rescuer cen sossesccsscuncosvarviesencsciessaunass E EE 80 Changing Timesheets Not submitted eessssssesssersessrrersesrrrresssrrrressrrrreessrrreessrrrressrerrreserrrress 80 Changing Timesheets Submitted eesssssesseresesrrrrressrreresssrrrressrrrressrrrreessrteresssreresseerreessereress 80 Changing Rejected TimesheetsS wis sssccccsczecansstanariodadedecnteaccesnsedecosticscnyaniededeiniessesaageeiaandsassavandenedees 81 DeUe a ME NOE eee EEN 84 Submitting New Timesheets for Casual Teaching Staff cccccccssseccceseceeeescceeeeseceseeseceeseneceesenes 85 Viewing ExisUne FNS CCS cig cectas tects ostedtrienanentecinsoisecesteaten saan etibedetdentbarannnod E 88 Changing Timesheets NOt submitted cceeesseccccceesecceceeeeeccccseeeeceeseeeeeeeesseeeseeeeeseggneeess 88 Changing Timesneets Submitted sicicusccacencasscoosaconudsegnacandeawasenndinecuseuasbaidedisactndersaradadasueeigucsseuders 89 Changing Rejected TIMMS MCCUS corsesiecsr piesne 89 Delene a US a a E necions 93 TESNE 10 g e AE ee en ere eee 94 Pay Codes Explained aissncsdesagvcsaeddienesasatedennnaescadennte deers Seenanwsasedvune GuanndenePadosin dovences Miadeuspgeasaiesniedounedies 96 Last Updated 9 January
116. vices Timesheet Unit Check Snapshot Snapshot ID E4 Snapshot Description Team 1 HR Casuals Unit Check Group Casual HR Staf w Start Date End Date W Apr 2012 Calendar JCU JCU Academic C Group Ey User Preferences Step 6 All the above sections are required There are several different options to group according to different criteria Select which is required for the department and select Next If grouping by any of the listed criteria the next page shown will allow the specification of grouping order again select Finish once the order is set Person 91147 Mies L Permanent Job 01 Team Leader Employment Services Timesheet Unit Check Snapshot Sy ccess Snapshot crested Snapshot ID 67 Snapshot Description Team 1 HR Casuals Unit Check Group 47 Start Date 01 Apr 2012 End Date W Apr 2012 Calendar CU User Preferences Step 7 Once the snapshot has been successfully created navigate back to the front screen by clicking Timesheet Unit Check Snapshot on the left hand side of the screen This will give a list of the Snapshots taken for the specified Units aa TT EEE 131 Last Updated 9 January 2013 So JAMES COOK UNIVERSITY AUSTRALIA My HR Online User Guide Bulk General Timesheet Bulk Timesheet History ma Timesheet Unit Check Person 91147 Miss L Permanent Snapshot Job 01 Team Leader Employment Services Timesheet Unit Check Snapshot Select snapshots between dates below or leav
117. vnczentacenasscansecancpenaaeoawseseutenenaecevar cau ecysn tes o g 15 Poron WDE E E E E E E E E E 15 View and Maintain Personal Contacts cccccccccccccssesssseecccccessaeeeseeeecceessaeasseeeecesessaeeeseeeeseeeessueagasss 16 View and Maintain Emergency Contacts cccccsscccsseccesscccesscecesececenececenecesencesseucesseecessueeeseneeesgaeess 18 VOW EEO TOONI IO n E E E E E E E et ee 21 VIEW Employee Calendar assasioiisisierriraesiisro sorea rii iia in EOE EEA EE EEEE a 23 Download Event Items to your Desktop Calendal ccccccccsssccecessececsesecceseeeceeseusecetseecesseeeeess 25 View and Update Cia MICA ONS ict soe sce See dinne sierra spetees este ecenedeeneas ceceaatecasanv te eesnteceneen coeridaeseerted 26 Leave FONCUONE geemreeerne ee eaten en err eee E ee er eee ee 28 ES OCU SU ee tc oaccgcice aero E aps be otc E aera vse E N i 29 Delete Unapproved Leave REGQUGSE serseri EE 34 Reverse Approved Leave RCS Sica cesses cearenco ec veectca cared xewreosastaniect EAEE 35 View Current Leave Balances cccccccccccssssssseeccccecssueeseeecceceessaeesseeeeceeessaeeesseeceeeessaueusseeeeeeessaaagasses 37 VEW FUU Le Ne Balan CCS cei T E E 38 MIC WEIS Leave HITOY arerin EO EET 40 Reversing Leave already taken ccccsccccssssccccessececsesececcenscceseesececsuececeeecceseesecesseecessegeceeteeeeetes 42 EMPOY mMen Mene Ke a E coseiannesavernnrscuesaeauunesmameresiere 44 Last Updated 9 January 2013 bi Ey Va
118. with no end date leave the effective to date blank Select Next to proceed Note If an end date is entered the system will revert back to previous work arrangement after end date is reached Last Updated 9 January 2013 sl Tm JAMES COOK UNIVERSITY My HR Online User Guide AUSTRALIA E Person 91502 Mr L Part Time Job 0l Admin Officer Work Arrangement will revert to previous arrangement after end date is reached Work Arrangement Occupancy Type SUB Active From 02 JUL 2012 Active To 0G AUG 2012 Position Fraction 82 759 Tithe Admin Officer tect ag ee ie O1 JAN 1 90 Siete es Selecta Roster Cycle w es This page was pry om by program WKS270 revision 12 1 15167 47 Step 7 The roster cycle defines the period of time over which the hours will be worked Select the applicable Roster Cycle from the list given and fill out the hours fee ee WEEKLY w Comments Need to fit with family schedule for one month Sabri Werk Arrangement Step 8 Submit Work Arrangement E 51 Last Updated 9 January 2013 sl Jam ww JAMES COOK av UNIVERSITY My HR Online User Guide AUSTRALIA Note The system will not allow a change in the overall fraction of hours on a contract The following message will be displayed if the changed hours are either under or above the current number of hours allocated on your contract Any changes to

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