NGV BLOG: USER MANUAL - National Gallery of Victoria
Contents
1. NGV BLOG USER MANUAL Version 1 2 Apr 2012 ngv Emma Henderson National Jess Parker Gallery of Victoria ngv vic gov au NGV BLOG User Guide Version 1 2 Page 2 Contents Background Information Logging In Dashboard Interface Add New Post Interface Categories Tags Paste from Word Inserting Hyperlinks Inserting Images Spell check Preview Submit for Review Comments NGV Blog Guidelines Oo OoN NDOANA BH ant cell coll reg Orr EH O Overview of Blogging Interface Background Information If you are an NGV staff member considering posting on the NGV Blog for the first time check out the resources available on the NGV Blog page on the Intranet Before you begin blogging please email ngvblog ngv vic gov au with the blog category you ll be writing for and a date you think you ll be able to have your post entered in by This is so the Marketing Officer can have an idea of what is coming up for the NGV Blog and add your post to the editorial schedule As a general rule a good length for a blog post is 100 400 words Breaking up your text into small paragraphs also makes it easier for people to read on screen You may like to write your blog post in a Word document first before you enter it into the NGV Blog View the NGV blog for a current list of categories http blog ngv vic gov au Entering a Blog Post Step by Step Logging In The NGV Blog login page is http blog ngv vic gov au wp L2. egor of me a e uia shore Ine So es LO OR Jamuasry i VO rere Org te otic hair parang De protest agast Sanete Hdl 868 The Fictart P lt i Pal my letre Pa Janais seed wees Aa wri int fry Dou weet age Pes Dd oc aatar 6 ee pooh er ace chest trecom aot shit fhe power of Be rutepergert eat wt the Andi of rocr mors p A gt Dashboard f f Soe Dean Prees ipioadinsern Op ssal Stats Peat ammanta 7 kd Bim EE Es E Soe neant Pubte 5 Profile gt Pann UBA HO a 9 Th Tooti Hide Show kitchen sink button expands your toolbar Paste from Word Bome U Guate mage Categories rw v wore coum O Tags Dense For Be tel eed lags You ll recognise most of the toolbar icons from using email interfaces You can start blogging by typing into the white space under the toolbar To link your post to the rest of the NGV Blog you must make a selection from the Categories menu and add Tags when you ve finished typing ngv vic gov au NGV BLOG User Guide Version 1 2 Page 4 Categories The NGV Blog is broken down into a series of category headings that allow the public to search its differently themed streams When creating a post you re required to check a tick box next to a category that best encompasses what you are writing about Your post will then appear under that category as well as appearing on the home page of the NGV Blog You can only select one category Tags Tags
3. If your images do now show in the preview there may be an issue with either web copyright or ordering the image for web use Simply email ngvblog ngv vic gov au and include the Cumulus ID s you entered and the name of your post and the NGV Blog team will check the image and get back to you shortly Number of images You can have up to two images per blog post The first image you enter will be your hero image and will appear with your opening paragraph on the NGV Blog home page The second image will appear only when your full post is viewed If you would like to refer to more images in your post remember you can always Link back to the NGV website and other sites for further images and information NGV Exhibition pages and Collection Online http www ngv vic gov au col collections collection areas are great resources to link to from your posts If you would like to link to a number of images that are in Cumulus but not currently on the website please contact ngvblog ngv vic gov au to discuss External NGV Blog contributors Non NGV Staff You will not be able to log into Cumulus the image database is only available to NGV Staff Please contact the NGV Staff member who is your contact person at the gallery they will be able to assist with image selection and provide you with Cumulus IDs Please Note Never enter non Cumulus images directly into the NGV Blog You may be in breach of copyright law Non approved images will be removed by NG
4. Trouble shooting Q My idea for a blog post doesn t fit a current category What do do A Please contact ngvblog ngv vic gov au for assistance Q Another person wants to use my login can they do this A No please keep your login and password private Q My post is published but I would like to edit it can I A Yes you can if there is something urgent that needs to be changed However if you would like to add more information to a post or update an old post it is best to create a new post in the same category and link it back to the old post using the link tool ngv vic gov au NGV BLOG User Guide Version 1 2 Page 12 NGV Blog Guidelines Introduction Derived from the term web log a blog is an interactive website on which visitors can leave comments This capacity for dialogue makes it possible for blogs to become online communities The NGV Blog will Establish a hub for NGV voices allowing staff to share their stories and expertise online Empower visitors to interact with the NGV through commenting on NGV posts and submitting citizen reviews Showcase the NGV s diversity through posts on Temporary Exhibitions the NGV Collection Commercial Conservation Kids Members News Public Programs NGV Studio and more Increase access and visitation to the NGV unique content generating excitement and encouraging dialogue Guidelines Do you have a blog post idea in mind If so pl
5. User Guide Version 1 2 Page 8 Entering a Blog Post Step by Step cont Biographical Information You may choose to leave your biographical information as your job title or affiliation with the NGV e g Jo Bloggs NGV Web Production Officer Sam Cooper NGV Kids Member Kathy Fan Top Arts 2012 Exhibiting Artist Grant Fernandez NGV Studio Exhibiting Artist Or you could add extra information to explain a bit more about your role at the NGV background informa tion Jo Bloggs NGV Web Production Officer Jo has been at the National Gallery of Victoria for 2 years and works on the NGV s website NGV Blog and exhibition sites etc Or Kathy Fan Top Arts Student 2012 After graduating in 2012 Kathy is studying at the Victorian College of the Arts VCA Dae ts Biographical text mm ooga o b e CZ The word limit for biographical text is 100 words You may edit your bios at any time ngv vic gov au NGV BLOG User Guide Version 1 2 Page 9 Previewing Saving Submitting Posts i gt 4 go Add New Post T D Tes pos Preview wer ee aor t re a one E j i sre J r Aha pua Fe a 7 8 I Save Draft Submit for Review ext 4 ret a muge om Preview Clicking the Preview button will take you to a front end view of the NGV Blog this will allow you to see how your post will look once it is published and made live to the public This is a handy way to check
6. V Blog Moderators you will be contacted to discuss alternative images If you have any questions please contact ngvblog ngv vic gov au You can use photos you have taken yourself you must have them entered in Cumulus ngv vic gov au NGV BLOG User Guide Version 1 2 Page 7 Entering a Blog Post Step by Step cont Submitting NGV Blog photos for upload to Cumulus If you are considering taking your own images for use on the NGV Blog ensure you look over the following details You will need to collect adhere to the following points to have your images entered into Cumulus and displayed on the NGV Blog Once your photos have been successfully uploaded into Cumulus you will be provided with their Cumulus IDs which you can then enter into the Image Upload Tool as outlined above Images Specifications Images must be jpegs and saved at large file size As a general rule 3 4 MB file size per photo or 2400 pixels wide on their longest side Rights management The following information is required for every image Photographer e Title description Date the photos were taken If a photo contains an artwork Artist Title Collection information if an artwork Is it an artwork held by the NGV Who owns the artwork Media measurements of artwork Date If a photo includes children Permission forms must be filled out and submitted for every child featured in a photo If you are an NGV staff me
7. Version 1 2 Page 6 Entering a Blog Post Step by Step cont Inserting Images Cumulus is the name of the NGV s image management database Every artwork misc image supplied to or taken by Photo Services has been given a Cumulus ID You must use this ID to insert images into your blog post via the Image Upload Tool This tool resizes images for the NGV Blog and automatically formats correct captioning for your selected image Obtaining a Cumulus ID To obtain a Cumulus ID for a chosen image or to browse available images simply log into Cumulus Photography http vmdobell boh ngv local 8080 Photography Standard or Misc http vm dobell boh ngv local 8080 Miscellaneous Standard click the search button and using the drop down menu search by Artist Title Exhibition etc Inserting image into post using Cumulus ID Images Contans fieids for entry of Curmuius Image IDs for Gapiay in Ding posts Cumulus image 1 0002707 Cumulus image BUILOO0S51 Copy the Cumulus ID of your chosen image eg Da002767 dng BUILOOO851 tif EXHIO17336 dng and paste into the Image Upload Tool in the Cumulus Image 1 or 2 field on the NGV Blog Make sure to delete the file extension eg dng tif or jpeg before you hit Preview or Submit for Review Previewing images Your images will be uploaded when you click Submit for Review Once submitted you can then preview your post to see your images See next chapter for instructions on how to preview
8. are a series of key words you attach to your post You can do this by typing words into the tags field as seen in the above screenshot or you can select one from a list of tags by clicking on the Choose from the most used tags link beneath it Tags act as search terms and create links across different categories They appear in a Tag Cloud on the home page of the Blog this creates a constantly updating view of what NGV bloggers are writing about When you click on a word in a Tag Cloud or enter a search term e g Oil Painting you will be taken to a page listing all posts that have been tagged with Oil Painting Handy tools that will be explained in more detail in the following pages are Paste From Word Insert Edit Hyperlinks Paste from Word Paste From Word an icon of a clipboard and the Microsoft Word W allows you to copy and paste text directly from a Word doc Microsoft Word adds lines of invisible tags and formatting to text when you write a document This creates problems for screen readers used by people with visual impairments which have to read through lines of this meaningless junk code before they reach your text Using the Paste from Word tool will strip out this junk code while retaining your formatting Click on the Paste from Word tool A pop up window will open Open your Word doc Click Select All Home gt Editing gt Select gt Select ALl then click Copy Home gt C
9. ble person Please seek permission from colleagues before writing about them Avoid announcements relating to unconfirmed exhibitions and events Staff from the Media Department will check content and make sure publication of posts to not infringe and embargoes Comments Commenting facilitates conversation and is the cornerstone of blogging Reading and responding to NGV Blog comments is a fantastic opportunity to get people talking about the NGV All comments are moderated Anything deemed to be unlawful abusive defamatory invasive of another s privacy or obscene to a reasonable person will be immediately deleted before appearing on the NGV Blog When acomment is made on one of your posts the Blogging Team will receive an e mail alert At this point they will delete the comment if it is spam or forward the comment on to you After which you can log in to the NGV Blog and leave your own comment in response If you feel like you don t have the relevant information to reply to a comment or you are unsure as to how to respond email the comment to colleagues for advice If you give them permission to other NGV staff members can reply to comments in your place You are representing the NGV in your NGV Blog conversations so please be respectful in your responses ngv vic gov au NGV BLOG User Guide Version 1 2
10. ease email the category you are writing into visit http blog ngv vic gov au for a current list of categories and the an estimated date you will have you post entered it into the NGV Blog to the Marketing Officer via ngvblog ngv vic gov au so they can schedule it in the NGV Blog Editorial Calendar To consider when writing your NGV Blog post The NGV Blog is a hub for NGV voices in posting you are representing the NGV Please do not disparage artists organisations or individuals Being critical of an artist s practice is of course acceptable when done in a professional manner It s a conversation talk to NGV Blog readers like you would talk to real people in professional situations In other words it is good to avoid composed language Don t be afraid to bring in your own personality and say what s on your mind Create excitement you re making contributions to the art of our times and to public dialogue on a broad range of issues Let s share with the world the exciting things we re doing at the NGV Content Restrictions The best length for blog posts is between 100 and 400 words please keep your submissions within this limit Where possible please also select an image images to accompany your text the more visually engaging the post the better see the NGV User Manual for more information Please do not submit material that is unlawful abusive defamatory invasive of another s privacy or obscene to a reasona
11. ion design at RMIT Every year Mente Girk does an excursion to Top Arts so Tve been a few times Last year me and my friend looked at the works and were just blown away by how much effort went intothem We thought to ourselves We can t do that it s impossible Tot hink that I actually did itis pretty incredible See Jade s work in Top Arts 2012 at NGV Australia unti 15 July 2012 For more information please vist the WAI Path p Word count 383 Dreft saved at 92931 pm Le 1 You can link to any page by typing in a website address The Title field is the roll over or alt text that appears when the public roll their mouse over your link The Title should be the name of the page you are Linking to make it short and clear When you are finished click Add link 2 You also have the option to click on Or link to existing content A drop down list of previous blog posts will appear Simply select the post you would like to link to and the fields will fill automatically When you have finished click Add link ES insertledit link Enter the destination URL um htp Avww ngv vic g ov sudwhats on exh bition s exh b ions top arts i Titie TOP Ats O Open link n a new window tab Or link to existing content Search No search tern specified Showing recent items Top Arts 20 12 Jade Lew 20120423 Collection Selection Yoyoi Kusama 20120413 ngv vic gov au NGV BLOG User Guide
12. mber permission forms will be available for download on the intranet If you are external blogger and require a permission form please email ngvblog ngv ic gov au Once you have all this information NGV Staff Fill in online form http www ngv vic gov au home ngv blog image submission form per image you would like to upload You will be asked to login to view the form External NGV Blog contributors Contact an NGV Staff member and provide them with the photos and the information If you are unsure on who to contact email ngvblog ngv vic gov au Spell Check Simply click the spell check button Highlight the option that is the correct spelling and hit replace Profile Your Profile page can be accessed via the NGV Blog Dashboard interface Your Profile will be made up of a profile picture and a short bio Your profile picture will be added by the NGV Blog team but you may enter your bio information yourself once you log in Profile Picture NGV staff When you submit to the NGV Blog for the first time you will be contacted by NGV Blogging team via ngvblog ngv vic gov au with a meeting request to get your profile picture taken by Photo Services Having an NGV Blog profile picture is mandatory for all staff member posting on the NGV Blog Profile Picture External NGV Blog contributors As outline previously you may submit a photo of yourself jpeg with your Login information ngv vic gov au NGV BLOG
13. ogin php To login NGV Staff Enter your NGV email address e g jo bloggs ngv vic gov au and your current network password To login External NGV Blog contributors If you do not currently have a login please email ngvblog ngv vic gov au with An active email address you would like to as a username Your preferred password Your full name A recent photo of yourself saved as a jpeg which will be your profile picture You will be emailed back when your account is activated Your account will be de activated at the end of your posting period If you are experiencing problems with your login please contact NGV Blog Admin via ngvblog ngv vic gov au ngv vic gov au NGV BLOG User Guide Version 1 2 Page 3 Entering a Blog Post Step by Step cont Dashboard Interface The Dashboard is the first page you will see when you Login Move your cursor over the Post button in the left hand menu and then click the Add New option Posts button All Post allows you to review a lists of previous posts Add New allows you to enter a new post Thema Tw s VOU are Ubon x Se ve s y Pe morn Vee Fa errty Sectere OC ea Pe Tear of he fwordPrers Verto JT wart ih get in oF fw ator se wae a VeordP oes Geetp Base wy If pecate a lore ety perme entry We oh ae Ff ere N VF ehatie Pey be bogger oti uten Gerelepers OneuBarts or any Cer i
14. om Word Pendeg wither Te fe ccs C Tithe Author Categoewes Tags a Date E i Bult Actions i Apuh Click here to view comments The speech bubble icon also links to the comments related to each post Click on the speech bubble icon to view comments and reply to them 7 March 2012 at 11 96 AM P Oooo Test comment To add a reply to particular comment click here Leave a Reply Logged in a8 Author Test Log out Clicking on the icon will take you to your post on the NGV Blog If you have followed all the previous steps you will still be logged in so any comments you leave will show up with your name attached to them To leave a reply to a specific comment click on the Reply button associated with the comment you wish to reply to as shown below A new gray box will open within the light gray box as shown below You re now replying directly to the reader s comment ngv vic gov au NGV BLOG User Guide Version 1 2 Page 11 Previewing Saving Submitting Posts cont T March 2012 at tta Ae Test cormmert Type text Leave a Reply Logged n as Aut er est Leg Click when you have finished When you hit Post Comment an email will be sent to the reader with your reply If you have any concerns or questions about replying to a comment please see the NGV Blog Guidelines for more information or email ngvblog ngv vic gov au for further information or advice FAQ amp
15. opy Go back to your Paste from Word window and click inside it to make it active Paste your text by hitting Ctrl and v on your keyboard Your text should then appear in the window Hit the Insert button OahWN Inserting Hyperlinks When you first open your Add New Post page the hyperlink icon the small image of a chain will be grey and unresponsive when you click it R fo wm 6 III Tl it Ed p ngv vic gov au NGV BLOG User Guide Version 1 2 Page 5 Entering a Blog Post Step by Step cont To use the insert link tool you must first type in some text Then highlight the text you would like to Link from When you highlight the text the linking button will darken and become active Example below Now you can click on the linking button A pop up box will appear Then you have two options R J f 6 Was COOL Anu 1 USt Well irum My worked ended up being a bit of everything exploring what people have in their bags how they relate to things you know everyone has an iPhone but mme is personal to me I was interested m how people personalise their everyday objects Some of the bags were ones I made up I d make up a character and picture what they would bring with them Some of the athers well I did empty m y Mum s bag and see what she had in it I ve always loved art drawing and m aking things but I think my passion is fashion design This year I ll be doing fash
16. your formatting proof before you submit your post To return from the preview view back to your post click the Edit post button at the top of the screen or the back arrow on your browser window Submit for Review Hit Submit for Review when you have completed your post added your tags and selected a category Clicking Submit for Review will send your post to be added to the queue to be published Save Draft If you save a post as a draft it will be added to your listing under All Post where you can come back to it edit it and submit it at a later date Comments All comments are moderated before they are published This ensures that comments you receive directly are genuine enquires or comments Once you have received an email from an NGV Blog Moderator stating that you have received a comment login as you would when you re writing a post http blog ngv vic gov au wp login php Go to All Post from the Dashboard page The column with the speech bubble icon the second last column displays the number of comments corresponding with each post ngv vic gov au NGV BLOG User Guide Version 1 2 Page 10 Previewing Saving Submitting Posts cont SS Posts ate Mane s AA Posts hd tiea Bulk Actors wi App Shoe al cates w View afl categores 2 Medis A Comments C Thie Author Caiegyes Tag kas Date Tent Post aoe Te loc m i H Profis he f Toots M Using the Paste h
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