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Risky Business SOS User Manual

1. Front Torso F Groin Front Right Knee Mouse around above Front Right Leg Body Parts Injured 11 Click on the Details tab to enter in the user s description of the Incident In this example enter in the text Overheating of liquid caused a splash G 32 User Incident Details File Edit Data Adminstration Help User Name nancy Files _ Return to Work Notes User s Description of the Incident This Person required Attention from a Doctor E A Claim is being made to the Worker s Compensation Board Claim ID Total Number of Days off Work 0 Body Parts Injured fa e m gt gt User Incident Details File Edit Data Adminstration Help User Name joe Injury Details Files Return to Work Notes Retum To Work Plan This is the agreement between the company and the employee Record the history of contact meetings and events with respect to Return To Work Plan Called Joe and set up a meeting for next Wednesday to discuss what happened oe needs some time off to visit the doctor and rest but should be okay for work within a few days 13 Next click on the Add button of the Note panel to add the following note Digital photos are available and will be added later When you are done click the Save button MacSOS Solu
2. procedures G Welcome fficer File Edit Data Adminstration Por ge Y safetyofficer J O a d is logged in ASE lt ale Demo Procedure i 0 Procedure Staff modified by safetyofficer ab New le This field describes the context and full details M ag A Policies Ki a ET xy Procedures Dw A gt 3 lt Ipa a mii lt 3 oe Click the New button to start creating a new Procedure MacSOS Solutions Pty Ltd 32 Risky Business SOS Quick Start 3 The built in glossary and online help system will appear Click the Close button to close it 5 Risty Business SOS Help Biological Hazard Category A biological hazard or biohazard is a biological substance that poses a threat to primarily human health This can include medical waste samples of a microorganism virus or toxin from a biological source that can impact human health It can also include substances harmful to animals The term and its associated symbol is generally used as a warning so that those potentially exposed to the substances will know to take precautions Q x Search Appearance Archived Assessed By User Assessment Status Assessment Version Assessor Audit ID Available Base 64 Original Absolute Patt Base64 Long Description wit Base64 Mac Creator Base64 MD5 Base64Mac Type Body Parts Injured CAS Number Chemical Hazard Category Client IP Client Version Company Key 4
3. Click on the New Action button to add an action to this Hazard In the Action window that appears set the Action to Personal Protective Equipment Supplied Status to Closed and add the comment Purchased additional equipment MacSOS Solutions Pty Ltd 37 Risky Business SOS Quick Start File Edit Data Adminstration Help Personal Protective Equipment Supplied A Pick Person Purchased additional equipment 21 When you are finished making changes to the Hazard click the Save button Because you have added a corrective action you will be reminded to re evaluate the Risk Assessment Click the OK button to return back to the Hazard window _ It is necessary to Monitor and Review the overall effectiveness of all Corrective Actions in the risk management process 22 Click the Risk Assessment tab 23 Click the circle next to the words I am confident that the Risks if this Hazard are controlled Normally a full assessment would also include that the Likelihood Consequences and Level of Risk be assessed File Edit Data Adminstration Help Hazard Name New Hazard Hazard ID 2 Last Assessor safetyofficer Hazard T ype Health and Safety 0 Original Author lt afetyofficer ar Assessment Version 1 0000 Status losed Y g Assessing Group Staff Priori Highest AAA Your Role Assessor Details Corrective Actions Risk Assessment First Aid Pr
4. Data ShortDesc Demo Procedure Using Ethanol Lead Free ROHS Soldering Xerox 5090 Waste Toner disposal Quicksilver disposal Replacing explosive bolts test123 4 3 3 Documents The Risky Business SOS database can also be used to store important files related to Procedures or Incidents The File Browser window allows the Safety Officer complete access MacSOS Solutions Pty Ltd 80 Risky Business SOS Getting Started to all files stored in the database as well as the possibility to add delete export or edit file information This window is accessible from the Administration gt Documents menu item Adminstration Help Users Documents Suppliers Company Setup Summary Graphs Registration Backup to Mac Connected Users Typically these files will be added during an Incident but a Safety Officer can also add files directly to the database using the File Browser and certain User Roles can add documents relating to a selected Procedure Below are the ways that files can be added to the Risky Business SOS database e Procedure window any user who can edit or create a Procedure can add files e Incident window a Safety Officer can add documents relating to any Incident e File Browser a Safety Officer can add miscellaneous documents 3 Caution The size of the Risky Business SOS database will be increased according to the files that are added B
5. If the hazard is not meant to be used within a Procedure the user can uncheck the checkbox titled Allow this Hazard and Risk Assessment to be included in our Work Procedures Doing this will stop any user from linking this Hazard to a Procedure Below are the hazard assessment parameters and their possible values e Likelihood Rare May occur only in exceptional curcumstances Unlikely Could occur at some time Possible Might occur at some time Likely Will probably occur in most circumstances Almost Certain Is expected to occur in most circumstances e Consequences Insignificant No injury no reduced output small financial loss internal system review user complaint Minor Non lost time injury disruption to working systems financial loss systems review Moderate Lost time injury disruption to users high financial loss possible litigation systems review management concerns MacSOS Solutions Pty Ltd 123 Risky Business SOS Managing Registers Major Permanent injury major loss of service to users major financial loss possible litigation and fines systems review by external agency possible industrial action Catastrophic Death complete loss of service or output huge financial loss possible fine and compensation likely litigation systems reviewed by external agency impact on industry e Level Extreme Risk Immediate action required High Risk Senior management attention required Moderate Risk Management
6. Need More Help 4 If you have previously entered a sample group you will now be asked to choose one group that will be the group assigned to assess the risk of this Procedure in the future Select an existing group from the drop down box and click the Continue button If you have not entered in additional groups or the user creating the Procedure is not a member of multiple groups this window will be skipped gt Pick Your Group Select the Assessing Group You are an Assessor in several groups Please choose one group that that will be the group assigned to Risk Assess this Procedure in the future Primary Assessing Group Continue 5 The Procedure Wizard window will appear Enter Handling of Ethanol in the Name this Procedure field and click the Next button re Step 1 Name this Procedure Handling of Ethanol Each procedure needs a short descriptive name that your co workers will be able to easily find and understand Sometimes it is best to describe the procedure using verbs eg Removing and storing the contaminated waste cans from the truck This text should be short and can be changed at a later date Step 2 Describe the Procedure Step 3 Add Locations Step 4 Are Hazardous Chemicals Involved Step 5 Assess Potential Hazards 6 Inthe Description field enter in some steps for your Handling of Ethanol An example is below Click the Next button when you are finished MacSOS Solu
7. Reporting Risky Business SOS is the result of many years of experience working with hazardous chemical substances and with the legal obligations required to use them New businesses and Safety Officers will benefit from the guided usage to building and maintaining legal SOPs including automatic task assignment to assure no important steps are overlooked Experienced risk managers will find quick access to all of the tools needed to manage dangerous work processes in one central location MacSOS Solutions Pty Ltd 12 Risky Business SOS Preface 1 2 Features Risky Business SOS offers you many OH amp S features to securely manage your use of Hazardous substances Dangerous goods Standard Operating Procedures with version control Chemical Exposure Risks Hazard and Risk Analysis Organizational policies Small volume substance labelling Incident amp Liability monitoring Users groups locations Document management User training and SOP acceptance monitoring Fully customizable reports with Excel and Strata export Data confidentiality and change auditing The software is designed to run on MacOSX and Windows operating systems and supports internationalized UTF 8 text input Solutions are available for up to 1000 simultaneous employee logins Voice prompts are available for visually impaired users Special Macintosh features include Easy one Click backups to Mac or other remote backup devices Live Spotlight like S
8. j Technical Users can modify the Procedure When it is ready for re Assessment it is changed to Review informing the Assessor that the Procedure can be re Assessed MacSOS Solutions Pty Ltd 147 Risky Business SOS Chapter 8 Maintenance All information stored by the Risky Business SOS software is contained in two files located either on the computer running the software or on a connected network drive These two files the database and the preferences file contain all of the information that is managed by you It is important that these files are backed up on a regular basis See the sections below for information on the location and how to backup these files It is important that the safety information itself be up to date with existing standards Additional maintenance will be done on a regular basis concerning the information on the following subjects e Chemicals keep your database up to date on current safety precautions current Material Safety Data Sheets first aid and storage locations e Procedures be sure to follow up any Incidents with recommendations that can be used to improve procedures e Users keep your users up to date with the current employees of the company e Risks if you are allowing general access to your employees to enter risks be sure to check them regularly 8 1 Updating Chemicals Chemical substance data can be updated by Safety Officers and Substance Only users New safety information mig
9. Whenever there are long lists of items Hazardous Chemicals Standard Operating Procedures and Users for example there is a search box available in the program windows to quickly help find items in the list This is a navigation helper when using the software Search MacSOS Solutions Pty Ltd 17 Risky Business SOS Preface Type in one or more letters of the word that you are searching for and after each letter is entered search results will be made in the nearby list table Click the X circle to clear the search box The search window for Hazardous Chemicals as shown on the main window has a special drop down box to choose from various categories to search in Simply click the small triangle in the search box and choose one of the search types F v Search Name N Search CAS l Search UN Susi EA 1 5 4 User Manual The User Manual is released in 2 formats HTML and PDF When presented in HTML you will need to use an Internet browser to read and optionally print pages of the manual The HTML version of the manual also contains a navigation window on the left side of the window that will be available if your browser is configured to use javascript If your web browser is not configured to allow javascript then you can use the Table of Contents on the first page of the HTML manual to move around the manual Note Web browsers such as Safari on the MacOSX and Internet Explorer on Windows are already installed on your oper
10. New Risk Identified Identifed By Joe On 2006 Ah Health and Safety Hazard modified by safetyofficer around 41 w New Not Controlled Highes RG en gt ipa eS SS 2 SS Se A uu uu A uuu AAA 6 1 2 New Hazard Window Any user can create a Hazard and management will be automatically notified Each new hazard will ask the Non technical or Read only user 1 question MacSOS Solutions Pty Ltd 117 Risky Business SOS Managing Registers 1 What Hazard do you see If an Assessor or Safety Officer creates a new Hazard they are presented immediately with the Hazard Details Panel When the user is done entering the new Hazard they can click the Save button and if they are just viewing it they can click the Close button when they are done Viewing the Hazard later will also show this same window with the addition of the assessment status in the top center of the window E Note When a Hazard becomes controlled the red scull and crossbones will disappear Figure 6 1 New Hazard Window File Edit Data Adminstration Help A What Hazard do you see What Hazard do you see If this is a physical hazard also tell us where it is located Describe the hazard as best you can MacSOS Solutions Pty Ltd 118 Risky Business SOS Managing Registers Figure 6 2 Hazard Review Window Ice on front steps A Demo risk assessment File Edit Data Adminstration Help Closed Hazard This Hazard is control
11. The Group Procedures panel shows all Procedures that are active within the selected group 4 2 3 Location Locations are areas that your business operates from or places that your workers regularly operate in You can include a number of helpful details about locations e g emergency phone numbers The safe storage and monitoring of chemicals is facilitated by including and detailing active locations Procedures Chemical Substances and employees also need to be associated with Locations These locations will therefore help you monitor your safety procedures storage of chemicals and alerting workers when accidents occur MacSOS Solutions Pty Ltd 71 Risky Business SOS Getting Started Figure 4 24 Locations Overview Window EN Administration Ensure that the user or group does not already exist before adding the new entity Employees Groups Locations Reports Database External Contacts Location Geneva Seattle Sydney 4 2 3 1 Editing Locations Each location contains selected users substances and procedures This window can be reached by either adding a name to the box at the bottom of the Location Overview screen or by going to the Data gt Location menu item and adding a new location The location itself is defined by the following parameters e Location Short Name the shortened or abbreviated name of a location e Location Long Name a more detailed expla
12. When the user is done editing the Hazard they can click the Save button and if they are just viewing it they can click the Close button when they are done lf there is a change to the Hazard the user will be asked if it is a minor or major change for correctly changing the version number E f Note When a Hazard becomes controlled the red skull and crossbones will disappear from this Hazard MacSOS Solutions Pty Ltd 122 Risky Business SOS Managing Registers Figure 6 6 Hazard Assessment Panel Hazard Actions and Risk Assessment File Edit Data Adminstration Help Hazard Name Ice on front steps A Demo risk assessment A Hazard ID 1 Hazard Type Health and Safety ee ce spare Note Status Changed Status Corrective Actions Pending m porra Priority Highest zj AAA oocccccsccsececesecccccccucucccccccccccccccces ry Details Corrective Actions Risk Assessment a Risk Assessment with Controls and Corrective Actions Likelihood Possible Might occur at some time Consequences Insignificant No injury no reduced output small financial loss internal system review user complaint Level Low Risk 0 I am confident that the Risk of this Hazard is controlled The Hazard is not controlled Generic Risk Assessment wy rs JOR Y Allow this Hazard and Risk Assessment to be included in our work Procedures
13. e Size size of the file in megabytes e Added the date the file was added e Pertains to the particular user that this file is about if any 3 Caution The size of the Risky Business SOS database will be increased according to the files that are added Be sure that the database is on a disk drive with enough space to grow for your file storage needs For example if you add 50 1 megabyte digital photos into the database then the database will grow by 50 megabytes The current database size can be found in Figure 4 45 Report Database Size on page 86 Figure 5 24 Incident Files Panel File Edit Data Adminstration Help Incident Date 28 11 2006 Description Summarise what happened Accidental spill Details Affected People Investigators All Files All Notes All Actions Recommendation incident_photo png Close These files can be also viewed from this window or from the File Browser window which is accessible under the Data gt Documents menu item 5 3 5 All Notes All notes related to the selected Incident are available in the All Notes panel of the Incident Window This window allows reading of existing notes and the creation of new notes about the Incident Existing notes are listed by the date the note was made and the first line of text from the note itself Either click on a note to read its contents or click the Add Note button to open the note editor and make a n
14. Front Left Shoulder Front Left Elbow Front Left Arm Left Palm Left Finger s or Thumb Right Finger s or Thumb W Front Torso Groin Front Right Knee Mouse around above Front Right Leg Body Parts Injured save J close 5 3 2 2 Details Although there is a general description for the entire Incident each user involved can include their own description of the Incident Additional information can be recorded here such as if the employee needed the attention of a doctor or if a Worker s Compensation Claim was being filed and if so the claim number The total number of days off work is also included MacSOS Solutions Pty Ltd 110 Risky Business SOS Getting Down To Business Figure 5 20 Incident User Details Panel Se User Incident Detail File Edit Data Adminstration Help User Name nancy Injury Details Files Return to Work Notes User s Description of the Incident This Person required Attention from a Doctor A Claim is being made to the Worker s Compensation Board Claim ID Total Number of Days off Work 0 Body Parts Injured Close Note Any affected people from any Incident who are making claims to the Worker s Compensation Board will be shown in the Liability Browser of the main window 5 3 2 3 Files Any employee related files that should be included with the Incident report should be uploaded here These might include photos of the injury cop
15. Groups 142 70 assigning 66 editing 70 procedure 104 Guided Usage 13 H Hazard assessment 122 corrective action 121 create 117 details 119 first aid 124 165 Risky Business SOS group 125 in procedure 95 management 116 modular 116 procedures using 124 update 150 Hazard Class 127 Hazards browse 60 Import 151 Inbox 143 Incidents 107 actions 114 affected people 109 browse 61 details 109 files 112 injury 110 investigators 112 notes 113 recommendations 115 return to work 111 user details 110 user files 111 Injuries 68 Installation license options 20 macosx 24 strategy 20 usage 20 windows 20 L Liability browse 63 Lifecycle 145 Locations 71 chemical 129 editing 72 procedures 101 Major change 149 Minor change 149 P Policies 132 Policy browse 59 details 133 groups 133 overview 132 Preferences 79 Printing procedures 104 MacSOS Solutions Pty Ltd Index Procedure 92 assessment 94 chemicals 96 comments 101 custom data 103 details 94 documents 99 files 99 groups 104 hazards 95 incidents 103 locations 101 overview 93 printing 104 sources 103 sub procedures 100 updating 149 wizard 32 Procedures browse 59 Q Quizzes 88 making 89 R Reports editing 74 managing 73 scripts 75 user 69 user access 74 Requirements macosx 15 windows 15 Risk assessment 94 hazard 122 Roles 136 S Sea
16. Groups offers the possibility to categorize users according to the workgroup they belong to For more information on Groups see Section Groups on page 142 Each user can have different roles within the group or groups that they are assigned to Users can join one or more groups and be assigned descriptive data and permission roles for use within the software For more information on Users see Chapter 7 User Roles And Workflow on page 135 Locations are for assigning where users are where the Procedures are being performed and where chemicals are stored More information about Locations can be found in Section Location on page 71 1 Click on the Administration text menu at the top of the Risky Business SOS software s main window 2 Click on Users item in the drop down menu box that appears 3 When the Administration window opens click on the Groups tab to select the Group panel MacSOS Solutions Pty Ltd 30 Risky Business SOS Quick Start D Administration Ensure that the user or group does not already exist before adding the new entity Locations Reports Database External Contacts Set up your Groups Sites here GroupName GroupID MyGroup 2 Staff 1 In the white box next to the Add button type in the group name MyGroup Click the Add button to add the new group MyGroup Verify that the new group name now appears in the list of groups Click on the tab titled Users
17. Incident occurred Wed Nov 29 2006 around 41 weeks ago Chemical X splash report Under investigation Incident Minor injury o Incident occurred Tue Nov 28 2006 around 41 weeks ago eS Accidental spill 61 Under investigation Minor inj Risky Business SOS Getting Started Caution Creating a new Incident from this window will create an Incident that is independent of any Procedure If you wish the Incident to be linked to a Procedure then you must first open the selected Procedure and create the Incident inside the Procedure and Assessment window Information on other Incident features can be found in Section Incident Management on page 107 Information on the workflow around Incidents can be found in Section Incidents on page 142 Information on using Incidents with a Procedure can be found in Section ncidents on page 103 4 1 7 First Aid Browser A First Aid browser is available for quick access to First Aid information stored with all Hazardous Chemicals This list allows you to browse all Chemical First Aid procedures First Aid information can be edited by first clicking on one of the First Aid procedures in the list and then clicking the Edit button at the bottom of the window Users can either click a Hazardous Chemical and choose a menu item above the list double click on a Hazardous Chemical to view or edit it according to the user rights or right click CTRL click
18. Replacing explosive bolts 6 1 8 Group Panel This panel lists the groups that are affected by this Hazard Figure 6 9 Hazard First Aid Panel File Edit Data Adminstration Help Hazard Name Ice on front steps A Demo risk assessment Hazard Type Health and Safety Original Author safetyofficer Note Status Changed Assessment Version 1 0004 Status Corrective Actions Pending z T Automatically by System sais Groupe Stalf Priority Highest gt A Your Role Assessor Group Staff 6 2 Substances Library The Risky Business SOS software can manage thousands of chemical substances including their CAS and UN numbers when available Each chemical can be edited by the Safety Officer Many additional characteristics can be stored for each chemical including a Material Safety Datasheet This data is stored in the database and linked to Procedures that use these substances When a chemical is added to a Procedure the safety information will be copied into the Procedure data and updated automatically When used in a Procedure additional safety information can be included relating to the use of the selected Chemical in the specified Procedure Below is a list of the paramers that can be recorded for each chemical substance e Substance Name e MSDS form e Alternative Substance Name e Hazardous Substance Type e First Aid safety e Stora
19. SOP Status New e The Overall Status for this Procedure is not yet Y Some Hazards have been identified for this procedure readv for manaaer review q Have all the locations have been nominated D gt A Risk Assessment Hazards Chemicals Identified Hazards of this Procedure New Link Edt Detach Help 27 Click on the Chemicals toolbar item to add chemicals to this Procedure Chemicals 28 Click the Link button on the lower left portion of the screen to add a chemical to this procedure Hazardous Substances HazChem used in this Procedure tink f En oaar 29 In the Substance search window click the E button to list only chemicals that begin with the letter E MacSOS Solutions Pty Ltd 39 Risky Business SOS Quick Start Se Search Substance allsliclollellelsf ello 1x0 fwlnflolelelaisirtuliviwixiv z stows de SubID Name Alternative Name 1 Ethanol Ethyl Alcohol Ethyl Hydrate Ethyl Hydroxide Fermentation Alcohol Grain Alcohol _ Search 4 Ethanol Ethyl Alcohol Ethyl Hydrate Ethyl Hydroxide Fermentation Alcohol Grain Alcohol Methylcarbinol Molasses Alcohol Spirits of Wine 30 Click on the substance named Ethanol to highlight it in blue 31 Click the Select button to add this chemical to the procedure An additional window will open to allow you to add exposure typical use and first aid information for this chemical when used for the
20. item This window will show you any errors that have occurred during the current session of the software Although it is not possible to edit the information shown in the Error Log the following activities are possible e Search enter information into the Search field and click the Search button to search the Error Log text e Clear click the Clear button to clear any text in the Error Log window e Clipboard click the Clipboard button to copy the contents of the Error Log to your computer s clipboard You can then use your computer s Paste functionality to put this text into another program such as Microsoft Word or an email Figure 8 9 Error Log MacSOS Solutions Pty Ltd 157 Risky Business SOS Appendix A Covered Legislation A 1 Covered Legislation Below is a list of covered legislation that was used as reference for features of Risky Business SOS e htto www workcover nsw gov au e Occupational Health and Safety Act 2000 OHS Act 2000 e Occupational Health and Safety Regulation 2001 OHS Regulation 2001 e Australian Standards AS NZS 4360 Risk Management MacSOS Solutions Pty Ltd 158 Risky Business SOS Glossary AttributeName LongHelp ActivityBeingPerformedDetails Activity Being Performed Details AlternativeName An alternative registered product name used by the manufacturer or supplier The may not necessarily relate to the chemical name of the product or its ingredients Archived An integer that desc
21. or optionally use the default Safety Officer user account e have not yet approved the default procedure If these have not been done log in as a Safety Officer the default account is Safety Officer with a password of so and complete the above requirements before continuing with the following steps 5 Caution Don t forget that a Procedure must be Approved by the Safety Officer or Assessor and then Accepted by the NonTechnical and other users to show that they understand the current version 1 When the Login screen appears enter in the username and password of the Assessor or Safety Officer User MacSOS Solutions Pty Ltd 45 Risky Business SOS Quick Start File Edit Data Adminstration Help Risky Business SOS by MacSOS v 2007 091 Login ID local safetyofficer Password 2 Click the Login button to continue 3 You should arrive at the main window of the Risky Business SOS software and see an Alert list of available Procedures and Hazards that have not been read If this is the first time that you have run the program or if you are in the demo mode you should see one preconfigured Procedure called Demo Procedure It should also say New File Edit Data Adminstration Help safetyofficer is logged in Q View Search Demo Procedure 0 e modified by bones senal New You are required This field describes the context and full details Ice on front steps A Demo r
22. organization is taken from the Company Setup window of the Administration menu There are 2 ways to print from the Procedure window e Use the File gt Print menu item will print a Procedure Report for the selected Procedure e Use the Data gt Reports menu item to select from all available Reports that the current user has permission to use Using the Data gt Reports menu item may also require additional information that will be requested from the user for example a Procedure ID number This is because additional scripting rules may be used from the reporting window See the Section Reports on page 73 for more information on what reports are available and how to edit or create new ones 5 2 SOP Worker Acceptance The goal of a well written Procedure is to allow employees who are actively involved in the Procedure to understand the risks involved and how to avoid accidents After a Procedure MacSOS Solutions Pty Ltd 104 Risky Business SOS Getting Down To Business has been written had its risks assessed and finally been approved it will be available to Non Technical users to read learn and accept and or comment on They will see the newly approved or updated Procedures in the Alerts Browser window when they login After reading an approved Procedure the user has the following options 1 offer comments concerning the Procedure 2 take a quiz to verify they understood key points of the Procedure 3 accept or refuse the p
23. 16 Custom Chemical Panel First Aid Hazard Class DG Class Information Procedures Locations Custom Suppliers Custom 1 The Safety Officer can change this to some helpful prompting text Custom 2 The Safety Officer can change this to some helpful prompting text Custom 3 The Safety Officer can change this to some helpful prompting text Custom 4 The Safety Officer can change this to some helpful prompting text 6 2 9 Suppliers Each chemical substance can have one or more suppliers associated with it Clicking the Add button allows you to add additional suppliers for the selected chemical from the list of External Contacts To add additional External Contacts you must go to the Administration gt Users menu item and select the External Contacts tab MacSOS Solutions Pty Ltd 130 Risky Business SOS Managing Registers Figure 6 17 Chemical Supplier Panel Recent Suppliers ACME Corp a Name ACME Corp Phone 1 206 334 9869 Fac 1 206 334 9870 Add 6 2 10 Labels Each chemical can have a custom label printed for it This option is available from the Substance Overview panel to the Safety Officers The process to print the labels is listed below 1 select the chemical that you want to print labels for by clicking on its name 2 click the Label button 3 select the size of label corresponding to the size of the bottle 4 click the Print button Figure 6 18 Chemical Labels Pane
24. 49 2 0000 Viewed SOP 2006 11 24 18 30 13 2 0000 Did not Accept SOP 2006 11 24 18 30 19 Using Ethanol Not Approved Staff 1 0063 Accepted SOP 2006 11 26 15 10 11 wl 0063 Viewed SOP 2006 11 26 15 10 12 Lead Free ROHS Soldering Approved Staff 1 0001 Did not Accept SOP 2006 11 28 23 29 55 w1 0001 Viewed SOP 2006 11 28 23 30 10 Xerox 5090 Waste Toner disposal New Staff Quicksilver disposal New Staff Replacing explosive bolts New Staff testl23 New Staff 4 2 1 5 User Injuries All Incidents associated with this user will be listed on this panel The date and name of the Incident will be shown Additional information on Incidents can be found in Section ncident Management on page 107 Figure 4 16 User Injuries Panel InclD Date Body Parts Injured Days Off 1 2006 11 28 Face Front Left Palm Groin 0 a Optionally the user can go to the Incident Browser or related Procedure and access the Incident management windows for the selected Procedure 4 2 1 6 User Notes All notes created by the selected user are listed here Notes are listed by date of creation and the first few words of the note itself Clicking on a note will show the complete contents in the box at the bottom of the panel Figure 4 17 User Notes Panel Added 2006 11 28 22 30 10 no comment a 2006 11 24 17 30 21 joel declined to comment even though they we 2006 11 24 17 27 50 joef declined to comment even though they we 2006 11 24 17 21 32 Mot
25. 9 12 Rrocequre Detalla la 94 Dalai ISK ASSOSSMEN 2 Acencncacatarees little iii 94 A o II E A E ET AE 95 RSE carmen S A A A E T 96 o Mir DOCUMeniS nit a E dias 99 S17 SUD oe o O MA Mn a e a a aarian 100 5 VO OCALUONS tddi 101 Soi SECON IIS ti a E E 101 SON 8 0 Kon A ts 103 Soi GUSTO Dala nl ari cade ria aa e 103 AE nn AT E AE A E ET 103 2 eld MAVOUDS aai E O E T ATD 104 5 t14 Prining al roles ra as 104 5 2 SOP Worker ACCEDIANCE sitas 104 S2 COMM CUS tattoo tibia 105 5 22 FAKING QUIZZES it 106 5 2 3 Agreemg To Procedure sccecns th nei de eee eee 106 5 3 Incident Management duce thscen6ih5 tarta Det tabla ion teas bidet date atlas 107 BOA CLANS td sed E E a E atte daou 109 5 3 2 Affected People amp Incident Details ooncococconionccnonnonoccornanons 109 5 3 9 MEV GSU ao Scan 112 Sa AOS sacate hoe channel tan iiecida e 112 SAANG sacro bad 113 53 0 All sACHONS it dada 114 0 91 RECOMMENA AIN So 115 Chapter 6 Managing Registers sscccssseceeseeceeseecenseeeeneesenseesenes 116 6 11 Hazard Manage Mr a AAA AA 116 Bala rlazard OVEWICW ataca 117 6 1 2 New Hazard WIN Wet ti Bis 117 61 ohlaZzard DetallS Panel uc aia 119 6 144 Corrective Action Panel ai ai 121 6 1 5 RISK Assessment RN ni rs 122 6 LO ErSt AIG Panel oa 124 6 1 7 Active Procedures Panel alot ada 124 EE A A ee hte ee neon mere ree mene ene 125 622 SUDSTANGES DAY card eoda 125 6 2 1 SUBSTANCE OVEIVIEW a dt 126 62 2 A O
26. Company specific information can be entered in the Company Setup window This information will be used for all reports and to identify the site where the Risky Business SOS software is being used This window Is accessible from the Administration gt Company Setup menu MacSOS Solutions Pty Ltd 29 Risky Business SOS Quick Start 1 Click on the Administration text menu at the top of the Risky Business SOS software s main window 2 Click on Company Setup item in the drop down menu box that appears Figure 3 2 Company Setup Window Main Contact Person Name high by 323 pixels wide JPEG image here Address Line 1 jdress Line 2 ress Line 3 Phone Fax ress Line 4 You can add a small company logo the Main company Phone and Fax numbers as well as the main address All fields are optional Cancel 3 Enter in your company s contact information such as the main contact person your address your phone and fax numbers and optionally a footer to be put in the bottom of reports 4 Drag a JPEG logo file no bigger than 100 pixels by 323 pixels from a folder on your computer to be on top of the text that says Drop a 100 pixels high by 323 pixels wide JPEG image here When you let go of the mouse button the image will be saved into the Risky Business SOS database and used in reports when they are created 5 Click the Save button to save this information and close the window 3 3 Create a group user and location
27. In a large organization these additional roles are often different people Figure 7 2 Safety Officer Workflow Safety Officer Work Flow Add Users Groups and Locations Add Substances Heview Incidents Create Quizes The Safety Officer administers the system 7 1 2 Technical Role Usage This user creates SOPs describes context adds supporting documentation The Technical user also links Chemicals to Procedures and assigns risk of chemical usage They cannot approve a SOP They gather all the necessary data into a process that others can follow Your role here is to create new procedure The Assessor or Safety Officer will assess and approve or un approve your procedure and assessment MacSOS Solutions Pty Ltd 137 Risky Business SOS User Roles And Workflow Figure 7 3 Technical User Workflow Technical Work Flow Add Substances Create Add Generic Procedures Assessments Waiting Approval a Technical Users can create Procedures Set Locations 7 1 3 Assessor Role Usage The Assessor makes a formal Risk Assessment of the SOP and digitally signs the document Figure 7 4 Assessor Workflow Assessors Work Flow Assess and review generic Alsk Assessments Assessors approve Procedures 7 1 4 NonTechnical Role Usage This user reads the SOP and digitally signs the document agreeing to follow the Procedure This user can also take quizzes associated with each Procedure to verify under
28. edit and delete users groups locations reports database configuration and external contacts These are the people places and reports that work around the Standard Operating Procedures that you have defined This window is accessible from Administration gt Users Adminstration Help Users Documents Suppliers Company Setup Summary Graphs Registration Backup to Mac Connected Users The Users tab will be the first of the 6 tabs that you will see Each tab will show a list of pre existing users locations groups reports server and external contacts Each tab will offer you the option to Add Delete or Edit the items listed in its panel 4 2 1 Users Users are anyone involved in the use or risk assessment of the dangerous chemicals in your company Commonly these are employees in your company but they might also be MacSOS Solutions Pty Ltd 64 Risky Business SOS Getting Started external consultants Additional information on User Roles can be found in Section User Roles on page 136 Users can be created with different access rights to the software and be placed into specific groups or locations according to your business needs For example your existing managerial or procedural group structure can be recreated in the software s Group categories Important By default Procedures and Policies will be offered only to the primary group of the Safety Officer that created them It is p
29. flush immediately in flushing station Contact to open wounds requires immediate medical care Radiological Hazard Dangerous Goods Spill Notes Group ll High radiotoxicity Caustic avoid skin contact Biological Hazard nio ives a e 6 3 Policies Some organizations have strict policies concerning the creation of their Standard Operating Procedures The Risky Business SOS software allows administrators to create one or more policies and assign them to different user groups Version control is also available to track policy changes and the author of those changes This data is stored in the database and linked to groups that use these policies y Tip lt is also possible to export selected Policies into a text file and for transfer to other users of Risky Business SOS For more information see Section Exchange Objects on page 150 All users in the group for which the policy applies will be prompted to read the policy when it is created or updated Below is a list of the paramers that can be recorded for each policy e Policy Title e Policy Details e Version e Groups 6 3 1 Policy Overview The Policy Overview panel is available from the main window by clicking on the Policies tab Individual policies are listed here A search box is available to quickly find a Policy From this list a Safety Officer can Edit or Delete an existing Policy or create a new one Other users can view the P
30. in the selected Procedure O Warning Controlling chemical exposure in one Procedure does not mean it is controlled in other Procedures Each Procedure must verify that it s own use of a Chemical is controlled independently of any other Procedure Figure 5 7 Chemical First Aid Panel fa Se Substance Risk Assessment in Procedure Routes of Exposure Typical Use First Aid Spill Notes Specific To this Procedure Spill Notes From Substance Read Only Add your site specific information to the details you get General Information Use proper personal protective equipment as from other sources eg MSDS indicated in Section 8 Spills Leaks Absorb spill with inert material e g vermiculite sand or earth then place in suitable container Remove all sources of ignition Use a spark proof tool Provide ventilation A vapor suppressing foam may be used to reduce vapors First Aid Notes Specific To this Procedure First Aid Notes From Substance Read Only Same as library Eyes Immediately flush eyes with plenty of water for at least 15 minutes occasionally lifting the upper and lower eyelids Get medical aid Gently lift eyelids and flush continuously with water Skin Get medical aid Flush skin with plenty of water for at least 15 minutes while removing contaminated clothing and shoes Wash clothing before reuse Flush skin with plenty of soap and water v The Substance will be used in accordance t
31. next Wednesday to discuss what happened Close 5 3 3 Investigators During the course of documenting an Incident an investigator may be chosen to report on or review the Incident These investigators should have a user account e Tip An Investigator can be assigned minimum access rights to assure that they cannot login to the Ricky Business SOS sosftware For example uncheck the user parameter Login allowed and if you must assign the Investigator to a group then assign them the Read Only user role Figure 5 23 Incident Investigator Panel File Edit Data Adminstration Help Incident Date 28 11 2006 Description Summarise what happened Accidental spill Details Affected People Investigators AIl Files All Notes All Actions Recommendation UserName FullName Telephone Detach New External Person Incident Description 5 3 4 All Files External documents associated with the Incident can be stored in the Risky Business SOS database The Safety Officer can upload or export these documents from the Incident Files panel in the Incident window Documents that are already loaded will be listed here with MacSOS Solutions Pty Ltd 112 Risky Business SOS Getting Down To Business the following information Information on the master file browser can be found in Section Documents on page 80 e Name the name of the file
32. on page 88 y Select a Quiz Using Chemical X Working with Ethanal a If a Quiz is associated with a particular Procedure then at the end of viewing that Procedure the user will be asked to take the Quiz A user can always choose to cancel a quiz by clicking the Cancel button A quiz that is successfully passed will be recorded in the Administration gt User window under the Quiz tab Address Groups Files Procedure Injuries Notes Reports Quiz First Aid QuizName Date Taken Score Working with Ethanol 2006 11 28 100 a 5 2 3 Agreeing To Procedure After reading a procedure a Non Technical user will be asked to choose between the following answers e have read understood and agree to follow the Procedure instructions e do not agree MacSOS Solutions Pty Ltd 106 Risky Business SOS Getting Down To Business Important Have you read and understood this Procedure Lead Free ROHS Soldering gt have read understood and agree to follow the Procedure instructions J Ido not agree Once the user has agreed to the Procedure they can open it up additional times to reread it or verify their knowledge of the Procedure If the user has not yet passed the Quizzes associated with the Procedure each time they close the Procedure they will be asked to take the quiz again until they pass it If the Procedure has been updated then the user will be asked again if they understood the updated Procedure If a
33. s description of the incident e Files user related files like scanned correspondance and photos e Return to Work Notes notes about the incident and a return to work plan E f Note Any affected people from any Incident who are making claims to the Worker s Compensation Board will be shown in the Liability Browser of the main window Together the Incident and Injury details describe the whole Incident and can be used for recommending changes to the existing Procedure or for Human Resources when they are dealing with Workers Compensation or continuing issues surrounding the Incident MacSOS Solutions Pty Ltd 108 Risky Business SOS Getting Down To Business ore Tip New external people can be immediately added from the Affected People tab of the Incident window This can be used for adding witnesses or users that are not directly involved with your company to an incident report 5 3 1 Details Once an Incident has been added by the Safety Officer the Incident Details panel will appear asking for additional information The Safety Officer should enter in the following information e Incident date e Description description of the Incident e If Regulatory Authorities must be notified e Status New Requires Attention or Closed e Type Serious injury Property damage only Near miss with no injury or property damage e Location select a location where the Incident occurred e Custom customized fie
34. safetyofficer This Closed 2007 09 09 Substance ID 1 Ethanol was modified by User safetyofficer This Closed 2007 09 09 Substance ID 1 Ethanol was modified by User safetyofficer This Closed 2007 09 09 Substance ID 1 Ethanol was modified by User safetyofficer This Closed Add Comment Add a Comment Please make a comment on this Procedure Cancel Safety Officers can additionally see these comments either by printing a report which includes comments or by going to the Administration gt User panel and clicking on the Notes tab The Notes tab of the User panel will show all notes comments written by the selected user g Note Comments are typically anonymous unless included in a specific purpose such as reporting on an Incident MacSOS Solutions Pty Ltd 105 Risky Business SOS Getting Down To Business injuries Not Reports Que Fst id Added Note 2006 11 28 22 30 10 no comment a 2006 11 24 17 30 21 joef declined to comment even though they w 2006 11 24 17 27 50 joe declined to comment even though they w 2006 11 24 17 21 32 Not yet ready to agree Sorry 5 2 2 Taking Quizzes Anyone can take a quiz To take a Quiz the user goes to the Data gt Quiz gt Take a Quiz menu item and chooses a quiz from the list of all available quizzes Only the Safety Officer can make a quiz Configuration windows for managing quizzes can be found in Section Quizzes
35. sat e Let ao pes ed eas RA ath 69 4 20 User FIESTA Panel since 70 4 21 Groups Overview WINdOW iii ta ee b du 70 4 22 Edit Gro ps WiINGOW vt ibn 71 4 23 Group Procedures Panel ii a a a 71 4 24 Locations Overview WiNdOW ccccececeecececeeecececeeeaeavaueeeeeeeeeneueavaneeeeeeenenenenss 72 425 Fdt Locations VWVINGOW e aa ks toa Ge as 72 4 26 View Location Substances Panel cccececcecececeeeececeeeeeeeeaeeeeeeaeeeeeeateeeeentatees 73 A 27 View Locatons Procedure Panel a e nde desea Le aay 73 4 28 Reports Overview WiNdOW occoccoccoccoccoccnccnconcnnconcnnconcnnnoncnnnononononnnnonnnnninnnncnns 74 4 29 Report User Access Window oococcoccccocconconocconcnnoncnnnnnonnnnonnonnnnonnnnnnnnnnnanenennnnnons 74 4 30 Report Editor WINAOW sti 15 4 31 REDO ASCHPUING DANG sinc e a il 76 Bo 2 SOW lr o A Taeaadatan Mena cehietentotsc sesa 77 4 33 Server Message WINCOW urinean a a a a 77 4 34 External Contacts Overview Panel cccceceecececeeeeeeceeeeeeeeeeeeeeeaeaeeeeataeeetaeatees 78 4 35 Edit External Contacts WINGOW in eater a aa 79 4 30 Preferences WINdOW wacencerantvemendlarenteentademodsaatmtesbetamendlabsnadbadenediaetmdecsbetanexd lacunae 80 4 37 Dala Browser WINGOW 255 re a hie eal a ieee ele eeaak 80 430 PIG DIOWSer aida dt Ad Gira tante 81 4 39 SUDDIIGKS BH FOWSE nt Le eo a dl es ile oles a dl 83 4 40 Company Details Setup coccoccoccccnocnccnocnncnonnncnonnncnnnnnnnnnnnnnnnonnnnnnnnnnnnn
36. such as word documents PDF s and digital photos On a single user system the Safety Officer can identify a location to make a backup copy of the entire database On a Server Multiple User System the menu item name becomes Backup Database and it issues a command to makes the Risky Business SOS Server backup the datafile This window is accessible from the Administration gt Backup To Remote Server menu item on a PC or the Administration gt Backup To Mac menu item on a MacOS computer Adminstration Help Users Documents Suppliers Company Setup Summary Graphs Registration Backup to Mac Connected Users 5 Caution Backups are full uncompressed copies of the entire database Be sure that the database is on a disk drive with enough space to grow for your file storage needs The current database size can be found in Figure 4 45 Report Database Size on page 86 MacSOS Solutions Pty Ltd 87 Risky Business SOS Getting Started Figure 4 47 Database Backup Select a Mac Folder Select a Mac Folder to store the backup files ME Desktop noodle gt Public a jE Computer gt Floppy Disk Drive As gt E Local Disk C To view subfolders dick the symbol next to a folder Loa e DVDRW I Data2 4 3 8 Connected Users It is possible to have more than one user connected to the Risky Business SOS database at the same time The Connected User windo
37. the Login button to continue 3 You should arrive at the main window of the Risky Business SOS software and see an Alerts list of available procedures and hazards that have not been read or require approval Click on the Procedures tab If this is the first time that you have run the program or if you are in the demo mode you should see one preconfigured Procedure called Demo Na SY vis safetyofficer O O e val is logged in TY New Edit Delete Print Xerox 5090 Waste Toner Disposal o Procedure Staff modified by safetyofficer around 41 weeks ago Quicksilver Disposal 0 Procedure Staff modified by safetyofficer around 41 weeks ago Replacing Explosive Bolts 0 Procedure Staff modified by safetyofficer around 40 weeks ago Select the Demo Procedure by clicking on it with the mouse and then click SA 30 the Edit button Ei 4 You should arrive at the Procedure and Assessment window for the selected Procedure Note a Procedure should be approved for risk management before the procedure Is used MacSOS Solutions Pty Ltd 52 Risky Business SOS Quick Start File Edit Data Adminstration Help Name of this Procedure Demo Procedure SOP Status Awaiting Manager Review 2 This Procedure involves Hazards s that are not Y Overall Level of Risk Has been Assessed controlled 2 Lary setae uses Chemical Substances that are I Some Hazards have been identified for thi
38. the workflow for the entire software can be found in Section Workflow on page 140 4 1 Main Window The main window allows the user to browse through the different registers and data of the Risky Business SOS installation Access to features in this window is based on the user s login rights If there are any Alerts when the user completes a login then the first panel that they see will be the Alerts Browser Otherwise the Home menu showing the workflow will be presented The user can select to browse other registries by clicking on them in the left list MacSOS Solutions Pty Ltd 57 Risky Business SOS Getting Started Figure 4 1 Main Overview File Edit Data Adminstration Help safetyofficer is logged in Logout 7 yA Policies A Home eS Dee g Policies Safe Operating Procedures Procedures Hazards HazChem Liability Items on any of the browser register windows that require attention have a red flag to distinguish them as requiring attention In the case of Procedures a red circle will be added when the Procedure requires attention From the main window a user can click on their name next to the Login button and see details on their user account within the Risky Business SOS software UserID 1 Login Username safetyofficer Number Logins 52 Cumulative Time 328 4 hours Average Time About 38 minutes per login Primary Group Staff Groups and Roles Assesso
39. to see the Use Administration Window In the white box next to the Add button type in the name Susy Click the Add button to add the new user Susy O A dialog box should appear to say that you have created a new basic user This box should also ask you to complete the specific user login details Click OK to go to the User Detail Window for your new user vue LTT UserID SARA Ol Cumulative 0 2 hours UserName u v Login Allowed Password Safety Officer Full name usy Oerkins V Show Help Dialogs Glossary Warnings y v Enable Voice Prompts Address Groups Files l Procedure Injuries Notes Reports Quiz First Aid e Mail s jerkins mycomp com Telephone 1 425 332 2232 Postal Address 105b My Street 11 In the Password box enter in secret as the password for the user Susy to use when accessing the software 12 Click on the Groups tab to select the Group setting panel Other Groups Group Role MyGroup NonTechnical w 4 Staff NonTechnical 13 Click the Primary Group field and select the group named MyGroup 14 In the Other Groups list check the box next to the name MyGroup MacSOS Solutions Pty Ltd 31 Risky Business SOS 15 16 17 18 19 20 21 22 23 Quick Start If the default group Staff is installed it might already be selected In the Other Groups list click on the Role field for the gr
40. 11 28 15 32 54 Property Value a Uploaded around 41 weeks ago by safetyofficer Pra E p d TEM Audit ID 77 iaa tada ma ails 10 0 006 2006 11 28 15 31 55 Date Created 2006 11 28 a Uploaded around 41 weeks ago by safetyofficer Date Modification 2006 05 18 File Contents Not Yet cached A File ID 11 F test_results txt 12 0 001 2006 11 28 15 34 11 Uploaded around 41 weeks ago by safetyofficer aii ea aa i Resource Fork No Image ID 0 test_results_new txt e 16 0 001 2006 11 28 23 19 58 ro Uploaded around 41 weeks ago by safetyofficer Image Thumbnail Incident ID 0 Folder No Keywords Label CodeSet Locked By User Mac Creator Bas Pz8 Pw v Add View Delete 5 1 6 1 Accepted File Types Any type of binary or text based file can be loaded into the database These will typically be images emails or Internet bookmarks but they can also be supporting documents such as Appendices created in Microsoft office or other office software 0 Warning Although the Risky Business SOS software is cross platform compatible there is no translation of actual files between the MacOSX and Windows operating systems Some files may not be readable when exported or viewed on a different operating system than the one they were created on 5 1 7 Sub Procedures A Procedure can be used in other Procedures to form a modular approach to managing a process When a user adds an existing Procedure to the selected Procedure the new proce
41. 2 IIMPOMING OD Sueras 151 8 4 Version VIEWER A aie ele 152 8 0 Update USGS ii id 154 8 0 Database LOCION ia ala 154 8 6 1 Networked Database ooccoccoccoccoccoconccocooconconconnonnoncnononncnnonnonnonnonoos 155 8 0 2 Dalabase Back vert enaearacea T EE 155 8 6 3 Database Upgrade cccceccecceeceeeeeceeeeeeeeeeeeeeeeeeeeseeeeeeeeeseeeeeaes 156 o ENO EOQ ic aci 156 Appendix A Covered Legislation ooomncccconnnccccnncnconcnncnncrcnnnannrnnnananonos 158 AA Covered Legislalon a an 158 A E E Ea 159 arel EU 165 MacSOS Solutions Pty Ltd 6 Risky Business SOS List of Screens and Figures 2 ACUIVGLION WANCOW idad 27 AM A A rel ineseli ieee 29 3 2 Company Setup WiNdOW occoccoccoccoccoccoccoconconcnnconnoncnnconcnnnonnnnnnnnonnnnnnncnnnnncnnnos 30 Al MaN OVSIVISW si odias 58 AL FICS BIOW SEM tii li 59 A SPONGY BrOWSCE o e a DIO ea 59 A A PrOCceQqures BIOWSE serrat 60 A5 Hazards Brow Sel unite ct ti ds eds 60 46 Hazle BlOWSer td dd aa a 61 AT e A A AA 61 AS FS AAVV aaron rin cs 62 4 9 Emergency BIOWSEl ii lana 63 4 10 Liability Browser uscar ato 64 4 11 Administration User WINGOW sn e a A 65 412 Edit User Detail WNGOW arsana aae a a a a a 66 4 13 Edit User Group Panel strap dd iS 67 AA RISE A AD 67 ATS User Procedure AMC rt A r a 68 4 16 User Injures Panel srta ect 68 AN WISER NOLES PAN ias lolita Loc abezos 68 4 18 User Reports Panel usina 69 AO User Quiz Panel cies ste aes ets tiros
42. 3 pixels wide JPEG image here Address Line 1 Address Line 2 Address Line 3 Address Line 4 You can add a small company logo the Main company Phone and Fax numbers as well as the main address All fields are optional 4 3 5 1 Prompts Setup Throughout the Risky Business SOS software there are many instances of default text offered to assist the user in deciding what information is needed It is possible to customize this information across the entire program by editing the Company Prompts Setup panel from the Administration gt Company Setup menu item Figure 4 41 Company Prompts Setup Details Prompts e Mail Prompting text is displayed throughout Risky Business SOS to help people when entering new data You can customise this prompt text here to help your employees add more appropriate information Attribute Prompt ShortDesc A short descriptive title eg Replacing explosive bolts Describe this Procedure in detail Add a summary here that your workers will read Keep it accurate hon EmergencyPlan InfoSources Declare all www site URLs and other external sites used to describe the HazardLongDesc What Hazard do you see If this is a physical hazard also tell us where i MainEnvironmentalHazards The environmental factors you should document here include AffectedPeople What group of people could be affected by this Hazard HazardPrecautionsAndCont We appreciate that you are making this a saf
43. 7 31 16 2006 11 21 17 31 16 2006 11 21 17 31 16 2006 11 21 173116 2006 11 21 175652 2006 11 21 18018 2006 11 21 18 01 18 2006 11 21 18 01 31 2006 11 21 18 37 42 2006 11 21 18 23 2 2006 11 21 193 246 2006 11 21 193 546 2006 11 21 193 546 wT select A 5eglD U UserName A AttributeName A DateMo Demo Procedure This Procedure was origi demo This field contains the c Approved HazardID 3 was edited bi HazardID 3 was b HazardID 3 was edited b SubstancelD 10001 was SubstancelD 10001 was Awaiting Manager Revie This field describes the 130 Export Procedures Chemical Substance and Hazard fields can also show all history changes in the active field Simply open a Procedure or Substance click in a field text field checkbox or drop down list and then click on the Data gt Show Field History text menu MacSOS Solutions Pty Ltd 153 Risky Business SOS Maintenance Figure 8 6 Show Field History Window Audit File Edit Data Adminstration Help User Name Attribute Name Modified Previous Value New Value safetyofficer LongDesc This field contains the context and main descri safetyofficer LongDesc 2006 11 21 20 32 46 This field describes the co This field describes the context and full details o_ 8 5 Update Users User information can be updated at any time by a Safety Officer going to the Administration gt User menu item and selecting a User f
44. A 127 62 32 Hazard Class lado 127 624 DECIAS a aen a a get ec a A a aE 128 e IO MA ION a 129 A E A a a E 129 e MOCOS eect aac aaa hate eee ae eee 129 MacSOS Solutions Pty Ltd 5 Risky Business SOS User Manual 0 2 S GUSTON ESA 130 6 2 9 SUPPIIETS shpa aaa E iii 130 0 2 A A A 131 Gio ROCOSO cos 132 62351 POlCY OVEMCW Sd 132 6 3 2 IPONGCY Detalls cine 133 673 0 POICY GIOUDS Sd A ee 133 Chapter 7 User Roles And Workflow scccccssssseeeseesseeseeeeneeesees 135 A macau uke es aumencindt aman E dhidcim haan eit mahauaunanmenns 136 TAG OAICLY DC SADC a oes 137 Tale Tech ical Role Usage mitisien eiai aaua Labtec ia 137 7 1 3 PSSeSSO Role USAGES dci 138 71 4 Nom echnical Role USAGE cuina 138 132 Te Cini SIO MS a 139 TS VVOLMNOW ciaci n rol aid aia orina 140 Teel PLOCCOURCS rodada 141 AES OE oy EVAO lt gt SONORO OPIO O EEE E A ee mere OT 141 7375 MazardousSUBSIANCOS a cis 142 TA NCI dOS oriana ie e a 142 Va WOUCICS e EE E 142 TAs GUOUDS A E T 142 TD TE NS y LIC a E A 143 TOA Procedure TASKS rerainan R E AE 144 TO LIOCYCIG ernea T T E 145 Chapter 8 Maintenance cccssssseessesseeeeesneeeseensseeeeeesseeeseoeaeeessoeaes 148 8 1 Updating GREMICAIS sida A ie eres 148 8 1 1 Editing SUDSIANGCES sr ds 148 8 2 Updating SOP ise Hazard A ceeeie 149 8 2 1 Procequre UDdalS iran 149 8 22 Hazard Update 2 A a erie 150 8 3 Exchange ODjeCIS iii A ds 150 B31 EPONA ODIOS acorta ars a 150 33
45. A E ae Your Role Assessor Priority Highest j AAA Details Corrective Actions Risk Assessment First Aid Procedures Groups Date Type Status Actioner Comment 2006 11 28 Correspondence Reques New Safety Officer safetyofficer Get his phone number and call him 7 yo y y ga a New Action Edit Action Delete Action MacSOS Solutions Pty Ltd 121 Risky Business SOS Managing Registers When the user creates a new corrective action or edits an existing action the Action Dialog will open which contains all of the task information listed above Additionally a Pick Person is available to select which user will be responsible for completing the action After editing this information the user can either close the dialog without saving or save the dialog information Figure 6 5 Action Dialog File Edit Data Adminstration Help 28 11 2006 PON Correspondence Requested AL Pick Person Get his phone number and call him 6 1 5 Risk Assessment Panel When a Hazard is controlled it is considered safe to use in Procedures and it is otherwise not a danger to employees The Safety Officer or Assessor is responsible for deciding if the controls to to reduce or eliminate the risks is sufficient to control the selected Hazard To properly assess this decision the Safety Officer or Assessor must evaluate the Likelihood Consequences and Level of Risk and then make the final decision if the Hazard is in fact controlled
46. ACME Corp NA v This is a Company Supplier Sensitive Contact This is a Doctor or Approved Medical Specialist AMS Phone Number Inc Area code Fax Number Inc Area code 1 206 334 9869 1 206 334 9870 e Mail Address 4 3 Management Tools Risky Business SOS offers many tools to help the administrators of an organization to customize and access the data that is stored in the database Below are explanations of the tools that are available 4 3 1 Preferences The Safety Officer can access the preferences of the Risky Business SOS software from Edit gt Preferences menu item Below is a list of the features that this user can edit e Local Database select the local database file the default filename is RiskyBusinessSOS sqlite e Remote Database enter the name of the remote database here when the Risky Business SOS Server is used e Preferred User Login the default user account to use when opening Risky Business SOS e Preference File select the Preferences file on your hard disk the default name is RiskyBusinessSOSprefs sqlite e Reset Window Dimensions check this box to reset the windows dimensions e Debug check this box to start creating debug log messages MacSOS Solutions Pty Ltd 79 Risky Business SOS Getting Started Figure 4 36 Preferences Window Preferences locaiDatabase Remote Database Client Preferred Login User name Preference File Current User Reset Win
47. C Program Files Risky Business 505 Start Menu folder Risky Business 505 Extracting files C Program Files Risky Business SOS RiskyBusiness5OS exe A yl 9 The installation has finished and you can either start the Risky Business SOS software immediately by checking the Launch Risky Business SOS box and MacSOS Solutions Pty Ltd 23 Risky Business SOS Installation clicking the Finish button To finish the installation without starting the software uncheck the Launch Risky Business SOS box and clicking the Finish button Completing the Risky Business SOS Setup Wizard Setup has finished installing Risky Business 505 on your computer The application may be launched by selecting the installed icons Click Finish to exit Setup If you receive any errors check the list below for some common installation issues e file is corrupted the file may have become damaged while being downloaded from the Internet Try downloading the file and reinstalling it again You may need to close and reopen your web browser as well in case it has put the corrupt download in a cache file e not enough hard drive space verify that you have at least 120 megabytes of hard disk space where the software is being installed e insufficient rights to install your user account on your computer may not have the necessary rights to install the software Contact your system administrator or log into your computer with an account which has
48. Hazard Status e Hazard detailed description e Affected people e Possible controls to minimize or eliminate the Hazard Hazard Assessment information is available only to Safety Officers and Assessors As a Hazard is managed different versions of it are recorded for later review using the Version management system as discussed in Section Version Viewer on page 152 Information on updating existing Hazards can be found in Section Hazard Update on page 150 6 1 1 Hazard Overview Hazards are accessed from the main window using the Hazard Browser This will list all Hazards and show their current status A search box is available to quickly find any Hazard by its name From this list you can Print a hazard View or Delete an existing Hazard or Create a new one E Note The demo application will create a single hazard that is properly assessed by the Safety Officer The demo also automatically attached this to the only demo procedure File Edit Data Adminstration Hel F TY 7 Electro Static Discharge ih Operational Hazard modified by safetyofficer around 25 weeks a Under Review Not Controlled Excess static charge can damage sensitive electronics Search New Hazard 2007 03 18 dh Health and Safety Hazard modified by safetyofficer around 25 w New Not Controlled Highes New Hazard 2007 03 18 x Health and Safety Hazard modified by safetyofficer around 25 w New Not Controlled Highes
49. Help Hazard Name New Hazard Hazard ID Last Assessor Original Author Assessment Version Assessing Group Your Role Hazard Type Health and Safety Status New Priority Highest Details Corrective Actions Risk Assessment First Aid Procedures Groups Identification of Hazard Affected People Identify potential Risks and Hazards What group of people could be affected by this Hazard Ask your employees or their representatives what they think They may have noticed things that are not immediately obvious to you Compile that list and enter each item as a separate Risk Controls to reduce the Risk Describe Controls to reduce this Hazard Elimination including substitution Engineering controls Administrative controls Personal Protective Equipment MacSOS Solutions Pty Ltd 36 Risky Business SOS Quick Start 15 In the Risk Assessment panel check the box at the bottom that allows you to use this Hazard in Procedures Then click the Save button to save this Hazard and close the window Generic Risk Assessment You will now see the new Hazard linked to the Procedure Click on the Hazard name that you just created to see additional information about it next to the list of attached Hazards Because this Hazard is not yet controlled the Procedure will have warnings about this risky portion of the Procedure The next few steps will have you asses
50. Name Company Details Script Code Codeis Locked 8 User M dim i p OutsideRecordSet rc as integer i db_SQLselect select from PrefsCompany where CompanyKey GetCompanyKey CREATE TABLE PrefsCompany LogoFilelD integer default 0 AddressLinel varchar 255 AddressLine2 varchar 255 AddressLin MainPhone varchar 30 MainFax varchar 30 MainContactPersonName varchar 100 FooterText varchar 255 AuditlD integer N CompanyKey varchar 255 NOT NULL DEFAULT MacSOS TemplateText Text DNSserver varchar 255 POPserver varchar 255 ReportTemplate ReplaceAll ReportTemplate AddressLinel RecordSet_FieldGetStringUTF8 i AddressLinel ReportTemplate ReplaceAll ReportTemplate AddressLine2 RecordSet_FieldGetStringUTF amp i AddressLine2 ReportTemplate ReplaceAll ReportTemplate AddressLine3 RecordSet_FieldGetStringUTF8 i AddressLine3 ReportTemplate ReplaceAll ReportTemplate AddressLine4 RecordSet_FieldGetStringUTF amp i AddressLine4 4 mW 4 2 5 Database The Database panel gives Safety Officers access to database related tools Below are the following tasks that can be accomplished in this panel e Database Available for Login check this box to allow users to login uncheck this box to perform administrative tasks on the database e Login Message a custom message that appears after every successful attempted login e Single User To Serv
51. Officer Safety Officer can access all aspects of the system SeeDoctor Did the Person See a Doctor ShortDesc This is the short description of the Procedure SizeMB Size of the file in MB Stable Is the substance resistant to undergoing changes by way of decomposition condensation self reaction or polymerisation SubCustom1 Customer data 1 Use this field to store your own data that doesn t quite fit anywhere else MacSOS Solutions Pty Ltd 162 Risky Business SOS Glossary SubCustom2 Customer data 2 Use this field to store your own data that doesn t quite fit anywhere else SubCustom3 Customer data 3 Use this field to store your own data that doesn t quite fit anywhere else SubCustom4 Customer data 4 Use this field to store your own data that doesn t quite fit anywhere else SubstanceFirstAidNotes The Substance emergency First Aid Notes SubstancelD The unique identifier for the Substance SubstanceLabelSize The code for the label size to be printed SubstanceName Term used to describe Chemicals materials goods products formulations and preparations ie whether or not pure or single substances A term used for any natural or artificial substance whether as a Solid liquid gas or vapour form but excluding articles SubstanceSpillNotes Emergency and label notes for the cleaning spills Technical Your role here is to create new procedures You need to include all the substances of this Procedure Including having read the appropria
52. Panel File Edit Data Adminstration Help Policy Title ISO 9001 Standards Details Groups for which this Policy applies 7 MyGroup v Staff 4 Tick All MacSOS Solutions Pty Ltd 134 Risky Business SOS Chapter 7 User Roles And Workflow Risky Business SOS is designed to delegate the work in building learning and improving work procedures in hazardous environments To meet this goal multiple user roles and workflows have been designed using current industry Best Practices Each User of the software can be assigned one or more different User Roles that will give them access to different levels of the software Task workflows manage important activities done by the 5 roles ore Tip Consultation is a central feature of risk management Involving the people who do the work in identifying hazards and deciding how to control risks is the most effective way to manage workplace health and safety Risky Business SOS encourages employees to inform management about new hazards in the work place MacSOS Solutions Pty Ltd 135 Risky Business SOS User Roles And Workflow 7 1 User Roles The use of the Risky Business SOS program is different depending on the user role of the person using the software There are 5 different user roles that can be used with the Risky Business SOS software Each user role has different access rights and responsib
53. Risky Business SOS User Manual Managing SOPs For Safety And Performance Risky Business SOS Version 2007 Dr Gerard Hammond MacStys MacSOS Solutions Pty Ltd Risky Business SOS User Manual Managing SOPs For Safety And Performance Risky Business SOS Version 2007 Dr Gerard Hammond Copyright 2006 7 MacSOS Solutions Pty Ltd The Risky Business SOS software is Copyright 2006 7 MacSOS Solutions Pty Ltd All rights reserved This software may not in whole or in any part be copied reproduced transmitted translated into any language natural or computer stored in a retrieval system reduced to any electronic medium or machine readable format or by any other form or means without prior consent in writing from MacSOS Solutions Pty Ltd Revision History Revision 2007 September 19 2007 Revision 2007 March 15 2007 Revision 2007 February 24 2007 Revision 2007 January 15 2007 Revision 2006 122 December 4 2006 MacS yS MacSOS Solutions Pty Ltd Australia lt 1intolmacsos com au gt http www macsos com au riskybusinesssos SOFTWARE LICENSE AGREEMENT Please see the accompanying license document If you did not receive one contact MacSOS Solutions Pty Ltd Table of Contents Chapter T Prelate cisccscceycutecsieceussiicelcceescsctsetencisiatuataiiudastetwetaasvenceateieceyedens 11 LANE CHUCHO DN 11 AN SA AE ee lee AP aye mE eee een ee eee ee ee 13 A E UA sete a ees 13 12 2 Oma ENKS aniso E O a
54. SOS Solutions Pty Ltd 146 Risky Business SOS User Roles And Workflow b An Assessor may complete a Hazard Assessment and determine that the Hazard is controlled and that the hazard should be Approved and considered in other work Procedures Only Approved Hazards can be considered in Work Procedures c A previously approved Risk assessment can be review by an Assessor and demoted to Not Approved Extreme care should be taken when changing a previously Approved Risk and declaring it as unsafe ie Not Approved as it can have major consequences for downstream work procedures All Procedures that have previously included the Approved Assessment in their considered Risk Analysis section will be instantly classed as Not Approved That is workers following those Procedure will stop work Re declaring the original Hazard assessment as re Approved WILL NOT revert the Procedures from UN Approved back to their original state Caution Extreme care should be taken when changing a previously Approved Hazard and declaring it as unsafe ie Not Approved as it can have major consequences for downstream work procedures d When in the Not Approved state Technical people can re investigate the Hazard and propose controls that make the Hazard safe Once ready for re assessment the Hazard is declared as ready for Review by an Assessor See c for notes on extreme caution e f Substances used in work practices n
55. SOS to a database server on a connected network by simply entering int he IP address of the server This technology will be available in a future release of the software 8 6 2 Database Backup Your database is completely stored as a single file It can either be stored on a network drive that is backed up regularly or 3rd party file backup software such as Winzip or Acronis can be used to schedule regular backups to a compressed file or a remote drive The database can be instantly backed up by clicking on the Administration gt Backup to Remote Server menu item for Windows or the Administration gt Backup to Mac menu item for MacOS On a MacOS system this allows a backup to a Mac Disk or any other remote folder on demand This can only be done by a Safety Officer MacSOS Solutions Pty Ltd 155 Risky Business SOS Maintenance ore Tip Holding down the ALT key when selecting the Backup to Mac option on MacOS computers allows the user to select a new destination backup folder The Backup location is configured in the Administration gt User gt Database tab Click on the Choose New Folder button next to the Backup Location label W Administration So Ensure that the user or group does not already exist before adding the new entity Database V Available for login Login Message Single User to Server Update Your registration key does not allow you to upgrade Backup Location Choose New Fold
56. Sorry New 11 joe 7 declined to comment even though they were specifically instr N olas 2006 11 24 joe 7 declined to comment even though they were specifically instr New 2006 11 28 Substance ID 10001 Chemical X was modified by User safetyoffi Closed joe 7 declined to comment even 2006 11 28 Substance ID 1 Ethanol was modified by User safetyofficer This Closed though they were specifically 2006 11 28 Substance ID 1 Ethanol was modified by User safetyofficer This Closed instructed to 2007 09 09 Substance ID 1 Ethanol was modified by User safetyofficer This Closed 2007 09 09 Substance ID 1 Ethanol was modified by User safetyofficer This Closed 2007 09 09 Substance ID 1 Ethanol was modified by User safetyofficer This Closed 2007 09 09 Substance ID 1 Ethanol was modified by User safetyofficer This Closed 2007 09 09 Substance ID 1 Ethanol was modified by User safetyofficer This Closed Add Comment The Actioner status is used by the Safety Officer to mark comments that have been read accepted or otherwise closed By selecting a comment in the list and clicking the Mark As Closed button the Comment s Actioner Status will be changed to Closed Optionally a new comment can be added by any user by clicking the Add Comment button Other comments can be created when a user refuses to acccept a Procedure or created automatically
57. Substance Library where a tab is available with a checkbox next to each known supplier Suppliers can be edited and created in the External Contact window at the Administration gt Users menu item at the External Contacts tab MacSOS Solutions Pty Ltd 82 Risky Business SOS Getting Started Figure 4 39 Suppliers Browser Select an External Contact External Contacts Full Name p Cancel Select the name of the Supplier in the list and click the Select button to see more information about the selected Supplier 4 3 5 Company Setup Each installation of the Risky Business SOS software can be customized with your company contact information and logo This information will be used when generating printed reports This customization window can be reached at the Administration gt Company Setup menu item Adminstration Help Users Documents Suppliers Company Setup Summary Graphs Registration Backup to Mac Connected Users Here you can add a company contact person the address of the company headquarters or regional office and a contact phone and fax number A company logo of 100 pixels by 323 pixels can be installed Any JPG JPEG image format can be used by simply dragging it to the upper left corner of the window MacSOS Solutions Pty Ltd 83 Risky Business SOS Getting Started Figure 4 40 Company Details Setup Main Contact Person Name high by 32
58. This is the User s Primary group A user may be in other groups The Primary group determines accessibility ProcCustom1 Customer data 1 Use this field to store your own data that doesn t quite fit anywhere else ProcCustom2 Customer data 2 Use this field to store your own data that doesn t quite fit anywhere else ProcCustom3 Customer data 3 Use this field to store your own data that doesn t quite fit anywhere else ProcCustom4 Customer data 4 Use this field to store your own data that doesn t quite fit anywhere else Procedurehelp1 html A Procedure sometimes called a Standard Operating Procedure or SOP is a defined piece of work that is performed at your organsisation The law requires your work Procedures to be defined and monitored The Procedure window allows you to define the context for the Procedure add supplemental documentation and record incidents when accidents happen QuizName Quiz Name identifies the Quiz Give a Quiz an name that relates to the Procedure RBScriptCommandText Report Script Command Text MacSOS Solutions Pty Ltd 161 Risky Business SOS Glossary RBScriptDisplayName Report Script Display Name RBScriptID Report Script ID RBScriptUserAdded RBScriptUserAdded RadionuclideHazardClass Radionuclide Category ReadOnly Your role here is to read understand and follow the instructions of this procedure You need to review all the substances of this Procedure Including the appropriate MSDS forms as well as review al
59. a leo canal 134 Tal USO Rione DIAQG ANN iii 137 1 2 Safety Officer WOrKHOW sti hewasdacualide aa i a 137 Lo echnical User Work IOW centan eae eee A ae AU aed 138 PAsASSESSON WOOD Seal 138 Lo Non Technical User WOrtlow onto ioe Cari Se ee awe ae 139 16 Workilow Diagrams cda 141 Ls OIK and ZOOM Sampl E aan n o ae 145 To MMC CY CIC A a E N E OERA 146 8 1 Update Chemical Warning ai 149 8 2 Encrypted Password Request ccccceceeceececeeceeceeeeeeeceeseeeeseeeseaeeeeseeaeeeseeneees 151 MacSOS Solutions Pty Ltd 8 Risky Business SOS User Manual 8 3 IMPON ODJECE SUIMMALY a A 151 8 4 Version Viewer WINdOW cccccceccccececeeeeeececeeseaeeeceeeeaeeesesueaeseseseegeseseseeeeaeaeees 153 8 5 Show History Window 8 6 Show Field History Window 6 7 Prelerenc eS WIN COW viene tenes hn NA AS renee 155 8 8 Database Upgrade Warning 8 9 Error Log MacSOS Solutions Pty Ltd 9 Risky Business SOS List of Tables A A RO RO 16 A A Seer mee nen Ror ae OeeTE 16 IST A o oe eT ee ee ae ee Oe 136 ke ROG Eh ChMIS SIONS cates a o la cialis ah adalat 140 MacSOS Solutions Pty Ltd 10 Risky Business SOS Chapter 1 Preface This release of this manual was written to work with the 2007 version of the Risky Business SOS for the MacOSX and Windows operating systems If you are using different versions please check with your distributor or the MacSOS website for updated technical information For the latest release notes check the MacSOS websit
60. adasmedoeeassesactatecaareiee 14 E E E ETE E E E E E AE I E E 14 124 Data SCCUNY roras aTa a T ed tities 14 1 2 5 Document Management aji da 15 1 3 Software Requirements occoccoccnconccnccnoconcnnconcnncnncnnconcnnnonnnnnoncnnnnncnnnonnnnnnnnnns 15 LAGO MIO SAA TEAR basa Gane Doda E ae eee 16 OUD OOM parai tech beneath cers AEE sate eaeet hae adek 16 Lot OOM MOS td ria iria 17 15 2 Onine Gloss AV Laicos rindo iria iaa AA A 17 LIS SECM VWWINCOWS A E 17 EA AA A A A 18 Ss EMal SUDOR neh gskeeeedocas evened 18 1 6 Registration Information coocococnocnocconocconoconnnconnnnoncnnonnnnnnonnnconnnnnnnnnnnnnnnnonos 18 BTS ONIS A O Ueda hates 19 A A 19 Chapter 2 Installation cari aiii 20 Dole o A A A da 20 2 2 WO WS APRA E O E o nn ea ena ee cae te ent ane pate eee eaten O 20 ds SS Gaerne EERE REPRE REET A AE 24 2 4 PLrOOUCEACHVALION assi 26 Chapter 3 QUICK Stallone 28 On EOQI rra 28 3 2 COMPANY SCUD aana e N L T eee eet 29 3 3 Create a group user and location coccoccoccoccocnoconcnoconcnncnononcnnnoncnnnoncnos 30 34 Creale a NeW SOPA dci de 32 A E A nriagaeh eg iaktaeiaSeatoessania nasatiacdas 44 0 CENNO eats site clos Tate gate neaoecnsuateda ana ny ovata gaaae aan a aaa anata aaa 45 3 6 1 Assessor Validates SOP RISK ooconcoccococnccnocconccnocnononnonnononnnnnnnnanon 45 3 6 2 NonTech User SOP Acceptances osinetan at 48 3 6 3 Create A New Incident coococcocconccnccconconccnoncnnocnonoonononnnononnnnnnnnnno
61. an add files e Incident window a Safety Officer can add documents relating to any Incident e File Browser a Safety Officer can add miscellaneous documents Note This list is read only in the User File Panel To edit remove or view these files you should go to one of the windows mentioned above and have the appropriate permissions Figure 4 14 User File Panel Address Groups Files Procedure Injuries Notes Reports Quiz First Aid UploadDate FileName 2006 11 28 15 10 23 doctorrecommendation png 2006 11 28 15 09 56 incident_photo png 4 2 1 4 User Procedures This panel lists all of the available Procedures for this user s group The Procedure number Name Status and associated group will be listed Clicking on the next to a Procedure will expand the procedure to show all versions of the Procedure and the selected user s status and date of status in relation to each version MacSOS Solutions Pty Ltd 67 Risky Business SOS Getting Started Additional information on Procedures can be found in Section Making And Approving SOPs on page 92 Figure 4 15 User Procedure Panel Short Desc Assmnt Status Group Demo Procedure Awaiting Manage Staff w1 0010 Viewed SOP 2006 11 24 18 21 14 w1 0010 Did not Accept SOP 2006 11 24 18 21 24 w1 0010 Viewed SOP 2006 11 24 18 27 32 w1 0010 Did not Accept SOP 2006 11 24 18 27
62. an print immediately from it Status Launching RTF with MS Word MacSOS Solutions Pty Ltd 44 Risky Business SOS Quick Start Ca rl gt TU teportl_20070913_023838 rtf Compatibility Mode Microsoft Wor la ajale Es A _ Home Insert Page Layout References Mailings Review View Add Ins Acrobat a do y a v E ERES a A ii lO laica AaBeCa AaBbC O Hi T Normal No Spaci Heading1 Change Editing Styles 7 r aaa ee A o E Zo Zeo egoe Ss is 6 A G Procedure Risk Assessment Handling of Ethanol Version 1 0 ID 2 Printed 2007 09 13 01 38 38 ded Status Approved Assessed By safetyofficer on 2007 09 13 0134 eee Summary Skin and eyeing yrwament _ 3 6 Scenarios The following scenarios show sample activities that users will be doing on a regular basis 3 6 1 Assessor Validates SOP Risk Once a Procedure has had its overall risk assessed and been approved for release it will be available for NonTech users and others to review and accept Here are the steps that a typical Assessor user would use to assess a Procedure s Overall Risk potential These steps are detailed below 1 Login 2 Select a Procedure 3 Read the Procedure 4 Summarize the major risk s for this Procedure 5 Assess the Risk Level and Approve the Procedure This scenario assumes that you already have done the following e added a user with the Assessor role
63. ange to a Procedure you will be asked if it is a minor or major change 8 2 1 Procedure Update Any change to a Procedure will require the Administrator to decide if it was a minor or a major change Minor changes to a Procedure will not need to be reapproved and users who have already accepted the Procedure will not be required to reread and accept the Procedure When a minor change has occurred the version number of the Procedure will increase by 0 0001 A Major change will require the Procedure to be reapproved and users will have to reread and accept the updated Procedure When a major change has occurred the version number of the Procedure will increase by 1 0 to the next whole number Any previous version numbers due to minor changes will be returned to zero Note The version number will not increase while a Procedure is in the New status MacSOS Solutions Pty Ltd 149 Risky Business SOS Maintenance Procedure and Assessment Major modifications to Procedures will mean that the other 3 people following these directions also need to be made aware of the changes you are making Are your modifications Major enough to require all 3 users to re read this Procedure Cancel Major For example a Safety Officer makes to minor changes to an existing Procedure numbered version 1 Each minor change adds 0 0001 to the version After the 2 minor changes the version number of the Procedure has become 1 0002 When th
64. ating system but other Internet browsers such as Opera and Firefox can also be used The PDF version of the manual is ready to be printed using the A4 page format To read the PDF you should use the latest version of the free Adobe Reader software available here You can use the Adobe Reader software to also search the text or to print the entire manual on a laser printer 1 5 5 Email Support After purchasing and registering your copy of Risky Business SOS you are eligible for 60 days of email support direct from MacSOS Pty Ltd You can expect a response within 1 3 business days The support email address is lt support macsos com au gt Contact MacSOS Pty Ltd directly for other support options When using Direct Support be sure to include the following information e Your registered username for the software e The software and or client version available from the Help gt About Risky Business menu e Your operating system e A summary of your problem including if possible any error messages and the name of any specific screens where the problem occurs e f possible the steps to reproduce the problem If your company uses email spam protection be sure to allow email to come to you from the email domain macsos com au 1 6 Registration Information MacSOS Solutions Pty Ltd 18 Risky Business SOS Preface Registration is required for support or accessing software updates Once a product is registered the registra
65. ble Ethyl Alcohol Ethyl Hydrate Ethyl Hydroxide Fermentation fFHeopoeeaeoaeaeaeaeeaeeeedeaad From this window a Safety Officer or Assessor can do the following tasks e Create a new Chemical Substance e View or Edit an existing Chemical Substance e Delete an existing Chemical Substance e Print a label for an existing Chemical Substance e Export or Import a Chemical Substance MacSOS Solutions Pty Ltd 126 Risky Business SOS Managing Registers 6 2 2 First Aid First Aid information for the selected chemical will be stored in two different locations The main information as taken from an MSDS form will be kept in the Substance Library Additional First Aid information is kept with each Procedure that uses the selected chemical This information from the Substance Library will be copied and automatically updated to any Procedure using the selected substance The following parameters can be entered in the First Aid section of each Chemical in the Substance Library e First Aid emergency First Aid notes for the selected chemical e Storage and Disposal proper process for storing or disposing of the selected chemcial e Spill Notes emergency and label notes for sleaning accidental spills of the selected chemical Figure 6 10 Chemical First Aid Panel Additional Information is listed on the MSDS First Aid Eyes Immediately flush eyes with plenty of water for at least 15 minutes occasionally lifting th
66. by Risky Business SOS itself when a change to a linked Hazard or Sub Procedure causes the Procedure s to require reassessment gt Y Add a Comment Please make a comment on this Procedure Cancel Note Some users like Non Technical users cannot access a Procedure until it has been approved In this case notes cannot be left until the Procedure has been approved MacSOS Solutions Pty Ltd 102 Risky Business SOS Getting Down To Business 5 1 10 Incidents Each Incident is listed by the date it occurred in the Procedure Incident panel Next to the date is the description of the Incident A Safety Officer is the only user authorized to add or view an Incident When a Safety Officer adds or views an incident to the Procedure they will have access to the Incident Management window where additional details can be entered Additional information on Incident management can be found in Section ncident Management on page 107 To select an existing incident click on its description in the Procedure Incident list and choose the View button at the bottom of the window Figure 5 12 Procedure Incident Panel Incidents Date Description EA ET 2006 11 29 Chemical X splash report 2006 11 29 I gt o o m Q ore Tip Use the Incident Browser in the Main Window to quickly find an existing Incident 5 1 11 Custom Data There are 4 text fields available for your organizati
67. cSOS Solutions Pty Ltd 13 Risky Business SOS Preface Changes to a Procedure can cause warning messages such as how many employees may be affected shown in the Maintenance chapter A detailed version history is also available to see the changes at each different version of the Procedure For more information see the Chapter 8 Maintenance on page 148 Changes to linked information such as Chemical Substances or Hazards will also cause warnings to appear if significant changes occur after a Procedure has been assessed and approved 1 2 2 Smart Links Because Procedures depend on independent sub components Risky Business SOS has included advanced data linking intelligence to allow administrators to be alerted to changes in interconnected objects For example a Procedure includes a chemical substance that was known to be controlled at the time the Procedure was created Later new government research has caused the chemical to be reclassified as more dangerous with new first aid protocols The Risky Business SOS administrator needs only update the chemical properties in the Chemical Substance library and all Procedures using the chemical will automatically receive the updated information If the change was major the linked Procedures will be moved to pending manager approval status and alert the Safety Officers involved that they need to re evaluate the updated Procedure A major update to a Procedure itself will warn the Administrator ho
68. cal Use Panel Substance Risk Assessment in Procedure Routes of Exposure Typical Use First Aid Typical Volume Typical Concentration 10m 95 Disposal And Storage Specific To this Procedure Disposal And Storage From Substance Read Only Handling Wash thoroughly after handling Use only in a well ventilated area Ground and bond containers when transferring material Use spark proof tools and explosion proof equipment Avoid contact with eyes skin and clothing Empty containers retain product residue liquid and or vapor and can be dangerous Keep container tightly closed Avoid contact with heat sparks and flame Avoid ingestion and inhalation Do not pressurize cut weld braze solder drill grind or expose empty containers to heat sparks or open flames V The Substance will be used in accordance to the MSDS Y Lam confident that the risk of exposure is controlled MacSOS Solutions Pty Ltd 98 Risky Business SOS Getting Down To Business 5 1 5 3 First Ald The First Aid panel combines Spill and First Aid notes for the Chemical from the Chemical Library as well as the same information specific to the use of the Chemical within the selected Procedure Additionally it is possible to mention if the Substance will be used in accordance with the MSDS and if the risk for chemical exposure is controlled If the chemical is not controlled warnings will be given
69. can print out all reports For more information on Reports see Section Reports on page 73 1 Click on the Data text menu at the top of the Risky Business SOS software s main window 2 Click on Reports item in the drop down menu box that appears 3 When the Report window appears click on Print Procedure Report RTF document to highlight it in blue nape Select a Report Generic SQL Execute No Output Generic SQL report Excel output List Un approved Procedures Excel Print Incident Report RTF document Print Label for containers around 50 250 mL Print Label for containers up to 250 to 5 L Print Label for Small containers Less than 50 mL Print Procedure Report RTF document Print Procedure User Acceptance Report RTF document Print Substance Report RTF document 4 Click the Run button to run the selected report 5 When the Report Details dialog box appears and asks you to Enter a value for Safe Operating Procedure ID enter the number 2 Number 1 was the default Procedure already installed with the Risky Business SOS software Enter a value for Safe Operating Procedure ID 2 Apply Cancel 6 Click the Apply button to use the number that you typed above 7 A Report dialog box will appear asking you where you want to save the new Report and offering you a default name for the file If you have Microsoft Word installed it will be automatically started and you c
70. ction First Aid Pane on page 124 4 1 8 Emergency Browser The Emergency Browser is available for quick access to phone numbers of Users with First Aid training and External Contacts that are Doctors or Approved Medical Specialists AMS This information can be edited under the Administration gt Users menu item This information is available for viewing by all users Figure 4 9 Emergency Browser E Welcome safetyofficer Registers File Edit Data Adminstration Help C afetyofficer sE is logged in a Logout 3 UN Home L Ay IiE Employee Employee AlE Phone 333 4456 Alerts 18 e 8 i ie Joe M L 4 Employee Employee sa Policies E Phone 233 3456 ear 3 ie 1 a ES y pa T 15 lt E lt E li a Ie I a T pS po ae ls lis 1 a Bs J EE Information on editing users can be found in Section Editing Users on page 65 4 1 9 Liability Browser The Liability browser is available for quick access to Incidents that can cause Liability for the organization These are any Incidents which have Affected People linked to the Incident and has one or more of those people making a claim to the Worker s Compensation Board Each user making a claim will have the User s name and Claim ID number listed in the Liability Browser Users can either click a Liability and choose a menu item above the list double click on a Liability to view or edit it according to the
71. d to add the following additional information concerning the Chemical and its use in the Procedure e Routes of Exposure e Details of Exposure e Control Details e f the substance will be used in accordance to the MSDS e If the user is confident that the stated risks are controlled e Typical Volume of the Substance e Typical Concentration e Disposal and Storage Specific to the selected Procedure Information that is marked as read only is copied from the Chemical Library and can only be edited in the Chemical Library itself More information on the Chemical Library can be found in Section Substances Library on page 125 5 1 5 1 Routes of Exposure This window allows the Safety Officer or the Assessor to identify any routes of exposure and their details These details are specific to the chemical use within the selected Procedure Additionally it is possible to mention if the Substance will be used in accordance with the MSDS and if the risk for chemical exposure is controlled If the chemical is not controlled warnings will be given in the selected Procedure Warning Controlling chemical exposure in one Procedure does not mean it Is controlled in other Procedures Each Procedure must verify that it s own use of a Chemical is controlled independently of any other Procedure MacSOS Solutions Pty Ltd 97 Risky Business SOS Getting Down To Business Figure 5 5 Chemical Exposure Panel e Substance Risk Assessm
72. d Type Health and Safety ee ee a e ate States Changed Assessment Version 1 0004 Ss Automatically by System PS Priority Highest MAA Your Role Assessor Identification of Hazard Affected People Ice can make the visitor s entrance very slippery Mainly Visitors but the company director did slip last month Controls to reduce the Risk Get Jim the maintenance man to de ice the path before 8am every day Below is the information in the header of each Hazard e Type Health and Safety A direct threat to the health and safety of people Operational Associated with a process Environmental A direct threat to safety of the environment Quality Assurance Associated with the quality of work done e Status Closed The Hazard has been controlled and the case has been closed Corrective Actions Pending Awaiting the result of corrective actions New A hazard that has just been created Under review Hazard has been seen by management and is currently under review e Priority Highest A high priority hazard that should be resolved as soon as possible Medium An important hazard but not needing to be resolved immediately MacSOS Solutions Pty Ltd 120 Risky Business SOS Managing Registers Low A non urgent hazard 6 1 4 Corrective Action Panel The Corrective Actions panel is where one or more tasks can be identified and managed to help control the selected Hazard This panel shows a list of all tasks re
73. de then it will become version 3 0 8 3 Exchange Objects It is possible to export Chemical Substances Policies or Procedures for transfer to other organizations that use Risky Business SOS The exported object is saved as a text file and can optionally be encrypted with a password for secure data transfer over insecure communication links such as Internet email 6 3 1 Exporting Objects After selecting a Substance Policy or Procedure from the main window click on the File gt Export gt Encrypted Transfer menu item You will be asked to supply a password to encrypt the object If you do not supply a password the object will be saved as text without any encryption MacSOS Solutions Pty Ltd 150 Risky Business SOS Maintenance Figure 8 2 Encrypted Password Request Information Required Please supply a short password for this export document Only people who know this password will be able to read the exported file Cancel After clicking OK you will be asked for a network location to save the file to Once the file is saved you can transfer it to a USB drive a disk or CDROM or even attach it to an email message 8 3 2 Importing Objects Importing objects that have already been exported can be done from the Main Window by clicking on the File gt Import menu item You will be asked to find the object to import by navigating your computer s hard disk Then you will be shown a summary of what the object IS Figur
74. dent Note These users will be available as suppliers in substance windows and appear in the first aid browser when they are medical practitioners MacSOS Solutions Pty Ltd 77 Risky Business SOS Getting Started Figure 4 34 External Contacts Overview Panel Y Administration SOS Ensure that the user or group does not already exist before adding the new entity Employees Groups Locations Reports Database Visitors Doctors Contractors and Externa Suppliers Q Name Sensitive Contact ACME Corp james Yes MacSOS OK Close 4 2 6 1 Editing External Contacts Because the contact is external to your organization there are many additional options for identifying and making contact with this person Below are the additional parameters that are available for each External Contact These users will not have login rights to the Risky Business SOS software e Full Name e Address e Phone Number e Fax Number e Email Address e Company Supplier e Sensitive Contact e Doctor or Approved Medical Specialist AMS Tip If the external contact is a medical specialist be sure to check the box saying that This is a Doctor or Approved Medical Specialist AMS MacSOS Solutions Pty Ltd 78 Risky Business SOS Getting Started Figure 4 35 Edit External Contacts Window File Edit Data Adminstration Help Full Name or Person or Company 1
75. details of the Procedure For eg 1 0 Context This is a demonstration Procedure It is important for all demo users to review this demo Procedure 2 0 Description The demo Procedure was added as an example Procedure only 2 1 Users All users must read this Procedure 2 2 Substances Hazardous Substances aren t currently used in this demo Procedure 3 0 Quiz A demo quiz may be required to be completed when the demo Procedure closes Supporting documents sub procedures locations custom data and groups also exist in the Procedure description lt is important to also read this information 5 After reading the Procedure you can either leave comments by clicking on the Comment button and then add a comment or goto the Agreement dialog box by clicking the Close menu item from the File menu If you choose I have read understood and agree to the Procedure you are done accepting the Procedure and you will be returned to the Procedure Overview window MacSOS Solutions Pty Ltd 49 Risky Business SOS Quick Start After the user has agreed once to the Procedure they will not be prompted to agree again until a Major change has occurred in the Procedure Important Have you read and understood this Procedure Lead Free ROHS Soldering O Ihave read understood and agree to follow the Procedure instructions 5 Ido not agree If you choose I do not agree you will be asked to leave a comment explaining why you do not agree When yo
76. dow Dimensions C Users noodle Documents RiskyBusinessSOS sqlite safetyofficer C Users noodle Documents RiskyBusinessSOSprefs sqlite Debug 4 3 2 Data Browser The Data Browser window allows the Safety Officer to access the raw data of the Ricky Business SOS database and export that data in a text format for external storage or use in another program This window is accessible from Data gt Data Browser Below is a list of the information that you can see about each connected user By clicking on the File gt Export menu item it is possible to export a tab delimited list of the selected information or to export to Stata do files for use with the Stata statistical software from http www stata com e Tables the names of the tables in the database Columns the columns of the selected table e Data the date stored in the selected column Figure 4 37 Data Browser Window a de Data Browser Tables Columns Incident IncidentNote Location Note Policy PolicyUserVersion PrefsCompany PrefsDatabase Quiz RBScript Report SOProcedure SOProcedureSubstance 2 a SOProcedureVersion Double SOProcedurelD integer SEAN OE O RiskLevel varchar ProcCustom4 varchar ProcCustom3 varchar ProcCustom2 varchar ProcCustoml varchar OriginalAuthor integer E MajorRiskSummary varchar LongDesc varchar LastAuthor integer 5 InfoSources ms varchar A
77. dure becomes a dependant sub procedure Clicking on the name of a sub procedure will show the details and description of the sub process and its approval status This information is also available in printed reports A colored flag next to each Sub Procedure will tell you the status of that Sub Procedure e Green Flag the Sub Procedure is approved e Yellow Flag the Sub Procedure is not currently approved for use lt is Awaiting Manager Review e Red Flad the Sub Procedure is new or not approved MacSOS Solutions Pty Ltd 100 Risky Business SOS Getting Down To Business Figure 5 9 Sub Procedures Panel Nominate all Sub Procedures used by this Procedure qu Using Ethanol Link Detach 5 1 8 Locations This field describes the context and full details of the Procedure For eg 1 0 Context This is a demonstration Procedure It is important for all demo users to review this demo Procedure 2 0 Description The demo Procedure was added as an example Procedure only 2 1 Users All users must read this Procedure 2 2 Substances Hazardous Substances aren t currently used in this demo Procedure 3 0 Quiz A demo quiz may be required to be completed when the demo Procedure closes Status Not Approved All available locations are shown in the Procedure Location panel Simply check the box next to the name of locations where the Procedure will used Additional locations can be added by the Safety Officer usin
78. e 1 1 Introduction Risky Business SOS is a register of your company s Policies Procedures Substances Hazards Incidents and their Risk Assessments It is a software application designed to simplify and guide a company through the task of documenting their Safe Operating Procedures SOPs Every organization has a strict legal obligation to the community and employees to identify assess control and document the hazards substances and procedures at their workplace This software application is designed to aid compliance with these regulations By managing workflows for major domains of occupational safety Risky Business SOS increases the quality of your procedures through delegation step by step monitoring and centralizing of all relevant information MacSOS Solutions Pty Ltd 11 Risky Business SOS Preface Policies Safe Operating Procedures Injury Incident Liability Company Safety Officers will be able to monitor manage and record risk analyses for Standard Operating Procedures SOP and other occupational hazards The Human Resource Department will have a detailed Incident Reporting database to be sure that all accidents are correctly reported reviewed and investigated Employees can rest assured that even the smallest changes to procedures and chemicals components will be properly assessed for risk and can benefit from standardized reporting as well as training using the built in quizzing module
79. e 8 3 Import Object Summary This is a Substance Do you want to import it Ok Exported 2007 09 14 08 42 11 By safetyofficer Password Required No After clicking OK you will be asked for a password if the object was saved with a password Otherwise the object will be imported immediately and added to the correct browser list Information Required Cancel MacSOS Solutions Pty Ltd 151 Risky Business SOS Maintenance Welcome safetyofficer Registers A The Substance was successfully Imported OR If an object with the same name exists you will be offered the choice of replacing the existing object or changing the name before importing it Welcome safetyofficer Registers i This Substance already seems to be present Would you like to import it as a New Substance or just Replace the current Replace Cancel Substance Caution Replacing an existing object will overwrite existing information linked to that object You should only do so if you are sure you do not need any of the existing information If you are unsure import it under a new name 8 4 Version Viewer By clicking on the version number of a Procedure Chemical Substance or Hazard it is possible to view each previous version and what has changed A Hazard ID 3 Last Assessor safetyofficer Original Author safetyofficer Assessment Version 12 MSDS available Assessing Group Saft Your Role Assesso
80. e according to the current user login rights Users can either click a Hazard and choose a menu item above the list double click on a Hazard to view or edit it according to the user rights or right click CTRL click on in MacOS a Hazard to show a contextual menu to quickly choose a desired activity such as viewing printing or creating a new Hazard Figure 4 5 Hazards Browser Edit Data Adminstration Help wy ms A A ioe is logged in Logout New Edit Delete Search aj i q I Electro Static Discharge Home a E a dh Operational Hazard modified by safetyofficer around 25 weeks a Under Review Not Controlled i Excess static charge can damage sensitive electronics Alerts 118 8 as e JES New Hazard 2007 03 18 IE D Health and Safety Hazard modified by safetyofficer around 25 w New Not Controlled Highes ones 3 es Policies is oR 105 New Hazard 2007 03 18 gt O s Procedures JE Ah Health and Safety Hazard modified by safetyofficer around 25 w New Not Controlled Highes ASE gt A Hazards E de ifi JEE New Risk Identified Identifed By Joe On 2006 l a x Health and Safety Hazard modified by safetyofficer around 41 w New Not Controlled Highes Information on other Hazards features can be found in Section Hazard Management on page 116 Information on the workflow around Hazards can be found in Section Hazards on page 141 4 1 5 HazChem Browse
81. e first major change is made the version will become 2 0 If another major change is made then it will become version 3 0 8 2 2 Hazard Update Any change to the status of an controlled Hazard will alert the user if the proposed change may affect one or more existing work procedures The user can either click the Yes button to accept the change and cause all work Procedures that use the Hazard to be changed to Unapproved status until a Safety Officer can reapprove the Procedure This choice will cause the affected employees to halt doing the work procedure until it is approved The user can also click the Cancel button to not save the change The user then must click the Close button to close the Risk and then click the Don t Save button so that the Hazard will be closed untouched Hazard Actions and Risk Assessment Are your modifications substantial Major modifications to Hazard Risk Assessments require that all other 2 Procedures using these instructions will need to be reclassifed as Un approved Are your modifications Major enough to require ALL 2 PROCEDURES needing to be re assessed Cancel Major For example a Safety Officer makes to minor changes to an existing Procedure numbered version 1 Each minor change adds 0 0001 to the version After the 2 minor changes the version number of the Procedure has become 1 0002 When the first major change is made the version will become 2 0 If another major change is ma
82. e from a file on a connected hard drive and append it to the Template field e Clear this button erases the contents of the Template field e Active Scripts this is a list of available scripts that can be used with the selected template This script is used when the report is run Information from the script is used to fill in the report template One or more scripts can be checked to use with the selected report The RTF template can be generated using Microsoft Word or any equivalent word processor that generates valid RTF It can include images and logos Care should be taken to ensure that the images use the minimum number of colours and be as small as possible Large images will result in slower user access to printable reports Once the RTF template document has been designed the template should be saved to disk then re opened with a text editor eg BBEdit Using the text editor add the appropriate attribute tags into the template then re save as a rtf document Care must be taken to not invalidate the RTF tags when adding the Attribute Tags The attribute laden template document is loaded into a new report object via the Risky Business SOS application 4 2 4 3 Report Scripts The Report Scripts panel allows the Safety Officer to manage existing scripts that can be assigned to a report template to generate information These scripts are in a simple scripting MacSOS Solutions Pty Ltd 75 Risky Business SOS Getting Started la
83. e in charge of assessing the Procedure for risks When additional groups are checked all users in those groups will be alerted to the creation of the Procedure and when major changes occur Figure 5 15 Procedure Groups Panel Primary Group Charged with Assessing this Procedure Staff Other Groups that adhere to this Procedure Groups MyGroup v Staff Tick every other Group that needs to be informed and notified about changes to this Procedure SOP Every employee in those Groups will then read and follow these instructions Only the Safety Officer can change these details 5 1 14 Printing all roles Typically the Safety Officer or the Technical User will print out reports on Procedures but it is also possible for the Safety Officer to assign Report printing rights to various users in the Administrative window Reports do not print directly to a printer but create files on your computer in the following formats e RTF files that can be opened in Microsoft Word 2000 or newer e Excel files that can be opened in Microsoft Excel 2000 or newer e PDF files that can be opened with Adobe Acrobat Reader available in future versions of Risky Business SOS If you already have the required reading software installed on your computer it will be opened automatically after the report file has been created A variety of preinstalled reports are available for Safety Officers which can be used or edited Custom information about your
84. e sure that the database is on a disk drive with enough space to grow for your file storage needs For example if you add 50 1 megabyte digital photos into the database then the database will grow by 50 megabytes Figure 4 38 File Browser ES Fite Browser SOX File Edit Data Adminstration Help Doa A doc Details Name SizeMB Added Property Value Copy of test png 0 156 2006 11 28 05 08 37 r Archived False 0716 2006 11 28 08 4211 Audit ID 56 7 MSDS_ethanol pdf 0 716 2006 11 28 23 17 23 Date Created 2006 11 28 Procedure _diagram png 0 006 2006 11 28 15 32 54 Date Modification 2006 04 10 Procedure_imgl1 png 0 006 2006 11 28 15 31 55 File Contents Not Yet cached RB Rocks rtf 3 0 000 2006 11 28 05 06 33 File ID 2 RBSOS100 bmp 0 026 2006 08 16 00 12 14 File Name MSDS_ethanolpdf README txt 0 000 2006 11 28 05 08 02 Resource Fork No F README txt 0 000 2006 11 28 09 08 16 Image ID 0 pal docbook42 pdf 7 0 305 2006 11 28 09 08 49 Image doctor_recommendation png 0 007 2006 11 28 16 10 23 Image Thumbnail high rtf 0 008 2006 11 28 09 11 29 Incident ID incident_photo png 0 007 2006 11 28 16 09 56 Folder test_results txt 0 001 2006 11 28 15 34 11 Keywords test_results_new txt 0 001 2006 11 28 23 19 58 Label CodeSet Locked By User Mac Creator Bas Pz8 Pw Mac Creator 2222 Mac Type Base64 Pz8 Pw Mac Type 222 MITME tna Upload Delete Export Help There are 2 tabl
85. e system to keep track of documents they create Safety Officer This role is the system administrator and they have access to all aspects of the Risky Business SOS software This user creates Users groups locations and adds chemicals The Safety Officer role is the only role that can be directly assigned to a user whether that user is a part of a User Group or not a part of any User Group Warnings Each User can have Warning Messages displayed or silently stored to the database There are three levels of Warning Messages that a user can receive e Excessive Messages are stored in the database and shown to the user e Extra Messages are silently stored to the database e Normal Messages are processed normally When you are finished making changes to the User click the Save button Optionally click the Close button to close the window without saving your changes 4 2 1 2 User Groups A User can be assigned to one or more existing groups Within each group the User can also receive a User Role Groups can be managed in the Administration gt Users gt Groups panel The parameters below can be configured on the User Group panel e Primary Group the group used to determine User Roles when the user is part of more than one group e Other Groups list all possible groups a user can belong to and the selected user role in that group To assign the selected user to a group check the box next to an existing group name To assign the us
86. e upper and lower eyelids Get medical aid Gently lift eyelids and flush continuously with water Skin Get medical aid Flush skin with plenty of water for at least 15 minutes while removing contaminated clothing and shoes Wash clothina hefore reuse Flush skin with nlenty of snan and water Storage and Disposal Handling Wash thoroughly after handling Use only in a well ventilated area Ground and bond containers when transferring material Use spark proof tools and explosion proof equipment Avoid contact with eyes skin and clothing Spill Notes General Information Use proper personal protective equipment as indicated in Section 8 Spills Leaks Absorb spill with inert material e g vermiculite sand or earth then place in suitable container Remove all sources of ignition Use a spark proof tool Provide ventilation A vapor suppressing foam may be used to Note Updating the First Aid information in the Substance Library will also update this information within each Procedure using the selected Chemical Information on Procedure specific First Aid can be found in Section First Aid on page 99 6 2 3 Hazard Class Substance hazards have the potential to harm the health or safety of persons in the workplace including substances which may be produced in the workplace eg from welding rods plastics Proceduring etc This information can be stored with each chemical in the Substance Libra
87. earching Fast and simple Universal Binary Runs fast on Mac OS X Drag and Drop File from Finder Easily access important files for each Procedure Real time Macintosh Dock Icon updates 1 2 1 Guided Usage Risky Business SOS helps assure that you fulfill your obligations and responsibilities when creating and updating Procedures and Hazards Guided usage is provided in the following ways Smart Links Advance warning showing how changes in a Chemical or Hazard can affect any linked Procedures More information on smart links can be found in Section Smart Links on page 14 Version Control See all changes between versions or in selected fields only More information on version control can be found in Section Version Viewer on page 152 Wizards A quick and simple creation of new Procedures and Hazards An example of the Procedure wizard process is shown in the Section Create a New SOP on page 32 Unfinished Tasks red flags for all registers with objects needing attention and an Alerts Browser window to quicky see at a glance all tasks to be finished More information on unfinished tasks can be found in Section Task Alerts on page 143 Click and Zoom Navigation inside the Procedures and Assessment window all warning icons can be clicked to bring up and highlight the data field or object needing attention More information on click and zoom navigation can be found in Section Documents on page 80 Ma
88. ed and you can close the virtual drive on your desktop titled RiskyBusinessSOS Optionally you can either delete the RiskyBusinessSOS dmg file or save it to another folder on your computer in case you need to reinstall it later RiskyBusiness505 If you receive any errors check the list below for some common installation issues e file is corrupted the file may have become damaged while being downloaded from the Internet Try downloading the file and reinstalling it again You may need to close and reopen your web browser as well in case it has put the corrupt download in a cache file e not enough hard drive space verify that you have at least 120 megabytes of hard disk space where the software is being installed e insufficient rights to install your user account on your computer may not have the necessary rights to install the software Contact your system administrator or log into your computer with an account which has software installation rights 2 4 Product Activation MacSOS Solutions Pty Ltd 26 Risky Business SOS Installation After you have installed the software on your computer system s you will need to activate each installation with the registration code that you received from MacSOS Solutions Pty Ltd Otherwise the software will remain in demonstration mode until the time period has run out This window is available using the menu Administration gt Registration Enter your registration code in this window If y
89. eed to be assessed for risk in the context of the work Process When Substances are included in work Procedures mini Risk Assessments are made by Technical people familiar with the use of these Hazardous Substances IN addition to the Status Hazardous substance risk assessments also require that the use of the Substance in the Procedure is controlled 3 Caution Changing the Substance Risk assessment can also modify the Overall risk assessment for the Procedure Risky Business SOS will automatically change it to Not Approved Care needs to be taken when modifying the Hazardous Substance Risk Assessment g Technical Users collect and collate all the necessary sources of information to describe the work process This involves adding in and assessing Hazardous Substances declaring all Approved Risks assessment that pertain to this work process and uploading documentation and other sources of information Once complete the Technical Users passes the Procedure to their Supervisor for Review h An Assessor reviews all the information and makes a final legal Risk Assessment of the entire Procedure Approved Procedures are available for all members of the Procedures Group Final Overall Risk Assessment is the Assessor s legal obligation i Previously Approved Procedures that are unsafe and should not be followed by employees are changed to Not Approved Works following this procedure should no longer follow this work procedure
90. elect an item and then clicking the View button will take the user directly to the item needing attention Below is a list of items that might appear on the Alerts Browser panel e Procedures needing to be approved assessed or reviewed e Hazards that need to be controlled e Chemical substances that need to be controlled e Policies that are new or changed e Notes that are new or need to be reviewed e Actions that are new or require immediate attention MacSOS Solutions Pty Ltd 143 Risky Business SOS User Roles And Workflow Se Welcome safetyofficer Registers File Edit Data Adminstration Help safetyofficer is logged in Demo Procedure o Procedure Staff modified by safetyofficer around 41 weeks ago Awaiting Manager Review Yo This field describes the context and full details of the Procedure Using Ethanol 3 Procedure Staff modified by safetyofficer around 41 weeks ago Not Approved You are require kra This field describes the context and fe Additional task alerts are available in the Procedure window under the SOP status field These special alerts are only related to the selected Procedure and by clicking on them the user will be taken to the necessary window to finish the task 7 5 1 Procedure Tasks During the creation and updating of a Procedure unfinished tasks are shown at the top of the Procedure window These special alerts are only related to the selected Procedure and feature a Cl
91. emicals in Procedures can be found in Section Chemicals on page 96 Information on the workflow around Hazardous Chemicals can be found in Section Hazardous Substances on page 142 4 1 6 Incident Browser All Incidents can be viewed from the Main window by a user with sufficient privileges Users without Incident viewing privileges Such as all NonTech users will not have this item in their Main Window menu list and cannot otherwise access Incident information This list of Incidents allows you to browse all recorded Incidents and see what their status is More information on Incident Management can be found in Section Incident Management on page 107 Users can either click an Incident and choose a menu item above the list double click on an Incident to view or edit it according to the user rights or right click CTRL click on in MacOS an Incident to show a contextual menu to quickly choose a desired activity such as viewing printing or creating a new Incident Figure 4 7 Incident Browser Logout safetyofficer is logged in Q New Edit Incident r a ya Alerts e O vs Policies Ye 2 IO Procedures A Hazards pA HazChem 2 A Incidents E A al Lay Ld fal fal fad D fad ad fad fa al fa _ A MacSOS Solutions Pty Ltd Juuuuu uuuu uu uu u u Incident occurred Wed Nov 29 2006 around 41 weeks ago Incident
92. ent in Procedure Routes of Exposure Typical Use First Aid Identify the additional Risks associated with the use of this Substance in this particular Procedure and nominate controls to reduce these Risks Routes of Exposure Details of exposure Y Eye Possibility for eye contact F Ingestion Inhale T Other 7 Skin Control Details Googles are required Y Lam confident that the risk of exposure is controlled 5 1 5 2 Typical Use The Typical Use panel combines Disposal and Storage information for the Chemical from the Chemical Library as well as information specific to the use of the Chemical within the selected Procedure This Procedure specific information contains the following information e Typical volume used for the selected Procedure e Typical concentration used for the selected Procedure e Disposal and Storage information for the Chemical when used in the selected Procedure Additionally it is possible to mention if the Substance will be used in accordance with the MSDS and if the risk for chemical exposure is controlled If the chemical is not controlled warnings will be given in the selected Procedure Warning Controlling chemical exposure in one Procedure does not mean it is controlled in other Procedures Each Procedure must verify that it s own use of a Chemical is controlled independently of any other Procedure Figure 5 6 Chemical Typi
93. eps A Demo risk assessment ID Description Assessment Controlled Assessment Identification of Hazard 1 Ice on front steps A D Closed CN er E a Ice can make the visitor s entrance very x 3 New Risk Identified ide Closed Not Contr Risk is Controlled slippery Status Closed Assessor safetyofficer Risk Level First Aid Notes Precautions and Controls Get Jim the maintenance man to de ice the path before 8am every day If the Hazard is not controlled then it will cause a warning to appear in the Procedure window In this case a Safety Officer or Assessor should put the Hazard into a controlled state before starting a work process which includes that Hazard More information on Hazard management can be found in Section Hazard Management on page 116 5 1 5 Chemicals Chemicals are any hazardous substance used in the selected Procedure They can be materials goods products formulations and preparations ie whether or not pure or single substances These substances are managed independently of the current Procedure but one or more substances can be linked to a Procedure To be used in a Procedure a Chemical s risk of exposure must be controlled It is up to the Safety Officer or the Assessor to authorize this The following options are available to use Chemical Substances in a Procedure e Link opens the Search Substance window to select an existing substance e Edit opens the selected Chemica
94. eps to use the basic functionality of the Risky Business SOS software lt assumes that you have already installed the Risky Business SOS software and have started it You can follow through 4 major activities from logging in and creating a typical user adding a sample Standard Operating Procedure and finally printing a report Additional scenarios are available at the end of the chapter for the following activities e Validate a SOP risk e NonTech User acceptance of an SOP e Creating a new incident These sample exercises are meant to show you examples of using the Risky Business SOS software Many of the windows will have additional options and fields that can be used to optimize your use of the software Additional information on these options can be found in the other chapters of this manual or using the built in online help window Now it is time to get started so begin the Risky Business SOS software and go to the next section 3 1 Login Each user of the Risky Business SOS software who has the Login Allowed privilege may use the Login window to access the Risky Business SOS software interface Each user may have different features available depending on the user s role For example a NonTech user will not be able to create new Procedures while the Safety Officer will have this capability MacSOS Solutions Pty Ltd 28 Risky Business SOS Quick Start Important Always logout from Risky Business SOS via the Exit Menu Quit on Mac
95. er Defragmentation 4 3MB Automatic Client Updates Upload MacOS x dmg 4 ino Delete Upload Win32 setup exe 1 info Delete 8 6 3 Database Upgrade If you install a new version of the Risky Business SOS software changes might be required to your database file You will warned if a software upgrade also requires a database upgrade The upgrade process will make a backup of your database Be sure that you have enough hard drive space for this backup For example if your database is 100MB before an upgrade after the upgrade you will have the new database at 100MB and a backup of the old database at 100MB for a total of 200MB of space used for the database The current database size can be found in Figure 4 45 Report Database Size on page 86 Warning Once a database has been upgraded it will not be readable in previous versions of the software Be sure that all software access clients are upgraded at the same time Figure 8 8 Database Upgrade Warning Risky Business SOS Login Do you want to upgrade now An upgrade to your data is required to use this version of the software This process will upgrade your database schema from 2007 031 up to 2007 032 This upgrade may take some time to complete Cancel 8 7 Error Log MacSOS Solutions Pty Ltd 156 Risky Business SOS Maintenance The error log is available from the main text menu by clicking on the Data gt Error Log menu
96. er Update if your registration key allows this you can upgrade your installation of Risky Business SOS from using a local database to using a database on the Risky Business SOS Server e Backup Locations select a folder where you will backup the database e Defragmentation click the vacuum button to defragment your database and reclaim unused space MacSOS Solutions Pty Ltd 76 Risky Business SOS Getting Started e Automatic Client Updates Select MacOS and or Windows setup files that will be used to update your other Risky Business SOS clients Figure 4 32 Server Panel ee 2 Administration Soe Database v Available for login Login Message Single User to Server Update Your registration key does not allow you to upgrade Backup Location Choose New Folder Defragmentation 4 3MB Automatic Client Updates Upload MacOS X dmg 1 me Dees Upload W in32 setup exe 1 mo _ Delete OK Close The sample login message is shown below Figure 4 33 Server Message Window A Welcome to the demo of RiskyBusiness505 4 2 6 External Contacts External Contacts are a list of people and or companies that you interact with but that are not expected to be using the Risky Buisiness SOS software For example this could be suppliers of hazardous chemicals shipping agents medical care practitioners or government information numbers These people can also be witnesses or affected people of an Inci
97. er a User Role in the group click the triangle next to the group name and click MacSOS Solutions Pty Ltd 66 Risky Business SOS Getting Started on one of the listed User Roles More information on User groups can be found in Section Groups on page 142 Important By default Procedures and Policies will be offered only to the primary group of the Safety Officer that created them It is possible in the Procedure or Policies windows to add additional Groups This means that Procedures or Policies made in one group will only be visible to users that are assigned to the same group unless additional groups have been linked it Figure 4 13 Edit User Group Panel Address Groups Files Procedure Injuries Notes Reports Quiz _ First Aid Primary Group MyGroup Other Groups Group Role 4 MyGroup NonTechnical 4 Staff NonTechnical 4 2 1 3 User Files Each user can have files stored relating to that user Typically these files will be added during an incident but a Safety Officer can also add files directly to the database using the File Browser and certain User Roles can add documents relating to a selected Procedure Information on the master file browser can be found in Section Documents on page 80 Below are the ways files can be added to the Risky Business SOS database e Procedure window any user who can edit or create a Procedure c
98. er place to work How w SpillNotes Add your site specific information to the details you get from other so FirstAidNotes Nienaes lAndStarane LJ a Add a summary here that your workers will read Keep it accurate honest and concise a Help After clicking on the default text attribute to edit any existing text for the selected prompt will be shown in the editing box below After editing the default text click the Save button to save this information into the Risky Business SOS database For example the attribute ShortDesc has default text of A short descriptive title eg Replacing explosive bolts used in the description field of every new Procedure To change this text simply click on ShortDesc and replace the words in the editing text box below For example you could change the default text to A short description and then each new Procedure that you create would auto fill the Short Description to A short description Clicking the symbol will delete the selected text prompt Clicking the drop down box next to the symbol will select a new text prompt to add After selecting the text prompt to add click the symbol to add it to the database MacSOS Solutions Pty Ltd 84 Risky Business SOS Getting Started 4 3 5 2 Email Setup It is possible to configure the Risky Business SOS software to communicate with an external SMTP email server Simply enter in the IP address of an SMTP email serve
99. es in the File Browser The table under the word Files lists the names of all documents stored in the database along with the date that they were stored and the size of that file The table under the word Details shows all of the details of the selected file Because the Risky Business SOS software can be used in a Macintosh and Windows operating system some of the file details may be available to one operating system but not another MacSOS Solutions Pty Ltd 81 Risky Business SOS Getting Started Below is a list of the File details that you can view in the File Browser Details window Archived AuditlD Date Created Date Modified File Contents File ID File Name Resource Fork Image ID Image Image Thumbnail Incident ID Folder Keywords Label CodeSet Locked By User Base64 Mac Creator Image ID Mac Creator Base64 Mac Type Mac Type MIME Type Note ID 4 3 4 Suppliers The Risky Business SOS database can also manage external contacts such as suppliers This window allows users quick access to suppliers of equipment and hazardous substances The Supplier browser window is accessible from the Administration gt Suppliers menu item Adminstration Help Users Documents Suppliers Company Setup summary Graphs Registration Backup to Mac Connected Users Tr Each supplier can also be linked to the hazardous substances that they provide This is possible when editing chemicals in the
100. ess the User Injury amp Details window to record details about the employee s injury or involvement in the Incident MacSOS Solutions Pty Ltd 109 Risky Business SOS Getting Down To Business Note A user does not need to be injured to be included in the Incident report Simply being a witness to the Incident or involved in a dangerous incident is also a valid reason to be included in the report Figure 5 18 Affected Employees Panel Incident Incident Date 14 8 2007 Incident 1D 1 Proc ID 1 Description Summarise what happened Gas Explosion at Main plant Details Affected People Investigators AllFiles All Notes All Actions Recommendation UserName FullName Telephone Type joe 555 1234 Employee Link Employee or External New External Person Injury Details 5 3 2 1 Injury The User Injury window allows the Safety Officer to identify clearly what areas of the body were injured A graphical representation of a person s front and back side can be clicked on to graphically select body parts that were injured Optionally the list on the right can be used to checkmark body areas Figure 5 19 Incident User Injury Window G gt User Incident Detail no ne Se File Edit Data Adminstration Help User Name nancy Injury Details Files Return to Work Notes V Face V Front Neck Front Right Shoulder Front Right Elbow F Front Right Arm Right Palm
101. ete ya Alerts whet as Policies OH Procedures A gt JE F int Search Xerox 5090 Waste Toner Disposal 0 Procedure Staff modified by safetyofficer around 41 weeks ago New Quicksilver Disposal Procedure Staff modified by safetyofficer around 41 weeks ago New 0 Replacing Explosive Bolts 0 Procedure Staff modified by safetyofficer around 40 weeks ago New RAK a a TR It possible to export selected Procedures into a text file and for transfer to other users of Risky Business SOS For more information see Section Exchange Objects on page 150 gt HHHHHHHHHHHH uuuu uuuuu uuu u MacSOS Solutions Pty Ltd 93 Risky Business SOS Getting Down To Business From this window an Admistrator can do the following tasks e Create a new Procedure e Edit an existing Procedure e Delete an existing Procedure e Print an existing Procedure e Export or import an existing Procedure 5 1 2 Procedure Details Each Procedure has a name context description version number and ID number associated to it The Risk approval status is set under the Risk Assessment icon Figure 5 1 Procedure Details Window File Edit Data Adminstration Help Name of this Procedure Demo Procedure SOP Status Awaiting Manager Review kA This Procedure involves Hazards s that are not Y Overall Level of Risk Has been Assessed a controlled Your G Staff T
102. ew note e Tip Because the first line of the note is used as the description consider making the first line a short title of the note and then continue the rest of the contents below the first line MacSOS Solutions Pty Ltd 113 Risky Business SOS Figure Getting Down To Business 5 25 Incident Notes Panel Incident Date 28 11 2006 File Edit Data Adminstration Help Description Summarise what happened Accidental spill Details Affected People Investigators All Files All Notes All Actions Recommendation Note Help This is something else safetyofficer Doctor visit was required safetyofficer Taken to the doctor safetyofficer Employee PertainsTo Type Doctor visit was required safetyofficer Employee 5 3 6 All Actions All Actions related to the selected Incident are available in the All Actions panel of the Incident Window This window allows reading of existing Actions and the creation of new Actions for resolving and dealing with the Incident Existing Actions are listed by the date the Action was made The list will show the following information Q ActionDate the date the action should occur ActionUserlD the user who is responsible for completing the Action ActionEnteredBy the user who created this Action item ActionComment the first line of the Action details ActionT ype the type of the Action ActionStatus the c
103. ew the raw data of each graph by clicking on the Data tab of the selected report Figure 4 44 Report Data Browser 31 Day Usage 12 Month Incidents 12 Month Usage 12 Month Added Users Database Size X 2006 10 01 2006 11 01 2006 12 01 2007 01 01 2007 02 01 2007 03 01 2007 04 01 2007 05 01 2007 06 01 2007 07 01 2007 08 01 2007 09 01 lt Se k en N A special graph shows the current size of the Risky Business SOS database Figure 4 45 Report Database Size 31 Day Usage 12 Month Activity 12 Month Incidents 12 Month Usage 12 Month Added Users Database Size N Size of Database 4304 kBytes L The Relative Rows graph shows percentage of rows used in the Risky Business SOS database table for Policies Hazards Users Procedures SOPs and Hazardous Chemicals MacSOS Solutions Pty Ltd 86 Risky Business SOS Getting Started Figure 4 46 Report Relative Rows 2 Administrative Reports and Graphs File Edit Data Adminstration Help 31 Day Usage 12 Month Activity 12 Month Incidents 12 Month Usage h 12 Month Added Us Graph Data Database Size Relative Rows 4 3 7 Backup To Remote Server It is possible to save a backup copy of the Risky Business SOS database to a connected local or network drive This will backup all items in the database including external files that have been loaded into the database for storage
104. f using these screens read the Chapter 3 Quick Star on page 28 for walk thru examples Additional information on the workflow for the entire software can be found in Section Workflow on page 140 5 1 Making And Approving SOPs A Procedure sometimes called a Standard Operating Procedure or SOP is a defined work process that is performed by your organsisation Local legal obligations requires your work Procedures to be defined and monitored The Procedure window allows you to define the context for the Procedure add supplemental documentation and record incidents when accidents happen Each Procedure goes through the steps outlined below during its use in an organization 1 Procedure Creation by a Safety Officer or Technical User 2 Define details of the Procedure including links to relevant hazards and chemicals by a Safety Officer or Technical User 3 Assess overall risk of Procedure by a Safety Officer Technical User or Assessor 4 Approve Procedure for use by a Safety Officer or Assessor 5 User review and acceptance by any user involved in the Procedure 6 Procedure updates restart at step 2 g Note Once a Procedure is approved others in the same user group will be alerted that it is now available to review MacSOS Solutions Pty Ltd 92 Risky Business SOS Getting Down To Business When creating a new Procedure you will be prompted with a wizard to quickly start the Procedure The first window wil
105. g the Administration window Configuration windows for Locations can be found in Section Location on page 71 Figure 5 10 Procedure Location Panel This Procedure is used at these Locations E Geneva E Seattle Y Sydney nn Double clicking on a location or selecting a location and clicking the View button will open up the Location Details window which is also available from the Administration menu item qe Location File Edit Data Adminstration Help Location Short Name Sydney Location Long Name po Emergency Phone Number p 5 1 9 Comments MacSOS Solutions Pty Ltd 101 Risky Business SOS Getting Down To Business All users can leave comments in a procedure Each comment is recorded by the date it was created the content of the comment and the Actioner status of New for the comment The first line of the comment is used as the title of the comment Tip Because the first line of the comment becomes the title write a simple description of the comment as the first line to easily find it later and continue the rest of the comment on the following lines Figure 5 11 Comments Panel Non Author Comments on this Procedure Date Note Actioner Status Note added by User joe 2006 11 22 it is not approved New 2006 11 22 sot a fully controlled procedure New 2006 11 22 Not all controls are in place New 2006 11 24 Not yet ready to agree
106. ge and Disposal safety e Spill Notes safety MacSOS Solutions Pty Ltd 125 Risky Business SOS Managing Registers e Radionuclide Hazard Group safety e Biological Hazard Level safety e Chemical Hazard Categories safety e Dangerous Goods Class safety e CAS Number e UN Number e Appearance e Source of Information e 4 custom fields e Suppliers Each chemical also has a list of all existing Procedures using the selected chemical and all Locations where the selected chemical is being used As a Chemical Substance is managed different versions of it are recorded for later review using the Version management system as discussed in Section Version Viewer on page 152 Information on updating existing Substances can be found in Section Updating Chemicals on page 148 6 2 1 Substance Overview Chemical Substances are accessed from the main window using the HazChem Browser This will list all Chemical Substances and show their Chemical Hazard Category and its Hazardous risk rating A search box is available to quickly find any Chemical Substance by its name CAS or UN number Tip It is also possible to export selected Substances into a text file and for transfer to other users of Risky Business SOS For more information see Section Exchange Objects on page 150 New Edit Delete Chemical X gt Explosive Mutagen Hazardous Suspect Ethanol gt Flammable Hazardous Possi
107. he user is allowed to login this is the password that they will use e Full name this is the complete name of the User it can contain spaces e Login Allowed check this box to allow the user to login to the software e Safety Officer check this box to assign the Safety Officer Role to this user e Show Help Dialogs check this box to allow the Glossary to appear when needed e Enable Voice Prompts check this box to activate voice prompts for the selected user e Warnings frequency of warning messages or tasks e E mail the user s email address e Telephone the user s telephone number MacSOS Solutions Pty Ltd 65 Risky Business SOS Getting Started e Postal Address the user s postal address Figure 4 12 Edit User Detail Window Buse pi ms UserID Cumulative 0 2 hours UserName susy v Login Allowed Password Paes Safety Officer Full name Susy Oerkins V Show Help Dialogs Glossary Warnings x v Enable Voice Prompts Address Groups Files Procedure Injuries Notes Reports Quiz First Aid e Mail s jerkins mycomp com Telephone 1 425 332 2232 Postal Address 105b My Street 2003 someplace Australia Save _ Close Login Allowed Some users may be added for informational purposes only but are not expected to login to the Risky Business SOS software For example external consultants and investigators may not need to have access to the software but still require a user name in th
108. his Procedure Disposal And Storage From Substance Read Only Same as library Handling Wash thoroughly after handling Use only in a well ventilated area Ground and bond containers when transferring material Use spark proof tools and explosion proof equipment Avoid contact with eyes skin and clothing Empty containers retain product residue liquid and or vapor and can be dangerous Keep container tightly closed Avoid contact with heat sparks and flame Avoid ingestion and inhalation Do not pressurize cut weld braze solder drill grind or expose empty containers to heat sparks or open flames m The Substance will be used in accordance to the MSDS I am confident that the risk of exposure is controlled 36 Inthe Typical Volume field type in the following text 10m1 37 In the Typical Concentration field type in the following text 95 38 In the Disposal And Storage field type in the following text Same as library 39 Click the First Aid tab to start entering information about how the chemical will be used with this particular procedure Some information is automatically imported from the chemical substance library e Substance Risk Assessment in Procedure Routes of Exposure Typical Use First Aid Spill Notes Specific To this Procedure Spill Notes From Substance Read Only Same as library Ge
109. his Procedure uses Chemical Substances that are of Some Hazards have been identified for this procedure re ane our Role not controlled i I tim Version 2 0004 sa z dado cr o 1 EN sope Ed doc at LJ we loc ig Documents Description Risk Assessment Hazards Chemicals Sub Procedures Locations Comments Incidents a h e Ta aO O O Risky Business SOS has a detailed version tracking system for monitoring the evolution of a Procedure using version numbers The version number is automatically incremented when the Procedure is modified Modifying a Procedure may mean that subscribed users of this Procedure have to read or take action Modifications that increment the version number by a whole number forces all subscribed Procedures users to revisit this Procedure Minor modifications are noted via 0 0001 increments and do not trigger a re visit by subscribers Different versions of the same Procedure can also be viewed by clicking on the Version number More information on version control can be found in Section Version Viewer on page 152 ore Tip A field history browser to show the changes to a selected field only This is available by clicking the mouse in the desired field and then clicking on the Data gt Show Field History text menu 5 1 3 Risk Assessment Each Procedure will have its risk assessed by a Safety Officer Technical User or Assessor An assessment includes an overall level of ri
110. ht become available or the chemical may have its hazard classification changed by the government 8 1 1 Editing Substances This affects everything Change chemical characteristics with caution You may have to update SOPs Risk Assessments and require new User Acceptances before procedure work can be done If the substance is currently being used by a Procedure you will be warned MacSOS Solutions Pty Ltd 148 Risky Business SOS Maintenance how many Procedures are using it and asked if you want to review them before saving the changes to the chemical substance You will also be warned that changing a chemical s properties in the library may invalidate previous Risk Assessments for those Procedures using the chemical may invalidate any previous assessments This is because changes to the chemical characteristics may increase or decrease risks associated with using it Figure 8 1 Update Chemical Warning WARNING This substance is used in Procedure s Modifying this Substance may invalidate the Hazard Risk Assessments of the Procedures Short Description Demo Procedure Using Ethanol Chemical updates to the following information will be copied and made available to existing procedures using that chemical substance e Disposal and Storage e Spill Notes e First Aid Notes e Hazards 8 2 Updating SOP amp Hazard Updating the Standard Operating Procedures can affect Risk Assessment and User Acceptance When you make a ch
111. ick and Zoom Navigation This quick navigation technique allows the user to click on a flag to highlight the area that is unfinished Below are the warning icons that can appear e Yellow flag specified tasks might need your attention e Green check specified tasks are completed e Red flag the status is still set to New e Red X specified tasks are not complete e Red danger skull some chemical substances or hazards are uncontrolled or not assessed Below are examples of the different status alerts that you might see while editing a Procedure SOP Status New KA Risk Level for this SOP has not yet been assessed o Have all the locations have been nominated The Overall Status for this Procedure is not yet ya Hawe all Hazards been identified and Assessed ready for manager review SOP Status Awaiting Manager Review e Wega Level of Fek Des been Sesceec This work Procedure is not Approved CONTACT YOUR SUPERVISOR immediately qa Have all Hazards been identified and Assessed SOP Status Not Approved The Assessor has rejected this Assessment Read the comments section for the reason SOP Status Approved ff This Procedure has been Assessed and Approved The Click and Zoom Navigation is shown below MacSOS Solutions Pty Ltd 144 Risky Business SOS User Roles And Workflow Figure 7 7 Click and Zoom Sample Name of this Procedure First Procedure SOP Status New KA Risk Level for this SOP has not yet been asses
112. ies of doctor recommendations or additional scanned documents These files can be also viewed from this window or from the File Browser window which is accessible under the Administration gt Documents menu item Information on the master file browser can be found in Section Documents on page 80 Figure 5 21 Incident User Files Panel 2 User incident Details File Edit Data Adminstration Help User Name joe User s Files relating to this Incident or rehabilitation plan Name FileID e Added doctor_recommendation png 14 I 2006 11 28 15 10 23 incident_photo png 13 7 2006 11 28 15 09 56 Upload Save Close 5 3 2 4 Return to Work Any notes related to the user can be added here along with a return to work plan Notes concerning all users or the Incident itself can be left in the All Notes section of the Incident Management window MacSOS Solutions Pty Ltd 111 Risky Business SOS Getting Down To Business Figure 5 22 Incident User RW Panel GG Se User Incident Detail File Edit Data Adminstration Help User Name joe Injury Details Files Return to Work Notes Return To Work Plan This is the agreement between the company and the employee oe needs some time off to visit the doctor and rest but should be okay for work within a few days Record the history of contact meetings and events with respect to Return To Work Plan Called Joe and set up a meeting for
113. ified according to Users and Incidents Files can later be exported for additional document processing More information on document management can be found in Section Documents on page 80 1 3 Software Requirements To run Risky Business SOS on Windows you must have the following e APC with at least a 1 5GHz processor and at least 512MB of RAM e The Windows 98 ME NT 2000 or XP operating system e 1024 x 800 or greater colour monitor e A hard disk with at least 120 megabytes of free space available to install Risky Business SOS Microsoft Office 2000 of higher is required to view or print reports Reports are rtf and tab delimited text files e For the Multiple Clients One Site and Multiple Clients Multiple Sites licences the Risky Business SOS server is required To run Risky Business SOS on Macintosh you must have the following e A Macintosh with a 600MHz G3 processor that runs Mac OS X 10 2 8 or later an 800GHz G4 processor or better or any Intel based Macintosh Risky Business SOS is a Universal Binary it runs natively on both PowerPC and Intel based Macintoshes e A hard disk with at least 120 megabytes of free space available to install Risky Business SOS and at least 512MB RAM e 1024 x 800 or greater colour monitor Microsoft Office 2000 of higher is required to view or print reports Reports are rtf and tab delimited text files e For the Multiple Clients One Site and Multiple Clients Multip
114. ilable To install drag to Applications Caron f RiskyBusinessSOS i 1 t Applications Risky Business SOS MacSQS 6 Go to your computer s Application folder and scroll to the bottom or if it is presented in an alphabetical list scroll to the R section MacSOS Solutions Pty Ltd 25 Risky Business SOS Installation 606 A Applications O EA FENES Q AUODe Reduer U 5 ADPPIEWOrKS O En Network i A Macintos A Firefox Font Book I gt E dav RiskyB 2 ga in ae Desktop Y iSync iTunes N moonheart le i ax Applicati or 3 J Documents RiskyBusinessSOS Safari es Movies 6 Music B E Skype Stuffit Standard 8 0 2 a Sl Pictures em y 36 items 990 9 MB available H 7 Double click the RiskyBusinessSOS folder to open the folder where you will find the RiskyBusinessSOS program shown below Double click on the software to launch the program To run the software in the future you can choose from the following solutions e always go to the Application folder and then to the RiskyBusinessSOS folder e make an alias of the RiskyBusinessSOS program and put that on you desktop or somewhere else on your computer e click and drag the RiskyBusinessSOS program to your dock bar 606 RiskyBusinessSOS O 4 gt 38 0 ee Q Fa Network TE E sun 3 Macintos A EA dav RiskyBusinessSOS Support RiskyB amp 8 The installation has finish
115. ilities These roles are usually chosen when the user is created but they can also be changed later by the Safety Officer Table 7 1 User Roles Role Description SafetyOfficer This is the system administrator This user creates Users groups locations and adds chemicals and can access all parts of the software Assessor Makes a formal Risk Assessment of the SOP and digitally signs the document This role is for managers who take the legal responsibility of assessing a SOP They can Approve or Un approve a SOP Technical Creates SOPs describes context adds supporting documentation Includes all Chemicals and assigns risk of chemical usage This role is for experienced individuals who create the SOP including having read the appropriate MSDS forms NonTechnical Reads the SOP and digitally signs the document agreeing to follow the procedure This role is for employees who need to follow the procedure s instructions They can add comments but not change any details ReadOnly This role is for employees users who need access but cannot change any details This user does not have the rights to export any data or documents Each User is assigned to one or more groups and within those groups each user has a selected role Each User within a group can only be assigned one User Role however if a user is assigned to additional groups that user could have a different User Role in the other group When there are conflicting Use
116. ill therefore help you monitor your safety procedures storage of chemicals and alerting workers when accidents Occur MacSOS Solutions Pty Ltd 160 Risky Business SOS Glossary LockedByUser Is the file locked by a User LoginAllowed User s can only login when this is set to be true LongDesc This is the long description of the Procedure MIMEtype MIME type of uploaded file MSDSid An Identifier pointing to the Material Safety Data Sheets document describing the properties of a substance MainContactPersonName Main Contact Person Name MainEnvironmentalHazards Environmental impact and risk assessments Businesses must comply with a range of environmental legislation as well as that covering health and safety Sometimes environmental risks will also be health and safety risks For example the careless disposal NonTechnical Your role here is to read understand and follow the instructions of this procedure You need to review all the substances of this Procedure Including the appropriate MSDS forms as well as review all the supplemental documentation You may be have to take a quiz after reading this procedure Note The note text NotelD The Note ID is a unique identifier for a single note Notifiable Is the Incident Notifiable to governmental authorities OriginalAbsolutePath Original file s Absolute Path on the uploading user s local computer OriginalAuthor The UserID of the user who originally created the Procedure PrimaryGroupID
117. in Section Quizzes on page 88 Figure 4 19 User Quiz Panel QuizName Date Taken Score Working with Ethanol 2006 11 28 100 4 2 1 9 User First Aid The User First Aid panel shows if the user has been trained in First Aid and if so lists the History Details and Notes concerning any First Aid training the user has received e Tip Checking the Is a trained First Aid Officer makes this user s phone number appear in the First Aid Browser on the Main Window for all users to see MacSOS Solutions Pty Ltd 69 Risky Business SOS Getting Started Figure 4 20 User First Aid Panel ls a trained First Aid Officer First Aid Courses History Details and Notes Additional information on Reports can be found in Section Reports on page 73 4 2 2 Groups User groups are a way to organize users according to your organizations existing employee structure Users can be assigned to these groups and each user within a group can be assigned one User Role You can add delete or edit a group from the Group Overview window E f Note For a User to receive any role other than Safety Officer they must be a member of at least one group Figure 4 21 Groups Overview Window ES Administration x Ensure that the user or group does not already exist before adding the new entity Employees Groups Locations Reports Database External Contacts a Set up your Groups Sites he
118. in and eye irritation are possible Damage to lab equipment can occur after long exposure or incorrect cleaning of tools Last Assessed by safetyofficer Last Assessed on Today Overall SOP Risk Assessment Level Low Risk y Overall SOP Status Approved X 49 Click in the Risk Level field and select the Low Risk option normally risk level will be done at the end of the Procedure after all other information has been entered 50 Click in the Overall Assessment Status field and select the Approved option MacSOS Solutions Pty Ltd 42 Risky Business SOS Quick Start 2 Procedure and Assessment File Edit Data Adminstration Help Name of this Procedure Handling of Ethanol e Se m SOP Status Approved pp Procedure ID 2 Original Author safetyofficer Last Author safetyofficer Your Group Staff Your Role Safety Officer Version 1 0000 Y This Procedure has been Assessed and Approved uo gt A Risk Assessment Hazards Chemicals Documents Sub Procedures Locations Commen ts Incidents Major Risk Summary Skin and eye irritation are possible Damage to lab equipment can occur after long exposure or incorrect cleaning of tools Last Assessed by safetyofficer Last Assessed on Today Overall SOP Risk Assessment Level Low Risk X Overall SOP Status Approved OE E _ AA ote hee 51 Click the File g
119. ing MacSOS Solutions Pty Ltd 41 Risky Business SOS Quick Start controlled Other Procedures using the same chemical may or may not be using it in a controlled fashion but in this particular use it is indeed controlled W The Substance will be used in accordance to the MSDS W I am confident that the risk of exposure is controlled 44 Click the Save button to accept this chemical information into the procedure that is being edited You will then be back at the Procedure and Assessment window where you can see the newly added substance Hazardous Substances HazChem used in this Procedure Ethanol Risk of Exposure Is Controlled Details of exposure Routes of Exposure Possibility for eye contact 7 Eye a Control Details Goggles are required tink Eat Detach 45 Click the Locations tab to show the possible locations of this procedure wy Locations 46 In the locations list check the box named Sydney This Procedure is used at these Locations Geneva Seattle V Sydney 47 Click the Risk Assessment icon Risk assessment 48 In the Major Risk Summary field enter in the major risks for the Procedure Specific Chemical risks and Hazards will be added when Substances and Hazards are added to the Procedure Skin and eye irritation are possible Damage to lab equipment can occur after long exposure or incorrect cleaning of tools Major Risk Summary Sk
120. isk a Health and Safety Hazard modified by safetyo New Not Controlled Ice can make the visitor s entrance very slipper HHHH Select the Demo Procedure by clicking on it with the mouse and then click y A MT 2 oR the Edit button Edi Viewing as a Safety Officer will open the Procedure in Edit mode for making changes Optionally you can double click on the item in the Alert list 4 You will now be accessing the Procedure as an Assessor or Safety Officer user Read through each of the items in the graphical menu list especially the following subjects e Description this details the complete Procedure and all steps that should be followed e Hazards this is a list of risks involved in the Procedure each one has precautions and controls to avoid the risk Click on each hazard in the list to view details on the right preview panel e Chemicals each chemical involved in the Procedure including exposure controls typical use first aid and hazard classification Click on each chemical in the list to see additional information to view details on the right preview panel MacSOS Solutions Pty Ltd 46 Risky Business SOS Quick Start Y e Procedure and Assessment Gmm File Edit Data Adminstration Help d AE cl ae Procedure ID 1 kA Risk Level for this SOP has not yet been assessed tax pene Your Group Staff Your Role Safety Officer Version 1 0001 aR edo an h a
121. isky Business SOS software This option is available under the Edit menu at the top of the program The location of the database is printed next to the words Local Database MacSOS Solutions Pty Ltd 154 Risky Business SOS Maintenance Figure 8 7 Preferences Window Se Preferences Server o Local Database A C Users noodle Documents RiskyBusinessSOS sqlite Client Preferred Login User name safetyofficer Preference File C Users noodle Documents RiskyBusinessSOSprefs sqlite Current User Reset Window Dimensions Debug save Cancel For example on a Windows computer it might be C Documents and Settings billlAplication Data RiskyBusinessSOS salite This means that the database is located on the C drive of your computer in the directory Documents and Settings bill Aplication Data The name of the database in this example is RiskyBusinessSOS salite You will find the preferences file in the same directory as the database In this case it is RiskyBusinessSOSprefs salite E Note Your database is encrypted to protect ts sensitive information Tip If you expect to have multiple users logging into the same computer then you will need to move the database to a location accessible by each account either on the same computer or on a network drive 8 6 1 Networked Database A network server version is being developed allowing you to connect one or more instances of Risky Business
122. ission s Approved Criteria for Classifying Hazardous Substances It excludes certain substances whose presence or use is not related to a work activity being foodstuffs therapeutic agents cosmetics tobacco and its products and toiletries and toilet products ImagelD This is an images unique identifier This is the primary key into the Image table IncidentCustom1 Customer data 1 Use this field to store your own data that doesn t quite fit anywhere else IncidentCustom2 Customer data 2 Use this field to store your own data that doesn t quite fit anywhere else IncidentID Incident Unique Identifier InfoSources Records the Sources of information used when creating or modifying the Procedure It is used to store URLs to external web sites or perhaps a bibliography of references Investigator Is the user an Investigator LastAccessedDate Last Accessed Date of uploaded file LastAuthor The UserID of the last user to modify the Procedure LocationID Incident location LocationLong Detailed address of the location possibly including extensive driving instructions Locationhelp html Locations are areas that your business operates from or places that your workers regularly operate in You can nominate a number of helpful details about locations e g emergency phone numbers The safe storage and monitoring of chemicals is facilitated by nominating and detailing locations Procedures and workers also need to be associated with Locations These locations w
123. k assessment Hazards can optionally be created edited and linked to Procedures from a selected Procedure s Hazard panel This allows the Hazard to identify particular risks and their resolution that are directly related to one or more Procedures 5 Caution Because linked Hazards are managed separately from a Procedure they can be in different states For example a Hazard may become uncontrolled in an approved Procedure The Procedure status will be changed to Awaiting Review only if the Hazard change is considered Major Each Hazard goes through the steps outlined below during its use in an organization 1 Hazard Creation by anyone MacSOS Solutions Pty Ltd 116 Risky Business SOS Managing Registers 2 Assign corrective tasks to a user to follow up with by a Safety Officer or Assessor Assess Hazard by a Safety Officer or Assessor Approve control or resolution of Hazard by a Safety Officer or Assessor Optionally link existing Hazards to one or more Procedures Hazard Review and demotion to Not Approved status by Assessor restart at step 2 Oo of 0 A major change to a Hazard that is linked to one or more Procedures will cause those Procedures to have their status changed to Awaiting Review This assures that important changes to the Hazard requires a linked Procedure to be reassessed and reviewed for risk Each Hazard that is created will include the following information e Hazard Name e Hazard Type e
124. l Substance Labels Label Size Y D 08 lt 50 mL 50 250 mL 250 5000 mL Labels are not sent directly to a printer but are saved as a RTF file to your computer After the file is saved your default RTF editing software will be opened to print the label Microsoft Word is one such software editor that can be used Q If you do not like the placement of the label on the page you can drag your mouse over the upper left corner of the table until a four way arrow in a box appears By clicking on this box you can then drag the table around the page Qt If you are using label papers like Avery Labels it is possible to use the Microsoft Word Labeling wizard to create a new empty template page for MacSOS Solutions Pty Ltd 131 Risky Business SOS Managing Registers your label size Then you can cut and paste the label from Risky Business SOS into the blank template page iw Y id 4 Y tepon 20070909 rtf Com pati bility Mode Microsoft Wor Home Insert Page Layout References Mailings Review ew Add Ins Acrobat gt Arial j2 AA gt 42 See 24 laamoca aaBbocal AaBbC PA sia am 3 aste P B Z U abe x x Aa 7 Ar 2 Be gt T Normal No Spaci Headingi ee a Clipboard lx Font la Paragraph La Styles OEA AR E Chemical X Caution Hazardous Chemical Risk Phrases UNNumber First Aid Explosive Mutagen If skin or eye contact occurs
125. l Substance for editing e Detach removes the selected Chemical Substance from the Procedure but does not delete it from the Chemical library If you want to permanently delete a Chemical from the Risky Business SOS library you need to do so in the Substance Library A Procedure will typically use one or more Chemicals Each Chemical has its own hazards first aid and typical use scenarios associated with its MSDS form Additionally each Procedure can create its own risks or unique potential for exposure or spills The Chemical Use panel manages this information for each Chemical used in the selected Procedure The Safety Officer and the Technical User are able to add delete and edit the information about the Chemicals used in the selected Procedure When a Chemical is added to the Procedure the following information is copied from the Substance Library MacSOS Solutions Pty Ltd 96 Risky Business SOS Getting Down To Business e Substance name e Disposal and Storage Spill notes e First Aid notes Figure 5 4 Chemical Use Panel Hazardous Substances HazChem used in this Procedure Ethanol Routes of Exposure Imc ee econ Cs 2 10001 Chemical X Risk of Exposure Is Controlled Details of exposure Routes of Exposure Possibility for eye contact v Eye a Control Details goggles are required Cik et oen When a Chemical Substance is linked to a Procedure the Administrative user is prompte
126. l allow you select which group is responsible for assessing the new Procedure e Pick Your Group Select the Assessing Group You are an Assessor in several groups Please choose one group that that will be the group assigned to Risk Assess this Procedure in the future Primary Assessing Group Continue Cancel The entire Procedure wizard process is shown in the Section Create a New SOP on page 32 Each Standard Operating Procedure that is created will include the following information e Procedure description e Risk Assessment e Identified hazards e Chemicals used e Supporting external documents e Sub procedures used e Locations where the SOP is used e Comments from non authors e Incidents related to procedure e Custom data fields e Sources for each procedure e Groups using this procedure As a Procedure is managed different versions of it are recorded for later review using the Version management system as discussed in Section Version Viewer on page 152 Information on updating existing Procedures can be found in Section Procedure Update on page 149 5 1 1 Procedure Overview Procedures are accessed from the main menu using the Procedure menuitem This will list all procedures alphabetically A search box is available to quickly find a procedure Welcome safe File Edit Data Adminstration Help m Por SR 0 safetyofficer S y OF S O ae is logged in ASE ASE New Edit Del
127. l is available for quick access to all Policies and is accessed by clicking on the Policy icon of the Main Window This list allows you to browse all known Policies and see when they were last modified The menu at the top of the panel will change according to the current user login rights Users can either click a Policy and choose a menu item above the list double click on a Policy to view or edit it according to the user rights or right click CTRL click on in MacOS a Policy to show a contextual menu to quickly choose a desired activity such as viewing printing or creating a new Policy Se Welcome safetyofficer Registers File Edit Data Adminstration el Figure 4 3 Policy Browser gt EERTE A A Information on other Policy features can be found in Section Policies on page 132 Information on the workflow around policies can be found in Section Policies on page 142 4 1 3 Procedures Browser Csi lt a its The Procedures Browser panel is available for quick access to all Procedures and is accessed by clicking on the Procedure icon of the Main Window This list allows you to browse all known Procedures and see their assessment status and when they were last modified The menu at the top of the panel will change according to the current user login rights Users can either click a Procedure and choose a menu item above the list double click on a Procedure to view
128. l the supplemental documentation You cannot change any details on this page ReportName Each Report has a descriptive name This name is seen by the user in the reports dialog ReportOutputT ype Report Output Type ID RiskConsequence Qualitative Measurement of Consequence RiskEvaluationAndPrecautions Having spotted the hazards you then have to decide what to do about them The law requires you to do everything reasonably practicable to protect people from harm You can work this out for yourself but the easiest way is to compare what you are doing with good practice RiskExposurelsControlled Risk Exposure Is Controlled RisklsControlled Is the Risk Controlled Employers must ensure that suitable and sufficient control measures are in place to reduce identified risks RiskLevel Qualitative Risk Level Measurement The potential for physical harm to life health or property RiskLikelihood Qualitative Measurement of Likelihood SOProcedurelD The Unique ID of the Procedure SOProcedureVersion The version number is a real number that is automatically incremented when the Procedure is modified Modifying a Procedure may mean that subscribed users of this Procedure have to read or take action Modifications that increment the version number by a whole number forces all subscribed Procedures users to revisit this Procedure Minor modifications are noted via 0 0001 increments and do not trigger a re visit by subscribers Safety Officer Is the User a Safety
129. lds for your organizational needs Figure 5 17 Incident Details Panel E incident File Edit Data Adminstration Help Incident Date 28 11 2006 ES Description Summarise what happened Accidental spill Status Under investigation be Type Minor injury or illness v Notifiable to Regulatory Authorities Location Geneva v Custom1 The Safety Officer can change this to some helpful prompting te Custom 2 The Safety Officer can change this to some helpful prompting te Save Close 5 3 2 Affected People amp Incident Details This is a list of people involved in the Incident Each person affected by the Incident has additional details about any injury they might have sustained This list will only show the User Name Full Name Telephone number and the type of person After selecting any listed user an additional button will appear to Delete the selected user or to view details of the Injury If you click the Link Employee or External button to include an existing user to the Incident you will be presented with a list of existing users to select from If you click the New External Person button a new user can be immediately added You will be prompted for all of the information to create this new external person This can be used for adding witnesses or users that are not directly involved with your company to an incident report Once a person has been added you will be able to acc
130. le Sites licences the Risky Business SOS server is required For more information on purchasing Risky Business SOS server licenses check the MacSOS website or email your questions directly to MacSOS The Risky Business SOS server can also be run from a Linux operating system MacSOS Solutions Pty Ltd 15 Risky Business SOS Preface 1 4 Conventions The following tables describe the typefaces and symbols used in this manual Table 1 1 Typography Typography Meaning Compue c Oleo is data generally display or presented by the computer User Input is text or commands that you type contrasted with on screen computer output Button is the text on a button used to describe what button to click Menu indicates the name of a menu or tab that takes you to specific options MENU gt ITEM describes which buttons to click and the order to click on them for a specific action to occur for example FILE gt PRINT says to click on the menu named File and then the Menu item named Print Label a text label on the window Tab the title of a clickable tab on a window Table 1 2 Symbols Meaning Notes describe particular features which require attention NOTE Cautions explains conditions that may cause unwanted results CAUTION An Tips offer useful suggestions TIP Warnings about tasks that will cause you difficulties WARNING Important information that you should be aware of IMPORTANT 1 5 Supp
131. le only within the Risky Business SOS software It contains a list of terms used in the Risky Business SOS software and their corresponding definitions This window can be accessed either from the main menu by clicking Help gt Risky Business Glossary or by clicking on the Help button found on most windows 2 Clicking on the help button will also preselect a corresponding page s definition in the Online Glossary for fast access to information concerning the current page ED Riy Business SOS Help HA Biological Hazard Category A biological hazard or biohazard is a biological substance that poses a threat to primarily human health This can include medical waste samples of a microorganism virus or toxin from a biological source that can impact human health It can also include substances harmful to animals The term and its associated symbol is generally used as a warning so that those potentially exposed to the substances will know to take precautions Q Search Appearance a Archived Assessed By User S Assessment Status Assessment Version Assessor Audit ID Available Base 64 Original Absolute Patt Base64 Long Description wit Base64 Mac Creator IIl Base64 MD5 Base64Mac Type Biological Hazard Category Body Parts Injured CAS Number Chemical Hazard Category Client IP Client Version Company Key Need More Help Close 1 5 3 Search Windows
132. led What Hazard has been reported Ice can make the visitor s entrance very slippery Corrective Action History Type Status Comment Corresponden New Get his phone number and call hi A history list is available on the bottom of this window for users to see what actions have been taken to control this hazard de Note The Hazard Review window is read only except when accessed by the Safety Officer or Assessor users 6 1 3 Hazard Details Panel The Hazard Details panel is where hazards are managed by Safety Officer or Assessor users In addition to showing the information from the New Hazard window there are additional options for managing the Hazard such as the Hazard Risk Type and Hazard Status 3 Caution A Hazard status is just for describing where it is in the process of being controlled The risk level and whether it is controlled or not controlled is assigned on the Risk Assessment tab When the user is done editing the Hazard they can click the Save button and if they are just viewing it they can click the Close button when they are done If there is a change to the Hazard the user will be asked if it is a minor or major change for correctly changing the version number MacSOS Solutions Pty Ltd 119 Risky Business SOS Managing Registers Figure 6 3 Hazard Details Panel File Edit Data Adminstration Help Hazard Name Ice on front steps A Demo risk assessment A Hazard ID 1 Hazar
133. locations Safety Officer or Substance Only role Configuration windows for Chemical Substances can be found in Section Substances Library on page 125 7 3 4 Incidents Incidents are be created in the related Procedure where the Incident occurred They will go through the following steps 1 An Incident is created Safety Officer only Identify details of the Incident Safety Officer only Identify users involved in the Incident Safety Officer only Identify user injuries Safety Officer only Optionally add an Investigator to include their follow up Safety Officer only Make a recommendation of how this might be avoided in the future Oo of W PP Configuration windows for Incidents can be found in Section ncident Management on page 107 7 3 5 Policies Policies are be created independent of any other registers They will go through the following steps 1 An Policy is created Safety Officer only 2 Identify details of the Policy Safety Officer only 3 Select groups that the policy will apply to Safety Officer only 4 End user will receive an alert to read an unread or updated Policy Non Technical user Configuration windows for Incidents can be found in Section Policies on page 132 7 4 Groups User Groups are an important yet optional part of the workflow process Although it is quite possible to use the Risky Business SOS software with only one user group additional groups allows larger o
134. lowing e added a user with the NonTechnical role e approved the default Procedure called Demo Procedure If these have not been done log in as a Safety Officer the default account is SafetyOfficer with a password of so and complete the above requirements before continuing with the following steps 7 1 Caution Don t forget that a Procedure must be Approved by the Safety Officer or Assessor and then Accepted by the NonTechnical and other users When the Login screen appears enter in the username and password of the NonTechnical User Risky Business SOS Login File Edit Data Adminstration Help Risky Business SOS by MacSOS v 2007 092 Login ID local nontech Password EERE i d d Al E E 1 3 m a a a al a a Click the Login button to continue You should arrive at the main window of the Risky Business SOS software and see an Alert list of available procedures and hazards that have not been MacSOS Solutions Pty Ltd 48 Risky Business SOS Quick Start read If this is the first time that you have run the program or if you are in the demo mode you should see one preconfigured Procedure called Demo Procedure It should also say Approved if not then you need to first log in edure for release mM File Edit Data Adminstration Help nontech is logged in Demo Procedure 0 Procedure Staff modified by safetyofficer ab Approved bu
135. minstration Help Incident Date 22 9 2007 Description Summarise what happened Details Affected People Investigators All Files All Notes All Actions Recommendation UserName FullName Telephone Link Employee or External New External Person 8 Click on the Link Employee or External button to see the list of users that can be included in an Incident report Full Name Joel Smity safetyofficer Safety Officer shawn susy Susy Oerkins thomas Employee Employee Employee Employee Employee Employee 9 Select the user by clicking on their name and then click the Select button to add this person to the Incident report After adding the name the Injury details window will then automatically open 10 Click on the location of injuries for the selected user using either the graphic images or the list of body parts In this example click on the Face and the Front Torso MacSOS Solutions Pty Ltd 54 Risky Business SOS Risky Business SOS Quick Start GG Se User Incident Details File Edit Data Adminstration Help User Name nancy Injury Details Files _ Return to Work Notes Face Front Neck Front Right Shoulder _ Front Right Elbow Front Right Arm Right Palm Front Left Shoulder E Front Left Elbow Front Left Arm Left Palm Left Finger s or Thumb Right Finger s or Thumb
136. nation of the location e Emergency Phone Number a contact telephone number to reach the selected location Figure 4 25 Edit Locations Window File Edit Data Adminstration Help Location Short Name Sydney Location Long Name a Emergency Phone Number i Substances Procedures safetyofficer shawn susy thomas This window will also allow you to see additional information about what users chemicals and procedures are at the selected location This information is available by clicking on the Substance or the Procedure tab in the Edit Locations window MacSOS Solutions Pty Ltd 72 Risky Business SOS Getting Started Figure 4 26 View Location Substances Panel File Edit Data Adminstration Help Location Short Name Sydney Location Long Name po Emergency Phone Number ceeceeeceeeeesssscccccescceeeeeey Name Chemical X File Edit Data Adminstration Help Location Short Name Sydney Location Long Name po Emergency Phone Number Users Substances Name Demo Procedure Using Ethanol 4 2 4 Reports The Reports Overview window will show you all reports that are currently available From this window the Safety Officer can add a new report edit an existing report or make a report available for printing to selected users Only Safety Officers have access to this window U
137. neral Information Use proper personal protective equipment as indicated in Section 8 Spills Leaks Absorb spill with inert material e g vermiculite sand or earth then place in suitable container Remove all sources of ignition Use a spark proof tool Provide ventilation A vapor suppressing foam may be used to reduce vapors First Aid Notes Specific To this Procedure First Aid Notes From Substance Read Only Same as library Eyes Immediately flush eyes with plenty of water for at least 15 a minutes occasionally lifting the upper and lower eyelids Get medical aid Gently lift eyelids and flush continuously with water Skin Get medical aid Flush skin with plenty of water for at least 15 minutes while removing contaminated clothing and shoes Wash clothing before reuse Flush skin with plenty of soap and water The Substance will be used in accordance to the MSDS I am confident that the risk of exposure is controlled 40 In the Spill Notes Specific To This Procedure field type in the following text Same as library 41 In the First Aid Notes Specific To This Procedure field type in the following text Same as library 42 Check the box labeled This Substance will be used in accordance with the MSDS 43 Check the box labeled I am confident that the risk of exposure is controlled This will record the use of this chemical with the selected Procedure as be
138. nfiguration windows for Procedures can be found in Section Making And Approving SOPs on page 92 3 2 Hazards General Hazards can be created and managed independent of Procedures or as a modular part of a Procedure They will go through the 4 following steps 1 A Hazard is created All user roles except the Substance Only role 2 Identify possible controls or resolutions All user roles except the Substance Only role 3 Assess the Hazard of the specified activity Safety Officer or Assessor 4 Approve the control or resolution of the Hazard Safety Officer or Assessor Configuration windows for Hazards can be found in Section Hazard Management on page 116 MacSOS Solutions Pty Ltd 141 Risky Business SOS User Roles And Workflow 7 3 3 Hazardous Substances It is very likely that you will want to customize the risks and first aid associated with those substances that your organization uses If an existing Substance is updated then steps 2 through 4 are repeated Note Much of this information is linked into the Procedure description in case of Incidents Information in the substance library is automatically updated to any Procedures using the substance 1 A substance is created Safety Officer or Substance Only role 2 Identify first aid storage and spill instructions Safety Officer or Substance Only role 3 Identify hazards and dangers Safety Officer or Substance Only role 4 Identify storage
139. nguage that allow for detailed queries to be run on the existing Risky Business SOS database The information extracted by these scripts is put into one or more report templates This panel offers the following parameters e Scripts a list of existing scripts e Script Name this field allows editing of an selected script name e New this button creates a new script with a default name e Export exports the selected script to a connected hard drive for storage or sharing e Load imports a script file from a connected hard drive for storage or sharing e Clear clears the script field e Script this field contains the scripting command language used to extract information from the Risky Business SOS database e Close this button closes the Report Editor window If changes have been made a dialog will appear asking if the user wants to save their changes e Run this button allows running the selected template and any selected scripts to test the report e Save once the Safety Officer is happy with their changes clicking the Save button saves the changes If the user does not want to save their changes they should push the Close button and choose the Don t Save button when asked if the changes should be saved Figure 4 31 Report Scripting panel 5 Report Editor gt ESTE So Report Details Scripts Scripts E Generic SQL Execute Generic SQL script List un approved Procedures Print Incident Print Label Script
140. nil fcharset256 fprq2 panose 000202060305040 H ud fonttbl f0 fnil fcharset256 fprq2 panose 00020206030504050203 Times New Roman falt Symbol fl fnil fcharset25 red0 green255 blue0 red255 green0 blue255 red255 green0 blued red255 green255 blue0 red255 green255 blue255 red0 greer red128 green128 bluel28 red192 green192 bluel92 red51 green102 blue255 stylesheet widctlpar aspalpha aspnum faauto ad s4 keepn widctlpar aspalpha aspnum faauto outlinelevel3 adiustright rin0 lin0 itap0 b fs20 cfl lang3081 carid sbasedon0 sne 4 mW j Template Type RTF X Export Import Clear Reset Active Scripts Ticked Scripts are performed against this template when the report is run List un approved Procedures V Print Incident Print Label Print Procedure Print Substance Save Close The Report Detail panel allows access to the report template and the following parameters e Report Name this is the name of the selected report e Description this is a description of the selected report offering more details than the name of the report e Template this field provides access to the raw text format of the template e Template Type there are 3 types of template types Excel RTF and PDF e Export this button allows you to export the selected report template to a connected hard drive for storage or sharing e Import this button allows you to import a report templat
141. nnnnnnnos 84 4 41 Company Prompts Setup ii sii 84 4 42 Company Email SetU ud 85 4 43 REDON Grab Browser os ee ie e bos ede ah o 86 4 44 Report Data Browser rata 86 4 45 Report Database Size cnrs eed ees le 86 AAG Report Relative ROWS iia ia 87 A AT Database BACK UNS e hla oe le O 88 AAS Connected User WINGOW stato arras ta iii 88 449 Quiz Overview WIndOW 2d a AO 89 4 50 Quiz Name WINdOW tidad 89 45 Ouz E dting WIAdOW is a e a e o Dl 90 4 52 Quiz Verification VWINQOW sorscustava bis 90 MacSOS Solutions Pty Ltd 7 Risky Business SOS User Manual 4 53 Quiz SUCCESS WINDOW wi eee ile i A 91 51 Procedure Details WINIOW sti it italia 94 52 RISK Assessment Panel at a 95 Sr vareeetiaaenwawtatentacammauneteedneretetaaenuatadeuts 96 5 4 Chemical Use Panel aia 97 5 5 Chemical Exposure Panel cniinn aaa a a aa 98 5 6 Ghemical Typical Use Panel iii a a N 98 57 Gnemical First Ald Panel sa iaa 99 5 09 Document Ranes 100 59 SuUDsrFOCEGUIeS Panel vials carci adi iaa cana 101 510 Procedure Location Pan Roce vee cele N oan tee rede 101 Bll Comments F ANIC a lid did 102 5 12 Procedure ncident RAN ai s 103 5 13 GuUstom Procedure Panel ona retain a a aa 103 544 Procedure SOURCES PA O ta AN a n 104 9 19 Procedure Groups Ranes ls 104 5 16 Incident Overview Panel id Ss 108 Sai incidente Details Panel ati doin 109 5 10 Alcid Employees Panel sir 110 5 19 Incident User Injury WiNdOW occococccccccconcccocconoconconnonnnconnonnncn
142. nnonnnnnnncanonnncnanonos 110 5 20 Incident User Details Panel tia 111 5 21 Incident User Files Panel nn a a ela ie Send e cia DO 111 522 Incident USer RW Panel ia a otis 112 5 23 Incident Investigator Panel seirer aa a eaa a aaa a a aii 112 5 24 INCIGehL Fles Panel ua a wah aso wena radians 113 5 20 INCIGEML INGIES Panel earranta a a aa aa alaa a 114 5 26 Incident Acions PAM ri id eats a T E N a 114 5 27 Incident Recommendations Panel cccececeececeeceeeeceeeeeeeeeneeceaeeneeeeneeeenteneas 115 61 New Hazard WV INGOW okt acct oot alee a oa 118 6 2 Hazara REVIEW WIROOW 24 ck aii deta dnd 119 6 3 Hazard Details Panel al A A eed A Bh soe ots 120 pA COneciive ACIION Panel id dais 121 6 SACHON DIALOG nia AA ad rea aan 122 6 6 Hazard ASSeSsinent Pano see cite aa a dn a 123 6 7 Hazard FIBA Paella A A ee ee a a ee 124 6 8 Hazard Procedure Panel di 125 6 9 Hazara Els AIG Panel oes aaa ea cial A Maa cide aarti 125 6 10 Chemical First Ald Panel dd aah cin 127 6 11 Chemical Hazards Panel asi A 128 6 12 Chemical Dangers Panel unit ts 128 6 13 Chemical Intorfmaton Panel iia 129 6 14 Procedure Usage Panel ocooccccoccccnccocconoccncnononnnnonnonnnnonnnnnnnnnnnanonnnnnnnnnnnennnnos 129 6 15 Chemical Location Panel iria id 130 6 16 Custom Ghemical Panel nia A A dit 130 6 17 Ghemical Supplier Panel a 131 6 19 Ghemical Labels Panel vas diia 131 6 19 PONGCY Details Panel cana A 133 6 20 Policy Groups Panel nit
143. o the MSDS Y l am confident that the risk of exposure is controlled 5 1 6 Documents The Risky Business SOS software includes a file management system for storing files related to Procedures and Incidents This panel allows the user to load external files related to the Procedures into the software database for central storage For example such files could be scanned certifications or instructions relating to the selected Procedure Users with appropriate permissions can Add View or Delete files here The Safety Officer Technical User and Assessor can add and delete files using this panel Information on the master file browser can be found in Section Documents on page 80 Note The Safety Officer has access to the File Browser to see and edit details of all imported files in the database Caution The size of the Risky Business SOS database will be increased according to the files that are added Be sure that the database is on a disk drive with MacSOS Solutions Pty Ltd 99 Risky Business SOS Getting Down To Business enough space to grow for your file storage needs For example if you add 50 1 megabyte digital photos into the database then the database will grow by 50 megabytes Figure 5 8 Document Panel Files associated with this Procedure eg Appendices Schematics etc Name FilelD SizeMB Added doc Details H E Procedure_diagram png 11 0 006 2006
144. ocedures Groups Risk Assessment with Controls and Corrective Actions Likelihood Consequences Level The Hazard is not controlled Generic Risk Assessment 4 Allow this Hazard and Risk Assessment to be included in our work Procedures 24 When you are prompted with the question Would you like to set the Status of this Hazard to Closed click the Yes button This will change the Hazard s risk assessment to Controlled MacSOS Solutions Pty Ltd 38 Risky Business SOS Quick Start Hazard Actions and Risk Assessment A Would you like to set the Status of this Hazard to Closed 25 Click the Save button to save the changes to this Hazard and close the Hazard window If you are asked if this is a minor or major change click the Minor button G Hazard Actions and Risk Assessment Are your modifications substantial Major modifications to Hazard Risk Assessments require that the other Procedure following these instructions will need to be reclassifed as Un approved Are your modifications Major enough to result in the Procedure needing to be re assessed Cancel Major 26 You are now returned to the Procedure and Assessment window where you can see the new status of the linked Hazard by clicking on the Hazard s name in the Hazard list File Edit Data Adminstration Help Name of this Procedure Handling of Ethanol
145. olicies from this list More information on Policy Management can be found in Section Policies on page 132 MacSOS Solutions Pty Ltd 132 Risky Business SOS Managing Registers s afetyofficer Registers File Edit Data Adminstration el l safetyofficer is logged in From this window an Admistrator can do the following tasks e Create a new Policy e Edit an existing Policy e Delete an existing Policy e Export or Import a Policy 6 3 2 Policy Details Each Policy will have a title and a definition of the selected policy The following parameters can be entered in the Text section of each Policy e Policy Title name of the current policy e Policy Details descriptive text of the current policy Figure 6 19 Policy Details Panel File Edit Data Adminstration Help Policy Title ISO 9001 Standards roups needing to follow the ISO 9001 policies will need to be up to date with the latest approved procedures Be sure to check the intranet site for up to date information and be part of the ISO internal mailing list 6 3 3 Policy Groups Each Policy can be associated with one or more groups Each available group is listed in this panel An Administrator can check individual user groups or can select all existing user groups by clicking the Tick All button MacSOS Solutions Pty Ltd 133 Risky Business SOS Managing Registers Figure 6 20 Policy Groups
146. on and hopefully accept At any time the Assessor or the Safety Officer can take a Procedure offline changing the Status from Approved to any other status When this occurs the Procedure will not be available to NonTech users for viewing Once a Procedure has left the New state additional changes to the Procedure will be recorded in the version system For more information on the versioning system see Section Version Viewer on page 152 MacSOS Solutions Pty Ltd 47 Risky Business SOS Quick Start Caution Setting a Procedure to approved does not mean that it will always remain that way The Risky Business SOS software uses Smart Link technology to automatically deactivate Procedures when linked Hazards or Chemicals are significantly changed The next time an Assessor or Safety Officer logs into the software they will see the new status of such Procedures and be prompted to reassess them and take into account the new changes 3 6 2 NonTech User SOP Acceptance These are the steps that a typical NonTech user would use to accept a Procedure that has been approved for release For more information about user acceptance of a Standard Operating Procedure see Section SOP Worker Acceptance on page 104 1 Login 2 Select a Procedure 3 Read the Procedure and optionally comment on it 4 Accept or refuse the Procedure 5 Take a Quiz on the Procedure if one exists This scenario assumes that you already have done the fol
147. on in MacOS a Hazardous Chemical to show a contextual menu to quickly choose a desired activity such as viewing or printing First Aid information Figure 4 8 First Aid Overview VA e gt Welcome safetyofficer Registers _ File Edit Data Adminstration Help safetyofficer is logged in Logout Edit Ethanol Substance Sub Eyes Immediately flush eyes with plenty of water for at least 15 m Chemical X z Substance Sub If skin or eye contact occurs flush immediately in flushing station 5 SSS SS SS SaaS fa aff a S PoeOUeaeaedeeededededeeeVeWweeeedae Important This First Aid information is general safety information for the Hazardous Chemical itself It does not include special First Aid notes particular to any Procedure If an Incident or accident occurs where you need First Aid information go to the Procedure which was being followed to get the most accurate First Aid control details New First Aid information can be created when a new Hazardous Substance is added to Risky Business SOS or in a selected procedure when an existing chemical is linked to the Procedure Information on Procedure specific First Aid can be found in Section First Aid on page 99 Information on Substance specific First Aid can be found in Section First Aid on page 127 MacSOS Solutions Pty Ltd 62 Risky Business SOS Getting Started Information on Hazard specific First Aid can be found in Se
148. ons custom use Each of the 4 fields accepts a single line of data The default data for these fields can be edited in the Administration gt Company Setup menu item and select the Prompts tab as shown in Section Prompts Setup on page 84 Figure 5 13 Custom Procedure Panel Procedure Custom 1 Add your own company specific data here This prompt can be modified to help data entry Procedure Custom 2 Add your own company specific data here This prompt can be modified to help data entry Procedure Custom 3 Add your own company specific data here This prompt can be modified to help data entry Procedure Custom 4 Add your own company specific data here This prompt can be modified to help data entry gg AAA 5 1 12 Sources The Procedure Sources panel is where the sources of information used in defining the current Procedure can be included Any user who can edit a Procedure can edit this field A user can type sources directly into this window or they can cut and paste from a text editor MacSOS Solutions Pty Ltd 103 Risky Business SOS Getting Down To Business Figure 5 14 Procedure Sources Panel Sources of Information Used in Describing this Procedure This Procedure was originally created as a demonstration assessment 5 1 13 Groups The Procedure Groups panel shows the list of groups that must adhere to the selected Procedure A primary group is selected which will b
149. or the Logout button Forcing the Application to quit without saving can result in a reduction in the number of re usable login licences 1 When the Login screen appears enter in the username of SafetyOfficer which is created during the installation of the software Figure 3 1 Login Window File Edit Data Adminstration Help Risky Business SOS by MacSOS v 2007 091 Login ID local safetyofficer Password 2 In the password field enter in the default password of so 3 Click the Login button to continue 4 You should arrive at the main window of the Risky Business SOS software and see the system Alert list where you are alerted to information needing your attention If this is the first time that you have run the program or if you are in the demo mode you should see one preconfigured Procedure called Demo Procedure and a Hazard titled Ice on front steps From here a user can double click on an item in the Alert list or use the menu to continue navigating in the program Help safetyofficer is logged in Q View Search Demo Procedure 0 S modified by safetyofficer oe New You are required This field describes the context and full details Ice on front steps A Demo risk a Health and Safety Hazard modified by safetyo New Not Controlled Policies Ice can make the visitor s entrance very slipper j gt nnn a 3 2 Company Setup
150. or edit it according to the user rights or right click CTRL click on in MacSOS Solutions Pty Ltd 59 Risky Business SOS Getting Started MacOS a Procedure to show a contextual menu to quickly choose a desired activity such as viewing printing exporting or creating a new Procedure Figure 4 4 Procedures Browser File Edit Data Adminstration Help Aor Ge Se d safetyofficer gt e gt O e S OF E is logged in Se SS HM Y E int 3 J 3 E Xerox 5090 Waste Toner Disposal Home a Procedure Staff modified by safetyofficer around 41 weeks ago a 30 i ys J z New a Alerts La i Quicksilver Disposal M ii 0 Procedure Staff modified by safetyofficer around 41 weeks ago New era Policies jis cra Ji Replacing Explosive Bolts A lt Procedures JEZ 0 Procedure Staff modified by safetyofficer around 40 weeks ago New fe tA ye s Test123 a Information on other Procedure features can be found in Section Making And Approving SOPs on page 92 Information on the workflow around Procedures can be found in Section Procedures on page 141 4 1 4 Hazards Browser The Hazards Browser panel is available for quick access to all Hazards and is accessed by clicking on the Hazard icon of the Main Window This list allows you to browse all known Hazards and see their assessment status and when they were last modified The menu at the top of the panel will chang
151. ore information on Chemical use in a Procedure can be found in Section Chemicals on page 96 Figure 6 14 Procedure Usage Panel AS Used in Procedures Demo Procedure Using Ethanol 6 2 7 Locations The Chemical Location panel provides a list of all Locations that use the selected Chemical Substance in a Procedure Additionally it is possible to identify locations where the chemical is being stored MacSOS Solutions Pty Ltd 129 Risky Business SOS Managing Registers The Stored at Locations list shows locations where the selected chemical substance is being stored Simply check the box next to all desired locations Additional locations can be entered by the Safety Officer using the Administration window Additional information on managing Locations can be found in Section Location on page 71 Figure 6 15 Chemical Location Panel First Aid Hazard Class DG Class Information Procedures Locations Custom Suppliers Stored at Locations POOO EO EEEE EOE OOOO EOE OOOO OOOO EEEE EEEE EEEO EEO EEE EEO Seattle v Sydney Used in Procedures at Locations 6 2 8 Custom There are 4 text fields available for your organizations custom use Each of the 4 fields accepts a single line of data The default data for these fields can be edited in the Administration gt Company Setup menu item and select the Templates tab as shown in Section Prompts Setup on page 84 Figure 6
152. ort Risky Business SOS has many sources of information inside the program and from MacSOS Solutions Pty Ltd the makers of Risky Business SOS Please check with your distributor or email MacSOS Solutions Pty Ltd directly to see how long you are eligible for email phone support If your direct support period has finished or is about to run out you can purchase additional support options directly from MacSOS Solutions Pty Ltd Below are the support services available for Risky Business SOS e Tooltips activated by dragging the mouse over an object e Online glossary of common terms e Search Windows for long lists MacSOS Solutions Pty Ltd 16 Risky Business SOS Preface e Error Log e User manual in PDF for printing or online viewing e Direct support from MacSOS Solutions Pty Ltd 1 5 1 Tool tips Each time your computer mouse pointer is placed over a field of a Risky Business SOS window descriptive text will appear at the bottom of the window This text offers tips or short usage descriptions of the field where the mouse is hovering over If these tips are not detailed enough you can open the Online Glossary explained below or refer to the User Manual LJ 3 1 xong substances 5 2 Organic peroxides 6 Toxic substances 6 Corrosive substances 9 Miscellaneous dangerous goods and articles Clase Australian Code For the Transport of Dangerous Goods by Road and Rail 1 5 2 Online Glossary The Online Glossary is availab
153. ossible in the Procedure or Policies windows to add additional Groups This means that Procedures or Policies made in one group will only be visible to users that are assigned to the same group unless additional groups have been linked it Figure 4 11 Administration User Window 606 Administration Ensure that the user or group does not already exist before adding the new entity Employees Groups Locations Reports lt Database External Contacts serlD Login Allowed LastLogin Yes Never UserName Full Name amy Amanda Leefer U 6 shawn 2 Yes Around 45 weeks ago nancy 4 Yes Around 45 weeks ago thomas 3 Yes Around 43 weeks ago joe Joel Smity Fj Yes Around 43 weeks ago susy Susy Oerkins 5 Yes About a week ago safetyofficer Safety Officer 1 Yes Less than a minute ago Close OK Help 4 2 1 1 Editing Users The User Detail window is available from the Administration window You will use it for editing existing users and creating new users Select Users by either double clicking on their name or clicking once on their name to select them and then clicking the Edit button Create a new user by putting a username in the field next to the Add button and then click Add The parameters below can be configured in the User Detail Window e Username the name that the user will be known as by the software Spaces are not allowed in this box This name cannot be changed later e Password if t
154. ou have another Hazard created with this option checked you will see the screen below If Hazards are available that can be used they will appear with a checkbox next to them You can optionally add Hazards later to the Procedure en you are finished Step 1 Name the Procedure Step 2 Describe the Procedure Step 3 Add Locations Step 4 Are Hazardous Chemicals Involved Step 5 Assess Potential Hazards No previously identified generic Hazards have been found You will need to add and assess procedure specific Hazards on the main SOP dialog Previously identified Hazards should be ticked if they have a potential for harm in this procedure Extra Hazards can be added assessed and modifed at later stage 10 When the last question is answered a completion window tells you that your new procedure is ready to be built After clicking the Next button the Procedures Detail window will appear for you to make any additional modifications to the Procedure An example is below Click the Next button when you are finished Well Done You have completed the bare minimum requirements of an un approved Procedure The law states that you must review monitor and assess this Procedure regularly This wizard screen was just designed to get you started The main SOP page has other details that you may need to consider Remember review monitor and assess this procedure regularly MacSOS Solutions Pty Ltd 35 Risky Bu
155. ou have not purchased a license for Risky Business SOS software you can click the BUY button on the lower left of the window This will take you to the purchase web page using your default web browser Important Always logout from Risky Business SOS via the Exit Menu Quit on Mac or the Logout button Forcing the Application to quit without saving can result in a reduction in the number of re usable login licences Figure 2 1 Activation Window File Edit Data Adminstration Help l Registering Risky Business SOS This software and documentation is provided as is and MacSOS Solutions Pty Ltd makes no representations or warranties express or implied including but not limited to warranties of merchantability or fitness for any particular purpose or that the use of the software or documentation will not infringe any third party patents copyrights trademarks or other rights MacSOS Solutions Pty Ltd will not be liable for any direct indirect special or consequential damages arising out of any use of the software or documentation Read Full License Registration Code Buy Application Version 2007 091 Caution It is important that you keep a copy of your registration code in case you need to reinstall or move the software to another computer MacSOS Solutions Pty Ltd 27 Risky Business SOS NN smsi ES Up ww Chapter 3 Quick Start The Quick Start chapter will walk you through the st
156. oup named MyGroup and select NonTechnical to make the user Susy have the role of a non technical user Optionally click on the Address tab to add additional information Click the Save button to record the changes that you have made to this new user and close the window Click on the Location tab to select the Location setting panel Administration Ensure that the user or group does not already exist before adding the new entity Employees Groups Locations Reports Database External Contacts Location Geneva Seattle Sydney In the white box next to the Add button type in the name Seattle Click the Add button to add the new location Seattle Optionally select the name from the list of locations and click the Edit button to add additional information To return to the main software menu close the window click the red X for Windows or the red ball for MacOSX 3 4 Create a New SOP Each company will have one or more Standard Operating Procedures that they will use within their organization These Procedures will be assessed for risks hazards contain detailed descriptions of chemicals used and associated incidents and eventually be reviewed by the NonTechnical users For more information about Procedures see Section Making And Approving SOPs on page 92 1 2 You should be back in the main window which also shows an overview of all
157. quired to resolve the selected Hazard along with their type status and any comments From this window the tasks can be created edited or deleted Tasks are managed by the Safety Officer or the Assessor Each corrective action has the following information e Date the date the activity should or did occur e Type Engineering Maintenance Required Correspondence Requested Escalation Required Elimination Attempted Isolation Attempted or Personal Protective Equipment Supplied e Status Closed New or Requires Immediate Action e Actioner the person who must do the Action e Comment the first line of the action to be done When the user is done editing the Hazard they can click the Save button and if they are just viewing it they can click the Close button when they are done lf there is a change to the Hazard the user will be asked if it is a minor or major change for correctly changing the version number E g Note When a Hazard becomes controlled the red scull and crossbones will disappear Figure 6 4 Corrective Action Panel Hazard Actions and Risk Assessment File Edit Data Adminstration Help Hazard Name AO ewe ein as A Hazard ID 1 Last Assessor safetyofficer Hazard Type Health and Saf z cae and ey Original Author safetyofficer Note Status Changed Assessment Version 1 0004 Status i i i Y Corrective Actions Pending bu Automatically by System
158. r 4 1 1 Alerts Browser The Alerts Browser panel shows an active list of activities needing to be completed For example new Procedures new Incidents new Hazards new Chemicals and new Policies that need to be assessed or viewed will be listed here This allows a Safety Officer to immediately see their tasks at hand as well as showing a NonTechnical user Policies and Procedures that have been assessed or changed MacSOS Solutions Pty Ltd 58 Risky Business SOS Getting Started Figure 4 2 Alerts Browser safetyofficer Demo Procedure 0 Procedure Staff modified by safetyofficer around 41 weeks ago be Awaiting Manager Review Yo This field describes the context and full details of the Procedure Using Ethanol Procedure Staff modified by safetyofficer around 41 weeks ago Not Approved You are require This field describes the context and puuuuudu Double clicking on the alert in this list will open a new window to view or edit the item according to the user s login rights Right clicking CTRL click on in MacOS on the item will show a contextual menu to quickly choose a desired activity such as viewing printing or exporting the selected alert item E Note Although items will disappear from this list as they are read or assessed the items will still be available in the list of their proper category 4 1 2 Policy Browser The Policy Browser pane
159. r Chemical Version Access Hazard Version Access i Substance ID 1 Version 1 0002 Procedure ID 2 Original Author safetyofficer Primary Group Staff Last Author safetyofficer Your Role Assessor Version 1 0075 Procedure Version Access After clicking the version number of a Procedure or Hazard the Version Viewer window will appear A drop down box titled What changed for each version is available to select all MacSOS Solutions Pty Ltd 152 Risky Business SOS Maintenance previous versions of the current Procedure By selecting a version all changes that were made for the selected version are shown on list on the left side of the window Clicking on each item in the list allows you to see the previous value of the changed item and what it was changed to Figure 8 4 Version Viewer Window Long Description of the Long Description of the Procedure was this is a test this is only a test See More _ Long Description of the Procedure became this is a test this is only a testl test safetyofficer on 2006 10 12 15 37 21 Procedures Chemical Substances and Hazards can also export all history changes to a tab delimited text file Simply open a Procedure or Substance and then click on the Data gt Show History text menu Figure 8 5 Show History Window InfoSources Long Desc Assessments HazardID HazardID HazardID SubstancelD SubstancelD Assessments Long Desc 2006 11 21 1
160. r The HazChem Browser panel is available for quick access to all Hazardous Chemicals and is accessed by clicking on the HazChem icon of the Main Window This list allows you to browse all known Hazardous Chemicals and see their Hazard Category and their Hazardous Rating The menu at the top of the panel will change according to the current user login rights MacSOS Solutions Pty Ltd 60 Risky Business SOS Getting Started Users can either click a Hazardous Chemical and choose a menu item above the list double click on a Hazardous Chemical to view or edit it according to the user rights or right click CTRL click on in MacOS a Hazardous Chemical to show a contextual menu to quickly choose a desired activity such as viewing printing exporting or creating a new Hazardous Chemical Figure 4 6 HazChem Browser JE Edit Delete safetyofficer D is logged in 7 New Logout 3 a pa al 3 I Chemical X a Home 1 Explosive Mutagen Fl 3 A es g Hazardous Suspect T Alerts 118 8 ty ES Ethanol oie es A Flammable Hazardous Possible soe Policies Ethyl Alcohol Ethyl Hydrate Ethyl Hydroxide Fermentation ie oie JI gt Ope Procedures JE ASE T c A Hazards a lt a HazChem JE 3 La aunt 3 anon Ar aa El EE A m Information on other Hazardous Chemical features can be found in Section Substances Library on page 125 Information on using Hazardous Ch
161. r This window can be reached by first clicking the Administration gt Company Setup menu item and then clicking the e Mail tab The Web Server IP field is not used at this time cd Note This feature will be activated in a future version of the Risky Business SOS software Figure 4 42 Company Email Setup Y 32 Company Setup a ol Se Details Prompts e Mail SMTP Server IP Web Server IP 4 3 6 Summary Graphs Various graphical reports are available for viewing The graphical portion of the report can be selected and copied to another application or image editing software The data portion of report can be exported to a text file for use in your own spreadsheet or graphic software such as Microsoft Excel or Open Office This window is accessible from Administration gt Summary Graphs Adminstration Help Users Documents Suppliers Company Setup summary Graphs Registration Backup to Mac Connected Users Tr Select from one of the reports on the left side menu The current reports are listed below e 31 Day Usage e 12 Month Activity e 12 Month Incidents e 12 Month Usage 12 Month Added Users e Database Size Relative Rows MacSOS Solutions Pty Ltd 85 Risky Business SOS Getting Started Figure 4 43 Report Graph Browser a 12 Month Activity 12 Month Incidents 12 Month Usage 12 Month Added Us Database Size NumosrCtlogins You may also vi
162. r Roles the User Role associated to the Primary Group will be the User Role assigned to the user For example a user can join a group named MyGroup and be assigned the ReadOnly role and also be in the group Staff where they are given the Assessor role The MyGroup is the Primary Group for the user When logging into the software the user permissions will be based on ReadOnly Note The Safety Officer role is the only role that can be assigned in addition to the User role in a group Additionally a User can be a Safety Officer without being a part of any group MacSOS Solutions Pty Ltd 136 Risky Business SOS User Roles And Workflow Figure 7 1 User Rights Diagram User Rights COMPONENTS CREATING ASSESS amp APPROVE REVIEWING gt i ess Approve Hazard Control ns H Cr e Add Edit Substances La Q 5 g O D 3 r o 3 3 E 9 G v Fr o Gq 2 20 gt YN 7 1 1 Safety Officer Usage The Safety Officer can add Users Groups assign User Roles and manage physical Locations in the system This user adds all chemicals to the chemical substance register This user also manages Incidents In a small organization there might only be the Safety Officer and the Non Technical Users also known as the end user or the employees who will carry out the procedure In this case the Safety Officer will take on the roles of the Technical User and Assessor
163. r applications before continuing Click Next to continue or Cancel to exit Setup 3 Read the license agreement and if you accept click the accept the agreement and then the Next button to continue If you do not accept the license agreement ation Please read the following important information before continuing Please read the following License Agreement You must accept the terms of this agreement before continuing with the installation SOFTWARE LICENSE AGREEMENT IMPORTANT READ CAREFULLY The Risky Business SOS software it s logo and associated images are Copyright Mac505 Solutions Pty Ltd All rights reserved This software may not in whole or in any part be copied reproduced transmitted translated into any language natural or computer stored in a retrieval system reduced to any electronic medium or machine readable format or by any other form or means without prior consent in writing from Mac S05 Solutions Pty Ltd accept the agreement 5 do not accept the agreement 4 Click the Next button to accept the default installation folder or change the location of the installation folder and then click the Next button to continue MacSOS Solutions Pty Ltd 21 Risky Business SOS Installation Select Destination Location Where should Risky Business 505 be installed A Setup will install Risky Business 505 into the following folder To continue click Next F you would like to
164. rch 17 Smart Links 14 Sources 103 Substance Library 125 Summary Graphs 85 Suppliers 82 T Task Alerts 143 Tasks hazards 141 incidents 142 policies 142 procedures 141 substances 142 Testme 166 Risky Business SOS Index safety officer 26 Text Prompts 84 U Update hazard 150 procedure 149 User 64 assessor 138 editing 65 files 67 first aid 69 groups 66 incidents 68 login 66 nontechnical user 138 notes 68 permissions 139 procedures 67 quizzes 69 reports 69 roles 136 safety officer 66 137 technical user 137 warnings 66 Users connected 88 V Version differences 152 major 149 minor 149 viewer 152 Version change 152 Version difference 152 W Workflow 140 alerts 143 flags 144 groups 142 hazards 141 incidents 142 policies 142 procedures 141 safety officer 26 substances 142 MacSOS Solutions Pty Ltd 167 Risky Business SOS
165. re GroupName GroupID 2 MyGroup Staff 1 4 2 2 1 Editing Groups The Edit Groups window allows you to change the name of a group add and remove users from a group edit user roles in the group and see all Procedures related to that group This window is available from the Administration gt Users menu choosing the Groups panel and then double clicking on the name of an existing Group To add a new group enter a name in the box at the bottom of the panel and click the Add button The new Group will appear in the list and you can then double click it to access the Edit Groups window MacSOS Solutions Pty Ltd 70 Risky Business SOS Getting Started Figure 4 22 Edit Groups Window GroupID 1 Group Name Staff i Procedures Username amy joe nancy safetyofficer shawn susy thomas Role ReadOnly NonTechnical NonTechnical Assessor Assessor SubstancesOnly Technical Add User Add All Users Save Once in Edit Groups window you can add or remove individual users or add all users to the selected group Figure 4 23 Group Procedures Panel GroupID 1 Group Name Staff Description Demo Procedure Using Ethanol Lead Free ROHS Soldering Xerox 5090 Waste Toner disposal Quicksilver disposal Replacing explosive bolts testl23 Status Awaiting Manager R Not Approved Approved New New New New
166. responsibility must be specified Low Risk Manage by routine procedures e Controlled not controlled checkbox Allow this Hazard and Risk Assessment to be included in our work Procedures 6 1 6 First Aid Panel This panel contains text explaining any first aid tasks that should be associated with the selected Hazard Figure 6 7 Hazard First Aid Panel File Edit Data Adminstration Help Hazard Name Ice on front steps A Demo risk assessment Hazard Type Health and Safety Original Author safetyofficer qe Note Status Changed Assessment Version 1 0004 Automatically by System Assessing Group Staff Priority Highest r A A A Your Role Assessor Status Corrective Actions Pending First Aid Plan 6 1 7 Active Procedures Panel This panel lists all Procedures that are linked to the selected Hazard Any major changes to the Hazard will affect these Procedures MacSOS Solutions Pty Ltd 124 Risky Business SOS Managing Registers Figure 6 8 Hazard Procedure Panel File Edit Data Adminstration Help Hazard Name Ice on front steps A Demo risk assessment Hazard Type Health and Safety Original Author safetyofficer Note Status Changed Assessment Version 1 0004 Status Corrective Actions Pending he li AP RR Assessing Group Staff Priority Highest A A A Your Role Assessor Description Location Demo Procedure Sydney
167. rganizations to work in a more modular fashion MacSOS Solutions Pty Ltd 142 Risky Business SOS User Roles And Workflow Groups allow the following features to be used e Procedures are assigned to the group of the Safety Officer that created them Users from other groups will not see these procedures e New Hazards are automatically assigned to the Safety Officer of the group of the user who entered the Hazard e Although Users can only have one role in a group they can be assigned to different groups where they have different roles Groups names can be edited in the Administration gt User menu under the Groups tab Administration Ensure that the user or group does not already exist before adding the new entity Employees Groups Locations Reports Database External Contacts Q Set up your Groups Sites here GroupName GroupID MyGroup 2 Staff 1 Users can be assigned to groups in the Administration gt User menu where you select a user to edit and go to the Groups tab Primary Group MyGroup Other Groups Group Role MyGroup NonTechnical bell Staff MonTechnical 7 5 Task Alerts The Risky Business SOS software helps alert users to unfinished business The first screen that any user will see after logging in is the Alerts Browser panel This will show a list of all items needing the attention of the user Double clicking on items in the list or clicking once to s
168. ribes if the file has been archived AssessedBy The last user to modify the assessment AssessedOn The date that the Procedure was last assessed AssessmentStatus This is the Assessment Status of the Procedure Assessor Your role here is to approve or un approve SOPs You need to review all the substances of this Procedure Including the appropriate MSDS forms as well as review all the supplemental documentation Risk Assessment Approval is the managers legal responsibility AuditlD This number is used to enable every modification of data to be recorded and audited Base64MD5 Base64 MD5 hash This is a checksum that ensures that the file hasn t become corrupted Base64MacCreator Base64 Mac Creator code of uploaded file Base64MacType Base64 Mac Type code of uploaded file BiologicalHazardClass Biological Hazard Category BodyPartsInjured Body Parts Injured CASNumber Chemical Abstracts Service Number CAS RN or CAS No An internationally recognised registration number assigned by the Chemical Abstracts Service to uniquely identify either a chemical a group of similar chemicals or a mixture including a fortuitous mixture such as an oil refinery product The CAS Number sometimes described as a Registry Number or RN consists of up to nine digits and provides an accurate way for retrieving a substance from a computer database The CAS number is simply a reference number and unlike the UN number cannot be linked to any particular chemical or phy
169. ricarcion occurs immediately consult a physician 7 Inthe Location field check the default Sydney location An example is below Click the Next button when you are finished Sro x Step 1 Name the Procedure Step 2 Describe the Procedure Step 3 Add Locations Tick the locations where this SOP will be performed New locations can be added and modifed later Step 4 Are Hazardous Chemicals Involved Step 5 Assess Potential Hazards Cancel 8 When asked if any hazardous chemicals are involved check the Yes button You will later be required to add and assess the chemicals in the Procedure An example is below Click the Next button when you are finished MacSOS Solutions Pty Ltd 34 Risky Business SOS Quick Start Step 1 Name the Procedure Step 2 Describe the Procedure Step 3 Add Locations Step 4 Are Hazardous Chemicals Involved No If Yes then you will need to perform a Risk Assessment for each chemical These will be added assessed and modifed later Step 5 Assess Potential Hazards 9 Existing Hazards can be included in a Procedure only if they have been expressly allowed to appear in Procedures This option is available in the Hazard s Risk Assessment panel as shown below Generic Risk Assessment oF Allow this Hazard and Risk Assessment to be included in our work Procedures The default Hazard does not have this option checked so unless y
170. rocedure A Safety Officer can see these comments quizzes and procedure acceptance by going to the Administration gt User window More information on the workflow process used by Risky Business SOS can be found in Chapter 7 User Roles And Workflow on page 135 5 2 1 Comments Anyone can leave comments in a Procedure The user simply needs to open the selected Procedure for reading or editing and goto the Comments panel There they can add new comments or read existing ones Non Author Comments on this Procedure Date Note Actioner Status Note added by User joe 2006 11 22 it is not approved New 2006 11 22 sot a fully controlled procedure New 2006 11 22 Not all controls are in place New 2006 11 24 Not yet ready to agree Sorry New 11 joe 7 declined to comment even though they were specifically instr N 2006 11 24 joe 7 declined to comment even though they were specifically instr New 2006 11 28 Substance ID 10001 Chemical X was modified by User safetyoffi Closed joe 7 declined to comment even 2006 11 28 Substance ID 1 Ethanol was modified by User safetyofficer This Closed though they were specifically 2006 11 28 Substance ID 1 Ethanol was modified by User safetyofficer This Closed instructed to 2007 09 09 Substance ID 1 Ethanol was modified by User safetyofficer This Closed 2007 09 09 Substance ID 1 Ethanol was modified by User
171. rom the table of available users To select an existing user either double click on their name or click once on their name and then click the Edit button Note A user name cannot be edited 8 6 Database Location Each installation of the Risky Business SOS software requires access to either a locally installed database file or one located on a network file server as well as a preference file The default and demo installations of Risky Business SOS installs the database locally on your computer s hard drive If you ever move the installation of the software to another machine or restore the data from a system backup these two files must be copied or restored to the same location Caution If you install your database on a network file server be sure that the computer running Risky Business SOS has read and write access to the network file server If this is not the case you will not be able to access or change your data This database contains all of the information that you see when running the program including users Standard Operating Processes the Document Library and more lt is very important that this file be included with your company s daily backup of essential documents If you do not have a daily backup procedure you may want to consider at least storing a copy of this file offline on a removable media like a writable CDROM To find the location of your database file open the preferences window of the R
172. rrect one Figure 4 51 Quiz Editing Window Questions Procedures In case of skin contact What type of materials What can you use to he p Add Question In case of skin contact how long should you flush the exposed area with water Answers 5 min 1 min with soap 30 min 15 min Save Cancel When you are finished making a Quiz you will be asked to run through the Quiz once to be sure it is presented as you expected The Quiz will be presented as if it was being taken by a standard user A colored bar at the bottom of the window will show the user how many questions need to be answered before the quiz is finished Figure 4 52 Quiz Verification Window Y gt What type of materials should you avoid contact with when working with Ethanol Answer 5 wood materials liquids oxidizing materials plastic materials MacSOS Solutions Pty Ltd 90 Risky Business SOS Getting Started Figure 4 53 Quiz Success Window a p MacSOS Solutions Pty Ltd 91 Risky Business SOS Chapter 5 Getting Down To Business After the administrative sections have been updated with current information Company information users chemicals used and known hazards it will be time to start building Procedures and Incidents This chapter will go through each of the windows and panels for these subjects and describe their main features For examples o
173. ry and will be copied to each Procedure using the selected chemical The Australian National Commission has defined a Hazardous Substance as a substance that is included in the Australian National Commission s List of Designated Hazardous Substances about eight hundred substances or meets the criteria for a hazardous substance in the National Commission s Approved Criteria for Classifying Hazardous Substances It excludes certain substances whose presence or use is not related to a work activity being foodstuffs therapeutic agents cosmetics tobacco and its products and toiletries and toilet products This information should be in the MSDS form for the chemical substance MacSOS Solutions Pty Ltd 127 Risky Business SOS Managing Registers Figure 6 11 Chemical Hazards Panel First Aid Hazard Class DG Class Information Procedures Locations Custom Suppliers A Radionuclide Hazard Group IV Low radiotoxicity ha Biological Hazard Biohazard Level 1 Minimal precautions required Z Chemical Hazard Categories Carcinogen Corrosive Dangerous to Environment Developmental Risk Explosive T Extremely Flammable F Fertility Risk v Flammable Harmful The following 3 categories of Hazard information can be stored with each chemical substance e Radionuclide Hazard Group e Biological Hazard Level e Chemical Hazard Categories Caution Updating the Ha
174. s 51 Chapter 4 Getting Started aida 57 AT MAWN NOON riranna olga o o ld A 57 4 1 1 Alerts NOW SCF untar 58 A 1 2 Poley BLOW SC a a a ties 59 4 1 3 Procedures Browser cccccccceecececeeceeeeceeceeceeeeseeeueeeseeseeaeseeseegess 59 AeA Hazards BIOWSE cestino a Lar 60 4 1 5 HazChem BrowSe r c ccccccccececceceeececeececuecesueceseeaeseeaesesueeeseeaesaes 60 4 1 0 Incident Browser nin beet cal cal lee eels 61 4 1 7 First Aid DOS id c 62 4 1 8 Emergency Browser cccccccececcececececeececeececeeeeseeaeseeeeseseeseseegesass 63 4 1 9 Liability Browser essa aaa 63 4 2 Administrator VV INGOW sissies a a 64 d2 AS CS nasa tence a a a E a aecentaaeestced 64 A2 GOUDSE O yee te keh A 70 A 2 3 WOGCAUOMN saz e a aa a a 71 A 24 REDONS ic o cet ldds 73 420 Daaba E ratita 76 4 2 6 EXxemalCOntaciS soe Lodo 77 MacSOS Solutions Pty Ltd 4 Risky Business SOS User Manual 43 Management TOO Sii os 79 A Sal Erre NCES a a deis 79 Asa Data OWS EM a eek acted neta eee ii aaa ace hued ee tears 80 AS DOCUMENTS lia 80 A A A ee 82 435 Company SUD ns ar rodeo ES acta 83 4 30 SUMMA Y Gap ha sich 85 4 3 7 Backup To Remote Server occoccnccncccccnccocnocnnconcnnnoncnnnonnnnnnnoncnnnnnnnns 87 A 30 COMMECIS MUSSO sica 88 REES E O N PAA E A AA ta ae nd a oo 88 Chapter 5 Getting Down To Business csccceeeseeceeseeeeneenenneeeeaes 92 5 1 Making And Approving SOPS aseiden E E 92 5 1 Procedure Overview nin diia ctas 93
175. s Primary email address hasResourceFork An integer that records if the original file has a Resource Fork wwwsource URL to the World Wide Web source MacSOS Solutions Pty Ltd 164 Risky Business SOS Index Symbols Mac 87 A Administration backup 87 company setup 83 database 76 external contacts 77 file browser 80 graphs 85 groups 0 locations 71 preferences 79 quizzes 88 reports 73 summary graphs 85 suppliers 82 users 64 Alerts 143 browse 58 procedure 144 Assement chemical 97 Assessment hazard 122 procedure 94 B Backup 87 Mac 87 database 87 Browse database 80 C Chemical custom 130 dangers 128 first aid 127 hazards 127 information 129 labels 131 locations 129 overview 126 procedures 129 storage 129 suppliers 130 Chemicals controlled 97 exposure 97 first aid 99 procedures 96 MacSOS Solutions Pty Ltd typical use 98 updating 148 Company Setup 83 Connected Users 88 Control hazard 122 Controlled Exposure 97 Custom data procedure 103 substance 130 D Data Browser 80 Database 154 administration 76 client update 77 defragment 76 Defragment 76 DG Class 128 E Emergency browse 63 Error Log 156 Exchange export 150 import 151 objects 150 Export 150 External Contacts 77 editing 78 F File Browser 80 Files 80 procedures 99 user 67 First Aid browse 60 62 user 69 G Glossary online 17
176. s and control this hazard gt Procedure and Assessment File Edit Data Adminstration Help Name of this Procedure Handling of Ethanol SOP Status New controlle This Procedure involves Hazards s that are not h Have all the locations have been nominated d e The Overall Status for this Procedure is not yet oY Some Hazards have been identified for this procedure rea iew Your Role Safety Officer Version 1 0000 or manaaer review SS y E e g gt A rs 4 er Description Risk Assessment Hazards Chemicals Documents Sub Procedures jons Comments Incidents Identified Hazards of this Procedure ID Description Assessment Controlled New Link Edit Detach 7 Help Click the Edit button on the lower left portion of the screen to edit the selected Hazard so that we can change it to a controlled hazard Click the Corrective Actions tab to leave a note on when we corrected this Hazard You can also assign tasks to others with this panel and plan for tasks that have not yet been done e Hazard Actions and Risk Assessment File Edit Data Adminstration Help Hazard Name ANAIS ewe ees Hazard Type Health and Safety Original Author safetyofficer Assessment Version 1 0000 Assessing Group Staff Your Role Assessor Priority Highest Details Corrective Actions Risk Assessment First Aid Procedures Groups Status Actioner Comment
177. s procedure Your Role Safety Officer not controlled Version 2 0004 Description Risk Assessment Click the Incident button to see the Incident Panel Incidents 5 Click the Add button to create a new Incident for the selected Procedure Incidents Date Description 2006 11 28 Accidental spill 2006 11 29 Chemical X splash report 2006 11 29 6 In the Incident Window enter in the date of the Incident and a description of the Incident as follows Splash of Substance X in research lab Include any non employee statements and contact details Additionally choose the following settings for the data fields below e Status select New e Type select Near miss e Location select Sydney e Optionally put additional details in the Custom 1 and Custom 2 fields File Edit Data Adminstration Help Incident Date 28 11 2006 Accidental spill Affected People Investigators All Files All Notes All Actions Recommendation Status Under investigation Y Type Minor injury or illness v Y Notifiable to Regulatory Authorities Location Geneva v Custom 1 The Safety Officer can change this to some helpful prompting te Custom 2 The Safety Officer can change this to some helpful prompting te 7 Click on the Affected Employees tab to see the employee panel MacSOS Solutions Pty Ltd 53 Risky Business SOS Quick Start File Edit Data Ad
178. s that are liable to spontaneous combustion X MacSOS Solutions Pty Ltd 128 Risky Business SOS Managing Registers Caution Updating the Dangers information in the Substance Library will also update this information within each Procedure using the selected Chemical This can possibly change the assessment previously made on those Procedures and require a new assessment to be made For example a chemical is reclassified by the government 6 2 5 Information General information about the selected chemical substance can be recorded using the Chemical Information Panel The information here is generally for reference in case additional data is required about the selected chemical The data that you can store here includes the following items e Stable is the chemical stable or not e CAS Number an internationally recognized registration number assigned by the Chemical Abstracts Service e UN Number also known as the Substance Identification Number e Appearance description of the chemical appearance e Source of Information the source of information Figure 6 13 Chemical Information Panel Pao J Stable CAS Number 64 17 564 17 5 UN Number UN1170 Appearance colorless clear liquid Source of Information MSDS 6 2 6 Procedures The Procedure Usage panel provides a list of all Procedures that use the selected Chemical Substance This information is updated automatically from the database M
179. se and multiple simultaneous connections Only one site or group may be created Each computer accessing the server must have the Risky Business SOS client software installed Unlimited Employees Multiple Clients Multiple Site licence Risky Business SOS server can be installed on a server to offer access to one or more Risky Business SOS client software installations in the business network This installation supports an unlimited number of Risky Business SOS Users can be added to this database and up to 1000 simultaneous connections Multiple sites or groups may be created Each computer accessing the server must have the Risky Business SOS client software installed For other usage scenarios contact sales at MacSOS_ Solutions Pty Ltd lt sales macsos com au gt 2 2 Windows MacSOS Solutions Pty Ltd 20 Risky Business SOS Installation The Risky Business SOS client software for Windows arrives as a file called setup exe that needs to be run on the computer where it will be used This will install a database for your information and the software required to manage the database More information on the database can be found in Section Database Location on page 154 The following steps show you a typical installation 1 Double click on the setup exe file to start the installation Welcome to the Risky Business SOS Setup Wizard This will install Risky Business SOS 2007 on your computer it is recommended that you close all othe
180. sed ya Have all the locations have been nominated qe The Overall Status for this Procedure is not yet y Have all Hazards been identified and Assessed readv for manaaer review E Risk Assessment Hazards Chemicals Hurts used at these Locations 7 6 Lifecycle Below is the entire lifecycle of different users and their activities using the Risky Business SOS software Each point is identified by a letter that is detailed below MacSOS Solutions Pty Ltd 145 Risky Business SOS User Roles And Workflow Figure 7 8 Lifecycle Assessor a All Users Review Technical a Assessor b 0 Hot Approved Assessor 0 Approved Procedure Safety a kK Officer Assessor h Assessor 1 Technical q Technical gi Technical Assessor Technical i Not Approved substance Risk Assessment safety Officer Technical e substances Only A new Hazard can be created by all users of the System That is they can declare any risks that they perceive in the workplace By default the Risk is automatically assigned to the User s Current Group Assessor s or the Safety Officer for corrective action A new Substance can be created by the Safety Officer A new Procedure can be created by the Safety Officer or people with the Roles Assessor and Technical The Procedure belongs to the Primary group of the original author States a New Hazards are reviewed by assessors Mac
181. select a different folder click Browse Program Files Risky Business 505 At least 31 4 MB of free disk space is required 5 Click the Next button to accept the Start Menu folder name to install the program shortcut in or change the name of the folder of the and then click the Next button to continue This will be the name of the folder that you will see in the Microsoft Windows start menu Where should Setup place the program s shortcuts A Setup will create the program s shortcuts in the following Start Menu folder To continue click Next f you would like to select a diferent folder click Browse 6 If you would like an icon for the Risky Business SOS software on your desktop check the box named Create a desktop icon and then click the Next button to continue Otherwise simply click the Next button to continue MacSOS Solutions Pty Ltd 22 Risky Business SOS Installation Select Additional Tasks Which additional tasks should be performed Select the additional tasks you would like Setup to perform while installing Risky Business 505 then click Next Additional icons E Create a desktop icon 7 Review the installation settings and either click the Install button to begin the installation or click the Back button to go back and make changes to the installation settings Click Install to continue with the installation or click Back if you want to review or change any settings Destination location
182. selected procedure 32 When the Substance Risk in Procedure window opens click Eye under the Routes of Exposure list f e Substance Risk Assessment in Procedure Routes of Exposure Typical Use First Aid Identify the additional Risks associated with the use of this Substance in this particular Procedure and nominate controls to reduce these Risks Routes of Exposure Details of exposure 7 Eye s Ingestion Inhale Other Skin Control Details Goggles are required The Substance will be used in accordance to the MSDS I am confident that the risk of exposure is controlled 33 In the Details of Exposure field type in the following text Possibility for eye COntTact 34 In the Control Details field type in the following text Goggles are required 35 Click the Typical Use tab to start entering information about how the chemical will be used with this particular procedure Information from the Chemical substance library will be imported on the right but you can add specific use notes for the selected Procedure on the left MacSOS Solutions Pty Ltd 40 Risky Business SOS Quick Start z lele 2 e Substance Risk Assessment in Procedure PAPA Routes of Exposure Typical Use First Aid Typical Volume Typical Concentration 10ml 95 Disposal And Storage Specific To t
183. sers who have been given the right to print a report can find the available reports by clicking the Data gt Reports menu item Note Newly added users automatically get assigned the permission to print SOPs and HazChem reports Users without these permissions can no longer print from the Main page For more information on customizing reports contact MacSOS Solutions Pty Ltd or download the Microsoft word file that documents the Report Attributes and Codesets from the Technical Notes of the MacSOS website MacSOS Solutions Pty Ltd 73 Risky Business SOS Getting Started Figure 4 28 Reports Overview Window D Administration Ensure that the user or group does not already exist before adding the new entity Employees Groups Locations Reports Database External Contacts Generic SQL Execute No Output Generic SQL report Excel output List Un approved Procedures Excel New Untitled Report 10001 Print Incident Report RTF document Print Label for containers around 50 250 mL Print Label for containers up to 250 to 5 L Print Label for Small containers Less than 50 mL Print Management Summary Report RTF document Print Policy Report RTF document Print Procedure Report RTF document Print Procedure User Acceptance Report RTF document Print Substance Report RTF document Edit 4 2 4 1 Reports User Access The Report Editor window is available b
184. sical properties ChemicalHazardClass Hazard Category CreatingGroup The Group of the origial author when the Procedure was created DGclass Australian Code for the Transport of Dangerous Goods by Road and Rail As a Code it provides basis for State Governments to provide legislation for packaging marking transport and storage of dangerous goods DateAdded The Date the note was added to the system by the user MacSOS Solutions Pty Ltd 159 Risky Business SOS Glossary DateCreated Date File Created on the local machine This is dependant on the local computers clock and may differ from the Servers date DateModification Date the File was last modified on the local machine Deleted An integer that records if the file has been deleted Description Incident Description EmergencyPlan Any initial measures that should be taken in an emergency FilelD File ID Unique File identifier for a file FullName The full name of the user eg Dr John Smith Hazardous A substance which has the potential through being used at work to harm the health or safety of persons in the workplace including substances which may be produced in the workplace eg from welding rods plastics Procedureing etc The National Commission has defined a Hazardous Substance as a substance that is included in the National Commission s List of Designated Hazardous Substances about eight hundred substances or meets the criteria for a hazardous substance in the National Comm
185. siness SOS Quick Start 11 If you had checked the box saying that hazardous chemicals are involved in this procedure you will be reminded that you need to add these chemicals on the next screen An example is below Click the OK button when you are finished A On the next screen please add the hazardous chemicals OK 12 You should now be in the general Procedure and Assessment window shown below KS Procedure and Assesement File Edit Data Adminstration Help Name of this Procedure Handling of Ethano gs Of SOP Status New Procedure ID 2 iginal Author 2 Risk Level for this SOP has not yet been assessed y Have all the locations have been nominated rea ES pone zipi e Your Group Staff que The Overall Status for this Procedure is not yet y Have all Hazards been identified and Assessed pa Safety Officer readv for manaaer review I gt es yy WS Locations Description Risk Assessment Hazards Chemicals Documents Sub Procedures 13 A Click on the Hazards toolbar item Hazards to add hazards to this procedure Click the New button to create a new Hazard for this Procedure If Hazards had already been created you could have chosen the Link button to attach an existing Hazard to this Procedure Version 1 0000 Comments gt Incidents Help 14 In the Hazard Name field type the name New Hazara and then click the Risk Assessment tab File Edit Data Adminstration
186. sk for the entire Procedure It will include the following information e Major Risk Summary e Last Assessed by e Last Assessed on e Risk Assessment Level Extreme High Moderate or Low risk e Overall Assessment Status Approved Awaiting Manager Review New Not Approved MacSOS Solutions Pty Ltd 94 Risky Business SOS Getting Down To Business Note A Procedure still needs to be approved after it has been assessed for risk Figure 5 2 Risk Assessment Panel Major Risk Summary Add a summary here that your workers will read Keep it accurate honest and concise Last Assessed by safetyofficer Last Assessed on 2006 11 24 17 29 53 Overall SOP Risk Assessment Level LSS Overall SOP Status Awaiting Manager Review If a linked Hazard or Sub Procedure has a major change applied to it the user that makes the change can choose if it is a minor or major change the Risk Assessment for the Procedure will be automatically changed to Awaiting Manager Approval so that a new assessment can be made 5 Caution If a Chemical substance is changed the user will be presented with a list of Procedures that use the changed Chemical and it is up to that user to decide if the Procedure needs to be reassessed 5 1 4 Hazards Each Procedure can have one or more identified Hazards linked to it Each Hazard can be managed and assessed seperately from the Procedure Each Hazard has its own Risk Asse
187. software installation rights 2 3 MacOSX The Risky Business SOS client software for MacOSX arrives as a file called RiskyBusinessSOS dmg that needs to be run on the computer where it will be used This will install a database for your information and the software required to manage the database More information on the database can be found in Section Database Location on page 154 The following steps allow show you a typical installation 1 Double click on the RiskyBusinessSOS dmg file to start the installation 006 downloads HH l of 1 selected 1 010 8 MB available RiskyBusiness505 dmg 2 Read the license agreement and if you accept click the Agree and then the Next button to continue If you do not accept the license agreement click the Disagree button to stop the installation MacSOS Solutions Pty Ltd 24 Risky Business SOS Installation RiskyBusinessSOS dmg you agree with the terms ws of this license press Agree to install the software If This is a time limited demonstration version of the Risky Business SOS you do not agree press Health and Safety work environment monitoring and incident reporting Disagree system This demonstration software may not be used in a production work environment This software and documentation is provided as is MacSOS Solutions Pty Ltd will not be liable for any direct indirect special or consequential damages arising out of any use of the software or doc
188. ssment and Risk Level The following options are available for using Hazards in a Procedure e New create a new hazard and link it to the current Procedure e Link open the Hazard Picker and choose from available Hazards to link to the current Procedure e Edit open and edit the selected Hazard from the Procedure s Identified Hazard list e Detach un link the selected Hazard from the current Procedure This does not delete the Hazard from the database but only removes it from the Procedure Caution Changing a Hazard s Assessment or Risk Level can affect the overall Risk Assessment of a Procedure that links to that Hazard Be sure to pay attention to which Procedures are using a given Hazard before you make changes to it Not all Hazards may be suitable for use with a Procedure In this case the Hazard is marked as not usable by Procedures and will not appear in the Hazard Pick List A single Hazard can be used in more than one Procedure By clicking on a Hazard in the list of Identified Hazards additional information will be shown to the right of the list This information will give more information on the selected Hazard such MacSOS Solutions Pty Ltd 95 Risky Business SOS Getting Down To Business as a detailed description the affected people precautions and controls the status and the name of the user who assessed the risk of the Hazard Figure 5 3 Hazard Panel Identified Hazards of this Procedure Ice on front st
189. standing of essential issues MacSOS Solutions Pty Ltd 138 Risky Business SOS User Roles And Workflow Figure 7 5 NonTechnical User Workflow Non Technical Work Flow Review tee Non technical Users follow Procedures 7 2 Permissions The table below lists activities that each user can do When the word Manage is used it means to create edit and delete the specified information e SO Safety Officer e TU Technical User e AS Assessor e NT Non Technical e RO Read Only MacSOS Solutions Pty Ltd 139 Risky Business SOS User Roles And Workflow Table 7 2 Role Permissions Technical User NonTechnical Read Only Bo je N Y Q Y 0 lt Manage Groups Locations Users View Locations View User Details Manage Substances amp Hazards View Substances x lt XXX AX X REGIAO Manage all document files Create Edit Procedures Delete Procedures Add Delete Procedure Substances Add Delete Hazards Add Delete Procedure Documents View Procedure Documents Add Procedure Comment X X X X X X Assess Procedure Overall Risk Approve Unapprove Procedure gt X lt Read Procedure X X X KK KK KK X X X X X X X X X Agree To Procedure gt lt Make Quizzes gt lt gt X lt gt x lt gt x lt gt X lt Take Quizzes Create Hazard Edit Delete Hazard Assess Hazard View Hazard X X X X X gt lt Print Hazard Make Edit Reports Select Report Group Access Prin
190. t Save menu item to save the new Standard Operating Procedure and then click the File gt Close menu item to return to the main window gt Procedure and Assessment Eo Edit Data Adminstration New Ctrl N Open Ctl O Save hs Ctrl 5 Close Ctrl W Import Export e Page Setup Print Ctrl P Quit Ctrl Q When asked if you understand and agree with this Procedure select the first option starting have read and click the Save button Agreement fet Important Have you read and understood this Procedure Handling of Ethanol y gt Ihave read understood and agree to follow the Procedure instructions If there had been a quiz linked to this procedure you would have been asked to take it after agreeing to the Procedure Tip Normally you will save the risk assessment and approval stages until the very end Preferably these activities will be done by different people to verify that all necessary controls and dangers have been accounted for and clearly communicated Additional panels are available for managing your Procedures however this example only introduced you to a few of them MacSOS Solutions Pty Ltd 43 Risky Business SOS Quick Start 3 5 Print a report Each user can be authorized to print one or more reports This walk through will show you how to select and print a preinstalled report A Safety Officer
191. t Reports Print Labels X X X X gt lt Manage Incidents X 7 3 Workflow MacSOS Solutions Pty Ltd 140 Risky Business SOS User Roles And Workflow There are 4 general tasks that an organization will manage when using this software e Procedures e Hazards e Chemical Substances e Incidents e Policies Figure 7 6 Workflow Diagrams Risky Business SOS Tasks Hazardous Sub procedures Sources Custom Control or west Aid Storage Details Users Documents Data Locations Resolution amp Spill Info Substances Hazards amp User Injuries 4 General Hazards Use amp Exposure Corrective Actions Dangers Investigators Related Files Assess Overall Substance Risk Exposure Control Assess Hazard Make Recommendation prove Approve Ap Procedure Control User Accept o Acceptance Assessment 7 3 1 Procedures Procedures go through 5 different steps during their use Throughout their life a Procedure may be improved in which case steps 2 through 5 are repeated 1 A procedure is created Safety Officer or Technical User 2 Identify any substances to be used and or hazards involved and verify that they are all controlled Safety Officer or Technical User 3 Assess the overall risk of the procedure Safety Officer Technical User or Assessor 4 Approve the procedure Safety Officer or Assessor 5 End user acceptance or rejection with the possibility to leave comments Non Technical user Co
192. t now contz MN This field describes the context and full details AHHH j Select the Demo Procedure by clicking on it with the mouse and then click ia the View or Edit button Edt The New Delete and Print buttons will not be available for a NonTechnical user Optionally you can double click on an item in the Alert list 4 You will now be accessing the Procedure as a NonTechnical user that needs to accept or refuse the Procedure contents Read through each of the items in the graphical menu list especially the following subjects e Description this details the complete Procedure and all steps that should be followed e Hazards this is a list of risks involved in the Procedure each one has precautions and controls to avoid the Hazard Click on each risk in the list e Chemicals each chemical involved in the Procedure including exposure controls typical use first aid and hazard classification Click on each chemical in the list Edit Data Adminstration Help Name of this Procedure cnn a dor SOP Status Approved Procedure ID 1 Original Author safetyofficer Last Author safetyofficer Your Group Staff Your Role NonTechnical Version 1 0001 F bh E 4 i y AS Locations Description Risk Assessment Hazards Chemicals umen Sub Procedures Y This Procedure has been Assessed and Approved Comments Incidents Context and Description This field describes the context and full
193. te MSDS forms as well as upload all the supplemental documentation Your manager will review and approve or un approve your procedure and assessment Telephone This is the emergency telephone Number UNNumber Also less commonly known as the Substance Identification Number SI and UN Transport Number it is a system of four digit numbers assigned to a substance or a group of chemicals with similar hazardous properties eg cresols Based on a common characteristic the UN number provides a very useful and important link via sub section 9 of the ADG Code to the Hazchem Code Emergency Procedure Guides to provide emergency information dangerous goods class to assist for safe handling and storage the packaging group to indicate the degree of hazard and the method for safe packaging UploadDate Date the file was uploaded to the database UploadedBy Integer ID of the user who uploaded the file UsedAsPerMSDS Used As Per MSDS UserlD This is the User s unique numerical User ID It is used through out the system UserName This is the User s unique login name It is used through out the system UsersIncidentDescription Users Description of the Incident VersionKey Version Key of uploaded file VersionSeq Version Sequence number of uploaded file WorkersClaim Is a Workers Compensation Board Claim being made MacSOS Solutions Pty Ltd 163 Risky Business SOS Glossary WorkersCompClaimiD Workers Compensation Claim ID email This is the User
194. the process of reporting the Incidents themselves The Incident Recommendations panel is the place to enter in a detailed recomendation for the selected Incident Figure 5 27 Incident Recommendations Panel File Edit Data Adminstration Help Incident Date 28 11 2006 Accidental spill Details Affected People Investigators All Files All Notes All Actions Recommendation Purchase additional safety equipment Incident Description MacSOS Solutions Pty Ltd 115 Risky Business SOS Chapter 6 Managing Registers This chapter will go through each of the main setup windows and panels of the Risky Business SOS software and describe their main features The Chapter 5 Getting Down To Business on page 92 will present the windows that will be used on a regular basis For examples of using these screens read the Chapter 3 Quick Star on page 28 for walk through examples Additional information on the workflow for the entire software can be found in Section Workflow on page 140 6 1 Hazard Management Your Risky Business SOS software can manage organizational hazards even if they are not associated with a Procedure A new Hazard can be created by all users of the System That is they can declare any risks that they perceive in the workplace By default the Hazard is automatically assigned to the Assessor s or the Safety Officer of the user s group for corrective action and ris
195. tion cannot be transferred to another owner without the prior approval of MacSOS Solutions Pty Ltd 1 6 1 Online Registration can be done online at the Risky Business SOS website 7 6 2 Mail Registration can also be done by normal mail Contact lt sales macsos com au gt forthe mailing address Then print the included registration form and include a copy of your payment receipt for the software and send it to MacSOS Solutions Pty Ltd MacSOS Solutions Pty Ltd 19 Risky Business SOS ensure your computer meets the minimum installation requirements Chapter 2 Installation 2 1 Typical Usage Below are 3 typical usage scenarios for the Risky Business SOS software Unlimited Employees Single Client licence Risky Business SOS database must be installed one a local hard drive accessible by only one user at a time An unlimited number of Risky Business SOS Users can be added to this database This could be a single computer that would become the training computer In this setup the Windows login account would be a publicly accessible one since the preferences and database are stored under the user account Unlimited Employees Multiple Clients One Site licence Risky Business SOS server can be installed on a server to offer access to one or more Risky Business SOS client software installations in the business network This installation supports an unlimited number of Risky Business SOS Users can be added to this databa
196. tions Pty Ltd 33 Risky Business SOS Quick Start Step 1 Name the Procedure Step 2 Describe the Procedure 1 0 Context This is a how to handle Ethanol The proper use of Ethanol requires 3 important steps 7 0 Fnviranment Each procedure needs a comprehensive descriptive This text should be short and can be changed at a later date Step 3 Add Locations Step 4 Are Hazardous Chemicals Involved Step 5 Assess Potential Hazards Cancel Context This is a how to handle Ethanol The proper use of Ethanol requires 3 important steps Environment 1 Proper ventilation All work is to be done in a well ventilated room 2 Proper protection At all times use plastic gloves and goggles to avoid skin contact Handling 1 Checking expiration quality Verify that the expiration is current on the label 2 Add required quantity to mixture 3 Clean tools used in procedure using the Standard Cleaning Procedure 4 Note usage on chemical usage form with date and signature Disposal When a quantity of Ethanol has become unusable it must be disposed of in the chemical waste tank It is not to be put into the public waste disposal system Incident o1 pill Leak If a spill or a leak occurs immediately notify the SafetyOfficer on duty before trying to clean o2 CONTACT lt kin contact occurs use tche chemical washing stacion tco Flush the contact area with water Contact the safety officer for reporting this incident I any skin ir
197. tions Pty Ltd 55 Risky Business SOS Quick Start Please make a comment on this Procedure Digital photos are available and will be added later 14 You should be back in the User Incident Details panel Click Save again to save the User Details for the selected Procedure report 15 Click on the Recommendation tab to see the Recommendation panel of the Incident report Enter in the following example text as a recommendation of a way to minimize the chance risk and injury in the future Users need additional training in dealing with the substance File Edit Data Adminstration Help Incident Date 28 11 2006 Accidental spill Details Affected People Investigators All Files All Notes All Actions Recommendation Purchase additional safety equipment Incident Description 16 Click the Save button again to save the changes to the Procedure Incidents Date Description 2006 11 06 18 18 59 in MacSOS Solutions Pty Ltd 56 Risky Business SOS Chapter 4 Getting Started This chapter will go through each of the main setup windows and panels of the Risky Business SOS software and describe their main features The Chapter 5 Getting Down To Business on page 92 will present the windows that will be used on a regular basis For examples of using these screens read the Chapter 3 Quick Star on page 28 for walk through examples Additional information on
198. u are done entering your comment you can click the Save button amp Procedure and Assessment Add a Comment Please make a comment on this Procedure 6 Ifa quiz has been associated with the selected Procedure then the user will be prompted to take the quiz when they Agree or Disagree with a Procedure Procedure and Assessment y gt In case of skin contact how long should you flush the exposed area with water Answer 5 15 min 9 1 min with soap 30 min Next Cancel MacSOS Solutions Pty Ltd 50 Risky Business SOS Quick Start If any answer is incorrect the user will be required to keep going through the Quiz until they get all of the answers correct The quiz can be cancelled at any time by clicking the Cancel button Working with Ethanol i Incorrect Answer You will be asked this question again before this test is complete Please review the question thoroughly when it reappears Correctly answered Quizzes will be recorded under the user record in the Administrative window 3 6 3 Create A New Incident Incidents are typically accidents related to a selected Procedure but they can also be independent of a Procedure Here are the steps that a Safety Officer would use to create a new Incident report for a specific Procedure Each Incident can contain one or more users Optionally Incidents can be created that are not associated with an existing Proced
199. umentation The Risky Business SOS software hereafter referred to as the SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties as well as other intellectual property laws and treaties The SOFTWARE PRODUCT is licensed not sold This also applies to demo versions GRANT OF LICENSE This LICENSE AGREEMENT grants you the folloWing rights ns Software You may install and use one copy of the PRODUCT or any prior version for the same operating single computer The primary user of the computer on A RE PRODUCT is installed may make a second copy gt nly Starana Natwnrl Ilea Print Save Disagree Agree 3 The install package for Risky Business SOS will go through a self check process and then it will mount a virtual drive to your desktop called RiskyBusinessSOS This drive will auto open and present you with the actual Risky Business SOS software folders Wait for the verification to finish F h E Y li Y Opening RiskyBusiness505 dmg Cancel Verifying sip 4 Once the virtual drive has been verified and mounted to your desktop it will automatically open for you to finish the installation RiskyBusiness505 5 To finish the installation of the software click and drag the RiskyBusinessSOS folder to your Applications folder A shortcut link has been provided for you in the same directory 0008 _ RiskyBusinessSOS x 2 items 3 9 MB ava
200. ure This allows for managing any type of accidents related to the business with the Risky Business SOS software For more information on Incident management see Section Incident Management on page 107 These steps are detailed below 1 Select a Procedure to edit Add an Incident Include Details Include Employees For each Employee include User Incident Details such as Injury User oO o1 RR W PO 7 8 Login description associated files images and notes Optionally add an Investigator and Notes Make a recommendation to minimize this risk for the future This scenario assumes that you already have done the following you have the Demo Procedure still installed otherwise create a new Procedure to use for this example MacSOS Solutions Pty Ltd 51 Risky Business SOS Quick Start e you have added some sample users to have unfortunate incidents a Safety Officer cannot include themselves in an Incident If these have not been done log in as a Safety Officer the default account is SafetyOfficer with a password of so and complete the above requirements before continuing with the following steps 1 When the Login screen appears enter in the username of SafetyOfficer which is created during the installation of the software Risky Business SOS Logi File Edit Data Adminstration Help Risky Business SOS by MacSOS v 2007 091 Login ID local Password E safetyofficer E 2 Click
201. urrent status of the Action Tip Because the first line of the Action comment is used as the description consider making the first line a short title of the Action and then continue the rest of the contents below the first line Figure 5 26 Incident Actions Panel fa Description Incident Date 28 11 2006 File Edit Data Adminstration Help Summarise what happened Accidental spill Details Affected People Investigators All Files All Notes All Actions Recommendation ActionDate ActionerUserlD ActionEnteredby ActionComment ActionType ActionStatus 2006 11 28 safetyofficer safetyofficer Contact doctor fo Correspondence New od 4 2006 11 28 safetyofficer safetyofficer Purchase additio Personal Protecti New Add Action Edit Action MacSOS Solutions Pty Ltd 114 Risky Business SOS Getting Down To Business Clicking the Add Action or Edit Action button will open the Action window to create or edit an existing Action Optionally double click on the Action to open the Action window Details about the Action including the Date Type Status Action Details and the person who is responsible to complete the action can be added her T Action File Edit Data Adminstration Help 5 3 7 Recommendations During and at the end of the Incident reporting one or more recommendations can be made to help avoid repeat Incidents or to improve
202. user does not agree to the Procedure they will be asked to leave a comment explaining why they could not agree to the Procedure Procedure and Assessment J Now enter a reason for not agreeing with this SOP 5 3 Incident Management Everytime a Procedure related incident or accident occurs it should be recorded in the Incident Management window This allows for correct processing and recording of the Incident details and should help in avoiding similar incidents in the future Only a Safety Officer is allowed to add or edit an Incident An Incident Browser is in the main window to quickly see all Incidents from multiple Procedures or to create new Incidents that are not linked to a Procedure Only the Safety Officer can access this window Select the Incident that you want to see by double clicking it with the mouse to open the corresponding Procedure and Incident 5 Caution Creating an Incident from the Incident Browser window in the main window will create an Incident that is not associated with a Procedure If you wish to associate an Incident with a procedure it must be created from within the selected Procedure A Procedure Incident panel can also be reached by first opening the related Procedure and then clicking on the Incident menu icon Incidents for a selected user can also be seen in the Administration gt Users menu item by editing a selected user and clicking on the Incidents Tab This Overvie
203. user rights or right click CTRL click on in MacOS a Liability to show a contextual menu to quickly choose a desired activity such as viewing the Incident where the Liability occurs MacSOS Solutions Pty Ltd 63 Risky Business SOS Getting Started Figure 4 10 Liability Browser KT Welcome saletyofficers Regia x File Edit Data Adminstration Help safetyofficer is logged in oy Q Logout Edit Search a joe Claim ID AS12345 Home a AE les Under investigation liable Incident occurred Tue Nov 28 2006 ar Workers Compensation Notifial Ji Accidental spill Alerts 15 5 La iz nancy Claim ID AS77848 Ss JE gt Under investigation liable Incident occurred Tue Nov 28 2006 ar Workers Compensation Notifial ipn Policies En Accidental spill SY al shawn Claim ID AS55874 4OF Procedures DE Closed liable Incident occurred Wed Nov 29 2006 around 41 wee Workers Compensation a Chemical X splash report P ifs A Hazards ez mo 1 3 pA HazChem Ji e Incidents Ji lt 188 First Aid i 105 lt a be 4 Emergency ifi 5 E a alee Liability i 105 T 4 za i 3 4 l AEREA pa he ee 3 Liability Ro J Note Only the Safety Officer can access the Liability Browser Information on other Incident features can be found in Section Incident Management on page 107 4 2 Administration Window The Administrative window is where you will add
204. ver ed OVAS aof ge Documents Locations Comments Description Risk Assessment Hazards Chemicals Sub Procedures Incidents Major Risk Summary Last Assessed by safetyofficer Last Assessed on Today Overall SOP Risk Assessment Level Overall SOP Status 4 Supporting documents sub procedures locations custom data and groups also exist in the Procedure description It is important to also read this information 5 After reading the Procedure click on the Risk Assessment menu item to make an overall risk analysis Set the Risk Level to Low Risk and set the Overall Assessment status to Approved Major Risk Summary Last Assessed by safetyofficer Last Assessed on Today Overall SOP Risk Assessment Level as m Overal SOP status ppreved ON _ O m If you choose I do not agree you will be asked to leave a comment explaining why you do not agree When you are done entering your comment you can click the Save button 6 When you are finished you can click the Save button and then the Close button egy Tip Normally you will save the risk assessment and approval stages until the very end Preferably these activities will be done by different people to verify that all necessary controls and dangers have been accounted for and clearly communicated Now the Procedure will be available for other users to read review comment
205. view window This window can be reached by clicking on the Data gt Quiz gt Take a Quiz menu item When a quiz is passed with no wrong answers it will be recorded in the list of successful quizzes in the User Management window s Quiz panel Quizzes can only be created edited and deleted by the Safety Officer The Cancel button allows a user to quit the Quiz window The Select button will start the highlighted quiz Figure 4 49 Quiz Overview Window Using Chemical X Working with Ethanal a 4 3 9 1 Making Quizzes After clicking the Add button in the Quiz Overview window the Safety Officer is prompted to enter a name for the new Quiz After entering the name in the field the user can either click the OK button to accept the name or the Cancel button to cancel the creation of a new Quiz Figure 4 50 Quiz Name Window Quiz names will be seen by the trainees A descriptive name will make it easier for them to find this quiz After a Quiz has been created the Quiz Editing window will be opened for the Safety Officer to began entering in multiple choice questions and the possible responses Each Question can have from 2 to 4 possible solutions From this window the user can do the following actions MacSOS Solutions Pty Ltd 89 Risky Business SOS Getting Started e Add and delete questions e Link the Quiz to a Procedure number e Describe the question or problem e Describe 1 4 possible answers and select the co
206. w allows the Safety Officer to see all users that are currently connected to the database This window is accessible from Administration gt Connected Users Below is a list of the information that you can see about each connected user By clicking on the Export button it is possible to export a tab delimited list of the currently connected users UserID the id number of the connected user UserName the user name of the connected user LoginDate the date and time that the user logged in ClientlP the IP address of the connected user ClientVersion the version of the Risky Business SOS software client that is being used Figure 4 48 Connected User Window LoginDate Chent fersion safetyofficer 2006 12 03 11 2 10 0 0 255 2006 1271 2007 03 13 08 2 127001 2007 03 14 17 2 127001 2007 03 14 172 127001 2007 09 08 170 19216810117 SELECT U UserlD U UserName A LoginDate A 4 3 9 Quizzes MacSOS Solutions Pty Ltd 88 Risky Business SOS Getting Started Quizzes allow all users to test their knowledge of selected subjects or procedures Each Quiz is a series of multiple choice questions that can optionally be linked to a Procedure The Quiz Overview window shows all available quizzes that a user can take Quizzes that are linked to a specific Procedure are required to be taken after a user reads and acknowledges that they understand and accept the Procedure Quizzes that are not linked to a Procedure are available from the Quiz Over
207. w many people will need to reapprove the Procedure before work using the Procedure in question can take place 1 2 3 Version Control As Procedures improve and hazards are better understood it is important to clearly communicate these changes in a structured way throughout an organization Risky Business SOS makes this ongoing process easy at all levels All users can compare different versions of Policies Procedures Chemical Substances and Hazards to quickly see what has changed between different versions Administrators can also export lists of changes for evaluation Administrators are alerted immediately how changes will affect the organization s workflow Warnings are created to show how many users will need to re read a Procedure when the Procedure or Hazard is going to be updated If a chemical is updated the Administrator can see which Procedures will be affected Constant links between chemicals substances and hazards used in Procedures assures the Administrator that each Procedure will be correctly updated with the latest information For example if your substance is used in 10 different Procedures you only have to update the changes in the Chemical Library once for it to be updated in each Procedure The SafetyOfficer will be shown a list of Procedures affected by the change so that they can be re assessed if required More information on version control can be found in Section Version Viewer on page 152 1 2 4 Data Securit
208. w panel will show all Incidents relating to the selected Procedure MacSOS Solutions Pty Ltd 107 Risky Business SOS Getting Down To Business Figure 5 16 Incident Overview Panel 14 Se Welcome safetyofficer Registers File Edit Data Adminstration Help safetyofficer a is logged in Logout New Edit E 7 j E 3 NA E j Incident sa Incident occurred Wed Nov 29 2006 around 41 weeks ago de Alerts if E Incident i i Incident occurred Wed Nov 29 2006 around 41 weeks ago CE Policies I Chemical X splash report 165 Under investigation Incident Minor injury o i 105 Incident occurred Tue Nov 28 2006 around 41 weeks ago Under investigation Minor inj TE YE Accidental spill fe lt a IE 10 i ie a lt a ES A en Each Incident will hold the following information e Incident date e Description e Status e Type e Location e If Regulatory Authorities must be notified e Affected employees amp related files e Injury details e Investigators amp correspondance e Supporting files or digital documents e Notes e Action items e Recommendation Once the details of the Incident have been entered the Safety Officer will select all employees or external users involved and enter injury details in the User Injury amp Details window This window has the following panels e Injury the specific location of the injury e Details the employee
209. y All stored data including Standard Operating Procedures Policies Chemicals Hazards Incident Reports and stored documents and images are stored in an encrypted database on a local hard disk or optionally a networked file server Access to the database requires correct user authentication through the Risky Business SOS software interface Exported objects can be optionally password encrypted for transfer over insecure mediums like Internet email The database can be backed up using standard network file management tools Due to the legal and safety nature of working with dangerous chemicals it is highly recommended that MacSOS Solutions Pty Ltd 14 Risky Business SOS Preface you keep a copy of the database on a remote storage device More information on document management can be found in Section Database Backup on page 155 Warning Because the database is encrypted it is essential to not loose the administrator username and password MacSOS Pty Ltd is not able to provide a way to unencrypt a database whose administrative password is lost or unknown 1 2 5 Document Management Any computer file can be loaded into the Risky Business SOS Document Library Common files stored in the Risky Business SOS database might be e email text e scanned documents images e digital photos e PDF of Material Safety Data Sheets These files are available in a global file browser for administrators and they are also class
210. y selecting a report and clicking the User Access button of the Reports Overview window This window lists all available users with a checkbox next to their name When the box is checked those users will be able to print the selected Report Figure 4 29 Report User Access Window satetyofficer E shawn El susy E thomas Check All Uncheck All 4 2 4 2 Editing Reports The Report Editor window is available by clicking the Add button or by selecting a report and clicking the Edit button of the Reports Overview window This window is made up of 2 panels one for report details and one for report scripts and is for advanced users only Reports in Risky Business SOS are made up of a named report object with an optional Rich Text Formatted RTF template Document and one or more Report Scripts The output of a Report itself is generally a formatted RTF document generated from the RIF template which has been pre processed by the Report Script s MacSOS Solutions Pty Ltd 74 Risky Business SOS Getting Started Caution Template types are usually very complex It is recommended that you copy or export an existing template before editing it Figure 4 30 Report Editor Window 5 Report Editor Report Name Print Incident Report RTF document 10 Description MS Word Rich Text Format print out of incident details Template rtfl mac ansicpg10000 ucl deff0 deflang1033 deflangfe1033 upr fonttbl f0 f
211. yet ready to agree Sorry MacSOS Solutions Pty Ltd 68 Risky Business SOS Getting Started 4 2 1 7 User Reports The User Report panel lists the reports that the selected user has the right to print A Safety Officer can check any reports that a user has access too Additional information on Reports can be found in Section Reports on page 73 E Note Newly added users automatically get assigned the permission to print SOPs and HazChem reports Users without these permissions can no longer print from the Main page Figure 4 18 User Reports Panel ReportName Generic SQL Execute No Output Generic SQL report Excel output List Un approved Procedures Excel New Untitled Report 10001 Print Incident Report RTF docurnent Print Label for Small containers Less than 50 mL Print Label for containers around 50 250 mL Print Label for containers up to 250 to 5 L Print Management Summary Report RTF document Print Policy Report RTF document Print Procedure Report RTF document Fl El E El EJ F Frint Procedure User Acceptance Report RTF document 4 2 1 8 User Quizzes When a User successfully finishes a quiz the name date and score is recorded here Quizzes can be taken by any user by going to the Data gt Quiz gt Take a quiz menu Quizzes can only be created by Safety Officers More information about Quizzes can be found
212. zards information in the Substance Library will also update this information within each Procedure using the selected Chemical This can possibly change the assessment previously made on those Procedures and require a new assessment to be made For example a chemical is discovered to be more hazardous than was previously known 6 2 4 DG Class The Australian Code for the Transport of Dangerous Goods by Road and Rail classifies Dangerous Goods by description of the danger Using the Chemical Dangers Panel you can record that classification directly in the Risky Business SOS database This information should be in the MSDS form for the selected chemical substance Figure 6 12 Chemical Dangers Panel Dangerous Goods Class 1 1 Explosives Mass explosion hazard 1 2 Explosives Projection hazard but not a mass explosion hazard 1 3 Explosives Fire hazard and either a minor blast hazard or a minor projection hazard or both but n 1 4 Explosives Substances and articles that present no significant hazard W 1 5 Explosives Very insensitive substances that have a mass explosion hazard 1 6 Explosives Extremely insensitive articles that do not have a mass explosion hazard 2 1 Gases Flammable gases 2 2 Gases Non flammable non toxic gases 2 3 Gases Toxic Gas Y 3 1 Flammable liquids 4 1 Flammable solids that under certain conditions of transport are readily combustible 4 2 Flammable solids Substance

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