Rail Safety Worker Card Purchase Portal User Manual
Contents
1. pre First Aid Certificate x Gol Ft ssa cortincate Generg Cl Ser Cemcg Optional for Roles all Must be a current certificate recognised by the Rall Industry F you Nave a current first aid certificate plesse provide R This page allows you to upload files for an employee against each file requirement for the roles selected To upload a file against a file requirement use the relevant upload button For information on uploading files see page 24 If you do not complete uploading files then files that you have already uploaded will remain in the system until you re ready to register your employee at a later date Information You could also be asked to answer some questions as part of the card purchase process Use the Edit button at the bottom of the screen to change to edit mode and enter asnwers to the questions Select the Save button once completed INFORMATION Info1 Are you an Australian citizen x Mandatory for Roles Administrator Janitor Lathe Operator Rigger Shotfirer Signaller Systems Developer Trades Assistant Trainer Turner Welder Please enter this information unknown Info2 Do you speak and read everyday English x Mandatory for Roles all Please enter this information unknown Info3 Please describe your experience working in the rail industry x Mandatory for Roles all Please enter this information unknown 20 Rail Safety Worker Card Purchase Portal User Manual V2. ff Rail Safety Worker y powered by Onsite Track Easy Overview What is the Rail Safety Worker Card Purchase Portal The portal is a web site where you can register your company and then register employees upload your employees required qualification documents and then pay for your employees Rail Safety Worker RSW card The portal provides a secure mechanism for you to do this Examples of files you may be required to upload include employee photos driver s licenses certification documents trade certificates and medical certificates For more information on the RSW Card please go to the RSW Website htto www railwaysafetyworker com au Onsite Track Easy Onsite Track Easy is a real time safety and contractor management system which tracks compliance records such as a company registration employee competencies training activities and site access Data you enter and card purchases you make through the Rail Safety Worker Card Purchase Portal will be automatically entered into the Onsite Track Easy database This is the database used by Onsite Track Easy to manage your employees competencies and cards Onsite Contractor Once you have registered your company and employees you are entitled to a free subscription to Onsite Contractor Basic which is a product developed by Onsite Track Easy This is a web based solution which allows you to view basic data held on your employees in the Onsite Track Easy database on all sites w
3. Check your employee records Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy _T Rail Safety Worker fy p powered by Onsite Track Easy The website features public and secure areas If your company is not registered with Onsite Track Easy then you will only be able to access the public area where you can register Upon registration approval you will be issued a username and password which will allow you to log you into the secure area of the portal where you will be able to order cards for employees Login When you click the login button you are taken to the login page The login password is case sensitive Please ensure you use lower and upper case letters as appropriate Standard Page Layout The pages in the Rail Safety Worker Card Purchase Portal conform to a standard layout Here is a typical page with the main elements highlighted E Rail Safety Worker H E powered by Onsite Track Easy PORTAL HOME ece fu USER SETTINGS Welcome to your company s log From here you can Purchases Ca Order Cards Manage Employees View employee data add employees Menus The RSW Card Purchase Portal website uses a menu bar as shown above Here are the various menus e Portal Home Go to RSW Card Purchase Portal home page e Logout End your RSW Card Purchase Portal user session Only appears if logged in as a user e User Settings Change your username and passwor
4. If the file is accepted it will be uploaded and progress information displayed in the Status area The rate at which a file uploads depends on the speed of your Internet connection so it is recommended that you use a fast broadband connection when uploading files Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy _T Rail Safety Worker ay yl powered by Onsite Track Easy Certified Documents Some of the files you are required to upload may be classed as certified documents Certified documents are documents which certify that your employee has a particular skill licence or competency and are denoted with the scroll symbol APPLICATION FOR JOHN SMITH GENERAL FILES Tilet Photo Ks Mandaleeug Cartihotiter Proto Recent heed ei shouiders odp Vier E facing Camera no narcbrzer or het jian Sechground die apie a ool wits enqutiyes Tiled First Aid Cestricate Kd ORP First Aid Contificate Gunerat Satory for Roles Molde Plant Opersioe 10 Tonne When you upload one of these documents you must ensure the following e The document is an official document that genuinely represents the file requirement description e The document clearly contain your employee s name e f the document contains an issue or expiry date you must enter them exactly as they appear LT Rail Safety Worker lt powerd by Danite Track Cary PORTAL HOME SYS USER SETTINGS TERMS amp COND
5. Phone 1300 777 245 1500 77RAIL 2 onsite track easy Onsite Track Easy is a real time safety and contractor management system which tracks compliance records such as company certifications employee competencies training activities and site access You have been given a login to Onsite Contractor Basic This is a website where you can view basic data for your company from all sites using Onsite Track Easy If you would like enhanced access to your data you can activate a Free Trial of Onsite Contractor Full Login to Onsite with the same username and password listed above Login at http horse belinda S080 For help with logging in or using Onsite please email support onsitetrackeasy com au For more information about Onsite Track Easy see www onsitetrackeasy com au Automatically generated message The sending address is not monitored Ref 227977 Please Note You have also been sent a plain text version of this email in case you could not receive html emails To stop the text versions so Onsite only sends html emails to pegasus net au please click the link b http horse belinda 6080 action jsp params Y WNOavYSuSVWOSMS 1 c2VySVVOSMjSbOTc4 JMR Y b f Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 13 14 Rail Safety Worker ex ay fea powered by Onsite Track Easy Ordering Cards To order RSW cards use the Order Cards button on the portal home page This will bring up a list
6. Rail Safety Worker Les powered by Onsite Track Easy Non Australian Companies It is a requirement that non Australian companies are identified by a name and business number If a registered company is not found with the entered name and business number then the registration process will continue Add Company To register your company you will need to provide the following company details marked with an Se Rail Safety Worker 4 powered by Onsite Track Easy PORTAL HOME TERMS amp CONDITIONS PRIVACY Add Company To register your company please provide the following x mandatory 1 Company Name Example Country Business Number 12 5 Phone a Mobile DeNaration Fax My name is Website Postal Address Address x x F am an authorised representative of this company Town x State Province Submit Postcode x Delivery Address When you click submit this information will be supplied Address to Rail Safety Worker registrations who process these company registrations When it has been processed a notification email will be Town sent to the user nominated above State Province After approval your user will be able to add new users and log into this portal to get Onsite cards for your employees Postcode 1 Company Your company contact details The company phone number and postal address fields are mandatory 2 User Details of a user who you
7. Worker LI eas powered by Onsite Track Easy PORTAL HOME TERMS amp CONDITIONS PRIVACY Find Company Enter a fragment of your company s name and click search pegasus Search Found 8 matches Seen ss Iesel 7500 ausrate S menmeeg enne The status column shows if the company is currently registered or being considered for registration If your company has not yet applied for registration you may do so now by clicking this add button situs rege me Town Tase Ges Prone Region Australian Companies Onsite Track Easy requires a valid ABN Australian Business Number for all Australian companies who wish to register If you do not know it you can use the lookup ABR button to look it up from the Australian Business Register by doing a search on your company s name Se Rail Safety Worker 4 powered by Onsite Track Easy PORTAL HOME TERMS amp CONDITIONS PRIVACY Add Company Please select the country and click continue Australian companies must also have their ABN Use this button to find ABNs in the Australian Business Register Looku H ABR Country Australia After entering an ABN you will be presented with a list of valid business names for that ABN from the Australian Business Register For more detail on the Australian Business Register please visit www abr business gov au Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 9 10 Ed
8. search to select one or more existing employees or click Add Employee to add a new employee see page 23 Click the Buy button when you are ready to purchase the card You can select multiple employees to process and purchase a card for Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy Rail Safety Worker eat powered by Onsite Track Easy Rail Safety Worker power by Oosie Dach Easy PORTAL HOME LOGOUT USER SETTINGS TERMS amp CONDITIONS PRIVACY Card Purchase RAIL SAFETY WORKER CARD 108 03 pus 310 00 GST per cond wth ently check 30 00 pus S300 OST pe replacement cord wihout Mentty check Description The Red Safety Worker card is recuredto wort on any ot the ARTC propects Requirements e identity check 100 Point Oreck Poyasus Safety And Training Pty Lid EMPLOYEES LIST Ewe Scarch eebe km Ae Os your org Ces for buying tois cerd Fours 4 matches Tick Gone ov move anploye Muy boxes and Add Employee Buy this card fo an arp tans theo Ce Day dation to day this cond motyel yow erptigess Ast Bee Be 0 oo D se Je kesganonzl arent perry card purchase Ca ke a TC sm Je renew started Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 15 ff Rail Safety Worker Les powered by Onsite Track Easy Employee Card Purchase Data Once you have selected the employee s from the list and clicked on the Buy button you will be shown a s
9. the status of your transaction If successful you will be emailed a receipt tax invoice which can also be downloaded from the payment summary screen see below Se Rail Safety Worker 4 powered by Onsite Track Easy PORTAL HOME USER SETTINGS TERMS amp CONDITIONS PRIVACY sd Checkout Shopping Cart Seel EE Paymentsuccesstul Payment Results e 1 Card Purchase has been generated 1 Identity Check Booking has been emailed and can also be downloaded here BOLLE copy of booking file for Aaron test e Receipt Tax Invoice 002480 contains purchase details It has has been emailed to you and can also be downloaded here Ble TallercleM copy of the Receipt Tax Invoice Co When you logout any items in your shopping cart will be discarded Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy _T Rail Safety Worker ay sa powered by Onsite Track Easy Frequently Asked Questions Company Registration 1 How do I know if my company is registered or has applied for registration Please see page 8 of this user manual regarding doing a company search 2 Why have I not received notification of my registration status Your email address may have been entered incorrectly Please contact the RSW hotline 3 My company is Australian but they do not have an ABN Can I register No You will need to apply for an ABN first 4 How long does it take for a registration to be approved Compa
10. 3 24 ff Rail Safety Worker Les powered by Onsite Track Easy Uploading a File Here is the page used to upload a file You can access this page with the upload button when processing card purchase files or uploading a photo for an employee Sg Rail Safety Worker 4 powered by Onnite Fach Eeer PORTAL HOME SYSTEM USER SETTINGS TERMS amp CONDITIONS PRIVACY Upload Photo of John Smith Descriptor Photo Requrenert Recent heod and shoulders photo wei fecing canera no Savers r hal plein background Fie lo Upload Ka 1H eatery ps Browns f223_1263404823image P Ensue oll erties are comecen use upload to cave e the dies P Permitted File Types Orly Jpg fies are panned tor this upfosad P Marimum File Size Oriy ies up to 2 008 080 bytes n size wi be accepted tor uplom Click the Browse button to locate the file on your local file system The full file path and name will appear in the File to Upload field and the file s name will appear in the Name field You can then edit the name to make it whatever you want this file to be known as and whatever you want to be the default filename whenever the file is downloaded in future The Comment field is for any supplementary information you wish to record with this file When you are ready to proceed click the upload button If you have chosen an unpermitted file type or a file that is too big the upload will be rejected and an explanation displayed in the Status area
11. BLE OF CONTENTS OU ON ege 4 What is the Rail Safety Worker Card Purchase Portal ccccccecceceeeececeeeeececececeeaeaeseeseeeeaesecuesseseseeaeees 4 OST ACE AG EE EE E E OE EE E Ee 4 KEE r E EE E E ET 4 TEPO EE 5 Onsite Track Easy Contact Details 5 Website NaAVIC AU BE 6 E e 6 Rer T Standard Page Layout EE T VE T Session Timeout ee EE T EGRET 8 A strallan R alle E al 9 Non A stralian e eeler E 10 PC COO E EE 10 COND GIN EE 10 2 NG aes enact ate vans A 10 Bs CCl Ai AU OM ea ne cet caterer par vtcieeaen cence aidy saves aia rtencnnendeersusiessae E A i 10 Retter 11 MSI PC Ceo Gee EE EE 11 Rail Safety Worker Card Purchase Portal asc cad cwedidswdnaisncauanunaesvnnsucndiunivadsdundenoenbasimeunsonweunaniumbaeecuseesaliens 11 IS SC E 11 EECHER 11 Email Address and Password EE 12 Reset User PassWord EEN 12 Change Username or Password s sssssrsensrsrnreruresrrrrnrnrrrrnrnrnrnrrrrnrnr rrn rrr rr ararr rr nrnr arer rr nrnrr rnnr rre rrenen 12 Panpa En CT 13 Ord rne ee E 14 Employee Card Purchase Data E 16 E E E E ede che A E A EE E EE A EEE A A EEE EEEE EEE 17 SUE 19 Jg ig e 20 PCT OC EE 21 R turn d Card PUN CNA EEN 21 EIN OV COS sorisa nia raini 22 Employee IV AVA S SS BEE 22 Adding ENG OV EE 23 UOC A Eege 24 Certified Dee gd EEN 25 Ser 27 Frequently Asked Ke E d CT 29 EERSTEN eee eee ee eee eet ee eee ee 29 RE 29 Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 3
12. Comenmose By Ena ke Mote in DS Decio ator F loywee wih te Terms amp Coste and Privacy menus Card Siipmovt ConennicateTa Benn zen Communicate By Ens Modi ifi Link Address fro Box 726 ges mg State Province pow Force 2333 Country DIS Mentity Chock Betore Ire Gard Gan be haved Fit person uel pars an hfesrgitu Check Fil dealt wi oe proved on compton of the surchass Now should we communicate regarding is orocess CGerrcaielo GER Rona Corenta fr Ersa e OMAP asus Mel M2 Motis in austrass The following valuca muat af be correct of the mently Crock wa rot pass main Les ooo mienne TT w Onte of Din fir hd 1934 Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 17 ff Rail Safety Worker y powered by Onsite Track Easy Work Roles ga Click the roles icon shown left to select one or more roles for the employee whom the RSW Card is being purchased for The role selection determines what the file upload and information requests are for the card purchase for this employee The roles icon is found in the General section in the Card Purchase sub section You may choose not to select any roles In this case you will be warned that you have not selected a role but you will not be prevented from proceeding with the card purchase ke Onsite Cardholder Roles Popup Webpage Dialog Rail Safety Worker Portal ork Roles Tick all required rotes an
13. ITIONS PRIVACY Certified Document The tie you upiced here is chested as a Certified Oocument which means t must be on official document that ott represents the descr pion below sg tnus cekah cotanihe name of the person shown above it 4 coctes on iscue or expiry Gate you mst erter then in the felts below H any requrernent ie nol met the upload and card pur Yancut Gocunerts extety thet utieed requremert ec youl Kyou bave any questions cantac the portal aolninaaar N Deser peor First Aid Certificate Beate if you hve a Cured frat ad certhia pititi Vom Late L setect one Dh e pte select ore Fie to Upsi eit aid Certificate Advanced sates a First Aid Caritone Basie First Aid Certiticate Resuctation HI Lezug Doe Exit y Date Core Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 25 26 ff Rail Safety Worker y powered by Onsite Track Easy Use the same procedure for uploading a normal file to upload a certified document Sometimes a certified document can have multiple types For example a certified document called First Aid Certificate General might have types First Aid Certificate Basic and First Aid Certificate Advanced If a certified document has multiple types you will need to select the type you are uploading a file against When Onsite Track Easy processes your employee s card request they will also certify that the docum
14. NDITIONS PRIVACY O1 Nov 2011 00 18 Select Company for New User Pie n trogenert of your company s name and cick scarch Boe Search Fous 1 match mame ege base Town Stte Posicode courty Phone mouon Chek the name of tre company this new user represents Click on the Name of the company matching yours to request a New User Account You will need to enter the first name last name and email address of the user you wish to create The user request will be emailed to user request managers from your company for approval When a decision has been made an email containing login information will be sent to the email address you provided Email Address and Password Each user needs a valid email address for the delivery of their login information which contains their username and password All passwords are generated automatically Reset User Password Use the login button on the home page to access the login page This page has an option to request a new password for your login Click the forgotten password link and a new automatically generated password will be emailed to you You will need to enter your first name last name and email making sure to use the exact spelling you used when first setting up your user account Change Username or Password If you are an existing user you have the option to change your username and password This may be done from the user settings menu when you are logged in User Settings Companys a
15. Rail Safety Worker Card Purchase Portal User Manual S Rail Safety Worker La powered by Onsite Track Easy PORTAL HOME TERMS amp CONDITIONS PRIVACY Welcome Here you may Apply for registration of your company with the Australian Rail Track Corporation and once your company has been registered Request the purchase of Rail Safety Worker cards for your employees Register Click the register button if you want to Find out if your company is already registered Apply to register your company Check the status of a registration application Login If your company is already registered login here if you want to S Purchase Rail Safety Worker cards for your employees S Check your employee records Powered by ONSITE TRACK EASY the employees contractors and visitors onyour site Version 2 90 November 2011 ff Rail Safety Worker yo powered by Onsite Track Easy Onsite Track Easy 1999 2011 This manual remains the property of Onsite Track Easy Pty Limited and is protected by national and international copyright laws You are not permitted to reproduce this manual in part or in full Only Onsite Track Easy Pty Limited or its nominees may print or in any way duplicate this manual or any part thereof Revision date 03 November 2011 Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy EEA Rail Safety Worker ay sa powered by Onsite Track Easy TA
16. creen that outlines the data requirements for each employee s RSW card purchase Ed Rail Safety Worker 4 powsrod by Onsite Beck Easy PORTAL HOME LOGOUT USER SETTINGS TERMS amp CONDITIONS PRIVACY SC 22001 23 58 Data for Rail Safety Worker Card Purchase ay Pos SA AL CARD PURCHASE EMPLOYEE w Enebi SM Marrgcre NA Entered XM Ondiores Not Etered Actions Click Process io do ompioyue sppecalion sod when corpiete add H io your cert Each employee requires General entries Den File uploads ond bvformation selections Click on Process to start the ordering process There are 3 sets of data required to complete a card purchase 1 General This includes specification of the following a work role s b who to communicate to regarding card purchase c declaration regarding agreement to privacy statement and terms amp conditions d shipping address and who to communicate to regarding card shipment e name and date of birth to use for identity check and who to communicate to regarding identity check 2 Files The file upload requirements are dependent on the role s you select in the general data section When attempting to purchase a card for role s with file requirements detailed information on what the requirements are will be displayed 3 Information The information requests are dependent on the role s you select in the general data section When attempting to purchase a card for role s with information r
17. d Only appears if logged in as a user e Help Provides a user manual and information on who to contact if you need help e Terms amp Conditions Terms and conditions for use of the RSW Card Purchase Portal e Privacy Onsite Track Easy privacy statement Session Timeout When you are logged into the portal a session timeout applies so your session expires after 60 minutes of inactivity Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 7 ff Rail Safety Worker Les powered by Onsite Track Easy Company Registration Before you can order RSW cards for your employees your company needs to be registered This can be done from the portal home page using the register button Se Rail Safety Worker La powered by Onsite Track Easy PORTAL HOME TERMS amp CONDITIONS PRIVACY Welcome Here you may Apply for registration of your company with the Australian Rail Track Corporation and once your company has been registered Request the purchase of Rail Safety Worker cards for your employees Register Click the register button if you want to S Find out if your company is already registered S Apply to register your company Check the status of a registrat Login If your company is already registered login here if you want to S Purchase Rail Safety Worker cards for your employees S Check your employee records The register button can be used to check if your company is a
18. d Manage Bipini Fecods Order Cards Durchese cords for emplopies Manage Seb ics 86 Vin emaye dete uy exqnoyses The search results are divided into two categories e Action Required Consists of returned applications that need amendment and re submission e No Action Required Consists of submitted awaiting processing by Onsite Track Easy approved and rejected applications In each case use the Name link to view details of your employee In the case of returned employees you will be able to edit their data and re submit it LT Rail Safety Worker ae powered by Onsite Back Easy PORTAL HOME LOGOUT USER SETTINGS TERMS amp CONDITIONS Abc Rail Employees Ss To Dizplay Company Fenplapres ute Der Starch balor To Add a Mow Employee cick tne ado bution Enter a Marre Yoprert blank tor a and cick acarch fin Search Add Cine oadd Gate who here barev beta enlerey Or etd Seve Deen rtie and ced fo be ZE agaic KIT L a D Lk Group by status Fousrd 4 matches HO ACTION REQUIRED Sulimnitted Lade A n prcocssieg By Ral Satety Warner registrations Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy _T Rail Safety Worker ay foal powered by Onsite Track Easy Adding Employees There are two access points for adding new employees e From the Manage Employees button on the home page e Whilst purchasing a card see page 17 Before attempting to add an employe
19. d click apphy mt 1234 6783 1234 6763 1234 6769 1234 6769 1234 6769 1234 67890 Administrator Bet Spicer Systems Developer Lathe Operator Trades Assistant Selected Roles Mobile Plant Operator gt 10 Tonne Apply Communications Onsite Track Easy will communicate via email and or SMS regarding the following components of your card purchase e Card purchase A communication will be sent when your card purchase has been processed by Onsite Track Easy e Card shipment A communication will be sent on card dispatch containing Australia Post tracking number and shipping address e Identity check Communication will be sent on identity check enrolment including an information pack on the procedure for undergoing an identity check and on processing by Onsite Track Easy Reminder communications may also be sent if the identity check has been pending for too long Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy EEA Rail Safety Worker ay powered by Onsite Track Easy You may choose the same communication settings regarding all three components or you may set them differently You may want the card purchase communications to go to the user making the booking on behalf of an employee but you may want the card shipment and identity check communications to go directly to the employee The communications options are completely flexible and it is up to you how you
20. e you need to do a search to make sure they do not exist first If they do not exist then use the add button You will need to complete all mandatory fields before your entry can be submitted Mandatory fields are denoted with an asterix Se Rail Safety Worker 4 powernd by Oosie Back Eeer PORTAL HOME Eeicia tj USER SETTINGS HELP TERMS amp CONDITIONS PRIVACY Add Employee to Abc Rail ay Feazm enter eidg upliosd files and then submi the deta meanctstory 1 Fields 2 Files Judged By Planse enter the required tects fl T d Fe Nine hen you can unload Ze tie Last Nana f Kate Name Ui 3 Submit Dyis of Orik GI Wd conan 44 Er n na anaa wese aae Then yoa val be abie to cutest Drivera Lic State RH Drovers Lic Gace Ea Orovera Lx Expiry Gi ez rere yy oF kop Prone Epot a Deciaratoe TT lapes wth Tams Consitions and Privacy menus Any employees you add here will be set up as contractors in the database unless you have your own Onsite realm or site in which case you will have an extra tickbox as shown below IT Adc the Contractor role to this new employee lagree wth Terme amp Condtions and Privac Tick that box to allow your employee to be visible as a contractor in other sites or leave it un ticked if you want your employee to only appear in realms and sites where your company is an employer Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 2
21. ent uploaded genuinely represents the file requirements description that it represents your employee and that the issue and or expiry dates you entered are correct and match those in the uploaded docu ment If any of these requirements are not met the card purchase will be returned or rejected However if the requirements are met and an Onsite Track Easy representative certifies the document then a competency representing the document will be assigned to your employee in the Onsite Track Easy database with the issue and expiry date specified These certified document competencies can be tracked in Onsite Track Easy by ARTC and will be available across all projects your employee works on This means the certified document representing the competency will only be required to be uploaded once for your employee rather than each time they work on a new project Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy Ed Rail Safety Worker fj foal powered by Onsite Track Easy Shopping Cart If you are logged in the current total of items in your shopping cart should appear underneath the menus in the upper right hand corner of every web page you access in the portal Shopping Cart Total 110 00 review Welcome to your company s login area From here you can Purchases Cards and Manage Employee Records Order Cards Purchase cards for employees At any point you may manage the items in your shoppin
22. equests detailed information on the request requirements will be displayed Initially after you first click Process only the General section will be shown Once that data set is completed and saved the Files and Information sections will appear for completion You can see the completion status for each data section in the Card Purchase Employee table in the General Files Done and Infos Done columns Some file and information requests are optional so even though the completion status columns may indicate that data is complete you may want to continue to upload optional files and answer optional information requests Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy _T Rail Safety Worker ay seat powered by Onsite Track Easy General You need to complete all of the details in the Card Purchase Card Shipment and Identity Check sub sections Once this is done use the Save button to save your changes S Rail Safety Worker 4 powerad by Oosie back Esay PORTAL HOME Eeicie bas USER SETTINGS HELP TERMS amp CONDITIONS PRIVACY Data for Rail Safety Worker Card Purchase iy CARD PURCHASE EMPLOYEE we Tas Siess Seet enee Fotona peter Stan v Entered M Mancetory Mot Eiere X Optional Not Entered APPLICATION FOR JOHN SMITH GUNERAL axe geneva Gi Card Porchase oct Emer ZE Mobin Er George 10 Torne Corertrc leto Ken Szen Aere Of berzon
23. ersion 2 90 Onsite Track Easy powered by Onsite Track Easy GEA Rail Satety Worker ay fa Add To Cart Once all of your employee s general data mandatory files and information requests have been uploaded you will see green ticks for all of the card purchase requirements for this employee in the Card Purchase Employee summary table at the top of the screen Even though the card purchase appears complete you may also want to upload some of the non mandatory files and information requests if appropriate before adding your card purchase to the cart Once you are ready use the Add To Cart button found immediately below the Card Purchase Employee summary table to add your purchases to the shopping cart Click on the review link to proceed to the checkout review area see page 24 for more information on the shopping cart once you are complete and wish to purchase the card s Click to proceed to the Card Purchase Ee e RAIL SAFETY WORKER CARD Description The Rail Safety Worker card is required to work on any of the ARTC projects 100 00 plus 10 00 GST per card Requirements e identity check 100 Point Check Pegasus Safety And Training Pty Ltd 000 000 000 Role selection CARDHOLDER NAME File uploads ISSUE DATE 19 OCT 11 information requests Once you have purchased the card s you are entered into the Onsite Track Easy database as having pending card purchase s This order needs to be approved by Onsite T
24. es providing they do not exceed 2 000 000 bytes each e JPEG image files e PDF files e Text files e Word document files doc and docx Note File names must be less than 50 characters Managing Card Purchase Files For employees that have file requirements you will be taken to a page similar to the following image which provides information on 1 The file requirements 2 Asummary of the employees in your booking 3 The number of files uploaded for each employee Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 19 ff Rail Safety Worker Les powered by Onsite Track Easy Rail Safety Worker Az powered by Onsite Track Easy LOGOUT USER SETTINGS HELP TERMS amp CONDITIONS PRIVACY or Rail Safety Worker Card Purchase ke NARD PURCHASE EMPLOYEES CARD PURCHASE Name Rall Safety Worker Realm ARTC APPLICATION FOR AARON TEST Add to Cart GENERALS DATA REQUIREMENTS ILES For Work Role every role F Excuse those pr all ds Photo X Mandatory Cardholder Photo Recent nead and shoulders photo Wel IR facing camera no sunglasses or nat plain background Please upload 2 photo of this employee Recent head and shoulders photo Well IR facing camera no sunglasses or nat plain background Upload Administrator Set Splicer Dratsperson Driver Track inepectoriexaminericerti
25. g cart by clicking on the credit cards icon or the shopping cart review link ff Rail Safety Worker SC SE powered by Onsite Track Easy PORTAL HOME LOGOUT USER SETTINGS TERMS amp CONDITIONS PRIVACY e Review Shopping Cart Toman a user oar Somes TORE N SN 100 00 10 00 100 00 110 00 Purchase Rail Safety Worker Card for AaroMteg remove Proceed to Checkout Use the remove link to remove items from your shopping cart To purchase all items in your shopping cart use the Proceed to Checkout button There are two methods for payment e Credit Card Available to all companies e Purchase Order Limited availability by prior arrangement If your company is not approved to pay by purchase order you will not see this option Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 27 28 ff Rail Safety Worker Les powered by Onsite Track Easy LOGOUT USER SETTINGS TERMS amp CONDITIONS PRIVACY A Checkout Shopping Cart Tem User Garry Shields 110 00 inc GST PURCHASE Credit Card gt Please enter your credit card details and click continue to process the purchase Card Number 1234567 Card Type VISA Card Expiry 12 e 2015 CURRENTLY OPERATING IN TEST MODE Card CVV 123 These auto populated credit card values a cd OR should produce a successful payment After your purchase order or credit card has been processed the screen will show details regarding
26. here they work or have attended training If you would like enhanced access to your data you can activate a free trial or purchase Onsite Contractor Full Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy Ed Rail Safety Worker ay Sa powered by Onsite Track Easy The Process 1 Company Registration 2 e cn E Enter Employees Contractor KZ A RSW Website Link To Portal Print Cards e Upload amp Ship To Waas 3 om EC Contractor ii 1 A N v Apply CA Order amp Pay Competencies For Card To Contractor Vi oo Legd DES 7 Point Id Check Pegasus Safety Validate Competencies To obtain a Rail Safety Worker Card you will need to complete the following steps 1 Register your company using the Rail Safety Worker Card Purchase Portal if not already registered including requesting a user account see page 11 2 Enter your company employees who will be required to receive a RSW Card see page 23 3 Upload all of the required files needed to have your employees certified and approved to receive a RSW card 4 Finalise your order and pay for the cards For more information please see the Rail Safety Worker website www railsafetyworker com au Onsite Track Easy Contact Details If you need to contact RSW Hotline for any reason please call 1300 777 245 or email RSW pegasus net au Onsite Track Easy Rail Safety Worker Card Purcha
27. kos Marne Jistri Dem Emak bronaidipegasus pel Username You may log in with your user De choose a Otho uberak bidht on the tiyang Langh ton 1 to SD cherecters bhns not be lotat artic Shit Not already belong lo anctivtr user Password You myy change your passrore srovaing E complies wth the cfowing mies Length tron Sto 15 characters bust include at loast ore letier Hust clue at boost one cueriber of cht Mara raue kockash Uor apostrophe r Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy _T Rail Safety Worker fy p powered by Onsite Track Easy Example Login Email Following is an example of the email you will receive containing your login details next page Dear James Brown Thank you for your registration with ARTC Rail Safety Worker registration service You have been given the following login to represent ABC Rail Username 227978 Password XXUDS192 This allows you to access both the Rail Safety Worker portal and the Onsite Track Easy website FA Rail ez Safety Worker Cowen ne ty Onsite Beck Lary Login to register your employees with the ARTC Rail Safety Worker registration service Login at http horse belinda S080 portal railSafet yorker To change your username and password login and click User Settings in the menu For further assistance please contact Rail Safety Worker registrations Email RSVV pegasus net au
28. l receive a free subscription to Onsite Contractor Basic if they don t already have one This is a website where you can view basic data for your company from all sites using Onsite Track Easy If you would like enhanced access to your data you can activate a Free Trial of Onsite Contractor Full Log in at https secure onsitetrackeasy com au Adding Users Any number of user accounts can be created for representatives of your company once your company s registration has been approved Use the login button on the home page to access the login page below even if you don t have a username and password This page has an option to request a New User Account Ee Rail Safety Worker 4 powered Oy Onnite Fack Easy PORTAL HOME TERMS amp CONDITIONS PRIVACY D er 00 22 Login Dier your usermeans od pors word to bgn now Literrane Pasowornd Request a new lonin lo you carpan Mew User Accoumg Request new password for your bok Forgotten Password After clicking the New User Account link you will be prompted to search for the company of the new user Do a search on your company s name If your company is registered it should appear in the search results as shown in the image below Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 11 ff Rail Safety Worker Les powered by Onsite Track Easy S Rail Safety Worker 4 Powsrad by Onsite ack Lasy PORTAL HOME TERMS amp CO
29. lready registered with Onsite Track Easy to apply to register your company or to check the status of a registration application Sg Rail Safety Worker 4 powered by Onsite Track Easy PORTAL HOME TERMS amp CONDITIONS PRIVACY Company Registration Use find company to find your contracting company in the Rail Safety Worker registration database Use add company if your company has not already been added and you want to add it now Registration may involve the supply of certain documentation to satisfy Rail Safety Worker compliance requirements and if your company s application is approved you will be able to apply for work cards for those of your e Find Company Add Company If you are not sure whether your com Otherwise add it here You will need t Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy A Rail Safety Worker ay yl powered by Onsite Track Easy If your company appears in the results of the find company search then your company is already registered or has applied for registration with Onsite Track Easy Otherwise use the add button to proceed with adding your company Please Note Your company may already be registered with Onsite Track Easy without you having had to register through the portal This will be the case if you are an existing Onsite Track Easy customer or you work on sites that engage Onsite Track Easy for administrative services E Rail Safety
30. ny registrations are usually approved within 1 week of submission Please contact Onsite Track Easy if you need your registration approved in a shorter time frame Users 1 How dol get a username and password First check if your company is registered with Onsite Track Easy Please see page 8 of this user manual regarding doing a company search If your company is not registered you may register them The registration process allows you to enter user details If your company is registered then see page 11 in this user manual for information on adding users 2 Why have I not received my login details Your email address may have been entered incorrectly Please contact the RSW hotline 3 Why can t I login First check that you are entering your username and password exactly as specified in your login email The password is case sensitive If this doesn t work try resetting your password If you still can t login then please contact the RSW hotline 4 Ihave forgotten my username How can find it out Please contact your company s user manager If you do not know who they are please contact the RSW hotline 5 Ihave forgotten my password How can find it out No one can look up your password as this is protected information However a new password can be issued Please see page 12 in this manual for information on how to do this 6 Can my company have more than one user login Yes Please see page 11 for information on reque
31. of requirements that are required for the allocation of Rail Safety Worker card Se Rail Safety Worker 4 powered by Onsite Ic Esay PORTAL HOME LOGOUT USER SETTINGS TERMS amp CONDITIONS PHIVACY Abc Rail Welcotre to your company s loge are From here you cin Purchases Cart and Manage Eiphit Records Order Cards Duschese cerda for employees Manage ECmploxveez Visi employee date uy eeynloytes Click on the purchase button or the picture of the card see below to progress to the employee selection screen S Rail Safety Worker 4 powod by Gente back Geer PORTAL HOME LOGOUT USER SETTINGS TERMS amp CONDITIONS PRIVACY O1 Now 2091 00 01 Abc Rail Cards Purchases lanes Dean KL AVAILAULE CARUS Abo Rall PLEASE HOTE Juat becauac a cardia ieted here dota not mean you can have it Pease ensure your Gigi ae eritied to carcs belore you Quy ther You may cet Guakty for a refund il your purchases apm cabon ts repecied E youre uneure shout any card purchase please contact ine portal adnirisy ator see deinis on the help merw Ral Satcty Worker Card 400 00 ipus 000 GST per card wih Wertty check 90 08 plus 3 00 GST per replacement card witout dere check Deeription The Rai Safety Pvorter card ie required lo work on sew of Ihe ARTC reeche Requirememsi e Wentty check 100 Point Check Pegasus Satety And Training Pty Lid Foie sciecton Fie upande Purchase e hforretion requests Do an employee
32. rack Easy If there are any file upload requirements Onsite Track Easy personnel will check the validity of these before approving your card purchase s The card purchase communication contact s will be notified by email and or SMS when your purchase has been processed and if approved the shipping communication contact s will be notified with details of the posting of the RSW card s Returned Card Purchases If Onsite Track Easy personnel require you to supply some more information or files before they approve your purchase they may return it to you for completion You will be notified by email of any additional requirements You will then need to log back in to the Rail Safety Worker Card Purchase Portal to amend your purchase based on the feedback given On your home page you should see any returned items listed Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 21 22 Ed Rail Safety Worker Les powered by Onsite Track Easy Employees Employee Manage Search Use the Manage Employees button on the home page to search for all employees from your company that are registered or have applied for registration with Onsite Track Easy Leave search box blank to list all employees Se Rail Safety Worker 4 powered by Gene Feet Ep PORTAL HOME LOGOUT USER SETTINGS TERMS amp CONDITIONS PHIVACY V Ot 2011 2342 Abe Rail Welcoire to your company s loge areca From here you cart Purchases Canc an
33. se Portal User Manual Version 2 90 5 ff Rail Safety Worker Les powered by Onsite Track Easy Website Navigation Website Access Login to the Rail Safety Worker Card Purchase Portal using the 2 options below 1 Access the Rail Safety Worker Website and click on the Click Here to Get Started Button as shown below RAIL SAFETY WORKER The Rail Safety Worker program is an innovative and effective approach to managing compliance of worker competence within the rail industry 2 Go directly to the portal by using the link below https secure onsitetrackeasy com au portal railSafetyWorker The most compatible Internet browser to use is Internet Explorer as it has been extensively tested with this website There is no guarantee that other web browsers will be as compatible Se Rail Safety Worker La powered by Onsite Track Easy PORTAL HOME TERMS amp CONDITIONS PRIVACY Welcome Here you may Apply for registration of your company with the Australian Rail Track Corporation and once your company has been registered Request the purchase of Rail Safety Worker cards for your employees Register Click the register button if you want to Find out if your company is already registered S Apply to register your company Check the status of gaecistration application Login If your company is already registered login here if you want to Purchase Rail Safety Worker cards for your employees
34. sting new user accounts 7 Why did my session time out Your user session will timeout after 60 minutes of inactivity Onsite Track Easy Rail Safety Worker Card Purchase Portal User Manual Version 2 90 29
35. use them Declaration In order to complete the card purchase you must make a declaration that you agree to the Onsite Track Easy terms amp conditions and privacy statements These are accessible from the terms amp conditions and privacy links in the portal menu bar Card Shipment The card shipment section allows you to specify the address you would like the RSW card shipped to and who to attention the package to If you are purchasing cards for multiple employees and do not want to ship to them individually but rather to a company address for example then if you enter the same card shipment address and attention to details for each employee s card purchase these cards which are all going to the same shipping address will be sent together in the one package Identity Check An identity check is a requirement for the purchase of a RSW card As part of this process you must enter the employee s first name middle name optional last name and date of birth as will be verified by the identity check The values entered must exactly match the values used in any identity check process or the identity check will not pass Upon card purchase an identity check information pack and a 100 point checklist will be sent to the communication contact Files Once the general details have been completed and saved the next step is to upload any required files These files are role specific Types You can upload any of the following types of fil
36. want to receive email notification of your company s registration status and login information Login information is only emailed if your company s registration application is approved See the section on Users for more information on the company user 3 Declaration You must be an authorised representative of the company you are registering Rail Safety Worker Card Purchase Portal User Manual Version 2 90 Onsite Track Easy Ed Rail Safety Worker ay foal powered by Onsite Track Easy Users Website Access All users can login to and access both the Rail Safety Worker Card Purchase Portal and Onsite Track Easy websites This manual is predominantly only about the Rail Safety Worker Card Purchase Portal Oncea company is registered a user ID and password is sent to the nominated person to allow them to login to the portal to order RSW cards Rail Safety Worker Card Purchase Portal The portal is a web site where you can register and order your employee Rail Safety Worker cards Log in at https secure onsitetrackeasy com au portal railSafetyWorker Onsite Track Easy Onsite Track Easy is a real time safety and contractor management system which tracks compliance records such as company certifications employee competencies training activities and site access It is a product developed and used by Onsite Track Easy to manage your employees training When your company registers with Onsite Track Easy your company wil
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