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NSW Addressing User Manual - Land and Property Information

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1. R i i i View View oadway commanding a wide panoramic view across surrounding areas Vista Vsta Roadway with a view or outlook Th hf ith i Walk Walk oroughfare with restricted access used mainly by pedestrians Roadway affording passage from one place Way Way to another Usually not as straight as an avenue or street Wharf Whrf A roadway on a wharf or pier NSW Addressing User Manual 105 Chapter 6 6 11 Duplicated Localities in NSW Locality Name Local Government Area Addressing Principles Alison Dungog Alison Wyong Back Creek Bland Back Creek Gloucester Back Creek Gwydir Back Creek Palerang Back Creek Tenterfield Back Creek Tweed Bakers Creek Gloucester Bakers Creek Nambucca Bakers Creek Uralla Balmoral Lake Macquarie Balmoral Wingecarribee Barry Blayney Barry Upper Hunter Black Creek Port Macquarie Hastings Black Creek Tumut Boat Harbour Lismore Boat Harbour Port Stephens Broadwater Bega Valley Broadwater Lismore Burra Palerang Burra Tumbarumba Cabbage Tree Island Ballina Cabbage Tree Island Greater Taree Carrington Great Lakes Carrington Newcastle Colo Bathurst Regional Colo Hawkesbury Dalwood Ballina Dalwood Singleton Darlington Singleton Darlington Sydney Deep Creek Clarence Valley Deep
2. Site Based Addressing Policy Road 19 17B 17A a ei vi N peoy spuepue s 12 10B Claire Lane Subdivided property with main houses accessed from Policy Road and Granny Flat access from Claire Lane Mansion with two access points a Front door b Garage Car park access from Claire Lane Office buildings accessed from Policy Road Office building with three access points i 19 Policy Road Primary ii 12 Claire Lane Alternative iii 17A Policy Road Primary iv 17B Policy Road Primary 10B Claire Lane Alternative v 10A Claire Lane Primary vi 2 15 Policy Road Primary vii 1 15 Policy Road Primary viii 8 Claire Lane Alternative ix 13 Policy Road Alternative x 52 Standards Road Primary xi 6 Claire Lane Alternative 12 NSW Addressing User Manual Chapter 1 Introduction The AUM provides for the production aggregation publication and usage of address data within the NSW Address Database The aim is to lay the foundations for creation of quality addresses which are captured as early as possible clearly understood by the community i e there is no reliance on alias address to identify a location and maintained via standardised data capturing and quality assurance processes The intention is to provide a mechanism by which repeated use of alias addresses in the NSW Address Database are flagged for future corrective activities This would identify why aliases are
3. The nature and extent of the pre DA Consultation will vary with different Local Governments and for different developments with varying scale and type There is a correlation between the scale of a development and the need and degree of consultation required A Development Assessment Panel DAP or Pre Development Unit or officer should where possible be available for pre DA consultation and advice The service offered by Local Government is generally optional and may involve fees Development Application Kits often in the form suite of documents that provides a series of information sheets should refer applicants to the NSW Address Policy and Addressing User Manual and also include reference to any Local Government specific addressing rules The concept plans that are used during the Pre DA Consultation should show the road names and perhaps but not mandatorily their type that have been checked and potentially reserved by Local Government for that development Local Government should have on their Pre DA Consultation checklist a step to verify if reserved names have been used and should check that all names comply with any of their own internal addressing policies and the policy and principles of the AUM It would be preferable if a Local Government representative was included in the Pre DA Consultation to explain or clarify the addressing requirements and conditions The NSW Addressing Committee are also available to assist Local
4. Design Project site and buildings AP7 6 Liaise on naming roads and seek pre approval AP7 7 Local Government Submits Proposal to NSW Addressing Committee AP7 8 AP7 9 Project Construction Phase 166 Addressing Processes A modification to the DA process is the use of a Joint Regional Planning Panel JRPP Regional Panels have been established to provide independent merit based decision making on regionally significant development proposals They consist of members appointed by State and Local Government Developments are publicly notified and assessed by Local Government planning officers but their reports are referred to the Panel for determination If the DA or JRPP path is chosen Process AP5 Addressing Development and Subdivision should be utilised If the DA exemption path is selected by this stage the concept plans that are used should show the road names and perhaps but not mandatorily their type that have been checked and potentially reserved by Local Government via GNB for that development The Design Project phase involves many different professional and technical consultants and is much more involved than land subdivisions where a Planning Consultant and a civil engineer would do most of the work in this phase After receiving direction from the Local Government consultation in Task 7 4 Early Consultation LAHC will continue the process of documenting the development LAHC sho
5. Issue of Gazettal Notice Gazetted NSW Addressing User Manual 147 Chapter 8 Addressing Processes Tasks AP5 Addressing Development and Subdivision AP5 1 Development Proposal and Reserving Road Names AP5 2 Pre DA Consultation with Local Government AP5 3 Development Application Process AP5 4 Finalise a Building Development AP5 6 X Conduct Cadastral Survey Work AP5 7 Surveyors Validate e Plan and Lodge DP SP AP5 8 DP Examination and Address Approval AP5 9 Issue of Gazettal Notice 148 NSW Addressing User Manual Chapter 8 AP5 1 Development Proposal and Reserving Road Names AP5 2 Pre DA Consultation with Local Government AP5 3 Development Application Process Addressing Processes Once a basic concept plan has been formed the developer will prepare a project brief and select a planning company to flesh out the proposal and negotiate the DA approval process At this concept plan phase the principles of addressing should be considered and a request can be made to the Local Government to reserve any potential road names the developer might be considering This procedure is managed by Local Government as provided in Procedure 7 3 2 Reservation of Road Names The aim of including a Pre DA Consultation step is to resolve issues up front and to ensure that applications when lodged contain all necessary information so as to enable a prompt decision on the proposal
6. Principles for Urban Numbering 6 4 Principles for Rural Numbering 6 5 Principles for Sub Address Numbering 6 6 Principles for Water Based Numbering 6 7 Principles of Road Naming 6 8 Principles of Locality Naming and Boundaries 6 9 Principles of Geocoding 6 10 Road Types List 6 11 Duplicated Localities in NSW 66 NSW Addressing User Manual Chapter 6 Addressing Principles 61 General Principles of Addressing Description The following general principles apply for all addressing in both urban and rural environments Description of an address site is available in AUM Chapter 2 Section 2 5 4 NSW Address Database Principles 6 1 1 Determination of Address Number The main access or where access is most likely to occur for a visitor from a road to an address site e g front door determines the primary address Sometimes there might be separate vehicular and pedestrian access to a site The primary address should be allocated to the pedestrian access point the alternative address should be allocated to the vehicular access point Where pedestrian access is provided via a pathway not a named road the pathway shall be named in accordance with Principle 6 7 3 Roads to be Named Figure 6 1 Numbers based on access Jackson Avenue See example in Figure 6 1 Determination of Address Number which details how access points should be chosen for corner sites Also refer to Principle 6 2 4 Renumberi
7. 75 Chapter 6 Addressing Principles Figure 6 14 Use of suffixes for corner sites Figure 6 15 Use of suffixes for corner sites 76 NSW Addressing User Manual Chapter 6 Addressing Principles 6 2 4 Renumbering due to Redevelopment When a portion of a road is renamed as a result of redesign or redevelopment and the integrity of the existing numbering cannot be maintained address sites shall be renumbered as part of the process of renaming the road section For this a datum point shall be selected for the amended road section and numbering applied as per these principles Refer to example in Figure 6 16 Figure 6 16 Road renamed and renumbered following development 33 35 37 Stingray Road 32 34 36 Datum F Old section of Stingray Road renamed Shark Chase and renumbered NSW Addressing User Manual 77 Chapter 6 Addressing Principles 6 3 Principles for Urban Numbering Description Urban numbering shall meet all the requirements of the general principles of numbering such that all addresses will be intuitively clear to all who need to locate an address Principles 6 3 1 Reserving Numbers Additional numbers should be reserved for address sites with abnormally wide frontages or where there is potential for urban infill This will mean there are potentially gaps in the number sequence this will not be an issue as long as Principle 6 2 1 Address Numbers is applied and ranging is avoided Rese
8. Description The following principles for the naming of roads including waterways or islands conform to the road naming principles outlined in various sections of AS NZS 4819 2011 Rural and Urban Addressing They are designed to ensure that naming practices in NSW will be of the highest possible standard and will result in intuitively clear road names for all minimising confusion errors and omissions Principles 6 7 1 Ensuring Public Safety and Service Delivery Road names shall not risk public and operational safety for emergency response or cause confusion for transport communication and mail services Many emergency responses and other public services such as mail are determined by the clarity of road names and their extents and all road name proposals shall ensure that operations will not be adversely affected Emergency and other public services shall also actively discourage the use of road names which are known to be unofficial For example a road naming authority may redesign the traffic flow for a road that results in portions of a road no longer being connected In such instances Principle 6 7 9 Amending Road Names states that renaming action shall occur and defines the time periods that apply This is particularly important to ensure public and operational safety is prioritised 6 7 2 Language a Road names shall be written in standard Australian English or a recognised format of an Australian Aboriginal language local
9. Development and Subdivision Process Tasks 5 1 to 5 5 Duplexes New Suburbs Private Residential Estate Gated Community Rural Estate Strata Urban Infill AP5 Addressing Development and Subdivision Process Defence Sites Industrial Sites State Significant Developments SSD State Significant Infrastructure SSI AP6 Addressing DA Exempt Developments National State Parks Public Housing Super Lots AP7 Addressing Public Housing State Government Agencies 128 NSW Addressing User Manual Chapter 8 Addressing Processes Process Workflow Tasks Process Process Name Task Task Description AP1 Road Naming Renaming AP1 1 Define Road Extent and Select a Road Name Local Government AP1 2 Check Name against Gazetteer Principles and Policies AP1 3 Help and Suitability Assessment Form AP1 4 Consultation with Public and Authorities AP1 5 Finalise Proposal and Submit to GNB AP1 6 GNB Secretariat Considers Proposal AP1 7 GNB Considers Proposal AP1 8 Update Gazetteer and Issue Gazettal Notice AP1 9 Appeal Decision Referral to Roads Minister AP1 10 Notification and Signage AP2 Road Naming Renaming Roads and Maritime Services AP3 Locality Boundaries AP3 1 Propose Locality Boundary and Name Change AP3 2 Local Government Checks Name and Boundary Submits to GNB AP3 3 GNB Review Procedure AP3
10. gaining access to a site from the NSW road network These addresses are usually good descriptions of a location but they lack the authoritativeness of a gazetted road name or locality name to define them as approved by their Local Government and or endorsed by the GNB Refer to AUM Chapter 4 Section 4 1 Address Grading NSW Address Database The official database repository for addresses in NSW maintained by LPI NSW Addressing User Manual October 2014 NSW Addressing Committee The NSW Addressing Committee a sub committee established by the GNB will provide recommendations to the GNB on address related queries and activities The committee on behalf of the GNB will engage with stakeholders and promote and maintain addressing processes systems and the Addressing User Manual Penalty Unit As at 1 July 2014 under the provisions of s17 of the Crimes Sentencing Procedure Act 1999 one Penalty Unit is equivalent to 110 Persistent Address ID A code which identifies an address instance At present the reference code is to be the G NAF ID based on provisions of the NSW Government Standard for Geospatially Enabling Information Note Analysis of requirements to support the functionality of the NSW Address Database will determine any future requirements for a NSW specific code to identify address data maintained by LPI as custodians of the NSW Address Database Point of Interest POI Po
11. happen for any reason it should now be undertaken in cooperation with the GNB refer to Process AP3 Locality Boundaries AP5 7 Once a Deposited Plan DP is formally lodged a survey examination process validates the survey and the plan and any errors are assessed The validation will check that Surveyors each new Road Name and Type and Locality Name and Boundary are valid against VEI ELEA EhM the NSW Address Database Any discrepancies between the pre approved names and and or Lodge those submitted on the plans are now flagged for the attention of the NSW Addressing DP SP Committee The surveyor is required to correct any deficiencies in the Deposited Plan that are detected by LPI when examining the survey and then re lodge the DP This can incur additional fees and penalties NSW Addressing User Manual 157 Chapter 8 Addressing Processes AP5 8 Following the lodgment of a plan for registration various checks are made to help ensure the quality of the survey and the DP The examination also includes a legal DASE E Tafel B examination to ensure the status of authority of the subdivision the status of the Eate B Vo lo 7 1 1 subject lot and resulting new lots and the enforceability of any spatial rights or Approval encumbrances e g easements If the DP passes examination it is deemed approved DPs that fail examination are returned to surveyors for corrective actions At this stage in the process the NSW Addressing Com
12. 118 7 2 4 Ungazetted Road Names ssssssssssssssssseeeeeee eene nennen enn nennen 119 7 3 Reservations and Pre Approvals sssssssssssssssseee eee nee 120 7 31 Authorisation Of Proposals ben dee c Mae Reit aue HL URL EENES 120 7 3 2 Reservation of Road NaMES siiursiinngn tanisin a in eene ee nene enn 120 7 3 3 Pre ApproVall z 5i trt RE br tectae feb ede dip iste eee cue dieu dana 121 7 3 4 Suitability Assessment ssssssssssssssssseeeeeee nemen ern ener enne 122 FEAST enced etetbee 123 Chapter ueste eL UICE I e 125 8 Address PIOCeSSeS ic et ostrea me RACER pasa eeceka UI EE E RUD DIE RR EEUU iar 126 Process AP1 Road Naming Renaming Local Government ssssssssssseee 131 Process AP2 Road Naming Renaming Roads and Maritime Services sussssse 136 Process AP3 Locality Boundaries cett tdt tet tet cei Ere adaa 137 Process APA Addressing Adding or Amending Addresses where Road Name Exists 143 Process AP5 Addressing Development and Subdivision 146 Process AP6 Addressing DA Exempt Developments ssssssssssseen 159 Process AP7 Addressing Public Housing State Government Agencies 163 NSW Addressing User Manual Document Control Approval Name and Position Signature Date Des Mooney Chair of the GNB March 2015 General Manager LPI Version S
13. 6 3 T RESERVING NUrTiDels x i ostia sertis int netu cutie ne tu ttai ume ubera itp fuut dude aat 78 6 3 2 Numbering a Corn r Site iiie tied ttes irte i etre ise ber EFE TR ERE dads 79 6 4 Principles for Rural Numbering ssssssssssssseeeeeeeeeeeee eene ee nnns 80 6 4 1 Distance Based Numbering System sssssssssssssss eene 80 6 4 2 No Access Point to ROAQ z stated an dete ted dotar ed etd ud 80 6 4 3 Close Address SILeS s cbe de rd bom tuit lutei ust Reap ecituodb 80 6 44 Very LONG ROadS cite ttt titio tr ted p pert dx cred ae Retard rie 81 6 4 5 Rural Areas Affected by Development sssssssssssssssseeeeenee eee 81 6 4 6 Rural Urban Fringe Areas nennen nennen nnns 82 NSW Addressing User Manual 6 5 Principles for Sub Address Numbering sssssssssssssseeeeeeneeeeeeenen nas 83 6 5 1 Sub Address Numbering sssssssssssssseseeee eene eene 83 6 5 2 Primary Address Site Numbering ssssssssssssssseeeeeeeeeenene nennen 84 6 5 3 WMI GUESS Sess tese t cuta tta prius A E exe ne iria paa nP ai cxu tu uk rnc edu 84 6 5 4 Types of Sub Addresses from AS4590 2006 85 6 5 5 Multi level Sub Address Allocation sssssssssssssee eene 86 6 6 Principles for Water Based Numbering sssssssssseeeeeeeneeenen nas 90 6 0 1 Water ACCESS qe 90 6 6 2 Use oTf Water Name cu testet oed ena tete tasses bed ato tu abes dedit 90
14. 6 8 3 Acceptable Locality Nares ertt dta Lssctadt d ea tt aa 100 6 8 4 Boundary IDETIMITION 4 sc citare E ete ec eng ma Pete rcu duet vectes eu ath Cete dat 101 6 6 5 Boundary Determination tret er E FOE EU eu tha ec I busted EU ER esci eee 101 69 Principles OF Geocodirig iaioiiietn ttt inm e arte irba tete crai ivt eerie 102 6 9 1 Geocode Location sssssssssssssssseeeee een nennen nennen rennen nnns 102 6 9 2 Geocode C oordibiates sssini skodeng eet uat pdt ett est bata etn dt 102 0 9 3 GEOCOJ E ACCUNICY em 102 6 9 4 Mapping Projection and Datt Missirien a a 102 6 10 R dd TYPES sierstenen nrn ienie R ni Eea NEEE ESE EAE EE EE 103 6 11 Duplicated Localities ssssssssssssssseeeeeeen eee eee eene nennen ener enin nnne 106 NSW Addressing User Manual Chapter Ort 111 ra Addressing Procedures succensa TET 112 FA E rot VU jore T EEA 113 F Nel S brittirig a Request eet entere igo t A e di decreti ense tau 113 7 31 2 Respondinig to a Redquest tote RN E EE AENA 114 71 3 Consulting on a Proposal 2 ee etate iiber ieu EAE DR rade 114 7 1 4 Advertising and Public Notices ennemi 116 PMc SUDENISSIOFIS ud docente oc E om de CN mE 117 7 2 Notificatiohis eerte tst tr etat ed gestes taret tras ud den eadera eat dee td 118 7 2 1 Notification of Approved Road Names 118 7 2 2 Gazettal of Road Names and Localities sssssssssssssee 118 7 2 3 ROA CIOS UN e
15. 6 Addressing Principles Locality Name Local Government Area Mayfield Oberon Mayfield Palerang Mayfield Shoalhaven Medway Wellington Medway Wingecarribee Milroy Gunnedah Milroy Mid Western Regional Mogo Eurobodalla Mogo Mid Western Regional Morven Glen Innes Severn Morven Greater Hume Mount Olive Oberon Mount Olive Singleton Nelson Bega Valley Nelson The Hills Shire Oxley Balranald Oxley Warren Paddys Flat Bombala Paddys Flat Kyogle Paddys River Tumbarumba Paddys River Wingecarribee Paling Yards Bathurst Regional Paling Yards Oberon Penrose Wingecarribee Penrose Wollongong Pretty Beach Gosford Pretty Beach Shoalhaven Punchbowl Canterbury Punchbowl Clarence Valley Razorback Mid Western Regional Razorback Wollondilly Red Hill Tamworth Regional Red Hill Tumut Red Hill Warren Riverview Gwydir Riverview Lane Cove Rocky Creek Gwydir Rocky Creek Inverell Rocky River Tenterfield Rocky River Uralla Rose Valley Cooma Monaro Rose Valley Kiama Rosewood Port Macquarie Hastings Rosewood Tumbarumba 108 NSW Addressing User Manual Chapter 6 Addressing Principles Locality Name Local Government Area Sandy Creek Cobar Sandy Creek Upper Hunter Sherwood Clarence Valley Sherwood Kempsey Sherwood Kyogle Silverwater Auburn Silverwater Lake
16. Address Component data refer to AUM Chapter 4 Custodianship roles for Data Producers Custodians Local Government State Government Agencies Surveyors Developers Planners Geographical Names Board of NSW Roles 1 All addresses established in NSW must be defined with the minimum Core Address Components refer to AUM Chapter 4 Section 4 5 Core Address Components Custodians can associate non Core Address Data with data within their own systems Custodians must record all the addresses for which they are custodian and wherever feasible provide effective maintenance arrangements New revised or deprecated Core Address Data must be advised to LPI as per established Data Supply Contracts and or timeframes required in the AUM Chapter 8 Core Address Data components must conform to the requirements of the NSW Address User Manual All addresses proposed in NSW by Developers Planners or Surveyors must be provided to Local Government within the timeframes outlined in AUM Chapter 8 AP5 Development and Subdivision All addresses produced in NSW by private entities including corporate bodies must be provided to Local Government as outlined in AUM Chapter 8 All addresses proposed in NSW by State Government Agensies must provide to Local Government within the timefranes as outlined in AUM Chapter 8 Where revisions are required for existing Core Address Components Persistent Address IDs s
17. Address Database remains current consistent and complete NSW Addressing User Manual 17 Chapter 1 Introduction 1 6 Related policies and documents The NSW Address Policy and the NSW Addressing User Manual replaces the following the documents previously issued by the GNB Issuer Reference Document Name Geographical Names Board of NSW 18 March 2013 Guidelines for the Naming of Roads 2013 Geographical Names Board of NSW 18 March 2013 The Naming and Addressing of Private Roads and Roads in Community Subdivisions 2013 Geographical Names Board of NSW 18 March 2013 Road Naming in NSW 2013 Geographical Names Board of NSW 18 March 2013 Determining Suburbs and Localities in NSW 2013 Geographical Names Board of NSW 18 March 2013 Rural Addressing for NSW 2013 The NSW Address Policy and the NSW Addressing User Manual is a supplement to the following documents Issuer Reference Document Name Geographical Names Board of NSW 18 March 2013 Glossary of designation values in the Geographic Names Register Geographical Names Board of NSW 18 March 2013 Glossary of status values in the Geographic Names Register The NSW Address Policy and the NSW Addressing User Manual is related to the following documents Issuer Reference Document Name Geographical Names Board of NSW October 2014 NSW Address Policy Geographical Names Board of NSW October 2013 NSW
18. Australia Duplication includes being replicated in spelling or similar in sound A check for duplication can be undertaken by searching the GPN www gnb nsw gov au and the Australian Gazetteer www ga gov au place names Where a new locality name is being considered the GNB shall make contact with the Committee for Geographical Names Australasia to determine whether other jurisdictions are concurrently considering a similar name and to reserve the name for potential future use in NSW 6 8 2 Official Use Each locality has one officially gazetted name Alternative promotional or dual names are not accepted for addressing purposes Neighbourhood names shall not be used in place of an official name Promotion or use of an unofficial neighbourhood or name other than the officially gazetted locality name in an address particularly in real estate marketing is considered to be misleading or deceptive practice as defined under the Australian Competition and Consumer Act 2010 6 8 3 Acceptable Locality Names Locality names shall confirm with the general naming principles for roads Refer to Principle 6 7 2 Language and the following specific principles a Short easily pronounced names are preferred b Names shall have the same spelling as any associated feature from which the name is derived c The names of people who are still alive shall be avoided because community attitudes and opinions can change over time as per Principle 6 7 5 Acce
19. Local Government of the updates made in the NSW Address Database Requirements for updating the database will conform with the NSW Address Policy For external agencies and enterprises there are considerable automated and manual tasks required to fully implement the address changes within their existing systems This could involve rematching of new addresses to existing records or creating new records This should be part of normal maintenance tasks As per Procedure 7 4 Signage where required signage should be installed within 30 working days of the addressing approval being notified to the Local Government The NSW Addressing Committee has specific and general work programs to upgrade the quality of the address with the goal of achieving Authoritative Addresses as described in NSW Address Policy Data scrubbing and reporting are conducted to identify addresses that are missing incomplete inaccurate duplications or contain erroneous attributes NSW Addressing User Manual 145 Chapter 8 Addressing Processes Process AP5 Addressing Development and Subdivision Overview Procedures that inform this Process Responsibility 146 The planning construction and development process involves many organisations and pieces of legislation to enable the creation of new property titles in NSW The process tasks defined outline the end to end requirements of the development and subdivision processes using either
20. Location Intelligence Industry Advisory Committee LIIAC NAWG ANZLIC and the Committee for Geographical Names Australasia CGNA Some of the key objectives of NSW 2021 to which this manual responds include improve the performance of the NSW economy Goal 1 restore confidence and integrity in the planning system Goal 29 improve government transparency by increasing access to government information Goal 31 involve the community in decision making on government policy services and projects Goal 32 The scope of the contents for this manual have been defined through consultation with LPI the GNB and NAWG through various iterations which have taken into account GNB Strategic Plan and Action Items current legislative framework for addressing in NSW status of CPAS systems developments which will enable capture of address data state and national policies for addressing requirements for a best practice addressing standard for application across the state NAWG Vision NSW Addressing User Manual Chapter 1 1 5 Contents Introduction The NSW Addressing User Manual contains a set of chapters which define different elements of address data production aggregation maintenance distribution and usage Each chapter has been designed to cross reference and draw upon the information contained throughout the manual to ensure consistency and a standardised approach to address data management in NSW For example the processes explici
21. Numbering Description Address numbering shall be unambiguous and applied in a logical manner Address numbers shall be applied to all sites which require unique identification to facilitate access delivery of services or maintenance of records e g asset management Principles 6 2 1 Address Numbers Address numbers shall be a b 70 Unique clear logical and unambiguous Sequential positive integers commencing from the datum point Odd numbers on the left side of the road from the datum point and even on the right side see examples in Figure 6 5 and Figure 6 6 An exception to this principle is where the existing numbering pattern of an area runs opposite to this instruction in which case numbering shall continue as per existing layout Created without prefixes in the form of preceding alphabetical characters Singular i e no number ranging shall be used Distinct from Lot Numbers i e lot numbers shall not be used in place of an assigned rural or urban address number Numbering shall adhere to these principles regardless of individual preferences regarding number or naming types Figure 6 5 Odd numbers on left Even numbers on right NSW Addressing User Manual Chapter 6 Addressing Principles Figure 6 6 Odd numbers on left Even numbers on right Collaroy Close 6 2 2 Datum Point A datum point for the start of each road name shall be defined in order to determine ad
22. Refer Figure 6 22 Figure 6 22 Newell Hwy Burley Griffin Way Section of a road broken by a road of a different name NSW Addressing User Manual 82 Chapter 6 6 5 Principles for Sub Address Numbering Description Addressing Principles Sub address numbering principles enable multiple address sites within an existing address site to be clearly and logically addressed For example offices in a multistorey building apartments in a complex strata titles or an industrial site with a common shared driveway which does not act as a roadway Principles 6 5 1 Sub Address Numbering The address number for a sub address site shall consist of the sub address number followed by the number of the primary address site or in some cases the alternative address number See Figure 6 24 for example The address number for a sub address site shall not consist of the primary number on its own e g 15 Euston Road See Figures 6 23 and 6 25 for examples Figure 6 23 15 Euston Rd Primary Example of Sub address 7 15 numbering 5 15 3 15 13 Euston Rd Figure 6 24 Sub address number structure NSW Addressing User Manual 8 15 6 15 4 15 2 15 83 Chapter 6 Addressing Principles Figure 6 25 Sub address must include sub address number 6 5 2 Primary Address Site Numbering In addition to assigning sub address numbers for all sites an address number shall be assigned uniquely to th
23. Road Primary viii 8 Claire Lane Alternative ix 13 Policy Road Alternative X 52 Standards Road Primary xi 6 Claire Lane Alternative NSW Addressing User Manual 47 Chapter 4 NSW Address Database Metadata and Components NSW Address Database Address Grades Grades Definition Description Authoritative The Address String comprises components wherein These types of addresses pumai E e All attributes are present and fulfil the Metadata ae pe Ar in requirement for completeness refer to AUM Chapter d e Sn d 4 Section 4 4 Core Address String Metadata naan DA bs is the best defined location e Number conforms to Principles refer AUM Chapter 6 reference for gaining access Road Name is Gazetted or was assigned prior to the to a site from the NSW commencement of the Roads Act 1993 and meets road network refer AUM the requirements of AUM Chapter 6 Section 6 7 Chapter 2 Section 2 5 4 Principles of Road Naming Address Database Locality Name is Gazetted e Geocode s falls within appropriate accuracy levels as per Metadata requirement outlined in AUM Chapter 4 Section 4 4 Core Address String Metadata The address is assigned to the primary point of access to the site see AUM Chapter 6 Principle 6 1 1 Authoritative The Address String comprises components wherein These types of addresses Alternative Address e All attributes are present and fulfil the Metadata requirement for completen
24. Road Naming Policy Geographical Names Board of NSW October 2013 NSW Road Naming Procedure and Processes Land and Property Information Draft Proposed NSW Address Policy in Respect of Address Management and Use NSW Government December 2013 NSW Government Standard for Spatially Enabling Information NSW Addressing Working Group November 2010 The NSW Address Vision NSW Addressing Working Group November 2010 The NSW Addressing Working Group s Gap Analysis and Recommendations NSW Addressing Working Group December 2010 Addressing Workshop Final Report 18 NSW Addressing User Manual Chapter 2 New South Wales Address Policy Chapter 2 New South Wales Address Policy 2 New South Wales Address Policy This chapter contains the NSW Address Policy and supplements the following chapters of the Addressing User Manual The policy and manual are first steps in the implementation of a site based addressing system for New South Wales 2 1 Policy Statement This document outlines policies which should be implemented to standardise the production aggregation publication and usage of address data across New South Wales NSW in an open and timely manner 20 2 1 1 Objectives The Geographical Names Board GNB of NSW is responsible for maintaining the state gazetteer for place names and road names and therefore uniquely positioned to provide support for the production aggregation publication an
25. a single level of a multilevel building A storey or level of a building Ground G The floor of a building at or nearest ground level Level n a A storey of a multilevel building Lower Ground LG The lower entrance level where a building has entrances on two different ground levels or a level that is below ground level Mezzanine M An intermediate floor between main floors of a building Observation Deck OD An area allocated for scenic viewing usually at or near the highest levels of a building Parking P A floor assigned for car parking usually below ground level Penthouse PH A residence apartment or structure housing machinery often with a terrace on the top floor or floors of a building Podium PD A construction used to raise other elements of a building above its surroundings Rooftop RT The uppermost level of a building Sub Basement SB The floor immediately below the basement in a building where two basement levels occur Upper Ground UG The higher entrance level where a building has entrances on two different ground levels NSW Addressing User Manual 89 Chapter 6 Addressing Principles 6 6 Principles for Water Based Numbering Description Water based numbering principles have been developed to enable addresses to be applied to any site that can be only be accessed by water Principles 90 6 6 1 Water Access Water based address numbering shall be applied to those sites that are only acce
26. an abbreviation initial or acronym e g Mount not Mt except that St shall be used for Saint i Forthe purposes of consistency names starting with Mc or Mac shall not have a space included between the Mc or Mac and the rest of the name j Aroad name shall not include Arabic numerals e g 3 or 4th or Roman numerals e g V or X Where numbers are included in a road name they shall be written in full e g Fifth Avenue Ten Mile Road k A road name shall have the same spelling as any name from which it is derived A road name shall not include initials e g J Jones Road is not acceptable NSW Addressing User Manual 93 Chapter 6 Addressing Principles 6 7 3 Roads to be Named All formed roads including private roads roads for which the care and maintenance is not the responsibility of a Local Government that are generally open to the public or to services shall be named in accordance with these principles This includes but is not limited to highways motorways and freeways bike paths bridle paths or walking tracks roads within complexes such as universities hospitals and retirement villages roads within national parks and pedestrian only roads such as malls Roads covered in this policy and the responsible naming authorities are discussed in more detail in AUM Chapter 2 Section 2 4 3 Authority for Road Naming The delivery of emergency and other services are often impeded for residents and businesses when private road name
27. being used and propose how they could be changed or recognised as authoritative addresses This manual repeals all existing GNB policies and guidelines in respect to addressing in NSW The policy contained in Chapter 2 does not apply retrospectively Arrangements that predate this policy are not necessarily subject to its terms NSW Addressing User Manual 15 Chapter 1 Introduction 1 2 Objectives The GNB is responsible for maintaining the state gazetteer for place names and road names and therefore uniquely positioned to provide support for the production aggregation publication and usage of standardised address data across NSW The contents of this manual are aligned with AS NZS 4819 and replace or supplement the documents as listed in AUM Chapter 1 Section 1 6 Related Policies and Documents As per the New South Wales Address Working Group NAWG vision this AUM was developed with the support of the Comprehensive Property Address System CPAS program to outline principles procedures and processes which can be implemented to standardise the production aggregation publication and usage of address data in an open and timely manner NAWG proposed the following set of principles for addressing in NSW T 2 All address sites will have a logical unique authoritative geocoded property address All new addresses will comply with the Australian New Zealand Geographic Information AS NZS 4819 2011 Rural and Urban Addres
28. community who directly utilise the road names assigned to sites affected by a name change or addition This includes but is not limited to residents ratepayers and businesses Consultation should only occur after the Local Government is certain that the proposed name conforms to the road naming requirements in AUM Chapter 6 Principles As per the Roads Regulation 2008 the Local Government is required to e publish notice of its proposal in a local newspaper e serve notice of its proposal on the prescribed authorities listed in Regulation 7 1 14 NSW Addressing User Manual Chapter 7 Addressing Procedures The list of prescribed authorities includes i Australia Post ii Registrar General ii Surveyor General iv Chief Executive of the Ambulance Service of NSW v Fire and Rescue NSW vi NSW Rural Fire Service vil NSW Police Force viii State Emergency Service ix New South Wales Volunteer Rescue Association Incorporated x fora classified road the Roads and Maritime Services As per the Regulation the notice to prescribed authorities must state that written submissions on the proposed name may be made to the Local Government and must specify the address to which and the date by which any such submissions shall be made If a Local Government is unsure of the level of community consultation required for a road naming proposal the Secretariat of the GNB is able to offer advice refer to Procedure 7 3 4 Suitability Asse
29. databases and to facilitate access to this data For further information see WWNw psma com au Under the NSW Government Standard for Spatially Enabling Information the G NAF ID is referenced as the key identifier for exchange of address data The National Address Management Framework NAMP provides for the role of PSMA in the aggregation and distribution of address data at a national level in Australia NSW Addressing User Manual 57 Chapter 3 Agency Value Added Resellers Address Data Governance and Custodianship Functions Value Added Resellers are encouraged to source address data from the NSW Address Database and provide this data to users Methods for accessing data from LPI are described in AUM Chapter 2 Section 2 5 5 Address Data Verification and Usage and Chapter 5 Section 5 1 Address Data Verification Address data sourced from the NSW Address Database and supplied to users should where practical and required by users e include reference to the Persistent Address ID identify the NSW assigned geocode s reference the NSW assigned quality designation for each address string provide other value add services associated with service delivery related to address as required by NSW Government agencies to effectively and efficiently deliver services Rationale Value Added Resellers typically consume raw data from government agencies then apply a set of quality a
30. decision can be appealed to the GNB as per Procedure 7 1 5 Submissions NSW Addressing User Manual 113 Chapter 7 Addressing Procedures 7 1 2 Responding to a Request Emergency Services When a request for naming or changing an address component is proposed by an emergency service organisation and submitted to a Local Government receipt of the request shall be acknowledged by written letter or email to the proposer within a total of 10 business days Once the response is sent an action plan shall be implemented by the Local Government within 30 business days From then the Local Government shall action the request and outline a proposal for resolving the issue within a total of 20 business days If the issue is unable to be resolved to all parties satisfaction within a total of 60 business days of the initial request being received the matter may be referred to the NSW Addressing Committee for their advice General Public When a request for naming or changing an existing name or address is proposed by a member of the public an organisation or business and submitted to a Local Government receipt of the request shall be acknowledged by written letter or email to the proposer within a total of 20 business days Once the response is sent the Local Government shall implement an action plan within a total of 30 business days A proposal for resolving the issue must be completed within a total of 60 business days If the issue is
31. development of an estate should be assigned a closed road type until such time as the road is extended and provides passage to another thoroughfare When this occurs through road type shall be assigned Road types shall not be used to distinguish different roads of the same name or similarly sounding or spelt names For example the roads Lambert Street Lambert Close and Lambert Lane are considered to be duplicates which are not acceptable under Principle 6 7 4 Uniqueness Duplication The same applies to Brown Street Broun Crescent and Browne Lane or similar combinations 6 7 11 Cross Jurisdictional Naming or Renaming Where naming or amendments to an existing road are required and the extent crosses Local Government or State boundaries the Local Government with the most residents affected by any naming or proposed change shall take the lead in these negotiations Where unanimous decision is unable to be achieved the matter shall be referred to the GNB for their advice Where a road is named the whole road shall be named as per Principle 6 7 7 Road Extents and therefore a road spanning one or many Local Government areas shall have the approval of affected Local Governments prior to being considered for gazettal 6 7 12 Name of Water Feature or Island For water based addressing the name of the water feature or island replaces the name of a road For sites facing a watercourse or bay that name of that feature replaces the road name and
32. does not conform to Principles refer AUM Chapter 6 e Road Name was assigned subsequent to the commencement of the Roads Act 1993 and has not been Gazetted e Locality Name has not been Gazetted e Geocode s does not fall within appropriate accuracy levels as per Metadata requirement outlined in Address Policy Appendix B Core Address String Metadata The address is assigned to the primary point of access to the site see AUM Chapter 6 Principle 6 1 1 Description These types of addresses can be considered unofficial or ungazetted and can be assessed by users to be an approximated location reference for gaining access to a site from the NSW road network These addresses are usually good descriptions of a location but they lack the authoritativeness of a gazetted road name or locality name to define them as endorsed by their Local Government and or approved by the GNB Non Authoritative Alternative Address Where one or more of the following is present e One component might be missing and therefore the address does not fulfil the Metadata requirement for completeness refer to AUM Chapter 4 Section 4 4 Core Address String Metadata e Number does not conform to Principles refer to AUM Chapter 6 e Road Name was assigned subsequent to the commencement of the Roads Act 1993 and has not been Gazetted Locality Name has not been Gazetted e Geocode s does not fall
33. e Plan or traditional methods manual lodgment over the counter for communicating with the NSW Addressing Committee The process elaborates on the legislative requirements for planning purposes but also includes tasks specifically relevant to addressing The process encourages the capture of an authoritative address as early as possible in the development process to maximise benefits from use of the NSW Address Database There is considerable variation in the size and implementation of developments and the process is indicative of where the address activities could and should occur however each development will have to determine what can be achieved within its given parameters The process can cover both subdivision developments and building developments that are undertaken under the formal Development Application process that is managed by Local Government Tasks 5 1 5 5 specifically cover developments that do not require the submission of a DA to LPI The process can cover the scenarios of developments both with and without new roads For building developments the new roads will be internal private roads If there are no roads being created the road naming tasks are not required to be completed and can be omitted Where parks or reserves are being planned for a development area the developer should refer to the GNB Guidelines for the naming of these geographical features Local Government has a key role in the allocation and a
34. for Preapproval Assessment by Local Government and Referral Bodies AP5 3e LPI or Secretariat Considers Preapproval Submission Approvals amp Conditions AP5 3f Adress DA Addresses are Updated Updated by LPI to Preapproved AP5 3g Status Detailed Pre Approved Road Names Pre Approved o 2 o E 2 z o o o 2 lt Consideration and issue DA Determination Council Appeal Board Address Pre approved AP5 3 Development Application Process AP5 3a Prepare Development Application AP5 3b Lodge DA with Local Government AP5 3c Assessment by Local Government and Referral Bodies AP5 3d Review DA Addresses and Prepare Submission for Preapproval AP5 3e LPI or Secretariat Returns Proposal to Local Government AP5 3f DA Addresses Numbers are Updated by LPI to Pre approved Status AP5 3g Detailed Consideration and issue DA Determination 150 NSW Addressing User Manual Chapter 8 AP5 3a Prepare Development Application AP5 3b Lodge DA with Local Government AP5 3c Initial Assessment by Local Government Referral Bodies and Public Notification Addressing Processes After receiving direction from the Pre DA Consultation the Planning Consultant will continue the process of documenting the DA As the Planning Consultant refines the concept plans and adds more details they need to ensure the wayfinding and addressing continues to achieve best practice level
35. g a port The naming and addressing of these developments will be significant and require early Local Government LPI and GNB input to ensure community expectations are met This process encourages the capture of an authoritative address as early in the development process as possible to maximise benefits from address use and reuse and to help avoid introduction of erroneous address data In addition to the planning controls of Local Government the Department of Planning and Infrastructure is predominantly responsible for assessing planning applications under the State Significant Assessment System for projects whose size complexity importance or potential impacts mean they are of State rather than local or regional significance The aims of the State Environmental Planning Policy SEPP are as follows a to identify development that is State significant b to identify development that is State significant infrastructure and critical State significant infrastructure C to confer functions on joint regional planning panels to determine development applications It is these SEPP developments that are generally exempt from Local Government DA processes that are the subject of this address process The steps described below are to mitigate the lack of formally approval workflow that normally enables address allocation to be managed Procedures 7 1 Consultation Procedures 7 2 Notifications Procedures 7 3 Reservations and Pre
36. has developed an online road naming application for assisting the public and Local Government with the process for developing checking submitting approving and registering a road name Application information can be found on the GNB website Procedures 7 1 Consultation Procedures 7 2 Notifications Procedures 7 3 Reservations and Pre Approvals Procedures 7 4 Signage Local Government GNB LPI AP1 Road Naming Renaming Local Government Proposal requires clarification editing AP1 2 Check Name Against Gazetteer Principals and Policies AP1 3 Help and Suitability Assessment Form Ambiguous Result Name Conforms Name Conforms AP1 4 Consultation with Public and Authorities AP1 5 Finalise Proposal and Submit to GNB AP1 6 GNB Secretaria Considers Proposal Proposal Scheduled for GNB consideration Edit Proposal Decision to Reject Proposal approved m Government by Secretariat GINS Catas S Meeting Proposal Name Terminate Proposal Name Appeal Approved Decision AP1 8 Update Gazetteer and issue Gazette Notice Decision Overturned Decision Upheld AP1 10 Notification and End Signage NSW Addressing User Manual 131 Chapter 8 Addressing Processes Tasks AP1 Road Naming Renaming Local Government AP1 1 Define Road Extent and Select a Road Name AP1 2 Check Name against Gazetteer Princ
37. heritage of an area local history themes flora fauna ships etc are usually most suitable for applying to roads Gender diversity in the selection of names is encouraged as are names reflecting NSW multicultural heritage Aboriginal names are also supported and shall be in a local language chosen in consultation with the Local Aboriginal Land Council Local interest groups developers or individuals are encouraged to work with the Local Government to locate define new names according to these suggestions When selecting road names the following shall be considered e Road names shall not be offensive racist derogatory or demeaning refer to NSW Anti Discrimination legislation e Road names shall not be misspelt In particular the spelling of personal names shall be able to be validated by reference to primary sources e Commercial and business names shall not be used particularly where the name can be construed to be promoting the business However business names no longer in use and which promote the heritage of an area are acceptable Refer to AUM Chapter 7 Procedure 7 3 4 Suitability Assessment for details on how an exemption can be requested for consideration in these cases by using a Suitability Assessment Form e Road types shall not be used in the formation of a road name for example Promenade Road Court Street etc even if the road type is also a surname The use of given or first names in conjunction with a sur
38. in mind in NSW the Comprehensive Property Addressing System CPAS program has been established to e make sure an address is applied that is unambiguous and locatable and will not require change in the future provide a single source of address information for NSW e streamline processes through reform of the administrative and regulatory frameworks and define clear roles responsibilities and mechanisms for production aggregation publication and usage of address information Developed through the CPAS program the NSW Address Policy along with this Addressing User Manual is intended to apply to all address data produced in NSW from November 2014 I look forward to the improvement in data production exchange quality and timeliness resulting from this and other CPAS program initiatives into the future Des Mooney Surveyor General NSW Addressing User Manual This page is intentionally blank NSW Addressing User Manual Contents polso Mc EN 1 COMEN srna 3 POGUE ME rojo eem ETT 7 Glossary of VERTIS oerien anon i ste bes atta uud LEICA MEUM NIMM c REM UL EE 8 CG phe 0 fal e ME Er DM RETE 11 RIE cea CTE Ne E E E EE 12 1 1 Addressirigi Visioen E EENE EOE R A ame 12 1 2 ODJeCtlV6S E ep E E eed Ae eres 14 Us Bako OUA e ee a a a a ra aa e RAE EEEE 15 jr Eg o A E A TA EA A E 16 Ma E ONE E aaea a ETER EAE AE E EEA 17 1 6 Related Policies and documents nreo r eee a A EE Ea 18 L
39. in the Road Name or Place Name Gazetteers Quality Management requirements to determine if the components are officially designated and recognised e Where the names correlate i e they are the same spelling and refer to the same geospatial location they are defined as authoritative e Where the names do not correlate or they do not refer to the same geospatial location they are defined as non authoritative e Where the names are identified as a type of alias they are defined as alias These definitions correlate to those applied to the whole address Refer to AUM Chapter 4 Section 4 1 Address Grades for description NSW Addressing User Manual 55 Chapter 4 Attribute Positional Accuracy NSW Address Database Metadata and Components Description Rationale This should identify the accuracy of the In addition to the definitions provided by geocoded point assigned by the NSW Address PSMA ISO191 13 defines three types of Database custodian LPI accuracy which can also be applied The accuracy should be defined as per the 1 Absolute or external accuracy closeness levels defined in G NAF as shown in the table of reported coordinate values to values below accepted as or being true 2 Relative or internal accuracy closeness of the relative positions of features in a database to their respective relative positions accepted as or being true 3 Gridded data position accuracy cl
40. in the case of islands the island name replaces the road name In every instance the name shall be a name approved by the GNB and recorded in the NSW GPN e g 29 Patonga Creek Patonga NSW NSW Addressing User Manual 99 Chapter 6 Addressing Principles 6 8 Principles of Locality Naming and Boundaries Description A locality is a named geographical area with defined boundaries which represents a community or area of interest and may be rural or urban in character where urban it is usually defined as a suburb Localities enable addresses to be uniquely identified Without clearly defined localities there can be uncertainty in an address In order to achieve comprehensive addressing objectives it is vital that locality names and their boundaries are clear and unambiguous Localities are distinguishable from neighbourhoods which are considered to be named geographical areas which have unofficial or fuzzy boundaries for this reason a neighbourhood name cannot be used for addressing purposes e g Kings Cross is a neighbourhood it forms part of the Potts Point Darlinghurst Rushcutters Bay and Elizabeth Bay localities in Sydney Similarly estate names are considered to be branding for particular development areas or gated communities and as such are not locality names and cannot be used for addressing purposes Principles 6 8 1 Uniqueness Duplication No new name shall be duplicated within NSW or any other state or territory in
41. not immediately or obviously conform to the Policies and Principles outlined in Chapters 6 and 7 of the AUM Potential examples of this include for example e cases where a duplicate road name search has delivered ambiguous results e a name of a business or first name is proposed access to the site is as yet undefined and numbering is difficult to ascertain If the NSW Addressing Committee deems a number name or boundary to be suitable an endorsement is issued If the number or name is deemed to not be suitable the Local Government must consider other options It should be noted that the issuing of a suitability assessment does not guarantee a number name or boundary can be assigned but it assists in ensuring they are likely to be endorsed by the Local Government and approved by the NSW Addressing Committee and or approved by the GNB for gazettal at the time the final proposal is lodged The GNB reserves the right to reject a final proposal if there is e limited public support and or e an incorrect road type and or e inappropriate road extent applied The NSW Addressing Committee will work with Local Government to resolve any issues with erroneous or non conforming final numbering and or geocoding proposals 122 NSW Addressing User Manual Chapter 7 Addressing Procedures 7 4 Signage Description Rural numbering when applied according to these principles will result in any rural location site being easily located Procedur
42. pre approved name will be applied the names do not require road types to be allocated during the pre approval process Where names have been screened by the GNB and pre approved they are recorded in the GRN with a status of pre approved and are available for immediate use within the Local Government area for a period of two years from the date of GNB approval The pre approved status may be renewed at the end of the two year cycle the NSW Addressing Committee will send a reminder notice to the Local Government prior to the expiration date Local Government are responsible for reporting to the GNB why the expiring names should remain as pre approved status It should be noted that pre approval does not guarantee a name can be assigned but it assists in ensuring these names are likely to be endorsed by the Local Government and approved by the GNB for gazettal at the time the associated DA is lodged with LPI The GNB reserves the right to reject a final proposal if there is limited public support and or e an incorrect road type and or inappropriate road extent applied The NSW Addressing Committee will work with Local Government to resolve any issues with erroneous or non conforming final numbering and or geocoding proposals NSW Addressing User Manual 121 Chapter 7 Addressing Procedures 7 3 4 Suitability Assessment A Suitability Assessment can be issued by the NSW Addressing Committee when a numbering or naming proposal does
43. refer to AUM Chapter 6 Addressing Principles Selecting Address Number s The general principles for selecting a name and applying address numbers as set out in AUM Chapter 6 must be considered If a request is initiated by a non Local Government authority the proposal shall be submitted to the Local Government for their assessment prior to submission to the NSW Addressing Committee Additional expertise is available to Local Government when determining whether a proposed address is suitable and conforms to the policies and principles for addressing in NSW Refer to Procedure 7 3 4 Suitability Assessment for details regarding these assessments Once the proposal is assessed as suitable and conforming to the policy and principles the Local Government need to ratify the proposal and either endorse it for submission to the NSW Addressing Committee or discard amend it Refer to Procedure 7 1 5 Submissions for details of in house authorisation required before a proposal can be submitted If deemed suitable the NSW Addressing Committee will approve the address proposal which then triggers three actions as described in Task AP4 4 Integration Implementation of Address Updates If any queries arise the proposal will be referred to the Local Government for clarification Once a proposal has been approved by the NSW Addressing Committee it is able to be updated in LPI systems and the NSW Address Database LPI will inform
44. should be used or alternatively to determine whether LAHC is to utilise its exemptions under the Housing Act and the Environment and Planning Act and proceed without a DA to expedite the development The workflow described below covers the developments that do not go through the DA process Procedures Procedures 7 1 Consultation Sections that Govern this Process Procedures 7 3 Reservations and Pre Approvals Procedures 7 2 Notifications Procedures 7 4 Signage Responsibility Land and Housing Corporation Local Government GNB LPI NSW Addressing User Manual 163 Chapter 8 Addressing Processes Workflow AP7 Addressing Public Housing State Government Agencies Unsuitable Project Brief roject Briel Names Includes Checking shortlisted road names against Gazetteer Principals amp Procedures Get help from Local Government amp GNB Procedure 13 Suitability Assessment Form Concept Concept Plans Names Conform Reserved Road Names AP7 7 Development Local Government Plans Submits Proposal to NSW Addressing Committee Proposed Address N pre approved addresses Pre Approved Road Names Pre Approved 2 o 2 E 3 z 2 m ks o lt AP7 11 AP7 12 Lodged LPI Registers Field FP Plan showing Address Local Govt Updates Address System and Lodges Field Plan Site Plan Authorised Addresses Field Plan Address Prop
45. the Site Centroid Geocode feature type Description Building access point Point of access to the building Building centroid Point as centre of building and lying within its bounds e g for U shaped building Centre line dropped frontage A point on the road centre line opposite the centre of the road frontage of an address site Driveway frontage Centre of driveway on address site frontage Emergency access Specific building or property access point for emergency services Emergency access secondary Specific building or property secondary access point for emergency services Front door access Front door of building Frontage centre Point on the centre of the address site frontage Frontage centre setback A point set back from the centre of the road frontage within an address site Letterbox Place where mail is deposited Property access point Access point centre of at the road frontage of the property Property access point setback A point set back from the centre of the access point at the road frontage of the property Property centroid Point of centre of parcels making up a property and lying within its boundaries e g for L shaped property service type connection point The utility connection point e g box or underground chamber Service type to be specified e g water electricity gas telephone service type me
46. their area of governance e cooperatively work with Local Governments and LPI to maintain a single source of truth address database e as the authority formulate road naming and street address policies for that government agency under the guidance of this policy e consult with individuals stakeholders and special interest groups on road naming proposals to reach community consensus where relevant Rationale Government Agencies must adhere to the requirements of the e Roads Act 1993 No 33 e Residential Parks Act 1998 e State Environmental Planning Policy No 70 SEPP Affordable Rental Housing 2009 e Conveyancing Act 1919 No 6 e Environmental Planning and Assessment Act 1979 Housing Act 2001 No 52 Development Assessment Guidelines e Community Land Development Regulation 2007 2007 410 e Conveyancing General Regulation 2008 NSW Addressing User Manual 5 Chapter 3 Agency Geographical Names Board of NSW Address Data Governance and Custodianship Functions The GNB is responsible under the Geographical Names Act 1966 for investigating and determining the form spelling meaning pronunciation origin and history of any geographical name and determine the application of each name with regard to position or extent This includes the definition of localities for addressing purposes Functions that the GNB can perform to support comprehensive and standardised addre
47. 4 Public Feedback AP3 5 Local Government Considers Feedback and Prepares Final Submission AP3 6 Consideration by GNB AP3 7 Refer to Minister AP3 8 Implement New Locality or Change APA Addressing Adding or AP4 1 Local Government Develops Addressing Request Amending Addresses AP4 2 Submit request to NSW Addressing Committee where Road Name Exists AP4 3 Assessment and Verification of Request AP4 4 Integration Implementation of Address Updates AP4 5 Agency and Commercial Address Maintenance Procedures AP4 6 NSW Addressing Committee Data Quality Improvement Projects and Programs AP5 Addressing Development AP5 1 Development Proposal and Reserving Road Names and Subdivision AP5 2 Pre DA Consultation with Local Government AP5 3 Development Application Process AP5 4 Prepare Specs and Engage Contractors AP5 5 Finalise a Building Development AP5 6 Conduct Cadastral Survey Work AP5 7 Surveyors Validate e Plan and Lodge DP SP AP5 8 DP Examination and Address Approval AP5 9 Issue of Gazettal Notice NSW Addressing User Manual 129 Chapter 8 Addressing Processes Process Process Name Task Task Description AP6 Addressing DA Exempt AP6 1 Development Identified as potentially DA Exempt Developments AP6 2 Prepare Application for Environmental Assessment requirements AP6 3 Director General Department of Planning and Infrastructure reviews application for
48. 6 6 3 Sequence ies reset Reasedes rupes o Cekshad duca Ron tas sect acus rna nam a 90 6 6 4 Datum Point for Waterways esisiini aea eene nennen eene nas 90 6 6 5 Datum Point for Islands Inlets Bays sssssssssssssee eee 91 6 6 6 Waterways with Islands Inlets and Bays ssssssssssssss eee 92 6 7 Principles of Road MAMA js estie ata see retenta dias tee da RB gen ineat 93 6 7 1 Ensuring Public Safety and Service Delivery 93 GFZ LANGUAGE c n 93 6 7 3 Roads to b Nairned sci ie eter ife ede teet caput i reed ies 94 6 7 4 Uniqueness Duplication sssssssssssseme eem nemen nnne nnne 95 6 7 5 Acceptable Road Narries uet eene px b tu eue eese as i gadema dete xeu 96 6 7 6 Commemorative Road Names ssssssssssssssseee eene nen nnn 96 GL THROSOSEXIGINIIS eorom ce tessuto Set rete ed ea cR D LM DEM CERE Ote tuat 96 6 7 8 Suffixes Prefixes and Directional Indicators ssssssss e 98 6 7 9 Amending Road Names ssssssssssssssseeee eene en enne enn nennen 98 6 7 10 Road IyD6s co ttti tedo d tx idea s sant Meares dosent ail en desc tude need aad Fd et deus 99 6 7 11 Cross Jurisdictional Naming or Renaming ssssssssssse eene 99 6 7 12 Name of Water Feature or Island ssssssssssssseeeeeeeeeemeee eene 99 6 8 Principles of Locality Naming and Boundaries ssssssssssssee ee 100 6 8 1 Uniqueness Duplication eee eene nen 100 628 2 OMICIA ISS ME 100
49. Approvals Procedures 7 4 Signage Local Government State Government Agency GNB LPI NSW Addressing User Manual 159 Chapter 8 Addressing Processes Workflow AP6 Addressing DA Exempt Developments AP6 4 Consult with the relevant Proposed Names public authorities for input into the DGR Unsuitable Names Concept Plans AP6 3 Director General Dept DGR Planning and Infrastructure Application reviews application for Environmental Assessment requirements DGR Naming and Consult with the Local Address Govt s for input into DGRs Requirements including address AP6 6 Dept Planning and Infrastructure issue DGRs release for Public exhibition 2 30days Development Documentation Advertising Road Names Proposed Address N 9 D z o 3 E AP6 8 Dept Planning and Infrastructure Finalises and Issues DGRs Feedback Addresses CAD GIS Survey Data Validation Report ePlan Lodged Survey DP see AP5 8 DP Examination and Address Approval Address for New Lots see AP5 9 Issue of Gazettal Notice Gazetted 160 NSW Addressing User Manual Chapter 8 Process tasks AP6 1 Development Identified as Potentially DA Exempt AP6 2 Prepare Application for Environmental Assessment requirements AP6 3 Director General Department of Planning and Infrastructure reviews application for Environm
50. Council s e GPN Updated e Maps Updated e Informing stakeholders such as ABS 138 NSW Addressing User Manual Chapter 8 Addressing Processes Tasks AP3 Locality Boundaries AP3 1 AP3 2 AP3 3 AP3 4 AP3 5 AP3 6 AP3 7 AP3 8 Propose Locality Boundary and Name Changes Local Government Checks Name and Boundary Submits to GNB GNB Review Procedure Public Feedback Local Government Considers Feedback and Prepares Final Submission Consideration by GNB Refer to Minister Implement New Locality or Change NSW Addressing User Manual 139 Chapter 8 AP3 1 Propose Locality Boundary and or Name Change AP3 2 Local Government Checks Name and Boundary for Compliance then Submits to GNB AP3 3 GNB Review Procedure 140 Addressing Processes A proposal is usually initiated by the GNB Where a member of the public or a Local Government wish to generate a proposal it must include reference to the exact boundaries being considered for the new or amended locality Where the proposal is for an amendment to an existing name the proposal must indicate the current boundaries of the locality Extents should be defined on a clear and current map electronic or paper prior to proceeding to Task AP3 2 Local Government Checks The map should also define the existing boundaries and note any areas where existing addresses are likely to be affected Locality boundaries must conform to Prin
51. Creek Kempsey Deep Creek Kyogle Dural Hornsby Dural Singleton Elderslie Camden Elderslie Singleton Ellerslie Tumut Ellerslie Wentworth 106 NSW Addressing User Manual Chapter 6 Addressing Principles Locality Name Local Government Area Enmore Armidale Dumaresq Enmore Marrickville Glenroy Albury Glenroy Tumbarumba Gowrie Singleton Gowrie Tamworth Regional Green Hills Guyra Green Hills Tumbarumba Green Point Gosford Green Point Great Lakes Greendale Bega Valley Greendale Liverpool Greenlands Cooma Monaro Greenlands Singleton Hill Top Snowy River Hill Top Wingecarribee Hillgrove Armidale Dumaresq Hillgrove Wagga Wagga Hillsborough Lake Macquarie Hillsborough Maitland Huntley Orange Huntley Wollongong Kings Plains Blayney Kings Plains Inverell Kingswood Bega Valley Kingswood Penrith Kingswood Tamworth Regional Lambs Valley Glen Innes Severn Lambs Valley Singleton Lansdowne Bankstown Lansdowne Greater Taree Lilli Pilli Eurobodalla Lilli Pilli Sutherland Shire Limeburners Creek Great Lakes Limeburners Creek Port Macquarie Hastings Long Plain Inverell Long Plain Tumut Long Point Campbelltown Long Point Singleton Lyndhurst Armidale Dumaresq Lyndhurst Blayney Maryland Newcastle Maryland Tenterfield Mayfield Newcastle NSW Addressing User Manual 107 Chapter
52. Custodianship eene 30 3 1 Governance Data Producers sssssssssssssssssssssseeeeeeeeeee eee eene een enne 31 3 2 Governance Data AggregatOrs iuis ndeine eieae dia a bkn aig ai 35 3 3 Governance Data DIStrlDUEOFS s tror euaedenetbagas tissue a ettet et dat 37 3 4 GovVernatnce Data Users it cette avt dut rhe ek dab preces Rex pnl Fev ad EAEE neben oen ug 39 3 5 Custodianship Data Producers aar reiten eo pesa be aec Eire Ue E pue da ERU eR 40 3 6 Custodianship Data Aggregators sssssssssssssssseeeeee eene 41 3 7 Custodianship Data Distributors sssssssssssssssseeeeeeeemeeeenneeem nennen 42 3 9 Custodiariship Data USers uir rete tnde tette eia an Aaaa aiea 43 NSW Addressing User Manual Chapter A Em 45 4 NSW Address Database Metadata and Components 46 4i Address Grading m aces 47 4 2 NSW Address Database Components nennen nnns 51 421 Gazetteer ot Road Names ctetu lost ERR tek quodsi up dud 51 4 2 2 Road Types iei t p e ope apse ee Lae i ete dees 52 4 2 3 Gazetteer of Place Names GPN sssssssse eem nennen 52 pite 53 4 3 NSW Address Database Metadatasis iry ide niiet enne nennen 54 4 4 Core Address String Metadata esc icis tende testis cereis da dade ud Ladie 55 4 5 Core Address Components teen nee tete Et i dE anes Ra tr e d adea eb RED Id Patre 58 4 6 Additional Address Components eee nennen nennen 59 a E
53. Database custodian LPI and the GNB 22 NSW Addressing User Manual Chapter 2 New South Wales Address Policy 2 4 Legislation and Authority The GNB is governed by the Geographical Names Act 1966 which provides the power to assign names to places to investigate and determine the form spelling meaning pronunciation origin and history of any geographical name and to determine the application of each name with regard to position extent or other reference The Board ensures its practices guidelines and policies adhere to international standards in this domain The GNB is committed to providing NSW with the best possible service in relation to location information thereby demonstrating their commitment to public safety The role of the Board in the road naming process is to set policy and processes for all road naming proposals in NSW and to compile maintain and publish a list of road names as per s 5 2 of the Geographical Names Act 1966 The Board offers guidelines and advice for the selection of names for roads Under the provisions of Section 10 of the Roads Regulation a road authority may not proceed with a proposal to name or rename a road against an objection made by the following persons or bodies except with the approval of the Minister of which the Surveyor General of NSW is a notifiable authority The Board is responsible for the naming of localities and defining their extent as provided under s 2 and s 5 of the Geographic
54. Environmental Assessment requirements AP6 4 Consult with the relevant public authorities for input into the DGR AP6 5 Consult with the Local Government s for input into DGRs including address AP6 6 6 8 Department of Planning and Infrastructure issue DGRs release for Public exhibition 30 days AP6 9 6 12 Prepare Environmental Impact Statement EIS AP6 13 Survey Lodgment and Road Name Gazettal AP7 Addressing Public AP7 1 Propose development Housing State Government Agencies AP7 2 Scope and prepare concept AP7 3 Check and Reserve Road Names AP7 4 Early consultation pre development AP7 5 Design Project site and buildings AP7 6 Liaise on naming roads and seek pre approval AP7 7 Local Government Submits Proposal to NSW Addressing Committee AP7 8 7 9 Project Construction Phase AP7 10 Liaise on street address and approval AP7 11 Local Government Updates Address System and Lodges Field Plan AP7 12 LPI Registers Field Plan showing Address AP7 13 Validate site addressing AP7 14 Local Government officialises address and notification to authorities and stakeholders AP7 15 Approval and Gazettal action 150 NSW Addressing User Manual Chapter 8 Process APT Overview Procedures that inform this Process Responsibilities Workflow Addressing Processes Road Naming Renaming Local Government A road naming renaming or reservation proposal can be generated by the public service authorities or Local Government LPI
55. Environmental Planning and Assessment Act 1979 Sections 79 79A and 96 and EP amp A Regulation Clause 54 and contains various sub tasks i Initial Assessment of DAs This task involves initial assessment of DAs lodged with Local Government instigation of referral procedures and potential to require additional information on a proposed development from an applicant Assessment options for Local Government include A Development Assessment Panel DAP Asingle senior officer e g a Quality Applications Officer e Frequent Application Review Allocation Meetings Due to the subsequent Public Notification and Consultation tasks Local Government should give consideration to making preliminary checks on addressing elements contained in a DA to ensure the plans are ready for public comment ii Notification and or Consultation Following the completion of the initial assessment and receiving additional information the separate Notification and or Consultation process can commence in accordance with the Local Government s Notification Policy NSW Addressing User Manual 151 Chapter 8 AP5 3c Cont Initial Assessment by Local Government Referral Bodies and Public Notification 152 Addressing Processes Consultation Weekly lists of DAs received are produced for notice in local newspaper and advice to Councillors The Public notification consultation procedures advise interested parties of how they can mak
56. Government in assigning and authorising address names and numbers refer to Procedure 7 3 4 Suitability Assessment Where it is identified that a current locality boundary dissects the proposed development area or the boundaries might need to be amended the Local Government should take this into account and be prepared to submit a locality boundary change proposal to the GNB later in this process see Task AP5 6 Refer to AP3 Locality Boundaries for details There is an increasing trend to use external certifiers and this may affect when Local Government receives detailed information for a particular development Local Government still need to validate the developments address requirements and then submit details to the NSW Addressing Committee as necessary for that development As part of this task various sub tasks have been identified They are defined on the workflow diagram below and described in the following sections NSW Addressing User Manual 149 Chapter 8 Addressing Processes AP5 3 Development Application Process DA in Local Government s format Mandatory Desirable Information AP5 3b Address Road Type Extent Lodge DA with Information Address Number for parcel Local Government Locality Geocode Y Road Name Reserved Road Names Proposed Address Numbers DA Road Name Proposal Report on Unsuitable Addressing AP5 3d preso Review DA Addresses and Prepare Submission
57. M Chapter 6 Description These addresses fulfil a range of use case scenarios and are considered to contain components which are unlikely to be endorsed by the Local Government or approved by the GNB or NSW Addressing Committee 50 NSW Addressing User Manual Chapter 4 NSW Address Database Metadata and Components 4 2 NSW Address Database Components The essential components of the NSW Address Database are the Gazetteer of Road Names and the Gazetteer of Place Names Gazetteers are collections of names or identifiers which are compiled maintained and published under the jurisdiction of a government authority In NSW the authority for place naming is the GNB as provided for under the Geographical Names Act 1966 There are two gazetteers in use in NSW relating to addresses 1 Gazetteer of Road Names GRN provided for as a list of road names under s 5 2 of the Act 2 Gazetteer of Place Names GPN provided for under s 5 1 i of the Act Each of these gazetteers is described below 4 2 1 Gazetteer of Road Names Under s 5 2 of the Geographical Names Act the GNB may compile maintain and publish a list of roads The GNB refer to this list as the Gazetteer of Road Names The GRN is accessed via the NSW Address Database custodian LPI Roads to be named in NSW with their Grade Status and Sub Grade Descriptions Grade Status Sub Grade Description Examples State roads No
58. MEt ede D Me RUE 60 1G ihe ol fa ho E freerte 61 5 Address Data Verification and Sagas rere Ete b iacit elato gu ut tr tet Rete Ru es dde 62 Bile Address Data VetiflCatiOniu iet ettet ete ecce elei uota desde OR Ue drug Ee RR ades 62 5 2 Address Data Usage s asier ee ran OERE E eene eren enhn enr inen denn niente nere nnns 63 5 2 1Usage of Address Date cues ttd tent tr poetica is d Edu ENAA EA 63 5 2 2 Confirmation of AQOrES Sesinin tu tapis nd et anat nd E iea aiaa 63 s ul ecm 65 GO GESSIING TIO del EOD EET 66 6 1 General Principles of Addressing sssssssssssssssssseeeeeeeeeenene nee 67 6 1 1 Determination of Address Number enne 67 62 OSCAR Oa nee a air cata ee mene ae etalk S aeae emag EE 68 6 1 3 S b addressing ct ea cee tto edid ect peces ie 68 6 1 4 Alternative Addresses eene eene aa a nnns 69 6 1 5 Alternative Addresses on Sub address Sites 69 6 1 6 Naming and Numbering across Boundaries ssssssssssssseeees 69 6 2 General Principles of N mbering iecit tee tad erdt bg ate RR Rx 70 62 1 Adaress N rtibers i intends eet abeni dened edie caters tte tei bu utate AE 70 6 2 2 Datu POM EEUU 71 6 2 3 Use OT SUITIXeS c es pada ca duree tere Dade a a N ES aai aa aet aani lodiei 73 6 2 4 Renumbering due to Redevelopment ssssssssssseeeee nens 77 6 3 Principles for Urban N mbering scent don ined iR anon Le ebbe 78
59. Macquarie Smiths Creek Clarence Valley Smiths Creek Kyogle Smiths Creek Tweed South Arm Clarence Valley South Arm Nambucca Spring Hill Orange Spring Hill Wollongong Springfield Cooma Monaro Springfield Gosford Springvale Lithgow Springvale Wagga Wagga St Clair Penrith St Clair Singleton Stony Creek Bega Valley Stony Creek Mid Western Regional Summer Hill Ashfield Summer Hill Dungog Swan Bay Port Stephens Swan Bay Richmond Valley The Gap Richmond Valley The Gap Wagga Wagga The Rocks Bathurst Regional The Rocks Sydney Torryburn Dungog Torryburn Uralla Washpool Clarence Valley Washpool Great Lakes Westdale Tamworth Regional Westdale Tumbarumba Willow Vale Kiama Willow Vale Wingecarribee Wog Wog Bega Valley Wog Wog Palerang Woodburn Richmond Valley Woodburn Shoalhaven Woodlands Eurobodalla Woodlands Wingecarribee NSW Addressing User Manual 109 Chapter 6 Addressing Principles Locality Name Local Government Area Woodstock Cowra Woodstock Inverell Woodstock Shoalhaven Yarras Bathurst Regional Yarras Port Macquarie Hastings Yellow Rock Blue Mountains Yellow Rock Shellharbour 110 NSW Addressing User Manual Chapter 7 Addressing Procedures Chapter 7 Addressing Procedures 7 Addressing Procedures This chapter contains proc
60. P4 Addressing Adding or Amending Addresses where Road Name Exists Overview Occasionally there will be a requirement to notify the NSW Addressing Committee of new addresses for the NSW Address Database outside of the subdivision process This process applies where changes to existing addresses are required minor additions are being made to the existing address network addresses which currently exist are required to be registered for the first time or modifications are required to existing addresses An example of activities that generate address changes for this procedure are building developments over existing lots These building developments may be small or large and may or may not require a DA but they don t involve land tenure changes For this process road names are assumed to be existing as either gazetted registered or known names For the process of gazetting road names refer to Process AP1 Road Naming Renaming Local Government Procedures Procedure 7 4 Signage that inform this Process Responsibility Local Government GNB LPI Workflow AP4 Addressing Adding or Amending Addresses where Road Names Exist Local Government Address Process NSW Addressing Committee AP4 6 NSW Addressing Committee Data Quality Improvement Projects and Programs Suitable Request Anomaly Reports AP4 3 Assessment and Verification of Request Endorsed Submission Update Instruction AP4 4 Update Notific
61. PAS program is designing developing and implementing a comprehensive system of addressing to enable the efficient production aggregation publication and usage of this information in a consistent manner in NSW The current system gives rise to a number of costs and risks for the NSW community and Government including non compliance with existing standards e g Australian Standards and National Address Management Framework e lost revenue e compromises service delivery and negatively impacts on customer relationships e duplication of services and effort e potential death and serious injury due to difficulty and delays in locating addresses for emergency services These result from deficiencies in the NSW addressing system which can be summarised into three key areas 1 Legislation need to legislate the functions and roles for the production aggregation publication and usage of address data 2 Addressing Systems need to ensure addressing systems are integrated to enable aggregation verification and distribution of address data in a timely manner from the point of production to the point of usage and can be managed and can be audited 3 Address Data need to enable improved address data management including collection of all address types and application of quality assurance regimes The implementation of the CPAS Program is expected to improve the NSW addressing system and minimise these costs and risks The CPAS Program wi
62. Reserved Name has been reserved for use by a particular RNA Complies with AUM Not yet applied to a specific road Refer to AUM Chapter 7 Procedures 7 3 1 7 3 2 and 7 3 3 Route Name given by an authority that is not to be used for addressing purposes e g Grand Circular Tourist Drive 4 2 2 Road Types Road types to be used in NSW are limited to those provided for in AS NZS 4819 refer to AUM Chapter 6 Section 6 10 Road Types Various statuses can be applied to road types as described in the table below Road Types with their Grade Status and Descriptions Grade Status Authoritative Sub Grade Conforming Description Addressing Policy Road Type conforms with requirements of AS NZS4819 and GNB Legacy authoritative Non Conforming road type which has been in use for many years and is deemed acceptable for inclusion in the Gazetteer of Road Names Addresses containing a legacy road type can be considered Non Authoritative Non Conforming graded as authoritative As all new road names must use approved road types non conforming types are deemed unacceptable for use Addresses containing an unofficial road type will not be 4 2 3 Gazetteer of Place Names GPN The NSW Gazetteer of Place Names GPN is provided for under Section 5 1 of the Geographical Names Act and is the official register of place names for the State Under s 2 or the Act P
63. Ww GEOGRAPHICAL NAMES BOARD OF NEW SOUTH WALES NSW Addressing User Manual March 2015 ISSN 2204 9460 NSW Addressing User Manual Title NSW addressing user manual Geographical Names Board of New South Wales ISSN 2204 9479 Online 2204 9460 Printed Subjects Addresses NSW Localities Names Geographical NSW Other Authors Contributors Geographical Names Board NSW Copyright Crown in right of New South Wales through the Geographical Names Board of New South Wales 2015 This copyright work is licensed under a Creative Commons Australia Attribution 3 0 licence http creativecommons org licenses by nd 3 0 au Disclaimer This information is correct at the date of publication changes after the time of publication may impact upon the accuracy of the material Any enquiries relating to this publication may be addressed to the Geographical Names Board E gnb lpi nsw gov au Geographical Names Board of New South Wales PO Box 143 Bathurst NSW 2795 T 6332 8214 E gnb lpi nsw gov au W www gnb nsw gov au LPI B P15 10 028 NSW Addressing User Manual Foreword Land and Property Information LPI and the Geographical Names Board GNB experience first hand the issues encountered by government services and the community when having to deal with ambiguous address information The rise of electronic communication methods which rely on cartographic data has seen an exponential increase in demands fr
64. a distributed to End Users Metadata to define the NSW Address Database Attribute Description Rationale Purpose This field should be completed by the ISO 19113 Requirement This is the NSW Address Database custodian rationale for the creation of the database LPI and detail the governance and and contains information about its intended custodianship arrangements for the use database Usage This field should be completed by the ISO 19113 Requirement This should NSW Address Database custodian LPI and define its intended application for Data Users Limitations of the data quality should be outlined with reference to any legislation which limits the NSW Address Database custodian responsibility for use of the data and restricts data string quality attribution refer to AUM Chapter 4 Section 4 4 Core Address String Metadata to the specific time in which the data was extracted describe the application s for which database can be used This attribute describes uses of the database by the Data Producer or by other distinct data users Completeness This field should be completed by the NSW Address Database custodian LPI and indicate the known representative completeness of the database Reference should be made to whether all address types are included or whether specific types i e mail only or water based have been omitted This will assist users in identifying the types of addresses ava
65. a proposal to Local Government can be established by following Task AP1 2 Check Name against Gazetteer Principles and Policies b Use a reserved road name Proposers should consult with the Local Government within which the road is located to determine if a list of reserved name options is available The requirements of Procedure 7 3 2 Reservation of Road Names apply here If a reserved name is available and selected the proposer should continue with the application as per Task AP1 4 Consultation with Public and Authorities C Local Government Proposal Local Government can develop the naming or renaming proposal in house by selecting a name from a reserved list or selecting a new name AP1 2 Once a name or group of names has been selected for a proposal they need to be checked for conformance against the Policies and Principles outlined in Chapters 2 and 6 of the AUM Check Name against Gazetteer To do this the proposer must access the online road naming application and refer to LAAT IESE MI the online system User Guide more details and the User Guide are available from Policies www gnb nsw gov au online_road_naming If in the process of following the processes for checking for duplication and conformance a name is found to not conform then alternative options need to be considered by the proposer Should the results delivered by the checking process be ambiguous the proposer might wish to discuss this with the L
66. address data distribution are LPI PSMA and Value Added Resellers VARs Data Distributors are encouraged to access data supplied from the NSW Address Database on a regular basis and to reference the source data when supplying to Data Users Minimum attribution metadata statements and quality assurance metrics should be identified and made available to Data Users so that they may easily understand custodianship quality accuracy and currency of data Data Users Data Users will be provided access to the NSW Address Database from a variety of Data Distributors In all instances minimum attribution metadata statements and quality assurance metrics should be identified and provided to Data Users so that they may easily understand custodianship quality accuracy and currency of data Data Users are encouraged to inform the custodians of the NSW Address Database LPI of errors or omissions in the data so that they may inform the Data Producers to resolve the issue and subsequently inform the Data Distributors Currently published at http Awww finance nsw gov au ict sites default files NSW 96 20Government9620Custodianship9620Guidelines9620for96 20Spatial 20Data pdf 26 NSW Addressing User Manual Chapter 2 New South Wales Address Policy 2 5 4 Address Database LPI will generate and maintain an address database that can be used as the single source of truth for producers aggregators distributors and users of address data Given the unli
67. age stages of the address supply and use chain refer to Figure 2 1 e Verification requirements and management of address data associated with customer and service information by service delivery entities e Guidelines for optimal usage of NSW addresses Figure 2 1 Address Authorities NSW AVWS Address SIX Maps Database P Road Naming Authorities Government Local nom Content Aggregation Distribution Governance and Custodianship 0 ee Verification Qn nnn nnn ncn cn ena ene nena Usage eee one 2 5 2 Assumptions This policy assumes e The continued carriage of existing address production and aggregation responsibilities in NSW Local Government being custodians of addresses in their domains for the foreseeable future LPI being custodian of the NSW Address Database for the foreseeable future e PSMA being custodian of the Geocoded National Address File G NAF for the foreseeable future e Legislative proposals developed by the CPAS program and based on the NAWG recommendations to regulate establishment and custodianship of addresses and address components will be proposed for consideration for adoption by the NSW Government e Roles and responsibilities as detailed in this policy are consistent with the legislatively established roles and responsibilities for governance and custodianship NSW Addressing User Manual 25 Cha pter 2 New South Wales Address Policy 2 5 3 Governance and Cu
68. al Names Act 1966 Further information on the Board is available from the GNB website www gnb nsw gov au 2 4 1 NSW Addressing Committee The GNB have established a sub committee the NSW Addressing Committee The committee performs an administrative function that harnesses the existing expertise and responsibilities within LPI and the GNB Secretariat Centralisation of communication mechanisms for Data Producers Aggregators Distributors and Users through this committee enables LPI to support the work of the GNB Based on their knowledge and expertise the committee will provide recommendations to the GNB on address related queries and activities The committee on behalf of the GNB will engage with stakeholders and promote and maintain addressing processes systems and the Addressing User Manual The NSW Addressing Committee contact details are E addressing lpi nsw gov au T 02 6332 8070 2 4 2 Authority for Numbering The GNB expects Local Governments to pursue conformant numbering and enforce the principles which support the practice of standardised addressing This can be enforced through the provisions of the Local Government Act 1993 Under the provisions of the Local Government Act 1993 s 124 Order 8 a council may order a person to identify premises with such numbers or other identification in such manner as is specified in the order Failure to comply with this order is an offence as described under s 628 for which the max
69. al from concurrence bodies including requirement for other non integrated development approvals e g Waterways Authority under s 13TA of the Maritime Services Act 1935 Persons who made a submission on a development application are advised of the decision including e Conditions of any consent e Reasons for any refusal e Rights and limitations for any appeal and judicial review Public notice of determination of application are usually given in a local newspaper and Minutes of Local Government panel committee meeting that made decision publicly available e g on Local Government website During the construction phase the developer will appoint a project manager who will take into consideration e the DA submission and the supporting documentation e the DA Determination and conditions e the original project brief and scope e relevant legislation policies guidelines standards and specifications e the Construction Certificate if approved or alternatively submit application with support of contractors The developer project manager is required to ensure all Development Consent conditions have been addressed all Construction Certificate approved works are completed and all Compliance Certificates from certifiers are submitted NSW Addressing User Manual Chapter 8 Addressing Processes AP5 5 Building developments do not create new titles but they can create sites that need addressing This task involves th
70. and reliability of an address string Contributor Database Name This should include e Name of Data Production Database e Location of Data Production Database This is required for the purposes of lineage Contributor Details This should include e Name of Data Production Contributor e Location of Data Production Contributor This is required for the purposes of lineage NSW Addressing User Manual 57 Chapter 4 NSW Address Database Metadata and Components 4 5 Core Address Components These are the minimum components which LPI as custodian of the NSW Address Database will maintain for each address Component Description Address Number This is the identifying characteristic which delineates the address from those on the same road and within the same locality This can include sub address numbering elements Road Name and Road Type Road Names and Types are defined in AUM Chapter 2 Section 2 4 3 and Chapter 6 Section 6 7 Authority for Road Naming Road Name and Type information is derived from Gazetteer of Road Names Locality Name Locality Names and Boundaries are defined in AUM Chapter 2 Section 2 4 4 and Chapter 6 Section 6 8 Authority for Locality Names and Boundaries Locality Name and Boundary information is derived from the Gazetteer of Place Names State Name This identifies the Australian State in which the address is located Field att
71. ate community consensus Refer to AUM Chapter 7 Section 7 1 5 Submissions Rationale Local Government must adhere to the requirements of the e Local Government Act 1993 b e Roads Act 1993 No 33 32 NSW Addressing User Manual Chapter 3 Agency State Government Agencies Address Data Governance and Custodianship Functions State Government Agencies with oversight of residential commercial or public land which contain addressable sites are responsible for proposing core address components within the area they govern This information is then required to be provided to LPI through Local Government on a regular basis Production of addresses should be undertaken as outlined in the Addressing User Manual Functions that State Government Agencies can perform to support comprehensive and standardised addressing are e maintain awareness of applicable standards policies procedures and guidelines which can guide their work in addressing e name all roads in their area of governance that are generally open to the public or to services refer to AUM Chapter 8 AP6 and AP7 e to propose addresses within their area of governance including for named private roads with reference to Local Government produce new addresses at the earliest practical time during the development cycle e record address data and provide access to Local Governments LPI and the GNB to address information within
72. ation of Land and associated legislation LPI is guided by the protocols outlined in relevant Australian and International Standards for address data management For further information see www lpi nsw gov au Public Sector Mapping Agency PSMA PSMA owned by the states and territories is responsible for aggregating NSW Address Data into the Geocoded National Address File G NAF G NAF includes location information through the provision of a geocode that places each address at either the land parcel the street or locality particular to each address confidence level providing an insight into whether one two or three of the authoritative contributors have provided the address e an extensive range of alias address information covering information such as duplicate addresses commonly known names and vanity addresses ABS Mesh Block codes for each address simplifying analysis against ABS statistical information and similarly aligned data Address data contributed to G NAF from the NSW Address Database should where practical and required by users e include reference to the Persistent Address ID identify the NSW assigned geocode s reference the NSW assigned quality designation for each address string PSMA Australia Limited is a company owned by state territory and Australian governments established to coordinate the collection and maintenance of fundamental national geospatial
73. ation Integration Implementation of Address Updates NSW Addressing User Manual 143 Chapter 8 Addressing Processes Tasks AP4 Addressing Adding or Amending Addresses where Road Name Exists AP4 1 Local Government Develops Addressing Request AP4 2 Submit request to NSW Addressing Committee AP4 3 Assessment and Verification of Request AP4 4 Integration Implementation of Address Updates AP4 5 Agency and Commercial Address Maintenance Procedures AP4 6 NSW Addressing Committee Data Quality Improvement Projects and Programs 144 NSW Addressing User Manual Chapter 8 AP4 1 Local Government Develop Addressing Request AP4 2 Submit Request to NSW Address Management and Opperations Committee AP4 3 Assessment and Verification of Request AP4 4 Integration Implementation of Address Updates AP4 5 Agency and Commercial Address Maintenance Procedures AP4 6 NSW Addressing Committee Data Quality Improvement Projects and Programs Addressing Processes Defining Extent A proposal must include reference to the location of the address points if they exist currently and the name of the locality in which the address es is will be located Points and extents should be defined on a clear and current map electronic or paper prior to proceeding to Task AP4 2 Submit Request to NSW Addressing Committee For details of address number allocation and geocoding applicants should
74. ation is included in the preparations reference should be made to the principles outlined in AUM Chapter 6 Addressing Principles to ensure the addresses will conform to requirements of the NSW Address Policy The Department of Planning and Infrastructure reviews DGR applications and consults with other government agencies to compile a DGR document to release for public comment This document should consider addressing requirements and any details included for numbering road naming or locality boundaries should comply with the principles outlined in AUM Chapter 6 Addressing Principles At this task the Department of Planning and Infrastructure consults with the relevant public authorities for input into the DGR The consultation should consider addressing requirements and reference be made to Local Government requirements for numbering road naming or locality boundaries which should comply with the principles outlined in AUM Chapter 6 Addressing Principles NSW Addressing User Manual 161 Chapter 8 Addressing Processes AP6 5 Department of Planning and Infrastructure consults with the Local Government s for input into DGRs at this stage The Local Government will consider various aspects Consult with regarding the impact of the proposed development on their community the Local The Local Government should include in its consideration addressing issues and Governments s for input into DGRs including ad
75. c Passage having an arched roof or any Arcade Arc covered passageway especially one with shops along the sides Broad roadway usually planted on each side Avenue Av with trees Promenade or path especially of wooden planks for pedestrians and sometimes vehicles along or overlooking a beach or waterfront Boardwalk Bwlk Wide roadway well paved usually Boulevard Blvd ornamented with trees and grass plots Vehicular access on a formed or unformed Break Brk surface which was originally prepared as a firebreak Alternative roadway constructed to enable Bypass Bypa through traffic to avoid congested areas or other obstructions to movement Chase Ch Roadway leading down to a valley Circuit Cct Roadway enclosing an area Close Cl Short enclosed roadway Roadway that runs around a central area e g Concourse Con i public open space or commercial area Court Ct Short enclosed roadway Crescent shaped thoroughfare especially e resper a where both ends join the same thoroughfare Roadway running along the top or summit of r Crst SIS a hill Wide thoroughfare allowing a steady flow of Drive Dr g g y traffic without many cross streets Entrance Ent Roadway connecting other roads Level roadway often along the seaside lake or a river O00 00 O 08 8 OOQ Esplanade Esp SW Addressing U
76. cated in accordance with the policy outlined in AUM Chapter 2 156 NSW Addressing User Manual Chapter 8 Addressing Processes AP5 6 Cont The Local Government process for signing the final plan of subdivision should include the validation of the official site numbers for address These numbers should have been Conduct issued by the Local Government earlier in the development process Cadastral The Local Government must check the subdivision plan and where endorsed must Survey Work ensure that address details are forwarded to the NSW Addressing Committee The details include e update to pre approved road names and provide explanations of why this has occurred e update road extent details e provide road types if not previously provided e indicate address numbers for each road extent which will be crossed referenced to the plans when deposited Where the Local Government identify issues with the propose numbers road names or localities they should refer these issues to the surveyor developer Planning Consultant for amendment Subdivisions can lead to a change in land use from rural to urban and often require adjustment to the locality boundaries to create suburban areas Main road construction or realignments present the major opportunity form new locality boundaries Local Government should have already amended the locality boundary if necessary as an outcome of the Pre DA Review or the DA Assessment If this did not
77. cess points from dual frontage or a separate access lane C A large site that has multiple developed access points on the same road d Alarge complex that occupies an entire block with multiple developed access points Corner sites with only one access point shall have only one address on the road that the site is accessed from Refer to Figure 6 4 for details of allocation of Primary and Alternative Addresses Figure 6 4 Allocation of Primary and X Alternative Addresses X gt E gt x a 6 1 5 Alternative Addresses on Sub address Sites Sub address sites shall be assigned only one address and shall not have an alternative address The assigned address shall be based on the access to the site as per Principle 6 1 1 Determination of Address Number 6 1 6 Naming and Numbering across Boundaries As per Principle 6 7 7 Road Extents and Principle 6 2 1 Address Numbers addresses on a road which crosses Locality and or LGA and or State boundaries shall continue in sequential order for its entire length This also applies where a road is being extended and new address points are required for the new section the numbering shall maintain the integrity of the existing numbering sequence Discussion and agreement between the authorities responsible will be required to ensure that naming and numbering is applied consistently NSW Addressing User Manual 69 Chapter 6 Addressing Principles 6 2 General Principles of
78. ciples outlined in AUM Chapter 6 Section 6 8 Locality Naming and Boundaries Where a new locality is being created or an amendment to an existing name is being proposed the general principles for selecting a name as set out in AUM Chapter 6 Principles must be considered and applied Once a name or group of names has been selected for a proposal they need to be checked for conformance against the policy and principles outlined in AUM Chapters 2 and 6 If in the process of checking for duplication and conformance with the policy and principles a proposal is found to not conform then alternative options need to be considered If the proposal conforms to all requirements members of the public or the Local Government should submit the proposal to the GNB and proceed to Task AP3 3 GNB Review Procedure AP3 3 GNB Review Procedure Submission from a Local Government AP3 3 GNB s Review Procedure 10s Lots x20 AP3 3a AP3 3b AP3 3c Secretariat GNB Delegates GNB Considers Task to Secretariat Considers Implement Change No Advertising Required AP3 3f Referred Back to Local Government GNB Advertising for Consideration NSW Addressing User Manual Chapter 8 Addressing Processes AP3 3 Cont For boundary adjustment a graduated approval procedure is applicable The Sub Tasks are GNB Review AP3 3a Secretariat Considers Less than 10 parcels affected Delegated Authority Procedure for Secre
79. cy requirements LPI will assign a suitable default geocode for maintenance purposes in the NSW Address Database refer to AUM Chapter 4 Section 4 5 Core Address Components Core Address Data must be maintained as per requirements of Australian and International Data Maintenance Standards Core Address Components must be assigned and maintained with Persistent Address IDs refer to AUM Chapter 4 Section 4 5 Core Address Components Custodians can maintain non Core Address Data where a case is established for this requirement by other Address Data Custodians Rationale Quality Assurance and attribution and provision of access to quality and attribution information relevant to individual address records for aggregators and users is necessary to allow determination by address aggregators and users of the fitness for purpose of an address or set of addresses for a specific purpose Provision of accurate geocode information is required to support site identification and service delivery Geocode allocation is most effectively performed and maintained where assigned to an aggregating authority in the case of NSW LPI is identified as such an authority Geocode data should also be appropriately attributed so that end users can determine and understand with confidence the type of geocode s provided for each address AS NZS 4819 Rural and Urban Addressing AS4590 Interchange of Client Info
80. d a local name where it passes through a town or suburb Nonetheless each section of road shall have only one official name for addressing purposes In this example within the town the official name for addressing purposes is Brooke Street Figure 6 33 Short road with just 3 address sites named as part of Beaufort Street 94 NSW Addressing User Manual Chapter 6 Addressing Principles Figure 6 34 Oxley Hwy 6 7 4 Uniqueness Duplication Uniqueness is the most essential quality to be sought in proposing a new road name A road name will be regarded as a duplicate if it is the same or similar in spelling or sound to an existing name regardless of the road type Road names shall not be duplicated e Within the same locality e Within an adjoining locality e Within a Local Government area e Within the following radius as applicable o within 10 kilometres in a metropolitan urban area o within 20 kilometres in a regional urban area o within 30 kilometres in a rural area o within 50 kilometres in remote areas e Within a duplicated locality anywhere in NSW Refer to list in AUM Chapter 6 Section 6 11 Duplicated Localities Mechanisms and services for duplication checks are provisioned by LPI through the NSW Addressing Committee NSW Addressing User Manual 95 Chapter 6 Addressing Principles 6 7 5 Acceptable Road Names Names of early settlers war servicemen and women and other persons who have contributed to the
81. d at this time Refer to Procedure 7 1 5 Submissions for details of what must be considered Refer to Procedure 7 3 1 Authorisation of Proposals for details of how the final proposal is submitted to the GNB by Local Government The Secretariat has delegated authority to consider and approve road naming proposals where they are straightforward and conform to the General Principles for road naming in AUM Chapter 6 Section 6 7 Principles of Road Naming If deemed suitable the GNB Secretariat will approve the name which then triggers four actions as described in Task AP1 8 Update Names Gazetteer and Issue Gazettal Notice If any queries arise the proposal will be referred to the GNB for their consideration If a proposal is rejected by the GNB Secretariat and a Local Government still feels there are grounds for GNB consideration then full details of the proposal along with the grounds for the GNB s consideration should be addressed by the Local Government to the Secretariat of the GNB and the matter will be referred to the next Board meeting NSW Addressing User Manual Chapter 8 Addressing Processes AP1 7 Naming proposals that are large significant or controversial will be submitted to the GNB GNB Considers Board for consideration Proposal The Board in their considerations can e Approve a proposal e Object to a proposal e Uphold an objection lodged by a Local Government for a decision made by the GNB Secretar
82. d usage of standardised address data across NSW This document is aligned with AS NZS 4819 and replaces the documents listed in AUM Chapter 1 Section 1 6 Related Policies and Documents as previously issued by the GNB As per the New South Wales Address Working Group NAWG vision this policy was developed with the support of the NSW Comprehensive Property Addressing System CPAS program to outline principles procedures and processes which can be implemented to standardise the production aggregation publication and usage of address data in an open and timely manner 2 1 2 Scope This policy applies to the production aggregation publication and usage of all new addresses and components in NSW including e road names private and public e assignment of address numbers e development and subdivision address processes e complex site addressing caravan parks retirement villages Educational facilities etc e creation of new or amended locality boundaries This policy meets the objectives of the NSW 2021 plan and complements the work being undertaken at a national and international level through the NSW Location Leadership Group LLG Location Intelligence Industry Advisory Committee LIIAC NAWG ICSM ANZLIC and the Committee for Geographical Names Australasia CGNA The scope of the contents for this manual have been defined through consultation with Land and Property Information LPI the GNB and NAWG through various itera
83. ddress System and Lodges Field Plan AP7 12 LPI Registers Field Plan showing Address PY AK Validate site addressing AP714 Local Government endorses address and notification to authorities and stakeholders AP715 Approval and Gazettal action Addressing Processes As the development design nears finalisation the LAHC and Local Government should liaise to discuss final road extent and design and allocation of address numbers If the surveyor has assigned the street address numbers in accordance with the NSW Address Policy the Local Government task should be simply one of validation with LAHC At this stage the LAHC must ensure that on the development Site Plan s Final road extents are determined refer to AUM Chapter 6 Addressing Principle 6 7 7 Road Extents Final road name and road types are allocated to plans ensuring conformance with principles contained in AUM Chapter 6 Final address numbers are assigned ensuring conformance with principles contained in AUM Chapter 6 Sections 6 1 to 6 6 Addresses are appropriately identified and allocated in accordance with the policy outlined in AUM Chapter 2 Once LAHC and the Local Government are able to endorse the Site or Field Plans FP Local Government must ensure that the details are updated in the NSW Address Database The Site Plan s should be endorsed signed and dated as valid by Local Government Officer responsible for a
84. ddressing and the plan forwarded to the NSW Addressing Committee The Site Plan is lodged at LPI for registration as a Field Plan and receives a FP prefixed sequential plan number and is subsequently scanned and catalogued in LPI s system The NSW Addressing Committee will check if the addresses are suitable and will issue an assessment notice where relevant The Local Government will be requested by the NSW Addressing Committee to confirm the address details Where relevant procedures contained in Chapter 7 Section 7 1 Consultation will apply Once road names have been approved by the GNB procedures outlined in Chapter 7 Section 7 2 Notifications will be followed to issue gazette notices and inform authorities NSW Addressing User Manual 167 Chapter 8 Addressing Processes This page is intentionally blank 168 NSW Addressing User Manual
85. distribution of address should data at a national level in e include reference to the Persistent Address ID Australia e capture the NSW assigned geocode s e reference the NSW assigned quality designation for each address string PSMA will collaborate with the NSW Address Database custodian to provide an exchange of information regarding quality including missing or erroneous data 36 NSW Addressing User Manual Chapter 3 Address Data Governance and Custodianship 3 3 Governance Data Distributors The main stakeholders involved in address data distribution are LPI PSMA and Value Added Resellers Governance functions for Data Distributors Agency Land and Property Information Functions LPI is responsible for distributing data from the NSW Address Database and for the maintenance of access and delivery arrangements for NSW address data LPI is responsible for ensuring the quality and timeliness of data as per the requirements of this policy LPI should make available guidelines which assist in effective management of address records services and service delivery channels which effectively and efficiently provide for address verification and management practices For details refer to AUM Chapter 2 Section 2 5 5 Address Data Verification and Usage and Chapter 5 Section 5 1 Address Data Verification Rationale LPI maintains the NSW address database from land information regulated by Real Property Valu
86. dorsed by Local Government and approved by the GNB and or NSW Addressing Committee and to make use of products and services providing access to authoritative NSW Address Database Where a member of the public becomes aware that an address they are utilising or have made reference to does not adequately represent identify or locate a property feature or point of interest they should advise the Local Government responsible for the address in that particular area These functions for the public facilitate and support the maintenance of a single source of truth address database for NSW containing quality information which can be accessed and exchanged with confidence by all end users Regular and consistent use of authoritative data and notification of erroneous data will assist in improving the quality reliability and timeliness of information in the NSW Address Database and assist provision of services to address sites for the public 3NSW Government ICT Strategy guidelines and standards are currently published at www finance nsw gov au ict resources NSW Addressing User Manual 39 Chapter 3 Address Data Governance and Custodianship 3 5 Custodianship Data Producers Data Producers identified as Local Government State Government Agencies Surveyors Developers Planners and the GNB are encouraged to adopt the following roles in fulfilment of their obligations as custodians of Core Address Metadata and Core
87. dress prepare a submission recommending what the development proposal needs to do to comply with the NSW Address Policy and any Local Government policies which are in force This task should include the Local Government working with the Department of Planning and Infrastructure to reserve any road names with the NSW Addressing Committee where the information provided to Local Government has been assessed as conforming to the policies and principles outlined in AUM Chapters 2 and 6 AP6 6 AP6 8 Department of Planning and Infrastructure issue DGRs for public exhibition for up to 30 days The public is able to consider the DGR and prepare submissions Department of Planning and Infrastructure considers all the submissions before finalising the DGR and issuing it back to the developer AP6 9 AP6 12 An Environmental Impact Statement is developed at this task and lodged with the Local Government under Part 4 of the Environmental Protection and Assessment Act Following this the SSI and SSD construction phases commence During the SSD phase there is opportunity for the address information to be submitted to the NSW Addressing Committee and details entered into the NSW Address Database Refer to AP5 3 Development Application Process for details AP6 13 Following on from the Construction Phase are optional stages taken from the normal land development process that sees the preparation of Deposited Plans to initiate the Survey creati
88. dress numbering for the road A road should start and the datum point therefore be placed at the end of the road likely to be accessed on the most frequent basis Where this is unable to be determined the datum point should be placed at the end of the road closest to the centre of the locality town Where this is unable to be determined the datum point should be located at the end of the road which is most southern or easterly Refer to Figure 6 7 and Figure 6 8 for examples In the case of staged developments datum points should be determined based on the complete development plan for the area Numbers must be estimated and reserved where a road is to be developed in stages Refer to Principle 6 3 1 Reserving Numbers for details Address numbering shall continue from the datum point for the entire length of a named road except in rural situations where the numbers become too high Refer to Principle 6 4 4 Very Long Roads for more details The datum point and existing numbering need not be changed if access to the road is changed e g a road is cul de saced at a major intersection Refer to Figure 6 9 Refer to Principle 6 2 4 Renumbering due to Redevelopment in cases where renumbering and reallocation of a datum point is required NSW Addressing User Manual 71 Chapter 6 72 Toohey Rd Addressing Principles Figure 6 7 Datum Point Stephanie Rd Richards Hwy Charleston Hwy Thomas St Datum Poin
89. e In all instances Local Government shall not install nor display signage prior to receiving advice from the NSW Addressing Committee that the proposal has been approved and recorded in the NSW GRN Existence of signage prior to lodging a naming proposal with the GNB is not a valid argument for the name to be approved Once a name has been approved by the Board the signage shall be installed within 30 working days provided plans have been lodged which spatially locate the position of the road This is particularly important on building sites where emergency services might need to gain access during the construction period In these instances temporary signage is suitable for display Every care must be taken to ensure that the signage is in agreement with the name shown in the GRN When attention is drawn to a discrepancy between the GRN and the signage then one or the other shall be changed following community consultation with affected residents The design and display of signage can differ according to Local Government requirements as long as the name of the road is clearly indicated to the community AS NZS 4819 sets out the following basic requirements for road name signage as e A road name sign shall be placed to clearly identify the road to which the name applies e Signs that identify each of the named roads shall be placed at every road intersection This includes named private roads access ways tracks and pedestrian only road
90. e a submission This task is based on Environmental Planning and Assessment Act 1979 Section 79B External Notification This task is a statutory required consultation with external bodies generally for concurrence or integrated development and internal referrals for specialised advice from within Local Government The list of notified agencies specified in Section 97 of the EP amp A Act seeks comment on DAs via referral to outside organisations such as State Government departments If advice from referred authorities is not received within 21 days the Local Government can determine the DA The list of notifiable agencies for Integrated Developments includes Department of Water and Energy e Sydney Water for service availability Police for safety considerations e Environmental Protection Agency e Mines e Roads and Maritime Services Department of Fisheries National Parks and Wildlife Services NSW Heritage Department of Infrastructure Planning and Natural Resources Department of Housing e Rural Fire Service These agencies are responsible to varying degrees for the legislation listed as relevant to s 91 of the EP amp A Act GNB Notification At present the GNB is not formally included in Local Government referral lists for DAs However this process strongly recommends that at this stage in the consultation process Local Government should include consultation with the GNB so that new road names can be captured for
91. e finalisation of the DA process for a building Finalise a development rather than a land subdivision development The subdivision DA process Building continues on a different path with the submission of a survey to create title for the DA Development process where Local Government would like to formalise the addresses early they can submit the information to the NSW Addressing Committee now or can proceed to task AP5 6 Conduct Cadastral Survey Work At the conclusion of the building construction phase the developer must submit to the Local Government completion certificates stating compliance with the DA Conditions The Local Government can then grant occupancy licences Included in the documents that the Developer must submit to Local Government is an as built plan or linen plan for processing Optimally Local Government would already have preapproved the addresses but the as built plan would include any minor construction changes At this point Local Government must ensure road extents are determined refer to AUM Chapter 6 Addressing Principle 6 7 7 Road Extents road name and road types are allocated to plans ensuring conformance with principles contained in AUM Chapter 6 address numbers are assigned ensuring conformance with principles contained in AUM Chapter 6 Sections 6 1 to 6 6 addresses are appropriately identified and allocated in accordance with the policy outlined in AUM Chapter 2 This infor
92. e following criteria are relevant to any proposal to amend an existing locality e The spread of urban development has resulted in an area becoming too large for one locality e A major new road particularly a controlled access road has divided a community providing an opportunity to rename part to a new locality e The locality name is duplicated in New South Wales in one or more local government areas The workflow for proposing a new or amended locality is defined in the following figure and described in the process tasks below Procedures Procedures 7 1 Consultation that inform this Procedures 7 2 Notifications Process Responsibility Local Government GNB LPI NSW Addressing User Manual 137 Chapter 8 Addressing Processes Workflow AP3 Locality Boundaries AP3 2 Local Govt Checks Name and Boundary Submits to GNB AP3 3 GNB Review Procedure Rejection or Amendment AP3 3f GNB Advertising Implement Change Referred Back to No Advertising Local Government N Required for Consideration Council Amends ER Decision AP3 5 Local Govt Considers Appeal Feedback and Prepares Final Submission AP3 6 Consideration by GNB AP3 7a Prepare Ministerial Outstanding Objection s Approve Y Abandoned AP3 8 Adopt GNB and LPI Boards impi tN Recommendation meenen e Locality or Change Abandoned Sub Tasks Include e Gazette Notice Notice to
93. e primary address site that contains the sub address sites e g 15 Euston Road 6 5 3 Uniqueness Sub address numbers shall be applied in a logical sequence and within a primary address site shall be unique regardless of the type of the address site Refer to Figure 6 26 Figure 6 26 Sub address numbers to be unique regardless of type 84 NSW Addressing User Manual Chapter 6 Addressing Principles 6 5 4 Types of Sub Addresses from AS4590 2006 A type may be assigned to a sub address number as appropriate e g unit flat shop however this is not a mandatory address element Refer to the list of types in the Table Types of Sub Addresses available at the end of this section which shows a selection of types from AS4590 When the unit type is recorded it should be done as follows Unit type Address number Road name Road Type Locality name State name Shop 1 115 Burwood Road Burwood New South Wales When the building identifier and or name is recorded it should be done as follows Building Identifier and or name Address number Road name Road Type Locality name State name Building 45 1 115 Burwood Road Burwood New South Wales When a building identifier or name and or unit type is recorded it should be done as follows Building Identifier and or name Unit type Address number Road name Road Type Locality name State name NSW Addressing User Manual Building 45 Shop 1 115 Bu
94. edures which shall be followed for all instances of numbering road naming renaming and locality boundary definition The procedures apply mainly to Data Producers and Data Aggregators The procedures include 7 1 Consultation 7 2 Notifications 7 3 Reservations and Pre Approvals 7 4 Signage 12 7 1 1 Submitting a Request 7 1 2 Responding to a Request 7 1 3 Consulting on a Proposal 7 1 4 Advertising and Public Notices 7 1 5 Submissions 7 2 1 Notification of Approved Road Names 7 2 2 Gazettal of Road Names and Locality Boundaries 7 2 3 Road Closure 7 2 4 Ungazetted Road Names 7 3 1 Authorisation of Proposals 7 3 2 Reservation of Road Names 7 3 3 Pre Approval 7 3 4 Suitability Assessment NSW Addressing User Manual Chapter 7 Addressing Procedures 71 Consultation Description Developing a proposal for a new amended or deprecated address can require many tasks to be undertaken Each of these procedures provides Data Producers and Aggregators with guidance on steps which should be undertaken for developing an addressing proposal Procedures 7 1 1 Submitting a Request Members of the public and organisations that deal with the provision of emergency or other services such as postal or telecommunications can submit a suggestion or proposal to create or change an address or address component to the Local Government responsible for the area in which the address number road or locality is situated A req
95. elevant government agencies and authorities who require this information 7 2 3 Road Closure Closing of public roads is covered under Part 4 of the Roads Act 1993 When a road is to be closed except in the case where the thoroughfare is unaffected it is important that the road name status is updated in the GRN or in the case of the closure of part of that named road that the extent of the named road be updated Under section 162 of the Road Act a roads authority may name and number all public roads for which it is the roads authority and under section 163 of the Act that roads authority must keep a record of those roads for which it is an authority including its location and extent For the GRN to be kept relevant and up to date Local Government shall advise the NSW Addressing Committee when a road has been amended or discontinued The NSW Addressing Committee will then update the details in the GRN 118 NSW Addressing User Manual Chapter 7 Addressing Procedures 7 2 4 Ungazetted Road Names Any pre 1993 roads i e prior to the establishment of the Roads Act 1993 which are named but where the names have not been gazetted should be proposed to the GNB for inclusion in the GRN Proposals can include multiple road names for easy processing NSW Addressing User Manual 119 Chapter 7 Addressing Procedures 7 5 Reservations and Pre Approvals Description To facilitate the early capture of address information and reduce the ris
96. ent to support LPI in maintaining a single source of truth address database to consult with individuals stakeholders and special interest groups on road naming proposals to facilitate community consensus Refer to AUM Chapter 7 Section 7 1 5 Submissions Rationale These stakeholders must adhere to the requirements of the e Conveyancing General Regulation 2008 2008 375 Part 3 Register of plans Division 1 General e Surveying and Spatial Information Act 2002 No 83 Section 36 Regulations e Surveying and Spatial Information Regulation 2012 31 August 2012 Section 60 NSW Addressing User Manual 31 Chapter 3 Agency Local Government Address Data Governance and Custodianship Functions Local Government are responsible for administration of core address components within their Local Government Area and the implementation of address through the installation of road and locality signage and ensuring the appropriate display of house numbers Their on ground presence and local knowledge make their administrative roles of producing road names maintaining address records endorsing new address components and resolving anomalies vital for establishing a quality address system for NSW Determination of relevant address sites should be undertaken as per the requirements outlined in AUM Chapter 2 Section 2 5 4 Production of addresses should be undertaken as per the policy requirements
97. ental Assessment requirements 5 C 79 AP6 4 Consult with the relevant public authorities for input into the DGR Addressing Processes AP6 Addressing DA Exempt Developments AP6 1 AP6 2 AP6 3 AP6 4 AP6 5 AP6 6 6 8 AP6 9 6 12 AP6 13 Development Identified as potentially DA Exempt Prepare Application for Environmental Assessment requirements Director General Department of Planning and Infrastructure reviews application for Environmental Assessment requirements DGR Consult with the relevant public authorities for input into the DGR Consult with the Local Government s for input into DGRs including address Department of Planning and Infrastructure issue DGRs release for Public exhibition 30days Prepare Environmental Impact Statement EIS Survey Lodgment and Road Name Gazettal Developers and Government Agencies will prepare concept plans and seek support and concept approval from Government for special development treatment due to exceptional circumstances This can reduce development time and costs and is therefore carefully considered by government Once the project s feasibility has been determined concept plans are then used to develop the DGR Application for Environmental Assessment This application must address strict government requirements for development and should consider addressing requirements at this early stage Where numbering road naming or locality name boundary inform
98. ents e a tool to reference a location which describes a geographical point accessed via the road network of NSW including pathways and waterways The components of the NSW Address Database types of Core Address Strings Metadata and Component information are defined in AUM Chapter 4 NSW Address Database Metadata and Components 2 5 5 Address Data Verification and Usage LPI shall provision access to Core Address Metadata and Core Address Strings from the NSW Address Database For the purposes of provisioning service delivery information for NSW Government agencies LPI will adopt the principles outlined in the NSW Government Standard for Spatially Enabling Information This Standard recognises G NAF as the national address file directs agencies to use G NAF IDs for address management purposes and provides an overview of key requirements for exchange of address data Users of address data are encouraged to utilise and reference authoritative address data as published in the NSW Address Database maintained by LPI LPI will ensure that access to the NSW Address Database is available through multiple channels In order to support the use and verification of authoritative address data LPI should provision a facility to verify an authoritative address where one exists for an address site LPI shall be responsible for recording data verification transactions and utilising this information to update improve or amend existing records in con
99. ercial bodies ICE rib edis A per Procedure 7 4 Signage should be installed within 30 working days of the name approval being notified 158 NSW Addressing User Manual Chapter 8 Addressing Processes Process AP6 Addressing DA Exempt Developments Overview Procedures that inform this Process Responsibility The process steps below outline the end to end requirements for developments that do not generally involve the DA process as some DAs are submitted under Part 4 of the EP amp A Act DA Exempt Developments are usually large government initiatives intended to cut across established procedures to try to reduce time and costs to meet specific government objectives The resulting developments are usually held under a single parent title or a small set of adjoining land titles on behalf of the Crown Applicants can be either Public or Private for e State Significant Developments SSD processed by Local Government under Part 4 of EP amp A Act with flexibility to exceed local development standards The Development Application process is used but exemptions and variations are possible to allow these developments to be built as they have a scale significance or potential impact that makes them significant to a region or the State e State Significant Infrastructure SSI mainly public authorities constructing roads railways or pipelines which don t require consent but have significant environment impact e
100. ess refer to AUM Chapter 4 Section 4 4 Core Address String Metadata e Number conforms to Principles refer AUM Chapter 6 e Road Name is Gazetted or was assigned prior to the commencement of the Roads Act 1993 and meets the requirements of AUM Chapter 6 Section 6 7 Principles of Road Naming e Locality Name is Gazetted e Geocode s falls within appropriate accuracy levels as per Metadata requirement outlined in AUM Chapter 4 Section 4 4 Core Address String Metadata The address is assigned to an alternative point of access to the site see Addressing User Manual Chapter 6 Principle 6 1 1 can be considered official or gazetted alternatives to the primary addresses and can be assessed by users to be the best defined location reference for gaining secondary access to a site i e the side entrance to a building or the location of a secondary gate to a school Refer AUM Chapter 2 Section 2 5 4 Address Database In G NAF these addresses are defined as Secondary 48 NSW Addressing User Manual Chapter 4 Grades Non Authoritative Primary Address NSW Address Database Metadata and Components Definition In the Address String one of the following is present One component might be missing and therefore the address does not fulfil the Metadata requirement for completeness refer to AUM Chapter 4 Section 4 4 Core Address String Metadata e Number
101. esses on the road as shown in Figure 6 11 Suffixes shall be assigned to every address site that uses the primary number Under AS NZS4819 an address site that is already using the primary number on its own may retain the number provided it is in sequence as shown in Figure 6 12 However the preferred method is to assign a suffix to all addresses which utilise the same numeral as shown in Figure 6 13 Refer to Figures 6 14 and 6 15 for additional advice on number sequencing An address that includes a suffix should be recorded with the following details e Address number 18C Road name Campbell e Road Type Street locality name Surrey Hills e State name New South Wales NSW Addressing User Manual 73 Chapter 6 Addressing Principles Figure 6 10 Sub addressing where access point is shared from road Boe S Alpha Close Rh R Figure 6 11 Order of suffixes same as existing numbering gt eeee fA Jones Lane Jackson Avenue 74 NSW Addressing User Manual Chapter 6 Figure 6 12 Base number retained when suffixes are in order Order of suffixes same as existing numbering ap ARABER Finch Road Jackson Avenue Figure 6 13 Suffix applied where existing number is now out of order Boso Jones Lane Jackson Avenue NSW Addressing User Manual Addressing Principles
102. essing Development and Subdivision AP6 Addressing DA Exempt Developments AP7 Addressing Public Housing State Government Agencies The table on page 127 shows which tasks are included in each process workflow Each of these workflows is described in full in the relevant sections of this Chapter To check which workflow you should use please refer to the decision making tree infographic on the following page A table is also provided on page 128 to describe which types of development or subdivision are covered by the processes contained herein 126 NSW Addressing User Manual Chapter 8 Process selection Is the planning YES proposal exempt 3 AP6 from council ADDRESSING processes D A EXEMPT DEVELOPMENTS NO Addressing Processes APS This process applies to government p Pp 2 ADDRESSING departments or agencies who wish to exercise their legislative powers to assign addresses independently DEVELOPMENT AND SUBDIVISION PROCESS Steps 1 4 This process applies to complex sites including Shopping centres Retirement villages Caravan parks f v0 Is a Development YES Are new or YES Is the plan to be Application changed roads lodged at LPI involved proposed YES NO NO AP5 Is VIE ar ae ita Is the plan to be YES ADDRESSING already lodged at LPI Fn AND SUBDIVISION YES PROCESS NO NO This process applies to Strata plans Duplexes New suburbs urban infill w
103. for NSW Address Database will be provisioning access to the NSW Address Database These include facilitated in multiple formats which will allow users to access 1 Web services the information as per agency 2 Batch validation services specific business rules 3 Instance based manual online queries 4 Offline media delivery services Address Verification Web Services 1 Ability for users to identify the authoritative primary or alternative AVWS will be provisioned by address via a search and validation service should be provisioned to LPI to supply access to the NSW support queries pertaining to alias address functionality and spatial Address Database checks to resolve alias usage along with other functionality as required 2 Data interaction and exchange services should be provisioned to allow for custodian editable business rules to support predictive text corrective actions alternate suggestions and or error messages pre approved reserved and provisional address data supply functionality to support real time transactions for early captured address data AVWS registered users to access data via web services for the purposes of address management including address database maintenance updating anomaly resolution imports integrity reporting and database scrubbing to identify candidate alias naming Access to address data should The NSW Address Database custodian LPI should consider mechanisms include pro
104. formation see www lpi nsw gov au NSW Addressing User Manual 5 Chapter 3 Address Data Governance and Custodianship Agency Functions Rationale PSMA PSMA Australia Limited is an unlisted public company PSMA Australia Limited limited by shares and owned by the state territory and is a company owned Australian governments They offer a national asset of by state territory and quality spatial information derived from authoritative data Australian governments Sources established to coordinate Their databases are used in both the government Ine collecuen ard f l maintenance of and private sectors helping customers meet a diverse fundamental national set of needs and ultimately deliver a wide range of oah d benefits Their principal objective is to facilitate broad dn atagases h yet sustainable access to data Partnerships with the p ACI tare ACCESS TONIS private sector are encouraged and data distribution is ata facilitated through PSMA Distribution which holds licence For further information arrangements with value added resellers See www psma com au As a Data Aggregator PSMA is responsible for accessing The National Address address data for NSW from the NSW Address Database Management Framework maintained by LPI and aggregating this into the National provides for the role of Address Database referred to as the Geocoded National PSMA in the aggregation Address File G NAF When data is aggregated PSMA and
105. g proposals Roads As per the Roads Regulation 2008 when a Local Government is required to name or rename a road that will affect the addresses of owner occupiers the proposal must be advertised in local papers The Local Government may also wish to promote the proposal via electronic media and or on their Council website Local Government must consult with the immediate community who directly utilise an address es which will be affected by a change to the road name or type The immediate community includes but is not limited to residents ratepayers and businesses They must be notified in writing of the proposed change and a minimum period of 15 working days allowed for feedback to the Local Government Following an endorsement by the Local Government those affected by the proposal must be notified by writing within 10 working days and the community notified in newspapers and or electronic media informing them that the submission is being sent to the GNB for their approval Localities S 8 of the Geographical Names Act states that Whenever the board proposes to assign a geographical name to any place or to alter a recorded name or a geographical name it shall cause to be published in the Gazette and in a newspaper circulating in the neighbourhood of such place a notice of the proposal specifying the proposed name or alteration The GNB is responsible for placing these advertisements and gazette notices The notice and advert
106. held in attributed with supporting information as maintained by the NSW Address Database the NSW Address Database to enable aggregator and user mid determination of fitness for purpose Poco Te unen HS i about the metadata to 4 Recognised Australian Standards related to the exchange ensure address data can of data and the National Address Management Framework be assessed for fitness of NAMF have been developed with wide industry purpose participation and are targeted specifically at Australian addresses and should be adopted as the underlying rules for data sharing 5 Distributors should utilise Persistent Address IDs within their systems to facilitate standardised practice for maintaining address data consistency for end users 42 NSW Addressing User Manual Chapter 3 Address Data Governance and Custodianship 3 8 Custodianship Data Users Maintenance of the NSW Address Database is performed by LPI however the users also play a role in custodianship of the data Custodianship roles for Data Users Custodians Roles Rationale Government 1 Users will be able to access the NSW Address Maintenance of address Agencies Database via Address Verification Web Services data accuracy is an integral AVWS component of maintaining data quality within organisations The AVWS will provide a link between address users and the NSW Address Database to ensure address data can be efficiently maintained by the user Corporate Bodies 2 User
107. here there are no road name changes YES required Is there a named road already NO This process applies to Sites on a property Access via Crown Land ROAD NAMING RENAMING LOCAL GOVERNMENT NSW Addressing User Manual r ADDRESSING ADDING OR AMENDING ADDRESSES WHERE ROAD NAME EXISTS This process applies to Granny flatsAworkshops Errors Change of location use Strata plans Duplexes New suburbs Data omissions in NSW Address Dataset 127 Chapter 8 Development and Subdivision Types Addressing Processes Situations Processes Access via Crown land Data omissions Sites on a property AP1 Road Naming Renaming Local Government followed by AP4 Addressing Adding or Amending Addresses Where Road Name Exists Change of Location Use Duplexes Errors Granny Fonzie Flats New Suburbs Strata AP4 Addressing Adding or Amending Addresses Where Road Name Exists Business Park Caravan Parks Community Housing Estate Public or Private Convention Centre Convent Monastery Department of Defence Educational Facilities Entertainment Venues Factory Health Facilities Industrial Estate Local Aboriginal Land Council Discreet Community Maritime Parking Station Research Facility Residential Parks Retirement Living Community Retirement Villages Rural Community Commune Shopping Centres Sporting Facilities Vineyard Winery AP5 Addressing
108. hical Names Board of New South Wales GPN Gazetteer of Place Names Refer to AUM Chapter 4 Section 4 2 3 Gazetteer of Place Names Greenfield Development Site An area of agricultural or forest land or some other undeveloped site earmarked for commercial development or industrial projects GRN Gazetteer of Road Names Refer to AUM Chapter 4 Section 4 2 1 Gazetteer of Road Names LIIAC The Location Intelligence Industry Advisory Committee LLG Location Leadership Group Locality A locality is a named geographical area with defined boundaries which represents a community or area of interest and may be rural or urban in character where urban it is usually defined as a suburb LPCU Location and Policy Coordination Unit of LPI LPI Land and Property Information NSW Mesh Blocks Mesh Blocks are the building blocks for all the larger regions of the Australian Statistical Geography Standard and they broadly identify land use such as residential commercial agricultural and parks etc NAWG NSW Addressing Working Group NAMF National Address Management Framework Neighbourhood A named geographical area which has unofficial or fuzzy boundaries and cannot be used for addressing purposes NES Notification and Edit Service Non Authoritative Address These types of addresses can be considered unofficial or ungazetted and can be assessed by users to be an approximated location reference for
109. hould be referenced by Local Government in data exchanges with LPI to ensure consistency of data maintenance Data Producers are strongly encouraged to utilise address data from the NSW Address Database within their systems peo ake ats Addresses must be properly and unambiguously produced to allow for accurate and reliable site identification to support timely and efficient emergency service and other service delivery Consistency of data is required and minimum components must be provided to ensure quality and accuracy of address data Derivation and production of address data components is governed by the NSW Address User Manual to ensure consistency of application 40 NSW Addressing User Manual Chapter 3 Address Data Governance and Custodianship 3 6 Custodianship Data Aggregators Maintenance of the NSW Address Database is performed by LPI however the GNB and PSMA also play a role in custodianship of NSW Address Data Custodianship roles for Data Aggregators Custodians Geographical Names Board of NSW Land and Property Information PSMA 1 Roles Core Address Components must be quality assured and attributed refer to AUM Chapter 4 Section 4 5 Core Address Components for management in the NSW Address Database Core Address Components must be maintained with a standardised geocode Where a geocode supplied by a Data Producer does not conform to poli
110. iat e Overturn a decision made by the GNB Secretariat where an objection has been lodged by Local Government e Defer a decision and seek further information from the Local Government AP1 8 Once a proposal has been approved by the GNB or GNB Secretariat it is able to be delivered to notifiable authorities for their information and gazettal action undertaken eea enne this is now done through the online road naming application Gazetteer and EERE Yt The GNB Secretariat will action the following Noti i RR ee PES e Anoctice will be generated in the online road naming application notifying the Local Government of the approved road name e A notice will also be sent to all subscribers and if requested by the Local Government all other authorities as described in Procedure 7 2 1 Notification of Approved Road Names e An agenda item will be defined for the next scheduled Board meeting where all proposals approved by the Secretariat will be included in a list for Board reference e A Gazette notice will be generated and sent to the Local Government for approval and referral back to GNB Secretariat for publication purposes e The name will be registered in the GRN with the status Official AP1 9 Local Government can appeal a decision of the GNB Ministerial submissions must be prepared in the manner prescribed by the Ministers Appeal office explaining the justification for the proposed name s and how the na
111. ic Notices and maps placed on public display This notice will also be sent to all subscribers AP3 3f Referred Back to Local Government for Consideration If not deemed suitable the proposal will be referred back to Local Government for their consideration As per Procedure 7 1 3 Consulting on a Proposal Local Government can amend or abandon the proposal or seek an appeal to the GNB AP3 4 Public feedback where required will be sought for 30 days from the date at which the advertisement appears in the local newspaper or in the Government Gazette whichever is the latter as per Procedure 7 1 4 Advertising and Public Notices Public Feedback AP3 5 Once the public feedback period has closed the GNB Secretariat will collate the aes information and Local Government will be required to assess the feedback received Government Procedure as defined in Procedure 7 1 5 Submissions shall be followed Considers Feedback and Prepares Final Submission Once feedback has been considered by Local Government a final submission to the GNB can be made by following Procedure 7 1 3 Consulting on a Proposal AP3 6 The proposal can be approved referred back to the Local Government for further information or rejected at this stage Consideration by GNB Where a proposal is to create a new locality or undertake a boundary and or name amendment which will affect more than 20 parcels it will be instantly referred to the GNB f
112. ic Notices for details of public consultation requirements Consultation with Authorities Refer to Procedure 7 1 3 Consulting on a Proposal for details of requirements a The Surveyor General is one of the prescribed authorities who will receive notification This notification will be referred to the GNB Secretariat for their consideration and depending on whether they have delegated authority the process will proceed to Task 1 4 b or Task 1 4 c b Should the Secretariat have delegated authority for considering the proposal they will analyse the details and can endorse the name in which case the proposal will be sent back to the Local Government for their ratification or send the proposal back to the Local Government for clarification or amendment C Should the proposal require referral to the GNB the details will be included in the agenda notes for the next scheduled meeting The GNB will consider the proposal and if endorsed the application will be sent back to the Local Government for their ratification Following completion of the notification and consultation process the Local Government need to ratify the proposal and either endorse it for submission to the GNB or discard amend it The Local Government will need to consider all public submissions made during the consultation period and if this occurred at the same time as notification to prescribed authorities feedback from these groups must also be considere
113. iderations The surveyor will add locality road names and addresses into their CAD package if or when they are available The surveyor must ensure valid names and address are used on the final plans for the legal registration process Once the engineering ground works are complete the surveyor can undertake the final pegging and the lots are ready for sale The surveyor will give a final pegging certificate to the project manager Prepare Subdivision Documentation Finalise and Validate Addresses Once construction is complete the Project Manager will make an application for a Subdivision Certificate from Local Government which requires all Development Consent conditions have been addressed all Construction Certificate approved works are completed and all Compliance Certificates from certifiers submitted A registered surveyor must prepare the final plan of subdivision and if relevant prepare the 88B instrument This plan will be signed by Local Government and is ready for lodgment at LPI At this stage the surveyor must ensure that on the plans e final road extents are determined refer to AUM Chapter 6 Principle 6 7 7 Road Extents e final road name and road types are allocated to plans ensuring conformance with principles contained in AUM Chapter 6 e final address numbers are assigned ensuring conformance with principles contained in AUM Chapter 6 Sections 6 1 to 6 6 addresses are appropriately identified and allo
114. ilable in the database 54 NSW Addressing User Manual Chapter 4 4 4 Core Address String Metadata NSW Address Database Metadata and Components Quality management attribute information which may be associated with each Core Address Data string should include where known the following metadata in the NSW Address Database NSW Address String Metadata Attribute Lineage Description This field should include reference to the Data Producer custodian who was responsible for providing the Core Address Data contained within that string Rationale ISO 19113 requirement states Lineage may contain two unique components e source information shall provide the parentage of the database process step or history information shall describe a record of events or transformations in the life of a database including the process used to maintain the database whether continuous or periodic and the lead time Completeness This should identify if Core Address Data is missing or non Core Data is present Conversely it should identify if the string is complete by having all components available refer to AUM Chapter 4 Section 4 5 Core Address Components ISO 19113 requirement states e Commission excess data present in a database e Omission data absent from a database Compliance This should indicate whether the road name and locality name correlate with official gazetted names
115. ill be adjacent to the lowest and the numbering pattern being the distance divided by 10 This will result in some odd and even numbers being adjacent This can only happen on an island or in a bay or inlet An island based address where no internal road network exists should be recorded as follows Address number 32 Water name David Island Locality David Island b For an inlet or bay the datum point will usually be placed at the end from which boat access usually occurs Numbering shall be the distance from the datum point divided by 10 This will result in some odd and even numbers being adjacent A bay based address should be recorded as follows Address number 81 Water name Morning Bay Locality Morning Bay Figure 6 30 Example shows one side of water course is only accessible by water 17 9 11 13 15 Patonga NSW Addressing User Manual 91 Chapter 6 Addressing Principles Figure 6 31 Numbering on an island Figure 6 32 Numbering a bay 6 6 6 Waterways with Islands Inlets and Bays If a section of waterway intersects with a named island inlet or bay the island inlet or bay numbering method Principle 6 6 5 Datum Point for Island Inlets and Bays shall apply to the extent of the feature The waterway numbering shall continue beyond the section but shall include the distance through or around that feature 92 NSW Addressing User Manual Chapter 6 Addressing Principles 6 7 Principles of Road naming
116. imum penalty is 50 penalty units for an individual and 100 penalty units for a corporation 2 4 3 Authority for Road Naming This policy applies to all roads in NSW regardless of custodianship and maintenance agreements Importantly under this policy all roads in NSW shall be authoritatively named and the names gazetted For the purposes of this policy a road is considered to be an area that is open to and or used by the public and is navigable by vehicle or foot and can be used for assigning addresses or allowing access between points or to a feature Road naming is legislated under the Roads Act 1993 This Act empowers the authority in charge of the road with the rights to name it Under the provisions of Section 10 of the Roads Regulation a road authority may not proceed with a proposal to name or rename a road against an objection made by the following persons or bodies except with the approval of the Minister of which the Surveyor General of NSW is a notifiable authority NSW Addressing User Manual 25 Chapter 2 New South Wales Address Policy Responsibilities for naming and gazetting road names Road Class Road Naming Authority State Roads including National Routes and Highways Roads and Maritime Services RMS are responsible only for the purposes of administrative and wayfaring road naming For the purposes of road naming for addressing the Local Government are responsible for endorsing the official road name and ens
117. ing Refer to Procedure 7 3 2 Reservation of Road Names for details LAHC will determine the road names prior to submitting to the Local Government for consideration and potential endorsement before supplying them to the GNB for reservation or pre approval refer Procedure 7 3 3 Pre Approval for details AP7 3 Once a name or group of names has been shortlisted for a concept plan they need to be checked for conformance against the principles contained in AUM Chapter 6 Check and If in the process of for checking for duplication and conformance with the policy and Reserve Road principles of the AUM a name is found to not conform then alternative options need Names to be considered by the planning consultant and or LAHC Should the results delivered by the checking process be ambiguous the Local Government can assist the developer and or LAHC in defining a suitable plan for addressing Where required Local Government can refer the concept plans to the GNB Secretariat for consideration of a Suitability Assessment Refer to Procedure 7 3 4 Suitability Assessment for details regarding these assessments If the name conforms with all requirements LAHC can proceed to request that the Local Government reserve the names for future use described as per Procedure 7 3 2 Reservation of Road Names but this is not mandatory NSW Addressing User Manual 165 Chapter 8 AP7 4 Early consultation pre development AP7 5
118. ing NSW December 2010 They will consult widely with the community Local Government developers community housing providers and other Non Government Organisations They will seek funding from various sources including government schemes public private partnerships shared equity and commercial financiers Once the basic concept has been formed LAHC will document it as a project brief and select a developer planner or builder company to flesh out the proposal AP7 2 LAHC s lead contractor consultant will interpret the project brief and any published policies or guidelines such as Draft Urban Design Guidelines for Low Rise Affordable Scope and Rental Housing to produce a formal Concept Plan prepare concept Eom concept will quantify and qualify the extent of the development and enable an initial assessment of its impacts The Planning Consultant will do sufficient research to determine the government limitations and restrictions that apply to the site and the proposed improvements The planning consultant needs to consider wayfinding as one of the design considerations for road layout signage and addressing They should particularly consider the principles contained in AUM Chapter 6 when conceptualising potential road names for the area to be developed The planning consultant might also wish to confirm with the Local Government whether a pre defined set of reserved road names exists for the area in which the development is occurr
119. ints of Interest provide the identification and location of a feature service or activity that people may want to know about or visit Primary Address An address site that is not contained within another address site as per definition in AS NZS4819 PSMA Public Sector Mapping Agency The Regulations Roads Regulation 2008 RMS Roads and Maritime Services Roads Act Roads Act 1993 ROW Right of Way Single Source of Truth In the context of the custodian of the NSW Address Database LPI aggregate and apply quality assurance mechanisms to address data from data producers in NSW and provision this as a single source of truth Suburb Refer Locality The Secretariat The Secretariat of the Geographical Names Board Site Address Refers to the object being assigned an address Can be a property building feature point of interest etc Site Centroid Point of centre of a site and lying within its boundaries e g for L shaped site This is the default geocode for the NSW Address Database as described in AUM Chapter 4 Section 4 7 Geocode Types Sub Address An address site that is contained within a primary address site e g an apartment within a building definition from AS NZS 4819 VAR A value added reseller is a company that adds features or services to an existing product then resells it usually to end users as an integrated product or complete solution Produced b
120. iples and Policies AP1 3 Help and Suitability Assessment Form AP1 4 Consultation with Public and Authorities AP1 5 Finalise Proposal and Submit to GNB AP1 6 GNB Secretariat Considers Proposal AP1 7 GNB Considers Proposal AP1 8 Update Gazetteer and issue Gazettal Notice AP1 9 Appeal Decision Referral to Roads Minister AP1 10 Notification and Signage 132 NSW Addressing User Manual Chapter 8 Addressing Processes AP1 1 Defining Extent Define Road The first requirement is to determine the extent of the road to which a name is to be Extent and applied For assistance applicants should refer to Principle 6 7 7 Road Extents Select a Road d Where the proposal is for a Reserved or Pre Approved name Refer to Procedure 7 3 2 Reservation of Road Names and Procedure 7 3 3 Pre Approval and the extent is not yet known a simple coordinate for the approximate location will suffice Selecting a Name The general principles for selecting a name as set out in AUM Chapter 6 Addressing Principles must be considered and applied There are three options for selecting and then proposing a name a Local Proposal A submission made by the public or any organisation such as emergency service providers is sent to the Local Government the road is located in The requirements of Procedure 7 1 1 Submitting a Request apply here Determining if a name is suitable for use prior to submitting
121. ir responses outlining why they believed those objections should be overridden Should the GNB in their considerations of approval reject a proposal the Local Government may appeal to the Board if it can be demonstrated that the principles have been incorrectly interpreted Objections may then be lodged with the Minister responsible for the Roads Act Localities The GNB will summarise any objections received and forward them to Local Government and potentially any other interested parties for review Should the Local Government uphold any objections they can suggest amendments to the proposal and submit these to the GNB Upon receiving comments from Local Government and any sought from interested parties then the GNB will consider the public submissions before reaching a final recommendation Should the GNB proceed to endorse a suggested amendment to the proposal then they will undertake further consultation Should the GNB in their considerations reject a proposal the Local Government may appeal to the Board if it can be demonstrated that the principles have been incorrectly interpreted NSW Addressing User Manual 117 Chapter 7 Addressing Procedures 7 2 Notifications Description Various methods of notification and gazettal are required to ensure a naming or boundary proposal conforms to legislative requirements Notices required during the consultation period are outlined in Section 7 1 Consultation The procedures in th
122. is section detail notification requirements once a proposal has been endorsed by the Local Government and or approved by the GNB Procedures 7 2 1 Notification of Approved Road Names The Roads General Regulation 2008 requires a Local Government to publish notice of a new name in a local newspaper and serve notice to prescribed authorities Refer to list in Procedure 7 1 3 Consulting on a Proposal 7 2 2 Gazettal of Road Names and Localities Once a road name has been registered by the GNB under the Roads Regulation 2008 a Local Government is required to publish notice of the new name in the NSW Government Gazette The Gazette notice will include the following details as a minimum road Name and Type Approved by GNB Locality Name Approved by the GNB road name as previously known by if any Locality name previously known by locality and or Local Government Area e extent Boundaries in written or graphic form as appropriate e date approved by GNB Naming authorities are also able to refer to LPI the gazettal of lists of road names already in use but not gazetted Refer to Procedure 7 2 4 Ungazetted Road Names for details Localities Under the provisions of the Geographical Names Act 1966 the GNB must issue a notice for a new or changed locality name or boundary in the Government Gazette In addition to the requirements of the Act any change to the name or extent of a locality will be notified by the GNB Secretariat to r
123. isement will allow for members of the public to submit feedback to the GNB within 30 days of the advertisement or gazette notice being published whichever is the latter NSW Addressing User Manual Chapter 7 Addressing Procedures 7 1 5 Submissions From time to time members of the public or organisations might wish to comment on support or object to an addressing proposal be it for numbering road naming or locality name boundary definition Objections submitted e For road names must be made directly to the Local Government during the public consultation period e For localities must be made directly to the GNB during the consultation period All objections must identify where or how the proposal does not conform to the Principles outlined AUM Chapter 6 if they are to be considered and responded to by Local Government in the decision making process In addition to this the following procedures apply Numbers Requests for details of address numbers can be referred to the NSW Addressing Committee for their review and feedback Roads Upon receiving objections the Local Government can abandon a proposal or proceed to endorse it Should the Local Government uphold any objections received during the consultation period they shall proceed to amend the proposal so that it is suitable Should the Local Government proceed to endorse the proposal then they must include as part of the submission to the GNB the objections and the
124. k of road name duplication for development sites in close proximity it is possible for Local Government to reserve road names or have them pre approved by the GNB Secretariat Procedures 7 3 1 Authorisation of Proposals Reservations and Pre Approvals Submission Submissions for consideration of road names for reservation or pre approval must originate from an authorised officer of a Local Government An authorised officer is a person s who is recognised by the Local Government for liaising with the GNB Final Proposals Final road naming proposals or address boundary naming feedback where applicable refer Procedure 7 1 5 Submissions must be submitted to the GNB by a delegated officer or be supported by a resolution of Local Government prior to submission 7 3 2 Reservation of Road Names Local Government can reserve road names for future use within their LGA This can be done for the purposes of reserving names for potential future development or urban infill sites Recording reserved names within the GRN means that the name will be included for consideration in any future duplication checks which might be undertaken within the area and reduce the likelihood of an issue occurring in the future when the name is finally designated to a road extent The maximum number of names that can be reserved is 50 however in areas undergoing substantial development Local Government can seek GNB consideration for reservations of more than this amo
125. l Pe 2 ly sae re ere tree eee tre reer crepe DM LII NIME EI Mu IM cere 19 2 New South Wales Addtess PollGyiz 5 esteso ttti E ete o e oio inn IRL ta etie tr pn EA muse iun 20 2 1Policy Statement o ioi ctt e ete ta dt tua Barba SEU dere IUe icu eee ae 20 VARIES Sa LECT 20 2 V2 SCO a 20 2 2 Policy COMPONENTS esseen tette cei ated stes Qube eto tede etree day anes Lavage PEM Moneda tud clum 21 2 2 HReSpORIIDIIItIBS c orcstooeee mette a ILE 21 2 3 Policy IntroductiOri zs e itti reri dete laedi hese dene ER Heer tab uti edd fo 22 2 4 Legislation and Authority sssssssssssssssssseeeeeemeeeeeeeeen nennen eee 23 2 4 1 NSW Addressing Committee sssssssssssssssssseeeeeeeeen eere nennen 23 244 2 Authority Tor Nurmberihg uctor c necat repetens pra a ir erede tea Lad un decuit 23 2 43 Authority tor Road Namilg 3 ettet ER RR tg tete oet Cog ond 23 2 4 4 Authority for Locality Names and Boundaries ssssssssssssseeeees 24 25 POMCY Em 25 2 5 1 Address Supply Chain sssssssssssssssseeeeeeeeeen nennen 25 2 5 2 ASSUMP ON S xe nce eerie tapered had tesa t etes rita bec eem ad e aede et tu bet 25 2 5 3 Governance arid Custodianship cette tes atelier Eee tRd d 26 2 5 d Address Database etr amanda fett easet ei ditte E EE E E A cat etae rE 27 2 5 5 Address Data Verification and Usage sssssssssssssssseseeeeeeee ne 27 isl Aa or 29 3 Address Data Governance and
126. lace means any geographical or topographical feature or any area district division locality region city town village settlement or railway station or any other place within the territories and waters of the State of New South Wales but does not include any road any area within the meaning of the Local Government Act 1993 or area of operations of a county council within the meaning of that Act any electoral district under the Parliamentary Electorates and Elections Act 1912 any school or any place or place within a class of places to which the provisions of this Act do not apply by virtue of the regulations The GPN is accessed via the NSW Address Database custodian LPI 52 NSW Addressing User Manual Chapter 4 NSW Address Database Metadata and Components 4 2 4 Localities A locality is a named geographical area with defined boundaries which represents a community or area of interest and may be rural or urban in character where urban it is usually defined as a suburb Localities enable addresses to be uniquely identified Without clearly defined localities there can be uncertainty in an address In order to achieve comprehensive addressing objectives it is vital that locality names and their boundaries are clear and unambiguous Localities are distinguishable from neighbourhoods which are considered to be named geographical areas which have unofficial or fuzzy boundaries for this reason a neighbourhood name ca
127. ll also ensure that addressing in NSW is consistent with the Australian Standards The CPAS Program is consistent with and supports a number of State Government including Land and Property Information LPI and New South Wales Address Working Group NAWG priorities by improving service delivery and increasing efficiency in responding to community needs The CPAS program is being delivered through various projects including the Address Verification Web Service the Notification and Edit Service for the Rural Fire Service online applications and the NSW Address Database This manual is part of the CPAS policy project and its objective is to ensure that from November 2014 addressing procedures across the state are standardised and unambiguous NSW Addressing User Manual 15 Chapter 1 Introduction 1 4 Scope The contents of the AUM apply to the production aggregation publication and usage of all new addresses and components in NSW including road names private and public assignment of address numbers development and subdivision address processes complex site addressing caravan parks retirement villages Educational facilities etc creation of new or amended locality boundaries The policy principles procedures and processes contained herein are in place to meet the objectives of the NSW 2021 plan and to compliment the work being undertaken at a national and international level through the NSW Location Leadership Group LLG
128. mation shall be provided by Local Government to the NSW Addressing Committee for updating in the NSW Address Database NSW Addressing User Manual 155 Chapter 8 Addressing Processes AP5 6 The surveyor will commence finalisation of the land parcel boundary pegging once the engineering ground works nears completion For strata subdivision developments this Conduct point is the completion of construction of the units At this stage in the addressing Cadastral process the developer needs to ensure that Survey Work e road extents are determined refer to AUM Chapter 6 Addressing Principle 6 7 7 Road Extents e road name and road types are allocated to plans ensuring conformance with principles contained in AUM Chapter 6 e address numbers are assigned ensuring conformance with principles contained in AUM Chapter 6 Sections 6 1 to 6 6 e addresses are appropriately identified and allocated in accordance with the policy outlined in AUM Chapter 2 Conduct Cadastral Survey Work Early in the construction phase the surveyor defined the subdivision site in their survey CAD package The Planning Consultant s proposed subdivision layout plan is overlaid to produce a best fit true dimension plan for consideration by the project manager and other contractors Major or minor boundary layout changes may be made throughout the construction phase due to the Conditions of Consent from the DA determination or due to engineering cons
129. me s complies Decision with the Address Policy The Minister may support or dismiss the appeal Referral to Plet AVSA The GNB Secretariat may participate in the appeal process to help draft the submission or they can prepare their own counter submission clarifying the GNB s position AP1 10 Once a road name has been gazetted the Local Government shall follow Procedures 7 2 2 Gazettal of Road Names and Locality Boundaries and Procedure 7 4 Signage with regards to notifying authorities and installing signage Notification and Signage NSW Addressing User Manual 155 Chapter 8 Addressing Processes Process AP2 Road Naming Renaming Roads and Maritime Services Overview Roads and Maritime Services Agency RMS of NSW has naming authority over specific types of roads Refer to AUM Chapter 2 Section 2 4 3 Authority for Road Naming for details RMS naming of roads is only undertaken for the purposes of administration RMS assigned road names are not considered to be the official names for the purposes of addressing unless they have been approved by the Local Government endorsed by the GNB and gazetted How RMS naming authority is exercised and applied is described in their in house policy document Infrastructure Asset Management Policy Naming of Roads and Bridges Further information on this policy can be located on the RMS website Policy that AUM Chapter 2 Section 2 4 3 Authority for Road Naming inf
130. mited scope of individual user requirements for address data the NSW Address Database will maintain Core Address Metadata and Core Address Components to which users can ascribe business case specific information within their own systems The database will contain authoritative non authoritative and alias addresses Refer to AUM Chapter 4 Section 4 1 Address Grading for more details LPI will support the ongoing improvement of the NSW Address Database with a view to standardising address data quality and maintenance regimes for the state For the purposes of this policy an addressable site is defined as a location which can be accessed via the road network including pathways and waterways defined in the road types list provided in the AUM Chapter 6 Section 6 10 Road Types An addressable site can be e a place of habitation or e a location to which services may be delivered excluding post office boxes or cluster boxes or e a place where people can congregate visit or reference for location purposes and e can be described as primary or alternative Any location which fulfils these definitions of an addressable site must be assigned an address and the data must be maintained in the NSW Address Database For the purposes of developing and maintaining a comprehensive NSW Address Database an address is defined as e a string of data which contains minimum components as defined in AUM Chapter 4 Section 4 5 Core Address Compon
131. mittee assess the final road names types and address numbers assigned to the lodged Deposited Plan The NSW Addressing Committee will analyse e f any changes have occurred to the proposed road names since pre approval was granted if changes have occurred the GNB Secretariat can approve them If major modifications have occurred the proposal will be referred to the GNB for consideration and potential approval e f road types were not included in the original pre approval proposal the road types now assigned will be assessed for suitability and conformance with this policy f address numbers have been assigned appropriately Should there have been no major changes made since pre approval was granted the NSW Addressing Committee can make arrangements for the registration of the address components GNB Secretariat will make arrangements for registration and gazettal of the road names refer to Procedure 7 2 2 Gazettal of Road Names and Locality Boundaries for details If major modifications have been made the proposal will be referred to the NSW Addressing Committee members for their advice and decision Should errors or issues arise they will be referred back to the Local Government for mitigation and rectification purposes AP5 9 Upon receiving notice of the address approval the Local Government needs to complete appropriate actions to incorporate the addresses in their systems and notify appropriate Issue of agencies and comm
132. n rural and semi rural areas is based on the distance of the access point from the road datum point refer to Principle 6 2 2 Datum Point This distance is measured in metres and then divided by 10 after which the number is then rounded to the nearest odd number for points on the left side of the road from the datum point or nearest even number for points on the right side of the road Refer to Figure 6 19 for example Figure 6 19 Distance based numbering method Datum Point e 6 4 2 No Access Point to a Road Where a rural address site is missing an access point e g the site is a paddock with access only granted through an internal gate network a rural number may be assigned based on the central point of the road frontage for the land parcel If an access point is subsequently created a new rural number should be assigned to replace the previous number 6 4 3 Close Address Sites Where the access points for multiple address sites are within or across the minimum step intervals of 20 metres the distance criteria may be varied subject to maintaining the overall integrity of the rural numbering system If it is not possible to determine a separate number for the site suffixes may be added in accordance with Principle 6 2 3 Use of Suffixes Refer to Figure 6 20 for an example 80 NSW Addressing User Manual Chapter 6 Addressing Principles Figure 6 20 T Rural addressing for narrow frontage 6 4 4 Very Lo
133. name is not acceptable for road naming but can be considered for feature naming Refer to GNB guidlines on feature naming 6 7 6 Commemorative Road Names Naming often commemorates an event person or place The names of people who are still alive shall not be used because community attitudes and opinions can change over time The initials of a given name are not to be used in any instances Local Government shall make every effort to gain consent from family members of the person who is being commemorated Supporting evidence that shows attempts by a Local Government to consult with family members should be provided during the lodgment of the proposal but it is acknowledged that some names may be from an era for which this is not possible 6 7 7 Road Extents The extent of a named road shall be defined by the formed road and shall include only one section navigable by vehicles or foot Unconnected navigable sections such as where separated by an unbridged stream or a physical barrier shall be assigned separate names Refer to Figure 6 35 for an example When a road extent is broken into separate sections by redevelopment or redesign the name shall only be retained on one section and the other section s renamed as part of the development process Refer to Figure 6 36 for an example The extent of each road shall be mapped according to the centreline of the road and the name shall apply from one end of the road to the other i e the poi
134. nctions and roles of Commercial Entities users who access data sourced from the NSW Address Database Members of the Public 30 NSW Addressing User Manual Chapter 3 Address Data Governance and Custodianship 3 1 Governance Data Producers There are four types of road naming and Data Producers in NSW Local Government State Government Agencies those involved in the development domain and the GNB Governance functions for Data Producers Agency Planners Developers Surveyors Functions Surveyors Developers and Planners are responsible for proposing core address components for new developments This information is then required to be provided to Local Government through the Development Approval process or another approved process which ensures the data is eventually maintained by Local Government and LPI Determination of relevant address sites should be undertaken as per the requirements outlined in AUM Chapter 2 Section 2 5 4 The functions that these stakeholders can perform to support comprehensive and standardised addressing are e maintain awareness of applicable standards policies procedures and guidelines which can guide their work in addressing to propose new address information at the earliest practical time during the development cycle refer to AUM Chapter 8 AP5 Addressing Development and Subdivision to record address data and provide access to address information to Local Governm
135. ng Roads If rural address numbers are likely to exceed 5 digits as a result of length of the road being more than 1 000 km then an additional datum point shall be established at a major town or intersection and the numbering restarted The direction of numbering shall continue in the same order as the previous section 6 4 5 Rural Areas Affected by Development Where a rural area becomes more urban any previously assigned rural numbers should be retained if the integrity of the numbering sequence and logic can be maintained New numbers may be assigned between the previously assigned rural numbers Refer to Figure 6 21 for example If the address points are located at a distance shorter than 20 metres apart and unambiguous numbering cannot be assured alpha suffixes should then be applied Figure 6 21 Infill numbering in areas affected by urban development NSW Addressing User Manual 81 Addressing Principles Chapter 6 6 4 6 Rural Urban Fringe Areas The following apply to all roads that cross between over or through a combination of rural and urban areas If the road name is the same in both rural and urban areas the rural numbering method shall a continue through the town b If a section of a road is assigned a separate name in an urban area or town the urban numbering method shall apply to the extent of that separate name The rural numbering shall continue beyond the section but shall include the distance through the town
136. ng due to Redevelopment for details on determining an address for sites under development or Principle 6 1 4 Alternative Addresses for details of alternative address allocation NSW Addressing User Manual 67 Chapter 6 Addressing Principles 6 1 2 One Road Name Each address shall have only one road name Where there are private roads within a complex site the names of those roads shall be used for addressing purposes See example in Figure 6 2 for details of a private road with multiple address sites Figure 6 2 One road name for all addresses Pacific Highway 6 1 3 Sub addressing Sub address numbering shall be used for address sites that are contained within a primary address site e g an apartment building block of flats or marina Generally sub addresses are defined because there is one main access point from the road to the property from which many locations can then be accessed Specific principles which apply to sub addressing can be found in Section 6 5 Principles for Sub Address Numbering and an example is shown in Figure 6 3 Figure 6 3 Example of Sub address numbering 68 NSW Addressing User Manual Chapter 6 Addressing Principles 6 1 4 Alternative Addresses Where a primary address site has more than one access point it may be assigned one or more alternative addresses Examples include a A corner site that has developed access from two roads b A site that has multiple ac
137. nnot be used for addressing purposes e g Kings Cross is a neighbourhood it forms part of the Potts Point Darlinghurst Rushcutters Bay and Elizabeth Bay localities in Sydney Similarly estate names are considered to be branding for particular development areas or gated communities and as such are not locality names and cannot be used for addressing purposes There are a range of status types available for localities held within the GPN Localities with their Grade Status and Sub Grade Descriptions Status Type Description Authoritative Gazetted Locality name and boundaries are endorsed by Local Government approved by GNB and have been gazetted Non Authoritative Ungazetted Locality name and boundaries are not endorsed by Local Government nor approved by GNB Cannot be used for official addressing purposes Pre Approved Name has been proposed by RNA Not yet confirmed as compliant with AUM Not yet approved for use Historical A historically recorded locality name no longer in use NSW Addressing User Manual 53 Chapter 4 4 3 NSW Address Database Metadata NSW Address Database Metadata and Components As per SO 19113 Geographic Information to consistently manage the NSW Address Database ensure the quality of the data contained therein and to facilitate end user determination of fitness for purpose a minimum set of metadata attributes should be provided where known with each extract of Address Dat
138. nt where the road finishes or intersects with other roads A classified highway may be split by a section that is assigned a local name where it passes through a town Each section of road shall have only one official name for addressing purposes Refer to Figure 6 37 for an example 96 NSW Addressing User Manual Chapter 6 Addressing Principles Figure 6 35 One section of road to be renamed Orange Rd Figure 6 36 Road Naming in a staged development Datum Point Celia Rd Datum Point Wendy Rd NSW Addressing User Manual 97 Chapter 6 Addressing Principles Figure 6 37 One section of Bexley Street to be renamed Bexley St 6 7 8 Suffixes Prefixes and Directional Indicators A road name shall not include qualifying terminology a cardinal indicator or a similar prefix e g Upper Lower Old New East West unless the road name is derived from a name which includes it A directional or similar device shall not be used as a suffix to uniquely define road extremities e g Boundary Road East and Boundary Road West Origin to destination names such as Bathurst Oberon Road shall not be used It is too easy for such names to be confusing as there are too many aliases Further to this road name signs for origin destination names can create confusion when the respective names are opposite in direction to the actual location of the places as indicate by their order on the sign e g Bathurst Road Ober
139. oads Regulation 2008 to the Surveyor General as Chair of the GNB The online road naming application provided by the NSW Address Database custodian LPI includes an option for the authority to request the Surveyor General and therefore the Board to support any agreed notifications and gazettal requirements of the Regulations 2 4 4 Authority for Locality Names and Boundaries Under s 2 and s 5 of the Geographical Names Act 1966 the GNB have responsibility for assigning names to localities determining their extent and publishing their details in the Gazetteer of Place Names GPN Refer to AUM Chapter 4 Section 4 2 3 Gazetteer of Place Names for more details The Act provides that any geographical publication shall use the official name of a locality unless the publication explicitly states that the name is not considered official for the purposes of the Act Failure to comply with directions of the Act can be liable to a penalty of up to 5 penalty units 24 NSW Addressing User Manual Chapter 2 New South Wales Address Policy 2 5 Policy 2 5 1 Address Supply Chain This policy covers the following broad areas of the address data lifecycle e Governance and custodianship functions and roles for address data production aggregation distribution and usage in NSW e Quality management and component requirements including details of the business arrangements relevant to management of addresses at the aggregation distribution and us
140. ocal Government In this case the process outlined in Task AP1 3 Help and Suitability Assessment Form If the name conforms with all requirements and the proposal was being checked by a member of the public or organisation the proposer should send the proposal to the Local Government If the name conforms to all requirements and the proposal was being checked by Local Government they should skip directly to Task AP1 4 Consultation with Public Authorities NSW Addressing User Manual 133 Chapter 8 AP1 3 Help and Suitability Assessment Form AP1 4 Consultation with Public and Authorities AP1 5 Finalise Proposal and Submit to GNB AP1 6 GNB Secretariat Considers Proposal 134 Addressing Processes Additional expertise is available when determining whether a proposed name is suitable and conforms to the policies and principles for road naming in NSW Refer to Procedure 7 3 4 Suitability Assessment for details regarding these assessments Consultation is a mandatory requirement Local Government can choose to undertake consultation with Public and Authorities at the same time or to stagger the steps with referral to prescribed authorities undertaken prior to consultation with the public In both cases consultation should only occur once a proposal has had initial in house endorsement from the Local Government Public Consultation Refer to Procedure 7 1 4 Advertising and Publ
141. ocality naming defining locality boundaries and setting standards for naming with the aim of eliminating ambiguity The primary role of the GNB is to develop guidelines and regulate the creation maintenance and distribution of address data in NSW The GNB is also responsible for maintenance of the Gazetteer of Place Names and have delegated maintenance responsibilities to LPI Rationale The GNB must adhere to and enforce the requirements of the Geographical Names Act 1966 Land and Property Information As the authority for land information LPI is responsible for the aggregation of address information it receives from Data Producers and supports the GNB in their role as custodian for the road name and localities data LPI should e maintain awareness of applicable standards policies and legislation developments within other Australian and International jurisdictions e apply due diligence in maintenance of the NSW Address Database in accordance with the requirements of the Addressing User Manual e identify and refer for GNB consideration instances of addressing which do not conform to the requirements of this policy LPI s main task is to ensure the quality of address data and to increase database utility and interoperability Land and Property Information has the infrastructure and technological expertise to administer the NSW Address Database in an efficient and effective manner For further in
142. ollowing Status Values can be attributed to each Address String e Authoritative Primary Address e Authoritative Alternative Address e Non Authoritative Primary Address e Non Authoritative Alternative Address e Alias Address Rationale This is required to assist users in determining the authoritativeness or accuracy of an address Refer to AUM Chapter 4 Section 4 1 Address Grades Lifecycle Stage This should define the point at which an address has been included in the NSW Address Database by a Data Producer The Lifecycle Stages are This is required to assist users in determining the currency of an address Proposed Provisional e Current e Historical Persistent The Persistent Address ID is a code that can This is required to facilitate the exchange Address be allocated by the NSW Address Database and management of address data in Identifier custodian LPI when the address is first produced NSW Type of This should include This is required to define whether the Address address site is habitable commercial e Water Based water based or mail only location or Not Connected a location which is not linked to the Mail Only address network Habitable e Commercial Timestamp This should include Timestamps are required to determine Date of Establishment as a Core Address String e Date of Quality Checks by LPI e Date of Quality Checks by LPI Date last updated the relevance
143. om a wide variety of sectors who need not only relevant but accurate and timely addressing information for navigation emergency response service delivery and statistical analysis While technology prefers structured data people need more comprehensible socially accepted and readily communicated traditional address information comprising a number road name and type and locality and depending on the communication distance sometimes also a State or Country To optimise the user friendly nature of addresses the basic principle is clear they shall be simple singular i e not duplicated intuitively understood and relevant to place The Australia New Zealand Land Information Council s ANZLIC vision for the Australian and New Zealand Foundation Spatial Data Framework FSDF is that foundation spatial data will become ubiquitous in all sectors of both the Australian and New Zealand economies In acknowledgement of this addresses have been nominated as one of the foundation spatial datasets for the region The benefits of providing greater access to address data include more consistent policy development and decision making better targeted citizen centric services and numerous other untapped economic social and environmental benefits For all of this to occur the data from NSW which comprises the foundation spatial datasets will be required to have a high level of accessibility reliability relevance and timeliness for all users With this
144. on Road Oberon Bathurst Road 6 7 9 Amending Road Names Road names are intended to be enduring and the renaming of roads is discouraged unless there are compelling reasons for a change Issues that can prompt renaming include the redesign of a road changed traffic flow mail or service delivery problems duplication issues and addressing problems Where there are significant reasons for a change the GNB encourages authorities to undertake renaming action in conformity with these principles Information regarding submitting proposals and responding to change requests can be located in Chapter 7 Addressing Procedures 98 NSW Addressing User Manual Chapter 6 Addressing Principles 6 7 10 Road Types All road names shall include a road type selected from the list of acceptable road types in Section 6 10 Road Types The road types available are distinguished between those for open ended roads culs de sac and pedestrian ways An exception to this mandatory assignation of road types only occurs on pre approval of names for planning purposes or reserving of names in which case the type might not yet be known Refer to Chapter 7 Procedures Section 7 3 Reservations and Pre Approvals for details of this process Descriptions of the road types assist in the selection of types that suitably describe a road s characteristics and they should be chosen with the ultimate configuration of the road in mind A road which is a cul de sac in the early
145. on of land titles and the gazettal of road names Lodgment and The tasks required to have addresses completed and included in the NSW Address Road be Database are referred to in AP5 Addressing Development and Subdivision and Gazetta should be followed here in particular AP5 3 Development Application Process AP5 7 Surveyors Validate e Plan and Lodge DP SP AP5 8 DP Examination and Address Approval AP5 9 Issue of Gazettal Notice 162 NSW Addressing User Manual Chapter 8 Addressing Processes Process AP7 Addressing Public Housing State Government Agencies Overview If Public Housing Superlots include named roads within the development then they shall be treated in the same manner as any other addressing The road names shall be processed with the owner NSW Land and Housing Corporation via Local Government and dwellings units etc numbered according to the requirements of the NSW Address Policy As a corporate entity of Housing NSW the Land and Housing Corporation LAHC are exempt under the Housing Act and Environmental Planning and Assessment Act from conforming to regular planning and subdivision processes LAHC exemptions were created similar to many government infrastructure initiatives to ensure government policy can be enacted for the benefit of the whole community The main outcome of an early consultation process between Local Government and LAHC is the decision on whether a Development Application DA process
146. or their final consideration If the proposal affects between 10 20 parcels the proposal will be referred to the GNB to decide if the Secretariat can be delegated the proposal for consideration Proposals affecting less than 10 lots will be considered by the Secretariat If a proposal to amend a name or boundary is rejected by the GNB Secretariat and a Local Government still feels there are grounds for GNB consideration the Local Government can appeal the decision to the GNB NSW Addressing User Manual 141 Chapter 8 Addressing Processes AP3 7 Where a proposal was considered and approved by the GNB a submission must be made to the Minister for the Act seeking their approval Refer to Minister a ing their approv Ministerial submissions must be prepared in the manner prescribed by the Ministers office explaining the justification for the proposed name s and how the name s complies to the NSW Address Policy The Minister may support or dismiss the proposal submitted by the GNB AP3 8 Where a proposal is approved by the Secretariat and does not require GNB or Ministerial notification they must inform government agencies Implement NS MWere iis edili f a proposal has been approved by the Minister a notification and gazettal process Change can be implemented Refer to Procedure 7 2 2 Gazettal of Road Names and Locality Boundaries 142 NSW Addressing User Manual Chapter 8 Addressing Processes Process A
147. orms this Process REN Eleisa RMS Workflow The workflow is managed by in house processes defined by RMS 136 NSW Addressing User Manual Chapter 8 Addressing Processes Process AP3 Locality Boundaries Overview As localities now cover all of New South Wales the process for locality boundaries relates to either creating new localities from existing ones usually as a result of urban growth or amending the boundaries of an existing locality ies Local Government are encouraged to take early action if new localities are envisaged as significant problems often arise if proposals to create new localities are deferred until after a community has started to move into new developments Considerations for Creating a New Locality The following criteria are relevant to any consideration for a new locality e Does the proposed new locality represent a new community or an area of proposed urban growth e Does it have a unique character compared to surrounding areas e sthere a significant change of land use and is the area easily defined e Does the proposed name comply with the naming policy e Do the boundaries comply with the boundary guidelines Considerations for Amending an Existing Locality The need to amend a locality boundary will arise when there are difficulties with the efficient delivery of services to an area problems assigning addresses or further land development and construction of new roads Th
148. osal AP7 13 Validate site addressing Authorised Addresses Invalid Addresses AP7 14 Local Govt endorses AP7 15 Approval and Gazettal action Project Complete Gazetted address and notification to Authorities and Stakeholders Process Tasks AP7 Addressing Public Housing State Government Agencies AP7 1 Propose development AP7 2 Scope and prepare concept AP7 3 Check and Reserve Road Names AP7 4 Early consultation pre development AP7 5 Design Project site and buildings AP7 6 Liaise on naming roads and seek pre approval AP7 7 Local Government Submits Proposal to NSW Addressing Committee AP7 8 7 9 Project Construction Phase AP7 10 Liaise on street address and approval AP7 11 Local Government Updates Address System and Lodges Field Plan AP7 12 LPI Registers Field Plan showing Address AP7 13 Validate site addressing AP7 14 Local Government endorses address and notification to authorities and stakeholders AP7 15 Approval and Gazettal action 164 NSW Addressing User Manual Chapter 8 Addressing Processes AP71 LAHC has a similar role to a commercial developer when developing a super lot for affordable and or social housing Propose After locating a new site or identifying an existing site for redevelopment LAHC will development undertake a needs analysis and site analysis before deciding on their options see Draft Urban Design Guidelines for Low Rise Affordable Rental Housing Plann
149. oseness of gridded data position values to values accepted as or being true Geocode resolution recorded to appropriate surveying standard Address level geocode was manually geocoded with a GPS Geocode resolution sufficient to place centroid within address site boundary Address level geocode was automatically calculated by centroiding the cadastre property it correlated to Geocode resolution sufficient to place centroid near or possibly within address site boundary Address level geocode was automatically calculated by calculating where on the road the address was likely to appear based upon other bounding geocoded addresses Geocode resolution sufficient to associate address site with a unique road feature Street level geocode automatically calculated by using the road centreline reference data Geocode resolution sufficient to associate address site with a unique locality or neighbourhood Locality level geocode automatically calculated by centroiding the gazetted locality for this address Geocode resolution sufficient to associate address site with a unique region Locality level geocode derived from topographic feature 56 NSW Addressing User Manual Chapter 4 Attribute Status NSW Address Database Metadata and Components Description This should define the status of an Address String supplied to LPI by a Data Producer The f
150. outlined in the Addressing User Manual Functions that Local Government can perform to support comprehensive and standardised addressing are e maintain awareness of applicable standards policies procedures and guidelines which can guide their work in addressing e to ensure names for roads are approved by the GNB and gazetted for addressing purposes e as the authority produce and apply addresses within their boundaries produce new addresses at the earliest practical time during the development cycle refer to AUM Chapter 8 AP5 Addressing Development and Subdivision e to consult and notify authorities of proposed amended and new address data as required by legislation and outlined in the Addressing User Manual e record address data and provide access to LPI and the GNB to this information e cooperatively work with LPI to maintain a single source of truth NSW address database e as the authority formulate road naming and address policies for application specifically within that LGA under the guidance of this policy ability to issue orders for the display of a complying address and removal of a non complying address on owners or occupiers of a premises whereby failure to comply is an offence and a penalty is applied refer to AUM Chapter 2 Section 2 4 4 Authority for Locality Names and Boundaries e consult with individuals stakeholders and special interest groups on road naming proposals to facilit
151. pproval of appropriate addresses to support developments They are the primary contact point for addressing and they in cooperation with the NSW Addressing Committee will create authoritative addresses in accordance with NSW legislation Australian Standards and the NSW Address Policy Local Government procedures and policies and may vary and so will the time taken to approve and create addresses Developers should consult with Local Government early and often to ensure their projects are not delayed or interrupted in getting the essential addressing tasks completed Procedures 7 1 Consultation Procedures 7 2 Notifications Procedures 7 3 Reservations and Pre Approvals Procedures 7 4 Signage Developers Surveyors Planning Consultants Local Government GNB LPI NSW Addressing User Manual Chapter 8 Addressing Processes Workflow AP5 Addressing Development and Subdivision Ed Conforming posed Names Local Government Requirements Includes e pre approval of addresses DA Determination Includes e Info on Address Policy e Specific Address requirements e DA Information sheets e DA Guidelines e DA Checklists Reserved Names Address o E 6 a lt o n Construction Complete Subdivision Engineering Works Completed CAD GIS Survey Data ePlan Lodged Survey DP Validation Report AP5 8 DP Examination and Address Approval Address for New Lots AP5 9
152. provided with the powers to compile a list of roads The intention is to take the state from a focus of applying addresses to properties solely for rating and valuation purposes towards an addressing system which caters for sites including properties buildings individual units or businesses and features or Points of Interest Pol This document is the first step in developing the framework for implementing the vision of a site based addressing system for NSW This policy repeals all existing GNB policies and guidelines in respect to addressing in NSW refer to AUM Chapter 1 Section 1 6 Related Policies and Documents This policy does not apply retrospectively Arrangements that pre date this policy are not necessarily subject to its terms Chapter 2 Policy forms part of the Addressing User Manual AUM which has been created as a complete guide to Addressing in NSW and is issued by the GNB The AUM as a whole is intended to be used in conjunction with this policy chapter and includes e Principles descriptions of how address numbers road names and locality boundaries shall be defined e Procedures definitions of various procedures to be followed for proposing addresses engaging with the community issuing gazette notices and reserving road names during the development process e Processes workflows with tasks outlined for developing address proposals and submitting them for approval through mechanisms provided by the NSW Address
153. ptable Road Names and Principle 6 7 6 Commemorative Road Names d In remote areas the names of Indigenous communities should be adopted as a locality name e Names which are relevant to the local area are preferred particularly if they relate to the history or geography of the area The previous use of a name as an estate subdivisional or promotional name does not give the name any priority to be accepted as a locality name Names for new localities shall have a New South Wales emphasis and preferably have a direct association with the area f As per Principle 6 7 8 Suffixes Prefixes and Directional Indicators names should not include qualifying terminology a cardinal indicator or a similar suffix or prefix e g Upper New North and South etc Where such use is unavoidable it should only be used as a suffix e g Tamworth North not North Tamworth 100 NSW Addressing User Manual Chapter 6 Addressing Principles 6 8 4 Boundary Definition a Locality boundaries should be easy to identify and readily interpreted by the community Locality boundaries shall be determined based on good planning principles and define areas with common community interests b Locality boundaries shall be of a reasonable size for practical purposes such as including a shopping precinct or community school Within urban areas an ideal size is around 500ha with a preferred minimum area of 100ha C Locality boundaries shall be contiguous and may not ove
154. r 601 Address number 24 Road name Castlereagh Road Type Street Locality Sydney or A sub address number on the ground floor in a multi level building should be recorded as Level type and number G Address number G09 27 Road name Sussex Road Type Street Locality Sydney Where there are insufficient numbers available for all of the address sites on a level e g for car park sites in a large car park building alternative logical numbering methods may be applied provided the sub address numbers are unique and unambiguous A potential option is the use of suffixes as described in Principle 6 2 3 Use of Suffixes Figure 6 27 Sub address numbering method for multi level building Unit 05 Level 13 NSW Addressing User Manual 87 Chapter 6 Addressing Principles Figure 6 28 Address number Level codes in sub address number Road name Locality name State name Figure 6 29 Sub address level numbering where level type repeated Basement1 B101 B102 B103 B104 B105 a ae E Appress B205 53 Sussex Street 88 NSW Addressing User Manual Chapter 6 Addressing Principles Level Types and Codes from AS NZS 4819 2011 Level Type Goo S D I T Tol do d To 0 Basement B The lowest habitable storey of a building usually below ground level The substructure or foundation of a building Floor n a An area with a room or set of rooms comprising
155. reet name road type and locality and a reference to the physical location of the address XY coordinate or other Refer to AUM Chapter 4 Section 4 5 Core Address Components Core Address String A Core Address String consists of Core Address Components arranged in appropriate order and will be maintained by LPI for each address in NSW in conformance with requirements of AS NZS 4819 and AS 4590 Council NSW Local Council Municipal Council City Council Shire Council or Local Government CPAS Comprehensive Property Addressing System NSW Addressing User Manual Custodian The organisation that maintains the official address database for a defined physical extent e g Councils for the extent of each Local Government Area LGA LPI for NSW Address Database and PSMA for Australian Address Database Endorse Agreement to proceed to the next level of authorisation for an address component e Plan An electronic plan lodgment and validation system developed by LPI FP Field Plan FSDF Foundation Spatial Data Framework Fuzzy Boundaries A GIS term for administrative or other bounding areas which are not able to be clearly defined Gazetting Gazetted Gazetteer Gazetteers are collections of names or identifiers which are compiled maintained and published under the jurisdiction of a government authority G NAF Geocoded National Address File produced by PSMA GNB The Board Geograp
156. resses including those with sub addresses shall be given individual geocodes An address may have more than one geocode assigned Refer to AUM Chapter 4 Address Database Metadata and Components for details Figure 6 38 Single address with multiple geocodes Wentworth Rd 6 9 2 Geocode Coordinates The coordinates of a geocode shall represent the physical location of the address site The geocode types specified for the NSW Address Database are set out AUM Chapter 4 Address Database Metadata and Components This chapter details the official geocode which will be recorded for all address instances in the NSW Address Database 6 9 3 Geocode Accuracy The accuracy of geocodes specified for the NSW Address Database are set out AUM Chapter 4 Address Database Metadata and Components 6 9 4 Mapping Projection and Datum All coordinates for geocodes shall be expressed in terms of GDA 94 102 NSW Addressing User Manual Chapter 6 Addressing Principles 6 10 Road Types The following road types derived from AS NZS 4819 2011 shall be selected as applicable to open ended roads cul de sac or pedestrian only roads Abbrev Open Cul de Pedestrian iation Esiste Io ended sac only Usually narrow roadway in cities or towns All All l ey y often through city blocks or squares Roadway leading to an area of community Approach App interest e g public open space commercial area beach et
157. ributed within the NSW Address Database Geocode Each Authoritative Address must contain a geocode The geocode must be described in the NSW Address Database with a minimum of one of the Officially Preferred types provided in AUM Chapter 4 Section 4 7 Geocode Types Where Core Address Data is provided by a Data Producer to LPI without an Officially Preferred type of geocode one shall be assigned by LPI Multiple geocodes can be ascribed for each address One default geocode will be assigned by LPI to all authoritative address instances held in the NSW Address Database and this geocode should be the Site Centroid 58 NSW Addressing User Manual Chapter 4 NSW Address Database Metadata and Components 4 6 Additional Address Components Where applicable and available the following information shall be stored by the NSW Address Database custodian LPI and can be provided to users where appropriate Change Log History including address status changes Alias road name locality name and road type For sub addressing purposes a building or site name can be considered part of the address NSW Addressing User Manual 59 Chapter 4 4 7 Geocode Types NSW Address Database Metadata and Components Geocode types have been derived from AS NZS 4819 and are described in following table The default geocode type to be assigned in all instances of address strings maintained in the NSW Address Database is
158. rlap another locality boundary d A locality cannot be an island within another locality All localities should have boundaries that run alongside two or more other localities the seashore or state boundary e Locality boundaries shall not extend beyond local government state or territory boundaries 6 8 5 Boundary Determination a Locality boundaries shall follow clear and easily distinguishable lines such as rivers railways major road centrelines b Locality boundaries shall not bisect properties in common ownership and shall not bisect individual land parcels c Boundaries should be regularly reviewed especially in areas subject to urban development The review process should take into primary consideration impacts on community interests Following this consideration can be given to the likely impact on government and commercial interests NSW Addressing User Manual 101 Chapter 6 Addressing Principles 6 9 Principles of Geocoding Description Geocoding enables every address to be identified through a spatial search and every textual address to be spatially located Responsibility for maintaining geocodes in the NSW Address Database is described in AUM Chapter 3 Address Data Governance and Custodianship Quality management parameters for maintaining geocodes in the NSW Address Database are described in AUM Chapter 4 Address Database Metadata and Components Principles 6 9 1 Geocode Location All primary add
159. rmation NSW Addressing User Manual 41 Chapter 3 Address Data Governance and Custodianship 3 7 Custodianship Data Distributors Core Address Data held in the NSW Address Database must be distributed for the benefit of all end users Access to the data must be facilitated either through Direct access through the NSW Address Database Custodian LPI e Provisioned access through PSMA e Value Added access through VARs Responsibility for distribution of the data are assigned to LPI PSMA and VARs as per requirements defined below Custodianship roles for Data Distributors Custodians Roles Rationale LPI 1 Where data is distributed from the NSW Address Database The NSW Address Database PSMA it should be identified as such is the single source of truth VARs 2 It is recommended that provision be made in data PE n ini distribution systems for the collection of feedback related ny 3 wes ne to Core Address Data including mechanisms for data error matea tne requirements b the Addressing User Manual anomalies or issues should be identified for This information should be provided back to the custodian resolution of the NSW Address Database LPI so that they may inform Feedback f i Data Producers to resolve the issue and subsequently a n meek inform the Data Distributors US i oo ata ds to assisting in quality 3 Core Address Data for NSW should be distributed and management of data
160. rving numbers means sufficient numbers should be available for any possible future development design Refer to Figure 6 17 for details Figure 6 17 Numbers reserved for future urban infill 43 45 Jackson Avenue o3 d amp n 78 NSW Addressing User Manual Chapter 6 Addressing Principles 6 3 2 Numbering a Corner Site An address site on a corner shall be given an address number on the road from which access is provided An address number shall be reserved on the other road to allow for future development unless it is assigned as an alternative address if access can also be gained from that road When an address number is assigned to a corner site before any development takes place the number shall be on the road with the narrowest frontage to the site as this best accommodates potential future redevelopment of the site If access is subsequently created from the other road the address shall be numbered to that road Refer to Figure 6 18 for an example Figure 6 18 Numbering a corner site and reserving numbers for future use Carnegie Ave _ NSW Addressing User Manual 79 Chapter 6 Addressing Principles 6 4 Principles for Rural Numbering Description Rural numbering when applied according to these principles will result in any rural location site being easily located Principles 6 4 1 Distance Based Numbering System The system for determining address numbers i
161. rwood Road Burwood New South Wales 85 Chapter 6 Types of sub addresses Addressing Principles 86 foXo Description foXo Description APT Apartment Studio Apartment MSNT Maisonette BTSD Boatshed MBTH Marine Berth BLDG Building OFFC Office BNGW Bungalow RESV Reserve CARP Carpark ROOM Room CARS Carspace SHED Shed CTGE Cottage SHOP Shop DUPL Duplex STOR Store FCTY Factory STR Strata unit FLAT Flat SUBS Substation GRGE Garage SE Suite HALL Hall TNHS Townhouse HSE House UNIT Unit KSK Kiosk VLLA Villa LBBY Lobby WHSE Warehouse LOFT Loft WKSH Workshop LOT Lot 6 5 5 Multi level Sub Address Allocation A multi level site is a building with more than 2 levels Except where an address site covers one or more levels sub address numbers in multi level buildings shall consist of two parts The first part shall be one or more alphanumeric characters which represent the level and room The last two digits shall be the address number for the site this is commonly referred to as hotel style numbering Refer to Figure 6 27 The last two digits in the sub address number shall be unique on that level Those digits shall be allocated in a logical sequence to each address site A zero shall be interposed in the numbering of the first nine address sites on each level for clarity e g for level 3 unit 9 the number shall be 309 not 39 The level par
162. s The DA should include all road naming that has been checked by LG and addressing that complies with Local Government Addressing Policy where relevant available and the NSW Address Policy By this stage the DA proposal subdivision plans should include e the locality e Local Government checked and where relevant reserved status road names e lot numbers and proposed street address numbers not mandatory at this stage but it is preferred This task is based on Environmental Planning and Assessment Act 1979 Section 78A The mode of lodgment and process will vary with different Local Governments and also change to suit the scale and type of development Joint lodgment of DAs and Construction Certificates CC is an option offered by some Local Governments which has advantages for various developments It is also possible that developments can cross Local Government boundaries and even state boundaries Agreement needs to be negotiated between all stakeholders on how these development projects will be handled This includes the ongoing servicing and maintenance of the development once completed The receiving officer checklist should include a check that plans include address information as indicated in Task AP5 3a Prepare DA It should be noted that the address shown on the concept plans only has a proposed status at this DA stage and can potentially change during the development process This task is based on
163. s e Additional signage information may be displayed for a private road to indicate that it is private or has restricted access and the display may include street numbering and direction of numbering e The road name shall be shown in full with the following exceptions o The road type may be abbreviated in accordance with Chapter 6 Section 6 10 Road Types o Mount may be abbreviated to Mt but only where necessary to keep the length of the sign manageable However as per AUM Chapter 6 Principle 6 7 2 Language the name will be recorded in full in the GRN A road name sign shall be easy to read including at night and its physical aspects shall comply with any applicable Standard for example AS 1742 5 1997 Manual of uniform traffic control devices Street name and community facility name signs NSW Addressing User Manual 125 Chapter 7 Addressing Procedures This page is intentionally blank 124 NSW Addressing User Manual Chapter 8 Addressing Processes Chapter 8 Addressing Processes 8 Address Processes Multiple processes govern how address data is produced collected endorsed and where relevant gazetted for inclusion in the NSW Address Dataset Seven processes have been defined to date these include AP1 Road Naming Renaming Local Government AP2 Road Naming Renaming Road and Maritime Services AP3 Locality Boundaries APA Addressing Adding or Amending Addresses Where Road Name Exists AP5 Addr
164. s are encouraged to utilise Persistent Address IDs within their systems to facilitate standardised practice for reporting errors omissions redundancies and issues with data maintained in the NSW Address Database Public 3 Government Agencies should refer to the NSW Government Standard for Spatially Enabling Information for guidance on exchange mechanisms and address data management within their systems Persistent Address IDs are the link between user systems and the NSW Address Database to ensure data integrity NSW Addressing User Manual 43 Chapter 3 Address Data Governance and Custodianship This page is intentionally blank 44 NSW Addressing User Manual Chapter 4 NSW Address Database Metadata and Components Chapter 4 NSW Address Database Metadata and Components 4 NSW Address Database Metadata and Components This chapter contains Address Grading NSW Address Database Components NSW Address Database Metadata Core Address String Metadata Core Address Components Additional Address Components Geocode Types 46 Outlines a set of address grades which shall be included in the NSW Address Database Defines the roles and components of the Gazetteer of Road Names and the Gazetteer of Place Names particularly with reference to the types and status of roads road types and locality data contained therein A description of the metadata which will be supplied with every tran
165. s are not officially recorded In order to minimise confusion to standardise address assignment and support emergency services all road naming principles procedures and processes shall be applied to private roads in NSW Driveways providing access to a small amount of dwellings are not automatically considered to be private roads and owner occupiers have no authority to install signs for such driveways unless given consent from Local Government This same principle applies to pathways in cases where naming is not considered necessary for addressing purposes Unformed roads usually surveyed but unconstructed should not be named unless a name is or will be required for addressing purposes Roads with five or less address sites need not be named if the address sites within the road can be assigned numbers within the adjoining road See example in Figure 6 33 Naming conventions should take into consideration cartographic requirements i e a considerably long name is difficult to represent on a short road line The use of an unofficial road name a name that has not been endorsed by a naming authority for addressing purposes is not acceptable Such a road shall be assigned an official name a name that has been endorsed by Local Government approved by the GNB and gazetted Each road shall have only one official name for addressing purposes As shown in the example in Figure 6 34 a classified highway may include a section that is also assigne
166. s or amendments might be required Where no amendments are required the details will be entered into the NSW Address Database as pre approved After consideration of the DA addresses in the preceding AP5 3e LPI GNB review sub task the addresses are considered to be sufficiently stable and of a significant benefit to the construction phase that they should be made available for general use through the NSW Address Database with a qualified status of Pre Approved Address data users can access this information as per the provisions of the NSW Address Policy NSW Addressing User Manual 153 Chapter 8 AP5 3g Detailed Consideration and issue DA Determination AP5 4 Prepare Specifications and Engage Contractors 154 Addressing Processes This task represents the culmination of the Local Government consultation process and it includes preparation of a response to the DA submission It is based on Environmental Planning and Assessment Act 1979 sections 79c 80A and 81 Standard conditions of consent should be prepared with variations additions as required for the application Conditions of consent should include reference to any address components which require amendment and be categorised in terms of e General terms of approval from integrated approval bodies e g authorisation under Section 100B of the Rural Fires Act 1997 from the Commissioner of the NSW Rural Fire Service e Terms of approv
167. saction on the NSW Address Database A description of the metadata which will be supplied with every address string held in the NSW Address Database A description of the components of each address string held within the NSW Address Database this includes reference to additional attributes and geocode types Outlines potential address components that may need to be considered A list of geocode types that have been derived from the AS NZS 4819 2011 NSW Addressing User Manual Chapter 4 NSW Address Database Metadata and Components 4 1 Address Grading In the NSW Address Database the terms defined in the table which starts on the following page are used to define grades of authoritativeness for Core Address Strings For examples of primary and alternative address sites refer to Figure 4 1 Figure 4 1 Site Based Addressing Policy Road 19 17B 17A peoy spiepuejs 10B Claire Lane Subdivided property with main houses accessed from Policy Road and Granny Flat access from Claire Lane Car park access from Claire Lane Office buildings accessed from Policy Road Mansion with two access points a Front door b Garage Office building with three access points i 19 Policy Road Primary ii 12 Claire Lane Alternative iii 17A Policy Road Primary iv 17B Policy Road Primary 10B Claire Lane Alternative V 10A Claire Lane Primary vi 2 15 Policy Road Primary vii 1 15 Policy
168. ser Manual 103 Chapter 6 Addressing Principles Abbrev Open Cul de Pedestrian jation PASS s ended sac only Vehicular access on a formed or unformed Firetrail Ftrl surface which was originally prepared as a firebreak Q Express multi lane highway with limited or Freewa F y wy controlled access Glade Glde Roadway usually in a valley of trees Roadway leading to a country estate or focal Grange Gra l point public open space shopping area etc Roadway that features a group of trees OOO 889 Q Grove Gr standing together Highway Hwy Main road or thoroughfare a main route ane iene Narrow way between walls buildings or a narrow country or city roadway Roadway that diverges from and rejoins the Loop Loop i main thoroughfare hel Ik hoppi Mall Mall S eltered walk promenade or shopping precinct Mews Mews Roadway in a group of houses prade Pde Public promenade or roadway that has good pedestrian facilities along the side Roadway through parklands or an open grassland area O Parkway Pwy Passage Psge Narrow street for pedestrians Path Path Roadway used only for pedestrian traffic Place PI Short sometimes narrow enclosed roadway Roadway enclosing the four sides of an area Plaza Plza 1 J forming a market place or open space Roadway like an avenue with plenty of Promenade Prom facili
169. ses ANZLIC Australia New Zealand Land Information Council develops agreed policies and guidelines for both Australia and New Zealand aimed at achieving best practice in spatial data management Approve Final authorisation of an address component This includes verification of the number and geocode conformance to requirements of the Addressing User Manual AUM This also includes verification of the road name type and locality name boundary conformance for gazettal purposes AS NZS 4819 AS NZS 4819 2011 Rural and Urban Addressing defines specific aspects of address production AUM Refer to Addressing User Manual Authoritative Address These types of addresses can be considered official or gazetted and can be assessed by users to be the best defined location reference for gaining access to a site from the NSW road network Refer to AUM Chapter 4 Section 4 1 Address Grading AVWS Address Verification Web Service CGNA Committee for Geographic Names Australasia Cluster Boxes A grouping of mail boxes usually located at the entrance of a gated community or at an entrance point to a rural road Complex Site Generally large sites comprising of multiple owners tenants or access points and which contains multiple sub addresses e g university retirement village shopping centre Core Address Component An essential component of an address including house number st
170. sing There will be an official repository for NSW property addresses which will be deemed the source of truth for all Government agencies Processes to formalise address components will minimise duplicated effort ensure rapid approval and feed the official repository for NSW property addresses An efficient governance framework will allow for mediation and directions to resolve risks and issues It is expected that government agencies will use authoritative property addresses Alias and or vanity addresses will be collected and related to authoritative addresses Communication mechanisms will be put in place to promote the use of authoritative property addresses Where changes to longstanding address components are required to minimise confusion strategies will be developed to reduce disruption and distress for the affected local community All components of an address shall be correctly and appropriately sign posted or marked The powers relating to the creation and change of address components should remain with the currently nominated level of government Instantaneous services will be available for address users to validate and download authoritative property addresses and related alias data The manual and its incorporated policy principles procedures and processes meets the NAWG vision principles for management of NSW address data NSW Addressing User Manual Chapter 1 Introduction 1 5 Background The C
171. ssible by water Sites that are accessible by both water and a named road shall be addressed to the named road this includes sites accessed by a named road on an island A pier or wharf may also be assigned a water based address number if it meets the above criteria 6 6 2 Use of Water Name In lieu of a road name the name of the river or water feature shall be used A river based address should be recorded as follows Address number 1015 Water Name Hawkesbury River Locality Little Wobby 6 6 3 Sequence Numbering for water based sites shall be assigned using a distance based method Odd numbers shall be on the left side and even numbers on the right and the number is determined by dividing the distance in metres from the datum point by 10 and then rounding to the nearest even or odd number 6 6 4 Datum Point for Waterways a A datum point shall be established and then numbers allocated according to the distance along the shoreline from that datum point b For rivers and creeks the datum point shall be at the mouth or confluence of the feature with numbering increasing upstream from that point NSW Addressing User Manual Chapter 6 Addressing Principles 6 6 5 Datum Point for Islands Inlets Bays a For islands a landmark or other feature should be selected and numbering commence from that point Numbering is applied in a sequential clockwise pattern If numbering completely encircles an island then the highest number w
172. ssing are e to provide support to Address Producers on address component issues and facilitate queries or dispute resolution through the NSW Addressing Committee e maintain awareness of applicable standards policies and legislation developments within other Australian and International jurisdictions and introduce innovative practices in NSW as required e to maintain and publish policy principles process procedure and guideline documentation to inform other stakeholders in production management and use of address data Rationale The GNB must adhere to and enforce the requirements of the Geographical Names Act 1966 34 NSW Addressing User Manual Chapter 3 Address Data Governance and Custodianship 3 2 Governance Data Aggregators There are three types of road naming and Data Aggregators in NSW the GNB LPI and PSMA Governance functions for Data Aggregators Agency The Geographical Names Board of NSW Functions The GNB comprises representatives from Government Agencies and peak bodies It also includes persons with subject matter expertise Together they form an authoritative body under the Geographical Names Act 1966 Under this Act the GNB are responsible for investigating and determining the form spelling meaning pronunciation origin and history of any geographical name and determining the application of each name with regard to position or extent The GNB supports road and l
173. ssment for details Localities Under the provisions of the Geographical Names Act 1966 the GNB is responsible for locality name and boundary determination Principles outlined in Chapter 6 Section 6 8 Principles of Address Locality Naming shall be followed when creating new or amending existing locality names boundaries The GNB must consult with the immediate community who directly utilise the addresses assigned to sites affected by a boundary change This includes but is not limited to residents ratepayers and businesses The level and form of consultation by the GNB can vary depending on the proposal as follows e Where a boundary amendment proposal will affect less than 10 parcels no advertising is required but can be undertaken This proposal must have full support of property owners affected by the proposal and Local Government Where a boundary amendment proposal will affect between 10 to 20 parcels the GNB Secretariat can seek permission from the GNB to alter the boundaries without advertising e Where a proposal will affect more than 20 parcels and or includes a name change or creation of a new locality the proposal must be advertised by the GNB NSW Addressing User Manual 115 Chapter 7 Addressing Procedures 116 7 1 4 Advertising and Public Notices As per Procedure 7 1 3 Consulting on a Proposal there are different procedures required for advertising and public notices regarding locality and road namin
174. ssurance metrics and other metadata or attributes before on selling the data to end users This policy recommends these functions for VARs to facilitate and support the maintenance of a single source of truth address database for NSW containing quality information which can be accessed by all Data Users The objective is to minimise data degradation and to provide an auditable trail for the life cycle of an address 58 NSW Addressing User Manual Chapter 3 Address Data Governance and Custodianship 3 4 Governance Data Users All members of the public are beneficiaries of consistent and appropriate use of the NSW Address Database as a single source of truth for address information across the state There is a strong imperative for government agencies and corporations who utilise address information for delivery of services to access and reference the NSW Address Database as the authoritative source of information Data Users can be provided access to the NSW Address Database from a variety of Distributors In all instances minimum attribution metadata statements and quality assurance metrics should be identified and provided to Data Users so that they may easily understand custodianship quality accuracy and currency of data Data Users are encouraged to inform the custodians of the NSW Address Database LPI of errors or omissions in the data so that they may inform the Data Producers to resolve the issue and subsequen
175. status of reserved It should be noted that reservation does not guarantee a name can be assigned but it assists in reserving names for potential future use 120 NSW Addressing User Manual Chapter 7 Addressing Procedures The GNB reserves the right to reject a final proposal if there is e limited public support and or e an incorrect road type and or e inappropriate road extent applied The NSW Addressing Committee will work with Local Government to resolve any issues with erroneous or non conforming final numbering and or geocoding proposals 7 3 3 Pre Approval At many stages during the development process it is possible for the Data Producer to request the Local Government to pre approve a road name or set of road names for a development plan Recording pre approved names within the GRN means that the name will be included for consideration in any future duplication checks which might be undertaken within the area and reduce the likelihood of an issue occurring in the future when the name is finally designated to a road extent Local Government will check to determine if a name has already been reserved for an adjoining area or is duplicated elsewhere or does not conform to the Principles outlined in AUM Chapter 6 If reservation duplication or non conformance are detected the Local Government will request that the Data Producer amend the proposal Where the final extent and final location might not be known for a road to which the
176. stodianship Custodianship for spatial data is defined within Australia and New South Wales particularly under the provisions of the NSW Custodianship Guidelines for Spatial Data For the purposes of this policy custodianship is further defined as e Local Governments are recognised as address custodians for all address sites within their Local Government Area e LPI is recognised as the custodian of the NSW Address Database e PSMA is recognised as custodian of the Geocoded National Address File database G NAF This policy provides for ongoing governance of address data production aggregation and distribution and usage functions in NSW and promotes the roles of each custodianship group these are summarised below and defined in AUM Chapter 3 Address Data Governance and Custodianship Data Producers There are four types of road naming and Data Producers in NSW Local Government State Government agencies those involved in the development domain i e planners developers and surveyors and the GNB Data Aggregators The GNB and LPI work in partnership to aggregate and administer address data Data Aggregators are required to access data supplied from Data Producers on a regular basis and to reference the source custodian of address data within an aggregated system Data Aggregators are required to supply Data Distributors with regular consistent and verifiable address data Data Distributors The main stakeholders involved in
177. sultation with Address Producers Details regarding provision of verification services and requirements for Data Users are provided in AUM Chapter 5 Address Data Verification and Usage NSW Addressing User Manual 27 Chapter 2 New South Wales Address Policy This page is intentionally blank 28 NSW Addressing User Manual Chapter 3 Address Data Governance and Custodianship Chapter 3 Address Data Governance and Custodianship 3 Address Data Governance and Custodianship This chapter contains the Governance and Custodianship roles and functions that support the NSW Address Policy Governance outlines a set of functions for address data producers aggregators distributors and users Custodianship defines a set of roles for address data producers aggregators distributors and users Address Data Roles Role Data Producers Stakeholders Surveyors Planners Developers Local Government Description Have various responsibilities associated with defining numbers names and boundaries associated Value Added Resellers VARs GNB with core address components Data Aggregators GNB Are responsible for collating LPI information contained within or provided from the NSW Address PSMA Database Data Distributors LPI The functions and roles described PSMA apply only to those who distribute data directly sourced from NSW Address Database Data Users Government Agencies Details the fu
178. t Town Datum Point LLoyd Rd Town Datum Point Mooney Rd Richards Hwy Figure 6 8 Selection of datum point in staged development Datum Point NSW Addressing User Manual Chapter 6 Addressing Principles Figure 6 9 Datum point and numbering retained when access changed Datum Point 6 2 3 Use of Suffixes Urban infill frequently results in situations where there are no address numbers available for a new address site due to existing numbering on the road In these situations alpha suffixes shall be assigned for the existing and the new address sites Note Address sites that share access should be treated as sub address sites and numbering assigned accordingly Refer to Principles Section 6 5 Sub Address Numbering Shared access could be through common property or easements except where the common property or easement is a private road in which case it should be named Refer to Figure 6 10 for example Where address sites do not share access but have individual access to the road alpha suffixes shall be assigned Alpha suffixes shall start at A be assigned incrementally and shall not extend beyond E Where more than five sites need to be addressed using suffixes consideration should be given to renumbering surrounding properties Suffixes may be applied to adjacent address sites to help minimize the extent of the renumbering The order of suffixes should be in the same direction as the numbering of addr
179. t of the sub address number will normally be the number of the level e g 309 is on level 3 A level type code may be used in appropriate cases such as ground mezzanine or basement level The appropriate level type shall be selected from those provided in the Table of Level Types and Codes Refer to Figure 6 28 A sub address number which includes a level type code should be recorded as follows Address number BO2 53 Road Name Sussex Road Type Street Locality Newtown NSW Addressing User Manual Chapter 6 Addressing Principles Where there are multiple levels for a particular level type the level tyoe code and a number may be used in combination See Figure 6 29 Level numbers shall increase with height unless the levels are below ground in which case they shall increase with depth e g level B3 is below level B2 The ground floor should be assigned G and should not be assigned 0 or 1 An address site that occupies an entire level should be assigned a sub address number as if it is the first address site on that level e g for level 4 the sub address number would be 401 Alternatively where the address site occupies multiple levels and one of these levels is being used to identify the access point the address should include the level type and its number shall be selected from the Table of Level Types and Codes A sub address that is an entire level should be recorded as follows Level type and numbe
180. t this stage Local Government should if necessary issue directions on road layout signage and addressing to make the subdivision easily navigable and houses easily located If not previously undertaken the proposal can now be formally submitted to the NSW Addressing Committee for their consideration and potential pre approval refer to Procedure 7 3 3 Pre Approval Consideration by NSW Addressing Committee The NSW Addressing Committee will assess proposals using different means Where a proposal includes only road or locality name boundary proposals at this stage the details will be referred to the GNB Secretariat for their consideration The Secretariat has delegated authority to consider and approve proposals where they are straightforward and conform to the NSW Address Policy If deemed suitable the GNB Secretariat will pre approve the road naming proposal and set into action AP3 Locality Boundary Pre approval means that the road name status will be updated in the GRN and NSW Address Database and reserved for use until such time as the plan is lodged If a proposed road name or locality name boundary proposal is deemed unsuitable the GNB Secretariat will refer the proposal back to the Local Government for amendment Local Government can amend the proposal or appeal to the GNB directly Where a proposal includes address numbers the NSW Addressing Committee will consider these and liaise with Local Government where further detail
181. t to be used for authoritative addressing purposes for a defined road extent Authoritative Addressable Road name as endorsed by the The name of a road in a locality responsible authority approved and i e George St Sydney gazetted by the GNB A local road name as it applies to a stretch of highway running through the centre of a town e g Liverpool Road Croydon Non Administrative Road name assigned by Roads and Road name which has been in Authoritative Maritime Services to designated place for many years and was assigned before the establishment of gazettal requirements in the Roads Act 1993 Ungazetted Road name assigned by RNA Generally accepted as an approved name which has not yet been gazetted Where approved by RNA and endorsed by GNB addresses containing this road name type can be considered authoritative Oberon Road in place of the official name O Connell Road Sydney Road when used locally in place of the official addressable name Great Western Highway Historical A name that is no longer in use Lower Coast Road now Lawrence Hargrave Drive NSW Addressing User Manual 5 Chapter 4 Grade Status Sub Grade Pre Approved NSW Address Database Metadata and Components Description Name has been proposed by RNA Not yet confirmed as compliant with AUM Not yet approved Examples Refer to AUM Chapter 7 Procedures 7 3 1 7 3 2 and 7 3 3
182. tary s Approval No advertising is required for this proposal subject to all parties being in agreement and the proposal having the full support of the Local Government Skip to Task AP3 6 Consideration by GNB AP3 3b GNB Delegates Task to Secretariat 10 to 20 parcels affected Secretary can seek GNB agreement to delegate the approval to them and undertake as an administrative process i e without advertising required No advertising is required for this proposal subject to all parties being in agreement and the proposal having the full support of the Local Government Skip to Task AP3 6 Consideration by GNB AP3 3c GNB Considers 20 or more parcels affected Secretariat organise advertising and GNB approval will be required For re naming localities or creating a new locality or amending boundaries these proposals must also go before the GNB for their consideration AP3 3d Endorsed If deemed suitable the proposal will proceed to Task 3 3e GNB Advertising However if the proposal does not require advertising the GNB Secretariat will approve the proposal and skip to Task AP3 7 GNB or LPI implement AP3 3e GNB Advertising Where the proposal requires advertising the GNB Secretariat will proceed to advertise the proposal in a local newspaper and the NSW Government Gazette They will also notify the Local Government of the endorsed proposal and advise of the 30 day public feedback period as per Procedure 7 1 4 Advertising and Publ
183. tatus Date Prepared by Comments Final October 2014 CPAS First release Final February 2015 CPAS Second Release Final April 2015 CPAS Third Release Review This document is to be reviewed annually or as required Where minor changes are required the NSW Addressing Committee must ensure the version number is updated However where changes in legislation or operating environment result in substantive rewriting of the document the sponsor must create a new document and ensure it is entered into TRIM This will ensure the integrity of the original document NSW Addressing User Manual Glossary of Terms Address For the purposes of developing and maintaining a comprehensive NSW Address Database an address is defined as a e string of data which contains minimum components as defined in AUM Chapter 4 Section 4 5 Core Address Components e a location referencing tool that describes a geographical point accessed via the road network of NSW including pathways and waterways Refer to AUM Chapter 2 Section 2 5 4 Address Database Alias Address Assigned to any address which contains attributes which are known to the NSW Addressing Committee to be erroneous and an authoritative or non authoritative address must exist Refer to AUM Chapter 4 Section 4 1 Address Grading Alternative Address Where a primary site has more than one access point it may be assigned one or more alternative addres
184. ted issue could be used to derive alias address information 5 2 2 Confirmation of Address In order to facilitate the use and verification of authoritative address data a service should be provided by LPI to enable Data Producers Data Aggregators Data Distributors and Data Users to confirm an address es for a site This service will facilitate the requirement to exchange address information for the purposes of business transactions This supports the NSW Address Policy objective of increasing the use of authoritative address information Data to be provided through an address confirmation service may include e Name of Property or Addressable Point of Interest Site Description either a title number or textual description e Textual Address String for each available Address Grade refer to AUM Chapter 4 Section 4 1 Address Grading e Map of spatial address e Spatial Coordinates longitude and latitude for Address String geocode NSW Addressing User Manual 635 Chapter 5 Address Data Verification and Usage This page is intentionally blank 64 NSW Addressing User Manual Chapter 6 Addressing Principles Chapter 6 Addressing Principles 6 Addressing Principles This chapter contains a set of principles which shall apply to all instances of address numbering road naming and locality definition in NSW The contents include 6 1 General Principles of Addressing 6 2 General Principles of Numbering 6 3
185. ter The utility meter e g box or underground chamber Service type to be specified e g water electricity gas telephone Unit centroid Point at centre of unit and lying within its bounds e g for U shaped unit Site centroid Point of centre of site and lying within its boundaries e g for L shaped site For a property based address site the geocode will be the Property Centroid as described above For a non property based address site the geocode will be centre of the feature Not catered for in AS NZS 4819 developed exclusively for the purposes of the NSW Address Policy 60 NSW Addressing User Manual Chapter 5 Address Data Verification and Usage Chapter 5 Address Data Verification and Usage 5 Address Data Verification and Usage This chapter contains the Address Data Verification requirements and Address Data Usage functions that support the NSW Address Policy Verification outlines details of data verification service delivery provisions for the NSW Address Database Usage defines a set of roles and responsibilities for Data Users and provides for a confirmation of address service 5 1 Address Data Verification This section defines requirements for LPI as custodian of the NSW Address Database to provide mechanisms which enable users to verify address data Policy Specifics Provision of data from the Various service delivery mechanisms will be maintained by LPI
186. the NSW Address Database and pre approved refer to Procedure 7 3 3 Pre Approval NSW Addressing User Manual Chapter 8 AP5 3d Review DA Addresses and Prepare Submission for Preapproval AP5 3e NSW Addressing Committee Considers Pre Approval Proposal AP5 3f DA Addresses are Updated by LPI to Pre approved Status Addressing Processes Internal Local Government Review of DA Addressing Delegation of responsibilities for road naming and addressing are often applied to different internal departments within Local Government The endorsement process for road naming and addressing can therefore vary from Local Government to Local Government The DA should be provided to the department s responsible for road naming and addressing so that they may assess DA proposal Assessment of the proposal should consider how the numbering if available naming and locality boundaries conform to the Principles outlined in AUM Chapter 6 and whether any procedural information needs to be considered i e consultation Subdivisions can lead to a change in land use from rural to urban and often require adjustment to the locality boundaries to create suburban areas Main road construction or realignments present the major opportunity form new locality boundaries The Address Assessment should consider boundary changes and when required should action this in cooperation with the GNB refer to AP3 Locality Boundaries A
187. ties for the public to take a leisurely walk a public place for walking Roadway leading to a landing place alongside SUR d or projecting into water O Access road to and from highways and R R Amp PAR freeways Retreat Rtt Roadway forming a place of seclusion Ridge Rdge Roadway along the top of a hill Rise Rise Roadway going to a higher place or position Road Rd Open way or public passage primarily for vehicles 104 NSW Addressing User Manual Chapter 6 Addressing Principles Abbrev Open Cul de Pedestrian Description iation ended sac only Roadway bounding the four sides of an area Square Sq to be used as an open space or a group of buildings Steps Stps Route consisting mainly of steps Public roadway in a town city or urban area especially a paved thoroughfare with footpaths and buildings along one or both sides Street St Underground passage or tunnel that Subway Sbwy pedestrians use for crossing under a road railway river etc Roadway usually with houses on either side Terrace Tce raised above the road level Roadway with a single carriageway A roadway through a natural bushland region The interpretation for both Track Track Trk and Trail is limited to roadways whereas in many areas e g Tasmania these are often associated with walking rather than vehicular movement Trail Trl See Track
188. tions which have taken into account e GNB Strategic Plan and Action Items e current legislative framework for addressing in NSW e status of CPAS systems developments which will enable capture of address data e State and national policies for addressing e requirements for a best practice addressing standard for application across the state e NAWG Vision NSW Addressing User Manual Chapter 2 New South Wales Address Policy 2 2 Policy Components 2 2 4 Responsibilities Geographical Names Board The GNB is responsible for the governance of this policy Land and Property Information LPI is responsible for the administrative management technical support and promotion of the policy under the auspices of the GNB NSW Addressing Committee The NSW Addressing Committee under the delegation of the GNB is responsible for implementing and ensuring the currency of this policy and its associated principles procedures and processes The committee is responsible for ensuring key stakeholder groups support this policy and that their requirements are met through the implementation of this policy NSW Addressing User Manual 21 Chapter 2 New South Wales Address Policy 2 5 Policy Introduction This document outlines the GNB policy for addressing in NSW While the GNB are not explicitly responsible for all the components of an address under the Geographical Names Act 1966 they have responsibility for naming and defining localities and are
189. tly cross reference various principles and procedures which apply during various tasks of producing address data The contents of the manual include Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 NSW Address Policy A set of information regarding the objectives scope legislation governance metadata and components verification and usage of NSW address data Address Data Governance and Custodianship A description of the functions and roles expected to be performed by address data producers aggregators distributors and users NSW Address Database Metadata and Components Details the metadata and component requirements for the NSW Address Database and Core Address Strings Address Data Verification and Usage Provides information regarding provision of an address verification service and requirements for address data users Addressing Principles A set of principles which explain how to assign numbers to address sites determine road names delineate locality boundaries and define geocodes Addressing Procedures Explains the various requirements of submitting proposals stakeholder engagement issuing of gazette notices and how to reserve road names Addressing Processes A series of processes for producing address data and informing the NSW Addressing Committee refer to AUM Chapter 2 Section 2 4 1 NSW Addressing Committee of new changed or deprecated data to ensure the NSW
190. tly inform the Data Distributors Governance functions for Data Users Agency Functions Rationale Government Government Agencies should ensure they These functions for Government Agencies provision access to the NSW Address Database Agencies facilitate and support the and associated Core Address Data and Core Components within their systems Agencies may develop in house systems for attributing business specific details to the data but there is no requirement for LPI to aggregate maintain or distribute this information Agencies should maintain awareness of NSW Government Information Framework relevant to capture and management of address data maintenance of a single source of truth address database for NSW containing quality information which can be accessed and exchanged with confidence by all end users Corporate Bodies Corporate Bodies are encouraged to access authoritative data from the NSW Address Database through LPI PSMA or VARS Use of this data as a source of truth for address information in NSW will ensure consistency and reliability of address data usage These functions for Corporate Bodies facilitate and support the maintenance of a single source of truth address database for NSW containing quality information which can be accessed and exchanged with confidence by all end users Public Members of the public are encouraged to utilise and reference authoritative addresses produced and en
191. to the area of the road b Road names shall be easy to pronounce spell and write and preferably not exceed three words including the road type or 25 characters An exception to this is in the use of Aboriginal names when it is accepted that a traditional name may at first appear to be complex but will over time become more familiar and accepted by the community c Diacritical marks symbols such as in in c or in 6 are not used in Australian English names and shall be omitted from names drawn from languages that use such marks d The following types of punctuation as used in Australian English shall not be included as part of a road name period comma colon semi colon quotation marks exclamation mark question mark ellipsis hyphen dash and parenthesis For surnames or other names that include a hyphen the hyphen shall be omitted when used for a road name e An apostrophe mark shall not be included in road names written with a final s and the possessive s shall not be included e g St Georges Terrace not St George s Terrace Apostrophes forming part of an eponymous name shall be included e g O Connor Road f Aroad name shall not include a preposition e g Avenue of the Allies g Road names shall not include the definite article the as the sole name element of a road name e g The Esplanade is not acceptable h A road name shall not be abbreviated or contain
192. uest can be to e create a new address number road or locality e change an address completely e change an address number road name road type or locality name boundary The proposal shall include sufficient information to demonstrate that it is in the long term interests of the community and where relevant should include information that indicates that an overwhelming majority of the community which will be affected by the proposal are in support of the change Proposals to Local Government should include e the location of the address es if relevant e the location and extent of the road and if relevant its current name e background detail on why the Local Government shall consider changing an address component s or registering a new address component s e details on why the change is considered to be appropriate and copies of petitions surveys etc Upon receiving the proposal the Local Government should initiate the formal proposal process If a proposal affects addresses located across two or more Local Government areas the staff of the respective areas need to coordinate the proposal s processing as per Chapter 6 Principle 6 1 6 Naming and Numbering Across Boundaries When a proposal has been submitted from an emergency service organisation minimum response times apply as per Procedure 7 1 2 Responding to a Request Where a proposal is related to a locality and Local Government ultimately reject the proposal this
193. uld at this stage commence liaising with Local Government regarding address numbering LAHC will issue contracts as required to complete the Project Design and compile the documentation including project building and site plans and specifications The major outcome of the design process is the project plans and specification that are used as the basis for issuing contracts for the next construction project phase As the authority for naming all roads for addressing purposes the project plans and specifications should be provided to the Local Government department s responsible for road naming and addressing so that they may assess the proposal Assessment of the proposal should consider how the numbering if available naming and locality boundaries conform to the principles outlined in AUM Chapter 6 and whether any procedural information needs to be considered i e consultation At this stage Local Government should if necessary discuss any concerns with LAHC regarding road layout signage and addressing The proposal can now be formally submitted to the NSW Addressing Committee for their consideration and potential pre approval refer to Procedure 7 3 3 Pre Approval for details During this phase the project construction works will be completed and the project will near finalisation NSW Addressing User Manual Chapter 8 AP7 10 Liaise on street address and approval AP7 11 Root Government Updates A
194. unable to be resolved to all parties satisfaction within a total of 110 business days of the initial request being received the matter may be referred to the NSW Addressing Committee for their advice Where amendments to an existing address es are required and the extent s crosses Local Government boundaries the above timeframes do not apply because of the need for inter council negotiations For these purposes an additional 10 to 15 business days is applied to each of the timeframes outlined above Refer to AUM Chapter 6 Principle 6 1 6 Naming and Numbering Across Boundaries for details of jurisdiction in these instances 7 1 3 Consulting on a Proposal Under current legislative arrangements there are different procedures required for consultation as part of the process of naming localities and roads There are not currently any legislative requirements for address numbering consultation Roads The level and form of consultation will vary depending on the type of site for the naming proposal For greenfield development sites where there are no residents affected by the new road names it is adequate to restrict consultation to be solely between the Local Government and the Data Producer For approval endorsement and gazettal of the names for private roads it is only necessary for the Local Government to consult with the owners of the development usually the body corporate Local Government must consult with the immediate
195. unt As the extent and final location are not known for a road to which the reserved name will be applied reserved names do not require road types to be allocated during the reservation process The GNB may be required to determine if a name is more appropriate in one area than another Where the GNB determines that a name requested for reservation is appropriate for more than one Local Government area the GNB will request the two or more Local Governments to negotiate regarding the area to which the name can be reserved The GNB will make a final determination on a reservation request based on the etymology history of the proposed name for example if a prominent person was born in one area and lived the majority of their life in another area the GNB would consider both areas equally valid for reservation of the name Names derived from Aboriginal languages or of Aboriginal people are not able to be reserved Where names have been screened by the GNB and endorsed for reservation they are recorded in the GRN with a status of reserved and are available for immediate use within the Local Government area for a period of two years from the date of GNB approval The reserved status may be renewed at the end of the two year cycle the NSW Addressing Committee will send a reminder notice to the Local Government prior to the expiration date Local Government are responsible for reporting to the GNB why the expiring names should retain the
196. uring it is approved by the GNB and gazetted Regional roads and local roads Local Government Roads Act 1993 Roads Regulation 2008 Roads over rail bridges on most State regional and local roads Rail Access Corporation RMS or Local Government Roads Act 1993 Roads Regulation 2008 For the purposes of road naming for addressing the Local Government are responsible for endorsing the official road name and ensuring it is approved by the GNB and gazetted Private roads Crown roads right of ways easements however this should only be for easements intended as roads not for easements intended solely as driveways or utility access points For the purposes of this policy the GNB advises that Local Government with jurisdiction over the area in which the road is located are responsible for endorsing the authoritative road name and ensuring it is approved by the GNB and gazetted Other roads Other bodies such as State Forests Federal Airports Corporation Sydney Ports National Parks and Wildlife Service or Private Sector Tollway Operators For the purposes of road naming for addressing purposes the GNB encourages these agencies to work collaboratively with Local Government to ensure the road names are endorsed addresses applied and the name is approved by the GNB and gazetted Local Governments are able to refer their administrative requirements regarding gazettal and notification as per the R
197. vision of a mechanism to which can record errors or omissions detected by users e find efficient opportunity to monitor use of non authoritative address data e inform maintenance of effective capacity for address searching and matching and e inform advice to address custodians of areas of address or location uncertainty 62 NSW Addressing User Manual Chapter 5 Address Data Verification and Usage 5 2 Address Data Usage This section describes requirements for usage of address data in NSW The purpose is to outline responsibilities and requirements for address data usage and reporting of issues 5 2 1 Usage of Address Data Users of address data are encouraged to utilise and reference authoritative address data produced endorsed by Local Government and approved by the GNB as contained in the NSW Address Database maintained by LPI Where a user becomes aware that an address does not adequately represent identify or locate a site they should advise the NSW Addressing Committee and or the relevant Local Government A mechanism should be provided to allow communication channels throughout the address supply chain and also between Data Users and Data Aggregators This will facilitate the reporting of any errors or omissions in the data In instances where advice contradicts authoritative information in either the Gazetteer of Road Names or the Gazetteer of Place Names and corrective action is not required the repor
198. within appropriate accuracy levels as per Metadata requirement outlined in AUM Chapter 4 Section 4 4 Core Address String Metadata The address is assigned to the alternative point of access to the site see AUM Chapter 6 Principle 6 1 1 These types of addresses can be considered unofficial or ungazetted and can be assessed by users to be an approximated location reference for gaining secondary access to a site from the NSW road network These addresses are usually good descriptions of secondary access to a location but they lack the authoritativeness of a gazetted road name or locality name to define them as endorsed by the Local Government and or approved by the GNB or NSW Addressing Committee NSW Addressing User Manual 49 Chapter 4 Grades Alias Address NSW Address Database Metadata and Components Definition This is assigned to any address which contains components which are made known to the NSW Addressing Committee to be erroneous Every alias address must be associated with an authoritative or non authoritative address An alias address can consist of either e Address number which was not endorsed by the Local Government and or does not fit the Principles contained in AUM Chapter 6 e Road name which is not recognised as the official name or a disputed name e Neighbourhood name which is not recognised by the GNB as the official locality name refer to AU
199. y the NSW Location Leadership Group the NSW Standard for Spatially Enabling Information can be located at http finance nsw gov au ict sites default files NSW 20Standard 20for 20Spatially 20Enabling 20Information 20LLG 20Dec 202013 pdf Chapter 1 Introduction Chapter 1 Introduction 1 Introduction This manual is the first step in developing the framework for implementing the vision of a site based addressing system for New South Wales NSW 11 Addressing Vision The NSW Addressing User Manual AUM outlines the Geographical Names Board GNB policy principles processes and procedures for addressing in New South Wales The vision is to implement the 2011 revised AS NZS 4819 Rural and Urban Addressing standard for Australia in NSW and apply this to all forms of addressing in the state The intention is to take the state from a focus of applying addresses solely to properties for rating and valuation purposes towards an addressing system which caters for sites including properties buildings individual units or businesses and features or Points of Interest Pol Property based addressing has typically focused on assigning an address to the centroid of a Lot Site based addressing assigns an address to the location of the site identified For example a house car park or building will be assigned an address based on primary and alternative access for visitors refer to AUM Chapter 6 Principle 6 1 1 Figure 1 1

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