Mediasphere CMS
Contents
1. Administration Accounts Administration Accounts is where you will create usernames and passwords to allow people to edit and add content to your training website When setting up your administrators you have the ability to set a range of profile levels with sanctioned access to specific modules and blocked access to other modules Web Content Editor If the user portal of your site has extra pages in addition to the user portal home page this is where you will be able to edit the content on those pages Course Editor The Course Editor is used to create new courses add assessment and manage existing courses We will look at Course Editor in more detail in the next section of the manual News Editor If the user portal has a news page then the News Editor module of Mediasphere is where you will add stories that will appear in the latest news section of the user portal Reports Mediasphere LMS offers 4 different reports that you can run on the assessment results of users who have undertaken your courses User Accounts User Accounts is the module to add your learners learner groups import users and also assign courses to learners or groups Mediasphere Settings This module is also related to the pages of the user portal In this module you can adjust the Google Analytics and Maps settings and also the email addresses that are used on the user contact us page Before we begin to add course to the training site let s have a look at ad2. Is this a FREE course Select option Enter the title of your course in the field provided The pass rate defines the score that a user will have to achieve as an average across all the assessments that have been added as part of the new course Next set the Course Status Draft will allow you to work on a new course without it showing in the user portal Published will make the new course available to user right away You can change the course status at any stage Selecting Yes this a FREE course drop down option will make the course available for all of your learners If you plan to sell the course in the Course Cart Module select No this is not a free course A course that needs to be paid for can be listed in the Course Cart which we will look at later When you have finished click Create to add your new course The pop up will close and the new course will be at the top of the list on the Course Editor page In the Course Title bar there are a range of icons These icons give you a number of options CJ Emergency Evacuation From left to right the icons are View Course This will open the Course Editor page for the selected course so you can view the pages of the course Edit Course This icon opens the Course Editor for the selected course and allows you to edit the page content of the course 13 Page Mediasphere CMS LMS User Guide Delete Course This will remove the course and all of its content from the site Once
3. 00 AM hh mm Status Active x 32 Page Mediasphere CMS LMS User Guide Event Price The Event Price form allows you to add a single or multiple registration fee assuming that an e Commerce gateway has been enabled on your site If the event has no registration fee enter the number 0 into the registration price field Add New Event Please enter details of the news artide you wish to create GENERAL VENUES EVENT PRICE DESCRIPTION REGISTRATION COST PEE F Single Registration Price eg 1000 00 150 Note commas are not allowed Multi Registration Price eg 1000 00 Note commas are not allowed Event Summary and Description The summary text will appear on the Events landing page on the public site The summary should be a brief description of the new event The Detail Description appears on the full event listing page and gives a more detailed description of the event The description is limited to 3000 words Remember to click Add Event after making any changes to an event listing Add New Event Please enter details of the news artide you wish to create EVENT SUMMARY Insert event summary text here This text will appear on the Event Listing page E sore OGG 4B BRR array Aaa joa os eive rlce carjezamjanrjuos o0 E 000 00 50 505 DE This brief event description shows on the front event listing page EVENT DESCRIPTION Insert event description text here This text will appear o
4. EN AS ee GA E TET ee rO ERI E ES E ES NM O E 50 ES So E RB E A Se Se Page 1 of 2 1 2 next gt lt last gt Go to page 1 iz Total Account 11 Actions Name Login Level Status Last Login sg O Admininistrator Mediasphere admin Administrator Active June 21 2012 09 08 PM P Colin Barnes cbarnes Administrator Active July 10 2012 01 19 PM I Colin Barnes colinb Administrator Active July 02 2012 09 32 AM f O Fiona Munro fionam Administrator Active July 04 2012 11 30 AM As well as creating individual user accounts you can also import user details in bulk using the Import Users feature This uses a CSV file to add user details to the database A sample CSV file is provided on the Import Users page To import user information in using a CSV file follow the step below 1 Download the sample CSV file by clicking on Download Sample CSV This Excel sheet will show you the information and format that you will need to follow in order to make a new CSV file Please note that in order for the CSV file to import correctly anywhere that your data has a comma you will need to replace it with amp 44 So for example if your data is 21 John Street Carindale then the CSV file should be 21 John Street amp 44Carindale When the information is imported the amp 44 will be converted back into commas 2 When you have completed creating the CSV file save the file and make sure that the file extension is CSV 3 Click on User Accounts in the l
5. Testing N A Not assigned Y Tackling Discrimination in the Workplace N A Assigned to course Software Development N A Not assigned OTS test N A Not assigned New EEHA N A Not assigned IT N A Not assigned Y Emergency Evacuation N A Assigned to course EEHA Refresher N A Not assigned Administration Accounts Administration accounts allow access to the Administration Portal of Mediasphere LMS By giving someone an administration account you are granting them the ability to add courses add assessments create user accounts and view the personal details and assessment records of users We recommend that only trusted people are given these accounts To create a new administration account click on Administration Accounts in the left menu or on the Administration Accounts icon on the home page The Administration Account page is almost identical to the User Account page To add a new administration account click on the Add Account icon at the top of the page The Add New Account pop up will open Fill in the details of the new account holder Next we will need to select the user level Click on the drop down to select from a list of account levels An Admin account will give the new account holder access to all areas of the LMS Finally fill in the login details for the new account You can see in the screen shot that we are creating a new administration account for Joe Bloggs with a user level of Administrator Click on Create to add the new account t
6. course pages of your site Next we will look at assessments Adding Flash Content to a Page Adding Flash content to a page works in exactly the same way as adding an image Select the point on the page where you want to add the Flash content and left mouse click Click on the Flash icon in the toolbox in the red box shown in this image aloja l The Flash Properties box will open and you will be able to browse and upload the SWF that you wish to put into the page Once you have selected the file that you want to use set the width and height size for the SWF and then click OK to add it to your page 22 Page Mediasphere CMS LMS User Guide Adding Pages and Tests to a Section When a new course is created the first page is automatically added Click the edit icon to rename the page The section and page names are displayed in the index when a course is published Select the edit icon to add content to a page as displayed below a fw Ol Welcome to the Evacuation Course PY Getting Started Getting Started ler Ma Malna e wisa Esanfja rjaon 00s ONPE EE E 00 00 50 1575 DE Insert content here Adding a Section Test or Knowledge Check Select Section Test to add a test to the end of a section refer to the image below El El Welcome to the Evacuation Course PY Er la Es The Learning Outcomes En a B Es The Basics En a R Getting Started B E El A Emergency Evacuation Plans H 23 Page Mediasphere
7. displayed results There are a couple of things to bear in mind when reviewing the spreadsheet e If no user has submitted a pass result for an assessment then the Report 1 spreadsheet may be blank This can apply for other report types as well e When creating a spreadsheet with the option view all assessments selected the resulting spreadsheet will have multiple sheets one for pre assessment results and one for assessments The separate sheets can be accessed by clicking on the tabs at the bottom of the spreadsheet document 29 Page Mediasphere CMS LMS User Guide Course Cart Course Cart Home Add Item Settings Course Cart Sheet Actions Cart Item title Author ef Certificate IN In Children s Services Kalianto Wong Wong o E Topple Kalianto Wong Wong o Y How To Be Cool Tony Carrucan Added on 28 Sep 2011 29 Jun 2012 09 Jul 2012 Total Items 3 Status Published Published Published The Course Cart module allows you to list for sale on your site the courses that you have created in the LMS The Course Cart module is accessed from the left menu of Mediasphere On the Course Cart page click on the Add Course button and follow these steps 1 On the General Tab fill in the General Information fields and set the Cart Status to Active Set the price that you want to charge for your course You can choose to add a thumbnail image to the listing for the course 2 On the Description tab use the Content E
8. down In addition to this Mediasphere will display the selected number of questions in a random order Question Order If you have selected not to use a question bank Question Order gives you the option to show all of the questions in your assessment in a random order To do this make sure you have selected Do not use a question bank Show all questions in the Question Bank section of the page In Question Order select Randomise all questions You should be aware that if you have chosen the Present questions in a bank of option in Question Bank then any option you choose in Question Order will be overridden Question Attempts You may want to control the number of attempts a user can make to pass an assessment before they are locked out of the assessment Click on the Attempts drop down to choose the desired number of attempts You can also choose to give an unlimited number of attempts You would choose this option if you were creating a practice test for example Once you have set the properties of the assessment click on the Save button Reports Once your users have begun to submit results from the course assessments you will want to be able to view these results in a meaningful way To enable you to do this Mediasphere offers 5 inbuilt reports that will interrogate the database of results to provide you with a range of information These reports are Report 1 Generates a report on users who have submitted results and have passed from
9. on the site To edit the details of an event dick the Edit this Event icon in the Actions column Total Event 3 Click the Event Data Sheet button above to view a list of all current registrations for all events on the site Actions Event title Venues Registration Status Added on Z FO amp EEHA Refresher enues 0 0 Ss ACTIVE 01 Jan 1970 Z 2 Q G Onsite Safety Awareness Training enues 1 0 3 ACTIVE 09 Jul 2012 A Ey Working At Heights Safety Demonstration enues 1 0 3 ACTIVE 09 Jul 2012 Adding an Event The Events Manager is accessed via the left menu Click on Event Manager in the left menu to access the Event Manager landing page The landing page contains a list of all of the events currently listed on the front end site To add an event click on Add Event at the top of the screen The Edit Event screen will open and you will be able to enter the details of your new event The different detail sections of the page are accessed using the tabs across the top of the window General This tab contains the General Information section of the new event This includes the event title contact name and contact details that will be listed for the new event The event title email address and contact name fields are compulsory 31 Page Mediasphere CMS LMS User Guide Under Event Status you can choose to mark the event as Active which will place the event onto the site as soon as you update or Review which will save the event details but not put it
10. results and have passed from a certain date to another date Search User Results by Date Start Date 07 10 2010 End Date 07 10 2010 Select Course I T Policies and Access Select Assessment I T Test v Generate Report Click on the Start Date field and then select the start date for the report by choosing the desired date from the pop up calendar Do the same for the end date of the report Next select a course from the 28 Page Mediasphere CMS LMS User Guide drop down list In this example we will select I T Policies and Access If the selected course has multiple assessments the Select Assessment drop down menu will become active You can choose to run the report on All Assessments or on just the Pre Test Section Test and Post Test Click Generate Report to create the Excel spreadsheet with the selected results When the File Download window appears you can choose to Open or Save the new spreadsheet Click Save and choose a destination for the spreadsheet File Download Do you want to open or save this file i Name reportl_admin_ 20090727 xls JH Type Microsoft Office Excel 97 2003 Worksheet 4 00KB From mhre mediaspherebeta com fence While files from the Internet can be useful some files can potentially harm pour computer IF you do not trust the source do not open or save this file What s the risk When the spreadsheet has been saved open it to review the
11. type Heading 1 is usually the largest heading on a page In the example shown below Introduction is the heading 1 Sub headings on this page will be heading 2 Select heading 2 from the drop down list The page should now look like this EIN REE INCAS A ES E E O BIYixa pis ss E z READPFIB0c 90o gt Heading1 Foni Sze A A 1 2 2 Paragraph Format How it A Heading 1 In the early stage Heading 2 a Heading 3 Heading 4 18 Page Mediasphere CMS LMS User Guide Save the page and then click Preview The page will look like this in the user portal Course Dashboard View My Results Logout Course Dashboard 1 1 Policies and Access How it all began Introduction e El index O ore Page 2 of 6 Net E How it all began LT Policies and Access Introduction Heading 2 To add written content to a page you can type directly into the text window or you can copy and paste content from a word document web site or any other text source Depending on which Internet browser you are using and your security settings you may see a permission box asking if you want Powerhouse to have access to your clipboard when pasting content If this is the case click on the Allow access button When you have pasted your content into the editor the page will look something like this Rename Page 2 Rename Page 3 Rename Section 2 Rename Page 1 Rename Section 3 Rename Page 1 Notice that the heading
12. 2 text is grey This is a pre defined style that the user portal applies to heading 2 texts This means that all heading 2 text will be grey The colour of your headings is customised in accordance with your design stylesheet Next we will add an image to the page Adding Images to a Page You can add images to pages in the course using the editor Web sites usually use images saved in the JPG format with a resolution of 72dpi For a standard web site the maximum recommended width of an image to upload is 500 pixels An image of that size will soan the width of the content section of the site It is important to note that scaling an image once it is in Mediasphere does not change the size of the image file If an image is 3meg in size when uploaded it will still be 3meg after upload and scaling in the editor Images that are larger than the recommended width and resolution will have an adverse effect on the speed that an image will load on the site To add an image click on the position on the page where you want the image to appear and then click osa on the Image button in the toolbar highlighted in red in this image a This will open the Image Properties box 19 Page Mediasphere CMS LMS User Guide Image Properties Lorem ipsum dolor sit amet consectetuer adipiscing elit Maecenas feugiat consequat diam Maecenas metus Vivamus diam purus cursus a commodo non facilisis vitae nulla Aenean dictum lacinia tortor Nunc iac
13. 8 05 2033 Remove Add Coupon Code Discount Expiry date 35 Page Mediasphere CMS LMS User Guide
14. CMS LMS User Guide Select the edit icon on the Section Test The following screen will be displayed Y BA MANAGE ASSESSMENT EDITOR New Assessment Assessment Home Questions Library Marking Course Editor Home Edit Assessment Section 1 Knowledge Check f Introduction Text Content this text will appear at the begining of the assessment Status Add Content Disabled S r a Summary Text Content this text will appear at the end of the assessment Status Add Content Disabled S El Questions Editor The Assessment Editor provides the option for you to add an introduction page to your Section Test Click the edit icon on the page to add content to your introductory page There is also the option to add content to a summary page that appears at the end of the Section Test After adding content to these pages change the status to enabled to ensure the page is displayed to your learner as per the image below Knowledge Check Techserve Knowledge Check Your first knowledge check must now be completed Click the next arrow to view the questions You are allowed up to 3 attempts to demonstrate competency If you are unsuccessful on your last attempt you will be locked out of the assessment Your will need to see your supervisor manager for further assistance 24 Page Mediasphere CMS LMS User Guide Ca E Questions Editor To add questions and correct responses to your Section Test select from the follow
15. List All Users Add New Group Please enter details of the group you wish to add Group Details Group Name Electrical Contractors Short description This group includes all external a electrician contractors Group Status Enabled To add a new Group click the Add Groups button at the top of the page The Add Group pop up will open and you will be able to fill in the details of the new Group including the name and a short description of the group you are adding You can also set the status of the Group using the drop down Click the Create button to add the Group The new Group will be added to the list Next you will need to assign users and courses to the Group Assigning Courses and Users to a Group On the right hand side of the Groups page is the Action column that has four icons 9 Page Mediasphere CMS LMS User Guide These icons from left to right are Assign Courses to Group Click this icon to choose the courses that the Group will have access to Edit Users to Group This icon will allow you to assign users to the Group 9 MANAGE USER ACCOUNTS y Add New Add New Manage user home Search Groups Import Export List All Users Assign Users to Group Electrical Contractors Assign Name Email Status 2 Student 123 Student gordonh mediasphere com au Not assigned V Dick Tracey fiona munro techserve com au Not assigned Y bess marple bess marple hotmail com Not assigned li col Barnes colin barnes techserve com au No
16. Mediasphere Induction WN ____ Giving you the fools to build your business lalalala WWW mediasphere com au la Mediasphere Mediasphere Mediasohere CMS Lms Mediasphere CMS LMS Administration User Manual Contents Mediasphere CMS LMS Introduction acsee 4 Mediasphere Training and Administration PortalS ooccccoooccnnononcnnonnnnnnnnnnonnnonanonnonanonnnnoncnnnonaronnnnanonnos 4 ac e e E o E E 4 TAG AQMINIStra TON Porta lc 5 Logging In to the Administration Polanco 5 Creating Administration and Learner ACCOUNLS csccccssecccssecceeseccaescecenececeueceeeneeeeencesseucessuecessueceteeeenens 6 Al ar E e oo E IU daca iwoacaceuanasaancanarccenmees 6 Setting Course Access for an Individual USer ooocccncnncccnonnncnnnonaconnnnanonnonononnnoncnnnonanonnonononnnonarcnnonanonoss 8 Ereatine STO UD version aaa E A 9 Creatine a NEW COUN ento iia eae 12 Upload a Course Thumbnail IMage cccessccccesseccccesscccceesececcesecceeeseceeeesececeeneceeseesecessuecesseneceeeeeeeeeeas 14 Adding Sections and Pages to your New COUFSE ssssssssesseessrerssresseresrrresreeserrssressrersrrrosreesreeserresrerseeese 15 Rearrange Sections and P DOS entrada elas 16 Adding Content to a Page viniste des 16 Adding a Heading tO PA Br e 18 Adding Images to a Page nara das 19 Ma A oa PE ES A 22 Adding Flash Content to a Page cccooccncnnnioccnccnncnnnonanonnnnnnonnnnnnonnnonannnnononrnnnnnnonn
17. a certain date to another date Report 2 Generates a report on users who have been created that have not submitted and passed from a certain date to another date Report 3 Generates a report on Average aggregated results of all users Report 4 Generates a report on the number of attempts that a user has made at a module in the course 27 Page Mediasphere CMS LMS User Guide Report 5 Report on Status A list of all registered users of the course which modules they have completed and which they have yet to attempt Report Title Report Description Actions Here Io Report 1 Generate report on users who have submitted results and have passed from a certain date to another date View Report Io Report 2 Generate reports on users who have been created that have not submitted and passed from certain date View Report to another date Report 3 Generate report on Average aggregated results of all users View Report Report 4 Generate report for number of attempts that a user has made at a module in the course View Report Report 5 Report on Status A list of all registered users of the course which modules they have completed and which View Report they have yet to attempt In the example provided we will generate a Report 1 To do this click on Reports in the left menu On the Reports page click on Report 1 or on the View Report button beside Report 1 This will open the Report 1 screen shown below Generate report on users who have submitted
18. a course has been deleted it cannot be retrieved unless you made a duplicate of the course before deleting Update Image You can select a thumbnail image to represent the course on the Course Landing page of the User Portal Duplicate Course This will create a copy of the selected course complete with all content This is handy if you need to create a backup of a course before making changes or if you need to create several courses with similar content but with some unique pages Course Settings Click on this icon to open the Edit Course pop up and change details including the course title pass rate for the course and the course status To edit the title of your course click the edit icon after the title Change your course title and select the save icon to update the text Next we will look at editing and adding content to a course Upload a Course Thumbnail Image To upload a Course Thumbnail image select the icon and browse select and upload the image to the course The image will showcase the course on the Course Dashboard MANAGE COURSE EDITOR baal New Course Course Home Manage Course Category New Category Courses List Fiter O Emergency Evacuation and Extinguisher Training Upload Image Please click Browse to select a file from your local drive File name C Users tcarrucan Desktop extinguisher_jpg 14 Page Mediasphere CMS LMS User Guide Adding Sections and Pages to your New Course When you c
19. ding user and administration accounts to the site rre Add New User Please enter details of the user you wi Creating Administration and Learner Accounts Permuto Select Title Ms First Name Mary Last Name Smith User Learner Accounts When you have created your new courses and added Login Details Email msmith email com Username assessments you will need to let users access the material As mentioned at the beginning of this guide the Mediasphere LMS has 2 portals the Administration Portal that is used to create the course and the User Portal To create an account Assign to Existing Group Select Group Staff Travel Requirement A for the User Portal click on User Accounts in the left menu or on the User Accounts icon at the top of the Home page This will open the User Accounts page On this page you can Add 6 Page Mediasphere CMS LMS User Guide Search Group Import and Export users Clicking on the Add icon will open the Add New User pop up In the fields provided fill in the details of the new user Any field marked with a star must be filled in before the account can be created If the new user is to be added to a pre existing user group then you can select the group using the drop down provided Add New Add New Admin Account Home dd Ne Admin Group tonite Administration Account Listing Below is the list of all administration account to access administration section
20. ditor to add the description text that will appear on the detail page of the course in the Course Cart You can add images as part of this information 3 Finally on the Course tab use the drop down to select the course that you are selling Only those courses that have been set to be paid courses will appear on this list 4 To add the course details to the Course Cart click on the Add button at the bottom of the screen Once you have added your course to the Course Cart in Mediasphere go to the Course Cart page on the front end website to view the listing A user will need to have created an account and be logged in to order and purchase a course through the course cart 30 Page Mediasphere CMS LMS User Guide Events Manager Overview The Events Manager module allows you to upload images and information to a page on your website to advertise the event to visitors to your site and members of your business or school community The events landing page shows all of the events currently listed on the site along with a thumbnail image and basic information about each event Users can learn more by clicking on the listing to go to the full details of the event The full listing provides a more detailed description of the event with contact details and a Google map facility that shows the location of the event Be EVENT MANAGER Events Home Add New Event Settings Event Data Sheet Event Listing Below is a list of all events currently listed
21. earrange Sections and Pages Click the Rearrange Sections icon to reorder the sequence of the sections in a course Drag and drop the sections to automatically reorder the sections as displayed below Home Edit Profile Logout Home E Administration Accounts Web Content Editor E Member Database Event Gallery Menu Manager E News Editor Powerhouse Settings Slideshow Assessment Editor Certificate Manager g MANAGE COURSE EDITOR Course Home New Course Manage Course Category New Category ower Emergency Evacuation and Extinguisher Training _ The Parts of a Fire Extinguisher _ Emergency Evacuation Plans ra Course Editor Different Extinguishers for Different Fires ll Course Cart w Reports Survey Editor o Survey Report 8 User Accounts Welcome to the Evacuation Course Click the Rearrange Pages icon to reorder the pages in a section Again simply drag and drop to reorder the sequence of the pages Adding Content to a Page To add content to a page click on the Edit icon on the content page If you have given the page a name it will be displayed in the heading box Next is the Browser Window Title field The browser title is the name that appears at the top of the internet browser and identifies the page Try to make the title something descriptive Browser titles usually follow a format of a fixed first name and a variable second name for example How it all began In
22. edited_highlyflammable_0 jpg e When you have selected the image it will appear in E E the Preview window of the Image Properties pop up image info Link Advanced You can add some Alternative Text in the field tie provided It is best practice in web design for all penama Tes images to have a written description Type a Es description of the image into this field You can also o g control how the image is aligned on the page using Border the Align field e Click OK to add the image to the page Save the page and then click Preview The screen below is displayed Course Dashboard HSpace VSpace Align lt not set gt View My Results Course Dashboard 1 7 Policies and Access How it all began Introduction ir Index a Prev How it all began LT Policies and Access Introduction Rename Page 2 Rename Page 3 Rename Section 2 Rename Page 1 Rename Section 3 Rename Page 1 Heading 2 To add written content to a page you can type directly into the text window or you can copy and paste content from a word document web site or any other text source Depending on which Internet browser you are using and your security settings you may see a permission box asking if you want Powerhouse to have access to your clipboard when pasting content If this is the case click on the Allow access button When you have pasted your content into the editor the page will look something like this Page 2 of 6 Nex
23. ee Created On Status Actions 2012 00102 Gordon s Test Event First venue 02 Jul 2012 10 00AM YATU YATU 17 Oct 2011 Completed Online La y A 11 30AM Additional Attendees 0 09 22AM PayPal Print Invoice 2012 00104 Gordon s Test Event Second Venue 18 Jul 2012 10 00AM YATU YATU 21 Oct 2011 Completed Online a o 12 00PM Additional Attendees 0 11 21AM PayPal 2012 00129 November Event mediasphere 30 Nov 2011 01 00AM TEST TESTER 25 Oct 2011 Waiting Payment Waiting A Y E 01 00PM Additional Attendees 0 04 18PM 2012 00132 Dec Event mediasphere 14 Dec 2011 04 00PM platino 1 platino1 14 Dec 2011 Completed Online Ey A 10 00AM Additional Attendees 0 12 23AM PayPal 2012 00138 ATestEvent First Venue 31 May 2012 10 00AM YATU YATU 04 Apr 2012 Waiting Payment Waiting La 7 N 10 40AM Additonal Attendees 0 03 37PM Discount Coupons This form is linked to the e Commerce registration process and allows you to add discount coupons that registrants can use to apply a discount to their event attendance DISCOUNTS MEMBERSHIP DISCOUNTS Starter Unlimited Group COUPONS Code AW3V5T44 Discount 10 Expiry date 01 01 1970 Remove Code undefined Discount 0 Expiry date 01 01 1970 Remove Code undefined Discount 0 Expiry date 01 01 1970 Remove Code sddd Discount 4 Expiry date 01 09 2011 Remove Code asdfsdfsdf Discount 10 Expiry date 28 09 2011 Remove Code dfasdfa Discount 44 Expiry date 1
24. eft menu and then select the Import button at the top of the screen 4 Onthe Import Users screen click on the Browse button navigate to the location of your CSV file and select it Click the Import button below the Browse field The details of the users listed in the CSV file will appear on screen 7 Page Mediasphere CMS LMS User Guide 5 Click the Import button below the on screen table to Import the users into your training platform 6 Once the users have been imported you can assign them to a group using the Groups function and also set the courses that they will be given access to When the users have been assigned to a group use the Export feature in the User Accounts section to export the details of the users in a group including their username and passwords Now that we have added a new account we need to grant the user access to the view the courses This can be done in two ways If the user has been assigned to a group then the new user will have access to the courses that have been assigned to that group If the user is not part of a group then you will need to setup access to courses for the user Setting Course Access for an Individual User To set the course access for an individual user we have to assign courses to them In the User Accounts list click on the Assign Course to User icon padlock on the left hand side of the page next to the user to display the Assign Course Access page The page shows a list of all of
25. ing 1 Add true false questions 2 Add multiple choice questions 3 Add short answer questions After selecting the preferred question type add the number of required questions B E Questions Editor Adding Multiple Choice Question Number of question to add 4 After clicking Create the following question editor is displayed Click the edit icon to add the question and answer responses Select the image icon to add an image to the question and or the answers El A Questions Editor pus Type your question here 7A Type E Multiple Choice B 7 Y oe xx Ar Ar BI Validation Q1 Enter Question Answers type your answer here press Enter key for next answer Your Answers choose the correct answer s The following image showcases how the questions are presented to the learner 25 Page Mediasphere CMS LMS User Guide Question 4 of 4 Q4 One ofthe most common applications of a potentiometer is as an adjustable voltage divider also known as E voltage control E current control E volume control E divider control a Prev Next Y Test Settings After setting up your questions you can change the test properties from the following screen O Section 1 Knowledge Check Edit Assessment To edit this assessment please update the details below Section 1 Knowledge Check 100 Published y Do not use a question bank Show all questions Present questions in a bank of 4 quest
26. ion Present all questions in order as created x 3 attempts x Assessment Details Course Section Type Status Author Tony Carrucan Emergency Evacuation and Welcome to the Evacuation Course PostTest Published Created on 08 07 2012 Extinguisher Training Last modify 08 07 2012 Pass Rate Pass rate as the name suggests lets you set the pass rate for the new assessment Choose a percentage from the drop down that is acceptable for the user to achieve in order to complete the course As a general rule 80 is considered to be a minimum pass rate for most courses 26 Page Mediasphere CMS LMS User Guide Assessment Status Using this option you can set a test to Publish or Draft If you choose Publish the new test will appear on the course menus Draft will save the assessment but it will not appear on the course menu Question Bank The Question Bank refers to all of the questions that have been added to an assessment In our example course the Question Bank has 6 questions Using the options in the Question Bank section of the Properties page we can control how the platform displays the questions If we select Do not use a question bank Show all questions Mediasphere will display all of the questions in the bank one after another The other option available under Question Bank in to Present questions in a bank of With this option selected Mediasphere will only display the number of questions selected in the drop
27. n the Event Details page Ej Souce QA fx SSO ASP er AS Bole ago as sa E O E E Oo 07 This extended event description shows on the event description page 33 Page Mediasphere CMS LMS User Guide Deleting an Event On the Event screen click on the Delete this Event icon a folder symbol with a red dot beside the event that you wish to remove The Event Manager Delete screen will appear Click Yes to delete or No to keep the event listed If you wish to only temporarily remove an event from the site you can change the event status from Active to Review This will remove the event from the front end site but keep its details in the LMS Editing an existing event You can easily edit the details of an existing event using the Event Manager On the Event Manager screen click on the name of the event or the Edit this Event icon a folder with a pen to access the details of the chosen event Amend the details and then click the Update Event button at the bottom of the screen Manual Registration When the event is published a learner can view the event and complete the registration and payment if required The system sends an invoice and event confirmation email to the registered learner In addition to self registration the Event Manager has the ability for you to manually add a learner to one of your events The manual registration allows you to add details select payment methods and options Refer to the image below fo
28. nd setting up accounts so your learners can access your training material Let s begin by reviewing the Mediasphere Portals Mediasphere Training and Administration Portals The Mediasphere LMS has two portals the Training Portal and the Administration Portal So what is the difference between these two portals Let s have a look The Training Portal Depending on your requirements the user portal can be a simple login page or a training website that displays banner images latest news and contact details The main purpose of the portal is to enable your learners to login to your Online Course Dashboard Once logged in the user will be presented with the courses landing page that will allow them to select the courses they need to complete The content of the user portal is updated by tools in the Administration Portal Sui Welcome to the SunWater Induction Training Site Welcome to the SunWater Induction Training Site Learner Login Portal Course Dashboard 4 Page Mediasphere CMS LMS User Guide The Administration Portal The Administration Portal is a secure area for your managers or senior staff to manage all components of your Training Portal You will use the administration portal to add new courses and assessments update existing courses review user results and manage the content of the user portal Let s look at the Administration Portal in more detail Logging In to the Administration Portal The web address of the admini
29. nonnnnnnnnnrnnennnornnonaronnonanonnos 22 Adding Pages and Tests to a SECU Neira ci 23 Adding a Section Test or Knowledge Check ccccccsseccccssccecesececeeseceeeeeceeeeescceseueceseugecesseneceetanseeeeas 23 WES SUL IIIE Snap E EA PAE ETE E E d da 26 o A o aerate enn ce isvinsictn E es ovie ne og oye oosaeegevieig E E gouesanevseorenen ah A A 27 Ea UE q ee PPP OEA E eo o PP E eee 30 2 Page Mediasphere CMS LMS User Guide EVENTS Manap OD alas 31 OVC EVICW atan O A icchueut E Aree aanoneueads 31 Adal EVEN tdi 31 Detener a auiies tn N 34 EGICING SiOx IS A AE 34 Manual Ree A A teacen AA 34 3 Page Mediasphere CMS LMS User Guide Mediasphere CMS LMS Introduction The Mediasphere CMS LMS is a complete online training solution with a number of features that make creating and maintaining your online courses and online induction program simple Key features include e Intuitive course amp assessment authoring platform e Ability to author and publish courses in the LMS e Ability to add your administrators site administrators editors assessors etc e Ability to add your learners e Ability to group users together and control the courses accessed by the group e Certificate Editor to deliver custom certificates to your learners e Report Editor to generate instant compliance and progress reports This user manual is intended to step you through the process of creating your course adding topics and pages adding assessments a
30. o the account list Email the account details and the web address of the Administration Portal to the new account holder 11 Page Mediasphere CMS LMS User Guide Creating a New Course To begin creating a new course click on Course Editor in the left menu This will open the Course Editor page MANAGE COURSE EDITOR Course Home New Course Manage Course Category New Category Courses List Fiter lw E ES Emergency Evacuation A INS e Details Type Status Author Tony Carrucan Not in any category Published Created on 28 06 2012 Last modify 08 07 2012 ajz Jo ala Working at Heights A Author Tony Carrucan Not in any category Published y Created on 04 07 2012 Last modify 08 07 2012 Q 71 O a cls OTS test ot Wa N j F N Sse L A OOSA AN ONT ony i DAA CA ateg z Type Da SU IES CRA E DO w ate Sar Author Tony Carrucan Not in any category Free x Published Created on 05 07 2012 I E Last modify 08 07 2012 12 Page Mediasphere CMS LMS User Guide Click on the New Course at the top of the page and complete all fields as displayed below B MANAGE COURSE EDITOR Course Home P Gun Manage Course Category New Caiagory Add New Course To add a new course please complete the form below Enter the course title Emergency Evacuation and Extinguisher Training Enter a pass rate 100 Course Status Draft
31. on to the site BE EVENT MANAGER Y Events Home Add New Event Settings Event Data Sheet Add New Event Please enter details of the news artide you wish to create GENERAL VENUES EVENT PRICE DESCRIPTION GENERAL INFORMATION Event Title Proactive Onsite Safety Training Contact Name Bill Smith Email bill smith safetyinduction_org Website www safeinductwebsite org Contact Phone 12345678 Fax 34567890 Mobile 87654321 EVENT STATUS Event Status Active y Enable Registration Yes No EVENT THUMBNAIL Upload Thumbnail Add Event Venues This form allows you to select a single or multiple venue option The multiple venue allows up to 8 multiple venue locations Add the venue address the start and finish date and time and set the status of the event Di oz EVENT MANAGER Events Home Add New Event Settings Event Data Sheet Add New Event Please enter details of the news artide you wish to create GENERAL VENUES EVENT PRICE DESCRIPTION You can change the maximum number of venues using the Venue Settings section of the Settings screen of the event manager If your new event has less than the current number of venues shown below delete the details in the Venue field for the additional venues to hide them on the event listing Multiple Venue Yes No VENUE 1 DETAILS REQUIRED Venue Head Office York Street Sydney Start Date 20 07 2012 10 00 Am hh mm Finish Date 20 07 2012 12
32. ou make a change you will be able to assess the formatting of your content 17 Page Mediasphere CMS LMS User Guide The page as it appears on the user portal will look slightly different to the way it looks in the LMS editor That is because the user portal applies some pre set styling to a page in order to keep all the pages of a course looking consistent no matter who is entering the content Course Dashboard View My Results Logout Course Dashboard gt I T Policies and Access How it all began Introduction A i index a Prev Page 2 of 6 Next O How it all began lt B gt LT Policies and Access Introduction lt B gt To add written content to a page you can type directly into the text window or you can copy and paste content from a word document web site or any other text source Depending on which Internet browser you are using and your security settings you may see a permission box asking if you want Powerhouse to have access to your clipboard when pasting content If this is the case click on the Allow access button When you have pasted your content into the editor the page will look something like this Rename Page 2 Rename Page 3 Rename Section 2 Rename Page 1 Rename Section 3 Rename Page 1 Adding a Heading to a Page To add a heading to a page click on Edit to go back into your page Above your first paragraph add the heading Now select the heading and from the Format drop down choose the heading
33. r more details ees EVENT MANAGER gt Events Home Add New Event Settings Event Data Sheet Add Event Registration Payment Data Please enter details of the registration and payment data you wish to add PAYMENT REGISTRATION ATTENDEES PAYMENT INFORMATION Payment Reference Auto generated Transaction Reference Auto generated Select Event Working at Heights Safety Demonstration 09 July 2012 07 02AM Select Venue Main office x Transaction Title Working at Heights Safety Demonstration 09 July 2012 07 02AM Payment Date 11 07 2012 PAYMENT STATUS Payment Status Waiting Payment E PAYMENT METHOD Payment Method Manual Payment Options EFF Payment Notes 34 Page Mediasphere CMS LMS User Guide Event Data Sheet When e Commerce is enabled the Event Data Sheet displays a list of all attendees payment methods the ability to print an invoice and other administration tasks Review the image below for more administration features Add Booking Event Data Sheet Below is a list of all of the registrations for all events listed on the QELI site To view the full details of a registration click on the first icon in the Actions column Click the Search button above to search the list by invoice number Click Return to go back to the Event Manager screen Search Payment Data Invoice No Search Page lof 3 1 2 3 next gt lt last gt Goto page 4 y Payment 3 Imotano Event Name Venue Main Attend
34. reated your new course the first Section has been automatically added to your course and you will be presented with the following view Pm MANAGE COURSE EDITOR c Maa New Course M Course Category New Category Edit Course Emergency Evacuation and Extinguisher Training o Ed a B E Text Content Status A dd Content S El O El Rename Section En a Ce Rename Page You have the option to add an introductory page or message to your course Select the edit icon to text images and multimedia content to the introduction When complete change the status of the page to Enabled to ensure that it is published to the learner You can rename the first section by clicking the edit icon Add your new title and select the save icon At the top of the course page there are 3 icons on the right hand side Emergency Evacuation and Extinguisher Training o P Add Section Add Pre Test Add Post Test e Select Add Section to add new sections to your course e Select Add Pre Test to add a test before your course commences e Select Add Post Test to add a test to the end of your course Each Section features a range of icons on the left hand side of the section banner aiaa Ey Rename Section 15 Page Mediasphere CMS LMS User Guide The icons include Rearrange Section Add Section Page Add Section Practice Test Add Section Post Test Delete Section Rearrange Section Pages We will now explore these functions R
35. stration portal is the same as the user portal but with phcms added at the end of the address in the browser address bar Enter your username and password and select the Login button Username Mediasphere Ems Return to site Home Page Forgot your password After logging in to the site the Administration Dashboard Portal is displayed It will look like this Media Home Home Manage your website Administration Accounts gig Web Content Editor Administration Web Content gt Member Database Event LES Gallery atal We zan ia E E Member Database Accounts Ey Editor ES Oy E El Event rel Gallery Zz Menu Manager ait News Editor Se Powerhouse Slideshow Re Settings Menu Manager E News Editor ES Powerhouse Settings Manage your courses Slideshow A n a sl P 7 A Assessment Editor E PH Assessment Editor Certificate Course Editor Course Cart Reports L Manager a i Certificate Manager Course Editor la Course Cart El Survey Editor qn Survey Report 2 User Accounts m Reports Survey Editor 5 Survey Report 8 User Accounts Depending on your project there may be more or less modules displayed on your dashboard 5 Page Mediasphere CMS LMS User Guide The administration portals modules can be accessed either by the left menu or from the icons that are arranged across the top of the page To begin we will explore the core CMS LMS Modules which are featured on your dashboard
36. t So Adding images is that simple Next we will look at another common task adding a link from a page to a document 21 Page Mediasphere CMS LMS User Guide Linking to a PDF You can provide additional information by linking to documents that the user can download and print The most widely used format is PDF because of its compact file size even when dealing with large documents It is very easy to add links to documents in the Mediasphere LMS Just follow these steps e First select the text on the page that you want to attach the link to e Next click on the link icon in the editor menubar gt e The Link box will appear Click on the Browse Server Link e button and the Upload Document window will open Link Info Target Advanced This works the same way as the Image Upload window ta Use the Browse button to locate the document you protocol URL want to link to and then upload it to the site Browse Server _ e Next click on the Target tab at the top of the Link box From the target drop down box select New Window _ blank This will open the document you are linking ak a to in a new browser window Click OK e The document will now be linked to the selected text Go to the front end version of your page and hit refresh You will see the text you selected is now highlighted and will underline when you place your mouse over it Click on the link to open the PDF That covers the basics of adding and editing content to the
37. t assigned F Ron Hazel ron ronmar com au Not assigned sarah samuel sarahs mediasphere com au Not assigned a john smith js ms com Not assigned bycbxc abc gmail com Not assigned Y tahlia maynard thalam ms com Not assigned Edit this Group Using this icon you will be able to edit the details of the Group such as its name description and status Delete This Group This will remove this Group from the site The users in the Group will not be deleted but you will need to either re assign them to a new Group or set course access for their account To assign courses to a Group click on the Assign Courses to Group icon The Assign Courses to Group page will open This looks very similar to the Assign Course Access to User page Tick the box next to the course you wish to assign to the Group and then click the Update button to save the changes When you have assigned courses to a Group you will need to add users to the Group Click on the Edit Users to Group icon to open the Assign Users to Group page Tick the box beside the users you want to assign to the selected Group and then click Update to save the changes 10 Page Mediasphere CMS LMS User Guide 9 MANAGE USER ACCOUNTS Manage user home Ada New Search Groups Add New Import Export List All Users Assign Courses Access to Electrical Contractors Course Name Course Category Status 9 Working in Confined Spaces N A Assigned to course EA Working at Heights N A Assigned to course
38. the courses currently on the site 9 MANAGE USER ACCOUNTS Add New Add New Manage user home Search Groups Import Export List All Users Assign Courses Access to tahlia maynard thalia Upate Retu Course Name Course Category Status Iv Working in Confined Spaces N A Allowed E Working at Heights N A Allowed M Web development N A Not assigned Web development N A Not assigned E Web development N A Not assigned If this user was assigned to a group some of these boxes would already be ticked To assign courses to the user tick the box next to the course title and using the drop down menu set the status to Allowed You can give access to as many of the courses listed as you like When you have finished assigning courses click the Update button to save the changes you have made You can also assign an individual user to a group after their account has been created We will look at Groups next 8 Page Mediasphere CMS LMS User Guide Creating Groups You can choose to create Groups and assign users to a Group This is a handy feature if you wish to gather users together that belong to a particular department or area of your business To create a new Group click the Groups button at the top of the User Accounts screen The Groups page will open and if there are already Groups on the site they will be listed on this page a MANAGE USER ACCOUNTS Nata Manage user home Add New Search Groups Add New Import Export
39. troduction The information you add in this field will also be displayed as a link in the index that appears on the left hand side of the page in the user portal 16 Page Mediasphere CMS LMS User Guide Below the browser title field is Mediasphere s inbuilt content editor You will use this to add the content of all of the pages of the course The editor has features that are very similar to Microsoft Word and if you are familiar with that program you will not have too many problems here If you move your mouse over any of the icons in the toolbar a pop up will appear that explains the function of the icon In addition the editor has a comprehensive help feature that is accessed by clicking on the Help icon a To add written content to a page you can type directly into the text window or you can copy and paste content from a word document web site or any other text source When you have pasted your content into the editor the page will look something like this Cy a 2 l Howit Began Edit Page Rename Page Page Heading How it Began Browser window title How it Began Enter Content for page here Insert content here Save Close Cy a Ce l Rename Page Click on Save to update the page To view the way the page will look on the Learner Portal you can use the Preview Page Content icon As you make changes and save them refresh the page on the Learner Portal to see the changes By viewing the page each time y
40. ulis nibh non iaculis aliquam orci felis euismod neque sed ornare manne mms mmm di lulla menti unas a First we need to upload the image into the LMS e Click on the Browse Server button at the top of the pop up window e The Upload window will appear Images that have already been uploaded to the site will be displayed in the window To choose one of the images run your mouse over an image and click Insert when the button appears Upload Image New Folder Refresh A Close Current Folder image board of d _archive sunwater p New Interf 136_3671 J 15619245 j 2010SWRSch 20829609 3346 jpg AssSusTina with_ba BJELK1 JPG Breaches j CodeofCond insert delete gt a s ar j e i 4 Cariecteond Codeofcond DSC 12397 DIEGO ss BSC 1775 7 E Fa DECIAS DEE 2270 BSC ZIF E La Z BE bo 20 Page Mediasphere CMS LMS User Guide e If you want to upload a new image to the site click on the Browse button at the top of the window and navigate to the location of the image you want to add When you have found the image you want select it and then click on the Open button e The name and location of the image will appear in the Upload File from your local hard drive field Click the Upload button to upload the image to the LMS Once the image is uploaded it will appear in the window and you will be able to insert it into a page ffilesiimage
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