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Public User Guide

1. SA cao ma aJe Js Australian Government TENDER aus AusTender Agency User Guide Public User Guide Version Control Version No Release date Version 3 0 July 2008 Commonwealth of Australia 2007 ISBN 1921182385 Department of Finance and Deregulation Public User Guide Version 3 0 Contents Introduction 1 Technology Requirements 2 New User Registration 3 Existing User Login 6 Forgotten Password 8 Edit Profile or Edit Notification Settings 9 Search ATMs Business Opportunities 11 Proposed ATMs 13 Current ATMs 14 Closed and Archived ATMs 15 Download ATM Documentation and Addenda 17 Lodge a Response to an ATM 18 Search Contract Notices and Standing Offer Notices 21 Search Multi Use Lists 24 Search Procurement Plans 25 Reports 26 Info and Links 34 Agency Addresses 34 Related Links 34 Help 34 Contact Us 34 Policies 35 Policy Documents 35 Terms of Use 35 Privacy Statement 35 Frequently Asked Questions 36 Public User Guide iii Version 3 0 Introduction Welcome to AusTender the Australian Government s procurement information system This guide will assist you in the use of AusTender It is important that you read this guide carefully and if you have any questions or concerns please contact the AusTender Help Desk see the Contact Us section of this User Guide AusTender is used by Australian Government agencies to advertise Approaches to the Market ATMs and to report contracts a
2. Keyword Search Search Advanced Search for Multi Use Lists re Last Updated from a to E OR ABCDEFGHIJKLMNOPORSTUVWXYZ 0 9 Show All Showing 1 2 of 2 records Sort By Title co Page 1 of 1 Agency Last Updated ein tenses isons MUL ID 2007 98 Close Date amp Time 31 Oct 2007 12 00 am ACT Local time Agency The Department of Procurement Description Provision of interstate courier services Full Details Last Updated 20 Aug 2007 4 14 pm ACT Local time me ein MUL ID DOR2007 08 Close Date amp Time 31 Oct 2007 12 00 am ACT Local time Agency The Department of Reporting Description Provision of legal advice and other related legal services Full Details Last Updated 21 Aug 2007 2 32 pm ACT Local time There are three ways to search for Multi Use Lists Enter a keyword in the Keyword Search field under the Multi Use List List heading Select the Advanced Search link and complete search criteria Enter a from and to date for Last Updated You can also filter by selecting the appropriate letter from the alphabetical links to sort by Multi Use List title Public User Guide Version 3 0 Search Procurement Plans Agencies are required to publish an Annual Procurement Plan APP on AusTender This is a statement of an agency s planned procurement for the forthcoming financial year and consists of a short strategic procurement outlook for the agency supported by details
3. Your response has been successful The details are as follows ATM ID DOP 2007 01 ATM Title Human Resource Services Your receipt for this response is 0000000537 Please take note of this for your records The following files were lodged e Submission doc 19 KB The files were received at 2 42 pm 23 Aug 2007 Public User Guide Version 3 0 19 20 Tips on Lodging a Response Agencies often use Winzip to aggregate a group of tender documents into one tender pack Winzip compresses the files reducing their size for transmission over the Internet You may wish to zip your tender response file s for the same purpose You must avoid trying to lodge a tender response at the last minute Tenderers must allow sufficient time for tender lodgement including time that may be required for any problem analysis and resolution prior to the closing time You should also be aware that holding the Lodge a Response page open in the web browser will not hold the electronic tender box open beyond the closing time An error message will be issued if the lodgement process is attempted after the closing time The larger the files you upload the longer it will take When you are lodging a response you will find a guide to the approximate transmission times for your files you should not attempt to lodge more than 5MB per lodgement session Agencies may use third party software as part of their ATM process You must ensure that you fol
4. Confidentiality in Departmental and Agency Procurement Contracts Edit Criteria Download Results In addition to specific confidentiality clauses reported on AusTender most Australian Government contracts contain confidentiality provisions of a general nature which are designed to protect the confidential information of the parties The reasons for such clauses include ordinary commercial prudence and or the protection of trade secrets proprietary information Commonwealth material and Statistics Confidentiality Contract Confidentiality Outputs Total Description Learning and Development Upgrade of Computers and Laptops Count 33 33 The Department of Procurement CN2327 City Legal Services Pty Ltd Provision of Legal Services for the Department Auditing Services Legal services Value 250 000 250 000 582 000 Category Education and Training Services Office machines and their suppli Public User Guide Version 3 0 27 28 Contract Notice by Standing Offer The Contract Notice by Standing Offer report displays a detailed report of Contract Notices linked to Standing Offer Notices published within the period you define Each Standing Offer Notice clearly displays individual Contract Notices linked to it within the report Click Reports from the left hand navigation panel Select the Contract Notice by Standing Offer link Specify the report criteria e Click the Display
5. gt Current ATMs gt Closed ATMs Contract Notes amp Standing Offer Notices Current Multi tice tists gt Chsed Multi Use Lists Procurement Pans Policies gt Policy Documents Terms of Use Drivary Statement AUS Bh ITENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Home gt Advances Search Austender Homepage AusTender Homepage Welcome to the Australian Government s procurement information system AusTender provides centralised publication of Australian Government business opportunities Annual Procurement Plans and contracts awarded AusTender uses the acronym ATM Approach to Markel lu refer lu any business uppurlunity advertised by Australian Government agencies By registering your area of business Interest in your AusTender profile you will receive free automatic notification via email of the latest opportunities as they are published Should you have any queries or feedback about this website please contact the AusTender Help Desk below or use the links on the left Enquiries in relation to individual opportunities should be referred to the nominated Contact Officer for the ATM AusTender Help Desk Phone 1300 651 698 International 61 2 6215 15 Email tenders finance qov au AusTender is managed on behalf of the Australian Government by the Department of Finance and Administration Options available to you include Edit Profile and Edit Notification Settings see
6. sort by the following Title Alphabetically by Multi Use List title Agency The Australian Government agency or department responsible for the Multi Use List Last Updated Most recently edited updated published Multi Use List gt Proposed ATMs Current ATMs Closed ATMs Contract Notices amp Standing Offer Notices gt Multi Use Lists gt Procurement Plans Reports gt Agency Addresses Related Links Help Contact Us gt Policy Documents gt Terms of Use Privacy Statement TENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID search Advanced Search Current ATM List Closed ATM List CNs amp SONs Multi Use List List Multi Use List List A Multi Use List MUL is a list of pre qualified potential suppliers of nominated goods and or services who have satisfied the conditions for inclusion An MUL is a procurement tool available under the Commonwealth Procurement Guidelines and is intended for use in more than one procurement process Australian Government departments and agencies can require inclusion on an MUL as either an essential criterion or condition for participation in an open tender for nominated goods or services or as the basis for selecting participants in a select tender process for nominated goods or services Inclusion on an MUL does not guarantee any potential supplier that an agency will include them in a select tender process
7. Agency Reference ID Agency Office Postcode and Agency All Active or Retired Click the Search button to display your on screen results or click the Download results button to download your results into an Excel spreadsheet You can sort by the following Contract Notices Standing Offer Notices Relevance Relevance Last Updated Last Updated Title Title Agency Agency Category Category Value Publish Date Publish Date Advanced Search Search for Contract Notices Q Consultancy Contract Notices only O Standing Offer Notices Date Range from A to a oe Value Range from to eo Supplier ABN Supplier Name oe Agency Reference ID Qe Agency Office Postcode Qe Agency All Active Agencies e Q All Active and Retired Agencies Q Select an Agency C OT Public User Guide 23 Version 3 0 24 Search Multi Use Lists A Multi Use List MUL is a list of potential suppliers of nominated goods and or services who have satisfied the conditions for participation A Multi Use List is a procurement tool available under the Commonwealth Procurement Guidelines and is intended for use in more than one procurement process Inclusion on a Multi Use List does not guarantee any potential supplier that an agency will include them in a select tender process To locate Multi Use Lists select Multi Use Lists from the left hand navigation panel You can
8. Advanced Search Proposed ATM List Proposed ATM List Proposed ATMs provide early notification of a possible market approach Typically they provide more detail about the approach than is identified in an Annual Procurement Plan A Proposed ATM notice is no guarantee that the ATM will proceed Keyword Search Search Advanced Search gt Proposed ATMs for proposed ATMs Title Current ATMs ATM ID Closed ATMs Showing 1 2 of 2 records Sort By Expected Release Date IE Agen Contract Notices amp Standing Offer Pagelof1 ao zs Notices gory a Last Updated om Multi SE ATM ID DR2007 874 ESearenes tare Expected Release Date 17 Sep 2007 12 00 am giterats Agency The Department of Reporting Category Defense and Law Enforcement and Security and Safety Equipment and Supplies FS EREET Description 24 7 security service across four departmental buildings gt Releted Links Full Details Last Updated 20 Aug 2007 3 20 pm ACT Local time Help putas Printing and Publication ATM ID DOP 07 08 Expected Release Date 31 Oct 2007 12 00 am Pelcy Documents Agency The Department of Procurement Terms of Use Category Publishing Privacy Statement Description Printing and publication of approx 10000 A4 documents Full Details Last Updated 20 Aug 2007 3 13 pm ACT Local time Showing 1 2 of 2 records Sort By Expected Release Date 1 Go Page 1 of 1 Current ATMs Current ATMs are publicly available business opportuni
9. Contract Notice Export Contract Notice Published The Contract Notice Published report displays agencies Contract Notices that have been published The report can be based on a Date Range and will display all Contract Notices published within that period e Click Reports from the left hand navigation panel Select the Contract Notice Published link Specify the report criteria e Click the Display Results button The report results will display Click the Edit Criteria button to refine report details or the Download Results button to export results to an Excel spreadsheet You can Open the report or Save the report to your computer aus s JITENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID Contract Notice Published Criteria Contract Notice Published Contract Notice Published Criteria Contract Notice Published Contract Notice Published Criteria Summary Statistics Portfolio Agency All Count 11 Date Range 16 Aug 2007 to 23 Aug 2007 Value 445 000 Date Type Publish Date Value Range 10 000 100 000 Category All Confidentiality All Agency CNID Supplier Name Description Department of Contract Management CN2305 AKA Office Furniture Office furniture The Department of Procurement CN2306 Into Gardening Garden and ground maintenance The Department of Reporting CN2309 Human Resource Consultants Human resource services The Depar
10. Contract Notice by Procurement Method Criteria Summary Statistics Portfolio Agency Procurement and Outsourcing The Department of Count Value Procurement Active Open 2 67 511 900 Date Range 24 Aug 2007 tw 31 Jan 2008 Ras E 4 pase Type Ses ee Direct 1 33 71 815 Value Range All eae 3 caste Category All Procurement All Method Related Agency s The Department of Outsourcing 17 Apr 2008 The Department of Outsourcing 17 Apr 2008 Open Agency CNID Supplier Name Description Category Start Date End Date Value Publish Date The Department of Procurement CN2315 Office Toole Office machines and supplies Office machines and their supplies and accessories 24 Aug 07 31 Oct 07 486 900 21 Aug 07 The Department of Procurement CN2314 The Office Machine Leasing of temporary office machines Office machines and their supplies and accessories 30 Aug 07 30Sep 07 25 000 21 Aug 07 Direct Agency CNID Supplier Name Description Category Start Date End Date Value Publish Date The Department af Pracurement CN18753 HEC PARIS Training amp Education Costs Education and Training Services 13 lan OR 31 lan 09 71 815 18 Feh 08 Public User Guide 29 Version 3 0 30 Contracts awarded as Consultancy The Contracts awarded as Consultancy report displays a report on contracts which have been awarded as a consultancy see the Frequently Asked Questions section of this User Guide for a definition of consultancy The repo
11. Edit Criteria button to refine report details or the Download Results button to export results to an Excel spreadsheet You can Open the report or Save the report to your computer AUS BATENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Contract Notice by Procurement Method Criteria gt Reports List gt Standing Offer Notice by Procurement Method Criteria Standing Offer Notice by Procurement Method Standing Offer Notice by Procurement Method Criteria Summary Statistics Portfolio Agency Procurement and Outsourcing The Department of Count Procurement Active Open 3 100 Date Range All aise o Date Type Publish Date Di o 0 ey a Total 3 Procurement All Method Related Agency s The Department of Outsourcing 17 Apr 2008 The Department of Outsourcing 17 Apr 2008 Open SS a re DCS ETC z nova Spotters ete End Date Eun enivers The Department of Procurement SON2322 Legal Services Panel Legal services 22 Aug 07 22 Aug 09 22 Aug 07 The Department of Procurement SON2317 Recruitment Services Panel Recruitment services 21 Aug 07 31 Aug 09 21 Aug 07 The Department of Procurement SON2312 Office machines and maintenance Office machines and their supplies and accessories 20 Aug 07 26 Sep 08 21 Aug 07 Public User Guide Version 3 0 Contract Notice Export The Contract Notice Export report provides a listing of weekly published Contract Notices e Click Reports option fro
12. Procurement Plans EEA Full Details Last Updated 20 Aug 2007 2 08 pm ACT Local time gt Agency Addresses ATM ID DOP 2007 02 gt Related Links Close Date amp Time 25 Sep 2007 12 00 pm ACT Local time Help Agency The Department of Procurement Contact Us Category Temporary information technology software developers coe Description Developers required to design and build HR management database ei Oana Full Details Last Updated 20 Aug 2007 2 44 pm ACT Local time gt Terms of Use Gardening Services Privacy Statement ATM ID BO 07 02 Close Date amp Time 30 Sep 2007 12 00 pm ACT Local time Agency The Department of Outsourcing Category Grounds maintenance services Description Gardening and ground maintenance services Full Details Last Updated 20 Aug 2007 2 13 pm ACT Local time Closed and Archived ATMs Closed ATMs have reached their close date and are no longer open for responses Once an ATM has closed the ATM documentation is no longer available for download on AusTender ATMs are stored in Closed for 30 days after the specified close date has passed after this time the ATM will be archived Archived ATMs are ATMs that have been closed for a period greater than 30 days from the specified close date An archived ATM can be located by conducting an Advanced Search If you require information regarding a closed or archived ATM you will need to contact the procuring agency To locate Closed ATMs
13. files may take to upload Contact Us p Response File 1 Choose File 77 Submission doc C Response File 2 CEFE no file selected Policy Documents p q Response File 3 l Choose File no file selected gt Terms of Use PE EEEE EE Response File 4 Choose File no file selected Response File 5 Choose File no file selected Lodge Response Clear All Public User Guide Version 3 0 When lodgement has successfully completed an official receipt is provided on screen The on screen receipt will record the time date and details of the files contained in the tender response This will be conclusive evidence of successful lodgement of your tender response You must print and store this receipt as it is your only proof of lodgement A separate email confirming receipt of the response will also be emailed to the address of the registered user that lodged the response Ifyou fail to receive a receipt prior to the ATM closing time you must immediately notify the AusTender Help Desk see the Contact Us section of this User Guide or the procuring agency gt Proposed ATMs Current ATMs Closed ATMs Contract Notices amp Standing Offer Notices Multi Use Lists gt Procurement Plans aus ONDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM eal Enter keyword or ID Advanced Search Current ATM List Current ATM View Lodge a Response gt Response Receipt Response Receipt
14. of Use link If you wish to proceed click the I Agree and Understand button By doing so you are agreeing to the AusTender Terms of Use which will be emailed to you The Notification Settings page is displayed and prompts you to create a notification profile Once you have completed the notification settings fields click the Save Details button The Confirm Registration Details page will display Click the Edit button if you need to change any of your details otherwise click the Confirm button You will receive an email confirming your registration details and the AusTender Terms of Use To confirm your registration you must access the link contained within the email or log into AusTender within 14 days of registration Failure to do so will result in your account being removed from AusTender and you will need to re register Public User Guide Version 3 0 b Selecting the No option Notification Details Email Format In which format do you wish to receive AusTender emails HTML Plain text Would you like to receive email notification of new open business opportunities Yes No If so you must specify your notification preferences on the following page Agreement By clicking the I Agree and Understand button you are agreeing to AusTender s Terms of Use f Agree and Understand Click the No radio button Read the Terms of Use before agreeing to them by sele
15. on planned strategic and major procurements Any planned procurement may be subject to revision or cancellation To locate APPs select Procurement Plans from the left hand navigation panel You can sort by the following Agency The Australian Government agency or department responsible for the Annual Procurement Plan Last Updated Most recently edited updated published Annual Procurement Plan g THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID Advanced Search Closed ATM List CNs amp SONs Multi Use List List gt Annual Procurement Plan List Annual Procurement Plan List Agencies are required to publish an Annual Procurement Plan APP on AusTender An APP is a statement of an agency s planned procurement for the forthcoming year It consists of a short strategic procurement outlook for the agency supported by details on planned strategic and major procurements Keyword Search Search Advanced Search for procurement plens Proposed ATMs Last Updated Baie EE to 7 f Current ATMs Closed ATMs om x Browse by agency Rontract Notices amp Standing Ofer aA BCDEFGHIJKLMNOPORSTUVWXYZ 0 9 Show All meen eis Showing 1 4 of 4 records Sort By Agency Go Procurement Plans pagar Last Updated Reports hE Department of Contract Management CAN Financia Year 2007 2008 Agency Addresses Contract Management 07 08 pdf 8 KB Last Updated 20 Aug 2007 3 31 pm ACT Lo
16. suspended User profiles will be purged if they are inactive for 18 months am a registered user and noticed an ATM has been published that is of interest to me but did not receive email notification of the opportunity It is important to remember that you will only receive email notifications that match the categories that you have selected in your AusTender profile As a registered user you have access to the top level parent UNSPSC categories Agencies however have access to sub categories This is why the advertised category may differ to that of the category you have selected in your profile You will receive email notification of all opportunities published under the parent category and sub categories If you believe you are missing out on being notified of particular ATMs it is important to check your notification settings and categories selected in your AusTender profile The use of keywords may also restrict your notification Email delivery failure and Internet issues may also occur for a variety of reasons which are outside of AusTender s control or due to problems occurring in your own environment For this reason it is advisable that you check AusTender periodically for new business opportunities Public User Guide Version 3 0 Who is responsible for the AusTender website The Department of Finance and Deregulation Finance is responsible for the management and support of AusTender Finance monitors AusTender and may incorporat
17. the ATM you wish to respond to and follow these steps e Ensure the files you are submitting have been checked for viruses Ensure the filename s does not exceed 20 characters Filenames including file path must not include spaces non alpha numeric characters or symbols Files should not be stored deep within your file directory e A maximum of five 5 separate files can be submitted at one time If you have more than five 5 separate files they can be Procurement Plans zipped together or you can respond again separately Response files should not exceed a combined file size of 5 megabytes e Load your tender response by clicking on the Browse button s below and selecting the file that contains your tender response from the appropriate directory on your computer When you have entered all of the files you wish to upload click once only the LODGE RESPONSE button found below Do not close your internet browser or click the back button on your browser as this will terminate transmission gt Contract Notices amp Standing Offer Notices Multi Use Lists Reports Agency Addresses NOTE Upload of your response will be confirmed with an on screen receipt You must print and retain the receipt for your records as it Related Links is your only proof of successful lodgement gt Help THE LARGER YOUR FILE S THE LONGER IT WILL TAKE there is a guide below that will roughly indicate how long your
18. to Related Links on the Home Page for further information on FMA and CAC agencies Procurement contracts must be published on AusTender within six weeks of entering into the arrangement You can refer to the Department of Finance and Deregulation s website www finance gov au for information regarding reporting obligations To search for a Contract Notice CN or a Standing Offer Notice SON select the Contract Notices amp Standing Offer Notices link under the View heading located in the left hand navigation panel of the AusTender website The Contract Notices amp Standing Offer Notices search page will display Hane 3 Advan Sech gt Home Contract Notices amp Sanding Offer Metices Contract Notices amp Standing Offer Notices View by Publish Date Contract Notices 53000 to 26 Jun 2008 F 7 Standing Offer Notices 22 Jun 2008 to 28 Jun 2000 View oe Search Search for amp Contract Notices O Consultancy Contract Notices only Q Standing Offer Notices CN SON ID e rr Advanced Search Search for Contract Notices O Consultancy Contract Notices only Standing Offer Notices Agency Addresses RRA Date Range from ia to a Help Value Range from sO oe Contect Us Supplier ABN o Supplier Name o Policy Documents Agency Reference ID EN Agency Office Postcode o Privacy Statement Agency All Active Agencies o O AIl Active and Retired Age
19. Edit Profile or Edit Notification Settings of this user guide Public User Guide Version 3 0 Forgotten Password If you have forgotten your password you can reset it by selecting the Forgotten password link from the panel to the left of the screen The Forgotten Password page will be displayed JITENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM _ Enter keyword or ID Home gt Forgotten Password Forgotten Password CHU Email Address T Step 1 Enter your email O Step 2 validate Identity Enter your email address and click the Next button Your validation question will appear enter the secret answer Click the Submit Answer button A confirmation page will display advising that a new system generated password will be emailed to you Before attempting to log in to AusTender access your email account and locate the email containing your new system generated password Until you change your password it will remain the same as the one provided in the system generated email If you have trouble locating the email in your inbox check your junk email folders as the incoming email could be blocked by your spam filter To change your password back to something that is known only to you select the Edit Profile link once logged into the system see the Edit Profile or Edit Notification Settings section of this user guide for information on editing your prof
20. Ensure that you keep the email with your details Terms of Use and password in a safe place It is important to include a valid email address because this will be the means by which an agency will notify you of important changes to the ATM during the tendering process If you select HTML email format you will receive notification of business opportunities with active links within the email itself Details include ATM ID ATM Title and Category Click the active link to display the ATM details page If you select Yes to CSV File Attachment you will receive notification of business opportunities in a spreadsheet as opposed to active links within the email itself You will need to open the spreadsheet and copy and paste the links into your web browser to open the relevant AusTender pages Public User Guide 5 Version 3 0 Existing User Login If you have previously registered on AusTender you can log in by entering your Username email address and Password into the Login box on the left of the screen If you have forgotten your password select the Forgotten password link to reset your password see the Forgotten Password section of this user guide AUS ATENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Heme Advanced E AveTinter Hemepege AusTender Homepage Welcome to the Australian Government s procurement information system AusTender provides centralised publication af Australian Government busi
21. Results button The report results will display Click the Edit Criteria button to refine report details or the Download Results button to export results to an Excel spreadsheet You can Open the report or Save the report to your computer aus s JITENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID Confidentiality gt Reports List gt Contract Notice by Standing Offer Criteris gt Contract Notice by Standing Offer Contract Notice by Standing Offer Criteria Summary Portfolio Agency All Date Range 16 Aug 2007 to 23 Aug 2007 Date Type Publish Date Value Range All Category All SON2307 Human Resource Services Agency CNID Supplier Name Description The Department of Reporting The Department of Reporting CN2308 CN2309 Human Resource Company Human Resource Consultants SON2312 Office machines and maintenance Agency The Department of Procurement CNID CN2314 Supplier Name The Office Machine Provision of recruitment services Human resource services Description Leasing of temporary office machines Category Human resources Human resources Category Office machines 4 The Department of Procurement CN2315 Office Tools Office machines and supplies Office machines a The Department of Procurement CN2330 The Office Machine Upgrade of Computers and Laptops Office machines 4 The Department of Procurement CN2331 Office Tool
22. TMs can only be conducted here Advanced Search also extends to searching for other areas on AusTender including Contract Notices Standing Offer Notices Multi Use Lists and Annual Procurement Plans If you would like to limit your search to a particular agency select the agency from the drop down menu provided AUS BrJTENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM CO Multi Use Liste O Current Muts O Closed Muts D Archived MULs Contract Notices amp Standing Otter Notices O Procurement Plans Refine your search by agency Agency All Active Agencies Policy Documents Torme of lice Privacy Statement O AIl Active and Retired Agencies Agency Addresses O Select an Agency Related Links a Cae THE 700 Contact Us Proceed to step Revate tot gt Cunliect Notke Eset gt Hone gt Advenced Search Advancod Search CE What are you searching for C step 1 Search type OAM step 2 Search criteria Ss Propoees ues step 3 Results C Current ATMs Closed ATMs C Archived alms proposed ATMs Reon O Contract Notices brits O Standing Offer Notices osea ATMS 12 Public User Guide Version 3 0 e Click the Proceed to step 2 button The second page of the Advanced Search criteria will display JITENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID Search MEOT ET Home Current ATM List Advanced Search Advan
23. Tender including system information personal and organisational information and tender notification information Public User Guide 35 Version 3 0 36 Frequently Asked Questions What is AusTender AusTender is the Australian Government procurement information system It provides a central web based facility for Publishing of all publicly available Government Approaches to the Market ATMs Annual Procurement Plans APPs Multi Use Lists MULs standing offer arrangements and contracts awarded e Electronic distribution of ATM documentation and addenda Secure lodgement of tender responses What are the benefits of AusTender for me as a supplier AusTender provides the following benefits to suppliers One central point to find publicly available business opportunities advertised by the Australian Government Automatic notification of business opportunities ATMs Automatic notification of addenda an amendment or update to the original tender issuance Electronic lodgement of tender responses into a secure electronic tender box which is administered in the same way as a traditional tender box Access 24 hours a day 7 days a week Reduced tender response costs by eliminating the need to print bind and courier responses Online access to information about standing offers and contracts awarded Will find all Australian Government opportunities on AusTender For all Australian Government Agencies und
24. To allow for these changes you can refine your search by selecting from All Active Agencies Active Agencies are those that are currently operational under the existing Government s Administrative Arrangement Orders AAOs All Active and Retired Agencies Active Agencies are those that are currently operational under the existing Government s Administrative Arrangement Orders AAOs and Retired Agencies are non operational agencies within the Australian Government Select an Agency This enables the user to search for individual active agencies and or retired agencies in one search Multiple selection of these agencies is accommodated by use of the to add additional agency and to remove agency from list button at the end of the agency selection field An Advanced Search can be conducted on Proposed Current Closed and Archived ATMs To conduct an advanced search follow the steps below Select the type of ATM you would like to search for e g Current ATMs from the left hand navigation panel of the AusTender website Select the Advanced Search link from either the top right of the screen or under the Current ATM List heading Public User Guide 11 Version 3 0 Australian Government Proposed ATMs gt Current ATMs gt Closed ATMs Contract Notices amp Standing Offer Notices gt Multi Use Lists Procurement Plans gt Reports gt Agency Addresse
25. You must ensure that you follow the instructions contained within the ATM documentation in relation to any third party software product that may be used If you encounter any problems in relation to this software you must contact the third party contact person or the procuring agency The AusTender Help Desk will not provide any functional or technical support to a third party product If you are experiencing a problem downloading ATM documentation or addenda please contact the AusTender Help Desk on 1300 651 698 or International 61 2 6215 1558 Public User Guide 17 Version 3 0 18 Lodge a Response to an ATM Many Australian Government agencies use AusTender to receive electronic or softcopy responses Please refer to the ATM documentation or select the help icon from the Current ATM View page for directions regarding lodging a response You must be a registered user to lodge a response If you have not registered on AusTender see the New User Registration section of this User Guide To lodge a response on AusTender follow the steps below Enter your Email Address and Password and click Login Goto View on the left hand navigation panel and select Current ATMs Locate the ATM you are interested in and select the Full Details link The Current ATM View page will display Select the Lodge a Response link The Lodge a Response page will be displayed At the top of the page you wi
26. at the top of the Notification Settings page The notification search criteria is active Click the Save Details button to update the changes to your AusTender profile The Confirm Registration Details page will display To confirm changes click the Confirm button To make further changes click the Edit button Enter keyword or ID K search We tte a he a eo Se Home Notification Settings P Notification Settings Disable Notifications Click this button to disable email notification of new open business opportunities Use the criteria below to establish your profile below gt Proposed ATMs gt Current ATHE Enter Search Criteria Closed ATMs Keyword s Keyword matching is on ATM ID title and description Use commas to Contract Notices amp Standing Offer separate multiple keywords Notices Engineering and Research and Technology Based Services Multi Use Lists gt Procurement Plans gt Reports gt Agency Addresses gt Related Links gt Help gt Contact Us gt Policy Documents gt Terms of Use Privacy Statement egory The UNSPSC category that best suits your business For multiple selections Hold down Ctrl on your keyboard Location the location you are seeking business opportunities in Environmental Services Farming and Fishing and Forestry and Wildlife Contracting Services Farming and Fishing and Forest
27. atement You can refine your search further through the following options Keyword or ID this is the ATM ID of the business opportunity e Publish Date e Close Date e Category e Location Enter relevant search criteria and click the Search button to display the search results Proposed ATMs Proposed ATMs provide early notification of a possible market approach Typically they provide more detail about the approach than is identified in an Annual Procurement Plan A Proposed ATM notice is no guarantee that the ATM will proceed To locate Proposed ATMs select Proposed ATMs from the left hand navigation panel You can sort by the following Title Alphabetically by tender title ATM ID Alphabetically by ATM ID Expected Release Date Date on which the ATM is expected to be released as a current ATM Agency The Australian Government agency or department responsible for the procurement Category Type of goods services or work being sought Last Updated Most recently edited updated published Proposed ATM Public User Guide 13 Version 3 0 There are two ways to refine your search Enter a keyword in the Keyword Search field under the Proposed ATM List heading Select the Advanced Search link and complete search criteria S pas ill AUS BrITENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID Search Home Current ATM List
28. cal time Related Links ae The Department of Outsourcing one Us Financial Year 2007 2008 A Dept Outsourcing 07 _08 pdf 8 KB Last Updated 20 Aug 2007 3 25 pm ACT Local time Policy Documents The Department of Procurement Terms of Use Financial Year 2007 2008 gt Niaiy Statement H Dept Procurement 07 08 pdf 8 KB Last Updated 20 Aug 2007 3 27 pm ACT Local time There are three ways to search APPs Enter a keyword into the Keyword Search field under the Annual Procurement Plan List heading Select the Advanced Search link and complete search criteria Enter a from and to date for Last Updated You can also filter by selecting the appropriate letter from the alphabetical links to sort by agency Public User Guide 25 Version 3 0 26 Reports There are a number of reports available to the public on AusTender which display information on Contract Notices and Standing Offer Notices awarded The information contained in these reports may assist public users in locating specific contracts of interest The reports are easy to use and do not require lengthy input or analysis The reports are Contract Notice Published Confidentiality in Departmental and Agency Procurement Contracts Contract Notice by Standing Offer Contract Notice by Procurement Method Contracts awarded as Consultancy Standing Offer Notice Published Standing Offer Notice by Procurement Method
29. ced Search Advanced Search Stenz o3 Searching for Current ATMs from All Agencies M Step 1 Search type Keyword or ID Any of the words F O aren ay Seadh Publish Data from gj to FE CO Step 3 Results Close Date font T 1 E to 7 A gt Proposed ATMs Advanced Filters for ATMs gt Current ATMs gt Closed ATMs Category Apparel and Luggage and Personal Care Products Building and Construction and Maintenance Services Building and Construction Machinery and Accessories Chemicals including Bio Chemicals and Gas Materials gt Multi Use Lists Cleaning Equipment and Supplies Commercial and Military and Private Vehicles and their Accessories and Con Defense and Law Enforcement and Security and Safety Equipment and Supp Reports Distribution and Conditioning Systems and Equipment and Components Domestic Appliances and Supplies and Consumer Electronic Products Drugs and Pharmaceutical Products Editorial and Design and Graphic and Fine Art Services Education and Training Services Related Links Electrical Systems and Lighting and Components and Accessories and Suppl Electronic Components and Supplies Contract Notices amp Standing Offer Notices gt Procurement Plans gt Agency Addresses gt H p Engineering and Research and Technology Based Services n gt Contact Us Environmental Services t Location All States QLD gowa OSA gt Policy Documents vic O nsw gact REETA ont Bras Z Other C Overseas gt Privacy St
30. cting the Terms of Use link If you wish to proceed click the I Agree and Understand button By doing so you are agreeing to the AusTender Terms of Use which will be emailed to you The Confirm Registration Details page will display Click the Edit button if you need to change any of your details otherwise click the Confirm button You will receive an email confirming your registration details and the AusTender Terms of Use agreement To confirm your registration you must access the link contained within this email or login to AusTender within 14 days of registration Failure to do so will result in your account being removed from AusTender and the registration process will need to be repeated Tips for Registering Passwords must be a minimum of 6 characters and a maximum of 30 characters and be alphanumeric a mix of letters and numbers Your email address is your Username When you register you will be required to nominate a validation question The answer to your validation question will be required if you forget your password To optimise your search results it is recommended that you select UNSPSC codes without selecting keywords Keywords will restrict your search results You can select more than one UNSPSC category of interest to do this hold the Ctrl key and select multiple categories with your mouse Ensure that you read the Terms of Use so you are aware of all issues relating to AusTender
31. d ATM List CNs amp SONs Contract Notice List Contract Notice List A Contract Notice is reported on AusTender as a result of a contract being awarded by an Australian Government agency at or above the reporting value of 10 000 inc GST A Contract Notice displays details of the contract including the value and the supplier An agency has up to six weeks from the time the contract is entered into to report the details on AusTender Deta Last Updated rded below the reporting value or that are exempt from reporting requirements will not be published on AusTender Agency Showing 1 15 of 18 records Sort By Publish Date ICJ Page 1 of 2 1 2 Next a Maintenance of Office Machines for WA Office CN ID CN2331 Agency The Department of Procurement Publish Date 22 Aug 2007 Contract Period 22 Aug 2007 to 22 Sep 2008 Contract Value 21 000 00 Supplier Name Office Tools Full Details Last Updated 22 A 11 06 am ACT Local time CN ID CN2330 Agency The Department of Procurement Publish Date 22 Aug 2007 Contract Period 21 Aug 2007 to 1 Nov 2007 Contract Value 132 000 00 Supplier Name The Office Machine Full Details Last Updated 22 A 11 01 am ACT Local time Public User Guide Version 3 0 Advanced Search enter information into the required fields to return a refined search based on Contract Notices Consultancy Contract Notices Standing Offer Notices Date Range Value Range Supplier ABN Supplier Name
32. de Version 3 0 Can be notified of Contract Notices and Standing Offer Notices via email as they are published No only Approaches to the Market are automatically push notified via email to registered users If you are interested in reviewing Contract Notices and Standing Offer Notices awarded you will need to manually search on AusTender see Search Contract Notices and Standing Offer Notices in this User Guide have forgotten my password and requested a new one from AusTender but have not received an email with a new password Check your junk email folders to ensure that the email has not been blocked by your spam filter If not contact the AusTender Help Desk Public User Guide 41 Version 3 0 42 Public User Guide Version 3 0
33. e Terms and Conditions of Tendering for individual ATMs Screen Resolution For the best view of AusTender it is recommended that your screen resolution be set to 800 x 600 pixels Public User Guide Version 3 0 New User Registration Why you need to register Login If you are simply browsing or searching the AusTender website you do not need to register with AusTender If you would like to receive automatic notification of Australian Government business opportunities access ATM documentation or addenda or lodge a response you must register on AusTender for the following reasons ATM documents and addenda Procuring agencies need to know who has downloaded ATM documentation from AusTender in case they issue an addendum i e an amendment or update to the original ATM An email message will be sent to the email address of the Registered User recorded as having downloaded the ATM documents notifying them of the change s to the ATM It is important to note that if you do not take addenda information into consideration in your ATM response your response may be excluded in the evaluation process Lodge a response Procuring agencies need to have a clear record of who has lodged a response on AusTender When it is time for the agency to open the electronic tenderbox to collect the ATM responses a list of Registered Users who lodged a response will be visible along with the response files that have been submitted How to Regist
34. e both supplier and agency feedback for future developments and enhancements Can check to see who has been the successful bidder for an ATM When an ATM has closed the ATM notice transfers from Current to Closed in AusTender where it will remain for 30 days before being archived Once the procuring agency has completed the evaluation process and a contract has been awarded the agency is obligated to post the Contract Notice CN including the name of the supplier on AusTender within 6 weeks of the contract being signed What is a Contract Notice A Contract Notice is reported on AusTender as a result of a contract being awarded by an Australian Government agency The Contract Notice displays details of the contract including the value and supplier What is a Standing Offer Notice A Standing Offer Notice is reported on AusTender following the establishment of a Standing Offer Arrangement A Standing Offer Arrangement is a continuing offer to a supplier or suppliers to provide specified goods or services for a specified period The Standing Offer Notice displays the details of the Standing Offer Arrangement including participating suppliers and agencies Are all Contract Notices and Standing Offer Notices published on AusTender For all Australian Government agencies under the Financial Management and Accountability Act 1997 FMA and relevant agencies under the Commonwealth Authorities and Companies Act 1997 CAC all procure
35. e contracts or standing offers awarded to me display in the list Why There are a number of reasons why contracts or standing offers that have been awarded to you may not display on AusTender The six week reporting timeframe has not lapsed The contract or standing offer may be exempt from reporting requirements The contract or standing offer may be less than the mandatory reporting value need to find a contract or standing offer which is coming up for renewal but I can t find it on AusTender If you are aware of a particular business opportunity that is due to be advertised and cannot locate it there are several places you can look Select Current ATMs from the left hand navigation panel and complete an Advanced Search for available business opportunities Select Procurement Plans from the left hand navigation panel select the agency of interest and see if the contract is covered in the agency s planned procurement Select Contract Notices amp Standing Offer Notices from the left hand navigation panel and search recently awarded contracts and standing offers to check that the contract has not recently been awarded Ensure that you are a registered user on AusTender and your profile is set up to receive email notification of new business opportunities to ensure that you do not miss out on being notified Ifyou still cannot locate the information contact the procuring agency Public User Gui
36. ent ATMs Locate the ATM you are interested in and select the Full Details link The Current ATM View page will display Select the See ATM Documents link The ATM Documents page will display Select the file name in blue text Save the file to your PC Some web browsers require you to click with your right mouse button You will then see a list of options choose either Save Target as or Save link as Perform the same process for subsequent files Tips about ATM documentation Not all Australian Government agencies distribute ATM documentation on AusTender Once you have the ATM documentation it is important to read and consider the instructions before responding to that particular ATM Some agencies use AusTender for electronic responses and some agencies use hardcopy lodgement in a physical tenderbox Procuring agencies can have up to 8 separate files that make up the ATM documentation Ifyou have downloaded a softcopy of the ATM documentation from AusTender and the procuring agency issues an addendum for that particular ATM you will be notified by email It is your responsibility to return to AusTender login and collect any ATM addenda It is important to collect all addenda It may be a condition of tendering that you obtain and acknowledge each addendum Failure to do so may impact on the evaluation of your response Agencies may use third party software as part of their ATM process
37. er If you have not previously registered on AusTender you can do so by going to www tenders gov au and selecting the New user registration link from the navigation panel on the left hand side of the screen Public User Guide 3 Version 3 0 1 The New User Registration form will appear complete all mandatory fields 2 At the bottom of the form you will find the question Would you like to receive email notification of new open business opportunities By selecting Yes you can create a profile of the ATMs you are interested in and receive Automatic Notification via email of ATMs that match your profile If you select No you will need to check AusTender regularly for any new ATMs that may be of interest to you The instructions for selecting the Yes and No option are detailed below Selecting the Yes option Notification Details Email Format In which format do you wish to receive AusTender emails HTML Plain text Would you like to receive email notification of new open business opportunities Yes J No If so you must specify your notification preferences on the following page Agreement By clicking the I Agree and Understand button you are agreeing to AusTender s Terms of Use i Agree and Understand Click the Yes radio button to receive email notification Read the Terms of Use before agreeing to them by selecting the Terms
38. er the Financial Management and Accountability Act 1997 FMA AusTender is the central point for advertising all publicly available Australian Government business opportunities Reporting is mandatory for these agencies From 1 January 2005 it has been mandatory for some agencies under the Commonwealth Authorities and Companies Act 1997 CAC to notify publicly available business opportunities over a specified value on AusTender Please refer to the Related Links on the Home Page for further information on FMA and CAC agencies How does AusTender work AusTender allows suppliers to search and browse publicly available business opportunities standing offer arrangements and contracts awarded for participating Australian Government agencies Suppliers may download tender documentation and upload their responses to a secure facility Public User Guide Version 3 0 What does AusTender cost There is no cost to access the AusTender website You can download ATM documentation and upload tender responses online free of charge What is Automatic Notification AusTender provides an online automatic notification facility for registered users who have registered particular areas of interest in product and service categories Registered users will then be notified of new business opportunities via e mail once business opportunities that match their specified profile are published A registered user can edit their profile at any time to amend t
39. ernment agency locations Related Links Select Related Links to view links relating to Australian Government procurement and State Government procurement websites Help Select Help to download the Public User Guide and view frequently asked questions relating to AusTender If you require further assistance queries should be directed to AusTender Help Desk Phone 1300 651 698 International 61 2 6215 1558 Email tenders finance gov au Contact Us Select the Contact Us link and complete the form with your query or feedback Your query will be forwarded to the AusTender Help Desk for response The Contact Us form should be used if you have any queries or comments relating to the system Public User Guide Version 3 0 Policies Policies displays a list of links that will provide you with information on Australian Government procurement and the AusTender Terms of Use Policy Documents Terms of Use Privacy Statement Policy Documents Select Policy Documents to view links to Australian Government procurement policy information Terms of Use Select Terms of Use to view conditions of use for the AusTender website This information is also provided to you in the registration confirmation email which is sent to you when you register with AusTender Privacy Statement Select Privacy Statement to view details of information collected and used within Aus
40. fer Notice Published Criteria Summary Statistics Portfolio Agency All Count 6 Date Range 16 Aug 2007 to 23 Aug 2007 Date Type Publish Date Category All Agency SON ID Description Category Start Date End Date The Department of Reporting SON2307 Human Resource Services Human resources services 01 Aug 07 01 Aug 08 The Department of Procurement SON2312 Office machines and maintenance Office machines and their supplies and accessories 20 Aug 07 26 Sep 08 Department of Contract Management SON2313 Legal Services Panel Legal services 21 Aug 07 22 Aug 08 Department of Contract Management SON2316 Financial Services Panel Government finance services 21 Aug 07 31 Jul 08 The Department of Procurement SON2317 Recruitment Services Panel Recruitment services 21 Aug 07 31 Aug 09 The Department of Procurement SON2322 Legal Services Panel Legal services 22 Aug 07 22 Aug 09 Public User Guide 31 Version 3 0 32 Standing Offer Notice by Procurement M The Standing Offer Notice by Procurement Method report displays a summary report for your ethod agency grouped by procurement method Direct Select or Open This report also provides statistics against each procurement method Click Reports from the left hand navigation pa Select the Standing Offer Notice by Procureme Specify the report criteria Click the Display Results button nel nt Method link Report results will display Click the
41. heir notification profile or disable automatic email notification if it is no longer required Do have to lodge my tender response on AusTender The way in which you lodge your tender response will depend on the instructions provided in the ATM documentation by the procuring agency It is important that you consider carefully the prescribed lodgement process particularly if the instructions are to upload your tender response online on AusTender Some agencies may elect not to use the AusTender lodgement functionality and specify in the ATM documentation that a hardcopy of the response should be lodged in a nominated physical tender box If you are unsure about the tender lodgement process for a particular ATM please contact the nominated Contact Officer If you are unsure about the tender upload process on AusTender and need assistance please contact the Help Desk How do contact the procuring agency If you wish to discuss aspects of a particular business opportunity you will need to contact the procuring agency A Contact Officer will be nominated by the agency and contact details included in the ATM notice and documentation Some agencies also include Terms and Conditions of Tendering in the tender documentation which will be of assistance to you What if don t lodge my tender response online before the closing time When lodging a tender response online you must ensure that you lodge it and receive a receipt before the c
42. ices amp Standing Offer Passwords must be alphanumeric and contain at least six characters ices Select an Identity Validation Question What is your mother s maiden name T5 This question and answer will be used to validate your registered user gt Procurement Plans identity in the event that you need your password reset The question and answer should not be used as a prompt for your password gt Multi Use Lists Reports Answer Jones SAGER EY AAA FREE Contact Details Title Mr Related Links a First Name John gt Contact Us Last Name Smith CS Ooi Company meme Company x92 Policy Documents ABN gt Terms of Use Trading Name Pr St eet ivacy Statement Sti Address Public User Guide 9 Version 3 0 10 Edit Notification Settings If you have elected to receive email notifications of new business opportunities you can edit your notification categories location of work and type of ATMs you wish to be notified of To amend your notification settings select the Edit Notification Settings link Ifyou would like to disable your notification settings to stop email notification of new business opportunities you can do so by clicking the Disable Notifications button at the top of the Notification Settings page If you would like to enable email notification of new business opportunities you can do so by clicking the Enable Notifications button
43. ile Public User Guide Version 3 0 Edit Profile or Edit Notification Settings You can amend your registration profile on AusTender When you log in to AusTender you are given the option to edit your profile or edit your notification settings Edit Profile Editing your profile allows you to update your personal details business details and reset your password To amend your profile select the Edit Profile link Ifyou do not have automatic notification settings enabled you can do so by selecting Yes to Would you like to receive email notification of new business opportunities If you select Yes you will be taken to the Notification Settings page where you can complete your notification settings profile Click the Save button to save the changes to your AusTender profile The Confirm Registration Details page will display To confirm changes click the Confirm button To make further changes click the Edit button TENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID f Search athe tte Rr nel Home Edit User Profile Edit User Profile Site Login Details Email Address john smith austender com au Email Address Confirm Email john smith austender com au Proposed ATMs All emails generated from AusTender will be sent to this email address gt Current ATMs Password Closed ATMs Password Confirm Password s deS Not
44. ll be alerted to how many hours and minutes are remaining until the ATM closes as well as the ATM closing date and closing time Ensure that the files you submit have been checked for viruses and that the file names are short no longer than 20 characters do not contain spaces characters such as amp and are not buried down in your file structure The total combined size of your response files should not exceed 5MB Check that the ATM ID and the ATM Title match the ATM that you are responding to Load your ATM response by clicking on the Browse button s and selecting the file s that contains your ATM response from the appropriate directory on your computer A maximum of five 5 separate files can be submitted at one time If you have more than five 5 separate files they can be zipped together or you can submit the remaining files as a separate second response Once you have entered all files you wish to upload click once only the Lodge Response button GERD Advanced Search Home gt Current ATM List Current ATM View Lodge a Response DOP 2007 02 Lodge a Response DOP 2007 01 31 days 21 hours 18 minutes and 16 seconds remaining until this tender closes This tender closes on 24 Sep 2007 12 00 pm ACT Local Time You have elected to respond to gt Proposed ATMs ATM ID DOP 2007 01 Title Human Resource Services Current ATMs gt Closed ATMs Please check this is
45. losing time You MUST allow sufficient time for transmission of all files in your response including time for any problem analysis and resolution Please refer to the Terms and Conditions of Tendering for each tender Public User Guide 37 Version 3 0 38 Where do I get help or advice There are a number of ways in which you can obtain help and advice AusTender is supported by a professional and dedicated team who will be ready to assist you You may contact the Help Desk by phone or email Phone 1300 651 698 International 61 2 6215 1558 Email tenders finance gov au Please note that questions regarding any aspect of the ATM or the ATM documentation should be directed to the nominated agency Contact Officer Why is it important for me to maintain a current email address If you download ATM documentation it is extremely important for you to ensure that your email address is current It is to this address that notification about addenda issuance tender process changes and business opportunity notifications will be sent What are my obligations as a Registered User As a registered user of AusTender you are required to accept the Terms of Use at the time of registration They are available under the Policies heading if you wish to view them prior to registration Can cease using AusTender at any time You can cease using AusTender at any time Please send a request to the AusTender Help Desk to have your account
46. low the instructions contained within the ATM documentation in relation to any third party software product that may be used If you encounter any problems in relation to this software you must contact the third party contact person or the procuring agency The AusTender Help Desk will not provide any functional or technical support to a third party product How to know if your ATM response is secure AusTender uses security software to encrypt ATM responses during transmission to AusTender and for storage in the locked electronic tenderbox Neither the agency nor system administrators can access the tenderbox until the closing time for the tender has passed An electronic tenderbox is opened in the same way as a physical tenderbox A nominated and duly authorised tenderbox opening committee must be present to provide and use the requisite keys in synchronisation Public User Guide Version 3 0 Search for Contract Notices and Standing Offer Notices When a standing offer arrangement is implemented or a contract has been awarded which is at or above the mandatory reporting value the procuring agency is responsible for publishing details of the contract or standing offer arrangement on AusTender The contract reporting criteria is different for Australian Government agencies under the Financial Management and Accountability Act 1997 FMA and for relevant agencies under the Commonwealth Authorities and Companies Act 1997 CAC please refer
47. m the left hand navigation panel Select Contract Notice Export link Select report link to be downloaded AUS B JTENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Contract Notice by Procurement Method gt Reports List gt Contract Notice Export Contract Notice by Procurement Method Criteria Contract Notice Export The Contract Notice Export is an export file containing contract notice data for all Australian Government agencies who report procurement on AusTender published over a one week period A new Contract Notice Export file is available for download from AusTender every Sunday Contract Notice Export files remain available on AusTender for a period of eighteen 18 months 5 Jun 08 ti Jun 08 08 Jun 08 to 14 Jun 08 01 Jun 08 to 07 Jun 08 01 Jun 08 to 07 Jun 08 25 May 08 to 31 May 08 18 May 08 to 24 May 08 11 May 08 to 17 May 08 04 May 08 to 10 May 08 27 Apr 08 to 03 May 08 20 Apr 08 to 26 Apr 08 13 Apr 08 to 19 Apr 08 06 Apr 08 to 12 Apr 08 30 Mar 08 to 05 Apr 08 23 Mar 08 to 29 Mar 08 eee eere eee ee eee Public User Guide 33 Version 3 0 34 Info and Links Info and Links displays a list of links that can provide you with useful information Info amp Links Agency Addresses Related Links Help Contact Us Agency Addresses Select Agency Addresses to access the www directory gov au website where you can find addresses for Australian Gov
48. ment at or above the reporting value must be reported on AusTender Please refer to the Related Links on the Home Page for links to information on FMA and CAC agencies am expecting a Contract Notice to be published but cannot locate it on AusTender If you cannot locate a Contract Notice or Standing Offer Notice on AusTender through searching on available criteria see Search Contract Notice and Standing Offer Notices in this User Guide this could be due to several reasons The six week reporting timeframe has not lapsed An agency may receive an exemption from reporting the details of a contract if it breaches the Privacy Act or poses a risk to national security The agency has not published the Contract Notice or Standing Offer Notice Public User Guide 39 Version 3 0 40 Can I search for a CN SON using an ATM ID An agency may choose to list the ATM ID in the Contract Notice or Standing Offer Notice details ifthe contract or standing offer awarded is a result of an open approach to the market advertised on AusTender However it is not yet mandatory for agencies to publish ATM IDs The best way to search for a contract even if it is the result of an approach to the market is to do an Advanced Search based on the procuring agency see Search for Contract Notices and Standing Offer Notices in this User Guide am a supplier to Government but when search for contracts and standing offers not all of th
49. ncies O Select an Agency Tanai CIC Download resulte Public User Guide 21 Version 3 0 22 There are three ways to refine your search View by Publish Date select the date range you would like to search on by Contract Notices or Standing Offer Notices Click the View button to display results of all Contract Notices or Standing Offer Notices published in the period that you selected You can sort by the following Contract Notices Last Updated Agency Publish Date Standing Offer Notices Last Updated Agency Publish Date Search select to search by either Contract Notices Consultancy Contract Notices or Standing Offer Notices If you are searching for a particular Contract Notice or Standing Offer Notice and have the ID number enter this into the CN SON ID field Click the Search button to display your on screen results You can sort by the following Contract Notices Last Updated Agency Publish Date Standing Offer Notices Last Updated Agency Publish Date gt Proposed ATMs Current ATMs Closed ATMs gt Contract Notices amp Standing Offer Notices Multi Use Lists Procurement Plans Reports gt Agency Addresses Related Links Help Contact Us Policy Documents Terms of Use Privacy Statement JITENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID Search Advanced Search Current ATM List Close
50. nd standing offers awarded with a value of 10 000 or more inc GST In this guide the use of the acronym ATM refers to any business opportunity advertised on AusTender by Australian Government agencies AusTender provides the public with access to the following Australian Government procurement information Proposed ATMs early notification of a possible approach to the market Current ATMs current publicly available business opportunities Closed ATMs business opportunities where the close date has been reached and are no longer open for responses Archived ATMs business opportunities which have been closed for a period of more than 30 days from the specified close date Contract Notices and Standing Offer Notices publication of contract and standing offer awarded information at or above the reporting value e Multi Use Lists a list of pre qualified potential suppliers of nominated goods or services who have satisfied the conditions for inclusion Annual Procurement Plans a statement of an agency s planned procurement for the forthcoming financial year Reports a selection of reports producing information on contracts and standing offers awarded Public users can search and browse publicly available business opportunities for participating Australian Government agencies As a potential supplier to the Australian Government AusTender provides you with automatic notification of Australian Gove
51. ness opportunities Annual Procurement Plans and contracts awarded AusTender uses the acronym ATM Approach to Market to refer to any business opportunity advertised by Australian Government agencies By registering your area of business interest in your AusTender profile yau will receive free automatic notification via email of the latest appartunities as they are published Should you have any queries or feedback about this website please contact the AusTender Help Desk below or use the links on the left Enquiries in relation to individual Opportunities should he referred to the nominated Contact Officer for the ATM AusTender Help Desk Current ATMS Phone 1300 651 698 International 61 2 6215 1558 Email tenders finance qov ou AusTender is managed on behalf of the Australian Government by the Department of Finance and Administration Cased ATMS Contract Notices amp standing Otter Notices Current Muni Use Lists Chased Multi Use Lists Procurement Plans Reports Info amp Links Agency Addresses Related Links Help Contact Us Policy Documents Terms of use Privacy Statement Enter your Username email address and Password and click the Login button AusTender will verify your log in details and display your name in the top panel on the left of the screen The Login button will be replaced with a Logout button Public User Guide Version 3 0 Propoced ATM
52. r Conservation Category Education and Training Legal services Legal services The Department of Procurement CN2327 City Legal Services Pty Ltd Provision of Legal Services for the Department Auditing Services Legal services The Department of Procurement CN2328 Chifley Legal Services Provision of Legal Services for the Development of new Departmental Legal services The Department of Procurement CN2329 Corporate Recruitment Recruitment Services for short term contracts Recruitment services Public User Guide Version 3 0 Standing Offer Notice Published The Standing Offer Notice Published report displays Standing Offer Notices that have been published The report can be based on a Date Range and will display all Standing Offer Notices published within that period Click Reports from the left hand navigation panel Select the Standing Offer Notice Published link Specify the report criteria Click the Display Results button The report results will display Click the Edit Criteria button to refine report details or the Download Results button to export results to an Excel spreadsheet You can Open the report or Save the report to your computer TENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID Advanced Search Contract Notice awarded as Consultancy Reports List Standing Offer Notice Published Criteria Standing Offer Notice Published Standing Of
53. rnment business opportunities the ability to download tender documentation directly from the site and submit electronic responses where agencies use electronic lodgement the ability to follow a procurement process through to the reporting of the awarded contract AusTender is a free service provided by the Australian Government To make the most of what AusTender has to offer you must be a registered AusTender user Please see the New User Registration section of this User Guide for information on registering your interest in Australian Government business opportunities Public User Guide 1 Version 3 0 Technology Requirements To meet AusTender security standards your browser must support 128 bit Secure Sockets Layer encryption and should be enabled for Javascript The recommended browsers are For Windows Internet Explorer 5 5 or later Netscape Navigator 4 7 or later For MAC OS X Safari 1 02 or later Mozilla 1 6 or later Note System functions have been tested and proven using Mac OS X only earlier OS versions may function correctly AusTender only supports the above browsers Additional Software Winzip to unzip tender documentation that agencies may have compressed or zipped for transmission Adobe Acrobat Reader 5 0 for ATM documentation that is in PDF format Where an agency uses AusTender to receive tender responses the format for tender responses will be specified within th
54. rough Advanced Search jord Search Search Advanced Search for closed ATMs 7 Title ATM ID Showing 1 3 of 3 records Sort By Y Close Date i Go Page 1 of 1 Agency Category Business consultants Last Updated ES ATM ID DR2007 95 Close Date amp Time 21 Aug 2007 3 00 pm ACT Local time Agency The Department of Reporting Category Business and corporate management consultation services Description Short term consultancy services required Full Details Last Updated 20 Aug 2007 2 29 pm ACT Local time Office cleaning services AT ID BO 07 09 Close Date amp Time 22 Aug 2007 11 00 am ACT Local time Agency The Department of Outsourcing Category Building cleaning services Description Long term cleaning contract Full Details Last Updated 20 Aug 2007 2 58 pm ACT Local time Public User Guide Version 3 0 Download ATM Documentation and Addenda Many Australian Government agencies use AusTender to distribute ATM documentation and associated addenda You must be a registered user to download ATM documentation and addenda from AusTender If you have not registered on AusTender see the New User Registration section of this User Guide Downloading documents from AusTender is a simple process To download ATM and addenda documents follow the steps below Enter your username email address and password and click the Login button Goto View in the left hand navigation panel and select Curr
55. rt provides a summary of these contracts and statistics based on the percentage of contracts which have been awarded as a consultancy Click Reports from the left hand navigation panel Select the Contracts awarded as Consultancy link Specify the report criteria e Click the Display Results button The report results will display Click the Edit Criteria button to refine report details or the Download Results button to export results to an Excel spreadsheet You can Open the report or Save the report to your computer aus GENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID Contract Notice by Standing Offer Reports List Contract Notice awarded as Consultancy Criteria gt Contract Notice awarded as Consultancy Contract Notice awarded as Consultancy Criteria Summary Statistics Portfolio Agency All Count Yo Value Date Range 16 Aug 2007 to 23 Aug 2007 Consultancy 6 75 592 600 Date Type Start Date Other 2 25 153 000 Value Range All Total 8 745 600 Category All Procurement All Method Agency CNID Supplier Name Description The Department of Outsourcing CN2303 The Learning Company Learning and Development The Department of Procurement CN2323 Auburn Legal Services Provision of Legal Services for NSW Land Development Project The Department of Procurement CN2325 Anderson Legal Services Pty Ltd Provision of Legal Services for the Northern NSW Wate
56. ry and Wildlife Machinery and Accessories Financial and Insurance Services Food Beverage and Tobacco Products Fuels and Fuel Additives and Lubricants and Anti corrosive Materials Furniture and Furnishings Healthcare Services Industrial Cleaning Services Industrial Manufacturing and Processing Machinery and Accessories Industrial Production and Manufacturing Services Information Technology Broadcasting and Telecommunications Laboratory and Measuring and Observing and Testing Equipment Live Plant and Animal Material and Accessories and Supplies Management and Business Professionals and Administrative Services All States Mab Mwa MSA M vic M Nsw Mact MNT m Tas Other Overseas All Capitals M Brisbane F Perth F Adelaide Melbourne M Sydney f Canberra F Darwin f Hobart Public User Guide Version 3 0 Search ATMs Business Opportunities You can find Approaches to the Market ATMs on AusTender by searching and sorting on specific criteria You can refine your search by keyword or category for all Proposed Current Closed and Archived ATMs The structure of the Australian Government may change as a result of an election or other administrative order which may require a restructure of functions between portfolios and agencies This may be as simple as agency portfolio name changes transfers from one portfolio to another transfer of functions between agencies amalgamation of agencies and or agencies being retired
57. s gt Related Links Help gt Contact Us Policy Documents gt Terms of Use lt Privacy Statement TENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID GENE Advanced Search Search Advanced Search Page 1 of 1 Home Current ATM List Current ATM List Keyword Search for current ATMs Human Resource Services AT ID DOP 2007 01 Close Date amp Time 24 Sep 2007 12 00 pm ACT Local time Agency The Department of Procurement Category Human resources services Description Provision of long term human resource services Full Details Last Updated 20 Aug 2007 2 08 pm ACT Local time Software Developers ATM ID Close Date amp Time BOP 2007 02 25 Sep 2007 12 00 pm ACT Local time Agency The Department of Procurement Category Temporary information technology software developers Description Developers required to design and build HR management database Full Details Last Updated 20 Aug 2007 2 44 pm ACT Local time ATM ID BO 07 02 Close Date amp Time 30 Sep 2007 12 00 pm ACT Local time The Department of Outsourcing Grounds maintenance services Agency Category Description Gardening and ground maintenance services Full Details Last Updated 20 Aug 2007 2 13 pm ACT Local time NI The Advanced Search criteria page will display If the type of ATM is not selected e g Current ATMs tick the appropriate box note Advanced Search for Archived A
58. s Maintenance of Office Machines for WA Office Office machines 4 SON2313 Legal Services Panel Agency CNID Supplier Name Description Category Department of Contract Management CN2318 SON2317 Recruitment Services Panel AFC Legal Services Provision of Legal Services for the Gold Coast Marina Project Legal services Agency The Department of Procurement CNID CN2329 Supplier Name Corporate Recruitment Description Recruitment Services for short term contracts Category Recruitment servil Public User Guide Version 3 0 Contract Notice by Procurement Method The Contract Notice by Procurement Method report displays a summary report for Contract Notices grouped by procurement method Direct Select or Open This report also provides statistics against each procurement method e Click Reports from the left hand navigation panel Select the Contract Notice by Procurement Method link Specify the report criteria e Click the Display Results button The report results will display Click the Edit Criteria button to refine report details or the Download Results button to export results to an Excel spreadsheet You can Open the report or Save the report to your computer AUS ByJ TENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Home gt Reports List gt Contract Notice by Procurement Method Criteria gt Contract Notice by Procurement Method
59. select Closed ATMs from the left hand navigation panel You can sort by the following Title Alphabetically by tender title ATM ID Alphabetically by ATM ID e Close Date Date the ATM closed Agency The Australian Government agency or department responsible for the procurement Category Type of goods services or work being sought Last Updated Most recently edited updated published ATM Public User Guide 15 Version 3 0 16 There are two ways to refine your search Enter keywords in the Keyword Search field under the Closed ATM List heading Select the Advanced Search link and complete the search criteria You will have the option to tick Archived ATMs if you are searching for an ATM which has exceeded its closing date by more than 30 days gt Proposed ATMs Current ATMs Closed ATMs Contract Notices amp Standing Offer Notices Multi Use Lists Procurement Plans Reports Agency Addresses gt Related Links gt Help gt Contact Us Policy Documents gt Terms of Use Privacy Statement aus s JTENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID i Search MEOE E Advanced Search Proposed ATM List gt Current ATM List gt Closed ATM List Closed ATM List ATM Notices are viewable for 30 days after the Closing Date as Closed ATMs before they are archived ATMs that are archived can be retrieved th
60. ties To locate Current ATMs select Current ATMs from the left hand navigation panel You can sort by the following Title Alphabetically by tender title ATM ID Alphabetically by ATM ID e Close Date Date the ATM is due to close Agency The Australian Government agency or department responsible for the procurement Category Type of goods services or work being sought Last Updated Most recently edited updated published ATM 14 Public User Guide Version 3 0 There are two ways to refine your search Enter a keyword in the Keyword Search field under the Current ATM List heading Select the Advanced Search link and complete search criteria Se aus BENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM Enter keyword or ID Advanced Search Current ATM List gt Advance h gt proposed ATM List gt Current ATM List Current ATM List Keyword Search Search Ad ed S h for current ATMs Search _ SE z Epli ATM ID Fw New sie cessi aton Showing 1 4 of 4 records Sort By Close Date Ge Vi a ee catego lategory gt Proposed ATMs Last Updated DN n gt Current ATMs ATM ID DOP 2007 01 gt Closed ATMs Close Date amp Time 24 Sep 2007 12 00 pm ACT Local time gt Contract Notices amp Standing Offer Agency The Department of Procurement Notices Category Human resources services gt Multi Use Lists Description Provision of long term human resource services gt
61. tment of Outsourcing CN2311 AKA Printing Publishing of promotional material The Department of Procurement CN2314 The Office Machine Leasing of temporary office machines Public User Guide Version 3 0 Confidentiality in Departmental and Agency Procurement Contracts The Confidentiality in Departmental and Agency Procurement Contracts report displays agencies Contract Notices with a value of 100 000 or more e Click Reports from the left hand navigation panel Select the Confidentiality in Departmental and Agency Procurement Contracts link Specify the report criteria e Click the Display Results button The report results will display Click the Edit Criteria button to refine report details or the Download Results button to export results to an Excel spreadsheet You can Open the report or Save the report to your computer TENDER THE AUSTRALIAN GOVERNMENT TENDER SYSTEM personal information Criteria Summary Portfolio Agency All The Department of Outsourcing Date Range 16 Aug 2007 to 23 Aug 2007 Value Range 100 000 500 000 Category All Agency CNID Supplier Name CN2303 The Learning Company The Department of Procurement CN2330 The Office Machine Enter keyword or ID Search Advanced Search Contract Notice Published Criteria Reports List Confidentiality Criteris gt Confidentiality in Departmental and Agency Procurement Contracts

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