EMPLOYER USER MANUAL
Contents
1. Sent Messages Send New Message Internal system messages can now be sent between your RTO Trainer the employers the students and profile21 s staff Received Messages menu option View messages sent to your user account e To view all messages leave fields blank and click search or complete the fields for more specific criteria Sent Messages menu option View messages previously sent from your user account e To view all messages leave fields blank and click search or complete the fields for more specific criteria Send New Messages menu option Send a new message to either a student or employer e Select the user type and click Find Users This will bring up a list of users for this category e Select the user and click Create Message e Complete the message and click Send My Details Change Password Update Personal Details Edit Company Detail Release Of Information EPIC ITB Suite 3 Level 2 187 Boundary Rd North Melbourne VIC 3051 EMPLOYER P 03 9654 1299 F 03 9329 0014 USER MAN UAL E enquiries profile21 com au W www profile21 com au ABN 32 262 490 270 profile21 gt Change Password menu option When you first login to profile21 to commence profiling it is a good idea to change your password for security reasons Make it something that you will easily remember Passwords must be at least 6 characters long Please note the password is case sensitive U2. EPIC ITB Suite 3 Level 2 187 Boundary Rd North Melbourne VIC 3051 EMPLOYER P 03 9654 1299 US E R MAN UAL a apciie2t com au W www profile21 com au ABN 32 262 490 270 profile21 Dear Employer System User Welcome to profile21 system This user guide describes the basic functions of the profile21 software application al Login gt Go to the profiling website www profile21 com au Enter the username and password specified for your account Navigation Links The latest news tips and important links are available on this page Students List Students Student Card Stats Query List Students Shows the list of apprentices trainees that you employ Student Card Status Click here to show a summary of the apprentice trainee information and card information records can be searched by name period Query Run an in depth query using Employer Card status Year Week Number of Cards Student search parameters gt List Students menu option You must first select the qualification of the student employee you wish to search for Home Students Messages My Details Set Qualfications Logout Set Qualifications Please select a qualification from the list The selection will be used as a default until changed using the Qualification menu in the navigation bar Qualification WA Back UEE30807 Post 2009 Electrician UTE31199 Pre 2009 Electrician 21730 VIC Certificate 4 Rail amp Tram Sig
3. Name Ady Std Start Date Gandelf Grey Deceased adv 01 Jan 2003 Yes 7 May 2012 Percy Tankengine adv 01 Dec 2007 No 7 May 2012 Pete Steelhaven adv 01 Jan 2008 Yes 7 May 2012 Pete Rmit adv 01 Jan 2008 No 7 May 2012 Pete Boxhill adv 01 Jan 2008 Yes 7 May 2012 By Clicking on one of the column headings you will sort the list by the column category For example to sort Student Name into alphabetical order click on the Student Name column heading Student Card Information Click on the student s name to be taken to an additional search screen where you can view individual card information for the chosen student such as card status authoriser information submission dates as well as details of advanced standing click on the advanced standing button EPIC ITB Suite 3 Level 2 187 Boundary Rd North Melbourne VIC 3051 EMPLOYER P 03 9654 1299 F 03 9329 0014 US E R MAN UAL E enquiries profile21 com au W www profile21 com au profile21 ABN 32 262 490 270 Existing Cards Card Status v From Year Any v From Week Any To Year Any v To Week Any v Advance Standing Status i Supervisor Submit Date 2003 45 Verified Hobiton Electrics Sam Wise 30 Jan 2004 2004 2 Verified Hobiton Electrics alf 03 Jun 2004 2004 23 Verified Hobiton Electrics alf 03 Jun 2004 Adv Advanced Standing From the main Student List screen you can view the advanced standing RPL PWR for a trainee apprentice Click on the adv for
4. basic statistics for a student s card submissions such as period Status Company Supervisor and Submit Date By clicking on the Advanced Standing button you can view the details of the Advanced Standing provided to the student Verification of Cards Verification of your apprentice trainee s entries can done by gt Verify each card by viewing each card summary If you agree with the information that the apprentice trainee has entered click the Approve button If you do not agree the card can be rejected and will be returned to the apprentice for re submission Comments can be made on the card gt To verify a card go to the List Students or Student Card Status option and search for the apprentice trainee gt Click on the apprentice trainee s name to view the cards entered gt Click on the period to view the card gt Click Approve to verify the card gt Click Reject to return the card to the apprentice for re submission EPIC ITB Suite 3 Level 2 187 Boundary Rd North Melbourne VIC 3051 EMPLOYER P 03 9654 1299 F 03 9329 0014 USER MAN UAL E enquiries profile21 com au W www profile21 com au ABN 32 262 490 270 profile21 You may add additional comments in the Add Comments box Add Comments gt Query menu option Run an in depth query using employer card status Year Week Number of Cards Student search parameters Messages Received Messages
5. nal Systems Advanced Diploma of ESI Power Systems System Operations Stream Advanced Diploma of ESI Power Systems Protection amp Testing Stream Certificate Ill in ESI Cable Jointing Certificate Ill in ES Distribution CIII in ESI Rail Traction CIII in ESI Transmission CIV in ESI Substations Diploma of ESI Power Systems Design Stream ae JET 30309 Cert Ill in ESI Rail Traction UEE30607 Certificate Ill in Electrical Machine Repair Test Qual Obsolete EPIC ITB Suite 3 Level 2 187 Boundary Rd North Melbourne VIC 3051 EMPLOYER P 03 9654 1299 F 03 9329 0014 USE R MAN UAL E enquiries profile21 com au W www profile21 com au profile21 ABN 32 262 490 270 List Students from Date to Date dd mmiyyyy Qualification UTE31199 Pre 2009 Electrician Student Name You are able to search by gt Student Name gt From Date To Date The resulting Student List will show the following gt Student name Click on the apprentice trainee s name to view their cards gt Advanced Standing Click here to view Advanced Standing if any gt Start Date Start date of apprenticeship traineeship gt ROI Shows a YES or NO to signify if the student has agreed to release their information gt Report Click here to view the apprentice trainee s profiling progress report The date specified under the report column represents the date the report was generated Student
6. pdate Personal Details menu option Update your personal details on the system i e email phone number etc Edit Company Detail menu option Update your company details and add edit your company users on the system To Edit Company Details gt Click here to update the main Company address phone and email gt New Company users can be added or edited and existing users can either be archived or blocked from using the system When you wish to exit from the system select the Logout menu option and then Click Here to complete the logout process
7. the appropriate student to view the student s current advance standing applied to his her account To add new advance standing Click the Add New Advance Standing button gt Enter the start and end Start Date From the main Card List screen details of the student s start date for profiling will be displayed ROI Shows that the student has accepted the Release of Information agreement when he she initially logged into the system Reports View download and print profiling progress reports gt Student Card Stats menu option Search Students Student Name Qualification UTE31199 Pre 2009 Electrician From Year Any Y FromWeek Any To Year Any Y To Week Any Y Flon Single Page Jack Search Particular students can be searched by their student name start year or month of their profiling Student Name _ Pending Approval Verified Rejected Draft Cards Not Submitted _ Start Date Pete Atcem 0 0 0 0 228 01 Jan 2008 Pete Ati 0 0 0 0 228 01 Jan 2008 Pete Ballarat 0 1 1 0 227 01 Jan 2008 Pete Boxhill 0 0 0 0 228 01 Jan 2008 Bob The Builder 0 0 0 0 259 01 Jun 2007 Pete Cdu 0 0 0 0 228 01 Jan 2008 EPIC ITB Suite 3 Level 2 187 Boundary Rd North Melbourne VIC 3051 EMPLOYER P 03 9654 1299 F 03 9329 0014 USER MAN UAL E enquiries profile21 com au W www profile21 com au ABN 32 262 490 270 profile21 The Search Results will show Students name Click on the student s name
8. to view cards Pending Approval indicates how many cards have been submitted for verification Verified indicates how many cards have been verified Rejected indicates how many cards have been rejected Draft Indicates how many cards were created as a draft but not yet submitted to employer Cards not submitted represent a number of weekly monthly cards that were not lodged by an apprentice since the start of his her apprenticeship until the current date The actual number of required weekly monthly cards may be greater or smaller and it depends on a type of data submitted by an apprentice and the training package requirements Start Date Shows the start date of profiling Click on this title to sort the list by start date UULU y Click the student name to view the list of cards entered by Period indicates the period of the card submitted click on the period to view verify that card Status indicates if the card is submitted verified re submitted or rejected Company indicates the company name the card was submitted Supervisor indicates the apprentice trainee s supervisor for that card Submit date indicates the date the card was submitted Existing Cards Card Status v Uuuu From Year Any v From Week Any v To Year Any v To Week Any v Company Supervisor Submit Date 2008 28 Verified Gandelf Grey bob down 17 Jul2008 2008 29 Rejected Gandelf Grey bob down 17 Juv2008 Here you can see
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