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1. Select 5elect fluid at any time during the birth episode e A Yes response will prompt the following drop down box Select appropriate fluids Breast Infant Formula Other types of fluid water fruit juice etc Water fruit juice ar water based products Mil fluids by mouth Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 81 CREATE SEARCH RECORD EU fluid 24hr prior to discharge e A Yes response will prompt the following drop down box Select appropriate fluids Breast Milkicalastrurm Infant Formula Other types af fluid water fruit juice etc Water fruit juice ar water based products Mil fluids by mouth Breast MilkiColostrum Infant Formula Other types affluid water fruit juice etc Water fruit juice ar water based products E Mil fluids by mouth Breast Milkitzalastrum ater fruit juice ar water based products Infant Formula Other types affluid water fruit juice etc Mil fluids by mouth M Click Save Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 82 CREATE SEARCH RECORD 4 2 12 MOTHER DISCHARGE Complete the Mother Discharge section using the calendar the drop down boxes and free text when applicable This field is at the bottom of the Mother s screen screen with pregnancy details This may be accessed from the postnatal screen by clicking on
2. Each time you log on the following screen appears LFSER LAURER EEMNED YESHEARLTH GO D Gon ALI eren wal 2 p Macrasafi Internet Explorer Welcome the Cruesnsband Heakh Perinatal Data Collection Web Portal Ths zyzkem ts for the use of suthensed users only Yeu should mot use this zestem eithout euthonty or im excess of your autharity looge on ba Uis anebcalion poy ae agreeing bo comple eth ihe neleeant privacy princes and confidenkiality lav In particolar personal and sensitive information must be responsibil and transparently collected and managed and al information about a person vira is recatar or has napatid a health service must bs Erates eth the strictest confidence Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 21 USER MANAGEMENT The pop up box refers to the privacy principles and confidentiality laws of Queensland Health Please read the principles then click on OK to proceed to the Main Menu Microsoft Internet Explorer Veco the Ciuemslanid Health Perinatal Data Collection lieb Portal Ths zyztem i For tee uze of suthonsed userz oni You should ret uss the zem ethok euthorkty or in excess of your authority By logge on to Uis anplecalion you are agreeing bo comply eth the privacy princiales and confidertiaity Lev in particular personal and sensitive information must be responsibly and transparently collected and managed and af information about Gers
3. Change Baby Select e 522 Mother Id 152 Labour and Delivery Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 66 CREATE SEARCH RECORD EU 4 2 9 POSTNATAL AND DISCHARGE DETAILS BABY Complete the Postnatal Details using the drop down boxes and free text when applicable Select Select Neonatal Morbidities A Yes response will prompt Neo Morbidities button to appear Neo Morbidities Click the Neo Morbidities button Choose a Neonatal Morbidity tree will appear Conceal Il Doista H Sava gt Apnoea gt Asphyxia gt BSL monitoring gt Feeding problems gt Infection gt Jaundice gt Observation for suspected condition 2 Prematurity gt Respiratory distress gt Temperature instability Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 67 CREATE SEARCH RECORD EU The white text expands to reveal more specific conditions when the cursor is placed over E QObhstructive apnoea of newborn Respiratory failure of newborn of prematurity Trin specify Click on the black text condition a hand icon will appear over your selection Select all applicable morbidities These conditions will appear on the right hand side of the form in Selected Neonatal Morbidities Selected Neonatal Morbidities Back To Baby Click to delete selection EN P2982 Hear mumur
4. Copy Minimise this folder Open up your H drive from the bottom tool bar 4 Al d 19 B Favortes 12 69 At 19 3cm Ln 32 Col 1 Morrisc on Ghb cdl3 sc homel serverlHomel H Sec 3 A Novell GroupWise Ca 1 amp Microsoft Word lu 2 Windows Explorer EN Right mouse click Paste the link into your H drive You will now be able to access the Perinatal Online form through your H drive from any computer Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 11 ACCESS EM 2 1 2 Logging In e Click on the Internet Explorer Icon perinatal online Farm In the Login screen e Click into the Username field and enter your username i e your full email address e Click into the Password field and type password Passwords are case sensitive e Click Login Queensland Government Jueensiand Health Username idsvold_num bhealth qld gov au Passwofeeeeed Lost Password THE MAIN MENU SCREEN WILL NOW BE OPEN Data Collections Unit PNO User Manual Date of Issue 1 7 201 1 Page 12 ACCESS 2 1 3 Changing your Password For security purposes you will be required to change your password when you logon for the very first time Enter e your new password and confirm e Lost Password Question and Answer Click Save AI WISER COLLEE M MORRIS EA Version Save Question Answet Only Cancel After your initi
5. e You don t receive the email Data Collections Unit PNO User Manual Date of Issue 1 7 201 1 Page 18 ACCESS EM 2 3 LOGGING OFF You can log off from any screen within the PDC Online Form PLEASE NOTE any changes made that have not been saved by clicking Save will not be saved on exit Click Logout top right hand side of the screen USER COLLEEN_MORRISM HEALTH GLD GOV AU Version 2 0 Password Logout YOU WILL BE RETURNED TO THE MAIN LOGIN SCREEN Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 19 USER MANAGEMENT ES 3 USER MANAGEMENT The PDC Online Form has 4 client types e PDC Users e Hospital Users e Deputy Users e Primary User 3 1 PDC USERS PDC Level Users Management and staff within Perinatal Data Collections in Health Statistics Centre HSC PDC users will have access to e all records read only format e override confirmed validations errors eg unknown apgars with a BBA e register and maintain the Primary User accounts 3 2 HOSPITAL USERS Hospital Users have 3 levels of access e Primary Level User e Deputy Level Users e Facility Level Users 3 2 1 Primary Level User There can only be one Primary Level User for each hospital Primary Level Users are the highest level Hospital User register and maintain the Facility Level user accounts have access to all records for the hospital s they are registered for can validate data a
6. Hack To Baby Code Puerperium Procedur 1370602 Blood Transtusion Blood Transfusion packed cells If the specific condition is not listed but be included with a condition already identified select Other specify from that specific field Enter the condition in free text If there is more than one condition that needs to be entered here separate with a comma Save before clicking Back to Baby F Blood Transfusion Intragram If the specific condition cannot be included in any of the conditions already identified select Other from the bottom of the tree Enter the condition in the free text field Ensure you Save the entry before clicking Back to Baby Sterilisation Insertion of Bakrai balloon Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 78 CREATE SEARCH RECORD If you wish to delete the Other specify entry tick and then Delete Cancel When you have completed this section of the form SAVE and then click on the Validate This Record button at the bottom or top of the screen The following pop up box will appear Microsoft Internet Explorer 9 In order to validate this mother and baby changes must be saved Do vau wish bo save the changes you have made so Far Click OK and you will be taken directly to the validation screen The validations are grouped according to the f
7. mesa mum wer eto __ S Sis wana ame m use ers peme rom __ wd 9 Mother Discharge Validations Sis REN orean paa aes aoe emn erem meme e ALL CHANGES MUST BE SAVED When re running the validation report these amended validations will have disappeared PERINATAL ONLINE FORM IS NOW COMPLETED Mother Recard Baby s Labour Record Baby s Postnatal Record MAY 2008 CABOOLTURE HOSPITAL 07 2009 222098 SMITH Mother INFON NO VALIDATION ERRORS 1 From the bottom of the Printer Friendly screen click on the field you wish to return to Main Menu searcht_reate Mother Archived Mothers Validate Data Extract Data Reports Clicking on the back arrow in the top tool bar will take you back to the Validation Log where you can then select e Mother Record e Labour Record e Baby s Postnatal Record File Edit View Favorites Tools Help Qd HAG Exit the form by clicking Logout the top right corner Data Collections Unit PNO User Manual Date of Issue 1 7 201 1 Page 85 PRINT PREVIEW 9 PRINT PREVIEW The record may be printed at any stage throughout the confinement Any fields not completed will read Not Stated If the record is printed prior to validation the following message appears Microsoft Internet Explorer This baby has not been validated are you sure you wish to vi
8. to keep the preselected conditions Save any changes made Microsoft Internet Explorer the changes to this flag will still need to be saved by you Do you want to proceed Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 44 CREATE SEARCH RECORD When you have completed this section of the form SAVE and then click on the Validate This Record button at the bottom or top of the screen The following pop up box will appear Microsoft Internet Explorer In order to validate this mother changes must be saved Da you wish bo save the changes you have made so Far Click OK and you will be taken directly to the validation screen The validations are grouped according to the field in which they occur ie Mother s Details Previous Pregnancy Present Pregnancy Mother Record m e ar CON rm c A ans fanan Mother ERROR Date of admission is a required field SE ERROR Marital Status is a required field MMOL ans c fanan aPoAR Mother ERROR Accommodation Status is a required field qz dads Mother s Date of Birth is a required field eeu ia led water iro i TENE TRE RR EN aroan woer wo Ie ci o cai APR ARAMAC 01 APR 321321 APGAR Mother ERROR What height was this mother at conception 6 Identify the relevant validations that require editing Return to the mother s record to amend the valid
9. Mother Specific Discharge Details These fields are for hospital use only The details are not extracted for PDC j d Yes v LITE Yes wl ired Yes v referred to lactation consultant When the discharge details for the baby and mother are complete the record should be complete at this stage save and click on Validate This Record at the bottom of the screen The following pop up screen will appear Microsoft Internet Explorer p In order to validate this mother and babw changes must be sawed i Do vou wish to save Ehe changes you have made so Far Click OK and you will be taken directly to the validation screen Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 83 CREATE SEARCH RECORD The validations are grouped according to the field in which they occur ie Mother s Details Previous Pregnancy Present Pregnancy Mother Record Baby s Labour Record Baby s Postnatal Record j APR ARAMAC 01 APR ne o lae ene famn ed 55 HOSPITAL equ APOAR Mother ERROR Accommodation Status is a required field E APR ARAMAC 01 APR se Tos ma moan sme Quote nro to _ HOSPITAL el snam aPGAR mother ERROR What height was this mother at conception E Zoos mosea 221221 Arann wane erron pir HOSPITAL d APGAR Mother ERROR Did the mother smoke at all during this pregnancy E APR ARAMAC 01 APR How
10. This will ensure a validation is generated prior to discharge to remind the Midwives in the postnatal ward to amend this field If this is a multiple birth SAVE details then change to baby number 2 by clicking on the drop down box on the Labour and Delivery screen and selecting the required baby Multiple Births Use drop down box to switch between babies baby UR No s or DOB must be entered and saved first Select URN 24968765 Baby 2 DOB tO F Follow the same process as with baby number 1 SAVE all entries changes When you have completed the Baby Birth Details screen SAVE and then click onthe Validate This Record button at the bottom or top of the screen Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 61 CREATE SEARCH RECORD The following pop up box will appear Microsoft Internet Explorer 9 In order to validate this mother and baby changes must be saved Do you wish bo save Ehe changes you have made so Far Click OK and you will be taken directly to the validation screen The validations are grouped according to the field in which they occur ie Mother s Details Previous Pregnancy Present Pregnancy USER LAUREN_KENNEDY HEALTH QLD GOV AU Queensland Government version v3 0 2 assword Logo Queensiand Health Password aso ord Lo ut Change Mother Record Labour Record Baby s Birth Details Baby s Postnatal Record ms emere
11. f the last birth was a multiple birth and more than one method was used eg twins vaginal non instrumental and forceps click on the first method used hold down the Control key and select the other method used Both methods will then be highlighted Not stated inadequately described Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 41 CREATE SEARCH RECORD EU 4 2 5 PRESENT PREGNANCY Complete the Present Pregnancy section using the calendar the drop down boxes and free text when applicable Collect height and weight at ANY time during preg labour amp postnatal nancy Select v M select v The mother s height and weight are to be reported in whole numbers ie 95kg instead of 95 3kg As these fields are self reported they may be collected at any stage throughout the pregnancy birth and postnatal period If mother had any medical conditions that affected the management of the pregnancy click Yes and enter the Medical Conditions tree Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 42 CREATE SEARCH RECORD EU The white text expands to reveal more specific conditions when the curser is placed over hef Collapse All gt Medical Conditions Tree Cardiac condition Cardiac condition gt Coagulation defects Click on the black text condition a hand icon will appear over your selection Select the appropriate medical con
12. 1 From the Main Menu screen click Change Password 2 Inthe Lost Password Recovery Question enter your Lost Password Question and Answer T gt Answer which will assist you should you forget your password Please note you must enter BOTH a question and answer in order to continue using this application Lost Password Question where was 1 born Answer bisbane Save Question Answer Only Cancel 3 question should be as specific as possible e g The town was born or My pets name 4 Once you Save you will be returned to the main screen Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 15 2 2 FORGOTTEN PASSWORD ACCESS If you have forgotten your password from the main screen enter your Username email address and click onto Lost Password Queensland Government IT ET E Username ihealth dqid gov au ost Passwort Click Retrieve Question Queensland Government Queens Hong A Retrieve Question Falth qld gov aul Question Answer Your security question will appear in the Question field Data Collections Unit PNO User Manual Queensland Government yeensiard Retrieve Question Submit Answer Enter Username bidsvold_num health qld gav au Qu Gion town was born Date of Issue 1 7 201
13. 1994 AROUND MUCK UR 65454546 ADMISS 27 JUL 2007 DOB 10 OCT 1986 BABY DETAILS UR 45653165 ADMISS 04 JUL 2007 DOB BLANK MUM UR 98765432 ADMISS 11 JUL 2007 DOB 06 OCT 1983 BOOP BETTY MAY UR PD123465 ADMISS 30 AUG 2007 DOB 01 AUG 1987 BRAND NEW UR 35465465 ADMISS 23 AUG 2007 DOB 12 OCT 2007 BUGS TESTING UR 65744613 ADMISS 05 JUL 2007 DOB 06 JAN 2006 BUSH MAY DOUBLE UR 12345677 ADMISS 08 AUG 2007 DOB 02 AUG 1991 CARD MAXY CREDIT UR M200701 ADMISS 11 AUG 2007 DOB 08 SEP 2000 CHECKING PRINT PREVIEW UR PRINTPRE ADMISS 31 OCT 2007 DOB 03 OCT 1979 CHRISTMAS MERRY UR 29483726 ADMISS 01 JAN 2008 DOB 04 FEB 1987 CRABAPPLE MRS UR 06500405 ADMISS 16 AUG 2007 DOB 31 OCT 1978 FIRST TIME UR 45668798 ADMISS 13 OCT 2007 DOB 01 JAN 1982 FLANDERS MAUD DEVOTED UR 06500404 ADMISS 28 JUL 2007 DOB 11 JUN 1982 FLETCHER SALLY LOUISE UR 07500501 ADMISS 06 AUG 2007 DOB 07 JUL 1977 FLINTSTONE WILMA MAY UR 65432187 ADMISS 09 AUG 2007 DOB 03 AUG 1990 FLINTSTONE PEBBLES MAY UR EV456456 ADMISS 31 AUG 2007 DOB 07 AUG 1987 FLOWERS ROSE PETAL UR 0M500101 ADMISS 02 AUG 2007 DOB 13 APR 1979 FLOWERS PETA ROSE UR EV989898 ADMISS 06 JUL 2007 DOB 23 AUG 2007 GOLF HOTEL INDIA UR 00500103 ADMISS 01 JUL 2007 DOB 06 AUG 1987 GRANGER HERMIONE APRIL UR 07500503 ADMISS 09 AUG 2007 DOB 04 APR 1984 HEADS SHOULDERS KNEES UR 0 500205 ADMISS 15 AUG 2007 DOB 15 FEB 1984 HYPEN HYPEN UR 98798657 ADMI
14. Anomaly records selected Anomaly then click on a tree value Postion Mot stated HTHETR Status Mot statecdilinknmown Ww Cancel Delete Save x No Others selected Low set ears Single umbilical artery Ankylaglassialtangue tie Diaphragmatic hernia Examphalas Gastroschisis Birth markinaevus Fr re eel elle Sacral dimpleipit UELLE Other specify Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 71 CREATE SEARCH RECORD Position First select the position of the congenital anomaly from the drop down box First select Position and Status far each Congenital Choose a Congenital Anomal Anomaly then click an a tree value C Position Dat stated d Collapse Expandall ResetTree E First select Position and Status for each Congenital Status Mat statecd linknawn v Anomaly then click on a tree value Position Not stated I Unilateral unspecified B tener aed Posterior B Centraimidline Das Mot Applicable gu d d b Status Click the drop down box and select the status of the congenital anomaly E Choose a Congenital Anomal First select Position and Status for each Congenital LLL Anomaly then click on a ee value Collapse All Expand Al Position Left v First select Position and Status for each Congenital Anomaly then click on a tree value BI stated Unknown y Position Le
15. Calendar Microsoft Inte M Septembe v EL BE September v 2007 NS October Movember December Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 32 CREATE SEARCH RECORD Point the cursor over the required day until a hand pointer icon appears Click on the required day Calendar Microsoft Inte d 2007 hen Tue wea rmu rri sut sun Throughout the online form certain responses will cause the screen to flash During this time the progress bar on the bottom of the screen RUNS Do not make any further selections until the progress bar has completed running When details are Saved the progress bar on the bottom of the screen RUNS Do not make any further selections until the progress bar has completed running Cr VJ Local intranet If further details are entered in the mother s details while the progress bar is still running the following error will result Unable to process row of table PD 99 MNL MD APEX Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 33 CREATE SEARCH RECORD If further details are entered in the baby s details while the progress bar is still running the following error will result Unable to process row of table PD 99 MNL BBDETAILS APEX If this error occurs click OK Go back to the Mother or Baby screen Click on the Refresh button in the top tool bar File Edit view Favorites Tools H
16. and Delivery and Baby Birth Details o Postnatal details e When the initial mother s details have been entered Save the record to ensure she is committed to the system The following buttons will appear o Validate This Record o Report Print Preview o Add New Baby Create Search Mothers Report Print Preview validate This Record No v 78987698 01 APR 2009 J02 APR 1992 sa No v Note The Trees from the antenatal screen can t be accessed if the record hasn t been saved e When entering the Labour and Delivery screen enter the baby UR or date of birth and then Save The following buttons will appear o Validate This Record o Report Print Preview Note The Trees from the Labour and Delivery screen can t be accessed if the record hasn t been saved e All date fields must be entered using the calendar format Use the calendar button m to enter dates e Save and validate at the end of each screen e Save record before leaving workstation e lf the baby s date of birth hasn t been entered ignore not valid at baby s date of birth validations e When a single select field is highlighted in blue the values will be scrolled if the scroll wheel on the mouse is used If the scroll wheel is to be used for moving the page view click outside the field this will remove the field highlighting then use the scroll wheel Click outsi
17. assisted conception non pharmacological analgesia e To select more than one field hold the control key while clicking on the appropriate fields Medical practitioner Private Specialist Midwifery practitioner private ctitioner blic haspital clinic ibus uu MU clicking on each Medical practitioner public haspitaliclinic selection Medical practitioner Private Gen Practitioner Mot stated inadedquately described e If free text needs to be added click Other and the curser will appear in the free text box AIHIAID Ovulation induction GIFT and Ov Ind ISI rntracytanlasmic Sperm Injection Mot stated unknawn homeopathic e The following fields will only allow one selection to be made Reason for Induction Reason for Forceps Vacuum Extraction Reason for Caesarean Section Reason for Admission to ICN SCN If there is more than one reason for induction select the most severe and record the remaining conditions in Pregnancy Complications or Medical Conditions If there is more than one reason for forceps vacuum extraction select the most severe and record the remaining conditions in Pregnancy Complications Medical Conditions or Labour and Delivery Complications If there is more than one reason for caesarean section select the most severe and record the remaining conditions in Pregnancy Complications Medical Conditions or Labour and Delivery Co
18. bahr vou have been given access bo the Queensland Health Perinatal Data Collection Web Portal Your USERNAME is julie bahrahealth gld qov au Your PASSWORD is BIWDSIPBTJ Please visit http foraperitesk co health gld qo au 7 797 iperiol best logon then change your password Perinatal Data Collection 18 PDC ONLINE FORM SUPPORT Rather than contact the InfoService Centre users of the PDC Online Form should contact PDC if they require any support or assistance in using the application Office hours are 8 15am to 5 00pm Phone Principal Data Collection Officer 07 3237 1464 Senior Data Collection Officer 07 3234 0814 Data Collection Coordinator 07 3235 4359 or send an email to PERIMAIL health qld gov au Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 6 ACCESS 2 LOGGING ON PERINATAL ONLINE FORM 2 1 ACCESS TO THE PERINATAL ONLINE FORM 2 1 1 Initial Login New Users Click the link within the email to access the login screen z Mail From lt COLLEEN_MORRIS HEALTH QLD GOV AL gt Fie Edit View Actions Tools Accounts Window Help Close 4 Reply Gy Forward Es md cc e Mail Properties Message Source From lt COLLEEN MORRISMHESLTH QLD Gv 19 06 2009 2 46 pm To Julie Bahr Subject Access to Queensland Health Perinatal Data Collection Web Portal Sweensland Health Perinatal Data Collection Web Portal julie bahr vau have been given access bo
19. is collected from the birth admission up until the time the baby is discharged transferred or dies or up until the baby reaches 28 days of age The PDC Online Form displays on a secure Queensland Health Electronic Publishing Services QHEPS website and will eventually phase out the paper based Perinatal Data Collection Form MR63D 13 CONFIDENTIALITY Information collected using the PDC Online Form relates to the pregnancy of mothers and birth of their babies All data collected using the PDC Online Form is strictly confidential and is only to be used for statistical purposes All persons involved in the collection processing management and use of this information must ensure that patient confidentiality is maintained at all times 1 4 REQUIREMENTS Monthly Data Extracts must be generated from the PDC Online Form within 35 days from baby s birth Facilities that do not have any births during the month are required to inform Data Collections staff via email as per the existing reconciliation process Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 4 INTRODUCTION EU 15 SECURITY PDC Online Form contains highly sensitive and confidential information Access to this system is strictly controlled through the use of usernames and passwords Users are issued a e login username that is unique and identifiable to the individual e System generated unique password for their first login Users will be locked out
20. many ultrasound scans did the mother have 2009 HOSPITAL 2009 snam APGAR moter during this pregnancy Is APR 01 APR EIE ME NE Exe en pe 08 Ea APR 01 APR 321321 Mother ERROR Was the mother discharged through an early nnnm Lianna ARAA If this is a multiple birth the baby number twin 1 or twin 2 is displayed in the Baby No column Amend validations for all babies of a multiple birth Em mp Cd ZEE MEN CC Es ues pe emyt me rmm CIEWE Ce 100 RC RN m qm Es e eme mm Es ee Jem jm _ You may edit the record by clicking on e Edit button which will take you to the specific field to be amended e Mother Record button which will take you to the mother s details e Baby s Labour Record will take you to the labour and delivery screen e Baby s Postnatal Record will take you to the postnatal and discharge details screen The validation report may be printed by clicking on the Printer Friendly tab This will enable multiple validations to be amended without returning to the Validation Log each time Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 84 CREATE SEARCH RECORD QUEENSLAND PERINATAL DATA COLLECTION MOTHER AND BABY REPORT MR63D VALIDATION LOG Mother SMITH MELISSA SALLY Facility CABOOLTURE HOSPITAL Mother Present Pregnancy Validations B
21. of Birth is a required fie Edit idis diis 32131 MORRIS 2 ERROR Intended PI f Birth d field quic Sa 32131 2 ERROR Actual Place of Birth is a required field APR EMERALD gud pained EE 32131 MORRIS ERROR Onset of labouris a required field Amend validations for all babies of a multiple birth Ensure all changes are SAVED before rerunning the validation report Continue to run the validation report until all relevant validations have been addressed Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 63 CREATE SEARCH RECORD EU 4 2 8 BABY BIRTH DETAILS BUTTONS ACTIONS BY CLICKING BUTTONS Takes you back to Search Create Mother screen All information not saved prior to clicking this button will be Cancel lost Deletes all information from screen regardless whether Delete already saved Preview Report prior to printin Report Print Preview a a Back to Mother Takes you back to the Mother Details screen Validates record at any stage throughout pregnancy and Validate This Record birth YA Print Report report should be printed in landscape CE Saves data in current screen Saves baby UR Number and or date of birth and opens the Proceed Edit Labour screen note this button is only available when entering a new baby Validate This Record p e record at any stage throughout pregnancy and To add a baby or view amend the Labour Birth or Postnatal detai
22. the Queensland Health Perinatal Data Collection Web Portal Your USERNAME is julie bahri health gld gov au Your PASSWORD is B1IWDSIPBTJ Please visit http foraperitesk co health gld qoy au 7797 iperiol best logon then change your password Perinatal Dakta Collection 1 Click on 45 Hhttp oraperitest co health gld gov au 7797 periol Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 7 ACCESS In the Login screen Click into the Username field and enter your username i e your full email address Your first name and surname in your email address is usually separated by an underscore This is achieved by holding down the Shift key while pressing the hyphen key next to the zero E b E E le ja je o o E E wee m fe A T L s EJFFFFFTFITTR Ensure your username is entered in the same format as it appears in the email ie UPPER CASE e Click into Password and type your initial password Passwords are case sensitive and must be entered exactly the same as in the e mail you receive ie UPPER CASE Click Login Queensland Government Jueensiand Health Username idsvold_num health qld gov au a password ove C Lost Password The online form may be saved to your H drive for easy access from any computer Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 8 ACCESS e C
23. the desktop e Right mouse click on the link select Send To and Desktop Favorites x add 3 organize O Links MedlinePlus Medical Encyclopedia OH amp S eBulletin O Forms Peri Open Create New Folder quum npeeemerm Copy E GroupWise Library Delete GroupWise Recipient Rename _2 Mail Recipient Properties C My Documents JA 3 Floppy A JA 3 Floppy B 12 DVD RW Drive E e internet icon will now appear on the desktop titled Perinatal Online Form d perinatal online Form To save the link to your H drive Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 10 Draw D AutoShapes Page 12 ACCESS Right mouse click on the Start menu bottom left of main screen Left mouse click on Open Explore Search Kj Scan for threats Praperties Click on your Home H drive and minimise c Start Menu DATA D i DVD RW Drive E DataS on Qhb cl3 sc dataS server G gt Morrisc on Qhb cd3 sc homel serveriHomel H Right mouse click on the Start menu bottom left of main screen Left mouse click on Open Click on Data D drive Userdata find your name in the list and then open the Favourites folder The Perinatal Online link will be there S SYSTEM C e Documents and Settings CJ Merrisc e Start Menu Right mouse click on the link
24. uet qum em rte IT CERE MIENNE e ND AA uem ume ee em unm a mw cer uet qum Jemen mw emere uet qum me e eo ect van lt p gg onere uet qum ee ss semper uem ume ee emen omne mw onere uet qum ee emn meten _ mes sempe uem we een rennen S uet qum em 1 wo ertet Rh mi MAR TURF 11 MAR S You may edit the record by clicking on e Edit button which will take you to the specific field to be amended Mother Record button which will take you to the mother s details Labour Record will take you to the labour and delivery screen Baby s Birth Details will take you to the baby birth details screen Baby s Postnatal Record will take you to the postnatal and discharge details screen The validation report may be printed by clicking on the Printer Friendly tab This will enable multiple validations to be amended without returning to the Validation Log each time Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 62 CREATE SEARCH RECORD QUEENSLAND PERINATAL DATA COLLECTION MOTHER AND BABY REPORT MR63D VALIDATION LOG Mother SMITH MELISSA SALLY Facility CABOOLTURE HOSPITAL MAY CABOOLTURE 2 2009 HOSPITAL D7 MAY 2008 222098 SMITH Mother INFO Present Pregnancy Validations MAY CABOOLTURE E e 2009 HOSPITAL D7 MAY 2008 222088 SMITH Mot
25. um me i pes oem RR i MAR TURF 11 MAR Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 79 CREATE SEARCH RECORD You may edit the record by clicking on Edit button which will take you to the specific field to be amended Mother Record button which will take you to the mother s details Labour Record will take you to the labour and delivery screen Baby s Birth Details will take you to the baby birth details screen Baby s Postnatal Record will take you to the postnatal and discharge details screen The validation report may be printed by clicking on the Printer Friendly tab This will enable multiple validations to be amended without returning to the Validation Log each time QUEENSLAND PERINATAL DATA COLLECTION MOTHER AND BABY REPORT MR63D VALIDATION LOG Mother SMITH MELISSA SALLY Facility CABOOLTURE HOSPITAL MAY CABOOLTURE DUNT 2009 HOSPITAL O7 MAY 2009 222098 SMITH Mother INFO Present Pregnancy Validations a MAY CABOOLTURE nie 2009 HOSPITAL D7 M Y 2008 222098 SMITH Mother ERROR What was the mother s gestation atthe first antenatal visit NN ema E Mother Mother Discharge Validations mI SSR eec meme ae sn de ALL CHANGES MUST BE SAVED From the bottom of the Printer Friendly screen click on the field you wish to return to Main Menu search
26. 1 7 2011 Page 25 CREATE SEARCH RECORD Search using the Mother s UR number e the mothers UR number in the UR number field e Click Find e The results of your search will be listed below UR Number Search Results Example 20123455 Find Click to Sort by Surname 00123456 JACKSONC 01 JAN 2009 15 MAR 1975 ARAMAC HOSPITAL Search using Wildcard 9e in conjunction with the first digit of the UR number This will list all records commencing with the 1 digit s of the UR number within the facility you are accessing e the first digit s of the UR number followed by 96 e Click Find e The results of your search will be listed below Wildcard UR Search Results Example USER EIDSVOLD NUMGCOHEALTH GLD GOV AU Queensland Government Version 1 04 Jueensiand Health HOPEVALE MEDICAL CENTRE v Create New Mother J E rns Clickta Sort by sumame Esie 07500503 GRANGER HERMIONE APRIL D9 AUG 2007 04 APR 1984 HOPEVALE MEDICAL CENTRE P Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 26 CREATE SEARCH RECORD To view or edit the record e Click Edit next to the mother s record you wish to view or edit QUEENSLAND PERINATAL DATA USER COLLEEN_MORRIS HEALTH OLD G Government COLLECTION PORTAL Version V1 14 32 land Meath REDLAND HOSPITAL Home Search Create Mother Archived Mothers HospitalU
27. 1 J ULY 2011 30 UNE 2012 QUEENSLAND PERINATAL DATA COLLECTION PDC User Manual forthe Completion of Electronic Records in Perinatal Online PNO DATA COLLECTIONS UNIT DCU QUEENSLAND HEALTH TABLE OF CONTENTS mE TABLE OF CONTENTS 1 INTRODUCTION 4 1 1 BACKGROUND 4 1 2 SCOPE 4 1 3 CONFIDENTIALITY 4 1 4 REQUIREMENTS 4 1 5 SECURITY 5 1 6 PDC ONLINE FORM 5 1 7 ACCESS REGISTRATION TO PDC ONLINE FORM 6 1 8 PDC ONLINE FORM SUPPORT 6 2 LOGGING ON TO PERINATAL ONLINE FORM 7 2 1 ACCESS TO THE PERINATAL ONLINE FORM 7 2 1 1 Initial Login New Users 7 2 1 2 Logging In 12 2 1 3 Changing your Password 13 2 1 4 Security Question 15 2 2 FORGOTTEN PASSWORD 16 2 3 LOGGING OFF 19 3 USER MANAGEMENT 20 3 1 PDC USERS 20 3 2 HOSPITAL USERS 20 3 2 1 Primary Level User 20 3 2 2 Deputy Level Users 20 3 2 3 Facility Level Users 21 3 3 YOUR USER DETAILS 21 Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 2 TABLE OF CONTENTS mE 4 CREATE NEW OR SEARCH EXISTING MOTHER BABY RECORD 23 4 1 SEARCHING FOR A MOTHER RECORD 23 4 2 ENTERING MOTHER DETAILS 28 4 2 1 Create a Mother Record 35 4 2 2 Current Mother 37 4 2 3 MOTHER S DETAILS 38 4 2 4 PREVIOUS PREGNANCIES 41 4 2 5 PRESENT PREGNANCY 42 4 2 6 LABOUR AND DELIVERY DETAILS 47 4 27 BABY BIRTH DETAILS 58 4 2 8 BABY BIRTH DETAILS 64 4 2 9 POSTNATAL AND DISCHARGE DETAILS BABY 67 4 2 10 MOTHER DISCHARGE REPORT 74 4 2 11 BABY DISCHARGE 81 4 2 12 MOTHER DISCHARGE 83 5
28. 1 Page 16 ACCESS Enter your answer answers are case sensitive to the question Queensland Government jueensiand Retrieve Question Submit Answer Enter Username bidsvold_num health qld gov au Question The town was born Bistane Click Submit Answer Queensland Government Queensland Health Retrieve Questi Submit Answer Enter Username kidsvold_num health qld gov au Question The town was born Answer Brisbane A pop up box will appear Queensland Government ensland Health Microsoft Internet Explorer Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 17 ACCESS To reset your password Click OK An email will be sent to you advising you of your new password Check your incoming emails for your new password Queensland Government Jueens s Retrieve Question Submit Answer Enter Username eidsvold_num bhealth qld gov au Question The town was born Answer Brisbane OR If you do not wish to proceed with resetting your password Click Cancel Your current password will remain valid Queensland Government Queensland Health Microsoft Internet Explorer Answer Brisbane Contact your Primary or Deputy User or PDC if e You have forgotten both your password and security answer e The Forgot Password process is not working as expected such as the security question is not retrieved
29. H 500 999ml 0630 Prolonged first stage Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 54 CREATE SEARCH RECORD EU If the specific condition is not listed but can be included with a condition already identified select Other specify from that specific field Enter the condition in free text If there is more than one condition that needs to be entered here separate with a comma Save before clicking Back to Mother gt Cord complications E thrombosis in cord vessel If the specific condition cannot be included in any of the conditions already identified select Other from the bottom of the tree Enter the condition in the free text field Ensure you Save the entry before clicking Back to Mother gt Malpresentation gt terine inertia JEG intrapartum haemorrhage If you change a selection from Yes to No the following pop up box will appear Click to continue or Cancel to keep the preselected conditions Save any changes made Microsoft Internet Explorer Do you want to delete the Labour and Delivery Complications data Please note that any selected code records will be completely deleted from the database but the changes to this flag will still need to be saved by you Do you want to proceed When you have completed the mother s labour details Save Validate This Record Data Collections Unit PNO User
30. If there are no records to validate the following message will appear at the top of the screen ORA 20004 There are no records to validate for the chosen period and facility P Error while running validation process If there are records to validate the following screen will appear Validation process complete Re RunValidations NAMBOUR GENERAL HOSPITAL v NAMBOUR GENERAL 23 JUL 2009 Mother INFO Mother Detail Validations HOSPITAL NAMBOUR GENERAL 23 JUL 2009 MUR JUL NAMBOUR Edit GENERAL 23 JUL 2009 11111111 ERROR The baby s UR number is a required field LI Yo DITAI NAMBOUR GENERAL 23 JUL 2009 Mother ERROR iios tis mother was HOSPITAL snsfere ily The Validation Log allows you to e Identify all Mother Baby Records requiring validation for the facility you have selected Select the individual Mother Record for the facility you have selected Access the Mother Record Baby s Labour Record and Baby s Postnatal Record to correct validations Re Run the Validation Report Print the Validation Report Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 90 VALIDATE DATA Selecting Individual Records Click the Mother drop down box and click on the Mother you wish to validate Re Run Validations lity EIDSVOLD HOSPITAL ME SEP 2007 GOLF 5 MORRIS SA ME 55 ME SEP EIDSVOLD dress of usual residence including locali
31. L Second name FOXTROT Any Medic Conditions Anaemia Medical Conditions Diabetes Mellitus Pre existing Non insulin treated Pregnancy Complications PIH PE Severe Mother Dob 01 JUL 1984 02 44 2007 Mothers details Procedures or Operations External Version Any Assisted Conception Assisted Conception Options lumber of Utrasound Scans S Mother s Country of Birth O ManiSttus WaredDefado O O Accomodation Status of Mother Private CS transfered trom immunoglobulin teats Carrier of Hepat C Bood grop 0 _ _ Hepatitis B Carrier of Hepatitis B Data Collections Unit PNO User Manual Other Serology Details Not Stated Assessment for Chorioniety Sean No Mother Discharge Separation Type Discharged Transfered to I Discharge Date 05 XL 2007 Early Discharge Program No Date of Issue 1 7 2011 MONTHLY BIRTH REPORTS 8 MONTHLY BIRTH REPORTS A report can be run which details the monthly birth details This is only available for Primary and Deputy Users This can be accessed from e Main Menu screen e Search Create Mother screen USER COLLEEN_MORRIS HEALTH Q Queensland Governmen Version v2 0 Queensland Health Search Create Mother A Archived Mothers Validate Data Extra
32. Manual Date of Issue 1 7 2011 Page 55 CREATE SEARCH RECORD When you have completed this section of the form SAVE and then click on the Validate This Record button at the bottom or top of the screen The following pop up box will appear Microsoft Internet Explorer 2 In order to validate this mother and baby changes must be saved Do vou wish bo save the changes vou have made so Far Click OK and you will be taken directly to the validation screen The validations are grouped according to the field in which they occur ie Labour and Delivery Baby Details Mother Discharge Post Natal USER KENNED Y amp HEALTH GLD GOV AU MEAS Queensland Government Version v3 0 2 Queensland za Password Logout Mother Record Labour Record Baby s Birth Details Baby s Postnatal Record azaz Moter pz lt b gt Mother Detail Validations i gt lt Ib EHE e BAHR Mother wo lt b gt Previous Pregnancy Vaidations e lt b gt Previous Pregnancy Vaidations e lt ib gt EME po e sl 2509 um ee ww emm am wa mre um ee e o deme mee _ gem umm ue quee we o ew emmenmmeem e oen ea emp uat ma MAR TURF You may edit the record by clicking on e Edit bu
33. Neonatal Morbiditi sapis ite Respiratory distress Other specify Any Neonatal Treatment Not Stated Admiceinn ICH Not Stated Date of Issue 1 7 2011 Page 86 PRINT PREVIEW EN To print click on the printer in the top right corner of the screen QUEENSLAND PERINATAL DATA COLLECTION MOTHER AND BABY REPORT MR63D The footer of the printed mother s and baby s record contains e Mother s surname Mother s first name Mother s UR Mother s date of birth Baby number eg baby no 1 baby no 2 Baby UR Record not validated if applicable Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 87 VALIDATE DATA 6 VALIDATE DATA From the Main Menu screen Click Validate Data This can also be accessed from all other screens Q UEENSLAND PERINATAL DATA USER COLLEEN MORRIS amp HEALTH GLD GOV AU N Queensland Government COLLECTION PORTAL Version v2 0 NAMBOUR HOSPITAL Main Menu User Accounts Welcome to the Queensland Health Perinatal Data Collection Web Portal Your last successful login was on 26 AUG 2009 at 10 42 AM Your last unsuccessful login was on 25 AUG 2009 at 6 03 PM Main Menu O You have access to the following facilities CABOOLTURE HOSPITAL NAMBOUR HOSPITAL row s 1 2 of 2 In the Select Facility field if your hospital is not displayed click on the drop down box then select the facility hospital you wish to validate In
34. PRINT PREVIEW 86 6 VALIDATE DATA 88 7 ARCHIVE MOTHERS 94 8 MONTHLY BIRTH REPORTS 95 9 IMPORTANT POINTS TO REMEMBER 97 Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 3 INTRODUCTION EU 1 INTRODUCTION 1 1 BACKGROUND Welcome to the Queensland Perinatal Data Collection PDC Online Form This manual has been designed as a user friendly document It is structured to lead you through some of the frequently used processes of the PDC Online Form step by step providing you with the ability to successfully operate the application and reference its functions For a full description and definition of all the data items collected as part of the Queensland Perinatal Data Collection PDC users should refer to the Manual of Instructions for the completion and dispatch of the Perinatal Data Collection Form The PDC Online Form will undergo re design and maintenance to existing functions from time to time The user manual will be reviewed annually therefore information in this manual may change to describe new functionality and new pages may be included Please contact the Data Collection Coordinator or the Principal Data Collection Officer in the Data Collections Unit for all discrepancies within this manual 1 2 SCOPE The Perinatal Data Collection includes all live births regardless of gestation and weight and stillbirths of at least 20 weeks gestation and or at least 400 grams in weight Neonatal morbidity information
35. RD EU If a mother has a second degree tear as well as an episiotomy the following field will appear The most severe condition of the Perineum following delivery Episiotomy es v Please state which came first episiotomy or tear 2nd degree lacerated Select W When second degree tear is selected the Perineum field will stay at 2 degree laceration The most severe condition of the 2nd degree lacerated Perineum following delivery Episiotomy es Ww Please state which came first eii Jnd degree tear episiotomy or tear When Episiotomy is selected the Perineum field will change to Episiotomy and the field Which came first disappears The most severe condition of the ge Epistatom vi Perineum following delivery 7 Episiotomy Yes v If the mother had any labour and delivery complications click Yes and enter the Complications tree The white text expands to reveal more specific conditions when the curser is placed over the 5 Fetal heart rate anomaly Meconium liquor Fetal heart rate anomaly and meconium liquor Non reassuring CTG Type Unknown Other specify Click on the black text condition a hand icon will appear over your selection Select the appropriate labour and delivery complications These conditions will appear on the right hand side of the Screen Selected Delivery Complications O721 Primary PP
36. SS DOB INDUCTION OTHER UR 16713115 ADMISS 01 MAR 2008 DOB 05 MAR 1987 Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 24 CREATE SEARCH RECORD Search using Mother s surname e the mother s full surname in the Surname field e Click Find e results of your search will be listed below Surname Search Results Example USER EIDSYOLD_NUM HEALTH QLD GO Y AU Queensland Government Version 1 04 Queensland Health All Accessible Facilities Create New Mother Select SIMPSON Y O O f Find Est 00500401 SIMPSON MARG 19 JUL 2007 01 JAN 1980 HOPEVALE MEDICAL CENTRE Es 06500402 simpson LiSA 11 JUL 2007 23 JUN 1984 HOPEVALE MEDICAL CENTRE E 06500403 SIMPSON MAGGIE JEAN 17 JUL 2007 19 JUL 1981_ HOPEVALE MEDICAL CENTRE Search using Wildcard in conjunction with the first letter of the Mother s surname This will list all records commencing with the 1 letter s of the surname within the facility you are accessing e the first letter s of the surname followed by 96 e Click Find e The results of your search will be listed below Wildcard Surname Search Results Example Click to Sort by uname em 44444 Y veTHons aoan ARAMAC HOSPITAL ra No 88888894 INDUCTION METHODS TEST 02 JAN 2009 12 MAR 1980 ARAMAC HOSPITAL Data Collections Unit PNO User Manual Date of Issue
37. a new baby Validate This Record p e record at any stage throughout pregnancy and To add a baby or view amend the Labour Birth or Postnatal details see below for more detailed information oe regarding specific buttons The Baby Details section on the Mother Details screen allows birth details to be accessed after the baby UR and or date of birth has been entered and saved ie there is a record available for the baby _ Edit Baby Birth Details Edit Baby Birth Details Edit Postnatal Adds a new baby record This field appears once Mother s Add New Baby demographic details have been entered and saved To view or amend the mother s labour details opens the Edit Labour Labour and Delivery Screen Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 58 CREATE SEARCH RECORD EU BUTTONS ACTIONS BY CLICKING BUTTONS To view or amend the baby s details opens the Baby Edit Baby Birth Details Birth Details Screen To view or amend Postnatal and discharge details opens Edit Postnatal the Postnatal and Discharge Details screen Takes you directly to Postnatal Discharge Details screen for baby details and maternal puerperium complications and procedures Multiple Births Use drop down box in Change Baby field to switch between babies rum C Select URN 24968765 Baby 2 DOB at Indicates you are in the Labour and Delivery screen You can also clic
38. aby at deliveryllaw apgars Antibiotics prophylactic RDSihyaline membrane disease TTMiretained fetal lung fluid Grunting nasal flaring Chest recession Olther specify Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 70 CREATE SEARCH RECORD Click on the black text condition a hand icon will appear over your selection Only 1 selection can be made The condition will appear underneath the Reason for Admission to ICN SCN Was Baby admitted to ICN SCN Yes v days SCN i2 days Reason for Admission to ICN SCN Reason Respiratory distress TI Niretained fetal lung fluid If Other specify is selected a text box will appear This is a mandatory field and must be completed Reason for Admission to ICN amp CM Reason Respiratory distress Other specify Reason ICN SCN Other Stridor If there is more than one reason for admission to ICN SCN enter the most severe reason in this field and enter the other reasons in the neonatal morbidity or congenital anomaly field SAVE Congenital Anomaly A Yes response will prompt the Cong Anomalies button to appear Click the Cong Anomalies button Choose a Congenital Anomaly tree will appear Choose a Congenital Anomaly Selected Congenital Anomalies Collapse All Expand All Reset Tree Back To Baby select Position and Status foreach Congenital No Congenital
39. after three unsuccessful attempts at logging on Contact your Primary User Deputy User or PDC contact to unlock your account You will then receive a new system generated email containing a new password First time Users are e required to change their password with their initial logon e the new password must be a minimum of 8 characters with at least one number Users must not e Write down their password e Tell other persons their password If your password becomes compromised then you should immediately change your password The PDC Online form has an 8 minute lock out If the system is left unattended for 8 minutes you will automatically be locked out Any unsaved data will be lost when you log back on 16 ONLINE FORM The PDC online form is an electronic version of the current MR63D A mother can be entered and details updated at any stage throughout her pregnancy and birth There are currently three main screens to the form 1 Mother s details which contains demographic information previous pregnancy history her current pregnancy information and discharge details 2 Labour and delivery details relating to both mother and baby 3 Neonatal details and discharge information for baby and postnatal details for mother The record can also be updated saved and validated at any time throughout the pregnancy and birth To reduce the number of validations prior to each extract it is advisable to validate her record onc
40. ails screen You can also click on the 1 Labour and Delivery or 3 Postnatal and Discharge Details links to open the relevant Screen Indicates you are in the Postnatal and Discharge Details screen You can also click on the 1 Labour and Delivery or 2 Baby Birth Details links to open the relevant Screen Click in here to enter mother s discharge status discharged transferred died discharge date early discharge program and details relevant to postnatal follow up Enter the mother s esta Sects Discharge al e Separation Type eg discharged e Discharge Date Discharged J31 JUL 2009 e Early Discharge Program The following fields are for hospital use only Pap Smear follow up required GDM follow up required Notes any details relevant to either mother and or baby eg physio for talipes Lactation Consultant Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 65 CREATE SEARCH RECORD To enter amend the baby birth details click on the Edit Postnatal button on the Mother s Details screen or click the Postnatal and Discharge Details link from the Labour and Delivery or Baby Birth Details screens THE POSTNATAL AND DISCHARGE DETAILS SCREEN WILL NOW BE OPEN QUEENSLAND PERINATAL DATA COLLECTION LAUREN_KENNEDY HEALTH QLD GOV AU dh Change queensiana Government PORTAL version Password Logout CABOOLTURE HOSPITAL Baby Back to Mother Can
41. al password change you can change your password at any time However every 3 months you will be prompted and required to change your password e Passwords are case sensitive i e upper case or lower case so take notice of whether you have the Caps Lock on UPPER CASE or off lower case e Passwords must be at least 8 characters long e Passwords must be a combination of characters and numbers Data Collections Unit PNO User Manual Date of Issue 1 7 201 1 Page 13 ACCESS To change your password at any other time click on Change Password Q T E E N S LA N D p N AT A L D AT A WISER COLLEEN _MORRISMiHEALTH GLD GOY ALI Chana Version v2 0 COLLECTION PORTAL Password Lonout ar Accounts Welcome to the Queensland Health Perinatal Data Collection Web Portal Your last successful login was an 21 AUlG Z2008 at 3 33 Your last unsuccessful login was an 14 AUG 2009 at 2 35 PM Main Menu Options e In the Change Your Password field type your new password e In the Confirm Password field retype your new password In the Lost Password Recovery Question enter your lost password question and answer Click Save All Change Your Password Changing Password for user COLLEEN_MORRIS HEALTH OLD GOY AU Mew Password eessssssessess Confirm Password eeseseessescecss Save All Cancel Lost Password Recovery Question Enter a Lost Password Question and Answer which will
42. assist you should you forget your password Please note you must enter BOTH a question and answer in order to continue using this application Lost Password Question what is my first name Answer colleen Save Question Answer Only Cancel You will get an error message if e Your password has less than 8 characters numbers Your password is not a combination of characters and numbers e You do not confirm your new password e Your New Password and your Confirm Password are different If an error message occurs re enter the passwords again and click Save AIF THE MAIN MENU SCREEN WILL NOW BE OPEN Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 14 ACCESS SER MORRISZOHEALTH GLD GUNV ALI Version v2 0 IN QUEENSLAND PERINATAL DATA COLLECTION PORTAL Louout Main Menu User Accounts Welcome to the Queensland Health Perinatal Data Collection Web Portal Your last successful login was an 21 ALlG 20 098 at 3 33 PM Your last unsuccessful login was 14 ALlG Z2008 at 2 35 Main Menu Options visible to Deputy and 1 Primary Users EN You have access to the following facilities CABOOLTURE HOSPITAL These fields are only NAMBOUR HOSPITAL vente d Taa 2 1 4 Security Question A security question and answer has been set up in case you have forgotten your password Itis important that this be changed to a more personal question and answer
43. ations by clicking on the Edit button or the Mother Record button You will be returned to the Mother screen where the amendments can then be made and saved The Edit button will take you directly to the specific field Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 45 CREATE SEARCH RECORD The validation report may be printed by clicking on the Printer Friendly tab QUEENSLAND PERINATAL DATA COLLECTION MOTHER AND BABY REPORT MR63D VALIDATION LOG Alli Mother SMITH MELISSA SALLY Facility CABOOLTURE HOSPITAL MAY CABOOLTURE c 2009 HOSPITAL O7 MAY 2009 222098 SMITH Mother INFO Present Pregnancy Validations MAY CABOOLTURE SER 5 af 2008 HOSPITAL 07 2009 222098 SMITH Mother ERROR What was the mother s gestation atthe first antenatal visit MAY CABOOLTURE MAV Did the mother smoke at all during the first 20 weeks of 2008 HOSPITAL 07 2009 222098 SMITH Mother ERROR pregnancy MAY CABOOLTURE 2009 HOSPITAL D7 MAY 2008 222088 SMITH Moter ERROR Did the mother smoke at all after 20 weeks of pregnancy MAY CABOOLTURE p NDS 2009 HOSPITAL 07 2009 222098 SMITH Mother INFO Mother Discharge Validations mI MAY CABOOLTURE m MAY TH RROR H m m 2009 HOSPITAL 07 2009 222098 SMI Moter ERRO ow was the mother separated from this facility This will enable multiple validations to be am
44. cel Delete Save Validate This Record Report Print Preview Mother s Name BAHR JULIE ANN Baby No 1 Baby Details Screens 1 Labour and Delivery 2 Baby Birth Details Date of Birth 11 MAR 2010 Postnatal and Discharge Details Change Baby 2 Rs Post Natal Details Baby Discharge Did the baby have any F Neonatal Morbidities Neonatal Screening date Did the baby have any v Use Calendar button Neonatal Treatment to select date Discharge Weight rams Was Baby admitted to ICN SCN v g Does the newborn have a 4 REDE HAN Congenital Anomaly Use Calendar button to select date Separation Type v Mother Discharge Report Mother Specific Discharge Details Did the baby receive any fluid at any time from birth to discharge Did the mother have any J i i i Feel Complications Did the baby receive any Did the mother have any J fluid 24hr prior to discharge Puerperum Procedures Discharge Status Discharged Transferred To rem 14 2010 Early Discharge Program Code To change between babies in a multiple birth click on the drop down arrow in the Change Baby field PERINATAL DATA COLLECTION LAUREN_KENNEDY HEA PORTAL Version v3 0 2 BOOLTURE HOSPITAL EE B al Save 2 t Print Preview Mother s Name BAHR JULIE ANN Baby No 1 Baby s UR 14444 Date of Birth 1 yag 2010 s Use Calendar button to select quate
45. cify hammer toel Position Right 2 Status Confirmed When entering details in the Other specify field ensure you SAVE the entry before clicking Back To Baby Others Cancel Delete ED Delete Chromosomal syndrome tisomy Other specify Turner s Position Mot Applicable v Status Confirmed v If you wish to delete the Other specify entry Tick and click Delete Others 1 Delete Chromosomal syndrome trisomy Other specify Turner s Position Hot Applicable v Status Confirmed Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 73 CREATE SEARCH RECORD EU The Position may not be applicable for all congenital anomalies that are reported eg Syndromes Gastroschisis PDA neural tube defects If the Position is left at Not stated a validation will be generated If the Status is left at Not stated Unknown a validation will be generated After completing your selection s click Back to Baby Click on the cross to delete selection Code 02100 Cardiac condition VSD Not Confirmed Applicable AE Hip condition Dislocated hip asso ton conte e 4 2 10 MOTHER DISCHARGE REPORT Two sections need to be completed before discharging a mother e Mother Discharge Report puerperium complications puerperium procedures e Mother Discharge discharge status date of discharge early d
46. creen allows birth details to be accessed after the baby UR and or date of birth has been entered and saved ie there is a record available for the baby Edit Baby Birth Details Edit Postnatal Edit Labour Edit Baby Birth Details Edit Postnatal Adds a new baby record This field appears once Mother s Add ew Baby demographic details have been entered and saved To view or amend the mother s labour details opens the Edit Labour Labour and Delivery Screen Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 47 CREATE SEARCH RECORD EU BUTTONS ACTIONS BY CLICKING BUTTONS To view or amend the baby s details opens the Baby Birth Edit Baby Birth Details Details Screen To view or amend Postnatal and discharge details opens Edit Postnatal the Postnatal and Discharge Details screen Takes you directly to Postnatal and Discharge Details screen for baby details and maternal puerperium complications and procedures Multiple Births Use drop down box in Change Baby field to switch between babies C Select URN 24968765 Baby 2 DOB at Indicates you are in the Labour and Delivery screen You can also click on the 2 Baby Birth Details or 3 Postnatal and Discharge Details links to open the relevant screen Indicates you are in the Postnatal and Discharge Details screen You can also click on the 1 Labour and Delivery or 2 Baby Birth Details links to open the rel
47. ct Data Reports USER COLLEEN_MORRIS HEALT Queensland Government Version v2 0 Jveensiard Health NAMBOUR HOSPITAL v Create New Mother Select Monthly Births Report Ensure the selected facility is correct The report identifies any discrepancies between The number of mothers giving birth The number of babies born and discharged The number of mothers admitted and discharged Records with outstanding validations Records completely validated Mothers extracted Date records extracted Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 95 MONTHLY BIRTH REPORTS USER COLLEEN MORRIS amp OHEALTH GLD GOV AU Queensland Government Version 1 14 32 eensiard Meath ARAMAC HOSPITAL gv Period Not Period Not March Period Not 2009 Extracted Yet February Period Not 2009 Extracted Yet January 3 Period Not 2009 Extracted Yet December Period Not 2008 Extracted Yet November Period Not 2008 Extracted Yet October Period Not 2008 Extracted Yet 0 0 0 0 0 0 0 0 September Period Not 2008 Extracted Yet Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 96 IMPORTANT POINTS TO REMEMBER 9 IMPORTANT POINTS TO REMEMBER e The information collected in Perinatal Online is exactly the same as the information collected on the paper MR63D e Perinatal Online consists of three screens o Antenatal screen mothers discharge details at the bottom of this screen o Labour
48. de field to remove highlight Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 97
49. ditions relevant to this pregnancy These conditions will appear on the right hand side of the screen Click on the cross to delete selection Back To Mother Code Medical Condition Q 509 E282 Polycystic ovary syndrome If either Thrush or Herpes Genital is selected these conditions will appear twice due to the coding standards of ICD 10 AM Code Medical Condition Code Medical Condition Herpes Genital active during this pregnancy M770 Herpes Genital active during this pregnan Wa ems NT Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 43 CREATE SEARCH RECORD EU If the specific condition is not listed but can be included with a condition already identified select Other specify from that specific field Enter the condition in free text If there is more than one condition that needs to be entered here separate them with a comma Save before clicking Back to Mother stress incontinence small left kidney If the specific condition cannot be included in any of the conditions already identified select Other from the bottom of the tree Enter the condition in the free text field Ensure you Save the entry before clicking Back to Mother gt Hypertension gt Mental Health co Obesity If you change a selection from Yes to No the following pop up box will appear Click OK to continue or Cancel
50. e 1 7 2011 Page 76 CREATE SEARCH RECORD Puerperium Procedures e Yes response will prompt Procs And Opers button to appear TT Did the mother have any ves Procs and Puerperum Procedures Discharge Status Transferred 7 7 bal Click the Procs And Opers button Choose a Puerperium Procedure tree will appear Choose a Puerperium Procedure Selected Puerperium Procedures Collapse All Expand All Reset Tree Hack To Baby Click on a tree node to select a value Puerperium Procedures records selected hyomectomy during caesarean Others Patch Cancel Delete Save EM of cyst af Barthalin s gland Others selected Repair of bladder v v v v v Other specify The white text expands to reveal more specific conditions when the cursor is placed ovel Repair af bladder Blood Transfusion whole blood Blood Transfusion packed cells Blood Transfusion platelets Blood Transfusian plasma B Transfusion expander Haemacel Other specify EN EE Click on the black text condition a hand icon will appear over your selection Your selection s will reappear the right hand side of the form in Selected Puerperium Procedures Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 77 CREATE SEARCH RECORD Click if you wish to delete the reason
51. e information has been entered in each screen eg validate the labour and delivery section of the form after her birth and prior to transfer to postnatal ward Records are unable to be submitted with any blank fields If information is unknown eg apgars with a BBA please contact PDC Data Collections Unit PNO User Manual Date of Issue 1 7 201 1 Page 5 INTRODUCTION EU 17 ACCESS REGISTRATION TO PDC ONLINE FORM All users must be registered for access to the PDC Online Form For registration access to PDC Online Form contact the e Primary or Deputy Users of your hospital or e PDC Data Collection Coordinator Data Collections Unit After registration you will receive a notification email see below If you haven t received this email within 24 hours please notify either the PDC Data Collection Coordinator or Nurse Unit Manager The notification email contains e Your username email address e Initial password this password must be changed on your first logon e Link to the PDC Online Form intranet site z Mail From lt COLLEEN_MORRIS HEAL TH QOLD GOV ALI gt Fie Edit View Actions Tools Accounts Window Help Close 4 Gy Forward p 4 i fo e Mail Properties Message Source From cCOLLEEM MORRTISIHEALTH GLD SOY 19 06 2009 2 46 pm To Julie Bahr Subject Access to Queensland Health Perinatal Data Collection Web Portal Sweensland Health Perinatal Data Collection Web Portal julie
52. echanical ventilation IA line Select the appropriate responses Hold the control key to make multiple selections If selecting Other the field must be completed with free text All neonatal treatment selections will be highlighted Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 69 CREATE SEARCH RECORD ICN SCN Was baby admitted to ICN SCN a Yes response will result in the ICN days and SCN days fields appearing where a response must be entered in both fields Was Baby admitted to ICNSCN Yes hal SCN 1 2 days If the baby was admitted to either nursery for less than 24 hours round up and enter as 1 day A Yes response will also prompt the Reason button to appear Click the Reason button Was Baby admitted to ICH SCH YES hal eno days SUM 17 days Reason for Admission to ICH SCH 1 Reasnn Choose a Reason for Admission to ICN SCN tree will appear The white text expands to reveal more specific conditions when the cursor is placed over Choose a Reason for Admission to ICH SCH Expandall ResetTree Collapse BacktoBaby Click on a tree node to select a value ce m premature rupture af membranes Dota far gestational age in uterine growth retardation Boss babyimacrosomia asd aspiration attacks eee of infant of gestational diabetic mother eo of infant of pre existing diabetic mother Disi Es abstinence syndrome Beni b
53. efore clicking Back To Mother amp Hypertension PIH cancel J cerebral If the specific condition cannot be included in any of the conditions already identified select Other from the bottom of the tree and enter the condition in the free text field If there is more than one condition that needs to be entered here separate them with a comma Ensure you Save the entry before clicking Back To Mother cellulitis of leg fractured ankle If you wish to delete any of the Other specify entries Tick Delete box and click Delete v sore legs After completing your selection s click Back to Mother YOU WILL NOW BE BACK AT THE MOTHER S DETAILS SCREEN Complete the antenatal transfer section by selecting e Time of Transfer e Transferred From If the place of transfer is a home birth this can be found under Planned Home Birth PLANNED HOME BIRTH Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 40 CREATE SEARCH RECORD EU 4 2 4 PREVIOUS PREGNANCIES Complete the Previous Pregnancies section using the drop down boxes If you select Yes in Any Previous Pregnancies further fields will appear t stated inadequately described e Either highlight the correct method of last birth or click on Other and the curser will appear in the free text field Enter details e
54. elp gt 2 Search Favorites f dei When the progress bar has finished running save the record Changing Selected Conditions If you wish to change your selection in any field from Yes to No eg antenatal transfer choosing No from the drop down box will result in the following pop up box Microsoft Internet Explorer This will Clear the Antenatal Transfer Fields Please note that any selected code records will be completely deleted from the database but the changes to this Flag will still need to be saved by you Do vou wish to proceed To proceed with the cancellation click OK otherwise click Cancel and the selected conditions will remain Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 34 CREATE SEARCH RECORD EU 4 2 1 CREATE A MOTHER RECORD BUTTONS ACTIONS BY CLICKING BUTTONS Takes you back to Search Create Mother Screen All Cancel information not saved prior to clicking this button will be lost To create a new admission or to search for a mother whose CreatelSearch Mothers details have already been entered Deletes all information from screen Delete i Preview Report prior to printing Report Print Preview iid ie Print Report report should be printed in landscape EE Saves baby UR Number and or date of birth and opens the Edit Proceed Labour screen note this button is only available when entering a n
55. ended without returning to the Validation Log each time Ensure all changes are SAVED before rerunning the validation report Re run the validation report by clicking on Validate This Record The amended validations will have disappeared Continue to run the validation report until all applicable validations have been addressed Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 46 CREATE SEARCH RECORD EU 4 2 6 LABOUR AND DELIVERY DETAILS Takes you back to Search Create Mother screen All information not saved prior to clicking this button will be Cancel lost Deletes all information from screen regardless whether Delete already saved Preview Report prior to printin Report Print Preview PEPON prior to priming Eack to Mother Takes you back to the Mother Details screen Validates record at any stage throughout pregnancy and Validate This Recard birth Print Report report should be printed in landscape H Saves data in current screen Saves baby UR Number and or date of birth and opens the Proceed Edit Labour screen note this button is only available when entering a new baby Validate This Record o record at any stage throughout pregnancy and To add a baby or view amend the Labour Birth or Postnatal details see below for more detailed information PRENNE MER regarding specific buttons The Baby Details section on the Mother Details s
56. etin Us Hec rd Exiractes 7 H Sana irst Hane Second Mame Die of Admission Dae of Un 0E JUN 2000 U1 MAR T08n0 Tenine A A Mather s D lai Due of indie Place of ARAMAC HOSPITAL Uani Hessdence Tagbanh og Low Postcode AUSIT POSI SITE Sise COuaanzisxnid 5 Deunry of celert E Sae Select Marital Seleri others Accommodation Salis sec 4 2 2 CURRENT MOTHER In the Mother field enter the following details in the appropriate boxes e Surname if surname consists of two names enter without a space between them ie Ta Tam is entered as Talam First Name e Second Name e UR Number e Date of Admission may be left blank if mother is to be admitted at a later date e Mother s Date of Birth e Estimated Is the mother s date of birth estimated select either Yes or No Click Save Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 37 CREATE SEARCH RECORD Mother Id 45 Record Validated Mo Record Extracted Mo Surname First Name Second Name RUBBLE BETTY Date of Admission Date of Birth UR No E g O3 JUM 2009 e g 01 MAR 1980 Estimated 78987698 01 APR 2009 02 1892 maf Once saved the following buttons will appear p Cancel Create Search Mothers Report Print Preview 2 Save LET Mew Baby i ERU D EAE RS pm CR z i Bab
57. evant screen Indicates you are in the Baby Birth Details screen You can also click on the 1 Labour and Delivery or 3 Postnatal and Discharge Details links to open the relevant screen Takes you to the top of the screen Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 48 CREATE SEARCH RECORD EU If this is a multiple birth click Add New Baby according to the number of babies born eg twins click twice to create two baby records Add New Baby If an extra baby is added by mistake click on the Edit Labour tab of this baby to enter the Labour and Delivery screen details Click Delete BacktoMother Cancel Delete Report Print Preview Validate This Record The following pop up box appears Microsoft Internet Explorer 22 Would you like to perform this delete action Click OK and the extra baby record will be deleted Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 49 CREATE SEARCH RECORD EU To enter amend the baby birth details click on the Edit Labour button on the Mother s Details screen Edit Baby Birth Details The following screen will appear Back to Mother Proceed ENTER BABY UR OR DATE OF BIRTH AND CLICK PROCEED For all live born babies e Enter the baby s UR No e Click Proceed For all stillborn babies not allocated a UR number e Enter the baby s date of birth e Click Proceed Data Co
58. ew baby Validates record at any stage throughout pregnancy and birth To add a baby or view amend the Labour Birth or Postnatal details see below for more detailed information regarding specific buttons The Baby Details section on the Mother Details screen allows birth details to be accessed after the baby UR and or date of birth has been entered and saved ie there is a record available for the Edit Labour baby Edit Baby Birth Details Edit Postnatal Edit Labour Edit Baby Birth Details Edit Postnatal Adds a new baby record This field appears once Mother s And New Ba demographic details have been entered and saved To view or amend the mother s labour details opens the Labour Edit Labour and Delivery Screen To view amend the baby s details opens the Baby Birth Details Edit Baby Birth Details Screen To view or amend Postnatal and discharge details opens the Edit Postnatal Postnatal and Discharge Details screen Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 35 CREATE SEARCH RECORD EU BUTTONS ACTIONS BY CLICKING BUTTONS Mother discharge details entered here e Separation type discharged died remaining in Baby Specific Discharge Details transferred e Discharge date Early discharge program Transferred ENSIN The following fields are for hospital use only TS e Pap smear follow up e GDM follow up e N
59. ew the print preview Cancel lt is preferable to print after the validation process is complete These may then be distributed according to hospital policy eg filed in mother and baby charts Report Print Preview tab is situated on the Mother s screen the Labour and Delivery screen and the Postnatal screen Report Print Preview The report will appear in the format below To access the mother s report click on the Mother s Report tab To access the baby s labour record click on the Baby s Labour Record tab To change between baby records with multiple births click on the drop down arrow in the Change Baby field other Paty sex Fema Total 1 min Apgar Score p 0 Mothers Report 47 Change Baby URN 43786387 Baby 2 1 DOB Mon 06 APR 2009 at 233 Baby Ho 03788387 Labour and delivery Intended Place of Birth Hospital OerAdwiPxeof nh Remo Mormduon Presentation omer ether irmmemoas Reason for Forceps vacuum Reason for Caesarean Cervical prior to Caesar Thie Water Rirth Planned Data Collections Unit PNO User Manual Total 5 min Apgar Score 0 Resuscitation Performed ne Resuscitation Options tine oS CedpWRes a Hepatitis B Vaccinated for Hepatitis B Postnatal details Any Neonatal Morbidity Yes
60. her ERROR What was the mother s gestation at the first antenatal visit 1 2 3 E s oum S RN CN Bs orem nee s ALL CHANGES MUST BE SAVED From the bottom of the Printer Friendly screen click on the field you wish to return to Main Menu sSearchiCreate Mother Archived Mothers Validate Data Extract Uata Reports Clicking on the back arrow in the top tool bar will take you back to the Validation Log where you can then select e Mother Record e Baby sLabour Record e Baby s Postnatal Record File Edit View Favorites Tools Help ud ig e When re running the amended validation report these validations will have disappeared mM A A i If this is a multiple birth the baby number twin 1 or twin 2 is displayed in the Baby No column APR EMERALD Did the mother have any puerperium procedures or 2008 HOSPITAL EE didis ERROR operations after giving birth to this baby APR EMERALD _ TEMERE EN CU 32131 Ja INFO Baby Discharge Validations ow was the baby separated from this facility Edit ndis Teide 32131 MORRIS 1 ERROR H the bab ted fi this facility APR EMERALD Did the baby receive fluid in the 24 hours prior to APR EMERALD Did the baby receive fluid at any time in the birth APR EMERALD 1 i xs 2009 HOSPITAL 32131 INFO Baby Discharge Validations A ntended Place
61. her discharged through an early discharge programme P OPEM 16 SEP 2007 65463213 SYDNEY Mother ERROR How was the mother separated from this facility IEEE S MM E essa svoney 1 ERROR Was the baby s fetal scalp pH measured ge S57 808900 t6 8eP 2007 65463213 svonev 1 ERROR Miete is remaining in but has a discharge date Please confirm baby s separation After identifying the relevant validations that require editing return to the mother s record to amend the validations by clicking on the Edit button Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 91 VALIDATE DATA Printing the Validation Log When amending multiple validations it is recommended you print the Validation Log as this will save you time from having to re run the validation report each time you amend a field Click Printer Friendly The report will now be in a format that can be printed QUEENSLAND PERINATAL DATA COLLECTION MOTHER AND BABY REPORT MR63D VALIDATION LOG Mother SMITH MELISSA SALLY Facility CABOOLTURE HOSPITAL s imr oromon xm ume emm tcp po EE MEN HDI IE II OM ERN s isque om ue emm rennen e If this is a multiple birth the baby number twin 1 or twin 2 is displayed in the Baby No column os soma sm worms iom sooo Pm soe not aae n os Sosa qnm quens eme
62. ick on the appropriate condition Expand All ResetTree Collapse All Backto Baby gt Reason for induction Tree gt Antibodies matemal gt Antepartum haemorrhage gt Diabetes gt False labour Multiplicity gt Hypertension PIH gt Preamature rupture of membranes Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 52 CREATE SEARCH RECORD You will automatically be taken back to the main Labour and Delivery screen with the selected condition displayed If there is more than one reason select the most severe and enter the remainder in Medical Conditions or Pregnancy Complications Induced Reason The remaining field relevant to induction of labour Which methods were used will appear when Methods Used is Yes If necessary click on Other and enter free text in the field provided Induced Reason JE s is nd Artificial rupture of membranes Prostaglandins Other Not stated unknown gt HOMEOPATHIC If there are placental abnormalities selecting Yes will result in the Options field appearing Click on the correct response or click on Other and enter free text in the field provided Battledore Bipartite Circumvallate or Velamentous Cord Insertion Succenturiate lobe j Other specify Data Collections Unit User Manual Date of Issue 1 7 2011 Page 53 CREATE SEARCH RECO
63. ield in which they occur ie Labour and Delivery Baby Details Mother Discharge Post Natal zx ES ae __ USER LAUREN_KENNEDY HEALTH QLD GOV AU Queensland Government Version v3 0 2 Queensland Health ec Logout Mother Record Labour Record Baby s Birth Details Baby s Postnatal Record MAR CABOOLTURE 11 MAR 2010 HOSPITAL 3010 122112 BAHR Moter wo lt b gt Mother Detail validations lt w gt Mother Detail Validations h Mother s address of usual residence is GNI valid at BAHR Mother ERROR the Baby s date of birth Please checkthe locality 2010 HOSPITAL 2010 postcode and state MAR CABOOLTURE 11 MAR 2010 HOSPITAL 3010 122112 WR Moter wo lt b gt Previous Pregnancy Validatons 1 gt Previous lt b gt Previous Pregnancy Vaidations 1 gt xlh MAR CABOOLTURE 11 MAR What was the method of delivery of the mother s last foxy 2010 HOSPITAL 2010 142112 BAHR ERROR live or still birth a MAR CABOOLTURE 11 MAR MAR CABOOLTURE 11 MAR E 2010 HOSPITAL 2010 122112 BAHR INFO lt gt Labour and Delivery Validations b MAR CABOOLTURE 11 MAR 9 Edit 2010 HOSPITAL 2010 122112 BAHR ERROR Did the mother have CTG in labour E ms anre Due me i em nemmeno mass aaa aerem qum fon m mul ur
64. ischarge program section 4 4 4 Complete the Mother Discharge Report using the drop down boxes and free text where applicable This field is found on the Postnatal and Discharge Details screen Mother Specific Discharge Details Puerperium Complications A Yes response will prompt Puerperium Comp button to appear Mother Specific Discharge Details ves PuemerumComp Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 74 CREATE SEARCH RECORD Click the Puerperium Comp buiton Choose a Puerperium Complication tree will appear Selected Puerperium Complications Collapse All Expand All Reset Tree Back Ta Baby Click an a tree node to select a value Choose a Puerperium Complication Mo Puerperium Complication records selected Fost natal depression Others Haematoma of pelvis Cancel Delate secondary PPH Othare selected Spinal headache UTI infection Bod Thrombophlebitis DVT Haemorrhoids Haematoma of wound anaemia Urinary incontinence Retention of urine Other specify The white text expands to reveal more specific conditions when the cursor is placed over Retention of urine Essential Hs mild e FIH moderate Other specify FIH severe Other specifi Click on the black text condition a hand icon will appear over your selection Your selection s will reap
65. k on the 2 Baby Birth Details or 3 Postnatal and Discharge Details links to open the relevant screen Indicates you are in the Postnatal and Discharge Details screen You can also click on the 1 Labour and Delivery or 2 Baby Birth Details links to open the relevant screen Indicates you are in the Baby Birth Details screen You can also click on the 1 Labour and Delivery or 3 Postnatal and Discharge Details links to open the relevant screen Takes you to the top of the screen To enter amend the baby birth details click on the Edit Baby Birth Details button on the Mother s Details screen or click the Baby Birth Details link from the Labour and Delivery or Postnatal and Discharge Details screens Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 59 CREATE SEARCH RECORD THE BABY BITH DETAILS SCREEN WILL NOW BE OPEN QUEENSLAND PERINATAL DATA COLLECTION User LAUREN_KENNEDY HEALTH QLD GOV AU NN Queensland Government PORTAL Version v3 0 2 l CABOOLTURE HOSPITAL Baby Back to Mother Cancel Delete Save Validate This Record Report Print Preview Baby Details Screens Mother s Name BAHR JULIE ANN Baby No 7 1 Labour and Delivery Baby s UR No 14444 gt Baby Birth Details Date of Birth 11 MAR 2010 3 Postnatal and Discharge Details Change Baby Select v 10622 Baby Birth Details Indigenous Status Select v Time of birth e g 2330 Birthweight gra
66. lect Other specify from that specific field Enter the condition in the free text field and Save before clicking Back to Mother Baby t Mental Health Save obsessive compulsive disorder e lf the specific condition cannot be included in any of the conditions already identified select Other from the bottom of the tree and enter the condition in the free text field If there is more than one condition that needs to be entered here separate them with a comma Ensure you Save the entry before clicking Back to Mother Baby e Delete If you wish to delete the Other specify entry Tick the Delete box then click Delete w Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 31 CREATE SEARCH RECORD Date fields The same process is followed when completing all date fields throughout the form The calendar will default to the current date The Estimated Date of Confinement is the only date that can be in the future date Dates are entered by clicking on the calendar button beside the date field The keyboard can not be used to enter a date directly into the field e Inthe calendar box that appears select the year by clicking on the drop down arrow in the year field then click on the year E Calendar Microsoft Inte E3 M September 200 2 2012 fre he po 2 bs Calendar Microsoft Inte E
67. lick on Favourites in the menu tool bar at the top of the screen Main Menu Micrasoft Internet Explorer provided by Queensland Health File Edit Favorites Tools Back i2 Jj Search 5 2 Favorites Address http fforaperitest au 779 7 plslperial EestjF p2144 1 338475248 702813 WISER COLLE Queensland Government Version v2 0 Lumensland Health e Click on Add to Favourites Main Menu Microsoft Internet Exple Edit View Adda to Favori h Esel i up box will appear e Change the name Mothers Details to the name PDC Online Form Mothers Details Microsoft Internet Explorer provided by Queensland Health Internet Explorer will add this page to your Favorites list USER EID SW Make available offline Customize Version 1 04 Mee 8 Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 9 ACCESS e Click OK The link will now appear in your favourites File Edit View Favorites Tools Q O x 24 Address http foraperitest co health x F Add 5 Organize Links MedlinePlus Medical Encyclopedia Ones eBulletin Forms The link may now be saved to 1 the desktop if you always use the same computer 2 your drive if you use many computers To save the link to
68. llections Unit PNO User Manual Date of Issue 1 7 2011 Page 50 CREATE SEARCH RECORD THE LABOUR DELIVERY AND BABY DETAILS SCREEN WILL NOW BE OPEN QUEENSLAND PERINATAL DATA COLLECTION yg PORTAL versi CABOOLTURE HOSPITAL NN Queensland Government Queensland Baby Back to Mother Cancel Delete Save ae SSS CO amma Mother Id 452 Validate This Record I Report Print Preview Mother s Name BAHR JULIE ANN Baby No 1 Baby s UR No 14444 Baby Details Screens 1 Labour and Delivery 2 Baby Birth Details 3 Postnatal and Discharge Details Use Calendar button to select date Change Baby Select v Id 622 Labour and Delivery Intended Place of Birth at onset of labour Hospital Actual Place of Birth Hospital v Onset of Labour Spontaneous v Were methods used to a induce or augment labour Enter 99 to indicate Not Stated Unknown in the following fields Membrane Ruptured m penis 0 Days 1 Hours 30 Minutes Length of labour 1st Stage 0 Hours 30 Minutes Length of labour 2nd Stage 0 Hours 10 Minutes Presentation At Birth Vertex v Method Of Birth Lower Segment Caesarean Section v Reason for Caesarean Reason Cervical Dilatation priorto caesarean were antibiotics received at the time of caesarean section Was this a Water Birth No v Select v Select v Placental State Complete Membranes Complete v If this i
69. ls see below for more detailed information a regarding specific buttons The Baby Details section on the Mother Details screen allows birth details to be accessed after the baby UR and or date of birth has been entered and saved ie there is a record available for the baby Edit Postnatal Edit Labour Edit Baby Birth Details Edit Postnatal Adds a new baby record This field appears once Mother s Add ew demographic details have been entered and saved To view or amend the mother s labour details opens the Edit Labaur Labour and Delivery Screen Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 64 CREATE SEARCH RECORD EU BUTTONS ACTIONS BY CLICKING BUTTONS Edit Baby Birth Details To view or amend the baby s details opens the Baby Birth Details Screen To view or amend Postnatal and discharge details opens Edit Postnatal the Postnatal and Discharge Details screen Takes you directly to Postnatal and Discharge Details screen for baby details and maternal puerperium complications and procedures Multiple Births Use drop down box in Change Baby field to switch between babies Select URN 24968765 Baby 2 DOB at Indicates you are in the Labour and Delivery screen You can also click on the 2 Baby Birth Details or 3 Postnatal and Discharge Details links to open the relevant Screen Indicates you are in the Baby Birth Det
70. mplications If there is more than one reason for admission to ICN SCN select the most severe and record the remaining conditions in Neonatal Morbidities or Congenital Anomalies Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 29 CREATE SEARCH RECORD Selection Trees When Yes is selected in certain fields a tab appears Medical Conditions e Upon entering this tab a Tree appears listing the most commonly reported conditions in this field Collapse All Expand Al ResetTree BackTo Mother Click on a tree node to select a value Medical Condition Medical Conditions Tree G439 Migraines Cardiac condition gt Coagulation defects gt Diabetes Mellitus Pre existing i gt Drug use e The white text expands to reveal more specific conditions when the cursor is placed over gt Cardiac condition e Click on the black text condition a hand icon will appear over your selection e Your selection s will appear on the right hand side of the form e All reasons should be selected Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 30 CREATE SEARCH RECORD EU Back To Mother Click on the red X to remove the Code Medical Condition selection M71 Cardiac condition SvT E282 Polycystic ovary syndrome 3 e lf the specific condition is not listed but can be included with a condition already identified se
71. ms Gestation Clinical assessment at birth Head Circumference at Birth Birth Length Select em Select weeks Select days Select em Plurality Select v Sex Select v Born Alive Select Was Resuscitation of the new born performed Select a Urine Select v Meconium Select Cord pH Select Vitamin Kifirst dose Select v Hepatitis B Vaccination birth dose Select v Validate This Record Save Top Complete the Baby Details section using the calendar the drop down boxes and free text when applicable Baby Details Date of Birth e g 10 08 HA Time of birth e g HHMI 2330 Birthweight grams Gestation Clinical assessment at birth Head Circumference Select weeks em Birth Length Select rcm Plurality Select Sex Select w Born Alive Select Av Was Resuscitation w new born perfarmaed Urine Select Meconium Select Cord pH Select Vitamin Kifirst dose Select Hepatitis B Vaccination birth dose Select When Born Alive is selected the following fields will appear e APGAR Scores e Regular respirations Calculate the APGAR Score Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 60 CREATE SEARCH RECORD EU Calculate Apgar score If Hepatitis B Vaccination is not administered in Birth Suite leave this field at Select
72. n atm EHE Eo era tote GRE s some sw worms jz error aatasi _ Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 92 VALIDATE DATA 6 ALL CHANGES MUST BE SAVED From the bottom of the Printer Friendly screen click on the field you wish to return to Main Menu searcht_reate Mother Archived Mothers Validate Data Extract Data Reports Clicking on the back arrow in the top tool bar will take you back to the Validation Log where you can then select e Mother Record e Baby s Labour Record e Baby s Postnatal Record File Edit view Favorites Tools Help O 9 4 x E A Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 93 ARCHIVE MOTHERS 7 ARCHIVE MOTHERS From the Main Menu screen Click Archived Mother COLLEEM MORRISEOMHEALTH G Queensland Government Queensland Health q Search Create Mother e Archived Mothers Validate Data G Extract Data Reports Archived Mothers screen can also be accessed from all other menus The Mother s record in printable format will appear QUEENSLAND PERINATAL DATA COLLECTION 3d MOTHER AND BABY REPORT di Current Mother Present pregnancy DaeoflastMensturalPerod Select Baby Summe DELTA General Practitioner First Hame ECHO Antenatal Care types p pic HospitaliClinic Midwife Practitioner
73. nd Government Quee ind Health Select Facility All Accessible Facilities Create New Mother search Current Mother Select Mother Select v OR search by hint use 96 for aif Surname UR Number mM Find From the Search Create Mother screen there are five ways to search for a mother s record Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 23 CREATE SEARCH RECORD Click Select Mother drop down box N Government All Accessible Facilities Create New Mother 42 Fina e records are sorted in alphabetical order of mother s surname e list contains all current mothers not yet extracted for the facility you have selected Locate the mother s record you require by any of the following ways e Using the up and down arrow keys e scrolling up and down using the scroll bar e scrolling up and down with the mouse Click on the mother s record using your mouse Change Password Logol All Accessible Facilities Create New Mother j Select q ABC CAT UR MT000001 ADMISS 01 AUG 2007 DOB 15 APR 1984 ADMISSION NO UR 35432131 ADMISS 01 SEP 1985 ALL OTHER FIELDS UR 65498763 ADMISS 01 MAR 2008 DOB 09 MAR 1989 ANOTHER MOTHER UR 54987954 ADMISS 27 OCT 2007 DOB 05 JAN 1984 m ANOTHER NEW UR 34856397 ADMISS 01 DEC 2007 DOB 01 JAN 1987 m ANTIBODIES OTHER UR 64676321 ADMISS 01 MAR 2008 DOB 03 MAR
74. ne Form guides the user through completion Generally if a field is visible it should have the relevant information entered Accordingly throughout the online form there are specific selections that prompt a hidden field to appear When this occurs e the online form will flash and reappear with the additional field s e these fields are mandatory fields and must be completed Transferred antenatally Reasons Transferred Hidden fields E c appear when Transferred Select antenatally selected There are five 5 different ways to enter data when completing the PDC Online Form Text Fields Drop Down Single Selections Multiple Selection Fields Selection Trees and Date selection Text Fields Click in the fields and enter the responses text If the post code is unknown click on the AUST POST SITE Drop Down Single Selections Click the drop box and then click on the correct response from the drop down list First click l Select ate Queensland Select v Cvarseas Haw South Vales Then click Qugenslnd Western Australia Tasmania Marhern Tarntony Auslralian Capital Tenmori Hal staiscunmmemnima fed siie sal sea Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 28 CREATE SEARCH RECORD Multiple Selection Fields e Throughout the online form there are certain fields where more than one selection may be made eg antenatal care
75. on Who is or has racetead health service mist bs treated with the strictest confidence Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 22 CREATE SEARCH RECORD 4 CREATE NEW OR SEARCH EXISTING MOTHER BABY RECORD 41 SEARCHING FOR A MOTHER RECORD From the main screen click on either the Go button against your facility or click on the Search Create Mother button To access the Search Create Mother screen click on either the Go button against your facility or click on the Search Create Mother button on the main screen Q UEENSLAND PERINATAL DATA SE R LLE EN_MORRIS HEALTH QLO GOYAL version ibam COLLECTION PORTAL Logout Main Menu User Accounts Welcome to the Queensland Health Perinatal Data Collection Web Portal Your last successful login was an 21 AllG 206098 at 3 33 PM Your last unsuccessful login was on 14 ALlG 2008 at 2 35 Wain Menu Options You have access to the following facilities e00LTURE HOSPITAL as ma TIAMBOUR HOSPITAL vot jd ala If the correct facility has not appeared in the Select Facility field click on the drop down arrow and select the appropriate facility Q UEENSLAND PERINATAL DATA USER EIDSVOLD_NUM HEALTH LD GOV AU CHE Version 1 04 COLLECTION PORTAL Password Home Search Create Mother Archived Mothers HospitalUsers Validate Data Extract Data Queensla
76. otes free text in relation to either mother or baby fo lactation cons ltari may be entered eg referred to lactation consultant physio for talipes Can access Baby discharge details eg discharge date separation type discharged died transferred remaining in via Baby Specific Discharge Details tab Identifies whether validation has been completed Identifies whether extraction has occurred Takes you to the top of the screen Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 36 CREATE SEARCH RECORD From the Search Create Mother screen If your facility is not visible in the Select Facility box click on the drop down box Select the required facility Click Create New Mother Q UEENSLAND PERINATAL DATA USER EIDSVOLD NUM amp OHEALTH GLD GOV AU Version 1 04 WS gueenstana Sovemment COLLECTION PORTAL Home Search Create Mother Archived Mothers HospitalUsers Validate Data Extract Data Select Facility All Accessible Facilities v1 Create New Mother eRe es sine Facilities 05 010 HOSPITAL pep Search Current Mothers MEDICAL CENTRE Select Mother Select OR search by hint use 96 for aif Surname UR Number Find QUEENSLAND PERINATAL DATA rep WN Queensland Government COLLECTIOM PORTAL ARAMAC HOSPITAL Cancal Save Validate This Record _ Mather R
77. pear on the right hand side of the form in Selected Puerperium Complications Selected Puerperium Complications Click if you Hack To Baby wish to delete the reason Delete 09211 Disorders af breast inipple Cracked nipple with attachment difficulty Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 75 CREATE SEARCH RECORD EU If the specific condition is not listed but can be included with a condition already identified select Other specify from that specific field Enter the condition in free text If there is more than one condition that needs to be entered here separate with a comma Save before clicking Back to Mother F Hypertension intracranial If the specific condition cannot be included in any of the conditions already identified select Other from the bottom of the tree Enter the condition in the free text field Ensure you Save the entry before clicking Back to Mother amp Anaemia Dehiscence Disruption of wound Disorders of breastinipple E amp Hypertension Urinary retention If you wish to delete the Other specify entry tick then click Delete Cancel KDelete Save Delete Save Urinary retention After completing your selection s click Back to Baby Back To Baby Code Puerperum Complications Hypertension PIH mild Data Collections Unit User Manual Date of Issu
78. r Record e Baby s Labour Record e Baby s Postnatal Record File Edit view Favorites Tools Help QRQ Oo 29286 If this is a multiple birth the baby number twin 1 or twin 2 is displayed in the Baby No column E mE D pe ee E NIE CNN IEEE m mmu me em 2 enm SN Am ms mm efje mum _ Mm ums pe eue prm Am mm qmm eme ro pem mre m mms ee em nmm Am ums o e Jem omor Amend validations for all babies of a multiple birth 59 62 ALL CHANGES MUST BE SAVED When re running the validation report the amended validations will have disappeared Data Collections Unit PNO User Manual Date of Issue 1 7 201 1 Page 57 CREATE SEARCH RECORD EU 4 2 7 BABY BIRTH DETAILS BUTTONS ACTIONS BY CLICKING BUTTONS Takes you back to Search Create Mother screen All information not saved prior to clicking this button will be Cancel lost Deletes all information from screen regardless whether Delete already saved Preview Report prior to printin Report Print Preview VIEW TOPOR PHOPLO PINUNG Backto Mother Takes you back to the Mother Details screen Validates record at any stage throughout pregnancy and Validate This Recard birth ia Print Report report should be printed in landscape CE Saves baby UR Number and or date of birth and opens the Proceed Edit Labour screen note this button is only available when entering
79. re responsible for extracting data to DCU each month can be registered for more than one hospital 3 2 2 Deputy Level Users There can be any number of Deputy Level Users for each hospital Deputy Level Users are responsible for maintaining access for the staff in their area are responsible for maintaining their own user access i e changing passwords etc have access to all records for the hospital s they are registered for can validate data can be registered for more than hospital Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 20 USER MANAGEMENT 3 2 3 Facility Level Users There can be any number of Facility Level Users for each hospital Facility Level Users are responsible for maintaining their own user access i e changing passwords etc have access to all records for the hospital s they are registered for can validate data can be registered for more than hospital 3 3 YOUR USER DETAILS Every user is responsible for maintaining their own user details such as passwords amp security questions To update your password or security question follow Section 2 1 4 Security Question page 14 You can view but not change your e Username Client Type Active Flag The facilities that you have access to The security level for those facilities Valid From and Valid To dates If you require any change to the above items please contact your Primary or Deputy Level User or PDC contact
80. s a multiple birth follow this process for all babies Complete the Labour and Delivery section using the drop down boxes and free text where applicable Labour and Delivery Intended Place of Birth Select j at onset of labour Actual Place of Birth Select v Onset of Labour Select v Were methods used to induce or augment labour onlen i Enter 99 to indicate Not Stated Unknown in the following fields Membrane Ruptured before delivery Days Hours Minutes Length of labour 1st Stage Hous Minutes Length of labour 2nd Stage Hous Minutes Presentation At Birth Select v Method Of Birth Select v Was this a Water Birth Select v Placental State Select v Are there any Placental Abnormalities NO Y Number of Umbilical Cord Vessels Select v Principal Accoucheur Select v The most severe condition of the Perineum following delivery Episiotomy Select v Was there other Genital Trauma Select v Select Ensure values have been entered in ALL fields of e Membranes Ruptured e Length of labour 1 Stage e Length of labour 2 Stage Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 51 CREATE SEARCH RECORD Some responses will result in other fields being displayed eg if mother was induced the following screen will appear Reason for Induction Induced Reason Click on Reason and the Reason for Induction tree will appear Cl
81. ser Manual Date of Issue 1 7 2011 Page 38 CREATE SEARCH RECORD Collapse All Expand All Back To Mother Click on a tree node to select a value gt Transfer Reason Tree gt Antibodies gt Diabetes gt Fetal distress Hypertension PIH gt Long prolonged labour gt Malpresentation Matemal care for suspected fetal abnormality and damage gt Multiplicity gt Placenta previa gt Premature rupture of membranes Threatened premature labour The white text expands to reveal more specific conditions when the cursor is placed over Antibodies t Diabetes UERSUM HypertensioniPIH Hypertension PIH Lonag pralonged labour gt Malpresentalion t Maternal tor suspected fetal abnormality and damage Click on the black text condition a hand icon will appear over your selection Your selection s will reappear on the right hand side of the form in the Selected Reasons for Transfer All reasons for the transfer should be selected Click on the cross to delete selection Back To Mather Code Reason for Transfer Hypertension PIH Moderate 0342 Previous C S Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 39 CREATE SEARCH RECORD EU If the specific condition is not listed but can be included with a condition already identified select Other specify from that specific field Enter the condition in the free text field and Save b
82. sers Validate Data Extract Data Admin Select Facility REDLAND HOSPITAL v Create New Mother Search Current Mothers Select Mother Select v OR Search by hint use 96 as wilacard Surname R UR Number Find Admission Peat No 1144556 ROGERS SANDRA MARGARET 07 APR 2009 05 APR 1972 REDLAND HOSPITAL Meet 78987698 RUBBLE 01 APR 2009 02 APR 1992 REDLAND HOSPITAL You will now be in the mother s record QUEENSLAND PERINATAL DATA USER COLLEEN_MORRIS HEALTH QLD GOV AU and Government COLLECTION PORTAL Version 1 14 32 REDLAND HOSPITAL Cancel Create amp earch Mothers Delete Report Print Preview save Add New Baby OQ Bal Details Validate This Record Baby Records entered Mother Id 45 Record Validated Mo Extracted Mo Surname First Name Second Name RUBBLE BETTY Date of Admission Date of Birth UR Ho e g 03 JUN 2009 e g 01 MAR 1980 Estimated 78987698 01 APR 2009 TH 02 APR 1 992 me No Mother s Details Date of Confinement Place of Delivery REDLAND HOSPITAL Usual Residence Suburb or town Postcode AUST POST SITE State aueensland v Mother s Country of Birth Select Indigenous Status Select gt Marital Status Select Mothers Accommodation Status Select Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 27 CREATE SEARCH RECORD 4 2 ENTERING MOTHER DETAILS The Perinatal Onli
83. t_reate Mother Archived Mothers Validate Data Extract Data Reports Clicking on the back arrow in the top tool bar will take you back to the Validation Log where you can then select e Mother Record e Baby s Labour Record e Baby s Postnatal Record File Edit view Favorites Tools Help O HAO Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 80 CREATE SEARCH RECORD If this is a multiple birth the baby number twin 1 or twin 2 is displayed in the Baby No column APR EMERALD 32131 ERROR Did the mother have any puerperium procedures or 2008 HOSPITAL operations after giving birth to this baby APR EMERALD APR EMERALD m y 2009 HOSPITAL 32131 wm 1 ERROR How was the baby separated from this facility APR EMERALD ERROR Did the baby receive fluid in the 24 hours prior to 2009 HOSPITAL discharge APR EMERALD Did the baby receive fluid at any time in the birth APR EMERALD Y xx APR EMERALD eee 2009 HOSPITAL EN 32131 wm 2 ERROR Intended Place of Birth is a required field APR EMERALD MS APR EMERALD 2009 HOSPITAL EMEN 32131 2 ERROR Onset of labour is a required field Amend validations for all babies of a multiple birth ALL CHANGES MUST BE SAVED When re running the validation report the amended validations will have disappeared 4 2 11 BABY DISCHARGE Complete the Baby Discharge using text and the drop down boxes
84. the Period field click the drop down box then select the month you wish to validate The validation report will capture all validations of those mothers babies that have been discharged Click Run Data Validation ENSLAND PERINAI AL DATA COLLECIION PORTAL Version 1 14 9 7 Home SearchiCreate Mother Archived Mothers HospitalUsers Validate Data Extract Data MONTHLY VALIDATION PROCESS Current Period MAR 2008 Due Date 05 MAY 2008 Facility Select Facility C Period Select Period w Run Data Validation ViewWValidationLog Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 88 VALIDATE DATA The following message will appear Microsoft Internet Explorer an This option will run the record validation report For the selected Facility and period you wish to Proceed To Proceed Click OK If you do not wish to proceed Click Cancel While the report is running the following screen will appear EENSLAND PERINATAL DATA COLLECTION PORTAL USER EIDSVOLO NUMQHEALTH OLD EIDSVOLD HOSPITAL BEES Home SearchiCreate Mother Archived Mothers Hospital Users Validate Data Extract Data MONTHLY VALIDATION PROCESS Current Period MAR 2008 Due Date 05 MAY 2008 Facility v Period v Loading Report Miew Validation Log Running Validations Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 89 VALIDATE DATA
85. tt v Status Not stated Unknown Cv Not stated Unknown Suspected LOW confirmed suspected and cannot confirm Select the congenital anomaly ies from the Congenital Atiomary uec The white text expands to reveal more specific conditions when the cursor is placed over E Low set ears umbilical artery _ Ankyloglossiafongue tie Y r Olaphragmatic hemia Double outlet right ventricle of great vessels nes ee markinaevus dimple pit O Patent foramen ovale Tetralogy of fallots 7 left heart of pulmonary artery Other specify Other specify Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 72 CREATE SEARCH RECORD Click on the black text condition a hand icon will appear over your selection Your selection s will reappear on the right hand side of the form in Selected Congenital Anomalies Selected Congenital Anomalies SS Click if you EE wish to delete the reason Position 02100 Cardiac condition VSD Not stated Unknown vy gm If Other specify is selected a text box will appear e The Position and Status selections from the top left hand side of the form will transfer across automatically to the Others field These selections can also be changed using the drop down arrows Others Cancel Delete Save Delete Other spe
86. tton which will take you to the specific field to be amended e Mother Record button which will take you to the mother s details e Labour Record will take you to the labour and delivery screen e Baby s Birth Details will take you to the baby birth details screen e Baby s Postnatal Record will take you to the postnatal and discharge details screen The validation report may be printed by clicking on the Printer Friendly tab This will enable multiple validations to be amended without returning to the Validation Log each time Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 56 CREATE SEARCH RECORD QUEENSLAND PERINATAL DATA COLLECTION MOTHER AND BABY REPORT MR63D VALIDATION LOG Mother SMITH MELISSA SALLY Facility CABOOLTURE HOSPITAL MAY CABOOLTURE ere 2008 HOSPITAL D7 MAY 2008 222098 SMITH Mother INFO Present Pregnancy Validations MAY CABOOLTURE e x oF 2009 HOSPITAL O7 MAY 2009 222088 SMITH Mother ERROR What was the mother s gestation atthe first antenatal visit Du RE orao za uo une ern rcm e ALL CHANGES MUST BE SAVED From the bottom of the Printer Friendly screen click on the field you wish to return to Main Menu searchiCreate Mother Archived Mothers Validate Data Extract Data e Reports Clicking on the back arrow in the top tool bar will take you back to the Validation Log where you can then select e Mothe
87. ty postcode and state are re 2007 HOSPITAL 02JUL 2007 65432132 ipit iis SEP EIDSVOLD URN 65463213 SYDNEY 2007 HOSPITAL 07 65432132 ERR URN 65465130 TREE URN 65498798 NT Em Rob 02 JUL 2007 68432132 MESSY URN EV456456 FLINTSTONE e baby separated from this facility URN EV456456 RUBBLE SEP EIDSVOLD URN EV989898 FLOWERS 2007 HOSPITAL incidid 65432132 MESSY M200701 CARD URN 0 500101 FLOWERS Ed A ESTA 02 JUL 2007 65432132 EC JULET did not have labour but the perineum is not intact URN 0M500204 YANKEE 02 JUL 2007 MESSY URN 0 500205 HEADS E 2007 HOSPITAL ia SEP EIDSVOLD SEP EIDSVOLD SEP EIDSVOLD 20 Mother s address of usual residence including locality postcode and state are required E sans poner 26 JUL 2007 oms00104 JULIET ERROR Mothe pete 26 JUL 2007 OM500104 JULIET s the method of delivery of the mother s last live or still birth SEP EIDSVOLD 2007 HOSPITAL 26 JUL 2007 0 500104 JULIET 1 ERR NFL cine ha NR RC DR MCN ee CERAM M E The Validation Log will now only show your selection ME sEP 2007 v SEP EIDSVOLD erp ERROR How many cigarettes did this mother smoke on average per day after 20 completed weeks 5 2007 HOSPITAL 16 SEP 2007 65463213 SYDNEY Moter ERROR ofthis pregnancy 3 edi poetry 16 SEP 2007 65463213 SYDNEY mother ERROR Was the mot
88. weni _ X ros s e If the specific condition is not listed but can be included with a condition already identified select Other specify from that specific field Enter the condition in the free text field and Save before clicking Back To Mother Others Respiratory distress syndrome hyaline membrane disease Cancel Delete save a fetal lung fluid Gruntind nasal flaring Delete Chest recession Respiratory distress Other specify tracheal tug If the specific condition cannot be included in any of the conditions already identified select Other from the bottom of the tree and enter the condition in the free text field If there is more than one condition that needs to be entered here separate them with a comma Other Ensure you Save the entry before clicking Back To Baby 1 Others t CAEN Delete Other specify meconium plug fractured clavicle If you wish to delete any of the Other specify entries Tick Delete box and click Delete m Other specify Data Collections Unit PNO User Manual Date of Issue 1 7 2011 Page 68 CREATE SEARCH RECORD EU Cancel JI save fractured clavicle After completing your selection s click Back to Baby Neonatal Treatment If Neonatal Treatment is Yes the following box appears antibiotics IY Tu M
89. y Details alidate This Record Pp E Baby Records entered Mother 19 45 Record Validated Mo Record Extracted Mo Surname First Name Second Name RUBBLE BETTY Date of Admission Date of Birth UR Ho e g 03 10 2009 e g 01 MAR 1980 Estimated 78887588 01 APR 2008 02 APR 1992 ap 4 2 3 MOTHER S DETAILS Complete the Mother s Details section using text and the drop down boxes All fields must be completed Postcode If unknown click the AUST POST SITE and follow the prompts Antenatal Transfer If the mother has been transferred antenatally the following fields will appear and require responses e Reasons Transferred e Time of Transfer prior to during labour e Transferred From Mother s Details Date of Confinement Place of Delivery EIDSVOLD HOSPITAL Usual Residence 9 CLOUD CRESENT Suburbortown CLOUDLAND Eucxiso CAUSLPOSTSIE gt State Gueensland v Mothers Country of Birth Australia includes External Territories nid Indigenous Status Neither Aboriginal nor Torres Strait Is Origin Marital Status Married De Facto Mother s Accommodation Status Private Amenatal Transfer Transferred antenatally Reasons Transferred Time of Transfer Prior to onset of labour Transfermed From HOPEVALE MEDICAL CENTRE v If mother was transferred antenatally Click Reasons Transferred Choose a Reason for Transfer screen will appear Data Collections Unit PNO U

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